East Moline public meetings in 2025

Comprehensive Plan Steering Committee

The East Moline Comprehensive Plan Steering Committee will meet on Dec 3, 2025 at 5 p.m. in the Annex Building, 912 16th Avenue. The agenda includes approval of minutes, a debrief of the recent workshop, public comments, a review of maps, and discussion of next steps for the comprehensive plan.

• Welcome/Introductions
• Approval of Minutes/Survey Report
• Debriefing on Workshop
• Public Comments
• Review of Maps

Committee of the Whole

The Committee of the Whole is reviewing an ordinance to update wastewater treatment local limits and funding for the demolition of two abandoned homes. The body is also discussing the 2026 council meeting schedule and the reimbursement of costs for a proposed TIF district.

• Proposed demolition of abandoned homes at 2003 3X Avenue and 1830 1st Street
• Ordinance amendment to update Wastewater Treatment Plant local limits for pollutants including Arsenic, Nickel, and Silver
• Resolution for the 2026 Council Meeting Schedule
• Resolution to treat preliminary consulting and legal expenses as reimbursable costs for a proposed TIF District

City Council

The council will hold second‑reading votes on several ordinances, including a special ad valorem tax levy that will raise $60,000 for the East Moline 15th Avenue Special Service Area. It will also consider a first‑reading ordinance to create Deputy Chief of Police positions and resolutions covering food‑pantry donations, a body‑camera agreement, policy services, and water‑filtration plant chemical bids. Routine items such as approval of minutes, salaries, overtime and bills are also on the agenda.

• Ordinance 25‑14: special ad valorem tax levy (up to $1.35 per $100) to raise $60,000 for the East Moline 15th Avenue Special Service Area
• Ordinance 25‑15: Tax Levy Bond Abatement – Series 2010E, 2011, 2014, 2020A, and 2021 Bonds
• Ordinance 25‑16: Tax Levy (general)
• Ordinance 25‑17: 2026 Budget
• Ordinance 25‑18: Easement Acquisition – Ravine Sewer Access‑Way Project (Ravine “B”)

Foreign Fire Insurance Board

The board will review the status of several equipment requests for fire stations and discuss upcoming 2026 elections. Members will also consider current purchase request forms.

• Status of 60lbs sandbags for all stations
• Status of training rope, mannequin, and cutting boards for station 23
• Status of bumper plate racks for all stations
• Status of recliners for station 22
• 2026 elections for Ladgenski and DeBlieck

The board approved purchase requests for a coffee maker, coffee pots, a rowing machine, a tool box, and rescue straps, while denying the purchase of knives. The Gripp set of irons was tabled. Adam Ladgenski, Logan, and Joseph DeBlieck were elected to the board. All motions were carried.

• Approved Rettig coffee maker for station 23
• Approved Rettig coffee pots for station 23
• Approved Chappell rowing machine for station 22
• Approved Houtekier tool box for station 23; old tool box to be disposed
• Approved Jacobs 2 rescue straps for RIT
• Denied Martin knives for station 23
• Tabled Gripp set of irons
• Elected Adam Ladgenski, Logan, and Joseph DeBlieck to board

Special Service Area (SSA)

The Special Service Area Committee will hear several reports, including financial, grant applications, and updates on Main Street and RAISE projects. Members will discuss the SSA’s future plans, goals, and budget. No formal decisions are listed on the agenda.

• Financial Report (Mark Rothert)
• Bills (Larry Anderson)
• Façade/Fencing Grant Applications (Mark Rothert)
• Main Street Report (Patricia Hansen)
• SSA Future Plans, Goals, and Budget (Larry Anderson)

The Special Service Area Committee approved the October meeting minutes and the current financial report. A six‑month invoice from Respect Abilities was also approved. Discussion of future goals and budget was tabled until the full board meets. No grant applications or other reports were presented.

• Approved October meeting minutes (motion by Vickie, seconded by John)
• Approved current financial report (motion by Michelle, seconded by John)
• Approved six‑month Respect Abilities invoice (motion by John, seconded by Patricia)
• Tabled SSA future goals and budget discussion until full board present
• Adjourned meeting (motion by John)

Pool Board

The Pool Board will meet to review the pool budget presented by City Administrator Mark Rothert. Members will also discuss potential revisions to summer programs and schedules.

• Presentation of the pool budget
• Discussion of summer schedule and program revisions

Committee of the Whole

The Committee of the Whole is discussing the early renewal of a 5-year contract with Axon Enterprise Inc. for body camera equipment and cloud storage. Police Chief Jeff Ramsey recommends renewing early to lock in current pricing and avoid a projected 5% increase in 2026.

• Proposed 5-year Axon body camera contract totaling $293,268.19
• Creation of Deputy Chief of Police position
• Lexipol Agreement for the Police Department
• Award of 2026 WTP Chemical Bids
• Proposed inclusion of one free Outpost LPR Camera

The Committee‑of‑the‑Whole approved an early renewal of the Axon body‑camera contract and the Lexipol software agreement for the police department. It also approved an ordinance creating a Deputy Chief of Police position. Finally, the council adopted the 2026 water‑treatment chemical bids totaling $1,031,495.

• Approved early renewal of Axon body camera contract (motion carried)
• Approved Lexipol software agreement for police department (motion carried)
• Approved creation of Deputy Chief of Police position via ordinance (motion carried)
• Approved award of 2026 water‑treatment chemical bids totaling $1,031,495 (motion carried)
• Adjourned the Committee‑of‑the‑Whole meeting (motion carried)

City Council

The East Moline City Council will conduct a public hearing on the Fiscal Year 2026 budget. Council members will consider first‑reading ordinances related to the 2025 and 2026 tax levies and an easement acquisition for the Ravine Sewer Access‑Way Project. Several resolutions will be voted on, including a valve replacement, a right‑of‑way purchase, and a professional services agreement for park equipment assessment. A discussion on food insecurity will also be included.

• Public Hearing – Fiscal Year 2026 Budget
• Ordinance 25‑14 (2025 SSA Tax Levy) – first reading
• Ordinance 25‑18 (Easement Acquisition – Ravine Sewer Access‑Way Project) – first reading
• Resolution 25‑91 Replacement of Reduced Pressure Zone (RPZ) valve
• Resolution 25‑93 Professional Services Agreement with Play & Park Structures for park equipment assessment

The council approved Alderperson Dorothy’s request for remote attendance and adopted the consent agenda items, including minutes, salaries, overtime and bills. It also approved four resolutions covering a pressure‑zone valve replacement, a right‑of‑way purchase, a park services agreement, and business‑improvement grants. Additionally, the council approved a $500 allocation for each East Moline food pantry, with a formal resolution to follow.

• Approved remote attendance for Alderperson Dorothy (6-0)
• Approved Consent Agenda items (minutes, salaries, overtime, bills) (7-0)
• Approved Resolution 25-91 Replacement of RPZ Valve (7-0)
• Approved Resolution 25-92 Payment for Purchase of Right of Way (7-0)
• Approved Resolution 25-93 Park Board agreement with Play & Park Structures (7-0)
• Approved Resolution 25-94 Business Improvement Grants, including Joe Moreno’s application (7-0)
• Approved $500 each Food Pantry funding to be sent to Committee of Whole (7-0)

Design Review Board

The East Moline Design Review Board will hold a public meeting on November 13, 2025. The agenda includes new business with an introduction, a project overview, and discussion of an application. No specific decisions or contracts are listed.

• Introduction of new business item
• Project overview presentation
• Application discussion

Park Board

The East Moline Park Board will approve the March and June meeting minutes and hear a financial report and the President's report on park improvements. Old business includes appointing a By-Laws Committee and discussing protected rare meadows. New business proposes scheduling a board meeting every month during 2026.

• Approval of March and June meeting minutes
• Financial Report presentation
• President's Report on park improvements
• By-Laws Committee appointment
• Decision to hold monthly meetings in 2026

Comprehensive Plan Steering Committee

The East Moline Comprehensive Plan Steering Committee will hold a public visioning session to gather resident input on the city's future land use and development goals.

• Visioning session on future city development
• Public input on housing and business needs
• Land use mapping exercise
• Bi-State Regional Commission facilitation
• Input form submission deadline: December 31, 2025

Committee of the Whole

The Committee of the Whole will consider an ordinance that would authorize the City to acquire an easement for the Ravine Sewer Access‑Way project, including the possibility of eminent domain. Council members will also discuss amending Chapter 5 and Chapter 15 to merge the Board of Zoning Appeals with the Plan Commission and adjust board membership. Several tax levy and budget adoption ordinances for 2025 and 2026 are also on the agenda.

• Ordinance to acquire easement for the Ravine Sewer Access‑Way project, with authority for eminent domain
• Discussion to amend Chapter 5 (Board of Zoning Appeals) and Chapter 15 (Plan Commission) – possible merger and membership changes
• 2025 Tax Levy Ordinance for Special Service Area
• 2025 Tax Levy Ordinance for Abatements of Bond Issuances
• 2025 Tax Levy Adoption Ordinance and 2026 Budget Adoption Ordinance

The Committee of the Whole approved the staff recommendation to make a best‑and‑final offer for a ravine easement, authorizing eminent‑domain if needed. Members voted to merge the Board of Zoning Appeals with the Plan Commission, reducing membership to seven and adding alternates. The water‑treatment plant RPZ valve replacement was approved with a $23,077 request. An omnibus vote approved the 15th Avenue special‑service‑area levy, bond‑tax abatement, the 2025 property‑tax levy of $8,440,171.65 and adoption of the FY 2026 budget.

• Approved best‑and‑final easement offer and eminent‑domain authority (vote 7‑0)
• Approved merger of Board of Zoning Appeals and Plan Commission, reducing members to 7 (vote 5‑0)
• Approved replacement of RPZ valve for $23,077.14 (vote 5‑0)
• Approved 15th Avenue Special Service Area levy of approx. $60,000 (vote 5‑0)
• Approved abatement of ad valorem taxes for several bond series (vote 5‑0)
• Approved 2025 property‑tax levy of $8,440,171.65 for 2026 (vote 5‑0)
• Adopted FY 2026 budget (vote 5‑0)

City Council

The East Moline City Council will approve routine consent‑agenda items, including minutes, salaries of $479,360.54, overtime of $8,447.14, and bills of $2,292,675.41. It will then discuss several resolutions, notably the 2025 Tax Levy Estimate, a lighting construction agreement with MidAmerican on 12th Ave, and a water‑main replacement contract with Shive Hattery. Public comment will be offered at the start of the meeting.

• Approve salaries of $479,360.54 (Consent Agenda)
• Approve overtime of $8,447.14 (Consent Agenda)
• Approve bills of $2,292,675.41 (Consent Agenda)
• Resolution 25-81: Agreement with MidAmerican for lighting construction on 12th Ave
• Resolution 25-84: 2025 Tax Levy Estimate

The council approved the consent agenda, which included prior meeting minutes and financial figures for salaries, overtime, and bills. They waived a second reading and approved a special‑use permit for 257 17th Avenue. The council also approved eight resolutions covering lighting construction, a BNSF railroad agreement, water‑main replacement services, the 2025 tax levy estimate, insurance program participation, funding support for partner organizations, IT equipment updates, and a TIF district study.

• Approved Consent Agenda (minutes, salaries $479,360.54, overtime $8,447.14, bills $2,292,675.41) (5-0)
• Approved Ordinance 25-13 Special Use Permit for 257 17th Avenue (5-0)
• Approved Resolution 25-81 MidAmerican lighting construction agreement (5-0)
• Approved Resolution 25-82 BNSF Railroad Maintenance Agreement (5-0)
• Approved Resolution 25-83 Professional Services for water‑main replacement (5-0)
• Approved Resolution 25-84 2025 Tax Levy Estimate (5-0)
• Approved Resolution 25-85 Participation in IML‑RMA Min‑Max Insurance Coverage Program (5-0)
• Approved Resolution 25-86 Funding Support Schedule for Partner Organizations (5-0)

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will approve the September 23 minutes and the October 2025 Treasurer’s Report. It will review status updates on equipment and projects, consider current purchase request forms, and hold elections for 2026, including candidates Ladgenski and DeBlieck.

• Approve minutes from September 23, 2025 meeting
• Approve Treasurer’s Report for October 2025
• Status updates on equipment and projects (e.g., sand bags, training rope, mannequins, cutting boards, bumper plate racks)
• Review current purchase request forms
• 2026 elections – candidates Ladgenski and DeBlieck

The Foreign Fire Insurance Board did not meet on October 28, 2025 because a quorum was not present. As a result, no actions were approved, denied, or tabled. The next meeting is scheduled for Tuesday, November 25, 2025 at 9:00 a.m.

Special Service Area (SSA)

The Special Service Area Committee will hold its regular meeting to review a financial report, bills, and grant applications. Members will receive updates on the RAISE grant, various community reports, and the SSA's future plans, goals, and budget. No specific decisions are indicated in the agenda.

• Financial Report – presented by Mark Rothert
• Bills – presented by Larry Anderson
• Façade/Fencing Grant Applications – presented by Mark Rothert
• RAISE Grant update – presented by City Staff
• SSA Future Plans, Goals, and Budget – presented by Larry Anderson

The committee approved the September meeting minutes and the financial report as presented. The SSA budget was accepted with a few changes. A skid loader for the maintenance department was approved for purchase, with a maximum cost of $80,000.

• Approved September minutes (motion by Michelle, seconded by Carol)
• Approved financial report (motion by Patricia, seconded by Vickie)
• Approved SSA budget with changes (motion by Michelle, seconded by Vickie)
• Approved purchase of skid loader up to $80,000 (motion by Michelle, seconded by Patricia)

Zoning Appeals Board

The Zoning Appeals Board and Planning Commission will hold a public hearing on a special use permit for a food truck at 257 17th Avenue in the R‑3 One‑ and Two‑Family Resident District. They will also discuss a similar use approval request for 4206 7th Street, which is zoned B‑2 Medium Density Business District. The meeting includes approval of the Planning Commission minutes from June 24, 2025 and the Board of Zoning Appeals minutes from May 27, 2025.

• Special Use Permit hearing for a food truck at 257 17th Avenue (Petitioner: Vanessa Alvarado; Owner: Deb Toppert)
• Similar Use Approval discussion for 4206 7th Street (Petitioner: Denise DeVos; Owner: Fitzco Properties, LLC)
• Approval of Planning Commission minutes – June 24, 2025
• Approval of Board of Zoning Appeals minutes – May 27, 2025

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a special use permit for a food‑truck operation at 257 17th Avenue, located in an R‑3 One‑ and Two‑Family Resident District. The Board of Zoning Appeals will discuss a similar use approval for 4206 7th Street, which is zoned B‑2 Medium Density Business District. The meeting also includes routine approval of prior minutes and other matters.

• Special Use Permit request for a food‑truck at 257 17th Avenue (R‑3 district) – petitioner Vanessa Alvarado, owner Deb Toppert
• Similar Use Approval discussion for 4206 7th Street (B‑2 district) – petitioner Denise DeVos, owner Fitzco Properties, LLC
• Approval of Planning Commission minutes from June 24, 2025
• Approval of Board of Zoning Appeals minutes from May 27, 2025

Committee of the Whole

The Committee of the Whole will vote on a resolution to approve the BNSF Railroad Grade Crossing Construction & Maintenance Agreement for the Greater Downtown Revitalization Project. The agreement includes a $2,500 license fee and $5,750 for two easements at 3rd and 7th Streets, with the city responsible for all project costs. Additional agenda items include contracts with MidAmerican Energy, a watermain replacement, a new TIF district service agreement, and a park system recommendation.

• BNSF Railroad Grade Crossing Construction & Maintenance Agreement – $2,500 license fee, $5,750 easements ($8,250 request)
• MidAmerican Energy Lighting Installation Agreement
• PSA Shive‑Hattery Watermain Replacement on 29th‑31st Ave
• Professional Service Agreement to Create New TIF District
• Park Board recommendation on status of park system

City Council

The East Moline City Council will adopt several consent‑agenda items, including approval of salaries ($486,424.03), overtime ($6,251.50) and bills ($1,000,495.92) and appointments to the Board of Zoning Appeals and Plan Commission. It will then consider multiple resolutions, most notably authorizing a Master Equity Lease Agreement with Enterprise Fleet Management to replace up to 24 municipal vehicles. Additional resolutions address a 12th Avenue streetscaping plan with IDOT funding, purchases of equipment for the wastewater‑treatment plant, and an award for the Lead Service Line Replacement Harvesting Project.

• Approval of salaries totaling $486,424.03 (Consent agenda)
• Approval of overtime totaling $6,251.50 (Consent agenda)
• Approval of bills totaling $1,000,495.92 (Consent agenda)
• Resolution 25‑75: Master Equity Lease Agreement with Enterprise Fleet Management for vehicle replacement
• Resolution 25‑76: 12th Avenue streetscaping plan with IDOT funding

Fire Pension Board

The East Moline Fire Pension Board of Trustees will meet to discuss financial reports and fund management. The board is scheduled to review the actuarial valuation, tax levy request, and municipal compliance report.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Approval of regular retirement benefits for Scott A. Schnauber
• Review and adoption of Municipal Compliance Report
• Discussion of 2026 GCM Recurring Withdrawal Instructions
• Review and approval of Records Destruction Certificate

The board approved the July 18, 2025 meeting minutes and accepted the monthly financial report, including a $29,674.26 disbursement and a $575 law‑firm invoice. It set a $250,000 monthly recurring deposit for 2026, approved retirement benefits for Captain Scott Schnauber, and accepted the actuarial valuation recommending a $1,077,275 contribution, which it formally requested as a tax levy. The board also adopted the Municipal Compliance Report, directed record destruction, and scheduled the 2026 board meeting dates.

• Approved July 18, 2025 minutes – unanimous voice vote
• Accepted Monthly Financial Report and $29,674.26 disbursement – 5‑0 roll call
• Approved Radja & Collins Law invoice $575 – 5‑0 roll call
• Set 2026 monthly recurring deposits at $250,000 – 5‑0 roll call
• Approved Scott A. Schnauber’s regular retirement benefits – 5‑0 roll call
• Accepted payment from Evan Roberts as paid in full – 5‑0 roll call
• Requested tax levy of $1,077,275 from the City – 5‑0 roll call
• Adopted Municipal Compliance Report – unanimous voice vote

Park Board

The East Moline Park Board will review the financial report and consider the 2026 budget. The board will also hear updates on Empire, Wiman, and Mitchell Parks, including a bench proposal for Mitchell Park's pickleball courts. Additional topics include a rainbow bridge to city council, protection of rare meadows, and repurposing downtown trash cans for a bike path.

• Financial Report & 2026 Budget discussion
• By-Laws Committee appointment (old business)
• Mitchell Park – park bench on pickleball courts
• Rainbow bridge to the city council
• Repurpose downtown trash cans for the bike path

The board approved the March and June meeting minutes and the proposed 2026 budget, forwarding the budget to the city council. It also approved Resolution No. 25‑01 to be presented to the council, and moved the November meeting to Wednesday, November 12. The Rainbow bridge proposal and the downtown trash‑can repurposing plan were each referred to the city council, while the protected rare meadows item was tabled.

• Approved March and June minutes (all in favor)
• Approved proposed 2026 budget and forwarded to city council (all in favor)
• Approved Resolution No. 25‑01 to bring to city council (all in favor)
• Referring Rainbow bridge proposal to city council (all in favor)
• Referring downtown trash‑can repurposing for bike path to city council (all in favor)
• Moved November meeting to Wednesday, November 12 (all in favor)
• Tabled discussion on protected rare meadows (no vote recorded)
• Adjourned meeting (all in favor)

Committee of the Whole

The Committee of the Whole will consider three resolutions. One authorizes a Master Equity Lease Agreement with Enterprise Fleet Management to replace up to 24 city vehicles, with an estimated cost of $225,000. Another approves the final plans and specifications for the 12th Avenue corridor reconstruction from 1st St to 7th St, a RAISE‑grant project that includes roadway, trail, and lighting improvements and references a $1.93 M state award. The third approves the purchase of an ultraviolet absorption sensing system for the WWTP Glasgow from Hach Company for $32,400.53.

• Master Equity Lease Agreement with Enterprise Fleet Management for up to 24 vehicle replacements, estimated $225,000 cost
• Approval of plans and specs for 12th Avenue corridor reconstruction (1st St‑7th St), funded in part by a $1.93 M state grant
• Purchase of UV absorption sensing system for WWTP Glasgow from Hach Company for $32,400.53

City Council

The council will consider several resolutions, including the sale of a city‑owned lot at 1707 13th Avenue, a railroad construction and maintenance agreement with IAIS, and contracts for cleaning digesters at the wastewater treatment plant, replacing softener units at the water filtration plant, and replacing the salt‑dome roof. A remote‑participation request for Alderperson Jeff Deppe will be voted on, and the consent agenda will approve salaries of $539,060.22, overtime of $9,593.64, bills of $1,347,830.04, and appointments to the Board of Zoning Appeals. The meeting also includes public comment, proclamations, and a closed‑session review of minutes.

• Resolution 25-69: Sale of city‑owned land at 1707 13th Avenue
• Resolution 25-70: Railroad construction and maintenance agreement with IAIS
• Resolution 25-72: Services agreement to clean digesters at the wastewater treatment plant
• Resolution 25-73: Replacement of softener units at the water filtration plant
• Resolution 25-74: Replacement of the salt‑dome roof

Foreign Fire Insurance Board

The board will approve the minutes from the August 26, 2025 meeting and the September 2025 Treasurer’s Report. It will receive status updates on several pieces of equipment, including the Lawless tool, thermal imager, wall mounts and labels for air packs, SCBA mask stickers, and the St 21 stove. The board will consider current purchase request forms. The meeting will conclude with any other business.

• Approve minutes from August 26, 2025 meeting
• Approve September 2025 Treasurer’s Report
• Review status of Lawless tool, thermal imager, wall mounts and labels for air packs, SCBA mask stickers revote, and St 21 stove
• Consider current purchase request forms

Special Service Area (SSA)

The Special Service Area Committee will hold its September 23 meeting to review a series of reports, including financial, billing, grant applications, and updates on community projects. Members will hear updates on the RAISE grant and maintenance of Runners’ Park. The agenda includes a discussion of the SSA's future plans, goals, and budget. No formal decisions are listed on the agenda.

• Financial Report presented by Mark Rothert
• Bills presented by Larry Anderson
• Façade/Fencing Grant Applications review by Mark Rothert
• RAISE Grant update by City Staff
• SSA Future Plans, Goals, and Budget discussion led by Larry Anderson

The committee approved the August meeting minutes after a motion by Michelle and a second by Carol. They accepted the financial report presented by Mark Rothert following a motion by John and a second by Carol. The proposed SSA budget was tabled pending the presence of additional board members. The meeting was adjourned on a motion by Michelle, seconded by Carol.

• Approved August meeting minutes (motion by Michelle, second by Carol)
• Accepted financial report as presented (motion by John, second by Carol)
• Tabled SSA budget until more board members are present
• Adjourned meeting (motion by Michelle, second by Carol)

Committee of the Whole

The Committee of the Whole will receive a presentation from Lauterbach & Amen, LLC regarding the city's annual audit for the fiscal year ending December 31, 2024. The meeting also includes discussions on land sales and construction agreements.

• Presentation of the 2024 Fiscal Year Auditors' Report
• Sale of land at 1707 13th Avenue
• IAIS RR Construction and Maintenance Agreement
• ICC Stipulated Agreement for Funding

City Council

The City Council will discuss a 2025 sewer lining project and a railroad license agreement for a pedestrian crossing at 7th Street. The meeting also includes several proclamations and the approval of city salaries, bills, and overtime.

• Resolution 25-67: 2025 Sewer Lining Project with a requested amount of $350,000
• Resolution 25-66: Railroad License Agreement for Pedestrian Crossing at 7th Street ($1,500 review fee)
• Resolution 25-68: Support for OSLAD Grant Application
• Approval of salaries ($509,167.51), bills ($653,169.98), and overtime ($11,035.48)
• Proclamations for National Hispanic Heritage Month and World Mental Health Day

Park Board

The East Moline Park Board will hold its regular meeting to consider several ongoing projects, including a rainbow bridge, a dog park at Empire, and repurposing downtown trash cans for a bike path. The board will also review the results of a park survey. No specific actions or approvals are listed in the agenda.

• Rainbow bridge to the city council
• Dog park at Empire
• Protected rare meadows
• Re-purpose downtown trash cans for the bike path
• Adding a park bench to the pickleball courts at Mitchell

Committee of the Whole

The Committee‑of‑the‑Whole voted to concur with the engineering staff’s recommendation for the 2025 CIPP sewer lining program, authorizing $350,000 from the capital improvement budget. The council also approved the Iowa Interstate Railroad license agreement for the 7th Street pedestrian way, including a $1,500 review fee. Both motions were carried with votes from Alderpersons Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie.

• Approved 2025 sewer lining program ($350,000) – motion carried (Oakes, Segura, Rico, Dorothy, Deppe, Jones, Guthrie)
• Approved IAIS railroad license agreement for 7th Street pedestrian way – motion carried (Oakes, Segura, Rico, Dorothy, Deppe, Jones, Guthrie)

City Council

The City Council will vote on several resolutions, including a bid for parking lot improvements at Jacobs Park and a health insurance consultancy agreement. The body will also review expenditures for salaries, overtime, and bills totaling over $1.8 million.

• Awarding bid for Jacobs Park parking lot improvements to Langman Construction
• Approval of bills in the amount of $1,658,588.16
• Approval of salaries in the amount of $491,918.02
• Approval of overtime in the amount of $12,965.89
• Professional Services Agreement with Assured Partners for Health Insurance Consultancy

The council approved a series of items including the consent agenda, several mayoral appointments, and multiple resolutions. Notably, it awarded the Jacobs Park parking lot improvement contract to Langman Construction. The travel policy amendment was also approved by a 5‑2 vote.

• Approved consent agenda items (minutes, salaries, overtime, bills) – motion carried
• Approved mayoral appointments to the Comprehensive Plan Steering Committee – motion carried
• Approved Resolution 25-61: Intergovernmental Agreement for Quad Cities Regional Incident Management Assistance Team – motion carried
• Approved Resolution 25-62: Professional Services Agreement with Assured Partners for health‑insurance consultancy – motion carried
• Approved Resolution 25-63: Disposition of surplus property from the Fire Department – motion carried
• Approved amendment to travel policy (Resolution 25-64) – 5‑2 vote in favor
• Approved Resolution 25-65: Awarding bid for Jacobs Park parking lot improvements to Langman Construction – motion carried
• Approved mayoral appointment to the Metro Link Board (Todd Harlow) – motion carried

Foreign Fire Insurance Board

The Foreign Fire Insurance Board did not hold a meeting on August 26, 2025 because a quorum was not present. No actions were taken or decisions made. The next scheduled meeting is on September 23, 2025 at 9:00 a.m.

Park Board

The Park Board will meet to review financial reports and discuss several new business items. The agenda includes discussions on park improvements and the status of specific local sites.

• Proposed dog park at Empire
• Protection of rare meadows
• Repurposing downtown trash cans for the bike path
• Adding a park bench to Mitchell pickleball courts
• Condition of Wiman

The Park Board approved several actions, including presenting the Rainbow Bridge proposal to the city council, reimbursing B. Rusch $18.63 for a multicultural event, repurposing downtown trash cans for the new bike path, and declaring the Wiman shelter surplus property. All motions passed unanimously. No vote counts were recorded.

• Approved motion to present Rainbow Bridge to city council (all in favor)
• Approved reimbursement of $18.63 to B. Rusch for April multicultural event (all in favor)
• Approved repurposing downtown trash cans for new bike path (all in favor)
• Approved declaration of Wiman shelter as surplus property (all in favor)
• Approved adding a park bench to Mitchell pickleball courts (all in favor)
• Approved review and update of park signage (all in favor)
• Approved B. Rusch to lead revamped Adopt‑A‑Park program (all in favor)
• Approved motion to adjourn the meeting (all in favor)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board did not meet on July 22, 2025 because a quorum was not present. Consequently, no actions were approved, denied, or tabled. The next scheduled meeting is on August 26, 2025 at 0900 hrs.

Committee of the Whole

The council authorized a Professional Services Agreement with IMEG for up to $160,000 to study the I‑80/I‑88 corridor. It approved an ordinance establishing a Design Review Board to oversee design standards and BIG grant projects. The council also passed a resolution letting the Fire Chief sign a Lexipol service agreement for fire department policy and training. All three motions passed with votes from Deppe, Jones, Oakes, Segura, Rico, and Dorothy.

• Approved Professional Services Agreement with IMEG (up to $160,000) – votes in favor: Deppe, Jones, Oakes, Segura, Rico, Dorothy
• Approved ordinance to create a Design Review Board – votes in favor: Deppe, Jones, Oakes, Segura, Rico, Dorothy
• Approved resolution authorizing Fire Chief to execute Lexipol Master Service Agreement – votes in favor: Deppe, Jones, Oakes, Segura, Rico, Dorothy

City Council

The City Council approved the consent agenda, which included salaries of $515,756.72, overtime of $19,074.36, and bills of $1,664,892.33, as well as two mayoral appointments. Alderperson Dorothy moved to adopt Ordinance 25-10 correcting a codification numbering error, and the motion passed. Alderperson Oakes moved to adopt Resolution 25-56 authorizing mechanical parts replacement for the water filtration plant, and the motion passed.

• Approved consent agenda items (minutes, salaries $515,756.72, overtime $19,074.36, bills $1,664,892.33, treasurer report, fire pension board appointment, library board appointment) – motion carried (6 votes)
• Approved Ordinance 25-10 Code Amendment to correct codification numbering error – motion carried (6 votes)
• Approved Resolution 25-56 Mechanical parts replacement for the water filtration plant – motion carried (6 votes)

Fire Pension Board

The trustees approved the quarterly disbursement of $14,880.03 and accepted the monthly financial report. They also approved a $450 law firm invoice and accepted the investment performance report. The board decided no changes are needed to the cash‑management policy and tabled the actuarial valuation and tax‑levy request until the next meeting.

• Approved April 18, 2025 meeting minutes (unanimous voice vote)
• Approved $14,880.03 quarterly disbursement (roll call vote)
• Approved $450 Radja Collins Law invoice (roll call vote)
• Accepted Marquette Associates investment report and statement of results (unanimous voice vote)
• Determined no changes to cash‑management policy (discussion, no vote needed)
• Tabled actuarial valuation and tax‑levy request until next regular meeting (unanimous voice vote)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board did not meet on June 24, 2025 because a quorum was not present. No actions or votes were taken. The next meeting is scheduled for Tuesday, July 22, 2025 at 0900 hrs.

Committee of the Whole

The Committee‑of‑the‑Whole approved a city‑code amendment that codifies the 2014 Franchise Fee Ordinance as Section 3‑8‑7 and renumbers the Cannabis Retailers’ Occupation Tax to Section 3‑8‑8. The council also approved purchases of two flow meters for the water filtration plant, new sodium‑hypochlorite storage tanks, and a license agreement with the Iowa Interstate Railroad. All motions carried with the listed votes.

• Approved city‑code amendment to codify Section 3‑8‑7 and renumber tax to 3‑8‑8 (Dorothy, Deppe, Jones, Guthrie, Oakes in favor)
• Approved purchase of two flow meters ($20,000) for water filtration plant (Deppe, Jones, Guthrie, Oakes in favor; Dorothy opposed)
• Approved purchase of four sodium‑hypochlorite storage tanks ($41,240.88) (Dorothy, Deppe, Jones, Guthrie, Oakes in favor)
• Approved Iowa Interstate Railroad license agreement for 12th Avenue improvements (Dorothy, Deppe, Jones, Guthrie, Oakes in favor)
• Adjourned meeting by voice vote (motion carried)

City Council

The City Council approved the consent agenda items, including salaries, overtime and bill totals. Ordinance 25-09 for an IEPA lead service line replacement application was approved and its second reading waived. Resolutions 25-49, 25-50, 25-51 and 25-52—covering a towing service agreement, an IDOT highway maintenance agreement, dedication of Kinsley Court, and a short‑term line of credit for water, sewer and storm‑water projects—were all approved.

• Approved consent agenda items (minutes, salaries $508,044.34, overtime $17,626.65, bills $458,404.28)
• Approved Ordinance 25-09 for IEPA lead service line replacement application
• Waived second reading of Ordinance 25-09
• Approved Resolution 25-49 amending service agreement with QC Towing
• Approved Resolution 25-50 IDOT highway maintenance agreement
• Approved Resolution 25-51 dedication of Kinsley Court to the City
• Approved Resolution 25-52 short‑term line of credit for water, sewer, and storm‑water projects

Park Board

The board unanimously approved the Treasurer’s Report. T.Johnson agreed to email Jim to discuss the botanist’s recommendations for managing the rare prairie species at Butterworth Park. The meeting was adjourned by unanimous motion.

• Approved Treasurer’s Report (unanimous)
• T.Johnson to email Jim about prairie species monitoring (planned)
• Adjourned meeting (unanimous)

Committee of the Whole

The Committee of the Whole approved an ordinance authorizing debt for the city's $22.9 million lead service line replacement program and waived a second reading. It also approved the requested rate changes to the Quad City Towing contract, renewed the 10‑year IDOT highway‑maintenance agreement, and accepted ownership of Kinsley Court as a city street. All motions passed unanimously.

• Approved ordinance authorizing debt for lead service line replacement program (unanimous)
• Approved modification to Quad City Towing Inc. contract rates (unanimous)
• Approved 10‑year renewal of IDOT highway maintenance agreement (unanimous)
• Approved city dedication of Kinsley Court street (unanimous)

City Council

The June 2, 2025 meeting consisted of public comments on the proposed flag ordinance and other community issues. No motions, votes, or approvals were recorded in the minutes. Therefore, the council did not make any official decisions on the ordinance or related matters.

Special Service Area (SSA)

The Special Service Area Committee approved the meeting minutes as written. A motion was approved to pay the Respect Abilities bill for flowers at Runners’ Park. The meeting was then adjourned. No other substantive actions were taken.

• Approved meeting minutes (motion passed)
• Approved payment for Respect Abilities flower bill (motion passed)
• Adjourned meeting (motion passed)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board approved the minutes from the April 22 meeting and the Treasurer's Report for May 2025. New purchase requests were approved for wall mounts on old packs at each station and for labels on new SCBA packs. The request for stickers on new SCBA masks was tabled. The meeting was adjourned at 10:00 a.m.

• Approved minutes from April 22, 2025 meeting
• Approved Treasurer's Report for May 2025
• Approved wall mounts for old packs at each station
• Approved labels for new SCBA packs
• Tabled stickers for new SCBA masks

Committee of the Whole

The Committee of the Whole approved a $20,041 agreement with the Bi-State Regional Commission to update East Moline's Comprehensive Plan. The council also approved a one‑year renewal of Mercury Public Affairs' grant‑writing services for $76,500. Both motions passed with six votes in favor and no recorded opposition.

• Approved $20,041 Comprehensive Plan update contract (6-0)
• Approved $76,500 Mercury grant‑writing services contract (6-0)

City Council

The council unanimously approved the consent agenda, including minutes, salary, overtime and bill items. It also approved Ordinance 25-08, rezoning PIN 09‑21‑400‑002 from General Industrial (I‑2) to Light Industrial (I‑1) after waiving the second reading. Several resolutions were adopted, covering a Quad Cities funding agreement, a wastewater‑treatment truck purchase, a park‑cleanup contract, a traffic‑signal retrofit, and a 5th Street cul‑de‑sac reconstruction.

• Approved Consent Agenda items (minutes, salaries, overtime, bills, treasurer report) – unanimous
• Approved rezoning of PIN 09‑21‑400‑002 from I‑2 to I‑1 (waived 2nd reading) – unanimous
• Approved Grow Quad Cities Funding Agreement – unanimous
• Approved acquisition of wastewater‑treatment plant service truck with crane – unanimous
• Approved Professional Services Agreement with Respect Abilities, Inc. for park cleanup – 5‑1 (1 abstention)
• Approved replacement of traffic signal retro‑reflective back plates on Avenue of the Cities – unanimous
• Approved reconstruction of 5th Street cul‑de‑sac – unanimous

Committee of the Whole

The Committee approved a $36,122 annual contribution to Grow Quad Cities, with all seven alderpersons voting in favor. The City approved a professional services agreement with Respect Abilities, Inc. for park cleanup at a cost up to $3,000, passing with a 5-1-1 vote. The City also approved the purchase of a Ford F-450 service truck and crane equipment for the wastewater treatment plant at a total cost of $130,693.96, with all seven alderpersons voting in favor.

• Approved $36,122 Grow Quad Cities contribution (7-0)
• Approved Respect Abilities park cleanup agreement up to $3,000 (5-1-1)
• Approved purchase of wastewater service truck and crane for $130,693.96 (7-0)

City Council

The council approved the mayor’s appointment of Glynis Cummings‑Lowery as City Treasurer. It also adopted several resolutions, including the reallocation of IDOT funds to downtown revitalization, the sale of city‑owned lots for residential use, and the extension of the Kennedy Drive Tax Increment Financing (TIF) District. An ordinance updating no‑parking places was approved. All motions received votes in favor from the seven voting alderpersons.

• Approved appointment of Glynis Cummings‑Lowery as City Treasurer (7 votes)
• Approved Ordinance 25‑07 to update no‑parking places (7 votes)
• Approved Resolution 25‑31 reallocating IDOT Rebuild IL funds to downtown revitalization (7 votes)
• Approved Resolution 25‑32 sale of city‑owned lots for residential purposes (7 votes)
• Approved Resolution 25‑33 sewer easement acquisition purchases for Ravine B contract (7 votes)
• Approved Resolution 25‑34 authorization to seek Congressionally Directed Spending with local match (7 votes)
• Approved Resolution 25‑35 extension of Kennedy Drive TIF District (7 votes)
• Approved Resolution 25‑36 2025 Hot Mix Asphalt Program (7 votes)

Special Service Area (SSA)

The Special Service Area Committee approved the minutes as written and approved the financial report presented by Tim Wymes. No new façade or fencing grant applications were presented, and the RAISE grant award of $2 million was noted. The meeting was then adjourned.

• Approved meeting minutes (motion by Michelle, second by Joe)
• Approved financial report (motion by Lyndsay, second by Joe)
• Adjourned meeting (motion by Michelle)

Foreign Fire Insurance Board

The board approved the March 25 meeting minutes and the April 2025 Treasurer's Report. It also approved two purchase requests: a Lawless tool and a thermal imager for D21, both from Armstrong. All motions were carried.

• Approved March 25 meeting minutes (motion carried)
• Approved April 2025 Treasurer's Report (motion carried)
• Approved purchase of Lawless tool from Armstrong (motion carried)
• Approved purchase of thermal imager for D21 from Armstrong (motion carried)
• Adjourned meeting at 10:00 a.m. (motion carried)

Committee of the Whole

The Committee of the Whole approved four actions. It appropriated $15,484.85 of remaining REBUILD Illinois bond funds to the Greater Downtown Revitalization Project. It adopted a resolution to accept bids for surplus residential parcels, requiring new single‑family homes within two years. It authorized payment of $104,217 for the remaining Ravine B sewer easement acquisitions. It also approved the submission of a Congressionally Directed Spending request for Sugar Creek and Butterworth Lagoon dredging.

• Approved appropriation of $15,484.85 REBUILD Illinois funds to Greater Downtown Revitalization Project (unanimous)
• Approved resolution to accept bids for surplus residential parcels with construction conditions (unanimous)
• Approved payment of $104,217 for Ravine B sewer easement acquisitions (6‑1, Mulcahey abstained)
• Approved submittal of FY’25 CDS request for Sugar Creek & Butterworth Lagoon dredging (unanimous)

Fire Pension Board

The board unanimously authorized Trustee Cassidy to join via videoconference and approved the January 17 minutes. It accepted the monthly financial report and approved $29,416.54 in disbursements. The board also accepted Marquette Associates’ investment report, suspended a direct‑deposit for one member pending an affidavit, and approved membership for three Tier II participants.

• Approved videoconference participation for Trustee Cassidy (unanimous voice vote)
• Approved January 17, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $29,416.54 disbursement (roll call vote, all present ayes)
• Determined no changes needed to Cash Management Policy (discussion, no action)
• Accepted Marquette Associates investment report and statement of results (roll call vote, all present ayes)
• Suspended Sean Genung’s direct deposit, converting to a physical check if affidavit not received before April payroll (roll call vote, all present ayes)
• Accepted membership applications for Jackson Rhoades, Seth Sottos (effective Feb 10) and Isaiah Ford (effective Feb 11) as Tier II participants (unanimous voice vote)

Committee of the Whole

The Committee‑of‑the‑Whole voted to approve a 90‑mil roof contract for the water treatment plant, a construction‑observation contract for basin rehab, and a leak‑detection survey. It also adopted a no‑parking addition to Ordinance 9‑3‑1, approved a grant application for a bicycle trail, authorized bidding for the 2025 street resurfacing program, and approved equipment repairs for the wastewater plant. All motions passed unanimously (5‑0).

• Approved 90‑mil roof contract with Sterling Commercial Roofing ($635,250) (5‑0)
• Approved CMT Consulting Engineers construction‑observation contract for basins 1 & 2 rehab ($16,600) (5‑0)
• Approved Westrum Leak Detection acoustic survey contract ($16,000) (5‑0)
• Approved addition to No Parking Places Ordinance 9‑3‑1 for Morton Drive (5‑0)
• Approved submittal for FY25 IDNR Bicycle Trail Grant (5‑0)
• Approved 2025 Street Resurfacing Program for bidding ($800,000) (5‑0)
• Approved replacement of VFD for Blower #2 ($17,604) (5‑0)
• Approved purchase of InfraCal2 FOG/TOG Analyzer (amount not specified) (5‑0)

City Council

The East Moline City Council voted 4‑1 to approve Ordinance 25‑05, changing Parcel 09‑21‑400‑002 from Agricultural Preservation District to Industrial General District. The same vote count approved Ordinance 25‑06 for Parcel 09‑21‑200‑010, and the council later adopted the ordinance unanimously (5‑0). The meeting also approved five resolutions covering breathing‑apparatus purchase, soils investigation, traffic cameras, water‑plant bearing replacement, and acceptance of property in The Quarter development.

• Approved Ordinance 25‑05 rezoning Parcel 09‑21‑400‑002 AG→I‑2 (4‑1)
• Approved Ordinance 25‑06 rezoning Parcel 09‑21‑200‑010 AG→I‑2 (4‑1 waiver; 5‑0 final approval)
• Approved Resolution 25‑17 bid for Self‑Contained Breathing Apparatus (unanimous)
• Approved Resolution 25‑18 contract amendment with CMT for soils and environmental analysis (unanimous)
• Approved Resolution 25‑19 traffic‑control and camera equipment at Archer Drive and Avenue of the Cities (unanimous)
• Approved Resolution 25‑20 bearing replacement at Water Filtration Plant (unanimous)
• Approved Resolution 25‑21 acceptance of property from REDEEM in The Quarter development (unanimous)
• Approved Consent Agenda items including prior meeting minutes and payroll expenses (unanimous)

Special Service Area (SSA)

The Special Service Area Committee approved the meeting minutes and the financial report. It approved up to $1,000 for flower improvements in the Runners’ Park area. The committee voted not to fund a downtown mural program and tabled discussion of future goals and budget until the full board meets. The meeting was then adjourned.

• Approved meeting minutes as written
• Approved the financial report
• Approved up to $1,000 for flower improvements to the Runners’ Park area
• Rejected funding for a downtown mural program
• Tabled discussion of SSA future goals and budget until the full board is present
• Adjourned the meeting

Foreign Fire Insurance Board

The Foreign Fire Insurance Board approved the minutes from the February 25, 2024 meeting and the Treasurer’s Report for February 2025. It also approved purchase requests for life jackets and high‑rise straps. The meeting was adjourned at 10:00 a.m.

• Approved minutes from Feb 25, 2024 (motion carried)
• Approved Treasurer’s Report for Feb 2025 (motion carried)
• Approved purchase of life jackets (motion carried)
• Approved purchase of high‑rise straps (motion carried)