Elm Grove public meetings in 2025

Legislative Committee

The Legislative Committee will review and act on the October 13, 2025 draft minutes. It will consider creating a new R‑3 multiple‑family residential district for Community Based Residential Facilities (CBRF) and Residential Care Apartment Complexes (RCAC). The committee will also consider an ordinance to remove CBRF and RCAC from the Institutional Districts category. Additional items include a proposed amendment to the parking prohibition schedule near Lindhurst Drive and Lindhurst Court, and alignment of certain code sections with the 2025 Wisconsin Act 24 statutory renumbering.

• Creation of a new R‑3 multiple‑family residential district for CBRF and RCAC (Ordinance 2025‑12, Section 335‑21.2)
• Ordinance 2025‑13 to remove CBRF and RCAC from §335‑26 I‑1 Institutional Districts
• Amendment to §275‑4 Schedule IV (parking prohibited) near Lindhurst Drive and Lindhurst Court
• Amendments to §208‑9(C) and §208‑13(A)(3) to align with 2025 Wisconsin Act 24 renumbering
• Review and approval of the October 13, 2025 Legislative Committee draft minutes

The committee approved the creation of a new R‑3 district for Community Based Residential Facilities and Residential Care Apartment Complexes. It also approved Ordinance 2025‑13 to remove those facilities from the Institutional Districts, and recommended amending the parking prohibition ordinance for Lindhurst Drive and Lindhurst Court. Additional actions included aligning village statutes with the 2025 Wisconsin Act 24 and approving the October 13, 2025 draft minutes.

• Approved creation of new R‑3 district for CBRF and RCAC (Aye: 3 – Stuckert, Castile, Sayas)
• Approved Ordinance 2025‑13 removing CBRF and RCAC from § 335‑26 I‑1 Institutional Districts (Aye: 4 – Stuckert, Castile, Sayas, Schomberg)
• Recommended amendment to § 275‑4 Schedule IV to add no‑parking times on Lindhurst locations (Aye: 4 – Stuckert, Castile, Sayas, Schomberg)
• Approved amendment to § 208‑9(C) and § 208‑13(A)(3) to align with 2025 Wisconsin Act 24 (Aye: 4 – Stuckert, Castile, Sayas, Schomberg)
• Approved October 13, 2025 Legislative Committee draft minutes as amended (Aye: 3 – Stuckert, Castile, Sayas)
• Adjourned meeting at 9:03 AM (Aye: 4 – Stuckert, Castile, Sayas, Schomberg)

Finance and Licensing

The Finance and Licensing Committee will review financial reports and project updates. The body will discuss current and proposed debt for 2025 and 2026 and act on the December voucher list.

• Review and discussion of Series 2025A and proposed 2026 debt
• Action on December Voucher List
• Review of November 2025 Monthly Financial Report
• Review of November EMS Roll Rate Analysis and Month-End Report
• Review of 2025 Project Summary

The committee approved the FL 112525 meeting minutes with a 6-0 vote. It then approved all submitted vouchers, also by a 6-0 vote. The meeting was adjourned with a 6-0 vote.

• Approved FL 112525 minutes (6-0)
• Approved vouchers as submitted (6-0)
• Adjourned meeting (6-0)

Board of Trustees

The Board of Trustees will review professional engineering contracts and various village proclamations. The meeting includes a closed session to discuss litigation, the Village Manager's compensation, and legal service proposals.

• Master Services Agreement and Task Order #1 with Ruekert-Mielke for engineering services
• Waukesha County Department of Emergency Preparedness Joint Powers Agreement
• 2026-2027 Poll Worker and Special Voting Deputy Appointments
• Purchase of a 2014 Pierce Fire Engine from the Village of Butler
• Amendment to section 13.2 of the Village of Elm Grove Employee Personnel Policy Manual

The Elm Grove Board of Trustees unanimously approved a Master Services Agreement with Ruekert‑Mielke for professional engineering services. The board also approved the related Task Order #1, a joint powers agreement with Waukeska County Emergency Preparedness, and rescinded the 2025 historic flooding proclamation. Additional unanimous actions included adopting Arbor Day and library director retirement proclamations and several personnel and polling appointments.

• Approved Master Services Agreement with Ruekert‑Mielke (7-0)
• Approved Task Order #1 with Ruekert‑Mielke (7-0)
• Approved Waukesha County Emergency Preparedness Joint Powers Agreement (7-0)
• Rescinded August 9‑10, 2025 Historic Flooding Event proclamation (7-0)
• Adopted Arbor Day proclamation for April 25, 2026 (7-0)
• Adopted Resolution honoring Detective Craig A. Mayer (7-0)
• Adopted Resolution honoring Library Director Sarah Muench retirement (7-0)
• Approved 2026‑2027 Poll Worker and Special Voting Deputy appointments (7-0)

Library Board

The board will approve the agenda and minutes from the November 17 meeting, hear public comments, and confirm meeting dates for early 2026. It will review the Treasurer’s report, including accounts payable of $2,679.36, $731.28, $‑41.40, and $2,355.35. The board will discuss updates to the operating budget, the director’s retirement, and receive an incoming director’s report.

• Treasurer’s report – accounts payable: $2,679.36 (O.B.), $731.28 (LGIP4), $‑41.40 (LGIP10), $2,355.35 (FOEGL)
• Operating budget update – 2026 Operating Budget FINAL.pdf
• Director retirement update
• Incoming Director’s report
• Confirmation of future meeting dates: Jan 19, Feb 16, Mar 16 2026

The board approved the 2026 library operating budget of $554,078. It also authorized several expenditures, including $2,679.36 for O.B. accounts payable and $2,355.35 for the FOEGL gift fund. The board accepted a $50 memorial gift and a $10,000 donation for library needs. Future meeting dates were set for January, February, and March 2026.

• Approved 2026 operating budget of $554,078
• Approved O.B. accounts payable expenditure of $2,679.36
• Approved LGIP-4 accounts payable expenditure of $731.28
• Approved FOEGL gift fund expenditure of $2,355.35
• Accepted $50 memorial gift from Mark and Pat Ruttum
• Accepted $10,000 donation from Judith Bultman
• Confirmed future meeting dates: Jan 19, Feb 16, Mar 16 2026
• Approved incoming director’s DPI certification

Police and Fire Commission

The Elm Grove Police and Fire Commission will review and approve the minutes from its August 4, 2025 meeting. Commissioners will interview candidates for a detective position and discuss employee performance. A closed session may be held under Wisconsin § 19.85(1)(c) to consider employment and compensation data. The Police Chief and Fire Chief will each provide updates on departmental personnel and activities.

• Review and approve minutes from August 4, 2025
• Interview candidates for detective position
• Closed session to consider employment and compensation data (Wisconsin § 19.85 (1)(c))
• Police Chief’s update on personnel and activities
• Fire Chief’s update on personnel and activities

The Elm Grove Police and Fire Commission met on December 15, 2025, and approved the minutes from August 4, 2025. In closed session, they interviewed a detective candidate, then returned to open session and unanimously appointed Hannah Martin to the position of Detective, contingent on a psychological assessment. The commission also received updates from the Police and Fire Chiefs on staffing, activities, and equipment.

• Approved minutes from August 4, 2025 (unanimous)
• Convened closed session under Wis. Stat. §19.85(1)(c) for candidate interview (roll call vote carried)
• Appointed Hannah Martin as Detective, contingent on psychological assessment (unanimous)
• Adjourned meeting at 10:50 a.m. (unanimous)

Board of Trustees

The Village of Elm Grove Board of Trustees will hold an informal gathering on December 12, 2025 at 12:30 PM in the Village Hall at 13600 Juneau Boulevard. A majority of trustees will be present, but the notice states that no formal Board actions will be taken during this meeting. The notice complies with the Wisconsin Open Meeting Law and provides contact information for accessibility requests.

Recreation Committee

The Recreation Committee will approve the October 14, 2025 meeting minutes and receive updates from the Recreation Manager. It will review the completed softball field grading that cost $11,100 and consider a recommendation to perform grading every two years on an alternate-year schedule. The committee will also act on the $500 4th of July Town Bank donation designation and on donations of a family pool pass and a campout pass for Summer 2026.

• Approve October 14, 2025 Recreation Committee minutes
• Review softball fields grading completed at cost of $11,100 and recommendation for biennial schedule
• Act on funding designation for $500 4th of July Town Bank donation
• Act on donation of a family pool pass for Summer 2026 to Tonawanda PTO and St. Mary's Visitation
• Act on donation of a Campout pass for Summer 2026 to St. Mary's Visitation

The Elm Grove Recreation Committee convened at 5:30 PM on December 9, 2025 but was cancelled due to a lack of quorum. Because the meeting was not quorate, no agenda items were acted upon, including the review of minutes, grant updates, and donation designations. The committee adjourned without any decisions.

Public Works Utilities Committee

The Public Works Utilities Committee will review and act on minutes from the October 30 and November 10, 2025 meetings. It will consider a Master Services Agreement with Ruekert-Mielke for professional engineering services. Updates will be given on the Underwood Creek daylighting project, relocation of plantings at 14161 Juneau Blvd, and the 2026 Pathways program. The committee will also discuss matching path grades with existing concrete driveways and a possible native‑planting partnership along the Highland pathway.

• Review and act on minutes from Oct. 30 and Nov. 10, 2025
• Review and possible action on Master Services Agreement with Ruekert-Mielke for professional engineering services
• Update on Underwood Creek Daylighting Project
• Update on relocation of plantings in right‑of‑way at 14161 Juneau Blvd
• Discussion on matching path grade with existing concrete driveways and a native‑planting program along Highland pathway

The Public Works/Utilities Committee approved the Master Services Agreement with Ruekert‑Mielke and the task order naming Andy Petersen as Village Engineer (7‑0). Minutes from the October 30 and November 10 meetings were also approved unanimously. The meeting was adjourned by a 7‑0 vote. No other actions were taken.

• Approved October 30, 2025 minutes (7-0)
• Approved November 10, 2025 minutes (7-0)
• Approved Master Services Agreement with Ruekert‑Mielke and task order for Village Engineer (7-0)
• Adjourned meeting (7-0)

Board of Trustees

The Elm Grove Board of Trustees will convene a closed session under Wis. Stats. 19.85(1)(g) to confer with legal counsel about strategy for potential litigation the Village may become involved with. After the closed session, the Board will reconvene in open session to consider any items arising from that discussion. The agenda also includes standard items such as roll call, approval of the agenda, other business, and adjournment.

• Closed session to confer with legal counsel regarding potential village litigation (Wis. Stats. 19.85(1)(g))
• Motion to reconvene into open session after closed session
• Discussion and possible action on items discussed in closed session
• Other Business
• Adjournment

The Board of Trustees approved its agenda and entered a closed session to discuss potential litigation. After reconvening in open session, the board voted to file a complaint against Mared Mechanical. The meeting was then adjourned.

• Approved agenda (5-0)
• Moved to closed session to discuss potential litigation (5-0)
• Reopened open session (5-0)
• Approved filing complaint against Mared Mechanical (5-0)
• Adjourned meeting at 5:25 PM (5-0)

Administrative & Personnel Committee

The Administrative and Personnel Committee will meet to review and act on October 21, 2025, meeting minutes and conduct the annual performance review of the Village Manager in closed session.

• Review and act on October 21, 2025, meeting minutes
• Closed session for Village Manager annual performance review

The Administrative & Personnel Committee approved the minutes from the October 21, 2025 meeting by a 5‑0 vote. The committee then voted 5‑0 to convene a closed session to conduct the Village Manager's annual performance review. Finally, the committee adjourned the meeting with a 5‑0 vote.

• Approved October 21, 2025 meeting minutes (5-0)
• Convene closed session for Village Manager performance review (5-0)
• Adjourned meeting (5-0)

Beautification Committee

The Elm Grove Beautification Committee will review updates on its mission statement, Bee City IPM plan renewal, Bird City activities, and the Invasive Species Task Force progress. It will also provide status reports on the Veteran’s Park Revitalization Project, winter lecture series, Mayors’ Monarch pledge, Adopt a River and Adopt a Drain initiatives, and upcoming plant and shrub sales. Additional topics include urban deer management, the Leave The Leaves campaign, and publicity efforts. No formal actions are listed; the meeting is primarily informational.

• Veteran’s Park Revitalization Project update
• Bee City—IPM plan renewal narrative
• Adopt a River—2026 MRK event scheduled for April 26, 2025
• Winter Salt Week Open House—Jan 31st
• Plant Sale—scheduled for May 15-17

The committee postponed the Garden Tours discussion. It scheduled the Spring Plant Sales for the weekend of May 15. The next committee meeting was set for January 7, 2026 at 6:30 pm in the Park View Room. No other formal actions were approved or denied.

• Garden Tours: tabled (postponed)
• Spring Plant Sales: scheduled for weekend of May 15
• Next meeting: scheduled for Jan 7, 2026 at 6:30 pm in Park View Room
• Veteran’s Park Revitalization: seed collection deadline set for Dec 11

Sustainability Committee

The Sustainability Subcommittee will review the budget and the promotion of the Sustainability Plan. The body will also discuss the lighting ordinance and green infrastructure ideas.

• Lighting Ordinance
• Budget Update
• Green Infrastructure Ideas
• Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant (on hold)
• Pond Project (on hold until Spring)

The Sustainability Subcommittee approved the November 4, 2025 minutes with a unanimous vote. A budget update noted $2,482.90 available after a $300 Oktoberfest donation deduction. The committee discussed ongoing projects such as a lighting ordinance, green infrastructure, and upcoming events, but no further votes were taken.

• Approved November 4, 2025 minutes (unanimous)
• Adjourned meeting at 7:42 pm (unanimous)

Plan Commission Meeting

The Elm Grove Plan Commission will consider and vote on the minutes from its November 3, 2025 meeting. It will review and act on Plans of Operation for SAGE Center S.C. and Laura Andres LLC, both located at 890 Elm Grove Rd. The commission will also discuss several proposals for the Integrated Comprehensive and Downtown Master Plan. The agenda includes an item for other business before adjournment.

• Review and act on meeting minutes dated November 3, 2025
• Review and act on a Plan of Operation for SAGE Center S.C. at 890 Elm Grove Rd
• Review and act on a Plan of Operation for Laura Andres LLC at 890 Elm Grove Rd
• Review of Integrated Comprehensive and Downtown Master Plan proposals
• Other Business

The Plan Commission approved the November 3 minutes and two plan‑of‑operation requests for SAGE Center and Laura Andres LLC, each by a 6‑0 vote. It decided to interview Vandewalle & Associates, RINKA / MSA, and Redevelopment Resources / Studio gwa for the Comprehensive and Downtown Master Plan. The commission also agreed to shift the regular meeting start time to 5 p.m.

• Approved November 3, 2025 minutes (6‑0)
• Approved SAGE Center plan of operation (6‑0)
• Approved Laura Andres LLC plan of operation (6‑0)
• Selected Vandewalle & Associates, RINKA / MSA, and Redevelopment Resources / Studio gwa for interview
• Moved regular meeting time to 5 p.m.
• Adjourned meeting at 6:58 p.m.

Finance and Licensing

The Finance Committee will approve draft minutes from several recent meetings. It will review and act on the 2026 Animal Services Agreement with the Elmbrook Humane Society and on Resolution 20251125A to adopt the 2026 budget, user fees, and the 2025 tax levy. The committee will also receive project updates, a monthly financial report for October 2025, and consider voucher recommendations.

• Approve draft meeting minutes (FL 101625, 102325, 102825, 103025, 110625, 111825)
• Review and act on the 2026 Animal Services Agreement with Elmbrook Humane Society
• Review and act on Resolution 20251125A to adopt the 2026 budget, 2026 user fees, and the 2025 tax levy
• Review and act on vouchers (Voucher Board Memo and November Voucher List)
• Receive project updates and the October 2025 financial report

The Finance & Licensing Committee approved all pending meeting minutes unanimously. It recommended the Village Board approve the 2026 Animal Services Agreement at the same rate as 2025, and adopt the 2026 budget, user fees, and the 2025 tax levy. The committee also approved the submitted vouchers. All motions passed with a 4‑0 vote.

• Approved FL 101625 minutes (amended) 4-0
• Approved FL 102325 minutes (submitted) 4-0
• Approved FL 102825 minutes (amended) 4-0
• Approved FL 103025 minutes (submitted) 4-0
• Approved FL 110625 minutes (amended) 4-0
• Approved FL 111825 minutes (amended) 4-0
• Recommended approval of 2026 Animal Services Agreement at 2025 rate 4-0
• Recommended approval of Resolution 20251125A adopting 2026 budget, user fees, and 2025 tax levy 4-0

Board of Trustees

The Elm Grove Board of Trustees will vote on the 2026 budget and user fees, consider zoning code amendments, and review legal matters including a judgment against a property at 15260 Marilyn Drive. The meeting also includes public hearings on development permits and a closed session to discuss litigation and the Village Manager's performance.

• Vote on 2026 Budget, User Fees, and 2025 Tax Levy
• Conditional Use Permits for Red Barn Lane properties
• Text amendment to I-1 Institutional District zoning code
• Order of Judgment against 15260 Marilyn Drive
• Review of Village Manager performance and compensation

The Board voted 7‑0 to approve Conditional Use Permits for 1095 and 1075 Red Barn Lane, allowing increased lot coverage. It adopted Resolution 20251125B for the Urban Wildlife Abatement and Control Grant, contingent on receiving the grant (6‑1). The Board also agreed to screen three legal‑services proposals and bring at least two to a future meeting for review.

• Approved Conditional Use Permit for 1095 Red Barn Lane (7‑0)
• Approved Conditional Use Permit for 1075 Red Barn Lane (7‑0)
• Adopted Resolution 20251125B for Urban Wildlife Grant, pending grant award (6‑1)
• Decided to screen three Legal Services RFPs and present at least two to the Board

Finance and Licensing

The Elm Grove Finance Committee will meet to review and discuss the Village's draft operating and capital budgets for fiscal year 2026. No specific budget figures or actions are listed in the agenda. The meeting also includes a brief other‑business item before adjournment.

• Review and discussion of 2026 draft operating & capital budgets

The Finance & Licensing Committee voted 5‑0 to recommend that the Board of Trustees approve the 2026 operating and capital budgets as amended. The committee also directed staff to freeze the health‑plan opt‑out stipend at the 2025 amount and to find at least $500 in police budget reductions. It instructed the Sewer fund revenue to be increased in the final budget and moved the December meeting date to the 16th.

• Recommend approval of 2026 operating and capital budgets (amended) – motion passed 5‑0
• Freeze health‑plan opt‑out stipend at $5,657.56 for 2026 – decision made
• Police Chief instructed to find at least $500 in budget reductions – directive issued
• Increase Sewer fund revenue estimate in final budget – decision made
• Use $50,000 of sewer fund balance to lower sewer user fee – already applied
• Move December finance and licensing meeting from the 23rd to the 16th – agreed
• Adjourn meeting – motion passed 5‑0

Building Board

The Elm Grove Building Board will review and act on the minutes from its November 4, 2025 meeting. It will consider alteration requests from GMD Homes LLC at 1635 Highland Dr and from Tim and Erin Bludau at 1280 Blue Ridge Blvd. The board will also review new home design applications from Scott and Susan Meinerz at 1095 Red Barn Ln and from Brian and Lucelina Badura at 12805 Stephen Pl (Red Barn Lot 3).

• Review and act on meeting minutes dated November 4, 2025
• Review and act on alteration request for 1635 Highland Dr (GMD Homes LLC)
• Review and act on alteration request for 1280 Blue Ridge Blvd (Tim and Erin Bludau)
• Review and act on new home design request for 1095 Red Barn Ln (Scott and Susan Meinerz)
• Review and act on new home design request for 12805 Stephen Pl (Red Barn Lot 3) (Brian and Lucelina Badura)

The Elm Grove Building Board approved the November 4 minutes and then approved several alteration requests and new‑home plans. Approvals included an egress‑window alteration for GMD Homes, a balcony replacement for the Bludaus, and an updated construction set for the Meinerz home. The board also approved the site plan, landscape plan (with conditions), and architectural drawings (with conditions) for the Badura new home. Every motion passed unanimously with a 5‑0 vote.

• Approved November 4 minutes (5-0)
• Approved GMD Homes alteration (add egress window, remove old window) (5-0)
• Approved Tim and Erin Bludau balcony replacement alteration (5-0)
• Approved updated construction set for Scott and Susan Meinerz (5-0)
• Approved Badura site plans confirming sump pump location (5-0)
• Approved Badura landscape plan conditional on revised plan (5-0)
• Approved Badura architectural drawings with listed conditions (5-0)

Library Board

The Library Board will meet to interview candidates for the library director position in a closed session. The board will also review 2026 library closures and system agreements.

• Interviews and possible action regarding library director employment
• Proposed closed dates for 2026
• 2026 annual addendum to the Bridges Library System Member Library & CAFE Agreements
• O.B. accounts payable November 2025: $13,932.25
• FOEGL gift fund accounts payable November 2025: $2,689.93

The board approved Sue Daniels as the new library director, subject to employment negotiations with the village manager. It also approved several outstanding expenditures and a $3,100 donation, and adopted the 2026 closing dates and system agreement addendum. All actions were recorded as approved without recorded vote tallies.

• Approved appointment of Sue Daniels as library director, contingent on employment negotiations
• Approved $13,932.25 O.B. accounts payable expenditure
• Approved $1,681.78 LGIP‑4 gift fund accounts payable
• Approved $869.40 LGIP‑10 gift fund accounts payable
• Approved $2,689.93 FOEGL gift fund accounts payable
• Accepted $3,100 donation from Mary Agnes and Clarence Kuehmichel
• Approved 2026 library closing dates
• Approved 2026 addendum to Bridges Library System Member Library & CAFE Agreements

Public Works Utilities Committee

The Public Works Utilities Committee will review and act on the minutes from the October 13 meeting and discuss the Highland Drive pedestrian pathway closeout and cost update. It will consider a Master Services agreement with Ruekert‑Mielke for professional engineering services, as well as amendments to the 2025 Pathway Project and the 2026 Pathways plan. The committee will also review bids for the Underwood Creek daylighting project and a Stantec engineering task order before providing updates on other public works projects.

• Review and possible action on Master Services agreement with Ruekert‑Mielke for professional engineering services
• Review and possible action on KL Engineering Amendment #3 to 2025 Pathway Project Oversight
• Review and action on Underwood Creek Daylighting bids
• Review and action on Stantec Engineering Task Order #6
• Highland Dr Pedestrian Pathway closeout discussion and cost update

The Public Works/Utilities Committee approved several project amendments and rejected existing bids for the Underwood Creek Daylighting project. It also recommended a new task order to rebid that project and selected 12 of 15 projects for LRIP MSILT funding. The meeting was adjourned at 7:51 p.m.

• Approved October 13, 2025 minutes (5-0)
• Approved KL Engineering Amendment #3 for pathway oversight (5-0)
• Approved KL Engineering Amendment #1 for Reinder’s Mill Place (5-0)
• Rejected all May 2025 Underwood Creek Daylighting bids (5-0)
• Recommended approval of Task Order #7 to rebid Underwood Creek Daylighting (5-0)
• Selected 12 of 15 projects for LRIP MSILT funding (no vote recorded)
• Scheduled Public Information Meeting for Dec 10, 2025 (agreement)
• Adjourned meeting (6-0)

Finance and Licensing

The Finance Committee will meet to review and discuss the 2026 draft operating and capital budgets. No other specific actions are listed on the agenda.

• Review and discussion of 2026 Draft Operating & Capital Budgets

The Finance & Licensing Committee directed staff to lower the projected tax increase to 4.0% and to reduce the stormwater user‑fee increase to 2%. It authorized up to $100,000 from the excess sewer fund, raised the EMS tax levy allocation to 15.2%, and capped the Library levy increase at no more than 5% above 1.5 times the overall village increase. The committee also adopted a 3.5% interest rate for the budget, scheduled a follow‑up workshop for November 18 at 2:30 PM, and adjourned the meeting with a 5‑0 vote.

• Set target to lower projected tax increase to 4.0% (directive)
• Direct staff to decrease stormwater user‑fee increase to 2% (directive)
• Authorize use of up to $100,000 from excess sewer fund balance (directive)
• Increase EMS tax levy allocation to 15.2% (directive)
• Cap Library fund levy increase at no more than 5% above 1.5× overall village increase (directive)
• Adopt 3.5% interest rate for 2026 budget (directive)
• Schedule next budget workshop for Tuesday, November 18 at 2:30 PM (directive)
• Motion to adjourn passed 5‑0 (vote tally)

Beautification Committee

The committee is meeting to review updates on the Veteran’s Park Revitalization Project and various environmental programs. Discussions include the Bee City IPM plan, the Mayors’ Monarch Pledge, and planning for 2026 plant and shrub sales.

• Veteran’s Park Revitalization Project update
• Bee City IPM plan and webinar
• Mayors’ Monarch Pledge for 2025 and 2026
• Planning for spring 2026 plant sale and shrub sale
• Adopt a River clean up report from 9/20/25

The committee decided to table the Garden Tours item. They scheduled the next meeting for December 3 at 6:30 p.m. in the Park View Room. A final update to the MMP publicity will be prepared in December.

• Garden Tours: tabled
• Next meeting scheduled for Dec 3, 6:30 p.m. (Park View Room)
• Publicity: final MMP update planned for December
• Bird City WI: next meeting set for Nov 17 at 10 a.m. (ParkView Room)
• Bee City USA: IPM plan draft shared via Google Docs for input
• Winter Lecture Series: three remaining events announced (Nov 12, Jan 21, Mar 18)
• Veteran’s Park Revitalization: $6,221 raised from 22 donations
• Adopt‑a‑River: first cleanup held Sep 20, 23.8 lb trash removed

Building Board

The Elm Grove Building Board will meet to review and act on requests for residential additions, alterations, and new home permits, as well as a business sign request. The board will also review meeting minutes and other business items.

• Review and act on meeting minutes dated October 15, 2025
• Review and act on a request by Thomas Farley, 1015 Grandview Dr, for an addition
• Review and act on a request by Steven and Danielle Cherney, 12775 Stephen Pl (Red Barn Lot 4), for a new home
• Review and act on a request by Smith Ann and Phillip Chisholm, 13150 Green Meadow Ct (Green Meadow Lot 5), for a new home
• Review and act on a request by Tavos at the Grove, 890 Elm Grove Rd Suite 101-102, for a business sign

The board approved the October 15, 2025 minutes and unanimously approved a series of building permits, including a porch addition for Thomas Farley, a stone‑exterior alteration for Madison McFadden & Saad Khan, window/door changes for GMD Homes, a sunroom addition for John and Mary Riemer, a window replacement for Tyler and Meaghan Federspill, a business sign for Tavos at the Grove, and new‑home plans for Steven and Danielle Cherney. All motions passed with votes of 5‑0 except the landscape plan for the Cherney project, which passed 4‑1.

• Approved October 15, 2025 minutes (5‑0)
• Approved 232 sq ft porch addition for Thomas Farley (5‑0)
• Approved stone‑exterior alteration (no siding change) for Madison McFadden & Saad Khan (5‑0)
• Approved window and door modifications for GMD Homes LLC (5‑0)
• Approved 280 sq ft sunroom addition for John and Mary Riemer (5‑0)
• Approved window replacement alteration for Tyler and Meaghan Federspill (5‑0)
• Approved business sign for Tavos at the Grove, contingent on sign‑format review (5‑0)
• Approved new‑home plans for Steven and Danielle Cherney (architectural, site, landscape; landscape passed 4‑1)

Sustainability Committee

The Sustainability Subcommittee will review past minutes, discuss the solar group buy program, and consider a lighting ordinance. The committee will also receive updates on the pond project and a greenhouse gas audit grant.

• Review and approve past minutes
• Solar Group Buy program update
• Lighting Ordinance discussion
• Pond Project update
• Greenhouse Gas Audit grant update

The Sustainability Subcommittee approved the prior meeting minutes by unanimous vote. The committee then adjourned the meeting, also by unanimous vote. Other agenda items such as solar assessments, budget update, lighting ordinance outreach, pond project, greenhouse‑gas audit, and green‑infrastructure ideas were discussed but no formal actions were adopted.

• Approved past minutes (unanimous)
• Adjourned meeting (unanimous)

Plan Commission Meeting

The Elm Grove Plan Commission will review and potentially approve minutes from September, a conditional use permit for a Red Barn property, and proposed text amendments to the Institutional District zoning code. The body will also consider a Board of Trustees request to amend the Future Land Use Map for all I-1 zoned properties.

• Review and act on meeting minutes dated September 3, 2025
• Review and act on Conditional Use Permit for Red Barn – Lot 9 (1075 Red Barn Ln)
• Review and act on text amendments to Zoning Code Section §335-26 I-1 Institutional District
• Review and act on amendments to the Future Land Use Map for I-1 zoned properties
• Update on Integrated Comprehensive and Downtown Master Plan Request for Proposals

The Elm Grove Plan Commission approved the minutes from September 3, 2025. It granted a conditional use permit for 1075 Red Barn Lane, contingent on storm‑water plan approval. The commission adopted amendments to the I‑1 Institutional District zoning code and recommended that the Legislative Committee consider moving CBRFs and RCACs to a new district. It also approved changes to the Future Land Use Map adding a dual Institutional/Single‑Family classification.

• Approved September 3, 2025 minutes (7‑0)
• Approved conditional use permit for 1075 Red Barn Ln, contingent on stormwater plan (7‑0)
• Approved amendments to I‑1 Institutional District ordinance (7‑0)
• Recommended Legislative Committee consider removing CBRFs and RCACs from I‑1 conditional uses (7‑0)
• Approved amendments to Future Land Use Map adding dual Institutional/Single‑Family category (7‑0)
• Adjourned meeting (7‑0)

Library Board

The Elm Grove Library Board will open the meeting, approve the agenda, then enter a closed session under Wis. Stat. §19.85 to review employment, promotion, compensation, or performance‑evaluation data for public employees, specifically to discuss succession plans for the Library Director position. The board may reconvene in open session to consider any actions arising from that discussion before adjourning.

• Closed session under Wis. Stat. §19.85 to consider succession plans for the Library Director
• Possible open‑session action on items discussed in the closed session

The board called the meeting to order at 5:35 p.m. and approved the agenda. A closed session was convened at 5:37 p.m., followed by an open session at 6:40 p.m. The meeting adjourned at 6:41 p.m. No substantive decisions were made.

Finance and Licensing

The Finance Committee will meet to review and discuss the draft operating and capital budgets for 2026. No specific dollar amounts or decisions are listed in the agenda.

• Review and discussion of 2026 Draft Operating & Capital Budgets
• Finance Committee meeting at 13600 Juneau Boulevard
• Meeting to be held in the Parkview Room

The committee asked staff to review the proposed 2026 stormwater user fee increase. It directed staff to continue a three‑year audit contract approved last year and to track audit‑report preparation time. It ordered an update to the budget’s percentage‑change column and approved allocating $200,000 from the General Fund to the 2026 budget. The meeting was adjourned with a 5‑0 vote.

• Requested staff review the 2026 stormwater user fee increase
• Directed staff to proceed with the three‑year audit contract approved last year and monitor audit‑report preparation time
• Instructed staff to update the budget’s percentage‑change column to “2025 estimated total to 2026 budget” for Draft #2
• Approved budgeting $200,000 of the General Fund balance for the 2026 budget
• Motion to adjourn passed 5‑0

Public Works Utilities Committee

The Public Works Utilities Committee will review the minutes from the October 13th meeting and discuss progress on the Underwood Creek Daylighting engineering modifications. Members will examine a post‑bid modifications summary and construction drawings, and consider a possible re‑bid of the project. The committee will also receive status updates on easement acquisitions and related litigation.

• Summarize post‑bid modifications tabulated on page 1 of the Post‑Bid Modifications Summary exhibit
• Review pages 1 through 5 of the exhibit, including construction drawings and the Purpero schematic
• Consideration of a potential re‑bid option for the Underwood Creek Daylighting project
• Status update on easement acquisitions for the project
• Status update on litigation concerning the project

The Public Works/Utilities Committee moved to table the minutes from the October 13 meeting; the motion passed unanimously 6‑0. Members discussed possible rebidding of the Underwood Creek Daylighting project, but no vote was taken and further action will be considered at future meetings. The committee then adjourned the meeting, with the motion carried 6‑0.

• Tabled October 13 minutes (6-0)
• Adjourned meeting (6-0)

Finance and Licensing

The Elm Grove Finance Committee will approve the October 23 meeting minutes and discuss disputed residential culvert invoices for 1200 and 1400 Fairhaven Boulevard. The committee will review a memo from Police Chief Hennen and decide whether to order the police patrol vehicles budgeted for 2026. Additional items include a monthly financial report, September EMS reports, October voucher approvals, and a discussion of the 2026 draft operating and capital budgets.

• Dispute review of Residential Culvert Invoice 25-036 (1200 Fairhaven Blvd)
• Dispute review of Residential Culvert Invoice 25-042 (1400 Fairhaven Blvd)
• Decision on ordering 2026 budgeted police patrol vehicles
• Approval of October voucher list and memo
• Review of 2026 draft operating and capital budgets

The committee approved two residential culvert invoices—Invoice 25-036 and Invoice 25-042—as valid and due. It then approved the amended voucher list. The meeting also scheduled Budget Workshop #5 for November 6 at 8:30 a.m. No policy change on future police vehicle purchases was adopted.

• Approved Invoice 25-036 as valid and due (5-0)
• Approved Invoice 25-042 as valid and due (6-0)
• Approved amended voucher list (6-0)
• Approved FL 092325 minutes as submitted (5-0)
• Scheduled Budget Workshop #5 for Nov 6, 8:30 AM (decision made)
• Discussed but did not adopt a formal police vehicle purchase policy

Board of Trustees

The Elm Grove Board of Trustees will consider several actions, including whether to accept a $31,923.37 grant from the State and Local Cybersecurity Grant Program. The meeting also includes discussion of a police contract negotiation, a potential purchase of a new fire‑truck apparatus, and amendments to village ordinances and agreements. Items will be reviewed in both open and closed sessions as required by Wisconsin statutes.

• Accept grant of $31,923.37 from the State and Local Cybersecurity Grant Program
• Amend Section 7‑2 of the Village Code to change the Building Board quorum (ORD. 2025‑10)
• Review the 2025 Waukesha County Tax Collection Agreement
• Approve the 2026 Elmbrook Humane Society Animal Service Agreement
• Create on‑premise Paramedic and EMT positions

The Board adopted Resolution 20251028 proclaiming the August 9‑10, 2025 flooding as an emergency and approved the accompanying proclamation, allowing the village to contract road repairs on Creekwood Court. It also accepted a $31,923.37 grant from the State and Local Cybersecurity Program, amended the Building Board quorum from five to four members, and approved the 2025 Waukesha County Tax Collection Agreement. The Board approved the Request for Proposal to contract legal services, and it tabled the 2026 Elmbrook Humane Society Animal Service Agreement and a Conditional Use Permit for 1095 Red Barn Lane.

• Accepted $31,923.37 State and Local Cybersecurity Program grant (7-0)
• Amended Building Board quorum to four members (7-0)
• Approved 2025 Waukesha County Tax Collection Agreement (7-0)
• Tabled 2026 Elmbrook Humane Society Animal Service Agreement (7-0)
• Adopted Resolution 20251028 proclaiming August 9‑10, 2025 flooding emergency (7-0)
• Adopted proclamation of the historic flooding event (7-0)
• Approved Request for Proposal to contract legal services (7-0)
• Tabled Conditional Use Permit for 1095 Red Barn Lane (7-0)

Finance and Licensing

The Elm Grove Finance Committee will meet on Oct. 23, 2025 to review the village’s draft operating and capital budgets for fiscal year 2026. Committee members will discuss the proposed expenditures and revenue estimates contained in the draft budgets. No other business items are listed.

• Review of 2026 draft operating budget
• Review of 2026 draft capital budget

The Finance & Licensing Committee agreed to order the 2026 police patrol vehicles in 2025 to secure the reduced 2025 rate. It also recommended moving the Village’s managed service provider, Bill Moulas, to a different IT line item for clarity. The meeting was adjourned by a 4‑0 vote.

• Approved early purchase of 2026 patrol vehicles (no vote recorded)
• Recommended reclassifying MSP Bill Moulas to computer supported contract line item (no vote recorded)
• Motion to adjourn passed (4-0)

Board of Appeals

The Elm Grove Board of Appeals will approve the August 28, 2025 meeting minutes and confirm compliance with the Open Meetings Law and required public notices. The board will hold Public Hearing #1 on a variance request for an accessory structure taller than 10 feet and without a permanent concrete foundation at 1900 Highland Drive. The applicant is Geoffrey and Macee Wilber. The board will discuss and may act on the variance request.

• Approve August 28, 2025 Board of Appeals minutes
• Confirm compliance with Open Meetings Law and public notice for 1900 Highland Dr
• Public Hearing #1: variance request for accessory structure >10 ft, no permanent concrete foundation at 1900 Highland Drive (applicant Geoffrey and Macee Wilber)

The Board of Appeals denied the variance request for an accessory shed at 1900 Highland Drive, which sought permission for a structure over 10 ft tall and without a permanent concrete foundation. The motion to deny, made by Duch and seconded by Schaefer, passed with a unanimous 6‑0 vote. Earlier in the meeting the board also approved the August 28, 2025 minutes, opened and closed the public hearing on the same property, and adjourned the session, each with a 6‑0 vote.

• Approved August 28, 2025 Board of Appeals minutes (6‑0)
• Opened Public Hearing #1 for 1900 Highland Drive (6‑0)
• Closed Public Hearing #1 for 1900 Highland Drive (6‑0)
• Denied variance request for 1900 Highland Drive shed (6‑0)
• Adjourned meeting at 6:16 pm (6‑0)

Administrative & Personnel Committee

The Administrative & Personnel Committee will approve the minutes from its August 7 and September 4, 2025 meetings. It will consider creating on‑premise Paramedic and EMT positions, reviewing the attached job descriptions. The committee will also review the Recreation Manager job description and its salary range.

• Approve August 7, 2025 Administrative and Personnel Committee minutes
• Approve September 4, 2025 Administrative and Personnel Committee minutes
• Create on‑premise Paramedic position (job description attached)
• Create on‑premise EMT position (job description attached)
• Review Recreation Manager job description and salary range

The Administrative & Personnel Committee approved the minutes from the August 7 and September 4, 2025 meetings. It voted to recommend that the Board of Trustees approve two new on‑premise Paramedic and EMT positions. The committee also approved the Recreation Manager job description with a salary range of $60,000 to $71,000. The meeting was then adjourned.

• Approved August 7, 2025 Administrative & Personnel Committee minutes (4 ayes)
• Approved September 4, 2025 Administrative & Personnel Committee minutes (4 ayes)
• Recommended Board approve on‑premise Paramedic and EMT positions (4 ayes)
• Approved Recreation Manager job description with salary $60,000‑$71,000 (4 ayes)
• Adjourned meeting (4 ayes)

Library Board

The Elm Grove Library Board will hear public comments and review the Treasurer's report listing accounts payable for several funds. It will consider the preliminary operating budget and the library mission statement. No new business is proposed, and a closed session will be held to discuss succession plans for the Library Director.

• Treasurer's report – O.B. accounts payable $7,808.85
• Treasurer's report – LGIP4 gift fund accounts payable $862.63
• Treasurer's report – FOEGL gift fund accounts payable $6,139.88
• Old business – review of preliminary operating budget
• Closed session – succession plans for Library Director

The board approved the agenda and the September 22 minutes. It authorized payments of $7,808.85 for O.B., $862.63 for LGIP‑4, $6,139.88 for FOEGL, $491.59 for a government grant, and $3,212.50 for the capital budget. The board also accepted two gifts totaling $330 and noted completion of RFID tagging of library materials.

• Approved agenda (motion by Karen Steen, seconded by John Alexander)
• Approved September 22 minutes (motion by Patty Kujawa, seconded by Tom Castile)
• Approved O.B. accounts payable $7,808.85 (motion by John Alexander, seconded by Patty Kujawa)
• Approved LGIP‑4 gift fund accounts payable $862.63 (motion by John Alexander, seconded by Laurie Leahy)
• Approved FOEGL gift fund accounts payable $6,139.88 (motion by John Alexander, seconded by Karen Steen)
• Approved government grant fund accounts payable $491.59 (motion by John Alexander, seconded by Kristin Olson)
• Approved capital budget accounts payable $3,212.50 (motion by John Alexander, seconded by Laurie Leahy)
• Accepted $250 gift from Pat Rierson and $80 gift from Kiwanis Club (motions approved)

Public Safety Committee

The Elm Grove Public Safety Committee meeting on Oct 20, 2025 will review and approve the draft minutes from Aug 18, 2025. The committee will review and discuss considerations for permanent no‑parking signs on Lindhurst Drive. The agenda also includes public comments (no action), other business, and adjournment.

• Review and approve draft minutes dated 08/18/2025
• Discuss considerations for permanent no‑parking signs on Lindhurst Dr
• Public comments on any subject (no action)
• Other business
• Adjournment

The Public Safety Committee approved the minutes from the August 18 2025 meeting. A motion to make permanent no‑parking signs on Lindhurst Drive (school days, specific morning and afternoon times) was introduced and amended, but the minutes do not record a vote outcome. The meeting was then adjourned.

• Approved August 18 2025 minutes (motion made by Danielson, seconded by Oliveri; outcome not recorded)
• Motion to make permanent no‑parking signs on Lindhurst Drive from Legion Drive to Oakhurst Avenue, including Lindhurst Court, with school‑day time restrictions – motion made by Oliveri, amended, seconded by Hillmann; outcome not recorded
• Motion to adjourn the meeting (made by Oliveri, seconded by Castile; outcome not recorded)

Finance and Licensing

The Elm Grove Finance Committee meeting on October 16, 2025 will open with a call to order, then review and discuss the village’s draft operating budget for fiscal year 2026. The committee will also address any other business before adjourning. No formal actions are listed on the agenda.

• Call Meeting to Order
• Review and Discussion of 2026 Draft Operating Budget
• Other Business
• Adjournment

The committee reviewed the draft 2026 operating and capital budgets for recreation, EMS, fire, and public works. Staff presented proposed projects and cost increases, and the committee suggested further analysis of financing and levy impacts. No formal approvals, denials, or votes were recorded before quorum was lost.

Building Board

The Elm Grove Building Board will meet to approve construction plans for new homes, accessory structures, and additions, as well as consider fence variance requests. The board will also review meeting minutes and other business items.

• Review and approve minutes from September 16, 2025
• Public hearing for fence variance at 14545 Ridgemoor Dr
• Public hearing for fence variance at 13155 Watertown Plank Rd
• Review construction plans for new homes at 1095 Red Barn Ln and 1075 Red Barn Ln
• Review plans for additions at 1015 Grandview Dr and 1060 Circle Dr

The Building Board approved the site, grading, landscape plans and conditional architectural design for the Meinerz new home. It denied a fence variance for Tony Dunivan and approved a fence variance for the School Sisters of Notre Dame, each by a 5‑0 vote. The board also approved Ryan Dobbe’s shed and pergola accessory structures, contingent on a lighting cut sheet, by a 5‑0 vote.

• Approved site, grading, landscape plans and conditional architectural design for 1095 Red Barn Ln (no vote recorded)
• Denied fence variance for 14545 Ridgemoor Dr (5-0)
• Approved fence variance for 13155 Watertown Plank Rd (5-0)
• Approved shed (150 sq ft) and pergola (144 sq ft) for 1615 Legion Dr, pending pergola lighting cut sheet (5-0)
• Approved meeting minutes from September 16, 2025 (5-0)

Police and Fire Commission

The Police and Fire Commission will hold an informal gathering on October 14, 2025 at 7:00 PM at 13600 Juneau Blvd for the 2025 Fire Department Promotion & Awards Ceremony. No formal action will be taken during this meeting. The notice provides contact information for questions and for ADA accommodation requests.

• Informal gathering for Fire Department Promotion & Awards Ceremony (no action)
• Notice of quorum required under Wisconsin Open Meeting Laws
• ADA accommodation contact: 262‑782‑6700

Recreation Committee

The committee will review and approve minutes from the August 12, 2025 meeting. It will provide a summer finance update and discuss plans for the 2026 Fourth of July celebration. Members will continue discussion and prioritization of 2025 CORP park projects. A recreation manager announcement is also on the agenda.

• Approval of August 12, 2025 meeting minutes
• Discussion of the 2026 Fourth of July event
• Summer finance update (2025 Finance Report)
• Continued discussion and prioritization of 2025 CORP projects
• Recreation manager announcement

Board of Trustees

The Elm Grove Board of Trustees will hold an informal gathering for the 2025 Fire Department Promotion & Awards ceremony on October 14, 2025 at 13600 Juneau Boulevard. The notice confirms a quorum will be present but states that no formal Board actions will be taken. The meeting complies with the Wisconsin Open Meeting Law and provides accessibility contact information.

• Informal gathering for Fire Department Promotion & Awards ceremony (no formal actions)

Legislative Committee

The Elm Grove Legislative Committee will first approve the minutes from its September 11, 2025 meeting. It will then review and act on a proposal to create a Dual Zoning Classification for the Village's Future Land Use Map. No other business is scheduled for discussion.

• Approve minutes from the September 11, 2025 Legislative Committee meeting
• Review proposal to add a Dual Zoning Classification to the Future Land Use Map
• Other Business – no items scheduled

The committee approved the September 11, 2025 Legislative Committee minutes. It then voted to recommend that the Plan Commission approve the proposed Dual Zoning Classification and to review the I‑1 Institutional zoning conditional‑use provisions for Community Based Residential Facilities and Residential Care Apartment Complexes. All votes were unanimous. The meeting was adjourned.

• Approved September 11, 2025 Legislative Committee minutes (4-0)
• Recommended Plan Commission approve Dual Zoning Classification (4-0)
• Recommended Plan Commission review I‑1 conditional‑use permits for CBRF and RCAC (4-0)
• Adjourned meeting (4-0)

Public Works Utilities Committee

The Public Works Utilities Committee will review and act on the minutes from the August 11, 2025 meeting. It will then receive status updates on several projects, including the Underwood Creek Daylighting Project, the Highland Drive Pathway, the 2025 Pathway Project, and the Village Pond. No other business is scheduled.

• Review and act on minutes from the August 11, 2025 meeting
• Update on Underwood Creek Daylighting Project
• Update on Highland Drive Pathway status
• Update on 2025 Pathway Project status
• Update on Village Pond status

Joint Review Board

The Joint Review Board will review the performance and status of the Village's active Tax Incremental Districts. The board will act on annual PE-300 reports and a resolution acknowledging the filing of these reports.

• Review of Tax Incremental District No. 2 annual PE-300 report
• Review of Tax Incremental District No. 3 annual PE-300 report
• Resolution 20251009 acknowledging filing of annual reports
• Approval of October 24, 2024 draft minutes

Sustainability Committee

The Elm Grove Sustainability Subcommittee will review and act on past meeting minutes. It will discuss ongoing items including an Oktoberfest recap, updates on the sustainability plan, a solar group‑buy, the village budget, the pond project, and a pending greenhouse‑gas audit grant. New business will include a discussion of green‑infrastructure ideas and a lighting ordinance.

• Review and act on past minutes (link provided in agenda)
• Solar Group Buy update
• Budget update
• Pond Project update
• Discussion of a Lighting Ordinance

The Sustainability Subcommittee approved the previous meeting's minutes with all members in favor. The committee then adjourned the meeting unanimously. No other substantive actions or approvals were recorded.

• Approved past minutes (unanimous)
• Adjourned meeting (unanimous)

Beautification Committee

The Beautification Committee will review updates on the Veteran’s Park Revitalization Project and various environmental programs. The body is discussing planning for the 2025-2026 Winter Lecture Series and a spring 2026 plant sale.

• Veteran’s Park Revitalization Project update
• Bee City IPM plan
• Mayors’ Monarch Pledge 2025 and 2026
• Adopt a River clean up report from 9/20/25
• Spring 2026 plant sale date and location

The committee confirmed that the prohibition of trap‑neuter‑release (TNR) is now an official village ordinance. It decided to stop recording future Winter Lecture Series events. The proposed garden tour was tabled due to lack of time. No other formal actions were approved or denied.

• Prohibition of TNR made official ordinance
• Winter Lecture Series will no longer record lectures
• Garden Tour tabled (lack of time)

Finance and Licensing

The Finance and Licensing Committee will review the monthly financial report and EMS reports from August 2025. The body will also act on the September voucher list and review the 2025 project summary.

• Review and action on September Voucher List
• August 2025 Monthly Financial Report
• August EMS Roll Rate Analysis and Month-End Report
• 2025 Project Summary

The Finance & Licensing Committee approved the amended meeting minutes with a 4-0 vote. It then approved the voucher list as submitted, also by a 4-0 vote, covering payments such as the final stormwater fund loan repayment. The meeting was adjourned with a 4-0 vote.

• Approved amended meeting minutes – vote 4-0
• Approved vouchers as submitted – vote 4-0
• Adjourned meeting – vote 4-0

Board of Trustees

The Elm Grove Board of Trustees will hold a closed‑session meeting to receive legal advice on the pending Soo Line litigation. In the open session, the board will consider several zoning code text amendments, two conditional use permits, an intergovernmental agreement with Waukesha County, and an EMS wage increase. Additional items include adoption of several ordinances and a pedestrian easement agreement with St. Mary’s Parish.

• Closed‑session discussion of Soo Line vs. Village of Elm Grove litigation
• Text amendment to Zoning Code §335‑86(I) for short‑term rental conditional use permits
• Text amendment to Zoning Code §335‑88D(8)(I) for play structures
• Conditional Use Permit for Depth and Clarity Psychology LLC medical clinic at 850 Elm Grove Road
• Conditional Use Permit to exceed maximum lot coverage at 1095 Red Barn Lane

The Elm Grove Board appointed Trustee Schindler as President Pro‑tem. It approved a one‑time $50 per hour pay increase for ALS EMS personnel and $25 per hour for BLS personnel, with time‑and‑a‑half for overtime. The Board also approved the Intergovernmental Agreement with Waukesha County, a permanent pedestrian easement with St. Mary’s Parish, the request for proposals for a new comprehensive and downtown master plan, and a conditional use permit for Depth and Clarity Psychology LLC’s medical clinic.

• Appointed Trustee Schindler as President Pro‑tem (Aye 6)
• Approved EMS one‑time hourly pay increase to $50 (ALS) and $25 (BLS) (Aye 6)
• Approved Intergovernmental Agreement with Waukesha County (Aye 6)
• Approved Permanent Pedestrian Easement with St. Mary’s Parish (Aye 5, Nay 1)
• Approved 2025 Request for Proposal for Integrated Comprehensive and Downtown Master Plan (Aye 6)
• Approved Conditional Use Permit for Depth and Clarity Psychology LLC medical clinic at 850 Elm Grove Road (Aye 6)
• Approved agenda for the September 23, 2025 meeting (Aye 6)
• Approved August 26, 2025 Board minutes (Aye 6)

Library Board

The Library Board will review September 2025 accounts payable and receive reports on library activity, youth programming, and project updates. The board will also discuss old business regarding the budget, mission statement, and library improvements.

• O.B. accounts payable September 2025: $4,870.67
• FOEGL gift fund accounts payable September 2025: $6,025.28
• LGIP4 gift fund accounts payable September 2025: $90.48
• Government grant fund accounts payable September 2025: $19.99
• Discussion of library budget, mission statement, and improvements

Building Board

The Elm Grove Building Board will review and act on meeting minutes from September 2, 2025. It will consider approval of the Miller‑Marriott subdivision homes and the final plats for the Green Meadow and Red Barn developments. The board will also act on several individual construction requests, including a new home, additions, a deck, and a retaining wall at specific residential addresses.

• Approval of Miller‑Marriott subdivision homes
• Final plat approval for Green Meadow
• Final plat approval for Red Barn
• New home request at 1095 Red Barn Ln
• Addition request at 1610 Fairhaven Blvd

The board approved the amended meeting minutes and a series of residential construction requests. Approvals included site and landscape plans for the Meinerz home, a screened porch addition, an addition with pergola and shed, a new home design with a lighting condition, a deck expansion, and a retaining wall. All motions passed unanimously or with a 5‑0 vote.

• Approved meeting minutes as amended (6-0)
• Approved site plans for the Meinerz home (6-0)
• Approved landscape plan for the Meinerz home (6-0)
• Approved screened porch addition for Lynne and Jeff Kmet (5-0)
• Approved addition, pergola, and shed for Steven Sperry and Karolyn Wanat (5-0)
• Approved new home design for Mike LaChance and Carrie Meinerz, contingent on lighting addition (5-0)
• Approved deck replacement and expansion for Jennifer and Ryan Anderson (5-0)
• Approved retaining wall replacement for Jane and Victor Cappelletti (5-0)

Legislative Committee

The Elm Grove Legislative Committee will review and possibly act on several items. These include a review of the I‑1 Institutional Zoning and a proposal to add a dual zoning classification to the Village’s Future Land Use Map. The committee will also consider a text amendment to § 95‑6 that would prohibit trap‑neuter‑release programs for stray cats to meet the High Flyer, Bird City designation. Additional items are amendments to Chapter 237‑7 for water system classification and to Chapter 212‑23 for installation of sump pit pumps and stormwater drains.

• Review I‑1 Institutional Zoning and propose dual zoning classification for Future Land Use Map
• Consider amendment to § 95‑6 to prohibit trap‑neuter‑release programs for stray cats
• Amend Chapter 237‑7 to reclassify water into sanitary or stormwater system
• Amend Chapter 212‑23 to allow installation of sump pit pumps and stormwater drains
• Approve minutes from the August 20, 2025 Legislative Committee meeting

The Legislative Committee approved the August 20, 2025 minutes. It recommended amending the institutional zoning to set the impervious surface limit at 65%, with the change sent to the Plan Commission and conditioned on Heritage maintaining 35 units per acre. The committee also recommended a text amendment to prohibit trap‑neuter‑release programs for stray cats, an amendment to restrict private stormwater connections, and an amendment to regulate sump pit pumps and downspout discharges. All motions passed unanimously.

• Approved August 20, 2025 Legislative Committee minutes (4‑0)
• Recommended impervious surface limit change to 65% to Plan Commission, conditional on Heritage density (4‑0)
• Recommended text amendment to §95‑7 to prohibit trap‑neuter‑release programs (4‑0)
• Recommended amendment to Chapter 237‑7 to restrict private stormwater connections (4‑0)
• Recommended amendment to Chapter 212‑23 to regulate sump pit pumps and downspout discharges (4‑0)

Recreation Committee

The committee will discuss planning for the 2026 Fourth of July celebration and review a summer finance update. Members will also continue discussions on prioritizing 2025 CORP projects.

• Discussion of 2026 Fourth of July Event programming and fireworks
• Review of Summer Finance Update including pool membership and concession data
• Prioritization of 2025 CORP Projects including a Willy Goat Playground quote

Administrative & Personnel Committee

The Administrative and Personnel Committee will review and may act on proposed amendments to the job descriptions for Elm Grove EMS paramedics and EMTs, as well as a temporary staffing agreement with Bell Ambulance, Inc. No other substantive items are listed on the agenda.

• Amendments to Elm Grove EMS Paramedic and EMT Job Descriptions
• Possible action on Temporary Staffing Agreement with Bell Ambulance, Inc.

The Administrative & Personnel Committee approved a temporary staffing agreement with Bell Ambulance, pending attorney review. The motion passed with four aye votes. The committee also approved adjournment of the meeting. No final action was taken on the EMS job description amendments.

• Approved temporary staffing agreement with Bell Ambulance (4 aye votes)
• Approved adjournment of meeting (4 aye votes)

Board of Trustees

The Elm Grove Board of Trustees will meet to review proposed amendments to EMS job descriptions and consider a temporary staffing agreement with Bell Ambulance, Inc. No dollar amounts or specific actions are listed in the agenda.

• Review amendments to EMS Paramedic and EMT Job Descriptions
• Review Temporary Staffing Agreement with Bell Ambulance, Inc.
• Administrative and Personnel Committee meeting to follow
• Roll Call and Adjournment
• Public hearing or vote details not provided in agenda

The Board voted to approve the Temporary Staffing Agreement with Bell Ambulance, Inc., contingent on further review by the Village Manager and Village Attorney. The motion passed unanimously with six votes in favor. No action was taken on the proposed amendments to the EMS Paramedic and EMT job descriptions. The meeting was adjourned at 9:13 a.m.

• Approved Temporary Staffing Agreement with Bell Ambulance, contingent on manager and attorney review (6-0)
• No action taken on EMS Paramedic and EMT job description amendments
• Adjourned meeting at 9:13 a.m. (6-0)

Beautification Committee

The Beautification Committee meets to discuss updates on the Veteran’s Park Revitalization Project, wildlife conservation efforts including the Bee City IPM plan and Bird City initiatives, and upcoming public events like the Lights Out Elm Grove campaign and a November bird symposium.

• Veteran’s Park Revitalization Project update
• Bee City Integrated Pest Management (IPM) plan
• Bird City meeting on September 15th and Lights Out Elm Grove campaign
• Adopt a River Cleanup on September 20th at 9am
• Mayor’s Monarch Pledge for 2025

The committee approved the August meeting minutes with no changes. It scheduled three wine‑and‑cheese book‑club events for Oct 15, Dec 10 and Feb 18 2026 and approved a four‑event Winter Lecture Series for the coming season. It ordered 32 rose, 32 prairie and 64 butterfly milkweed plants costing $286.40. The Leave the Leaves Campaign was tabled and the next meeting was set for Oct 1 at 6:30 pm.

• Approved August minutes (no changes)
• Scheduled book‑club events Oct 15, Dec 10, Feb 18 2026
• Approved Winter Lecture Series events on Sept 17 ’25, Nov 12 ’25, Jan 21 ’26, Mar 18 ’26
• Ordered 32 rose, 32 prairie and 64 butterfly milkweed plants for $286.40
• Tabled Leave the Leaves Campaign
• Set next meeting for Oct 1, 2025 at 6:30 pm

Plan Commission Meeting

The Elm Grove Plan Commission will hold a public hearing and vote on three zoning requests: a special exception for a home addition at 560 Rosedale Dr, conditional use permits for two new medical clinics at 15330 Watertown Plank Rd and 850 Elm Grove Rd, and a lot coverage variance for Red Barn – Lot 8 at 1095 Red Barn Ln. The Commission will also review and act on a revised draft Request for Proposals for the Integrated Comprehensive and Downtown Master Plan.

• Special exception at 560 Rosedale Dr to allow addition to legal nonconforming structure
• Conditional Use Permit for Good Light Art Therapy, LLC medical clinic at 15330 Watertown Plank Rd
• Conditional Use Permit for Depth & Clarity Psychology LLC medical clinic at 850 Elm Grove Rd
• Lot coverage variance for Red Barn – Lot 8 (1095 Red Barn Ln)
• Revised Draft of Integrated Comprehensive and Downtown Master Plan Request for Proposals

The commission approved the minutes from the July 7 and August 4 meetings unanimously. It granted a special exception for a pergola addition at 560 Rosedale Drive. The Good Light Art Therapy plan of operation and conditional use permit was tabled indefinitely, while the Depth & Clarity Psychology plan and a lot‑coverage permit for Red Barn were approved. The commission also approved the revised request for proposals for the Integrated Comprehensive and Downtown Master Plan and adjourned the meeting.

• Approved July 7, 2025 minutes (7-0)
• Approved August 4, 2025 minutes (7-0)
• Approved special exception for pergola at 560 Rosedale Dr (7-0)
• Tabled Good Light Art Therapy plan of operation and conditional use permit indefinitely (7-0)
• Approved plan of operation and conditional use permit for Depth & Clarity Psychology LLC (7-0)
• Approved conditional use permit to exceed lot coverage at 1095 Red Barn Ln (7-0)
• Approved revised request for proposals for Integrated Comprehensive and Downtown Master Plan (7-0)
• Adjourned meeting (7-0)

Sustainability Committee

The Elm Grove Sustainability Subcommittee meets to review past minutes, receive updates on ongoing sustainability initiatives, and discuss new ideas like a pocket park. No formal decisions are listed in the agenda.

• Review past meeting minutes
• Receive updates on Oktoberfest, Sustainability Plan recognition, Solar Group Buy, educational events, budget, Pond Project, and Greenhouse Gas Audit Opportunity
• Discuss Pocket Park ideas

The Sustainability Subcommittee approved the meeting minutes as drafted with a unanimous vote. The meeting was then adjourned by unanimous consent. No other substantive actions or approvals were decided.

• Accepted minutes as drafted (unanimous)
• Adjourned meeting (unanimous)

Building Board

The Elm Grove Building Board will meet on September 2, 2025, to review and act on meeting minutes, approve permits for a greenhouse, a fence variance, and various residential alterations.

• Review and act on minutes from August 19, 2025
• Public hearing for a greenhouse at 750 Kurtis Dr
• Public hearing for a fence variance at 560 Rosedale Dr
• Review alteration request at 13405 Juneau Blvd
• Review outdoor kitchen/pergola request at 1335 Woodlawn Cir

The Building Board approved the minutes from the August 19, 2025 meeting (5‑0). It granted retroactive approval and authorized moving the green house at 750 Kurtis Dr, including installation of a concrete slab (5‑0). The board also approved a fence variance for 560 Rosedale Dr (5‑0), approved exterior alterations for 1340 5 Juneau Blvd (5‑0), and approved an outdoor kitchen/pergola for 1335 Woodlawn Cir (5‑0). No decision was made on the screen addition request for 1360 Braemar Dr.

• Approved August 19, 2025 meeting minutes (5‑0)
• Approved retroactive approval and relocation of green house at 750 Kurtis Dr, with concrete slab (5‑0)
• Approved fence variance for 560 Rosedale Dr (5‑0)
• Approved exterior alterations for 1340 5 Juneau Blvd (5‑0)
• Approved outdoor kitchen/pergola for 1335 Woodlawn Cir (5‑0)
• No action taken on screen addition request for 1360 Braemar Dr

Board of Appeals

The Board of Appeals will meet for a training session on procedural and legal requirements for hearings. No formal board action will be taken during this session.

• Training on procedural and legal requirements for Board of Appeals Hearings

Board of Appeals

The Board of Appeals will hold public hearings to consider variance requests for two homes. The board will discuss and possibly act on requests regarding building setbacks and impervious surfacing limits.

• Public hearing for 560 Rosedale Drive regarding a variance for an engawa with a 46.93 foot setback from Bluemound Road
• Public hearing for 1610 Fairhaven Blvd regarding a variance to exceed maximum impervious surfacing percentage in the Rs-3 District
• Review and action on the May 16, 2024, draft minutes

The Board granted a variance for an engawa at 560 Rosedale Drive, voting unanimously (5-0). It also granted a variance allowing excess impervious surface at 1610 Fairhaven Blvd, also voting 5-0. Both public hearings were opened and closed by unanimous motions.

• Approved variance for engawa at 560 Rosedale Drive (5-0)
• Approved variance for impervious surface at 1610 Fairhaven Blvd (5-0)
• Opened public hearing for 560 Rosedale Drive (5-0)
• Closed public hearing for 560 Rosedale Drive (5-0)
• Opened public hearing for 1610 Fairhaven Blvd (5-0)
• Closed public hearing for 1610 Fairhaven Blvd (5-0)

Board of Trustees

The Village of Elm Grove Board of Trustees will meet for an informal gathering on August 28, 2025. The notice states that no formal Board of Trustee actions will be taken during this period.

Finance and Licensing

The Finance and Licensing Committee will review a tabled operator license applicant and August vouchers. The body will also examine the July 2025 monthly financial report, the July EMS report, and a 2025 project summary.

• Action on tabled operator license applicant
• Review and action on August vouchers
• Review of July 2025 Monthly Financial Report
• Review of July EMS Report
• Review of 2025 Project Summary

The committee approved the FL 072225 minutes as amended (5‑0). It voted to deny the operator’s license for Emerald Ortiz (5‑0). Vouchers were approved as submitted (6‑0). The board also agreed to add a gross‑aging analysis to future finance packets.

• Approve FL 072225 minutes as amended (5-0)
• Deny operator’s license for Emerald Ortiz (5-0)
• Approve vouchers as submitted (6-0)
• Add gross‑aging analysis to finance packet (committee agreement)
• Engage structural engineering firm for $2,300 tower assessment (decision noted)
• Adjourn meeting (6-0)

Board of Trustees

The Elm Grove Board of Trustees will meet to review routine minutes, hear reports from village officers, and take action on several items including the Underwood Creek Daylighting Construction Contract, a 2026-2027 property tax collection contract with Waukesha County, and a sustainability plan created by UWM students. A closed session is scheduled to discuss the daylighting contract and pending litigation.

• Approve 2026-2027 contract with Waukesha County for property tax collection
• Discuss and possibly act on Underwood Creek Daylighting Construction Contract
• Authorize $100,000 for Stantec engineering services for FEMA CLOMR permit
• Appoint Nicholas Ganos to Finance and Licensing Committee
• Consider resolution recognizing UWM students for sustainability plan

The Board approved a contract with KL Engineering for design and engineering services for the 2026 and 2028 village pathways, not to exceed $335,080. The vote was unanimous, 7‑0. Several other actions were also approved, including fire department recruitment incentives and a library levy exemption.

• Approved KL Engineering pathway design contract $335,080 (7-0)
• Approved fire department recruitment incentives (7-0)
• Appointed Nicholas Ganos to the Finance and Licensing Committee (7-0)
• Approved Kiwanis Club Shred Day special event permit (7-0)
• Approved participation in the WEDC Connect Communities Program (7-0)
• Approved 2026‑2027 property tax collection contract with Waukesha County (7-0)
• Adopted resolution recognizing UWM students for sustainability plan (7-0)
• Approved exemption from Waukesha County Library Levy 2025 tax for 2026 (7-0)

Legislative Committee

The Elm Grove Legislative Committee will discuss and possibly act on proposed zoning updates, including a dual zoning classification for the Future Land Use Map and changes to short-term rental rules. The meeting will also review potential revisions to zoning code sections on play structures and consider approval of prior meeting minutes.

• Review I-1 Institutional Zoning and dual zoning classification for Future Land Use Map
• Amend §335-86(I) Zoning Code for Short-Term Rental Conditional Use Permits
• Discuss revisions to §335-88D(8)(I) Zoning Code for Play Structures
• Approve minutes from July 10, 2025 Legislative Committee meeting

The committee approved the July 10, 2025 meeting minutes. It voted to recommend that the Board of Trustees adopt the proposed amendment to the Village zoning code for short‑term rental conditional‑use permits, including fee revisions. The committee also approved an amendment to the play‑structure ordinance language regarding a 100‑foot boundary requirement. The meeting was then adjourned.

• Approved July 10, 2025 Legislative Committee minutes (unanimous)
• Recommended Board approve short‑term rental zoning amendment (Section 335‑86(I)) with fee updates (unanimous)
• Amended play‑structure ordinance (Section 335‑88D(8)(I)) to require signatures from all properties within 100 feet (unanimous)
• Deferred further review of I‑1 Institutional District density and setback issues to staff research (unanimous)
• Adjourned meeting at 6:38 PM (unanimous)

Building Board

The Elm Grove Building Board will review and act on multiple residential construction requests, including new homes, updated architectural plans, a greenhouse, and sheds. The board will also hold a public hearing on a fence variance for safety control gates at Elmbrook School District.

• Review updated architectural plans for a new home at 1155 Red Barn Ln (Kenneth and Gina Berg)
• Public hearing on fence variance for safety control gates at Elmbrook School District, 13605 Underwood Pkwy
• Review request for a greenhouse at 750 Kurtis Dr (Anna and Bob Stuckart)
• Review request for a new home at 1095 Red Barn Ln (Scott and Susan Meinerz)
• Review requests for sheds at 12600 Walnut Rd (Jessica and Joe Schmidlkofer) and 15340 Brojan Dr (Andrew Wyderka)

The Building Board voted 5‑0 to approve the updated architectural drawings for the new home at 1155 Red Barn Lane. It also voted 5‑0 to approve the gate design that includes the branded panels. A public hearing request for safety control gates was tabled. Requests for a green house and a new home on Lot 8 were not acted on.

• Approved updated architectural drawings for 1155 Red Barn Ln (5-0)
• Approved gate design with branded panels (5-0)
• Public hearing request for safety control gates was tabled
• Green house variance request not considered
• New home request on Lot 8 not considered

Public Safety Committee

The Elm Grove Public Safety Committee will meet on August 18, 2025, to review and approve minutes from the January 20 meeting, discuss lane width paint striping standards, and receive an update on signage, education, and enforcement for bicycles, electric bicycles, and electric scooters. No formal decisions are listed on this agenda.

• Review and approve January 20, 2025 meeting minutes
• Discuss lane width paint striping standards using NACTO guidelines and Main Road Painted Lane Widths.pdf
• Update on bicycles, electric bicycles, and electric scooters signage, education, and enforcement

The Public Safety Committee reviewed and corrected the minutes, with a motion to change “e‑scooters” to “bicycles” that was made and seconded. After discussion of lane‑width and paint‑striping proposals for Watertown Plank Road, the committee voted 5‑1 to take no action on the changes. Chief Hennen gave an update on bicycle, e‑bike and scooter signage, education and enforcement activities. The meeting was adjourned at 7:15 p.m. after a motion to adjourn was made and seconded.

• Motion to approve minutes with correction (“e‑scooters” to “bicycles”) made and seconded; outcome not recorded
• Motion to take no action on lane‑width and paint‑striping proposal carried 5 ayes, 1 nay
• Motion to adjourn the meeting made and seconded; outcome not recorded

Library Board

The Library Board will review August 2025 accounts payable and receive reports on library statistics and youth programming. The board will also discuss the library mission statement, improvements, and capital budget requests for 2026-2030.

• O.B. accounts payable August 2025: $3,355.67
• FOEGL gift fund accounts payable August 2025: $2,657.36
• LGIP4 gift fund accounts payable August 2025: $953.10
• Government grant fund accounts payable August 2025: $595.01
• Preliminary Capital budget requests 2026-2030

The Elm Grove Public Library Board approved payments for four accounts payable totaling $3,355.67, $953.10, $2,657.36, and $595.01. The board also approved the meeting agenda and the corrected minutes from July 28, 2025. Future meeting dates were confirmed for September, October, and November 2025. The meeting was adjourned at 6:17 pm.

• Approved O.B. accounts payable $3,355.67
• Approved LGIP4 gift fund accounts payable $953.10
• Approved FOEGL gift fund accounts payable $2,657.36
• Approved Government grant fund accounts payable $595.01
• Approved agenda (motion by John Alexander, seconded by Patty Kujawa)
• Approved corrected July 28, 2025 minutes (motion by Tom Castile, seconded by John Alexander)
• Confirmed future meeting dates for September 22, October 20, and November 17, 2025
• Adjourned meeting (motion by John Alexander, seconded by Tom Castile)

Board of Review

The Elm Grove Board of Review meets to verify assessment changes, review property tax objections, and hold a hearing on a real property assessment appeal for 800 Wall Street. The board will deliberate and vote on the objection filed by Elm Grove ALF LLC regarding the assessed value of the property.

• Hearing and roll-call vote on objection to real property assessment for 800 Wall Street, EGV 1105-997
• Review of Notices of Intent to File Objection and waivers for late filings
• Possible scheduling of additional hearing dates if needed
• Provision of Board of Review Determination notices to objectors
• Confirmation of compliance with Open Meetings and posting requirements

The Board approved the July 21, 2025 Board of Review minutes with a 6‑aye vote. It then approved the open‑book assessment changes as presented with a unanimous 7‑aye vote. Item 7 was tabled pending the hearing with a 6‑aye vote. No final decision was recorded on the objection for 800 Wall Street.

• Approved July 21, 2025 Board of Review minutes (6‑aye)
• Approved open‑book changes as presented (7‑aye)
• Tabled item 7 pending hearing (6‑aye)
• Objection for 800 Wall St – outcome not recorded

Recreation Committee

The Elm Grove Recreation Committee will discuss and possibly act on amendments to the Village’s Fourth of July event policy and a proposed 5-year recreation capital budget. The meeting will also include updates on park flooding, summer programs, and prioritization of 2025 CORP projects.

• Review and possible action on amended Fourth of July Event Policy
• Review and possible action on proposed 5-Year Recreation Capital Budget
• Village Park Flooding Update
• Summer Update including Elm Grove Tennis Club
• Continued discussion and prioritization of 2025 CORP projects

The committee approved the amended Fourth of July event policy, adding advertising language for social media and other outlets, with an 8-0 vote. The June 10, 2025 meeting minutes were also approved unanimously (6-0). The meeting was adjourned by an 8-0 vote. No other items were formally decided.

• Approved June 10, 2025 minutes (6-0)
• Approved Fourth of July event policy with advertising revision (8-0)
• Adjourned meeting (8-0)

Public Works Utilities Committee

The Elm Grove Public Works Utilities Committee will review and act on engineering services for the 2026 Village Pathways project, including a cost estimate for Highland Drive. The meeting will also discuss possible action on the PP I/I project 3 engineering services and a bid award for Underwood Creek Daylighting construction. Updates will be provided on 2025 pathway, Highland Drive pathway, ROW improvements at 13402-13418 Watertown Plank Rd, and paving projects.

• Engineering and design services for 2026 Village Pathways
• Highland Drive pathway cost estimate
• PP I/I project 3 engineering services with Ruekert-Mielke
• Possible award of bid for Underwood Creek Daylighting construction
• ROW improvements at 13402-13418 Watertown Plank Rd

The committee approved the July 14, 2025 meeting minutes. It unanimously approved a $335,080 KL Engineering contract for 2026‑2028 pathway designs, approved Ruekert‑Mielke Phase II services pending legal review, approved the MMSD funding agreement M1000 5EG03 for the Private Property Infiltration and Inflow Program, and authorized $100,000 from Task Order #6 for FEMA CLOMR permit assistance, each with a 7‑0 vote. The meeting then adjourned with a 7‑0 vote.

• Approved July 14, 2025 minutes (unanimous)
• Approved KL Engineering design services for 2026‑2028 pathways, $335,080 (7-0)
• Approved Ruekert‑Mielke Phase II services pending legal review (7-0)
• Approved funding agreement M1000 5EG03 with MMSD for Private Property Infiltration and Inflow Program (7-0)
• Authorized $100,000 services from Task Order #6 for FEMA CLOMR permit assistance (7-0)
• Adjourned meeting (7-0)

Administrative & Personnel Committee

The Administrative and Personnel Committee will consider a proposal to create monetary incentives for new fire department recruits. The body will also review and act on meeting minutes from May 1, 2025.

• Proposed $1,250 total incentive package per new fire department member
• Proposed $250 payment for passing FF1 class
• Proposed $250 payment for completing probation and joining Duty Company Crew
• Proposed $250 sponsor bonus for active members who recruit new members
• Proposed $500 payment after a new member completes one year on a Duty Company

The committee approved the May 1, 2025 meeting minutes by a 5‑0 vote. It then voted 5‑0 to recommend that the Board of Trustees adopt a recruitment incentive program for the Elm Grove Fire Department, which would provide up to $1,000 in stipends for new firefighters and a $250 sponsor bonus. The meeting was adjourned by a 5‑0 vote.

• Approved May 1, 2025 meeting minutes (5-0)
• Recommended fire department recruitment incentives to board (5-0)
• Adjourned meeting (5-0)

Board of Trustees

The Board of Trustees will review and act on the Third Amendment to the Development Agreement between the Village of Elm Grove and Caroline Heights LLC.

• Third Amendment to the Development Agreement with Caroline Heights LLC

The Board approved a $150,000 escrow with a 45‑day forfeiture trigger and limited temporary occupancy permits to no more than 60 units. The agenda was approved unanimously. No other substantive motions were recorded.

• Approved agenda (7 ayes, 0 nays)
• Approved $150,000 escrow with 45‑day forfeiture trigger and limit of 60 temporary occupancy units

Beautification Committee

The Beautification Committee will meet to review updates on the Veteran’s Park Revitalization Project and various wildlife initiatives. The body will discuss plans for Bee City, Bird City, and the Mayors’ Monarch Pledge. Members will also coordinate upcoming events including a bird symposium and a river cleanup.

• Veteran’s Park Revitalization Project update
• Bee City IPM plan
• Invasive Species Task Force 2025 goals
• Adopt a River cleanup planning for Sept 20th or 21st
• Winter Lecture Series 2025-2026 lineup

The committee approved several upcoming events, including three book‑club meetings and four Winter Lecture Series sessions. It formed a subcommittee to develop an Integrated Pest Management (IPM) plan. It decided against holding an additional plant sale. The purchase of a manual kick‑sod removal tool was postponed for further research.

• Approved three book club events (Oct 15 2025, Dec 10 2025, Feb 18 2026)
• Approved four Winter Lecture Series events (Sept 17 2025, Nov 12 2025, Jan 21 2026, Mar 18 2026)
• Formed subcommittee to create IPM plan (pending)
• Decided against additional plant sale (denied)
• Postponed purchase of manual kick‑sod removal tool for further research (tabled)
• Planned Veteran’s Park revitalization work to begin late August (planned)
• Scheduled next committee meeting for Sept 3 2025 (planned)
• Assigned Tyler Beckley to write newspaper articles for July‑September (planned)

Building Board

The Building Board will review and act on several residential construction requests, including a new home and additions. The board will also consider applications for business signage at two locations.

• New home request at 1155 Red Barn Ln
• Business signage requests for 15330 Watertown Plank Rd and 1135 Legion Dr
• Home additions at 14225 Juneau Blvd and 560 Rosedale
• Accessory structure request at 13055 Lee Ct
• Alteration requests at 13605 Braemar Dr and 14025 Juneau Blvd

The Elm Grove Building Board approved the minutes from the June 17, 2025 meeting. It also approved several addition and signage requests, including a foot‑mudroom addition, a foot sign for the Wellness Grove building, a shed addition, a pergola addition, a new home on Lot 5 of the Red Barn subdivision, a business sign replacement, and an alteration to a screened porch. All motions passed with a 6‑0 vote except the screened porch alteration, which was approved administratively.

• Approved meeting minutes (June 17, 2025) – 6‑0
• Approved 82 sq ft foot‑mudroom addition – 6‑0
• Approved 10 sq ft foot sign for Wellness Grove building – 6‑0
• Approved 144 sq ft shed addition – 6‑0
• Approved pergola and accessory additions – 6‑0
• Approved new home on Lot 5 Red Barn subdivision (architectural, grading, landscaping) – 6‑0
• Approved business sign replacement (34.5 sq ft, 7 ft high, black trim) – 6‑0
• Approved screened porch alteration – motion passed (vote tally not recorded)

Sustainability Committee

The Sustainability Subcommittee will meet to review ongoing projects and plan future initiatives. The body will discuss a greenhouse gas audit grant and a sustainability plan.

• Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant
• Sustainability Plan and project ideas
• Solar Group Buy update
• Pond Project update
• Educational events including a Baking Contest and Camp-Out

The Sustainability Subcommittee unanimously approved the prior meeting minutes. It also approved a $300 expenditure to purchase aluminum cups for Oktoberfest. The meeting was then adjourned at 7:35 p.m. unanimously.

• Approved past meeting minutes (unanimous)
• Approved $300 spend for aluminum/recyclable cups at Oktoberfest (unanimous)
• Adjourned meeting at 7:35 p.m. (unanimous)

Police and Fire Commission

The commission will interview candidates for police officer positions and review employee performance. The meeting includes updates from the Police and Fire Chiefs and the election of officers.

• Interview of police officer candidates
• Review of Police Department employee performance
• Election of officers
• Police Chief's update on personnel and activities
• Fire Chief's update on personnel and activities

Plan Commission Meeting

The Plan Commission will review a Plan of Operation for Trinity Lutheran Classical High School and a draft Request for Proposals for the Integrated Comprehensive and Downtown Master Plan. The body will also consider a residential play structure request and a development agreement amendment.

• Plan of Operation for Trinity Lutheran Classical High School at 945 Terrace Dr
• Revised Draft of Integrated Comprehensive and Downtown Master Plan Request for Proposals
• Third Amendment to the Development Agreement with Caroline Heights LLC
• Request to locate a play structure in the street yard at 810 Brinsmere Dr

The commission voted 7‑0 to approve the school’s plan of operation with a condition to modify the hours on the application. It also denied a request to place a trampoline in the street yard (7‑0), tabled the July 7 minutes for further review (7‑0), and tabled the revised draft RFP for downtown planning (7‑0).

• Approved Trinity Lutheran Classical High School plan of operation with hours condition (7-0)
• Denied trampoline placement request in street yard (7-0)
• Tabled July 7 meeting minutes for further edits (7-0)
• Tabled Revised Draft Integrated Comprehensive and Downtown Master Plan RFP (7-0)

Board of Trustees

The Board of Trustees will review and discuss a possible Third Amendment to the Development Agreement between the Village of Elm Grove and Caroline Heights LLC.

• Review of Third Amendment to Development Agreement with Caroline Heights LLC

The Board approved the July 31, 2025 agenda by a 7‑0 vote. The meeting was then adjourned by a 6‑0 vote. Trustees discussed a possible third amendment to the development agreement and storm‑water issues, but no formal decision or vote was taken on those matters.

• Approved agenda (7-0)
• Adjourned meeting (6-0)

Library Board

The Library Board will discuss the Waukesha County Library Standards Certification and provide updates on the capital budget and library mission statement. The meeting includes reports on library statistics, youth services, and financial accounts.

• Waukesha County Library Standards Certification
• O.B. accounts payable July 2025: $8,456.44
• FOEGL gift fund accounts payable July 2025: $1,493.52
• LGIP4 gift fund accounts payable July 2025: $312.93
• Government grant fund accounts payable July 2025: $277.80

The Elm Grove Library Board approved the Waukesha County Library Standards certification. It also approved the transfer of $22,850 from the Used Book Sale to fund the library’s wish list and authorized several small expenditures totaling $10,540.71. The board decided to postpone the FEH Design Spark program and will discuss hourly consulting with FEH for immediate needs.

• Approved agenda (motion by Karen Steen, seconded by John Alexander)
• Approved minutes from June 16, June 19, and July 10 meetings (motions by John Alexander, Laurie Leahy, and Tom Castile respectively)
• FOEGL board approved transfer of $22,850 from Used Book Sale to wish‑list items
• Approved $8,456.44 O.B. accounts payable (motion by John Alexander, seconded by Laurie Leahy)
• Approved $312.93 LGIP4 gift fund payable (motion by John Alexander, seconded by Kristin Olson)
• Approved $1,493.52 FOEGL gift fund payable (motion by John Alexander, seconded by Laurie Leahy)
• Approved $277.80 government grant fund payable (motion by John Alexander, seconded by Laurie Leahy)
• Approved Waukesha County Library Standards certification (motion by John Alexander, seconded by Tom Castile)

Finance and Licensing

The Elm Grove Finance and Licensing Committee will hold a procedural meeting to approve draft minutes, review June financial reports, and act on vouchers. No major decisions are expected beyond routine approvals.

• Approve draft minutes from June 24, 2025 meeting
• Review June 2025 financial report and EMS monthly report
• Act on vouchers totaling amounts listed in 07.22.25 Voucher List.pdf
• Review tabled operator license applicant background check memo
• Receive 2025 project summary update

The Finance & Licensing Committee approved the meeting minutes (6‑0) and voted to table the operator’s license for Emerald Ortiz for one month (6‑0). The committee also approved the submitted vouchers (6‑0). The meeting was adjourned unanimously (6‑0).

• Approved meeting minutes (6-0)
• Tabled Emerald Ortiz operator license for one month (6-0)
• Approved vouchers as submitted (6-0)
• Adjourned meeting (6-0)

Board of Trustees

The Board of Trustees will hold a public hearing and consider text amendments to the zoning code regarding short-term rental conditional use permits. The board will also review a development agreement amendment for Caroline Heights Apartments LLC and an EMS Medical Director Agreement.

• Public hearing and vote on Ordinance 2025-03 regarding Short-Term Rental Conditional Use Permits (Chapter 335-86I)
• Second Amendment to the Development Agreement with Caroline Heights Apartments LLC
• Review and action on the EMS Medical Director Agreement
• Discussion and possible action on Police Union contract negotiations
• Updates and possible action on the Underwood Creek Day Lighting Project

The Board approved the agenda and several prior meeting minutes. It accepted a three‑year EMS Medical Director contract at $1,250 per month ($15,000 per year). The Board also approved a second amendment to the development agreement with Caroline Heights Apartments LLC and remanded a playground equipment review to the Legislative Committee.

• Approved agenda (7‑0)
• Approved June 24, 2025 minutes (7‑0)
• Approved February 24, 2025 Committee of the Whole minutes (7‑0)
• Approved June 17, 2025 Committee of the Whole minutes (7‑0)
• Accepted EMS Medical Director contract, $1,250/month, 3‑year term (7‑0)
• Approved second amendment to Development Agreement with Caroline Heights Apartments LLC (7‑0)
• Remanded review of front‑yard playground equipment to Legislative Committee (7‑0)

Board of Review

The Board of Review will examine the assessment roll and certify corrections of error. The body will hear and vote on property assessment objections for two specific locations.

• Objection hearing for 13105 Watertown Plank Road (Caroline Heights Apartments LLC)
• Objection hearing for 800 Wall St (Elm Grove ALF LLC)
• Request by Milo Pinkerton to testify by phone regarding 800 Wall St
• Certification of assessment roll corrections under Wis. Stats 70.43

The Board approved the May 27 minutes and then voted to deny telephone testimony for the 800 Wall St assessment objection. It set a Board of Review hearing for that property on August 13 at 6 pm and directed the Assessor to provide the relevant information by August 8. All motions passed unanimously.

• Approved May 27 minutes (7‑0)
• Denied telephone testimony for 800 Wall St objection (8‑0)
• Scheduled Board of Review hearing for 800 Wall St on Aug 13, 6 pm (8‑0)
• Directed Assessor to supply 800 Wall St materials by Aug 8 (8‑0)
• Adjourned the meeting to Aug 13, 2025 (8‑0)

Committee of the Whole

The Committee of the Whole will discuss the Underwood Creek Daylighting Project, including plans and cost reduction measures. Members will also review information regarding a potential wheel tax revenue option.

• Review of Underwood Creek Daylighting Project plans and bid tabulations
• Discussion of cost reduction measures for the Underwood Creek project
• Discussion on a wheel tax revenue option

The Committee of the Whole met to review the Underwood Creek Daylighting Project, discussing cost‑saving options such as removing the railroad bridge line item and altering culvert designs. No formal approvals, denials, or votes on project items were recorded. The meeting was adjourned by a unanimous motion.

• Adjourned meeting (5-0)

Public Works Utilities Committee

The Public Works Utilities Committee will consider engineering services for 2026 Village Pathways and a sustainability plan created by UW-Milwaukee graduate students. The body will also review engineering services for the PP I/I project 3 and receive updates on the Underwood Creek Daylighting Project.

• Engineering and Design Services for 2026 Village Pathways (KL Engineering proposal)
• Engineering services for PP I/I project 3 (Ruekert-Mielke proposal)
• Sustainability Plan prepared by UW-Milwaukee graduate students
• Update on Underwood Creek Daylighting Project
• Update on 2025 Pathway Project Status

The committee approved the May 12 and May 22, 2025 meeting minutes with minor edits. It voted 7‑0 to table the Ruekert‑Mielke engineering services agreement for the second phase of sanitary‑sewer lateral replacement until the next meeting. The meeting was adjourned at 7:30 pm by a 7‑0 vote.

• Approved May 12, 2025 minutes with minor edits
• Approved May 22, 2025 minutes with minor edits
• Tabled Ruekert‑Mielke sanitary‑sewer project 3 (7‑0)
• Adjourned meeting (7‑0)

Legislative Committee

The Legislative Committee will discuss possible actions on text amendments regarding the Board of Review and operator licenses. The body will also review I-1 Institutional Zoning and the creation of a dual zoning classification for the Village's Future Land Use Map.

• Proposed removal of the Village Clerk from the Board of Review (Chapter 7, Article V, Section 7)
• Proposed text amendment to Chapter 171, Section 4(J)(3) for Operator Licenses
• Review of I-1 Institutional Zoning and dual zoning classification for the Future Land Use Map

The committee approved the May 12, 2025 Legislative Committee minutes. It approved a text amendment to Chapter 7, Article V, Section 7 that removes the Village Clerk from the Board of Review. It also approved an amendment to Chapter 171, Section 4(J)(3) adding the phrase “any convictions” for operator‑license background checks. The meeting was then adjourned and no action was taken on the institutional zoning discussion.

• Approved May 12, 2025 Legislative Committee minutes (3‑0)
• Approved amendment to remove Village Clerk from Board of Review (3‑0)
• Approved amendment to add “any convictions” to operator‑license background check language (3‑0)
• Adjourned meeting at 6:02 PM (3‑0)

Library Board

The Library Board will meet to discuss Goal #2 of the EGPL Strategic Plan 2024-2028. This goal focuses on increasing community outreach, awareness, and engagement for library products and services.

• Discussion of EGPL Strategic Plan Goal #2 regarding community outreach

The Elm Grove Public Library Board approved the meeting agenda after a motion by Karen Steen and a second by Tom Castile. The board confirmed the next three meeting dates in the Village Hall Park View Room. Members discussed the strategic plan’s outreach goal and asked staff to submit potential mission statements by July 18, 2025. The meeting was adjourned following a motion by Patty Kujawa, seconded by Laurie Leahy.

• Agenda approved (motion by Karen Steen, seconded by Tom Castile)
• Future meeting dates confirmed: July 28, Aug 18, Sep 22, 2025
• Board requested mission‑statement proposals to be emailed by July 18, 2025
• Meeting adjourned (motion by Patty Kujawa, seconded by Laurie Leahy)

Building Board

The Building Board will review and act on several requests for property modifications. These include residential alterations and additions, as well as a request for business signage.

• Alteration request for 1620 Highland Dr
• Alteration request for 1685 Sunset Dr
• Business signage request for Krueger Communications at 12475 Knoll Rd
• Addition request for 14225 Juneau Blvd

The Board approved the minutes from the June 17, 2025 meeting (6-0). It approved two windows on the west elevation of 1620 Highland Dr (6-0). It approved the exterior alteration at 1685 Sunset Dr, except for paint colors and certain windows, and excluded the deck (6-0). It approved a new business sign at 12475 Knoll Rd with a condition to paint posts on the neighboring sign, and it tabled the mudroom addition request at 14225 Juneau Blvd for subcommittee review (6-0).

• Approved June 17, 2025 minutes (6-0)
• Approved two northernmost windows at 1620 Highland Dr (6-0)
• Approved alteration at 1685 Sunset Dr, except paint colors and certain windows; deck excluded (6-0)
• Approved 6'x3' business sign at 12475 Knoll Rd, requiring paint match to neighboring sign posts (6-0)
• Tabled mudroom addition request at 14225 Juneau Blvd; remanded to subcommittee (6-0)
• Adjourned meeting (6-0)

Plan Commission Meeting

The Plan Commission will review and act on a second amendment to a development agreement with Caroline Heights Apartments LLC. The body will also review an initial draft for a Comprehensive and Downtown Master Plan Request for Proposals.

• Second Amendment to the Development Agreement with Caroline Heights Apartments LLC
• Initial Draft of Integrated Comprehensive and Downtown Master Plan Request for Proposals

The commission unanimously approved the minutes from the June 2 meeting (7‑0). It also unanimously approved a second amendment to the Development Agreement with Caroline Heights Apartments LLC, which is projected to save the village about $1.8 million. The commission reached consensus to review a revised request for proposals for a new comprehensive and downtown master plan at the August meeting. The meeting was adjourned by a 7‑0 vote.

• Approved June 2 minutes (7-0)
• Approved Second Amendment to Development Agreement with Caroline Heights Apartments LLC (7-0)
• Consensus to review revised RFP for comprehensive and downtown master plan at August meeting
• Motion to adjourn carried (7-0)

Beautification Committee

The committee is meeting to discuss updates on environmental initiatives and community events. Discussions include the Veteran’s Park Revitalization Project and the 2025-2026 Winter Lecture Series.

• Veteran’s Park Revitalization Project update
• Finalization of 2025-2026 Winter Lecture Series lineup
• Mayors’ Monarch Pledge 2025 and July 12th Monarch Trail Prairie Walk
• Planning for first Adopt a River cleanup
• Review of Bee City Pollinator Week and SEWISC Pull-a-thon

The committee decided to form a subcommittee to develop an Integrated Pest Management (IPM) plan for Bee City USA. It also scheduled three book‑club events for October 15, December 10, and February 18, 2026, and four lecture‑series events for September 2025, November 2025, January 2026, and March 2026. The Leave the Leaves campaign was tabled again for the month.

• Form subcommittee to develop IPM plan (Bee City USA)
• Schedule three book‑club events: Oct 15, Dec 10, Feb 18 2026
• Schedule four lecture‑series events: Sep ’25, Nov ’25, Jan ’26, Mar ’26
• Leave the Leaves campaign tabled again this month

Sustainability Committee

The Sustainability Subcommittee will review an update on a greenhouse gas audit opportunity via a Wisconsin Local Government Climate Coalition grant. Members will also discuss the Sustainability Plan, project ideas, and various community updates.

• Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant
• Sustainability Plan and project ideas
• Solar Group Buy update
• Pond Project update
• Educational events including a Camp-Out and Baking Contest

The committee approved the previous meeting’s minutes as drafted, with a unanimous vote. The meeting was then adjourned at 7:52 p.m. by unanimous consent.

• Approved past minutes (unanimous)
• Adjourned meeting (unanimous)

Finance and Licensing

The Finance Committee will review the 2024 audited financial statements and act on parameters for Series 2025B Taxable G.O. Notes. The body will also consider issuing operator licenses and review monthly financial reports and vouchers.

• Parameters Resolution 20250422C for Series 2025B Taxable G.O. Notes
• 2024 Audited Village of Elm Grove Financial Statements
• Issuance of operator licenses for select applicants
• Daylighting Cost Summary
• Review of 06.24.25 Voucher List

The Finance & Licensing Committee approved Resolution 20250422C, authorizing Series 2025B taxable general obligation bonds up to $8,665,000. Operator licenses were approved for Charla Johnson and Bryon Kusinerek, while Emerald Ortiz's application was tableed. The committee also accepted the 2024 audited financial statements and approved the submitted vouchers.

• Approved FL052725DM minutes (4-0)
• Approved Resolution 20250422C for Series 2025B taxable G.O. notes (5-0)
• Accepted and recommended approval of the 2024 audited financial statements (5-0)
• Approved operator’s license for Charla Johnson (5-0)
• Approved operator’s license for Bryon Kusinerek (5-0)
• Tabled operator’s license for Emerald Ortiz (5-0)
• Approved vouchers as submitted (5-0)
• Changed meeting start time to 6:15 PM (consensus)

Board of Trustees

The Board of Trustees will hold public hearings on several conditional use permits and a mural policy. The body will also consider financial statements, tax notes, and a land acquisition involving CP Rail.

• Conditional Use Permits for medical clinics at 15330 Watertown Plank Road (Kapwa Journeys, LLC and Thriving Mind LLC)
• Lot coverage permits for 13200 Green Meadow Ct and 13000 Green Meadow Ct
• Proposed amendments to Chapter 335-48 regarding Murals in Public Space or Facility
• Parameters Resolution 20250422C for Series 2025B Taxable G.O. Notes
• Stantec Engineering Task Order 6 for post-bid phase services

The Board approved its agenda and minutes unanimously. It appointed Timothy Flanner to the Building Board and Rebeka Sinclair to the Legislative Committee, each by a 7‑0 vote. The Board also referred proposed amendments to Chapter 7 and Chapter 171 to the Legislative Committee, and voted to table the Stantec Engineering Task Order 6. No other actions were taken.

• Approved agenda (7‑0)
• Approved minutes (7‑0)
• Appointed Timothy Flanner to Building Board (7‑0)
• Appointed Rebeka Sinclair to Legislative Committee (7‑0)
• Referred Chapter 7 amendment to Legislative Committee (7‑0)
• Referred Chapter 171 amendment to Legislative Committee (7‑0)
• Tabled Stantec Engineering Task Order 6 (7‑0)

Library Board

The Library Board will meet to discuss a design study by FEH and related library challenges. The board will also confirm future meeting dates for July, August, and September 2025.

• Discussion of FEH Design study (Final Report 9-15-2022.pdf)

The board approved its agenda and confirmed meeting dates for July 28, August 18, and September 22, 2025. Board members assigned Jennifer Morris to invite FEH for expert advice and Patty Kujawa to contact the local paper for a Q&A interview. A special Library Board meeting was scheduled for July 10, 2025 at 1:00 p.m. The meeting was adjourned at 2:47 p.m.

• Approved agenda (motion by Tom Castile, seconded by Kristin Olson)
• Confirmed future meeting dates: July 28, Aug 18, Sep 22, 2025
• Assigned Jennifer Morris to invite FEH for expert advice
• Assigned Patty Kujawa to contact local paper for Q&A interview
• Scheduled special Library Board meeting for July 10, 2025 at 1:00 p.m.
• Adjourned meeting (motion by Patty Kujawa, seconded by Kristin Olson)

Building Board

The Building Board will review and act on several requests for residential alterations, accessory structures, and fence variances. The meeting includes a request for a new home construction in the Green Meadow subdivision.

• New home request for Max and Susan Meinerz at 13155 Green Meadow Ct
• Fence variance requests for Wine Down (13390 Watertown Plank Rd) and John Schlifske (13545 Watertown Plank Rd)
• Accessory structure requests for 13200 Elmhurst Pkwy, 13155 Watertown Plank Rd, and 15360 Kata Dr
• Deck replacement request for 14730 Crestwood Ct
• Addition request for 13605 Braemer Dr

The Elm Grove Building Board approved meeting minutes and a series of home alteration requests, including window additions, a gazebo, and a new home plan. A fence variance for a residential property was approved, while a separate fence variance request for a 6‑ft board‑on‑board fence was denied. All approvals were passed by vote.

• Approved March 4, 2025 meeting minutes (7‑0)
• Approved window addition alteration at 14655 Hillside Rd (7‑0)
• Approved window and door alterations at 1620 Highland Dr, except two northernmost windows (7‑0)
• Approved fence variance for Wine Down at 13390 WaterTown Plank Rd (6‑1)
• Approved gazebo accessory structure at 13200 Elmhurst Pkwy (7‑0)
• Approved shed accessory structure for School Sitters of Notre Dame at 13155 WaterTown Plank Rd (7‑0)
• Approved architectural plans for new home on Lot 9, Green Meadow (6‑0)
• Denied fence variance for 6‑ft board‑on‑board fence at 13545 WaterTown Plank Rd (0‑6)

Committee of the Whole

The Committee of the Whole will review and discuss the establishment of a connection policy for expanding municipal water. The meeting also includes a discussion regarding WE Energies resiliency projects and a recent power surge.

• Review of municipal water expansion connection policy
• Discussion on special assessment methodologies
• Review of water extension policies from the City of Brookfield
• Review of the existing agreement between Wauwatosa and Elm Grove
• Discussion on WE Energies resiliency projects and power surge

The Committee of the Whole reviewed the need for a water connection policy to expand municipal water service and heard updates on WE Energies power surge issues. Staff presented five guiding questions for the policy, and various cost and financing options were discussed. No votes, approvals, denials, or formal resolutions were recorded.

Library Board

The Library Board will review financial reports and discuss the library's capital budget for 2026-2030. The meeting includes reports on library statistics, youth programming, and a review of the trustee handbook.

• Discussion of 2026-2030 library Capital budget
• O.B. accounts payable June 2025: $4,844.81
• LGIP4 gift fund accounts payable June 2025: $654.44
• FOEGL gift fund accounts payable June 2025: $3,324.83
• Review of Trustee handbook chapters on job descriptions and library governance

The board approved the agenda and the May 19 meeting minutes. Future meeting dates for June through September were confirmed. Expenditures of $4,844.81 for O.B. accounts, $654.44 for LGIP‑4 gift fund, and $3,324.83 for FOEGL gift fund were each approved. The meeting was adjourned at 6:23 p.m.

• Agenda approved (motion by John Alexander, seconded by Kristin Olson)
• May 19, 2025 minutes approved (motion by Tom Castile, seconded by John Alexander)
• Future meeting dates (June 19, July 28, August 18, September 22) confirmed
• Approved O.B. accounts payable $4,844.81 (motion by John Alexander, seconded by Karen Steen)
• Approved LGIP‑4 gift fund payable $654.44 (motion by John Alexander, seconded by Kristin Olson)
• Approved FOEGL gift fund payable $3,324.83 (motion by John Alexander, seconded by Laurie Leahy)
• Meeting adjourned at 6:23 p.m. (motion by John Alexander, seconded by Laurie Leahy)

Recreation Committee

The committee is prioritizing 2025 CORP projects including bathrooms, playgrounds, and pickleball facilities. Members are discussing funding strategies and a potential partnership with Milwaukee Sport and Social for a softball tournament.

• Approved donation of 4 sets of 4 daily pool passes to Elm Grove Citizen Police Academy
• Prioritized park projects: bathrooms, baseball fields, and tennis/pickleball courts
• Discussion of partnership with Milwaukee Sport and Social for an adult softball tournament
• Reported donation of a 4k Outdoor Projector from Elmbrook Rotary Club
• Installation of a new ADA chair at the pool

The Recreation Committee approved the amended minutes from the May 13, 2025 meeting with a 6‑0 vote. No other motions were adopted; the remaining agenda items—including the softball tournament partnership, Fourth of July event planning, and 2025 CORP projects—were discussed without formal decisions.

• Approved amended meeting minutes (6-0)

Beautification Committee

The committee is meeting to discuss environmental initiatives and community events. Agenda items include the Veteran’s Park Revitalization Project and upcoming plant sales in downtown Elm Grove.

• Veteran’s Park Revitalization Project
• June 7th perennial and shrub sale in downtown Elm Grove
• Johnson Nursery sale on June 14th
• Winter Lecture Series 2025-2026 lineup finalization
• Invasive Species Task Force SEWISC Pull-a-thon update

The Beautification Committee approved buying spades from Prairie Enthusiasts to help remove burdock. The Leave the Leaves Campaign was tabled again. Several upcoming events and sales were scheduled, including book club meetings, lecture series, and plant sales.

• Approved purchase of spades from Prairie Enthusiasts for burdock control
• Tabled the Leave the Leaves Campaign for this month
• Scheduled next committee meeting for July 2 at 6:30 pm
• Planned three Book Club events for Oct 2025, Dec 2025, and Feb 2026
• Planned four Lecture Series events for Sept 2025, Nov 2025, Jan 2026, and Mar 2026
• Ordered 125 perennial species, 131 flats, 2,964 plants costing $7,466
• Scheduled Johnson Nursery Sale delivery for June 14 at the village recycle center
• Confirmed Perennial Sale will be held June 7 at the Martinizing building

Building Board

The Building Board will review and act on several requests for residential and commercial property changes. These include a new home construction, a fence variance, and multiple requests for accessory structures and alterations.

• New home request for Max and Susan Meinerz at 13155 Green Meadow Ct
• Fence variance request for Wine Down at 13390 Watertown Plank Rd
• Accessory structure requests for 13200 Elmhurst Pkwy, 13155 Watertown Plank Rd, and 15360 Kata Dr
• Alteration requests for 14655 Hillside Rd and 1620 Highland Dr

Sustainability Committee

The Sustainability Subcommittee will meet to discuss the Village's Sustainability Plan and potential project ideas. The group will also receive updates on a greenhouse gas audit grant and other ongoing initiatives.

• Discussion of Sustainability Plan and project ideas
• Update on Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant
• Solar Group Buy update
• Update on Pond Project
• Budget update

The Sustainability Subcommittee approved the previous meeting’s minutes without amendment, passing the motion unanimously. No other actions were formally adopted; the committee discussed project ideas, grant opportunities, and event updates but did not vote on them.

• Approved past meeting minutes (unanimously)
• Adjourned meeting (unanimously)

Plan Commission Meeting

The Plan Commission will review conditional use permits for two medical clinics and two residential lot coverage requests. The body will also discuss the Comprehensive Plan timeline.

• Conditional Use Permit and Plan of Operation for Kapwa Journeys, LLC medical clinic at 15330 Watertown Plank Road
• Conditional Use Permit and Plan of Operation for Thriving Mind LLC medical clinic at 15330 Watertown Plank Rd.
• Conditional Use Permit to exceed maximum lot coverage for James and Stacy Parks at 13200 Green Meadow Ct
• Conditional Use Permit to exceed maximum lot coverage for Steven and Sarah Kuranz at 13000 Green Meadow Ct
• Comprehensive Plan Timeline Update and Discussion

The Plan Commission unanimously approved the minutes from the May 5, 2025 meeting. It also approved the plan of operation and conditional use permits for Kapwa Journeys, LLC and Thriving Mind LLC to operate medical clinics at 15330 Watertown Plank Road. Additionally, conditional use permits were approved to exceed maximum lot coverage for the Parks and Kuranz properties in the Green Meadow subdivision. All motions carried 7‑0.

• Approved minutes dated May 5, 2025 (7-0)
• Approved plan of operation and conditional use permit for Kapwa Journeys, LLC (7-0)
• Approved plan of operation and conditional use permit for Thriving Mind LLC (7-0)
• Approved conditional use permit to exceed lot coverage for Parks at 13200 Green Meadow Ct (7-0)
• Approved conditional use permit to exceed lot coverage for Kuranz at 13000 Green Meadow Ct (7-0)

Building Board

The Building Board will review and act on several residential construction requests. These include applications for three new homes, a home addition, and site modifications for a pool and fire access gate.

• Fire access gate modifications at 13105 Watertown Plank Rd (Caroline Heights Apartments LLC)
• New home request at 13200 Green Meadow Ct (James and Stacy Parks)
• New home request at 13000 Green Meadow Ct (Steven and Sarah Kuranz)
• New home request at 1125 Red Barn Ln (Robert Lopez and Kathryn Pearse)
• Fence and pool request at 15025 Cascade Dr (Alex Schwab)

The Building Board approved the May 6 meeting minutes. It approved a fence and in‑ground pool for 15025 Cascade Dr, contingent on a revised site plan. The fire‑access gate modification for Caroline Heights Apartments was tabled. Architectural, survey, grading, and landscaping plans were approved for new homes on Green Meadow Lot 6 and Lot 2.

• Approved May 6 minutes (6‑0)
• Approved fence & pool for 15025 Cascade Dr, pending revised site plan (6‑0)
• Tabled fire access gate modification for Caroline Heights Apartments
• Approved architectural plans for Green Meadow Lot 6 (6‑0)
• Approved survey & grading plans for Green Meadow Lot 6 (5‑1)
• Approved landscaping plan for Green Meadow Lot 6 (6‑0)
• Approved architectural, survey, grading, and landscaping plans for Green Meadow Lot 2 (6‑0, 5‑1, 6‑0)

Finance and Licensing

The Finance and Licensing Committee will discuss the cost and installation date for a new pool liner and the reallocation of capital funds for DPW plow trucks. The body will also review license renewals and taxable G.O. notes.

• Proposed $117,050 pool liner replacement for 2026
• Reallocation of capital funds for DPW plow trucks
• Parameters Resolution 20250422C for Series 2025B Taxable G.O. Notes
• Alcohol, cigarette, tobacco, electronic vaping devices, and dance license renewals
• Review of monthly financial report and 2025 project summary

The Finance & Licensing Committee approved the 2026 pool liner contract for $117,050 and authorized the purchase of a DPW plow‑truck chassis for up to $285,000. It also approved the renewal of alcohol, cigarette, tobacco and electronic vaping device licenses, approved the submitted vouchers, and tabled a resolution on taxable G.O. notes. All motions passed unanimously.

• Approved the 2026 pool liner replacement contract for $117,050 (4-0)
• Approved purchase of DPW chassis #3 demo at $285,000 or less (4-0)
• Approved alcohol, cigarette, tobacco, and electronic vaping device licenses (4-0)
• Tabled Resolution 20250422C for Series 2025B taxable G.O. notes (4-0)
• Approved the vouchers as submitted (4-0)
• Approved the meeting minutes FL042225DM (4-0)
• Adjourned the meeting (4-0)

Board of Trustees

The Board of Trustees will consider bids for 2025 road repaving and pedestrian pathway construction. The meeting includes reviews of several special event permits and discussions on police contract negotiations and construction bids for Underwood Creek Daylighting.

• Bids for 2025 Road Repaving and 2025 Pedestrian Pathway Construction
• Special Event Permit Applications for Oktoberfest, EGBA Wine Walk, YMCA Steam Camp, and Krueger Communications E-Cycle Event
• Review of Series 2025B Taxable G.O. Notes Parameters Resolution 20250422C
• Possible increase in Department of Public Works (DPW) seasonal wages
• Review of 2026 pool liner installation date and cost

The Board of Trustees unanimously approved the permanent pedestrian easement and a temporary construction and access easement for the Underwood River Parkway Pathway. It also approved a temporary ad‑hoc appointment of President Koleski to the Building Board and proclaimed Village Monarch Pledge Day. Several special event permits were approved, the SOPP patrol officer job description amendment was tabled to a closed session, and the Assessor’s palpable error for 14265 Juneau Blvd was accepted.

• Approved temporary ad‑hoc appointment of President Koleski to Building Board (7‑0)
• Approved proclamation of Monarch Pledge Day (7‑0)
• Tabled review of SOPP Patrol Officer Job Description amendment to closed session (7‑0)
• Approved Oktoberfest special event permit for September 19, 2025 (7‑0)
• Approved EGBA Wine Walk special event permit for June 7, 2025 (7‑0)
• Approved YMCA STEAM Camp special event permit (June‑August 2025) (7‑0)
• Accepted Assessor’s palpable error for 14265 Juneau Blvd (7‑0)
• Accepted permanent pedestrian easement and temporary construction/access easement for Underwood River Parkway Pathway (7‑0)

Board of Review

The Board of Review will meet to establish policies for handling sworn telephone or written testimony and requests to waive hearings. The board will also verify mandatory training and confidentiality ordinances.

• Adoption of policy for sworn telephone and written testimony requests
• Adoption of policy for waiver of Board of Review hearing requests
• Verification of ordinance for confidentiality of income and expense information
• Consideration of additional Board of Review dates

The Board of Review elected President Koleski as chairperson and Trustee Schindler as vice‑chairperson, approved its September 11, 2024 minutes, and adopted two new policies—one for sworn telephone or written testimony and another for waivers of hearing requests. It also scheduled a future Board of Review meeting for July 21, 2025 at 6:00 PM. All motions passed unanimously with six ayes.

• Elected President Koleski as chairperson (6 ayes)
• Elected Trustee Schindler as vice‑chairperson (6 ayes)
• Approved September 11, 2024 Board of Review minutes (6 ayes)
• Adopted policy for sworn telephone and written testimony (6 ayes)
• Adopted policy for waiver of Board of Review hearing requests (6 ayes)
• Scheduled Board of Review meeting for July 21, 2025 at 6:00 PM (6 ayes)

Public Works Utilities Committee

The Public Works Utilities Committee will review and potentially take action on bids for the 2025 Pedestrian Pathway construction. The committee will also discuss construction bids for Underwood Creek Daylighting.

• 2025 Pedestrian Pathway construction bids
• Underwood Creek Daylighting construction bids

The Public Works/Utilities Committee voted 7‑0 to recommend approval of the Buteyn‑Peterson Company bid for the 2025 pedestrian pathway, amounting to $1,2229,328.19. The committee also scheduled a discussion on the Underwood Creek Daylighting bids for next Tuesday, with no decision made on that project. The meeting was adjourned by a 7‑0 vote.

• Approved pedestrian pathway bid to Buteyn-Peterson Company, $1,2229,328.19 (7-0)
• Scheduled discussion on Underwood Creek Daylighting bids (no decision)
• Adjourned meeting (7-0)

Building Board

The Building Board will review and act on several residential construction requests, including three new homes and two property additions. The board will also consider a request for modifications to a fire access gate at an apartment complex.

• Fire access gate modifications at Caroline Heights Apartments LLC, 13105 Watertown Plank Rd
• New home request at 13200 Green Meadow Ct (James and Stacy Parks)
• New home request at 13000 Green Meadow Ct (Steven and Sarah Kuranz)
• New home request at 1125 Red Barn Ln (Robert Lopez and Kathryn Pearse)
• Fence and pool request at 15025 Cascade Dr (Alex Schwab) and addition at 755 Verdant Dr (Ken and Carrie Allen)

Library Board

The Library Board will elect its officers and review May 2025 accounts payable. The board will also discuss a facilities assessment from FEH Design and hold a closed session regarding employee data.

• Election of officers including President, Vice President, Treasurer, and Secretary
• O.B. accounts payable May 2025: $7,255.35
• LGIP4 gift fund accounts payable May 2025: $2,208.70
• FOEGL gift fund accounts payable May 2025: $3,937.30
• Discussion of FEH Design facilities assessment

The board approved expenditures of $7,255.35, $2,208.70 and $3,937.30 for library accounts. It accepted a $110 gift from the Kiwanis Club of Elm Grove. Officers were elected, and future meeting dates were confirmed. A special meeting was scheduled to discuss the facilities assessment.

• Approved O.B. accounts payable $7,255.35
• Approved LGIP4 gift fund accounts payable $2,208.70
• Approved FOEGL gift fund accounts payable $3,937.30
• Accepted $110 gift from Kiwanis Club of Elm Grove
• Elected Jennifer Morris as President
• Elected Patty Kujawa as Vice President
• Confirmed future meeting dates in Village Hall
• Moved to closed session at 6:12 PM

Recreation Committee

The Elm Grove Recreation Committee will meet on May 13, 2025, to discuss and possibly act on a donation request from the Elm Grove Citizen Police Academy. The committee will also receive updates on summer programming and Fourth of July plans, discuss prioritization of recreation goals and 2025 CORP projects, and approve minutes from the March 11 meeting. Public comment will be heard.

• Discussion and possible action on Elm Grove Citizen Police Academy donation request
• Approval of meeting minutes from March 11, 2025
• Summer update and Fourth of July update
• Discussion and prioritization of Recreation Committee Goals
• Discussion and prioritization of 2025 CORP Projects

The Recreation Committee approved the meeting minutes as amended by an 8‑0 vote. It also approved the donation request of four sets of four daily pool passes for the Elm Grove Citizen Police Academy, also by an 8‑0 vote. The meeting was adjourned with a 7‑0 vote.

• Approved minutes as amended (8-0)
• Approved donation of 4 sets of 4 daily pool passes for Elm Grove Citizen Police Academy (8-0)
• Adjourned meeting (7-0)

Legislative Committee

The Legislative Committee will meet to discuss and potentially amend draft Chapter 335-48. This specific section of the code addresses murals in public spaces or facilities.

• Review and possible amendments to draft Chapter 335-48 regarding Murals in Public Space or Facility

The committee approved the April 16, 2025 meeting minutes. It then voted to recommend that the Board of Trustees approve amendments to Chapter 335-48 concerning murals in public spaces, limiting art to interior spaces only. The meeting was adjourned at 5:12 PM.

• Approved April 16, 2025 meeting minutes (3-0)
• Recommended Board approve amendments to Chapter 335-48 on murals (3-0)
• Adjourned meeting at 5:12 PM (3-0)

Public Works Utilities Committee

The Public Works Utilities Committee will review updates on several ongoing projects, including the Underwood Creek Daylighting, Highland Drive Pathway, and 2025 Paving. They will also consider holding a special meeting the week of May 19 to review bids for the 2025 Pathways before the Board of Trustees meeting. A request from a property owner regarding right-of-way improvements at 13402-13418 Watertown Plank Rd will be discussed.

• Consideration and possible action to hold a special Public Works Committee meeting to review 2025 Pathway bids
• Update on request from property owner for ROW improvements at 13402-13418 Watertown Plank Rd
• Update on Underwood Creek Daylighting Project
• Update on Highland Drive Pathway
• Update on 2025 Paving

The committee voted 6‑0 to approve the April 14, 2025 minutes. Members agreed to hold a special Public Works Committee meeting on Thursday, May 22, 2025 at 9:00 a.m. to review bids for the 2025 Pathways Project. The meeting was adjourned by a 6‑0 vote.

• Approved April 14, 2025 minutes (6‑0)
• Agreed to hold special Public Works Committee meeting on May 22, 2025 at 9:00 a.m. to review 2025 Pathways bids
• Adjourned meeting (6‑0)

Beautification Committee

The Elm Grove Beautification Committee will discuss the Veteran's Park Revitalization Project, prepare for upcoming plant sales (perennial sale June 7th, Johnson Nursery sale June 14th), and review events including Pollinator Week and Bird City programs. The meeting also includes routine items such as approval of previous minutes and the treasurer's report.

• Veteran's Park Revitalization Project discussion
• June 7th perennial sale downtown Elm Grove
• Johnson Nursery sale on June 14th
• Bee City Pollinator Week events and library window
• Bird City events: Birders of the Grove May 19th, Songbird Stroll May 30th, Lights Out

The Beautification Committee voted to table the Leave the Leaves Campaign for another month, continuing efforts to cut the 631 tons of compostable material hauled from the village each year. No other formal approvals or denials were recorded; the meeting consisted of reports and scheduling updates for various plant sales and events.

• Leave the Leaves Campaign – tabled (no vote recorded)
• Perennial Sale – scheduled for June 7 with 125 species, 131 flats, 2,964 plants, $7,466 budget
• Johnson Nursery Sale – delivery scheduled for June 14 at the village recycle center
• Spring Ephemeral Sale – discussed options for 2026 (no decision made)
• Next meeting – scheduled for June 4 at 6:30 pm in the Park View Room

Sustainability Committee

The Elm Grove Sustainability Subcommittee will discuss ongoing business including a partnership with UWM for sustainability recommendations, a greenhouse gas audit opportunity via a Wisconsin Local Government Climate Coalition grant, and recaps of recent events like Recycle Day and Oktoberfest. No binding decisions are expected; the meeting consists primarily of informational updates and discussion of future educational events.

• Update on partnership with UWM for Sustainability Recommendations
• Update on Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant
• Recap of Recycle Day Event
• Update on Pond Project
• Discussion of educational events with Village Camp-Out

The Sustainability Subcommittee unanimously approved the corrected minutes from the previous meeting. The village approved a request to plant several hundred trees in the park’s daylighting and wetland area. The meeting was adjourned unanimously at 8:13 p.m.

• Approved corrected minutes (unanimous)
• Approved planting several hundred trees in park daylighting and wetland area
• Adjourned meeting (unanimous)

Building Board

The Building Board will consider and act on seven permit requests, including a retaining wall/gates for the Elmbrook School District at 13605 Underwood Pkwy, a fence and pool at 15025 Cascade Dr, landscape plan modifications for Caroline Heights Apartments at 13105 Watertown Plank Rd, additions at 1035 Katherine Dr and 1400 Highland Dr, and alterations at 13925 Garfield Ave and 14949 Juneau Blvd.

• Elmbrook School District request for retaining wall/like structure ("gates") at 13605 Underwood Pkwy
• Alex Schwab request for fence and pool at 15025 Cascade Dr
• Caroline Heights Apartments LLC request for landscape plan modifications at 13105 Watertown Plank Rd
• Adam and Leah Christianson addition at 1035 Katherine Dr
• Hillarey Stone and Peter Knabel addition at 1400 Highland Dr

The Building Board approved the March 4 and April 3 meeting minutes unanimously. It tabled a fence and pool request from Alex Schwab. It approved landscape plan modifications for Caroline Heights Apartments with noted exceptions. It conditionally approved an addition for the Christiansons pending additional drawings and cut‑sheet submissions.

• Approved March 4, 2025 meeting minutes (7‑0)
• Approved April 3, 2025 meeting minutes (7‑0)
• Tabled Alex Schwab fence and pool request (7‑0)
• Approved Caroline Heights Apartments landscape plan modifications, except for specified items (7‑0)
• Conditionally approved Christianson addition pending cut‑sheet and lighting submissions (7‑0)

Plan Commission Meeting

The Elm Grove Plan Commission will review and vote on minutes from its April 7 meeting, then consider a request for a revised Plan of Operation for Wine Down, a cocktail lounge with outdoor seating at 13390 Watertown Plank Road in the B-1 Local Business District. The commission may also discuss other business before adjourning.

• Review and act on meeting minutes dated April 7, 2025
• Review request for revised Plan of Operation for Wine Down cocktail lounge with outdoor seating at 13390 Watertown Plank Road in the B-1 Local Business District

The commission unanimously approved the April 7, 2025 meeting minutes (7‑0). It approved Wine Down's revised plan of operation for outdoor seating at 13390 Watertown Plank Road with a 6‑1 vote, contingent on a parking re‑review in May 2026. The meeting was then adjourned by a 7‑0 vote.

• Approve April 7, 2025 minutes (7-0)
• Approve revised Wine Down plan of operation (6-1)
• Require parking re‑review of Wine Down plan in May 2026
• Adjourn meeting (7-0)

Administrative & Personnel Committee

The Administrative and Personnel Committee will review and vote on minutes from March 11, 2025, and discuss a request to increase seasonal wages for the Department of Public Works. No other items are on the agenda.

• Discussion and possible action on raising DPW seasonal wages (documents: 2025-03-14 Wage Increase Request.pdf, AP Memo 05.1.25.pdf)
• Review and approval of meeting minutes from March 11, 2025

The committee approved the March 11, 2025 meeting minutes with a 5-0 vote. It then voted 5-0 to raise the Department of Public Works seasonal hourly wage, an increase estimated to cost about $5,000 and to be covered by contingency funds. The meeting was adjourned at 8:52 A.M.

• Approved March 11, 2025 meeting minutes (5-0)
• Approved increase to DPW seasonal hourly rate (5-0)
• Adjourned meeting (5-0)

Board of Trustees

The Board of Trustees will hold public hearings and consider conditional use permits for Krueger Communications (office/warehouse at 12555 and 12475 Knoll Road) and Exquisite Auto Garage (vehicle detailing at 12475 Knoll Road). Other actions include adopting the 2025-2030 Comprehensive Outdoor Recreation Plan, approving a Memorandum of Understanding for damage assessment services, and updating the Emergency Operations Plan. The meeting will also enter closed session to discuss personnel appointments and litigation.

• Public hearing and possible action on conditional use permit for Krueger Communications office/warehouse at 12555 Knoll Road
• Public hearing and possible action on conditional use permit for Krueger Communications office/warehouse at 12475 Knoll Road
• Public hearing and possible action on conditional use permit for Exquisite Auto Garage vehicle detailing at 12475 Knoll Road
• Review and act on Resolution 20250422A adopting the 2025-2030 Comprehensive Outdoor Recreation Plan
• Closed session to consider appointment of Village Clerk/Deputy Treasurer and litigation updates

The Board approved the meeting agenda, the February, March and April draft minutes, and the Spring 2025 committee nominations. It also approved a special event permit for the Christmas Fantasy House, a memorandum of understanding for Waukesha County damage assessment services, and adopted the 2025 Updated Elm Grove Emergency Operations Plan. Finally, the Board approved conditional use permits for Krueger Communications at 12555 Knoll Rd and Exquisite Auto Garage at 12475 Knoll Rd.

• Approved agenda amendment moving item 13(a) (Aye:7)
• Approved February, March and April 2025 draft minutes (Aye:7)
• Approved Spring 2025 Committee nominations (Aye:7)
• Approved special event permit for Christmas Fantasy House (Aye:7)
• Approved MOU for Waukesha County Damage Assessment Services (Aye:7)
• Adopted Updated Elm Grove Emergency Operations Plan (2025) (Aye:7)
• Approved Plan of Operation and Conditional Use Permit for Krueger Communications, 12555 Knoll Rd (Aye:7)
• Approved Plan of Operation and Conditional Use Permit for Exquisite Auto Garage, 12475 Knoll Rd (Aye:7)

Finance and Licensing

The Finance and Licensing Committee will review parameters for two series of General Obligation Notes and an amendment to the 2024 budget. The body will also discuss project updates and financial reports, including costs for the Underwood Creek Daylighting project.

• Resolution 20250422B: Issuance of Series 2025A G.O. Notes not to exceed $12,025,000 for capital projects and loan refunding
• Resolution 20250422C: Parameters for Series 2025B Taxable G.O. Notes
• Resolution 20250422D: Amendment to the 2024 Budget
• Review of the March 2025 Monthly Financial Report
• Discussion of Daylighting Cost Summary for the TID #2 Creek Daylighting project

The committee approved the minutes from the April 25 and April 9 meetings. It recommended the adoption of Resolution 20250422B for Series 2025A General Obligation notes and approved an amendment to the 2024 budget that reallocates remaining ARPA funds. The committee voted to table Resolution 20250422C for Series 2025B Taxable GO notes until further discussion with the municipal advisor. All motions passed unanimously with a 5‑0 vote.

• Approved FL032525DM minutes (5-0)
• Approved FL040925DM minutes (5-0)
• Recommended Resolution 20250422B for Series 2025A GO notes (5-0)
• Tabled Resolution 20250422C for Series 2025B Taxable GO notes (5-0)
• Approved Resolution 20250422D amendment to 2024 budget (5-0)
• Approved vouchers as submitted (5-0)
• Adjourned meeting (5-0)

Library Board

At its April 21 meeting, the Elm Grove Library Board will hear the treasurer's report covering accounts payable for February through April 2025 and review the director's report on library activities. The board will also discuss a social media policy as old business and take up new business including an allowable costs worksheet for the 2026 budget and a conceptual design discussion.

• O.B. accounts payable March 2025: $20,950.63
• FOEGL gift fund accounts payable March 2025: $1,591.53
• Social media policy review (old business)
• Allowable costs worksheet for 2026 budget (new business)
• Conceptual design discussion (new business)

The Elm Grove Public Library Board approved the agenda and the March 17 meeting minutes. It accepted a $6,000 anonymous gift for staff development and approved all listed accounts‑payable expenditures for February‑April 2025. The board also approved the Allowable Costs Worksheet for the 2026 budget and set the next three meeting dates.

• Approved agenda (motion by Tom Castile, seconded by Sally Cashin)
• Approved March 17, 2025 minutes (motion by John Alexander, seconded by Sally Cashin)
• Approved accounts‑payable expenditures for O.B., LGIP‑4, and FOEGL funds for Feb‑Apr 2025 (motions by John Alexander, seconded by various members)
• Accepted $6,000 anonymous gift for staff development (motion by Karen Steen, seconded by John Alexander)
• Approved the Allowable Costs Worksheet for 2026 budgeting (motion by John Alexander, seconded by Tom Castile)
• Confirmed future meeting dates: May 19, June 16, and July 28, 2025
• Expressed gratitude to Sally Cashin for six years of board service

Legislative Committee

The Legislative Committee will discuss proposed amendments to vehicle and traffic ordinances and the existing short-term rental ordinance. Both items were remanded to the committee from the Village Board of Trustees.

• Discussion and possible action on Chapter 275-12 and Chapter 101-2 regarding Vehicles and Traffic
• Discussion and possible action on an amendment of the Short-Term Rental Ordinance (Section 335-861 I (10-(6))

The committee approved the February 13, 2025 meeting minutes. It voted to recommend the Board of Trustees approve an amendment to Chapters 275‑12 and 101‑2 that adds a lower‑left traffic sign. It also voted to recommend the Board approve an amendment to the Short‑Term Rental Ordinance that removes designated‑operator language and adds a backup emergency contact field. The Public Art Ordinance will be revisited at the next meeting.

• Approved February 13, 2025 meeting minutes (3-0)
• Recommended vehicle ordinance amendment with lower‑left sign to Board (4-0)
• Recommended short‑term rental ordinance amendment (strike out operator language, add backup contact) to Board (4-0)
• Tabled Public Art Ordinance for discussion at next meeting
• Adjourned meeting (4-0)

Building Board

The Elm Grove Building Board will review and act on two property-owner requests: a fence and pool at 15025 Cascade Dr, and a master bath remodel with window removal at 14949 Juneau Blvd. The board will also approve meeting minutes from March 4 and April 3, 2025. No other substantive business is listed.

• Review and act on request by Alex Schwab for a fence and pool at 15025 Cascade Dr
• Review and act on request by Jennifer Stuckert for an alteration (master bath remodel, window removal) at 14949 Juneau Blvd
• Approve minutes from March 4, 2025
• Approve minutes from April 3, 2025

Public Works Utilities Committee

The Public Works Utilities Committee will review and potentially act on paving bid results and lane width paint striping. The body will also receive updates on the 2025 Pathway Project and the Underwood Creek Daylighting Project.

• Review and possible action on 2025 Paving Bid results
• Discussion and possible action on lane width paint striping
• Presentation on natural landscape restoration at Veteran’s Park/Blue Star Memorial
• Update on ROW improvements at 13402-13418 Watertown Plank Rd
• Review of 2024 MS4 Annual Report

The Public Works/Utilities Committee accepted the low bid from Wolf Paving for $487,759.03 and authorized adding up to 25% more work within the $605,000 budget. It also referred the lane‑width paint‑striping proposal to the Public Safety Committee for further discussion. All motions were passed unanimously.

• Approved Wolf Paving bid $487,759.03 with up to 25% additional work (5-0)
• Remanded lane‑width paint‑striping topic to Public Safety Committee (5-0)
• Approved March 17, 2025 minutes with minor edits (5-0)
• Adjourned meeting at 7:17 p.m. (5-0)

Finance and Licensing

The Finance and Licensing Committee will review and possibly adopt parameters resolutions for Series 2025A and 2025B General Obligation Notes. The proposed $12.025 million in Series 2025A notes would fund the Underwood Creek Daylighting Project, pathways, a plow truck, watermain engineering, and refinancing of existing State Trust Fund loans. The committee may also go into closed session to discuss amendments to the Caroline Heights LLC Development Agreement.

• Underwood Creek Daylighting Project ($8.5 million)
• Pathways ($1,951,600)
• Plow truck ($285,000)
• Watermain engineering ($60,000) for planned 2026 downtown water extension
• Refinancing of State Trust Fund loans for Gebhardt Road and Tax Incremental District No. 2, expected to save ~$182,000 total

The Finance & Licensing Committee voted unanimously (6‑0) to enter a closed session under Wis. Stat. 19.85(1)(e). The meeting was then adjourned in closed session due to lack of quorum.

• Motion to go into closed session passed 6-0
• Meeting adjourned in closed session due to lack of quorum

Recreation Committee

The Elm Grove Recreation Committee is holding a meeting on May 15, 2023. The agenda includes only procedural items: call to order, other business, new business, and adjournment. No specific proposals, contracts, or public hearings are listed.

• Agenda contains only standard procedural items

Plan Commission Meeting

The Plan Commission will review and act on three requests for Plans of Operation and Conditional Use Permits. These requests involve office use and vehicle detailing in the M-1 Limited Manufacturing District.

• Conditional Use Permit and Plan of Operation for Krueger Communications, Inc. office use at 12555 Knoll Rd
• Conditional Use Permit and Plan of Operation for Krueger Communications, Inc. office use at 12475 Knoll Rd
• Conditional Use Permit and Plan of Operation for Exquisite Auto Garage LLC vehicle detailing at 12475 Knoll Rd

The commission approved the March 3, 2025 meeting minutes by a 5‑0 vote. It approved a Plan of Operation and Conditional Use Permit for Krueger Communications, Inc. at 12555 Knoll Rd. by a 7‑0 vote. It also approved Plan of Operation and Conditional Use Permits for Krueger Communications, Inc. at 12475 Knoll Rd. and for Exquisite Auto Garage LLC at 12475 Knoll Rd., each by a 7‑0 vote. The meeting was adjourned by a 7‑0 vote.

• Approved March 3, 2025 minutes (5-0)
• Approved Plan of Operation and Conditional Use Permit for Krueger Communications, Inc. at 12555 Knoll Rd. (7-0)
• Approved Plan of Operation and Conditional Use Permit for Krueger Communications, Inc. at 12475 Knoll Rd. (7-0)
• Approved Plan of Operation and Conditional Use Permit for Exquisite Auto Garage LLC at 12475 Knoll Rd. (7-0)
• Adjourned meeting (7-0)

Board of Trustees

The Board of Trustees will consider amendments to vehicle and traffic ordinances regarding e-scooters and commercial rentals. They will also discuss the Development Agreement and project cost schedules for Caroline Heights Apartments LLC.

• Proposed amendments to Chapter 275-12 and Chapter 101-2 to regulate e-scooters and prohibit commercial rentals
• Discussion of Exhibit 16 Eligible Project Costs Schedules for Caroline Heights Apartments LLC
• Update on the Third Space Brewing Vendor Agreement, which terminates December 31, 2026
• Closed session to discuss litigation strategy and the purchase of public properties or investment of public funds

The board unanimously selected Trustee Hillmann as Chair Pro‑Tem. It then voted 7‑0 to go into closed session to discuss litigation and potential property or fund negotiations. Items such as the Third Space contract renewal, an e‑scooter ordinance amendment, and the Caroline Heights development agreement were discussed but no formal actions were taken.

• Selected Trustee Hillmann as Chair Pro‑Tem (7‑0)
• Moved to closed session on litigation and property matters (7‑0)
• Third Space contract renewal discussed – no decision
• E‑scooter ordinance amendment discussed – no decision
• Caroline Heights development agreement payment schedule discussed – no decision

Building Board

The Elm Grove Building Board will review and act on multiple building and signage requests, including a new home construction at 14755 Lata Vista Dr and another at Red Barn Lot 2 (12825 Stephen Place). Other items include alterations, additions, and business signage for local establishments. The board will also approve meeting minutes from March 4, 2025.

• New home construction at 14755 Lata Vista Dr (Peter and Jill Machi) with storm water report and plan review
• New home at Red Barn – Lot 2, 12825 Stephen Place (Miller-Marriott Construction Co.) with revised development plan
• Alteration at 1925 Fairhaven Blvd (Jeff and Ann Knier)
• Addition at 14205 Watertown Plank Rd (Mike and Lynn Byrne)
• Business signage for Wine Down at 13390 Watertown Plank Rd

The board tabled the March 4 meeting minutes (5‑0). It approved signage for Wine Down, an addition for Mike and Lynn Byrne, a new home construction for Peter and Jill Machi, and signage for Audio Nova, each with unanimous votes. It also approved the architectural, survey, grading, and landscaping plans for the Millier‑Marriott single‑family home on Red Barn Lot 2, all passing 5‑0. All motions were adopted unanimously.

• Tabled approval of March 4 minutes (5‑0)
• Approved Wine Down fascia signs (5‑0)
• Approved addition for 14205 Watertown Plank Rd (Mike & Lynn Byrne) (5‑0)
• Approved new home construction at 14755 Lata Vista Dr (Peter & Jill Machi) (6‑0)
• Approved Audio Nova signage amendment (5‑0)
• Approved architectural plan amendment for Millier‑Marriott Red Barn Lot 2 (5‑0)
• Approved survey and grading plan for Millier‑Marriott Red Barn Lot 2 (5‑0)
• Approved landscaping plan for Millier‑Marriott Red Barn Lot 2 (5‑0)

Beautification Committee

The committee will discuss wrap-up of a March 12 event, plans for Pollinator Week, bird walks, and invasive species removal. They will receive an update on the Veteran's Park grant and schedule several plant sales and a winter lecture series. A new idea for the lecture series will also be considered.

• Veteran's Park Plan for 2025 – grant update
• Bee City – Pollinator Week events, library window
• Bird City – Birders of the Grove (May 19) and Waterfowl Walks (April 16)
• Invasive Species Task Force – planning for SEWISC Pull-a-thon
• Spring Ephemeral Sale and Annual shrub sale on May 3rd

The committee voted to approve the honorarium amounts for the March 12th event. It also confirmed orders for plant and shrub sales, scheduled upcoming sales and book‑club events, and renewed the Invasive Species Task Force membership. The Leave the Leaves Campaign was tabled again. No other substantive motions were recorded.

• Approved honorarium amounts for March 12th (vote passed)
• Ordered 25 species, 55 flats, 1,024 plants for Spring Ephemeral Sale at $3,641
• Ordered 600 shrubs (50 each of 12 varieties) for Shrub Sale; pre‑order via village website
• Scheduled Perennial Sale for June 7 with 125 species, 131 flats, 2,964 plants costing $7,466
• Listed Johnson Nursery Sale live online; delivery set for June 14 at village recycle center
• Planned three Book Club events for Oct 2025, Dec 2025, Feb 2026; members to submit titles for summer voting
• Renewed Invasive Species Task Force membership in SEWISC for 2025 and will join Pull‑a‑thon
• Tabled the Leave the Leaves Campaign again this month

Sustainability Committee

The Elm Grove Sustainability Subcommittee will meet to review past minutes and receive updates on ongoing projects, including a partnership with UWM for sustainability recommendations, a greenhouse gas audit grant opportunity through the Wisconsin Local Government Climate Coalition, Recycle Day planning, and Oktoberfest. No formal votes or decisions are anticipated; the agenda consists primarily of status updates and discussion.

• Update on partnership with UWM for sustainability recommendations
• Update on Greenhouse Gas Audit Opportunity via Wisconsin Local Government Climate Coalition grant
• Update on Recycle Day planning
• Update on Oktoberfest
• Budget update

The Sustainability Subcommittee approved the previous meeting's minutes with no changes, passing the motion unanimously. No other actions were voted on. The meeting was then adjourned by unanimous consent.

• Approved past minutes (unanimous)
• Adjourned meeting (unanimous)

Finance and Licensing

The Elm Grove Finance and Licensing Committee will review and act on February meeting minutes, receive project updates including the 2025 project summary and TID #2 Creek Daylighting cost summary, and approve vouchers. The meeting also includes review of monthly financial reports for December 2024 and February 2025. No major policy decisions or new ordinances are on the agenda.

• Review and approval of February 25, 2025 meeting minutes
• Monthly financial report for December 2024 (budget-to-actual comparison)
• Monthly financial report for February 2025 (budget-to-actual comparison)
• 2025 project summary listing capital projects (dump truck, bucket truck, pool upgrades, etc.)
• Daylighting Cost Summary for TID #2 Creek Daylighting project

The committee approved the February 25 meeting minutes with a 4‑0 vote. It then approved the voucher list as submitted, also by a 4‑0 vote. The meeting was adjourned with a unanimous 4‑0 motion. No other formal actions were taken.

• Approved meeting minutes (4-0)
• Approved vouchers as submitted (4-0)
• Adjourned meeting (4-0)

Board of Trustees

The Board of Trustees will review a resolution for property acquisition to daylight Underwood Creek and create open green space. The meeting includes decisions on a new Social Media Policy and the adoption of a Comprehensive Outdoor Recreation Plan.

• Resolution No. 20250325A: Property acquisition for Underwood Creek daylighting and green space
• Adoption of the Comprehensive Outdoor Recreation Plan
• Appointment of Rachel Drescher as Interim Clerk effective April 4, 2025
• Proposed amendments to traffic ordinances regarding e-scooters and commercial rentals
• Conditional Use Permit request for a short-term rental at 545 Elm Grove Road, Unit 2

The Board approved its agenda, several sets of meeting minutes, and key contracts. It also adopted a resolution designating special events and appointed Rachel Drescher as interim clerk effective April 4, 2025. All actions passed with unanimous or near‑unanimous votes.

• Approved agenda amendment moving Recreation Committee Report forward (6 ayes)
• Approved February 20, 2025 special board minutes (7 ayes)
• Tabled February 25, 2025 board minutes (7 ayes)
• Approved March 3, 2025 special board minutes (7 ayes)
• Approved Resolution 20250325B designating qualifying special events (7 ayes)
• Approved appointment of Rachel Drescher as interim clerk, effective April 4, 2025 (7 ayes)
• Approved KL Engineering contract amendment 2 for Juneau Blvd storm sewer design (7 ayes)
• Approved Stantec Engineering task order for bid‑phase services (7 ayes)

Library Board

The Elm Grove Library Board will consider approving accounts payable totaling $15,977.63 for December 2024 and January 2025, review the social media policy, and receive reports from the treasurer and director. The board will then convene into closed session to evaluate a public employee's performance. Future meeting dates in April, May, and June 2025 will be confirmed.

• Approve accounts payable: O.B. Dec 2024 pt.2 ($5,190.73), LGIP4 gift fund Dec 2024 pt.2 ($1,112.01), FOEGL gift fund Dec 2024 pt.2 ($144.41), O.B. Jan 2025 ($6,847.96), LGIP4 gift fund Jan 2025 ($2,198.64), FOEGL gift fund Jan 2025 ($483.88)
• Review social media policy and photo release form (old business)
• Close session under WSS 19.85(1)(c) for employee performance evaluation
• Set future meeting dates: April 21, May 19, June 16, 2025 at 5pm
• Hearing of the public and FOEGL report

The Elm Grove Library Board approved salary and bonus adjustments for the library director and assistant director during open session after a closed session. The board also approved multiple accounts payable expenditures and accepted gifts, including $19,000 from the Friends of the Elm Grove Library. The meeting was otherwise routine, with no new business.

• Approved salary and bonus adjustments for library director and assistant director (unanimous)
• Approved O.B. accounts payable December 2024 pt. 2: $5,190.73
• Approved LGIP4 gift fund accounts payable December 2024 pt. 2: $1,112.01
• Approved FOEGL Gift Fund accounts payable December 2024 pt. 2: $144.41
• Approved O.B. accounts payable January 2025: $6,847.96
• Approved LGIP4 gift fund accounts payable January 2025: $2,198.64
• Approved FOEGL gift fund accounts payable January 2025: $483.88
• Accepted $19,000 gift from Friends of the Elm Grove Library and $300 from Mary Agnes and Clarence Kuehmichel

Public Works Utilities Committee

The committee will review and act on February minutes, then receive updates on the Underwood Creek Daylighting Project, 2025 Pathway Projects, and other public works items. No decisions are anticipated beyond approving prior minutes.

• Review and act on minutes from February 10, 2025
• Update on Underwood Creek Daylighting Project with attached documents
• Update on 2025 Pathway Project Status including Juneau Boulevard improvements
• Update on other Public Works Projects

The committee reviewed final design comments for the Underwood Creek Daylighting Project, preparing it for bidding scheduled for April 22, 2025, with bid openings on May 20, 2025. They also approved adding storm sewer design and capacity analysis to the 2025 Pathway Project, increasing the estimated total cost to $1,776,600. Minutes from January 13, 2025, were approved 7-0.

• Approved January 13, 2025 minutes with minor edits (7-0)
• Finalized design notes for Underwood Creek Daylighting Project, moving toward April 22 bidding
• Added storm sewer design and capacity analysis to 2025 Pathway Project, increasing cost to $1,776,600

Recreation Committee

The Recreation Committee will discuss the potential regulation of e-bikes and e-scooters on Village Park pathways. Members will also review a Comprehensive Outdoor Recreation Plan for possible recommendation to the Board of Trustees and consider adult summer sports programming proposals.

• Discussion on e-bike and e-scooter regulations in Village Park pathways (Chapters 275-12 and 101-2)
• Review of Milwaukee Sports and Social proposals for adult pickleball and sand volleyball leagues
• Possible recommendation to the Board of Trustees for the Comprehensive Outdoor Recreation Plan (CORP)
• Possible action on a pool rental request from St. Mary’s Catholic Parish
• Winter and summer programming updates

The Elm Grove Recreation Committee recommended the Comprehensive Outdoor Recreation Plan (CORP) to the Board of Trustees for adoption, with edits from Vandewalle & Associates. The committee also directed staff to negotiate and organize adult sand volleyball and pickleball leagues with Milwaukee Sports and Social, focusing on Tuesdays for pickleball and Sundays for volleyball. A request from St. Mary's Catholic Parish for an exclusive pool and splash pad rental on August 2nd from 11:00 AM to 2:00 PM was recommended for approval. The committee discussed but took no formal action on regulating e-bikes and e-scooters on park pathways.

• Recommended CORP adoption to Board of Trustees (5-0)
• Directed staff to negotiate adult pickleball and volleyball leagues with Milwaukee Sports and Social (6-0)
• Recommended pool rental to St. Mary's Church on August 2nd, 11 AM-2 PM (5-0)
• Approved February 11, 2025 meeting minutes (5-0)
• Approved February 20, 2025 meeting minutes as amended (5-0)

Administrative & Personnel Committee

The Administrative and Personnel Committee will discuss and possibly act on a draft Social Media Usage Policy. The proposed policy establishes guidelines for authorized personnel managing official Village social media accounts and defines prohibited content.

• Discussion and possible action on the creation of a Village Social Media Use Policy

The Administrative and Personnel Committee voted 5-0 to recommend a new Village Social Media Use Policy to the Board of Trustees, with requested amendments. The policy was introduced after a recent incident revealed the village lacked a formal social media policy. Amendments discussed included adding a content archiving policy, requiring staff to initial each section, and providing additional training for department heads. The committee also approved the February 11, 2025 meeting minutes 5-0.

• Approved February 11, 2025 meeting minutes (5-0)
• Recommended Village Social Media Use Policy to Board of Trustees with amendments (5-0)

Beautification Committee

The committee will review a grant update for the Veteran's Park Plan, discuss the annual shrub sale (50 each of 12 varieties, now live online), and several environmental initiatives including Bee City, Bird City, and the Invasive Species Task Force. Other topics include the Book Club, Winter Lecture Series, and the 'Leave the Leaves' campaign.

• Veteran's Park Plan grant update for 2025
• Annual shrub sale: 50 each of 12 varieties ordered, sale live online
• Bee City: discussion of IPM toolkit and possible subcommittee
• Bird City: Waterfowl Walks (three events) and next Birders of the Grove meeting
• Invasive Species Task Force: planning for SEWISC Pull-a-thon

The Beautification Committee finalized plans and orders for its spring plant and shrub sales, including 1,024 plants for the Spring Ephemeral Sale and 600 shrubs for the Shrub Sale, both scheduled for May 3. The committee also renewed its Bee City USA certification for a fourth year and submitted a grant for Veteran's Park work. No formal votes were recorded; all items were discussed and planned.

• Ordered 1,024 plants for Spring Ephemeral Sale at $3,641
• Ordered 600 shrubs (50 each of 12 varieties) for Shrub Sale
• Renewed Bee City USA certification for 4th consecutive year
• Submitted grant to SEWISC for Veteran's Park work completion
• Set Spring Ephemeral Sale and Shrub Sale pickup for May 3
• Scheduled Perennial Sale for June 7 with 2,964 plants ordered at $7,466
• Renewed SEWISC membership for Invasive Species Task Force
• Tabled Leave the Leaves Campaign

Sustainability Committee

The Elm Grove Sustainability Subcommittee will meet to review past minutes and receive updates on ongoing business items. Topics include a partnership with UWM for sustainability recommendations, a greenhouse gas audit grant opportunity via the Wisconsin Local Government Climate Coalition, planning for Recycle Day and Oktoberfest, and a budget update. No action items or decisions are listed; the agenda is primarily informational and procedural.

• Update on UWM partnership for sustainability recommendations
• Update on greenhouse gas audit grant opportunity via Wisconsin Local Government Climate Coalition
• Update on Recycle Day planning
• Update on Oktoberfest planning
• Budget update

Building Board

The Elm Grove Building Board will review and act on seven building permit applications from residents and a contractor, covering additions, alterations, an accessory structure, and a fence. The board will also approve meeting minutes from February 4, 2025, and handle any other business before adjourning.

• Charles and Chris Fozio request an addition (porch and deck) at 718 Elm Grove Road
• Fred and Nancy Raml seek a kitchen remodel with exterior window at 12500 Walnut Road
• Amber and Mike McCoy propose an accessory structure (firepit) at 14325 Wisconsin Ave
• Bill and Pam Perrone request an addition at 14400 Wisconsin Ave
• Elm Building Inc. seeks an alteration at 13456-13458 Watertown Plank Road (revised plans)

The Elm Grove Building Board approved alterations for the Raml residence at 12500 Walnut Road, an accessory structure for the McCoy property at 14325 Wisconsin Ave, an addition for the Perrone property at 14400 Wisconsin Ave, and an alteration for Elm Building Inc. at 13456-13458 Watertown Plank Road. The board tabled a request by Charles and Chris Fozio for an addition at 718 Elm Grove Road after the applicant withdrew the submittal, and tabled a request by Jeff and Ann Knier for an alteration at 1925 Fairhaven Boulevard because the proposed door design was deemed inconsistent with the house's overall design. A fence request by Audrey Halquist at 2060 Elm Tree Road was noted as not requiring board review.

• Approved minutes as amended (5-0)
• Tabled Fozio addition request after withdrawal
• Approved Raml kitchen alteration as submitted (5-0)
• Approved McCoy pergola and fire table as submitted (5-0)
• Approved Perrone addition as amended (5-0)
• Approved Elm Building Inc. alteration with modifications (5-0)
• Tabled Knier front door alteration (5-0)

Plan Commission Meeting

The Plan Commission will meet to review and act on meeting minutes from February 3, 2025. The body will also consider a Conditional Use Permit application for a short-term rental.

• Conditional Use Permit request for a short-term rental at 545 Elm Grove Road, Unit 2

The Elm Grove Plan Commission approved a conditional use permit for a short-term rental at 545 Elm Grove Road, Unit 2, despite ongoing discussions about potential ordinance revisions. The vote was 5-0. The commission also approved the February 3, 2025 meeting minutes as amended, and heard an update on the Village Board's approval of the future land use map.

• Approved conditional use permit for short-term rental at 545 Elm Grove Road, Unit 2 (5-0)
• Approved February 3, 2025 meeting minutes as amended (5-0)

Board of Trustees

The Board of Trustees will discuss and possibly act on a vendor agreement renewal with Third Space Brewing for the village park beer garden. The Recreation Manager recommends a short-term two-year agreement with specific restrictions on operating days and branding.

• Proposed 2-year short-term vendor agreement with Third Space Brewing
• Option 1 fee structure: total possible revenue of $19,287 (58% increase)
• Option 2 fee structure: total possible revenue of $19,930 (64% increase)
• Proposal to allocate 35% of annual beer garden revenues to improvements
• Report on pavilion rentals from 2020-2025 generating over $45,655 in revenue

The Board of Trustees discussed and directed the Village Manager to execute a renewed contract with Third Space Brewing for the village beer garden, adding Wednesday operations on a trial basis, adding wine and canned cocktails, setting fees at $175 for Wednesday/Thursday and $200 for Friday/Saturday with an inflation clause, and removing auto-renewal. The contract remains at 2 years with discussions to begin by Labor Day. Signage for the trailer when not in use was paused pending a policy.

• Directed Village Manager to execute Third Space contract with amendments (consensus)
• Added Wednesday beer garden operations for a one-year trial (majority support)
• Approved adding wine and canned cocktails to beer garden offerings (majority support)
• Set fees at $175 for Wednesday/Thursday and $200 for Friday/Saturday with inflation clause (consensus)
• Kept contract at 2 years with no auto-renewal; discussions to start by Labor Day (consensus)
• Paused signage on stored trailer pending a broader policy (consensus)
• Amended contract language to allow other park events with mutual agreement, capped at 5 days (consensus)

Library Board

The Library Board will discuss the Wisconsin DPI Public Library 2024 Annual Report and review social media guidelines. The board will also meet in closed session to discuss public employee personnel data.

• Wisconsin DPI Public Library 2024 Annual Report
• Social media policy review
• Closed session regarding employee employment, promotion, compensation, or performance

The Elm Grove Library Board approved the Wisconsin DPI Public Library 2024 Annual Report after a line-by-line review. The board also discussed updating the social media policy but took no action, continuing the discussion next month. Meeting dates were confirmed, and the board entered closed session for employee performance evaluation.

• Approved agenda (unanimous)
• Approved January 20, 2025 meeting minutes (unanimous)
• Approved Wisconsin DPI Public Library 2024 Annual Report (unanimous)
• Confirmed future meeting dates: March 17, April 21, May 19, 2025 at 5 p.m.
• Convened into closed session for employee performance evaluation (unanimous)

Board of Trustees

The Board of Trustees is reviewing requests to engage bond counsel for two promissory note issuances totaling $19,685,000. The body is also discussing new ordinances regarding e-scooters, fire lanes at Caroline Heights, and a binding referendum requirement for TIF districts exceeding $5 million.

• Proposed $10,985,000 General Obligation Promissory Notes (Series 2025A)
• Proposed $8,700,000 Taxable General Obligation Promissory Notes (Series 2025B)
• Proposed ordinance requiring binding referendum for TIF districts/incentives over $5 million
• Proposed amendments to Chapter 275-12 and 101-2 to include e-scooters and ban commercial rentals
• Review of contract renewal for Third Space

The Board of Trustees approved amendments to the Future Land Use Map, changing the designation for certain institutional properties to single-family residential, by a 4-3 vote. The decision followed extensive public comment, with supporters citing concerns about overdevelopment and opponents, including the Elm Grove Women's Club, requesting more planning and exclusion of their property. The board also approved several routine items, including contracts for assessor and bond counsel services, and tabled discussions on the Third Space contract and e-scooter regulations.

• Approved amendments to Future Land Use Map sections 335-75 through 335-80 (4-3)
• Approved Resolution 20250225A for Wireless 911 Public Safety Answering Point services (7-0)
• Approved engagement of Land Market Evaluators, LLC for assessor services (7-0)
• Approved Thomas Griggs as bond counsel for $10,985,000 GO Promissory Notes Series 2025A (7-0)
• Approved Thomas Griggs as bond counsel for $8,700,000 Taxable GO Promissory Notes Series 2025B (7-0)
• Approved referral of Social Media Policy to Administrative and Personnel Committee (7-0)
• Approved Recycle Day in the Grove Special Event (7-0)
• Tabled Third Space Contract Renewal (7-0)

Finance and Licensing

The Finance and Licensing Committee will review and act on a voucher list with significant expenditures, including a $164,051 IT services contract and a $25,752 roofing final payment. The committee will also receive the January 2025 monthly financial report and a project summary that includes cost updates on the Underwood Creek Daylighting project. Minutes from the January 28 meeting will be considered for approval.

• $164,051.16 annual MSP/IT services and Fortinet Firewall for Moulas Group
• $25,751.82 final payment for DPW roofing project to Roofed Right America
• $13,679.20 new mower for DPW from L&R Lawn Equipment
• $8,750.00 deposit for Fourth of July fireworks to Wolverine Fireworks
• Underwood Creek Daylighting cost update showing net project cost of $7,298,744

The Finance & Licensing Committee approved the January 28, 2025 meeting minutes (5-0) and reviewed the January 2025 financial report, noting high revenue balances from tax and user fees. They discussed the 2025 project summary, including TID #2 Creek Daylighting, and reviewed vouchers, with questions about fees and a $5,200 title search payment. No major policy decisions were made; the meeting was procedural and informational.

• Approved January 28, 2025 meeting minutes (5-0)
• Reviewed January 2025 financial report
• Discussed 2025 project summary and TID #2 Creek Daylighting
• Reviewed voucher list with questions on fees and payments
• Adjourned meeting (5-0)

Committee of the Whole

The Committee of the Whole will hear a presentation from Ehlers on the 2025 Finance Plan, which includes issuing $10.985M in tax-exempt notes and $8.7M in taxable notes for projects like Underwood Creek Daylighting and TID 3 incentives. They will also discuss a $1.436M pathway construction estimate that exceeds the $900,000 budget, and consider amendments to the Third Space Beer Garden vendor agreement. No formal action is taken at this meeting; items are discussed for later board consideration.

• Underwood Creek Daylighting project: $8,500,000 in tax-exempt notes
• 2025 Pathway Construction estimate $1,436,000 vs. budgeted $900,000
• TID 3 Development Grant Incentive: $8,466,000 in taxable notes
• DPW Plow Truck: $285,000 financed through tax-exempt notes
• Third Space Beer Garden vendor permit agreement renewal with proposed amendments

The Committee of the Whole held a discussion-only meeting, with no formal votes or decisions. They reviewed the 2025 Financial Plan presented by Ehlers, debated whether to proceed with pathway construction this year or delay, and discussed a potential vendor permit for a beer garden at Third Space. No actions were taken.

• No formal decisions made; meeting was discussion-only

Recreation Committee

The Elm Grove Board of Trustees and Recreation Committee hold a joint special meeting to discuss the draft 2025 Comprehensive Outdoor Recreation Plan (CORP), following a public open house. The discussion aims to provide final suggested edits to the consultant so the plan can be approved at the March Recreation Committee meeting. The plan includes park improvements, new facilities, and a capital improvements action plan.

• Discussion of draft 2025 Comprehensive Outdoor Recreation Plan (CORP)
• Public open house held earlier on February 20, 2025
• Park concept plans for Village Park and other improvements
• Plan updates population projections and park acreage analysis
• Goal to finalize plan for adoption in March 2025

Board of Trustees

The Elm Grove Board of Trustees and Recreation Committee will meet to discuss the draft 2025 Comprehensive Outdoor Recreation Plan (CORP). The meeting includes a public open house where residents can review park concept plans and provide feedback. The plan outlines park improvements, new facilities, and future recreation priorities for the village.

• Discussion of 2025 Comprehensive Outdoor Recreation Plan (CORP) draft
• Public open house for resident feedback on park concept plans
• Joint Board of Trustees and Recreation Committee meeting to provide feedback on final edits
• Plan aims to qualify for state matching grants and align with population growth projections

The Board of Trustees directed the Village Manager to execute a renewed contract with Third Space Brewing for the village beer garden, adding Wednesday operations on a trial basis, allowing wine and canned cocktails, and setting fees at $175 for Wednesday/Thursday and $200 for Friday/Saturday with an inflation clause. The contract remains at two years with no auto-renewal, and discussions will resume around Labor Day. Signage on the stored trailer was paused pending a broader policy, and language about alcohol in the park was adjusted to allow mutually agreed exceptions.

• Approved Third Space contract renewal with Wednesday added on a trial basis (consensus)
• Approved adding wine and canned cocktails to beer garden offerings (majority)
• Set beer garden fees at $175 for Wed/Thu, $200 for Fri/Sat with inflation clause (consensus)
• Kept contract at 2 years, no auto-renewal, with renewal discussions moved to Labor Day (consensus)
• Paused signage on stored trailer pending a village-wide sponsorship policy (consensus)
• Directed Village Manager to execute contract after amendments finalized (unanimous)

Legislative Committee

The Elm Grove Legislative Committee will discuss and possibly act on several ordinance amendments, including fire lane regulations, vehicles and traffic rules, short-term rentals, signs, and a proposed ordinance that would require a binding referendum before creating any new Tax Incremental Finance (TIF) district or granting development incentives exceeding $5 million. The short-term rental and sign ordinance items are remanded from other boards and aim to clarify interpretation and address constitutional concerns respectively.

• Draft ordinance requiring a binding referendum for new TIF districts and any development incentives over $5 million
• Amendments to fire lane ordinance (Chapter 275-4(D)) specific to Caroline Heights Apartments
• Vehicles and traffic amendments (Chapters 275-12 and 101-2) remanded from Village Board
• Short-term rental ordinance (Section 335-861) 'clean-up' amendments remanded from Plan Commission
• Sign ordinance (Chapter 335) revisions to address content-based regulations per Supreme Court rulings

The Legislative Committee recommended approval to the Board of Trustees for codifying fire lanes on the Caroline Heights property, making violations enforceable, after initially passing a conditional motion and then reconsidering. The committee also recommended an ordinance amendment to regulate e-scooters and ban commercial rentals, and approved a binding referendum ordinance for large TIF districts. The short-term rental ordinance amendment was tabled for further review.

• Recommended approval of Chapter 275-4(D) fire lanes for Caroline Heights (4-0)
• Recommended approval of e-scooter ordinance amendment with no commercial rentals (4-0)
• Tabled short-term rental ordinance amendment (4-0)
• Recommended approval of binding referendum ordinance for TIF districts over $5M (4-0)
• Approved December 12, 2024 meeting minutes (4-0)

Recreation Committee

The Elm Grove Recreation Committee will discuss and possibly act on requests from Tonawanda PTO for discounted reservation rates and donations, as well as a donation request from the Elm Grove Junior Guild. The committee will also review proposals for pickleball and sand volleyball leagues from Milwaukee Sports and Social Programming, and receive updates on winter and summer programming and the Comprehensive Outdoor Recreation Plan (CORP). Approval of previous meeting minutes is also on the agenda.

• Discussion and possible action on Tonawanda PTO request for discounted reservation rates and donations
• Discussion and possible action on Elm Grove Junior Guild donation request for Annual Tree of Giving Gala
• Review and discussion of Milwaukee Sports and Social Programming proposals for pickleball and sand volleyball leagues
• Comprehensive Outdoor Recreation Plan (CORP) update
• Winter and summer programming updates

The Recreation Committee approved two donation requests: donating the pavilion for the June 6th 5th-grade event and paying up to $400 for the July 15th summer pool party using a $400 credit for the June 6th pool rental. They also approved the Elm Grove Junior Guild's 2025 donation requests for a pool party rental, family pool pass, and Memorial Day parade VIP seating. Both motions passed unanimously.

• Approved donating pavilion for June 6th 5th-grade event and paying up to $400 for July 15th pool party using $400 credit (7-0)
• Approved 2025 donation requests from Elm Grove Junior Guild for pool party rental, family pool pass, and Memorial Day parade VIP seating (7-0)
• Approved minutes from January 14, 2025 (6-0)
• Approved minutes from January 23, 2025 (6-0)

Administrative & Personnel Committee

The Administrative and Personnel Committee will discuss and possibly act on updating the Village Clerk/Deputy Treasurer job description, including establishing a salary range for potential advertising. The committee will also review and approve minutes from the December 10, 2024 meeting.

• Review and act on minutes dated December 10, 2024
• Discussion and possible action on Clerk/Deputy Treasurer job description, including salary range

The Administrative and Personnel Committee approved a salary range of $75,000-$90,000 for the Clerk/Deputy Treasurer position, which will need final approval from the village board. The committee also approved the December 10, 2024 meeting minutes. No other substantive business was discussed.

• Approved December 10, 2024 meeting minutes (5-0)
• Approved Clerk/Deputy Treasurer salary range of $75,000-$90,000 (5-0)

Public Works Utilities Committee

The Public Works Utilities Committee will review and act on minutes from January 13, 2025, consider a right-of-way indemnification request from Eric Peter at 14161 Juneau Blvd for plantings, and discuss possible actions on ROW improvements at 13402-13418 Watertown Plank Rd. Updates will be provided on the Underwood Creek Daylighting project, the 2025 Pathway Project, and other public works projects.

• Review and act on minutes from January 13, 2025
• Right-of-way indemnification request from Eric Peter at 14161 Juneau Blvd for plantings in the ROW
• Discussion and possible action on ROW improvements at 13402-13418 Watertown Plank Rd
• Update on Underwood Creek Daylighting project
• Update on 2025 Pathway Project status

The Public Works/Utilities Committee denied Eric Peter's request for a right-of-way indemnification to keep plantings in the ROW at 14161 Juneau Blvd, voting 6-0. The committee also approved the January 13, 2025 minutes as written (6-0) and agreed to move forward with redesigning a 70-foot wall section from concrete to quarry stone in the Underwood Creek Daylighting Project, acknowledging potential parking impacts. No other formal actions were taken; other items were updates or discussions.

• Approved January 13, 2025 minutes as written (6-0)
• Denied ROW indemnification request for plantings at 14161 Juneau Blvd (6-0)
• Agreed to redesign 70' wall section from concrete to quarry stone in Underwood Creek project (unanimous)

Public Works Utilities Committee

The Public Works Utilities Committee is holding a public information meeting featuring a presentation by KL Engineering. The meeting will be streamed via Zoom starting at 6:00 PM. No other items are listed for discussion or decision.

• Presentation by KL Engineering on an unspecified topic

Beautification Committee

The committee is meeting to plan 2025 initiatives including the Mayor's Monarch Pledge and the Milkweed Map. Members will discuss the annual shrub sale and upcoming plant sales with Johnson Nursery and Spring Ephemeral. The group is also coordinating wildlife habitat programs and invasive species removal.

• Annual shrub sale: 50 each of 12 varieties ordered
• Johnson Nursery and Spring Ephemeral sales on June 7th
• Veteran's Park Plan for 2025 and potential grant
• SEWISC renewal and Pull-a-thon planning
• Mayors' Monarch Pledge 2025

The Elm Grove Beautification Committee discussed upcoming events and renewals, including the Bee City USA renewal, SEWISC membership, and plans for spring plant sales. No formal votes were taken; decisions were made on event logistics and renewals.

• Renewed Bee City USA membership for 4th year
• Renewed SEWISC membership for 2025
• Set spring ephemeral sale for May 3rd with pre-orders
• Ordered 600 shrubs for May 3rd pickup
• Scheduled book club event for March 12th with $6 tickets
• Planned perennial sale for June 7th
• Tabled Leave the Leaves campaign

Building Board

The Elm Grove Building Board will review and act on two requests: a pool deck signage proposal from Caroline Heights Apartments LLC and a building addition (front porch roof) from Michael Sovitzky Reinders. They will also approve the previous meeting's minutes.

• Approve January 7, 2025 meeting minutes
• Review pool deck signage at 13105 Watertown Plank Road by Caroline Heights Apartments LLC
• Review building addition at 13480 Juneau Blvd for front porch roof by Michael Sovitzky Reinders

The Elm Grove Building Board approved a request by Michael Sovitzky Reinders for a front entry portico addition at 13480 Juneau Blvd, subject to conditions on materials and design. A separate request by Caroline Heights Apartments LLC for pool deck signage was withdrawn by the applicant. The board also approved the January 7, 2025 meeting minutes as amended and cancelled its February 18, 2025 meeting.

• Approved minutes of January 7, 2025 as amended (7-0)
• Approved portico addition at 13480 Juneau Blvd with conditions (8-0)
• Withdrawn: pool deck signage request by Caroline Heights Apartments LLC
• Cancelled Building Board meeting scheduled for February 18, 2025

Sustainability Committee

The provided agenda text for the Elm Grove Sustainability Committee meeting appears to be corrupted or encoded, containing only numbers and slashes. No actual agenda items can be discerned, so the purpose and decisions of this meeting cannot be determined from this document.

The minutes for the Elm Grove Sustainability Committee meeting on 2025-02-04 contain only procedural or placeholder text with no substantive decisions, approvals, or discussions recorded. No actions were taken or outcomes reported.

Plan Commission Meeting

The Plan Commission will hold a public hearing to consider amendments to the Future Land Use Map as part of the Village Comprehensive Plan. They will also review and act on the minutes from the January 6, 2024 meeting.

• Public hearing on possible amendments to the Future Land Use Map under Village Code Sections 335-75 through 335-80
• Review and act on meeting minutes dated January 6, 2024

The Elm Grove Plan Commission approved the Future Land Use Map as presented, changing the designation of institutional parcels to single-family use, with a recommendation to revisit the map during the comprehensive plan update scheduled for 2026. The motion carried 5-1. The commission also approved the January 6, 2025 meeting minutes as amended, 6-0.

• Approved Future Land Use Map changing institutional use to single-family (5-1)
• Approved January 6, 2025 meeting minutes as amended (6-0)

Finance and Licensing

The Finance and Licensing Committee will review and act on the December 2024 monthly financial report and the 2024 project summary. They will also consider approval of a large voucher batch including payments for Underwood Creek daylighting, insurance renewals, and utility bills. The meeting includes approval of previous meeting minutes.

• Vouchers include $73,385 to Stantec Consulting for Underwood Creek Daylighting
• $175,189 to Milwaukee Metropolitan Sewerage District for quarterly utility billing
• $65,991 to R&R Insurance for insurance renewals
• $39,473 in tax refunds
• Monthly financial report shows 2024 year-end budget status with total revenues of $8.06M against expenditures of $7.72M

The Finance & Licensing Committee approved the November 26, 2024 meeting minutes and the voucher list as submitted, with staff to follow up on several payments. The December 2024 financial report was presented as preliminary, with adjustments pending. No other substantive decisions were made.

• Approved November 26, 2024 meeting minutes (6-0)
• Approved vouchers as submitted with staff follow-up on specific payments (6-0)

Board of Trustees

The Board of Trustees will hold a public hearing on proposed amendments to Chapter 7 (Boards/Commissions) and Chapter 335 (Zoning), and creation of Chapter 335-48 regarding Murals in Public Spaces. The board will also consider approving an $81,438 contract with Stantec Engineering for soil management, and discuss a Waukesha County growth contract and occupancy update for Caroline Heights. A closed session is scheduled for employee performance evaluation.

• Public hearing and action on amendments to Chapter 7 and Chapter 335 Zoning from December 12, 2024 Legislative Committee
• Public hearing and action on creation of Chapter 335-48 regarding Murals in Public Space or Facility
• Review and act on Task Order 4 with Stantec Engineering for $81,438 for Soil Management Documentation and Permit Review
• Discussion and possible action on Waukesha County Growth for Economic Development Cooperation Contract
• Update on Occupancy Request for Caroline Heights

The Board approved amended language for Chapter 7 and Chapter 335 zoning, and approved a contract with Waukesha County Center for Growth. A new ordinance for murals in public spaces was tabled. The Board also approved staff bonuses and a salary increase for the Village Clerk.

• Approved amended language for Chapter 7 and Chapter 335 zoning (7-0)
• Approved engagement with Waukesha County Center for Growth (7-0)
• Tabled creation of Chapter 335-48 regarding Murals in Public Space (7-0)
• Approved appointment of Chelsey Meier to Sustainability Committee (7-0)
• Approved appointment of Gina Peter to Plan Commission (7-0)
• Approved Stantec Task Order 4 for $81,438.00 (7-0)
• Approved $7,000 bonus for IT Manager (7-0)
• Approved $5,000 bonus for Building Maintenance (7-0)

Recreation Committee

The Recreation Committee will hold a special meeting to review and discuss the draft of the 2025 Comprehensive Outdoor Recreation Plan (CORP). Two draft documents have been provided for the meeting. No votes or decisions are scheduled; the session is limited to discussion and introduction of other business.

• Review and discussion of 2025 Comprehensive Outdoor Recreation Plan Draft
• Two supporting documents: Elm Grove_2025 CORP_Appendix_Draft 2_1.16.25.pdf and Elm Grove_2025 CORP_Draft 2_1.14.25.pdf
• Other Business (unspecified items)

The Elm Grove Recreation Committee held a special meeting to review the draft 2025 Comprehensive Outdoor Recreation Plan (CORP). No formal decisions were made; the discussion focused on refining the plan, including prioritizing projects, addressing grant opportunities, and scheduling a public open house for February. The committee directed staff and consultants to explore specific items like safe pathways to schools and a case study on the splash pad.

• Reviewed 2025 CORP draft; no formal action taken
• Directed staff to schedule public open house for February
• Asked staff and Vandewalle to investigate safe pathways to schools
• Requested case study on splash pad cost and partnerships
• Discussed prioritizing grants with realistic possibilities

Board of Trustees

The Elm Grove Board of Trustees is meeting to hold a closed session under Wisconsin law to discuss deliberating or negotiating the purchase of public properties and the investing of public funds. No other substantive items appear on the agenda. After the closed session, the board may reconvene for possible action on those matters, then adjourn.

• Closed session to discuss purchasing public properties and investing public funds (Wis. Stats. 19.85(1)(e))
• Possible open-session action on matters discussed in closed session

The Elm Grove Board of Trustees met and unanimously voted to enter a closed session to discuss purchasing public properties or investing public funds, citing competitive or bargaining reasons. After the closed session, the board reconvened in open session and adjourned without taking any public action or making substantive decisions.

• Entered closed session (7-0)
• Reconvened into open session (7-0)
• Adjourned meeting (7-0)

Library Board

The Elm Grove Library Board will meet to approve December minutes, hear public comment, set future meeting dates, and receive the Acting Director's report. The board will then convene into closed session under Wisconsin law to discuss employment, promotion, compensation, or performance evaluation of a public employee.

• Closed session under WSS 19.85(1)(c) to consider employee employment, promotion, compensation, or performance data
• Proposed future meeting dates: February ? 2025, March 17, 2025, April 21, 2025
• Acting Director's report to be delivered
• Hearing of the public on any library matter

The Elm Grove Public Library Board of Trustees met on January 20, 2025, and approved the agenda and the amended minutes from the December 16, 2024 meeting. The board confirmed future meeting dates and received a director's report noting the start of a new Adult Services Coordinator, John Bogdal, on January 27, 2025, and the completion of RFID tagging for books. The board then entered closed session to discuss employee matters and adjourned without any public comment or substantive policy decisions.

• Approved meeting agenda (unanimous)
• Approved December 16, 2024 meeting minutes as amended (unanimous)
• Confirmed future meeting dates: Feb 24, Mar 17, Apr 21, 2025
• Convened into closed session for employee performance evaluation (motion by Morris, second by Cashin)
• Returned to open session (motion by Morris, second by Alexander)
• Adjourned at 5:30 PM (motion by Morris, second by Olson)

Public Safety Committee

The Public Safety Committee will review and discuss information regarding the regulation of play vehicles, e-scooters, motorized scooters, and e-bikes on village park pathways. The committee will also consider approving minutes from its September 16, 2024 meeting. This appears to be an information-gathering discussion with no final action anticipated.

• Approval of draft minutes from September 16, 2024 Public Safety Committee meeting
• Review of applicable ordinance for motor vehicle operation on village park pathways
• Review of applicable ordinance for bicycles
• Review of e-bike law handout and applicable Wisconsin state statutes
• Discussion of play vehicles, e-scooters, motorized scooters, and e-bikes on park pathways

The Public Safety Committee voted to recommend that the Legislative Committee review the village ordinance to allow e-scooters on all village pathways, consistent with bicycles and e-bikes, including speed and right-of-way rules. The motion passed 5-1, with Trustee Hillmann opposed. The committee also discussed resident concerns about delineators, Caroline Heights traffic, and lawn damage on Stephen Place, but took no formal action on those items.

• Recommended Legislative Committee review ordinance to allow e-scooters on all village pathways (5-1)
• Approved minutes from September 16, 2024 (unanimous)
• Adjourned meeting at 7:22 PM (unanimous)

Recreation Committee

The Recreation Committee will discuss and potentially act on requests from Tonawanda PTO for discounted reservation rates and donations, as well as a donation request from St. Mary's Visitation for their annual auction. The committee will also receive updates on the Comprehensive Outdoor Recreation Plan (CORP), winter programming (including an ice rink leak), and summer programming planning. The meeting begins with public comment and approval of prior minutes.

• Discussion and possible action on Tonawanda PTO's request for discounted/free use of facilities for three events (May 23 Field Day, June 6 5th Grade Picnic, July 15 Summer Pool Party) and a donation request for Parent's Night Out
• Discussion and possible action on St. Mary's Visitation's donation request for a Great Elm Grove Campout registration ($60 value) for their annual Auction for Education
• Update on the Comprehensive Outdoor Recreation Plan (CORP) with draft review scheduled for a special meeting on January 23
• Winter programming update including WinterFest and an ice rink liner leak investigation
• Summer programming update: 3 of 5 bands booked for Tunes on Tuesday, fireworks planning, and 19 returning summer staff

The Recreation Committee approved a motion to reserve the dates requested by Tonawanda PTO and to offer a summer family pool pass and a Great Elm Grove Campout reservation to both Tonawanda Grade School and St. Mary's Visitation Catholic Parish. The motion passed 6-2. The committee also discussed the Comprehensive Outdoor Recreation Plan (CORP) update, winter and summer programming updates, and other business.

• Approved minutes as amended (8-0)
• Approved reserving Tonawanda PTO requested dates and offering summer family pool pass and Great Elm Grove Campout reservation to Tonawanda and St. Mary's (6-2)
• Discussed CORP update; no formal action
• Discussed winter programming; no formal action
• Discussed summer programming; no formal action

Public Works Utilities Committee

The Public Works Utilities Committee will discuss updates on the 2025 Pathway Project and the Underwood Creek Daylighting Project. The body will consider recommending the engagement of Stantec Engineering for soil management and permit review.

• Recommendation for Stantec Engineering Task Order 4 regarding Underwood Creek Daylighting
• Update on 2025 Pathway Project status, including culvert extension and replacement estimates
• Update on Underwood Creek Daylighting Project task tracker
• Review of minutes from December 19th, 2024 meeting

The Public Works/Utilities Committee voted 7-0 to recommend that the Village Board engage Stantec Engineering for Task Order 4, Item 1, covering soil management documentation and permit review comment responses for the Underwood Creek Daylighting Project. The committee also reviewed 30% plans for the 2025 Pathway Project and scheduled a public information meeting for February 6, 2025. No other formal decisions were made; other items were informational or directed staff actions.

• Approved minutes from December 19, 2024, as corrected (7-0)
• Recommended Stantec Task Order 4, Item 1 (soil management documentation and permit review) to Village Board (7-0)
• Scheduled Public Information Meeting for 2025 Pathway Project on Feb 6, 2025, 5:30-7:00 pm
• Agreed to issue RFP for bid phase and construction services for Underwood Creek Daylighting Project

Beautification Committee

The Beautification Committee will meet to review and discuss several environmental and beautification initiatives for 2025, including a plan for Veterans Park, an annual shrub sale with 600 shrubs ordered, and community wildlife habitat programs. They will also coordinate upcoming events such as Winterfest and Earth/Arbor Day.

• Veterans Park Plan for 2025 — review of articles and plan
• Annual shrub sale: 50 each of 12 varieties ordered (600 total)
• Leave the Leaves village-wide campaign for 2025
• NWF Community Wildlife Habitat and Tag, You're It program
• Earth and Arbor Day on April 26, 2025

The Elm Grove Beautification Committee met and made several decisions, including setting a goal to achieve the Champions Circle level of the Mayors' Monarch Pledge by pledging 24 of 29 actions, and planning multiple 2025 events such as the Earth and Arbor Day on April 26th, a shrub sale with 600 shrubs, and a village-wide book club. The committee also renewed memberships in SEWISC and Bee City USA, and discussed the Veteran's Park Plan. No formal votes were recorded; decisions were made by consensus.

• Pursue Champions Circle in Mayors' Monarch Pledge by pledging 24 of 29 actions
• Renew SEWISC membership for 2025
• Renew Bee City USA for 4th year, due 2/28/25
• Schedule Earth and Arbor Day for April 26, 2025
• Order 600 shrubs (50 each of 12 varieties) for May 3 pickup
• Plan village-wide book club event at EGWC, $6 per seat
• Plan spring ephemeral sale with pre-orders and May 3 pickup
• Table Leave the Leaves campaign until next month

Building Board

The Elm Grove Building Board will review and act on several home alteration requests and a new business sign for Yammas Restaurant. Items include window alterations, an accessory chicken coop, and an outdoor patio. The meeting also includes approval of previous meeting minutes.

• Review request by Charles and Chris Fazio, 718 Elm Grove Road, for a window alteration.
• Review request by Nathan Sward, 13030 Elmhurst Parkway, for an accessory structure (chicken coop).
• Review request for a new business sign at 890 Elm Grove Road for Yammas Restaurant.
• Review request by Tom Lawler, 1451 Fairhaven Blvd, for a home alteration.
• Review request by Joseph and Claire Klein, 1015 Katherine Drive, for an outdoor patio entertainment area.

The Elm Grove Building Board approved all six requests on the agenda, including home alterations, a chicken coop, a business sign, and an outdoor patio. All motions passed 5-0. The minutes are draft and subject to change upon approval.

• Approved minutes from November 19, 2024 (5-0)
• Approved kitchen window relocation at 718 Elm Grove Road (5-0)
• Approved chicken coop at 13030 Elmhurst Parkway (5-0)
• Approved new business sign at 890 Elm Grove Road (5-0)
• Approved home alterations at 1451 Fairhaven Blvd (5-0)
• Approved window and door replacement at 14141 Oakdale Drive, excluding shutters and siding (5-0)
• Approved outdoor patio entertainment area at 1015 Katherine Drive (5-0)

Sustainability Committee

The committee will review past minutes and receive updates on a partnership with UWM for sustainability recommendations, a greenhouse gas audit opportunity through a Wisconsin Local Government Climate Coalition grant, Recycle Day planning, and Oktoberfest numbers. A budget update is also on the agenda.

• Update on partnership with UWM for sustainability recommendations
• Update on greenhouse gas audit opportunity via Wisconsin Local Government Climate Coalition grant
• Update on Recycle Day planning
• Update on Oktoberfest numbers
• Budget update

The Elm Grove Sustainability Subcommittee approved its December 3, 2024 minutes unanimously and discussed ongoing projects, including a greenhouse gas audit with ICLEI, Recycle Day planning, and Oktoberfest sustainability ideas. No major policy decisions were made; the meeting focused on updates and planning.

• Approved December 3, 2024 meeting minutes (unanimous)
• Adjourned meeting at 7:39 pm (unanimous)

Plan Commission Meeting

The Plan Commission will hold a public hearing and vote on a Conditional Use Permit for a short-term rental at 545 Elm Grove Road, Unit 2. They will also review and act on a Plan of Operation for CC Aesthetic Boutique, a medical clinic at 13386 Watertown Plank Road. Additionally, staff will update the Commission on discussions with property owners regarding potential amendments to the Village Comprehensive Plan's Future Land Use Map.

• Public hearing for Conditional Use Permit for short-term rental at 545 Elm Grove Road, Unit 2
• Review of Plan of Operation for CC Aesthetic Boutique (medical clinic) at 13386 Watertown Plank Road
• Update on staff discussions with property owners about Comprehensive Plan and Future Land Use Map amendments
• Approval of December 2, 2024 meeting minutes

The Elm Grove Plan Commission approved a Plan of Operation for CC Aesthetic Boutique, a medical clinic at 13386 Watertown Plank Road, allowing it to operate in the B-1 district. The commission tabled a request for a conditional use permit for a short-term rental at 545 Elm Grove Road, Unit 2, pending review by the legislative committee and discussions with the condo association. Minutes from December 6, 2024, were approved as amended.

• Approved Plan of Operation for CC Aesthetic Boutique (6-0)
• Tabled short-term rental conditional use permit at 545 Elm Grove Rd. Unit 2 (6-0)
• Approved December 6, 2024 meeting minutes as amended (6-0)