East Moline public meetings in 2024

City Council

The City Council will vote on the 2025 Budget Adoption Ordinance and the 2024 Tax Levy Adoption Ordinance. The body is also considering new water, sewer, and stormwater utility rates for 2025-2029.

• Ordinance 24-21: Establishing Water, Sewer, and Stormwater Utility Rates for 2025-2029
• Ordinance 24-19: 2025 Budget Adoption Ordinance
• Ordinance 24-18: 2024 Tax Levy Adoption Ordinance
• Approval of bills as of December 6, 2024, in the amount of $1,187,594.97
• Resolution 24-99: Disposition of city parking lot near former East Moline Public Library

The East Moline City Council approved the 2025 Budget Adoption Ordinance (24-19) and the 2024 Tax Levy Adoption Ordinance (24-18), along with several tax levy abatement ordinances for bond series. The council also approved resolutions for intergovernmental agreements on the QC Enterprise Zone and River Edge Redevelopment Zone, and the disposition of a city parking lot. A worker's compensation claim settlement was approved with a 6-1 vote.

• Approved 2025 Budget Adoption Ordinance 24-19 (7-0)
• Approved 2024 Tax Levy Adoption Ordinance 24-18 (7-0)
• Approved tax levy abatement ordinances for bond series 2010E, 2011, 2014, 2020, 2021 (24-13 through 24-17, all 7-0)
• Approved Resolution 24-97 for QC Enterprise Zone consultant agreement (7-0)
• Approved Resolution 24-98 for River Edge Redevelopment Zone consultant agreement (7-0)
• Approved Resolution 24-99 for disposition of city parking lot near former library (7-0)
• Approved worker's compensation claim settlement (6-1, Mulcahey opposed)
• Approved Connie Cornmesser to Main Street Board (7-0)

Committee of the Whole

The Committee of the Whole will discuss approving 2025 chemical bid purchases for the Water Treatment Plant totaling $866,918. They will also consider an update to the Car Owner Responsibility Assignment (CORA) ordinance to increase bond amounts by $70 to cover higher court costs. Additionally, they will receive the auditor's report on the 2023 fiscal year and discuss a city code update regarding farm animals.

• Approval of 2025 chemical bids for water treatment: Alum $348,203, Ammonia $19,550, Caustic $177,625, Activated Carbon $153,600, Chlorine $144,000, Fluoride $23,940; total $866,918
• CORA ordinance update: increase bond amounts by $70 across all offenses to cover increased MUNICIES court costs from $80 to $150
• Receive and file auditor's report on 2023 fiscal year
• Discussion of city code update regarding farm animals in the city

The Committee-of-the-Whole approved the 2025 chemical bid purchases for the water treatment plant totaling $866,918, with the lowest responsive bidders for each chemical. They also approved an amendment to the CORA ordinance to increase bond amounts by $70 to cover increased court costs, and approved amendments to the animal housing ordinance requiring a $25 annual registration fee for permitted farm animals. A proposed amendment to set a 25-foot setback for animal housing failed. The committee also accepted the auditor's report for fiscal year 2023.

• Approved 2025 water treatment chemical bids totaling $866,918 (7-0)
• Approved CORA ordinance amendment increasing bond amounts by $70 (7-0)
• Approved animal housing ordinance amendments with $25 annual registration fee (6-1)
• Rejected amendment to set animal housing setback at 25 feet (2-5)
• Accepted auditor's report for fiscal year 2023 (7-0)

City Council

The East Moline City Council is holding a special meeting to discuss proposed adjustments to water, sewer, and stormwater utility rates. No formal action is scheduled; the item is listed for discussion only.

• Discussion of Water, Sewer and Stormwater Utility Rates

The East Moline City Council held a special meeting to discuss a rate study for water, sewer, and stormwater utilities, with proposed increases over five years. No formal votes were taken; the discussion covered rate structures, capital funding, and a potential low-income assistance program. The council also heard concerns from the City of Silvis about the impact of rate increases on smaller municipalities using East Moline services.

• Discussed proposed water rate increases from $42.14 average monthly bill in 2024 to $72.35 by 2029
• Discussed proposed sewer rate increases from $27.98 average monthly bill in 2024 to $57.72 by 2029
• Discussed proposed stormwater rate increases from $2.61 average monthly bill in 2024 to $5.14 by 2029
• Considered low-income assistance program for water/sewer bills
• Noted $50,000 for wastewater/sewer and $100,000 for water built into funds for low-income assistance
• Discussed potential for Home Rule to allow longer-term bonding and lower rates
• Heard concerns from Silvis City Clerk about rate impact on smaller municipalities

City Council

The City Council will hold a regular meeting with consent agenda items including approval of salaries, overtime, bills, and a library board appointment. Three resolutions are up for discussion: awarding an RFP for vacant property ordinance administration, approving a professional services agreement with Shive-Hattery for water main distribution replacement on 15th Avenue from 1st to 6th, and applying for a FEMA Assistance to Firefighters Grant. A public hearing and public comment period are also scheduled.

• Resolution 24-94: Award of RFP for Vacant Property Ordinance Administration
• Resolution 24-95: Professional Services Agreement with Shive-Hattery for water main replacement on 15th Avenue from 1st to 6th
• Resolution 24-96: Approval to apply for FEMA Assistance to Firefighters Grant
• Consent agenda: Approval of bills totaling $2,761,598.81, salaries $477,702.47, overtime $18,175.04
• Mayoral appointment of Linda Nelson to the East Moline Public Library Board

Committee of the Whole

The Committee of the Whole will discuss and recommend action on two intergovernmental agreements: one to amend Quad Cities Enterprise Zone boundaries with a $29,500 consultant contract (East Moline share $4,802.38), and another to apply for a River Edge Redevelopment Zone with $5,500 cost split with Rock Island. Also on the agenda are the disposition of the city parking lot near the former East Moline Public Library and the former Azer’s property, though no details are provided in the agenda.

• Intergovernmental agreement to amend QC Enterprise Zone boundaries, total consultant cost $29,500
• Intergovernmental agreement to apply for River Edge Redevelopment Zone, $5,500 cost shared equally with Rock Island
• Disposition of city parking lot near former East Moline Public Library
• Disposition of former Azer’s Property

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will consider approval of September meeting minutes and the November treasurer's report. Old business includes status updates on pots and pans and a pull-up bar for Station 23. New business covers current purchase request forms and planning for the 2025 board elections.

• Approval of minutes from September 24, 2024
• Approval of Treasurer's Report for November 2024
• Status update on pots and pans for Station 23
• Status update on pull-up bar for Station 23
• Discussion of 2025 board elections

City Council

The East Moline City Council will hold a discussion on the proposed budget for fiscal year 2025 during its regular meeting. The agenda includes only this substantive item beyond routine procedural items.

• Discussion of the FY2025 budget

Special Service Area (SSA)

The Special Service Area body will review financial reports and facade and fencing applications. The meeting includes updates on the RAISE Grant and Runner’s Park maintenance. Members will also discuss future plans, goals, and the budget.

• Façade and fencing applications
• RAISE Grant update
• Runner’s Park maintenance update
• SSA future plans, goals, and budget

Committee of the Whole

The Committee of the Whole will receive preliminary findings from a water, sewer, and stormwater rate study. The body is also considering a resolution to hire MuniReg, LLC to administer the city's Vacant Foreclosure Property Ordinance.

• Presentation of preliminary water, sewer, and stormwater rate study by HDR Engineering
• Proposed resolution to award Vacant Foreclosure Property Ordinance administration to MuniReg, LLC
• Professional Service Agreement with Shive Hattery for water main replacement on 15th from 1st to 6th
• Update on the Home Rule process

City Council

The City Council will hold a public hearing on the proposed 2025 Fiscal Year Budget. Council will take first readings on several tax levy ordinances, including the 2024 Tax Levy Adoption Ordinance and the 2025 Budget Adoption Ordinance. Resolutions include disposition of three properties to the Quad Cities Land Bank Authority for demolition and annual support for regional organizations. Consent items include approval of salaries ($460,442.34), overtime ($14,193.31), and bills ($1,878,305.81).

• Public hearing for the 2025 Fiscal Year Budget
• First reading of 2025 Budget Adoption Ordinance (24-19)
• First reading of 2024 Tax Levy Adoption Ordinance (24-18)
• Resolution 24-90: Disposition of three properties to Quad Cities Land Bank Authority for demolition
• Consent agenda: approval of salaries ($460,442.34) and bills ($1,878,305.81)

Park Board

The East Moline Park Board will hear presentations on pickleball and wind phones, consider old business on a wind phone installation and tot lot problems, and address new business regarding clearing work related to a soccer issue. The meeting also includes approval of minutes and a financial report.

• Presentation by Pam Hanson on pickleball
• Presentation by James Sullivan (Sully) on wind phones
• Old business: Wind Phone readiness
• Old business: Tot Lot Issues
• New business: Getting work cleared (Soccer Issue)

Zoning Appeals Board

The Board of Zoning Appeals will hold a public hearing regarding a variance request for a property at 347 29th Ave. The board will discuss building separation requirements for this R2-One Family Resident District site.

• Public hearing for variance request at 347 29th Ave (Applicant: Howard Hathorn/Midwest Complete Construction, LLC; Owner: Kristine Byer)

City Council

The City Council will consider a property tax levy estimate and an amendment to the City Code regarding the grocery tax. The body is also reviewing ordinances related to massage establishments and the 2025 IML-RMA contribution agreement.

• Resolution 24-86: Property Tax Levy Estimate
• Ordinance 24-09: City Code amendment regarding Grocery Tax
• Bills as of October 25, 2024 in the amount of $1,343,043.78
• Salaries as of October 25, 2024 in the amount of $445,079.80
• Resolution 24-88: Re-platting for The Quarter – Phase 4

Committee of the Whole

The Committee of the Whole will discuss final plans and specifications for the Bend streetscaping project, funded by a RAISE grant and other sources, with an estimated cost of $876,868. Presentations will cover critical upgrades needed at the wastewater and water treatment facilities to meet new permit limits and aging infrastructure. The council will also consider transferring three derelict properties to the Quad Cities Land Bank Authority for demolition and adoption of the 2025 budget and tax levy ordinances.

• Bend streetscaping – final plans for new multi-use trails, sidewalks, and crosswalks on Bend Boulevard and Mississippi Parkway; construction cost $876,868
• Wastewater treatment facility study – Strand Associates to present phosphorus feasibility study needed for NPDES permit compliance by 2030
• Water treatment facility study – master plan update covering 70+ year old infrastructure, lead service line replacement, and PFAS mandates
• Transfer of three city-owned properties (1355 12th Ave, 717 23rd St, 334 22nd St) to Quad Cities Land Bank Authority for demolition via IHDA grant
• 2025 budget adoption ordinance and 2024 tax levy ordinances for special service area, bond abatements, and general levy

Planning & Zoning Commission

The East Moline Plan Commission will hold a public meeting to discuss a replat request for The Quarter Phase 4 subdivision, submitted by B+L Development/Brad Bagby. The property is zoned PUD (Planned Unit Development District). The commission will also consider approving minutes from February 27, 2024, and handle old business and other matters.

• Replat request for The Quarter Phase 4 subdivision by B+L Development/Brad Bagby
• Property located in PUD (Planned Unit Development District)
• Approval of minutes from February 27, 2024 meeting

Foreign Fire Insurance Board

The board is meeting to review treasurer reports and the status of equipment for Station 23. Members will also discuss current purchase request forms.

• Status of pots and pans for Station 23
• Status of pull-up bar for Station 23
• Review of current purchase request forms

Special Service Area (SSA)

The Special Service Area board will discuss the RAISE grant update, Runner's Park maintenance, and future goals and budget. They will also review façade/fencing applications, bills, directors report, and reports on flowers and Main Street. The meeting includes approval of minutes and financial report.

• RAISE Grant update & questions
• Façade/Fencing Applications
• Runner’s Park Maintenance
• SSA goals, future, budget
• Financial Report

Committee of the Whole

The East Moline Committee of the Whole will discuss a proposed update to the city's massage ordinance from 1974, aligning it with current state laws. The agenda also includes a discussion on the IML-RMA Minimum/Maximum Program and a property tax levy estimate. No votes are scheduled; these are preparatory discussions ahead of the November 4 council meeting.

• Proposed massage ordinance update requiring fingerprinting for owners and all licensed massage therapists
• Limit business hours to 6am–9pm and require storefront windows to remain transparent
• Annual massage establishment license fee of $50 and City police department background checks
• Property tax levy estimate presented by staff (no dollar amount provided in agenda)
• IML-RMA Minimum/Maximum Program discussion (no details in agenda)

City Council

The East Moline City Council will consider a resolution to put a home rule referendum before voters, an ordinance amending the city code on grocery tax implementation, and several resolutions including support for economic development groups and infrastructure projects. The consent agenda includes approval of salaries ($467,835.87), overtime ($14,578.04), and bills ($469,100.42).

• Resolution 24-78: submission to referendum of becoming a home rule unit
• Ordinance 24-09: amendment to City Code on implementation of the Grocery Tax
• Resolution 24-82: approval of 2024 Sewer Lining Program
• Resolution 24-83: adoption of Lead Service Line Replacement Plan
• Resolution 24-85: purchase of UV lights for Wastewater Treatment Plant

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees will hold a regular meeting to discuss and potentially act on a cash management policy, including 2025 recurring withdrawal instructions. They will also consider fiduciary liability insurance renewal, approve bills, and handle membership withdrawals and benefit applications. The board will receive investment and accountant reports.

• Discussion/possible action on cash management policy and GCM recurring withdrawal instructions for 2025
• Presentation and approval of monthly financial report and bills from Lauterbach & Amen
• Discussion/possible action on fiduciary liability insurance renewal
• Contribution refund for member Aaron L. Schofield, deceased surviving spouse benefit for Annabelle Smith
• Discussion/possible action on Lauterbach & Amen engagement letter for records inventory and disposal services

Park Board

The East Moline Park Board is holding a special meeting on October 8, 2024, with a single new business item: Budget Goals. No further details are provided in the agenda. Roll call includes board members and alderpersons. The next regular meeting is scheduled for November 12, 2024.

• New business item: Budget Goals

Committee of the Whole

The Committee of the Whole is discussing a proposed ordinance to implement a 1% municipal grocery tax starting January 1, 2026, to replace a state-wide tax. The body is also discussing the potential for a home rule referendum to increase local governance authority.

• Proposed 1% Municipal Grocery Retailers’ Occupation Tax and Municipal Grocery Service Occupation Tax
• Request to honorarily rename 27th Street to Ball Street
• Policy discussion on placing a Home Rule question on a referendum
• Lead Service Line Replacement Plan adoption
• RFP for Greater Downtown Revitalization Program Construction Engineering Consultant

City Council

The City Council will consider three resolutions for the Greater Downtown Revitalization Project: approving branding (24-75), an engineering services agreement amendment (24-76), and applying for an Illinois DCEO Site Readiness Grant with local match (24-77). The consent agenda includes approval of salaries totaling $436,082.53, overtime of $13,961.31, bills of $908,291.65, and a mayoral appointment to the Plan Commission.

• Resolution 24-75: Approval of Branding for Greater Downtown Revitalization Project Areas
• Resolution 24-76: Approval of Engineering Services Agreement Amendment #1 for Greater Downtown Revitalization Project
• Resolution 24-77: Approval to Apply for Illinois DCEO Site Readiness Grant and Support with Local Match
• Consent agenda: Approval of salaries ($436,082.53), overtime ($13,961.31), and bills ($908,291.65)
• Mayoral appointment of Matt Maslowski to the Plan Commission

Special Service Area (SSA)

The Special Service Area board will review financial reports, discuss a RAISE Grant update, and consider maintenance at Runner's Park. No votes are scheduled, but the board will set goals and future budget. Also to be discussed: facade/fencing applications and routine reports.

• RAISE Grant update and questions
• Runner’s Park maintenance discussion
• Façade/Fencing applications
• Financial report and bills
• SSA goals, future, budget discussion

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will consider approving the July 23, 2024 minutes and the September 2024 treasurer's report. Old business includes status reports on equipment such as auto cribbing and Paratech stabilization kits. New business involves reviewing current purchase request forms. The meeting is largely procedural with no major policy decisions or funding allocations.

• Approval of minutes from July 23, 2024
• Approval of Treasurer's Report for September 2024
• Status updates on auto cribbing, Paratech highway stabilizer kit, Paratech storage totes, and Treadmill Heros preventative maintenance
• Review of current purchase request forms

The Foreign Fire Insurance Board approved the July 23, 2024 meeting minutes and the September 2024 Treasurer's Report. Old business items were reported complete, including auto cribbing, Paratech highway stabilizer kit, Paratech storage totes, and treadmill preventative maintenance. Two purchase requests were approved: pots and pans for Station 23 and a pull-up bar for Station 23. The meeting adjourned at 10:00 a.m.

• Approved minutes from July 23, 2024 meeting
• Approved Treasurer's Report for September 2024
• Approved purchase of pots and pans for Station 23
• Approved purchase of pull-up bar for Station 23

Committee of the Whole

The Committee of the Whole will receive a project update and refined designs for the Greater Downtown Streetscaping project, covering four districts: Bend District, Downtown District, Rust Belt District, and Bend Boulevard Extension. Staff recommends council approval of the placemaking and branding 'kit of parts' that defines the look and feel of the downtown areas. A separate agenda item discusses an amendment to an environmental site assessment (ESA) for the project. A third item, 'Trimble,' appears on the agenda but no details are provided.

• Adoption of Greater Downtown District Placemaking & Branding kit of parts
• Design presentations for Bend Blvd/Mississippi Pky, 15th Avenue, 12th Avenue/7th Street, and Hyatt Hotel to 7th Street
• ESA Amendment #1 for the Greater Downtown Revitalization Project
• Item 'Trimble' listed with no description
• Council action on the branding kit is scheduled for October 7, 2024

The Committee-of-the-Whole approved the Greater Downtown District Placemaking & Branding kit of parts, which sets the design elements for four downtown districts. They also approved ESA Amendment #1 for Crawford, Murphy & Tilly, adding $290,200 in engineering services, with the city's 20% share at $58,040. Both motions passed unanimously with six votes in favor and one absence.

• Adopted Greater Downtown District Placemaking & Branding kit of parts (6-0)
• Approved ESA Amendment #1 for $290,200 in engineering services (6-0)

City Council

The East Moline City Council will hold a regular meeting with several resolutions for action, including court-ordered demolition, application for a federal grant, adoption of an equitable development policy, and master planning for Jacobs Park. A presentation on pretreatment is scheduled. The consent agenda includes approval of salaries totaling $915,127.17 and bills of $1,099,710.88.

• Resolution 24-68: Court ordered demolition of 1512 10th Avenue
• Resolution 24-69: Approval to apply for Reconnecting Communities Grant
• Resolution 24-70: Policy on Equitable Development
• Resolution 24-71: Authorization for master planning of Jacobs Park
• Consent agenda: Approval of salaries ($915,127.17) and bills ($1,099,710.88)

Park Board

The East Moline Park Board is reviewing old and new business items. They will consider approving August minutes and the treasurer's report. Key discussions include honoring at Wyman Park, an emergency budget meeting for mulch and soccer goals, park usability (weed and bug killer), and fence banners. The next regular meeting is scheduled for Nov 12, 2024.

• Adding honoring at Wyman Park
• Emergency meeting for budget use in October for mulch and soccer goals
• Park usability: weed and bug killer
• 5 Most Important Thing List: Fence Banners
• Soccer goals moved but new budget accessed

Committee of the Whole

The Committee of the Whole will discuss and recommend action on a federal grant application for a planning study to improve pedestrian connectivity across railroad tracks along 12th Avenue. Other items include a court-ordered demolition at 1512 10th Avenue for $26,750, a policy statement on equitable development, and a recommendation to begin master planning for Jacobs Park. All items are expected to go before the City Council on September 16.

• Accept low bid of $26,750 from Valley Construction for demolition of 1512 10th Avenue
• Approve application for $192,671 Reconnecting Communities grant (requires 20% local match of $38,534) for pedestrian connectivity study
• Adopt a policy statement committing the city to equitable development principles
• Recommend undertaking master planning for Jacobs Park
• Professional services agreement with Mercury for outreach and grant writing services

The Committee of the Whole approved several items, including accepting Valley Construction's low bid of $26,750 for demolition at 1512 10th Avenue, authorizing a grant application for the Reconnecting Communities Pilot Program, adopting a policy on equitable development, and approving a master plan for Jacobs Park. They also approved a 6-month contract with Mercury for government relations services (4-3) and a succession planning staffing plan (6-1). All votes were unanimous except where noted.

• Approved $26,750 demolition bid from Valley Construction for 1512 10th Avenue (unanimous)
• Approved submittal of 2024 Reconnecting Communities Grant application for $192,671 (unanimous)
• Approved policy statement on supporting equitable development (unanimous)
• Approved Park Board recommendation to undertake master planning for Jacobs Park (unanimous)
• Approved 6-month professional services agreement with Mercury for up to $51,000 (4-3)
• Approved succession planning staffing plan with new positions and reclassifications (6-1)

City Council

The East Moline City Council will hold second readings of ordinances amending city code to adopt lift assist fees and regulate vacant/foreclosed properties. The council will also consider resolutions to formally accept a FEMA Assistance to Firefighters Grant and approve a professional services agreement for Ravine A construction inspection. Consent agenda items include approval of salaries, overtime, and bills.

• Second reading of Ordinance 24-06 to adopt lift assist fees
• Second reading of Ordinance 24-07 amending regulations on vacant and foreclosed property
• Resolution 24-66 to accept FEMA Assistance to Firefighters Grant
• Resolution 24-67 for professional services agreement for Ravine A construction inspection
• Consent agenda: salaries $440,993.96, overtime $28,425.26, bills $502,156.24

The East Moline City Council approved two ordinances: one adopting lift assist fees and another regulating vacant and foreclosed properties. It also accepted a FEMA firefighter grant and a professional services agreement for ravine construction inspection. The consent agenda items for salaries and overtime were pulled to the next meeting.

• Approved Ordinance 24-06 adopting lift assist fees (7-0)
• Approved Ordinance 24-07 regulating vacant and foreclosed property (7-0)
• Approved Resolution 24-66 accepting FEMA Assistance to Firefighters Grant (7-0)
• Approved Resolution 24-67 for Ravine A construction inspection services (7-0)
• Approved Mayoral Appointment of Pastor Burns to Police/Fire Commission (7-0)
• Pulled salary and overtime approvals from consent agenda to next meeting
• Approved consent agenda items a, b, and e (minutes and bills) (7-0)

Special Service Area (SSA)

The East Moline Special Service Area board is meeting to handle routine administrative items including approval of minutes, a financial report, and consideration of facade/fencing applications. Also on the agenda are bills, director's report, flower report, Main Street report, and updates on RAISE Grant and Runner's Park maintenance. The meeting is largely procedural with no major decisions or public hearings scheduled.

• Façade/Fencing Applications
• Financial Report
• Bills (Martin)
• RAISE Grant Maintenance (Patty)
• Runner's Park Maintenance (Adam)

The Special Service Area Committee approved the minutes and financial report, denied two new facade applications, and approved monthly bills. No other substantive decisions were made; discussions covered upcoming events and future planning.

• Approved meeting minutes as written
• Accepted financial report as written
• Denied two facade applications
• Approved monthly bills for payment

Park Board

The East Moline Park Board is holding a special meeting to discuss the OSLAD (Open Space Lands Acquisition and Development) grant. No other business is listed on the agenda.

• Discussion of OSLAD grant

Zoning Appeals Board

The Board of Zoning Appeals will hold a public hearing on a variance request from Richard McMahon/Casey's for properties at 680 & 594 Avenue of the Cities, 4205 & 4209 7th Street, and 593 Oaklawn Avenue in the B2-Medium Density Business District, seeking relief from setback and drive entrance/exit requirements. The meeting also includes approval of prior minutes and old business.

• Public hearing on variance request by Richard McMahon/Casey's for setback and drive entrance/exit modifications at multiple addresses in B2 zone
• Properties affected: 680 & 594 Avenue of the Cities, 4205 & 4209 7th Street, 593 Oaklawn Avenue
• Approval of minutes from May 7, 2024

Foreign Fire Insurance Board

The board is meeting to approve previous minutes and the August 2024 treasurer's report. Members will discuss the status of several equipment items and review current purchase request forms.

• Auto cribbing status
• Paratech highway stabilizer kit status
• Paratech storage totes status
• Treadmill Heros preventative maintenance status
• Current purchase requests forms

The East Moline Foreign Fire Insurance Board did not hold its August 27, 2024 meeting because a quorum was not present. No decisions were made. The next meeting is scheduled for September 24, 2024 at 9:00 a.m.

City Council

The East Moline City Council will hold first readings on two ordinances: one establishing lift assist fees and another updating regulations on vacant and foreclosed properties. Second reading of an ordinance on eating tax noncompliance is also scheduled. Several resolutions are up for approval, including an intergovernmental agreement with the East Moline Library, an investment with East Moline Main Street, and contracts for Ravine B easement and engineering.

• First reading of Ordinance 24-07 amending City Code on vacant and foreclosed property regulations
• First reading of Ordinance 24-06 adopting lift assist fees
• Second reading of Ordinance 24-05 for places-for-eating tax noncompliance
• Resolution 24-60: Intergovernmental Agreement with East Moline Library for services
• Resolutions 24-63 and 24-64: Approval of easement acquisition and engineering design for Ravine B

The East Moline City Council approved the consent agenda, including minutes, salaries, overtime, and bills. They also passed Ordinance 24-05 on eating tax penalties, and approved several resolutions, including an intergovernmental agreement with the library, an investment with East Moline Main Street, a vehicle purchase, easement and engineering services for ravine projects, and an employee succession plan. Two ordinances were introduced for first reading.

• Approved consent agenda including salaries ($467,040.25), overtime ($23,097.59), and bills ($1,429,526.17) (6-0)
• Approved Ordinance 24-05 on eating tax noncompliance penalties ($100-$750 per occurrence) (6-0)
• Approved Resolution 24-60 intergovernmental agreement with East Moline Library (6-0)
• Approved Resolution 24-61 investment with East Moline Main Street (6-0)
• Approved Resolution 24-62 purchase of vehicle for Community Development (6-0)
• Approved Resolution 24-63 easement acquisition services for ravine (5-0, 1 abstention)
• Approved Resolution 24-64 engineering design for Ravine B (5-0, 1 abstention)
• Approved Resolution 24-65 employee succession plan (6-0)

Committee of the Whole

The Committee of the Whole will discuss a year-to-date budget and financial update as of June 30, 2024, along with a proposed massage ordinance, purchase of a new vehicle, acceptance of a fire grant, concrete patching project, and ravine construction inspection. No formal votes are scheduled; all items are for discussion only.

• Year-to-date budget & financial update as of June 30, 2024, including plan to create a fund balance policy by 12/31/2024
• Massage Ordinance for potential new regulation of massage establishments
• Purchase of a new vehicle (amount not specified)
• Fire Grant acceptance (amount not specified)
• Portland Cement Concrete Patching and Ravine A Construction Inspection projects

The Committee of the Whole approved several items, including accepting a $176,825 federal Assistance to Firefighters Grant for new breathing apparatus, approving the purchase of a 2022 Ford Escape for the Community Development Department, and approving the 2024 PCC Patching Program for bidding. A construction engineering assistance contract with Klingner & Associates was also approved. The massage ordinance update was pulled from the agenda.

• Accepted $176,825 federal Assistance to Firefighters Grant (unanimous)
• Approved $24,225 purchase of 2022 Ford Escape for Community Development (Resolution 24-62)
• Approved 2024 PCC Patching Program for bidding (unanimous)
• Approved construction engineering assistance contract with Klingner & Associates (unanimous)

Park Board

The East Moline Park Board will meet to discuss and potentially take action on a master plan for Jacobs Park, a master plan for the Parks board itself, and a website creation project. Other items include soccer goals and meeting logistics. The board will also accept minutes and the treasurer's report.

• Master plan discussion for Jacobs Park
• Master plan for Parks board
• Website creation project
• Soccer goals (old business)
• Meeting in Parks discussion

The East Moline Park Board approved spending up to $800 for two new soccer goals and voted to hold its May-September 2025 meetings at five different parks. It also approved creating a 10-15 year master plan for Jacobs Park and agreed to ask the city council about updating the board's website. The board discussed but did not decide on an ADA sidewalk and pavilion at Wiman Park, a pickleball court there, and a master plan for the board itself.

• Approved up to $800 for two new soccer goals (unanimous)
• Approved holding 2025 May-September meetings at five parks (unanimous)
• Approved creating a 10-15 year master plan for Jacobs Park (unanimous)
• Approved bringing need for updated website to city council (unanimous)
• Approved July minutes (unanimous)
• Approved Treasurer's report (unanimous)

Committee of the Whole

The Committee of the Whole will discuss a proposed five-year intergovernmental agreement with the East Moline Public Library that formalizes fiscal and human resources services, outlines annual payments including $25,000 per year for library renovation, and clarifies the city's role as fiscal agent. The committee will also receive an informational presentation on the water master plan and hydraulic modeling, and consider updates to the fire department lift assist fee ordinance, a vacant building ordinance, and contracts for easement and engineering services for Ravine B.

• Intergovernmental Agreement with East Moline Public Library formalizing services and $25,000 annual payment through 2031
• Water Treatment Plant – water master plan and hydraulic modeling presentation (informational only)
• Fire Department – Lift Assist Fee ordinance update
• Main Street Presentation and Funding Request
• Vacant Building Ordinance discussion

The Committee of the Whole approved a $40,000 one-year service agreement with East Moline Main Street, funded by hotel/motel tax excess revenues and downtown TIF funds. They also approved the Vacant and Foreclosed Property Ordinance, a lift assist fee for the fire department, and contracts for Ravine B easement acquisition and engineering design. A succession planning staffing plan was partially approved, with further discussion on some positions deferred.

• Approved $40,000 service agreement with East Moline Main Street (6-0)
• Approved Vacant and Foreclosed Property Ordinance (6-0)
• Approved lift assist fee ordinance for Fire Department (6-0)
• Approved $142,000 easement acquisition services contract for Ravine B (6-0)
• Approved $228,000 engineering design services contract for Ravine B (6-0)
• Approved succession plan for Engineering, Wastewater, Water, and Maintenance; deferred HR, Finance, and Community Development (6-0)
• Approved intergovernmental agreement with East Moline Public Library (6-0)

City Council

The East Moline City Council will meet to discuss design guidelines for downtown redevelopment and a contract for the Ravine A Access Road Project. The body will also consider an ordinance regarding the Places for Eating Tax and playground equipment replacement at Butterworth.

• Resolution 24-57: Design Guidelines for Downtown Redevelopment & Direct Design Assistance
• Resolution 24-59: Contract for Ravine A – Access Road Project
• Resolution 24-58: Playground Equipment Replacement at Butterworth
• Ordinance 24-05: City Code Amendments for Noncompliance with Places for Eating Tax
• Approval of bills as of July 19, 2024, totaling $1,729,836.10

The East Moline City Council approved three resolutions: design guidelines for downtown redevelopment, playground equipment replacement at Butterworth, and a contract for the Ravine A access road project. They also granted a 45-day grace period for Ordinance 24-05 (Places for Eating Tax) and gave it a first reading as amended. All votes were unanimous among the six present alderpersons, with Jeffrey Deppe absent.

• Approved Resolution 24-57: Downtown Redevelopment Design Guidelines (6-0)
• Approved Resolution 24-58: Playground Equipment Replacement at Butterworth (6-0)
• Approved Resolution 24-59: Contract for Ravine A Access Road Project (6-0)
• Granted 45-day grace period for Ordinance 24-05 (Places for Eating Tax) (6-0)
• Approved first reading of Ordinance 24-05 as amended (6-0)
• Approved Consent Agenda including salaries, overtime, and bills (6-0)

Personnel Commission

The East Moline Personnel Commission will meet to discuss succession planning across city departments as old business. The consent agenda includes approval of minutes from the July 12, 2024 meeting. No new business is listed; a closed session may be held as needed.

• Approval of minutes from the July 12, 2024 Personnel Commission meeting
• Discussion of succession planning in city departments (presented by Rothert)

Special Service Area (SSA)

The East Moline Special Service Area board will review a financial report, consider façade/fencing applications, and discuss downtown design guidelines and the RAISE Grant. The meeting also includes reports on flowers, Main Street, and a director's update.

• Façade / Fencing Applications to be reviewed
• Downtown design guidelines discussion
• RAISE Grant discussion

The Special Service Area Committee approved the minutes, financial report, and monthly bills, including a $405 grant writer payment. They discussed possibly pausing next year's flower contract and replacing wicks in hanging baskets during downtown construction. No major policy decisions were made; most items were routine approvals or discussions.

• Approved minutes as written
• Accepted financial report as written
• Approved payment of monthly bills including Meyer's Landscaping
• Approved $405 payment for half of grant writer's bill for EMMS

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will convene to approve the minutes from June 25, 2024, and the Treasurer's Report for July 2024. Old business includes updates on auto cribbing, Paratech highway stabilizer kit, Paratech storage totes, and Treadmill Heroes preventative maintenance. New business involves reviewing current purchase request forms.

• Approval of minutes from June 25, 2024
• Approval of Treasurer's Report for July 2024
• Status update on auto cribbing equipment
• Status update on Paratech highway stabilizer kit
• Review of current purchase request forms

The Foreign Fire Insurance Board approved the June 25, 2024 minutes and the July 2024 Treasurer's Report. Under old business, the board noted that auto cribbing and a Paratech highway stabilizer kit were ordered, Paratech storage totes were incomplete, and treadmill maintenance was awaiting parts. A purchase request for shelving at Station 21 was denied.

• Approved June 25, 2024 minutes (motion carried)
• Approved July 2024 Treasurer's Report (motion carried)
• Denied shelving purchase for Station 21

Fire Pension Board

The East Moline Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and benefit applications. The board will consider the actuarial valuation, tax levy request, and the adoption of a municipal compliance report.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Approval of regular retirement benefit for Sean Genung
• Approval of surviving spouse benefits for Shane Nesselhauf
• Discussion of Lauterbach & Amen, LLP engagement letter for records inventory and disposal
• Election of Board President and Secretary

The East Moline Firefighters' Pension Fund Board of Trustees met on July 18, 2025, and approved routine financial reports and bills. The board tabled the actuarial valuation and tax levy request until the next meeting. No other substantive decisions were made; the meeting was largely procedural.

• Approved April 18, 2025 regular meeting minutes (unanimous)
• Kept closed session minutes sealed due to pending matters (unanimous)
• Accepted monthly financial report and approved $14,880.03 in disbursements (4-0)
• Approved Radja Collins Law invoice #1811 for $450 (4-0)
• Accepted Marquette Associates investment report and statement of results (unanimous)
• Tabled actuarial valuation and tax levy request (unanimous)

Committee of the Whole

The Committee of the Whole will discuss two items: an ordinance adding fines ($100-$750) and possible license revocation for noncompliance with the 1.5% prepared food tax, and a resolution adopting design guidelines for downtown redevelopment. Only 60% of the city's 72 food establishments are currently in compliance with the tax. The council is scheduled to vote on the ordinance on August 5 and 19.

• Fines for tax noncompliance: $100–$750 per offense, escalating for repeated violations
• Mayor can suspend or revoke all city licenses, including liquor licenses, for willful tax avoidance
• Tax filing due date corrected to the 20th of each month
• Downtown Design Guidelines to be adopted for the Special Service Area; will guide facade alterations, new construction, and site improvements
• City will establish a Design Review Committee to approve exterior changes in the downtown area

City Council

The East Moline City Council will consider a consent agenda approving payroll and bills totaling over $1.2 million and vote on six resolutions, including a bid award for the 7th Street Sidewalk Extension, a development agreement for Lot 5 at The Quarter, a lot line adjustment for Lot 3 at The Quarter, disposal of surplus property, authorization to hire an additional police officer over the authorized number, and authority to apply for the Rebuild Downtowns & Main Streets Grant. No ordinances are scheduled for first or second reading.

• Bid award for 7th Street Sidewalk Extension (Resolution 24-51)
• Development Agreement for Lot 5 at The Quarter (Resolution 24-52)
• Lot Line Adjustment for Lot 3 at The Quarter (Resolution 24-53)
• Request to hire an additional police officer over authorized positions (Resolution 24-55)
• Authority to apply for Rebuild Downtowns & Main Streets Grant (Resolution 24-56)

Personnel Commission

The commission will elect a Chair and Vice Chair at this meeting. Members will also discuss the purpose of the commission and departmental succession planning. Additionally, proposals for one extra police academy hire and one fire department hire will be reviewed.

• Election of Chair and Vice Chair
• Police +1 over hire for Police Academy
• Fire +1 hire to fill vacancy
• Discussion on the purpose of the Personnel Commission
• Succession planning in departments

Committee of the Whole

The Committee of the Whole is reviewing a proposed Vacant Building Ordinance (VBO) to address nuisances like crime and illegal dumping. The framework would require owners to register properties vacant for more than 30 days every six months. This process includes submitting maintenance plans and proof of insurance.

• $150 registration fee for residential lots every six months
• $350 registration fee for commercial lots every six months
• Requirement for a local secondary point of contact available within 24 hours
• Proof of $100,000 in general liability insurance or a $50,000 bond
• Appeals process to the Zoning Appeals Board within 20 days of a ruling

City Council

The City Council will review resolutions regarding tax payment discounts and a Water Treatment Plant study. The agenda also includes approval of recent city salaries, overtime, and bills.

• Resolution 24-48: Investment with Visit Quad Cities
• Resolution 24-49: Water Treatment Plant (WTP) Arc Flash Study
• Resolution 24-50: Discounts for On-Time and Online Tax Payments
• Approval of salaries totaling $513,461.99
• Approval of overtime totaling $43,500.32

Special Service Area (SSA)

The Special Service Area will review façade/fencing applications and RAISE Grant designs. The meeting also includes financial reports and updates from the Main Street report.

• Façade/Fencing Applications
• RAISE Grant designs
• Financial Report
• Main Street Report

Foreign Fire Insurance Board

The board will receive status updates on various pieces of fire equipment and maintenance tasks. The meeting also includes a review of current purchase request forms.

• Status updates for auto cribbing, Paratech kits, and storage totes
• Ice rescue equipment status update
• Treadmill Heros preventative maintenance status
• Review of current purchase request forms

Grievance Committee

The committee will review two specific AFSCME grievances. No other business is listed on the agenda.

• AFSCME Grievance # 1
• AFSCME Grievance # 2

Committee of the Whole

The Committee of the Whole is reviewing a proposal to implement an opt-out recycling program with Republic Services. The committee is also considering $30,000 in funding for Visit Quad Cities and 2.5% discounts for on-time or online 'Places for Eating' tax payments. Additionally, staff presented plans for Ravine A sewer access and a water treatment plant safety study.

• $30,000 annual investment for Visit Quad Cities tourism marketing
• Approval of plans and specifications for Ravine A sewer access bidding
• $22,401.10 contract for Water Treatment Plant arc flash safety study
• Proposed 2.5% discounts for on-time and online 'Places for Eating' tax payments
• Monthly recycling fees starting at $4.17 under proposed opt-out program

City Council

The East Moline City Council will consider resolutions regarding a utility rate study for water, sewer, and stormwater drainage. The agenda also includes the reallocation of funds for economic development and infrastructure.

• Utility Rate Study for water, sewer, and stormwater drainage
• 2024 Hot Mix Asphalt Program using MFT and sales tax funds
• Reallocation of Special Use Funds for economic development and infrastructure
• Approval of $2,020,661.30 in bills
• Appointments for Maintenance Services Director and Assistant Director

Park Board

This is an informational meeting only. The board will receive an update regarding the summer park program.

• Update on the summer park program

Committee of the Whole

The Committee of the Whole will discuss a resolution to reallocate and reappropriate $1,784,014 in underutilized special-use funds (Hotel/Motel Tax, EM Loan, HUD, Downtown TIF) to support economic development, tourism, and infrastructure. Proposed uses include funding a new Business Improvement Grant program, reviving the EM Loan Fund, planning for Avenue of the Cities, Jacob's Park parking lot improvements, emergency water line repairs, and partial local match for the RAISE grant. The council will also review a water, sewer, and stormwater drainage rate study. Action on the resolution is scheduled for June 17, 2024.

• Reallocation of $1,784,014 in special-use funds
• Creation of Business Improvement Grant (BIG) Program with $300,000 initial funding
• Revival of EM Loan Fund with $500,000 allocation
• Jacob's Park parking lot improvements ($161,500 city share)
• Partial local match for RAISE grant ($450,000)

City Council

The City Council will review expenditures for salaries, overtime, and bills. The body is scheduled to consider resolutions regarding the purchase of ravine easements and the 2024 Sealcoat Program bid award.

• Approval of bills as of May 24, 2024, in the amount of $872,204.57
• Approval of salaries as of May 24, 2024, in the amount of $487,242.92
• Approval of overtime as of May 18, 2024, in the amount of $25,869.24
• Resolution 24-39: Purchase of Ravine Easements
• Resolution 24-40: Bid Award of 2024 Sealcoat Program

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, review the status of various equipment items, and discuss current purchase request forms. The agenda is largely routine administrative and status-update business.

• Approval of minutes from March 26, 2024 meeting
• Approval of Treasurer's Report for April 2024
• Status updates on auto cribbing, highway stabilizer kit, storage totes, blastmask training regulators, ceremonial flag poles, stair stepper, and ice rescue equipment
• Discussion of current purchase request forms

Special Service Area (SSA)

The East Moline Special Service Area board is holding its regular monthly meeting. The agenda is mostly routine administrative business (roll call, minutes, financial report, bills) plus brief reports on flowers and Main Street. Concrete items to be discussed include facade/fencing applications, Runner's Park repairs, and 'clean up after your dog' signs.

• Façade/Fencing Applications
• Runner's Park Repairs
• Clean up after your dog signs
• Financial Report
• Bills

Committee of the Whole

The East Moline Committee of the Whole will hold a discussion-only session covering four staff updates: lead service line replacement, progress on eight city priority goals, economic development initiatives, and property maintenance. No formal action will be taken at this meeting.

• Lead Service Line Replacement update
• City Goals/Priorities Update covering 8 priority goals including municipal revenue report, 5-year staffing plan, water/sewer rate study, and rental housing code
• Economic Development Update on Business Development District, hotel/motel tax funds, EM Loan Fund reserves, and new TIF districts
• Property Maintenance Update on CSO roles, mobile home parks, and vacant building ordinance

City Council

The City Council will review several resolutions regarding public works and city operations. The body is also considering the approval of salaries, overtime, and bills totaling over $1.5 million.

• Approval of bills as of May 20, 2024, in the amount of $1,085,370.91
• Approval of salaries as of May 10, 2024, in the amount of $482,640.80
• Resolution 24-33 for 7th Street Sidewalk Extension
• Resolution 24-34 for Illinois DNR Bicycle Path Grant
• Resolution 24-38 for Intergovernmental Agreement for Solid Waste & Recycling Services

Park Board

The East Moline Park Board is meeting to approve minutes and the treasurer's report, and to discuss new business including a mural at the park presented by a Glenview art teacher, and a change in meeting dates. The agenda is mostly routine, with no major financial or zoning decisions listed.

• Approval of March minutes
• Acceptance of Treasurer's Report
• Mural at the Park presentation by Ms. Boyette-Foltz
• Change in meeting dates

Zoning Appeals Board

The East Moline Board of Zoning Appeals will hold a public hearing on a use permit request (BZA-2024-01) from AMERESCO to allow a renewable natural gas facility at 16705 - 20th Avenue North. The request requires formal approval under Section 10-16-4 of the city code. The board will hear staff, petitioner, and public comments before voting.

• Public hearing on use permit BZA-2024-01 for renewable natural gas facility
• Property: 16705 - 20th Avenue North, East Moline, IL (PIN 09-21-200-008)
• Request by AMERESCO for 'other uses deemed consistent' approval
• Board to take action after hearing comments

Committee of the Whole

The East Moline Committee of the Whole is reviewing several capital projects and agreements. They will consider approving bids for a 7th Street sidewalk extension, a grant application for bicycle paths, replacement of a water plant HVAC condenser, and a multi-year sedimentation basin repair project. They will also discuss an employee manual update, a solid waste and recycling services agreement, and an intergovernmental agreement with Colona for inspections.

• 7th Street sidewalk extension from 45th Avenue to 34th Avenue, $200,000 budget, approval to bid
• IDNR Bicycle Path Grant application for $30M Greater Downtown Streetscaping Project, due May 17
• Replace WTP front pump room HVAC condenser with TMI, Inc. for $21,150
• Sedimentation basin repairs for all four basins, total $2,685,486 over 6 years, starting with $263,878 in 2024
• Agreement for solid waste & recycling services and IGA with Colona for inspections

City Council

The City Council will vote on a second reading of an ordinance regarding FOP residency requirements and a resolution to buy 500 water meter heads. The body will also review city expenditures and various community proclamations.

• Ordinance 24-04: Update to Residency Requirement for FOP
• Resolution 24-32: Purchase of 500 water meter heads
• Approval of bills as of April 26, 2024 in the amount of $1,240,927.91
• Approval of salaries as of April 26, 2024 in the amount of $465,296.88
• Approval of overtime as of April 20, 2024 in the amount of $14,174.25

Grievance Committee

The Grievance Committee is meeting to discuss an IAFF (firefighters union) grievance. The agenda is minimal, with only this single substantive item listed.

• IAFF grievance discussion

Special Service Area (SSA)

The Special Service Area Committee is meeting to discuss routine business, including approval of minutes and financial reports, as well as new business items. The agenda includes reports on facade and fencing applications, bills, and various downtown projects. The meeting is a regular monthly session with no major policy decisions expected.

• Review of facade/fencing applications from Rob Edwards and Vickie Hughes
• Approval of monthly bills, including EMMS reimbursement for dog waste signs
• Discussion of Runners' Park repairs: sinkhole, signage, pressure washing, bench sealing, turf glue
• Report on downtown flower program, including mulch and sinkhole repair
• Update on Main Street projects: Book Walk grant, Paint the Town art grant, Cinco de Mayo event

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will approve minutes and the treasurer's report, then review the status of various equipment items including auto cribbing, highway stabilizer kits, and ice rescue equipment. They will also discuss current purchase request forms. The meeting is largely routine administrative business.

• Approval of minutes from March 26, 2024
• Approval of Treasurer's Report for March 2024
• Status updates on equipment: auto cribbing, Paratech highway stabilizer kit, storage totes, blastmask training regulators, ceremonial flag poles, stair stepper, ice rescue equipment
• Discussion of current purchase request forms

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, discuss a cash management policy, and certify board election results. They will also consider trustee training fees, contribution refunds, new membership applications, and legal matters including a decision and order and revised board rules.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion/possible action on Cash Management Policy
• Contribution refund for Jacob Zimmerman; membership applications for Nathan Kraus and Ethan Olson
• Certify board election results for active and retired member positions
• Review, adopt, and publish Decision and Order regarding Daniel Haley

Committee of the Whole

The Committee of the Whole is considering a resolution to purchase 500 residential water meter heads. These items are intended to replace non-working units throughout the city.

• Resolution to purchase 500 (5/8”) residential water meter heads
• Water Distribution department request

City Council

The City Council will discuss a second reading of an ordinance regarding mobile food truck regulations. The body is also reviewing a resurfacing program and a subdivision of Chateau Terrace.

• Ordinance 24-03: Mobile Food Truck Regulation (2nd Reading)
• Resolution 24-30: 2024 Resurfacing Program
• Resolution 24-31: Subdivision of Chateau Terrace
• Resolution 24-29: RFPs for Water Treatment Plant - Arc Flash Study
• Approval of bills totaling $911,721.72 and salaries of $502,256.99

Committee of the Whole

The East Moline Committee of the Whole is reviewing four items: a request for proposals for an arc flash study at the water treatment plant, approval of the 2024 street improvement program, a final plat for a residential subdivision, and an update to the police residency requirement. The committee will decide whether to move these items forward for formal council action.

• Request for RFPs for arc flash study at Water Treatment Plant, budgeted at $1,203,186
• 2024 Street Improvement Program: $1.46M for hot-mix asphalt, sealcoat, and PCC patching
• Final plat for Chateau Terrace 2nd Subdivision, splitting two lots into four on 12th Street Ct.
• Update to residency requirement for FOP (police union) ordinance

City Council

The City Council will consider a first reading of an ordinance regarding mobile food truck regulation. The agenda also includes several mayoral appointments to the Zoning Board of Appeals and Planning Commission.

• Ordinance 24-03: Mobile Food Truck Regulation (1st Reading)
• Resolution 24-28: Private Fire Training Simulator-Liability Waiver and Indemnity Agreement
• Approval of salaries as of March 29, 2024 in the amount of $497,980.84
• Approval of overtime as of March 23, 2024 in the amount of $22,426.85
• Approval of bills as of March 29, 2024 in the amount of $784,398.68

Special Service Area (SSA)

The Special Service Area board is meeting to handle routine business, including approving minutes, reviewing financial reports, and discussing facade and fencing applications. They will also hear reports on flowers, Main Street activities, and address items like graffiti, park repairs, and dog cleanup signs. The meeting is largely procedural with no major decisions listed.

• Façade/Fencing Applications review
• Financial Report
• Graffiti and Runner's Park Repairs discussion
• Clean up after your dog signs
• Next meeting scheduled for April 23rd, 2024

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, and to discuss the status of various equipment items including a charging station, auto cribbing, a highway stabilizer kit, funeral flags, and old TVs. They will also review current purchase request forms. The agenda is largely routine and procedural.

• Approval of minutes from February 27, 2024 meeting
• Approval of Treasurer's Report for February 2024
• Status updates on Station 21 charging station, auto cribbing, Paratech highway stabilizer kit, funeral flags, and old TVs
• Review of current purchase request forms

City Council

The City Council is holding a special meeting to review several ordinances. This includes the designation of a new business development district and related tax changes.

• Ordinance 24-02 regarding the proposed elimination of the State of Illinois grocery tax
• Designation of Business Development District No. 2 and imposition of related sales and hotel/motel taxes
• Proposed changes to Places for Eating Tax (Title 3, Chapter 16 of the City Code)

Committee of the Whole

The Committee of the Whole will discuss a draft ordinance updating Chapter 2 (Food Service Sanitation) to add regulations for mobile food units, including location, hours, garbage, and sewage disposal. The update also removes references to farmers markets (now county-regulated) and adjusts license renewal timing. The council is scheduled to vote on the ordinance on April 1, 2024.

• Mobile food unit ordinance adding location, hours, garbage, and sewage rules
• Removal of farmers market references from city ordinance
• License renewal timeline changed to avoid holiday complications
• Draft ordinance based on 2017 FDA Food Code
• No financial impact listed

City Council

The City Council will hold a public hearing and a first reading of an ordinance to create Business Development District No. 2. The body is also considering agreements and equipment replacements for wastewater treatment.

• Ordinance 24-02 to designate Business Development District No. 2 and impose sales and hotel/motel taxes
• Resolution 24-26 intergovernmental agreement with City of Moline for Wastewater Treatment Plant oversight
• Resolution 24-27 for Wastewater Treatment Plant Gas Detection System Replacement
• Approval of bills totaling $1,604,842.08
• Approval of salaries totaling $459,272.85

Park Board

The East Moline Park Board is meeting to approve prior minutes and the treasurer's report, and to discuss new business including a mural at the park, pickleball improvements at Mitchell Park, and the Summer Park Program. The agenda is otherwise routine with no votes or contracts specified.

• Approval of November minutes
• Acceptance of Treasurer's Report
• Mural at the park discussion with Ms. Boyette
• Mitchell Park pickleball improvements with Mr. Spriet and Mrs. Erickson
• Summer Park Program discussion

Committee of the Whole

The East Moline Committee of the Whole is discussing three items: an intergovernmental agreement with Moline for wastewater treatment operations, a proposed Business Development District plan with new taxes, and replacement of gas detection equipment at the wastewater plant. The committee will make recommendations for the March 18 City Council meeting.

• Intergovernmental agreement with Moline for wastewater O&M at $60.98/hour
• Business Development District boundary area and plan, with 0.75% sales and hotel/motel taxes
• Replacement of MSA gas detection equipment at WWTP, funded from sewer reserves ($100,000)
• Sole-source contracts with LAI, ltd. and Davenport Electric Contract Company

City Council

The City Council will vote on several resolutions, including infrastructure repairs and a new professional services agreement for a TIF district. The body is also reviewing expenditures totaling over $1.5 million in salaries, overtime, and bills.

• Bid for 4th Street A Utility and Roadway Improvements Project
• Professional Services Agreement for Assessment and Creation of TIF District
• Approval of bills as of March 1, 2024, in the amount of $1,010,851.08
• Approval of salaries as of March 1, 2024, in the amount of $471,908.82
• Final Plat & PUD Plan for The Quarter Subdivision No. 4

Planning & Zoning Commission

The Plan Commission reviewed a request from B & L Development at the Quarter, LLC for a Final Plat and PUD Plan. The proposal includes shared-wall single-family residences on approximately 2.66 acres near Beacon Harbor Parkway. The Commission recommended approval of the plan to the City Council.

• Final Plat and PUD Plan for The Quarter Subdivision No. 4
• Proposed shared-wall single-family residences
• Development of approximately 2.66 acres near Beacon Harbor Parkway

Special Service Area (SSA)

The Special Service Area board is meeting to handle routine business: approving minutes, reviewing the financial report, and considering facade and fencing applications. They will also hear reports on flowers, Main Street activities, and several small projects like graffiti cleanup, a book walk, and dog waste signs. The agenda is mostly procedural with no major policy decisions listed.

• Façade/Fencing Applications review
• Financial Report
• Graffiti cleanup project
• Book walk project
• Clean up after your dog signs project

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to approve minutes and the treasurer's report, then discuss the status of various equipment and services, including cable, TVs, and safety gear. They will also consider current purchase request forms. The agenda is mostly routine administrative and status updates.

• Approval of minutes from January 23, 2024
• Approval of Treasurer's Report for January 2024
• Status updates on Mediacom cable, TVs, Fubo, YouTube TV, Armstrong reading light
• Status of thermal imager, charging station, auto cribbing, Paratech highway stabilizer kit
• Review of current purchase request forms

Committee of the Whole

The Committee of the Whole will discuss hiring Jacob & Klein, Ltd. and The Economic Development Group, Ltd. for $46,000 plus reimbursable costs to assess and create a new 'East Moline Connector' Tax Increment Financing (TIF) district. The proposed study area includes Avenue of the Cities, the Industrial Park, Quad City Downs, the Interstate 80/88 corridor, Watertown, and other parcels. The committee will also consider gifting retiring police K-9 officer Argo to his handler, a policy on external funding, applying for a SAFER grant for fire apparatus, and repairing Water Treatment Plant High Service Pump #5.

• Resolution to gift retiring Police K-9 'Argo' to Lieutenant David Rummery
• Professional services agreement with Jacob & Klein/EDG for $46,000 to create a TIF district
• Policy on external funding and reimbursements
• Authorization to apply for SAFER grant for fire apparatus
• Water Treatment Plant High Service Pump #5 repair

City Council

The City Council will consider a first reading of an ordinance to set a public hearing for a Business Development District. The body is also reviewing several professional services agreements for water and wastewater facility planning.

• Ordinance 24-01: Proposed Business Development District & BDD Plan
• Approval of bills as of February 16, 2024 in the amount of $715,147.42
• Approval of salaries as of February 16, 2024 in the amount of $450,668.80
• Resolutions for Wastewater Facility Planning, Water Facility Master Planning, and Water Distribution Master Planning
• Resolution 24-17: FY24 Cost-of-Living Adjustment for Non-Union Employees

Grievance Committee

The City Council Grievance Committee is meeting to discuss a single item: an AFSCME grievance. No details about the grievance's subject or requested action are provided in the agenda. The meeting is otherwise limited to call to order and adjournment.

• AFSCME grievance discussion

Committee of the Whole

The East Moline Committee of the Whole will discuss and recommend action on several engineering service agreements, including a $120,100 contract with Strand Associates for a wastewater facility plan and a $280,444 contract for a water system master plan. Also on the agenda are a hydraulic modeling contract, plan review for a RAISE grant, a pavement marking program, watermain improvements on 4th Street, a new vehicle for building inspections, a public hearing date for a business development district, and a cost-of-living adjustment for non-union employees. These items are scheduled for formal council action on February 19, 2024.

• Approve Strand Associates contract for WWTP Facility Plan ($120,100)
• Approve Strand Associates contract for Water System Master Plan ($280,444)
• Approve Strand Associates contract for Hydraulic Modeling Engineering Services ($64,848)
• Plan review of RAISE Grant design plans by railroad
• 2024 Pavement Marking Program

City Council

The City Council will review several professional services agreements and a policy regarding project labor agreements. The body is also voting on the approval of salaries, overtime, and bills.

• Approval of bills as of February 5, 2024, in the amount of $1,157,740.12
• Approval of salaries as of February 5, 2024, in the amount of $457,641.99
• Resolution 24-8: Use of Project Labor Agreements for Public Works Projects over $500,000
• Resolution 24-7: Engineering Services for ADA Transition Plan Update
• Resolution 24-10: Engineering Services for WTP Clearwell Repair

Special Service Area (SSA)

The Special Service Area board is meeting to handle routine business including approving minutes, a financial report, and bills. They will also discuss facade and fencing applications, consider a flower contract, and hear from a police department guest. A grant update has been postponed to the next meeting on February 27, 2024.

• Guest: Captain Kratt, East Moline Police Department
• Façade/Fencing Applications review
• Flower contract approval discussion
• Bills payment (2 minutes)
• Grant update postponed to 2/27/24

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board is meeting to handle routine administrative business, including approving minutes and the treasurer's report, discussing tabled items, and considering a bylaw amendment. The board will also review purchase request forms and hold internal elections.

• Approval of minutes from November 28, 2023
• Approval of Treasurer's Report for December 2023
• Tabled work out room mirrors by Groh
• Amendment to By-Laws
• Internal board elections

Fire Pension Board

The East Moline Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investment results. They will also vote on several benefit-related items, including a non-duty disability benefit for Daniel Haley, surviving spouse benefits for Margaret Collins, and annual cost of living adjustments for pensioners. The agenda includes routine administrative items such as approving minutes, trustee training fees, and setting 2024 meeting dates.

• Approve Non-Duty Disability Benefit – Daniel Haley
• Approval of Surviving Spouse Benefits – Margaret Collins (deceased pensioner George Collins)
• Approve Annual Cost of Living Adjustments for Pensioners
• Discussion/Possible Action – Cash Management Policy (GCM Recurring Withdrawal Instructions for 2024)
• Review/Approve – Resolution to Appoint Authorized Agents

City Council

The City Council will vote on resolutions regarding the purchase of a fire pumper and the hiring of new firefighters. The body is also discussing the transfer of city-owned property to the Quad Cities Land Bank Authority for demolition.

• Approval of bills as of January 5, 2024, in the amount of $4,739,254.70
• Approval of salaries as of January 5, 2024, in the amount of $473,388.79
• Resolution 24-6: Authorization to purchase Fire Pumper
• Resolution 24-3: Transfer of city-owned property to the Quad Cities Land Bank Authority for demolition
• Resolution 24-2: Authorization to hire new firefighters

Committee of the Whole

The Committee of the Whole will discuss adopting a policy to require Project Labor Agreements (PLAs) on city public works projects over $500,000, unless waived by a two-thirds council vote. They will also receive updates on the ADA Transition Plan, approve engineering services for clearwell repair, and consider professional services agreements to assess and create a TIF district and a Business Development District.

• Resolution to adopt PLA policy for public works projects over $500,000
• ADA Transition Plan update
• Clearwell repair engineering services
• Professional services agreement to assess and create TIF district
• Professional services agreement to assess and create Business Development District