Elm Grove public meetings in 2023

Finance and Licensing

The Finance Committee will review and possibly act on a request to issue a purchase order for 2024 public works equipment. They will also review project updates, financial reports, and vouchers. The agenda includes standard procedural items like approving minutes and other business.

• Review and possible action on request to issue purchase order for 2024 public works equipment
• Review of 2023 Project Summary
• Review of Financial Report for November 2023
• Review of Financial Comparison 2022-2023 November
• Review and act on December 2023 Voucher List

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider several action items, including a resolution to place a referendum on the Underwood Creek Daylighting Project, contracts for grant assistance and economic development, and a scope of services for the project. The board may also enter closed session for police union contract negotiations and employee matters.

• Resolution 121823 to submit Underwood Creek Daylighting Project to referendum
• Proposal for Grant Assistance Services with Ruekert & Mielke, Inc.
• Economic Development Cooperation Contract with Waukesha County Center for Growth for 2024
• Underwood Creek Daylighting Implementation Scope of Services with Stantec Engineering
• 2024-2025 Poll Worker and Special Voting Deputy Appointments

Library Board

The Elm Grove Library Board is meeting to approve the agenda, confirm future meeting dates, and review and discuss the strategic plan goals and objectives. The meeting is largely procedural, with the main substantive item being the strategic plan discussion.

• Review and discuss strategic plan goals and objectives
• Confirm future meeting dates: Jan 22, Feb 19, Mar 18, 2024 at 5pm

Public Works Utilities Committee

The Public Works Utilities Committee will discuss updates on the Highland Drive pathway project, municipal water system, and a 90-day review of textile recycling containers. No votes or decisions are listed; the agenda consists of informational updates and routine approval of prior meeting minutes.

• Update on Highland Dr Pathway
• Update on Municipal Water
• Update on PP I/I (private property inflow/infiltration)
• 90 Day Review of Textile Recycling Containers
• Update from Sustainability Committee

Board of Appeals

The Elm Grove Board of Appeals will hold a public hearing and decide on a variance request for 825 Brinsmere Drive to exceed the maximum impervious surface percentage allowed in the Rs-1 Zoning District. The board will also review and act on minutes from a July 24, 2023 meeting, then convene in closed session to deliberate the appeal before possibly taking action in open session.

• Variance request from §335-17H to exceed impervious surface limit in Rs-1 District
• Property at 825 Brinsmere Drive
• Public hearing and action on variance appeal
• Review of July 24, 2023 meeting minutes
• Closed session deliberation on the appeal

Beautification Committee

The Elm Grove Beautification Committee will discuss renewing Bee City and Bird City designations, finalize the Winter Lecture Series lineup, and plan for the 2024 Earth and Arbor Day event. The meeting also covers shrub and tree sales, a spring ephemeral sale, and composting initiatives.

• Bee City renewal due in February
• Bird City renewal due in January
• Winter Lecture Series review and 2024-2025 plans, including increased payments to speakers and recording
• Earth and Arbor Day scheduled for April 27, 2024
• Shrub and tree sale via Johnson's Nursery

Committee of the Whole

The Committee of the Whole is reviewing a draft referendum for the Underwood Creek Daylighting Project and a proposal for engineering services from Stantec. The body is also discussing updated cost estimates and schedules for a pedestrian pathway on Highland Drive.

• Highland Drive North pedestrian pathway estimated total cost of $891,839
• Draft referendum language for Underwood Creek Daylighting Project
• Stantec Engineering proposal for Underwood Creek project scope of services
• Ruekert & Mielke proposal for grant assistance services
• Watertown Plank Road water main construction traffic detour update

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider adopting the 2024 operating and capital budgets, the 2023 tax levy, and 2024 user fees. The board will also review agreements for the Elmbrook Humane Society and the county 9-1-1 system, and may enter closed session for police union contract negotiations and easement acquisitions for the Underwood Creek daylighting project.

• Public hearing and possible adoption of 2024 budget, 2023 tax levy, and 2024 user fees (Resolution 112823A)
• Review and possible action on 2024 Elmbrook Humane Society services agreement
• Review and possible action on Waukesha County Joint Powers Agreement for 9-1-1 emergency system
• Closed session for police union contract negotiations and Underwood Creek easement acquisitions
• Appointments to Board of Appeals and Beautification Committee

Finance and Licensing

The Finance Committee will consider adopting the 2024 budget, user fees, and the 2023 tax levy via Resolution 112823A. They will also discuss IT capital project costs and ongoing expenses, review financial reports, and consider a possible wheel tax. The meeting includes approval of prior minutes and vouchers.

• Resolution 112823A adopting the 2024 budget, user fees, and 2023 tax levy
• Discussion with IT staff on Computer Capital Project and ongoing expenses
• Review of Wisconsin DMV municipal vehicle registration fee (wheel tax)
• Review and act on voucher list for November 28, 2023
• Possible date change for December meeting to Monday, December 18, 2023

Library Board

The Elm Grove Library Board will meet to hear a strategic plan presentation by WiLS, review November 2023 accounts payable totaling $15,381.85 across three funds, and consider the 2024 annual addendum to Bridges member library and CAFE agreements, as well as proposed closed dates for 2024. The meeting also includes routine items such as approval of minutes, public hearing, treasurer's and director's reports, and scheduling future meeting dates.

• Strategic plan presentation by WiLS
• Accounts payable: O.B. $13,135.62, LGIP4 gift fund $283.32, FOEGL gift fund $1,962.91
• 2024 annual addendum to Bridges member library & CAFE agreements
• 2024 proposed closed dates
• Future meeting dates: Dec 18 2023, Jan 22 2024, Feb 19 2024

Board of Trustees

The Board of Trustees will meet to consider employment and compensation data. This includes the hiring of a Municipal Clerk/Deputy Treasurer and the establishment of non-represented salaries.

• Closed session regarding hiring of Municipal Clerk/Deputy Treasurer
• Discussion of non-represented salaries

Recreation Committee

The Recreation Committee will review contractor quotes for a basketball court renovation project with a $60,000 budget, discuss a proposed resident fee increase for tennis court rentals to $7.50 per hour, and consider donation requests from the Junior Guild. The committee will also receive updates on fall and winter programming, a revenue report, and a beer garden report showing $11,690 in revenue for 2023.

• Basketball court renovation project with $60,000 budget; bids range from $35,284 to $114,516
• Proposed tennis court rental fee increase to $7.50 per hour for residents
• Beer garden revenue of $11,690 in 2023, up 43% from 2022
• Junior Guild Tree of Giving donation requests for pool pass, priority rec class registration, and pool party
• Winter programming registration opens December 4 for residents, December 6 for non-residents

Sustainability Committee

The Elm Grove Sustainability Committee will review past minutes and discuss ongoing business including plastic bag recycling (1,000 lbs collected), textile recycling, composting efforts, and website updates. New business includes evaluating an electronics recycling option, planning a sustainability fair, and discussing a lighting ordinance.

• Plastic bag recycling update: 1,000 lbs collected, new team formed, bench placement to be decided
• Textile recycling and composting efforts updates
• Electronics recycling option from Chicago Computer Recycling and other vendors
• Discussion of a potential Sustainability Fair
• Discussion of a Lighting Ordinance

Public Works Utilities Committee

The Public Works Utilities Committee will review and act on minutes from September, receive updates on municipal water and PP I/I, and discuss the Gebhardt Road reconstruction, realignment, and pathway project. The committee will also review the Transportation Fund's 5-year paving plan for 2024-2028, including PASER ratings and a paving plan map. Updates on other public works projects will be provided.

• Update on Gebhardt Rd reconstruction, realignment and pathway
• Review of Transportation Fund - 5 Year Paving Plan (2024-2028)
• Review of 2023 PASER Ratings
• Update on Municipal Water
• Update on PP I/I

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss its goals, mission, and vision, along with routine items like approving previous minutes and a treasurer's report. No specific projects, contracts, or public hearings are on the agenda.

• Discussion of goals, mission, and vision for the committee
• Approval of minutes from previous meeting
• Treasurer's report

Finance and Licensing

The Finance Committee will meet to review and discuss the 2024 draft budget and the 2024-2028 capital budget. No other substantive items are listed; the agenda includes only procedural items such as calling the meeting to order and adjournment.

• Review and discussion of 2024 draft budget
• Review and discussion of 2024-2028 capital budget

Finance and Licensing

The Finance Committee will discuss the 2024 draft budget and the 2024-2028 capital budget. The committee will also consider a police request for firearms replacement with optics.

• Police request for Firearms Replacement with optics
• Review of 2024 draft budget and 2024-2028 capital budget
• Project updates and financial reports
• Review and act on vouchers

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing, hear reports, and vote on several items, including resolutions supporting the WEDC Connect Communities program and ratifying temporary yield signs on Elmhurst Parkway, as well as creating a part-time Daylighting Project Assistant position. The board will also consider increasing the Fire Department paid on-call rate from $30 to $40 and extending Village Hall Friday hours. Committee reports and a possible closed session on employee matters are also on the agenda.

• Resolution 102423: Support for WEDC Connect Communities program ($200 annual fee)
• Resolution 102423A: Ratify temporary yield signs on Elmhurst Parkway for Watertown Plank Road detour
• Creation of part-time Daylighting Project Assistant position (funded through TID #2)
• Increase Fire Department paid on-call rate from $30 to $40
• Extend Village Hall hours with General Government offices closing at 12:30 p.m. on Fridays

Public Safety Committee

The Public Safety Committee will review and discuss parking and sign concerns on Gremoor Dr near Tonawanda, traffic data for Westover Rd and Sunnyslope Rd, and the detour related to the Watertown Plank Rd closure. The meeting also includes approval of prior minutes and other business.

• Review and discuss parking and sign concerns on Gremoor Dr near Tonawanda
• Review and discuss traffic data related to Westover Rd
• Review and discuss traffic data related to Sunnyslope Rd
• Review and discuss the detour related to Watertown Plank Rd closure

Finance and Licensing

The Finance Committee will conduct a review and discussion of the 2024 draft budget and the 2024-2028 capital budget. The meeting includes a review of provided budget workshop schedules and draft memos.

• Review of 2024 draft budget
• Review of 2024-2028 capital budget

Administrative & Personnel Committee

The Elm Grove Administrative and Personnel Committee will review and vote on a proposed police department staffing increase, a fire department paid-on-call pay raise from $30 to $40 per call, and whether to make permanent the trial closure of Village Hall on Friday afternoons at 12:30 p.m. The committee may also enter closed session to discuss employee performance or compensation data.

• Proposed police department staffing increase
• Fire department paid-on-call pay increase from $30 to $40 per call
• Village Hall Friday afternoon closures at 12:30 p.m. — recommendation to continue
• Closed session for employee performance/compensation data
• Review and act on meeting minutes

Sustainability Committee

The Elm Grove Sustainability Subcommittee will meet to discuss ongoing business including battery recycling, textile recycling, and composting efforts. The meeting also includes reviewing past minutes and discussing the committee's website. No new business items are listed.

• Discuss battery recycling proposal
• Discuss textile recycling
• Discuss composting efforts
• Review and act on past minutes

Finance and Licensing

The Finance Committee will conduct a review and discussion of the 2024 draft budget and the 2024-2028 capital budget. The meeting includes a review of provided budget workshop schedules and draft memos.

• Review of 2024 draft budget
• Review of 2024-2028 capital budget

Committee of the Whole

The Elm Grove Committee of the Whole will discuss speed enforcement policy, pedestrian pathway priorities and cost estimates, and a municipal water extension to Emerald Woods Condominiums. Other items include an update on the Underwood Creek Daylighting Project and a proposal for grant assistance services.

• Discussion on speed enforcement policy with Police Chief Jason Hennen
• Updated cost estimate for Highland Drive pedestrian pathway: $728,350
• Update on municipal water extension to Emerald Woods Condominiums at 13050-13070 Bluemound Road
• Review of proposal from Ruekert & Mielke for grant assistance services
• Discussion on policy for public participation via Zoom during meetings

Beautification Committee

The committee will review the winter lecture series lineup and 2024-2025 plans, update the Mayor's Monarch Pledge and Milkweed Map, and prepare for the fall tree sale pickup on October 7th. Other items include book club dates, ISTF guest features and purchases, and a library window display on 'Leave the Leaves.'

• Fall tree sale pickup on Oct 7th
• Winter Lecture Series lineup review and 2024-2025 planning
• Mayors’ Monarch Pledge and Milkweed Map update
• ISTF—Featured Guests, Pullerbear rental and purchase, NAISMA purchase
• Book Club dates: Nov 15, Jan 24, Mar 13

Finance and Licensing

The Finance Committee will review previous meeting minutes and examine various financial reports. The committee is also scheduled to review and act on the September voucher list.

• Review of 2023 Project Summary
• Review of August 2023 Financial Report
• Review of 2022-2023 August financial comparison
• Review and action on September voucher list

Board of Trustees

The Elm Grove Board of Trustees will review and possibly act on a $498,900 construction bid from Mid City Corporation, a DNR Urban Forestry Grant, and engineering services for a pedestrian pathway on Highland Drive. The board will also receive reports from village staff and committees, and may enter closed session to discuss easement acquisitions for the Underwood Creek daylighting project.

• Review and possible action on $498,900 construction bid from Mid City Corporation
• Review and possible action on DNR Urban Forestry Grant Program resolution
• Review and possible action on Ruekert & Mielke engineering for Highland Drive pedestrian pathway
• Closed session to discuss easement acquisitions for Underwood Creek daylighting
• Public hearing and public comments

Ad Hoc Village Pathway Committee

The Ad Hoc Village Pathway Committee will review and discuss cost updates for several pathway segments and the overall prioritization of village pathways. They will also consider meeting minutes from March 14, 2023. No final decisions are expected; this is a discussion and review meeting.

• Review and act on meeting minutes dated March 14, 2023
• Discuss cost updates for pathways: Gebhardt Road to Victoria Circle, Victoria Circle N to Juneau Boulevard, Westover Road to Gebhardt Road, North Avenue to Gebhardt Road
• Review pathway prioritization based on costs and ranking

Public Safety Committee

The Elm Grove Public Safety Committee is meeting to review and discuss traffic speed data on Westover Rd and Sunnyslope Rd, safety concerns related to the water main project detour route, and coyote presence in the village. The agenda is primarily discussion-oriented, with no votes or decisions listed beyond approving prior meeting minutes.

• Review speed counter data for Westover Rd (Aug 2-8)
• Review speed sign data for Sunnyslope Rd (Sep 1-12)
• Discuss safety concerns for water main project detour route
• Discuss coyote nuisance behavior and management options
• Approve minutes from January 11, 2023 meeting

Recreation Committee

The Elm Grove Recreation Committee is meeting to review and act on the August 16, 2023 meeting minutes, receive updates from the Recreation Manager on the 2023 pool report, summer program report, fall program update, and basketball court update, and discuss other business. The agenda is routine and procedural, with no major policy decisions or public hearings listed.

• Review and act on meeting minutes dated August 16, 2023
• 2023 Elm Grove Pool Report
• 2023 Summer Program Report
• Fall Program Update
• Basketball Court Update

The Recreation Committee approved the meeting minutes with a 7‑0 vote. Funding for a new basketball court was approved by the Finance & Licensing Committee and the Village Board. The committee adjourned the meeting with an 8‑0 vote. No other substantive actions were decided.

• Minutes approved (7-0)
• Funding for basketball court approved (no vote recorded)
• Meeting adjourned (8-0)

Sustainability Committee

The Elm Grove Sustainability Committee is meeting to review past minutes and discuss ongoing business, including textile recycling, composting efforts, and the committee's website. No new business is listed. The meeting is open to the public, with accommodations available upon request.

• Discussion of textile recycling
• Discussion of composting efforts
• Discussion of Sustainability Committee website (elmgrovewi.org)

The committee approved the previous meeting's minutes and discussed the implementation of a 90-day textile recycling bin trial. Members reviewed plastic recycling volumes at Sendik's and discussed expanding composting outreach to local businesses and schools.

• Approved past minutes (unanimous)

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly act on a textile recycling proposal from the Sustainability Committee, and consider a recommendation of award for the PP I/I project. Updates will be given on municipal water, Gebhardt Rd reconstruction and pathway, 2023 PASER ratings, and other public works projects.

• Review and possible action on Textile Recycling (Sustainability Committee)
• Review and possible action on PP I/I project with recommendation of award document
• Update on Gebhardt Rd reconstruction, realignment and pathway
• Update on PASER Ratings 2023 with maps
• Update on Municipal Water

The committee recommended that the Board of Trustees approve a bid from Mid City Corporation for the PP I/I project. A 90-day trial for textile recycling bins was approved. The committee also agreed to move future meeting start times to 5:30 pm.

• Recommended approval of Mid City Corporation bid for PP I/I project at $619,750 (6-0)
• Approved 90-day trial of two textile recycling bins at DPW and Village Hall (5-1)
• Approved August 14, 2023 meeting minutes (6-0)
• Agreed to change committee meeting start time to 5:30 pm

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss routine updates on several ongoing projects, including the fall tree sale, the Mayor's Monarch Pledge, and the Community Habitat initiative. The agenda also includes planning for the Book Club, Winter Lecture Series, and a library window display. No major decisions or public hearings are scheduled.

• Fall tree sale update and publicity
• Mayors’ Monarch Pledge and Milkweed Map update
• Community Habitat update
• Library window for Leave the Leaves display
• Winter Lecture Series lineup and recordings review

The committee discussed progress on the Mayors’ Monarch Pledge and National Wildlife Federation certification. Members reviewed the fall tree sale and planned upcoming library window displays and book club dates.

• Approved recording of lectures for those unable to attend
• Confirmed 30/30 points completed for 2023 National Wildlife Federation recertification
• Reported 17 of 24 actions completed for Mayors’ Monarch Pledge
• Confirmed 209 entries on the Monarch Milkweed Map
• Reported 39 trees sold in fall tree sale
• Scheduled 'Leave the Leaves' library window for Oct 1-14

Finance and Licensing

The Finance Committee will hold a workshop to discuss the draft of the proposed capital budget for the years 2024 through 2028. This meeting is a discussion session regarding the draft budget documents.

• Discussion of proposed 2024-2028 capital budget

Committee of the Whole

The Elm Grove Committee of the Whole will discuss updated cost estimates for pedestrian pathways on Highland Drive, municipal water and lateral installation policies, the Underwood Creek daylighting project, and a construction update on Caroline Heights. No final decisions are expected; this is a discussion-only meeting.

• Discussion on pedestrian pathway cost estimates for Highland Drive from Gebhardt to Victoria Circle North and from Victoria Circle North to Juneau Boulevard
• Discussion on municipal water and lateral installation policies and procedures
• Discussion on Underwood Creek daylighting project
• Discussion on Caroline Heights construction update
• Review of walking path and sidewalk easement, storm water management agreement, and letter of credit documents

The Committee of the Whole discussed several infrastructure projects, including pedestrian pathways and water main installations. The Board reached a consensus to keep the originally approved detour route for Watertown Plank Road. No formal votes were taken as the meeting was a Committee of the Whole session.

• Consensus reached to maintain the originally recommended detour route for Watertown Plank Road
• Consensus reached to review the budget with the Finance Director regarding 2023 engineering for the Highland Avenue pathway
• Discussed using next year's MMSD funds to cover a $40,000 funding gap for the Underwood Creek Daylighting Project

Finance and Licensing

The Finance Committee will review several license applications for Walgreens and Fairgrounds Coffee. The committee will also consider the reconstruction of a park basketball court and discuss an updated review of the Caroline Heights project.

• License applications for Walgreens, Fairgrounds Coffee, and ZA Reserve
• Possible action on park basketball court reconstruction
• Discussion of Ehlers updated review for Caroline Heights project
• Review of 2023 project summaries and financial reports
• Review of the 2024 budget workshop schedule

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider amendments to the floodplain zoning ordinance, approve final plats for the Red Barn and Green Meadow developments on the School Sisters of Notre Dame property, and review several appointments and special event applications. The board will also discuss a closed session regarding property acquisition for a creek daylighting project.

• Public hearing and action on Amendment to Chapter 330 Floodplain Zoning
• Final plat approvals for Red Barn and Green Meadow (SSND property redevelopment)
• Resolution 082223 to appropriate Library Funds for 2024
• Resolution 082223B to suspend enforcement of temporary sign ordinance
• License applications: Walgreens operator license, Fairgrounds Coffee beer/wine, Za full liquor license

The Board of Trustees approved a 2024 library tax levy of at least $347,388 and re-approved final plats for the Red Barn and Green Meadow developments. The Board also appointed several committee members and approved special event applications for Oktoberfest and Walk the Plank.

• Approved Resolution 082223 to appropriate at least $347,388 for 2024 library funds (7-0)
• Re-approved final plats for Red Barn and Green Meadow redevelopment (6-1)
• Approved Resolution 082223B to suspend temporary sign ordinance enforcement through Nov 30, 2023 (7-0)
• Appointed Thomas Harrigan as interim Village Clerk (7-0)
• Approved Oktoberfest special event application (7-0)
• Approved Walk the Plank special event application with road closure from 3:30 PM to 7:00 PM (7-0)
• Appointed Elizabeth Hermsen to the Sustainability Committee (6-0)
• Appointed Trustee Shawn Hillmann to Fire and EMS Futures Study Committee (7-0) and Jennifer Morris to the Library Board (7-0)

Library Board

The Elm Grove Library Board is meeting to approve minutes, hear public comments, and review financial reports including August accounts payable totaling over $17,000. They will also discuss the strategic plan update, Waukesha County Library Standards certification, and proposed circulation policy amendments. The board will consider 2024-2028 capital budget requests for items like AWE stations, OPACs, and staff PCs. A closed session is scheduled to discuss personnel and staffing.

• Accounts payable: $6,523.81 (O.B.), $6,099.05 (LGIP4 gifts), $2,171.40 (FOEGL gifts), $2,307.42 (capital budget)
• 2024-2028 capital budget requests include AWE stations, OPACs and server, REV laptop/tablet, public PCs, server, staff PCs and printers
• Circulation policy amendments to be discussed
• Waukesha County Library Standards certification review
• Closed session for personnel and staffing

The Board approved the 2024-2028 Capital Budget and a temporary reduction in library hours for September and October 2023. Members also authorized the certification for exemption from the Waukesha County library tax.

• Approved 2024-2028 Capital Budget
• Approved reduced library hours for Sept/Oct 2023 (unanimous)
• Approved responses for Waukesha County library tax exemption (unanimous)
• Approved $6,523.81 O.B. accounts payable
• Approved $6,009.05 LGIP4 gift fund accounts payable
• Approved $2,171.40 FOEGL gift fund accounts payable
• Approved $2,307.42 Capital Budget accounts payable
• Accepted $2,808 gift from Mary Agnes and Clarence Kuehmichel

Recreation Committee

The Elm Grove Recreation Committee will review summer program updates, discuss a Comprehensive Outdoor Recreation Plan (CORP), consider basketball court maintenance, and take possible action on the 5-year capital budget for recreation. The meeting also includes approval of prior minutes and a presentation by the Recreation Assistant.

• Discussion and possible action regarding a Comprehensive Outdoor Recreation Plan (CORP)
• Discussion and possible action regarding basketball court maintenance
• Capital Budget discussion and possible action on the 5-Year Capital Budget (Recreation).pdf
• Presentation by Recreation Assistant: 4th of July Recap, Great Elm Grove Campout Recap, Summer Program Updates
• Review and act on meeting minutes dated June 13, 2023

The Recreation Committee recommended funding for a new Comprehensive Outdoor Recreation Plan and the replacement of the Village Park basketball court. The committee also called for immediate maintenance of the existing court and approved the proposed Capital Budget with one modification.

• Approved June 13, 2023 minutes (5-0)
• Recommended funding for a Comprehensive Outdoor Recreation Plan in the 2024 Capital Budget (5-0)
• Recommended that Village Board require maintenance on existing basketball court within seven days (5-0)
• Recommended funding for replacement of existing basketball court prior to summer 2024 (4-1)
• Recommended Recreation Department Capital Budget Plan with second diving board replacement moved to 2024 (5-0)

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly take action on the PP I/I (Inflow/Infiltration) project, including MMSD funding options and bid results. They will also receive an update on the Gebhardt Rd reconstruction, realignment, and pathway project, and review the 2024-2028 DPW 5-Year Capital Budget Summary.

• Review and possible action on PP I/I project with MMSD funding options and bid results
• Update on Gebhardt Rd reconstruction, realignment, and pathway
• Review of 2024-2028 DPW 5-Year Capital Budget Summary
• Update on Municipal Water
• Update on Public Works Projects

The committee tabled a recommendation for the PP I/I project after the lowest bid exceeded approved funds. Members received updates on the Wauwatosa Water Main installation and the Gebhardt Rd reconstruction project.

• Approved July 17, 2023 meeting minutes (5-0)
• Tabled recommendation for PP I/I project bid from Mid City Plumbing for $498,900 (5-0)

Sustainability Committee

The Elm Grove Sustainability Subcommittee is meeting to review work completed to date and discuss ideas for future exploration. The agenda is largely procedural, with no specific decisions or proposals listed.

• Review of work to date
• Discussion of ideas and work to be explored

The Sustainability Subcommittee voted to request Public Works approval for two textile recycling bins. The committee also recommended Elizabeth Hermsen for membership, pending a Board of Trustees vote.

• Recommended Elizabeth Hermsen for Subcommittee membership (Unanimous)
• Requested Public Works approval for two textile recycle bins at the Recycle Center and Village Hall (Unanimous)
• Approved July 11, 2023 meeting minutes (Unanimous)

Beautification Committee

The Elm Grove Beautification Committee will meet to discuss updates on Bird City WI, Bee City USA, the Monarch Pledge, and the fall tree sale. They will also review the Winter Lecture Series lineup and library window plans.

• Bird City WI—Birders of the Grove update and lighting ordinance
• Bee City USA update
• Mayors’ Monarch Pledge and Milkweed Map update
• Fall tree sale update and publicity
• Winter Lecture Series—cord purchased, microphone report, lineup review

The committee reviewed progress on the Mayors’ Monarch Pledge and National Wildlife Federation certification. Members discussed upcoming book club dates, the fall tree sale, and invasive species removal at Veteran’s Park.

• Approved previous meeting minutes
• Agreed to record future lectures for those unable to attend
• Scheduled four book club events from September 20th to March 13th
• Confirmed shared booth for upcoming Cruisin’ The Grove event

Ad Hoc Fire & EMS Futures Study Committee

The Ad Hoc Fire & EMS Futures Study Committee will evaluate existing and future operations of the Elm Grove Fire & EMS Departments and may make a recommendation to the Board of Trustees. The agenda includes roll call, approval of minutes, and other business.

• Evaluation of existing and future operations of the Elm Grove Fire & EMS Departments
• Possible recommendation to the Board of Trustees

Finance and Licensing

The Finance Committee will review meeting minutes and act on delinquent 2021 personal property taxes. The committee will also receive updates on various village projects and review recent financial reports.

• Review and act on delinquent 2021 Personal Property Taxes
• Project updates including water lateral connection maps and costs
• Review of the 2023 Transportation Fund Budget
• Review and act on July voucher list

The committee recommended writing off outstanding 2021 personal property taxes and approved the voucher list pending an explanation for an Amazon purchase. Members also reviewed financial reports regarding a new water system for the SSND development and proposed road and pathway projects.

• Approved June 27, 2023 meeting minutes (6-0)
• Recommended write-off of $1,301.91 in delinquent 2021 personal property taxes (6-0)
• Recommended approval of voucher list, pending staff explanation of an altimeter purchase (6-0)

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing, approve minutes, and receive reports from village staff and committees. Key actions include a resolution honoring Village Manager David De Angelis, agreements for weights and measures inspection and property tax billing, and a policy for water laterals in Caroline Heights. The board may also enter closed session to discuss easement acquisitions for Underwood Creek daylighting.

• Resolution of Appreciation for Village Manager David De Angelis
• Memorandum of Agreement for Weights and Measures Inspection by WI DATCP
• Agreement for Property Tax and Billing Services by Waukesha County
• Policy and procedure for water laterals for properties adjacent to watermain installed by Mandel for Caroline Heights
• Closed session to discuss easement acquisitions for Underwood Creek daylighting (properties at 13425 Watertown Plank Road, 890 Elm Grove Road, Canadian Pacific Railroad)

The Board of Trustees approved a new water lateral policy for properties near Caroline Heights and authorized agreements for property tax billing and weights and measures inspections. The Board also approved a CSM for Elm Grove Lutheran Church and wrote off delinquent property taxes.

• Approved water lateral policy for Caroline Heights (Unanimous)
• Approved property tax and billing services agreement with Waukesha County (Unanimous)
• Approved Memorandum of Agreement for Weights and Measures Inspection by WI Department of Agriculture (Unanimous)
• Approved CSM for Elm Grove Lutheran Church (Unanimous)
• Approved Resolution of Appreciation for Village Manager David De Angelis (Unanimous)
• Approved writing off $1,301.91 in delinquent 2021 personal property tax (Unanimous)
• Approved voucher lists as submitted with follow-up on a $975 item (Unanimous)

Board of Appeals

The Elm Grove Board of Appeals will hold public hearings and take action on two appeals: a variance request to allow a semi above-ground swimming pool deeper than two feet at 1900 Westmoor Terrace, and an appeal of a Building Board decision regarding a variance at 14200 Woodlawn Circle. The board will also review and act on minutes from May 24, 2023, and may enter closed session to deliberate each appeal before reconvening to vote.

• Variance request from §335-88D(8)(e)[1] for a semi above-ground pool at 1900 Westmoor Terrace
• Appeal of Building Board decision dated July 6, 2023, regarding variance from §335-88D(8)(g)[3][d] at 14200 Woodlawn Circle
• Review and action on draft minutes from May 24, 2023
• Closed session deliberations for both appeals

The Board of Appeals unanimously denied two variance requests. One request for a semi-above ground pool was denied due to lack of hardship, and a request for a fence variance was denied after the Village Attorney advised the Board lacked jurisdiction to grant it.

• Approved May 24, 2023 meeting minutes (unanimous)
• Denied variance for semi-above ground pool at 1900 Westmoor Terrace (unanimous)
• Denied variance for 4-foot open fence at 14200 Woodlawn Terrace (unanimous)

Committee of the Whole

The Elm Grove Committee of the Whole will discuss municipal water and lateral installation policies and procedures, the transportation budget, the Underwood Creek Daylighting Project, and the Mandel Project/Caroline Heights. No formal action will be taken; these are discussion items only.

• Discussion on municipal water and lateral installation policies and procedures
• Discussion on transportation budget
• Discussion on Underwood Creek Daylighting Project
• Discussion on Mandel Project/Caroline Heights

The Committee established guidelines for municipal water lateral installations, including a ban on back yard connections and a timeline for commitment letters. Members also discussed the transportation budget, the Underwood Creek Daylighting project, and the Mandel project.

• Consensus reached to disallow back yard connections for municipal water
• Consensus that commitment letters will be mailed August 1 with a return deadline of August 31, 2023
• Consensus to average water connection costs across all eligible properties, excluding Meadows of Grove and properties north of Watertown Plank Road
• Consensus that corner lots shall be able to connect to the water system
• Moved $240,000 from the bridge fund to roads

Library Board

The Elm Grove Library Board is meeting to approve the agenda and minutes, hear public comments, and receive reports from the treasurer and director. The board will review accounts payable for July 2023 totaling $8,884.92 across various funds, and discuss a strategic plan update. No new business is listed.

• Accounts payable: $5,041.40 (operating), $559.68 (LGIP4 gift), $1,340.89 (FOEGL gift), $1,942.95 (government grants)
• Director's report includes library statistics, staff activity, adult programming, and youth report
• Strategic plan update under old business
• Future meeting dates confirmed: Aug 21, Sep 18, Oct 16, 2023 at 5pm
• No gifts reported

The Library Board approved several accounts payable expenditures for July 2023. The board also confirmed the schedule for upcoming meetings at Village Hall. No new business was introduced.

• Approved O.B. accounts payable July 2023: $5,041.40
• Approved LGIP4 gift fund accounts payable July 2023: $559.68
• Approved FOEGL gift fund accounts payable July 2023: $1,340.89
• Approved Government grant funds accounts payable July 2023: $1,924.95
• Approved future meeting dates for August 21, September 18, and October 16, 2023
• Approved June 26, 2023 meeting minutes

Public Works Utilities Committee

The Public Works Utilities Committee will review and discuss the Transportation Fund budget, including police department costs, and receive updates on municipal water connection fees and lateral determination maps. They will also discuss the PP I/I rehabilitation schedule and the Gebhardt Road reconstruction project. The meeting includes approval of prior minutes and updates on other public works projects.

• Review and discussion on Transportation Fund budget, including police department costs
• Update on Municipal Water lateral connection determination and connection fees
• Update on PP I/I (Private Property Inflow/Infiltration) rehabilitation schedule
• Update on Gebhardt Road reconstruction, realignment, and pathway
• Review and act on minutes from May 15, 2023 meeting

The committee approved the construction of the Highland Dr Pathway for 2024 and allocated funds for street rebuilding. Recommendations were also made to the Board of Trustees regarding municipal water connection rules and resident billing.

• Approved construction of Highland Dr Pathway from Gebhardt to North Ave in 2024 at estimated $550,000 (6-0)
• Approved utilizing approximately $840,000 to rebuild streets rated 4 and 4/5 (6-0)
• Recommended to Board of Trustees that backyard water connections be prohibited
• Recommended to Board of Trustees to allow corner lots to connect to water if available (6-0)
• Recommended to Board of Trustees that Village facilitate service connections and charge residents an average cost (6-0)
• Approved May 15, 2023 meeting minutes with additions (6-0)

Board of Review

The Elm Grove Board of Review will meet to select officers, receive the 2023 assessment roll from the Clerk, examine it for errors, hear any taxpayer objections, and vote on accepting the final roll. This is a procedural meeting required by state law to finalize property assessments for the year.

• Select Chairperson and Vice-Chairperson
• Receive and review the 2023 Open Book Assessment Roll
• Correct description or calculation errors, add omitted property, eliminate double assessed property
• Hear any objections and/or requests for a waiver
• Action on acceptance of the Assessment Roll

The Board of Review met to review the 2023 assessment roll. No objections or requests for waivers were filed by taxpayers. The Board voted to accept the assessment roll as presented.

• Nominated President Koleski as Chairperson (All in favor)
• Nominated Trustee Schindler as Vice-Chairperson (All in favor)
• Accepted the 2023 assessment roll (All in favor)

Ad Hoc Fire & EMS Futures Study Committee

This meeting of the Elm Grove Fire & EMS Futures Study Committee was canceled. No decisions or discussions took place.

• Meeting canceled; no action taken

Sustainability Committee

The Elm Grove Sustainability Subcommittee is meeting to review work completed to date and discuss ideas for future exploration. The agenda is largely procedural, with no specific proposals, votes, or public hearings listed.

• Review of work completed to date
• Discussion of ideas and work to be explored

The subcommittee approved the minutes from the previous meeting. Members discussed the creation of a sustainability webpage on the Village website and reviewed potential locations for solar panels, including Village Hall and the pool house.

• Approved previous meeting minutes

Beautification Committee

The Elm Grove Beautification Committee will discuss several environmental and community programs, including Bird City WI, Bee City USA, No Mow May, and the Mayor's Monarch Pledge. They will also review updates on the Community Habitat project, the fall tree sale, and the Adopt-A-Spot program. The meeting includes routine items such as approval of minutes and the treasurer's report.

• Bird City WI
• Bee City USA
• No Mow May
• Mayors' Monarch Pledge and Milkweed Map update
• Fall tree sale

The committee approved the purchase of an additional tent and HDMI cord for lectures. Members established the schedule for four upcoming book club sessions and reviewed progress on the Mayors’ Monarch Pledge and National Wildlife Federation certification.

• Approved purchase of additional tent and HDMI cord
• Scheduled four book club dates from September 20th to March 13th
• Decided to contact village administrators and trustees for assistance with Mayors’ Monarch Pledge

Finance and Licensing

The Finance Committee will review and act on applications for State Trust Fund Loans totaling $1,178,150 and discuss upcoming municipal water policies.

• Review and act on bartender/operator application - Bryant McLaughlin
• Review and act on Resolutions 2023627B and 20230627C for State Trust Fund Loans totaling $1,178,150
• Discussion of upcoming municipal water decision policies

The Finance and Licensing Committee recommended the Village Board approve two State Trust Fund loans for road reconstruction and property acquisition. The committee also recommended the acceptance of the 2022 audited financial statements and an operator license for the Western Racquet Club.

• Recommended acceptance of 2022 Audited Financial Statements (4-0)
• Recommended approval of operator license for Bryant McLaughlin at Western Racquet Club (3-1)
• Recommended approval of State Trust Fund Loan for Gebhardt Road reconstruction at $1,000,000 (4-0)
• Recommended approval of State Trust Fund Loan for daylighting expenses of $178,150 (4-0)
• Recommended approval of voucher list (4-0)
• Approved May 23, 2023 meeting minutes (4-0)

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider several action items, including appointments, an extension agreement with R&R Investments, a water lateral policy for Caroline Heights, EMS paid-on-call changes, temporary dispatcher hiring, audited financial statements, and state trust fund loan resolutions. They may also enter closed session to discuss employee matters.

• Appointment of Ted Eull to Board of Public Works
• Extension Agreement with R&R Investments of Wisconsin, LLC (Resolution 20230627A)
• Policy for water laterals for properties adjacent to watermain installed by Mandel for Caroline Heights
• EMS paid on call changes and temporary hiring of additional dispatcher
• State Trust Fund Loan resolutions: $1,000,000 and $178,150

The Board approved an extension agreement with R&R Investments of Wisconsin, LLC and increased pay for EMS on-call staff. Trustees also approved a three-month trial for modified government office hours and staffing. A proposal for water lateral installation policies was referred to the Public Works/Utilities Board.

• Approved nomination of Ted Eull to the Public Works Committee (6-1)
• Tabled Weights and Measurements Agreement with WI Department of Agriculture
• Approved Resolution 20230627A Extension Agreement with R&R Investments of Wisconsin, LLC
• Approved Resolution 20230627 for the Annual CMAR Report
• Approved EMS pay increase to $25/hr for ALS and $15/hr for BLS, effective June 1, 2023
• Approved two part-time employees at 25 hours/week and one at 8 hours/week for general government office
• Approved 12:30 pm Friday closing for government office for a three-month trial starting July 7
• Approved temporary increase in dispatcher staffing from 6 to 7

Library Board

The Elm Grove Library Board is meeting to approve minutes, hear public comments, and receive reports from the treasurer and director. They will also discuss a strategic plan update and proposed closed dates for RFID installation and training. The agenda includes routine financial approvals and operational updates.

• Accounts payable totaling $10,284.16 across three funds
• Treasurer's report on account statuses
• Director's report on library statistics and programming
• Strategic plan update under old business
• Proposed closed dates for RFID installation and training

The Board approved three accounts payable expenditures for June 2023 totaling $10,314.16. Future meeting dates for July, August, and September were confirmed. The board also noted upcoming library closures in August for RFID installation and training.

• Approved O.B. accounts payable June 2023 of $7,034.73
• Approved LGIP4 gift fund accounts payable June 2023 of $1,000.00
• Approved FOEGL gift fund accounts payable June 2023 of $2,249.43
• Approved future meeting dates for July 17, August 21, and September 18, 2023
• Approved May 22, 2023 meeting minutes

Joint Review Board

The Joint Review Board is meeting to consider and likely vote on two resolutions: one approving an amended project plan for Tax Incremental District No. 2, and another requesting a technical college extension for the district. The board will also review public records, planning documents, and resolutions passed by the Plan Commission and Board of Trustees. This is a regular meeting with action items on the agenda.

• Resolution approving an amended project plan for Tax Incremental District No. 2
• Resolution for Tax Incremental District (TID) Technical College Extension for TID No. 2
• Review of public record, planning documents, and resolutions from Plan Commission and Board of Trustees
• Approval of minutes from May 1, 2023

The Joint Review Board approved an amended project plan for Tax Incremental District (TID) No. 2. The board also approved a resolution to extend the TID No. 2 Technical College Extension for an additional three years.

• Approved minutes from May 1, 2023 (All in favor)
• Approved amended project plan for Tax Incremental District No. 2 (All in favor)
• Approved Tax Incremental District Technical College Extension Resolution for TID No. 2 (All in favor)

Administrative & Personnel Committee

The Administrative and Personnel Committee will review and possibly act on proposed changes to the EMS Paid on Call program, including pay increases, and discuss administrative staffing for the general government office. They will also consider a request to temporarily hire an additional dispatcher. The meeting may go into closed session to discuss employee compensation and performance data.

• Proposed EMS Paid on Call program changes and crew pay increase
• Administrative staffing of general government office
• Request for temporary hiring of additional dispatcher
• Closed session under Wis. Stat. Sec. 19.85(1)(c) for employee data

Recreation Committee

The Recreation Committee will consider a request from the Tonawanda 5th Grade Farewell Committee for a discounted rate for their annual event. They will also discuss an incident at the Village Park tennis court and potential policy changes for organization facility reservations. Updates on summer programs and events will be provided.

• Discussion and possible action on a discount request from Tonawanda 5th Grade Farewell Committee
• Discussion and possible action on Village Park tennis court incident and facility reservation policy changes
• Recreation Manager Update
• Summer Program Update
• Summer Events Update

The Recreation Committee approved a discounted rate for the Tonawanda 5th Grade Farewell Event. The committee also reviewed a tennis court incident and decided that no changes to facility reservation policies were necessary.

• Approved charging Tonawanda 5th Grade Farewell Committee the resident pool party rate of $400 annually (5-3)
• Decided against adjusting facility reservation policies following a tennis court incident
• Approved May 18, 2023 meeting minutes (8-0)

Beautification Committee

The Elm Grove Beautification Committee will discuss updates on Bird City WI, Bee City USA, and the Mayor's Monarch Pledge, along with finalizing a winter book club and planning a fall tree sale. The meeting also covers wrap-ups of the plant sale and No Mow May, and a potential purchase for the Winter Lecture Series.

• Bee City USA update on total number of native plants brought to community
• Book Club finalize 4 books and dates for next winter
• Winter Lecture Series purchase cord and microphone
• Mayor's Monarch Pledge and Milkweed Map update
• Fall tree sale

The committee approved the purchase of an additional tent and HDMI cord for lectures. Members established the 2023-24 book club reading list and reported that the June 3rd plant sale generated $5,069.29 in sales.

• Approved purchase of additional tent and HDMI cord
• Set 2023-24 book club schedule for September, November, January, and March
• Decided to hold the early/woodland plant sale again in 2024 with fewer choices and a mixed flat option

Board of Trustees

The Board of Trustees approved the employment contract for Thomas Harrigan as Village Manager. The approved contract includes compensation for the cost of COBRA insurance for August 2023.

• Approved contract for Thomas Harrigan as Village Manager (Unanimous)
• Approved amendment to include COBRA insurance compensation for August 2023 (Unanimous)

Committee of the Whole

The Elm Grove Committee of the Whole will review an updated preliminary cost estimate for the Underwood Creek daylighting project and discuss municipal water extension and project charging policies. They will also receive updates on the Caroline Heights/Mandel project and the R&R Investments extension agreement, discuss electronic meeting materials, and review 2023 capital projects.

• Underwood Creek daylighting project updated preliminary cost estimate
• Municipal water extension policy draft and special assessment examples
• Caroline Heights/Mandel project update
• R&R Investments extension agreement review
• 2023 capital projects summary

The Board discussed a revised $3.675 million estimate for the Underwood Creek project, which will require a public referendum on the April ballot. Officials also directed staff to research benchmarks for municipal water extension policies and draft a one-year agreement renewal for R&R Investments.

• Directed staff to draft a 1-year renewal agreement for R&R Investments
• Determined Underwood Creek project will go to referendum on April ballot
• Directed staff to research participation benchmarks and payment periods for water extension policies
• Agreed to consider a proposal with quotes for electronic meeting materials/devices

Board of Appeals

The Board of Appeals approved a variance request for homeowners at 1035 Terrace Drive to allow landscaping changes that exceed the standard 30% impervious surface limit. The approved plan would result in a net decrease of 0.19% of the total impervious surface. The decision was based on the preservation of code intent, exceptional circumstances, and a previous precedent.

• Approved minutes of April 11, 2023, as amended (Unanimous)
• Approved variance request for 1035 Terrace Drive (5-1)

Finance and Licensing

The Finance Committee will review the financing for the Gebhardt Road and Daylighting project, including potential State Trust Fund loans. The committee will also discuss a proposed amendment to Tax Increment District 2 regarding Underwood Creek Daylighting.

• Review of Gebhardt Road and Daylighting project financing
• Proposed update and review of Tax Increment District 2 Amendment
• Review and action on alcohol, cigarette, and dance license renewals
• Financial report review and project updates
• Review and action on vouchers

The Finance and Licensing Committee approved borrowing $1 million and $178,000 for Gebhardt Road and daylighting projects. The committee also recommended the Village Board approve an amendment to extend Tax Increment District 2 by three years.

• Approved borrowing $1 million and $178,000 for Gebhardt Road and Daylighting (5-0)
• Recommended approval of alcohol, cigarette, and dance license renewals to the Village Board (5-0)
• Recommended amending and extending TID 2 by three years to the Village Board (5-0)
• Approved April 24, 2023 meeting minutes (5-0)
• Approved vouchers as presented (5-0)

Board of Review

The Elm Grove Board of Review is meeting to hear the Village Assessor's report and then adjourn to a future meeting on July 13, 2023. No other substantive decisions or discussions are listed on the agenda.

• Report of Village Assessor
• Adjourn to July 13, 2023 at 6:00 PM

The Board of Review met briefly to receive a report on the assessment schedule. The board voted to adjourn the meeting to July 13, 2023.

• Adjourned meeting to July 13, 2023 at 6 pm (All in favor)

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider approving an intergovernmental boundary agreement with the City of Brookfield to detach three Waukesha County-owned parcels along North Avenue. The board will also review terminating a 911 equipment sharing agreement with Muskego and Mukwonago, discuss recruitment proposals for a new Village Manager, and act on Gebhardt Road reconstruction bids and financing. Several committee reports and routine items like minutes and licenses are also on the agenda.

• Public hearing and possible approval of boundary agreement with Brookfield for three parcels along North Avenue
• Review and possible action on terminating 911 equipment sharing agreement with Muskego and Mukwonago
• Review recruitment proposals for replacement of Village Manager (Baker Tilly, McMahon, PAA)
• Review and possible action on Gebhardt Rd reconstruction, realignment and pathway bids from 5/11/23
• Review and act on financing of Gebhardt Road and Daylighting, including state trust fund loan

The Board authorized borrowing $1.178 million from the State Trust Fund Loan Program for infrastructure and a legal settlement. Other key actions included approving a road reconstruction bid and adjusting village boundaries with the City of Brookfield.

• Approved $1,032,782 bid by Purpero for Gebhardt Rd reconstruction (Unanimous)
• Authorized borrowing $1M for Gebhardt Rd and Daylighting projects (Unanimous)
• Authorized borrowing $178,150 for One Hour Martinizing acquisition settlement (Unanimous)
• Approved intergovernmental agreement to detach lands to City of Brookfield (Unanimous)
• Authorized termination of 911 equipment sharing agreement with Muskego and Mukwonago (Unanimous)
• Approved amendment to Tax Incremental District No. 2 Project Plan (Unanimous)
• Denied claim filed by Geoffrey D. Wilber (Unanimous)
• Approved alcohol, tobacco, and dance license renewals (Unanimous)

Library Board

The Elm Grove Library Board is meeting to elect officers for the coming term, approve the April minutes, and hear public comment. The board will also review the treasurer's report covering May accounts payable across several funds, and receive the director's report on library activities, youth programming, and gifts. Old business includes a strategic plan update, with no new business on the agenda.

• Election of officers: President, Vice President, Treasurer, Assistant Treasurer, Secretary, Assistant Secretary
• Accounts payable May 2023: $7,422.44 (operating), $5,659.29 (LGIP4 gifts), $2,554.55 (FOEGL gifts), $2,696.00 (capital budget)
• Director's report includes library statistics, staff activity, adult programming, youth report, and gifts
• Strategic plan update under old business
• Future meeting dates confirmed: June 27, July 17, August 21, 2023

The Library Board elected its officers and approved several accounts payable for May 2023. The board also accepted a book reimbursement gift and confirmed future meeting dates.

• Elected Kim Irwin (President), Sally Cashin (Vice President), John Alexander (Treasurer), Kristin Olson (Assistant Treasurer), Patty Kujawa (Secretary), and Teena Flanner (Assistant Secretary)
• Approved O.B. accounts payable of $7,422.44
• Approved LGIP4 gift fund accounts payable of $5,659.29
• Approved FOEGL gift fund accounts payable of $2,554.55
• Approved Capital Budget accounts payable of $2,696.00
• Approved future meeting dates for June 26, July 17, and August 21, 2023
• Accepted $16.44 reimbursement gift from Elm Grove Woman’s Club
• Approved April 17, 2023 meeting minutes

Board of Trustees

The Elm Grove Board of Trustees is holding a special meeting to interview eight applicants for a vacant trustee seat. The board will first determine the voting/selection process and interview order, then conduct the interviews, and finally deliberate on possible action to fill the vacancy.

• Interview of applicants for vacant Board of Trustee seat
• Applicants: demirbilek, ahmet; giles, michael; hillmann, shawn; inden, mary; olson, james; peter, eric; prange, robert; stano, judith rose
• Deliberation and possible action on applications for vacant Board of Trustee seat

The Board of Trustees interviewed seven candidates and conducted a two-round voting process to fill a vacancy. Shawn Hillmann was selected for the seat, which expires in April 2024.

• Approved proposed voting/selection process and interview order (Unanimous)
• Appointed Shawn Hillmann to vacant trustee seat (4-2 in final round)

Recreation Committee

The Elm Grove Recreation Committee will consider changing its meeting dates and times, and discuss resurfacing the basketball court. The committee will also receive updates on summer staff, programs, and events, and review minutes from March 20, 2023.

• Discussion and possible action on changing Recreation Committee meeting dates and times
• Basketball court resurfacing update
• Summer staff update
• Summer program and events updates
• Review and act on March 20, 2023 meeting minutes

The committee approved a change to its regular meeting schedule. Members also received updates on summer staffing, program enrollment, and the status of basketball court resurfacing.

• Approved minutes from March 20, 2023 (4-0)
• Changed regular meeting time to the second Tuesday of each month at 5:30 P.M. (4-0)

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly act on bids for the Gebhardt Rd reconstruction, realignment, and pathway project, along with approving April minutes and receiving updates on water, PP I/I, and other projects.

• Review and possible action on Gebhardt Rd reconstruction, realignment and pathway bids from 5/11/23
• Review and act on minutes for April 10th, 2023 meeting
• Update on Municipal Water
• Update on PP I/I
• Update on Public Works Projects

The committee recommended awarding the Gebhardt Rd reconstruction, realignment, and pathway project to CW Purpero. The total project cost is $1,267,782, which includes construction and engineering services. The project is expected to begin in July following gas main work by WE Energies.

• Approved April 10, 2023 meeting minutes (7-0)
• Recommended award of Base Bid plus Mandatory Alternate B for Gebhardt Rd project to CW Purpero (7-0)

Sustainability Committee

The committee elected its Co-Chairs by unanimous vote. Members discussed potential projects regarding solar installations, composting, and EV chargers, and agreed to tour the Recycle center to evaluate composting possibilities.

• Elected Molly Salinas and Debra Baesemann as Co-Chairs (unanimous)
• Decided to tour the Recycle center to evaluate composting options

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss and plan various community beautification and environmental initiatives. Items include upcoming plant sales, the No Mow May program, and the Mayor's Monarch Pledge. The meeting will also cover routine business such as approving minutes and the treasurer's report.

• Early ephemeral plant sale delivery on 5/5
• Annual plant sale on June 3rd
• No Mow May program discussion
• Mayor's Monarch Pledge
• Fall tree sale planning

The Elm Grove Beautification Committee voted to purchase 50 additional No Mow May signs, bringing the total to about 143. The committee also discussed upcoming plant sales, a shrub sale profit of $766.99, and progress toward Monarch Champion designation.

• Approved purchase of 50 additional No Mow May signs (total ~143)
• Finalized shrub sale with $766.99 profit
• Planned June 3rd plant sale with 104 flats and free milkweed plugs
• Set 2024 book club schedule for November, January, March, and September
• Discussed joining SWISC invasive species coalition pending village permission

Ad Hoc Fire & EMS Futures Study Committee

The Fire & EMS Futures Study Committee will evaluate existing and future operations of the Elm Grove Fire & EMS Departments, with possible recommendations to the Board of Trustees. The agenda includes roll call, approval of minutes, and review of a document on costs of hiring paramedics.

• Evaluation of existing and future operations of Elm Grove Fire & EMS Departments
• Possible recommendation to the Board of Trustees
• Review of document: costs of hiring paramedics.pdf

Joint Review Board

The Board appointed Susan Freedy as a public member at large and President Koleski as chair. Members reviewed the TID 2 project plan amendment and a request to extend the district's maximum life by three years, but no action was taken on these items. A follow-up meeting was scheduled for June 5, 2023.

• Nominated Susan Freedy as Public Member at Large (All in favor)
• Nominated President Koleski as Chair (All in favor)
• Approved minutes from October 18, 2022 (All in favor)
• Scheduled next meeting for June 5, 2023 at 4:00 pm

Finance and Licensing

The Finance Committee will review a resolution to advance funds for TID #2 project costs prior to borrowing for the Daylighting Project. The committee will also conduct a financial review of 2023 projects and review recent vouchers.

• Resolution 042423A regarding advancing funds for Underwood Creek project
• Review of 2023 project summary and financial reports
• Review and action on vouchers

The Finance and Licensing Committee recommended approval of Resolution 042423A to advance funds for property acquisition, appraisals, and easements for the TID #2 project. The committee also recommended approval of submitted vouchers and approved the March 27, 2023, meeting minutes.

• Approved March 27, 2023 minutes (5-0)
• Recommended approval of Resolution 042423A to advance funds for TID #2 project costs (5-0)
• Recommended approval of submitted vouchers (5-0)

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider a conditional use permit for Better Cowork LLC to operate a co-working office at 12500 W. Bluemound Road. The board will also vote on resolutions of appreciation, committee nominations, a special events resolution, a trustee vacancy notice, and an ordinance amendment changing meeting dates/times. Reports from village staff and committees will be presented.

• Conditional use permit for Better Cowork LLC at 12500 W. Bluemound Road
• Resolution 042423B designating special events
• Resolution 042423A to advance funds for TID #2 project costs (Underwood Creek daylighting)
• Amendment to Section 80-2 of Municipal Code changing board meetings to 4th Tuesday at 7:00 pm
• Resolutions of appreciation for former President Palmer and Trustees Michalski and Cornell

The Board approved a conditional use permit for a co-working office at 12500 W. Bluemound Road and amended the municipal code to move monthly meetings to Tuesdays. Trustees also approved funding for TID #2 project costs and the Spring 2023 committee nominations.

• Approved Conditional Use Permit for Better Cowork at 12500 W. Bluemound Road (All in favor)
• Approved Resolution 042423A to advance funds for TID #2 project costs (All in favor)
• Approved amendment to Section 80-2 of Municipal Code to move meetings to 4th Tuesday at 7:00 pm (All in favor)
• Approved process to appoint a Trustee for President Koleski's seat (All in favor)
• Approved Spring 2023 Committee Nominations (All in favor)
• Approved Resolution 042423B for Elm Grove Special Events 2023 (All in favor)
• Approved voucher lists as submitted (All in favor)
• Approved agenda and minutes from March 27, April 12, and April 19 (All in favor)

Committee of the Whole

The Elm Grove Committee of the Whole will discuss a process for amending Ordinance 80-2A to change the date and possibly time of Village Board meetings, and a process for appointing a trustee to fill President Koleski's vacant seat. They will also review updates on the Underwood Creek daylighting project, discuss municipal water extension policies and project charging policies, receive an update on the Caroline Heights/Mandel project, and discuss pathways and ad hoc pathway committee recommendations.

• Process for amending Ord. 80-2A regarding changing the date and time of Village Board meetings
• Process for appointing a trustee to fill President Koleski's vacant seat on the Board of Trustees
• Review and update on daylighting of Underwood Creek
• Discussion on municipal water extension policies and project charging policies
• Update on Caroline Heights/Mandel Project

The Committee of the Whole agreed to shift Board of Trustees and Finance meetings to the fourth Tuesday of the month. Members also approved obtaining updated cost estimates for the Underwood Creek daylighting project.

• Agreed to move Finance meetings to 6:30 pm and Board of Trustees meetings to 7 pm on the fourth Tuesday of the month
• Agreed to a three-week posting period for the trustee vacancy appointment process
• Approved spending $1,500 - $2,000 for updated cost estimates for Underwood Creek daylighting
• Agreed to increase Committee of the Whole meeting frequency to every six weeks

Library Board

The Elm Grove Library Board will review routine financial reports, including April accounts payable totaling over $12,900 across several funds, and hear the director's report on library activities. The board will also confirm future meeting dates and update its strategic plan. It will then convene into closed session to discuss employee compensation, as allowed by state law.

• Accounts payable: O.B. $4,939.57, LGIP4 gifts $1,117.59, FOEGL gifts $1,864.51, capital budget $5,022.40
• Closed session under Wis. Stat. 19.85(1)(c) for employee compensation
• Confirm meeting dates: May 22, June 19, July 17, 2023 at 5pm
• Strategic plan update under old business
• Hearing of the public with FOEGL report

The Board approved several accounts payable for April 2023 and accepted three donations totaling $18,220. The Board also unanimously approved one-time performance bonuses for four employees for 2022.

• Approved O.B. accounts payable of $4,939.57
• Approved LGIP4 gift fund accounts payable of $1,117.59
• Approved FOEGL gift fund accounts payable of $1,864.51
• Approved Capital Budget accounts payable of $5,022.40
• Accepted gifts of $100 from Janet Hume, $18,000 from FOEGL, and $120 from Kiwanis Club
• Approved performance bonuses: Sue Daniels ($500), Noah Weckwerth ($500), Jay Robillard ($200), and Keegan Taylor ($100)
• Approved future meeting dates for May 22, June 19, and July 17, 2023

Board of Trustees

The Elm Grove Board of Trustees is meeting to consider entering a closed session to discuss the potential purchase of 13405 Watertown Plank Road (One Hour Martinizing) and to confer with legal counsel about the lawsuit Beans Beans LLC v. Village of Elm Grove. The board may reconvene in open session to take action on any closed session items. The agenda is otherwise limited to routine procedural items.

• Closed session to deliberate purchase of 13405 Watertown Plank Road (One Hour Martinizing)
• Closed session with legal counsel regarding Beans Beans LLC v. Village of Elm Grove, Waukesha County Case No. 22CV1357
• Possible reconvene to open session for action on closed session items

The Board of Trustees approved a mediated settlement amount for the case Beans Beans LLC v. Village of Elm Grove. The approved amount is $558,750, minus $400,000 that had already been tendered.

• Approved mediated settlement of $558,750 less $400,000 already tendered (unanimous)

Board of Appeals

The Elm Grove Board of Appeals will consider a variance request from zoning code §335-18F(1) to allow a front entryway overhang with a street right-of-way setback of 42.57 feet at 14270 Creekwood Court. The board will review the application, hold a hearing, and may take action after deliberating in closed session. The agenda also includes approval of the January 31, 2023 meeting minutes.

• Variance request from §335-18F(1) for front entryway overhang at 14270 Creekwood Court
• Street right-of-way setback of 42.57 feet pursuant to §335-70
• Closed session to deliberate the appeal item
• Review and act on January 31, 2023 meeting minutes

The Board of Appeals denied a request from homeowner Matt Anton to extend a front door overhang by an additional 4 feet. The Board determined the applicant did not prove a legal hardship existed to support the variance.

• Approved minutes of January 31, 2023
• Denied variance request for overhang extension at 14270 Creekwood Court

Public Works Utilities Committee

The Public Works Utilities Committee will review and act on the minutes from its March 13th meeting, receive an update on the Gebhardt Road reconstruction, realignment, and pathway project, and discuss municipal water and other public works projects. The meeting is primarily informational and decision-oriented, with no specific action items listed beyond the minutes approval.

• Review and act on March 13, 2023 meeting minutes
• Update on Gebhardt Rd reconstruction, realignment, and pathway
• Gebhardt and Highland reconditioning estimate
• Gebhardt Road reconstruction estimated project schedule
• Update on Municipal Water

The committee approved moving forward with the bidding process for the Gebhardt Rd reconstruction, realignment, and pathway project. The bidding strategy includes a primary bid and two mandatory alternates to provide cost flexibility.

• Approved March 13, 2023 meeting minutes (6-0)
• Approved project bidding for Gebhardt Rd reconstruction with primary bid and two mandatory alternates (6-0)
• Changed next meeting date from May 8 to May 15

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss routine business including approval of minutes, treasurer's report, and updates on several spring initiatives. Key items include the early plant sale wrap-up, shrub sale updates, and planning for the Underwood Creek cleanup on April 22nd and Earth/Arbor Day celebration on April 29th. The committee will also discuss the No Mow May program and a fall tree sale.

• Underwood Creek and village-wide cleanup on April 22nd
• Earth and Arbor Day celebration on April 29th
• No Mow May program discussion
• Shrub sale updates
• Fall tree sale and Buckthorn Buy Back

The committee coordinated logistics for upcoming plant and shrub sales and the Earth and Arbor Day celebration. Members discussed the Mayors’ Monarch Pledge and the National Wildlife Federation certification. The Buckthorn Buy Back program was tabled.

• Approved purchase of 50 additional 'No Mow May' signs
• Tabled Buckthorn Buy Back program
• Confirmed 31 flats for early/woodland plant sale with 5/6 pick-up
• Confirmed order of 104 flats for June 3rd plant sale
• Confirmed order of 200 shrubs for distribution on 4/28

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing, approve minutes, and receive reports from village staff and committees. Action items include a 2023 budget amendment for sewer projects, approval of vouchers, and a possible closed session to evaluate the Village Manager and set non-represented salaries.

• 2023 budget amendment for sewer projects
• Voucher list approval
• 911 capital project update
• Closed session for Village Manager performance evaluation and non-represented salaries
• Reports from police, fire, EMS, and village manager

The Board of Trustees approved the use of sewer funds to replace the SCADA system and authorized a salary adjustment for the Village Manager. Two appraisal contracts for rail corridor and creek projects were approved. The Board also approved various budget vouchers and meeting minutes.

• Approved $104,571.14 in sewer funds to replace the SCADA system (All in favor)
• Approved Village Manager salary adjustment to $140,000 and a $2,500 bonus (All in favor)
• Approved two Valbridge Appraisal contracts for rail corridor and Underwood Creek projects (All in favor)
• Approved market changes for employees following closed session (All in favor)
• Approved voucher lists as submitted (All in favor)
• Approved February 27, 2023 Board of Trustee minutes (All in favor)
• Approved February 23, 2023 Committee of the Whole minutes (All in favor)

Finance and Licensing

The Finance Committee will review a recommendation for a 2023 budget amendment regarding sewer projects. The committee is also scheduled to review project updates, financial reports, and a 911 capital memo.

• 2023 budget amendment for sewer projects
• SCADA Upgrade
• 911 capital memo
• Financial Report 2.2023
• Voucher List 3.27.23

The Finance and Licensing Committee recommended approval of a budget amendment for two sewer projects to the Village Board. The committee also recommended approval of submitted vouchers.

• Recommended approval of 2023 budget amendment for sewer projects (5-0)
• Recommended approval of submitted vouchers (5-0)
• Approved February 27, 2023 meeting minutes (5-0)

Library Board

The Elm Grove Library Board is meeting to approve the February minutes, hear public comment including a FOEGL report, and review the treasurer's report with March accounts payable totaling $23,956.02 across three funds. The board will also receive the director's report on library statistics, programming, and youth activities, and discuss old business such as the strategic plan update and the 2022 annual report. New business includes an allowable costs worksheet and trustee handbook chapters. The agenda is largely routine oversight and reporting, with no major policy decisions or public hearings listed.

• Accounts payable March 2023: $23,956.02 (O.B.), $1,053.61 (LGIP4 gift fund), $715.21 (FOEGL gift fund)
• Director's report covering library statistics, staff activity, adult programming, and youth report
• Strategic plan update and Wisconsin Public Library 2022 Annual Report under old business
• Allowable Costs worksheet and trustee handbook chapters 26-27 under new business
• Future meeting dates confirmed: April 17 at 4pm, May 22 at 5pm, June 19 at 5pm

The Board approved three accounts payable expenditures totaling $25,724.84. Members also authorized the submission of the Allowable Costs Worksheet and confirmed future meeting dates.

• Approved O.B. accounts payable of $23,956.02
• Approved LGIP4 gift fund accounts payable of $1,053.61
• Approved FOEGL gift fund accounts payable of $715.21
• Approved Allowable Costs Worksheet and authorized Sarah Muench and David Hecker to sign
• Approved future meeting dates for April 17, May 22, and June 19, 2023
• Approved February 20, 2023 meeting minutes

Recreation Committee

The Elm Grove Recreation Committee will meet to review minutes, receive updates on recreation and summer staff, and discuss possible action on summer program and facility rental fees, recreation policies, and the 4th of July Family Fun Festival. The agenda includes a fee increase proposal and a budget summary for review.

• Discussion and possible action on summer program and facility rental fees (Fee Increase Proposal.pdf)
• Review of Recreation Policies
• Discussion and possible action on 4th of July Family Fun Festival
• Recreation Department Budget Summary
• Summer Staff Update

The Committee approved updated recreation policies and fee increases for the pool, pavilion, and gazebo. The board also reviewed summer staffing shortages and the status of the Summer Recreation Guide.

• Approved February 20, 2023 minutes (5-0)
• Increased resident pavilion rental to $175 and non-resident to $350 for groups up to 150 (5-0)
• Increased resident gazebo rental to $75 and non-resident to $150 (5-0)
• Increased resident daily pool and splash pad fees by $1.00 (5-0)
• Set non-resident daily pool and splash pad fees to 2x the new resident rate (5-0)
• Increased resident pool rental to $400 and non-resident to $800 (5-0)
• Approved updated recreation policies reflecting fee changes and cancellation language (5-0)

Recreation Committee

The Recreation Committee will discuss and possibly act on summer program and facility rental fees, recreation policies, and the 4th of July Family Fun Festival. They will also receive updates on summer staff and programs, and review the Recreation Department budget summary.

• Discussion and possible action on summer program and facility rental fees (Fee Increase Proposal.pdf)
• Discussion and possible action on recreation policies (Review of Recreation Policies.pdf)
• Discussion and possible action on 4th of July Family Fun Festival
• Review of Recreation Department Budget Summary.pdf

Ad Hoc Village Pathway Committee

The Ad Hoc Village Pathway Committee is meeting to review and discuss Village Pathways, with a possible recommendation to the Board of Trustees. The agenda includes a manager memo and resident correspondence. No final decisions are expected at this meeting; it is a discussion and review session.

• Review and discussion of Village Pathways
• Possible recommendation to the Board of Trustees
• Manager memo dated 3-10-23
• Resident correspondence dated 3-10-23

The Ad Hoc Village Pathway Committee updated the construction timeline for several projects. The committee moved the Highland Drive project to 2024 and combined portions of Gremoor Drive and Juneau Avenue for 2025 construction.

• Moved Highland Drive pathway (Gebhardt Road to North Avenue) to 2024 (Unanimous)
• Combined portions of Gremoor Drive and Juneau Avenue for construction in 2025 (Unanimous)

Administrative & Personnel Committee

The Administrative and Personnel Committee will review and act on meeting minutes, discuss department safety procedures for police, fire, and public works, and consider a possible communication intern. The committee may also enter closed session to discuss employment, promotion, compensation, or performance data of public employees, then possibly take action in open session. The agenda is largely routine administrative business with no major financial or zoning items.

• Review and act on minutes (AP120822md.pdf)
• Review police employee safety training
• Review fire department 2023 training schedule and safety grid
• Review DPW safety practices
• Discussion of possible communication intern

The committee approved the minutes from December 8, 2022. Members reviewed departmental safety procedures and discussed a proposal to utilize a current dispatcher as a communications intern for six months.

• Approved December 8, 2022 minutes (4-0)

Public Works Utilities Committee

The Public Works Utilities Committee will meet to review and act on the February minutes, receive updates on the Gebhardt Road reconstruction, realignment, and pathway project, and discuss public works projects and other business. The agenda is largely procedural with updates and discussions, no major decisions are listed.

• Review and act on minutes from February 13th, 2023
• Update on Gebhardt Rd reconstruction, realignment and pathway
• Update on PP I/I (likely inflow/infiltration)
• Update on Public Works Projects

The committee reviewed design plans for the Gebhardt Rd reconstruction, realignment, and pathway project. Members agreed to hold a special meeting in late March or early April to discuss bidding strategies to stay within the $1.3M referendum budget. No other substantive actions were taken.

• Approved February 13, 2023 meeting minutes (7-0)
• Agreed to hold a special meeting in late March or early April to review 90-100% plan sets for Gebhardt Rd
• Adjourned meeting (7-0)

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss routine business and upcoming community events. Items include approving minutes, a treasurer's report, and updates on plant and shrub sales, as well as planning for cleanups and celebrations.

• Discussion of early plant sale
• Shrub sale updates
• Underwood Creek and village-wide cleanup on 4/22
• Earth and Arbor Day celebration on April 29th
• No Mow May discussion

The committee coordinated logistics for the Earth and Arbor Day celebration and upcoming plant and shrub sales. They confirmed the Bee City USA renewal and scheduled a series of environmental lectures. The committee voted to expand the number of No Mow May signs.

• Approved purchase of 50 additional No Mow May signs
• Completed Bee City USA yearly renewal on 2/11/23
• Ordered 104 flats of plants (1,474 plants total) for June 3rd sale
• Ordered 200 shrubs across 6 varieties for sale
• Scheduled Barb Agnew for 3/15 lecture on Monarch conservation
• Scheduled John Harrigan as the April lecturer

Ad Hoc Fire & EMS Futures Study Committee

The Ad Hoc Fire & EMS Futures Study Committee is meeting to evaluate the existing and future operations of the Elm Grove Fire & EMS Departments. The committee may make a recommendation to the Board of Trustees based on its discussion. No specific proposals or decisions are listed on the agenda.

• Evaluation of existing and future operations of Elm Grove Fire & EMS Departments
• Possible recommendation to the Board of Trustees

The committee reviewed potential collaborations for a fire district with Menomonee Falls, Butler, and the City of Brookfield. Members discussed the current pay plan and the potential for part-time or full-time ALS coverage. No formal votes or policy decisions were made.

• Scheduled next meeting for May 3rd at 5:00 p.m.

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing, approve minutes and appointments, and review reports from village staff and committees. Key actions include approving appraisal contracts for the CP Rail corridor acquisition and Underwood Creek daylighting, a special event permit for a car show, a joint powers agreement for county 9-1-1, a budget amendment, selling fire truck #2481, and discussing a boundary agreement with Brookfield. The board may also enter closed session for property purchase and litigation.

• Approve engagement letters for Valbridge Appraisal for CP Rail corridor and Underwood Creek daylighting appraisals
• Review special event permit for Cruisin' in the Grove Car Show
• Review Joint Powers Agreement for County 9-1-1 Emergency System
• Resolution 20230227A to amend 2022 budget
• Proposal to sell fire truck #2481

The Board of Trustees approved a 2022 budget amendment and a special event permit for the Kiwanis Cruisin’ in the Grove. They also authorized the sale of a fire truck and established a Sustainability Subcommittee. A motion to appoint Patrick McNally to the Recreation Committee failed.

• Approved special event permit for Kiwanis Cruisin’ in the Grove
• Approved Joint Powers Agreement for County 9-1-1 Emergency System
• Approved ordinance to establish a Sustainability Subcommittee
• Approved Resolution 20230227A to amend 2022 Budget
• Authorized sale of fire truck #2481 if offer exceeds $220,000
• Approved voucher lists as submitted
• Denied appointment of Patrick McNally to Recreation Committee (3-3)
• Conditionally approved Valbridge Appraisal engagement letters pending rate consistency

Finance and Licensing

The Finance Committee will consider a resolution to amend the 2022 budget, a proposal to sell fire truck #2481, and discuss funding needs for the Gebhardt Road reconstruction project. They will also review vouchers and project updates.

• Resolution 20230227A to amend the 2022 budget
• Proposal to sell fire truck #2481 (Pyrolance truck)
• Discussion of upcoming funding needs and Gebhardt Road reconstruction project
• Review and act on vouchers

The committee recommended approval of Resolution 20230227A to amend the 2022 budget, including a $200,000 transfer to capital and EMS funds. It also authorized the Fire Chief to negotiate the sale of fire truck #2481 for $220,000 or more. No action was taken on the Gebhardt Road project funding proposal.

• Approved January 23, 2023 minutes (5-0)
• Recommended approval of Resolution 20230227A to amend 2022 budget (5-0)
• Authorized Fire Chief to negotiate sale of fire truck #2481 for $220,000 or above (5-0)
• Recommended approval of submitted vouchers (5-0)

Committee of the Whole

The Elm Grove Committee of the Whole will discuss and possibly give direction on a municipal water request and extension from the City of Wauwatosa, including related policies and special assessments. They will also discuss the Underwood Creek daylighting project and financing for future projects, including a TID No. 2 cash flow update. The meeting is for discussion and possible direction, not final action.

• Discussion on municipal water request and extension from City of Wauwatosa
• Review of water main extension estimate and draft municipal water extension policy
• Discussion of Underwood Creek daylighting project with exhibits and financing options
• Financing discussion including TID No. 2 cash flow update and timetable
• Schedule of future meetings and topics

The Committee of the Whole reviewed estimates for municipal water extensions from Wauwatosa and discussed assessment methods for residents. Members also reviewed parking plans for the Underwood Creek Daylighting Project and potential financing options for upcoming public works.

• Scheduled next Committee of the Whole meeting for April 19 at 5:00 pm

Library Board

The Elm Grove Library Board is meeting to approve the agenda and minutes, hear public comments, and receive reports from the Friends of the Elm Grove Library (FOEGL), the treasurer, and the library director. The board will also discuss a strategic plan update, review trustee education chapters, and enter closed session to consider employee compensation.

• Accounts payable February 2023: $12,100.25 (O.B.), $217.10 (LGIP4), $3,000.00 (LGIP10), $1,008.32 (FOEGL)
• Director's report includes library statistics, staff activity, adult programming, youth report, and gifts
• Old business: strategic plan update
• New business: Trustee Essentials chapters 24 and 25 on library friends/foundations and liability issues
• Closed session to consider employee compensation

Recreation Committee

The Elm Grove Recreation Committee will review minutes and discuss several recreation items, including a request from Junior Spartans regarding baseball fields, summer staff wages, a National Fitness Campaign proposal, and a memorial bench donation. The committee may take action on these items.

• Request from Junior Spartans regarding baseball fields
• Summer staff wages discussion
• National Fitness Campaign proposal
• Memorial bench donation
• Review of meeting minutes from October 20, 2022

The Committee approved adding 60-foot base distances to baseball fields and approved proposed summer staff wages. A proposal for the National Fitness Campaign was tabled, and staff were directed to coordinate a memorial bench donation and a mock schedule for the July 4th celebration.

• Approved adding 60-foot base distances to baseball fields (6-0)
• Approved summer staff wages as proposed (7-0)
• Tabled National Fitness Campaign Proposal (7-0)
• Approved minutes from October 22, 2022 (5-0)
• Directed staff to ask potential donor about bench placement for pool area

Recreation Committee

The Elm Grove Recreation Committee will meet to review minutes, discuss a request from Junior Spartans regarding baseball fields, consider summer staff wages, and evaluate a National Fitness Campaign proposal. They will also discuss a memorial bench donation and receive updates on summer programs and events.

• Request from Junior Spartans regarding baseball fields
• Summer staff wages discussion with proposed wage schedule
• National Fitness Campaign proposal
• Memorial bench donation with bench locations
• Review of October 20, 2022 meeting minutes

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly act on a SCADA system upgrade for the Forced Main sanitary sewer pumps, with a quote from Xylem. They will also receive updates on the Gebhardt Rd reconstruction, municipal water, the PP I/I project, and other public works projects.

• Review and possible action on SCADA system upgrade for Forced Main sanitary sewer pumps (Xylem quote)
• Update on Gebhardt Rd reconstruction, realignment, and pathway
• Update on Municipal Water
• Update on PP I/I Project
• Review and act on minutes from December 12, 2022

The committee recommended the procurement of a new SCADA system for forced main sanitary sewer pumps to the Finance Committee for funding. Members also received updates on the Gebhardt Rd reconstruction, municipal water expansion, and railroad compliance issues.

• Approved December 13, 2022 meeting minutes as amended (7-0)
• Recommended approval of Xylem Water Solutions SCADA system upgrades to Finance Committee (7-0)

Legislative Committee

The Elm Grove Legislative Committee will review and possibly act on a proposed ordinance amendment to establish a Sustainability Subcommittee of the Public Works/Utilities Committee. The meeting also includes approval of draft minutes from August 2022 and other business.

• Proposed ordinance amendment to sec. 80-3 establishing a Sustainability Subcommittee of the Public Works/Utilities Committee
• Approval of draft minutes from 2022-08-11

Library Board

The Elm Grove Library Board is meeting to approve the agenda, set future meeting dates, and convene into closed session to discuss the Library Director's performance evaluation and compensation. The board may reconvene in open session for possible action on those closed-session items. The agenda is otherwise procedural.

• Closed session under WSS 19.85(1)(c) for Library Director performance evaluation and compensation
• Future meeting dates: Feb 20, Mar 20, Apr 17, 2023 at 5pm in Park View Room

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss routine business and plan several upcoming community events and initiatives. Items include a spring plant and shrub sale, a village-wide cleanup, Earth and Arbor Day celebrations, and partnerships for bird and bee conservation programs. The meeting is largely organizational, with no major policy decisions or budget items on the agenda.

• Discussion of early plant sale and shrub sale
• Underwood Creek and village-wide cleanup on 4/22
• Earth and Arbor Day celebration on April 29th
• Bird City WI 'Birders of the Grove' meeting on Feb 27th
• Book Club discussion of 'What The Robin Knows' on Feb 22nd

The committee voted to increase the number of No Mow May signs to approximately 143. The group also confirmed the village's National Wildlife Federation Community Habitat Certification, achieved on January 27, 2023.

• Approved purchase of 50 additional No Mow May signs
• Ordered 104 flats of plants (1,474 total) for June 3rd plant sale
• Decided to order 200 shrubs across 6 varieties for sale
• Changed April book club selection to Silent Spring by Rachel Carson
• Replaced April lecturer with John Harrigan

Ad Hoc Fire & EMS Futures Study Committee

The Ad Hoc Fire & EMS Futures Study Committee is meeting to evaluate the existing and future operations of the Elm Grove Fire & EMS Departments, with a possible recommendation to the Board of Trustees. The agenda includes approval of minutes from prior meetings and review of documents such as the 2022 fire call summary and annual report. No final decisions are expected at this meeting; it is a discussion and evaluation session.

• Evaluation of existing and future operations of Fire & EMS Departments
• Possible recommendation to the Board of Trustees
• Review of 2022 fire call summary
• Review of annual report 2022
• Approval of minutes from October, November, and December 2022 meetings

Board of Appeals

The Elm Grove Board of Appeals will consider two variance requests. The first seeks to allow an outdoor fireplace with a reduced street setback at 1875 San Fernando Drive. The second seeks to exceed the maximum impervious surface percentage in the Rs-1 Zoning District at 15275 Red Fox Lane. The board will hold public hearings, deliberate in closed session, and possibly take action on each.

• Variance request for outdoor fireplace at 1875 San Fernando Drive to allow 46-foot street right-of-way setback (vs. §335-20F(1))
• Variance request at 15275 Red Fox Lane to exceed maximum impervious surface percentage in Rs-1 Zoning District
• Closed session deliberations for both appeals
• Review and approval of October 3, 2022 meeting minutes

The Board of Appeals approved a variance for a property at 15275 Red Fox Lane because proposed changes would reduce the total impervious surface. A variance request for 1875 San Fernando Drive was denied. The Board also approved the minutes from October 3, 2022.

• Approved minutes of October 3, 2022
• Denied variance application for 1875 San Fernando Drive
• Approved variance application for 15275 Red Fox Lane

Ad Hoc Fire & EMS Futures Study Committee

This meeting of the Ad Hoc Fire & EMS Futures Study Committee was canceled. The agenda would have included an evaluation of the existing and future operations of the Elm Grove Fire & EMS Departments, with a possible recommendation to the Board of Trustees.

• Meeting canceled
• Agenda item: evaluation of Fire & EMS operations
• Possible recommendation to Board of Trustees

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing and consider several action items, including a resolution to accept a 2021 assessor error and rescind taxes, an extension agreement with R&R Investments, a 2023 service agreement with Elmbrook Humane Society, and additional funding for pool heaters. They will also receive reports from village staff and committees, and may enter closed session to discuss property purchase and litigation.

• Resolution to accept 2021 palpable error by assessor and rescind taxes
• Extension agreement between Village and R&R Investments of Wisconsin, LLC
• 2023 service agreement with Elmbrook Humane Society
• M10005EG02 Private Property Infiltration and Inflow Reduction Agreement
• Additional funding for pool heaters

The Board approved a private property infiltration and inflow reduction agreement with MMSD to recoup funds for sanitary lateral rehabilitation. Trustees also extended a development agreement with R&R Investments of Wisconsin, LLC, and approved a service agreement with Elmbrook Humane Society.

• Approved extension agreement with R&R Investments of Wisconsin, LLC to June 26, 2023 (All in favor)
• Approved 2023 service agreement with Elmbrook Humane Society (All in favor)
• Approved Private Property Infiltration and Inflow Reduction Agreement with MMSD (All in favor)
• Approved resolution to accept 2021 palpable error by assessor and rescind taxes (All in favor)
• Approved vouchers (All in favor)
• Approved December 19, 2022 minutes (All in favor)
• Approved agenda as proposed (All in favor)

Finance and Licensing

The Finance Committee will review and possibly act on a request for additional funding for pool heaters, review meeting minutes, and discuss vouchers and project updates.

• Review and possible action on additional funding for pool heaters
• Review and act on vouchers
• Project updates and financial review

The committee approved funding for the replacement of two pool heaters and recommended the approval of submitted vouchers. Staff reported that the 2022 general fund is expected to be under budget by approximately $200,000.

• Approved pool heater replacement project at $70,000 (5-0)
• Approved December 19, 2022 meeting minutes (5-0)
• Recommended approval of submitted vouchers (5-0)
• Elected Tom Michalski to chair the meeting

Library Board

The Elm Grove Library Board is meeting for an informational planning session, not to take formal action. The agenda covers an overview of the planning process, a review of demographic data and findings, and discussion of community voices in planning. No votes or decisions are listed on the agenda.

• Process overview of library planning activities, roles, and timeline
• Data review covering demographics, FEH findings, and planning landscape
• Discussion of community voices in planning
• Next steps for the planning process

Library Board

The Elm Grove Library Board will meet to approve minutes, hear public comment, review treasurer's reports and the director's report, and discuss a strategic plan update. The board will also convene into closed session to evaluate the Library Director's performance and compensation. No new business is listed.

• Accounts payable totaling $4,067.05 across December 2022 and January 2023
• Closed session for Library Director performance evaluation and compensation
• Strategic plan update under old business
• Director's report including library statistics and youth report
• Future meeting dates confirmed for February, March, and April 2023

The Board approved a phased salary increase and updated the vacation accrual level for the Library Director. The Board also approved several accounts payable expenditures and accepted a book donation. Future meeting dates for 2023 were confirmed.

• Approved 2% salary raise for Library Director retroactive to Jan 1, 2023 (Unanimous)
• Approved 1% salary raise for Library Director effective July 1, 2023 (Unanimous)
• Approved placing Library Director at 21-year vacation accrual level effective Feb 1, 2023 (Unanimous)
• Approved O.B. accounts payable Dec 2022 ($1,728.26) and Jan 2023 ($361.79)
• Approved LGIP4 gift fund accounts payable Dec 2022 ($937.45) and Jan 2023 ($271.98)
• Approved FOEGL gift fund accounts payable Dec 2022 ($431.73) and Jan 2023 ($335.84)
• Accepted $87.37 gift from Brookfield Elm Grove Literary Society Book Club for four books
• Approved future meeting dates for February 20, March 20, and April 17, 2023

Public Safety Committee

The Public Safety Committee will review and discuss traffic counter data and speed concerns related to Sunnyslope Road. The committee will also approve minutes from the October 17, 2022 meeting and handle other business.

• Review and approve minutes from October 17, 2022
• Review and discuss traffic counter data and speed concerns related to Sunnyslope Rd

The committee approved the installation of a digital speed sign on northbound Sunnyslope Rd. to address resident concerns regarding excessive speeding. Police Chief Jason Kubiak provided traffic data showing 28% of northbound traffic exceeded the enforcement tolerance. The committee will monitor speeds following the sign's placement.

• Approved installation of a digital speed sign on northbound Sunnyslope Rd. (Unanimous)
• Approved minutes from October 17, 2022 (Unanimous)

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss routine business and plan several upcoming events and initiatives. Items include the High Interest Day, Bird City WI and Bee City USA programs, book sales, plant and shrub sales, and the Earth and Arbor Day celebration. No major decisions or public hearings are on the agenda.

• High Interest Day scheduled for Friday, May 12th, with registration due by 2/15
• Bird City WI 'Birders of the Grove' meeting on Jan 23rd at 9:00 AM
• Book Club next meeting on Jan 18th discussing 'How to Avoid a Climate Disaster'
• Earth and Arbor Day celebration planned for April 29th
• Winter Lecture Series in partnership with library, scheduled for April

The committee decided to increase the quantity of shrubs for sale to 200 across six varieties. Members also agreed to purchase 50 additional signs for the No Mow May initiative. Other items discussed included upcoming plant sales, lecture series, and habitat certification points.

• Decided to order 200 shrubs across 6 varieties
• Decided to purchase 50 additional No Mow May signs
• Tabled Mailchimp discussion