East Moline public meetings in 2022

Committee of the Whole

The Committee of the Whole approved authority to purchase fleet vehicles for FY2023 through FY2025 and a $120,000 annual legal retainer with Califf & Harper. They also concurred with forwarding a Visitor Center sale and a MABAS agreement update to the full City Council.

• Approved authority to purchase replacement vehicles for FY2023, FY2024, and FY2025 (7-0)
• Concurred to forward Visitor Center sale and License Agreement to City Council (7-0)
• Approved $120,000 annual retainer for general corporate legal counsel with Califf & Harper (7-0)
• Concurred to forward updated Mutual Aid Box Alarm System (MABAS) agreement to full council (7-0)

Police Pension Board

The Board approved monthly financial reports and disbursements totaling $122,257.05. Members authorized a $250,000 repeat withdrawal from IPOPIF starting January 1, 2023, and transitioned vendor and pensioner payments to direct deposit.

• Approved July 26, 2022 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $122,257.05 in disbursements (5-0)
• Approved $250,000 repeat withdrawal from IPOPIF beginning January 1, 2023 (5-0)
• Approved $795 IPPFA invoice for 2023 Membership Dues (5-0)
• Adopted Municipal Compliance Report (unanimous voice vote)
• Authorized conversion of all vendor and pensioner payments from physical checks to direct deposits
• Established 2023 meeting dates for January 24, April 25, July 25, and October 24 (unanimous voice vote)

City Council

The City Council approved the corporate budget for 2023 and the tax levy for the 2022 tax year. The council also authorized a special tax for the 15th Avenue Special Service Area and approved several bond tax abatements.

• Approved 2023 corporate budget (7-0)
• Approved 2022 tax levy collectible in 2023 (7-0)
• Approved special ad valorem tax for 15th Avenue Special Service Area (7-0)
• Approved $1,593,092.87 in bills (7-0)
• Approved $444,032.92 in salaries and $15,534.37 in overtime (7-0)
• Approved Ordinances 22-22 through 22-26 for bond tax abatements (7-0)
• Approved bids for water and wastewater chemicals via Resolution 22-80 (7-0)
• Approved 2023 meeting schedule via Resolution 22-81 (7-0)

Committee of the Whole

The Committee of the Whole approved the purchase of water treatment chemicals for 2023 and authorized the solicitation of bids for two city-owned properties on 15th Avenue. A proposed change to the 2023 meeting schedule and municipal code was discussed but not voted upon.

• Approved purchase of water treatment chemicals from lowest responsive bidders for 2023 (7-0)
• Approved ordinance to solicit bids for city-owned property at 120 15th Avenue (7-0)
• Approved ordinance to solicit bids for city-owned property at 814/816 15th Avenue (7-0)
• Rejected proposed 2023 meeting schedule and municipal code change (Discussion only, no vote)

City Council

The City Council approved an amendment to the final FY2022 budget and a new motor pool replacement plan. The council also authorized the hiring of one replacement firefighter to address temporary vacancies. Several ordinances regarding the 2023 tax levy and budget received first readings.

• Approved salaries of $446,581.83 (7-0)
• Approved overtime of $31,568.63 (7-0)
• Approved bills in the amount of $988,419.84 (7-0)
• Approved Ordinance 22-18 to amend the final FY2022 budget (7-0)
• Approved Resolution 22-78 for motor pool replacement plan and policy (7-0)
• Approved Resolution 22-79 to hire one replacement firefighter (7-0)

Foreign Fire Insurance Board

The East Moline Foreign Fire Board will meet on Tuesday, November 22, 2022, at 9:00 a.m. in the Station #22 Training Room. The agenda includes approval of minutes and treasurer’s report, status updates on several items (including a special funds account, Metronet, and repairs at Station 23), and elections.

• Elections (no further detail provided in the agenda)
• Status update on station 22 glass table protector
• Status update on special funds account earning interest
• Status update on Metronet
• Status update on station 23 stove and washing machine repair

The Board approved several purchase requests for station equipment and gear. Four members were re-elected to the board. The meeting also included the approval of previous minutes and the October 2022 treasurer's report.

• Approved October 25, 2022 meeting minutes
• Approved October 2022 Treasurer’s Report
• Re-elected Ben Frerichs, Justin Bergen, Evan Roberts, and Nick Young
• Approved purchase of shammy’s for station 22
• Approved purchase of air fryer for station 22
• Approved purchase of TV for department
• Approved additional $2000 for Houtekier new hire gear purchase

Special Service Area (SSA)

The board approved the October meeting minutes and the financial report. It authorized a partial reimbursement for expenditures submitted by The Keg and approved payment for a bill submitted by Patricia for November and December.

• Approved October Minutes
• Approved Financial Report
• Approved partial reimbursement of expenditures for The Keg
• Approved payment of bill submitted by Patricia for November and December

Committee of the Whole

The Committee-of-the-Whole approved a new motor pool replacement policy and the procurement of fleet management software. The committee also concurred with a recommendation to discuss a proposal to sell the Quarter Visitor Center to Chad Pregracke. Proposed FY2023 infrastructure projects and the tax levy were discussed for future action.

• Approved Motor Pool Replacement Plan Policy and FY2023 vehicle replacement plan (7-0)
• Approved procurement of fleet and asset management software via RFP process (7-0)
• Concurred with recommendation to discuss proposal for sale of Visitor Center at Quarter (7-0)

City Council

The City Council authorized the sale of four specific real property parcels and approved the purchase of maintenance equipment. The council also adopted a pension funding policy and approved several financial payments via a consent agenda.

• Approved sale of 1006 15th Avenue (8-0)
• Approved sale of 721 23rd Street (8-0)
• Approved sale of 2510 3rd Street (8-0)
• Approved sale of 109 16th Avenue (7-0)
• Approved purchase of two commercial mowers (7-0)
• Approved purchase of a power rake for Jacobs Park (7-0)
• Approved pension funding policy (7-0)
• Approved $1,684,766.93 in bills, $435,952.30 in salaries, and $27,566.73 in overtime (7-0)

Park Board

The board approved the September meeting minutes and the October treasury report, which showed a CIP ending balance of $50,554.87. Members decided to maintain the current meeting schedule for next year. No other formal votes were recorded.

• Approved September minutes
• Approved October treasury report (CIP balance $50,554.87)
• Decided to keep the same meeting schedule for next year

Committee of the Whole

The Committee-of-the-Whole approved an intergovernmental agreement to provide water to Carbon Cliff and a sale of the Strand Theater. The board also authorized new mowing equipment and budget amendments for administrative and park staffing.

• Approved purchase of two John Deere commercial mowers from Prairie State Tractor for $29,100 (7-0)
• Approved intergovernmental agreement to provide water supply to Carbon Cliff (7-0)
• Approved budget amendment to increase Executive Assistant to 1.00 FTE and add Jacobs Park Programming Coordinator (6-1)
• Approved sale of Strand Theater at 1006 15th Avenue for $28,000 (7-0)
• Approved public budget hearing date for December 5, 2022, at 6:30pm (7-0)

City Council

The City Council approved the renewal of an agreement for information technology services and insurance coverage. The council also approved several payment batches and reviewed bids for city-owned properties.

• Approved Resolution 22-69 to renew agreement with Platinum Information Services, Inc. (7-0)
• Approved Resolution 22-70 to renew insurance coverage through IMLRMA (7-0)
• Approved salaries of October 14, 2022, totaling $436,622.75 (7-0)
• Approved overtime of October 14, 2022, totaling $30,537.15 (7-0)
• Approved bills in the amount of $1,396,317.05 (7-0)
• Approved City Council and Committee-of-the-Whole minutes from October 3 and October 17, 2022 (7-0)

Foreign Fire Insurance Board

The board will review previous minutes and the September 2022 treasurer's report. Discussion includes updates on equipment for stations 21 and 22, interest earnings, and Metronet.

• Status of station 22 Glass table protector
• Status of station 21 Air ionizers
• Status of special funds account earning interest
• Status of Metronet
• Review of current Purchase Request Forms

The Board approved the September 2022 meeting minutes and treasurer's report. It authorized spending up to $3,000 for new hire gear and uniforms. No new purchase request forms were submitted.

• Approved September 27, 2022 meeting minutes
• Approved September 2022 Treasurer’s Report
• Authorized up to $3,000 for new hire gear/uniforms

Special Service Area (SSA)

The board approved the August meeting minutes and the financial reports for September and October. Monthly bills for Patricia and Michelle were approved for payment. No new business was introduced.

• Approved August meeting minutes
• Approved September and October financials
• Approved financial report presented by Adam
• Approved payment of monthly bills for Patricia and Michelle

Fire Pension Board

The East Moline Firefighters' Pension Fund Board approved regular retirement benefits for Battalion Chiefs Thomas Cassidy and Curtis Frerichs. The board also voted to relocate funds from a Blackhawk Bank account to a BMO Harris account. The board adopted the Municipal Compliance Report and re-elected officers for the coming year.

• Approved regular retirement benefits for Thomas Cassidy (monthly pension $4,280.44) (5-0).
• Approved regular retirement benefits for Curtis Frerichs (monthly pension $6,393.38) (5-0).
• Approved relocating funds from Blackhawk Bank and Trust to BMO Harris account (5-0).
• Adopted the Municipal Compliance Report as prepared (5-0).
• Approved the Lauterbach & Amen engagement letter for 2022-2023 (unanimous voice vote).
• Maintained Trustee Whiting as FOIA Officer and OMA Designee (unanimous voice vote).
• Elected Trustee DuPrey as President and Trustee Houtekier as Secretary (unanimous voice vote).
• Established 2023 board meeting dates: Jan 20, Apr 21, Jul 21, Oct 20 (unanimous voice vote).

Foreign Fire Insurance Board

The board will review previous meeting minutes and the August 2022 treasurer's report. Discussion includes updates on station 22 equipment and Metronet status.

• Status on station 22 table protector
• Status on station 22 picnic table
• Status on special funds account earning interest
• Status on Metronet
• Status on coolers for water bottles

Foreign Fire Insurance Board

The board will review the July 2022 minutes and treasurer's report. Discussion includes updates on station 22 equipment and Metronet status.

• Status of station 22 table protector
• Status of station 22 picnic table
• Status of special funds account earning interest
• Status of Metronet
• Status of water bottle coolers

Fire Pension Board

The board will review the quarterly financial report and actuarial valuation. Discussion includes an update on Haley Disability and pension benefits administration.

• Quarterly Financial Report from Lauterbach & Amen. LLP
• Review of Actuarial Valuation
• Update on Haley Disability

Foreign Fire Insurance Board

The board is meeting to review the status of several equipment items for fire stations 21 and 22. Members will also discuss current purchase request forms and financial reports.

• Status of station 21 recliner and washing machine
• Status of station 22 table protector and picnic table
• Status of special funds account interest
• Review of current purchase request forms

Foreign Fire Insurance Board

The board will review the May 2022 minutes and treasurer's report. Discussion includes updates on equipment for stations 21 and 22, as well as current purchase request forms.

• Status of station 21 recliner
• Status of station 22 table
• Status of station 22 radio
• Status of special funds account interest
• Current Purchase Request Forms

Foreign Fire Insurance Board

The board is meeting to approve previous minutes and the April 2022 treasurer's report. Members will discuss the status of equipment for stations 21 and 22, as well as recruitment and special funds. The board will also review current purchase request forms.

• Status of station 21 recliner and weight mats
• Status of station 22 table
• Status of firefighter recruitment funds
• Status of special funds account interest
• Review of current purchase request forms

Foreign Fire Insurance Board

The board will review the March 2022 treasurer's report and minutes. Discussion includes status updates on equipment for Station 21 and current purchase request forms.

• Status of Station 21 recliner
• Status of Station 21 weight mats
• Review of current Purchase Request Forms

Fire Pension Board

The board will review quarterly financial reports and attorney updates. New business includes retirement applications, laptop repairs, and election certifications.

• Justin Bergen purchase of one year of creditable service for $21,774.16
• Dale Shrum’s application for retirement pension
• Certification of Benjamin Houtekier as elected official (May 1, 2022- April 30, 2025)
• Approval of repairs to the Board’s laptop
• FPIF recommendation for up to four Account Representatives

Foreign Fire Insurance Board

The board will review the February 2022 treasurer's report and meeting minutes. Discussion includes status updates on various equipment items for Station 21 and Station 23.

• Status on station 21 Recliner
• Status on station 21 Tool box
• Status on station 23 organizational improvements
• Status on Station 23 utility cart
• Current Purchase Request Forms

Foreign Fire Insurance Board

The board will review the 2022 budget and current purchase request forms. Members are also tracking the status of various equipment items for Station 21 and Station 22.

• Review of 2022 budget
• Status of Station 21 recliner, tool box, and blackout shades
• Status of Station 22 garden hose
• Bylaws review

Foreign Fire Insurance Board

The Foreign Fire Board is meeting to review the 2022 budget and conduct internal board elections. Members will also discuss bylaws regarding Special Funds language and review current purchase request forms.

• 2022 budget
• Foreign Fire internal board elections
• Special Funds language in bylaws
• Status of station 23 hose tester order
• Status of station 21 blackout shades