East Longmeadow public meetings in 2024

Board of Library Trustees

The Board of Library Trustees will meet to review the Director's report and discuss updates to the borrower's policy. The board will also vote on the minutes from the November 20, 2024 meeting.

• Vote on November 20, 2024 meeting minutes
• Update to Borrower’s Policy

The Board of Library Trustees approved the November 20, 2024 meeting minutes unanimously. They reviewed the latest version of the Borrowers Policy, proposed and agreed upon several changes, and will present the revised version at the next meeting. The board also honored Trustee David Boucher with a letter of thanks and a bookplate for his volunteer service.

• Approved November 20, 2024 meeting minutes (unanimous)
• Agreed to revise Borrowers Policy, to be presented at next meeting
• Honored David Boucher with letter of thanks and bookplate

Broadband Committee

The East Longmeadow Broadband Committee will meet to discuss the committee's role in implementing a Digital Equity grant and hold a stakeholder session with consultant Kimley Horn regarding the Digital Equity Grant report. No votes or decisions are scheduled; the agenda consists entirely of discussion items.

• Discussion of Broadband Committee role in Digital Equity grant implementation
• Stakeholder session with Kimley Horn regarding Digital Equity Grant report

Recreation Commission

This is a routine meeting of the East Longmeadow Recreation Commission. The board will hear a Director's Report and member reports, and discuss field lining for spring sports under New Business.

• Discussion of field lining for spring sports

The East Longmeadow Recreation Commission met on December 18, 2024, and discussed several items but took no formal votes. The director reported that the skating rink is up at Brown Farm, awaiting DPW filling, and that baseball will become independent from the Recreation Department, with the department receiving a fee for field lining and use. Old business included a recommendation for a permanent sign at Brown Farm and a note that Hawk's Landing will not donate poinsettia proceeds to the Recreation Foundation. New business included a suggestion to color-code field lines for multiple sports due to limited space from high school construction.

• No formal motions or votes taken
• Discussed baseball going independent from Recreation Department
• Recommended permanent sign at Brown Farm
• Noted Hawk's Landing will not donate poinsettia proceeds
• Suggested color-coding field lines for multiple sports

Board of Assessors

The East Longmeadow Board of Assessors will consider approval of several FY2025 warrants including a $50.7 million real estate warrant and a $1.8 million personal property warrant. They will also discuss motor vehicle excise abatements, FY26 Chapter 61 and 61B applications, and various exemption and abatement applications. The meeting includes review of previous minutes and an executive session.

• FY2025 Real Estate Warrant for $50,749,861.12
• FY2025 CPA Warrant for $395,069.26
• FY2025 Personal Property Warrant for $1,846,042.97
• Motor Vehicle Excise Abatements (2020,2022,2024) for November in amount of $5,530.67
• Notice to Accountant for December in amount of $53,304,401.52

The Board of Assessors approved and signed multiple FY2025 tax warrants, including the real estate warrant of $50,749,861.12, and approved 11 Chapter 61/61B, 11 Chapter 61A, and 17 statutory exemption applications, all by 3-0 votes. The board also accepted prior meeting minutes and entered executive session to review abatement and exemption applications, returning to open session to record votes.

• Approved FY2025 Real Estate Warrant of $50,749,861.12 (3-0)
• Approved FY2025 CPA Warrant of $395,069.26 (3-0)
• Approved FY2025 Personal Property Warrant of $1,846,042.97 (3-0)
• Approved FY2025 Betterment & Special Assessment Warrant of $313,400.67 (3-0)
• Approved 2024 Motor Vehicle Excise Commitment 6 of $45,025.92 (3-0)
• Approved 11 Chapter 61/61B applications (3-0)
• Approved 11 Chapter 61A applications (3-0)
• Approved 17 statutory exemptions (3-0)

Department of Veteran's Services District of Eastern Hampden County

The district will meet via Zoom to vote on the approval of November 2024 payroll and accounts payable. The body will also review minutes from the November 13, 2024 meeting and receive a report from the Veterans’ Service Officer.

• Vote to approve November 2024 payroll and accounts payable
• Vote to approve November 13, 2024 meeting minutes
• Veterans’ Service Officer report from Jason Burgener

Planning Board

The board will hold a public hearing on a request to amend a special permit for outdoor dining at 664 North Main Street (Villa Napoletana), continued from December 3. They will also discuss a proposed zoning amendment to allow assisted living in the Industrial General Purpose (IGP) district. Approval of minutes from November 19 and December 3 is also on the agenda.

• Public hearing on Case SP-2024-10: amendment to SP-2002-17 and SP-2007-10 for outdoor dining at Villa Napoletana, 664 North Main Street
• Discussion on proposed zoning amendment for assisted living in the IGP district
• Approval of meeting minutes from November 19 and December 3, 2024
• Planning and Community Development Director’s report
• Any other matter not anticipated within the past 48 hours

The East Longmeadow Planning Board approved an amendment to a special permit allowing outdoor dining at Villa Napoletana, 664 North Main Street, with new conditions including a 24-seat limit and 10 pm closing. The board also voted to send a letter supporting a zoning amendment to allow assisted living in the Industrial Garden Parkway District. Minutes from previous meetings were approved with noted corrections.

• Approved special permit amendment for outdoor dining at Villa Napoletana with conditions (4-0)
• Voted to send letter of support for assisted living zoning amendment in IGP District (4-0)
• Approved November 19, 2024 meeting minutes (3-0-1)
• Approved December 3, 2024 meeting minutes (2-0-2)

School Committee

The East Longmeadow School Committee will meet to consider several business and policy items, including approval of proprietary specifications for the ELHS building project, review of the FY24 end-of-year financial audit, and discussion of Policy KHB on advertising on school grounds. The committee will also vote on naming the natatorium and approving the ELHS Science Team's out-of-state robotics competitions.

• Approval of proprietary specifications for ELHS building project
• FY24 End-of-Year Financial Report Audit and FY25 financial updates
• Discussion on Policy KHB - Advertising on School Grounds
• Naming the Natatorium
• Approval of ELHS Science Team's out-of-state robotics competitions

The East Longmeadow School Committee approved proprietary specifications for the ELHS building project, including building automation, door access, and security systems. They also accepted the FY24 audit, FY25 mid-year transfers, and a policy on advertising on school grounds. The naming of the natatorium was postponed to the next meeting.

• Approved proprietary specifications for ELHS building project (4-0)
• Approved November 18, 2024 meeting minutes (4-0)
• Accepted FY24 End-of-Year Financial Report Audit (4-0)
• Accepted FY25 Mid-Year Transfers (4-0)
• Adopted Policy KHB - Advertising on School Grounds with start/end date amendment (4-0)
• Approved ELHS Science Team's out-of-state robotics competitions (4-0)
• Tabled naming of natatorium to next meeting

School Council

The Birchland Park Middle School School Council will meet on December 16, 2024, to discuss several items including focus groups, a family survey, a visit from the District Attorney's office, and the East Longmeadow cell phone policy. The meeting is a discussion session with no formal votes or decisions listed on the agenda.

• Discussion of focus groups
• Family survey review
• District Attorney office visit update
• E.L. cell phone policy discussion

ELHS School Building Committee

The ELHS School Building Committee will vote on a proposed Amendment #3 to Fontaine's Guaranteed Maximum Price (GMP) contract. The meeting also includes updates on trade contractor bidding, MSBA deliverables, a topping off ceremony, furniture/fixtures/equipment, and naming of the natatorium.

• Vote on Fontaine GMP Amendment #3
• Update on trade contractor bidding
• MSBA deliverables update
• Topping off ceremony update
• Natatorium naming discussion

The committee unanimously approved Amendment #3 to the Fontaine Bros. contract, funding four MEP/FP trade contracts and allowances, bringing the total contract to $95 million. They also decided to name the community pool building the 'East Longmeadow Community Natatorium' and discussed a potential topping-off ceremony for early 2025.

• Approved Amendment #3 to Fontaine contract (unanimous)
• Named pool building 'East Longmeadow Community Natatorium'
• Approved 10/28/2024 meeting minutes with amendment (unanimous)
• Scheduled next meeting for 1/23/24

Center Town District Steering Committee

The Center Town District Steering Committee will review community-generated boundary maps and hold a vote to finalize the district's boundaries. The agenda also includes a presentation from the Pioneer Valley Planning Commission and a report from the Deputy Town Manager.

• PVPC presentation of community-generated district boundary maps
• Review and deliberation of community-generated district boundary maps
• Vote to create Center Town District boundaries
• Deputy Town Manager’s Report

The Center Town District Steering Committee voted 4-1 to adopt an amended version of the 'Compact Core' district boundary map, incorporating parcels from the 'Central District' alternative. The approved map, which will be the basis for further analysis, covers approximately 96.5 acres and includes 122 tax parcels. The committee also heard public comments and discussed the district's purpose, including tax base stabilization and housing options.

• Adopted amended 'Compact Core' district boundary map (4-1, Graham dissenting)
• Heard PVPC presentation on community-generated district maps (unanimous)
• Opened floor for public comment (unanimous)
• Received Deputy Town Manager's report (unanimous)
• Adjourned at 8:00 PM (unanimous)

Local Emergency Planning Committee

The East Longmeadow Local Emergency Planning Committee will hold its quarterly meeting. Members will receive brief updates from town departments and discuss Tier II facilities. They will review the Hazard Mitigation Plan and consider an EMPG grant award for remote lighting and a generator. A tabletop exercise is also planned.

• Discussion of Tier II facilities
• Review of Hazard Mitigation Plan
• EMPG Grant Award for remote lighting and generator
• Tabletop Exercise
• Updates from multiple town departments

The East Longmeadow Local Emergency Planning Committee met on December 11, 2024, and approved the minutes from the previous meeting. They reported on various updates, including an active shooter training, COVID-19 test kits, and a new town building at 382 North Main Street. The committee also announced a $4,600 EMPG grant for remote lighting and a small generator, and discussed planning a tabletop exercise for February.

• Approved December 13, 2023 meeting minutes (unanimous)
• Awarded $4,600 EMPG grant for remote lighting and small generator

Town Council

The East Longmeadow Town Council Licensing Committee will meet to approve minutes from June 11 and discuss the process for applying for Farmer's Market Permits. The meeting is scheduled for December 11, 2024, at 10 a.m. in the Town Manager’s Conference Room. This is a procedural meeting with one substantive discussion item.

• Approval of June 11, 2024 meeting minutes
• Discussion of process for applying for Farmer's Market Permits

Conservation Commission

The East Longmeadow Conservation Commission will consider requests for Certificates of Compliance for two properties at 31 Benton Drive and 155 Orchard Road, continued from the previous meeting. They will also hear a Request for Determination of Applicability at 39 Pondview Drive to determine if proposed activities are subject to the Wetlands Protection Act. Additionally, the commission will receive updates on 383 Porter Road and discuss other business including a property at 61 Devonshire Terrace and the 2025 meeting schedule.

• Certificate of Compliance for 31 Benton Drive (DEP File #150-0458) – Applicant: WhiteStone Property Management, LLC
• Certificate of Compliance for 155 Orchard Road (DEP File #150-0235) – Applicant: Donald J. Anderson, Esquire
• Request for Determination of Applicability at 39 Pondview Drive (RDA-2024-19) – Applicant: James Channing
• Project monitoring update on 383 Porter Road
• Discussion of 2025 meeting schedule and Planning Department staff report

The East Longmeadow Conservation Commission unanimously approved two Certificates of Compliance (31 Benton Drive and 155 Orchard Road), issued a negative 3 determination with conditions for a proposed addition at 39 Pondview Drive, and ratified an enforcement order for 61 Devonshire Terrace. All votes were 4-0. The commission also appointed Tom Obrien as Clerk and discussed a non-permitted stream filling on Somers Road to be heard later.

• Approved Certificate of Compliance for 31 Benton Drive (4-0)
• Approved Certificate of Compliance for 155 Orchard Road (4-0)
• Issued negative 3 determination with conditions for 39 Pondview Drive (4-0)
• Ratified Enforcement Order for 61 Devonshire Terrace (4-0)
• Appointed Tom Obrien as Clerk of the Conservation Commission (4-0)
• Approved minutes of 11/13/2024 (4-0)

Town Council

The Town Council will hold three public hearings on proposed zoning bylaw amendments for ground-mounted photovoltaic installations, a Bylaw Review Committee, and commercial kenneling. The Council will also consider multiple financial items, including reappropriating $105,217.99 in remaining ARPA funds for vehicles and equipment, creating a Capital Stabilization Fund, and appropriating $3.512 million from free cash to various funds, with $1 million for the new capital fund and $2.512 million for stabilization, compensated absences, and OPEB. Other business includes a one-day liquor license for One Way Brewing, approval of 2025 annual license renewals, and submission of an Age and Dementia Friendly East Longmeadow Goals Report.

• Continued public hearing for zoning bylaw amendments on ground-mounted photovoltaic installations (second reading)
• Public hearing for proposed bylaw amendment establishing a Bylaw Review Committee (second reading)
• Public hearing for zoning bylaw amendments related to commercial kenneling (second reading)
• Appropriate free cash: $1,000,000 to new Capital Stabilization Fund; $2,512,000 to General Stabilization, Compensated Absences, and OPEB funds
• Reappropriate $105,217.99 in remaining ARPA funds for DPW truck, Municipal Light Plant equipment, patrol vehicle, and DPW road projects

The Town Council approved the creation of a Capital Stabilization Fund and appropriated $1,000,000 in free cash to it, along with $2,512,000 to other funds. It also approved a bylaw amendment establishing a Bylaw Review Committee and zoning amendments for commercial kenneling. The council continued a public hearing on solar zoning amendments to January 28, 2025.

• Approved creation of Capital Stabilization Fund (6-0)
• Appropriated $1,000,000 free cash to Capital Stabilization Fund (6-0)
• Appropriated $2,512,000 free cash to General Stabilization, Compensated Absences, and OPEB funds (6-0)
• Approved Bylaw Review Committee amendment (6-0, roll call)
• Approved commercial kenneling zoning amendments (6-0, roll call)
• Approved one-day liquor license for One Way Brewing (6-0)
• Approved 2025 annual license renewals (6-0)
• Continued solar zoning public hearing to January 28, 2025 (6-0)

Town Council

The Bylaw Review Committee is meeting to review a proposed general bylaw. This proposal would create 'Chapter 178 Bylaw Review Committee' as required by the Town Charter.

• Review of proposed general bylaw Chapter 178 Bylaw Review Committee
• Approval of January 24, 2024 minutes

Town Council

The Town Council Planning Matters Sub-Committee will review and discuss proposed amendments to the Commercial Kenneling Bylaw and Article X on Ground Mounted Photovoltaic Installations. The sub-committee will also vote on a chairperson replacement and approve minutes from the November 7 meeting. These are discussion items only; no final decisions are made at this sub-committee level.

• Review and discuss amendments to proposed Commercial Kenneling Bylaw
• Review and discuss Article X, Ground Mounted Photovoltaic Installations
• Chairperson replacement vote
• Approval of minutes from November 7, 2024 sub-committee meeting

Historical Commission

The East Longmeadow Historical Commission will discuss History Room archival and shelving projects, the town bell restoration, and upcoming museum openings on November 16 and December 21 (possibly moved to December 7). New business includes planning for the 250th Revolution Anniversary Celebration.

• History Room archival project and shelving/AV equipment/printer update
• Time capsule discussion
• Town bell restoration
• Museum opening on November 16
• 250th Revolution Anniversary Celebration planning

Planning Board

The East Longmeadow Planning Board will hold two public hearings: one on amending a special permit for outdoor dining at Villa Napoletana (664 North Main Street) and another on adding Accessory Dwelling Units (ADUs) to the zoning bylaw with related amendments. The board will also consider an ANR plan endorsement for lot line re-conveyance at 68 Senecal Place and 718 Parker Street, and a site plan review waiver for a greenhouse and shed at 896 Somers Road.

• Public hearing on ADU zoning bylaw amendment (ZN-2024-05) to add §450-5.11 and amend multiple sections and tables
• Public hearing on special permit amendment for outdoor dining at Villa Napoletana (664 North Main Street) – continued from November 19
• Request to endorse ANR plan for re-conveying shared lot line at 68 Senecal Place and 718 Parker Street
• Site plan review waiver request for a 176 sq. ft. greenhouse and 336 sq. ft. shed at 896 Somers Road
• Planning and Community Development Director’s Report and other business

Board of Assessors

The East Longmeadow Board of Assessors is meeting in executive session on December 2, 2024 to discuss FY25 Statutory Real Estate Exemption Applications. No other items are on the agenda.

• Executive session to discuss FY25 Statutory Real Estate Exemption Applications

Recreation Commission

The Recreation Commission will hold a regular meeting including reports from the director and members, an old business update on Chestnut, and new business regarding the 2024 Ice Rink and exploring formation of subcommittees. Public comments are invited.

• Update on Chestnut (likely a park or facility)
• Discussion of 2024 Ice Rink plans
• Exploring potential subcommittees
• Director's report on recreation activities
• Approval of previous meeting minutes

Town Council

The Town Council will meet to discuss financial transfers and potential bylaw changes. The body is considering a budget adjustment for the Police Union and first readings of new regulations regarding drones and property upkeep.

• Transfer of $78,977 from free cash for Police Union collective bargaining
• Outdoor alcoholic beverage service alteration for Mazatlan Mexican Grill and Bar at 621 North Main Street
• First reading of proposed bylaw Chapter 414 regarding unmanned aircraft systems (drones)
• First reading of proposed bylaw amendments to Chapter 450 regarding property upkeep and appearance
• Discussion on financing spreadsheets for 382 North Main Street

Board of Health

The East Longmeadow Board of Health will discuss a sample regulation restricting the sale of tobacco and vape products with a legal expert from the Massachusetts Municipal Association. They will also cover a shared services arrangement for public health, recycling and trash program updates, and respiratory season updates from the town health nurse.

• Review of 2024 Sample Regulation Restricting the Sale of Tobacco and Vape Products with attorney Lisa M. Goodnight
• Discussion of Public Health Excellence Shared Services Arrangement
• Recycling and Trash Program updates
• Town Health Nurse and Respiratory Season updates
• Health Department updates

Board of Library Trustees

The Board of Library Trustees will meet to review the Director's report and approve meeting minutes. The agenda consists of standard procedural items and reports.

• Vote to accept minutes from the October 16, 2024 meeting
• Director's report on programming, collection development, and building needs
• Friends of the East Longmeadow Public Library report

Scantic Valley Regional Health Trust Board Meeting

The Scantic Valley Regional Health Trust Board will hold a regular meeting on November 19, 2024, via remote participation. The agenda includes approval of previous meeting minutes, a wellness program report, treasurer's report, GBS reports, updates from open enrollment sessions, and carrier/vendor reports. No major decisions or fiscal actions are listed; the meeting consists primarily of informational reports.

• Approval of minutes from October 9, 2024 meeting
• Wellness program report by Marcy Morrison
• Treasurer’s report by Paul Pasterczyk
• Updates from open enrollment sessions
• Carrier reports and other vendor reports

Planning Board

The Planning Board will hold a public hearing on a request to amend a special permit to allow outdoor dining at Villa Napoletana (664 North Main Street). New business includes combining two parcels at 896 Somers Road and a site plan review waiver for a 176-square-foot greenhouse. The board will also discuss allowing assisted living use in the Industrial Garden Park District and receive an update on accessory dwelling units.

• Public hearing on Case SP-2024-10: amendment to Special Permit SP-2002-17 for outdoor dining at Villa Napoletana, 664 North Main Street
• ANR-2024-09: request to combine two parcels (95-34-0 and 95-35-0) into one at 896 Somers Road
• SPRW-2024-01: site plan review waiver for a 176 square foot greenhouse at 896 Somers Road
• Discussion on allowing assisted living use in the Industrial Garden Park (IGP) District
• Zoning discussion on accessory dwelling units (update from Director of Planning)

School Committee

The East Longmeadow School Committee will discuss Policy KHB on advertising on school grounds, accept a $40,000 check for a new William J. Carlisle Scholarship, and approve an April 2025 field trip to New York City. The committee will also receive the FY2025 financial report and consider accepting a $7.00 donation from the Hampden County Sheriff's Office.

• Discussion on Policy KHB - Advertising on School Grounds
• Acceptance of $40,000 check for William J. Carlisle Scholarship in memory of Roxanne Carlisle
• Approval of April 3, 2025 field trip to NYC to watch Broadway musical 'The Great Gatsby'
• Acceptance of $7.00 check from Hampden County Sheriff's Office to Mountain View School Gift Account
• FY2025 Financial Report presentation

Commission for People With Disabilities

The Commission for People With Disabilities will discuss the ADA Coordinator role and results of an ADA Planning Grant, both listed as old business. As new business, members will vote on a motion of support for Kelly Phillips. The meeting also includes approval of prior minutes and setting the next meeting date.

• Vote of support – Kelly Phillips
• Discussion of ADA Coordinator role
• Discussion of ADA Planning Grant results
• Approval of September 2024 minutes
• Next meeting scheduled for December 12, 2024

Community Preservation Committee

The Community Preservation Committee will meet to review the current financial statement. The body will also review submitted CPC applications.

• Review of financial statement
• Review of CPC applications

Housing Authority

The Housing Authority will discuss the 2024 revised budget and the 2025 budget, along with MRVP fair market rents and whether the office will close the day after Thanksgiving. Minutes will also be reviewed. These are routine administrative items; no rezonings or contracts are on the agenda.

• Approval of meeting minutes
• Discussion of 2024 Revised Budget
• Discussion of 2025 Budget
• Discussion of MRVP Fair Market Rents
• Discussion of office closure for Day after Thanksgiving

Department of Veteran's Services District of Eastern Hampden County

This is a regular meeting of the Eastern Hampden County Veterans' Service District. The board will review and vote on the October 9, 2024 meeting minutes and approve payroll and accounts payable for October 2024. The Veterans' Service Officer will also give a report. The agenda is largely procedural with no major policy decisions or new programs.

• Vote to approve October 9, 2024 meeting minutes
• Vote to approve payroll and accounts payable for October 2024
• Report from Veterans' Service Officer Jason Burgener
• Meeting conducted remotely via Zoom with no in-person public attendance

Conservation Commission

The East Longmeadow Conservation Commission will meet to discuss requests for certificates of compliance at 31 Benton Drive and 155 Orchard Road, along with determinations of applicability for wetland regulations at 40 Pondview Drive and Happy Acres Lot 15. The agenda also includes an emergency culvert repair at Heritage Park off North Main Street, a final report discussion on 383 Porter Road, and informal discussion at 39 Pondview Drive.

• Certificate of Compliance at 31 Benton Drive (DEP File #150-0458) - WhiteStone Property Management, LLC
• Certificate of Compliance at 155 Orchard Road (DEP File #150-0235) - Donald J. Anderson, Esquire
• Determination of Applicability at 40 Pondview Drive (RDA-2024-17) - Joseph Leone
• Determination of Applicability at Happy Acres Lot 15 (RDA-2024-18) - Priscilla Y. & Noah S. Choi
• Emergency culvert repair at Heritage Park off North Main Street (EC-2024-07) - DPW request

Board of Assessors

The Board of Assessors will hold a tax classification hearing, the only item on the agenda for this meeting. The hearing is open to the public and will take place at the Council on Aging Conference Room.

• Tax Classification hearing

Board of Assessors

The Board of Assessors and Town Council are holding a joint meeting to discuss tax classification. The meeting is primarily for a tax classification hearing. The agenda is brief and does not include other specific items for discussion.

• Tax Classification hearing

Town Council

The East Longmeadow Town Council will hold a public hearing on proposed zoning bylaw amendments for ground-mounted photovoltaic installations (second reading) and a tax classification hearing for FY2025. The Council will also consider multiple financial measures to fund the purchase of 382 North Main Street, including appropriations from free cash and reallocation of ARPA funds, as well as accept several state grants. Other items include proposed zoning changes for accessory dwelling units and authorization of a police department union contract.

• Public hearing on proposed zoning bylaw amendments for Ground Mounted Photovoltaic Installations (second reading)
• Tax Classification Hearing to set FY2025 tax levy percentages
• Appropriate $500,000.42 from free cash and reallocate $53,042.25 in ARPA funds to reduce $3.3M borrowing for purchase of 382 North Main Street
• Accept $1,975,000 MassWorks Infrastructure Program grant, $21,685 Energy Efficiency grant, and $160,170 Green Communities Designation grant
• Proposed zoning bylaw amendments for Accessory Dwelling Units and authorize Town Manager to execute police union collective bargaining agreement

Town Council

The Town Council Planning Matters Sub-Committee will discuss a proposal to add kenneling as a permitted use in East Longmeadow's zoning bylaws. The committee may issue a recommendation on the proposal. No other substantive business is scheduled.

• Discussion and possible recommendation on proposal to add kenneling to the East Longmeadow Zoning Bylaws

Board of Assessors

The Board of Assessors will review various motor vehicle and real estate abatement reports and discuss the Crumbling Foundation Policy. The meeting includes a presentation on tax classification and a discussion on potential local options for seniors and veterans.

• FY25 Boat Excise Commitment #1 for $2,116
• Motor Vehicle Excise Abatements for September ($3,006.10) and October ($6,335.65)
• FY19 and FY20 PP Abatement Reports for September at $50,000 each
• Tax Classification Hearing Presentation
• Review of Crumbling Foundation Policy

Historical Commission

The East Longmeadow Historical Commission will meet to review the History Room archival project and previous community events. The board will discuss new business including the town bell restoration and a museum opening scheduled for November 16.

• Town bell restoration
• Museum opening on 11/16
• Heritage Park clean up
• History Room archival project updates
• Time capsule and new flag discussion

School Committee

The East Longmeadow School Committee will meet to hear a Superintendent's Report including Building Smart Goals, discuss policy KHB on advertising on school property, and receive an update on the ELHS building project. The committee will also consider the Superintendent's Educator Plan and hear a report from the Director of Curriculum and Assessment.

• Update on ELHS Building Project
• Discussion of Policy KHB - Advertising on School District Property
• Superintendent's Educator Plan
• Building Smart Goals Presentations
• Director of Curriculum and Assessment Report

Town Manager

The Town Manager is holding a public hearing to consider National Grid/Verizon's petition #30859321 to install one 45-foot jointly owned pole on Denslow Road, about 585 feet west of Shaker Road. No other items are on the agenda.

• National Grid/Verizon petition #30859321 for a 45-foot H1-class jointly owned pole on Denslow Road

ELHS School Building Committee

The committee will review the 90% Construction Document (CD) package and associated budget, including value engineering considerations. The body is expected to vote on approving the 90% CD submission to the Massachusetts School Building Authority (MSBA).

• Approval of 90% CD Submission to MSBA
• 90% CD Budget Review and VE considerations
• Trade Contractor Prequalification Update
• Groundbreaking Ceremony Planning

Conservation Commission

The Conservation Commission will meet to consider a certificate of compliance for a property on Benton Drive and a determination of applicability for a site on Happy Acres Lane. The body will also review a report from the Planning and Community Development Department.

• Certificate of Compliance request for 31 Benton Drive (WhiteStone Property Management, LLC)
• Determination of Applicability request for 9 Happy Acres Lane (Bedrock Financial LLC)
• Planning and Community Development Department Staff Report

Board of Health

The Board of Health will review a sample regulation restricting the sale of tobacco and vape products, with legal counsel from the Massachusetts Municipal Association. The board will also receive updates on the town's recycling and trash program, the town health nurse's report on respiratory season, and general health department updates. The meeting is held remotely via Zoom and includes time for public comment.

• Review of 2024 Sample Regulation Restricting the Sale of Tobacco and Vape Products with attorney Lisa M. Goodnight
• Recycling and Trash Program Updates
• Town Health Nurse and Respiratory Season Updates
• Health Department Updates
• Public comment period

School Committee

The East Longmeadow School Committee will discuss the 2024-2025 District 5-Year Capital Plan and Policy KHB regarding advertising on school property. The body will also consider MIAA Middle School Waivers and MASC Resolutions.

• 2024-2025 District 5-Year Capital Plan
• Discussion of Policy KHB - Advertising on School District Property
• MIAA Middle School Waivers for the ELHS Athletic Program
• MASC Resolutions for the November 8, 2024 Delegate Meeting
• Discussion on Ballot Question #2

Board of Registrars

The East Longmeadow Board of Registrars will conduct testing of voting machines for the November 5 State Election. The meeting is scheduled for 8:30 a.m. on October 18, 2024, at the Library Conference Room.

• Testing of voting machines for the November 5 State Election

Recreation Commission

The East Longmeadow Recreation Commission will discuss applications for Community Preservation Committee (CPC) and Capital Improvement Program (CIP) funding, as well as plans for the Chestnut Street project. Other agenda items include finalizing Oktoberfest plans, evaluating space availability for winter and spring sports, and strategies to minimize money returned to the General Fund from sports programs.

• Discuss applications for CPC and CIP money
• Finalize Oktoberfest plans
• Discuss Chestnut St project
• Discuss plan for minimizing money returned to General Fund from sports
• Discuss space availability for winter and spring sports

Board of Library Trustees

The Board of Library Trustees will consider approving September meeting minutes and discuss a social media policy under old business. The director will report on programming, collection development, building needs, and professional development. Public comments will be heard, and the Friends of the Library will give an update.

• Approval of September 18, 2024 meeting minutes
• Discussion of Social Media Policy
• Director's report on programming, collection development, building needs, and professional development
• Friends of the East Longmeadow Public Library report

Housing Authority

The East Longmeadow Housing Authority will meet to discuss September minutes, a tenant handbook, project updates, and budget items. The agenda is general and does not include specific proposals or dollar amounts. Not all listed items may be discussed.

• Discussion of September meeting minutes
• Review of Tenant Handbook
• Update on housing projects
• Budget items (no details provided)

Planning Board

The Planning Board will hold public hearings on a special permit amendment for a landscaping business and a new restaurant tenant with outdoor dining at 621 North Main Street. They will also continue a hearing on zoning bylaw amendments for ground-mounted photovoltaic installations. Additionally, the board will reconsider expanding musicians at East Village Tavern and discuss accessory dwelling units and a drone bylaw.

• Continuation of special permit amendment for Frank Raschilla Landscaping at 329 Westwood Avenue (Case SP-2024-08)
• Public hearing for special permit to allow outdoor dining and change tenant to Mazatlan Mexican Restaurant at 621 North Main Street (Case SP-2024-09)
• Continued hearing on zoning bylaw amendments for ground-mounted photovoltaic installations (Case ZN-2024-04)
• Reconsideration of musician expansion from 3 to 5 at East Village Tavern at 53-55 North Main Street (SP-2023-08)
• Discussion on zoning for accessory dwelling units and a drone bylaw

Commission for People With Disabilities

The Commission on Disability will meet to review the status of the Pine Knoll grievance and ADA Planning Grant results. The meeting includes a presentation from ADA Coordinator and HR Director Audra Staples.

• Update on Pine Knoll grievance status
• Review of ADA Planning Grant results
• Discussion with ADA Coordinator Audra Staples

Town Manager

The Town Manager will hold public hearings regarding petitions from National Grid and Verizon. The body will consider the installation of utility poles on Shaker Road and Deer Park Drive.

• Petition #30919338: Installation of 4 poles on Shaker Road
• Petition #30919338: Installation of 4 poles on Deer Park Drive

The Town Manager held a public hearing and approved two petitions from National Grid/Verizon to install four jointly owned poles on Shaker Road and four on Deer Park Drive, both to connect the solar farm at 21 Deer Park Drive. Approvals were subject to DPW comments, including use of vac excavation and notification of work. No residents attended either hearing.

• Approved National Grid/Verizon petition #30919338 for Shaker Road to install four poles (72-50, 78-50, 79-50, 80-50), subject to DPW comments
• Approved National Grid/Verizon petition #30919338 for Deer Park Drive to install four poles (0-50, 1-50, 2-50, 4-50), subject to DPW comments

ELHS School Building Committee

The East Longmeadow High School Building Committee will receive updates from Skanska and Fontaine on the construction project, including approval of Guaranteed Maximum Price (GMP) Amendment #2 and discussions on the groundbreaking ceremony. The committee will also review design updates and filed sub-bidding status.

• Approval of GMP Amendment #2 for the ELHS project
• Filed Sub Bidding status update from Skanska
• Discussion of Groundbreaking Ceremony
• Construction schedule and progress update from Fontaine
• Design update for the school building

Scantic Valley Regional Health Trust Board Meeting

The board will review reports on the wellness program and health carriers. Members are scheduled to discuss the CY25 Senior Renewals and the Good Health Gateway Annual Report.

• CY25 Senior Renewals
• Good Health Gateway Annual Report
• Treasurer's stipend
• Wellness program report from Marcy Morrison
• Approval of September 11, 2024 meeting minutes

Conservation Commission

The East Longmeadow Conservation Commission will consider a request for a Certificate of Compliance at 112 Country Club Drive and a Determination of Applicability at 9 Farmers Circle regarding Wetlands Protection Act jurisdiction. The commission will also monitor a project at 53 Rural Lane and receive a staff report from the Planning Department.

• Request for Certificate of Compliance at 112 Country Club Drive (DEP File #150-77)
• Request for Determination of Applicability at 9 Farmers Circle (RDA-2024-15)
• Project monitoring at 53 Rural Lane (EO-2024-03)

Department of Veteran's Services District of Eastern Hampden County

The district will meet remotely to approve meeting minutes and financial records. The session includes a report from Veterans’ Service Officer Jason Burgener.

• Vote to approve September 18, 2024 Regular Session Meeting Minutes
• Vote to approve payroll and accounts payable for September 2024
• VSO report from Jason Burgener

Town Council

The Town Council will review the closure of remaining balances from completed capital projects and a first quarter budget update. Members will also discuss a proposed increase to the mattress disposal fee and a DBA change for a restaurant on North Main Street.

• Closing of capital project balances totaling $169,535.62
• Proposed mattress disposal fee increase from $15 to $30
• DBA change from Torito Mexican Restaurant to Mazatlan Mexican Grill & Bar at 621 North Main Street
• Order of Taking for 382 North Main Street
• FY25 First Quarter Budget Update and Free Cash Certification

School Council

The School Council will meet to discuss several school-related items. Topics include the iReady program, Halloween activities at Birchland Park, and programs for high-achieving students ('High Fliers'). The meeting also includes an open speakout period and attendance review.

• Discussion of iReady program implementation
• Planning for Halloween events at Birchland Park Middle School
• Review of 'High Fliers' programs for advanced students
• Open speakout for public comments
• Attendance review

School Committee

The East Longmeadow School Committee is meeting in executive session. The body will discuss personnel matters involving the reputation, character, health, or discipline of an individual.

• Executive session to discuss discipline, dismissal, or complaints against a public officer or employee

School Committee

The East Longmeadow School Committee will vote on a new policy prohibiting discrimination on the basis of neurodiversity and review the superintendent's evaluation. They will also discuss a preliminary approval of the 2025 senior trip to London and an update on FY2025 capital projects.

• Approval of Policy ACC - Nondiscrimination on the Basis of Neurodiversity
• Preliminary approval of the 2025 Senior Trip to London, April 19-26, 2025
• Update on progress of FY 2025 Capital Projects
• Approval of $700 donation from ELHS Class of 1974
• Presentation of ELPS 2024-2025 Fall Status Report with draft SMART goals

Westcomm Meetings

The Westcomm Board of Directors will meet to review the FY26 budget and receive reports from the Operation, Finance, and IT sub-committees. The board will also discuss radio system updates, including an RFP for system design and the Ware/Monson radio system.

• FY26 Budget discussion
• RFP for radio system design
• Radio system updates for Ware and Monson
• IT MOU
• Vote on official meeting posting location

Historical Commission

The Historical Commission will review and approve the September meeting minutes. Old business includes discussion of a CPC-funded archivist for library clean-up, history room shelving, a walking tour guide, and new accessions. New business covers upcoming events, town bell restoration, and a veteran research presentation.

• Review and approve minutes of September 3, 2024
• Library Clean Up – CPC application for archivist, $3,000 (TC Approved)
• Town bell restoration
• Ken Hancock Veteran research presentation
• Upcoming events: Norcross Craft Fair, Open House Story Night, Celebrate EL

Westcomm Meetings

The Westcomm Operations Committee will meet virtually to discuss a draft Request for Proposal (RFP) for a Public Safety Radio System and Network Analysis. The meeting also includes setting a next meeting date and adjournment.

• Discuss draft RFP for Public Safety Radio System and Network Analysis

Westcomm Meetings

The WESTCOMM Finance Committee will hold a remote meeting to discuss several financial items. New business includes an Executive Director report, budget-to-actuals for July through September, a transfer policy update, and two transfer requests: one for the Town of Monson replacement radios and another for a reserve fund transfer or grant. The committee will also handle procedural items like call to order and roll call.

• Budget to Actuals Report for July, August, September
• Transfer Policy Update
• Town of Monson Replacement Radios request
• Reserve Fund Transfer/Grant Request
• Executive Director Report

Conservation Commission

The East Longmeadow Conservation Commission will consider approving minutes from two prior meetings, discuss a site visit at 383 Porter Road, review a draft Hazard Tree Policy, and hear a staff report from the Planning and Community Development Department.

• Discussion of site visit at 383 Porter Road
• Review of Hazard Tree Policy
• Planning and Community Development Department staff report

Board of Assessors

The East Longmeadow Board of Assessors will review and likely approve motor vehicle excise commitments and abatements for August 2024, including a commitment of $81,852.50. They will also discuss a policy review on crumbling foundations and affordable dwelling units. Additionally, the board will review FY25 valuation reports including sales, classification, and new growth statistics.

• Motor Vehicle Excise Commitment #5: $81,852.50
• Motor Vehicle Excise Abatements for August: $5,747.72
• Uncollectible Motor Vehicle Excise Abatements for August: $2,638.74
• Schedule of 2012 Uncollectible Motor Vehicle Excise: $2,906.45
• Crumbling Foundation Policy Review/Clarification

Broadband Committee

The Broadband Committee will hear a presentation and discuss a Digital Equity Planning Grant from consultant Bill Scully. They will also receive a status update on the Town Fiber Project from T. Christensen and R. Quimby. Other business includes approval of minutes and roll call.

• Presentation and discussion on Digital Equity Planning Grant
• Status update on Town Fiber Project
• Approval of minutes
• Roll call

Town Council

The Town Council will hold a first reading of a proposed bylaw amendment to regulate commercial kenneling. Other items include discussing an increase in the mattress disposal fee from $15 to $30, approval of several one-day liquor licenses, and a letter of support for a PVPC and HUD PRO Housing Grant. The meeting also includes a public comment period regarding prohibited uses of marijuana.

• First reading of bylaw amendment on commercial kenneling (definitions, special permits, use regulations)
• Discussion of mattress disposal fee increase from $15 to $30
• Approve change of DBA for Torito Mexican Restaurant to Mazatlan Mexican Grill & Bar, 621 North Main Street
• Approve multiple one-day liquor licenses for church events and a brewery event
• Letter of support for PVPC and HUD PRO Housing Grant

School Committee

The East Longmeadow School Committee will discuss policy recommendations for equitable educational opportunities. The meeting includes reports on the ELHS construction project and a proposal for a vape detection system at ELHS.

• Review of Policy JBB - Equitable Educational Opportunities
• Purchase and installation of a vape detection system at ELHS
• Request for Rays of Hope to use ELHS parking lot on October 27, 2024
• Approval of Mapleshade third-grade field trip to The Story Barn in Somers, CT
• Update on ELHS Construction Project

Board of Library Trustees

The Board of Library Trustees will meet to discuss the Director's report and review existing policies. The board is scheduled to vote on the acceptance of the August 21, 2024 meeting minutes.

• Vote on August 21, 2024 meeting minutes
• Discussion of Meeting Room Policy
• Discussion of Social Media Policy
• Director's report on programming, collection development, and building needs

Department of Veteran's Services District of Eastern Hampden County

The board will meet remotely to approve meeting minutes and financial records from August 2024. The session includes a report from Veterans’ Service Officer Jason Burgener.

• Vote to approve August 7, 2024 Regular Session Meeting Minutes
• Vote to approve August 2024 payroll and accounts payable
• VSO report from Jason Burgener

The Eastern Hampden County Veterans' Service District met remotely and unanimously approved the August 7, 2024 meeting minutes and the August 2024 payroll and accounts payable as submitted by the District Treasurer. The Veterans' Service Officer reported receiving full VA claims accreditation and a PIV card, and discussed outreach activities including a presentation at the Historical Society in Hampden and upcoming training and Veterans Day commitments.

• Approved August 7, 2024 meeting minutes (3-0)
• Approved August 2024 payroll and accounts payable (3-0)

Planning Board

The Planning Board will continue three public hearings from August: a special permit amendment for a landscaping business at 329 Westwood Avenue, a zoning bylaw amendment to allow commercial kenneling in industrial zones by special permit, and amendments to definitions and regulations for ground-mounted solar installations. The board also plans to discuss property upkeep, accessory dwelling units, and a drone bylaw, though time may limit discussion.

• Case SP-2024-08: Continued amendment of Special Permit SP-2009-0011 for landscaping at 329 Westwood Avenue
• Case ZN-2024-01: Continued zoning bylaw amendment on commercial kenneling in industrial zone by special permit
• Case ZN-2024-04: Continued amendments to §450-10.3 and Article X on ground-mounted photovoltaic installations
• Discussion on property upkeep and appearance (old business)
• Discussion on accessory dwelling units and drone bylaw (old business)

Recreation Commission

The Recreation Commission is holding a special meeting to plan for the Oktoberfest event scheduled for October 19. The agenda includes old business and new business discussions related to the event.

• Planning discussion for Oktoberfest event on October 19

Commission for People With Disabilities

The Commission for People With Disabilities will approve minutes from May, June, and July meetings and hear from invited guests, including a representative from the Massachusetts Rehabilitation Commission and a resident. Old business includes an update on the Pine Knoll grievance, the appointment of an ADA Coordinator, a linked ADA Etiquette document on the website, and results of an ADA Planning Grant. The Commission will also plan to invite the new HR Director to a future meeting.

• Invited guests: Wendy Adino-Williams (Area Director, Mass Rehab) and resident Eunice Barlow
• Update on Pine Knoll grievance – ADA Coordinator now appointed
• ADA Etiquette doc linked to commission website
• Discussion of ADA Planning Grant results
• Plan to invite new HR Director Audra Staples to a future meeting

School Committee

The East Longmeadow School Committee will discuss policy recommendations from the Diversity and Equity Steering Committee, including revisions to policies on sexual harassment and nondiscrimination based on gender identity. The committee will also consider approving an 8th-grade MIAA waiver for field hockey, a $1,471.39 donation, and hear updates on bus transportation, grant approvals, and the FY2024 fourth-quarter financial report.

• Discuss revisions to policies ACAB (Sexual Harassment) and ACB (Nondiscrimination on Gender Identity) from the Diversity and Equity Steering Committee
• Proposed policies GBAA (Diversity in the Workplace) and GBAC (Accommodating Employees with Disabilities, Pregnancy) from Section G
• Approval of 8th Grade MIAA Waiver for Field Hockey
• Approval of $1,471.39 donation from Oksana Salon & Spa to Meadow Brook Elementary’s Autism Programs
• Update on ELPS Bus Transportation and new app for families for the 2024-2025 school year

The East Longmeadow School Committee approved several policy revisions recommended by the Diversity and Equity Steering Committee, including policies on sexual harassment, nondiscrimination based on gender identity, and workplace diversity and accommodations. They also approved grants totaling $1,658,565 for FY2025, accepted the FY2024 fourth quarter report, and accepted a $1,471.39 donation for Meadow Brook Elementary's autism programs. The Director of Student Support Services position was tabled.

• Approved August 19, 2024 executive session minutes (4-0-1)
• Approved August 19, 2024 regular session minutes (4-0-1)
• Approved 8th grade MIAA waiver for field hockey (4-0-1)
• Approved FY2025 federal and state grants totaling $1,658,565 (4-0-1)
• Accepted FY2024 fourth quarter report (5-0)
• Approved policies ACAB, ACAB-R, and ACB on harassment and gender identity (5-0)
• Approved policies GBAA and GBAC on workplace diversity and accommodations (5-0)
• Accepted $1,471.39 donation from Oksana Salon & Spa for Meadow Brook Elementary autism programs (5-0)

School Committee

The East Longmeadow School Committee will meet in executive session to discuss strategy regarding collective bargaining or litigation, and to consider or interview applicants for employment. No public votes or decisions are scheduled during this closed session.

• Discussion of strategy for collective bargaining or litigation
• Consideration or interview of employment applicants by preliminary screening committee

Scantic Valley Regional Health Trust Board Meeting

The Scantic Valley Regional Health Trust Board will hold a routine administrative meeting on September 11, 2024, via Microsoft Teams. The agenda includes approval of prior minutes, a wellness program report, the treasurer's report, reports from Gallagher Benefit Services, and carrier/vendor updates. No major decisions or policy changes are listed; the meeting is primarily focused on receiving reports and discussing ongoing operations.

• Approval of minutes of the June 12, 2024 meeting
• Wellness program report by Marcy Morrison, Wellness Consultant
• Treasurer’s report by Paul Pasterczyk
• GBS (Gallagher Benefit Services) reports
• Carrier reports and other vendor reports

Recreation Commission

The Recreation Commission will meet to review reports from the Director and members. The body will discuss old business regarding Oktoberfest and Chestnut plans, as well as new business concerning Center Field and grounds improvements.

• Oktoberfest
• Chestnut Plans
• Center Field
• Plans to improve current grounds

Housing Authority

The East Longmeadow Housing Authority will hold a meeting on September 11, 2024, at 81 Quarry Hill. The agenda consists of procedural items: approval of minutes, an annual hearing, a change order, agreed-upon procedures, and budget guidelines. No specific details or dollar amounts are listed. The agenda is largely procedural boilerplate with no concrete decisions or proposals identified.

• Minutes approval
• Annual Hearing
• Change Order
• Agreed Upon Procedures
• Budget Guidelines

Conservation Commission

This is a largely administrative meeting. The commission will reorganize its officers and conduct a Conservation 101 training session. No permits, projects, or financial items are on the agenda.

• Reorganization of the Conservation Commission
• Conservation 101 training for commissioners

Westcomm Meetings

The Westcomm Finance Committee will meet to review FY26 budget planning, the July/August budget-to-actuals, and the transfer policy. They will also consider a transfer request or grant for the Town of Monson replacement radios. The meeting is routine, with one specific action item concerning the radio funding.

• Executive Director report with FY26 budget planning discussion
• Budget to Actuals report for July and August
• Transfer Policy review
• Town of Monson replacement radios: reserve fund transfer or grant request

Town Council

The East Longmeadow Town Council will hold a required second public hearing on the Hazard Mitigation Plan, and consider several licensing and financial matters. Items include approval of one-day liquor licenses for Torito Mexican Restaurant and the Masonic Temple, acceptance of $9,692.35 in donations to the Library and Council on Aging, and discussions on no-parking signs, a solicitation bylaw, and an MGM Five-Year Look Back Study.

• Second public hearing on the Hazard Mitigation Plan with the Pioneer Valley Planning Commission
• Discuss one-day liquor license for Barrera Inc. dba Torito Mexican Restaurant at 621 North Main Street
• Approve one-day liquor licenses for Masonic Temple at 43 Chestnut Street (Sept 21 high school reunion, Sept 28 birthday party)
• Approve donations totaling $9,692.35 to the Library and Council on Aging per MGL Chapter 44, Section 53A
• Discussion of no parking signs on Susan Street and Norden Street, and solicitation bylaw review

The Town Council voted unanimously to prohibit Barrera Inc., doing business as Torito Mexican Restaurant at 621 North Main Street, from using its outdoor deck and to cover illegally installed signage until all required permits are approved. The Council also approved two one-day liquor licenses for the Masonic Temple, accepted donations totaling $9,692.35 for the Library and Council on Aging, and approved the August 13, 2024 meeting minutes. No other substantive decisions were made; several items were discussed but not acted upon.

• Prohibited Torito Mexican Restaurant from using outdoor deck and required covering illegal signage until permits approved (6-0)
• Approved one-day liquor license for Masonic Temple high school reunion, Sept 21, 2024 (6-0)
• Approved one-day liquor license for Masonic Temple birthday party, Sept 28, 2024 (6-0)
• Approved donations totaling $9,692.35 to Library and Council on Aging (6-0)
• Approved August 13, 2024 Open Session minutes (5-0, 1 abstention)
• Approved executive session minutes review recommendations (6-0)

Town Council

The Town Council and School Committee will hold a special meeting to appoint a candidate to a vacancy on the School Committee.

• Appointment of candidate to fill School Committee vacancy

School Committee

The School Committee will meet to receive reports from the Superintendent, Director of Curriculum and Assessment, and Assistant Superintendent for Business. The meeting includes a joint discussion with the Town Council regarding a School Committee vacancy.

• Discussion on School Committee Vacancy with Town Council

The School Committee, in a joint meeting with the Town Council, interviewed three candidates for a vacant committee seat and voted unanimously to appoint William Strother until the next town election. The appointment was made by motion and confirmed by a roll call vote of 9-0.

• Appointed William Strother to the School Committee until the next Town Election (9-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on four items: an extension of a variance at 125 Pease Road, a variance for reduced side yard setback at 37 Harkness Ave, an administrative appeal of a zoning violation at 27 Merriam St, and an administrative appeal of a zoning determination at 137 Pease Road. The board will also approve meeting minutes and conduct other business as needed.

• Extension request for existing variance (ZV-2024-02) at 125 Pease Road in Residence A district
• Variance petition (ZV-2024-03) to allow a 5.5 ft side setback instead of required 12 ft at 37 Harkness Ave in Business district
• Administrative appeal (ZAA-2024-1) of zoning violation for agricultural use on under 5 acres at 27 Merriam St in Residential C district
• Administrative appeal (ZAA-2024-2) of building commissioner’s interpretation of zoning bylaw §450.3.3 & 8.8 at 137 Pease Road

The Zoning Board of Appeals approved two administrative appeals and granted a six-month variance extension. The board allowed the withdrawal of a variance petition for 37 Harkness Ave without prejudice. All decisions were unanimous (4-0).

• Approved withdrawal of variance petition ZV-2024-03 without prejudice (4-0)
• Approved administrative appeal ZAA-2024-01 for 27 Merriam St, overturning zoning violation (4-0)
• Approved administrative appeal ZAA-2024-02 for 137 Pease Rd, overturning zoning determination (4-0)
• Approved six-month extension of variance ZV-2023-03 for 125 Pease Rd, expiring March 15, 2025 (4-0)

Westcomm Meetings

The Westcomm Board of Directors and Operations Committee hold a joint meeting to approve July 17 minutes, review building and radio system updates, and discuss new business including FY26 budget goals and a reorganization vote. Committee reports from Finance, IT, and Operations will also be presented.

• Approve minutes from July 17, 2024
• Radio system update and status of RFP for system design
• FY26 Budget Goals discussion
• Reorganization Vote
• IT Sub-Committee report on IT MOU

Board of Health

The Board of Health will vote on a Title Five variance for 3 James Street and on increasing the mattress disposal fee from $15 to $30. The board will also discuss recycling and trash program updates and health department updates.

• Title Five Variance Review for 3 James Street (310 CMR 14.10) – vote
• Mattress Disposal Fee increase from $15 to $30 – vote
• Recycling and Trash Program Updates – discussion
• Health Department Updates – discussion

The East Longmeadow Board of Health voted 3-0 to allow the owner of 3 James Street to apply for a Disposal Works permit, permitting a septic system instead of connecting to the main sewer. The board also voted 3-0 to recommend a mattress disposal fee increase from $15 to $30 to the Town Council. Other items were informational updates only.

• Approved variance for 3 James Street to apply for septic system permit (3-0)
• Recommended mattress disposal fee increase to $30 to Town Council (3-0)
• Approved June 3, 2024 meeting minutes as written (3-0)

Historical Commission

The Historical Commission will meet to vote on officers and review minutes from June 10, 2024. The body will discuss upcoming events including the Norcross Craft Fair and Celebrate EL. The meeting also covers old business regarding library cleanup and shelving.

• Vote on officers
• CPC application for archivist with Town Council approved $3,000
• Norcross Craft Fair scheduling (9/21 vs 9/28)
• Norcross Open House Story Night on 10/4
• Celebrate EL event on 10/12

The East Longmeadow Historical Commission met on September 3, 2024, and approved the June 10, 2024 minutes. The officer vote was finalized. The commission accepted donations from the Fire Chief, including a military field desk and historical pamphlets. Several upcoming events were announced, including a museum opening on September 28th.

• Approved June 10, 2024 meeting minutes (unanimous)
• Finalized officer vote
• Accepted donations from Fire Chief Paul Morrissette (field desk, pamphlets, banners)

Westcomm Meetings

The Westcomm Finance Committee will meet remotely to discuss the FY26 budget calendar, review budget-to-actuals for July and August, and consider updates to the transfer policy. They will also take up transfer requests and a reserve fund or grant request for the Town of Monson replacement radios.

• Budget planning and discussion per FY26 budget calendar
• Budget-to-actuals report for July and August
• Transfer policy review
• Transfer requests
• Town of Monson replacement radios – reserve fund transfer/grant request

Westcomm Meetings

The Westcomm Operations Committee will meet virtually to discuss radio coverage and concerns raised by Executive Director Hastings with Horizon Technologies, Inc. The body will also review a Radio/Network Analysis RFP and Zello updates.

• Discussion with Horizon Technologies, Inc. regarding radio coverage
• Review of Radio/Network Analysis RFP
• Zello Update
• Annual Assessment Report update
• Outside Detail Requests

Community Preservation Committee

The Community Preservation Committee will conduct a public hearing and review current financials and open projects. Members will also assign open projects to committee members and discuss future meeting dates.

• Public hearing
• Review of financials and open projects
• Assignment of open projects to Committee members

Conservation Commission

The Conservation Commission will consider a certificate of compliance for the Fairway Lane subdivision at 295 & 299 Maple Street. Two Notices of Intent for residential construction and seven Requests for Determination of Applicability for Happy Acres lots are also on the agenda. The commission will review project monitoring items including hazard trees at 81 Avery Street and a site visit for 383 Porter Road.

• Certificate of Compliance for 295 & 299 Maple Street (Fairway Lane subdivision) - applicant Michael Carabetta
• Notice of Intent for 350 sq ft addition at 151 Nottingham Drive (Sandra Bellantonio)
• Notice of Intent for storage building at 137 Pease Road (Ralph Page, continued from 8/14)
• Seven Requests for Determination of Applicability for Happy Acres lots (Bedrock Financial LLC and Global Homes Properties LLC)
• Hazard tree monitoring at 81 Avery Street

The East Longmeadow Conservation Commission approved a Notice of Intent for a storage building at 137 Pease Road after an initial motion failed, then passed with conditions including straw waddles and specific mitigation plantings. The Commission also approved a Certificate of Compliance for the Fairway Lane subdivision, a Notice of Intent for a home addition at 151 Nottingham Drive, and issued Negative 1 determinations for six Happy Acres lots, meaning the work is not subject to wetland bylaws.

• Approved Certificate of Compliance for 295 & 299 Maple Street (Fairway Lane subdivision) (4-0)
• Approved NOI-2024-06 for 350 sq ft addition at 151 Nottingham Drive (4-0)
• Approved NOI-2024-05 for storage building at 137 Pease Road with conditions (4-0, roll call)
• Issued Negative 1 determination for RDA-2024-09 (Happy Acres Lot 2) (4-0)
• Issued Negative 1 determination for RDA-2024-10 (Happy Acres Lot 1) (4-0)
• Issued Negative 1 determination for RDA-2024-11 (Happy Acres Lot 12) (4-0)
• Issued Negative 1 determination for RDA-2024-12 (Happy Acres Lot 12) (4-0)
• Issued Negative 1 determination for RDA-2024-13 (Happy Acres Lot 4) and RDA-2024-14 (Happy Acres Lot 5) (4-0 each)

Town Manager

The Town Manager will hold a public hearing on a joint petition from National Grid and Verizon to install one utility pole and underground cables on Benton Drive. The hearing will consider the proposal to place a pole approximately 669 feet northwest of the Denslow Road intersection.

• Public hearing on joint petition #30967015 from National Grid and Verizon to install one pole on Benton Drive and underground laterals, cables, and wires

Board of Registrars

The East Longmeadow Board of Registrars will meet to test voting machines for the upcoming September 3 State Primary. The meeting is scheduled for August 22, 2024, at 1:00 p.m. in the Library Conference Room, 60 Center Square.

• Testing of voting machines for September 3 State Primary

Board of Library Trustees

The Board of Library Trustees holds a routine meeting to review minutes from July, hear the director's report on programming, collection, building needs, and professional development, and discuss the Meeting Room Policy and Strategic Plan. No votes on high-impact financial or policy items are scheduled.

• Vote to accept minutes of July 17, 2024 meeting
• Director’s report on programming, collection development, building needs, professional development
• Discussion of Meeting Room Policy (old business)
• Discussion of Strategic Plan (new business)

The Board of Library Trustees approved the East Longmeadow Public Library Strategic Plan FY2025–FY2029 with two amendments, including changing 'Our Beliefs' to 'Our Values' and adding new trustee Jean Cintolo to the approval list. The board also reviewed the Public Use of Meeting Room Policy and its attached forms, deciding to send the Release of All Claims form to town counsel for further analysis before approval. Minutes from the July 17, 2024 meeting were approved with an amendment.

• Approved Strategic Plan FY2025–FY2029 with amendments (unanimous)
• Approved July 17, 2024 meeting minutes with amendment (unanimous)
• Forwarded Public Use of Meeting Room Policy and Release form to town counsel for review

Board of Assessors

The East Longmeadow Board of Assessors will review minutes, discuss administrative warrants and reports, and consider a policy clarification on crumbling foundations. They will also propose utility and property valuations for fiscal year 2025, and may enter executive session.

• 2007 Motor Vehicle Excise Recommitment -$36.56
• 2008 Motor Vehicle Excise Recommitment -$48.75
• Motor Vehicle Excise Abatements for July in the amount of $5,254.08
• Crumbling Foundation Policy Review/Clarification
• FY25 Proposed Utility Valuations and FY25 Proposed Valuation Review

Westcomm Meetings

The Westcomm Operations Committee will discuss drafting the Annual Assessment Report covering equipment, dispatch center operations, and staff. No decisions are scheduled; this is a discussion-only agenda. The meeting also includes setting the next meeting date.

• Discuss drafting the Annual Assessment Report for the Board of Directors
• Covers equipment, operations of the Dispatch Center, Executive Director and Staff

Planning Board

The Planning Board will hold public hearings on a proposed zoning amendment to allow commercial kenneling in industrial zones by special permit, an amendment to a special permit for a landscaping business at 329 Westwood Avenue, and amendments to definitions and regulations for ground-mounted photovoltaic installations. The board will also consider two requests for ANR endorsements for subdivisions, discuss a reported violation of a special permit, and hold informal discussions on zoning topics including flag lots and a drone bylaw.

• Case ZN-2024-01: Continued public hearing on zoning bylaw amendment to allow commercial kenneling in industrial district by special permit
• Case SP-2024-08: Amendment request for special permit SP-2009-0011 for Frank Raschilla Landscaping at 329 Westwood Avenue (RB zoning)
• Case ZN-2024-04: Proposed amendments to definitions and Article X on ground-mounted photovoltaic installations
• Violation complaint: Petitioner for SP-2024-04 (Saskia Cote, 280 N Main Street) allegedly exceeding allowed business area
• Case ANR-2024-06 and ANR-2024-07: Requests for ANR endorsements for properties at 177 Vineland Avenue and 76 Alpine Avenue

The East Longmeadow Planning Board endorsed two Approval Not Required (ANR) subdivision plans for properties at 177 Vineland Avenue and 76 Alpine Avenue, both creating three lots. The board also continued public hearings on a commercial kenneling bylaw amendment, a special permit amendment for a landscaping business, and a solar installation bylaw amendment. No final decisions were made on zoning changes; several items were deferred to the September 17 meeting due to absent members.

• Endorsed ANR-2024-06 for 177 Vineland Avenue (3-0)
• Endorsed ANR-2024-07 for 76 Alpine Avenue (3-0)
• Continued public hearing ZN-2024-01 on commercial kenneling to September 17 (3-0)
• Continued public hearing SP-2024-08 for Frank Raschilla Landscaping to September 17 (3-0)
• Continued public hearing ZN-2024-04 on solar bylaw amendments to October 15 (3-0)
• Approved July 30, 2024 meeting minutes (3-0)
• Decided not to pursue a flag lot bylaw at this time
• Deferred site plan review waiver, property upkeep, and drone bylaw discussions to September 17

School Committee

The East Longmeadow School Committee is holding an executive session on August 19, 2024, to conduct strategy sessions in preparation for negotiations with nonunion personnel and to discuss collective bargaining or litigation strategy. No public votes or decisions are expected during this closed meeting.

• Strategy session for negotiations with nonunion personnel
• Discussion of collective bargaining or litigation strategy

School Committee

The East Longmeadow School Committee will consider policy recommendations from the Diversity and Equity Steering Committee, approve a $54,388.40 grant check from ELEEF, and review a search process for Director of Student Support Services. The meeting also includes approval of a June 2025 field trip for 8th graders and a substitute pay rate for chemistry.

• Approval of ELEEF 2025 Grant Recipient Check for $54,388.40
• Review of policy recommendations from ELPS Diversity and Equity Steering Committee
• Search process for Director of Student Support Services
• Approval of June 6, 2025 field trip to Sonny’s Place in Somers, CT for 8th grade Birchland Park
• Approval of Bachelor One Rate for East Longmeadow High School long-term substitute for Chemistry

The East Longmeadow School Committee approved the June 6, 2025 8th grade field trip to Sonny's Place in Somers, CT or High Meadows in Granby, CT, as presented. It also approved three diversity and equity policies (AC, ACE, ACE-E), appointed Antonella Raschilla as the committee representative for the Director of Student Support Services search, accepted a $54,388.40 ELEEF grant check, and approved the Bachelor One rate for a long-term chemistry substitute. All votes were 5-0.

• Approved June 6, 2025 8th grade field trip to Sonny's Place or High Meadows (5-0)
• Approved AC, ACE, and ACE-E policies from Diversity and Equity Steering Committee (5-0)
• Approved Antonella Raschilla as School Committee representative for Director of Student Support Services search (5-0)
• Accepted ELEEF 2025 grant check of $54,388.40 (5-0)
• Approved Bachelor One rate for long-term chemistry substitute at East Longmeadow High School (5-0)
• Approved minutes from June 17, 2024 regular session, July 1, 2024 executive session, and July 1, 2024 regular session (all 5-0)

Recreation Commission

The Recreation Commission will meet to discuss board reorganization and planning for Oktoberfest. The agenda also includes an update on the ELRF and volunteer recognition.

• Oktoberfest planning
• Board reorganization
• Update on ELRF
• Volunteer recognition

The East Longmeadow Recreation Commission held its August 14, 2024 meeting, electing new officers unanimously: Brian Calandruccio as First Chair, Don LePage as Second Chair, and Nancy Roberts as Secretary. The commission also approved a study for the Chestnut Fields parcel to determine potential field development, and noted a signed contract with East Longmeadow Softball making them a sponsored sport. No other substantive decisions were made; the meeting included updates on fall sports and Octoberfest planning.

• Elected Brian Calandruccio as First Chair (unanimous)
• Elected Don LePage as Second Chair (unanimous)
• Elected Nancy Roberts as Secretary (unanimous)
• Approved Chestnut Fields study for field development potential
• Signed contract with East Longmeadow Softball as sponsored sport

Conservation Commission

The Conservation Commission will consider requests for certificates of compliance and permit extensions. The body will also review a notice of intent for a storage building and three requests for determinations of applicability regarding the Wetlands Protection Act.

• Notice of Intent for a storage building at 137 Pease Road
• Request for Determination of Applicability at 75-79 Pleasant Street
• Request for Determination of Applicability at Lot 9 Happy Acres Lane
• Request for Determination of Applicability at Lot 17 Farmer Circle
• Request for Certificate of Compliance at 60 Favorite Lane

The East Longmeadow Conservation Commission unanimously approved three Negative determinations for wetland applicability at 75-79 Pleasant Street, Lot 9 Happy Acres Lane, and Lot 17 Farmer Circle. The Commission also approved a Certificate of Compliance at 60 Favorite Lane, an Extension Permit at 31 Benton Drive, and continued the Notice of Intent for 137 Pease Road to the August 28 meeting. All votes were 4-0.

• Approved Complete Certificate of Compliance at 60 Favorite Lane (4-0)
• Approved 3-year Extension Permit at 31 Benton Drive (4-0)
• Issued Negative 2 determination for beaver deceiver at 75-79 Pleasant Street (4-0)
• Issued Negative 1 determination at Lot 9 Happy Acres Lane (4-0)
• Issued Negative 1 determination at Lot 17 Farmer Circle (4-0)
• Continued Notice of Intent at 137 Pease Road to Aug 28 (4-0)
• Approved utility update as minor plan change at 61 Devonshire Terrace (4-0)
• Adopted updated submission deadlines and abutters notice (4-0)

Town Council

The East Longmeadow Town Council will hold a disciplinary hearing for Elmcrest Country Club over noncompliance with town departments, and a public hearing to approve a liquor license change for Shaker Bowl. Other business includes a one-day entertainment license for the Arts 'n Brew Festival, a one-day liquor license for a church wedding, and a proposed no-parking restriction on Melwood Avenue. The council will also consider appointing Jean Cintolo to the Board of Library Trustees and discuss the Affordable Homes Act allowing accessory dwelling units.

• Disciplinary hearing for Elmcrest Country Club due to noncompliance with town departments
• Public hearing to approve liquor license change of stock interest for Shaker Bowl, Inc., 168 Shaker Road
• Proposed amendment to Traffic Rules adding no parking on Melwood Avenue (Maple to Savoy) 6-8 a.m. and 1-3 p.m.
• One-day entertainment license for East Longmeadow Cultural Council Arts 'n Brew Festival, August 24, 12-5 p.m. at 45 Baldwin Street
• Appointment of Jean Cintolo to Board of Library Trustees, waiving charter provisions

The Town Council voted 6-0 to revoke Elmcrest Country Club's all-alcohol on-premises liquor license without prejudice due to noncompliance with town departments, following a disciplinary hearing. The council also approved a liquor license change for Shaker Bowl, one-day entertainment and liquor licenses for local events, and a no-parking restriction on Melwood Avenue. Town Manager goals were approved, and Jean Cintolo was appointed to the Board of Library Trustees.

• Revoked Elmcrest Country Club liquor license (6-0)
• Approved Shaker Bowl liquor license change of stock interest (6-0)
• Approved one-day entertainment license for Arts 'n Brew Festival (6-0)
• Approved one-day liquor license for St. Paul the Apostle's Church (6-0)
• Approved no-parking on Melwood Avenue, 6-8 a.m. and 1-3 p.m. (6-0)
• Approved Town Manager goals (6-0)
• Waived charter provision to appoint Jean Cintolo to Library Trustees (6-0)
• Appointed Councilor Torcia to ELHS Pool Committee

School Committee

The School Committee will meet to receive reports from the Superintendent, Assistant Superintendent for Business, and Director of Curriculum and Assessment. The body will also discuss plans for building dugouts at the Birchland Park Middle School softball fields.

• Discussion of the Plan for Building Dugouts at the Birchland Park Middle School Softball Fields

ELHS Pool Building Committee

This committee is discussing updates on the ELHS pool project, including a review of the 60% construction document submission and construction schedule and logistics. Public participation is also scheduled. No final decisions are indicated; the agenda is primarily an update and review session.

• Approval of meeting minutes
• Public participation period
• Skanska project update
• Review of 60% construction document submission
• Construction schedule and logistics discussion

Department of Veteran's Services District of Eastern Hampden County

The Eastern Hampden County Veterans' Service District will hold a remote meeting to approve the July 10, 2024 meeting minutes and payroll and accounts payable for July 2024. The Veterans' Service Officer will also present a report. No other substantive business is scheduled.

• Review and vote to approve July 10, 2024 regular session minutes
• Review and vote to approve payroll and accounts payable for July 2024
• Veterans' Service Officer report from Jason Burgener

The Eastern Hampden County Veterans' Service District board met remotely and unanimously approved the July 10, 2024 meeting minutes and the July 2024 payroll and accounts payable as submitted by the District Treasurer. The Veterans' Service Officer was excused and gave no report. The board also confirmed that a meeting/agenda posting issue in Hampden had been resolved and briefly discussed an incident email from the VSO.

• Approved July 10, 2024 Regular Session Meeting Minutes (3-0)
• Approved payroll and accounts payable for July 2024 (3-0)

Town Council

The Town Manager Performance Evaluation Subcommittee is meeting to elect a chair and discuss goals for the Town Manager.

• Election of Subcommittee Chair
• Discussion of Town Manager goals

Planning Board

The Planning Board will hold a public hearing regarding a special permit for a business at 34 Shaker Road. The board will also discuss zoning matters related to flag lots and site plan review waivers.

• Public hearing for Joy Cup Bubble Tea special permit at 34 Shaker Road
• Zoning discussion on Flag Lots
• Zoning discussion on Site Plan Review Waiver

The Planning Board unanimously approved a special permit for Joy Cup Bubble Tea, a bubble tea café at 34 Shaker Road, with conditions including hours no later than 7 PM, no outside deliveries, no outdoor dining, and a bench allowed pending Building Department confirmation. The board also discussed flag lots and agreed to consider making site plan review waivers an administrative duty, but no formal action was taken on these items.

• Approved special permit for Joy Cup Bubble Tea at 34 Shaker Road (5-0)
• Approved conditions for Joy Cup Bubble Tea: hours until 7 PM, no deliveries, no outdoor dining, bench allowed (5-0)
• Closed public hearing for Case SP-2024-07 (5-0)
• Approved July 2, 2024 open session minutes (5-0)

Conservation Commission

The Commission will continue a request for a Certificate of Compliance at 137 Pease Road and consider a new request for a Partial Certificate of Compliance at Happy Acres Lane. A Notice of Intent for construction of a storage building at 137 Pease Road will be reviewed under the Wetlands Protection Act. The agenda also includes a Determination of Applicability at 64 Woodbridge Drive and discussion of wetlands violations at two properties.

• Continued Certificate of Compliance request at 137 Pease Road (DEP File 150-0391)
• Partial Certificate of Compliance at Happy Acres Lane Lots 2-5 (DEP File 150-0459)
• Notice of Intent for storage building at 137 Pease Road (NOI-2024-05)
• Determination of Applicability at 64 Woodbridge Drive (RDA-2024-05)
• Wetlands violations at 7 Purves Street and 896 Somers Road

Board of Assessors

The Board of Assessors will reorganize for the new term and review minutes from June. They will consider warrants including a motor vehicle excise commitment of $123,733.33 and abatements totaling $9,474.67. Other items include reports and an executive session.

• Reorganization of the Board of Assessors
• Motor Vehicle Excise Commitment #4 for $123,733.33
• Motor Vehicle Excise Abatements for June: $9,474.67
• Notice to Accounting for July: -$25,155,304.91
• Executive Session

The Board of Assessors reorganized, re-electing Marilyn Ghedini as clerk and Martin Grudgen as chairman (2-0). They approved the June 26, 2024 minutes, signed the 2024 Motor Vehicle Excise Commitment #4 warrant for $123,733.33, and reviewed monthly reports. The board denied one motor vehicle excise abatement application (2-0) and entered executive session to review abatements, returning to open session to record the vote.

• Re-elected Marilyn Ghedini as clerk and Martin Grudgen as chairman (2-0)
• Approved June 26, 2024 meeting minutes (2-0)
• Signed 2024 Motor Vehicle Excise Commitment #4 warrant for $123,733.33
• Reviewed and signed monthly reports including MVE abatements, Notice to Accounting, LA-3 Sales, and BP Report
• Denied motor vehicle excise abatement for bill #636YBH (Katsounakis) (2-0)
• Entered executive session to review Motor Vehicle & Boat Excise Abatement, ATB-Update (2-0)

ELHS School Building Committee

The East Longmeadow High School Building Committee will review and consider approving the 60% Construction Document submission to the Massachusetts School Building Authority. The committee will also consider approving Fontaine’s GMP Early Amendment #1 and receive updates on project schedule and construction progress.

• Approval of 60% Construction Documents submission to MSBA
• Approval of Fontaine’s GMP Early Amendment #1
• Project and schedule update from Skanska
• Construction progress update from Fontaine

The East Longmeadow School Building Committee unanimously approved submitting the 60% Construction Documents to the MSBA and approved Fontaine's GMP Amendment #1 for $18,534,663 to proceed with enabling work. The committee also discussed design changes, including a non-digital sign for the main entrance and a LED sign on campus, and reviewed construction schedules and site alternates.

• Approved 60% Construction Documents submittal to MSBA (unanimous)
• Approved Fontaine GMP Amendment #1 for $18,534,663 for enabling work (unanimous)
• Approved 5/30/2024 meeting minutes (unanimous)
• Directed design team to pursue non-digital sign for main entrance and LED sign on campus
• Directed Fontaine to evaluate site alternates (storage shed, irrigation, sod vs. seed) for 90% CD submission
• Scheduled October 28 meeting to approve 90% CD's
• Scheduled bi-weekly progress meetings with Owner leadership

Westcomm Meetings

The Westcomm Operations Committee will meet to discuss several operational items, including a radio vendor contract renewal, authorization for radio programming, and a request for proposals (RFP) for a radio communications consultant. The committee will also consider electing a new Operations Committee Vice Chair and review updates on the CAD and DRC systems.

• Discussion of radio vendor contract renewal
• Authorization for radio programming
• RFP for hiring a radio communications consultant
• Election of new Operations Committee Vice Chair
• Approval of April 1, 2024 meeting minutes

School Committee

The East Longmeadow School Committee will hold a regular meeting, including presentations from the Superintendent, Assistant Superintendent for Business, and Director of Curriculum and Assessment. The key new business item is a discussion of a plan to construct dugouts at the Birchland Park Middle School softball fields. The meeting also includes approval of minutes, committee communications, and an opportunity for public comment.

• Discussion of the Plan for Building Dugouts at the Birchland Park Middle School Softball Fields
• Superintendent's Report
• Assistant Superintendent for Business Report
• Director of Curriculum and Assessment Report

Westcomm Meetings

The Westcomm Board of Directors will vote on reorganization of the Chair, Vice Chair, and Clerk positions, and discuss several operational updates. Items include approval of past meeting minutes, a presentation request on the Comirs System from the State, radio repair timelines, and a forthcoming RFP for radio system design. The board will also review a Finance Committee report covering a transfer policy, FY23 audit, and FY26 budget calendar, plus an IT Sub-Committee report with an IT MOU and FY2025 goals.

• Approve minutes from 5/28/24 and 6/7/24 meetings
• Radio system design RFP to be released in September
• Finance Committee report: Transfer Policy, FY23 Audit, FY26 Budget Calendar
• IT Sub-Committee report: IT MOU
• Reorganization vote for Chair, Vice Chair, Clerk

Board of Library Trustees

The Board of Library Trustees will approve minutes from June 5, hear the director's report on programming, collection, building needs, and professional development, discuss board reorganization as new business, and receive the Friends of the Library report. Public comments will be taken at the start.

• Approval of June 5, 2024 meeting minutes
• Director’s report on programming, collection, building needs, and professional development
• Discussion of board reorganization
• Friends of the Library report

Commission for People With Disabilities

The Commission will review the May and June meeting minutes and hear from DPW Director Bruce Fenney. Discussion items include an ADA Etiquette document and an update on the Pine Knoll grievance status. The agenda also includes a report on ADA Planning Grant results.

• Update on Pine Knoll grievance status
• ADA Planning Grant results
• Review of May and June minutes
• Presentation by DPW Director Bruce Fenney
• Discussion of ADA Etiquette document

Conservation Commission

The commission will review requests for certificates of compliance and determinations of applicability regarding potential wetlands jurisdiction. These include properties on Pease Road and Happy Acres Lane. The agenda also includes discussion of a wetlands violation at 896 Somers Road.

• Certificate of Compliance request at 137 Pease Road
• Determination of Applicability for Happy Acres Lane Lot 7
• Determination of Applicability for Happy Acres Lane Lot 6
• Discussion of wetlands violations at 896 Somers Road

Department of Veteran's Services District of Eastern Hampden County

The Eastern Hampden County Veterans’ Service District will meet to approve the June 12, 2024 meeting minutes. The agenda also includes a review of June 2024 payroll and accounts payable and a report from the Veterans’ Service Officer.

• Approval of June 12, 2024 Regular Session Meeting Minutes
• Approval of June 2024 payroll and accounts payable
• Veterans’ Service Officer report by Jason Burgener

Westcomm Meetings

The Westcomm Finance Committee will meet to approve meeting minutes from April 9 and May 14, 2024. The committee will also receive an Executive Director Report and a Budget to Actuals Report.

• Approval of April 9, 2024, meeting minutes
• Approval of May 14, 2024, meeting minutes
• Executive Director Report
• Budget to Actuals Report

Town Council

The Town Council will discuss the revocation of Elmcrest Country Club’s all alcohol on premises liquor license. The council also plans to accept two grants totaling $326,725.00 and approve FY24 year-end transfers.

• Discussion of revocation of Elmcrest Country Club’s all alcohol on premises liquor license
• Acceptance of a $292,725.00 Community Mitigation Fund Grant
• Acceptance of a $34,000.00 MassTrails Grant
• Approval of FY24 Year End Transfers totaling $141,362.83
• Discussion of proposed bylaw amendment regarding ground-mounted photovoltaic installations

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding Case ZV-2024-01. The applicant seeks relief from minimum lot area and frontage requirements at LaSalle Street. This item is a continuation from the June 24, 2024 meeting.

• Variance request for lot area and frontage relief at LaSalle Street
• Approval of April 8, 2024, Open Session minutes

Planning Board

The Planning Board will make a final decision regarding a restaurant special permit and select new board officers. The agenda also includes discussions on parking lot compliance at 7 Purves Street and an extension for the Happy Acres Subdivision guarantee.

• Final decision on special permit for Little Caesar’s Pizza at 626 North Main Street
• Selection of Board Chair, Vice-Chair, and Clerk
• Request to extend Happy Acres Subdivision Performance Guarantee until August 4, 2025
• Discussion regarding parking lot design compliance at 7 Purves Street
• Approval of June 18, 2024, meeting minutes

School Committee

The School Committee will consider a new three-year contract for ELPS Food Services and the approval of FY24 end-of-the-year transfers. The meeting also includes reports from school administrators and the reorganization of sub-committees.

• Approval of FY24 End of the Year Transfers
• Approval of New 3-Year Contract for ELPS Food Services
• Re-Organization of Sub-Committees

School Committee

This meeting is limited to an executive session. The committee will conduct strategy sessions or contract negotiations regarding nonunion personnel.

• Negotiations with nonunion personnel

Housing Authority

The East Longmeadow Housing Authority meeting includes discussions on minutes and the Annual Meeting. The board also plans to address MRVP income limits, the Affirmative Action Policy, and the Annual Plan.

• MRVP Income Limits
• Affirmative Action Policy
• Annual Plan
• Community Preservation Committee

Conservation Commission

The East Longmeadow Conservation Commission will meet to discuss violations at 7 Purves St. The agenda also includes a staff report from Planning and Community Development and the reappointment of Elizabeth Stoughton to the CPC.

• Review of EO-2024-04: 7 Purves St LaPlante Violations
• Reappointment of Elizabeth Stoughton to the CPC
• Planning and Community Development Department Staff Report

Board of Assessors

The Board of Assessors will review the minutes from the May 29, 2024 meeting and several administrative reports. The agenda includes reviewing preliminary FY2025 warrants for real estate, personal property, and CPA. The board will also discuss proposed 2024 equalized valuations and pipeline growth.

• FY2025 Preliminary Real Estate Warrant of $24,002,847.71
• FY2025 Preliminary Personal Property Warrant of $844,861.90
• FY2025 Preliminary CPA Warrant of $183,861.97
• Proposed 2024 Equalized Valuation
• May Motor Vehicle Excise Abatements totaling $7,216.28

Town Council

The Town Council will consider a proposed amendment to traffic rules for Melwood Avenue and several budget transfers. The meeting also includes the Town Manager's performance evaluation.

• Proposed no-parking hours on both sides of Melwood Avenue, from Maple Street to Savoy Avenue
• $49,000 transfer from Information Technology Non-Salary to Salary items
• $8,431 transfer from Health Insurance to Human Resources
• One-day liquor license for Brew Practitioners at 43 Chestnut Street

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a variance request for a property on LaSalle Street. The applicant is seeking relief from minimum lot area and frontage requirements. This item is a continuation from the June 10, 2024 meeting.

• Variance request for lot area and frontage relief at LaSalle Street (Case ZV-2024-01)
• Approval of April 8, 2024, meeting minutes

School Committee Finance Committee

The East Longmeadow School Committee Finance Sub-Committee is meeting to review end of year transfers. No other specific agenda items are listed for this session.

• Review of end of year transfers

Recreation Commission

The commission will discuss Oktoberfest planning and potential partnerships with local businesses. The meeting also includes discussions regarding board positions and CPC representation.

• Oktoberfest planning
• New members and board positions
• CPC representation
• Partnerships with local businesses

Planning Board

The board will consider a zoning bylaw amendment regarding commercial kenneling in industrial zones. It will also review a special permit request for Little Caesar’s Pizza at 626 North Main Street. Other items include committee appointments and administrative tasks.

• Zoning bylaw amendment regarding commercial kenneling
• Special permit request for Little Caesar’s Pizza at 626 North Main Street
• Subdivision control law endorsement request (ANR-2024-05)
• Re-appointment of George Kingston as PVPC Alternate
• Appointment of FY25 Representative to the Community Preservation Committee

Center Town District Steering Committee

The committee will discuss plans for summer events, including walking tours and a farmers market. Members will also review website updates and the FAQ working document. There are no public engagement items scheduled for this meeting.

• Summer event planning including walking tours and a block party
• Review of preliminary district boundaries
• Website update
• Review of FAQ working document

School Committee

The School Committee will review end-of-year presentations from the ELPS leadership team and reports from district directors. The committee will also discuss the timing for a reorganization meeting scheduled for July 1, 2024.

• End-of-year presentations by the ELPS Leadership Team
• Director of Food Service discussion on CEP and Breakfast Program
• Superintendent’s Self-Evaluation/Evidence Report
• Discussion on July 1, 2024, reorganization meeting time
• Approval of June 3, 2024, meeting minutes

Commission for People With Disabilities

The Commission on Disability will meet to approve March minutes and discuss old business. The agenda includes an ADA Planning Grant opportunity and a liaison suggestion.

• Approval of March minutes
• ADA Planning Grant opportunity
• Liaison suggestion

Scantic Valley Regional Health Trust Board Meeting

The Scantic Valley Regional Health Trust Board will meet to review wellness program updates and financial reports. The agenda includes a discussion and a formal vote regarding the FY25 reinsurance renewal.

• Vote on FY25 reinsurance renewal
• Wellness program report from Marcy Morrison
• Treasurer’s report from Paul Pasterczyk
• Good Health Gateway Q2 dashboard report

Conservation Commission

The Commission will review requests for Certificates of Compliance at 32 Sturbridge Lane and 30 Old Pasture Drive. The agenda also includes ratifying an emergency certificate for 365 Pease Road and reviewing several hazard tree removal permits.

• Certificate of Compliance request for 32 Sturbridge Lane
• Certificate of Compliance request for 30 Old Pasture Drive
• Ratification of Emergency Certificate for 365 Pease Road
• Hazard tree removals at 81 Avery Street, 121 Mountainview Road, and 65 Avery Street

Department of Veteran's Services District of Eastern Hampden County

The Eastern Hampden County Veterans’ Service District will review meeting minutes from March and May 2024. The agenda also includes a review of May 2024 payroll and accounts payable, along with a report from the Veterans’ Service Officer.

• Approval of March 13, 2024 meeting minutes
• Approval of May 29, 2024 meeting minutes
• Review of May 2024 payroll and accounts payable
• Veterans’ Service Officer report from Jason Burgener

Westcomm Meetings

The Westcomm Finance Committee will meet via Zoom for procedural business, including approving minutes from the April 9 and May 14, 2024, meetings. The committee will also receive an Executive Director Report and a Budget to Actuals Report.

• Approval of April 9, 2024 meeting minutes
• Approval of May 14, 2024 meeting minutes
• Executive Director Report
• Budget to Actuals Report

Town Council

The Town Council Licensing Committee will discuss new outdoor dining guidelines from the ABCC. The meeting also includes a review of the Tudor House Discount Liquors disciplinary hearing result and an annual review of license fees.

• Discussion of new outdoor dining guidelines by the ABCC
• Tudor House Discount Liquors ABCC disciplinary hearing result
• Annual review of license fees
• Approval of February 2, 2024 minutes

Town Council

The Town Council will hold public hearings on Community Preservation Committee applications and a liquor license. The meeting also includes first readings for bylaw amendments regarding fee schedules and solar utility notifications.

• Bylaw amendment to update Chapter 500 Fee Schedule (Health, Ambulance, Water, Sewer, and Stormwater)
• CPC applications for Chestnut Street Sports Fields study and library archival preservation
• Liquor license approval for A 2 Z Food Mart LLC dba Zain’s Smoke Shop
• $166.70 payment for prior year's Verizon bills
• Bylaw amendment regarding Planning Board review of solar interconnection notifications

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a variance request for a property on LaSalle Street. The applicant is seeking relief from minimum lot area and frontage requirements in the Residence B zoning district.

• Public hearing for Case ZV-2024-01 (dimensional variances at LaSalle Street)
• Approval of April 8, 2024, meeting minutes

Historical Commission

The East Longmeadow Historical Commission will review May minutes and hold a vote on new officers. The meeting includes discussions regarding library clean-up, museum events, and the Center District Steering Committee.

• Vote on commission officers
• CPC application for archivist (Library Clean Up)
• Proposed new tent for events with Town Council approved CPC funding
• Appraisal night at Pleasant View Senior Center, June 26
• Center District Steering Committee discussion

Westcomm Meetings

The Westcomm Board of Directors and Operations Board will conduct bi-annual elections and discuss radio system operations. The agenda also includes updates on the building, IT MOU, and a potential executive session regarding collective bargaining strategy.

• Bi-Annual Board Elections
• Motions regarding radio vendors, channels, and key accessibility
• Horizon Contract review
• IT Sub-Committee Report on IT MOU
• Executive Session for collective bargaining strategy with National Correctional Employees Union Units 1 and 2

Cultural Council

The Cultural Council will discuss planning for an arts and brew event. The meeting also includes updates on additional funding, 2024 grant status, and planning for the 2025 grant reception.

• Arts and brew event planning
• Status of additional funding
• 2024 Grant status
• 2025 Grant reception planning

Board of Library Trustees

The Board will discuss a donation policy and receive updates from the Library Director regarding programming, collection development, and building needs. The meeting also includes a vote to approve minutes from the May 15, 2024, meeting.

• Vote to accept May 15, 2024, meeting minutes
• Discussion of donation policy
• Director's report on programming and building needs
• Friends of the Library report

Board of Health

The Board of Health will review technical fee approvals for waste disposal site permits. The meeting also includes updates regarding the recycling and trash programs, the Town Health Nurse, and the Health Department.

• Waste Disposal Site Permit and Site Assignment Technical Fee Approval
• Town Health Nurse Update
• Recycling and Trash Program Updates
• Health Department Updates

School Council

The Birchland Park Middle School Council will meet to discuss student academic and administrative matters. The agenda includes reviews of testing schedules and math placements.

• High Stakes Testing Schedule
• Math Placements
• Graduation
• PowerSchool Contact Updates

School Committee

The School Committee is meeting in executive session to conduct strategy sessions for negotiations with nonunion personnel. The body will also discuss strategy regarding collective bargaining or litigation.

• Strategy sessions for negotiations with nonunion personnel
• Discussion of collective bargaining or litigation strategy

School Committee

The East Longmeadow School Committee will consider the approval of three multi-year employment contracts. The committee will also review a report on a new cell phone procedure and a field trip request.

• Approval of New 3-Year Contract for Unit A
• Approval of New 3-Year Contract for Accounts Payable/Bookkeeper
• Approval of New 6-Year Contract for the Assistant Superintendent for Business
• Approval of BPMS Spring 2025 Washington D.C. Field Trip
• End-of-Year Staff Survey on New Cell Phone Procedure

ELHS School Building Committee

The committee will receive updates from the Owner's Project Manager, design team, and Construction Manager. The body is also scheduled to designate individuals for change order approval.

• OPM, Design, and CM project updates
• Designation of change order approval authority

Town Council

The Town Council is holding a continued public hearing to approve the proposed FY25 Operating Budget and Capital Improvement Plan. This process is conducted in accordance with Article 6, Section 1 of the Charter.

• Public hearing for FY25 Capital Improvement Plan and Operating Budget

Board of Assessors

The Board of Assessors will review administrative reports and warrants, including motor vehicle excise commitments. The meeting includes discussions on real estate exemptions, abatements, and an executive session.

• 2024 Motor Vehicle Excise Commitment #3 for $177,464.63
• FY24 Real Estate Exemptions for May of $6,200
• FY24 Real Estate Abatement Report for May of $250.00
• LA-3 Sales Report and BP Report for April
• Motor Vehicle Excise and Boat Abatements

Department of Veteran's Services District of Eastern Hampden County

The district will meet via remote session to vote on the approval of meeting minutes and financial records. The body will also receive a report from Veterans’ Service Officer Jason Burgener.

• Vote to approve March 13, 2024 Regular Session Meeting Minutes
• Vote to approve March 2024 payroll and accounts payable
• Vote to approve April 2024 payroll and accounts payable
• VSO report from Jason Burgener

Westcomm Meetings

The Westcomm Board of Directors will review goals for FY 2024 and FY 2025. The board will also discuss the Executive Director's performance review process and salary for FY 2025.

• Review of FY 2024 Goals
• Discussion of FY 2025 Goals
• Executive Director Salary Review for FY 2025
• Vote to enter Executive Session regarding collective bargaining or litigation

Town Council

The Town Council will conduct a public hearing to review the proposed FY25 Operating Budget and Capital Improvement Plan. The meeting also includes time for licensing and financial matters.

• Public hearing on proposed FY25 Capital Improvement Plan and Operating Budget
• Licensing matters
• Financial matters
• Approval of May 14, 2024 Open Session minutes

Financial Oversight Committee

The Town Council Financial Oversight Committee is meeting to discuss the Capital Plan Budget. The committee will also discuss a letter of recommendation to the Town Council.

• Discussion of Capital Plan Budget
• Discussion of recommendation letter to Town Council

Conservation Commission

The Conservation Commission will meet to approve previous session minutes and conduct training. The agenda includes a staff report from the Planning and Community Development Department.

• DEP Training with Mark Stinson
• Planning and Community Development Department Staff Report

Cultural Council

The Cultural Council will report on a Town Council fund award from May 14, 2024. The body will also plan an Arts and Brew event and take action on additional funding.

• Report on May 14, 2024 Town Council fund award
• Arts and Brew event planning
• Action on additional funding

Planning Board

The Planning Board will review a proposal to amend town zoning bylaws regarding solar utility notifications. Public hearings are also scheduled for special permits at 626 North Main Street and 280 North Main Street. A request was submitted to withdraw a proposed change to the town's zoning map.

• Amendment of Zoning Bylaws regarding solar interconnection utility notifications
• Special Permit for Little Caesars Pizza at 626 North Main Street
• Special Permit for At Ease Energy massage facility at 280 North Main Street
• Performance Bond Surety and Covenant for Oakwood Estates

Center Town District Steering Committee

The Center Town District Steering Committee is meeting to discuss the process for creating a Center Town District. The agenda includes a presentation from the PVPC and breakout discussions. The committee will also review the group's web presence on Facebook and the town website.

• Process for creating a Center Town District
• Presentation from PVPC
• Review of CTD Steering Committee Facebook and town website page

School Committee

The East Longmeadow School Committee will review the adoption of a new English Language Arts curriculum for the high school and the formation of an AI committee. The meeting includes reports on the FY 2023 end-of-year audit and a grant from the Summer Learning Consortium.

• Adoption of ELHS ELA New Curriculum
• Formation of an ELPS AI Committee
• FY 2023 End-of-Year Audit Report
• Acceptance of Summer Learning Consortium Grant
• Request for use of HS athletic field for National Night Out on August 6, 2024

Financial Oversight Committee

The Town Council Financial Oversight Committee will meet to discuss the capital budget and enterprise funds. The committee will also review remaining budget items and a letter to the Town Council.

• Discussion of Capital Budget
• Discussion of Enterprise Funds and remaining budget items
• Discussion of letter to the Town Council

Broadband Committee

The Broadband Committee will receive an update on the MLP/Fiber to the Home project. Members will discuss the committee's role in the Community Fiber Project and the implementation of a Digital Equity Grant.

• Update on MLP/Fiber to the Home Project
• Discussion of committee role in Community Fiber Project
• Discussion of committee role in Digital Equity Grant implementation

Town Manager

The Town Manager is holding a public hearing to address a violation of a town order issued August 25, 2023. The hearing concerns a dangerous dog named Dolce kept at 254 Kibbe Road.

• Public hearing regarding a dangerous dog (Dolce) at 254 Kibbe Road

Recreation Commission

The Recreation Commission will meet to review reports from the Director and members. The body will discuss planning for Oktoberfest, potential partnerships with local businesses, and ideas for Coaches Appreciation.

• Oktoberfest planning
• Partnerships with local businesses
• Coaches Appreciation ideas
• Field update
• CPC update

Housing Authority

The Housing Authority will meet to review a Certificate for Substantial Completion. The board will also discuss an Affirmative Action Policy and performance management reviews.

• Certificate for Substantial Completion
• Affirmative Action Policy
• Performance management Review (PMR)
• Minority - PMR

Board of Library Trustees

The Board of Library Trustees will meet to review the Director's report and the Friends of the Library Annual Report. The board is also scheduled to vote on the minutes from the April 24, 2024 meeting.

• Vote to accept April 24, 2024 meeting minutes
• Director’s report on programming, collection development, and building needs
• Friends of the Library Annual Report

Department of Veteran's Services District of Eastern Hampden County

The District will meet to vote on the approval of meeting minutes from March 13, 2024. The body will also review and vote on payroll and accounts payable for March and April 2024. A report will be provided by Veterans’ Service Officer Jason Burgener.

• Vote to approve March 13, 2024 meeting minutes
• Vote to approve March 2024 payroll and accounts payable
• Vote to approve April 2024 payroll and accounts payable
• VSO report from Jason Burgener

Town Manager

The Town Council will consider several fund transfers, including the release of $40,295.78 in ARPA funds. The body will also discuss a five-year water supply agreement extension and a performance review for the Town Manager.

• First reading of proposed bylaw amendment to Chapter 160 Board of Assessors, §160-4
• Release of $40,295.78 in unused ARPA funds to unassigned balance
• Five-year extension of the Water Supply Agreement with Springfield Water & Sewer Commission
• One-day liquor licenses for East Village Tavern and St. Paul the Apostle’s Church
• Additional funding of $28,205.00 from the Rural Roadway Funding Program

Westcomm Meetings

The Westcomm Finance Committee will meet to review the Executive Director and Budget to Actuals reports. The committee will also discuss the final draft of the Transfer Policy.

• Review of Executive Director Report
• Review of Budget to Actuals Report
• Discussion of Transfer Policy final draft

Town Council

The Town Council will hold a public hearing on a Board of Assessors bylaw amendment and vote on several liquor and entertainment licenses. The body is deciding on multiple financial transfers, including ARPA funds and free cash allocations. Additionally, the council will consider a five-year water supply agreement extension with the Springfield Water & Sewer Commission.

• Proposed bylaw amendment of Chapter 160 Board of Assessors, §160-4
• Release of $40,295.78 in unused ARPA funds to unassigned balance
• Transfer of $7,500.00 from free cash to the Cultural Council account
• Five-year extension of the Town of East Longmeadow Water Supply Agreement
• One day liquor licenses for East Village Tavern and St. Paul the Apostle’s Church

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a petition for a variance at 124 LaSalle Street. The board is reviewing a request for relief from minimum lot area and frontage requirements.

• Case ZV-2024-01: Petition for 3,465 sq. ft. relief from 15,000 sq. ft. minimum lot area and 25 ft. relief from 100 ft. frontage requirement at 124 LaSalle Street

Historical Commission

The East Longmeadow Historical Commission is meeting to discuss museum signage, event tents, and upcoming public presentations. The board will also review a Community Preservation Committee (CPC) application for an archivist.

• CPC application for a library clean up archivist
• Proposed sign for the museum
• Proposed new tent for events
• Appraisal night at Pleasant View Senior Center on June 26th
• Boston Post Cane presentation at Pleasant View Senior Center on May 23

Westcomm Meetings

The Westcomm Operations Committee will meet to review director updates and the status of radio programming authorization. The body will also discuss the renewal of a radio vendor contract and the potential hiring of a radio communications consultant.

• Radio vendor contract renewal status
• Radio programming authorization status
• Discussion on hiring a radio communications consultant
• CAD and DRC updates

Commission for People With Disabilities

The Commission on Disability will meet to review old business regarding a Pine Knoll grievance and an ADA grant opportunity. The body will also hold officer elections and discuss a liaison suggestion.

• Pine Knoll grievance review with ADA Coordinator
• ADA Grant opportunity discussion
• Officer elections
• Liaison suggestion from member Mike

Financial Oversight Committee

The Town Council Financial Oversight Committee will meet to discuss the School Department budget with the School Committee and administration. The committee will also continue discussions regarding the Capital Budget.

• Discussion of School Dept. Budget
• Continuation of Capital Budget discussion

Scantic Valley Regional Health Trust Board Meeting

The board will meet to approve previous meeting minutes and review reports from the treasurer, GBS, and various carriers and vendors. The agenda also includes a wellness program report and discussion regarding Westcomm.

• Approval of March 28, 2024 meeting minutes
• Wellness program report from consultant Marcy Morrison
• Treasurer's report from Paul Pasterczyk
• Discussion regarding Westcomm
• Carrier and vendor reports

Conservation Commission

The Conservation Commission will meet to approve previous session minutes. The agenda includes a staff report from the Planning and Community Development Department and a presentation on stormwater activity by Tighe & Bond.

• Tighe & Bond Stormwater Activity Presentation
• Planning and Community Development Department Staff Report
• Approval of March 27, 2024 minutes
• Approval of April 24, 2024 minutes

Town Manager

The Town Manager is holding a public hearing to address a violation of a town order from August 25, 2023, concerning the dangerous dog named Dolce, kept at 254 Kibbe Road. The hearing is pursuant to Massachusetts law (MGL c. 140, s. 157).

• Public hearing on dangerous dog Dolce
• Address: 254 Kibbe Road
• Violation of town order issued August 25, 2023

Planning Board

The East Longmeadow Planning Board will hold public hearings on three development proposals. Residents can review site plan approval for a new high school at 180 Maple Street that would replace the existing campus, plus special permits for a home-based daycare at 28 Powder Hill Road and a massage clinic at 280 North Main Street. The board will also review bond documentation for the Oakwood Estates project. These items are currently under discussion and require board approval before any construction or business operations can proceed.

• Site plan review for demolition of East Longmeadow High School and construction of a new building at 180 Maple Street
• Special permit hearing for Beth’s Daycare, a home-based childcare operation at 28 Powder Hill Road
• Special permit hearing for The Healing Coop massage clinic at 280 North Main Street
• Review of performance bond surety and covenant for the Oakwood Estates development

School Committee

The East Longmeadow School Committee will meet to discuss the upcoming school calendar and the creation of an AI committee. The body will also receive reports from the Superintendent and the Assistant Superintendent for Business.

• Approval of a $500 check from Grynn & Barrett to the Mapleshade Gift Account
• Update on the Meadow Brook Playground Project
• Discussion of the 2024-2025 School Calendar
• Formation of an ELPS AI Committee

Financial Oversight Committee

The Town Council Financial Oversight Committee will discuss the town's general financial status, including sources, uses, and various funds. The committee is also scheduled to discuss the Capital Budget.

• Discussion of Town's financial status (Sources and Uses, OPEB, Revolving Funds, Enterprise Funds, Overlay)
• Discussion of the Capital Budget

Westcomm Meetings

The Westcomm Board of Directors will review financial projections, the FY 22 audit, and FY 24 and FY 25 goals. The board will consider motions regarding radio vendors, channels, and system keys. An executive session is scheduled to discuss collective bargaining strategy with the National Correctional Employees Union.

• Review of FY 22 Audit
• Horizon Contract discussion
• Motions regarding radio vendors, channels, and system keys
• Annual evaluation process of the Executive Director
• Collective bargaining strategy with National Correctional Employees Union Units 1 and 2

Community Preservation Committee

The Committee will discuss applications from the Historical Commission and for Town Hall Phase II Maps and Plans. They will also review the Brownstone Gardens application and handle committee reorganization.

• Historical Commission application discussion
• Town Hall Phase II Maps and Plans application discussion
• Brownstone Gardens application discussion
• Committee reorganization

Board of Assessors

The Board will review administrative reports including motor vehicle and real estate abatements. The meeting includes discussions on statutory exemption reimbursement reports and farmland valuation advisory commission recommended values.

• Motor Vehicle Excise Abatement Report for March: $24,042.01
• FY24 Real Estate Exemptions for March: $19,324.61
• FY24 Real Estate Abatement Report for March: $5,960.97
• FY25 Farmland Valuation Advisory Commission Recommended Values

Financial Oversight Committee

The Town Council Financial Oversight Committee will meet to discuss town-side budgets. The meeting also includes the approval of previous minutes and calendar scheduling.

• Discussion of Town Budgets- Town Side

ELHS Pool Building Committee

The committee is meeting to receive updates on the design, cost estimates, and phasing of the ELHS pool project. The session includes updates from Skanska and an introduction to the Fontaine team.

• Skanska update
• Cost estimate update
• Design update
• Introduction of Fontaine team
• Review of project phasing

Board of Library Trustees

The Board will review and vote on the minutes from the March 20, 2024 meeting. The Director will provide updates regarding programming, collection development, building needs, and professional development.

• Approval of March 20, 2024 meeting minutes
• Director's report on programming and building needs
• Friends of the Library update

Conservation Commission

The Conservation Commission will review two Notices of Intent regarding projects subject to the Wetlands Protection Act and local bylaws. The body will also monitor ongoing projects and violations.

• NOI-2024-03: Demolition of existing high school and construction of new high school at 180 Maple Street
• NOI-2024-04: Construction of a commercial building, parking lot, and stormwater system at 7 Purves Street
• Project monitoring for beaver dam at Brownstone Gardens
• Project monitoring for swale alteration (EO-2024-03)
• Project monitoring for Porter Road violation (EO-2022-01)

Board of Health

The Board of Health will meet to discuss technical fees for waste disposal site permits and assignments. The board will also provide updates on tobacco and vape product sale restrictions and the town's recycling and trash program.

• Waste Disposal Site Permit and Site Assignment Technical Fee Discussion (310 CMR 16.00)
• Sample Regulation Restricting the Sale of Tobacco and Vape Products Update
• Recycling and Trash Program Updates

Center Town District Steering Committee

The Center Town District Steering Committee is meeting to participate in an educational forum on Smart Growth and the 40R process. The body will also conduct a mapping exercise to delineate the district and plan for public engagement.

• Educational forum on Smart Growth and 40R process facilitated by Pioneer Valley Planning Commission
• Mapping exercise for Center Town District delineation
• Planning for May 20 public engagement event
• Review of website mock up and public engagement ground rules
• Ice cream social event scheduled for May 8 at Graham Central Station

School Committee

The School Committee will conduct a public hearing regarding the FY 2025 budget. The body will also review the FY 24 third quarter financial report and consider the purchase of keyboards for a new piano course at ELHS.

• FY 2025 Budget Hearing
• FY 24 Third Quarter Financial Report
• Purchase of keyboards for new ELHS piano course
• 5th Grade Field Trip to Sonny’s Place in Somers, CT on May 21, 2024
• Formation of an ELPS AI Committee

Financial Oversight Committee

The Town Council Financial Oversight Committee will meet to discuss the town side of the budgets. The meeting also includes the approval of previous minutes and calendar scheduling.

• Discussion of Town Budgets- Town Side

Recreation Commission

The Recreation Commission will meet to review reports from the Director and members. The body will discuss old business regarding sports fields and new business concerning the filling of upcoming vacant commission positions.

• Discussion of sports fields
• Filling of upcoming vacant Recreation Commission positions

Financial Oversight Committee

The Town Council Financial Oversight Committee will meet to discuss non-school town budgets. The committee may also discuss capital projects if time permits.

• Discussion of non-school town budgets
• Discussion of capital projects

Commission for People With Disabilities

The Commission on Disability is meeting to review operating procedures and accessibility reports. The body will also address a Pine Knoll grievance involving the ADA Coordinator.

• Pine Knoll grievance regarding ADA Coordinator
• Implementation of operating procedures
• Self Evaluation document
• Report on Dispatch and IT accessibility

Conservation Commission

The Conservation Commission will meet to consider requests for certificates of compliance for two properties. The body will also monitor a project on Rural Lane and receive a staff report from the Planning and Community Development Department.

• Certificate of Compliance request for 52 Favorite Lane (DEP File #150-276)
• Certificate of Compliance request for 295 & 299 Maple Street (OOC-2019-01)
• Project monitoring for 53 Rural Lane Lyon (EO-2024-03)
• Planning and Community Development Department Staff Report

Board of Registrars

The Board of Registrars will meet to determine the order in which candidates' names appear on the ballot for the June 4, 2024 Annual Town Election. This process is conducted according to the town's Home Rule Charter.

• Drawing of candidates' names for the June 4, 2024 Annual Election

Westcomm Meetings

The Westcomm Finance Committee will meet to review the Executive Director and Budget to Actuals reports. The committee is scheduled to vote on awarding the District’s Bond Anticipation Notes and establishing their terms.

• Vote to award District’s Bond Anticipation Notes
• Final review of revised draft transfer policy
• Review of Budget to Actuals Report
• Approval of December 12, 2023 and March 21, 2024 meeting minutes

Westcomm Meetings

The Westcomm IT Committee is meeting to review network redundancy for East Longmeadow, Longmeadow, and Monson. The body will also discuss a business continuity plan and an infrastructure support services and replacement plan.

• Network redundancy for East Longmeadow, Longmeadow, and Monson
• Business Continuity Plan
• Infrastructure Support Services & Replacement Plan
• Review of MOU regarding Radio Maintenance/Replacement

Town Council

The Town Council will hear a presentation on the proposed FY25 operating budget. The body will also consider several liquor license requests and a zoning change for properties on Shaker Road, Ray Street, Bond Avenue, and Lewis Lane.

• Proposed operating budget for FY25
• Acceptance of $573,373.27 in FY2025 Chapter 90 apportionment for Department of Public Works
• Release of $363,063.20 in unused ARPA funds
• Proposed zone change to Industrial for 104 Shaker Road, Rear Shaker Road, Ray Street, Bond Avenue and Lewis Lane
• Rescinding bond authorizations for Landfill ($138,000), Harkness Pump Station ($500), and Water Main Replacement ($58,250)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct a continued public hearing regarding a variance petition by Gilbert Roy Jr. The request seeks relief from minimum lot area and frontage requirements for a property on LaSalle Street.

• Case ZV-2024-01: Variance for 3,465 +/- sq. ft. relief from the 15,000 sq. ft. minimum lot area requirement
• Case ZV-2024-01: Variance for 25 +/- ft. relief from the 100 ft. frontage requirement at LaSalle Street

Historical Commission

The Historical Commission is meeting to review museum signage, event tents, and organizational status. The body will also discuss a CPC application for an archivist and the creation of a nomination committee for June officer votes.

• CPC application for archivist regarding Library Clean Up
• Proposed sign for museum
• Proposed new tent for events
• Creation of nomination committee for June Annual Meeting officer vote
• Museum open hours for March 16 and April 20

Financial Oversight Committee

The Town Council Financial Oversight Committee will meet to discuss the overall budget picture. Members will also determine the order and process for reviewing budgets and establish a future meeting calendar.

• Discussion of overall budget picture
• Discussion of budget review order and process
• Planning of future meeting dates, times, and locations

Westcomm Meetings

The Westcomm Board of Directors will meet to review financial audits and building updates. The board will vote to enter executive session to discuss collective bargaining strategy with the National Correctional Employees Union Units 1 and 2.

• Status of FY 22 and FY 23 Audits
• Bond update and financial projections
• Collective bargaining strategy for National Correctional Employees Union Units 1 (ECS) and 2 (Supervisors)
• FY 24 Goals review

Planning Board

The East Longmeadow Planning Board will hold a public hearing on a request to amend an existing special permit for Brew Practitioners at 45 Baldwin Street to include entertainment. Staff will also present a proposed bylaw amendment that would change local requirements for small-scale ground-mounted solar installations, which affects property owners seeking renewable energy projects. These items are currently under review and discussion; no final votes or decisions are scheduled for this meeting.

• Public hearing on Case SP-2021-05: special permit amendment for Brew Practitioners at 45 Baldwin Street to allow entertainment in the Industrial zoning district
• Staff report on proposed bylaw amendments changing requirements for small-scale ground-mounted solar panels
• Utility notification regarding work at 162 Parker Street

Westcomm Meetings

The Westcomm Operations Committee is meeting to review radio system contracts and CAD updates. The body will also discuss a draft policy for the release of incident audio recordings and an IT Memorandum of Understanding.

• Radio vendor contract renewal status
• Draft 'Release of Audio Incident Audio Recordings' Policy
• IT MOU
• Radio programming authorization and channel assignments

ELHS School Building Committee

The committee will review the 100% Design Development (DD) submission for the East Longmeadow High School project. Members are expected to vote on the total project budget and value engineering recommendations.

• Review of 100% DD Submission
• Approval of Total Project Budget
• Value Engineering Recommendations

Scantic Valley Regional Health Trust Board Meeting

The Board will review wellness, treasurer, and vendor reports. The meeting includes discussions regarding Westcomm and the consideration of the Town of Ludlow.

• Wellness program report from Marcy Morrison
• Treasurer's report from Paul Pasterczyk
• Westcomm discussion
• Town of Ludlow consideration discussion
• Good Health Gateway Report

Recreation Commission

The Recreation Commission will meet to review reports from the Director and members. The body will discuss old business regarding sports fields and new business concerning the filling of upcoming vacant commission positions.

• Discussion of sports fields
• Filling of upcoming vacant Recreation Commission positions

Westcomm Meetings

The Westcomm Finance Committee is meeting to vote on the award and terms of the District’s Bond Anticipation Notes. The committee will also review and vote on a final draft of the Transfer Policy.

• Vote to award District’s Bond Anticipation Notes and establish terms
• Review and vote on final draft of Transfer Policy

Town Manager

The Town Manager will hold a public hearing regarding a petition from National Grid and Verizon. The meeting focuses on a request to install a utility pole on Poplar Street.

• Petition #30802436 to install one pole on Poplar Street approximately 183’ west of the Birchland Avenue intersection

Board of Assessors

The Board of Assessors will review administrative warrants and reports, including motor vehicle excise commitments. The meeting includes discussions on real estate and boat abatements and statutory exemption applications.

• 2024 Motor Vehicle Excise Commitment 2 for $325,319.68
• 2023 Motor Vehicle Excise Commitment 8 for $1,208.85
• 2023 Motor Vehicle Excise Re-Commitment for $1,208.85
• Motor Vehicle Excise Abatement Report for February totaling $2,655.38
• FY24 Real Estate Exemptions for February totaling $10,324.61

Conservation Commission

The Conservation Commission is meeting to review a notice of intent for a solar project and a request for determination of applicability. The body will also monitor violations on Rural Lane.

• NOI-2024-02: Ground mounted photovoltaic arrays and carports at 301 Chestnut Street
• RDA-2024-02: Determination of applicability for activities at 7 Purves Street
• EO-2024-02 & EO-2024-03: Monitoring of Rural Lane Violations

School Committee

The School Committee is meeting in executive session to discuss personnel negotiations and legal strategy. These discussions are conducted privately to protect bargaining and litigating positions.

• Strategy sessions for negotiations with nonunion personnel
• Collective bargaining sessions
• Discussion of strategy regarding collective bargaining or litigation

School Committee

The School Committee will receive a presentation on the new 2024-2027 Student Opportunity Act Plan. Members will also discuss school choice for the 2024-2025 school year.

• ELPS Student Opportunity Act Plan (2024-2027)
• Discussion on School Choice for 2024-2025 school year
• Approval of Mapleshade Third Grade Team field trip to Riverside Reptiles Education Center on May 24, 2024

ELHS School Building Committee

The East Longmeadow High School Building Committee will meet to receive a project team update. The discussion will focus on the status and updates regarding the 100% Design Development.

• Review of 100% Design Development status
• Approval of February 29, 2024 meeting minutes

Westcomm Meetings

The Westcomm Finance Committee will meet to review the FY24 budget actuals through January 31, 2024, and the budget calendar. The committee will also discuss a Request for Proposals (RFP) for an audit and a financing schedule for Hilltop.

• Review of WESTCOMM Audit RFP
• FY24 Budget to Actuals through 1/31/2024
• Hilltop Tentative Financing Schedule/Borrowing Update
• Review of Transfer Policy Draft

Board of Library Trustees

The Board of Library Trustees will meet to discuss the Director's report and review the library's meeting room policy. The board will also vote on the minutes from the February 28, 2024 meeting.

• Vote on February 28, 2024 meeting minutes
• Review of Meeting Room Policy
• Director's report on programming, collection development, and building needs

Planning Board

The Planning Board will review a site plan for solar arrays at 301 Chestnut Street. The meeting includes public hearings on commercial kenneling bylaws and restaurant permit amendments. The board will also address land subdivision plans and bond releases.

• Site plan review for solar arrays at 301 Chestnut Street
• Zoning bylaw amendment for commercial kenneling in industrial zones
• Special permit amendment for East Village Tavern at 53-55 North Main Street
• Amendment of special permit for Dores Dental at 281 Maple Street
• Release of surety bond for Hidden Ponds subdivision

Housing Authority

The East Longmeadow Housing Authority is meeting virtually to discuss routine administrative items including minutes, a financial assistance certificate, the VG Rood project, a personal policy, and a new assistant. The agenda is largely procedural with no major decisions or public hearings listed.

• Certificate for Financial Assistance
• VG Rood project discussion
• Personal Policy review
• New Assistant position

Commission for People With Disabilities

The Commission on Disability is meeting to review operating procedures and mission goals. The body will also discuss a MOD Grant opportunity with Deputy Town Manager Rebecca Lisi.

• MOD Grant opportunity
• ADA Grievance procedure
• Pine Knoll grievance
• Operating procedures
• Mission, Values, and Goals

Department of Veteran's Services District of Eastern Hampden County

The District is meeting to vote on the approval of February 2024 payroll, accounts payable, and the previous meeting minutes. The session includes a report from Veterans’ Service Officer Jason Burgener.

• Vote to approve February 14, 2024 Regular Session Meeting Minutes
• Vote to approve February 2024 payroll and accounts payable
• VSO report from Jason Burgener

Town Council

The Town Council will conduct second readings for bylaw amendments regarding revolving funds and alcoholic beverages. The body will also consider a $30,000 fund transfer and specific one-day licenses. An executive session is scheduled to discuss real property at 382 North Main Street and pending litigation.

• Second reading of proposed bylaw amendments for Chapter 97-18 Revolving Funds and Chapter 310 Alcoholic Beverages
• Proposed $30,000 transfer from free cash to Legal Services
• One-day liquor license for St. Mark’s Episcopal Church for March 15, 2024
• One-day entertainment license for East Village Tavern for March 16, 2024
• Executive session regarding real property at 382 North Main Street

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a petition for a variance at 124 LaSalle Street. The board will consider requests for relief from minimum lot area and frontage requirements.

• Case ZV-2024-01: Petition for 3,465 sq. ft. relief from 15,000 sq. ft. minimum lot area and 25 ft. relief from 100 ft. frontage at 124 LaSalle Street

Historical Commission

The East Longmeadow Historical Commission will meet to discuss museum heat, insulation, and signage. The board will also review a CPC application for library archival storage and the sale of 440 Prospect Street.

• CPC application for library archival storage
• Museum heat and insulation
• Proposed museum sign
• Proposed new tent for events
• Sale of 440 Prospect Street

School Council

The School Council will meet to discuss the math selection process and high school registration. The body will also review a high school readiness report and transportation feedback.

• Math selection process
• High school registration process
• High school readiness report
• Transportation issues feedback

School Committee

The School Committee will meet to discuss the development of the FY 2025 budget. The agenda also includes reports on the ELHS Program of Studies and the Superintendent's mid-cycle assessment.

• Discussion of FY 2025 Budget Development
• Acceptance of a Roland Electric Piano for Mountain View School Music Program
• Approval for East Longmeadow Science Team to attend Northeast Aerial Drone Championship in West Virginia (May 16-19, 2024)
• Superintendent’s Formative Mid-Cycle Assessment

Westcomm Meetings

The Westcomm Operations Committee is meeting to review the roles of the committee and receive updates on the radio system and CAD. The body will discuss a radio vendor contract renewal and a new IT Memorandum of Understanding (MOU).

• Radio vendor contract renewal status
• Draft 'Release of Audio Incident Audio Recordings' Policy
• IT MOU
• Westcomm support ticket workflow

Westcomm Meetings

The WestComm Board of Directors will review progress on the new building, including a ground breaking scheduled for March 14, 2024. The meeting includes discussions regarding the FY 25 budget, bond projections, and the status of fiscal audits.

• Building update featuring General Contractor DA Sullivan
• Ground breaking scheduled for March 14, 2024
• FY 25 Budget discussion
• Status of FY 22 Audit and solicitation for FY 23 Audit
• Potential Executive Session regarding collective bargaining or litigation strategy

ELHS School Building Committee

The East Longmeadow High School Building Committee will meet to review interior and exterior design developments. The session includes updates on the MSBA process and presentations from Skanska and Fontaine.

• Skanska update on schedule and MSBA process
• Fontaine CM introductory presentation
• JWA/SMMA design development review for interior and exterior
• Coordination discussion on FF&E, safety/emergency services, and permitting

Board of Library Trustees

The Board of Library Trustees will meet to review the Director's report and discuss a Public Health Policy update. The board is also scheduled to vote on the minutes from the January 17, 2024 meeting.

• Vote on January 17, 2024 meeting minutes
• Director's report on programming, collection development, and building needs
• Public Health Policy update

Conservation Commission

The Conservation Commission will review several projects for compliance with the Wetlands Protection Act and local bylaws. This includes a request for a large-scale solar installation and a new single-family home. The board will also determine if a proposed pool at 217 Pleasant Street falls under its jurisdiction.

• NOI-2024-01: Single family home construction at 11 Halon Terrace
• NOI-2024-02: Ground mounted photovoltaic arrays and carports at 301 Chestnut Street
• RDA-2024-01: Determination of applicability for a pool at 217 Pleasant Street
• DPW Project: Review of work from station 20+00 to 25+00 in the Pecousic Brook riverfront area
• Updates regarding Rural Lane and 76 Scantic Dr

Town Council

The Town Council will conduct a public hearing on a proposed new bylaw for fee, fine, and penalty schedules. The body will also consider accepting several grants and donations and discuss a real estate matter in executive session.

• Public hearing for proposed Chapter 500 Fee, Fine and Penalty Schedule
• Acceptance of $4,600 Emergency Management Performance Grant
• Acceptance of $6,500 Pioneer Valley Planning Commission DLTA grant
• Acceptance of $100 donation to the Fire Department from John and Sharon Corliss
• Executive session regarding real property at 382 North Main Street

School Committee

The School Committee will review the FY 2025 budget development and the Superintendent's mid-cycle formative self-assessment. The body will also consider a statement of interest for the MSBA Accelerated Repair Program.

• Discussion of FY 2025 Budget Development
• Draft of the Statement of Interest for the MSBA Accelerated Repair Program
• Appointment of School Committee Representative for negotiations with ELPS Food Services
• MIAA waivers for 7th and 8th grade students to play on JV and Varsity Softball teams
• Superintendent’s Mid-Cycle Formative Self-Assessment/Evidence Report

Capital Committee

The Capital Committee is meeting to review the capital project priority list. The committee intends to vote on recommendations regarding these projects.

• Review of capital project priority list
• Vote on project recommendations

Board of Registrars

The Board of Registrars is meeting to conduct testing of voting machines. This testing is in preparation for the March 5 Presidential Primary.

• Testing of voting machines for the March 5 Presidential Primary

Board of Assessors

The Board of Assessors is meeting to review administrative warrants and abatement reports. The body will also discuss motor vehicle excise and boat abatements, statutory exemption applications, and real estate abatements.

• 2024 Motor Vehicle Excise Commitment 1: $2,027,715.06
• 2023 Motor Vehicle Excise Commitment 7: $17,388.34
• FY24 Supplemental-1 Tax Warrant: $24,473.31
• FY24 Supplement-1 Community Preservation Surcharge Warrant: $240.37
• Notice to Accounting Report for February: $2,069,817.08

Planning Board

The Planning Board will consider an amendment to a special permit for Dores Dental and a bond release for the Jeffery Lane South subdivision. A public hearing is also scheduled regarding site plan review for a warehouse building at 330 Chestnut Street.

• Special Permit amendment for Dores Dental at 281 Maple Street
• Performance Bond release for Jeffery Lane South subdivision at 216 Somers Road
• Site Plan Review for warehouse construction at 330 Chestnut Street

Scantic Valley Regional Health Trust Board Meeting

The Scantic Valley Regional Health Trust Board will meet to review financial and wellness reports. The board is scheduled to vote on renewal proposals for FY25 active plans.

• Vote on FY25 active plan renewal proposals
• FY23 audit report
• Wellness program report from consultant Marcy Morrison
• Treasurer’s report from Paul Pasterczyk

Recreation Commission

The Recreation Commission will meet to review reports from the Director and members. The agenda includes a discussion on old business regarding a field update.

• Field update (Old Business)

Housing Authority

The Housing Authority will discuss certification papers and a contract for financial assistance. The board is also reviewing bids for roof and electrical work, as well as specific upgrades for showers and exterior trim and painting.

• Roof Bids
• Electrical Bids
• Shower Upgrade, McLaren – SOS
• Exterior Trim & Painting, IC – SOS
• Contract for Financial Assistance

Capital Committee

The Capital Committee is meeting to discuss and group capital submissions. The agenda also includes the approval of minutes and general business.

• Discussion of capital submissions
• Grouping of submissions

Department of Veteran's Services District of Eastern Hampden County

The district will meet to review the second version of the FY 2025 draft budget. The body will also vote on January 2024 payroll, accounts payable, and meeting minutes.

• Review of FY 2025 Draft Budget (Version 2)
• Vote on January 2024 payroll and accounts payable
• Vote to approve January 10, 2024 meeting minutes
• VSO report from Jason Burgener

Conservation Commission

The Conservation Commission will review a Notice of Intent for a new single-family home. The body will also discuss wetland violations and project monitoring.

• NOI-2024-01: Construction of a single family home at 11 Halon Terrace
• Violation discussion regarding swale alteration within wetlands at Rural Lane
• Executive session regarding a violation at 383 Porter Road

Westcomm Meetings

The WestComm Finance Committee is meeting to review the FY24 budget actuals through January 31, 2024, and an audit RFP. The committee will also discuss the Hilltop tentative financing schedule and a draft transfer policy.

• Review of WC Audit RFP
• FY24 Budget to Actuals through 1/31/2024
• Hilltop Tentative Financing Schedule
• Transfer Policy Draft review

Town Council

The Town Council will consider several funding approvals for public works, including water and sewer projects and the Municipal Light Plant. The meeting includes public hearings on Community Preservation applications and a first reading of a bylaw amendment for the Commission on Disability.

• Transfer of $621,638.87 in ARPA funds and $189,318.53 from free cash to the Municipal Light Plant
• Funding of $290,278.61 for Water Enterprise Fund projects and $44,059.20 for Sewer Enterprise Fund projects
• Approval of $34,500 for the Brown Farm Barn Demolition Project and $1,650 for the Brown Farm Community Gardens Fruit Trees Project
• Approval of $308,486.00 MassDOT Fair Share apportionment for FY24
• Funding of $22,000 for soil assessment and tank replacement at Knowlton Street Transfer Station

Housing Authority

The Housing Authority will meet to discuss year-end financial reports and tenant write-offs. The board will also review meeting minutes and hold executive sessions.

• Year-end Financials
• Tenant write off

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continued public hearing regarding a petition for a variance. The board is considering relief from minimum lot area and frontage requirements for a property on LaSalle Street.

• Case ZV-2024-01: Petition for 3,465 +/- sq. ft. relief from 15,000 sq. ft. minimum lot area and 25 +/- ft. relief from 100 ft. frontage at LaSalle Street

Historical Commission

The East Longmeadow Historical Commission will review the status of library archival storage and a CPC application. The board will also discuss several item donations and museum operating hours.

• CPC application for archival storage and roaming archivist
• Grange Sign donation
• Ballot Box information
• Baseball donation
• 75th Anniversary Mug donation

Conservation Commission

The Conservation Commission will consider a Notice of Intent for a residential project and an enforcement order. The body will also receive a report from the Planning and Community Development Department.

• NOI-2025-01: Notice of Intent for 199 Allen Street to remove structures and build a single-family house
• EO-2025-01: Enforcement Order for 633-759 Somers Road
• Planning and Community Development Department Staff Report

Commission for People With Disabilities

The Commission on Disability will discuss operating procedures, mission goals, and an ADA grievance procedure. The meeting includes a session with Building Commissioner David Gardner.

• Review of operating procedures, mission, values, and goals
• Discussion of ADA grievance procedure
• Review of MOD response regarding 382 N Main and name change
• New business with Building Commissioner David Gardner

Board of Health

The Board of Health will meet to review the FY25 budget request and highlights from the Annual Town Report. The meeting also includes a meet and greet with the new Town Health Nurse.

• FY25 Budget Request Highlights
• Annual Town Report Highlights
• Introduction of new Town Health Nurse

Capital Committee

The Capital Committee will meet to discuss the ELCAT project and various IT projects. The body will also review and approve meeting minutes.

• Discussion of ELCAT Project
• Discussion of IT Projects

Planning Board

The Planning Board will review several land use items including a proposed zoning bylaw amendment for commercial kenneling. The agenda also includes site plan reviews, special permit amendments, and requests for plan endorsements for property reconfigurations.

• Proposed zoning bylaw amendment regarding commercial kenneling in an industrial zone
• Special permit amendment for Dores Dental at 281 Maple Street
• Site plan review for a 610 +/- sq. ft. fabrication shop at 45 Deer Park Drive
• Special permit amendment for East Village Tavern at 53-55 North Main Street
• Plan endorsement requests for reconfigurations at 35 Redstone Drive, 286 Maple Street, and 300 & 306 Parker Street

School Committee

The School Committee will discuss the development of the FY2025 budget and review the ELPS Winter Status Report. The body is also considering approvals for a roof project statement of interest and specific school activities.

• Discussion of FY2025 Budget Development
• Approval of Statement of Interest for Mapleshade Roof Project via MSBA Accelerated Repair Program
• Approval of $3,149.19 check from Grynn & Barrett to Meadow Brook School Gift Account
• Approval of Mountain View School Third-Grade field trip to Connecticut Science Museum on May 20, 2024
• Approval of Recreation Department use of ELHS Gym for baseball tryouts on February 25 and March 3, 2024

Town Manager

The Town Manager will hold a public hearing regarding a petition from National Grid. The body will consider a request to install and maintain utility infrastructure on Purves Street.

• National Grid petition #30860897 to erect one pole and wires on Purves Street approximately 66’ west of the North Main Street centerline
• Permission for National Grid to lay and maintain underground laterals, cables, and wires for distribution connections

School Department- Parent Advisory Council

The East Longmeadow Special Education Parent Advisory Council is holding an open meeting. The body will discuss summer activities and programs and identify topics for future meetings.

• Discussion of summer activities and programs
• Identification of future meeting topics

Westcomm Meetings

The Westcomm Board of Directors is meeting to review the status of general contractor bids and the selection process for a building project. The board will also discuss the FY 25 budget and the status of audits for FY 22 and FY 23.

• Groundbreaking for building project set for March 14, 2024
• Review of General Contractor bids due January 26, 2024
• Discussion on FY 25 Budget
• Status update on FY 22 Audit and FY 23 Audit solicitation
• Review of A/P and Payroll warrants from December 2023 and January 2024

Town Council

The Town Council Licensing Committee will meet to review updates regarding specific local businesses. The committee is also scheduled to approve minutes from November 17, 2023.

• Elmcrest Country Club
• Zain’s Smoke Shop update
• Common Victualler update

Capital Committee

The Capital Committee is meeting to discuss capital projects related to the Police and Fire departments. The agenda also includes a review of minutes and general business.

• Discussion of Police capital projects
• Discussion of Fire capital projects

Conservation Commission

The Capital Committee is meeting to discuss capital projects for the Police and Fire departments. The session will also include a review of previous minutes and other old or new business.

• Police and Fire capital projects discussion

ELHS School Building Committee

The East Longmeadow High School Building Committee will review design updates and a construction schedule. The committee is scheduled to vote on the recommendation from the Construction Manager Selection Committee.

• Vote to accept Construction Manager Selection Committee’s recommendation
• Skanska schedule update
• Site plan review
• Concessions Building and Press Box design updates

Capital Committee

The Capital Committee is meeting to review project submissions from the Recreation and Department of Public Works (DPW) departments. The committee will also address old and new business and approve previous meeting minutes.

• Discussion of Recreation Project submissions
• Discussion of DPW Project submissions

Cultural Council

The Cultural Council will review 2023 reimbursements and discuss the possibility of hosting a special event this year. The body will also examine grant opportunities from the MA Cultural Council and funding from the Town of East Longmeadow.

• Update on 2023 reimbursements
• Discussion on hosting a special event
• MA Cultural Council grant opportunities
• Inquiry regarding Town of East Longmeadow funding

ELHS Pool Building Committee

The committee will meet to review an update from the CM Selection Committee. A vote is scheduled to accept the recommendation provided by that committee.

• Vote to accept the CM Selection Committee’s recommendation

Westcomm Meetings

The Westcomm Building Committee is meeting to discuss the project schedule and generator. The body will also review sub-bid results and insurance documents.

• Project schedule
• Generator
• Sub-bid results
• Insurance documents

Conservation Commission

The Conservation Commission will meet to review a Notice of Intent for a residential project. The body will also address an Open Meeting Law complaint in executive session and receive a staff report from the Planning and Community Development Department.

• Notice of Intent (NOI-2023-01) for a single family home and site improvements at 61 Devonshire Terrace
• Executive session regarding an Open Meeting Law Complaint dated January 8, 2024
• Porter Road update from Planning and Community Development Department staff

Town Council

The Town Council Bylaw Review Committee is meeting to review proposed amendments to town bylaws. The committee will also vote to approve the minutes from October 27, 2023.

• Proposed amendment to Article IV Revolving Funds
• Proposed amendment to Chapter 310 Alcoholic Beverages

School Committee

The School Committee will meet with the Town Council to discuss the development of the FY 2025 budget. The meeting also includes reports from the Superintendent, the Director of Curriculum and Assessment, and the Assistant Superintendent for Business.

• Discussion on Budget Development for FY 2025 with Town Council

Town Council

The Town Council will meet with the School Committee to discuss the annual budget process. The body will also review free cash and a bond request for WestComm.

• Joint meeting with School Committee on annual budget process
• Disciplinary hearing for NUAZ dba Zain’s Smoke Shop
• Proposed zoning bylaw amendment regarding kenneling
• WestComm bond request
• Discussion of free cash

School Committee

The committee will review the FY 2025 budget development and several food service policy revisions. Items include updates to meal charging and civil rights complaint policies following a DESE administrative review.

• $25,746 Federal Targeted Special Education Program Improvement Grant
• $1,436.52 check from Grynn & Barrett to Mountain View School Gift Account
• $2,430.80 check from Grynn & Barrett to Birchland Park School Gift Account
• Revision to ELPS Policy EFD - Meal Charging Policy
• Adoption of Policy EFE Civil Rights Complaint Policy for Child Nutrition Programs

Westcomm Meetings

The Westcomm Operations Committee will meet to discuss DRC updates and new business. The agenda consists primarily of procedural items.

• DRC Updates
• New Business

Scantic Valley Regional Health Trust Board Meeting

The Board will meet to approve previous meeting minutes and receive reports from the Treasurer and various vendors. The agenda includes a wellness program report from consultant Marcy Morrison.

• Approval of November 14, 2023 meeting minutes
• Wellness program report by Marcy Morrison
• Treasurer's report by Paul Pasterczyk
• GBS reports
• Carrier and vendor reports

Capital Committee

The Capital Committee is meeting to review project submissions from East Longmeadow Public Schools (ELPS) and the Council on Aging (COA). The body will also review previous meeting minutes.

• Review of ELPS submitted projects
• Review of COA submitted projects

School Department- Parent Advisory Council

The East Longmeadow Special Education Parent Advisory Council is meeting to conduct a workshop. The session focuses on basic rights regarding evaluation and eligibility.

• Workshop on Basic Rights: Evaluation and Eligibility

Board of Library Trustees

The Board of Library Trustees will meet to review the Director's report and approve minutes from the December 20, 2023 meeting. The agenda includes updates on library programming, collection development, and building needs.

• Vote to accept December 20, 2023 meeting minutes
• Director's report on programming and collection development
• Discussion of building needs
• Friends of the Library update

ELHS Pool Building Committee

The ELHS Pool Building Committee will discuss design specifications and review a recent visit to Minnechaug HS. The body will examine technical details including seating, lighting, and acoustics.

• Design review of seating capacity, deck areas, and water management
• Review of MEP room layout and gutter details
• Discussion of lighting, acoustics, and preliminary colors
• Scheduling of FF&E meeting for specifications and sizing
• Proposal to visit additional pools

Board of Assessors

The Board of Assessors will review administrative reports and process applications for motor vehicle excise, boat, and real estate abatements. The body will also discuss the 2023 Town Report submission.

• Motor Vehicle Excise Abatement Report for December: $342.98
• FY24 Real Estate Abatements (SWAP): $31,143
• FY24 Real Estate Exemptions for December: $123,357.49
• Review of 2023 Town Report submission
• Statutory Exemption Applications

Planning Board

The Planning Board will conduct public hearings regarding several development applications, including a dental office amendment and new business site plans. The board will also hold a public meeting to reconsider or reaffirm decisions regarding a warehouse project on Chestnut Street.

• Special Permit amendment for Dores Dental at 281 Maple Street
• Site Plan Review for a 610 sq. ft. fabrication shop at 45 Deer Park Drive
• Site Plan Review for a solar carport and paved parking at 90 Denslow Road
• Special Permit for Me Time By Tylar massage facility at 60 Shaker Road
• Public meeting regarding warehouse construction at 330 Chestnut Street

Commission for People With Disabilities

The Commission on Disability is meeting to review operating procedures and the ADA grievance procedure. The body will also discuss priorities set by the Town Manager.

• Review of operating procedures
• Discussion of Mission, Values, and Goals
• Review of ADA Grievance procedure
• Discussion of Town Manager Priorities

Capital Committee

The Capital Committee will meet to review capital submissions and plan its meeting schedule. No specific projects or dollar amounts are listed on the agenda.

• Review of capital submissions
• Planning of meeting schedule

Recreation Commission

The Recreation Commission will meet to review reports from the Director and members. The agenda includes discussions on sports fields and potential partnerships with local businesses.

• Old Business: Sports Fields
• New Business: Partnerships with local businesses

Conservation Commission

The Conservation Commission will consider a certificate of compliance for a property on Denslow Road and an extension permit for resource area delineation on Pease Road. The body will also discuss a matter regarding Longview/Harvest Circle.

• Certificate of Compliance request for 136 Denslow Road (DEP File #150-0462)
• Extension Permit request for Order of Resource Area Delineation at 125 Pease Road (DEP File #150-0453)
• Discussion regarding Longview/Harvest Circle – Rear Longview Dr (Parcel ID 86-7A-0)

Department of Veteran's Services District of Eastern Hampden County

The District of Eastern Hampden County Veterans’ Service District will meet to approve December 2023 payroll and accounts payable. The body will vote on FY 2024 budget transfers and review the first draft of the FY 2025 budget.

• Vote to approve December 13, 2023 meeting minutes
• Vote to approve December 2023 payroll and accounts payable
• Vote to approve FY 2024 budget transfers
• Review of FY 2025 Draft Budget (Version 1)
• VSO report from Jason Burgener

Westcomm Meetings

The WESTCOMM Board of Directors and Finance Committee will meet to discuss and vote on the FY 25 Budget. The body will also review a draft transfer policy.

• FY 25 Budget discussion and vote
• Review of draft transfer policy

Town Council

The Town Council will hold a public hearing regarding a premises alteration for East Village Tavern and vote on several financial and administrative matters. The body will also address a first reading of a bylaw amendment concerning police enforcement for local licensing.

• Public hearing for alteration of premises for Mess, LLC dba East Village Tavern at 53 North Main Street
• Approval of a $1,000 donation from Bay Path University to the East Longmeadow Fire Department
• First reading of a bylaw amendment designating the Police Department as the enforcing agent of the local licensing authority
• Approval of the street acceptance of Bella Vista Drive
• Discussion of a Resolution in Support of Paint Stewardship Legislation

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a petition for a variance at 124 LaSalle Street. The board will also discuss the 2023 Annual Report.

• Case ZV-2024-01: Variance request for 3,465 sq. ft. relief from minimum lot area and 25 ft. relief from frontage requirements at 124 LaSalle Street
• Discussion of the 2023 Annual Report

Historical Commission

The East Longmeadow Historical Commission is meeting to discuss the organization of archival storage and a CPC application for a roaming archivist. The board will also review museum open house dates and local photography projects.

• CPC application for archival storage and roaming archivist
• Museum open house on January 20th from 1:00pm to 3:00pm
• Town Barn pictures
• Calendar Ave picture

School Committee

The School Committee will review the FY24 second quarter financial report and discuss the development of the FY25 budget. The body will also consider approvals for specific school funds and event hosting.

• Discussion of FY 25 Budget Development
• Approval of $1,295.33 check from Grynn & Barrett to Mapleshade School Gift Account
• Approval of State Robotics and Drone Competitions on Jan 27, Feb 10, Feb 25-27, March 9, and March 16
• FY24 Second Quarter Financial Report

Westcomm Meetings

The Westcomm Operations Committee is meeting to review director updates and system statuses. The body will discuss updates regarding the radio system and Computer Aided Dispatch (CAD).

• Approval of November 27, 2023 meeting minutes
• Radio system discussion and updates
• CAD discussion and updates
• DRC updates

Westcomm Meetings

The Westcomm Board of Directors is meeting to review the FY 25 budget and receive reports from the Finance, Operations, and IT sub-committees. The board will also discuss updates regarding a building project and bond issuance notices to communities.

• FY 25 Budget
• Building update and bond issuance notices to Communities
• FY 22 Audit Update
• FY 23 Audit Quotes
• Review of A/P and Payroll Warrants dated between 11/24/23 and 12/15/23

Community Preservation Committee

The committee will meet to approve previous meeting minutes and vote on a grant application. The agenda also includes discussions regarding Brown Line developments and community park projects.

• Approval of December meeting minutes
• Vote on Brook Street Grant Application
• Discussion of Brown Line developments
• Community Park project discussion

Planning Board

The Planning Board will hold a public hearing regarding Case ZN-2023-08. This item proposes an amendment to the Town of East Longmeadow Zoning Bylaws and Table 3-1 to allow for backyard hens.

• Public hearing for Case ZN-2023-08: proposed zoning bylaw amendment for Backyard Hens