East Moline public meetings in 2023

Committee of the Whole

The Committee of the Whole is reviewing proposals for city-wide aerial photography and the hiring of two entry-level firefighters. The body is also discussing property transfers for demolition and the adoption of eight priority goals for 2024-2025.

• Proposed $19,580 contract with Surdex Corporation for 2024 Aerial Photography
• Request to hire two entry-level firefighters for the Spring 2024 Academy at a cost of $54,268.09 plus benefits
• Transfer of city-owned properties at 246 11th St and 120 15th Ave to QC Land Bank Authority for demolition
• Proposed $21,065 membership dues for the Quad City Land Bank Authority
• Review of eight Priority Goals for 2024-2025, including a rental housing code and a 5-year staffing plan

City Council

The East Moline City Council will hold a regular meeting with public comment, a consent agenda, and votes on two ordinances. The council will consider second readings of ordinances on Commercial Property Assessed Clean Energy (C-PACE) and a Paid Leave for All Policy. Several resolutions are also on the agenda, including one tabled item on metal detector reimbursement.

• Ordinance 23-27: Commercial Property Assessed Clean Energy (C-PACE) program
• Ordinance 23-28: Paid Leave for All Policy
• Resolution 23-75: Reimbursement for metal detectors (tabled)
• Resolution 23-76: Purchase of LaserFische Document Tracking System license
• Approval of bills totaling $1,911,575.89

Committee of the Whole

The Committee of the Whole is reviewing bids for water treatment chemicals and a software license renewal. The body will also receive a project update on Greater Downtown Streetscaping. Two items are recommended for formal action on December 18, 2023.

• Proposed $938,888 purchase of 2024 water treatment plant chemicals via Bi-State Joint Purchasing Council bids
• Proposed $26,590 annual license renewal for LaserFiche Document Tracking System
• Project update presentation on Greater Downtown Streetscaping by Crawford Murphy & Tilly

City Council

The East Moline City Council will hold a public hearing on the 2024 fiscal year budget and consider multiple ordinances related to the budget, including property tax levies, fee changes, and the adoption of the FY2024 budget. The agenda also includes consent items for approving minutes, salaries, overtime, and bills, as well as resolutions for grant-funded expenditures and metal detector reimbursements.

• Public hearing on 2024 Fiscal Year Budget
• Ordinance 23-22 approving hiring for six new positions for FY2024
• Ordinance 23-23 adjusting solid waste collection and recycling rates
• Ordinance 23-19 amending video gaming terminal fees
• Resolution 23-75 authorizing reimbursement for metal detectors

Special Service Area (SSA)

The Special Service Area board will review the financial report and consider approval for a flower contract. The meeting also includes updates on facade/fencing applications and reports from Main Street and Economic Development.

• Flower contract approval
• Façade/Fencing Applications review
• Financial Report presentation

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, then discuss old business including equipment status updates at fire stations, a by-law amendment, and 2024 elections. New business covers current purchase request forms. The agenda is mostly routine administrative and operational items.

• Approval of October 2023 minutes and treasurer's report
• Status updates on station equipment (coffee maker, ethernet cable, wall cabinets, etc.)
• Amendment to By-Laws
• 2024 elections
• Current purchase request forms

Committee of the Whole

The Committee of the Whole is discussing the use of a $1.5M grant for police equipment and the adoption of a commercial clean energy financing program. The body is also reviewing updates on police vehicle replacements and a new employee paid-time off policy.

• Proposed use of $1.5M DCEO grant for Axon and Flock Safety equipment
• Purchase of two police squad cars from Kunes Ford for $44,178.52 each
• Proposed ordinance to adopt the Commercial Property Assessed Clean Energy (C-PACE) program
• Proposed ordinance adopting a Paid-Time Off Policy for all employees

City Council

The East Moline City Council will hold a regular meeting with public comment, consent agenda items, and first readings of ordinances related to the FY2024 property tax levy, budget adoption, and fee adjustments. The council will also consider resolutions on TIF financing, a Business Development District, and internal fund policies. The meeting may include a closed session for personnel, real estate, and legal matters.

• Approval of salaries ($438,497.31), overtime ($23,631.52), and bills ($1,747,510.88) as of Nov 10, 2023
• First reading of ordinances for FY2024 property tax levy and GO ARS debt service levies (Series 2014, 2020A, 2020B, 2021)
• First reading of ordinances amending video gaming terminal fees, utility tax, and places for eating tax
• Resolution to hire six new positions for FY2024
• Resolution to pursue TIF financing and create a Business Development District

Park Board

The East Moline Park Board is meeting to approve the September minutes, accept the treasurer's report, and follow up on park safety checks. The agenda is mostly routine administrative business with no major decisions or proposals listed.

• Approval of September minutes
• Acceptance of Treasurer's Report
• Follow up on park safety checks

Committee of the Whole

The City Administrator presented the preliminary Fiscal Year 2024 budget timeline and overview. The presentation includes proposed changes to utility taxes, video gaming terminal fees, and new tax structures for business districts and food establishments.

• Proposed increase of video gaming terminal fees from $25 to $250 per terminal
• Proposed creation of a $300,000 Neighborhood Stabilization Fund
• Proposed expansion of Business Districts with a +.75% sales tax
• Proposed 'Establishments for Eating' tax of 1.50% on food and beverages
• Budgeted $994,000 for road projects via State MFT

City Council

The East Moline City Council will consider three resolutions: an intergovernmental agreement with United Township High School for a School Resource Officer, adoption of the 2023 Wage Study, and a tax levy estimate. The consent agenda includes approval of meeting minutes, salaries, overtime, and bills. A proclamation for Native American Heritage Month will be presented.

• Resolution 23-68: Intergovernmental Agreement with United Township High School for a School Resource Officer
• Resolution 23-69: Adopting the 2023 Wage Study
• Resolution 23-70: Estimate of Taxes to be Levied
• Consent agenda: Salaries $443,143.40, Overtime $21,961.24, Bills $1,086,609.78
• Proclamation: Native American Heritage Month

City Council

This is a special meeting of the East Moline City Council dedicated to strategic planning and goal setting. The agenda includes public comment, an introduction to goal setting, and a goal-setting session. No specific decisions or proposals are listed.

• Public comment period
• Introduction to goal setting
• Goal setting session

Special Service Area (SSA)

The SSA will review financial reports and discuss the Main Street project budget for 2025. Other items include façade/fencing applications and a guest presentation.

• financial report
• Main Street project budget update
• façade/fencing applications

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, discuss old business including equipment status and a bylaw amendment, and handle new business such as purchase requests and elections for 2024. The agenda is mostly routine administrative items.

• Approval of minutes from August 22, 2023
• Approval of Treasurer's Report for September 2023
• Status updates on station 21 tool room table, training mulls, pancake griddle cover, Simulade manikin
• Amendment to By-Laws
• Disposal of station 21 air compressor

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees is meeting to handle routine financial and administrative matters. They will review the accountant's report, approve bills, discuss a cash management policy, and consider trustee training expenses. The board will also act on a deceased pensioner's survivor benefits and review compliance reports.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion on cash management policy and 2024 recurring withdrawal instructions
• Approval of surviving spouse benefits for Margaret Collins (deceased pensioner George Collins)
• Review/approve resolution to appoint authorized agents
• Discussion on Lauterbach & Amen engagement letter and fiduciary liability insurance renewal

Committee of the Whole

The East Moline Committee of the Whole is reviewing a revised intergovernmental agreement with United Township High School District #30 for a Police Liaison Officer (School Resource Officer). The agreement updates legal language and continues the school district's reimbursement of wages and benefits. The committee will also discuss wage study recommendations and an emergency repair to the water treatment plant clearwell wall.

• Revised Police Liaison Officer Agreement with UTHS District #30 (replaces 1998 agreement)
• Adoption of Wage Study Recommendations
• Emergency Repair – Water Treatment Plant Clearwell Wall

City Council

The East Moline City Council will consider several resolutions and an ordinance, including renewing insurance coverage through IMLRMA for $433,025.01, approving a PFAS study, pre-ordering two squad cars, contracting for landfill post-closure care, and contracting for 4th Street utility and roadway improvements. The council will also vote on a request for remote attendance by Councilmember Dorothy and hold a public hearing for comments.

• Ordinance 23-13: Approve IMLRMA insurance coverage for 2024 at $433,025.01 (after 1% discount) with Min/Max contribution up to $722,106
• Resolution 23-64: Approve professional services for a PFAS study
• Resolution 23-65: Approve pre-order for two squad cars, consummated in FY2024
• Resolution 23-66: Contract with Andrews Engineering for post-closure care at East Moline Landfill
• Resolution 23-67: Contract with Shive-Hattery for 4th Street utility and roadway improvements

Committee of the Whole

The Committee of the Whole will discuss a proposal to hire CDM Smith for Phase 1 of a multi-phase PFAS study, in partnership with Rock Island and Moline. The study aims to evaluate treatment options and funding for PFAS contamination in the Mississippi River source water. The requested amount is $19,800, which exceeds the current line-item budget. The committee will also review vehicle replacements, landfill well abandonment, and 4th Street utility and roadway improvements.

• Professional Services for PFAS Study - $19,800 contract with CDM Smith
• Vehicle Replacements Pre-Order for FY2024
• East Moline Landfill - Piezometer Well Abandonment
• 4th Street A Utility & Roadway Improvements

City Council

The East Moline City Council will consider several resolutions, including contracts for engineering design and sewer easement services for Ravine A, the purchase of two parcels of land, and the purchase of heating units for the wastewater treatment plant. The agenda also includes routine approvals of minutes, salaries, overtime, and bills, plus a proclamation for Friends of the Library. A closed session is scheduled to discuss employee matters and meeting minutes.

• Resolution 23-58: Contract with Klingner & Associates for engineering design services for Ravine A
• Resolution 23-59: Contract with Kaskaskia Engineering Group for sewer easement acquisition for Ravine A
• Resolution 23-60: Purchase of parcels 062323 and 062324 (tax nos. 0930111007 and 093011108)
• Resolution 23-61: Purchase of heating units for wastewater treatment plant buildings
• Consent agenda: Salaries $462,696.39, overtime $9,532.92, bills $529,308.43

Special Service Area (SSA)

The Special Service Area meeting includes reports on financial status and various district projects. Discussion items include the 2024 flower contract, grant updates, and a mural at 9th Street Commons.

• Review of Façade/Fencing Applications
• 2024 Flower contract update
• City grant update
• Mural at 9th Street Commons report

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve the August meeting minutes and treasurer's report. They will also discuss old business items including the status of equipment and a by-law amendment, as well as review current purchase request forms.

• Approval of minutes from August 22, 2023
• Approval of Treasurer's Report for August 2023
• Status updates on station 21 tool room table, training mulls, pancake griddle cover, and Simulade manikin
• Amendment to By-Laws
• Disposal of station 21 air compressor

Committee of the Whole

The Committee of the Whole will discuss four items: repairing a leaking hot water line at the wastewater treatment plant by installing heating units, purchasing two small parcels near the Morton Drive Fire Station, and approving engineering design and easement acquisition services for the Ravine A sewer access project. Staff recommends waiving the formal bidding process for the heating repair to complete it before cold weather. The council is expected to take action on these items at the October 2 regular meeting.

• Waive bidding and award $64,491 heating unit installation to Kale Heating and Air Conditioning for WWTP buildings
• Purchase two parcels (930111007 & 930111008) adjacent to Morton Drive Fire Station for $824 each for future parking
• Approve $115,000 contract with Klingner Engineering for Ravine A sewer access road design and easement documents
• Easement acquisition services for Ravine A to be managed under separate contract

City Council

The East Moline City Council will consider several resolutions, including purchasing iWORQ software for the water treatment plant, contracting with Robinson Engineering for a service line material inventory, and contracting with Miller Trucking & Excavating for the 7th Street retaining wall replacement. They will also open bids for the sale of public property at 814-816 15th Avenue and review a Plan Commission decision on PC-2023-23. The meeting includes a closed session for collective bargaining, litigation, and minutes discussion.

• Resolution 23-54: Approve purchase of iWORQ software for water treatment plant
• Resolution 23-55: Contract with Robinson Engineering for service line material inventory
• Resolution 23-56: Contract with Miller Trucking & Excavating for 7th Street retaining wall replacement
• Sale of public property at 814-816 15th Avenue - bid opening and approval
• Mayoral appointments: Martin Marlier and Peter Lohmann to Plan Commission

Park Board

The East Moline Park Board is meeting to handle routine business, including approving minutes and the treasurer's report, and to receive updates on the QR code project and Hoops for Hope. They will also assign park safety check duties. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of August minutes
• Acceptance of Treasurer's Report
• QR code update
• Hoops for Hope update
• Park Safety Check assignments

Board members appointed Ald. Lynn Segura as President ProTem and approved the July meeting minutes. They passed a motion to consider renaming 9th Street Commons to War Memorial Park, to be discussed at the November meeting. Additional actions assigned staff to develop a QR code system, obtain a basketball‑court quote, and request posting minutes online.

• Appointed Ald. Lynn Segura President ProTem (All in favor)
• Approved July meeting minutes (All in favor)
• Approved motion to consider renaming 9th Street Commons to War Memorial Park (All in favor)
• Assigned Rusch to develop a single QR code system before next meeting
• Assigned Almblade to request posting of minutes on the website
• Assigned Almblade to obtain a quote for resurfacing Mitchell Park basketball court
• Assigned Almblade to distribute park safety‑check sign‑up sheets, due November
• Adjourned meeting (All in favor)

Planning & Zoning Commission

The East Moline Plan Commission will hold a public hearing and consider approving the Final Plat and PUD Plan for The Quarter Subdivision No. 3, a residential development on about 2.28 acres west of Beacon Harbor Parkway. The developer, B & L Development at the Quarter, LLC, proposes single-family homes and smaller buildings, with revisions addressing neighbor concerns. The commission will vote on a resolution recommending approval to the City Council.

• Public hearing on Final Plat and PUD Plan for The Quarter Subdivision No. 3 (Resolution PC-2023-23)
• Developer eliminated one unit from a 4-plex, making it a 3-plex, to increase spacing
• Added 15-foot sidewalk easement for access to private boat docks
• Added storm inlet and pipe at northwest corner for drainage
• Staff recommends approval subject to minor revisions

Committee of the Whole

The East Moline Committee of the Whole will discuss two water department items: hiring Robinson Engineering for a lead service line inventory at a cost of $50,000, and purchasing iWorQ asset management software for $12,500 annually. Both items are recommendations for approval at a future council meeting.

• $50,000 contract with Robinson Engineering for lead service line inventory, including grant application to IEPA
• Previous vendor 120Water unable to deliver; new proposals sought from Augustana College and Robinson Engineering
• $12,500 annual cost for iWorQ CMMS software, with fees possibly increasing up to 5% per year
• Water department budget overrun: $62,844.05 over budget after both requests
• Lead service line inventory required by April 2024 per Lead and Copper Rule Revisions

The Committee-of-the-Whole approved a contract with Robinson Engineering to conduct a lead service line inventory and the purchase of iWorQ asset management software for the water filtration plant.

• Approved Robinson Engineering for Lead Service Line Inventory professional services (6-0)
• Approved iWorQ CMMS software for water filtration plant asset management at an annual cost of $12,500 (6-0)

City Council

The East Moline City Council will consider a resolution to declare city-owned fire department radio equipment surplus and direct its disposal. The mayor also proposes appointing Ken Porter to fill a vacancy on the Bi-State Regional Commission. The agenda includes routine approvals of minutes, salaries, overtime, and bills, and a closed session for collective bargaining and litigation matters.

• Resolution 23-53 to declare fire department radio equipment surplus and direct disposal
• Mayoral appointment of Ken Porter to Bi-State Regional Commission vacancy
• Approval of salaries for September 1, 2023: $434,844.31
• Approval of overtime for September 1, 2023: $13,541.02
• Approval of bills for September 1, 2023: $1,201,367.83

The City Council approved a consent agenda covering salaries, overtime, and bills. The council also appointed a new member to the Bi-State Regional Commission Board and authorized the disposal of surplus fire department equipment.

• Approved salaries of $434,844.31 (6-0)
• Approved overtime of $13,541.02 (6-0)
• Approved bills of $1,201,367.83 (6-0)
• Approved appointment of Ken Porter to the Bi-State Regional Commission Board (6-0)
• Approved Resolution 23-53 to declare fire department radio-related equipment as surplus for disposal (6-0)
• Approved City Council and Committee-of-the-Whole minutes from August 21, 2023 (6-0)

Special Service Area (SSA)

The Special Service Area board will review financial reports, bills, and various project updates. Discussions include the RAISE Grant timeline, parking, and a new mural at 9th Street Commons.

• RAISE Grant timeline update
• Mural at 9th street commons
• Façade/Fencing Applications review
• Flower Report

The Special Service Area approved the June and July financial reports and minutes. The board authorized payments for windows at a Phat Bottom Labs property and a mural at 9th Street Commons. Regular bills for Respect Abilities and East Moline Main Street were also approved for payment.

• Approved June and July meeting minutes
• Approved June and July financial reports
• Approved payment for windows at Phat Bottom Labs property
• Approved payment for Respect Abilities bill
• Approved payment for East Moline Main Street bill
• Approved bill for Mural at 9th Street Commons

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, and to discuss old business including equipment status updates and a bylaw amendment. New business covers current purchase request forms. The agenda is largely routine administrative and operational items.

• Approval of minutes from June 27, 2023
• Approval of Treasurer's Report for July 2023
• Status updates on station 21 bathroom shelves, air compressor, station 22 TV, and personal L flashlights
• Amendment to By-Laws
• Equipment disposal procedures

The Board approved several purchase requests for training equipment and station supplies. It also established a two-tier procedure for disposing of equipment based on item value.

• Approved June 27, 2022 meeting minutes
• Approved July 2023 Treasurer’s Report
• Established equipment disposal procedures: zero value items are recycled/disposed of, and items with value go to open bidding
• Approved purchase of 3 Training mulls
• Approved purchase of Pancake Griddle cover
• Approved purchase of Station 21 tool room table
• Approved purchase of Station 22 Simulade training manikin (cost split with department)

Committee of the Whole

The Committee of the Whole is being asked to declare old fire department radio equipment as surplus and authorize its disposal at an electronics recycling facility. The equipment was replaced with new P-25 compliant radios a few years ago and is now obsolete. The request will be considered for action at the September 5, 2023 regular council meeting.

• Declare surplus property and authorize disposal of obsolete radio equipment
• Disposal via electronics recycling facility
• List of surplus equipment with serial numbers attached

The Committee of the Whole approved a request from Fire Chief Robert DeFrance to declare old radio equipment as surplus. The equipment is obsolete and will be disposed of at an electronics recycling facility.

• Approved declaration of obsolete radio equipment as surplus and authorized disposal by recycling (5-0)

City Council

The East Moline City Council will vote on several resolutions including a water interconnect contract, an EV charging network agreement, and police service agreements. The meeting also includes routine consent agenda items and a closed session to review minutes.

• Resolution 23-47: Contract with Langman Construction for Carbon Cliff water interconnect
• Resolution 23-48: Contract with Crawford, Murphy & Tilly for Reconnecting Communities grant
• Resolution 23-49: EV charging network MOU with Metrolink
• Resolution 23-50: Agreement with GMAHA for COP supplemental services
• Resolution 23-51: Agreement with EMSD37 for School Resource Officer services

The City Council approved several resolutions for water interconnects, professional grant services, and public safety agreements. The council also appointed a new member to the Library Board and approved city salaries and bills.

• Approved appointment of Chris Hume to the Library Board (5-0)
• Approved contract with Langman Construction for Carbon Cliff Water Interconnect (5-0)
• Approved contract with Crawford, Murphy & Tilly, Inc. for Reconnecting Communities & Neighborhoods Grant (5-0)
• Approved EV charging network MOU with Metrolink (5-0)
• Approved agreement with Greater Metropolitan Area Housing Authority for COP supplemental services (5-0)
• Approved agreement with East Moline School District 37 for SRO services (5-0)
• Approved contract award to Quad Cities Towing, Inc. (5-0)
• Approved salaries of $428,883.45, overtime of $12,225.20, and bills of $583,727.98 (5-0)

Grievance Committee

The Grievance Committee is holding a meeting at 912 16th Avenue, East Moline, IL at 10:00 am. The stated purpose is training, with no other agenda items listed.

• Meeting location: 912 16th Avenue, East Moline, IL 61244
• Meeting time: 10:00 am
• Purpose: Training

Committee of the Whole

The Committee of the Whole will hear a project update and review the draft Stakeholder Involvement Plan for the Greater Downtown Revitalization Project, which is funded by a $23.7 million federal RAISE grant. No formal action is requested for this item. The committee will also discuss grant opportunities, an EV project presentation, and agreements for police and towing services.

• Stakeholder Involvement Plan for Greater Downtown Streetscaping (no action)
• Reconnecting Communities & Neighborhood Grants discussion
• MetroLINK EV Project presentation and grant authorization
• GMAHA Agreement for Police Department
• East Moline School District 37 SRO Agreement

The Committee-of-the-Whole approved a partnership with MetroLINK for an electric vehicle charging network and awarded the city towing contract to Quad Cities Towing Inc. The board also approved revised police service agreements with the Greater Metro Area Housing Authority and School District 37.

• Approved professional services proposal from CMT for Reconnecting Communities & Neighborhoods grant application (5-2)
• Approved Memorandum of Understanding with MetroLINK for an Electric Vehicle Charging Network (7-0)
• Approved amended 5-year agreement with Greater Metro Area Housing Authority for COP services (7-0)
• Approved revised SRO agreement with East Moline School District 37 (7-0)
• Awarded city towing services contract to Quad Cities Towing Inc. (7-0)

City Council

The City Council approved a contract for a 2023 sewer lining project and authorized the hiring of one replacement police officer and one replacement firefighter. The council also approved several payroll and bill payments totaling over $2 million.

• Approved contract with Hoerr Construction, Inc. for 2023 sewer lining project
• Approved hiring one replacement firefighter to exceed budget authorization (Res 23-43)
• Approved hiring one replacement police officer to exceed budget authorization (Res 23-44)
• Approved recording of a lift station easement for Carpenter Court (Res 23-42)
• Approved bills for August 4, 2023, in the amount of $1,054,266.89
• Approved salaries and overtime for August 4, 2023, totaling $461,921.43
• Approved salaries and overtime for July 21, 2023, totaling $474,845.98

Special Service Area (SSA)

The Special Service Area meeting includes updates on the RAISE Grant timeline, parking, and new city staff. The agenda also covers applications for facade and fencing improvements and a report on a mural at 9th Street Commons.

• Façade/Fencing Applications
• RAISE Grant timeline update
• Mural at 9th street commons

The board approved the June meeting minutes and authorized payment for monthly bills submitted by Michelle for Respect and Patricia for East Moline Main Street. The financial report was tabled until the August meeting.

• Approved June meeting minutes
• Approved payment of bills for Respect and East Moline Main Street
• Tabled financial report until August meeting

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, and to discuss old business including repairs at station 21, flashlight status, and a bylaw amendment. New business includes current purchase request forms. The meeting is largely routine administrative and operational.

• Approval of minutes from June 27, 2023
• Approval of treasurer's report for June 2023
• Status update on station 21 bathroom shelves and air compressor
• Status update on personal L flashlights
• Amendment to By-Laws

The meeting scheduled for July 25, 2023, was cancelled due to a lack of quorum. No substantive decisions were made.

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investment results. They will also consider the actuarial valuation and tax levy request, adopt a municipal compliance report, and hold officer elections. The agenda includes routine items such as minutes approval and public comment.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion/possible action on Cash Management Policy
• Review/approve Actuarial Valuation and Tax Levy Request
• Board officer elections for President and Secretary
• Annual independent medical examinations for Jason Reid and Joseph Swan

The Board approved a tax levy request of $870,613 based on a new actuarial valuation. Trustees also established a monthly $250,000 recurring withdrawal for cash management and elected new board officers.

• Requested tax levy of $870,613 from the City of East Moline (3-0)
• Approved $95,803.59 in disbursements from the Vendor Check Report (3-0)
• Set monthly recurring withdrawal of $250,000 to BMO Harris Account starting August 14, 2023 (3-0)
• Elected Trustee Houtekier as President and Trustee Reed as Secretary (unanimous)
• Approved April 21, 2023 meeting minutes (unanimous)
• Accepted Marquette Associates Investment Report and Statement of Results (unanimous)
• Tabled FOIA Officer and OMA Designee appointment

Committee of the Whole

The Committee of the Whole will hear the city's annual audit for FY2022, a fiscal health presentation, and consider authorizing bids for water main and sewer projects, acquiring a lift station easement, and hiring additional firefighter and police officers. The audit presentation requires no formal action.

• Audit presentation by Lauterbach & Amen for FY ending Dec 31, 2022
• Authorization to bid EM, Carbon Cliff, & Silvis Shared Water Main Extension Project
• Authorization to bid 2023 Sewer Lining Project
• Acquisition of Lift Station Easement at Carpenters Court
• Authorization to hire one additional firefighter and two police officers

The Committee of the Whole approved authorizations to bid for a water main extension to Carbon Cliff and a sewer lining project. They also authorized the hiring of one additional firefighter and one additional police officer to address staffing vacancies.

• Approved staff request for bid letting for water main extension to Carbon Cliff (6-0)
• Approved 2023 Sewer Lining Program and contract with Hoerr Construction, Inc. not to exceed $250,000 (6-0)
• Accepted lift station easement at Carpenter Court for forward to City Council (6-0)
• Directed Fire & Police Commission to hire one additional firefighter recruit (6-0)
• Approved the addition of one new police officer hire to fill an upcoming vacancy (6-0)

City Council

The East Moline City Council will hold a regular meeting with public comment, consent agenda approvals, and reports. Key items include a first reading of a budget amendment, a second reading of a development agreement for Phase 3 at The Quarter, and resolutions for fire station improvements and equipment purchases. The council will also enter closed session to discuss employee matters, including a potential contract for the City Administrator position.

• Ordinance 23-12: Amendment to final FY 2022 budget (1st reading)
• Ordinance 23-11: Development agreement/Phase 3 with B & L Development at The Quarter, LLC (2nd reading)
• Resolution 23-39: Purchase of replacement mansard roofing for Fire Station No. 22 from Advanced Construction & Improvement Co.
• Resolution 23-40: Purchase of protective firefighting equipment
• Consent agenda: Salaries, overtime, and bills totaling over $2.5 million

The City Council appointed Mark Rothert as City Administrator and approved a temporary replacement for the Finance Director. The council also approved several fire department purchases and a development agreement for The Quarter.

• Approved hiring Mark Rothert as City Administrator and his employment agreement (6-0)
• Approved temporary replacement for Finance Director through Gov Temps (6-0)
• Approved development agreement/Phase 3 for The Quarter (6-0)
• Approved purchase of replacement mansard roofing for Fire Station No. 22 (6-0)
• Approved purchase of protective firefighting equipment (6-0)
• Approved appointment of Gary Almblade to the Park Board (6-0)
• Approved appointment for the Quad Cities Land Bank Authority (6-0)
• Approved amendment to the final FY 2022 budget (6-0)

Park Board

The East Moline Park Board is meeting to handle routine administrative items, including approving the March minutes and accepting the treasurer's report. They will also discuss new business such as appointing a new board secretary, a summer program update, and the Hoops for Hope event. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of March minutes
• Acceptance of Treasurer's Report
• New board secretary appointment
• Summer program update
• Hoops for Hope discussion

Special Service Area (SSA)

The Special Service Area board will review financial reports, bills, and various project updates. Discussion topics include the RAISE Grant timeline, parking, and a mural at 9th Street Commons.

• RAISE Grant timeline update
• Parking discussion
• Mural at 9th street commons
• Façade/Fencing applications review
• Flower report

The board appointed Martin as Director and approved Atlanta Dawn as the muralist for 9th Street Commons. The board also approved payments for completed facade and fencing grants and various maintenance bills.

• Approved March minutes
• Approved financial report
• Approved grant payments for Farrah Anderson (fencing) and All Fur Fun (awning)
• Approved payment for planter basket hooks ($154.98)
• Approved payment for Respect Abilities and flower insect treatment
• Approved payment for Patricia's monthly bill
• Appointed Martin as Director
• Selected Atlanta Dawn as muralist for 9th Street Commons

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes from April 25, 2023, and the Treasurer's Report for April 2023. They will also discuss status updates on several old business items, including a utility cart, personalized rugs, Metronet, municipal league documentation, and creation of a past practice history list. New business includes current purchase request forms.

• Approval of minutes from April 25, 2023
• Approval of Treasurer's Report for April 2023
• Status on station 21 utility cart
• Status on personalized rugs
• Status on Metronet

The Foreign Fire Insurance Board approved the purchase of bathroom shelves and an air compressor station for Station 21. A request for a shop vac for Station 21 was denied. The board also approved the April 2022 meeting minutes and the June 2023 Treasurer's Report.

• Approved April 25, 2022 meeting minutes
• Approved June 2023 Treasurer's Report
• Denied Station 21 shop vac purchase request
• Approved Station 21 bathroom shelves purchase request
• Approved Station 21 air compressor station purchase request
• Tabled by-law amendments to next meeting

Committee of the Whole

The Committee of the Whole will discuss the FY2022 final budget amendment, which adjusts revenues and expenditures to match audited figures and comply with accounting standards. The amendment includes operational changes like debt cancellation and non-operational entries for pensions and depreciation. Staff will request final approval at the July 17th Council meeting.

• FY2022 final budget amendment with $12.7M revenue increase and $2.9M expenditure decrease
• Cancellation of Riverfront TIF debt: $160,052 (Econ Dev), $250,000 (Sewer), $360,000 (EM Loan)
• Non-operational pension and OPEB adjustments: Water Fund $528,535 credit, Sewer Fund $507,328 credit, Drainage Fund $100,878 credit
• Depreciation expenses: Water $1,009,625, Sewer $982,868, Drainage $296,721, Motor Pool $77,320
• Significant revenue increases: Income Tax ~$630,000, Replacement Tax ~$1,400,000, Library Loan Transfer ~$650,000

The Committee of the Whole authorized the solicitation of bids for city towing services and the replacement of the mansard roof at Fire Station 22. Additionally, the committee moved to forward a FY 2022 final budget amendment to the City Council for final approval.

• Forwarded FY 2022 final budget amendment to July 17 City Council meeting (7-0)
• Authorized solicitation of bids for city towing services (7-0)
• Authorized advertising and receiving bids for Morton Drive Fire Station 22 roof replacement (7-0)

City Council

The East Moline City Council will hold a regular meeting with public comment, consent agenda, and reports. Key items include a mayoral appointment to fill a vacant aldermanic seat, first reading of a development agreement for Phase 3, second reading of an ordinance to add a full-time Community Service Officer, and a resolution for flooring improvements at Fire Station No. 23. The council will also enter closed session to discuss employee matters.

• Appointment of Lynn Segura to fill 6th Ward Alderperson vacancy until Spring 2025 election
• First reading of Ordinance 23-11 authorizing Phase 3 development agreement with Revitalize and Develop East Moline and B & L Development at The Quarter, LLC
• Second reading of Ordinance 23-10 adding a full-time Community Service Officer (CSO)
• Resolution 23-38 approving flooring purchase and installation at Fire Station No. 23 from Floorcrafters, Inc.
• Consent agenda includes salaries of $461,464.40, overtime of $21,146.53, and bills of $1,351,489.66

The City Council appointed Lynn Segura to a two-year term as 6th Ward Alderperson. The council also approved the addition of a full-time Community Service Officer and flooring improvements for Fire Station No. 23.

• Appointed Lynn Segura as 6th Ward Alderperson (6-0)
• Approved Ordinance 23-10 to add a full-time Community Service Officer (7-0)
• Approved Resolution 23-38 for replacement flooring at Fire Station No. 23 from Floorcrafters, Inc. (7-0)
• Approved June 5, 2023 City Council and Committee-of-the-Whole minutes (6-0)
• Approved June 9, 2023 salaries of $461,464.40 (6-0)
• Approved June 9, 2023 overtime of $21,146.53 (6-0)
• Approved June 9, 2023 bills of $1,351,489.66 (6-0)

Committee of the Whole

The East Moline Committee of the Whole is reviewing several items: approving plans and bid letting for the 7th Street retaining wall replacement, awarding a flooring contract for Fire Station 23, authorizing bids for protective firefighting gear, and considering a request from Drunken Barrels to use city parking lot space for outdoor dining. These are discussion items with recommendations for future council action.

• 7th Street retaining wall replacement: engineer's estimate $271,000, budgeted $185,000, bid letting scheduled July 11
• Flooring at Fire Station 23 (Avenue of the Cities): recommend FloorCrafters quote of $13,865.73
• Authorize bids for 8 sets of protective firefighting gear, estimated $20,000
• Drunken Barrels (821 15th Avenue) requests outdoor dining in city parking lot, impacting ~10 of 39 spaces

The Committee of the Whole approved the bid process for a retaining wall replacement and a development agreement for new duplex units. They also authorized flooring for Fire Station 23 and a limited-term outdoor dining license for Drunken Barrels.

• Approved 7th Street Retaining Wall Replacement Project for bid letting (6-0)
• Approved $13,865 flooring replacement for Fire Station 23 (6-0)
• Authorized Fire Chief to solicit bids for protective firefighting equipment (6-0)
• Approved two-year outdoor dining license for Drunken Barrels at 821 15th Avenue (6-0)
• Approved development agreement for Quarter Residential Phase III duplexes (6-0)

City Council

The East Moline City Council is meeting to consider several resolutions and one ordinance. The ordinance would add a full-time Community Service Officer. Resolutions include applying for a DCEO grant, approving an IDOT agreement for downtown streetscaping, amending the Republic Services contract for yard waste carts, and awarding contracts for road resurfacing and sealcoating.

• Ordinance 23-10: add full-time Community Service Officer (1st reading)
• Resolution 23-32: DCEO grant application
• Resolution 23-33: IDOT joint funding agreement for Greater Downtown Streetscaping
• Resolution 23-34: Republic Services contract amendment for yard waste carts
• Resolutions 23-35/23-36: Langman Construction contracts for 2023 HMA resurfacing; 23-37: Bob's Blacktop sealcoat contract

The City Council approved multiple contracts for road resurfacing and sealcoating. They also authorized a grant application for the DCEO and a joint funding agreement with IDOT for downtown streetscaping. A resolution to expand yard waste cart services via Republic Services was approved 5-1.

• Approved $463,356.22 in salaries for June 5, 2023
• Approved $34,704.08 in overtime for May 12, 2023
• Approved $35,003.37 in overtime for May 26, 2023
• Approved $718,816.61 in bills for June 5, 2023
• Approved DCEO grant application (Resolution 23-32)
• Approved IDOT joint funding agreement for Greater Downtown Streetscaping (Resolution 23-33)
• Approved Republic Services contract amendment for yard waste carts (5-1)
• Approved road contracts with Langman Construction and Bob's Blacktop (Resolutions 23-35, 23-36, 23-37)

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, then review status updates on several old business items including a utility cart, rugs, Metronet, and municipal league documentation. The board will also discuss current purchase request forms. The agenda is largely procedural with no major decisions or dollar amounts listed.

• Approval of minutes from April 25, 2023 meeting
• Approval of Treasurer's Report for April 2023
• Status updates on station 21 utility cart, personalized rugs, Metronet, municipal league documentation
• Creation of past practice history list
• Discussion of current purchase request forms

The meeting scheduled for May 23, 2023, did not take place due to a lack of quorum. No actions were taken.

Special Service Area (SSA)

The board will review financial reports and updates on various city projects. Discussion topics include the RAISE Grant timeline, parking, and a mural at 9th Street Commons.

• Façade/Fencing Applications
• RAISE Grant and parking update
• Runners Park Gateway update
• Mural at 9th street commons

The Special Service Area approved the March minutes, the financial report, and several bills for downtown flowers and maintenance. President Adam Guthrie stepped down from his position following his election as 4th Ward Alderman. The board discussed upcoming events and the War Memorial Park mural project.

• Approved March minutes
• Approved financial report
• Approved payment of bills for Meyers flowers, Respect Abilities, and staining materials
• Adam Guthrie stepped down as SSA President

Committee of the Whole

The Committee of the Whole concurred with recommendations to apply for a $1.5M DCEO grant for police administrative costs and to add a full-time Community Service Officer. They also approved a joint funding agreement with IDOT for downtown streetscaping and a voluntary yard waste cart subscription with Republic Services.

• Concurred with applying for $1.5M DCEO grant for police administrative costs (6-0)
• Concurred with budget amendments to increase Police budget by $1M and Motor Pool by $500,000 (6-0)
• Concurred with forwarding Police Department equipment purchase requests to City Council (6-0)
• Approved Joint Funding Agreement with IDOT for Greater Downtown Streetscaping (6-0)
• Approved addition of one full-time Community Service Officer (6-0)
• Approved addition of voluntary subscription-based yard waste carts with Republic Services at $8.33/month for 2023 (6-0)

City Council

The East Moline City Council will hold a regular meeting with public comment, consent agenda items, and first reading of an ordinance authorizing an amendment to the Rock River Valley Regional Sewerage System intergovernmental agreement. A resolution to declare certain city-owned property surplus and direct its disposal will also be considered. The agenda includes routine approvals of minutes, salaries, and bills.

• First reading of Ordinance 23-09 authorizing execution of amendment to Rock River Valley Regional Sewerage System intergovernmental agreement
• Resolution 23-31 to declare certain city-owned property surplus and direct disposal
• Approval of salaries for May 12, 2023 totaling $458,564.88
• Approval of bills for May 12, 2023 totaling $762,455.28
• Approval of City Council and Committee-of-the-Whole minutes from May 1, 2023

The City Council approved an amendment to an intergovernmental agreement for the Rock River Valley Regional Sewerage System and a resolution to dispose of surplus city property. The council also approved several mayoral committee appointments and a consent agenda covering salaries and bills.

• Approved salaries of May 12, 2023, totaling $458,564.88
• Approved overtime of May 12, 2023, totaling $34,704.08
• Approved bills for May 12, 2023, totaling $762,455.28
• Approved Mayoral Appointments and Committee assignments
• Approved Ordinance 23-09 amending the Rock River Valley Regional Sewerage System agreement
• Approved Resolution 23-31 to declare and dispose of surplus city property

Committee of the Whole

The Committee of the Whole approved the 2023 Resurfacing Program, which includes hot-mix asphalt and sealcoat treatments. Members also approved an amendment to a regional sewerage agreement and the disposal of obsolete police radio equipment.

• Approved 2023 Resurfacing Program contracts for bid letting (6-0)
• Approved amendment to Rock River Valley Regional Sewerage System agreement (6-0)
• Approved disposal of old police portable radios and accessories via e-waste (6-0)

City Council

The East Moline City Council will hold a regular meeting with a consent agenda, including approval of salaries, overtime, and bills. The main items are two resolutions: one authorizing the purchase of easements for Phase 2 of the Ravines D & G project, and another approving a contract with GovHR USA for compensation study consulting. The meeting also includes the administration of oaths for newly elected alderpersons in Wards 1, 2, and 4.

• Resolution 23-29: Authorizing purchase of easements for Phase 2 of Ravines D & G project (negotiated with Kaskaskia Engineering Group, LLC)
• Resolution 23-30: Approving contract with GovHR USA for compensation study consulting
• Consent agenda: Salaries $449,651.02, overtime $33,048.67, bills $625,626.26
• Oath of office for alderpersons in Ward 1 (2-year term), Ward 2 (4-year term), Ward 4 (4-year term)

Special Service Area (SSA)

The Special Service Area board will review financial reports and progress on the RAISE Grant. The meeting includes updates on the Runners Park Gateway, a mural at 9th Street Commons, and facade/fencing applications.

• Façade/Fencing application for Hair Affair
• RAISE Grant timeline update
• Runners Park Gateway update
• Mural at 9th street commons update

The Special Service Area board approved funding for façade painting and awning work for three businesses. The board also approved the March minutes, the financial report, and the payment of monthly bills.

• Approved façade painting for Hair Affair (unanimous)
• Approved new awning for All Fur Fun (unanimous)
• Approved façade funds for Phat Bottom Labs across three addresses (unanimous)
• Approved March minutes
• Approved financial report
• Approved payment of bills for Patricia monthly bill and Respect Abilities

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve the minutes from March 28, 2023, and the Treasurer's Report for March 2023. They will also receive status updates on several old business items, including equipment for Station 21, documentation for the Municipal League, and the creation of a past practice history list. The agenda is largely procedural and status-oriented, with no new business listed.

• Approval of minutes from March 28, 2023
• Approval of Treasurer's Report for March 2023
• Status updates on Station 21 equipment (dumbbells, ladder rack, hose and nozzle)
• Status on personalized rugs and Metronet
• Creation of past practice history list

The Board approved the March 2023 Treasurer's Report and the minutes from the March 28, 2022 meeting. A purchase request for a utility cart for Station 21 was approved. Several equipment and documentation items were reviewed for status.

• Approved March 28, 2022 meeting minutes
• Approved March 2023 Treasurer’s Report
• Approved purchase request for Station 21 utility cart

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees is meeting to handle routine business including approving minutes, reviewing the accountant's and investment reports, and discussing a cash management policy. They will also consider applications for a survivor benefit and a contribution refund, review a preliminary actuarial valuation, and receive legal updates on disability cases.

• Approval of minutes from January 20, 2023 regular meeting
• Accountant's report with monthly financials and bill approvals
• Discussion/possible action on cash management policy
• Applications: deceased surviving spouse Miriam Neal; contribution refund Kyle DuPrey
• Review preliminary actuarial valuation and IDOI annual statement

The Board established a minimum balance of $700,000 and a maximum of $1,000,000 for the BMO Harris Account. Members approved financial reports and disbursements for the period ending February 28, 2023. The Board also processed a contribution refund and ceased benefits for a deceased spouse.

• Approved disbursements of $100,919.39 (3-0)
• Set BMO Harris Account balance between $700,000 minimum and $1,000,000 maximum (3-0)
• Approved 2023 Trustee registration fees for training (3-0)
• Ceased benefits for deceased surviving spouse Miriam Neal (unanimous voice vote)
• Approved $60,940.87 contribution refund to Kyle DuPrey (3-0)
• Approved January 20, 2023 meeting minutes (unanimous voice vote)

Committee of the Whole

The East Moline Committee of the Whole will discuss two items: acquiring sewer easements for Ravines D & G and approving plans for the 2023 Sidewalk Program. The easement purchases are part of a multi-year project to improve access to sanitary sewers. The sidewalk program includes new sidewalk on 41st Avenue and replacement of broken sidewalks in the Downtown TIF area. No final votes are taken at this meeting; recommendations will go to the City Council.

• Sewer easement acquisitions for Ravines D & G, totaling $79,360 (estimated) for 1.79 acres
• Easement purchases from multiple property owners, including Short Hills CC, Tapia, Perez, Luken, Brooks, Skalla, Edward Rose Building Co., Stonegate Condos, Ross Financial Services, Strike It III, LLC, and Hometown Harbor
• 2023 Sidewalk Program: new sidewalk on 41st Avenue (160 ft) and replacements on 7th and 10th Streets (110-115 ft each)
• Sidewalk program funded by $25,000 (NHR) and $50,000 (Downtown TIF)
• Bid letting for sidewalk program to follow committee approval

The Committee of the Whole approved the purchase of sewer easements for Ravines D & G and authorized the bid letting for the 2023 Sidewalk Program. The sidewalk project includes infill construction on 41st Avenue and replacements in the Downtown TIF area.

• Approved purchase of sewer easements for Ravines D & G (6-0)
• Approved 2023 Sidewalk Program Plans & Specs for bid letting (6-0)

City Council

The East Moline City Council will hold a regular meeting with public comment, consent agenda, and reports. The main action is a second reading of an ordinance authorizing an intergovernmental water agreement with Carbon Cliff and Silvis, plus several resolutions for engineering contracts and software purchases. The consent agenda includes approval of salaries, overtime, and bills.

• Ordinance 23-08: water interconnection and sale agreement with Carbon Cliff and Silvis
• Resolution 23-25: contract with Shive-Hattery for alley utility improvements at 24th & 25th Street
• Resolution 23-26: contract with Klingner & Associates for CIP construction engineering assistance
• Resolution 23-27: purchase of BS&A financial software and iWorQ code enforcement software
• Consent agenda: salaries $436,074.50, overtime $18,411.01, bills $755,153.12

City Council approved an intergovernmental agreement for water interconnection and sale with Carbon Cliff and Silvis. The council also authorized contracts for alley utility improvements, engineering assistance, and a walkway project. Financial and code enforcement software purchases were approved.

• Approved Ordinance 23-08 for water interconnection and sale agreement with Village of Carbon Cliff and City of Silvis (6-0)
• Approved Resolution 23-25 for Shive-Hattery Engineering survey and layout for 24th & 25th Street alley utility improvements (6-0)
• Approved Resolution 23-26 for Klingner & Associates construction engineering assistance for FY2023 CIP projects (6-0)
• Approved Resolution 23-27 for purchase of BS&A financial software and iWorQ code enforcement/inspection software (6-0)
• Waived bidding process for Resolution 23-28 (6-0)
• Approved Resolution 23-28 for Bi-State Masonry regarding the UV Walkway project (6-0)
• Approved Consent Agenda including salaries ($466,455.83), overtime ($20,411.08), and bills ($472,332.16) (6-0)

Committee of the Whole

The Committee of the Whole will discuss two professional services contracts: one with Shive-Hattery for construction staking on the 24th & 25th Street Alley Utility Replacement project, and one with Klingner & Associates for supplemental construction engineering services for the 2023 season. Both are budgeted items and require no formal action at this meeting, with action scheduled for April 17, 2023.

• Shive-Hattery contract for construction staking, $6,800, funded by Sewer CIP
• Klingner & Associates contract for construction inspection, estimated $190,000, split between Ravine Sewer Access and 24th-25th St projects
• 24th & 25th Street Alley Utility Replacement project budget: $1,200,000
• Ravines D&G project budget: $1,671,000
• Klingner proposal includes 990 hours (22 weeks) of inspection services

The Committee of the Whole approved the acquisition of BS&A and iWorQ software to replace the city's current ERP system. Members also approved engineering contracts for utility improvements and a steel walkway for the Wastewater Treatment Plant.

• Approved $6,800 contract with Shive-Hattery for 24th & 25th Streets alley utility construction layout (6-0)
• Approved $190,000 contract with Klingner & Associates for supplemental construction engineering services (6-0)
• Approved acquisition of BS&A and iWorQ software packages for $244,490 (6-0)
• Waived bid requirements for UV Building walkway replacement (6-0)
• Approved $44,350 contract with Bi-State Masonry for UV Building steel walkway and stairs (6-0)

City Council

The City Council approved an updated version of the municipal parking rules and authorized multiple contracts for streetscaping, pump replacement, and sewer road work. The council also approved the purchase of a water plant truck and an agreement for a ferry boat dock. City Administrator Doug Maxeiner announced he will step down at the end of August 2023.

• Approved updated parking rules in Ordinance 23-07 (6-0)
• Approved Crawford, Murphy and Tilly contract for downtown streetscaping design (6-0)
• Approved intergovernmental agreement with Metrolink for ferry boat dock (6-0)
• Approved purchase of F250 truck for water plant (6-0)
• Approved Crawford, Murphy & Tilly contracts for Booster Pump #1 administration and observation (6-0)
• Approved Miller Trucking and Excavating contract for Booster Pump #1 construction (6-0)
• Approved Resolution 23-23 to declare certain city property as surplus for disposal (6-0)
• Approved Miller Trucking & Excavating contract for Ravines D & G sewer access roads (6-0)

Special Service Area (SSA)

The Special Service Area board will review financial reports and façade/fencing applications for Phat Bottom Labs. The meeting includes updates on the RAISE Grant timeline, Runners Park Gateway, and a mural at 9th Street Commons.

• Façade/Fencing Applications for Phat Bottom Labs
• RAISE Grant timeline update
• Runners Park Gateway update
• Mural at 9th street commons update

The Special Service Area board approved a facade program for three addresses at Phat Bottom Labs. The board also approved the November minutes, the financial report, and several monthly bills.

• Approved November minutes
• Approved financial report
• Approved facade program for 3 addresses at Phat Bottom Labs
• Approved payment of bills for Patricia, East Moline Main Street, and Respect Abilities

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, and to discuss several old business items including equipment statuses and whether to stay with or switch from the Municipal League collection agency. The agenda is mostly routine updates and approvals.

• Approval of minutes from February 28, 2023 meeting
• Approval of Treasurer's Report for February 2023
• Status updates on station 21 dumbbells, personalized rugs, Metronet, personal L lights, and new hire gear funds
• Decision on collection agency: stay with Municipal League or switch

The Board approved three purchase requests for Station 21 equipment. Previous meeting minutes and the February 2023 Treasurer’s Report were also approved.

• Approved February 28, 2022 meeting minutes
• Approved February 2023 Treasurer’s Report
• Approved Station 21 ladder rack purchase request
• Approved Station 21 garden hose purchase request
• Approved Station 21 hose nozzle purchase request
• Cancelled personal L lights

City Council

The East Moline City Council will consider several ordinances and resolutions, including a comprehensive update to parking rules, a new liquor license classification allowing beer and wine in city parks, and multiple contracts for demolition, water tank licensing, fire engine equipment, and a water treatment study. The meeting also includes routine approvals of minutes, salaries, and bills.

• Ordinance 23-07: comprehensive update to Chapter 3 (Parking Rules) of the Municipal Code (1st reading)
• Ordinance 23-06: create Class E-3 liquor license and allow beer/wine in city parks (2nd reading)
• Resolution 23-12: demolition/restoration contract with Evans Concrete and Excavating, Inc. for $42,702.00 at 4701 Kennedy Drive
• Resolution 23-13: amendment to 10th Street Elevated Water Tank license to AT&T
• Resolution 23-16: Phase 2 of water filtration plant corrosion control study with CDM Smith for $196,680.00

The provided document is a meeting agenda rather than minutes. It lists proposed ordinances for parking rules and liquor licenses, as well as several resolutions for city contracts and equipment.

Committee of the Whole

The East Moline Committee of the Whole will discuss several items, including the presentation of project components for the Raise Grant, an environmental site assessment for the Downtown Streetscape Masterplan Improvements Project, and an ESA for the MetroLink Ferry Boat Dock. They will also consider authorizations for purchasing a truck for the Water Utility and for construction management and observation services for Booster Pump 1 Replacement, as well as a contract with Miller Trucking and Excavating for that replacement.

• Presentation of project components for the Raise Grant
• ESA for Downtown Streetscape Masterplan Improvements Project
• ESA for MetroLink Ferry Boat Dock
• Authorization for Motor Pool to purchase a truck for Water Utility
• CMT for Booster Pump 1 Replacement construction administration and observation services

The Committee of the Whole approved several recommendations for water plant upgrades and infrastructure projects. Key actions included moving forward with a booster pump replacement and forwarding a ferry boat dock agreement to the City Council.

• Recommended forwarding Engineering Services Agreement for Downtown Streetscape Masterplan to City Council (7-0)
• Recommended forwarding MetroLINK Ferry Boat IGA to City Council (7-0)
• Approved $46,106.56 purchase of F250 truck for Water Plant (7-0)
• Approved $6,500 for CMT Engineering construction administration for booster pump 1 (7-0)
• Approved approximately $9,500 for CMT Engineering construction observation for booster pump 1 (7-0)
• Approved $208,500 contract with Miller Trucking and Excavating for booster pump 1 replacement (7-0)

Park Board

The East Moline Park Board is meeting to consider two main items: an ordinance to allow alcoholic beverage sales at Jacobs Park, and approval of funds for the 2023 summer park program at Radden Park. The board will also approve minutes from January and the treasurer's report.

• Ordinance to allow alcoholic beverage sales at Jacobs Park
• Approval of funds for 2023 summer park program at Radden Park
• Approval of January minutes
• Acceptance of Treasurer's Report

City Council

The East Moline City Council is meeting to consider several items, including a first reading of an ordinance to create a new Class E-3 liquor license allowing beer and wine sales in city parks if authorized by the Park Board and City Council. The council will also vote on resolutions to purchase 500 water meters for an estimated $110,000, fleet asset management software for $91,582.50, and an engineering services agreement for the 7th Street retaining wall replacement project for an estimated $16,000. The consent agenda includes approval of prior meeting minutes and payments for salaries, overtime, and bills.

• Ordinance 23-06: Create Class E-3 liquor license and allow beer/wine in city parks (1st reading)
• Resolution 23-09: Purchase 500 water meters for estimated $110,000
• Resolution 23-10: Purchase fleet asset management software from Faster Asset Solutions for $91,582.50
• Resolution 23-11: Engineering services agreement with Shive-Hattery for 7th Street retaining wall replacement, estimated $16,000
• Consent agenda: Approve salaries of $434,913.86, overtime of $16,900.41, and bills of $487,501.22

The City Council approved the 2022 Mutual Aid Box Alarm System Master Agreement and appointed Lauren Tague to the Park Board. The council also approved a consent agenda covering salaries, overtime, and bills. Ordinance 23-05 regarding school zone speed limits received its first reading.

• Approved 2022 Mutual Aid Box Alarm System Master Agreement (5-0)
• Approved appointment of Lauren Tague to Park Board (5-0)
• Approved January 20 salaries of $457,332.59 (5-0)
• Approved January 20 overtime of $19,953.21 (5-0)
• Approved February 3 salaries of $453,798.67 (5-0)
• Approved February 3 overtime of $20,899.13 (5-0)
• Approved February 3 bills of $555,911.95 (5-0)

Committee of the Whole

The Committee of the Whole will discuss awarding a $2,999,943 engineering services contract to Crawford, Murphy & Tilly for the Greater Downtown Streetscaping project, funded by a RAISE grant. The committee will also review several other items, including ravine access, parking restrictions, a water tank lease, a pipe loop study, fire department engines, and demolition of a property.

• Engineering services contract for downtown streetscaping: $2,999,943 to Crawford, Murphy & Tilly
• Ravine D & G – access and bid letting
• No parking on Archer Drive
• Lease addendum for 10th Street Elevated Water Tank
• Authorization to demolish 4701 Kennedy Drive

The Committee of the Whole tabled a recommendation to award a $2,999,943 design contract for the Greater Downtown Streetscaping project. Other actions included approving a building demolition, fire department equipment upgrades, and water system studies.

• Tabled award of $2,999,943 RAISE grant design contract to Crawford, Murphy & Tilly (6-1)
• Approved Phase 2 Ravine Access Plans & Specs for bid letting (7-0)
• Approved no-parking zone on west side of Archer Drive from 23rd to 30th Avenue (7-0)
• Approved 6th Amendment to AT&T lease at 10th Street Tower for $400 monthly rent increase (7-0)
• Approved CDM Smith proposal for water pipe loop study (7-0)
• Approved $28,000 ARPA-funded MCT expansion for three fire engines (7-0)
• Approved $42,702 contract with Evans Concrete and Excavating, Inc. to demolish 4701 Kennedy Drive (7-0)

Special Service Area (SSA)

The Special Service Area board will hear a RAISE Grant timeline update from Doug and review façade and fencing applications. The agenda also includes a financial report, bills, and reports from the director, flower program, and Main Street.

• RAISE Grant timeline update
• Façade and fencing applications
• Financial report
• Bills from Adam Guthrie (2 minutes)
• Flower report and Main Street report

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve the prior meeting's minutes and the January 2023 treasurer's report. They will also review the status of several previously discussed items, including equipment and purchases for fire stations.

• Approval of minutes from November 22, 2022 meeting
• Approval of Treasurer's Report for January 2023
• Status update on station 21 Air Fryer
• Status update on new hire gear purchase
• Status update on Metronet

The Board approved the November 2022 meeting minutes and the January 2023 Treasurer's Report. Three new purchase requests for station equipment were approved. The Board also reviewed the status of several completed equipment purchases.

• Approved November 22, 2022 meeting minutes
• Approved January 2023 Treasurer's Report
• Approved purchase of Station 21 dumbbells
• Approved purchase of 3 personalized entry rugs
• Approved purchase of Personal L lights

City Council

The East Moline City Council will hold a regular meeting with public comment, consent agenda approval, and several resolutions. Key items include a resolution to approve a police lateral transfer program, a pavement marking contract, the negotiated sale of 101 Beacon Harbor, and construction contracts for watermain and alley improvements. The council will also consider a first reading of an ordinance updating school speed limits.

• Resolution 23-04: Police lateral transfer program for patrol officers
• Resolution 23-05: Pavement marking contract with Ostrom Painting & Sandblasting, Inc. for $51,986.38
• Resolution 23-06: Negotiated sale of 101 Beacon Harbor with license agreement on adjacent Mississippi River docking site
• Resolution 23-07: Construction contract with McClintock Trucking & Excavating for 15th Avenue watermain replacements, $1,048,269.30
• Resolution 23-08: Construction contract with McClintock Trucking & Excavating for 24th & 25th Street alley and utility improvements, $1,244,348.50

The City Council approved two major construction contracts with McClintock Trucking & Excavating for watermain and utility projects. Other actions included updating school speed limits and approving a police lateral transfer program.

• Approved $1,048,269.30 contract with McClintock Trucking & Excavating for 15th Avenue watermain replacements
• Approved $1,244,348.50 contract with McClintock Trucking & Excavating for 24th & 25th Street alley and utility improvements
• Approved Ordinance 23-05 updating special speed limits for schools
• Approved Resolution 23-04 for the police lateral transfer program for patrol officers
• Approved $51,986.38 pavement marking contract with Ostrom Painting & Sandblasting, Inc.
• Approved Resolution 23-06 for the negotiated sale of 101 Beacon Harbor
• Approved Consent Agenda including salaries ($431,294.43), overtime ($11,635.54), and bills ($714,296.51)

Committee of the Whole

The East Moline Committee of the Whole will discuss and consider several items, including a proposal to allow beer and wine sales at Jacobs Park, which would require changing the city code and creating a new liquor license class. The committee will also consider purchasing 500 water meters, soliciting bids for a retaining wall replacement, and authorizing a compensation study for non-union employees.

• Proposal to create Class E-3 liquor license for beer and wine sales at Jacobs Park, with hours 9 AM to 11 PM, March 1 to October 31
• Authorization to order 500 residential water meters at an estimated cost of $110,000 (budgeted $200,000)
• Authorization to solicit RFP for classification and compensation study for exempt employees
• Authorization to solicit bids for 7th Street retaining wall replacement
• Purchase of fleet asset management software

The Committee of the Whole approved several infrastructure and administrative expenditures, including water meters and a retaining wall contract. Members also voted to move forward with a proposal to allow alcohol sales at Jacobs Park and to solicit bids for a non-union employee compensation study.

• Approved moving forward with recommendation to allow beer and wine sales at Jacobs Park (7-0)
• Approved purchase of 500 residential water meters for $110,000 (7-0)
• Approved authority to issue RFP for a Classification and Compensation Study (6-1)
• Approved $16,000 contract with Shive-Hattery for 7th Street retaining wall engineering (7-0)
• Approved purchase of FASTER Asset Solutions fleet management software (7-0)

City Council

The East Moline City Council will approve routine payroll and bills totaling over $1.1 million. The body will take a first reading on an ordinance establishing school zone speed limits and a second reading on a 2022 mutual aid box alarm system agreement. A mayoral appointment to the Park Board is also scheduled for discussion.

• Ordinance 23-05: Establishing school zone speed limits and designated zones (1st Reading)
• Ordinance 23-04: Authorizing the 2022 Mutual Aid Box Alarm System Master Agreement (2nd Reading)
• Consent Agenda: Approval of January 20, 2023 salaries ($457,332.59) and overtime ($19,953.21)
• Consent Agenda: Approval of February 3, 2023 salaries ($453,798.67) and overtime ($20,899.13)
• Consent Agenda: Approval of February 3, 2023 bills ($555,911.95)

The City Council approved the 2022 Mutual Aid Box Alarm System Master Agreement and appointed Lauren Tague to the Park Board. The council also approved several payroll and bill payments via a consent agenda.

• Approved 2022 Mutual Aid Box Alarm System Master Agreement (Ordinance 23-04) (5-0)
• Approved appointment of Lauren Tague to Park Board (5-0)
• Approved January 20, 2023 salaries of $457,332.59 (5-0)
• Approved January 20, 2023 overtime of $19,953.21 (5-0)
• Approved February 3, 2023 salaries of $453,798.67 (5-0)
• Approved February 3, 2023 overtime of $20,899.13 (5-0)
• Approved February 3, 2023 bills of $555,911.95 (5-0)

Committee of the Whole

The East Moline Committee of the Whole will discuss four items: a possible ordinance to regulate short-term housing rentals (like Airbnb) in residential districts, a police lateral transfer policy, authorization to bid on a water plant booster pump, and the 2023 pavement marking program. The short-term rental discussion is in response to a large party at an Airbnb that caused neighborhood nuisances. The council will also consider approving a memorandum of understanding with the police union to allow hiring experienced officers.

• Discussion on regulating short-term housing rentals in residential zoning districts
• Police Lateral Transfer Program MOU with FOP Lodge 96 for hiring experienced officers
• Authorization to bid for Water Plant Booster Pump
• 2023 Pavement Marking Program

The Committee of the Whole approved a memorandum of understanding for a police lateral transfer program and authorized bidding for a water plant booster pump replacement. A contract for the 2023 pavement marking program was also approved. The committee discussed but took no action on short-term rental regulations.

• Approved FOP contractual MOU for Police Lateral Transfer Program (5-0)
• Approved CMT Engineering for bidding services for booster pump 1 replacement (5-0)
• Approved unit price contract with Ostrom, Inc. for 2023 Pavement Marking Program (5-0)
• No action taken on short-term housing rental regulations

Special Service Area (SSA)

The Special Service Area board will discuss facade and fencing applications, review a financial report, and hear updates on the RAISE grant. The meeting also includes approval of minutes, bills, and reports on flowers and Main Street activities.

• Facade/fencing applications review
• RAISE grant next steps discussion
• Financial report presentation
• Bills from Adam Guthrie (2 minutes)
• Flower report by Michelle

The Special Service Area board approved a $5,000 reimbursement for Farrah's façade/fencing application. The board also approved the financial report and payment of monthly bills for Patricia, Michelle, and the East Moline Main Street Sponsorship.

• Approved November minutes
• Approved financial report
• Approved $5,000 reimbursement for Farrah
• Approved payment of monthly bills for Patricia, Michelle, and East Moline Main Street Sponsorship

Foreign Fire Insurance Board

No meeting was held on January 24, 2023, due to a lack of quorum. No substantive decisions were made.

Police Pension Board

The East Moline Police Pension Fund Board of Trustees is meeting to handle routine business, including approving minutes, financial reports, and bills. They will also discuss and possibly act on a retirement application, a non-duty disability application, and annual cost-of-living adjustments for pensioners.

• Discussion/Possible Action – Application for Retirement – Kirk Degreve
• Application for Non-Duty Disability – Daniel Crippen
• Approve Annual Cost of Living Adjustments for Pensioners
• Contribution Refund – Jeremiah Krause
• Approval of Trustee Registration Training Fees and Reimbursable Expenses

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, discuss investment results, and consider new membership applications. The board will also address retirement benefits, cost-of-living adjustments, and trustee elections.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion/possible action on cash management policy
• Applications for membership from Samuel Ade, Christopher Chappell, Elijah Gripp, Tanner Logan, Markus Murphy, and Jacob Zimmerman
• Contribution refund for Ben Houtekier
• Approve annual cost of living adjustments for pensioners

The Board approved the 2023 Cost of Living Adjustments for pensioners and accepted six new Tier II members. Trustees also designated BMO Harris Bank as the primary local cash account and elected new board officers.

• Approved 2023 Cost of Living Adjustments for pensioners
• Elected Jacob Reed to an unexpired term ending April 30, 2024
• Approved $105,935.36 in disbursements and a $187.59 legal invoice
• Designated BMO Harris Bank as the primary local cash account
• Accepted Samuel Ade, Christopher Chappell, Elijah Gripp, Tanner Logan, Markus Murphy, and Jacob Zimmerman as Tier II members
• Elected Trustee Houtekier as President and Trustee Reed as Secretary
• Approved $5,534.00 for fiduciary liability insurance renewal
• Authorized annual independent medical examinations for Jason Reid and Joseph Swan

City Council

The City Council approved the solicitation of bids for two properties and the sale of the Visitor Center at the Quarter. Council also authorized a water interconnection agreement with the Village of Carbon Cliff and City of Silvis.

• Approved Consent Agenda including salaries, overtime, and bills totaling $1,496,733.10
• Approved Ordinance 23-01 to solicit bids and sell property at 120 15th Avenue
• Approved Ordinance 23-02 to solicit bids and sell property at 814/816 15th Avenue
• Approved Ordinance 23-03 for water interconnection agreement with Carbon Cliff and Silvis
• Approved Resolution 23-01 to sell 101 Beacon Harbor Parkway (Visitor Center at the Quarter)
• Approved Resolution 23-02 authorizing Mayor to enter into legal services contract
• Approved Resolution 23-03 for motor pool replacement plan expenditures within budget

Committee of the Whole

The Committee of the Whole approved the bid letting for a watermain replacement project on 15th Avenue and amendments to the school speed zone ordinance. Members also discussed funding options for a lead service line replacement program.

• Approved 15th Avenue Watermain Replacement (6th St - 9th St) for bid letting (6-0)
• Approved amendments to ordinance 9-2-23 to add school speed zones at EMSD 37 Early Learning Center, Hillcrest Elementary School, and United Township High School (6-0)

Park Board

The East Moline Park Board is meeting to approve prior minutes, accept the treasurer's report, and receive an update on soccer goals for Hereford Park as requested by community members. The agenda is otherwise largely procedural, with no major new actions or contracts listed.

• Approval of November minutes
• Acceptance of Treasurer's Report
• Update on soccer goals for Hereford Park

The Park Board approved the previous meeting minutes and the October treasury report. Members discussed potential new board appointments and the placement of soccer goals at Hereford Park, though no final decision was reached on the goals.

• Approved November minutes
• Approved October treasury report showing CIP ending balance of $46,474.87
• Postponed discussion on Hereford Park soccer goal locations