Eastport public meetings in 2025

Deer Committee

The Eastport Deer Committee will hold a meeting to introduce members, review its agenda and past actions, elect officers, set future meeting dates, and hear any other business. No substantive policy decisions are on the agenda.

The Eastport Deer Committee unanimously elected Walter Cummings as Chair, Loring Small as Vice Chair, and Chris Bartlett as Secretary. The committee approved creating a resident survey on deer issues and assigned Chris Bartlett to draft it. Bartlett was also tasked with contacting MDIFW Regional Biologist Steve Dunham to discuss possible culling methods.

• Elected Walter Cummings as Chair (unanimous vote)
• Elected Loring Small as Vice Chair (unanimous vote)
• Elected Chris Bartlett as Secretary (unanimous vote)
• Approved creation of a resident/property owner deer survey (assigned to Chris Bartlett)
• Approved contacting MDIFW Regional Biologist Steve Dunham to vet culling methods (assigned to Chris Bartlett)

City Council

The Eastport City Council will vote on a $323,130.12 prepayment for county tax and discuss several public matters, including new and renewal liquor license applications, senior citizen bids, and a proposed parking ordinance. The meeting also includes appointments to the Energy Committee, re‑appointment of the Tax Collector and City Clerk, and a review of matured foreclosures on specific properties. Additional items are a donation for recycling, a policy discussion on real‑estate sales, and updates on the 5‑year capital plan and 2026 budget committee formation.

• Consideration of prepayment for County Tax – $323,130.12
• New liquor license for Jeffery Gauthier d/b/a Blackbeards – 171 Water St.
• Liquor license renewal for MA Trott LLC d/b/a Happy Crab – 35 Water St.
• Discussion of parking ordinance (requested by Councilor Dana‑Cummings)
• Matured foreclosures on FY2024 real‑estate taxes: 2 Clark St., 20 Boynton St., 9 Snyder Rd., 1A Redoubt Rd., 37 Capen Ave., 12 Chapel St.

The council voted unanimously to make a prepayment of $323,130.12 toward county taxes, using $113,000 from unassigned funds and $210,130.12 from capital funds. It also approved several appointments, including re‑appointing Ella Kowal as Tax Collector & City Clerk and appointing Hannah Zwickerhill as BMV & IFW agents. Additional actions included scheduling liquor‑license hearings for Blackbeards and Happy Crab, accepting a $34 donation for recycling, and entering a repayment agreement for back taxes on 37 Capen Avenue.

• Schedule public hearings for Blackbeards and Happy Crab liquor licenses (passed 3-0)
• Appoint Deb Pigeon and Pete Lehmann to the Energy Committee (passed 3-0)
• Approve $323,130.12 county tax prepayment (passed 5-0)
• Re‑appoint Ella Kowal as Tax Collector & City Clerk (passed 5-0)
• Appoint Hannah Zwickerhill as BMV & IFW agents (passed 5-0)
• Approve $888.66 tax reimbursement/overpayment (passed 5-0)
• Accept $34 donation for recycling line item (passed 5-0)
• Enter repayment agreement for 37 Capen Ave back taxes and interest (passed 5-0)

Energy Committee

The committee accepted the August and September meeting minutes. It approved Pat Christopher’s resignation and unanimously voted to add Pete Lehmann and Deb Pigeon to the Energy Committee. The meeting was adjourned with approval.

• Accepted August and September minutes (motion passed)
• Accepted Pat Christopher’s resignation (unanimous)
• Approved Pete Lehmann and Deb Pigeon as committee members (unanimous)
• Motion to adjourn approved

Airport Advisory Committee

The committee will discuss snow plowing plans, including training and triggers for starting operations. Members will also receive updates on fuel inventory and the status of the Terminal Building, Taxilane C, and the Master Plan.

• Snow plowing plans, training, and operational triggers
• Status updates for Terminal Building, Taxilane C, and Master Plan projects
• Fuel sales and inventory report
• Maintenance scheduling for mowing equipment and tractors
• Planning for 2026 community events

The committee approved the minutes from the November 4, 2025 meeting unanimously. The financial and budget update was postponed until the January meeting. Members agreed that the airport terminal may be used for city functions open to the public, such as meetings and voting, but not for private groups or events, with the decision subject to future review. The meeting was adjourned unanimously.

• Approved November 4, 2025 minutes (unanimous)
• Tabled financial and budget update until January
• Approved terminal building use for public city functions only; private events not allowed
• Adjourned meeting (unanimous)

Recycling & Solid Waste Committee

The Eastport Recycling & Solid Waste Committee will review and approve the minutes from the October 7, 2025 meeting. Members will receive updates on the city’s recycling fund balance, acceptable recycling items, volunteer coordination, plastic recycling, and bale operations. The committee will also address pending actions for the Veolia Light Recycling Program and set December and winter recycling center schedules.

• Review and approve minutes from Oct 7, 2025 meeting
• Update on city recycling fund balance
• Review list of acceptable and not acceptable recycling items
• Action items for Veolia Light Recycling Program
• Set December dates and winter schedule for recycling center

The committee unanimously approved the October 7 meeting minutes. Members agreed to place an ad in the December 26 Quoddy Tides announcing acceptable recycling items and the winter schedule. The recycling center will open on December 27 and remain closed for January and February, with March hours to be posted online. Several members were assigned follow‑up tasks for bales, pallets, and light‑bulb box handling.

• Approved October 7 minutes (unanimous)
• Agreed to place ad in Dec 26 Quoddy Tides
• Set Center open Dec 27; closed Jan‑Feb
• Chip to contact Howie about moving bales
• Samra to request pallet donation from Hammond Lumber
• Dave to repair light‑bulb boxes and contact FedEx

City Council

The Eastport City Council will hold public hearings on two liquor license applications and the sale of three foreclosed properties, as well as consider an amendment to the city’s property‑sale ordinance. After the hearings, the council will act on items including a repurchase agreement for 10 Evans Street, a $176,856.23 sewer‑fee commitment, and a $258,505 loan for a dump truck. Additional agenda items cover appointments, resignations, bid requests, election results, and discussions on fiscal and polling‑place issues.

• Liquor license renewal for Wicked Good Corp d/b/a Waco Diner, 47 Water Street
• Liquor license amendment for Horn Run Brewing LLC, 75 Water Street
• Sale of foreclosed city property: 35‑37 Key Street; 10 Evans Street; 1A Redoubt Hill (lot F4‑0D5‑09)
• Approval of loan for $258,505 for a dump truck in the FY26 capital plan
• Commitment of sewer fees totaling $176,856.23 for April 1 – September 30 2025

The Eastport City Council took a series of actions, each passing with a unanimous 4‑0 vote. They renewed a liquor license, approved a license amendment, and struck a clause from a property ordinance. The council also approved several financial commitments, including a sewer‑fees commitment and a loan for a dump truck, and made appointments and property transactions.

• Approved renewal of liquor license for Wicked Good Corp d/b/a Waco Diner (4-0)
• Approved amendment to liquor license for Horn Run Brewing LLC (4-0)
• Approved repurchase agreement for 10 Evans Street to Meghan Smith and Desiree Bassett (4-0)
• Appointed Kieran Weston to Deer Committee (4-0)
• Committed sewer fees of $176,856.23 for Apr‑Sep 2025 (4-0)
• Approved $258,505 loan for dump truck in FY26 capital plan (4-0)
• Requested 2008 Sterling dump truck be put out for bid (4-0)
• Requested FY27 property revaluation be put out for bid (4-0)

Energy Committee

The Eastport Energy Committee will consider a resignation from its membership and discuss multiple local energy initiatives. Items include a university collaboration, a report on the recent WD Build project, completed energy audits, and plans for ongoing community meetings. The committee will also set the date for its next meeting.

• Accept resignation of Pat Christopher from the Energy Committee
• Dr. Sharon Klein – UMaine‑Eastport collaborations on local energy initiatives
• Report from Meg Stark and Pete Lehmann on WD Build (Oct 6‑10) and homeowner feedback
• Colin McCullough energy audits completed the week of Sept 20
• Pete Lehmann to continue monthly meetings with the Community Sustainable Energy Team

The Energy Committee unanimously accepted the August 13 and September 10 minutes. The electric‑car presentation was postponed to spring. Members voted unanimously to continue discussion with Dr. Sharon Klein about the Kartorium data project. The committee accepted Pat Christopher’s resignation and welcomed new member Deb Pigeon, pending City Council approval.

• Accepted August 13 and September 10 minutes (unanimous)
• Postponed electric‑car presentation to spring (decision)
• Continued discussion with Dr. Sharon Klein on Kartorium data (unanimous)
• Accepted resignation of Pat Christopher (decision)
• Welcomed new member Deb Pigeon, to be approved by City Council (decision)

Airport Advisory Committee

The Airport Advisory Committee will receive updates on airport operations, finances, and ongoing projects, including the terminal building punch‑list items and equipment purchases. Members will hear status reports on the taxilane C electrical work, the master plan, and upcoming projects such as apron development and an AWOS‑3 system. The committee will also discuss planning for a 2026 community event.

• Terminal Building punch list items, gate and parking lot
• Purchase of cabinets and microwave for terminal building
• Taxilane C electrical plan and project conclusion
• Apron development planning
• AWOS‑3 system planning

The Airport Advisory Committee approved the minutes from the September 2 meeting after a motion by Chair Chris Krohn and a second by Bob Chieffo. The committee also moved to adjourn the meeting, with the motion carried unanimously. No other substantive actions or votes were recorded.

• Approved September 2 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The Eastport City Council will consider several items, including adopting updated General Assistance Ordinance appendices, awarding the contract for 2025‑2026 winter sand, and approving a liquor license for PEC Operations Ltd., a cruise‑ship operator. The council will also discuss the assignment of a realtor for city property sales, create and appoint a member to the Deer Committee, and review the county's financial situation.

• Adopt updated General Assistance Ordinance Appendices
• Award bid for 2025‑2026 winter sand
• Approve liquor license for PEC Operations Ltd.
• Discuss Realtor assignment for city property sales
• Create and appoint member to Deer Committee

The council accepted the bid for winter sand, approved a liquor license for a cruise ship, and authorized the sale of the old Senior Center with a $150,000 minimum bid. It also scheduled multiple public hearings for property sales, liquor‑license renewals, and dangerous buildings, and restructured the Deer Committee.

• Accepted Down East Masonry bid for 1,000 yards winter sand at $15,000 (5-0)
• Approved liquor license for PEC Operations Ltd. cruise ship (5-0)
• Scheduled public hearings for sale of city properties at 35-37 Key, 10 Evans, and Redoubt Hill on Nov 12 (5-0)
• Amended sale of city‑owned property to strike public‑hearing provision (5-0)
• Approved sale of old Senior Center (9 Boynton St.) with minimum bid $150,000, deadline Dec 5 2025 (5-0)
• Dissolved and reconstituted Deer Committee with members Walt Cummings, William Mitchell, Chris Bartlett, Loring Small, Fabienne Verschoor (5-0)
• Scheduled public hearings for liquor‑license renewal for Waco Diner and amendment for Horn Run Brewery on Nov 12 (5-0)
• Scheduled public hearings on dangerous buildings at 23‑25 Capen Ave and 186 Water St. for Dec 10 (5-0)

Recycling & Solid Waste Committee

The committee will review city fund balances and receive updates on volunteer signups and plastic recycling. Members will also discuss bale operations and the Veolia Light Recycling Program.

• Action items regarding Veolia Light Recycling Program
• Update on City Funds balance
• Discussion on bale operation and moving bales
• Update on plastic recycling

The committee approved the July 29, 2025 meeting minutes unanimously. It agreed to track the amount of plastic collected but will not submit the data to the Nextrex challenge. Beth will purchase replacement plastic bags for the recycling bins and submit the receipt for city reimbursement. Chip will contact Howie to help move cardboard bales, and the meeting was adjourned unanimously.

• Approved July 29, 2025 meeting minutes (unanimous)
• Decided to track plastic collection but not submit to Nextrex challenge
• Approved purchase of replacement plastic bags; reimbursement receipt to be submitted
• Assigned Chip to contact Howie about moving cardboard bales
• Adjourned meeting (unanimous)

Harbor Committee Agenda

The Eastport Harbor Committee will meet on September 15, 2025 to discuss the minutes from its June 16 meeting. The agenda includes a summary of summer berthing activities, updates on infrastructure needs, and a security briefing. Additional items include other business and an open forum for public input.

• Review of June 16, 2025 meeting minutes
• Berthing summer summary
• Infrastructure updates and needs
• Security update
• Other business and open forum

City Council

The City Council will hold public hearings regarding the repeal of the skateboard ordinance and an amendment to the firearms ordinance. The body will also conduct a workshop on the motor vehicles ordinance and address election preparations for November 4, 2025.

• Public hearing to repeal the Eastport Skateboard ordinance
• Public hearing to amend the Eastport Firearms Ordinance by striking Section 2
• Opening of responses to Realtor RFP
• Bidding for 2025-2026 winter sand
• Acceptance of $300 for cemetery lot and perpetual care (Lot 14, section E)

The council voted 5‑0 to dissolve the Parks & Recreation, Age‑Friendly, and Housing committees. It also repealed the Eastport Skateboard Ordinance (3‑2) and amended the Firearms Ordinance by striking Section 2 (5‑0). Additional actions included accepting three Disability Committee resignations, a $300 cemetery donation, approving the November 4, 2025 election warrant and appointing election clerks (4‑0, one abstention).

• Repealed Eastport Skateboard Ordinance (3-2)
• Amended Eastport Firearms Ordinance by striking Section 2 (5-0)
• Dissolved Parks & Recreation, Age‑Friendly, and Housing committees (each 5-0)
• Accepted resignations of Laura Prati, Birdy Velveteen, and Laurie Stone from Disability Committee (5-0)
• Accepted $300 donation for cemetery lot and perpetual care (5-0)
• Approved election warrant for November 4, 2025 election (5-0)
• Appointed election and ballot clerks for November 4, 2025 election (4-0, Morang abstaining)

Airport Advisory Committee

The Eastport Airport Advisory Committee will meet to hear updates from staff on fuel sales, facilities, and budget status, and review progress on terminal, taxiway, and hangar projects. No formal decisions are listed on this agenda.

• Fuel sales and inventory update
• Terminal Building punch list and parking lot review
• Taxilane C paving schedule and electrical plan
• Hangar Construction and Master Plan updates
• Small lawn mower and snow removal equipment needs

The committee unanimously approved the September 2 meeting minutes. It also unanimously approved the purchase of new mowing equipment. The meeting was then unanimously adjourned. No other decisions were made.

• Approved meeting minutes (unanimous)
• Approved purchase of mowing equipment (unanimous)
• Adjourned meeting (unanimous)

Eastport Disability Committee

The Eastport Disability Committee will meet to elect officers and review reports on city crosswalks, Zoom protocols, and a snow removal proposal.

• Reelection of officers
• Report on City Crosswalks
• Report on NSF Snow Removal proposal
• Report on Zoom meeting protocols
• School Disability Report

City Council

The Eastport City Council will hold a special meeting to decide whether to approve the renewal of a liquor license for Holland America, a cruise ship line. No other substantive items are listed on the agenda.

• Approval of liquor license renewal for Holland America (cruise ship line)

The council approved the renewal of Holland America's liquor license. The motion was moved by Councilor Stevens, seconded by Councilor Morang, and passed unanimously 4-0. The meeting was then adjourned after a motion that also passed 4-0.

• Approved liquor license renewal for Holland America cruise line (4-0)
• Adjourned meeting (4-0)

City Council

The City Council will hold public hearings on several new and renewal business licenses. The body will also consider appointments to the Zoning Board of Appeals and Shellfish Committee, and vote on FAA grants for airport improvements.

• Public hearings for victualers licenses for The Rumery (56 Water Street) and Downeast Donuts
• Liquor license renewal for Ye Olde Hookers and new license for BMSO Ltd. cruise ship
• FAA Grant 3-23-0053-025-2025 for Eastport Airport Terminal Parking Lot and Fencing
• FAA Grant 3-23-0053-024-2025 for Eastport Airport Taxilane Construction
• Proposed delegation of cruise ship liquor license approvals to City Manager, Police Chief, and Port Director

Energy Committee

The Energy Committee is meeting to discuss the budget for Energy Prize 2 from the Island Institute. The approval of June minutes has been postponed to the September 10 meeting.

• Budget for Energy Prize 2 from the Island Institute

The Eastport Energy Committee approved a total budget of $43,960.35 for Energy Prize #2 from the Island Institute. The budget covers items such as an October window dresser build ($17,200), labor ($5,000), energy audits, mileage, an auditor assistant, weatherization incentives, heat pumps, a stipend for an energy navigator, and measurer fees. No vote tally was recorded in the minutes. The approval was documented on August 7, 2025.

• Approved $43,960.35 Energy Prize #2 budget (no vote tally recorded)

Planning Board

The Eastport Planning Board will meet to discuss a proposed solar garden project at 3 Indian Road. The board will also receive an update regarding a site walk at Carlow Island East involving MDEP, MIF&W, and NRPA.

• Overview of Novel Energy Solutions Solar Garden Project at 3 Indian Road
• Update on MDEP, MIF&W and NRPA site walk at Carlow Island East

Airport Advisory Committee

The committee will receive updates on fuel sales, facility conditions, and the final FY-2025 budget. Members will discuss the status of several active projects, including the terminal building and hangar construction.

• Final budget for FY-2025
• Terminal Building closeout items
• Gate, Fencing, and Long Term Parking closeout items
• Taxilane C, Hangar Construction, and Solar development updates
• Master Plan status

The Airport Advisory Committee unanimously approved the minutes from the July 1, 2025 meeting after a clarification amendment. The meeting was then unanimously adjourned. Members were assigned follow‑up actions: Pete will email the Master Plan draft to all members, a small group will recommend a new mower at the next meeting, and Chris, Victoria, Pete and Brian will meet soon to discuss public communication methods.

• Approved July 1, 2025 minutes (unanimous)
• Adjourned meeting at 6:31 PM (unanimous)
• Pete to email Master Plan copy to members today
• Chris, Victoria, Pete & Brian to meet on communication issues
• Daryl to obtain small mower recommendation for next meeting

City Council

The City Council will hold public hearings regarding the renewal of two business licenses. The body will then take action on the results of those hearings.

• Medical Marijuana Caregiver Retail Store renewal for Calvin Doyle and Nicole Wilson d/b/a Snow Grow, LLC
• Liquor license renewal for Horn Run Brewing, LLC

The Eastport City Council voted 4‑0 to approve the renewal of a Medical Marijuana Caregiver License for Snow Grow, LLC, owned by Calvin Doyle and Nicole Wilson. The council also voted 4‑0 to approve the renewal of a liquor license for Horn Run Brewing LLC, owned by Jeffrey and Lisa Smith, located at 75 Water Street. The meeting was adjourned at 4:44 p.m. after a unanimous 4‑0 vote.

• Approved renewal of Medical Marijuana Caregiver License for Snow Grow, LLC (4-0)
• Approved renewal of liquor license for Horn Run Brewing LLC, 75 Water Street (4-0)
• Adjourned meeting (4-0)

Recycling & Solid Waste Committee

The committee will meet to discuss volunteer recruitment, city fund balances, and recycling operations. Members will provide updates on plastic recycling and bale operations.

• Review of city funds balance
• Electrical quote for plastic recycling
• Bale operation updates
• Tracking Saturday visitor counts
• Planning for newspaper advertisements

The committee approved hiring Phil Cammick to install two wall outlets for $661, with a unanimous vote. City Treasurer Cami Deschene reported $2,605 remaining in the recycling budget. Volunteers were assigned to manage plastic collection and to post a monthly ad in the Quoddy Tides. Plans to track visitor counts and schedule an e‑waste collection site were also discussed.

• Approved hiring Phil Cammick to install two wall outlets for $661 (unanimous)
• Beth Clifford volunteered to take responsibility for plastic collection (accepted)
• Dave agreed to purchase a first aid kit and box cutters for the center (planned)
• Chip recommended tracking visitor numbers; Stephanie will provide a clipboard (accepted)
• Samra will continue monthly ad in Quoddy Tides (ongoing)
• Samra will contact Victor Horton to schedule e‑waste collection site visit (planned)

Eastport Housing Committee

The committee will work on its mission statement and schedule meetings for two taskforces. Members will also provide updates on Island Workforce Housing.

• Development of Committee Mission Statement
• Scheduling for Housing Survey Taskforce
• Scheduling for Short Term Rental Taskforce
• Updates on Island Workforce Housing

The Eastport Housing Committee approved the May 2025 minutes (4‑0). It formally adopted its mission statement (4‑0). The committee set dates for a Housing Survey Taskforce meeting on August 6 and established an online Short‑Term Rental Taskforce. The meeting was adjourned (5‑0).

• Approved May ’25 minutes (4-0)
• Approved mission statement (4-0)
• Scheduled Housing Survey Taskforce meeting for Aug 6 at Hornrun Brewery
• Established online Short‑Term Rental Taskforce to collect data via email
• Adjourned meeting (5-0)

City Council

The City Council is holding a special meeting to schedule a public hearing. The hearing concerns the renewal of a Medical Marijuana Caregiver Retail Store license.

• Scheduling of public hearing for Snow Grow, LLC (Calvin Doyle and Nicole Wilson) medical marijuana retail renewal

The council voted 3‑0 to move the Horn Run public hearing from August 13 to a special meeting on August 1 at 4:30 p.m. It also voted 3‑0 to schedule a public hearing on the renewal of the Snow Grow medical‑marijuana caregiver store for Calvin Doyle and Nicole Wilson (d/b/a Snow Grow, LLC) at the same August 1 special meeting. The meeting was then adjourned by a 3‑0 vote.

• Rescheduled Horn Run public hearing to Aug 1, 4:30 p.m. (3‑0)
• Scheduled Snow Grow medical‑marijuana caregiver renewal hearing for Aug 1, 4:30 p.m. (3‑0)
• Adjourned meeting at 4:32 p.m. (3‑0)

Planning Board

The Planning Board is holding a special workshop focused on shoreland zoning. The session will be presented by Jessica Sayers from the Maine Department of Environmental Protection.

• Workshop on Shoreland Zoning presented by Maine Department of Environmental Protection

City Council

The City Council will conduct public hearings regarding a proposed 1% sewer rate increase and a new liquor license for The Rumery. The body will also consider the FY26 Capital Plan and various financial transfers, including $171,000 to a capital reserve.

• Public hearing for a proposed 1% raise to sewer rates
• Public hearing for a new liquor license for Rumery Eastport LLC at 56 Water Street
• Approval of Capital Plan for FY26
• Transfer of $171,000 from unassigned funds to capital reserve
• Commitment of sewer user rates for Jan 1 to June 30, 2025, totaling $179,788.42

The council approved the FY2026 Capital Plan as presented (5‑0). They also approved a new liquor license for Rumery Eastport LLC d/b/a The Rumery and a 1% increase to sewer rates, each passing 5‑0. Additional actions included approving cruise‑ship special events, accepting several committee resignations, transferring $171,000 to the capital reserve, and appointing Chris Bartlett to the Port Authority Board, all with unanimous votes.

• Approved FY2026 Capital Plan (5-0)
• Approved new liquor license for Rumery Eastport LLC d/b/a The Rumery (5-0)
• Approved 1% raise to sewer rates (5-0)
• Approved special events for large cruise ships on Aug 24, Sep 17-18, Sep 27, Oct 9 (5-0)
• Accepted resignations from Parks and Recreation Committee (5-0)
• Accepted resignation of Don Dudics from Zoning Board of Appeals (5-0)
• Transferred $171,000 from unassigned funds to capital reserve (5-0)
• Appointed Chris Bartlett to Port Authority Board (5-0)

City Council

The City Council is holding a special meeting to handle administrative appointments and financial authorizations. The body will decide on the naming of signatories for city accounts and the appointment of an Interim City Clerk.

• Naming of Signatories to City accounts
• Appointment of Interim City Clerk

The Eastport City Council corrected the June 11 budget, reducing the projected tax revenue to $3,864,341. It approved a $5,700 spend from the Perpetual Care fund for a new cemetery mower. The council also named two deputy treasurers as signatories on three city accounts and appointed the city manager as interim deputy clerk. All actions passed unanimously.

• Approved correction to June 11 budget, lowering tax revenue estimate to $3,864,341 (4-0)
• Approved $5,700 expenditure from Perpetual Care account for new cemetery mower (4-0)
• Named Deputy Treasurers Brian Schuth and Leita O’Brien as signatories on accounts 55613281, 85080938, 89006775 (4-0)
• Appointed City Manager Brian Schuth as interim Deputy Clerk until City Clerk Ella Kowal returns (4-0)
• Adjourned meeting at 4:54 p.m. (4-0)

Energy Committee

The Eastport Energy Committee meets to review progress on the Sipayik Power Up Program, discuss carryover funds from Energy Prize 1 to FY 25-26, and review budgets for Energy Prize Part 1 and Part 2. The committee also considers hiring interns from College of the Atlantic (COA) for energy audits and volunteers for window inserts, and discusses a proposal to upgrade lighting at the Senior Center.

• Review of Sipayik Power Up Program progress
• Energy Prize budget review (Part 1 and Part 2)
• Discussion on hiring COA interns for 7 energy audits this summer
• Proposal for lighting upgrades at Senior Center
• Acceptance of Vice Chair Michael Morse's resignation

The Energy Committee approved spending up to $2,000 to install a new side door at City Hall and also approved up to $2,000 to hire an electrician for a quote on LED lighting at the senior center. Motions to retain Collin for city audits and to accept Michael Morse’s resignation as Vice Chair were also passed. David Dineen was appointed as the new Vice Chair.

• Approved up to $2,000 for a new side door for City Hall (motion passed)
• Approved up to $2,000 to hire an electrician for a quote on senior‑center LED lighting (motion passed)
• Approved staying with Collin for Eastport energy audits (motion passed)
• Accepted Michael Morse resignation as Vice Chair (motion passed)
• Accepted David Dineen as Vice Chair (motion passed)
• Accepted meeting minutes (motion passed)

City Council

The City Council will hold a public hearing on the FY2026 budget and decide on proposed capital expenditures for the same year. The body will also consider several new victualler licenses and a local match for a sidewalk project.

• Public hearing and action on the FY2026 budget
• Commitment to $167,000 local match for High Street Sidewalk Project
• New victualler licenses for 82 Water Street, Eastport Coffee Roasters, LLC, and 36 Washington Street
• Approval of $8,435 carryover from FY24 for Parks and Recreation
• Scheduling of a public hearing on sewer rate increase

The council accepted the FY2026 budget of $7,032,064.57 and set the real‑estate tax interest rate at 8.5%. It also approved several licensing applications, a $7,637.32 electric upgrade at the Fish Pier, and a $167,000 local match for the High Street sidewalk grant. Additional actions included adopting a new General Fund Policy, amending the Internal Controls Policy, and scheduling a public hearing on a 1% sewer‑rate increase.

• Approved FY2026 budget of $7,032,064.57 (5-0)
• Set FY2026 real‑estate tax interest rate at 8.5% (5-0)
• Approved $7,637.32 electric upgrade at the Fish Pier (4-0)
• Approved new victualler licenses for Richard Sullivan, Istvan Matej (Eastport Coffee Roasters), and Eastport Arts Center (4-0)
• Committed $167,000 local match for High Street sidewalk grant (5-0)
• Approved new General Fund Policy (5-0)
• Approved amendments to Internal Controls Policy (5-0)
• Scheduled public hearing on a 1% sewer‑rate increase for July (5-0)

Parks and Recreation Committee

The committee will review updates on the fence project and Moonlight Movies. Members will discuss repairs for the Suddy Field grass and dugouts, as well as beach access and the 2025 outlook.

• Suddy field grass and dugout repairs
• Beach access discussion
• Fence project status update
• Moonlight Movies update
• 2025 outlook discussion

Planning Board

The Eastport Planning Board will review progress on text corrections and LD2003 requirements. The board is scheduled to discuss communications regarding solar farms and rental inspections, as well as subsidized housing in Eastport.

• Review of changes required by LD2003
• Field inspection report for Kevin Leighton shoreland property on Carlow Island
• Message from Versant Power regarding solar farms
• Letter from Preservation Management, Inc regarding rental inspections
• Discussion on subsidized housing in Eastport

City Council

The City Council is holding an emergency meeting to address a single personnel matter. The body will consider the appointment of a Tax Collector.

• Appointment of Tax Collector

The council voted to appoint City Manager Brian Schuth as the city's Tax Collector. The motion passed unanimously, 3-0. Afterward, the council adjourned the emergency meeting at 4:35 p.m., also by a 3-0 vote.

• Appointed Brian Schuth as Tax Collector (3-0)
• Adjourned emergency meeting (3-0)

Airport Advisory Committee

The committee will discuss the current Capital Improvement Plan (CIP) in preparation for a June 17 meeting with the DOT and FAA. Members will also receive updates on fuel sales, budget, and ongoing facility projects.

• Review of Capital Improvement Plan (CIP)
• Updates on Terminal Building, Gate, Fencing, and Long Term Parking projects
• Status of Taxilane C and Hangar Construction
• Airport fuel sales and inventory report
• Planning for community events

The Airport Advisory Committee unanimously approved the minutes from the May 6, 2025 meeting. After routine updates and discussion, the committee moved to adjourn, which was seconded and carried. No substantive project approvals or policy decisions were made at this meeting.

• Approved May 6 minutes (unanimous; motion by Victoria, second by Bob)
• Adjourned meeting (motion by Chris, second by Victoria; adjourned at 6:55 PM)

Eastport Housing Committee

The committee will continue developing its mission statement and vote on a new Vice Chair. Members will also discuss protocols for removing inactive members and the creation of taskforces for housing surveys and short-term rentals.

• Vote on new Vice Chair
• Development of Committee Mission Statement
• Proposal to create Housing Survey Taskforce
• Proposal to create Short Term Rental Taskforce
• Discussion on protocol for purging inactive members

City Council

The Eastport City Council will hold a workshop with the Budget Committee to review the FY2026 Municipal Budget. Following the workshop, a special meeting will be called to schedule a public hearing on the same budget. Two new liquor licenses are also on the agenda for businesses at 82 Water St. and for Eastport Coffee Roasters, LLC.

• FY2026 Municipal Budget workshop and public hearing scheduling
• New liquor license for Richard Sullivan (Bakery/Café at 82 Water St.)
• New liquor license for Istvan Mate d/b/a Eastport Coffee Roasters, LLC
• High Street Sidewalk Grant (tabled from 5/14/2025 meeting)
• One-Way Traffic on Water St. (tabled from 5/14/2025 meeting)

The council approved moving forward with the airport taxiway project, accepting FAA funding for a $292,000 taxilane with the city covering 2.5% of costs. They also scheduled multiple public hearings for June 11, 2025, including new victualler licenses and Dooryard Shine taste‑test events. The council tabled the $167,000 local match for the High Street sidewalk grant and postponed discussion of one‑way traffic on Water Street. All motions passed unanimously (5‑0).

• Added agenda items to schedule public hearings for new victualler license, Dooryard Shine events, and airport taxiway project (5‑0)
• Scheduled a public hearing on the budget for the June 11, 2025 council meeting (5‑0)
• Scheduled public hearings on June 11 for two new victualler licenses, Eastport Arts Center license, and two Dooryard Shine taste‑test events (5‑0)
• Tabled approval of $167,000 local match for High Street sidewalk grant (5‑0)
• Tabled discussion of one‑way traffic on Water Street (5‑0)
• Approved airport taxiway project (AIP 3‑23‑0053‑XX‑2025) costing $292,000, city to pay 2.5% (5‑0)

Recycling & Solid Waste Committee

The committee will meet to discuss the use of remaining grant funds and their upcoming deadline. Members will also review building cleanup needs, signage, and equipment purchases including a pallet jack.

• Use of remaining grant funds and deadline
• Purchase of a pallet jack
• Building cleanup and signage updates
• Volunteer recruitment and sign-up process

The committee approved the minutes from the April 17, 2025 meeting. Members agreed to create signage and set up the recycling center gaylords on May 28 in preparation for the June 14 opening. The meeting was formally adjourned.

• Approved minutes from the April 17, 2025 meeting (motion by Chip, seconded by Becca)
• Agreed that Becca and Chip will make signs and volunteers will gather May 28 at 10:00 AM to set up gaylords and signs
• Motion to adjourn the meeting was approved (motion by Pat, seconded by Samra)

City Council

The Eastport City Council will hold public hearings and take action on multiple new and renewal liquor and victualer licenses, including for Look Lobster Co., Eastport Arts Center, Eastport Chamber of Commerce (for a seafood festival), and Phoenix Fine Wines. New business includes scheduling a public hearing for the FY2026 budget, awarding municipal fuel and trash bids, and approving expenditures of up to $12,000 from the Airport Reserve for furniture and $8,435 carryover for Parks & Rec. Discussions will also cover the High Street Sidewalk Grant and potential one-way traffic on Water Street.

• Public hearings and actions on liquor and victualer licenses: Look Lobster Co. (new liquor and renewal victualer), Eastport Arts Center (renewal liquor), Eastport Chamber of Commerce (new liquor for festival), Phoenix Fine Wines (renewal liquor)
• Council to open and award FY2026 municipal fuel bid (1-year) and trash bid (3-year)
• Approval requested to spend up to $12,000 from Airport Reserve for furniture at new terminal building
• Approval requested to carry over $8,435 from FY2024 for Parks & Rec
• Discussion of High Street Sidewalk Grant and one-way traffic feasibility on Water Street

The Eastport City Council approved several new liquor licenses, accepted the FY2026 municipal fuel and trash contracts, and directed a budget workshop. It also denied a small sewer abatement request, accepted a $50,000 community grant, and approved spending from the airport reserve and advertising for zoning board members.

• Approved new liquor licenses and renewals for Look Lobster Co., Eastport Arts Center, Eastport Area Chamber of Commerce, and Phoenix Fine Wines (3-0)
• Directed City Manager and Clerk to schedule FY2026 budget workshop (3-0)
• Accepted V.L. Tammaro municipal fuel bid at $2.689/gal oil and $1.50‑$1.80/gal propane (3-0)
• Accepted Moose Island Solid Waste trash collection bid for $5,400 over three years (3-0)
• Denied $110 sewer account abatement request (2-1, Morang dissenting)
• Accepted $50,000 CANCAG2024-5 community action grant (3-0)
• Approved up to $12,000 airport reserve spending for terminal furniture (3-0)
• Approved advertising for two full‑time and one alternate zoning board member (3-0)

Energy Committee

The Eastport Energy Committee will discuss and vote on how to use remaining funds if heat pump demand is low, including possible awards for hybrid water heaters or insulation. Other items include accepting an EPA $1,700 grant at the City Council meeting, renting a chamber office, and compensating window insert workers. The committee will also consider a summer break and set the next meeting for June 11 with a speaker from the Governor's Energy Office.

• High school group and EPA $1,700 grant acceptance at City Council meeting on May 14
• Discussion and vote on using funds for multiple awards if few heat pump requests, including hybrid water heaters or insulation
• Rent chamber office from September 2025 to June 2026
• Compensation for window insert workers and help for charities – discussion and vote
• Consideration of summer break and reconvening in September

The committee approved a $2,000 incentive for installing two heat pumps per home. It set incentive rates of $500 for hybrid heat pumps and $1,000 for insulation. Compensation for window workers and supervisors was kept at $20 and $25 respectively. The committee adopted a summer break until September, with members meeting as needed.

• Approved $2,000 incentive for two heat pumps per home (motion passed, DD/CC, VG abstained)
• Set incentive rates: $500 for hybrid heat pumps and $1,000 for insulation (motion passed, VG/DD)
• Approved compensation rates for window workers: $20 for volunteers, $25 for supervisors (motion passed, VG/MM)
• Adopted summer break until September, with members meeting as needed (motion passed, DD/VG)

Energy Committee

The Eastport Energy Committee will discuss and vote on using EPA grant funds for heat pumps, hybrid water heaters, insulation, and compensation for window insert workers. They will also consider renting a chamber office and taking a summer break. The committee notes the acceptance of a $1,700 EPA grant at the City Council meeting the same day.

• Discussion and vote on using Energy Navigator funds for heat pumps, hybrid water heaters, or insulation
• Vote on compensation for window insert workers and guidelines for charities
• Consideration of renting a chamber office from Sept. 2025 to June 2026
• Proposal to take a summer break and reconvene in September
• Noting acceptance of a $1,700 EPA grant at the May 14 City Council meeting

Parks and Recreation Committee

The Eastport Parks and Recreation Committee holds a regular meeting with updates on ongoing projects, including a fence project, beach access, and Suddy field repairs. No binding votes or new ordinances are scheduled; the agenda is largely procedural and focused on old and new business updates.

• Fence project to happen soon
• Moonlight Movies planning with pamphlets for Shackford Head
• Beach access updates from Christina
• Suddy field grass repair and dugout structure repairs
• Clean-up recap with thanks to basketball hoop volunteers

Budget Committee

The Budget Committee will review a draft of the City Budget presented by the City Manager. Members will discuss the draft and provide recommendations.

• Presentation of the draft City Budget

Planning Board

The Eastport Planning Board will hold a procedural meeting to review progress on corrections to Appendix A 'Revision Notes' and on moving forward with changes required by state law LD2003. No new business is on the agenda. The meeting includes approval of minutes and a code enforcement officer report.

• Review progress on corrections to Appendix A 'Revision Notes'
• Review progress on changes required by LD2003

Planning Board

The Eastport Planning Board is meeting to review minutes and discuss progress on corrections to Appendix A 'Revision Notes' and changes required by LD2003. No new business is scheduled. The meeting will also include a Code Enforcement Officer report and an open forum.

• Review progress on corrections to Appendix A 'Revision Notes'
• Review progress on changes required by LD2003
• Code Enforcement Officer report

The Planning Board unanimously approved the May 7 meeting minutes, scheduled the next meeting for June 4, 2025 at 4:00 p.m., and adjourned the session. No policy actions were taken; members discussed a possible solar‑panel development moratorium but did not decide on it.

• Accepted May 7 minutes (unanimously)
• Scheduled next meeting for June 4, 2025 at 4:00 p.m. (unanimously)
• Adjourned meeting (unanimously)

Airport Advisory Committee

The committee will receive updates on airport fuel sales, facility conditions, and tree clearing. Members will discuss the status of the Terminal Building, Gate, Fencing, Long Term Parking, and Taxilane C projects. The meeting also includes a review of community event planning.

• Terminal Building project update
• Gate, Fencing, and Long Term Parking project update
• Taxilane C project update
• Fuel sales and inventory report
• Community event activities and advertising

The Airport Advisory Committee unanimously approved the minutes from the April 1, 2025 meeting. A motion to adjourn was made, seconded, and the meeting was closed at 6:03 PM. No other formal decisions were recorded.

• Approved April 1, 2025 minutes (unanimous)
• Adjourned meeting (motion passed)

Housing Committee

The Eastport Housing Committee will continue developing its mission statement, vote on February meeting minutes, and elect a new vice chair. Discussion items include updates from the Housing Survey Taskforce, Short Term Rental Taskforce, Worcester Wreath's migrant worker housing, and Island Workforce Housing. The meeting also includes a public forum and new business suggestions.

• Update on Worcester Wreath's Migrant Worker Housing
• Update on Island Workforce Housing
• Continued development of committee mission statement
• Vote on new vice chair
• Vote to accept February 2025 meeting minutes

Eastport Disability Committee

This meeting of the Eastport Disability Committee will elect a chair, vice chair, and secretary for 2025. Members will also discuss participation policies adopted by the city council in March 2025. City manager updates include snow management, age committee records, USPS accommodation signage, and crosswalk repainting. An update on an accessibility teach-in is also on the agenda.

• Election of 2025 Chair, Vice Chair, and Secretary
• Discussion of participation policies adopted by city council March 2025
• Snow Management Plan update from City Manager John
• Update on re-painting of crosswalks
• Accessibility Teach-in update from Missy

The committee appointed Birdy Velveteen as interim secretary (3‑0) and confirmed Missy Boyd as vice chair and Birdy Velveteen as chair (each 3‑0). It passed a motion to re‑submit the request to take over the Age Friendly Committee’s work (3‑0). It also passed a motion to repeat the request for USPS wheelchair‑access signage (3‑0).

• Birdy Velveteen assumes secretarial duties (3-0)
• Missy Boyd remains Vice Chair (3-0)
• Birdy Velveteen remains Chair (3-0)
• Re‑submit request to assume Age Friendly Committee duties (3-0)
• Repeat request for USPS wheelchair‑access signage (3-0)

Energy Committee

The Eastport Energy Committee will meet to review an Energy Navigator report and conduct an after-action review of Earth Day. The committee will discuss and vote on a proposal to use $1,700 from Maine CAN for emergency storm kits for senior citizens.

• Vote on Shead High School proposal for $1,700 for senior citizen emergency storm kits
• Energy Navigator report on energy audit recipients
• Earth Day after-action review

Budget Committee

The Eastport Budget Committee will meet to review and discuss the sewer budget, consider proposed changes, and present any other questions on the overall city budget to the city manager. The committee will also vote to approve the minutes from the previous meeting and confirm the next meeting date.

• Approve minutes from April 14, 2025 meeting
• Revisit sewer budget
• Propose changes to sewer budget
• Present questions on proposed city budget to city manager
• Confirm next meeting date

The committee voted unanimously to vacate the proposal to hire a third full-time police officer. It also approved a 9.5% increase in city utility expenses and approved the revised sewer budget with a 1% increase. The minutes from the April 14, 2025 meeting were approved with two members voting yes and one abstaining. The next meeting is set for May 7, 2025.

• Vacated proposal to hire third full-time police officer (unanimous)
• Approved 9.5% utility expense increase for next fiscal year (unanimous)
• Approved revised sewer budget with 1% increase (unanimous)
• Approved minutes from April 14, 2025 (Bailey and Ganz voted yes; Williams abstained)
• Adjusted agenda to hear utility projections from town manager (unanimous)
• Confirmed next Budget Committee meeting for May 7, 2025

Recycling & Solid Waste Committee

The Eastport Recycling & Solid Waste Committee will meet to review the use of remaining grant funds and their associated deadline. The body will also receive updates on building signage and equipment purchases.

• Use of remaining grant funds and deadline
• Update on building sign
• Update on pallet jack purchase
• Update on building work
• Volunteer recruitment advertisement

The committee approved the March 13 meeting minutes unanimously. No other formal actions were decided; members were assigned follow‑up tasks such as ordering a pallet jack, repairing the garage door, and preparing signage.

• Approved March 13 minutes (unanimous)

School Committee

The AOS 77 School Committee will discuss the third draft of the 2025-2026 budget and consider setting a date for the budget meeting. The agenda also includes entering executive session to discuss employment-related matters. No final votes on the budget are scheduled at this meeting.

• Discussion on the 2025-2026 third draft budget
• Consideration of setting a date for the AOS budget meeting
• Executive session for employment-related matters
• Public comment period
• Approval of minutes from March 18, 2025

Budget Committee

The Eastport Budget Committee will hear a presentation on the proposed sewer budget, followed by discussion and potential changes. The committee will also revisit the school system budget and city revenue projections, with opportunities for questions and proposed modifications.

• Approve minutes from April 7, 2025 meeting
• Presentation of the proposed sewer budget
• Questions and proposed changes for sewer budget
• Revisit and discuss the school system budget
• Revisit city revenue and field questions

Fiber Connectivity Committee

The Eastport Digital Equity Committee will meet to finalize planning for the April 17 'Cutting the Cord' event. No other substantive decisions or discussions are on the agenda.

• Final planning for the April 17 Cutting the Cord event

City Council

The Eastport City Council will hold a public hearing on a proposed Motor Vehicle Ordinance and consider renewing 11 victualer licenses. New business includes approving summer Moonlight Movies, a holiday events schedule, letters of support for CDS grants, resignations from committees, and appointments for shellfish warden. The council will also vote on a sewer commitment of $177,184.65, approve bids for FY2026 fuel and a 3-year trash contract, and schedule future public hearings for property sales and liquor license applications. The meeting includes an executive session for personnel, real property, and legal consultation.

• Public hearing and action on proposed City of Eastport Motor Vehicle Ordinance
• Renewal of victualer licenses for 11 businesses including Breakwater Breeze, Happy Crab, and WACO Diner
• Approval of sewer commitment of $177,184.65 for 4th quarter FY2025 billing
• Council approval to put out to bid FY2026 municipal fuel (oil & propane) and 3-year trash contract
• Scheduling of public hearings for sale of properties at 10 Evans St. and 35-37 Key St., and new liquor license applications

The Eastport City Council adopted the proposed Motor Vehicles Ordinance with a 4-1 vote. It also approved renewal of multiple victualler licenses, the FY2025 sewer commitment of $177,184.65, and several appointments and resignations. A public hearing on 10 Evans Street was cancelled.

• Approved Eastport Motor Vehicles Ordinance (4-1)
• Approved renewal of Victualler’s Licenses for 11 establishments (5-0)
• Approved 2025 Holiday special events (5-0)
• Approved letters of support for CDS Grants (5-0)
• Accepted resignations from Recycling and Housing Committees (5-0)
• Appointed Reid Koslowski as Shellfish Warden (5-0)
• Approved fourth quarter FY2025 sewer commitment of $177,184.65 (5-0)
• Cancelled public hearing on 10 Evans Street and 35-37 Key Street (5-0)

Budget Committee

The Budget Committee will meet to discuss and review the proposed school budget. The body will hear a presentation on the budget and consider recommended changes.

• Presentation of Proposed School Budget
• Discussion and recommended changes for the Proposed School Budget

The committee approved the minutes from the March 31, 2025 meeting unanimously. After a presentation of the proposed school budget, the committee voted to postpone the school‑budget vote until April 14, pending revised numbers and a tax‑impact report, also unanimously. The meeting was adjourned at 7:20 PM by unanimous motion.

• Approved minutes from March 31, 2025 (unanimous)
• Tabled school budget vote until April 14 (unanimous)
• Adjourned meeting at 7:20 PM (unanimous)

Fiber Connectivity Committee

The Eastport Digital Equity Committee will discuss planning for the upcoming 'Cutting the Cord' event scheduled for April 17, including coverage, shifts, pizza delivery, swag, and promotion. The committee also plans to finalize a streaming resource sheet. No financial decisions or formal actions are on the agenda.

• Planning for 'Cutting the Cord' community event on April 17
• Finalizing a streaming resource sheet
• Discussion of event logistics: shifts, pizza, swag, promotion

Parks and Recreation Committee

The Parks and Recreation Committee will hold a regular meeting to review minutes, past action items, and a treasurer update. Old business includes the fence project and Moonlight Movies, while new business covers clean-up planning, setting a date for a second basketball hoop installation, beach access updates, and a general 2025 outlook discussion. The agenda is largely procedural with no major decisions or financial items listed.

• Fence project update
• Moonlight Movies planning
• Clean up planning
• Second basketball hoop installation date and plan
• Beach access updates and next steps

Planning Board

The Eastport Planning Board will meet to review progress on two ongoing items: corrections to Appendix A 'Revision Notes' and changes required by LD2003. No new business is on the agenda. The meeting is largely procedural with an open forum and setting of the next meeting date.

• Review progress on corrections to text from Appendix A 'Revision Notes'
• Review progress on moving forward with changes required by LD2003

Airport Advisory Committee

The Airport Advisory Committee will hear updates on fuel sales and runway condition after winter, review financial and budget status, and discuss ongoing projects including terminal building, gate/fencing, and taxilane C. Community event planning is also on the agenda.

• Airport supervisor update on fuel sales and inventory
• Runway, taxiway, and apron condition after winter plowing
• Terminal Building project update
• Gate, Fencing, and Long Term Parking project
• Grant assurances for old airport property transfers

Budget Committee

The Budget Committee approved a $1,000 increase for the Library and allocated $10,000 as a capital reserve for Senior Center building renovations. It also approved a $14,000 budget request for the Senior Center and offered $3,150 (2.5%) to Community Partners. The committee accepted the presented budgets for risk management insurance, city debt, economic development, city reserves, and Parks & Recreation, and created a reserve fund for Parks & Recreation.

• Approved $1,000 increase for Library (unanimous)
• Approved $10,000 capital reserve for Senior Center renovations (unanimous)
• Approved $14,000 funding for Senior Center (unanimous)
• Offered $3,150 (2.5%) to Community Partners – 4 yes, 1 present
• Accepted Risk Management Insurance budget as presented (unanimous)
• Accepted City Debt as presented (unanimous)
• Created reserve fund for Parks and Recreation to hold carry‑over funds (unanimous)
• Approved Parks and Recreation budget as presented (unanimous)

School Committee

Voters from Eastport, Baring, Alexander, Charlotte, Crawford, Dennysville, Lubec, Pembroke, and Perry will vote on the Alternative Organizational Structure 77 (AOS 77) budget. The proposed budget includes expenditures for special education, system administration, and facilities maintenance.

• Proposed total AOS central office budget of $854,901
• Recommended $664,355 for System Administration
• Recommended $143,821 for Special Education
• Recommended $41,725 for Facilities Maintenance
• Proposed $5,000 for All Other Expenditures (Contingency)

Eastport Disability Committee

The Eastport Disability Committee will elect a chair, vice chair, and secretary for 2025, review committee rules and mission, and receive city manager updates on snow management and sidewalk repainting. Members will also continue discussions on a public comment amendment proposal and a school bullying/accessibility teach-in, and debrief a USPS workshop on signage requests.

• Elect 2025 chair, vice chair, and secretary
• City manager update on automated snow management grant
• Request for city commitment to repaint sidewalks in spring
• Continued discussion on public comment amendment proposal
• Debrief from USPS workshop: draft request for signage from city hall

The Eastport Disability Committee removed items 1, 3, and 5 from the agenda and postponed them due to insufficient participation. A motion to make a more official participation item and forward it to the city council was approved. The committee also approved a motion to schedule an update meeting with Colleen and Brian, and then adjourned the meeting.

• Postponed items 1, 3, and 5 from the agenda due to lack of full participation
• Approved motion to create a formal participation item and forward it to the city council
• Approved motion to schedule an update meeting with Colleen and Brian
• Approved motion to adjourn the meeting

Budget Committee

The Eastport Budget Committee will hear presentations and discuss proposed budgets for several city departments: ACO, shellfish, general assistance, ambulance, solid waste and recycling, insurance, and public officials. The committee may propose changes to these budgets during the meeting.

• Presentation and discussion of ACO budget
• Presentation and discussion of shellfish budget
• Presentation and discussion of ambulance budget
• Proposed solid waste and recycling budget discussion
• Proposed insurance and public officials budgets

The Budget Committee approved the City Manager's overall budget without changes. It accepted an increase to the ambulance budget from $89,443 to $94,000 and raised the solid waste budget from $148,000 to $183,000. The performance bond line item was reduced to $1,700 and the risk‑management item was tabled for the next meeting. All motions passed unanimously.

• Approved overall City Manager budget as presented (unanimous)
• Increased ambulance budget from $89,443 to $94,000 (unanimous)
• Increased solid waste budget from $148,000 to $183,000 (unanimous)
• Reduced performance bond budget line item to $1,700 (unanimous)
• Tabled risk management line item for next meeting (unanimous)
• Approved recycling budget as presented (unanimous)
• Approved public officials budget as presented (unanimous)
• Approved ACO, Shellfish, and General Assistance budgets as presented (unanimous)

Eastport Housing Committee

The committee will elect a Chair, Vice Chair, and Secretary and continue developing its mission statement. Members will discuss a housing survey, short-term rental policies, and the use of municipal buildings for affordable and senior housing.

• Election of Committee Chair, Vice Chair, and Secretary
• Development of a Short Term Rental policy
• Transitioning decommissioned municipal buildings to Affordable Housing
• Transitioning former Eastport Health Center building to Senior Living
• Zoning and safety assessment of Worcester Wreath’s Migrant Worker Housing @ Texshield Warehouse

Budget Committee

The Eastport Budget Committee will hear presentations and discuss proposed budgets for the Cemetery, Fire Department, Airport, Street Lights, and Hydrant departments. The meeting is a review session where the committee may recommend changes but no final decisions are scheduled. Public comment is not listed on the agenda.

• Presentation and discussion of proposed Cemetery Budget
• Presentation and discussion of proposed Fire Department Budget
• Presentation and discussion of proposed Airport Budget
• Presentation and discussion of proposed Street Lights Budget
• Presentation and discussion of proposed Hydrant Budget

The Budget Committee reviewed and approved several FY2026 budgets, including the Cemetery, Fire Department, Airport, Hydrant, and Streetlight budgets. The Cemetery budget was reduced by $3,700 in general expenses, the Airport budget was increased by $400 for overtime, and the Streetlight budget was increased by 4% ($1,000). All approvals were unanimous except for the Airport changes, where Ganz abstained.

• Approved March 10 meeting minutes (unanimous)
• Reduced Cemetery General Expense line from $16,000 to $14,000 (unanimous)
• Approved Cemetery budget with reduction (unanimous)
• Approved Fire Department budget as presented (unanimous)
• Added $400 to Airport payroll for overtime (approved, Ganz abstaining)
• Approved Airport budget with $400 overtime addition (approved, Ganz abstaining)
• Approved Hydrant budget as presented (unanimous)
• Increased Streetlight budget by 4% ($1,000) and approved (unanimous)

Harbor Committee Agenda

The Harbor Advisory Committee will meet to discuss seasonal berthing needs, including a review of scallop season berthing and a preview of lobster season requirements. Cruise ship updates will also be covered, followed by an open forum and other business.

• Review of scallop season berthing
• Preview of lobster season berthing needs
• Cruise ship updates

The Eastport Harbor Committee voted unanimously to send written notices to boat owners who are two years behind on berth payments, giving them 30 days to pay or lose their slot. The committee also accepted prior minutes, discussed scallop season berthing, and previewed summer needs including a new crane and ramp replacement.

• Approved sending 30-day eviction notices to berth owners 2 years behind (unanimous)
• Accepted minutes from October 21, 2024 (unanimous)
• Tabled discussion on establishing a scallop buying co-op
• Adjourned meeting at 4:58pm (unanimous)

Recycling & Solid Waste Committee

The Eastport Recycling & Solid Waste Committee will review minutes from the December meeting, discuss budget updates and grant funds, and address the deadline for using remaining grant funds. The committee also will hear an operations plan and discuss reports due to the Maine Department of Environmental Protection (MDEP).

• Review and approval of December 4 meeting minutes
• Update on budget, grant funds, and City of Eastport
• Deadline for use of remaining grant funds
• Reports due to MDEP (Maine Department of Environmental Protection)
• Operations plan presented by Chip

The Eastport Recycling & Solid Waste Committee discussed using its remaining $3,624 grant balance and $3,000 city contribution to purchase equipment and repair the recycling center. Members agreed to move forward with acquiring items like a scale, pallet jack, and door repair, with specific members assigned to contact vendors. The committee also approved the minutes from the December meeting unanimously.

• Approved December meeting minutes unanimously
• Agreed to move forward with acquiring equipment and arranging repairs using remaining grant funds
• Assigned Samra to contact Downeast Glass for door repair estimate
• Assigned Chip to contact Brian Schuth about acquisition process
• Agreed to begin recycling mixed paper and cardboard
• Discussed signage options; Pat to research designs and prices

Energy Committee

The Eastport Energy Committee will vote on an adjusted budget for the Energy Prize 1 and discuss a Thriving Communities Grant opportunity. Members will also hear a report from Energy Navigator Meg Devonshire and a presentation from the City Council.

• Vote on adjusted Energy Prize 1 Budget
• Thriving Communities Grant opportunity discussion
• Report from Energy Navigator Meg Devonshire
• City Council presentation by Brenna Cohen
• Review of February 12, 2025 minutes

City Council

The City Council will hold public hearings and take action on proposed amendments to the Sale of City Property Ordinance and a Remote Participation Policy. New business includes approving a Public Participation policy, making appointments to boards and committees, writing off $2,391.67 in FY2024 personal property taxes, and scheduling a public hearing for a proposed Motor Vehicle Ordinance. An Island Institute report on an energy grant will also be presented.

• Public hearing and action on proposed amendment to the Sale of City Property Ordinance
• Public hearing and action on proposed Remote Participation Policy
• Write-off of $2,391.67 in FY2024 personal property tax to Account #30
• Appointment of Don Peters as Assistant General Assistance Administrator
• Versant request for permit to replace utility poles on Clark Street

The Eastport City Council held a regular meeting on March 12, 2025, and took several actions. The most consequential decision was authorizing the city manager to enter into a purchase and sale agreement for the Youth Association building, following an executive session. The council also adopted amendments to the Sale of City Property Ordinance and a Remote Participation Policy, approved a Public Participation Policy, and made various appointments and re-appointments to boards and committees.

• Authorized city manager to enter purchase of sale for Youth Association building (4-0)
• Adopted amendment to Sale of City Property Ordinance (4-0)
• Adopted Remote Participation Policy (4-0)
• Approved Public Participation Policy (4-0)
• Appointed Don Peters as Assistant General Assistance Administrator (4-0)
• Re-appointed members to Disability, Housing, and Energy Committees (4-0 each)
• Accepted resignations from Budget and Airport Advisory Committees (4-0)
• Approved write-off of FY2024 personal property tax of $2,391.67 (4-0)

Fiber Connectivity Committee

The Eastport Digital Equity Committee will meet to discuss updates on the 'Cutting the Cord' event, including scheduling, promotion, and location. No votes or formal decisions are on the agenda; the meeting is focused on event coordination.

• Updates on Cutting the Cord event: new date options, promotion by Elaine, and location updates by Rachel

Parks and Recreation Committee

The Eastport Parks and Recreation Committee will review minutes and old business items including basketball hoop, court resurfacing, fence project, and Moonlight Movies. New business focuses on 2025 strategic planning for the Suddy Complex (fence ads, design, courts, trees), beach access, dog park, events, and volunteer recruitment. The committee will also discuss the future of donations.

• Update on basketball hoop installation
• Resurfacing of courts discussed
• Fence project at Suddy Complex
• Moonlight Movies event planning
• Strategic planning for Suddy Complex, beach access, and dog park

The Eastport Parks and Recreation Committee approved the February minutes and discussed plans to use carry-over funds for a dog park fence, pending budget clarification. They also scheduled Moonlight Movies for summer 2025 and assigned research on a KFC grant program.

• Approved February minutes unanimously
• Agreed to present printed Treasurer's report at future meetings
• Scheduled Moonlight Movies for 7/5, 8/2, 8/30, and a TBD September date
• Assigned Micah to research KFC grant program for $10,000

Airport Advisory Committee

The committee receives routine updates on airport operations, including fuel sales, runway conditions, and ongoing projects. No decisions or public hearings are scheduled; the meeting is primarily informational and procedural.

• Fuel sales and current inventory report
• Runway, taxiway, and apron condition update
• Financial and budget update
• Terminal Building project update
• Gate, Fencing, and Long Term Parking project update

The Airport Advisory Committee unanimously approved the March 4, 2025 minutes. The airport manager reported fuel sales of $1,575.27 for March, noted taxiway cracking and light issues, and said the terminal building is about 95% complete with power transfer planned. The committee discussed but did not vote on several future projects, including a Jet-A single point capability (postponed due to $70,000 cost) and a municipal hangar (to be added to CIP).

• Approved minutes of March 4, 2025 (unanimous)
• Postponed Jet-A single point capability due to cost
• Discussed adding municipal hangar to CIP for AIP discretionary funds
• Scheduled P.A.L.S. dinner for June 6 at Waco
• Noted terminal building pre-walkthrough, no major issues

Budget Committee

The Eastport Budget Committee will meet on March 3, 2025, to review proposed budgets for the Police and Public Works departments. They will also discuss and recommend changes to each budget and vote on approving the previous meeting's minutes.

• Presentation of proposed Police Budget
• Discussion and recommendations for changes to Police Budget
• Presentation of Public Works Budget
• Discussion and recommendations for changes to Public Works Budget
• Motion to approve minutes from February 25 budget meeting

The Budget Committee unanimously approved a motion to recommend including an additional full-time police officer in the police budget, which would add up to $101,000. They also unanimously approved a stipend for police officers and accepted the police budget as presented. The Public Works budget, which includes a 11% increase and $225,000 for a new dump truck, was unanimously accepted. The next budget meeting is scheduled for March 17.

• Recommended adding a full-time police officer (unanimous)
• Recommended stipend for police officer (unanimous)
• Accepted police budget as presented (unanimous)
• Accepted Public Works budget (unanimous)
• Approved minutes of February 25 meeting (unanimous)

Eastport Disability Committee

The Eastport Disability Committee will elect officers and review 2025 rules and mission. City Manager updates include snow management and Age Committee records. Continued discussions will focus on a public comment amendment proposal and school bullying policies with an accessibility teach-in.

• Elect 2025 Chair, Vice Chair, Secretary
• Review 2025 Committee Rules and Procedures
• City Manager update on Snow Management Plan
• Debrief from January USPS Workshop
• Continued discussion: Public Comment Amendment Proposal and School Bullying Policies/Accessibility Teach-in

Planning Board

The Planning Board will discuss how to revise the primary text of the Zoning Ordinance to incorporate previously approved changes and how to comply with LD 2003, a state law requiring local ordinances to allow more housing on single lots, especially accessory dwelling units. The board also expects to introduce a new Code Enforcement Officer, elect officers, and set a monthly meeting date. The board is seeking outside assistance from Sunrise County Economic Council for the LD 2003 implementation, which should have been enacted locally by January 2024.

• Introduction of new Code Enforcement Officer by City Manager
• Election of Planning Board Officers
• Choose day for monthly meetings
• Discussion on revising Zoning Ordinance text to reflect approved changes
• Discussion on implementing LD 2003 to allow more housing and ADUs, with request for help from Sunrise County Economic Council

Planning Board

The Planning Board will discuss how to revise the Eastport Zoning Ordinance to incorporate L.D. 2003, which aims to increase housing on single lots and accessory dwelling units. The board is also considering seeking assistance from the Sunrise County Economic Council for this process.

• Discussion on incorporating L.D. 2003 Updated Final Rule into local land use ordinances
• Review of methods to revise primary text of Zoning Ordinances and Appendix A
• Election of Planning Board Officers
• Introduction of new Code Enforcement Officer by City Manager

Budget Committee

The Budget Committee will elect officers, receive the Administration Budget presentation, and then make recommendations on the Administration Budget. Future meeting dates will also be scheduled.

• Election of Budget Committee officers
• Presentation of Administration Budget
• Make recommendations on Administration Budget
• Schedule future Budget Committee meetings

Budget Committee

The Eastport Budget Committee will meet to elect officers, receive a presentation of the administration budget, and make recommendations. The meeting also includes scheduling future sessions.

• Election of budget committee officers
• Presentation of the administration budget
• Committee will make recommendations on the administration budget

The Eastport Budget Committee unanimously approved the administration budget as presented, with overall admin expenses expected to increase by 2.97 percent. The committee also set future meetings for Mondays at 6:00 PM, with no meeting on March 10, and the next meeting to cover police and public works. Officers were elected, and the meeting adjourned at 7:30 PM.

• Approved Bailey as Chair (unanimous)
• Approved Williams as Secretary (unanimous)
• Approved Ganz as Vice-chair (unanimous)
• Approved Administration budget as presented (unanimous)
• Scheduled future meetings Mondays 6:00 PM, no meeting March 10 (unanimous)

Housing Committee

The Eastport Housing Committee will meet to elect officers and adopt previous meeting minutes. They will continue discussions on developing a housing survey, a short-term rental policy, and converting decommissioned municipal buildings and the former Eastport Health Center into affordable and senior housing. Additionally, they will conduct a zoning and safety assessment of Worcester Wreath's migrant worker housing at the former Texshield Warehouse.

• Election of Committee Chair, Vice Chair, Secretary
• Development of Eastport Housing Survey
• Development of Short Term Rental policy
• Zoning and safety assessment of Worcester Wreath's Migrant Worker Housing at former Texshield Warehouse
• Transition of former Eastport Health Center building to Senior Living

Eastport Housing Committee

The Eastport Housing Committee will hold officer elections, vote on January meeting minutes, and continue discussions on developing a housing survey, a short-term rental policy, and potential conversions of decommissioned municipal buildings to affordable housing and the former Eastport Health Center to senior living. A zoning and safety assessment of migrant worker housing at the Texshield Warehouse is also on the agenda.

• Committee officer elections (Chair, Vice Chair, Secretary)
• Vote to accept January 2025 meeting minutes
• Discussion on developing an Eastport Housing Survey
• Discussion on transitioning decommissioned municipal buildings to affordable housing and former Eastport Health Center to senior living
• Zoning and safety assessment of migrant worker housing at Texshield Warehouse

Fiber Connectivity Committee

The Eastport Digital Equity Committee is meeting to finalize planning for a two-day 'Cutting the Cord' event scheduled for March 12 and 13. Agenda items include confirming the location and instructor, scheduling volunteer shifts, discussing publicity, and arranging pizza and drinks. No other substantive business is listed.

• Event planning for 'Cutting the Cord' on tentative dates March 12 and 13
• Location and instructor confirmation for the event
• Volunteer shift scheduling
• Publicity planning
• Pizza and drinks arrangements

City Council

The City Council will receive the FY2026 budget submission and discuss the 2025-2026 AOS77 budget. The body is deciding on the approval of several 2025 community events and the appointment of members to various city committees. The meeting includes the scheduling of public hearings for city ordinances.

• Approval of ARPA fund transfer of $145,179.90
• Approval of fund transfer of $26,521.88
• Scheduling public hearings for Sale of City Property, Remote Participation, and Motor Vehicle ordinances
• Approval of 2025 events: Down East Pride, Mermaid Festival, Salmon & Seafood Festival, and Witches of Eastport
• Appointments to Digital Equity, Energy, Housing, and Budget committees

The Eastport City Council approved the submission of the FY2026 budget by the City Manager, with no action taken on the budget itself. They also approved several fund transfers, including $145,179.90 in ARPA funds and $26,521.88 from other accounts, and set public hearings for March 12th on the Sale of City Property Ordinance and Remote Participation Policy. The council approved re-appointments and new members to various boards and committees, accepted a resignation, and approved a $25.00/hour rate for Megan Barrett on the Energy Grant and a $1.00/hour raise for Public Works employee Jonathan Erb.

• Approved FY2026 budget submission by City Manager (no action taken)
• Approved $145,179.90 ARPA fund transfer (4-0)
• Approved $26,521.88 fund transfer (4-0)
• Set public hearings for Sale of City Property Ordinance and Remote Participation Policy for March 12th (5-0)
• Approved re-appointments and new members to boards/committees (4-0)
• Accepted resignation of Lora Whelan from Recycling Committee (4-0)
• Approved $25.00/hour rate for Megan Barrett on Energy Grant (5-0)
• Approved $1.00/hour raise for Public Works employee Jonathan Erb (5-0)

Parks and Recreation Committee

The Eastport Parks and Recreation Committee will meet to receive updates on ongoing projects, including Suddy fence installation, signage sponsors, fundraising, and legal issues at Prince Cove. New business includes reviewing a timeline document, discussing collaboration with the Chamber to welcome cruise ship guests, exploring social media messaging alternatives, and coordinating tree planting with Phil Krajewski. A guest from the Chamber will present on 2025 activities.

• Guest Lisa Stephen to discuss Chamber activities and possible 2025 involvement
• Update on Suddy fence installation
• Legal issues surrounding Prince Cove and other beaches
• Discussion of collaboration with Chamber to welcome cruise ship guests
• Tree planting objective/correspondence with Phil Krajewski

The committee approved sponsorship fees for Suddy Field fence banners at $900 for large and $500 for small banners, plus signage costs. They also reviewed available funds for the fence project and discussed several upcoming initiatives, including a holiday lights contest and tree planting, but no other formal decisions were made.

• Approved Suddy Field fence sponsorship fees: $900 large banner, $500 small banner, plus signage cost (all approved)
• Approved previous meeting minutes unanimously

Airport Advisory Committee

The Eastport Airport Advisory Committee will hear updates from the Airport Supervisor on fuel sales, inventory, and delivery scheduling, and discuss snow removal lessons learned from recent storms and runway closures. Financial and budget updates will be presented, and current projects including the terminal building, gate/fencing/long-term parking, Jet-A single point capability, and Taxilane C will be reviewed. Community involvement activities for an upcoming event—including activities, politician invites, and advertising—will also be discussed.

• Airport Supervisor update on fuel sales, current inventory, and order/delivery schedule
• Snow removal updates and lessons learned from recent storms and runway closures
• Financial and Budget Update
• Current project updates: Terminal Building; Gate, Fencing, Long Term Parking; Jet-A Single Point Capability; Taxilane C
• Community event update with activities, politician invites, and advertising

The Airport Advisory Committee approved minutes, removed Sam from the committee due to his expected absence, and received updates on the terminal building nearing completion. The committee also discussed potential FAA reimbursements for previous projects and community event planning.

• Approved February 3, 2025 minutes (unanimous)
• Removed Sam from committee (unanimous)

Eastport Housing Committee

The Eastport Housing Committee will hold its organizational meeting to elect officers, adopt a mission statement, and review committee rules. The main substantive discussion will be on developing a housing survey for the city.

• Elect Committee Chair, Vice Chair, and Secretary
• Adopt a Mission Statement
• Review Committee rules per City Charter
• Discussion of developing an Eastport Housing Survey
• Open Public Forum and New Business Suggestions

Energy Committee

The Eastport Energy Committee will discuss hiring a part-time employee, finalizing the CRP grant report, setting a budget for Energy Prize #1, subleasing office space, and electing officers. Old business includes follow-up on Window Dresser inserts and sending thank you notes.

• Proposal to employ Meg Devonshire 20 hours per week from Jan 20 to June 23, 2025
• Final report and financial statement on the CRP grant from treasurer Cammi Deschene
• Budget discussion for Energy Prize #1
• Sublease of Chamber of Commerce office from February to June 2025 (subject to Chamber approval)
• Election of chair and secretary

The Eastport Energy Committee approved a $50,000 draft budget for the Energy Grant 1, accepted the final Community Resiliency Partnership (CRP) grant report, and re-elected Jeanne Peacock as Chair and Victoria Ganz as Secretary. The committee also approved paid hours for Meg to repair 11 miss-cut windows and discussed, but did not vote on, the Energy Prize 2 grant and the potential Energy Fellow position.

• Approved motion for Meg to repair miss-cut windows with paid hours
• Approved final CRP grant report ($49,796.48 total, $36,802.64 utilized, $12,903.84 returned)
• Approved $50,000 draft budget for Energy Grant 1
• Re-elected Jeanne Peacock as Chair
• Re-elected Victoria Ganz as Secretary
• Approved motion to post testimonial on Collin McCullough's website

City Council

The City Council will nominate its 2025 President and Vice Chair and appoint various city officers and board members. The body will also hold a public hearing regarding a liquor license renewal for the Old Sow Grill.

• Liquor license renewal for Native American Investments, LLC d/b/a OLD SOW GRILL at 35 Water Street
• Write off of personal property taxes for account #300 in the amount of $230.56
• Establishment of a 0% discount rate for pre-payment of FY2026 taxes
• Approval of sewer commitment for 3 QTR - FY2025
• Appointments for the Planning Board, Zoning Board of Appeals, and Harbor Committee

The Eastport City Council approved accepting $29,650 in CDBG grant funds on behalf of the Friends of the Boat School for a feasibility study, with no cost to the city. The council also approved several routine items, including liquor license renewal, appointments, and budget-related motions. All votes were unanimous except for the election clerk appointments, which passed 4-1 with one abstention.

• Approved $29,650 CDBG grant for Boat School planning study (5-0)
• Approved liquor license renewal for Old Sow Grill (5-0)
• Approved appointments for 2025, including Tabetha Young as Code Enforcement Officer (5-0)
• Approved 0% discount rate for FY2026 tax pre-payment (5-0)
• Approved sewer commitment of $170,700.64 for Q3 FY2025 (5-0)
• Approved election clerks appointment (4-1, Morang abstained)
• Approved use of carryover funds: $24,000 for Perkins Road repair, $8,000 for Parks & Rec, $7,753 for City Hall generator (5-0)
• Approved write-off of $230.56 in personal property taxes (5-0)

Parks and Recreation Committee

The committee will meet to discuss strategic planning for 2025, including the Suddy Complex and beach access. Members will also review updates on basketball court resurfacing and fencing projects.

• 2025 Strategic Planning for Suddy Complex (fence ads, design, courts, and trees)
• Beach access and dog park planning
• Basketball court resurfacing and fence project updates
• Moonlight Movies
• Discussion on the future of donations

The Parks and Recreation Committee approved its involvement in supporting the 2025 Moonlight Movies series, with all members voting in favor. The committee also discussed updates on various projects, including the hoop installation, Shackford Head, Prince Cove beach, and Suddy Field, but no other formal decisions were made.

• Approved Parks and Rec support for Moonlight Movies series (all approved)
• Accepted Dave Grieco as Treasurer
• Scheduled Moonlight Movies dates: 7/5, 8/2, 8/30
• Noted Overstory Restoration committed to sponsoring one movie
• Planned to purchase new screen for $200

Airport Advisory Committee

The committee will receive updates on fuel sales, snow removal, and the terminal project. Members will discuss a general engineering consulting agreement and grant assurance issues related to old property transfers.

• Terminal project updates
• General engineering consulting agreement
• Grant assurance issues regarding old property transfers
• 2025 airport project updates
• Plans for association building and solar