East Moline public meetings in 2025

Committee of the Whole

The City of East Moline Committee of the Whole met on December 15, 2025, immediately following the Regular Council Meeting. The agenda explicitly states there were no items for the Committee of the Whole. The document contains no decisions, proposals, or discussions, serving only as a procedural notice of an empty session.

City Council

The East Moline City Council will consider several ordinances and resolutions, including a second reading to create Deputy Chief of Police positions, first readings on wastewater limits and tax levy corrections, and resolutions for property demolitions, a new TIF district, and equipment replacements. The agenda also includes routine consent items and a closed session for real estate discussions.

• Ordinance 25-19: Create up to two Deputy Chief of Police positions
• Ordinance 25-20: Update wastewater treatment plant local limits
• Resolution 25-99: Demolition of properties at 2003 3X Avenue and 1830 1st Street ($45,000)
• Resolution 25-101: Reimburse TIF eligible costs for proposed TIF district
• Resolution 25-103: Replace fire department vehicle damaged in accident

Comprehensive Plan Steering Committee

The East Moline Comprehensive Plan Steering Committee will meet on Dec 3, 2025 at 5 p.m. in the Annex Building, 912 16th Avenue. The agenda includes approval of minutes, a debrief of the recent workshop, public comments, a review of maps, and discussion of next steps for the comprehensive plan.

• Welcome/Introductions
• Approval of Minutes/Survey Report
• Debriefing on Workshop
• Public Comments
• Review of Maps

Committee of the Whole

The Committee of the Whole is reviewing an ordinance to update wastewater treatment local limits and funding for the demolition of two abandoned homes. The body is also discussing the 2026 council meeting schedule and the reimbursement of costs for a proposed TIF district.

• Proposed demolition of abandoned homes at 2003 3X Avenue and 1830 1st Street
• Ordinance amendment to update Wastewater Treatment Plant local limits for pollutants including Arsenic, Nickel, and Silver
• Resolution for the 2026 Council Meeting Schedule
• Resolution to treat preliminary consulting and legal expenses as reimbursable costs for a proposed TIF District

City Council

The council will hold second‑reading votes on several ordinances, including a special ad valorem tax levy that will raise $60,000 for the East Moline 15th Avenue Special Service Area. It will also consider a first‑reading ordinance to create Deputy Chief of Police positions and resolutions covering food‑pantry donations, a body‑camera agreement, policy services, and water‑filtration plant chemical bids. Routine items such as approval of minutes, salaries, overtime and bills are also on the agenda.

• Ordinance 25‑14: special ad valorem tax levy (up to $1.35 per $100) to raise $60,000 for the East Moline 15th Avenue Special Service Area
• Ordinance 25‑15: Tax Levy Bond Abatement – Series 2010E, 2011, 2014, 2020A, and 2021 Bonds
• Ordinance 25‑16: Tax Levy (general)
• Ordinance 25‑17: 2026 Budget
• Ordinance 25‑18: Easement Acquisition – Ravine Sewer Access‑Way Project (Ravine “B”)

Foreign Fire Insurance Board

The board will review the status of several equipment requests for fire stations and discuss upcoming 2026 elections. Members will also consider current purchase request forms.

• Status of 60lbs sandbags for all stations
• Status of training rope, mannequin, and cutting boards for station 23
• Status of bumper plate racks for all stations
• Status of recliners for station 22
• 2026 elections for Ladgenski and DeBlieck

The board approved purchase requests for a coffee maker, coffee pots, a rowing machine, a tool box, and rescue straps, while denying the purchase of knives. The Gripp set of irons was tabled. Adam Ladgenski, Logan, and Joseph DeBlieck were elected to the board. All motions were carried.

• Approved Rettig coffee maker for station 23
• Approved Rettig coffee pots for station 23
• Approved Chappell rowing machine for station 22
• Approved Houtekier tool box for station 23; old tool box to be disposed
• Approved Jacobs 2 rescue straps for RIT
• Denied Martin knives for station 23
• Tabled Gripp set of irons
• Elected Adam Ladgenski, Logan, and Joseph DeBlieck to board

Special Service Area (SSA)

The Special Service Area Committee will hear several reports, including financial, grant applications, and updates on Main Street and RAISE projects. Members will discuss the SSA’s future plans, goals, and budget. No formal decisions are listed on the agenda.

• Financial Report (Mark Rothert)
• Bills (Larry Anderson)
• Façade/Fencing Grant Applications (Mark Rothert)
• Main Street Report (Patricia Hansen)
• SSA Future Plans, Goals, and Budget (Larry Anderson)

The Special Service Area Committee approved the October meeting minutes and the current financial report. A six‑month invoice from Respect Abilities was also approved. Discussion of future goals and budget was tabled until the full board meets. No grant applications or other reports were presented.

• Approved October meeting minutes (motion by Vickie, seconded by John)
• Approved current financial report (motion by Michelle, seconded by John)
• Approved six‑month Respect Abilities invoice (motion by John, seconded by Patricia)
• Tabled SSA future goals and budget discussion until full board present
• Adjourned meeting (motion by John)

Pool Board

The Pool Board will meet to review the pool budget presented by City Administrator Mark Rothert. Members will also discuss potential revisions to summer programs and schedules.

• Presentation of the pool budget
• Discussion of summer schedule and program revisions

Committee of the Whole

The Committee of the Whole is discussing the early renewal of a 5-year contract with Axon Enterprise Inc. for body camera equipment and cloud storage. Police Chief Jeff Ramsey recommends renewing early to lock in current pricing and avoid a projected 5% increase in 2026.

• Proposed 5-year Axon body camera contract totaling $293,268.19
• Creation of Deputy Chief of Police position
• Lexipol Agreement for the Police Department
• Award of 2026 WTP Chemical Bids
• Proposed inclusion of one free Outpost LPR Camera

The Committee‑of‑the‑Whole approved an early renewal of the Axon body‑camera contract and the Lexipol software agreement for the police department. It also approved an ordinance creating a Deputy Chief of Police position. Finally, the council adopted the 2026 water‑treatment chemical bids totaling $1,031,495.

• Approved early renewal of Axon body camera contract (motion carried)
• Approved Lexipol software agreement for police department (motion carried)
• Approved creation of Deputy Chief of Police position via ordinance (motion carried)
• Approved award of 2026 water‑treatment chemical bids totaling $1,031,495 (motion carried)
• Adjourned the Committee‑of‑the‑Whole meeting (motion carried)

City Council

The East Moline City Council will conduct a public hearing on the Fiscal Year 2026 budget. Council members will consider first‑reading ordinances related to the 2025 and 2026 tax levies and an easement acquisition for the Ravine Sewer Access‑Way Project. Several resolutions will be voted on, including a valve replacement, a right‑of‑way purchase, and a professional services agreement for park equipment assessment. A discussion on food insecurity will also be included.

• Public Hearing – Fiscal Year 2026 Budget
• Ordinance 25‑14 (2025 SSA Tax Levy) – first reading
• Ordinance 25‑18 (Easement Acquisition – Ravine Sewer Access‑Way Project) – first reading
• Resolution 25‑91 Replacement of Reduced Pressure Zone (RPZ) valve
• Resolution 25‑93 Professional Services Agreement with Play & Park Structures for park equipment assessment

The council approved Alderperson Dorothy’s request for remote attendance and adopted the consent agenda items, including minutes, salaries, overtime and bills. It also approved four resolutions covering a pressure‑zone valve replacement, a right‑of‑way purchase, a park services agreement, and business‑improvement grants. Additionally, the council approved a $500 allocation for each East Moline food pantry, with a formal resolution to follow.

• Approved remote attendance for Alderperson Dorothy (6-0)
• Approved Consent Agenda items (minutes, salaries, overtime, bills) (7-0)
• Approved Resolution 25-91 Replacement of RPZ Valve (7-0)
• Approved Resolution 25-92 Payment for Purchase of Right of Way (7-0)
• Approved Resolution 25-93 Park Board agreement with Play & Park Structures (7-0)
• Approved Resolution 25-94 Business Improvement Grants, including Joe Moreno’s application (7-0)
• Approved $500 each Food Pantry funding to be sent to Committee of Whole (7-0)

Design Review Board

The East Moline Design Review Board will hold a public meeting on November 13, 2025. The agenda includes new business with an introduction, a project overview, and discussion of an application. No specific decisions or contracts are listed.

• Introduction of new business item
• Project overview presentation
• Application discussion

Park Board

The East Moline Park Board will approve the March and June meeting minutes and hear a financial report and the President's report on park improvements. Old business includes appointing a By-Laws Committee and discussing protected rare meadows. New business proposes scheduling a board meeting every month during 2026.

• Approval of March and June meeting minutes
• Financial Report presentation
• President's Report on park improvements
• By-Laws Committee appointment
• Decision to hold monthly meetings in 2026

Comprehensive Plan Steering Committee

The East Moline Comprehensive Plan Steering Committee will hold a public visioning session to gather resident input on the city's future land use and development goals.

• Visioning session on future city development
• Public input on housing and business needs
• Land use mapping exercise
• Bi-State Regional Commission facilitation
• Input form submission deadline: December 31, 2025

Committee of the Whole

The Committee of the Whole will consider an ordinance that would authorize the City to acquire an easement for the Ravine Sewer Access‑Way project, including the possibility of eminent domain. Council members will also discuss amending Chapter 5 and Chapter 15 to merge the Board of Zoning Appeals with the Plan Commission and adjust board membership. Several tax levy and budget adoption ordinances for 2025 and 2026 are also on the agenda.

• Ordinance to acquire easement for the Ravine Sewer Access‑Way project, with authority for eminent domain
• Discussion to amend Chapter 5 (Board of Zoning Appeals) and Chapter 15 (Plan Commission) – possible merger and membership changes
• 2025 Tax Levy Ordinance for Special Service Area
• 2025 Tax Levy Ordinance for Abatements of Bond Issuances
• 2025 Tax Levy Adoption Ordinance and 2026 Budget Adoption Ordinance

The Committee of the Whole approved the staff recommendation to make a best‑and‑final offer for a ravine easement, authorizing eminent‑domain if needed. Members voted to merge the Board of Zoning Appeals with the Plan Commission, reducing membership to seven and adding alternates. The water‑treatment plant RPZ valve replacement was approved with a $23,077 request. An omnibus vote approved the 15th Avenue special‑service‑area levy, bond‑tax abatement, the 2025 property‑tax levy of $8,440,171.65 and adoption of the FY 2026 budget.

• Approved best‑and‑final easement offer and eminent‑domain authority (vote 7‑0)
• Approved merger of Board of Zoning Appeals and Plan Commission, reducing members to 7 (vote 5‑0)
• Approved replacement of RPZ valve for $23,077.14 (vote 5‑0)
• Approved 15th Avenue Special Service Area levy of approx. $60,000 (vote 5‑0)
• Approved abatement of ad valorem taxes for several bond series (vote 5‑0)
• Approved 2025 property‑tax levy of $8,440,171.65 for 2026 (vote 5‑0)
• Adopted FY 2026 budget (vote 5‑0)

City Council

The East Moline City Council will approve routine consent‑agenda items, including minutes, salaries of $479,360.54, overtime of $8,447.14, and bills of $2,292,675.41. It will then discuss several resolutions, notably the 2025 Tax Levy Estimate, a lighting construction agreement with MidAmerican on 12th Ave, and a water‑main replacement contract with Shive Hattery. Public comment will be offered at the start of the meeting.

• Approve salaries of $479,360.54 (Consent Agenda)
• Approve overtime of $8,447.14 (Consent Agenda)
• Approve bills of $2,292,675.41 (Consent Agenda)
• Resolution 25-81: Agreement with MidAmerican for lighting construction on 12th Ave
• Resolution 25-84: 2025 Tax Levy Estimate

The council approved the consent agenda, which included prior meeting minutes and financial figures for salaries, overtime, and bills. They waived a second reading and approved a special‑use permit for 257 17th Avenue. The council also approved eight resolutions covering lighting construction, a BNSF railroad agreement, water‑main replacement services, the 2025 tax levy estimate, insurance program participation, funding support for partner organizations, IT equipment updates, and a TIF district study.

• Approved Consent Agenda (minutes, salaries $479,360.54, overtime $8,447.14, bills $2,292,675.41) (5-0)
• Approved Ordinance 25-13 Special Use Permit for 257 17th Avenue (5-0)
• Approved Resolution 25-81 MidAmerican lighting construction agreement (5-0)
• Approved Resolution 25-82 BNSF Railroad Maintenance Agreement (5-0)
• Approved Resolution 25-83 Professional Services for water‑main replacement (5-0)
• Approved Resolution 25-84 2025 Tax Levy Estimate (5-0)
• Approved Resolution 25-85 Participation in IML‑RMA Min‑Max Insurance Coverage Program (5-0)
• Approved Resolution 25-86 Funding Support Schedule for Partner Organizations (5-0)

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will approve the September 23 minutes and the October 2025 Treasurer’s Report. It will review status updates on equipment and projects, consider current purchase request forms, and hold elections for 2026, including candidates Ladgenski and DeBlieck.

• Approve minutes from September 23, 2025 meeting
• Approve Treasurer’s Report for October 2025
• Status updates on equipment and projects (e.g., sand bags, training rope, mannequins, cutting boards, bumper plate racks)
• Review current purchase request forms
• 2026 elections – candidates Ladgenski and DeBlieck

The Foreign Fire Insurance Board did not meet on October 28, 2025 because a quorum was not present. As a result, no actions were approved, denied, or tabled. The next meeting is scheduled for Tuesday, November 25, 2025 at 9:00 a.m.

Special Service Area (SSA)

The Special Service Area Committee will hold its regular meeting to review a financial report, bills, and grant applications. Members will receive updates on the RAISE grant, various community reports, and the SSA's future plans, goals, and budget. No specific decisions are indicated in the agenda.

• Financial Report – presented by Mark Rothert
• Bills – presented by Larry Anderson
• Façade/Fencing Grant Applications – presented by Mark Rothert
• RAISE Grant update – presented by City Staff
• SSA Future Plans, Goals, and Budget – presented by Larry Anderson

The committee approved the September meeting minutes and the financial report as presented. The SSA budget was accepted with a few changes. A skid loader for the maintenance department was approved for purchase, with a maximum cost of $80,000.

• Approved September minutes (motion by Michelle, seconded by Carol)
• Approved financial report (motion by Patricia, seconded by Vickie)
• Approved SSA budget with changes (motion by Michelle, seconded by Vickie)
• Approved purchase of skid loader up to $80,000 (motion by Michelle, seconded by Patricia)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a special use permit for a food‑truck operation at 257 17th Avenue, located in an R‑3 One‑ and Two‑Family Resident District. The Board of Zoning Appeals will discuss a similar use approval for 4206 7th Street, which is zoned B‑2 Medium Density Business District. The meeting also includes routine approval of prior minutes and other matters.

• Special Use Permit request for a food‑truck at 257 17th Avenue (R‑3 district) – petitioner Vanessa Alvarado, owner Deb Toppert
• Similar Use Approval discussion for 4206 7th Street (B‑2 district) – petitioner Denise DeVos, owner Fitzco Properties, LLC
• Approval of Planning Commission minutes from June 24, 2025
• Approval of Board of Zoning Appeals minutes from May 27, 2025

Zoning Appeals Board

The Zoning Appeals Board and Planning Commission will hold a public hearing on a special use permit for a food truck at 257 17th Avenue in the R‑3 One‑ and Two‑Family Resident District. They will also discuss a similar use approval request for 4206 7th Street, which is zoned B‑2 Medium Density Business District. The meeting includes approval of the Planning Commission minutes from June 24, 2025 and the Board of Zoning Appeals minutes from May 27, 2025.

• Special Use Permit hearing for a food truck at 257 17th Avenue (Petitioner: Vanessa Alvarado; Owner: Deb Toppert)
• Similar Use Approval discussion for 4206 7th Street (Petitioner: Denise DeVos; Owner: Fitzco Properties, LLC)
• Approval of Planning Commission minutes – June 24, 2025
• Approval of Board of Zoning Appeals minutes – May 27, 2025

Committee of the Whole

The Committee of the Whole will vote on a resolution to approve the BNSF Railroad Grade Crossing Construction & Maintenance Agreement for the Greater Downtown Revitalization Project. The agreement includes a $2,500 license fee and $5,750 for two easements at 3rd and 7th Streets, with the city responsible for all project costs. Additional agenda items include contracts with MidAmerican Energy, a watermain replacement, a new TIF district service agreement, and a park system recommendation.

• BNSF Railroad Grade Crossing Construction & Maintenance Agreement – $2,500 license fee, $5,750 easements ($8,250 request)
• MidAmerican Energy Lighting Installation Agreement
• PSA Shive‑Hattery Watermain Replacement on 29th‑31st Ave
• Professional Service Agreement to Create New TIF District
• Park Board recommendation on status of park system

City Council

The East Moline City Council will adopt several consent‑agenda items, including approval of salaries ($486,424.03), overtime ($6,251.50) and bills ($1,000,495.92) and appointments to the Board of Zoning Appeals and Plan Commission. It will then consider multiple resolutions, most notably authorizing a Master Equity Lease Agreement with Enterprise Fleet Management to replace up to 24 municipal vehicles. Additional resolutions address a 12th Avenue streetscaping plan with IDOT funding, purchases of equipment for the wastewater‑treatment plant, and an award for the Lead Service Line Replacement Harvesting Project.

• Approval of salaries totaling $486,424.03 (Consent agenda)
• Approval of overtime totaling $6,251.50 (Consent agenda)
• Approval of bills totaling $1,000,495.92 (Consent agenda)
• Resolution 25‑75: Master Equity Lease Agreement with Enterprise Fleet Management for vehicle replacement
• Resolution 25‑76: 12th Avenue streetscaping plan with IDOT funding

Fire Pension Board

The East Moline Fire Pension Board of Trustees will meet to discuss financial reports and fund management. The board is scheduled to review the actuarial valuation, tax levy request, and municipal compliance report.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Approval of regular retirement benefits for Scott A. Schnauber
• Review and adoption of Municipal Compliance Report
• Discussion of 2026 GCM Recurring Withdrawal Instructions
• Review and approval of Records Destruction Certificate

The board approved the July 18, 2025 meeting minutes and accepted the monthly financial report, including a $29,674.26 disbursement and a $575 law‑firm invoice. It set a $250,000 monthly recurring deposit for 2026, approved retirement benefits for Captain Scott Schnauber, and accepted the actuarial valuation recommending a $1,077,275 contribution, which it formally requested as a tax levy. The board also adopted the Municipal Compliance Report, directed record destruction, and scheduled the 2026 board meeting dates.

• Approved July 18, 2025 minutes – unanimous voice vote
• Accepted Monthly Financial Report and $29,674.26 disbursement – 5‑0 roll call
• Approved Radja & Collins Law invoice $575 – 5‑0 roll call
• Set 2026 monthly recurring deposits at $250,000 – 5‑0 roll call
• Approved Scott A. Schnauber’s regular retirement benefits – 5‑0 roll call
• Accepted payment from Evan Roberts as paid in full – 5‑0 roll call
• Requested tax levy of $1,077,275 from the City – 5‑0 roll call
• Adopted Municipal Compliance Report – unanimous voice vote

Park Board

The East Moline Park Board will review the financial report and consider the 2026 budget. The board will also hear updates on Empire, Wiman, and Mitchell Parks, including a bench proposal for Mitchell Park's pickleball courts. Additional topics include a rainbow bridge to city council, protection of rare meadows, and repurposing downtown trash cans for a bike path.

• Financial Report & 2026 Budget discussion
• By-Laws Committee appointment (old business)
• Mitchell Park – park bench on pickleball courts
• Rainbow bridge to the city council
• Repurpose downtown trash cans for the bike path

The board approved the March and June meeting minutes and the proposed 2026 budget, forwarding the budget to the city council. It also approved Resolution No. 25‑01 to be presented to the council, and moved the November meeting to Wednesday, November 12. The Rainbow bridge proposal and the downtown trash‑can repurposing plan were each referred to the city council, while the protected rare meadows item was tabled.

• Approved March and June minutes (all in favor)
• Approved proposed 2026 budget and forwarded to city council (all in favor)
• Approved Resolution No. 25‑01 to bring to city council (all in favor)
• Referring Rainbow bridge proposal to city council (all in favor)
• Referring downtown trash‑can repurposing for bike path to city council (all in favor)
• Moved November meeting to Wednesday, November 12 (all in favor)
• Tabled discussion on protected rare meadows (no vote recorded)
• Adjourned meeting (all in favor)

Committee of the Whole

The Committee of the Whole will consider three resolutions. One authorizes a Master Equity Lease Agreement with Enterprise Fleet Management to replace up to 24 city vehicles, with an estimated cost of $225,000. Another approves the final plans and specifications for the 12th Avenue corridor reconstruction from 1st St to 7th St, a RAISE‑grant project that includes roadway, trail, and lighting improvements and references a $1.93 M state award. The third approves the purchase of an ultraviolet absorption sensing system for the WWTP Glasgow from Hach Company for $32,400.53.

• Master Equity Lease Agreement with Enterprise Fleet Management for up to 24 vehicle replacements, estimated $225,000 cost
• Approval of plans and specs for 12th Avenue corridor reconstruction (1st St‑7th St), funded in part by a $1.93 M state grant
• Purchase of UV absorption sensing system for WWTP Glasgow from Hach Company for $32,400.53

City Council

The council will consider several resolutions, including the sale of a city‑owned lot at 1707 13th Avenue, a railroad construction and maintenance agreement with IAIS, and contracts for cleaning digesters at the wastewater treatment plant, replacing softener units at the water filtration plant, and replacing the salt‑dome roof. A remote‑participation request for Alderperson Jeff Deppe will be voted on, and the consent agenda will approve salaries of $539,060.22, overtime of $9,593.64, bills of $1,347,830.04, and appointments to the Board of Zoning Appeals. The meeting also includes public comment, proclamations, and a closed‑session review of minutes.

• Resolution 25-69: Sale of city‑owned land at 1707 13th Avenue
• Resolution 25-70: Railroad construction and maintenance agreement with IAIS
• Resolution 25-72: Services agreement to clean digesters at the wastewater treatment plant
• Resolution 25-73: Replacement of softener units at the water filtration plant
• Resolution 25-74: Replacement of the salt‑dome roof

Foreign Fire Insurance Board

The board will approve the minutes from the August 26, 2025 meeting and the September 2025 Treasurer’s Report. It will receive status updates on several pieces of equipment, including the Lawless tool, thermal imager, wall mounts and labels for air packs, SCBA mask stickers, and the St 21 stove. The board will consider current purchase request forms. The meeting will conclude with any other business.

• Approve minutes from August 26, 2025 meeting
• Approve September 2025 Treasurer’s Report
• Review status of Lawless tool, thermal imager, wall mounts and labels for air packs, SCBA mask stickers revote, and St 21 stove
• Consider current purchase request forms

Special Service Area (SSA)

The Special Service Area Committee will hold its September 23 meeting to review a series of reports, including financial, billing, grant applications, and updates on community projects. Members will hear updates on the RAISE grant and maintenance of Runners’ Park. The agenda includes a discussion of the SSA's future plans, goals, and budget. No formal decisions are listed on the agenda.

• Financial Report presented by Mark Rothert
• Bills presented by Larry Anderson
• Façade/Fencing Grant Applications review by Mark Rothert
• RAISE Grant update by City Staff
• SSA Future Plans, Goals, and Budget discussion led by Larry Anderson

The committee approved the August meeting minutes after a motion by Michelle and a second by Carol. They accepted the financial report presented by Mark Rothert following a motion by John and a second by Carol. The proposed SSA budget was tabled pending the presence of additional board members. The meeting was adjourned on a motion by Michelle, seconded by Carol.

• Approved August meeting minutes (motion by Michelle, second by Carol)
• Accepted financial report as presented (motion by John, second by Carol)
• Tabled SSA budget until more board members are present
• Adjourned meeting (motion by Michelle, second by Carol)

Committee of the Whole

The Committee of the Whole will receive a presentation from Lauterbach & Amen, LLC regarding the city's annual audit for the fiscal year ending December 31, 2024. The meeting also includes discussions on land sales and construction agreements.

• Presentation of the 2024 Fiscal Year Auditors' Report
• Sale of land at 1707 13th Avenue
• IAIS RR Construction and Maintenance Agreement
• ICC Stipulated Agreement for Funding

City Council

The City Council will discuss a 2025 sewer lining project and a railroad license agreement for a pedestrian crossing at 7th Street. The meeting also includes several proclamations and the approval of city salaries, bills, and overtime.

• Resolution 25-67: 2025 Sewer Lining Project with a requested amount of $350,000
• Resolution 25-66: Railroad License Agreement for Pedestrian Crossing at 7th Street ($1,500 review fee)
• Resolution 25-68: Support for OSLAD Grant Application
• Approval of salaries ($509,167.51), bills ($653,169.98), and overtime ($11,035.48)
• Proclamations for National Hispanic Heritage Month and World Mental Health Day

Park Board

The East Moline Park Board will hold its regular meeting to consider several ongoing projects, including a rainbow bridge, a dog park at Empire, and repurposing downtown trash cans for a bike path. The board will also review the results of a park survey. No specific actions or approvals are listed in the agenda.

• Rainbow bridge to the city council
• Dog park at Empire
• Protected rare meadows
• Re-purpose downtown trash cans for the bike path
• Adding a park bench to the pickleball courts at Mitchell

Committee of the Whole

The Committee of the Whole will discuss two concrete items: the 2025 Sewer Lining Program and a railroad license for a pedestrian way at 7th Street. It will also receive an update on the Quad Cities Land Bank Authority.

• 2025 Sewer Lining Program with Hoerr Construction at $347,575
• Railroad license for pedestrian way at IAIS 7th Street for $1,500
• Update on Quad Cities Land Bank Authority

The Committee‑of‑the‑Whole voted to concur with the engineering staff’s recommendation for the 2025 CIPP sewer lining program, authorizing $350,000 from the capital improvement budget. The council also approved the Iowa Interstate Railroad license agreement for the 7th Street pedestrian way, including a $1,500 review fee. Both motions were carried with votes from Alderpersons Oakes, Segura, Rico, Dorothy, Deppe, Jones, and Guthrie.

• Approved 2025 sewer lining program ($350,000) – motion carried (Oakes, Segura, Rico, Dorothy, Deppe, Jones, Guthrie)
• Approved IAIS railroad license agreement for 7th Street pedestrian way – motion carried (Oakes, Segura, Rico, Dorothy, Deppe, Jones, Guthrie)

City Council

The City Council will vote on several resolutions, including a bid for parking lot improvements at Jacobs Park and a health insurance consultancy agreement. The body will also review expenditures for salaries, overtime, and bills totaling over $1.8 million.

• Awarding bid for Jacobs Park parking lot improvements to Langman Construction
• Approval of bills in the amount of $1,658,588.16
• Approval of salaries in the amount of $491,918.02
• Approval of overtime in the amount of $12,965.89
• Professional Services Agreement with Assured Partners for Health Insurance Consultancy

The council approved a series of items including the consent agenda, several mayoral appointments, and multiple resolutions. Notably, it awarded the Jacobs Park parking lot improvement contract to Langman Construction. The travel policy amendment was also approved by a 5‑2 vote.

• Approved consent agenda items (minutes, salaries, overtime, bills) – motion carried
• Approved mayoral appointments to the Comprehensive Plan Steering Committee – motion carried
• Approved Resolution 25-61: Intergovernmental Agreement for Quad Cities Regional Incident Management Assistance Team – motion carried
• Approved Resolution 25-62: Professional Services Agreement with Assured Partners for health‑insurance consultancy – motion carried
• Approved Resolution 25-63: Disposition of surplus property from the Fire Department – motion carried
• Approved amendment to travel policy (Resolution 25-64) – 5‑2 vote in favor
• Approved Resolution 25-65: Awarding bid for Jacobs Park parking lot improvements to Langman Construction – motion carried
• Approved mayoral appointment to the Metro Link Board (Todd Harlow) – motion carried

Special Service Area (SSA)

The Special Service Area Committee will convene to approve minutes, hear standing reports including a financial report and façade grant applications, and discuss future plans and budget. No new business items are listed.

• Financial report presented by Mark Rothert
• Façade/fencing grant applications reviewed by Mark Rothert
• SSA future plans, goals, and budget discussed by Larry Anderson

Foreign Fire Insurance Board

The board will discuss the status of various equipment items and review current purchase request forms. The meeting includes a revote on tabled SCBA mask stickers.

• Revote on tabled SCBA mask stickers
• Status of Lawless tool, thermal imager, and St 21 stove
• Status of wall mounts and labels for air packs
• Review of current purchase requests forms

The Foreign Fire Insurance Board did not hold a meeting on August 26, 2025 because a quorum was not present. No actions were taken or decisions made. The next scheduled meeting is on September 23, 2025 at 9:00 a.m.

Steering Committee

The East Moline Comprehensive Plan Steering Committee is meeting to discuss the project schedule and process. The agenda includes introductions, review of the committee schedule, and process overview. No specific decisions or proposals are listed for this meeting.

• Introduction of steering committee members
• Review of steering committee schedule
• Discussion of comprehensive plan process

Committee of the Whole

The Committee of the Whole is discussing a regional disaster management agreement and a contract for health insurance consultation. The body is also reviewing the sale of obsolete fire equipment and updates to the city's travel reimbursement policy.

• Intergovernmental Agreement for the Quad City Regional Incident Management Assistance Team (QCRIMAT)
• Professional Services Agreement with Assured Partners for health insurance consultation at $3,150 per month
• Declaration of surplus for SCOTT AIR-PAK 4500 SCBA equipment and 30 masks
• Proposed amendment to travel policy to adopt GSA per diem rates instead of a flat $55.00 daily rate

City Council

The City Council will vote on creating an advisory Design Review Board and on an intergovernmental agreement for the county’s new e-citation program. They will also consider routine approvals such as salaries, overtime, and bills, and hear city staff reports.

• Approve ordinance to create Design Review Board
• Approve intergovernmental agreement for Rock Island County e-citation program
• Approve salaries totaling $493,989.07 and overtime totaling $14,894.83
• Approve bills totaling $754,008.33
• Declare Wiman Park Shelter surplus property for disposal

Park Board

The Park Board will meet to review financial reports and discuss several new business items. The agenda includes discussions on park improvements and the status of specific local sites.

• Proposed dog park at Empire
• Protection of rare meadows
• Repurposing downtown trash cans for the bike path
• Adding a park bench to Mitchell pickleball courts
• Condition of Wiman

The Park Board approved several actions, including presenting the Rainbow Bridge proposal to the city council, reimbursing B. Rusch $18.63 for a multicultural event, repurposing downtown trash cans for the new bike path, and declaring the Wiman shelter surplus property. All motions passed unanimously. No vote counts were recorded.

• Approved motion to present Rainbow Bridge to city council (all in favor)
• Approved reimbursement of $18.63 to B. Rusch for April multicultural event (all in favor)
• Approved repurposing downtown trash cans for new bike path (all in favor)
• Approved declaration of Wiman shelter as surplus property (all in favor)
• Approved adding a park bench to Mitchell pickleball courts (all in favor)
• Approved review and update of park signage (all in favor)
• Approved B. Rusch to lead revamped Adopt‑A‑Park program (all in favor)
• Approved motion to adjourn the meeting (all in favor)

Committee of the Whole

The Committee of the Whole is discussing a resolution to enter an intergovernmental agreement for an e-citation system. The program would transition traffic violations to an electronic format using software from a company called Quicket.

• Intergovernmental Agreement with Rock Island County Circuit Clerk and other local law enforcement agencies
• Implementation of Quicket e-citation software and hardware in squad cars and department computers
• Funding provided by an Illinois Supreme Court Technology Grant and the Circuit Clerk's Office
• Ongoing costs for the city limited to printing paper and printer maintenance

City Council

The City Council will review a rezoning request for property owned by Blackhawk Bank & Trust and a proposal to create an advisory Design Review Board. The meeting includes approvals for city salaries, bills, and professional service agreements.

• Rezoning of PIN 18-06-307-001 (Blackhawk Bank & Trust) from B-2 to B-4
• Proposed ordinance to create an advisory Design Review Board
• Professional Services Agreement with IMEG for I80/I88 Site Readiness Study
• Services Agreement with Lexipol
• Approval of bills totaling $928,027.29 and salaries of $490,663.85

Special Service Area (SSA)

The Special Service Area Committee will meet to discuss financial reports, bills, and grant applications. The body is also reviewing future goals and the potential allocation of the SSA budget toward streetscape maintenance.

• Financial report and bills review
• Façade and fencing grant applications
• RAISE Grant update
• Runners’ Park maintenance
• SSA future plans, goals, and budget

Foreign Fire Insurance Board

The board will meet to approve previous minutes and the July 2025 treasurer's report. Members will discuss the status of tools, thermal imagers, and air pack accessories, and review current purchase request forms.

• Revote on tabled SCBA mask stickers
• Status of Lawless tool
• Status of thermal imager
• Status of wall mounts and labels for air packs
• Review of current purchase requests forms

The Foreign Fire Insurance Board did not meet on July 22, 2025 because a quorum was not present. Consequently, no actions were approved, denied, or tabled. The next scheduled meeting is on August 26, 2025 at 0900 hrs.

Committee of the Whole

The Committee of the Whole is discussing a professional services agreement for environmental and land use planning at the I-80/88 interchange. The body is also reviewing the creation of a Design Review Board and a policy management agreement for the Fire Department.

• Professional Services Agreement with IMEG for I-80/88 Corridor Site Readiness not to exceed $160,000 ($128,000 DCEO grant, $32,000 local match)
• Proposed ordinance to establish a five-member Design Review Board to evaluate development projects and Business Improvement Grant (BIG) applications
• Proposed resolution for a Lexipol policy management and training agreement for the Fire Department
• Approval of bids, plans, and specs for Jacobs Park Parking Lot Improvement

The council authorized a Professional Services Agreement with IMEG for up to $160,000 to study the I‑80/I‑88 corridor. It approved an ordinance establishing a Design Review Board to oversee design standards and BIG grant projects. The council also passed a resolution letting the Fire Chief sign a Lexipol service agreement for fire department policy and training. All three motions passed with votes from Deppe, Jones, Oakes, Segura, Rico, and Dorothy.

• Approved Professional Services Agreement with IMEG (up to $160,000) – votes in favor: Deppe, Jones, Oakes, Segura, Rico, Dorothy
• Approved ordinance to create a Design Review Board – votes in favor: Deppe, Jones, Oakes, Segura, Rico, Dorothy
• Approved resolution authorizing Fire Chief to execute Lexipol Master Service Agreement – votes in favor: Deppe, Jones, Oakes, Segura, Rico, Dorothy

City Council

The City Council will discuss a rezoning request for property owned by Blackhawk Bank & Trust and review design work for downtown building facades. The body is also deciding on mechanical parts replacements for the water filtration plant and correcting a city code numbering error.

• Rezoning of PIN 18-06-307-001 from B2 Medium-Density Business District to B-4 Highway/Intensive Business District
• Approval of bills totaling $1,664,892.33
• Approval of salaries totaling $515,756.72
• Resolution 25-56 for mechanical parts replacement for the Water Filtration Plant
• Ordinance 25-10 to correct codification numbering for the Franchise Fee and Cannabis Retailers’ Occupation Tax

The City Council approved the consent agenda, which included salaries of $515,756.72, overtime of $19,074.36, and bills of $1,664,892.33, as well as two mayoral appointments. Alderperson Dorothy moved to adopt Ordinance 25-10 correcting a codification numbering error, and the motion passed. Alderperson Oakes moved to adopt Resolution 25-56 authorizing mechanical parts replacement for the water filtration plant, and the motion passed.

• Approved consent agenda items (minutes, salaries $515,756.72, overtime $19,074.36, bills $1,664,892.33, treasurer report, fire pension board appointment, library board appointment) – motion carried (6 votes)
• Approved Ordinance 25-10 Code Amendment to correct codification numbering error – motion carried (6 votes)
• Approved Resolution 25-56 Mechanical parts replacement for the water filtration plant – motion carried (6 votes)

Fire Pension Board

The East Moline Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and conduct board officer elections. The board will consider the actuarial valuation and the associated tax levy request.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Board Officer Elections for President and Secretary
• Review and adoption of Municipal Compliance Report
• Discussion and possible action on Cash Management Policy
• Approval of Trustee Training registration fees and reimbursable expenses

The trustees approved the quarterly disbursement of $14,880.03 and accepted the monthly financial report. They also approved a $450 law firm invoice and accepted the investment performance report. The board decided no changes are needed to the cash‑management policy and tabled the actuarial valuation and tax‑levy request until the next meeting.

• Approved April 18, 2025 meeting minutes (unanimous voice vote)
• Approved $14,880.03 quarterly disbursement (roll call vote)
• Approved $450 Radja Collins Law invoice (roll call vote)
• Accepted Marquette Associates investment report and statement of results (unanimous voice vote)
• Determined no changes to cash‑management policy (discussion, no vote needed)
• Tabled actuarial valuation and tax‑levy request until next regular meeting (unanimous voice vote)

Joint Review Board

The Joint Review Board will meet to review the City of East Moline’s 2023 TIF Annual Reports. The board will discuss these reports in accordance with the Illinois Tax Increment Allocation Redevelopment Act.

• Review of 2023 TIF Annual Reports

Park Board

The Park Board will meet to discuss several new projects, including a dog park at Empire and the condition of Wiman. The board will also address budget additions for Little League and park programs.

• Proposed dog park at Empire
• Adding Little League and park program to the budget
• Repurposing downtown trash cans for the bike path
• Adding a park bench to Mitchell pickleball courts
• Discussion on Wiman's condition

City Council

The City Council will review purchases for the Water Filtration Plant and a railroad license for a pedestrian crossing. The body is also considering a code amendment to fix a numbering error regarding franchise fees and cannabis taxes.

• Resolution 25-53: Purchase of flow meters for Water Filtration Plant ($18,535.00)
• Resolution 25-54: Purchase of sodium hypochlorite storage tanks for Water Filtration Plant
• Resolution 25-55: Railroad License for Pedestrian Crossing (12th Avenue – Rust Belt Project)
• Ordinance 25-10: Code Amendment to correct codification numbering error
• Approval of bills totaling $2,193,785.60

Committee of the Whole

The Committee of the Whole will review proposed guidelines for communication between City Council members and staff. The body is also discussing a project to harvest 400 feet of lead service lines for a pipe loop study required by the IEPA.

• Proposed Council Member – Staff Communication Protocol & Guidelines
• Lead Service Line Replacement – Harvesting Project plans, specifications, and bid
• Water Filtration Plant Shive Hattery roof invoice
• Water Filtration Plant mechanical parts replacement

Special Service Area (SSA)

The Special Service Area Committee is meeting to review financial reports, bills, and grant applications. The body will discuss the RAISE Grant and future plans, goals, and budget for the SSA.

• Façade/Fencing Grant Applications
• RAISE Grant update
• Runners’ Park Maintenance
• SSA Future Plans, Goals, and Budget

Planning & Zoning Commission

The Planning & Zoning Commission will discuss a request to change the zoning of a specific parcel. The body will also discuss general provisions regarding minimum ground floor area for dwellings.

• Rezone request for Parcel #1806307001 from (B-2) Medium-Density Business District to (B-4) Highway/Intensive Business District
• Discussion of Article IV-General Provisions #10 Minimum Ground Floor Area for Dwellings

Foreign Fire Insurance Board

The board will discuss the status of various firefighting tools and equipment. Members will also review current purchase request forms.

• Status of Lawless tool
• Status of thermal imager
• Wall mounts for old air packs
• Labels for new air packs
• Revote on tabled SCBA mask stickers

The Foreign Fire Insurance Board did not meet on June 24, 2025 because a quorum was not present. No actions or votes were taken. The next meeting is scheduled for Tuesday, July 22, 2025 at 0900 hrs.

City Council

The City Council will discuss an application to the IEPA SRF Program for lead service line replacement. The body is also considering several resolutions regarding city infrastructure and financing.

• Ordinance 25-09: Application to the IEPA SRF Program for Lead Service Line Replacement
• Resolution 25-52: Short Term Line of Credit Financing for Water, Sewer, and Storm Water Utility Projects
• Resolution 25-51: Dedication of Kinsley Court over to the City
• Resolution 25-50: IDOT Highway Maintenance Agreement
• Approval of salaries ($508,044.34), overtime ($17,626.65), and bills ($458,404.28)

The City Council approved the consent agenda items, including salaries, overtime and bill totals. Ordinance 25-09 for an IEPA lead service line replacement application was approved and its second reading waived. Resolutions 25-49, 25-50, 25-51 and 25-52—covering a towing service agreement, an IDOT highway maintenance agreement, dedication of Kinsley Court, and a short‑term line of credit for water, sewer and storm‑water projects—were all approved.

• Approved consent agenda items (minutes, salaries $508,044.34, overtime $17,626.65, bills $458,404.28)
• Approved Ordinance 25-09 for IEPA lead service line replacement application
• Waived second reading of Ordinance 25-09
• Approved Resolution 25-49 amending service agreement with QC Towing
• Approved Resolution 25-50 IDOT highway maintenance agreement
• Approved Resolution 25-51 dedication of Kinsley Court to the City
• Approved Resolution 25-52 short‑term line of credit for water, sewer, and storm‑water projects

Committee of the Whole

The Committee of the Whole is reviewing requests for water filtration plant equipment and a city code amendment. The body is also discussing a license agreement with the Iowa Interstate Railroad for sidewalk and crossing improvements.

• Proposed amendment to renumber Cannabis Retailers’ Occupation Tax to Section 3-8-8 and codify Franchise Fee Ordinance as Section 3-8-7
• Purchase of two flow meters from McCrometer for $18,535.00
• Purchase of sodium hypochlorite storage tanks from LAI for $41,240.88
• License agreement with Iowa Interstate Railroad for 12th Avenue / Rust Belt improvements

The Committee‑of‑the‑Whole approved a city‑code amendment that codifies the 2014 Franchise Fee Ordinance as Section 3‑8‑7 and renumbers the Cannabis Retailers’ Occupation Tax to Section 3‑8‑8. The council also approved purchases of two flow meters for the water filtration plant, new sodium‑hypochlorite storage tanks, and a license agreement with the Iowa Interstate Railroad. All motions carried with the listed votes.

• Approved city‑code amendment to codify Section 3‑8‑7 and renumber tax to 3‑8‑8 (Dorothy, Deppe, Jones, Guthrie, Oakes in favor)
• Approved purchase of two flow meters ($20,000) for water filtration plant (Deppe, Jones, Guthrie, Oakes in favor; Dorothy opposed)
• Approved purchase of four sodium‑hypochlorite storage tanks ($41,240.88) (Dorothy, Deppe, Jones, Guthrie, Oakes in favor)
• Approved Iowa Interstate Railroad license agreement for 12th Avenue improvements (Dorothy, Deppe, Jones, Guthrie, Oakes in favor)
• Adjourned meeting by voice vote (motion carried)

Park Board

The Park Board is meeting to review updates on soccer goals and the Wiman shed. The board will also discuss the By-Laws committee and a scheduled meeting for Veteran's Day in November.

• Wiman shed holdup
• By-Laws committee meeting in June
• Soccer goals for 'Kickin’ it with a cop at Hoops 4 Hope'
• Veteran's Day meeting in November

The board unanimously approved the Treasurer’s Report. T.Johnson agreed to email Jim to discuss the botanist’s recommendations for managing the rare prairie species at Butterworth Park. The meeting was adjourned by unanimous motion.

• Approved Treasurer’s Report (unanimous)
• T.Johnson to email Jim about prairie species monitoring (planned)
• Adjourned meeting (unanimous)

City Council

The City Council will discuss a policy formalizing which flags may be displayed on city-owned property and designating such displays as government speech. The body is also considering professional services agreements and routine financial approvals.

• Resolution 25-44: Policy on Flag Display on Property Owned and Regulated by the City
• Resolution 25-47: Renewal of Professional Services Agreement with Mercury Public Affairs
• Resolution 25-48: Professional Services Agreement with Bi-State Regional Commission for Comprehensive Plan Update
• Approval of bills totaling $647,946.76
• Approval of salaries totaling $510,610.17

The June 2, 2025 meeting consisted of public comments on the proposed flag ordinance and other community issues. No motions, votes, or approvals were recorded in the minutes. Therefore, the council did not make any official decisions on the ordinance or related matters.

Committee of the Whole

The Committee of the Whole is discussing an ordinance to borrow up to $22,932,000 from the Illinois EPA's State Public Loan Program. The funds would be used to replace lead service lines, with repayment coming from utility rates over 40 years.

• Ordinance 25-09 to authorize debt up to $22,932,000 for lead service line replacement
• Proposed $10 million funding nomination for Phase I and Phase II of the LSLR Program
• Amendment to service agreement with QC Towing
• IDOT Highway Maintenance Agreement
• Dedication of Kinsley Court over to the City

The Committee of the Whole approved an ordinance authorizing debt for the city's $22.9 million lead service line replacement program and waived a second reading. It also approved the requested rate changes to the Quad City Towing contract, renewed the 10‑year IDOT highway‑maintenance agreement, and accepted ownership of Kinsley Court as a city street. All motions passed unanimously.

• Approved ordinance authorizing debt for lead service line replacement program (unanimous)
• Approved modification to Quad City Towing Inc. contract rates (unanimous)
• Approved 10‑year renewal of IDOT highway maintenance agreement (unanimous)
• Approved city dedication of Kinsley Court street (unanimous)

Grievance Committee

The City Council Grievance Committee is meeting to conduct committee member training. No other substantive items are listed on the agenda.

• Committee Member Training

Grievance Committee

The City Council Grievance Committee is meeting to discuss two specific grievances filed by AFSCME. No other business is listed on the agenda.

• AFSCME Grievance # 1
• AFSCME Grievance # 2

Special Service Area (SSA)

The East Moline Special Service Area Committee will meet to approve minutes, hear standing reports including a financial report and grant updates, and discuss future plans and budget. No new business items are listed.

• Financial report by Mark Rothert
• Façade/Fencing grant applications review by Mark Rothert
• SSA future plans, goals, and budget discussion led by Larry Anderson

The Special Service Area Committee approved the meeting minutes as written. A motion was approved to pay the Respect Abilities bill for flowers at Runners’ Park. The meeting was then adjourned. No other substantive actions were taken.

• Approved meeting minutes (motion passed)
• Approved payment for Respect Abilities flower bill (motion passed)
• Adjourned meeting (motion passed)

Foreign Fire Insurance Board

The board will meet to approve previous minutes and the May 2025 treasurer's report. Members will discuss the status of Lawless tools and thermal imagers, as well as current purchase request forms.

• Approval of May 2025 Treasurer’s Report
• Status update on Lawless tools
• Status update on thermal imagers
• Review of current purchase requests forms

The Foreign Fire Insurance Board approved the minutes from the April 22 meeting and the Treasurer's Report for May 2025. New purchase requests were approved for wall mounts on old packs at each station and for labels on new SCBA packs. The request for stickers on new SCBA masks was tabled. The meeting was adjourned at 10:00 a.m.

• Approved minutes from April 22, 2025 meeting
• Approved Treasurer's Report for May 2025
• Approved wall mounts for old packs at each station
• Approved labels for new SCBA packs
• Tabled stickers for new SCBA masks

Zoning Appeals Board

The Board of Zoning Appeals will hold public hearings to consider variance requests regarding setback regulations. Both requests involve properties in the R3-One- and Two-Family Residence District.

• Variance request for setback regulations (Double Frontage) at 1402 18th Street
• Variance request for setback regulations (Double Frontage) at 1360 Morton Drive

City Council

The City Council will vote on a rezoning request and several resolutions regarding city infrastructure and policy. The body is also reviewing payroll, overtime, and bills totaling over $1 million.

• Rezoning PIN 09-21-400-002 from General Industrial (I-2) to Light Industrial (I-1)
• Approval of bills totaling $591,533.64, salaries of $480,462.80, and overtime of $32,127.83
• 5th Street Cul de Sac Reconstruction
• Acquisition of WWTP Service Truck with Crane
• Policy on Flag Display on City-owned and regulated property

The council unanimously approved the consent agenda, including minutes, salary, overtime and bill items. It also approved Ordinance 25-08, rezoning PIN 09‑21‑400‑002 from General Industrial (I‑2) to Light Industrial (I‑1) after waiving the second reading. Several resolutions were adopted, covering a Quad Cities funding agreement, a wastewater‑treatment truck purchase, a park‑cleanup contract, a traffic‑signal retrofit, and a 5th Street cul‑de‑sac reconstruction.

• Approved Consent Agenda items (minutes, salaries, overtime, bills, treasurer report) – unanimous
• Approved rezoning of PIN 09‑21‑400‑002 from I‑2 to I‑1 (waived 2nd reading) – unanimous
• Approved Grow Quad Cities Funding Agreement – unanimous
• Approved acquisition of wastewater‑treatment plant service truck with crane – unanimous
• Approved Professional Services Agreement with Respect Abilities, Inc. for park cleanup – 5‑1 (1 abstention)
• Approved replacement of traffic signal retro‑reflective back plates on Avenue of the Cities – unanimous
• Approved reconstruction of 5th Street cul‑de‑sac – unanimous

Committee of the Whole

The Committee of the Whole is discussing a professional service agreement with the BI-State Regional Commission to update the city's outdated 1999/2006 Comprehensive Plan. The update will provide guidance for land use, zoning, and economic development over a one-year period.

• Professional Service Agreement with BI-State Regional Commission for $22,041 (actual cost $20,041 after $2,000 membership credit)
• Renewal of services agreement with Mercury Public Affairs
• Proposed project timeline from July 1, 2025, to July 31, 2026
• Plan to use $22,041 from the Neighborhood Stabilization Fund (Line Item 010-4155-24-455.0)

The Committee of the Whole approved a $20,041 agreement with the Bi-State Regional Commission to update East Moline's Comprehensive Plan. The council also approved a one‑year renewal of Mercury Public Affairs' grant‑writing services for $76,500. Both motions passed with six votes in favor and no recorded opposition.

• Approved $20,041 Comprehensive Plan update contract (6-0)
• Approved $76,500 Mercury grant‑writing services contract (6-0)

Park Board

This is a routine monthly meeting with updates on past events and planning. Old business includes ribbon cutting for Wind Phones and soccer goal installation. New business covers a delay with the Wiman shed, formation of a by-laws committee, and scheduling a meeting on Veterans Day.

• Wind Phones ribbon cutting held May 22nd
• Soccer goals installed for 'Kickin’ it with a cop' event
• Wiman shed holdup to be discussed
• By-Laws committee to be formed in June
• Meeting planned for Veterans Day in November

Planning & Zoning Commission

The East Moline Plan Commission will hold a public hearing on May 13, 2025, to discuss a zoning amendment for a vacant parcel north of 5035 Morton Drive. The property was recently rezoned to I-2 General Industrial, but staff recommends downzoning to I-1 Light Industrial to protect adjacent properties. The public may speak, and the commission will decide whether to recommend the amendment to the City Council.

• Public hearing and potential recommendation on rezoning parcel #0921400002 from I-2 General Industrial to I-1 Light Industrial

City Council

The City Council will vote on the 2025 Hot Mix Asphalt and Sealcoat programs and the extension of the Kennedy Drive TIF District. The body is also reviewing the sale of city-owned lots for residential use and the reallocation of IDOT Rebuild IL funds.

• Approval of bills totaling $966,003.20 and salaries totaling $469,874.45
• Resolution 25-35: Approval of Kennedy Drive TIF District Extension
• Resolution 25-32: Sale of City Owned Lots for Residential Purposes
• Resolution 25-36 and 25-37: Approval of 2025 Hot Mix Asphalt and Sealcoat Programs
• Resolution 25-38: Adoption of the IAFF Local 929 Collective Bargaining Agreement

The council approved the mayor’s appointment of Glynis Cummings‑Lowery as City Treasurer. It also adopted several resolutions, including the reallocation of IDOT funds to downtown revitalization, the sale of city‑owned lots for residential use, and the extension of the Kennedy Drive Tax Increment Financing (TIF) District. An ordinance updating no‑parking places was approved. All motions received votes in favor from the seven voting alderpersons.

• Approved appointment of Glynis Cummings‑Lowery as City Treasurer (7 votes)
• Approved Ordinance 25‑07 to update no‑parking places (7 votes)
• Approved Resolution 25‑31 reallocating IDOT Rebuild IL funds to downtown revitalization (7 votes)
• Approved Resolution 25‑32 sale of city‑owned lots for residential purposes (7 votes)
• Approved Resolution 25‑33 sewer easement acquisition purchases for Ravine B contract (7 votes)
• Approved Resolution 25‑34 authorization to seek Congressionally Directed Spending with local match (7 votes)
• Approved Resolution 25‑35 extension of Kennedy Drive TIF District (7 votes)
• Approved Resolution 25‑36 2025 Hot Mix Asphalt Program (7 votes)

Committee of the Whole

The Committee of the Whole will discuss a resolution to approve a $36,122 annual contribution to Grow Quad Cities for regional economic development. The committee will also receive a presentation on the WWTP Local Limits report required by the USEPA, consider a professional services agreement for park cleanup, and discuss acquisition of a WWTP service truck, traffic signal improvements, 5th Street cul-de-sac repair, PFAS bench scale testing, and a proposal to display the PRIDE flag.

• Resolution to approve FY2025 investment of $36,122 in Grow Quad Cities regional economic development initiative
• Presentation on Wastewater Treatment Plant Local Limits report for USEPA compliance due May 31
• Professional services agreement with Respect Abilities for park cleanup
• Acquisition of WWTP service truck with crane
• Replacement of traffic signal retro reflective back plates on Avenue of the Cities

The Committee approved a $36,122 annual contribution to Grow Quad Cities, with all seven alderpersons voting in favor. The City approved a professional services agreement with Respect Abilities, Inc. for park cleanup at a cost up to $3,000, passing with a 5-1-1 vote. The City also approved the purchase of a Ford F-450 service truck and crane equipment for the wastewater treatment plant at a total cost of $130,693.96, with all seven alderpersons voting in favor.

• Approved $36,122 Grow Quad Cities contribution (7-0)
• Approved Respect Abilities park cleanup agreement up to $3,000 (5-1-1)
• Approved purchase of wastewater service truck and crane for $130,693.96 (7-0)

Special Service Area (SSA)

The Special Service Area Committee of East Moline will meet to receive updates on finances, bills, and grant applications. Reports include the Façade/Fencing Grant program, a RAISE Grant update, and Runners’ Park maintenance. The committee will also discuss future plans, goals, and budget for the SSA.

• Financial report by Mark Rothert
• Façade/Fencing Grant applications discussion
• RAISE Grant update from City Staff
• Runners’ Park maintenance update
• SSA future plans, goals, and budget discussion

The Special Service Area Committee approved the minutes as written and approved the financial report presented by Tim Wymes. No new façade or fencing grant applications were presented, and the RAISE grant award of $2 million was noted. The meeting was then adjourned.

• Approved meeting minutes (motion by Michelle, second by Joe)
• Approved financial report (motion by Lyndsay, second by Joe)
• Adjourned meeting (motion by Michelle)

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will meet on April 22, 2025, to approve the minutes from February 25 and the treasurer's report for March. Old business includes status updates on life jackets and high rise straps. New business involves current purchase request forms. The meeting is largely procedural with no major decisions expected.

• Approval of minutes from February 25, 2025
• Approval of Treasurer's Report for March 2025
• Status update on life jackets
• Status update on high rise straps
• Review of current purchase request forms

The board approved the March 25 meeting minutes and the April 2025 Treasurer's Report. It also approved two purchase requests: a Lawless tool and a thermal imager for D21, both from Armstrong. All motions were carried.

• Approved March 25 meeting minutes (motion carried)
• Approved April 2025 Treasurer's Report (motion carried)
• Approved purchase of Lawless tool from Armstrong (motion carried)
• Approved purchase of thermal imager for D21 from Armstrong (motion carried)
• Adjourned meeting at 10:00 a.m. (motion carried)

City Council

The East Moline City Council will vote on a consent agenda including payroll and bills, a first-reading ordinance amending no-parking places, and multiple resolutions for water/wastewater plant contracts, street improvements, and a bicycle path grant. A presentation recognizing police service valor and a proclamation for National Small Business Week are also on the agenda. The council may enter closed session to discuss collective bargaining.

• Ord 25-07: First reading to amend city code updating no-parking places
• Res 25-22: Award bid to Sterling Commercial Roofing for roof replacement at Water Filtration Plant
• Res 25-28: Approval of plans and bid documents for 2025 Street Improvement Program
• Res 25-30: Construction contract with McClintock Trucking & Excavating for 15th Avenue watermain replacement (1st St. to 6th St.)
• Consent agenda: Salaries $489,347.42, overtime $12,641.90, and bills $799,688.63

Committee of the Whole

The Committee of the Whole will discuss three items: reallocating $15,484.85 in expiring Rebuild Illinois funds to the RAISE Grant Project for downtown revitalization, authorizing a bid process to sell eight surplus residential lots with a requirement to build a single-family home within two years, and approving up to $104,217 in easement payments for the Ravine B sewer access project. A fourth item on congressionally directed spending is listed but lacks supporting details.

• Reallocation of $15,484.85 expiring Rebuild Illinois funds to the Greater Downtown Revitalization Project (RAISE Grant)
• Sale of eight city-owned lots (e.g., 3429 9th Street, 1508 11th Avenue) with condition to build a single-family home within two years
• Approval of $104,217 in negotiated easement payments for Ravine B sewer access at $1 per square foot
• Authorization to seek congressionally directed spending with a local match (no further details provided)

The Committee of the Whole approved four actions. It appropriated $15,484.85 of remaining REBUILD Illinois bond funds to the Greater Downtown Revitalization Project. It adopted a resolution to accept bids for surplus residential parcels, requiring new single‑family homes within two years. It authorized payment of $104,217 for the remaining Ravine B sewer easement acquisitions. It also approved the submission of a Congressionally Directed Spending request for Sugar Creek and Butterworth Lagoon dredging.

• Approved appropriation of $15,484.85 REBUILD Illinois funds to Greater Downtown Revitalization Project (unanimous)
• Approved resolution to accept bids for surplus residential parcels with construction conditions (unanimous)
• Approved payment of $104,217 for Ravine B sewer easement acquisitions (6‑1, Mulcahey abstained)
• Approved submittal of FY’25 CDS request for Sugar Creek & Butterworth Lagoon dredging (unanimous)

Fire Pension Board

The East Moline Firefighters' Pension Fund Board will hold a regular meeting to review financial and investment reports, approve bills, and discuss a cash management policy. The board will vote on applications for membership from three firefighters and approve regular retirement benefits for Derrick Anderson. They will also review trustee training expenses, certify board election results, and receive legal updates including a disability hearing for Daniel Haley.

• Approve regular retirement benefits for Derrick Anderson
• Applications for membership from Isaiah Ford, Jackson Rhoades, and Seth Sottos
• Disability hearing update for Daniel Haley
• Discussion and possible action on cash management policy
• Certify board election results for active member position

The board unanimously authorized Trustee Cassidy to join via videoconference and approved the January 17 minutes. It accepted the monthly financial report and approved $29,416.54 in disbursements. The board also accepted Marquette Associates’ investment report, suspended a direct‑deposit for one member pending an affidavit, and approved membership for three Tier II participants.

• Approved videoconference participation for Trustee Cassidy (unanimous voice vote)
• Approved January 17, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $29,416.54 disbursement (roll call vote, all present ayes)
• Determined no changes needed to Cash Management Policy (discussion, no action)
• Accepted Marquette Associates investment report and statement of results (roll call vote, all present ayes)
• Suspended Sean Genung’s direct deposit, converting to a physical check if affidavit not received before April payroll (roll call vote, all present ayes)
• Accepted membership applications for Jackson Rhoades, Seth Sottos (effective Feb 10) and Isaiah Ford (effective Feb 11) as Tier II participants (unanimous voice vote)

Committee of the Whole

The Committee of the Whole will discuss and recommend awards for water filtration plant roof replacement ($635,250) and construction management for basin rehabilitation ($16,600). Other listed items include a no-parking amendment, a bike trail grant application, and the 2025 street resurfacing program, though detailed descriptions are not provided in the agenda. The committee's recommendations will go to the City Council for action on April 21, 2025.

• Roof replacement at water filtration plant – recommend 90 MIL roof with 30-year warranty from Sterling Commercial Roofing for $635,250
• Construction management (CMT) for basins 1 & 2 rehab – contract not to exceed $16,600
• Amend city code to add no parking at Morton Drive and Illinois Route
• IDNR Bike Trail Grant Application
• 2025 Street Resurfacing Program

The Committee‑of‑the‑Whole voted to approve a 90‑mil roof contract for the water treatment plant, a construction‑observation contract for basin rehab, and a leak‑detection survey. It also adopted a no‑parking addition to Ordinance 9‑3‑1, approved a grant application for a bicycle trail, authorized bidding for the 2025 street resurfacing program, and approved equipment repairs for the wastewater plant. All motions passed unanimously (5‑0).

• Approved 90‑mil roof contract with Sterling Commercial Roofing ($635,250) (5‑0)
• Approved CMT Consulting Engineers construction‑observation contract for basins 1 & 2 rehab ($16,600) (5‑0)
• Approved Westrum Leak Detection acoustic survey contract ($16,000) (5‑0)
• Approved addition to No Parking Places Ordinance 9‑3‑1 for Morton Drive (5‑0)
• Approved submittal for FY25 IDNR Bicycle Trail Grant (5‑0)
• Approved 2025 Street Resurfacing Program for bidding ($800,000) (5‑0)
• Approved replacement of VFD for Blower #2 ($17,604) (5‑0)
• Approved purchase of InfraCal2 FOG/TOG Analyzer (amount not specified) (5‑0)

City Council

The East Moline City Council will hold a regular meeting on April 7, 2025, with public comment, consent agenda items including approval of minutes and payments totaling over $1.1 million, first-reading ordinances to rezone two parcels from Agricultural Preservation to Industrial General, and several resolutions including a bid award for SCBA equipment, a traffic camera installation, and property acceptance in The Quarter development.

• Rezoning of parcel 09-21-400-002 from AG to I-2 (Ordinance 25-05, first reading)
• Rezoning of parcel 09-21-200-010 from AG to I-2 (Ordinance 25-06, first reading)
• Bid award for purchase of Self Contained Breathing Apparatus (Res 25-17)
• Traffic control and camera equipment at Archer Drive and Avenue of the Cities (Res 25-19)
• Accept property from REDEEM in The Quarter development area (Res 25-21)

The East Moline City Council voted 4‑1 to approve Ordinance 25‑05, changing Parcel 09‑21‑400‑002 from Agricultural Preservation District to Industrial General District. The same vote count approved Ordinance 25‑06 for Parcel 09‑21‑200‑010, and the council later adopted the ordinance unanimously (5‑0). The meeting also approved five resolutions covering breathing‑apparatus purchase, soils investigation, traffic cameras, water‑plant bearing replacement, and acceptance of property in The Quarter development.

• Approved Ordinance 25‑05 rezoning Parcel 09‑21‑400‑002 AG→I‑2 (4‑1)
• Approved Ordinance 25‑06 rezoning Parcel 09‑21‑200‑010 AG→I‑2 (4‑1 waiver; 5‑0 final approval)
• Approved Resolution 25‑17 bid for Self‑Contained Breathing Apparatus (unanimous)
• Approved Resolution 25‑18 contract amendment with CMT for soils and environmental analysis (unanimous)
• Approved Resolution 25‑19 traffic‑control and camera equipment at Archer Drive and Avenue of the Cities (unanimous)
• Approved Resolution 25‑20 bearing replacement at Water Filtration Plant (unanimous)
• Approved Resolution 25‑21 acceptance of property from REDEEM in The Quarter development (unanimous)
• Approved Consent Agenda items including prior meeting minutes and payroll expenses (unanimous)

Special Service Area (SSA)

This is a regular monthly meeting of the East Moline Special Service Area Committee. The agenda includes financial reports, updates on façade/fencing grant applications, Main Street and flower reports, and a RAISE grant update. The committee will also discuss future plans, goals, and the budget.

• Discussion of SSA future plans, goals, and budget
• Façade/fencing grant applications report
• RAISE grant update from city staff
• Financial report by Mark Rothert
• Bills presented by Larry Anderson

The Special Service Area Committee approved the meeting minutes and the financial report. It approved up to $1,000 for flower improvements in the Runners’ Park area. The committee voted not to fund a downtown mural program and tabled discussion of future goals and budget until the full board meets. The meeting was then adjourned.

• Approved meeting minutes as written
• Approved the financial report
• Approved up to $1,000 for flower improvements to the Runners’ Park area
• Rejected funding for a downtown mural program
• Tabled discussion of SSA future goals and budget until the full board is present
• Adjourned the meeting

Zoning Appeals Board

The East Moline Board of Zoning Appeals will hold a public hearing on March 25, 2025, to consider a sign square footage variance at 54 41st Ave for the Colona House Senior Apartments and a similar use approval at 4207 4th Ave for Mission Clean Energy. The board will also receive an update on old business at 347 29th Ave.

• Variance request for sign square footage at 54 41st Ave (Colona House Senior Apartments) in R6 district
• Similar use approval request for Mission Clean Energy at 4207 4th Ave and parcel #0921300013 in AG district
• Update on previous matter at 347 29th Ave

Planning & Zoning Commission

The Planning & Zoning Commission will discuss a request to rezone two parcels (parcel numbers 0921200010 and 0921400002) from Agricultural (AG) to General Industrial (I-2) district. The applicant is Relative Investments LLC & Greg Hass. The meeting also includes approval of minutes from October 22, 2024, and other routine business.

• Rezone request (AG to I-2) for parcels #0921200010 and #0921400002 by Relative Investments LLC & Greg Hass

Foreign Fire Insurance Board

The board will approve minutes and the treasurer's report, then discuss old business including the status of a Torch for D21 purchase and Maltese signs. New business consists of current purchase request forms. The meeting is largely procedural.

• Approval of minutes from January 28, 2025
• Approval of Treasurer's Report for February 2025
• Torch for D21 purchase status update
• Maltese signs status update
• Current purchase request forms

The Foreign Fire Insurance Board approved the minutes from the February 25, 2024 meeting and the Treasurer’s Report for February 2025. It also approved purchase requests for life jackets and high‑rise straps. The meeting was adjourned at 10:00 a.m.

• Approved minutes from Feb 25, 2024 (motion carried)
• Approved Treasurer’s Report for Feb 2025 (motion carried)
• Approved purchase of life jackets (motion carried)
• Approved purchase of high‑rise straps (motion carried)

Committee of the Whole

The East Moline Committee of the Whole will discuss and consider recommending approval of a bid for self-contained breathing apparatus (SCBA) funded by a FEMA grant, a $192,583 amendment to the engineering agreement for the Greater Downtown Revitalization Project, and other items including water and sewer design, traffic signal upgrades, watermain replacement, and land ownership transfer.

• Bid award to Municipal Emergency Services for $167,321.08 for 18 SCBA units, 35 high-temperature face masks, and related equipment
• Amendment #2 to Engineering Services Agreement with Crawford, Murphy & Tilly for $192,583 for additional environmental studies and survey work on the Greater Downtown Revitalization Project
• Professional Services Agreement for water and sewer design for Bend Boulevard Extension
• Archer Dr/Avenue of the Cities traffic signal video detection
• 15th Avenue watermain replacement from 1st Street to 6th Street

The Committee of the Whole approved all agenda items, including a $167,321.08 bid for new fire department breathing apparatus, a $192,583 amendment for environmental work on the downtown revitalization project, a $27,500 professional services agreement for water and sewer design, a $60,640 traffic signal upgrade, and a $23,878 purchase of bearings for the water plant. They also approved plans for the 15th Avenue water main replacement and accepted a land transfer from REDEEM. All votes were unanimous (5-0) with one member absent.

• Approved $167,321.08 bid for SCBA equipment (5-0)
• Approved $192,583 ESA Amendment #2 for environmental work (5-0)
• Approved $27,500 PSA for water & sewer design (5-0)
• Approved $60,640 traffic signal video detection (5-0)
• Approved plans for 15th Avenue water main replacement (5-0)
• Approved $23,878 purchase of bearings for Basin 4 (5-0)
• Approved land transfer from REDEEM (5-0)

City Council

The City Council will consider approving salaries, overtime, and bills totaling $1,315,997.65. The meeting also includes mayoral appointments to the Board of Zoning Appeals and the Planning Commission.

• Approval of bills as of March 13, 2025 totaling $822,672.73
• Approval of salaries as of March 14, 2025 totaling $485,713.61
• Approval of overtime as of March 14, 2025 totaling $7,611.31
• Mayoral appointment of Mike Muehling to the Board of Zoning Appeals
• Mayoral appointment of Dennis Roberts to the Board of Zoning Appeals and Planning Commission

The East Moline City Council approved the consent agenda, including salaries, overtime, bills, the treasurer's report, and mayoral appointments to the Board of Zoning Appeals and Planning Commission. No ordinances or resolutions were presented. The meeting was procedural with no substantive policy decisions.

• Approved salaries of $485,713.61 as of March 14, 2025 (5-0)
• Approved overtime of $7,611.31 as of March 14, 2025 (5-0)
• Approved bills of $822,672.73 as of March 13, 2025 (5-0)
• Approved Treasurer's Report for February 2025 (5-0)
• Approved appointment of Mike Muehling to Board of Zoning Appeals (5-0)
• Approved appointment of Dennis Roberts to Board of Zoning Appeals and Planning Commission (5-0)

Park Board

The East Moline Park Board will review old business including installing wind phones at Mitchell Park, soccer goals for a May event, and repairs at Wiman. New business covers a park clean-up partnership and printed materials for events. The board will also consider adding Little League and park programs to the budget.

• Wind Phones at Mitchell Park (spring)
• Soccer Goals for 'Kickin it with a cop' (May)
• Wiman Repairs
• City help at Jacob's Park (trash cans, mowing)
• Adding Little League and park program to budget

The East Moline Park Board approved $8,000 for the East Moline Summer Park Program salaries and approved paying Respect Abilities $550 per month from May to September for park maintenance. The board also heard requests for a rainbow bridge at Butterworth Park and use of cricket fields for a spring tournament, but took no formal action on those items.

• Approved $8,000 for East Moline Summer Park Program salaries (all in favor)
• Approved $550/month for Respect Abilities park maintenance May–September (all in favor; Guthrie abstained)
• Approved January minutes (all in favor)

Committee of the Whole

The agenda for the March 3, 2025, Committee of the Whole meeting contains no scheduled items for discussion or decision.

City Council

The City Council will vote on resolutions for new city vehicles and a railroad license for the Greater Downtown Revitalization Project. The body will also review payroll and bills totaling over $1.2 million.

• Resolution 25-13: Purchase of Sewer Camera & Truck
• Resolution 25-14: Purchase of Large Dump Truck
• Resolution 25-15: Railroad License for Pedestrian Crossing (Greater Downtown Revitalization Project)
• Resolution 25-16: 2025 Pavement Marking Program Kammler
• Approval of bills totaling $716,115.97 and salaries totaling $468,193.57

The East Moline City Council approved four resolutions: the purchase of a sewer camera and truck, a large dump truck, a railroad license for a pedestrian crossing, and the 2025 pavement marking program. All resolutions passed unanimously with a 7-0 vote. The consent agenda, including meeting minutes, salaries, overtime, bills, and two mayoral appointments, was also approved.

• Approved Resolution 25-13 for sewer camera & truck purchase (7-0)
• Approved Resolution 25-14 for large dump truck purchase (7-0)
• Approved Resolution 25-15 for railroad license for pedestrian crossing (7-0)
• Approved Resolution 25-16 for 2025 pavement marking program (7-0)
• Approved consent agenda including minutes, salaries, overtime, bills, and SSA committee appointments (7-0)

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board meets to approve meeting minutes and the February treasurer's report, and to review the status of several previously approved equipment purchases including EMS coats, a torch for D21, floor jacks, bumper plates, battery jumper, truck dusters, creepers, and shop vacs. No new decisions or funding amounts are listed on the agenda.

• Approval of minutes from January 28, 2025
• Approval of Treasurer's Report for February 2025
• Status updates on eight previously approved equipment purchases (EMS coats, torch, floor jacks, bumper plates, battery jumper, truck dusters, creeper, shop vac)
• Discussion of current purchase request forms

The Foreign Fire Insurance Board approved the minutes from the January 28, 2024 meeting and the Treasurer's Report for February 2025. Under new business, the board approved a purchase request for Maltese signs by Bergen. Old business items were reported as complete or incomplete, with no further action taken.

• Approved minutes from January 28, 2024 meeting
• Approved Treasurer's Report for February 2025
• Approved purchase request for Maltese signs by Bergen

Zoning Appeals Board

The East Moline Board of Zoning Appeals will meet to review minutes from November 2024 and conduct a public hearing on a variance request for signage at the Colona House Senior Apartments. The board will also receive an update on a property at 347 29th Ave.

• Public hearing on variance request for sign square footage at 54 41st Ave (Colona House Senior Apartments)
• Update on property at 347 29th Ave
• Approval of minutes from November 12, 2024

Special Service Area (SSA)

The Special Service Area board will hold a regular meeting covering financial reports, updates on a RAISE grant, façade or fencing applications, and plans for future goals and budget. Items like runner's park maintenance and a flower report are also on the agenda.

• Façade/fencing applications review
• RAISE grant update
• Runner's Park maintenance discussion
• SSA future plans, goals, and budget
• Bills approval and financial report

The Special Service Area Committee approved the February 25, 2025 meeting minutes and the financial report as presented. A facade grant application for 841-843 15th Avenue was tabled pending follow-up with the owner. No other substantive decisions were made; several items were deferred to future meetings.

• Approved meeting minutes as written
• Approved financial report as presented
• Tabled facade grant application for 841-843 15th Avenue

Committee of the Whole

The Committee of the Whole will discuss and recommend approval of two vehicle purchases totaling $465,880, a railroad license agreement for a pedestrian crossing as part of the Greater Downtown Revitalization Project, and a 2025 Pavement Marking Program. All items are scheduled for City Council action on March 3, 2025.

• Purchase of sewer camera and truck from Coe Equipment for $288,000
• Purchase of large dump truck from Rush Truck Centers and Monroe Truck Equipment for $177,880
• Railroad license for pedestrian sidewalk at 15th Avenue and 13th Street (part of RAISE Grant project)
• Disposal of old vehicles via auction or trade
• 2025 Pavement Marking Program (no details provided)

The Committee of the Whole approved three purchases: a $288,000 sewer camera truck from Coe Equipment, a $177,880 dump truck from Rush Truck Centers/Monroe Truck Equipment, and a not-to-exceed $60,000 pavement marking contract with Ostrom. All motions passed unanimously (5-0). The council also approved a railroad license agreement for sidewalk construction at 15th Avenue and 13th Street.

• Approved $288,000 sewer camera truck purchase from Coe Equipment (5-0)
• Approved $177,880 dump truck purchase from Rush Truck Centers/Monroe Truck Equipment (5-0)
• Approved IAIS Railroad License Agreement for sidewalk at 15th Ave & 13th St (5-0)
• Awarded 2025 Pavement Marking contract to Ostrom, not-to-exceed $60,000 (5-0)

City Council

The City Council will review several resolutions related to the 15th Avenue streetscaping and the Greater Downtown Revitalization Project. The body is also considering approvals for salaries, overtime, and bills.

• Approval of bills as of February 2025 in the amount of $1,048,308.75
• Approval of salaries as of February 14, 2025 in the amount of $483,758.43
• Resolution 25-08: Plans, Specs, & Cost Estimate for 15th Avenue Streetscaping
• Resolution 25-09: Construction Engineering Services for Greater Downtown Revitalization Project & RAISE Grant
• Resolution 25-11: Professional Services Agreement for Façade Rendering Plans of 15th Avenue/Downtown

The East Moline City Council approved five resolutions related to the Greater Downtown Revitalization Project and 15th Avenue streetscaping, including plans, construction engineering services, temporary easements, and a professional services agreement. All resolutions passed unanimously (5-0). The council also approved the consent agenda, which included minutes, salaries, bills, and the treasurer's report.

• Approved consent agenda including minutes, salaries ($483,758.43), overtime ($12,070.72), bills ($1,048,308.75), and treasurer report (5-0)
• Approved Resolution 25-08: Plans, specs, and cost estimate for 15th Avenue streetscaping (5-0)
• Approved Resolution 25-09: Construction engineering services for Greater Downtown Revitalization Project & RAISE Grant (5-0)
• Approved Resolution 25-10: Temporary construction easements for 15th Avenue (5-0)
• Approved Resolution 25-11: Professional services agreement for façade rendering plans of 15th Avenue/Downtown (5-0)
• Approved Resolution 25-12: Action on closed session minutes (5-0)

City Council

The East Moline City Council will hold public comment and vote on a consent agenda of minutes, salaries, overtime, and bills. Major actions include final passage of ordinances on surplus property sales, farm animals, and car owner responsibility (CORA) rates, plus resolutions for police vehicles, traffic signal installation, and employee COLA. A closed session is scheduled for collective bargaining and litigation.

• Approval of salaries totaling $468,593.50
• Final reading of ordinance to update city code on farm animals in East Moline
• Final reading of ordinance to update Car Owner Responsibility Assignment (CORA) rates
• Resolution to purchase new vehicles for the Police Department
• Resolution for traffic signal vehicle detection installation at Archer Drive and 30th Avenue

Committee of the Whole

The Committee of the Whole will discuss four items related to the Greater Downtown Revitalization Project. They will review final plans, specifications, and cost estimates for the $11.25M reconstruction of 15th Avenue from 6th to 13th Street, funded by a RAISE grant and local funds. The committee will also consider temporary construction easements for sidewalk work, select Hutchison Engineering for construction engineering services, and approve a professional services agreement for downtown façade renderings.

• Review and recommend approval of $11.25M 15th Avenue streetscaping plans and specs (6th-13th St) for February 17 council action
• Approve $4,900 in temporary construction easements from 17 property owners for sidewalk construction
• Select Hutchison Engineering (Moline, IL) for construction engineering services for the RAISE Grant project
• Approve professional services agreement with Streamline Architects for downtown façade renderings under Downtown Design Guidelines
• Overall RAISE Grant project cost $24.7M with $9.7M local match from bonds, grants, and reserves

Special Service Area (SSA)

The East Moline SSA Board holds a regular meeting covering financial reports, grant updates, and planning. Key items include a RAISE grant update, façade/fencing applications, and discussions on future goals and budget. The meeting is largely procedural with reports from various committees.

• Façade/Fencing Applications to be reviewed
• RAISE Grant update
• Runners’ Park Maintenance discussion
• SSA Future Plans, Goals, and Budget
• Flower and Main Street reports

The Special Service Area Committee approved payment of bills for Respect Abilities and EM Main Street, including a Main Street sponsorship invoice. The financial report was tabled pending further clarity. No new façade or fencing applications were received, and no substantive decisions were made on future goals or budget.

• Approved minutes as written
• Approved payment of bills for Respect Abilities and EM Main Street (motion by Lyndsay, second by Larry)
• Tabled financial report until more clarity is provided

Foreign Fire Insurance Board

The East Moline Foreign Fire Insurance Board will approve minutes and the treasurer's report from previous meetings, receive updates on binocular and EMS coat purchases, discuss a treadmill preventative maintenance schedule, and conduct 2025 internal elections. The meeting is largely procedural with no major budget or policy decisions.

• Approval of minutes from November 26, 2024
• Approval of Treasurer's Report for January 2024
• Status update on binocular purchase
• Status update on EMS coat purchase
• 2025 internal elections for board officers

The Foreign Fire Insurance Board approved the November 2024 minutes and the January 2025 treasurer's report. It approved seven purchase requests, including a torch, floor jacks, bumper plates, a battery jumper, truck dusters, a creeper, and a shop vac. The board also held internal elections, re-electing Adam Ladgenski as president and other officers.

• Approved November 2024 minutes
• Approved January 2025 treasurer's report
• Approved torch for D21
• Approved 3 floor jacks
• Approved bumper plates for all stations
• Approved battery jumper for station 21
• Approved 6 truck dusters for all stations
• Approved Z creeper and shop vac for station 21

Committee of the Whole

The Committee of the Whole is discussing four agenda items for recommendation to the City Council on February 3. These include authorizing $41,366 to repair a failed influent pump at the wastewater treatment plant; approving $54,597.40 to purchase two Chevrolet Equinoxes for the police department and disposing of two old vehicles; upgrading traffic signal detection at Archer Drive & 30th Avenue with video cameras for $34,000; and a cost-of-living adjustment amendment for exempt employees.

• Repair of failed influent pump #4 at WWTP for $41,366 (Janda Motor Service)
• Purchase of two Chevrolet Equinoxes from Green Chevrolet (East Moline) for $54,597.40
• Disposal of police vehicles #527 (2011 Nissan Maxima) and #522 (2012 Chevrolet Malibu)
• Installation of video traffic detection at Archer Drive & 30th Avenue for $34,000
• FY25 COLA amendment for exempt employees (no dollar amount provided)

The Committee of the Whole approved four items: a $41,366 repair for a failed influent pump at the wastewater treatment plant, the purchase of two police vehicles from Green Chevrolet for $54,597.40 and disposal of two old vehicles, a $34,000 contract with DECCO for video detection at Archer Drive/30th Avenue, and a 2.5% COLA adjustment for exempt employees costing about $50,000. All motions passed with a 4-0 vote (Dorothy, Guthrie, Oakes, Segura).

• Approved $41,366 repair of influent pump at wastewater treatment plant (4-0)
• Approved purchase of two Chevrolet Equinox police vehicles from Green Chevrolet for $54,597.40 and disposal of two old vehicles (4-0)
• Awarded $34,000 video detection contract to DECCO for Archer Drive/30th Avenue traffic signals (4-0)
• Approved 2.5% COLA adjustment for exempt employees, costing approximately $50,000 (4-0)

City Council

The City Council will hold a public hearing on the city's application for state revolving loan funding for lead service line replacement. Following that, the council will vote on ordinances establishing water, sewer, and stormwater utility rates for 2025-2029, along with code updates on farm animals and car owner responsibility fees. The consent agenda includes approval of salaries, overtime, bills, and a mayoral appointment to the Metrolink board.

• Public hearing on lead service line replacement loan application to the state
• Ordinance 24-21: 2025-2029 water, sewer, stormwater utility rates (2nd reading, effective Feb. 1)
• Ordinance 25-01: Bid opening and sale of surplus vacant lot (Parcel 17-11-200-003)
• Ordinance 25-02: Sale of surplus parking lot (Parcel 08-36-138-021)
• Resolution 25-01: Approval of 2025 chemical bid for water treatment plant

The East Moline City Council approved Ordinance 24-21, establishing water, sewer, and stormwater utility rates for 2025-2029, effective February 1, 2025. The council also approved the consent agenda, including salaries, bills, and a mayoral appointment, and approved resolutions for the 2025 chemical bid and meeting dates. Two ordinances for surplus property sales were held for lack of the required majority vote.

• Approved Ordinance 24-21 establishing 2025-2029 utility rates (4-0)
• Approved consent agenda items a-q, including salaries, bills, and treasurer's reports (4-0)
• Approved Graciela Macias to Metrolink Board of Directors (4-0)
• Approved Resolution 25-01 for 2025 chemical bid for water treatment plant (4-0)
• Approved Resolution 25-02 for 2025 regular meeting dates (4-0)
• Held Ordinance 25-01 (vacant lot sale) until next meeting due to lack of 3/4 majority
• Held Ordinance 25-02 (parking lot sale) until next meeting due to lack of 2/3 majority

Fire Pension Board

The East Moline Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and membership applications. The board is scheduled to discuss annual cost of living adjustments for pensioners and the renewal of fiduciary liability insurance.

• Approval of annual cost of living adjustments for pensioners
• Discussion and possible action on Cash Management Policy
• Discussion and possible action on Fiduciary Liability Insurance Renewal
• Application for membership for Carl Reina
• Discussion of Lauterbach & Amen, LLP Municipal Compliance Report Engagement Letter

The East Moline Firefighters' Pension Fund Board approved the 2025 Cost of Living Adjustments as calculated by Lauterbach & Amen, LLP, and accepted a new member into the fund. The board also approved the monthly financial report and disbursements, accepted investment reports, and engaged L&A for compliance services. No public comment was made, and no retirement or disability applications were considered.

• Approved 2025 Cost of Living Adjustments as calculated by L&A (unanimous)
• Accepted Carl Reina into the pension fund as Tier II participant effective Sept 3, 2024 (unanimous)
• Approved monthly financial report and $21,110.91 in disbursements (4-0)
• Accepted Marquette Associates investment report and statement of results (4-0)
• Engaged L&A for Municipal Compliance Report services at $600 (2024), $625 (2025), $650 (2026) (4-0)
• Approved October 18, 2024 meeting minutes as written (unanimous)

Park Board

The Park Board will meet to review old business regarding wind phones and soccer goals. The agenda also includes a presentation on board activities and a discussion regarding the By-Laws Committee.

• Wind Phones discussion
• Soccer Goals for 'Kickin it with a cop'
• By-Laws Committee discussion