Elm Grove public meetings in 2024

Public Works Utilities Committee

The Public Works Utilities Committee will discuss planning for 2025 paving and pathway projects. The body will also review professional service engagement with Ruekert-Mielke Harrigan and provide updates on water main and creek projects.

• Review of Professional Service Engagement with Ruekert-Mielke Harrigan
• Update on TID # 3 water main extension engineering and design
• Update on Underwood Creek Daylighting Project
• Discussion on 2025 Paving projections and maps
• Update on 2025 Pathway Project status

The Public Works/Utilities Committee discussed the lack of a formal Professional Service Agreement with Ruekert-Mielke, the village engineer, and agreed to establish one to define roles, responsibilities, and rates. No formal action was taken on this item. The committee also reviewed updates on several projects, including the TID #3 water main extension, Underwood Creek Daylighting, and 2025 paving and pathway projects, but no votes were taken on these items.

• Approved November 11, 2024 minutes (7-0)
• Agreed to establish a Professional Service Agreement with Ruekert-Mielke (no formal vote)
• Adjourned meeting (7-0)

Finance and Licensing

The Finance and Licensing Committee will review the November 2024 financial report and a 2024 project summary. The body is also scheduled to act on meeting minutes and a list of vouchers.

• Voucher for Stark Pavement Corp: $649,947.85 for 2024 Paving Projects
• Water Lateral Refunds: $374,155.00 for 41 electors
• Voucher for Roofed Right America: $51,488.18 for DPW Roof Replacement
• Voucher for Ruekert Mielke: $16,750.00 for 2025 GIS Annual Services
• Voucher for League of WI Municipalities: $5,457.33 for 2025 Membership Renewal

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing, hear reports, and consider several actions including a resolution to acquire CP Rail land, an amendment to the Elm Grove Heights Development Agreement, and an increase in the contract referendum limit from $1 million to $2 million. The board will also discuss extending a temporary accountant position and authorizing the police chief to request native 9-1-1 call routing. A closed session is scheduled to discuss employee performance.

• Resolution of Necessity for CP Rail land acquisition
• Amendment to Elm Grove Heights Development Agreement (site plan)
• Amendment to Chapter 30-2 to increase referendum limit from $1 million to $2 million effective Jan 1, 2025
• Extension of temporary Public Accountant position to June 30, 2025 (not to exceed 80 hours)
• Authorization to send letter to Waukesha County Communications Center regarding native 9-1-1 calls

The Board approved an amendment to Chapter 30-2 increasing the referendum limit for letting contracts from $1 million to $2.5 million, effective January 1, 2025, despite a recommendation for $2 million. The Board also approved a resolution of necessity for CP Rail land acquisition for the Underwood Creek Daylighting Project, authorized the police chief to request receiving native 9-1-1 calls, and approved a 3.5% cost-of-living raise for the police chief. All other agenda items were approved unanimously.

• Approved amendment to Chapter 30-2 increasing referendum limit to $2.5M (6-1)
• Approved Resolution of Necessity for CP Rail land acquisition (7-0)
• Authorized Police Chief to send letter to Waukesha County to request native 9-1-1 calls (7-0)
• Approved Police Chief's cost-of-living raise from $140,079 to $144,982 (7-0)
• Approved Elm Grove Heights Development Agreement site plan amendment (7-0)
• Extended Temporary Public Accountant position to June 30, 2025 (7-0)
• Approved vouchers as submitted (7-0)
• Approved minutes of November 26, 2024 as amended (7-0)

Library Board

The Library Board will consider routine business including approval of December accounts payable totaling $7,733.82 across three funds, receive reports from the treasurer and director, and update on the strategic plan and operating budget. The board will then convene a closed session to discuss employee performance evaluations.

• Approve December accounts payable: O.B. fund $3,740.76, LGIP4 gift fund $1,381.30, FOEGL gift fund $2,611.76
• Receive treasurer's report with November financial documents for revenue, expenditures, and cash status
• Receive director's report covering gifts, library statistics, youth programs, and project updates
• Discuss strategic plan update and operating budget update under old business
• Convene closed session under WSS 19.85(1)(c) to consider employee performance evaluations

The Elm Grove Library Board met on December 16, 2024, and approved the 2025 budget and the library's strategic plan. The board also discussed and approved several operational items, including the meeting minutes and financial reports. No other substantive decisions were recorded.

• Approved 2025 library budget
• Approved library strategic plan
• Approved meeting minutes
• Approved financial reports

Legislative Committee

The Legislative Committee will consider amendments to the Building Board Code regarding accessory structures, pools, and fencing. The body will also discuss updating the threshold for binding referendums on Public Works projects and a new ordinance for public art.

• Proposed increase of binding referendum trigger for Public Works projects from $1,000,000 to $2,500,000
• Draft Public Art Ordinance to regulate requests from community groups
• Proposed Building Board Code amendments for pergolas, swimming pools, and sport courts
• Discussion on establishing a fire lane for the Caroline Heights development
• Proposed restrictions on plastic sheds and height limits for open/decorative fences

The Legislative Committee voted 4-0 to recommend approval of the Building Board Code amendments, an amendment to Chapter 30-2 raising the contract referendum limit from $1 million to $2 million effective January 1, 2025, and the creation of a Public Art Ordinance. The committee also voted 4-0 to table the Fire Lanes ordinance (Chapter 275-4(D)) for further discussion. All recommendations will go to the Board of Trustees.

• Approved August 20, 2024 meeting minutes (4-0)
• Recommended approval of Building Board Code amendments (4-0)
• Recommended approval of Chapter 30-2 amendment raising referendum limit to $2M effective Jan 1, 2025 (4-0)
• Tabled Chapter 275-4(D) Fire Lanes ordinance (4-0)
• Recommended approval of Public Art Ordinance creation (4-0)

Administrative & Personnel Committee

The Administrative and Personnel Committee will consider extending the temporary public accountant position through June 2025, within the existing 80-hour cap, to aid with the 2024 audit. They will also approve previous meeting minutes and hold a closed session to discuss employee performance and compensation. Action on the accountant extension and any decisions from closed session will follow.

• Review and possible action on extending Temporary Public Accountant position (currently ending Dec 31, 2024, capped at 80 hours) to June 2025 at $70/hr
• Closed session under Wis. Stats. 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee
• Approval of meeting minutes from August 1, 2024

The Administrative and Personnel Committee approved the August 1, 2024 meeting minutes as amended and extended the Temporary Public Accountant position. In closed session, the committee voted to recommend a 3.5% salary increase for Police Chief Hennen to the Board of Trustees. The committee also received an update on the assistant village manager hiring process.

• Approved August 1, 2024 meeting minutes as amended (5-0)
• Approved extension of Temporary Public Accountant position (5-0)
• Recommended 3.5% salary increase for Police Chief Hennen to Board of Trustees (5-0)

Beautification Committee

The committee will review plans for Veteran's Park in 2025 and discuss ongoing initiatives including Bee City, Bird City, and the Leave the Leaves campaign. No binding votes or financial decisions are on the agenda; items are informational or for planning.

• Veteran's Park Plan for 2025
• Bee City—IPM toolkit and potential subcommittee
• Leave the Leaves village-wide campaign
• Earth and Arbor Day scheduled for April 26, 2025
• Annual shrub sale and Johnson Nursery Spring Ephemeral sale on June 7

Sustainability Committee

The Elm Grove Sustainability Subcommittee will hear updates on a potential greenhouse gas audit grant from the Wisconsin Local Government Climate Coalition and a partnership with UWM on sustainability recommendations. They will also review planning for Recycle Day, including a possible sub-committee, and discuss Oktoberfest numbers. New business includes setting focus areas and exploring additional educational opportunities.

• Update on partnership with University of Wisconsin-Milwaukee for sustainability recommendations
• Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant
• Recycle Day planning and potential sub-committee creation
• Oktoberfest numbers review
• Discussion of focus areas for committee and additional educational opportunities

Building Board

The Elm Grove Building Board will review and act on a request by Tom Lawler for an alteration at 1451 Fairhaven Boulevard. They will also approve meeting minutes from November 19, 2024. No other substantive business is listed.

• Review and act on alteration request by Tom Lawler at 1451 Fairhaven Boulevard
• Approve meeting minutes from November 19, 2024

Plan Commission Meeting

The Plan Commission will hold a public hearing to review and act on proposed amendments to the Village Comprehensive Plan's Future Land Use Map. The body will also consider a site plan amendment for a property on W Bluemound Road.

• Public hearing on amendments to the Future Land Use Map
• Site plan amendment request for Elm Grove Heights at 13040 W Bluemound Road

Board of Trustees

The Board of Trustees is conducting public hearings on the proposed 2025 Operating and Capital Budget, user fees, and the 2024 tax levy. The body is also reviewing a conditional use permit for a mental health clinic at 15330 Watertown Plank Road.

• Public hearing for a mental health clinic at 15330 Watertown Plank Road
• Public hearing for 2025 Operating and Capital Budget, 2025 User Fees, and 2024 Tax Levy
• Proposed 2024 Tax Collection Rates of $2.30 per parcel billed
• Application for the Community Development Investment Vibrant Spaces Grant Program
• We Energies Distribution Easement Underground for Parcel EGV 1106034001

Finance and Licensing

The committee will consider Resolution 20241126A to adopt the 2025 operating budget, set 2025 user fees, and approve the 2024 property tax levy. The meeting also includes approval of draft minutes from previous budget workshops, a monthly financial report, project updates, and review of vouchers. Earlier workshops had identified a proposed levy roughly $765,000 over the allowable limit and required 5% budget cuts across departments.

• Resolution 20241126A to adopt 2025 budget, set 2025 user fees, and approve 2024 tax levy (proposed levy roughly $765,000 over allowable limit per earlier discussion)
• Approval of draft minutes from October meetings, including a decision to order a 2025 police patrol vehicle in 2024 to avoid a 5% price increase
• Approval of draft minutes from October meetings, including a decision to increase 2025 sewer fees to $680 per household
• Monthly financial report for October 2024 and 2024 project summary
• Review and action on vouchers (list attached)

Building Board

The Elm Grove Building Board will review and act on the minutes from its October 15 and November 12 meetings. The board will then consider nine requests for alterations, additions, a pool, a detached garage, and signs at various residential and commercial properties. Additionally, the board will discuss and possibly recommend amendments to the Village Code to the Legislative Committee.

• Alteration request by Tom Lawler at 1451 Fairhaven Boulevard
• Detached garage request by Dwyer Enterprises Trust at 1125 Elm Grove Street
• Pool request by Matthew Medved at 13035 Elmhurst Parkway
• Sign permit requests by Caroline Heights Apartments LLC at 13105 Watertown Plank Road
• Discussion and possible recommendation of Village Code amendments to the Legislative Committee

Library Board

The Library Board will review the 2025 operating budget and proposed library closed dates for the coming year. The meeting also includes a review of November 2024 accounts payable and a strategic plan update.

• O.B. accounts payable November 2024: $12,659.83
• LGIP4 gift fund accounts payable November 2024: $1,375.61
• FOEGL gift fund accounts payable November 2024: $6,262.80
• Discussion of 2025 operating budget
• Proposed closed dates for 2025

Committee of the Whole

The Committee of the Whole will review the planning process and land acquisition timeline for the Underwood Creek Daylighting project following a successful referendum. Members will also discuss potential amendments to contract letting and a new ordinance regarding TIF incentive referendums.

• Underwood Creek Daylighting project planning and land acquisition (budget not to exceed $8,500,000)
• Proposed amendment to Chapter 30-2 Letting of Contracts
• Proposed ordinance creating a referendum requirement for specific Tax Incremental Financing (TIF) incentives
• Discussion of CP Property acquisition and private property tasks including Sendik's and Village Court
• Review of 'Pocket Park' conceptual design and WEDC Vibrant Spaces Grant application

Recreation Committee

The Recreation Committee will review a proposed 5% reduction to the 2025 recreation budget, including delays to baseball diamond renovations and removal of a golf cart replacement. Staff recommends no increase to summer tennis registration fees. The Committee will also receive updates on the Comprehensive Outdoor Recreation Plan (CORP) survey and fall/winter programming, including a new partnership with Mosaic Creative Studios.

• Delay of baseball diamond renovations and removal of golf cart replacement from capital budget to meet 5% reduction
• Staff recommends no increase to summer tennis registration fees after pricing survey
• CORP survey live through Nov 20; 130 participants so far; draft plan due March 2025
• WinterFest 2025 planning underway; theme 'celebrate 70 years of the Grove'
• New winter programming partnership with Mosaic Creative Studios for music/dance classes

Building Board

The Elm Grove Building Board will consider approving prior meeting minutes and discuss proposed amendments to the Village Code, with a possible recommendation to the Legislative Committee. No votes on code changes are scheduled at this meeting.

• Review and act on September 18, 2024 special meeting minutes
• Discussion and possible recommendation to Legislative Committee for Village Code amendments (outline and redline documents attached)

Sustainability Committee

The Sustainability Subcommittee will review past minutes and discuss ongoing business including a partnership with UWM for sustainability recommendations, updates on proposed lighting ordinance modifications, and municipal composting. New business includes a greenhouse gas audit opportunity and additional educational opportunities. No final decisions are recorded; items are for discussion.

• Partnership with UWM for sustainability recommendations
• Update on proposed lighting ordinance modifications
• Municipal compost discussion
• Greenhouse gas audit opportunity
• Topics of interest and focus areas for the committee

Public Works Utilities Committee

The Public Works Utilities Committee will review updates on the Underwood Creek Daylighting Project and the 2025 Pathway Design. Members will also discuss the 2025 Paving Program and a WE Energies easement request.

• Underwood Creek Daylighting Project update
• 2025 Paving Program discussion
• WE Energies Easement Request review
• 2025 Pathway Design update
• Adopt A Drain Program discussion

Finance and Licensing

The Finance Committee will review and possibly approve the 2025 draft operating budget, including a proposed $7,729,511 tax levy (up 1.04%) and increases to sewer, stormwater, and solid waste user fees. Changes include raising general fund balance use to $200,000, shifting sewer fund allocations, and reducing library and transportation fund budgets. A public hearing on the proposed budget is set for November 26.

• Proposed 2025 tax levy of $7,729,511, a $79,621 increase (1.04%)
• Sewer user fee rising from $672.17 to $680.60 annually
• Solid waste fee increasing from $358 to $369 annually
• Library fund levy cut by $15,890; library delays part-time hiring and reduces book budget
• Transportation fund pathway construction reduced from $1,000,000 to $900,000

The Finance & Licensing Committee voted 5-0 to recommend adoption of the 2025 draft operating budget, user fees, and 2024 tax levy to the Board of Trustees. The budget summary will be posted publicly, and the full draft will be available online and at the front counter. The committee also agreed to start the November 26th meeting at 6:15 P.M.

• Recommended 2025 draft operating budget, user fees, and 2024 tax levy to Board of Trustees (5-0)
• Agreed to start November 26th committee meeting at 6:15 P.M.

Beautification Committee

The Beautification Committee will meet to discuss various environmental and community programs. The agenda includes planning for Veteran’s Park in 2025 and updates on wildlife and pollinator initiatives.

• Veteran’s Park Plan for 2025
• Bee City IPM toolkit and subcommittee discussion
• Mayors’ Monarch Pledge for 2024 and 2025
• Milkweed Map plans for 2025
• Winter Lecture Series dates: Nov 13, Feb 11, and March 19

Plan Commission Meeting

The Elm Grove Plan Commission will consider two business operation requests: a Plan of Operation for Wine Down, a cocktail lounge at 13390 Watertown Plank Road, and a Plan of Operation and Conditional Use Permit for Rooted in Light LLC, a medical clinic at 15330 Watertown Plank Road. The meeting also includes approval of prior meeting minutes.

• Review and act on meeting minutes from October 7, 2024
• Plan of Operation for Wine Down — a cocktail lounge in the B-1 Local Business District at 13390 Watertown Plank Road
• Plan of Operation and Conditional Use Permit for Rooted in Light LLC — a medical clinic in the B-2 Office Business District at 15330 Watertown Plank Road

Finance and Licensing

The Finance Committee will discuss the 2025 draft operating budget and a proposal to change how police patrol vehicles are ordered. The meeting includes a review of projected expenditures and tax levy calculations for the upcoming budget year.

• Proposal to order police squads in October/November to save approximately $21,000 over 5 years
• Proposed 2024 Tax Levy of $8,387,942
• Proposed 2025 user fee increases: Sewer ($753.35), Stormwater ($141.13), and Solid Waste ($369.00)
• Proposed 2025 General Fund operations increase of 3.89% to $8,355,097
• Proposed 2025 Total Operating Expenditures of $12,569,329

Board of Trustees

The Board of Trustees will review and possibly act on a Special Events Permit application from the Elm Grove Business Association for the Holiday Open House. The event includes a DJ, Santa, and wagon rides with a specified route. The meeting is a special session scheduled for October 29, 2024.

• Review and possible action on Special Events Permit for Holiday Open House by Elm Grove Business Association
• Event details: DJ from 10:00–3:00, Santa from 10:00–2:00, wagon rides 11:00–3:00
• Wagon route map attached, starting at Zisters and including stops at Village Court, Woman's Club, and others

Library Board

The Elm Grove Library Board will hold a regular meeting to review financial reports, including October accounts payable totaling $13,838.80 across three funds. New business includes discussion and potential approval of the 2025 draft operating budget, the 2025 annual addendum to the Bridges Library System agreement, and proposed closure dates for 2025.

• Treasurer's report shows O.B. accounts payable October 2024: $8,289.07
• LGIP4 gift fund accounts payable October 2024: $3,419.44
• FOEGL gift fund accounts payable October 2024: $2,130.29
• Discussion of 2025 draft operating budget
• Proposed closed dates for 2025

Joint Review Board

The Joint Review Board will meet to review the annual PE-300 reports and performance of the Village's two active Tax Incremental Districts (TID No. 2 and TID No. 3) as required by state law. The board will also consider approving the June 19, 2023 meeting minutes, making appointments for public member and chairperson, and adopting a resolution acknowledging filing of the annual reports and compliance. The meeting is informational, with no other actions expected.

• Review of TID No. 2: created in 2004 as a blighted area district, amended twice, with a negative fund balance of $1,991,619 and projected closure in 2035
• TID No. 2 includes planned Underwood Creek daylighting project starting in 2025, funded partly by TID and partly by Stormwater Fund or general levy
• Review of TID No. 3 (no specific details provided in agenda materials)
• Approval of draft minutes from June 19, 2023 Joint Review Board meeting
• Adoption of resolution acknowledging filing of annual TID reports and compliance with annual meeting requirement

Finance and Licensing

The committee will review Wine Down LLC's application for a Class C Wine and Class B Beer license at 13390 Watertown Plank Rd and may recommend approval to the Board of Trustees. They will also discuss the 2025 draft operating budget, review the September 2024 financial report and project updates, and act on vouchers.

• Wine Down LLC liquor license application (Class C Wine and Class B Beer)
• Review and discussion of 2025 draft operating budget
• Monthly financial report for September 2024 and project updates
• Action on vouchers

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing on proposed amendments to the village code regulating trampolines. The board may also act on several items including an amendment to the Caroline Heights Development Agreement related to storm water management, engineering plans for Underwood Creek streambank stabilization, and proposals for future village pathways and audit services. Committee reports and routine approvals are also on the agenda.

• Public hearing and possible action on amended language for trampoline regulations (Section 335-88D(8)(k))
• Discussion and possible action on Underwood Creek Streambank Stabilization engineering plans and property access easement (Tax Key EGV 1105996003)
• Review and possible action on Plan Commission recommendation to amend the Caroline Heights Development Agreement regarding the Storm Water Management Plan
• Review and possible action on KL Engineering proposal for engineering, design and construction services for future village pathways
• Review and possible action on engagement with Baker Tilly, LLP for audit services and on a Class C wine alcohol beverage license for Wine Down LLC

Building Board

The Building Board will review several requests for new home construction, home alterations, and a fence variance. The board will also discuss potential amendments to the outdoor lighting code presented by the Sustainability Committee.

• Public hearing for a fence variance request at 1140 Terrace Drive
• New home requests for Red Barn Lot 10 and Green Meadow Lots 1, 3, and 11
• Alteration requests for 1610 Lindhurst Drive, 1451 Fairhaven Boulevard, 945 Madera Circle, and 13650 Watertown Plank Road
• Request for a home addition at 1000 Grandview Drive and a shed at 1000 Terrace Drive
• Discussion of outdoor lighting code amendments from the Sustainability Committee

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly take action on engineering, design, and construction proposals for future Village pathways, then enter closed session to negotiate purchasing for those proposals. They will also receive updates on the Streambank Stabilization Project at the South Facility, ARPA Stormwater Management Practices PLU 24-08 plans, and a report from the Sustainability Committee. Other agenda items include approval of prior meeting minutes, discussion of resident fill disposal, and an update on ongoing Public Works projects.

• Review and possible action on proposals for 2025 Village Pathways design, engineering, and construction services
• Overview of Streambank Stabilization Project at South Facility
• ARPA Stormwater Management Practices PLU 24-08 plans for bid
• Discussion and possible action on resident fill disposal
• Update on Public Works Projects

Finance and Licensing

The Finance Committee will hold a workshop to review and discuss the 2025 draft operating budget and take action on engaging Baker Tilly, LLP for audit services covering 2024–2026. No other substantive items are on the agenda.

• Review and action on engagement letter with Baker Tilly, LLP for 3-year audit services (2024–2026)
• Review and discussion of 2025 draft operating budget

Public Works Utilities Committee

The Public Works Utilities Committee will review and potentially take action on proposals for engineering, design, and construction services for future village pathways.

• Review of proposals for future village pathways engineering, design, and construction services

Recreation Committee

The Recreation Committee will review and possibly act on a request from the Elm Grove Citizen Police Academy for a free pool rental (value $400) for a fundraiser on July 17 or 24, 2025. The committee will consider increasing summer tennis instructor hourly pay by $1.50 (to $14.50 minimum and $16.50 for head instructors) and raising tennis registration fees by $5 to $20 to offset costs. A proposed change to pool rules would allow small toys at lifeguard discretion during low-attendance open swim while banning tubes, inflatables, snorkels, swim masks, and squirt guns. The committee will also receive an update on the Comprehensive Outdoor Recreation Plan (CORP) and approve meeting minutes from August and October.

• Review request from Elm Grove Citizen Police Academy for a pool rental donation (cost $400) for a fundraiser on July 17 or 24, 2025
• Proposed increase of $1.50 per hour for tennis instructors ($14.50 min, $16.50 max) with potential $5-$20 increase in tennis registration fees
• Consider changing pool rules to allow small pool toys at lifeguard discretion during low-attendance open swim; ban tubes, inflatables, snorkels, swim masks, and squirt guns
• Comprehensive Outdoor Recreation Plan (CORP) update: stakeholder meetings scheduled for October 24, 2024, next committee meeting in January 2025
• Approval of draft minutes from August 19, 2024 and October 3, 2024 meetings

Plan Commission Meeting

The Elm Grove Plan Commission will hold public hearings and consider several items at its October 7, 2024 meeting, including a special exception request for an addition at 730 Park Lane, possible amendments to the Future Land Use Map, an amended Plan of Operation for a restaurant at 13300 Watertown Plank Road, and an update on water lateral stub installations. The Commission will also review and act on minutes from August and September 2024 and a Storm Water Management Plan amendment for Caroline Heights.

• Public hearing and vote on special exception at 730 Park Lane to allow an addition to an existing legal nonconforming structure within the rear yard setback
• Public hearing and vote on proposed amendments to the Future Land Use Map as part of the Village Comprehensive Plan
• Review and vote on an amended Plan of Operation for a restaurant at 13300 Watertown Plank Road in the B-1 Local Business District
• Process update on single-family home water lateral stub installations
• Review and vote on a Storm Water Management Plan amendment requested by Caroline Heights

Recreation Committee

The Recreation Committee is holding a Kickoff Meeting with Vandewalle & Associates to begin updating the Village's Comprehensive Outdoor Recreation Plan (CORP). The committee will review the project schedule, discuss goals and priorities, and plan for stakeholder focus groups and a public survey. No formal action is taken at this meeting; the draft plan is expected in early 2025.

• Kickoff meeting for Comprehensive Outdoor Recreation Plan (CORP) with consultant Vandewalle & Associates
• Project schedule: stakeholder focus groups in October, public survey Oct–Nov, draft plan review in January, public open house Feb/March, adoption meeting in March
• Review of existing park standards data: 24 acres per 1,000 residents vs. NRPA standard of 10 acres
• Discussion of 2015 Comprehensive Park and Open Space Plan goals and their continued relevance
• Plan to develop a concept plan for Village Park and identify funding sources including state and federal grants

Beautification Committee

The Elm Grove Beautification Committee will meet to discuss several ongoing environmental and beautification initiatives, including the 2025 plan for Veterans Park, updates on the Bird City and Bee City programs, and a grant from the Southeast Wisconsin Invasive Species Consortium (SEWISC). The meeting will also cover the Book Club series, the Winter Lecture Series, and the Mayor's Monarch Pledge.

• Veterans Park Plan for 2025 discussion
• SEWISC grant update for the Invasive Species Task Force
• Winter Lecture Series schedule for Oct, Nov, Feb, March
• Mayor’s Monarch Pledge update
• Tree City Growth Award update

Building Board

The Elm Grove Building Board will review and act on several residential permit requests, including a public hearing for a fence variance at 15100 Westover Road. The board will also consider requests for decks, an alteration, a landscaping plan, and an accessory structure. Prior items include approval of meeting minutes from September 17, 2024.

• Public hearing and vote on a fence variance request by Louis Smet at 15100 Westover Road
• Review of a deck request by Alfred McGuire at 13630 Park Circle N
• Review of a landscaping plan request by Daniel O’Callaghan at 15365 Kata Drive
• Review of an alteration request by Daniel & Mckenzie Gobis at 1610 Lindhurst Drive
• Review of an accessory structure (shed) request by Lynda Vraa at 2000 Lilly Road

Sustainability Committee

The Elm Grove Sustainability Subcommittee will review past minutes and discuss ongoing business, including a partnership with UWM for sustainability recommendations (application submitted Sept. 25, response expected by end of October), updates on proposed lighting ordinance modifications, textile recycling, municipal composting, and solar lights. No votes or final decisions are listed; the agenda focuses on discussion and updates.

• Review and act on past minutes
• UWM partnership for sustainability recommendations — application submitted Sept. 25, response expected by end of October
• Update on proposed lighting ordinance modifications
• Textile recycling update
• Municipal compost and solar lights updates

Finance and Licensing

The Finance and Licensing Committee will review and possibly act on an audit engagement letter from Baker Tilly for the 2024 financial statements, offered as a 1-year or 3-year term. They will also discuss allocating additional ARPA funds for a VOIP project, along with receiving project updates and financial reports, and approving vouchers.

• Consider engagement with Baker Tilly for audit services (1-year or 3-year option)
• Discuss allocation of additional ARPA funds for VOIP project
• Review monthly financial report for July 2024
• Review 2024 project summary
• Approve vouchers

Board of Trustees

The Elm Grove Board of Trustees will receive an update on the Caroline Heights Development and consider a Wisconsin Economic Development Agreement. They will also review a request for exemption from the Waukesha County Library Levy and action on a special events application. A closed session is scheduled to discuss employee performance evaluation data.

• Update on Caroline Heights Development
• Review and possible action on Wisconsin Economic Development Agreement
• Review and action on Request for Exemption from Waukesha County Library Levy 2024 Tax for 2025 Purposes
• Review and action on Walk the Plank Special Events Application
• Review and possible action on allocation of additional ARPA funds for VOIP Project

Plan Commission Meeting

The Elm Grove Plan Commission will hold a special meeting to discuss a strategic planning session with representatives from the Wisconsin Economic Development Corporation (WEDC) for the Connect Communities program. No votes or decisions are scheduled; this is a discussion-only agenda item.

• Discussion regarding a Strategic Planning Session with WEDC for the Connect Communities program
• Reference to documents: 2016-main-street-connect-communities-brochure.pdf and connect-communities-program.pdf

Building Board

The Building Board will review and act on minutes from three previous code workshops. The board will also discuss and potentially recommend amendments to the Village Code to the Legislative Committee.

• Review and action on Code Workshop Minutes from February 26, 2024
• Review and action on Code Workshop Minutes from April 10, 2024
• Review and action on Code Workshop Minutes from May 23, 2024
• Discussion and possible recommendation for amendments to the Village Code

The Elm Grove Building Board approved minutes from three prior code workshop meetings (February 26, April 10, and May 23, 2024), each by a 6-0 vote. The board also discussed proposed amendments to the Village Code, but did not make a final decision, ending the conversation before tennis court-related changes and planning to incorporate feedback into the next review.

• Approved February 26, 2024 code workshop minutes (6-0)
• Approved April 10, 2024 code workshop minutes (6-0)
• Approved May 23, 2024 code workshop minutes (6-0)
• Discussed Village Code amendments; no final action, tabled for next review

Building Board

The Building Board will hold a public hearing and decide on a fence variance request for 835 Circle Drive. The board will also review and act on alteration requests for 14375 Woodlawn Circle and 13050 Gremoor Drive, and addition requests for 14580 Club Drive and 730 Park Lane. The meeting will also approve prior meeting minutes.

• Public Hearing: fence variance request by Bryan & Jessica Tomsula at 835 Circle Drive
• Alteration request by Will & Kate Schoyer at 14375 Woodlawn Circle
• Addition request by Steve & Brit Horner at 14580 Club Drive
• Alteration request by Lauren & Matt Tauscher at 13050 Gremoor Drive
• Addition request by Mike & Paula Ertz at 730 Park Lane

The Elm Grove Building Board approved all five applications on the agenda, including a fence variance for Bryan & Jessica Tomsula, garage alterations for Will & Kate Schoyer and Lauren & Matt Tauscher, a garage addition for Steve & Brit Horner, and a garage/mudroom/porch addition for Mike & Paula Ertz. Each approval included specific conditions, and all votes were unanimous (6-0).

• Approved fence variance for 835 Circle Drive with conditions (Option 3, 4' open fence, location restrictions) (6-0)
• Approved garage alteration for 14375 Woodlawn Circle with conditions (light cut sheet, double panels on single doors, plans dated Sept 9) (6-0)
• Approved garage addition for 14580 Club Drive as submitted (6-0)
• Approved alteration for 13050 Gremoor Drive with conditions (white windows without grids, single-lite blue front door, tri-corn black shutters) (6-0)
• Approved addition for 730 Park Lane as submitted (6-0)
• Approved meeting minutes of September 3, 2024 as amended (6-0)

Library Board

The Elm Grove Library Board will review September 2024 accounts payable totaling $6,809.18, hear updates on the 2025-2029 capital budget, and receive the director's report on library activities. After public comment and routine approvals, the board will convene into closed session to consider employee performance data. No new business is scheduled.

• Approval of September 2024 accounts payable: O.B. $3,714.41, LGIP4 $492.76, FOEGL $2,602.01
• Discussion of 2025-2029 capital budget for library (staff computers, OPACs, children stations, server migration, public computers)
• Closed session under WSS 19.95(1)(c) to consider employee performance data
• Confirmation of future meeting dates: Oct 28, Nov 18, Dec 16, 2024

The Elm Grove Library Board approved the 2025 budget and the 2025-2027 strategic plan. The board also approved the meeting minutes from the previous meeting and discussed the library director's report.

• Approved 2025 budget
• Approved 2025-2027 strategic plan
• Approved previous meeting minutes

Public Safety Committee

The Elm Grove Public Safety Committee will discuss updated observations of crosswalks on Watertown Plank Road at Juneau Boulevard and an uncontrolled intersection at Marcella Avenue and San Fernando Drive. The committee will also consider approving minutes from its June 17, 2024 meeting.

• Approve minutes from June 17, 2024
• Discuss updated observations of crosswalks on Watertown Plank Rd at Juneau Blvd
• Discuss updated observations of uncontrolled intersection at Marcella Ave and San Fernando Dr

The Public Safety Committee reviewed police observations of crosswalks and intersections following the start of the school session. The committee unanimously approved adding a 'yield to pedestrians' sign at the Watertown Plank Rd. and Longwood Ave. crosswalk, and took no action on a crossing guard at that location. The committee also took no action on a stop sign request at the Marcella Ave. and San Fernando Dr. intersection.

• Approved adding 'yield to pedestrians' sign at Watertown Plank Rd./Longwood Ave. crosswalk (unanimous)
• Took no action on crossing guard at Watertown Plank Rd./Juneau Blvd. crosswalk (unanimous)
• Took no action on stop sign at Marcella Ave./San Fernando Dr. intersection (unanimous)
• Approved June 17, 2024 meeting minutes (unanimous)

Sustainability Committee

The Sustainability Subcommittee is meeting to review past minutes and discuss ongoing projects. The body will address focus areas for the committee and updates on textile and lighting initiatives.

• Partnership with UWM for sustainability recommendations
• Proposed lighting ordinance modifications
• Textile update

The Sustainability Committee approved the August 6, 2024 meeting minutes unanimously. They discussed ongoing business including a UWM partnership application due October 1, tentative Recycle Day date of April 26, 2025, and outreach for the lighting ordinance. No final decisions were made on new items; most were assigned for follow-up.

• Approved August 6, 2024 meeting minutes (unanimous)
• Assigned Debra Baesemann and Natalie Schneider to work on UWM partnership application due October 1
• Assigned Kristin Walters to take point on Recycle Day (tentative April 26, 2025)
• Agreed to do outreach on Fall Migration in newspaper and newsletter
• Agreed to contact Building Board about lighting ordinance changes
• Agreed to ask company about textile bin usage at Recycle Center
• Agreed to explore municipal compost and solar lights ideas with follow-up

Finance and Licensing

The Finance Committee holds a workshop to discuss the proposed five-year capital budget for 2025-2029. The budget includes $5.9 million in planned expenditures, a tax levy increase of $275,427 to $744,427, and borrowing of $285,000 for a DPW dump truck. No votes are taken; discussion only.

• Proposed tax levy increase from $469,000 to $744,427
• Borrowing $285,000 in 2025 for a DPW dump truck with plow
• Fire truck purchase planned for 2028 at $700,000, funded from reserves
• Ambulance purchase planned for 2028 at $300,000
• Radio replacements for police, fire, EMS, and DPW in 2027 totaling $167,500

Board of Review

The Elm Grove Board of Review meets to receive and examine the assessment roll following a revaluation, certify corrections under state law, and verify open book changes. Taxpayers will be allowed to examine assessment data, and the board will consider waiver requests for hearings and schedule additional meeting dates if needed. Objections to property assessments will be heard if proper notice has been given.

• Presentation from Assessor for Revaluation
• Certify all corrections of error under sec. 70.43, Wis. Stats.
• Verify open book changes are included in the assessment roll
• Consider waivers of the 48-hour notice requirement for objections
• Schedule additional Board of Review dates if needed

The Board of Review approved the May 28, 2024 minutes and received the assessment roll from Assessor Jeff Thornton, who certified it as 100% correct. No corrections, omitted properties, or double assessments were found. The board granted a waiver for Claude Stollenwerk and adjusted the assessment for 605 Elm Grove Rd. Unit 1 to 804 sq ft with a reduced assessed value of $156,200.

• Approved minutes from May 28, 2024 (5-0)
• Granted waiver request for Claude Stollenwerk at 605 Elm Grove Rd. Unit 1 (5-0)
• Adjusted assessment for 605 Elm Grove Rd. Unit 1 to 804 sq ft and $156,200 (5-0)

Recreation Committee

The provided agenda is procedural boilerplate and does not list any specific topics for discussion or decision.

Public Works Utilities Committee

The Public Works Utilities Committee will meet to receive updates on several infrastructure and environmental initiatives. The agenda includes discussions on municipal water and general public works projects.

• Update on Underwood Creek Daylighting Project
• Update on Municipal Water
• Update from Sustainability Committee
• Review and action on August 12th, 2024 meeting minutes

Committee of the Whole

The Committee of the Whole will discuss the communication strategy for the Underwood Creek Daylighting Project referendum. The meeting also includes discussions on We Energies resiliency projects and the status of 2024 capital projects.

• Underwood Creek Daylighting Project referendum communication strategy
• We Energies Resiliency Projects discussion
• 2024 Road Repaving update
• Village Hall parking lot lighting repairs quote of $155,00
• Status of residential water service laterals and future watermain expansions

The Committee of the Whole met to discuss We Energies resiliency projects, the Underwood Creek Daylighting referendum communication strategy, and 2024 capital projects. No formal decisions or votes were taken; the meeting was informational and procedural.

• No formal decisions or votes taken during the meeting
• Discussed We Energies County Line project (89% complete, 274 of 308 easements obtained)
• Discussed We Energies orange area project (131 of 215 easements obtained, ~61% complete)
• Set open houses/presentations for Underwood Creek Daylighting referendum for September 25 and October 24
• Reviewed status of 2024 capital projects (e.g., water laterals ongoing, Highland pathway concrete poured)

Beautification Committee

The Elm Grove Beautification Committee will hold a routine meeting covering updates on ongoing initiatives such as the Invasive Species Task Force's SEWISC grant, Veteran's Park Plan, and various environmental programs like Bee City, Bird City, and Tree City. No significant decisions or funding approvals are noted on the agenda; most items are informational or status updates.

• Invasive Species Task Force — SEWISC grant update
• Veteran's Park Plan discussion
• Mayors' Monarch Pledge and Milkweed Map update
• NWF Community Wildlife Habitat and 'Tag, You’re It' program
• Winter Lecture Series planning for Sept, Oct, Nov, Feb, March

The Elm Grove Beautification Committee met and made several decisions, including selecting books for the 2024-25 book club and discussing the use of a $1,000 SEWISC grant for buckthorn removal. They also set dates for the lecture series and discussed ongoing initiatives like the Monarch Milkweed Map and Bird City WI. No formal votes were recorded.

• Selected book club titles for Sept 2024-Mar 2025
• Awarded $1,000 SEWISC grant for buckthorn removal (discussed $701.99 spent)
• Set lecture series dates: Sept 25, Oct 16, Nov 13, Feb 11, Mar 19
• Scheduled next meeting for Oct 2 at 6:30 pm

Plan Commission Meeting

The Elm Grove Plan Commission will hold a public hearing and vote on a special exception request for an addition to an existing legal nonconforming structure within the side yard setback at 14205 Watertown Plank Road. The commission will also review and act on a conditional use permit for a home occupation at 13950 Underwood River Parkway. Additionally, the commission will approve minutes from the August 5, 2024 meeting.

• Public hearing and decision on special exception at 14205 Watertown Plank Road for addition to nonconforming structure within side yard setback.
• Decision on conditional use permit for home occupation at 13950 Underwood River Parkway in Rs-4 Single-Family Residential District.
• Approval of meeting minutes from August 5, 2024.

Building Board

The Elm Grove Building Board will review and act on multiple residential requests, including alterations, an outdoor fire pit, an addition, and new home construction. The board will also approve minutes from the August 20, 2024 meeting.

• Alteration request by Jennifer Gerardin, 880 Brinsmere Drive
• Outdoor fire pit request by Marco Nasca, 1200 Orchard Lane
• Addition request by Steve & Brit Horner, 14580 Club Drive
• Civil site plan and landscaping for a new home by Peter & Jill Machi, 14755 Lata Vista Drive
• New home requests: Red Barn Lot 10 (Rachel Roller & Brian Nickerson), Green Meadow Lot 3 (Joe & Claire O'Brien), and Green Meadow Lot 11 (Adam Van Huis & Ashley Bolin)

The Elm Grove Building Board approved a new window at 880 Brinsmere Drive, an outdoor fire pit at 1200 Orchard Lane, and a civil site plan and landscaping plan for a new home at 14755 Lata Vista Drive. The board tabled discussions on alterations at 14375 Woodlawn Circle and 14580 Club Drive, and reviewed architectural plans for three new homes in the Caroline Heights development without taking final action.

• Approved window alteration at 880 Brinsmere Drive (7-0)
• Approved outdoor fire pit at 1200 Orchard Lane (5-0)
• Approved civil site plan at 14755 Lata Vista Drive contingent on Village Engineer approval (7-0)
• Approved landscaping plan at 14755 Lata Vista Drive contingent on changing dwarf evergreens to bushes (7-0)
• Tabled discussion on garage alteration at 14375 Woodlawn Circle (7-0)
• Tabled discussion on garage addition at 14580 Club Drive (7-0)

Board of Trustees

The Elm Grove Board of Trustees will consider a resolution to place a referendum question on the November 5, 2024 ballot asking voters to approve the Underwood Creek Daylighting project. The $8.5 million stormwater management plan includes daylighting and realigning a failing creek enclosure to address severe flooding. If approved, funding would come from tax increment financing, stormwater fees, and grants.

• Resolution to submit a referendum question on the Underwood Creek Daylighting project to voters in the November 2024 election
• Project cost not to exceed $8,500,000, funded by TIF District #2, stormwater fees, and grants

Legislative Committee

The Legislative Committee will discuss and possibly act on proposed changes to village code to reclassify trampolines as play structures rather than seasonal play structures, affecting height and setback rules. The committee will also review and vote on minutes from a February 2023 meeting.

• Discussion and possible action on amending § 335-88D(8)(k) to include trampolines in the definition of play structures
• Approval of meeting minutes from February 9, 2023

The Legislative Committee voted 4-0 to recommend approval of amended language for § 335-88D(8)(k) regulating trampolines, incorporating changes discussed at the meeting. The amendment treats trampolines as play structures, with existing front-yard trampolines grandfathered in. The committee also approved the February 9, 2023 meeting minutes and discussed a remanded chronic nuisance premises ordinance.

• Approved meeting minutes from February 9, 2023 (4-0)
• Recommended approval of amended trampoline regulations in § 335-88D(8)(k) (4-0)
• Adjourned meeting (4-0)

Building Board

The Elm Grove Building Board will review and act on meeting minutes from August 6, 2024, and consider six residential building permit requests. Applicants seek approvals for an alteration, multiple additions, an accessory structure, and a deck at various addresses in the village.

• Jennifer Gerardin, 880 Brinsmere Drive – alteration
• Mike & Lynn Byrne, 14205 Watertown Plank Road – addition
• Gabriel Velez & Catherine Curley, 1170 Legion Drive – addition
• Eric Mendeloff, 720 Park Lane – addition
• Jay Schwister, 14655 Juneau Boulevard – accessory structure

The Elm Grove Building Board approved five construction requests, including additions, a deck replacement, and an accessory structure, all by 5-0 votes. One request for a new window at 880 Brinsmere Drive was tabled at the applicant's request to allow for revisions. The board also approved the meeting minutes from August 6, 2024.

• Approved minutes from August 6, 2024 (5-0)
• Tabled window request at 880 Brinsmere Drive (5-0)
• Approved addition at 14205 Watertown Plank Road (5-0)
• Approved addition at 1170 Legion Drive with conditions (5-0)
• Approved addition at 720 Park Lane (5-0)
• Approved landscaping feature at 14655 Juneau Boulevard (5-0)
• Approved deck replacement at 12775 Meadow Drive (5-0)

Recreation Committee

The Elm Grove Recreation Committee will review and possibly act on the 2025-2029 capital budget, including a $114,990 pool liner replacement and a new ADA chair moved to 2025. They will discuss pool safety rules regarding flotation toys, recap the 4th of July celebration with plans for the village's 70th anniversary, and receive updates on summer programs, pool attendance (3,500 visitors), and the Comprehensive Outdoor Recreation Plan (CORP) contract. The committee will also approve minutes from May 9, 2024.

• 2025-2029 capital budget discussion: pool liner replacement increased to $114,990 from $85,000; ADA chair moved to 2025; diving board retitled to pool amenity; golf cart requested for 2029
• Pool safety policy: flotation toys (noodles, blow-up toys) will not be considered; plastic breakable toys like squirt guns also excluded; training toys like pool rings at lifeguard discretion
• Comprehensive Outdoor Recreation Plan (CORP) contract with Vandewalle & Associates being finalized; completion tentatively February/March 2025
• Summer pool closed Aug. 18; 3,500 visitors, 22% revenue decrease with 73% utilization increase; staff proposing reformatting summer passes with 2-adult/4-child cap
• 4th of July recap: plans for village's 70th anniversary in 2025 with additional programming and civic organization sponsorships

Board of Trustees

The Board will consider amending the Village Comprehensive Plan and Future Land Use Map for several parcels from Governmental/Institutional to Single-family, following a Plan Commission recommendation. Other items include a referendum question for the Underwood Creek Daylighting Project, creation of a Deputy Clerk/Financial Specialist position, and a temporary Public Accountant position at $70/hour. A closed session is scheduled for employee performance evaluation.

• Plan Commission recommendation to amend Comprehensive Plan and Future Land Use Map for certain parcels (excluding properties 1, 9, 11, 13, 24, 25) from Governmental/Institutional to Single-family
• Discussion and action on referendum question for Underwood Creek Daylighting Project
• Creation of Deputy Clerk/Financial Specialist position and elimination of full-time Public Works Maintenance Assistant and part-time Administrative Assistant positions
• Temporary Public Accountant position at $70/hour, up to six hours per week, through December 31, 2024
• Appointment of Joseph Rousseau to the Finance and Licensing Committee

The Board approved the referendum question for the Underwood Creek Daylighting Project as amended, with Trustee Sayas dissenting. They also approved the Stantec Scope of Services Task Order 2024-3b for the project. Additionally, the Board approved the creation of a Deputy Clerk/Financial Specialist position, funded by eliminating two other positions, and tabled a dispatch wage evaluation.

• Approved Underwood Creek Daylighting referendum question (6-1)
• Approved Stantec Scope of Services Task Order 2024-3b (7-0)
• Approved creation of Deputy Clerk/Financial Specialist position, eliminating two positions (7-0)
• Tabled Dispatch Wage Evaluation (7-0)
• Approved RFP for Engineering and Design Services for Future Village Pathways (7-0)
• Approved appointment of Joseph Rousseau to Finance and Licensing Committee (7-0)
• Approved employee performance evaluation form (7-0)
• Approved creation of Temporary Public Accountant Position at $70/hr, max 80 hours (6-1)

Library Board

The Elm Grove Library Board will meet on August 19, 2024, to approve the agenda, minutes, and several financial reports. They will hear a public report from the Friends of Elm Grove Library (FOEGL), confirm future meeting dates, and review the treasurer's report showing $10,872.81 in total accounts payable. Old business includes Waukesha County library standards certification and trustee training; no new business is listed.

• O.B. accounts payable August 2024: $5,789.08
• LGIP4 gift fund accounts payable August 2024: $1,427.89
• FOEGL gift fund accounts payable August 2024: $3,655.84
• Waukesha County library standards certification for board approval
• Trustee training discussed

Finance and Licensing

The Elm Grove Finance Committee will receive an update on the Underwood Creek Daylighting project, including a cost summary showing a total project cost of $8,503,500 and a preliminary note breakdown for $8,640,000 in bonds. The committee will also discuss the 2025-2029 capital budget, review monthly financial reports for June 2024, and act on vouchers. Other business includes an auditor RFP.

• Update on Underwood Creek Daylighting with cost summary ($8,503,500 total project cost) and preliminary note breakdown ($8,640,000 notes issued)
• Discussion of 2025-2029 Capital Budget
• Review of Monthly Financial Report for June 2024 and 2024 Project Summary
• Action on vouchers (list attached)
• Other business: Auditor RFP

The Finance & Licensing Committee approved the June 25, 2024 meeting minutes and the presented vouchers, both by 5-0 votes. They discussed the 2025-2029 capital budget, scheduling a September workshop, and reviewed the Underwood Creek Daylighting project's $8.5 million cost, including a $637,000 contingency and a $2 million increase due to potential contaminated soil. The June 2024 financial report was noted as not final due to missing payroll entries. No other substantive decisions were made.

• Approved June 25, 2024 meeting minutes (5-0)
• Approved vouchers as presented (5-0)

Public Works Utilities Committee

The Public Works Utilities Committee will discuss the Underwood Creek Daylighting Project and a related referendum question. The body will also review a right-of-way indemnification request and a traffic impact analysis.

• Underwood Creek Daylighting Project and associated referendum
• ROW Indemnification request for 830 Morningside Lane
• Traffic Impact Analysis by Ayres
• Highland Drive Pedestrian Pathway update
• Highland Drive Culvert replacement update

Beautification Committee

The Beautification Committee will meet to discuss various environmental and community projects. The agenda includes updates on wildlife certifications and a specific plan for Veteran’s Park.

• Veteran’s Park Plan
• Invasive Species Task Force SEWISC grant
• Bee City and Bird City updates
• Mayors’ Monarch Pledge and Milkweed Map
• NWF Community Wildlife Habitat and “Tag, You’re It” program

Building Board

The Building Board will hold public hearings and review several requests for residential and commercial property modifications. Decisions include variance requests for fences and sheds, as well as approvals for signs and building additions.

• Public hearing for Zion Cemetery fence variance and sign
• Public hearing for shed at 787 Elm Grove Road
• Public hearing for accessory structure at 1045 Circle Drive
• Business sign request for R&R Investments of Wisconsin, LLC at 13400 Watertown Plank Road
• Addition request for 14205 Watertown Plank Road

The Elm Grove Building Board approved a fence variance and sign replacement for Zion Cemetery, a shed at 787 Elm Grove Road, a business sign at 13400 Watertown Plank Road, and an addition at 14205 Watertown Plank Road, all with conditions. The board tabled a request for an accessory structure at 1045 Circle Drive and a window alteration at 880 Brinsmere Drive.

• Approved Zion Cemetery fence variance and sign replacement (6-0)
• Approved shed at 787 Elm Grove Road with condition of 4 windows and paint to match house (6-0)
• Tabled accessory structure request at 1045 Circle Drive (6-0)
• Tabled window alteration at 880 Brinsmere Drive (6-0)
• Approved business sign at 13400 Watertown Plank Road with condition to flip graphic configuration (6-0)
• Approved addition at 14205 Watertown Plank Road with 6 conditions (6-0)

Sustainability Committee

The Sustainability Committee will review past minutes and discuss ongoing business, including proposed modifications to the lighting ordinance and quotes for new lights in the park. They will also consider a partnership with UWM for sustainability recommendations and identify focus areas for the committee.

• Proposed lighting ordinance modifications
• Village getting quotes for new lights in the park
• Textile update
• Partnership with UWM for sustainability recommendations
• Focus areas for committee

Plan Commission Meeting

The Elm Grove Plan Commission will review and possibly act on two requests from Caroline Heights: an amendment to the Storm Water Management Plan and an amendment to the Development Agreement. The commission will also discuss possible amendments to the Village Comprehensive Plan's Future Land Use Map, which could affect zoning and land-use policies.

• Request by Caroline Heights to amend the Storm Water Management Plan
• Request by Caroline Heights to amend the Development Agreement
• Possible amendments to the Village Comprehensive Plan, Future Land Use Map
• Review and act on July 1, 2024 meeting minutes
• Discussion of September meeting date change

The Plan Commission voted 3-2 to recommend approval of removing two rain gardens from the Caroline Heights stormwater plan, but tabled the broader stormwater management plan amendment 5-0 to require revised plans that retain water onsite. It also recommended denial of a development agreement amendment 5-0 and recommended changes to the Future Land Use Map to rezone most institutional parcels to single-family, excluding six properties.

• Approved removal of two rain gardens from Caroline Heights stormwater plan (3-2)
• Tabled stormwater management plan amendment for revised onsite water retention plans (5-0)
• Recommended denial of development agreement amendment (5-0)
• Recommended Future Land Use Map changes to single-family for most institutional parcels, excluding properties 1, 9, 11, 13, 24, 25 (5-0)
• Approved July 1, 2024 meeting minutes as amended (5-0)
• Agreed to move September Plan Commission meeting to September 4

Administrative & Personnel Committee

The Athletic and Personnel Committee will review a request from Police Chief Jason Hennen to increase Emergency Services Dispatcher wages to close a gap with comparable agencies, and consider creating a full-time Deputy Clerk/Financial Specialist position (salary $52,000-$58,000) funded by eliminating a part-time Administrative Assistant and a Public Works Maintenance Assistant. The committee will also discuss formats for the Village Manager's annual review and the creation of a temporary Public Accountant position.

• Review and possible action on Dispatch Wage Evaluation and Adjustment, with proposed $2/hour increase for six dispatchers costing an estimated $5,850 for remainder of 2024 plus benefits
• Creation of a full-time Deputy Clerk/Financial Specialist position to replace a part-time Administrative Assistant ($23,036/yr) and a Public Works Maintenance Assistant ($37,898/yr)
• Review and possible action on the format for Village Employee Annual Reviews, including the Village Manager's first performance evaluation
• Review and possible action on the creation of a Temporary Public Accountant Position
• Approval of meeting minutes from May 2, 2024

Committee of the Whole

The Committee of the Whole will discuss a proposed referendum for the Underwood Creek Daylighting project, which is estimated to cost $7,872,517. The body will also review the Village Comprehensive Plan, municipal water lateral connections, and potential ordinances regarding TIF incentives and contract letting.

• Underwood Creek Daylighting Project with a net cost estimate of $7,872,517
• Proposed Traffic Impact Analysis (TIA) cost of $44,500
• Discussion on a possible ordinance requiring a referendum for Tax Incremental Financing (TIF) incentives
• Review of the Village Comprehensive Plan and Future Land Use Map
• Possible amendment to Chapter 30-2 Letting of Contracts

Board of Trustees

The Elm Grove Board of Trustees will hold a public hearing, consider a special event permit for the Oktoberfest, and discuss proposed ordinances on chronic nuisance premises and trampoline regulation. A closed session is scheduled to discuss ongoing litigation (Matthew Donahue and Geoffrey Wilber lawsuits) and employee matters. Committee reports include updates on the Underwood Creek daylighting referendum, a We Energies easement, and a pole building bid.

• Special event permit for Elm Grove Oktoberfest submitted by the Elm Grove Community Foundation
• Discussion on 'Chronic Nuisance Premises' ordinance with possible referral to Plan Commission or Legislative Committee
• Discussion on regulation of trampolines with possible referral to Plan Commission or Legislative Committee
• Joint Request for Proposal for Village Logo Redesign
• Update and discussion on Referendum for Underwood Creek Daylighting

The Board of Trustees approved allocating up to $100,000 in ARPA funds for a new voice-over-internet (VOIP) phone system, with the total proposed cost at $90,939.79. They also approved a special event permit for Elm Grove Oktoberfest, tabled a joint logo redesign RFP, and referred chronic nuisance premises and trampoline regulation discussions to the Legislative Committee. The board approved a $178,170 DPW pole building bid and a We Energies easement request.

• Approved $100,000 ARPA allocation for VOIP phone system (7-0)
• Approved Special Event Permit for Elm Grove Oktoberfest (7-0)
• Tabled Joint RFP for Village Logo Redesign (6-1)
• Referred Chronic Nuisance Premises ordinance to Legislative Committee (7-0)
• Referred trampoline regulation to Legislative Committee (7-0)
• Approved We Energies Distribution Easement (7-0)
• Approved DPW pole building construction by Walter's Building for $178,170 (7-0)
• Approved Q3 2024 Firehouse Subs Public Safety Foundation Grant (7-0)

Finance and Licensing

The Finance and Licensing Committee will review quotes for VOIP services and receive an update on a public safety grant. The body will also review the June 2024 monthly financial report and act on vouchers.

• Review and action on VOIP quotes
• Update on a Firehouse Subs Public Safety Foundation grant for an e-bike valued up to $3,000
• Review of Monthly Financial Report 6.2024
• Review and action on vouchers

Library Board

The Library Board will review July 2024 accounts payable and receive reports on library statistics and youth programming. The board is also discussing the capital budget requests process and trustee training.

• O.B. accounts payable July 2024: $7,039.28
• FOEGL gift fund accounts payable July 2024: $3,614.03
• LGIP4 gift fund accounts payable July 2024: $477.71
• Library government grant funds accounts payable July 2024: $300.00
• Discussion of capital budget requests process

The Elm Grove Library Board met on July 22, 2024, and approved the 2024 budget and the library's strategic plan. The board also discussed and approved several operational items, including the director's report and committee updates. No other substantive decisions were recorded.

• Approved 2024 library budget
• Approved library strategic plan
• Approved director's report
• Approved committee reports

Building Board

The Elm Grove Building Board will meet to review and act on three property requests: a new home at 14755 Lata Vista Drive, a landscaping plan at 15365 Kata Drive, and an alteration at 880 Brinsmere Drive. The board will also approve minutes from the July 2 meeting.

• Request by Peter & Jill Machi for a new home at 14755 Lata Vista Drive
• Landscaping plan request by Daniel O'Callaghan at 15365 Kata Drive
• Alteration request by Jennifer Gerardin at 880 Brinsmere Drive
• Review and act on meeting minutes from July 2, 2024

Recreation Committee

The provided agenda contains only procedural notices regarding ADA accessibility and potential attendance by other governmental bodies. No specific topics or actions are scheduled for discussion.

Public Works Utilities Committee

The Public Works Utilities Committee will discuss the Underwood Creek Daylighting Project and grant assistance services. The committee will also consider several requests for proposals regarding traffic analysis and village pathways.

• Update on Underwood Creek Daylighting Project construction costs and alternatives
• Review of Request for Proposal (RFP) for Traffic Impact Analysis
• Review of WE Energies easement request for resiliency project
• Review of DPW pole building bid recommendation
• Review of RFP for Engineering and Design Services for Future Village Pathways

Beautification Committee

The Beautification Committee will discuss environmental programs including Bee City and Bird City updates. The meeting also includes reviews of the Veteran’s Park Plan and the Invasive Species Task Force.

• Birders of the Grove updates and May 11th Birdathon
• Invasive Species Task Force wrap-up and SEWISC grant
• Mayor's Monarch Pledge and Milkweed Map update
• Discussion regarding a beer "garden"
• Library windows for 2024

Police and Fire Commission

The Police and Fire Commission will review May 15, 2024, meeting minutes and receive an update from the Police Chief regarding departmental personnel and activities. The commission will also convene in closed session to interview police officer candidates and review employee performance.

• Interview of police officer candidates
• Review of Police Department employee performance
• Police Chief's update on departmental personnel and activities

Building Board

The Elm Grove Building Board will review several development requests. The agenda includes plans for a new home at 14755 Lata Vista Drive and an addition at 15110 Watertown Plank Road. The board will also consider a request for a shed at 2000 Fairhaven Boulevard.

• New home, demolition, and redevelopment plan review for 14755 Lata Vista Drive
• Addition request for 15110 Watertown Plank Road
• Shed request for 2000 Fairhaven Boulevard
• Review of June 18, 2024, meeting minutes

Plan Commission Meeting

The Elm Grove Plan Commission will consider several development and land use requests. These include a building addition, a demolition permit, and an amendment to a storm water agreement. The commission will also discuss contract review procedures and strategic planning with the WEDC.

• Special exception request for 15110 Watertown Plank Road
• Demolition permit for 14755 Lata Vista Drive
• Storm Water Maintenance Agreement amendment for Caroline Heights
• Discussion on referring contract review from the Board of Trustees
• Strategic planning update with the WEDC Connect Communities program

Board of Trustees

The Board of Trustees will consider Ordinance 2024-02, which would restrict extended closing hours for licensed premises during the 2024 National Convention. The meeting also includes updates on power outage resiliency and potential cost increases for paving and infrastructure projects.

• Proposed Ordinance 2024-02 regarding extended closing hours for licensed premises
• Potential $123,514.30 increase for a Paving Project
• Estimated $204,737.00 for daylighting project investigations
• Estimated $176,568.00 for Stantec design modification services
• Alcohol license application for R&L Enterprises

Finance and Licensing

The Finance and Licensing Committee will consider an original alcohol license application for R&L Enterprises, operating as Board and Brush. The meeting also includes reviews of monthly financial reports and village vouchers.

• Original alcohol license for R&L Enterprises (Board and Brush)
• Monthly Financial Report 5.2024
• Review of village vouchers

Ad Hoc Village Pathway Committee

The Ad Hoc Pathway Committee will review and potentially recommend future priorities for village pathways. The committee will also consider approving the draft minutes from the September 25, 2023 meeting.

• Review of future prioritization for Village pathways
• Approval of September 25, 2023 draft minutes

Building Board

The Building Board will consider several requests for property modifications, including additions, a shed, and an accessory structure. A public hearing is scheduled regarding a fence variance request at 695 Elm Grove Road. The board will also review meeting minutes from May 21, 2024.

• Public hearing for a fence variance at 695 Elm Grove Road
• Request for a chicken coop at 1185 Terrace Drive
• Request for an alteration at 12435 Stephen Place
• Request for a shed at 12805 Elmhurst Parkway
• Requests for additions at 15110 Watertown Plank Road and 15025 Cascade Drive

Public Safety Committee

The Public Safety Committee will review several traffic safety requests. This includes discussing a stop sign for eastbound Marcella Ave. at the San Fernando Dr. intersection, a crossing guard request, and a digital speed sign on Gebhardt Rd.

• Consideration of a stop sign at eastbound Marcella Ave. and San Fernando Dr.
• Request for a crossing guard at Watertown Plank Rd and Crescent Dr.
• Request for a digital speed sign on Gebhardt Rd.
• Review and approval of January 15, 2024, meeting minutes

Library Board

The Library Board will review the May 20, 2024, meeting minutes and receive a report from the Adult Services Coordinator regarding the Public Library Association conference. The agenda also includes a quarterly review of the strategic plan and discussions on library future education.

• O.B. accounts payable for June 2024: $4,012.37
• LGIP4 gift fund accounts payable for June 2024: $1,935.43
• FOEGL gift fund accounts payable for June 2024: $3,967.29
• Quarterly review of the strategic plan
• Policy updating

Public Works Utilities Committee

The Public Works Utilities Committee will receive an update and consider action on Task Order 2024-2 for Underwood Creek Daylighting Design Services with Stantec Engineering. The meeting includes a site visit of the project area at the Watertown Plank Road Bridge.

• Update and possible action on Underwood Creek Daylighting Design Services, Task Order 2024-2, with Stantec Engineering

Recreation Committee

The committee will receive an update on the 2024 Comprehensive Outdoor Recreation Plan following Board approval of a vendor and an amended budget. Members will also discuss progress on basketball court renovations and details for the upcoming 4th of July celebration. Additionally, the committee will review summer program enrollments and pool operations.

• $24,000 budget for the 2024 Comprehensive Outdoor Recreation Plan (CORP)
• Completion of basketball court renovations scheduled for June 11th
• Addition of a 2-mile Fun Run/Walk to the 4th of July schedule
• Postponement of Sunday Volleyball League to July 14th

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly act on a task order for Underwood Creek daylighting design services with Stantec Engineering, along with updates on grant assistance, sustainability, We Energies resiliency projects, and intersection improvements. The meeting includes routine approval of minutes and project updates.

• Possible action on Underwood Creek Daylighting Design Services, Task Order 2024-2, with Stantec Engineering
• Update on Grant Assistance Services provided by Ruekert-Mielke
• Update on We Energies Resiliency Projects and Power Outage Data for 2024
• Review and discussion on Highland Drive, Hillside Road intersection improvements
• Update on Streambank Stabilization Project

Beautification Committee

The Beautification Committee will discuss the Veteran’s Park Plan and a potential beer “garden”. The agenda includes updates on Bee City, Bird City, and the Invasive Species Task Force. The committee will also wrap up several recent plant sales.

• Veteran’s Park Plan
• Discussion of beer “garden”
• Invasive Species Task Force updates and SEWISC grant
• Mayors’ Monarch Pledge and Milkweed Map update
• Wrap-up of shrub, tree, and perennial plant sales

Sustainability Committee

The Elm Grove Sustainability Subcommittee is reviewing ongoing environmental initiatives. This includes updates on proposed lighting ordinance modifications and the plastic bag recycling phase-out. The committee will also discuss potential new project ideas.

• Update on proposed lighting ordinance modifications
• Update on plastic bag recycling phase-out
• Recap of Earth Care Fair/Recycle Day
• Discussion of new project ideas, including education programs and Pathways support

Board of Review

The Elm Grove Board of Review is meeting to organize itself and adopt procedural policies for the 2024 review cycle. The board will select a chair and vice chair, verify training and legal compliance, and vote on policies governing sworn telephone or written testimony requests and waiver of hearing requests. No property assessment appeals are scheduled for this meeting.

• Adoption of policy for sworn telephone or written testimony requests (Form PA-814)
• Adoption of policy for waiver of Board of Review hearing requests
• Selection of chairperson and vice chairperson for the Board of Review
• Verification of mandatory training requirements for board members
• Review of new laws affecting the Board of Review

Board of Trustees

The Board of Trustees will consider an ordinance to opt out of extended closing hours for licensed premises during the 2024 Republican National Convention, and will vote on accepting a $494,057.20 bid from Stark Paving for a public works project. Other items include approving a police intergovernmental agreement for RNC law enforcement services, retaining Ehlers for TID reporting, and acting on a water quality trade agreement with the DNR.

• Consideration and possible action on proposed Ordinance 2024-02 opting out of extended closing hours for licensed premises during the 2024 Republican National Convention period
• Review and act on Police Intergovernmental Agreement for Law Enforcement Services for the 2024 Republican National Convention
• Consideration and action to accept the bid from Stark Paving for $494,057.20
• Review and act on Letter of Engagement to retain Ehlers for assistance with annual Tax Incremental District reporting
• Review and act on Wisconsin Department of Natural Resources Water Quality Trade Agreement in partnership with Waukesha County

Finance and Licensing

The Elm Grove Finance and Licensing Committee will review the 2023 audited financial statements, consider a resolution to amend the 2024 budget for employee wage increases, and act on alcohol, cigarette, tobacco, vaping, and dance license renewals. They will also consider a $7,000 ARPA-funded request to rekey Village Hall doors and review monthly financial reports and project updates.

• Resolution 052824B amending 2024 budget for employee wage increases (4% police, 3% non-represented)
• Request for $7,000 ARPA funding to rekey Village Hall doors (quote $5,008 plus keys)
• Renewal of 7 full liquor licenses, 2 reserve Class B licenses, and various cigarette/dance licenses
• 2023 audited financial statements presented by Baker Tilly
• 2024 street paving bids received

Building Board

The Elm Grove Building Board will hold a public hearing and act on a fence variance request by Karen Pinto at 1055 Hawthorne Drive, then review and act on requests for a deck at 1180 Legion Drive, a business sign at 13320 Watertown Plank Road, an accessory structure at 15025 Cascade Drive, and a deck at 1310 Longwood Avenue. The board will also review meeting minutes from May 7, 2024.

• Public hearing on fence variance request, 1055 Hawthorne Drive (Karen Pinto)
• Deck request, 1180 Legion Drive (Mark and Maureen Polczynski)
• Business sign request, 13320 Watertown Plank Road (Nona Nutrition)
• Accessory structure request, 15025 Cascade Drive (Alex Schwab)
• Deck request, 1310 Longwood Avenue (Debra Loveridge)

Committee of the Whole

The Village of Elm Grove Committee of the Whole will review the Underwood Creek Daylighting Project, including a proposed $1.55 million offer from CPKC for approximately 6 acres of railroad spur property. Staff will present Task Order 2024-2 for additional design services to adjust the channel alignment away from the railroad tracks and conduct geotechnical investigations. The meeting also covers the final allocation of $224,483 in remaining ARPA funds, which must be spent by 2026.

• CPKC Rail offered $1.55 million for ~6 acres of railroad spur property adjacent to the DPW yard.
• Task Order 2024-2 proposes shifting the Underwood Creek channel alignment west to avoid CPKC train loading zones.
• New geotechnical and environmental subsurface investigations are planned to improve construction bid pricing.
• Village must allocate remaining $224,483 in ARPA funds by 2026 for projects like VOIP replacement and crosswalk signals.
• Discussion of legislation regulating the approval process for Tax Incremental Finance Districts (TIDs).

Library Board

The Elm Grove Library Board is meeting to elect officers for the coming term, review May 2024 accounts payable and account statuses, and hear reports from the director and assistant director. The board will also discuss the strategic plan, policy updates, and Waukesha County Library Standards certification, which is due by August 31, 2024. Public comment is scheduled, and future meeting dates are to be confirmed.

• Election of officers with proposed slate: Jennifer Morris (President), Sally Cashin (Vice President), John Alexander (Treasurer), Kristin Olson (Assistant Treasurer), Patty Kujawa (Secretary), Karen Steen (Assistant Secretary)
• Accounts payable May 2024: OB $5,199.44; LGIP4 gift fund $168.41; LGIP10 gift fund $577.00; FOEGL gift fund $1,186.95
• Waukesha County Library Standards certification due 8-31-2024
• Confirm future meeting dates: June 17, July 22, August 19, 2024 at 5pm in Village Hall Park View Room
• Assistant Director Sue Daniels report from Power Up leadership conference

Recreation Committee

The Elm Grove Recreation Committee will discuss and possibly recommend a planning firm for the 2024 Comprehensive Outdoor Recreation Plan to the Board of Trustees.

• Discussion and possible action on selecting a planning firm for the 2024 Comprehensive Outdoor Recreation Plan

Police and Fire Commission

The commission will conduct interviews for police officer candidates and review employee performance. The meeting also includes updates on departmental personnel and activities from the Fire and Police Chiefs.

• Election of officers
• Fire Chief's update on departmental personnel and activities
• Police Chief's update on departmental personnel and activities
• Interview of police officer candidates

Recreation Committee

The Recreation Committee will discuss and possibly recommend a planning firm to the Board of Trustees for the 2024 Comprehensive Outdoor Recreation Plan (CORP). Three firms—Rettler Corporation ($12,500), Vandewalle & Associates ($25,250), and Mead & Hunt ($24,725)—will present. The committee may delay action and reconvene on May 16 if needed.

• Review and approve minutes from April 9, 2024 meeting
• Discussion and possible recommendation of a planning firm for the 2024 Comprehensive Outdoor Recreation Plan (CORP)
• Presentations from three firms: Rettler Corporation ($12,500), Vandewalle & Associates ($25,250), and Mead & Hunt ($24,725)
• Possible special meeting on May 16 if more time is needed

Public Works Utilities Committee

The Public Works Utilities Committee is meeting to review and potentially act on the 2024 paving bid, discuss a potential RFP for engineering and design services for future village pathways, and receive updates on the Highland Pathway, municipal water, and the Highland Drive culvert replacement. The agenda also includes a presentation on grant assistance services and a review of minutes from the April 8th meeting. The agenda was initially unavailable online due to technical difficulties.

• Review and possible action on 2024 Paving Bid
• Discussion on potential RFP for Engineering and Design Services for future Village Pathways
• Update on Highland Drive Culvert Replacement
• Update on Municipal Water
• Presentation and discussion on Grant Assistance Services Review

Building Board

The Elm Grove Building Board will hold a public hearing and vote on a fence variance request from Elm Grove Lutheran Church, and will review and act on several alteration requests for residential and commercial properties. The board will also approve minutes from the previous meeting and handle other business.

• Public hearing on fence variance for Elm Grove Lutheran Church, 945 Terrace Drive
• Alteration request by Maraty and Matthew Gray, 1765 Westmoor Terrace
• Alteration request by Allan Haensgen, 714 Elm Grove Road
• Siding color change for Caroline Heights (School Sisters of Notre Dame), 13105 Watertown Plank Road
• Addition request by Lucien and Hollie Beaudry, 1640 Blue Ridge Boulevard

Plan Commission Meeting

The Elm Grove Plan Commission will review and possibly act on the April 1 meeting minutes, discuss the Strategic Planning Survey, and consider amendments to the Village Comprehensive Plan's Future Land Use Map. The meeting is primarily for discussion and possible action on these planning items, with no major decisions listed beyond these topics.

• Review and act on April 1, 2024 meeting minutes
• Discussion and possible action on Strategic Planning Survey
• Review and discussion on possible amendments to Village Comprehensive Plan, Future Land Use Map
• Other Business and adjournment

Board of Trustees

The Elm Grove Board of Trustees will hold a special meeting to review and act on committee appointments for the 2024-2025 cycle. The agenda includes only roll call, the committee appointments, and adjournment.

• Appointments for Administrative & Personnel, Finance & Licensing, Legislative, Public Safety, Public Works, and Recreation committees (1-year terms)
• Appointments for Board of Appeals (3-year term), Building Board, Library Board, Plan Commission, Police & Fire Commission, and Community Development Authority
• Appointments to Ad Hoc Pathway Committee, Ad Hoc Fire & EMS Futures Study Committee, and Sustainability Committee
• Appointment of liaisons to various boards and organizations

Administrative & Personnel Committee

The committee will consider a recommendation for restructuring the Department of Public Works. The proposal includes creating a new Superintendent/Forester position to manage administrative duties following the Village Forester's retirement.

• Proposed creation of a Superintendent/Forester position at $39.67 per hour
• Department of Public Works organizational restructuring proposal

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss and plan community programs including the June 1 native perennial plant sale, Pollinator Week, invasive species efforts, and the shrub and tree sale pickup on May 18. The agenda is mostly updates and planning, with no major financial or zoning decisions listed.

• Annual native perennial plant sale set for June 1 at Park-n-Shop
• Shrub and tree sale online via Johnson's Nursery, pickup May 18
• Pollinator Week June 17-23 discussed under Bee City program
• Invasive Species Task Force Pull-a-thon, purchases, grant, and award ceremony
• Mayors' Monarch Pledge and Milkweed Map update, including beer garden discussion

Finance and Licensing

The Elm Grove Finance and Licensing Committee will review the 2023 draft financial report, discuss project updates including a bid recommendation for the Highland Dr culvert replacement, and act on vouchers. The meeting also includes approval of prior meeting minutes and other routine business.

• Review of 2023 draft financial report (audit by Baker Tilly expected in May)
• PW bid recommendation for Highland Dr culvert replacement
• Monthly Financial Report 3.2024 and Financial Comparison Report 2023-2024
• 2024 Project Summary
• Review and act on vouchers

Board of Trustees

The Elm Grove Board of Trustees will vote on consenting to the transfer of ownership of Elm Grove Heights LLC to LCM Funds 68 Elm Grove, LLC, and on a resolution designating special events. The board will also consider a special event permit for the Elm Grove Beautification Committee's Native Plant Sale and review committee appointments for the 2024-2025 cycle. Additionally, the board will discuss possible referrals regarding contract letting, TID creation, and land use map amendments.

• Review and act on Resolution 20240423B Consenting to the Transfer of Ownership from Elm Grove Heights LLC to LCM Funds 68 Elm Grove, LLC.
• Review and act on Resolution 20240423A for Designating Events Qualifying as Special Events.
• Review and act on Special Event Permit for the Elm Grove Beautification Committee Native Plant Sale.
• Review and act on Highland Drive Culvert Award Approval (contingent upon DNR permitting approval).
• Review and act on the SEWISC 2024 Assistance Agreement (Beautification Committee).

Library Board

The Elm Grove Library Board is meeting to approve minutes, hear reports from the library system director and treasurer, and discuss library operations. The board will review March 2024 accounts payable totaling about $22,508 across four funds, plus director and youth reports. Old and new business include strategic plan updates and policy updating.

• Accounts payable March 2024: $7,814.84 (O.B.), $1,017.54 (LGIP4 gift), $1,520.68 (FOEGL gift), $12,155.00 (capital budget)
• Library system director Karol Kennedy to present on Bridges system services
• Strategic plan updates under old business
• Policy updating under new business
• Future meeting dates confirmed: May 20, June 17, July 22 (4th Monday) at 5pm

Building Board

The Elm Grove Building Board will review and act on three property requests: a deck at 1725 Notre Dame Boulevard, an alteration at 1805 Brojan Drive, and an accessory structure (pergola) at 1730 Brojan Drive. The board will also approve minutes from its April 3, 2024 meeting. No other substantive business is listed.

• Deck request by Julia & Mark Nilsen, 1725 Notre Dame Boulevard
• Alteration request by Rob & Beth Girardi, 1805 Brojan Drive
• Accessory structure (pergola) request by Rob Binter, 1730 Brojan Drive
• Approval of meeting minutes from April 3, 2024

Recreation Committee

The Recreation Committee will review two quotes from Merit Asphalt for renovating the tennis court wall pad: a $13,312 overlay or an $18,694 sawcut-and-replace option. Staff recommends delaying the project. The committee will also receive updates on the basketball court construction timeline, the Comprehensive Outdoor Recreation Plan (CORP) proposals, and proposed changes to the July 4th celebration schedule.

• Review quotes from Merit Asphalt for tennis court wall pad renovation: $13,312 overlay or $18,694 sawcut-and-replace
• Basketball court completion estimated for late May, weather permitting
• Six proposals received for CORP RFP, most around the $25,000 budget
• Proposal to scale back July 4th morning activities and add food trucks and a DJ
• New summer programs include Skyhawks Sports Academy and Co-Ed Sunday Volleyball league

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly act on the Highland Drive Culvert Replacement bid, including a cost comparison of bidders. They will also review minutes from the March 18th meeting, receive an update from the Sustainability Committee, and discuss other public works projects. No other major decisions are listed.

• Review and possible action on Highland Drive Culvert Replacement Bid
• Cost Comparison of Bidders for culvert project
• Review and act on minutes from March 18th, 2024 meeting
• Update from Sustainability Committee
• Update on Public Works Projects

Sustainability Committee

The Elm Grove Sustainability Subcommittee will review past minutes and discuss ongoing business, including final preparations for the Earth Care Fair/Recycle Day, updates on the Solar Group Buy, proposed lighting ordinance modifications, and the plastic bag recycling phase-out. New business includes a possible collaboration on urban wood. No votes are listed on these items, only discussion and updates.

• Earth Care Fair/Recycle Day logistics and final preparations
• Solar Group Buy update
• Proposed Lighting Ordinance Modifications update
• Plastic Bag Recycling Phase Out update
• Urban Wood collaboration discussion

Beautification Committee

The committee will review various community initiatives including pollinator and bird city updates. The agenda includes several upcoming plant sales and preparations for Earth and Arbor Day.

• Shrub and tree sale via Johnson’s Nursery (pick up May 18th)
• Early spring ephemeral sale (pick up April 19th-20th)
• Annual native perennial plant sale at Park-n-Shop (June 1st)
• Earth and Arbor Day celebration (April 27th, 2024)
• Pollinator Week (June 17-23, 2024)

Building Board

The Elm Grove Building Board will review and act on meeting minutes from March 5, 2024, and 11 property alteration or variance requests. These include a fence variance for Western Racquet Club and alterations at nine residential addresses. The board will also consider a revised landscaping plan for 1400 Woodlawn Circle.

• Fence variance request by Western Racquet Club, 1800 Highland Drive
• Alteration request by Daniel & Livia O'Callaghan, 15365 Kata Drive
• Alteration request by ZA, 13300 Watertown Plank Road
• Revised landscaping plan by Matt & Amy Strong, 1400 Woodlawn Circle
• Alteration requests at 15100 Bluemound Road, 14225 Creekwood Court, 714 Elm Grove Road, 1725 Notre Dame Boulevard, and 1805 Brojan Drive

Plan Commission Meeting

The Elm Grove Plan Commission will review and act on an amended Plan of Operation for a restaurant at 13300 Watertown Plank Road, located in the B-1 Local Business District. The commission will also approve minutes from October 2, 2023, and discuss an upcoming strategic planning session with the Wisconsin Economic Development Corporation's Connect Communities program.

• Amended Plan of Operation for restaurant at 13300 Watertown Plank Road under §335-85 and §335-22A(50)
• Review and act on meeting minutes dated October 2, 2023
• Discussion on strategic planning session with Wisconsin Economic Development Corporation Connect Communities program

Recreation Committee

The Recreation Committee will discuss a proposal from Village staff to organize a Sunday Co-Ed Volleyball League, following a request from Third Space Beer Garden. The league would run from June 2 to August 11, 2024, with a $300 per-team registration fee, a minimum of six players per team (including two women), and games from 2 to 6 p.m. The Village would handle registration, scheduling, equipment, and facility prep, while Third Space would benefit from increased foot traffic.

• Discussion of a Sunday Co-Ed Volleyball League requested by Third Space Beer Garden
• Proposed league format: 10 weeks, $300 per team, minimum 6 players (2 women required)
• Registration opens April 1; games run June 2–August 11, with a bye July 7
• Village to provide equipment, facility prep, and online registration; games are self-refereed
• Village retains control of league and revenue; Third Space gains Sunday foot traffic

Board of Trustees

The Elm Grove Board of Trustees will hold a closed session to discuss police union contract negotiations. In open session, the board will consider a stormwater permit presentation, a development agreement transfer for Elm Grove Heights at 13040 W. Bluemound Rd., and several resolutions including a budget amendment and a pedestrian pathway project. The board will also act on a termination request for a humane officer and a cigarette license amendment.

• Closed session to discuss Police Union contract negotiations (Wis. Stats. 19.85(1)(e))
• Presentation from Ruekert & Mielke on Stormwater Permit and review of 2023 Annual MS4 Report
• Review and act on transfer of Development agreement for Elm Grove Heights, LLC, 13040 W. Bluemound Rd.
• Review and act on Resolution 20240326a to amend 2023 Budget
• Review and act on Highland Drive North Pedestrian Pathway Project construction bid and supporting resolution

Finance and Licensing

The Elm Grove Finance Committee is meeting to review financial reports and act on a resolution amending the 2023 budget for employee wages. They will also review and act on meeting minutes and approve the monthly voucher list. The agenda includes project updates and financial comparisons for 2023-2024.

• Resolution 20240326A amending the 2023 budget for employee wages
• Review of 2023 financial statements and February 2024 financial report
• Approval of March 2024 voucher list
• Project updates including Highland Path information and 2024 project summary

Building Board

The Elm Grove Building Board will review and act on a fence variance request from Western Racquet Club and several alteration requests from homeowners. The agenda also includes approval of previous meeting minutes and other business.

• Fence variance request by Western Racquet Club, 1800 Highland Drive
• Alteration request by Daniel & Livia O'Callaghan, 15365 Kata Drive
• Alteration request by ZA, 13300 Watertown Plank Road
• Revised landscaping plan by Matt & Amy Strong, 1400 Woodlawn Circle
• Alteration requests by multiple homeowners at various addresses

Public Works Utilities Committee

The Public Works Utilities Committee will review the minutes from the March 11, 2024 meeting and consider action regarding a pathway project on Highland Drive. The committee is reviewing a recommendation of award related to the Highland Drive Pedestrian Pathway.

• Highland Dr. Pathway Bid

Library Board

The Library Board will review February minutes, treasurer's reports, and the Director's report. The agenda includes discussion of board positions and a closed session regarding employee data.

• O.B. accounts payable February 2024: $26,569.86
• FOEGL gift fund accounts payable February 2024: $1,422.35
• Capital budget accounts payable February 2024: $7,448.00
• 2024 - 2028 Elm Grove Public Library strategic plan discussion
• Closed session to consider employee employment, promotion, compensation or performance evaluation

Committee of the Whole

The Village of Elm Grove Committee of the Whole will discuss a proposed multi-year partnership extension with Third Space Brewing for the Village Park beer garden, which currently expires at the end of 2024. Staff will also provide updates on We Energies' underground powerline resiliency projects, the municipal water main extension, and a review of the Village Pond Pier purchase authorization. No final votes are scheduled for these discussion items.

• Discussion of a proposed 5-year extension for the Third Space Brewing Vendor Permit Agreement at Village Park
• Overview of We Energies capital projects including relocating overhead powerlines underground
• Update on Phase I water main loop completion and planning for the Phase II water main extension
• Review of options and policy compliance regarding the Village Pond Pier purchase and installation

Recreation Committee

The Recreation Committee will discuss and possibly act on a request from Tonawanda PTO to further discount the pavilion rental rate for their 5th Grade Farewell Event, after previously approving a $100 rate. They will also reconsider proposed funding for a new pool ADA chair, as the total cost is now $15,140.73, exceeding the $6,500 capital budget. Other items include updates on the basketball court renovation, pool amenities like a waterslide or climbing wall, and the Comprehensive Outdoor Recreation Plan.

• Reconsideration of Tonawanda PTO request for further discounted pavilion rental rate for 5th Grade Farewell Event
• Reconsideration of proposed funding for pool ADA chair: new quote totals $15,140.73 vs. $6,500 budgeted
• Basketball court renovation update: construction expected this spring, 2-day project with Merit Asphalt
• Pool amenities discussion: waterslide, climbing wall ($9,500), or zip line ($16,500) considered for future capital budgets
• Comprehensive Outdoor Recreation Plan (CORP) RFP posted; subcommittee to review proposals

Public Works Utilities Committee

The Public Works Utilities Committee will review and possibly act on 90% plans for the Highland Drive culvert replacement, a USGS request to install fish cameras at South Park, and a Sustainability Committee recommendation to amend the outdoor lighting ordinance. They will also receive updates on WE Energies resiliency efforts, the Underwood Creek Daylighting Project, and other public works projects.

• Review and possible action on 90% Highland Dr Culvert Replacement Plans
• Review and possible action on USGS request for fish camera monitoring at South Park
• Review and possible action on amending Village Ordinance 335-65 Outdoor Lighting
• Update on WE Energies resiliency efforts in Elm Grove
• Update on Underwood Creek Daylighting Project

Beautification Committee

The Elm Grove Beautification Committee is meeting to discuss routine business including minutes approval, treasurer's report, and upcoming events. Key items include spring plant sales, Earth and Arbor Day celebration, and renewals for Bee City, Bird City, and NWF Community Wildlife Habitat designations.

• Shrub and tree sale via Johnson's Nursery, pickup May 18th
• Early spring ephemeral sale, pickup April 19-20
• Earth and Arbor Day celebration on April 27, 2024 with raffle/giveaway
• June 1st plant sale
• Mayors' Monarch Pledge and Milkweed Map update

Building Board

The Elm Grove Building Board is meeting to review and act on the minutes from February 20, 2024, and to consider a request by Maraty and Matthew Gray for an alteration to their property at 1765 Westmoor Terrace. The alteration involves a proposed front door and garage door, with related entryway and existing elevation documents attached. The meeting is otherwise routine, with no other substantive business listed.

• Review and act on meeting minutes dated February 20, 2024
• Request by Maraty and Matthew Gray, 1765 Westmoor Terrace, for an alteration
• Proposed front door and garage door at 1765 Westmoor Terrace
• Proposed entryway at 1765 Westmoor Terrace

Finance and Licensing

The Elm Grove Finance Committee is meeting to review and act on a bartender license application, a resolution amending the 2023 budget, and routine items like meeting minutes, project updates, financial reports, and vouchers. The most consequential item is the budget amendment resolution, which would adjust the 2023 budget.

• Resolution 20240227A: Amendment to 2023 Budget
• Bartender license application for Joseph Caraggio
• Voucher list for February 2024
• 2024 Project Summary and financial reports for January 2024

Board of Trustees

The Board of Trustees will consider an ordinance to repeal central count for absentee ballots, moving canvassing to the municipal board. They will also discuss litigation updates, a finance director recruitment RFP, and a park plan RFP. The meeting includes a closed session for litigation and employee performance discussions.

• Ordinance 2024-01 to repeal central count for absentee ballot canvassing
• Review and act on RFP for Finance Director recruitment services
• Review and act on Comprehensive Outdoor Park & Recreation Plan RFP
• Resolution 20240227 to amend the 2023 budget
• Closed session to discuss litigation: Donahue v. Village, Wilber v. Village, and judgments against Triple J Generation and Crown Development

Administrative & Personnel Committee

The committee will review a proposed salary range of $85,000 - $110,000 for the Finance Director position. This follows notice of intent to retire from the current director, Monica Hughes. The discussion includes an updated job description intended for upcoming recruitment efforts.

• Proposed salary range of $85,000 - $110,000 for Finance Director
• Review and action on October 12, 2023 meeting minutes
• Announcement of closed session regarding personnel data

Board of Trustees

The Board of Trustees will consider and possibly approve a job description and salary range for the Finance Director position, following the planned retirement of the current director after 25 years. A salary range of $85,000 to $110,000 is proposed for the recruitment campaign. The meeting will also include a closed session to discuss employee compensation and performance data.

• Proposed salary range of $85,000 - $110,000 for new Finance Director
• Approval of updated Finance Director job description for recruitment
• Closed session under Wis. Stat. 19.85(1)(c) for employee compensation discussion
• Current Finance Director Monica Hughes retiring after 25 years

Building Board

The Elm Grove Building Board will review and act on three property alteration requests, including an addition and alteration at 13650 Watertown Plank Road by Brock & Josie Brunkhorst, an alteration at 2160 San Fernando Drive by Kirkwood Pritchard, and an alteration at 13300 Watertown Plank Road by ZA. The board will also approve minutes from the February 6, 2024 meeting. No other substantive business is listed.

• Addition and alteration request by Brock & Josie Brunkhorst at 13650 Watertown Plank Road
• Alteration request by Kirkwood Pritchard at 2160 San Fernando Drive
• Alteration request by ZA at 13300 Watertown Plank Road
• Approval of meeting minutes from February 6, 2024

Library Board

The Elm Grove Library Board will meet to approve minutes, hear public comments, and review financial reports including January accounts payable. They will also discuss the director's report, old business such as library hours and a proposed part-time youth services position, and new business including a code of conduct policy. The board will then convene into closed session to consider employment, promotion, compensation, or performance evaluation data of a public employee.

• January accounts payable: $9,452.56 (O.B.), $710.84 (LGIP4 gift fund), $1,150.25 (FOEGL gift fund), $2,969.94 (capital budget)
• Discussion on proposed return to regular library hours
• Strategic plan update and review
• Update on proposed part-time youth services position
• Closed session for personnel matters

Sustainability Committee

The subcommittee will discuss several ongoing sustainability initiatives including a proposed lighting ordinance and plastic bag recycling. Members will also provide updates on the Sustainability Fair and discuss composting and solar programs.

• Proposed Lighting Ordinance discussion
• Sustainability Fair updates
• Plastic Bag Recycling discussion
• Composting efforts discussion
• Solar Group Buy discussion

Public Works Utilities Committee

The Public Works Utilities Committee is meeting to review and act on prior meeting minutes and receive updates on several ongoing projects, including the Highland Drive pedestrian pathway, municipal water, the Underwood Creek daylighting project, and a meeting with WE Energies. The agenda is largely informational, with the only formal action being approval of the December 11, 2023 minutes.

• Review and act on December 11, 2023 meeting minutes
• Update on Highland Drive pedestrian pathway, including project schedule and 90% design documents
• Update on Underwood Creek daylighting project task status
• Update from meeting with WE Energies, including 2024-2025 project map
• Update on public works projects and sustainability committee

Plan Commission Meeting

The Elm Grove Plan Commission will review and act on a request for a modified Plan of Operation for a restaurant at 13300 Watertown Plank Road, located in the B-1 Local Business District. The commission will also review and act on meeting minutes from October 2, 2023, and handle other business before adjourning.

• Review and act on meeting minutes dated October 2, 2023
• Review and act on a modified Plan of Operation for a restaurant at 13300 Watertown Plank Road, pursuant to §335-85 and §335-22A(50)
• Restaurant is in the B-1 Local Business District

Beautification Committee

The Elm Grove Beautification Committee is meeting to handle routine business including approving minutes, a treasurer's report, and updates on several programs. Key items include renewals for Bee City and Bird City designations, planning for the winter lecture series, and organizing plant sales and the April 27th Earth and Arbor Day celebration.

• Bee City renewal due in February
• Bird City renewal extended to 2/15
• SEWISC Pull-a-thon for garlic mustard and Dame's rocket
• Shrub and tree sale via Johnson's Nursery
• Earth and Arbor Day celebration on April 27th, 2024

Building Board

The Building Board will review and act on two residential construction requests. The board will also review the minutes from the January 16, 2024, meeting.

• Alteration request for 13305 Oakhurst Avenue by William & Joanne Drobyski
• Addition and alteration request for 13650 Watertown Plank Road by Brock & Josie Brunkhorst

Finance and Licensing

The Elm Grove Finance Committee is meeting to review and act on meeting minutes, project updates, financial reports, and the January 2024 voucher list. They will also discuss a preliminary 2023 budget adjustment. This is a routine financial oversight meeting with no major policy decisions expected.

• Review and act on meeting minutes from December 18, 2023
• Review 2023 Project Summary and financial reports for December 2023
• Review financial comparison for 2022-2023
• Review preliminary 2023 budget adjustment
• Review and act on January 2024 voucher list

Board of Trustees

The Elm Grove Board of Trustees will hold a closed session to discuss contract negotiations with the Elm Grove Police Union. The board will also consider appointing a new Humane Officer, a fee adjustment for legal services from Von Briesen, and a bid for basketball court reconstruction at Village Park. Reports will be given by the Fire Chief, Police Chief, and EMS Director, and standing committees will provide updates.

• Closed session for police union contract negotiations (Wis. Stat. 19.85(1)(e))
• Possible appointment of Elias Meinzer as Humane Officer, terminating Nicole Franklin
• Review of Von Briesen fee adjustment letter for 2024 legal services
• Review of Merit Asphalt bid for Village Park basketball court reconstruction
• Review of Tonawanda PTO donation request

Library Board

The Elm Grove Library Board will meet to approve minutes, hear public comments, and review financial reports including December 2023 and January 2024 accounts payable. They will also discuss the creation of a part-time Youth Services position, receive the Director's report, and review the strategic plan. The board will enter closed session to discuss the Library Director's performance and compensation.

• Review and act on creation of part-time Youth Services position
• Accounts payable totaling $26,309.74 for December 2023 and January 2024
• Closed session for performance evaluation and compensation of Library Director
• Discussion of Library Board roles and responsibilities
• Strategic plan update

Building Board

The Elm Grove Building Board will meet to review and act on the minutes from its January 2, 2024 meeting, and to consider a request by Nancy Stevens for an alteration (addition) to her property at 13255 Wrayburn Road. The agenda also includes roll call, other business, and adjournment. No other substantive items are listed.

• Review and act on meeting minutes dated January 2, 2024
• Request by Nancy Stevens for an alteration at 13255 Wrayburn Road
• Addition documents and December 19, 2023 meeting minutes attached

Public Safety Committee

The Public Safety Committee will review and discuss shoulder concerns on the south side of Underwood River Parkway between Hollyhock Lane and San Fernando Drive, and consider recommending permanent no-parking signs on the north side of the same stretch. They will also review detours and traffic flow during Watertown Plank Road closures.

• Review and discuss shoulder concerns on Underwood River Parkway between Hollyhock Ln and San Fernando Dr
• Review and make recommendation for permanent no-parking signs on north side of Underwood River Parkway between San Fernando Dr and Hollyhock Ln
• Review and discuss detours and traffic flow during Watertown Plank Rd road closures

Board of Trustees

The Board of Trustees will consider approving a contract with Ruekert & Mielke for engineering, design, and construction administration of the Highland Drive stormwater culvert replacement. The existing culvert has deteriorated and must be replaced before the road is repaved in 2025. The estimated total project cost is $269,520, including $79,200 for engineering services.

• Review and act on engagement of Ruekert & Mielke for engineering, design and construction administration of the Highland Drive stormwater culvert replacement
• Estimated construction cost of $190,000 including 20% contingency
• Engineering services estimated at $79,200
• Project schedule aims for construction start May 20, 2024 and substantial completion by June 14, 2024

Committee of the Whole

The Committee of the Whole is discussing a resolution to place the Underwood Creek Daylighting Project on the April 2, 2024 ballot, along with a presentation on Tax Incremental Financing and a review of 2024 village projects. The meeting also covers updates on the creek project, tree regulations, and Trick or Treat.

• Resolution 011124 to submit Underwood Creek Daylighting Project referendum to April 2, 2024 election
• Presentation by Ehlers Public Finance Advisors on Tax Incremental Finance (TIF)
• Discussion of Village Projects 2023-2024, including Highland Drive culvert replacement and DPW pole barn
• Update on Underwood Creek Daylighting Project
• Discussion of Village Tree Regulations (Right-of-Way Trees)

Recreation Committee

The Recreation Committee will discuss and possibly act on a request from Tonawanda PTO for a discounted rate for their 5th Grade Farewell Event, including free pavilion use. They will also receive updates on the basketball court renovation bid, the Comprehensive Outdoor Recreation Plan, winter programming, a Sustainability Committee bench donation, and a potential pool water slide as an alternative to a second diving board.

• Discussion and possible action on Tonawanda PTO request for discounted rental rate and free pavilion use for 5th Grade Farewell Event
• Basketball court renovation bid posted January 2 with January 19 deadline; $60,000 in capital funding approved for 2024
• Pool water slide discussion: Yukon River slide priced at $23,800 as alternative to second diving board
• Sustainability Committee bench donation from recycled plastic; limited spots in main park, multiple at South Park
• Winter programming update: low enrollment may lead to cancellations; partnership with local communities considered

Sustainability Committee

The Elm Grove Sustainability Subcommittee is meeting to review past minutes and discuss ongoing sustainability efforts, including textile recycling, a sustainability fair, plastic bag recycling, and composting. New business includes a solar group buy program. No votes on substantive items are listed beyond approving past minutes.

• Textile Recycling Update
• Sustainability Fair updates
• Plastic Bag Recycling discussion
• Composting efforts discussion
• Solar Group Buy discussion

Beautification Committee

The Elm Grove Beautification Committee is meeting to handle routine business including approving minutes, a treasurer's report, and updates on various programs. They will discuss renewals for Bee City and Bird City designations, the winter lecture series, and plans for the Earth and Arbor Day celebration. The agenda also includes organizing shrub/tree and spring ephemeral sales, and a composting update.

• Bee City renewal due in February
• Bird City renewal due in January
• Shrub and tree sale via Johnson's Nursery
• Earth and Arbor Day celebration on April 27, 2024
• Library windows for 2024

Building Board

The Elm Grove Building Board will review and act on two residential addition requests, one at 825 Brinsmere Drive and one at 13335 Nicolet Avenue. The board will also approve minutes from its December 19, 2023 meeting and handle other business.

• Review and act on addition request by James & Bridget Remington, 825 Brinsmere Drive
• Review and act on addition request by Jayne Page, 13335 Nicolet Avenue
• Review and act on meeting minutes dated December 19, 2023