East Grand Rapids public meetings in 2025

Parks & Recreation Commission

The Parks and Recreation Commission meeting scheduled for Dec 25, 2025 was canceled. No agenda items were considered. The next regular meeting is scheduled for Monday, Jan 26, 2026 at 6:00 PM.

City Commission

The City Commission will consider opting out of the state's 80/20 health insurance contribution requirement for 2026. The body will also approve a permit extension for private communication lines and award flooring improvement contracts.

• Resolution to opt out of Public Act 152 health insurance contributions for 2026
• Metro Act Right-of-Way permit extension for Verizon through December 5, 2030
• Award of flooring improvements contract for $85,745 plus 15% contingency
• Approval of carpet, vinyl tile, and ceramic tile flooring improvements
• Setting of annual Strategic Planning Session for February 7, 2026

The City Commission unanimously approved a resolution to opt out of the 80/20 health‑care premium contribution required by Michigan Public Act 152 for 2026. It also approved a right‑of‑way permit extension for Verizon, a $85,745 flooring contract, the date for the 2026 strategic planning session, and a change to the vesting schedule for non‑union directors. Finally, the consent agenda covering meeting minutes and several payroll and other fund disbursements was approved.

• Approved resolution opting out of health‑care premium 80/20 split for 2026 (5-0)
• Approved Metro Act Right‑of‑Way Unilateral Permit Extension with Verizon Access Transmission Services through Dec 5 2030 (5-0)
• Approved awarding carpet, vinyl tile, and ceramic tile flooring improvements to Seelye Group Ltd‑Shaw Industries for $85,745 plus 15% contingency (5-0)
• Approved setting the annual Strategic Planning Session for Saturday, Feb 7 2026 (5-0)
• Approved changing vesting schedule for Non‑Union Department Directors from 5 years to 3 years (5-0)
• Approved consent agenda: meeting minutes, payroll disbursements of $10.56 and $328,699.82, county/school disbursements of $57,959.74, remaining disbursements of $1,127,065.55, and Parks & Recreation commission minutes (5-0)

Planning Commission

The East Grand Rapids Planning Commission voted to approve the site plan for Calvin University’s football stadium phases 2 and 3, adding conditions on event scheduling, storm‑water management, lighting, and sound. The commission also held a public hearing on the proposed expansion of the North Parking Garage at 1840 Wealthy Street and requested additional information before reconsidering the plan. Additional agenda items included a review of the Draft Master Plan and a report from the City Commission on the Gaslight Investors PUD approval, which is currently paused.

• Approval of Calvin University football stadium site plan (phases 2 & 3) with conditions
• Public hearing on North Parking Garage expansion at 1840 Wealthy Street – information requested
• Review of Draft Master Plan
• City Commission report on Gaslight Investors PUD approval (paused pending petitions)
• Public comments on noise, lighting, and traffic for stadium and garage projects

City Commission

The East Grand Rapids City Commission will hear an audit presentation on the Annual Comprehensive Financial Report for FY ending June 30, 2025. Commissioners will consider approving an updated Poverty Exemption Policy resolution and discuss starting an independent review of the Department of Public Safety. They will also vote on a $71,214 change order to refinish concrete at elementary school playgrounds, with the school district reimbursing half the cost, and approve scheduled fund disbursements.

• Audit presentation by Vredeveld Haefner, LLC on the Annual Comprehensive Financial Report (FY ended June 30, 2025)
• Consider approval of the updated Poverty Exemption Policy resolution
• Discuss initiating an independent review of the Department of Public Safety
• Authorize a change order of $71,214 to refinish concrete on elementary school playground sites, with EGRPS reimbursing 50%
• Approve disbursements: payroll $313,956.47; county and school $52,056.47; remaining $377,900.03

The commission approved the meeting agenda as presented and added oaths of office to the agenda before public comment. It removed the Poverty Exemption item from the agenda. Commissioners voted unanimously to proceed with an independent review of the Department of Public Safety. They also authorized a $71,214 change order to refinish elementary school playground concrete, with the school district reimbursing half the cost.

• Approved agenda as presented (6 yeas, 0 nays)
• Added oaths of office to agenda before public comment (6 yeas, 0 nays)
• Removed Poverty Exemption from agenda (6 yeas, 0 nays)
• Approved independent review of the Department of Public Safety (consensus to proceed)
• Authorized $71,214 change order for playground concrete refinishing, 50% reimbursed by EGRPS (6 yeas, 0 nays)
• Approved consent agenda, including minutes and disbursements (6 yeas, 0 nays)
• Approved communications item (6 yeas, 0 nays)
• Approved disbursement of funds: payroll $313,956.47; county and school $52,056.47; remaining $377,900.03 (6 yeas, 0 nays)

City Commission

The East Grand Rapids City Commission will hear an audit presentation for the 2025 Annual Comprehensive Financial Report and review financial reports for the quarter ending September 30, 2025. Commissioners will consider approving an amended City Poverty Exemption Policy that raises income and asset limits and removes section 7. They will also consider a resolution amending the FY 2025‑26 budget and a resolution rejecting the Gaslight Investors protest petition.

• Audit presentation by Vredeveld Haefner, LLC on the 2025 ACFR
• Consider approval of amended City Poverty Exemption Policy to raise limits and eliminate section 7
• Consider approval of resolution amending the FY 2025‑26 budget
• Consider approving resolution rejecting the October 6, 2025 Gaslight Investors protest petition
• Disbursement of payroll $331,004.51; county and school $42,596.85; remaining $431,915.81

The East Grand Rapids City Commission approved an amendment to the City Poverty Exemption Policy that raises the income limit to twice the federal level, sets the asset limit to $40,000, and removes section 7. The commission also approved the FY 2025‑26 budget amendment, removed the audit presentation from the agenda, changed the protest petition item to a Gaslight Investors project update, and entered a closed‑session for attorney‑client communication. All votes were unanimous.

• Removed audit presentation (Item 6) from agenda – Approved (7 yeas, 0 nays)
• Changed protest petition (Item 10) to Gaslight Investors project update – Approved (7 yeas, 0 nays)
• Amended resolution to replace required documentation wording – Approved (7 yeas, 0 nays)
• Approved amended City Poverty Exemption Policy – Approved (7 yeas, 0 nays)
• Approved resolution amending FY 2025‑26 budget – Approved (7 yeas, 0 nays)
• Entered closed session for attorney‑client communication – Approved (7 yeas, 0 nays)

Parks & Recreation Commission

The commission will review permit requests for three 2026 community events. Members will also provide feedback on Manhattan Park pickleball usage statistics and a memorial viewfinder donation.

• Special Event Permit request: 2026 EGRPS Middle School Regatta
• Special Event Permit request: 2026 Gaslight Village Criterium
• Special Event Permit request: 2026 East Grand Rapids Fine Art Fair
• Review of Manhattan Park 2025 Pickleball Court Usage Statistics
• Discussion of Memorial Viewfinder Donation

The Parks & Recreation Commission approved three special events for 2026: the EGRPS Middle School Regatta, the Gaslight Village Criterium, and the East Grand Rapids Fine Art Fair. Each event was approved unanimously with a 9‑0 vote. The commission also approved the September 22, 2025 meeting minutes by a 9‑0 vote.

• Approved September 22, 2025 minutes (9-0)
• Approved 2026 EGRPS Middle School Regatta (9-0)
• Approved 2026 Gaslight Village Criterium (9-0)
• Approved 2026 East Grand Rapids Fine Art Fair (9-0)

City Commission

The City Commission will consider approving a $6,000 contract with the Gaslight Village Business Association to operate the 2025 Tree Lighting Event in Regatta Plaza. The body will also discuss entering a closed session to review attorney communications and the City Manager's performance.

• Contract with Gaslight Village Business Association for $6,000
• Closed session for City Manager evaluation
• Closed session for attorney communications
• Tree Lighting Event in Regatta Plaza
• Public Comment period

The commission voted 6‑0 to approve a $6,000 contract with the Gaslight Village Business Association for the 2025 Tree Lighting Event. It also voted 6‑0 to enter an executive session at 6:06 p.m. to discuss City Attorney communications and the City Manager evaluation. A motion to create an ad‑hoc committee for manager‑evaluation tools failed 2‑4. Finally, the commission approved the revisions and renewal of the City Manager’s employment agreement by a 5‑1 vote.

• Approved $6,000 contract with Gaslight Village Business Association (6-0)
• Entered executive session at 6:06 p.m. (6-0)
• Motion to form ad hoc evaluation committee failed (2-4)
• Approved revisions and renewal of City Manager employment agreement (5-1)

Public Notices

The Planning Commission will hold a public hearing to consider a site plan review for 1840 Wealthy St. SE. The proposal from Corewell Health involves a one-story vertical expansion of the northwest parking ramp (Parking Ramp 2).

• Site plan review for 1840 Wealthy St. SE (Blodgett Hospital)
• Proposed one-story vertical expansion of Parking Ramp 2

Public Notices

The Planning Commission will hold a public hearing to consider a site plan review for a football stadium at 3120 Lake Dr. SE. The commission may make a decision on the proposal at the end of the hearing.

• Site plan review for Calvin University football stadium at 3120 Lake Dr. SE

Planning Commission

The Planning Commission will conduct public hearings for two site plan reviews. The meeting will address proposed expansions for a university stadium and a hospital parking ramp.

• Public Hearing: Site Plan Review for 3120 Lake Dr. (Calvin University) Football Stadium Phases 2 & 3
• Public Hearing: Site Plan Review for 1840 Wealthy St. (Blodgett Hospital) Ramp 2 (north) Vertical Expansion

The commission unanimously approved the meeting agenda and the September 9 minutes. It approved the site‑plan for Calvin University’s Phase 2 and Phase 3 stadium construction, adding several conditions, by a 7‑1 vote. The commission did not act on the North Parking Garage expansion, instead requesting more information before reconsideration. The meeting was adjourned unanimously.

• Approved agenda (8‑0)
• Approved September 9 minutes (8‑0)
• Approved Calvin University stadium Phase 2‑3 site plan with conditions (7‑1)
• Requested additional information on North Parking Garage expansion (no vote)
• Adjourned meeting (8‑0)

Planning Commission

The commission will hold public hearings on the site‑plan review for 3120 Lake Dr (Calvin University football stadium phases 2 & 3) and for 1840 Wealthy St (Blodgett Hospital ramp 2 north vertical expansion). Commissioners will also discuss amendments to the Gaslight Investors Planned Unit Development, covering reductions in building count, height, rental units and parking, and language on a social‑hub space, parking‑garage timing, public access, and maintenance responsibilities. No final votes are recorded; these items are for public comment and staff‑level review.

• Public hearing – site‑plan review for 3120 Lake Dr (Calvin University football stadium phases 2 & 3)
• Public hearing – site‑plan review for 1840 Wealthy St (Blodgett Hospital ramp 2 north vertical expansion)
• Amendment proposal for Gaslight Investors PUD: reduce buildings from 9 to 8, remove Building E, lower tallest building to 5 stories, cut rental units from 180 to 147, and reduce parking from 503 to 493 spaces
• Discussion of social‑hub space requirements and phase‑timing language in the Gaslight PUD amendment
• Consideration of parking‑garage construction timing and maintenance language for the Gaslight PUD

City Commission

The East Grand Rapids City Commission will discuss amending the Poverty Exemption Policy to raise income and asset limits and remove the special circumstances provision. Commissioners will also vote on purchasing 25 Microsoft Office LTSC Standard 2024 licenses for $11,000 and approving HVAC equipment funding of $261,600 plus contingency. Additional consent items include meeting minutes, fund disbursements, and an executive session for a city manager personnel evaluation.

• Amend Poverty Exemption Policy: raise income/asset limits, eliminate Section 7
• Purchase 25 Microsoft Office LTSC Standard 2024 licenses – $11,000
• Approve HVAC equipment project – $261,600 plus 10% contingency
• Disburse funds: payroll $310,282.38; county/school $83,512.14; remaining $730,996.98
• Executive session request for city manager personnel evaluation

The commission voted unanimously to approve a facility HVAC equipment replacement contract with Northwest Kent Mechanical for $261,600 plus a 10% contingency. It also approved the purchase of 25 Microsoft Office LTSC licenses for $11,000 and adopted the consent agenda items, including payroll and other fund disbursements. An executive session was entered to conduct a personnel evaluation of the City Manager.

• Approved facility HVAC equipment replacement with Northwest Kent Mechanical for $261,600 plus 10% contingency (7-0)
• Approved purchase of 25 Microsoft Office LTSC Standard 2024 licenses for $11,000 (7-0)
• Approved consent agenda: minutes of Oct. 20, 2025 meeting (7-0)
• Approved disbursement of payroll $331,529.70, county/school $62,238.64, remaining $549,547.02 (7-0)
• Approved communications item (7-0)
• Entered executive session for City Manager personnel evaluation (7-0)

Parks & Recreation Commission

The regular meeting of the East Grand Rapids Parks and Recreation Commission scheduled for Monday, October 27, 2025 was canceled. No agenda items were considered. The commission’s next meeting is set for Monday, November 24, 2025 at 6:00 PM. No decisions or discussions will occur at the canceled meeting.

City Commission

The East Grand Rapids City Commission will vote on adding a Roth (post‑tax) contribution option to the city employees’ 457 Deferred Compensation Plan. It will also consider amending the City Poverty Exemption Policy to raise income and asset limits and remove a special‑circumstances provision. Additional items include approval of sidewalks at Remington Park for up to $11,000, a lake‑management services contract averaging $27,400‑$34,800 per year for 2026‑2030, and a $12,188 holiday lighting contract for the Gaslight Village Business District. An e‑bike/scooter discussion and an executive session on attorney‑client matters are also on the agenda.

• Add Roth contribution option to city employee 457 Deferred Compensation Plan
• Amend Poverty Exemption Policy: raise limits and eliminate Section 7
• Approve sidewalk placement at Remington Park (max $11,000)
• Approve lake management services contract (annual average $27,400‑$34,800, 2026‑2030)
• Award $12,188 contract for holiday lighting on street trees in Gaslight Village

The City Commission voted unanimously to add a Roth contribution option to the 457 Deferred Compensation Plan for employees. It also approved a sidewalk project at Remington Park, lake‑management services for 2026‑2030, and a holiday‑lighting contract for Gaslight Village. The consent agenda items were approved as well.

• Approved adding Roth contribution option to city employees' 457 Deferred Compensation Plan (7-0)
• Approved placement of sidewalks at Remington Park, cost not to exceed $11,000 (7-0)
• Approved lake management services for 2026‑2030, annual average cost $27,400‑$34,800 (7-0)
• Approved holiday lighting contract for Gaslight Village Business District, $12,188 (7-0)
• Approved consent agenda items (6-0)

City Commission

The East Grand Rapids City Commission will decide whether to award the sidewalk rehabilitation and replacement program contract to AJZ Concrete LLC, with a maximum of $200,000 for fiscal year 2025/26 and $250,000 for fiscal year 2026/27. Commissioners will also vote on two candidates for the Michigan Municipal League Liability and Property Pool. A final reading and approval of the Gaslight Investors PUD amendment and resolution will be considered. Additional agenda items include routine reports, a public comment period, and a Hearts of Gold presentation.

• Award sidewalk rehabilitation and replacement contract to AJZ Concrete LLC, not to exceed $200,000 FY25/26 and $250,000 FY26/27
• Vote on two candidates for the Michigan Municipal League Liability and Property Pool
• Final reading and approval of Gaslight Investors PUD amendment and resolution
• Public comment period for residents
• Report of Mayor, City Commissioners, and City Manager

The commission voted 4‑3 to approve and adopt the final reading of the Gaslight Investors PUD ordinance amendment and resolution. It also unanimously approved a sidewalk rehabilitation contract with AJZ Concrete LLC for up to $200,000 in FY25/26 and $250,000 in FY26/27, and unanimously cast votes for two Michigan Municipal League Liability and Property Pool candidates. A motion to postpone discussion of the protest petition failed 3‑4, and the consent agenda and fund disbursements were approved unanimously.

• Award sidewalk rehabilitation contract to AJZ Concrete LLC (up to $200K FY25/26, $250K FY26/27) – Yeas 7, Nays 0
• Cast vote for two Michigan Municipal League Liability and Property Pool candidates – Yeas 7, Nays 0
• Approve final reading and adopt Gaslight PUD ordinance amendment – Yeas 4, Nays 3
• Motion to move Item 9.A and discuss protest petition – Yeas 3, Nays 4 (failed)
• Approve consent agenda – Yeas 7, Nays 0
• Approve disbursement of funds: payroll $320,464.67 and $313,210.49; county and school $1,007,834.34; remaining $805,889.53 – Yeas 7, Nays 0

Zoning Board of Appeals

The Zoning Board of Appeals held a training brush‑up session and elected new officers. A public hearing was held on a variance request to reduce the front‑yard setback at 2727 Reeds Lake Blvd from 58.2 ft to 51.2 ft. The board voted to deny the request because it did not meet all applicable standards. New member Janet Dietsch was introduced and no other business was discussed.

• Training Brush‑Up Session for ZBA members
• Election of Chairman, Vice‑Chairman, and Secretary
• Public hearing and denial of variance request for 2727 Reeds Lake Blvd (7 ft front‑yard encroachment)
• Introduction of new ZBA member Janet Dietsch
• No additional ZBA business

Parks & Recreation Commission

The East Grand Rapids Parks & Recreation Commission meeting on September 22, 2025 will consider a request to approve a special event permit for the 2026 Corewell Health Irish Jig. The agenda also includes approval of the August 25 meeting minutes, election of a Chair and Vice‑Chair, and updates on Manhattan Park usage and the upcoming large dog park. Public comment and reports from commissioners and the director are scheduled.

• Approve special event permit for the 2026 Corewell Health Irish Jig (estimated 4,000 participants, 500 spectators, 70 staff, 50 volunteers; location 2211 Lake Dr SE, Grand Rapids, MI)
• Approve minutes of the regular meeting held August 25, 2025
• Elect Patrick Parkes as Chair and Michelle Brown as Vice‑Chair of the commission
• Review Manhattan Park usage update, noting doubled pavilion rentals and active pickleball courts
• Report that the large dog park is expected to open soon

The commission approved the minutes from the August 25 meeting with an 8‑0 vote. It also approved the 2026 Corewell Health Irish Jig special event permit, allowing the long‑running race and post‑race celebration to proceed. No other motions were decided at this meeting.

• Approved August 25 minutes (8-0)
• Approved 2026 Corewell Health Irish Jig special event permit (8-0)

City Commission

The City Commission will decide whether to approve a change order that adds artificial turf to the Lakeside Elementary greenspace, costing up to $190,850 and to be reimbursed by East Grand Rapids Public Schools. Commissioners will also review an AT&T lease amendment to add a backup generator at the water tower site, which would raise lease rent by $200 per month. A discussion on a Gaslight Investors PUD amendment and routine consent agenda items, including payroll disbursements, will be presented.

• Change order for artificial turf at Lakeside Elementary – up to $190,850, reimbursement by EGRPS
• AT&T lease amendment for backup generator at water tower – rent increase $200/month
• Gaslight Investors PUD amendment discussion and introduction
• Payroll disbursements of $317,588.56 and other funds totaling $723,327.96
• Approval of minutes from the September 2, 2025 regular meeting

The City Commission approved a PUD ordinance amendment with a 4‑3 vote. It also unanimously approved a change order for artificial turf at Lakeside Elementary and an AT&T lease amendment for a backup generator. The consent agenda, including payroll disbursements of $317,588.56 and remaining funds of $723,327.96, was approved unanimously.

• Approved change order for artificial turf at Lakeside Elementary (7‑0)
• Approved AT&T lease amendment for backup generator (7‑0)
• Approved PUD ordinance amendment (4‑3)
• Approved consent agenda covering minutes, payroll disbursements $317,588.56 and total remaining $723,327.96 (7‑0)

Public Notices

The East Grand Rapids Planning Commission will hold a public hearing to consider a Planned Unit Development amendment and a resolution to approve an updated concept plan for Gaslight Investors LLC (formerly Jade Pig Ventures) at 2255 Wealthy Street SE and 515 Lakeside Drive SE. The commission may recommend the amendment to the City Commission, which would end the concept‑plan review phase and begin the final‑plan preparation phase. No development can occur until a final plan is approved by the City Commission. The amendment includes reductions in commercial area, residential units, and parking, and eliminates Building E.

• PUD amendment and updated concept plan for Gaslight Investors LLC at 2255 Wealthy St SE / 515 Lakeside Dr SE
• Commercial C‑1 area reduced by 44% (from 77,500 USF to 32,000 USF)
• Residential units reduced from 180 to 147
• Parking spaces reduced from 583 to 493
• Building E removed; building heights adjusted (e.g., Building C four stories, Building D five stories)

Planning Commission

The East Grand Rapids Planning Commission will hold an introduction and public hearing on a Planned Unit Development amendment for Gaslight Investors at 2255 Wealthy St. SE and 515 Lakeside Dr. SE. Commissioners will also approve the site‑plan review for Grace Episcopal Church’s rain garden at 1815 Hall St., and authorize distribution of the draft Master Plan with noted changes. The meeting includes the election of a Chairperson, Vice‑Chairperson and Secretary.

• Public hearing on Gaslight Investors PUD amendment (2255 Wealthy St. SE and 515 Lakeside Dr. SE)
• Approval of site‑plan review for Grace Episcopal Church rain garden at 1815 Hall St., removing 3,000 ft of parking and 10 spaces
• Authorization to distribute draft Master Plan with updated language on complete streets, mobility and carbon‑neutrality goals
• Election of Planning Commission officers: Chairperson, Vice‑Chairperson, and Secretary
• Discussion of Master Plan updates and related recommendations

The commission unanimously approved the meeting agenda and the May 13, 2025 minutes. Commissioners elected Mary Mapes as Chairperson, Brian Miller as Vice‑Chairperson, and Matt Feyen as Secretary. The commission held a public hearing on amendments to the Gaslight Investors PUD but did not take any formal action.

• Approved agenda (7‑0)
• Approved May 13, 2025 minutes (7‑0)
• Elected Mary Mapes as Chairperson (7‑0)
• Elected Brian Miller as Vice‑Chairperson (7‑0)
• Elected Matt Feyen as Secretary (7‑0)
• Held public hearing on Gaslight Investors PUD amendments (discussion, no vote)

City Commission

The East Grand Rapids City Commission will review and likely vote on the revised Gaslight Investors concept plan for the 2255 Wealthy Street parcel, which removes Building E and reorients vehicular paths. The meeting will also consider joining the National Opioid Settlement and approving snow-removal guidelines and stormwater compliance.

• Gaslight Investors revised concept plan for 2255 Wealthy Street (removes Building E, reorients circulation)
• Join National Opioid Settlement Agreement with Purdue and Sackler family
• Revisions to Snow and Ice Guidelines for Public Works winter maintenance
• Approval of GVMC Regional Cooperation for NPDES Stormwater Permit Compliance
• Disbursement of $26,663,573.74 in funds (payroll, county, school, and remaining) on consent agenda

The commission voted 6-1 to move the public‑comment agenda item to the October meeting. A motion to postpone further discussion of the Gaslight Investors concept plan failed 4‑3, and the council voted 4‑3 to table the discussion until the next meeting. A motion to authorize participation in the National Opioid Settlement Agreement was introduced, but the minutes do not record a vote outcome.

• Approved moving public comment agenda to October meeting (6-1)
• Motion to postpone Gaslight Investors discussion failed (3-4)
• Tabled Gaslight Investors discussion until next meeting (4-3)
• Motion to authorize participation in National Opioid Settlement Agreement introduced (vote outcome not recorded)

Parks & Recreation Commission

The commission will meet to elect officers and review a special event permit for the 2025 EGR Harvest Festival. Members will also discuss updates regarding the usage of Manhattan Park.

• Election of 2025 Parks and Recreation Commission Officers
• Special Event Permit request for 2025 EGR Harvest Festival
• Manhattan Park usage update

The commission voted unanimously to appoint Patrick Parkes as Chair and Michelle Brown as Vice‑Chair for the fiscal year. It also approved the special events permit for the 2025 EGR Harvest Festival. The meeting approved the minutes from the June 23, 2025 commission meeting.

• Approved June 23, 2025 minutes (7‑0)
• Elected Patrick Parkes as Chair (7‑0)
• Elected Michelle Brown as Vice‑Chair (7‑0)
• Approved 2025 EGR Harvest Festival permit (7‑0)

City Commission

The East Grand Rapids City Commission will meet to consider final approval of an ordinance amending the Purchasing Ordinance, increasing the City Manager’s purchasing authorization from $5,000 to $10,000. The meeting will also discuss winter maintenance equipment purchases, road salt acquisition, and updates to snow and ice guidelines.

• Final reading and approval of amendment to Purchasing Ordinance (City Manager purchase authority raised to $10,000)
• Purchase of three custom sidewalk snowpack/ice removal equipment attachments for $14,550 each ($43,650 total)
• Purchase of winter maintenance road salt
• Proposed revisions to Snow and Ice Guidelines and winter maintenance priority routes

The East Grand Rapids City Commission unanimously approved a final reading and amendment to the City’s Purchasing Ordinance. It also authorized the purchase of three custom sidewalk snow/ice removal equipment attachments for $43,650 (plus $4,350 contingency) and approved the purchase of winter road salt. The board postponed revisions to the Snow and Ice Guidelines to allow staff to rewrite the language, and it approved revisions to winter maintenance and sidewalk priority routes. The consent agenda, including payroll and other disbursements, was also approved.

• Approved final reading and amendment to the City’s Purchasing Ordinance (7-0)
• Authorized purchase of three custom sidewalk snow/ice removal equipment attachments from Prosource Metal Works, LLC for $43,650 plus $4,350 contingency (7-0)
• Authorized purchase of winter maintenance road salt (7-0)
• Postponed revisions to Snow and Ice Guidelines to allow staff to revise language (7-0)
• Approved proposed revisions to winter maintenance and sidewalk priority routes (7-0)
• Approved consent agenda items: minutes of Aug 4 meeting, payroll disbursements $325,566.10, county and school disbursements $4,583,028.44, remaining disbursements $1,402,657.24 (7-0)

City Commission

The City Commission will discuss amending the Purchasing Ordinance and updating the purchasing policy. The body is also considering a one-year pool use agreement with Aquinas College and reviewing a quarterly public safety report.

• Proposed amendment to increase City Manager's purchasing authorization from $5,000 to $10,000
• Proposed one-year pool use agreement with Aquinas College for the Community Pool
• Payroll disbursements of $314,871.17
• Remaining disbursements of $3,733,223.53
• Public Safety second quarter 2025 report

The commission adopted an amendment to the City’s Purchasing Ordinance that adds the word “electronic” to Section 1.211 and changes gender‑specific pronouns to gender‑neutral language (5‑0). It also approved a one‑year pool use agreement with Aquinas College (5‑0) and adopted the consent agenda items, including payroll disbursements of $314,871.17 (5‑0). A motion to move public comment to the start of agenda items with ten or more speakers and set a September 15 deadline for agenda submissions passed (4‑1).

• Approved amendment to Purchasing Ordinance adding “electronic” and gender‑neutral pronouns (5‑0)
• Approved one‑year pool use agreement with Aquinas College (5‑0)
• Approved consent agenda (minutes, payroll disbursements, communications) (5‑0)
• Passed motion to move public comment to the beginning of agenda items with ten or more speakers and set agenda deadline to Sep 15 2025 (4‑1)
• Failed motion to add discussion of Gaslight Investors concept‑plan standards (2‑3)
• Failed motion to require consultants working 30+ days to have a City email on the agenda (2‑3)

Parks & Recreation Commission

The regular meeting scheduled for July 28, 2025, has been canceled. The next meeting is scheduled for August 25 at 6:00 PM.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a request to build a new home with a reduced front yard setback. The board will also elect officers and approve minutes from the March 2025 meeting.

• Case #2025-05: Variance request for 2727 Reeds Lake to allow a 51.2’ front yard setback instead of the required 58.2’

The board approved the meeting minutes (vote tally not recorded). Members elected Andrew Howard as Chairman, David Jackson as Vice‑Chairman, and Jonathan Paasch as Secretary, each unanimously approved. The board denied the variance request for 2727 Reeds Lake Blvd. by a 0‑6 vote. The meeting was adjourned unanimously.

• Approved meeting minutes (vote tally not recorded)
• Elected Chairman Andrew Howard (unanimous yeas, 0 nays)
• Elected Vice‑Chairman David Jackson (unanimous yeas, 0 nays)
• Elected Secretary Jonathan Paasch (unanimous yeas, 0 nays)
• Denied variance request for 2727 Reeds Lake Blvd. (0 yeas, 6 nays)
• Adjourned meeting (unanimous yeas, 0 nays)

Public Notices

The Zoning Board of Appeals will hold a public hearing to consider a zoning variance request from Mike Brosnan. The request concerns the front yard setback for a new home construction.

• Variance request for front yard setback at 2727 Reeds Lake Boulevard SE
• Proposed setback of 51.2 feet where 58.2 feet is required

City Commission

The City Commission will review a concept plan and proposed PUD Ordinance and Resolution for Gaslight Investors. The body will also consider a $50,000 pilot contract with East Grand Rapids Public Schools for Middle School sports integration.

• Review of Gaslight Investors concept plan and PUD Ordinance/Resolution
• Proposed $50,000 pilot contract with East Grand Rapids Public Schools for Middle School sports
• Election of a president to serve in the absence of the Mayor for FY 2025-26
• Request from EGR Crew to rename the boathouse and add donor signage
• Payroll disbursements of $320,834.91 and $322,549.08

The City Commission elected Commissioner Schwartz as president for FY 2025‑26, with a unanimous 6‑0 vote. It approved a one‑year pilot contract costing $50,000 with East Grand Rapids Public Schools to provide vertical integration of middle‑school sports, also by a 6‑0 vote. The Commission further approved renaming the boathouse and adding donor‑recognition signage, again unanimously.

• Elected Commissioner Schwartz as president for FY 2025‑26 (6 yeas, 0 nays)
• Approved one‑year pilot contract with East Grand Rapids Public Schools for $50,000 for middle‑school sports integration (6 yeas, 0 nays)
• Approved EGR Crew request to rename the boathouse and add donor recognition signage (6 yeas, 0 nays)

City Commission

The July 7 City Commission meeting was canceled due to a lack of quorum. Review of the Gaslight Investors planned unit development is rescheduled for July 21.

• Rescheduled review of Gaslight Investors planned unit development at 2255 Wealthy St. and 515 Lakeside Drive SE

Parks & Recreation Commission

The commission will consider special event permits for several 2025 community events. Members will also discuss construction progress at Manhattan Park and staffing for middle school sports.

• Special Event Permit requests for 2025 Winterfest, Gaslight Village Taste of East, Resolution Run, and Gaslight Village Tree Lighting Ceremony
• Construction update and discussion regarding Manhattan Park
• Discussion on Middle School Sports Vertical Alignment and Parks & Rec staffing
• Naming request for the EGR Crew Boathouse

The Parks & Recreation Commission approved the minutes from the April 28, 2025 meeting. It also approved permits for the 2026 Winterfest at Manhattan Park, the 2025 Gaslight Village Taste of East, the 2025 Resolution Run, and the 2025 Gaslight Village Tree Lighting Ceremony. Each approval was voted 7‑0 in favor.

• Approved April 28, 2025 minutes (7-0)
• Approved 2026 Winterfest at Manhattan Park (7-0)
• Approved 2025 Gaslight Village Taste of East (7-0)
• Approved 2025 Resolution Run (7-0)
• Approved 2025 Gaslight Village Tree Lighting Ceremony (7-0)

City Commission

The City Commission will review a four-year HVAC maintenance contract and a resolution to amend the FY 2024-25 budget. The body is also considering a revised meeting schedule for the upcoming fiscal year.

• HVAC preventative maintenance contract with Seaman’s Mechanical not to exceed $71,287
• Resolution to amend the FY 2024-25 budget
• Purchase of 11 HP Pro 400 G9 desktop PCs for $9,908.48
• Payroll disbursements of $304,531.64 and other disbursements of $778,779.76
• Revised FY 2025-26 meeting schedule

The commission unanimously approved a four‑year HVAC preventative‑maintenance contract for up to $71,287. It also approved the revised meeting schedule for FY 2025‑26 and a resolution amending the FY 2024‑25 budget. The consent agenda, including payroll disbursements, hardware purchases totaling $9,908.48, and communications items, was approved. Finally, the commission voted to enter a closed executive session at 6:50 p.m.

• Approved four‑year HVAC preventative‑maintenance contract (up to $71,287) – 7 yeas, 0 nays
• Approved revised meeting schedule for FY 2025‑26 – 7 yeas, 0 nays
• Approved amendment to FY 2024‑25 budget – 7 yeas, 0 nays
• Approved consent agenda items: workshop minutes, payroll disbursements $304,531.64, remaining disbursements $778,779.76 – 7 yeas, 0 nays
• Approved purchase of HP hard drives and PCs for $9,908.48 – 7 yeas, 0 nays
• Approved communications items on consent agenda – 7 yeas, 0 nays
• Approved entry into executive (closed) session at 6:50 p.m. – 7 yeas, 0 nays

City Commission

The City Commission is holding a work session to review the proposed 2025-26 annual budget. The discussion includes proposed millage rates and planned capital expenditures for city infrastructure.

• Proposed total budget for all funds of $37.8 million
• Proposed total millage rate of 14.2107
• Manhattan Parking Lots resurfacing: $400,000
• Community Center HVAC replacements: $316,000
• Community Center carpet replacement: $100,000

The commission unanimously approved the FY 2025‑2026 budget and set millage rates. It also approved a purchase of sound‑curtain panels for Manhattan Park pickleball courts, the distribution of the Draft Master Plan Update, and the FY 2025‑2026 fee and water/sewer rate schedules. The agenda was amended to remove Item 7 and the consent agenda was adopted.

• Approved agenda amendment removing Item 7 (7‑0)
• Approved purchase of Pickleblock sound curtains for Manhattan Park courts up to $24,600 (7‑0)
• Approved distribution of Draft Master Plan Update to neighboring communities (7‑0)
• Approved consent agenda (minutes, payroll disbursements, communications) (6‑0)
• Approved FY 2025‑2026 budget and millage rates (7‑0)
• Approved FY 2025‑2026 fee schedule (7‑0)
• Approved FY 2025‑2026 water and sewer rates (7‑0)

City Commission

The City Commission will review a draft Planned Unit Development (PUD) amendment for 2255 Wealthy St. SE and 515 Lakeside Dr. SE. The body will also consider equipment purchases and road marking options for Plymouth Road.

• Review of draft PUD amendment for Gaslight Investors at 2255 Wealthy St. SE and 515 Lakeside Dr. SE
• Proposed $1,180,000 for Motor Equipment Revolving Fund (MERF) replacement purchases for FY 25/26
• Pavement marking cross section options for Plymouth Road from Hall Street to Martin Luther King Jr. Street
• FY 2024-25 budget adjustments
• Payroll disbursements of $298,804.76 and other disbursements of $559,891.78

The City Commission approved the pavement marking cross‑section for Plymouth Road from Hall Street to Martin Luther King Jr. Street, selecting Option 1, with a 5‑1 vote. The meeting agenda was also approved. A request to replace motor equipment using the MERF for $1,180,000 with a 15% contingency was considered, but no vote outcome was recorded. No other substantive actions were taken.

• Approved meeting agenda (2025-57)
• Approved pavement marking cross section for Plymouth Road (5-1 vote) (2025-062-A)
• Considered MERF replacement purchases $1,180,000 with 15% contingency (no vote recorded) (2025-63)

Public Notices

The East Grand Rapids Planning Commission will hold a public hearing to consider a site plan review for Grace Episcopal Church at 1815 Hall St. SE. The church proposes to replace 3,000 sq ft of asphalt with a rain garden, eliminating 10 parking spaces, and requests a variance to allow an impervious surface ratio of 52% (code max 40%). The project is intended to improve water quality and reduce runoff into Silver Creek.

• Site plan review for parking lot retrofit at 1815 Hall St. SE
• Variance request to allow 52% impervious surface coverage (code max 40%)
• Elimination of 10 parking spaces, reducing total from 130 to 120
• Project funded by an EGLE grant in partnership with Plaster Creek Stewards
• Technical memos include geotechnical investigation and stormwater design details

Planning Commission

The East Grand Rapids Planning Commission will hold a public hearing on a site plan review for 1418 Hall St. (Grace Episcopal Church) regarding a rain garden and parking lot reduction. They will also vote on recommending the release of the draft master plan update for distribution by the City Commission.

• Public hearing for site plan review at 1418 Hall St. (Grace Episcopal Church) for rain garden and parking lot reduction
• Vote on recommending release of draft master plan for distribution by City Commission

The commission approved the agenda and minutes unanimously. It then approved the Grace Church rain‑garden site plan with an 8‑0 vote. Commissioners also voted 8‑0 to recommend the draft master plan be distributed to the city commission.

• Approved agenda (8 yeas, 0 nays)
• Approved April 15 minutes with updates (8 yeas, 0 nays)
• Approved Grace Church rain‑garden site plan (8 yeas, 0 nays)
• Recommended distribution of draft master plan to city commission (8 yeas, 0 nays)
• Adjourned meeting (7 yeas, 0 nays)

City Commission

The City Commission will review a revised Planned Unit Development (PUD) concept plan for 2255 Wealthy St. SE and 515 Lakeside Dr. SE. The body will consider whether to direct the City to prepare a PUD amendment based on the updated layout. The meeting also includes a work session on the Capital Improvement Plan (CIP).

• Review of Gaslight Investors concept plan for 149 residential units and 109,430 s.f. of commercial space
• Proposed HVAC heat pump/mini-split system installation for $18,452 plus 10% contingency
• Potential joint City/School subcommittee for High School & Gaslight Village Parking
• Payroll disbursements of $308,808.83 and other disbursements totaling $533,028.03
• CIP work session

The commission unanimously approved the purchase and installation of an HVAC heat pump/mini‑split system for $18,452 with a 7‑0 vote. It also approved participation in a joint City/School subcommittee to study high‑school and Gaslight Village parking, again by a 7‑0 vote. The consent agenda, including payroll and other disbursements, was approved unanimously, and the CIP work session was rescheduled by consensus.

• Approved HVAC heat pump/mini‑split system $18,452 (7‑0)
• Approved participation in joint City/School parking subcommittee (7‑0)
• Approved consent agenda items, including payroll disbursements (7‑0)
• Rescheduled CIP work session (consensus)
• Approved agenda (2025‑57) without objection

Parks & Recreation Commission

The Parks & Recreation Commission will review permit requests for Winterfest at Manhattan Park and food trucks for Wednesdays on Wealthy. The body will also discuss feedback regarding road closures for July 4th festivities.

• Special Event Permit request: 2025 Wednesdays on Wealthy Food Truck Request
• Special Event Permit request: 2025 Winterfest at Manhattan Park
• Discussion on July 4th road closures
• Approval of March 24, 2025 meeting minutes

The commission unanimously approved the minutes from the March 24 meeting (5‑0). It also approved the 2025 Wednesdays on Wealthy food‑truck request for the season (5‑0). No action was taken on the proposed 2025 Winterfest at Manhattan Park. The board discussed the upcoming July 4th road closures but did not vote on any changes.

• Approved March 24, 2025 minutes (5‑0)
• Approved 2025 Wednesdays on Wealthy food‑truck request (5‑0)
• No action taken on 2025 Winterfest at Manhattan Park request
• Discussed 4th of July road closure plan (no vote)

City Commission

The City Commission will review a draft budget for 2025-26 and hold a public hearing regarding the placement of delinquent water and sewer bills on the Summer 2025 taxes. The body will also consider authorizations for a new rescue airboat and the 2025 Plymouth Road project.

• Public hearing for delinquent water and sewer bills to be placed on Summer 2025 taxes
• Proposed purchase of Diamondback Rescue Airboat for $101,433, with a trailer option for $9,475
• Authorization for contract signatories for the 2025 Plymouth Road project
• 2025-26 Draft Budget overview presentation
• Disbursement of funds totaling $993,235.88 across payroll and other accounts

Planning Commission

The Planning Commission will hold a study session to review the latest draft of the Master Plan Update and discuss feedback from the Eastown public open house. They will also approve the minutes from the February 11 meeting and receive a report from the City Commission.

• Study session: review draft Master Plan Update document
• Discussion of Eastown public open house results
• Approval of prior meeting minutes

The commission voted to approve the meeting agenda as presented. It also approved the minutes from the February 11, 2025 meeting with a 7‑0 vote. No other formal actions were taken during the session.

• Approved agenda (unanimous)
• Approved February 11, 2025 minutes (7-0)

City Commission

The City Commission will hear a presentation from Gaslight Investors on a revised concept plan for the PUD amendment at 2255 Wealthy St. and 515 Lakeside Dr., featuring reduced residential units and building heights. The commission will also consider approving the purchase of modular study rooms for the Kent District Library branch for $56,284.91, with reimbursement from the Friends of the Library. Consent agenda items include approval of meeting minutes, disbursements totaling over $1.14 million, and the 2025-26 meeting schedule.

• Revised concept plan for Gaslight Investors PUD at 2255 Wealthy St. and 515 Lakeside Dr. (no action, just presentation)
• Purchase of three modular study rooms from Custer Furniture for $56,284.91 for Kent District Library branch
• Disbursements: payroll $314,458.92; county/school $1.82; other $828,707.82
• Approval of the 2025-26 City Commission meeting schedule

The City Commission approved its agenda for the March 31 meeting. It voted unanimously to purchase modular study rooms and associated furniture from Custer Furniture for $56,284.91. The commission also approved the consent agenda, which included payroll disbursements of $314,458.92 and other fund allocations, as well as the 2025‑26 meeting schedule.

• Approved agenda (2025-57) – 7 yeas, 0 nays
• Approved purchase of modular study rooms and furniture for $56,284.91 (2025-061-A) – 7 yeas, 0 nays
• Approved consent agenda items, including payroll disbursement of $314,458.92 and other funds (2025-063) – 7 yeas, 0 nays
• Approved meeting schedule for 2025‑26 (as part of consent agenda) – 7 yeas, 0 nays

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a request from Grace Episcopal Church to exceed maximum lot coverage. The church proposes modifying its parking lot to accommodate a rain garden.

• Public Hearing Case #2025-04: Grace Episcopal Church request for variance at 1815 Hall to allow 52% lot coverage (maximum permitted is 40%)

The East Grand Rapids Zoning Board of Appeals approved the meeting minutes with a 7‑0 vote. No other formal actions were taken; the rain‑garden variance request was discussed but no decision was recorded.

• Approved meeting minutes (7-0)

Public Notices

The East Grand Rapids Zoning Board of Appeals will hold a public hearing on Grace Episcopal Church's request for a zoning variance to exceed the maximum lot coverage impervious surface ratio (52% vs. 40% allowed) in order to install a rain garden in its parking lot. The project would reduce impervious surface by 3,000 square feet and eliminate 10 parking spaces, leaving 120 spaces which meet code requirements. The board will decide whether to grant the variance based on criteria in Section 5.103(C).

• Variance request for impervious surface coverage of 52% where 40% is maximum (Section 5.28A)
• Proposed rain garden (bioswale) retrofitting parking lot at 1815 Hall Street SE, funded by an EGLE grant
• Removal of 3,000 square feet of asphalt, reducing parking from 130 to 120 spaces
• Project aims to capture and infiltrate 2-year, 24-hour storm runoff to improve water quality in Silver Creek/Plaster Creek watershed
• Public hearing scheduled March 26, 2025 at 5:30 p.m. in Commission Chambers

Parks & Recreation Commission

The commission will meet to discuss the special event calendar and consider permit requests for the 2025 GVBA After Dark Party and the 2025 Reeds Lake Trailblazer. The meeting also includes construction updates and a report from the director.

• Permit request: 2025 GVBA After Dark Party
• Permit request: 2025 Reeds Lake Trailblazer
• Approval of February 24, 2025 meeting minutes

The commission unanimously approved the minutes from the February 24 meeting. It also unanimously approved special event permits for the 2025 GVBA After Dark Party and the 2025 Reeds Lake Trailblazer Run. No other actions were decided; construction updates were discussed but not voted on.

• Approved February 24, 2025 minutes (7-0)
• Approved 2025 GVBA After Dark Party special event permit (7-0)
• Approved 2025 Reeds Lake Trailblazer Run special event permit (7-0)

City Commission

The East Grand Rapids City Commission will vote on three resolutions of support for DNR grant applications to fund Waterfront Park improvements, requiring up to $1,050,000 in city matching funds. Other items include a pavement marking contract with Michigan Pavement Markings LLC, a three-year mowing contract at $113,155 annually, water main rehabilitation and new main projects totaling over $936,000, and a $325,000 contribution to the Mehney Field turf replacement. The agenda also includes routine consent items and an update on the Gaslight Investors project.

• Three DNR grant resolutions for Waterfront Park improvements with $1,050,000 total city match
• Contract for pavement marking services with Michigan Pavement Markings, LLC for $44,163.46 in FY 24/25
• Annual mowing and turfgrass maintenance contract for $113,155 per year for 3 years
• Water main CIPP rehabilitation at $486,295 plus 15% contingency, and new 12-inch water main bidding up to $450,000 plus contingency
• Mehney Field Turf Replacement project with city contribution up to $325,000

The City Commission voted 5-1 to pause any votes on the Gaslight Investors project for 30 days following the presentation of the newest proposal, giving commissioners, staff, and residents time to review. A proposed amendment to extend the pause to 45 days and require a public hearing failed 2-4. The commission also approved three DNR grant application resolutions for Waterfront Park, a pavement marking contract, sick leave policy changes, a mowing contract, water main rehabilitation, turf replacement funding, and release of a legal opinion.

• Paused Gaslight Investors project votes for 30 days after newest proposal (5-1)
• Rejected 45-day pause with public hearing amendment (2-4)
• Approved DNR grant application support for Waterfront Park (6-0)
• Approved pavement marking contract with Michigan Pavement Markings, LLC (6-0)
• Approved changes to City's Sick Leave policy (6-0)
• Authorized 3-year mowing contract with Thornapple Inc. at $113,155/year (6-0)
• Approved water main CIPP rehabilitation with Fer-Pal Construction USA, LLC ($486,295) and authorized bidding for new 12-inch water main (6-0)
• Allocated up to $325,000 for Mehney Field Turf Replacement project (6-0)

City Commission

This special meeting consists solely of a call to order, pledge, public comment, and then a closed session under the Michigan Open Meetings Act to discuss attorney-client communication. No other business is scheduled.

• Closed session for attorney-client communication as permitted by Section 8(h) of the Michigan Open Meetings Act
• Meeting called by Mayor Katie Favale for March 10, 2025 at 5:00 p.m. at EGR Community Center

The East Grand Rapids City Commission met for a special meeting on March 10, 2025, and approved the agenda. After public comments, the commission voted unanimously to enter an executive session for attorney-client communication, as permitted by the Open Meetings Act. No other substantive decisions were made; the meeting adjourned immediately after the closed session.

• Approved agenda (unanimous)
• Entered executive session for attorney-client communication (7-0)

City Commission

The City Commission will discuss authorizing applications for the Match on Main grant to support up to two businesses in Gaslight Village. The body will also review a rehabilitation contract for manholes and catch basins and discuss the City's sick leave policy.

• Authorization to pursue Match on Main grants of up to $25,000 for up to two Gaslight Village businesses
• Rehabilitation contract for manhole, catch basin, and void fill within authorized budgeted amounts
• Potential 2025 DNR Grant applications for Waterfront Park
• Proposed changes to the City’s Sick Leave policy
• Disbursement of funds: payroll ($297,308.83), county and school ($708,256.76), and remaining disbursements ($399,833.27)

The City Commission authorized pursuing a Match on Main Grant application for up to two Gaslight Village businesses, approved a rehabilitation contract with Havener Tech, Inc., and rescheduled the April 7 meeting to March 31. The commission also removed a sick leave policy item from the agenda and heard extensive public comment on a proposed development, with no vote taken on that project.

• Authorized Match on Main Grant application for up to two Gaslight Village businesses (6-0)
• Approved rehabilitation contract with Havener Tech, Inc. for manhole, catch basin, and void fill (6-0)
• Rescheduled April 7, 2025 meeting to March 31, 2025 (6-0)
• Approved consent agenda including minutes, disbursements, and public hearing comments (6-0)
• Removed Item 9, Sick Leave Policy, from agenda (6-0)

Parks & Recreation Commission

The commission will review permit requests for the 2025 EGR Gaslight Criterium Bike Race and the Kids Food Basket Gobble Wobble. Members will also discuss feedback for a DNR grant application.

• Special Event Permit: 2025 EGR Gaslight Criterium Bike Race
• Special Event Permit: 2025 Kids Food Basket Gobble Wobble
• DNR Grant Application discussion

The Parks and Recreation Commission approved two special event permits: the 2025 EGR Gaslight Criterium Bike Race (rescheduled to August 24, 2025) and the 2025 Kids Food Basket Gobble Wobble, both by unanimous 7-0 votes. The commission also discussed DNR grant applications for projects including Waterfront Park, with a submission deadline of April 1, 2025, but took no formal action on grants. Minutes from the January 27, 2025 meeting were approved.

• Approved 2025 EGR Gaslight Criterium Bike Race permit (7-0)
• Approved 2025 Kids Food Basket Gobble Wobble permit (7-0)
• Approved minutes of January 27, 2025 meeting (7-0)

City Commission

The City Commission will hold a public hearing on a revised concept plan for the Gaslight Investors Planned Unit Development at 2255 Wealthy St. SE and 515 Lakeside Dr. SE, which proposes 10 buildings with 180 residential units and commercial space. The commission will also consider contracts for sewer pipe rehabilitation, purchase of an ADA pool lift, a scoreboard, and a parking analysis of Gaslight Village. Consent agenda items include minutes and disbursements totaling over $969,000.

• Public hearing on revised Gaslight Investors PUD concept plan at 2255 Wealthy St. SE and 515 Lakeside Dr. SE
• Consider contract for cured-in-place pipe sewer rehabilitation for calendar year 2025
• Purchase of Pal 2 ADA Pool Lift from Pool Supply Unlimited for $9,383.88
• Purchase of scoreboard and components for $12,000 plus $2,500 installation on Mehney Field
• Consider parking analysis of Gaslight Village for cost not to exceed $35,700

The Commission held a public hearing on the revised Gaslight Investors PUD Concept Plan at 2255 Wealthy St. SE and 515 Lakeside Dr. SE, but took no action. The hearing included extensive public comment, with residents expressing both support and concerns about traffic, building height, and density. The Commission also approved several routine items, including a sewer rehabilitation contract, an ADA pool lift purchase, an aquatic membership program, a scoreboard purchase, mayoral appointments, and a parking analysis for Gaslight Village.

• Approved CIPP sewer rehabilitation contract with Corby Energy Services (7-0)
• Authorized purchase of Pal 2 ADA Pool Lift for $9,383.88 (7-0)
• Approved contract with One Pass Solutions for aquatic membership reimbursement (7-0)
• Authorized purchase of scoreboard for Mehney Field for $12,000 plus $2,500 installation (7-0)
• Approved Mayor's appointments to various boards (7-0)
• Approved parking analysis of Gaslight Village with HRC for up to $35,700 (7-0)
• Approved consent agenda including minutes, disbursements, and library minutes (7-0)

Planning Commission

The Planning Commission will conduct a study session to review progress on the City Master Plan update. Discussions will include feedback from open houses in Gaslight Village and St. Stephens and the introduction of potential city goals.

• Study session on Master Plan update
• Review of Gaslight Village and St. Stephens subarea meeting results
• Discussion of potential goals for housing variety, trail expansion, and public spaces
• Evaluation of potential neighborhood meeting for Eastown

The Planning Commission held a study session on the Master Plan update, discussing conceptual designs for Gaslight Village and St. Stephen's property, and zoning considerations for Eastown and Greenwood. No formal decisions were made; the session was informational only.

• Approved agenda as presented (9-0)
• Approved minutes of January 14, 2025 (9-0)
• Adjourned meeting at 7:02 PM (9-0)

City Commission

The East Grand Rapids City Commission is holding a special meeting on February 10, 2025, at 4:30 p.m. The only substantive business is to consider entering executive (closed) sessions: one to discuss potential property acquisition under the Open Meetings Act Section 8(d), and another for attorney-client communication under Section 8(h). No other agenda items are scheduled beyond routine procedural items and public comment.

• Closed session to discuss property acquisition (Section 8(d) of Open Meetings Act)
• Closed session for attorney-client communication (Section 8(h) of Open Meetings Act)

The East Grand Rapids City Commission met in a special session and approved the agenda. No public comment was received. The commission voted unanimously to enter executive session to discuss property acquisition and attorney-client communication, as permitted by the Open Meetings Act. The meeting adjourned immediately after, with no substantive public decisions made.

• Approved agenda (7-0)
• Entered executive session for property acquisition discussion (7-0)
• Entered executive session for attorney-client communication (7-0)

City Commission

The City Commission will discuss a multi-year financial forecast and consider several contracts, including a new aerial platform fire truck and street projects. The body will also review annual reports from the Planning and Public Safety commissions.

• Purchase of a Pierce Ascendant® 110' Heavy-Duty Aerial Platform fire truck for $1,647,190 with a $82,360 contingency
• Construction Observation Engineering Services contract addendum not to exceed $167,240
• Authorization and contract approval for recommended mill and overlay street projects
• Resolution amending the FY 2024-25 budget
• Amendment to the Rectangular Rapid Flashing Beacon (RRFB) policy

The City Commission approved the purchase of a new Pierce Ascendant 110' Heavy-Duty Aerial Platform fire truck for $1,647,190 with an $82,360 contingency, after a motion to table the item failed 2-4. The approval includes a directive for staff to investigate electric models and bring any viable option back for review. The commission also approved a $167,240 contract addendum for construction observation engineering services and authorized mill and overlay street projects.

• Approved $1,647,190 fire truck purchase with $82,360 contingency (5-1)
• Motion to table fire truck purchase failed (2-4)
• Approved $167,240 contract addendum with Hubbell, Roth & Clark for construction observation (6-0)
• Authorized mill and overlay street projects with contingency and budget provisions (6-0)
• Amended Rectangular Rapid Flashing Beacon policy (6-0)
• Approved Mayor's appointments to various boards (6-0)
• Approved consent agenda including payroll and disbursements (6-0)
• Entered executive session for property acquisition discussion (6-0)

Parks & Recreation Commission

The commission will discuss updates to the Parks and Recreation 5-Year Plan and consider a special event permit for the 2025 Michigan Cyclocross. The body is also scheduled to elect a Vice Chair for the remainder of fiscal year 2024-25.

• Special Event Permit request for 2025 Michigan Cyclocross at Manhattan park
• Election of Vice Chair for FY 24-25
• Feedback on the Parks and Recreation 5-Year Plan Update
• Approval of December 9, 2024 meeting minutes

The Parks and Recreation Commission approved the 2025 Michigan Cyclocross special event permit for Manhattan Park, with a unanimous 7-0 vote. The commission also appointed Patrick Parkes as Vice Chair for the remainder of the fiscal year, and discussed prioritizing projects for a DNR grant, including Waterfront Park phases 2 and 3, and trail improvements.

• Approved 2025 Michigan Cyclocross special event permit (7-0)
• Appointed Patrick Parkes as Vice Chair (7-0)
• Approved minutes of December 9, 2024, as corrected (7-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings for three residential variance requests regarding carports, garages, and house additions. The board will also elect a Chairperson, Vice-Chairperson, and Secretary for the fiscal year.

• Case #2025-01: Variance for a detached carport at 1608 Sherman
• Case #2025-02: Variance for a garage addition at 945 Plymouth
• Case #2025-03: Variance for a house addition at 1629 Lake
• Election of ZBA officers (Chairperson, Vice-Chairperson, and Secretary)

The East Grand Rapids Zoning Board of Appeals denied two variance requests (for a carport at 1608 Sherman and a garage addition at 945 Plymouth) because they did not meet all standards of review, and approved a third variance (for a house addition at 1629 Lake) allowing 28.7% rear yard coverage where 25% is the maximum. All votes were unanimous (6-0).

• Denied variance for detached carport with 5' street side yard encroachment at 1608 Sherman (6-0)
• Denied variance for garage addition with 20'-6" rear yard setback at 945 Plymouth (6-0)
• Approved variance for house addition with 28.7% rear yard coverage at 1629 Lake (6-0)
• Elected Andrew Howard as Chairman, David Jackson as Vice-chairman, Jonathan Paasch as Secretary (all 6-0)

Public Notices

The East Grand Rapids Zoning Board of Appeals will hold a public hearing on a variance request from Alexandra Robertson for 1608 Sherman Street SE. The applicant seeks permission to build a detached carport that would encroach 5 feet into the street side yard, where such encroachment is not normally allowed under the city's accessory buildings ordinance.

• Variance request for a detached carport at 1608 Sherman Street SE
• Proposed 5-foot encroachment into the street side yard (Chapter 50, Section 5.70A)
• Public hearing scheduled for January 22, 2025, at 5:30 p.m.

Public Notices

The Zoning Board of Appeals will hold a public hearing regarding a variance request for a property at 1629 Lake Drive SE. The board will consider whether to allow a house addition that exceeds the maximum permitted rear yard coverage.

• Variance request for 1629 Lake Drive SE to allow 28.7% rear yard coverage (maximum permitted is 25%)

Public Notices

The Zoning Board of Appeals will hold a public hearing on a request by Lucy and David (Tripp) Frey for a rear yard setback variance at 945 Plymouth Avenue SE. The applicants propose constructing a two-stall attached garage addition with a setback of 20 feet 6 inches, where 25 feet is required. The board will decide whether to grant the variance.

• Variance request for rear yard setback (20'6" where 25' required) to build attached garage addition at 945 Plymouth Ave SE
• Applicants: Lucy and David (Tripp) Frey
• Public hearing scheduled for January 22, 2025 at 5:30 p.m. at the Community Center
• Previous variance for similar project granted in 2020 but not acted upon

City Commission

The City Commission will hold a public hearing to consider adopting a five-year Community Parks and Recreation Plan for 2025-2029. The body will also review concept plans for a development project by Gaslight Investors and consider several city contracts.

• Public hearing for the 2025-2029 Community Parks and Recreation Plan
• Concept plan review for Gaslight Investors at 2255 Wealthy St. SE and 515 Lakeside Dr. SE
• Proposed $30,000 contract for the 2025 4th of July firework show
• Proposed $41,330 three-year contract for annual streetscape planting
• Proposed $251,635 award for the Breton Road and Hall Street traffic signal project

The City Commission unanimously approved the five-year Community Parks and Recreation Plan with amendments adding centrally located playing fields, a downtown gathering space, a toddler play area, tree planting, and a public access plan for Reeds Lake. The Commission also introduced concept plans from Gaslight Investors and set a public hearing for February 17, 2025. Several contracts were approved, including a $30,000 fireworks show, a $41,330 streetscape planting program, and a $251,635 traffic signal project.

• Approved amended Parks and Recreation Plan (7-0)
• Set public hearing on Gaslight Investors concept plan for Feb 17, 2025 (7-0)
• Approved $30,000 fireworks contract with Great Lakes Fireworks (7-0)
• Approved fireworks permit for July 4th display (7-0)
• Approved $41,330 three-year streetscape planting contract with Romence Gardens (7-0)
• Awarded $251,635 traffic signal project to Strain Electric (7-0)
• Approved consent agenda including payroll and disbursements (7-0)

Planning Commission

The Planning Commission will hold a study session to discuss potential amendments to the zoning ordinance. The body will also review the 2024 Annual Report and provide an update on the Master Plan.

• Study session on zoning amendments for front yard setbacks, generator standards, and solar panels
• Study session on accessory buildings for through lots and administrative departures
• Review of the 2024 Planning Commission Annual Report
• Master Plan update discussion

The Planning Commission held a study session to discuss potential future zoning ordinance amendments, including front yard setbacks for cul-de-sacs, generator encroachments, accessory buildings for through lots, solar panel standards, administrative departures, and short-term rentals. No formal decisions were made; consensus was reached to pursue further review of these items. The commission also received updates on the 2024 annual report and the Master Plan update.

• Approved agenda as presented (8-0)
• Approved minutes of December 10, 2024 as presented (8-0)
• Consensus to move forward with proposed changes to front yard setback language for cul-de-sacs
• Consensus to pursue looking into changes to generator encroachment/setback standards
• Consensus to take a deeper look into accessory building standards for through lots
• Consensus to explore solar panel standards further
• Consensus to pursue looking into administrative departures for certain zoning standards
• Adjourned meeting at 6:54 PM (8-0)

City Commission

The City Commission will hold a public hearing to consider establishing a Brownfield Redevelopment Authority (BRA) under Michigan Act 381. A new state provision allows BRA tax-increment financing for attainable housing, which aligns with the city's housing strategy. The commission will also vote on a Naming & Recognition Policy, appoint Tim Mroz to the Rapid/Interurban Transit Partnership Board, and authorize a promotional assessment center for sergeant. Consent items include approval of December 16, 2024 meeting minutes and disbursements totaling approximately $1.78 million.

• Public hearing to consider creating a Brownfield Redevelopment Authority for tax-increment financing of housing redevelopment
• Consider approval of a Naming & Recognition Policy
• Appoint Tim Mroz to the Rapid/Interurban Transit Partnership Board for a two-year term ending December 31, 2026
• Authorize use of EMPCO, Inc. for a Promotional Assessment Center for the position of Sergeant
• Consent agenda: disbursements totaling $1,783,944.92 (payroll $360,766.73; county/school $318,633.41; other $1,104,544.78)

The Commission approved a resolution to create a Brownfield Redevelopment Authority (BRA) by a 6-1 vote, with Commissioner Hunter dissenting. A motion to table the item failed 2-5. The Commission also approved the Naming & Recognition Policy, appointed Tim Mroz to the Rapid/Interurban Transit Partnership Board, approved using a Promotional Assessment Center for a Sergeant position, and approved the consent agenda.

• Approved resolution to create Brownfield Redevelopment Authority (6-1)
• Motion to table BRA creation failed (2-5)
• Approved Naming & Recognition Policy (7-0)
• Appointed Tim Mroz to Rapid/Interurban Transit Partnership Board for two-year term ending Dec 31, 2026 (7-0)
• Approved using Promotional Assessment Center for Sergeant position from EMPCO, Inc. (7-0)
• Approved consent agenda including minutes and disbursements (7-0)