Edwardsville public meetings in 2024
36 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
City Council
The Edwardsville City Council will hold a public hearing on amending the FY 2024 budget and vote on a resolution to issue $16,000,000 in general obligation temporary notes. They will also consider reconveying property at 2552 S. 98th Street (previously financed with industrial revenue bonds), enter into a master service agreement for on-call engineering services with Professional Engineering Consultants, P.A., and authorize a contract with Finkle+Williams Architecture for city facilities design. Consent agenda items include approving minutes, $1,436,771.84 in bills paid, the 2025 meeting schedule, and 2025 cereal malt beverage license renewals.
- Public hearing and action on amending the FY 2024 budget
- Resolution 2024-14: $16,000,000 general obligation temporary notes sale
- Resolution 2024-15: Reconvey property at 2552 S. 98th Street (OBP Kansas project)
- Authorize master service agreement with Professional Engineering Consultants (PEC) for on-call engineering
- Authorize contract with Finkle+Williams Architecture for city facilities design
City Council
The Edwardsville City Council will consider adopting Ordinance 1081, which would levy a 0.5% general-purpose tax. They will also vote on authorizing a $15,000 compensation study contract with Salary.com and a $76,122 purchase of a 2025 Caterpillar 255 compact track loader. A public hearing to amend the 2024 annual budget is scheduled for December 16, 2024.
- Ordinance 1081: levies a 0.5% general-purpose tax within the city
- Contract with Salary.com for compensation and classification study, not to exceed $15,000
- Purchase of 2025 Caterpillar 255 Compact Track Loader from Foley Equipment for $76,122.42
- Public hearing on December 16, 2024 to consider amending the 2024 annual budget (Technology Fund +$40,000, Special Highway Fund +$400,000)
- Presentation from representatives of Finkle Williams and Fogle Anderson
Cemetery, Parks, and Public Spaces Board
The Cemetery, Parks, and Public Spaces Board will review cemetery financial activity showing a consolidated balance of $30,029.62 and recent burial/plot sales. They will discuss and potentially take action on planning the 2025 Veterans Day service, as well as repairs to the cemetery shed fence and gate. The board will also review October Yard of the Season results and receive advisory reports from Public Works and Parks & Recreation.
- Review cemetery financial statement: consolidated balance $30,029.62 as of Oct 31
- Discussion/action on planning 2025 Veterans Day service
- Discussion of replacing cemetery shed fence and gate
- Review of October Yard of the Season results
- Advisory reports: Public Works updates on park painting, boat ramp trimming, weed control, and fence replacement; Parks & Rec reports 87 fall soccer registrants (up from 81) and record 206 youth for Spooky Express
City Council
The City Council will hear 3-5 minute presentations from five CPA firms (BT & Co, Varney & Associates, Gordon CPA, Adams Brown, and Peroo CPA) as part of selecting the city auditor for FY 2024. This is a discussion item only; action on the selection will be considered later in the meeting under item 4. The firms submitted sealed RFQs for consideration.
- Discussion of auditor selection for FY 2024; five firms to present
- Peroo CPA proposed a $10,500 fee for the FY 2024 audit, with optional budget assistance ($1,500) and financial analysis ($2,000)
- Action on auditor selection scheduled for item 4 of the agenda
City Council
The City Council will discuss an ordinance to add mobile food vendor regulations to the city's business code. The body will also consider authorizing the City Manager to sign IRS-related forms and receive a presentation on Fire Department activities.
- Ordinance 1077: Amending Chapter 4, Business Regulations, to add Article 4.10 regarding Mobile Food Vendors
- Statement of Bills Paid in the amount of $1,011,096.01
- Resolution 2024-12: Rescheduling the December 9, 2024 meeting to December 16, 2024
- Authorization for City Manager to execute agreements and IRS-related forms
- Staff presentation on Fire Department activities
Planning Commission
This meeting consists of routine procedural items: approval of prior meeting minutes, staff reports on development updates and a presentation, and commissioner comments. No specific proposals, public hearings, or decisions on rezonings or ordinances are scheduled.
- Approval of July 17, 2024 meeting minutes
- Staff reports: development updates and presentation
City Council
The City Council will discuss regulations for mobile food vendors and a prohibition on aggressive or fraudulent panhandling. The body is also considering the purchase of two police vehicles and reviewing a financial progress report.
- Ordinance 1077: Adding Article 4.10 regarding Mobile Food Vendors
- Ordinance 1078: Prohibiting aggressive or fraudulent panhandling
- Authorization to acquire two police vehicles
- Approval of bills paid in the amount of $268,758.51
- FY24 3rd Quarter financial progress report
Cemetery, Parks, and Public Spaces Board
The Cemetery, Parks, and Public Spaces Board is meeting to discuss planned changes to Edwardsville City Park, including a pickleball court and access roads. The board will also review cemetery financial activity and AutumnFest.
- Planned addition of a pickleball court to Edwardsville City Park
- Planned access road and green space additions to Edwardsville City Park
- Cemetery consolidated balance of $29,998.57 as of September 30, 2024
- Report of 87 soccer participants and 22 registrants for the Little Tykes program
- Installation of a 100-foot monster wall fence at the south baseball field
City Council
The Edwardsville City Council will discuss ordinance language objectives for keeping small animals and chickens in certain zoning districts, with no formal action planned. They will also consider Ordinance 1076, which amends local traffic regulations. The consent agenda includes approval of $292,177.38 in bills paid. An executive session is scheduled for consultation with the city attorney.
- Discussion on ordinance language for small animals and chickens in certain zoning districts
- Consideration of Ordinance 1076 amending Chapter 12 traffic regulations
- Approval of $292,177.38 in bills paid
- Motion to recess into executive session for attorney consultation
- Update on Edwardsville TA Trail and Sidewalk Project
City Council
The Edwardsville City Council will hold public hearings and consider a resolution to levy a property tax rate exceeding the Revenue Neutral Rate for Fiscal Year 2025, and will also consider certifying the FY2025 Annual Budget. The council will also vote on a consent agenda including a special event permit for Fastenal's BK5K Run/Walk during AutumnFest 2024 and approval of bills paid totaling $266,113.30.
- Public hearing and resolution (2024-11) to exceed the Revenue Neutral Rate for property taxes in FY2025
- Public hearing and certification of the Fiscal Year 2025 Annual Budget
- Special event permit for Fastenal BK5K Run/Walk as part of Edwardsville AutumnFest 2024
- Approval of consent agenda including minutes and bills paid of $266,113.30
City Council
The Edwardsville City Council will consider a master plan for a new police, city hall, library, and computer lab building, plus renovation of the fire station. The total estimated cost is $18.154 million, with $16 million to be financed through general obligation bonds subject to voter approval. The Council will also consider calling a special election on November 5, 2024 for voters to decide on a 0.5% special purpose retailers' sales tax and a 0.5% general purpose retailers' sales tax to fund the project.
- Consider Resolution 2024-07 approving a master plan for municipal facilities including fire station renovation and new police, city hall, library, and computer lab
- Consider Resolution 2024-08 calling a special election for a 0.5% special purpose retailers' sales tax to finance municipal facilities and authorize $16 million in general obligation bonds
- Consider Resolution 2024-09 calling a special election for a 0.5% general purpose retailers' sales tax
- Total master plan cost estimated at $18,154,000 with bond amount not to exceed $16,000,000
- Election set for November 5, 2024
City Council
The City Council will conduct a public hearing on a property tax abatement for Fastenal Company's planned 50,000 sq. ft. expansion, financed with Industrial Revenue Bonds. The council will also consider authorizing the purchase of two wastewater pumps for $109,433.02, a stormwater management services agreement for $15,300, and expenditure of Law Enforcement Trust Fund monies for a police canine and training. A public hearing for the 2025 budget is set for September 9, 2024.
- Public hearing for property tax abatement tied to Fastenal Company's 50,000 sq. ft. expansion via Industrial Revenue Bonds
- Authorize purchase of two Sulzer XFP200J submersible sewage pumps from FTC Equipment for $109,433.02
- Authorize agreement with Lamp Rynearson for stormwater management plan services at $15,300
- Consider expenditure of Law Enforcement Trust Fund for a police canine and officer training
- Approve notice of public hearing for FY2025 budget on September 9, 2024
Cemetery, Parks, and Public Spaces Board
The Cemetery, Parks, and Public Spaces Board will review cemetery financial activity and discuss the creation of a safer access road and more green space at the north baseball field. The board will also address volunteer and financial partnership needs for AutumnFest.
- Review of cemetery consolidated balance of $30,641.10
- Discussion of north baseball field augmentation for a new access road and green space
- AutumnFest updates regarding financial partnerships, volunteers, and craft fair recruitment
- Public Works and Parks & Rec Supervisor advisory reports
City Council
The City Council will hear a staff presentation on the FY25 budget and consider several bid awards for city repairs. The body is also reviewing a statement of bills paid totaling $635,327.17.
- Change Order #2 for Kaaz Construction to build a retention wall on 104th Street for $12,200
- Bid award for repairs to fire station and police station roofs
- Bid award for erosion control and site restoration at 131 South 110th Street
- Staff presentation on the FY25 budget
- Approval of bills paid in the amount of $635,327.17
City Council
The City Council will review a final plan for Fastenal and consider a contract for land use planning and zoning services. The body will also receive a staff presentation on the FY25 budget.
- Final plan for Fastenal at 9711/9911 Woodend Road
- Contract for Professional Engineering Consultants, P.A. (PEC) for Land Use Planning and Zoning services
- Statement of Bills Paid in the amount of $360,377.41
- Staff presentation on the FY25 budget
Planning Commission
The Planning Commission will consider a final development plan for Fastenal Company to expand its warehouse/distribution building at 9711 Woodend Road by approximately 47,000 square feet, with a potential future expansion of 48,700 square feet. Staff recommends approval with conditions. The meeting also includes approval of April meeting minutes and development updates.
- Final development plan for Fastenal warehouse expansion at 9711 Woodend Road (18.11 acres, I-1 Industrial zone)
- Proposed 47,000-square-foot expansion of existing warehouse/distribution building
- Potential future 48,700-square-foot expansion
- Staff recommendation to approve with conditions including wastewater and stormwater management
- Approval of minutes from April 17, 2024 meeting
City Council
The City Council is meeting to discuss Resolution 2024-06, which declares the city's intent to exceed the state-mandated Revenue Neutral Rate (RNR). This action allows the city flexibility in setting the FY2025 tax rate and avoids the mandatory return of funds to taxpayers if the RNR is exceeded.
- Resolution 2024-06: Proposed tax rate of 39.940 mills (a one-mill reduction from the 2024 rate)
- Revenue Neutral Rate (RNR) calculated at 36.186 mills
- Public hearing for RNR and budget scheduled for September 9, 2024, at 6:00 PM
City Council
The Edwardsville City Council will review a staff presentation on the FY25 budget. The council will also consider a bid award for roofing and repairs to park buildings. Additionally, they will consider Ordinance 1074 regarding annual budget voting rules.
- Bid award for roofing and repairs to park buildings
- Ordinance 1074 amending budget vote procedures
- FY25 budget staff presentation
- Approval of bills paid totaling $472,195.21
City Council
The City Council will consider amending ordinances to allow the council to modify fireworks discharge dates by resolution. The agenda also includes reviews of street construction bids and a presentation on the FY25 budget.
- Ordinance 1073 regarding fireworks discharge restrictions
- Resolution 2024-05 extending fireworks dates for July 4, 2024
- Bid award for city street construction and repair projects
- Bid award for resurfacing city-owned parking lots
- Approval of $251,259.60 in bills paid
Cemetery, Parks, and Public Spaces Board
The CPPS Board will consider adopting new visitation hours and appointment-only regulations for the Stoney Point Historic Cemetery. The meeting also includes discussions regarding adjustments to the Adopt-A-Planter program and equipment for the Summer Movie Series.
- Adoption of Stoney Point Historic Cemetery hours and visitation regulations
- Proposed adjustments to the Adopt-A-Planter program
- Consideration of plot #5-Q-9 buyback
- Discussion of movie screen and equipment purchase for Summer Movie Series
City Council
The Edwardsville City Council will consider accepting a FEMA Hazard Mitigation Grant to purchase two backup generators for city hall, the police department, and the community center, requiring a $32,075 local match. The council will also review a charter ordinance on bonds for public improvements, hear a budget update, and receive a report on ballot measure considerations for the Town Center project.
- FEMA grant acceptance for two Generac generators, total cost $128,300, city match $32,075
- Charter Ordinance 2024-02 exempting city from K.S.A 14-570 on bonds for public improvements
- Statement of Bills Paid totaling $356,684.73
- Staff presentation on FY24 Q4 budget progress
- Update from Bond Council regarding ballot measure considerations
City Council
The Edwardsville City Council is holding a special meeting to discuss the Town Center Municipal Complex project. The agenda contains only this single discussion item, with no other business or action items listed.
- Discussion of the Town Center Municipal Complex project
City Council
The Edwardsville City Council will consider a change order for street repairs on 110th Street and a concrete turnaround on Kansas Avenue, hear a staff presentation on the Town Center Municipal Complex project, and review the consent agenda including bills paid of $458,331.34. The meeting also includes public comments, the City Manager's report, and council comments.
- Change order from McConnell & Associates for street repairs on 110th Street and concrete turnaround on Kansas Avenue
- Consent agenda: approve minutes of May 13, 2024, bills paid $458,331.34, appointment of Joseph Woodbury to CCPS Board
- Staff presentation on Town Center Municipal Complex project (no action required)
- Public comments limited to three minutes
City Council
The Edwardsville City Council will consider several items, including a preliminary plan for a warehouse expansion, renewal of a special use permit for excavation, a sidewalk project bid, the 2023 financial statement, and a charter ordinance. They will also hear a presentation on the 2024 street maintenance plan. The consent agenda includes approval of minutes, bills paid totaling $237,717.27, and the appointment of Rance Quinn as Chief of Police.
- Preliminary plan for 47,000 sq ft warehouse expansion at 9711 Woodend Road
- Special use permit renewal for excavation at 9920 Kaw Drive (Resolution 2024-04)
- Bid award for Phase 1 of 104th Street Sidewalk Extension
- 2023 Financial Statement and independent CPA report
- Charter Ordinance 2024-01
Cemetery, Parks, and Public Spaces Board
The Cemetery, Parks, and Public Spaces Board will meet to approve April minutes, elect a vice president, and review cemetery financial activity and burial/plot sales. They will also discuss the 4th Street green space, Yard-of-the-Season, Adopt-A-Planter, Memorial Day program, and a movie screen for summer movie nights. The agenda includes routine updates from Public Works and Parks & Rec.
- Vice President election to fill vacancy after Amber Duren stepped down
- Cemetery financial review: consolidated balance $31,987.16 as of April 2024
- Discussion of 4th Street Green Space (tabled from April meeting)
- Memorial Day program: Color Guard, keynote speaker, handout
- Discussion of movie screen for summer movie nights (June 15, July 6, August 17)
City Council
The Edwardsville City Council will consider awarding a $219,618 contract to McConnell & Associates for the Kansas Avenue repair-in-place street improvement project, funded by a 2023 temporary note. The council will also approve the consent agenda, including minutes and a $136,354.36 bill payment, and hear a presentation from the Wyandotte County Appraiser. No action is required on the presentation.
- Award bid for Kansas Avenue street improvements to McConnell & Associates for $219,618
- Approve Statement of Bills Paid totaling $136,354.36
- Hear presentation from Wyandotte County Appraiser Matthew Willard
- Approve minutes of April 8, 2024 council meeting
- City Manager report on 98th Street project, Kansas Avenue bids, and other updates
Planning Commission
The Edwardsville Planning Commission will hold public hearings on two items: a special use permit renewal for excavation and material extraction at 9920 Kaw Drive, and a preliminary plat for 9711 Woodend Road. The commission will also review minutes from the March meeting and receive staff development updates.
- Public hearing: Special Use Permit (2024-05-SUP) for excavation/material extraction at 9920 Kaw Drive, 9.64 acres, C-2 zoning
- Public hearing: Preliminary Plat (2024-08-PPN) at 9711 Woodend Road, owned by Fastenal Company
- Approval of minutes from March 20, 2024 meeting
- Staff reports on development updates
Cemetery, Parks, and Public Spaces Board
The Cemetery, Parks, and Public Spaces Board is meeting to approve prior minutes, review cemetery financial activity and burial/plot sales, and discuss several programs including the 4th Street Green Space, Yard-of-the-Season, Adopt-A-Planter, and Memorial Day. They will also receive advisory reports and discuss adding a signer to the bank account. The agenda is a mix of routine approvals and program discussions.
- Approve minutes of February 21 and March 27, 2024
- Review cemetery statement of financial activity and burial/plot sales
- Discuss 4th Street Green Space
- Discuss Yard-of-the-Season and Adopt-A-Planter programs
- Discuss Memorial Day program and bank account signers
City Council
The Edwardsville City Council will consider routine consent items, hear a first-quarter financial report, and discuss 2025 budget priorities. No action is required on the financial report or budget discussion.
- Approve bills paid totaling $250,220.06
- Approve city's financial investment policy
- Approve appointment of Doug Gerber as Assistant City Manager
- Hear Q1 2024 financial performance report
- Discuss 2025 budget priorities
City Council
The Edwardsville City Council will consider approving the consent agenda, including the final plat of McClellan Acres at 1951/1955 S 98th Street and payment of bills totaling $177,354.88. The council will also hear presentations on city facilities, economic development, and financial investment strategies. Public comments are invited.
- Final plat approval for McClellan Acres, 1.54 acres at 1951/1955 S 98th St, combining two non-conforming lots into one R-1 residential lot
- Statement of bills paid: $177,354.88 for period March 8-21, 2024
- Presentation on city facilities by Fogle-Anderson Construction and Finkle + Williams Architecture
- Presentation on economic development by Wyandotte Economic Development Council
- Presentation on financial investment strategies from public management consultant
Planning Commission
The Edwardsville Planning Commission will review proposed amendments to the city's comprehensive plan, which were remanded by the Governing Body on March 11, 2024. The commission will consider revisions to the Kaw Valley Commerce Center framework and the sidewalk and trails plan, focusing on removing references to public transit and limiting trail connections beyond city boundaries. The meeting also includes approval of previous minutes and staff development updates.
- Review of 2023 Comprehensive Plan annual amendments, including transportation and goDotte mobility plan
- Kaw Valley Commerce Center framework: consider removing public transit references and internal trail focus
- Sidewalk and Trails Plan: consider removing future connections beyond municipal boundaries except K-32
- Approval of minutes from February 21, 2024 meeting
- Staff report on development updates
Planning Commission
The Board of Zoning Appeals and Planning Commission will hold a public hearing on a variance request to combine two non-conforming parcels at 1951/1955 S 98th Street into a single residential lot, which would not meet R-1 district lot size requirements. The Planning Commission will also review minutes, old business on the same property's preliminary/final plat, and staff development updates.
- Public hearing on variance (2024-03-V) for 1951/1955 S 98th Street to allow a single-family home on a 1.54-acre lot, below the 3-acre minimum
- Preliminary and final plat (2024-01-PPT / 2024-02-FPT) for the same property, previously approved subject to variance
- Staff recommends approval of the variance, noting 76% of sampled R-1 parcels have frontage below the 210-foot requirement
- Development updates on roadway projects including Richland Avenue, 98th Street, and Blake Street
City Council
The Edwardsville City Council will consider approving a $58,193.72 contract with FTC Equipment LLC for two custom modular control panels to manage sewer pumps at the Woodend Pump Station. They will also vote on Ordinance 1072 to repeal contractor licensing requirements, nominate a City Council President, and hear a staff presentation on the amended Comprehensive Plan. Consent agenda items include approving minutes, paying bills totaling $489,509.20, accepting the 2023 Law Enforcement Trust Fund Report, and confirming mayoral appointments.
- Authorize FTC Equipment LLC to design, construct, and install two custom modular control panels for sewer pumps at Woodend Pump Station for $58,193.72
- Consider Ordinance 1072 repealing contractor licensing requirements (Section 3.01.002)
- Approve Statement of Bills paid totaling $489,509.20
- Adopt Resolution 2024-03 confirming mayoral appointments to City Attorney, City Prosecutor, Municipal Judge, and boards
- Accept 2023 Special Law Enforcement Trust Fund Report with beginning balance $11,375.65 and ending unencumbered balance $24,010.93
City Council
The Edwardsville City Council will consider authorizing the acquisition of six city vehicles for Fire, Police, and Public Works, including associated equipment, and adopting Resolution 2024-01 to finance the purchase. They will also consider repealing the contractor licensing ordinance, creating a department head candidate selection committee, and a mayoral appointment. The agenda includes a presentation from UG Commissioner Chuck Stites and approval of bills paid totaling $371,343.75.
- Vehicle acquisition: 2 Ford F-250s, 3 Ford PI AWDs, 1 Ford F-550, total $429,440.56, financed via NBH Bank at 5.25% over 3 years
- Ordinance 1072: Repeals contractor licensing requirement (Chapter 3, Article 3.01.002)
- Resolution 2024-02: Creates a department head-level candidate selection committee
- Bills paid: $371,343.75 for period Jan 1-18, 2024
- Mayoral appointment to be announced
Planning Commission
The Edwardsville Planning Commission and Board of Zoning Appeals will hold a public hearing on the annual comprehensive plan review, including proposed amendments to add a sidewalk and trails plan and incorporate the goDotte and Kaw Valley Commerce Center plans by reference. They will also consider a preliminary and final plat for properties at 1951/1955 S 98th Street, and set the 2024 meeting calendar. The meeting includes approval of the November 15, 2023 minutes and staff development updates.
- Public hearing on Comprehensive Plan Annual Review, including amendments for a future sidewalk and trails plan and incorporation of goDotte and Kaw Valley Commerce Center Framework
- Preliminary and final plat applications (2024-01-PPT / 2024-02-FPT) for 1951/1955 S 98th Street, owner James McClellen, applicant Herring Surveying
- Approval of 2024 Planning Commission / Board of Zoning Appeals calendar
- Approval of November 15, 2023 meeting minutes
- Staff report on development updates
City Council
The Edwardsville City Council will hear a staff presentation on 2023 budget performance (no action required), consider approving consent agenda items including bills paid of $477,165.79, and hold two executive sessions: one for attorney-client consultation on potential litigation and one to discuss personnel related to the City Manager position. The meeting also includes a swearing-in ceremony for three council members.
- Approve consent agenda: minutes of Dec 11 and Dec 13, 2023 meetings, and bills paid totaling $477,165.79
- Staff presentation on 2023 budget performance (no action required)
- Executive session for attorney consultation on potential litigation (K.S.A. 75-4319(b)(2))
- Executive session to discuss nonelected personnel related to City Manager position (K.S.A. 75-4319(b)(1))
- Swearing-in ceremony for Councilpersons Camila Adcox, Garrett Mellott, and Michael Moulin