Carbondale public meetings in 2023
66 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Sustainability Commission
The Sustainability Commission will review a memorandum regarding the transition from gasoline-powered to electric lawn equipment. The body will also discuss biodiversity protections, stewardship standards, and systems for community participation.
- Review of memorandum on electric lawn equipment transition
- Discussion on Biodiversity Protections/Stewardship Standards
- Report on Former Koppers Wood Treatment Site
- Discussion on community awareness and participation procedures
- Sustainability Coordinator Monthly Progress Report
Carbondale Public Library Board
The Carbondale Public Library Board will hold its regular monthly meeting, covering routine approvals of minutes and bills, as well as reports from the president, secretary, librarian, and committees. Key discussions include a potential mural on the Brush building, a police report on grounds security, and a security camera update. The board will also review the 2024 meeting schedule and a revised vacation/leave policy.
- Approval of bills payable up to and including bills due December 16, 2023, to January 15, 2024
- Discussion of potential mural project on the Brush building, pending grant
- Report from Carbondale Police Department on grounds security
- Review and approval of board meeting schedule for 2024
- Approval of revised vacation/leave policy
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission will hold public hearings on three related requests involving property at 925 South Giant City Road. The Park District seeks a special use permit for a recreational building in a low-density residential zone, while School District #95 requests a map amendment to rezone part of the property to agricultural and a special use permit for a government office. The agenda also includes routine items like approval of minutes and citizen comments.
- PC 24-05: Special Use Permit for recreational building at 925 South Giant City Road in R-1-15 district
- PC 24-06: Map Amendment to rezone portion of 925 South Giant City Road from R-1-15 to AG
- PC 24-07: Special Use Permit for government office in AG district
Carbondale Public Library Board
The Carbondale Public Library Board's Personnel Committee is meeting to discuss and approve revised vacation and leave policies. The agenda includes public comment time, but the main action item is the policy revision.
- Revised vacation and leave policies discussion and approval
- Public comment period for visitors (2-5 minutes per speaker, max 20 minutes total)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to conduct closed-door oral interviews for entry-level police officer positions. In open session, the board will discuss and potentially approve amendments to police eligibility requirements, specifically regarding educational and residency requirements, and will also approve the 2024 meeting schedule.
- Closed meeting for oral interviews for entry-level police officer
- Discussion on educational requirements and residency requirements for police
- Approval of amendment to Chapter II Section 1-A (Police Eligibility Requirements)
- Approval of 2024 regular meeting dates schedule
- Approval of minutes from October 19 and November 6, 2023 meetings
Sustainability Commission
The Sustainability Commission will meet to discuss the potential regulation of two-choke leaf blowers and the administration of a Chamber of Commerce Sustainability Award. The body will also review reports on the former Koppers Wood Treatment Site and the Mayor's Monarch Pledge.
- Discussion on two-choke leaf blowers
- Chamber of Commerce Sustainability Award administration
- Former Koppers Wood Treatment Site Report
- Mayor's Monarch Pledge accountability
- Sustainability Coordinator Monthly Progress Report
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will continue discussing educational and residency requirements for police officers, then vote on an amendment to Chapter II Section 1-A of its governing rules regarding police eligibility. The board will also approve its regular meeting dates for calendar year 2024 and consider minutes from its October 19 and November 6 meetings.
- Continued discussion on educational and residency requirements for police
- Vote on amendment to Chapter II Section 1-A (Police Eligibility Requirements)
- Approval of 2024 regular meeting schedule
- Approval of minutes from October 19 and November 6, 2023
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission is meeting to vote on a recommendation to the City Council regarding the Capital Improvements Program (CIP). The commission will also discuss the upcoming 2025 Comprehensive Plan update and receive information on required Open Meetings Act training. No public hearings or old business are scheduled.
- Vote on recommendation to City Council for Capital Improvements Program (CIP)
- Discussion of upcoming 2025 Comprehensive Plan update
- Information on required Open Meetings Act training
- Approval of minutes from August 2 meeting
Carbondale Public Library Board
The Board will review financial reports and approve bills due through December 15, 2023. Discussions include building security cameras, a revised vacation policy, and scheduled library closing days for 2024.
- Approval of bills payable up to and including December 15, 2023
- Discussion regarding security cameras for building and grounds maintenance
- Review of revised vacation policy
- Establishment of scheduled closing days for 2024
- Discussion of Per Capita Grant requirements
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to conduct oral interviews for entry-level police officer positions. The interviews will occur in a closed session, with the board returning to open session afterward for staff and board comments. The agenda is otherwise procedural, with roll call, citizen comments, and adjournment.
- Closed meeting to conduct oral interviews for entry-level police officer
- Citizen's comments period
- City staff updates and comments
- Board comments
Foreign Fire Insurance Board
The Foreign Fire Insurance Board is meeting to discuss various purchase requests submitted by department members. The board will review requests for equipment, station and kitchen furnishings, duty apparel, and fitness equipment.
- Purchase requests for equipment and tools
- Purchase requests for station and kitchen furnishings
- Purchase requests for duty apparel
- Purchase requests for fitness equipment
Sustainability Commission
The Carbondale Sustainability Commission will discuss concerns about two-choke leaf blowers raised by a community member, review a climate vulnerability assessment, and consider electrification and energy efficiency improvements. The agenda also includes a report on the former Koppers Wood Treatment Site and a discussion about a Chamber of Commerce award. The meeting is primarily for discussion, with no formal votes listed.
- Discussion of two-choke leaf blowers concerns from community member Tom Esposito
- Discussion regarding Climate Vulnerability Assessment
- Discussion regarding Electrification & Energy Efficiency Improvements
- Discussion regarding Chamber of Commerce Award
- Report on former Koppers Wood Treatment Site
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to conduct oral interviews for entry-level police officer positions in a closed session, elect a new chairperson and vice chairperson, and discuss amendments to its governing rules, including changes to the citizen complaint review process and police eligibility requirements. The board will also continue its discussion on the residency requirement for police officers and firefighters.
- Closed meeting for oral interviews for entry-level police officer
- Election of Board Chairperson and Vice Chairperson
- Amendments to Chapter IV, Review of Citizen Complaints
- Continued discussion on residency requirement for police and firefighters
- Amendments to Chapter II, Section 1 (Police Eligibility)
Police Pension Fund Board
The Carbondale Police Pension Fund Board is meeting to handle routine administrative matters, including approving minutes, bills, and the treasurer's report. Key actions include reviewing and approving the annual statement and audit for the Illinois Department of Insurance, approving COLA increases effective January 1, 2024, and considering applications for membership and benefits, including two regular retirements.
- Review and approve annual statement, interrogatories, and audit for Illinois Department of Insurance filing by October 30, 2023
- Approve annual COLA increases effective January 1, 2024
- Review and approve MWM Consulting Actuarial Valuation Report and discuss levy request letter to Municipality
- Application for membership: Morgan Penrod, start date 8/21/23, Tier 2
- Applications for benefits: Lee Stewart (refund of contributions), Dale Reamy (regular retirement), Dave Kemp (regular retirement)
Firefighters' Pension Fund Board
The Carbondale Firefighters' Pension Fund Board is meeting to handle routine pension business, including approving minutes, a treasurer's report, and several financial and benefit items. They will discuss a benefit application, creditable service, a cash withdrawal, funding reports, and an annual COLA increase. The agenda is largely procedural, with no major policy decisions or public hearings listed.
- Application for Benefits – Mike Hertz
- FPIF Cash Withdrawal
- Fire GASB 67/68 Report
- Funding Request from the Municipality – Tax Levy Letter
- Annual COLA Increase
🗳️ How they voted (11 roll-call votes)
Carbondale Public Library Board
The Library Board of Trustees will meet to review financial reports and approve bills due through November 15, 2023. The meeting includes the administration of oaths of office for trustees and the adoption of a new Code of Ethics.
- Adoption of FY25 levy and preliminary budget
- Approval of bills payable up to and including November 15, 2023
- Adoption of the ALA Code of Ethics
- Administration of Oath of Office to trustees
- Approval of September 20, 2023 Board Meeting minutes
Sustainability Commission
The Carbondale Sustainability Commission is meeting to discuss its legislative priorities, continuing from the August meeting. The agenda also includes reports on the Sustainability Coordinator's progress and the former Koppers Wood Treatment Site. The meeting will begin at the Civic Center and then carpool to Chautauqua Bottoms Nature Preserve for a field trip.
- Discussion on legislative priorities for the Sustainability Commission
- Sustainability Coordinator monthly progress report by L. Becker
- Former Koppers Wood Treatment Site report by A. Beck
- Field trip to Chautauqua Bottoms Nature Preserve
- Approval of August 17, 2023 meeting minutes
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and conducting closed-door interviews for entry-level police officer candidates. They will also certify the 2023 final promotional eligibility lists for Fire Captain and Assistant Fire Chief, and discuss rules on citizen complaints and the residency requirement for police officers and firefighters.
- Closed meeting to conduct oral interviews for entry-level police officer
- Certify 2023 final promotional eligibility lists for Fire Captain & Assistant Fire Chief
- Discussion of Chapter IV, Review of Citizen Complaints, from governing rules
- Discussion regarding residency requirement for police officers and firefighters
Carbondale Public Library Board
The Board will review the August 2023 meeting minutes and approve bills due between September 16 and October 15, 2023. The meeting includes an oath of office for Trustee Frances Anterola and a discussion regarding library service standards.
- Oath of Office for Trustee Frances Anterola
- Approval of August 9, 2023, Board Meeting minutes
- Approval of bills due September 16, 2023, to October 15, 2023
- Discussion of Chapters 1-3 of Serving Our Public: Standards for Illinois Public Libraries
- Discussion regarding patron behavior
Planning Commission /Zoning Board of Appeals
The Carbondale Zoning Board of Appeals will hold a public hearing on a variance request by Kaw River Management, LLC for a property at 805 West Freeman Street. The variance seeks relief from off-street parking location and minimum space requirements in an R-3 High Density Residential district. The board will also approve minutes, set the 2024 meeting calendar, and receive updates.
- Public hearing: ZBA 24-01 variance request for 805 West Freeman Street (Parcel 15-21-312-005)
- Variance from sections 15.4.8.4 and 15.4.8.7 of the City Code (parking requirements)
- Approval of minutes from November 16, 2022 and March 1, 2023
- Approve 2024 meeting calendar
- Introduction of new Commissioner John Shukites
Sustainability Commission
The Carbondale Sustainability Commission will hold its regular monthly meeting, including approval of July minutes, citizen comments, and reports from officers and committees. The main item of new business is a discussion on legislative priorities for the commission. The agenda also includes updates on the Sustainability Coordinator's progress, policy landscape, and the former Koppers Wood Treatment Site.
- Discussion on legislative priorities for the Carbondale Sustainability Commission
- Sustainability Coordinator monthly progress report (L. Becker)
- Federal, state, and local policy landscape report (J. Cogie)
- Former Koppers Wood Treatment Site report (A. Beck)
- Approval of July 20, 2023 meeting minutes
The commission approved the meeting minutes from July 20, 2023. Members discussed potential legislative priorities, including chicken coop ordinance amendments and a 2024 Pollinator Day, but determined further discussion is necessary. The body agreed to hold its next meeting as a field trip to the Green Earth Chautauqua Bottoms Nature Preserve.
- Approved July 20, 2023 meeting minutes
- Agreed to hold next meeting as a field trip to Green Earth Chautauqua Bottoms Nature Preserve
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to approve minutes, hear citizen comments, and then go into closed session to conduct promotional oral interviews for Assistant Fire Chief and Fire Captain. The agenda is largely procedural, with the main substantive item being the closed interviews.
- Closed meeting for promotional oral interviews for Assistant Fire Chief and Fire Captain
- Approval of meeting minutes from May 18, 2023
- Citizen's comments period
- City staff updates and board comments
The Board approved the May 18, 2023 meeting minutes. The Board entered a closed session to conduct promotional oral interviews for Assistant Fire Chief and Fire Captain, though no formal action was taken as a result of that session.
- Approved May 18, 2023 meeting minutes (All ayes)
- Approved closed meeting for Assistant Fire Chief and Fire Captain promotional interviews (All ayes)
Foreign Fire Insurance Board
The Foreign Fire Insurance Board is meeting to review and approve purchases for the fire department, including equipment, station furnishings, duty apparel, kitchen furnishings, fitness equipment, and miscellaneous items. The agenda is largely procedural, with no specific dollar amounts or detailed proposals listed.
- Purchase of equipment and tools
- Purchase of station furnishings
- Purchase of duty apparel
- Purchase of kitchen furnishings
- Purchase of fitness equipment
The board approved expenditures for fitness equipment and the completion of a gear dryer project. Requests for a Petzl Twin Release and shoe credits were tabled for further evaluation.
- Approved prior meeting minutes (7-0)
- Approved Treasurer's Report with balance of $12,181.38 (7-0)
- Approved $1,200 for fitness equipment (6-1)
- Approved $500 to finish gear dryer project (7-0)
- Tabled $350 purchase of Petzl Twin Release
- Tabled $3,750 for shoe credits
Carbondale Public Library Board
The Board of Trustees will meet to administer the oath of office to Trustee Frances Anterola and approve July 2023 meeting minutes. The agenda includes reviewing bills due through August 15, 2023, and accepting the June 2023 financial report.
- Oath of office for Trustee Frances Anterola
- Approval of bills payable through August 15, 2023
- Acceptance of June 2023 financial report
- Review of building and grounds maintenance
The Board approved the June 2023 financial report and bills payable, including a $16,022.33 fee for the Illinois Heartland Library System. The September board meeting was rescheduled to September 20. The Board also received updates on new staff hires and the status of the Sylvia Greenfield estate settlement.
- Approved July 12, 2023 meeting minutes (Unanimous)
- Approved bills payable including $16,022.33 IHLS yearly fee (Unanimous)
- Approved June 2023 financial report (Unanimous)
- Rescheduled September Board meeting to September 20 (Unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission is meeting to consider two public hearings: a text amendment to Title 15 regarding public art and sign size, placement, and lighting, and a map amendment to add certain Planned Business and Secondary Business properties to the Retail Revitalization Overlay District. The agenda also includes routine items like approving June minutes and citizen comments.
- Public hearing PC 24-03: text amendment to Title 15 on public art and sign regulations
- Public hearing PC 24-04: map amendment to designate BPL and SB properties in Retail Revitalization Overlay District
- Approval of June 7 minutes
- Citizen comments and questions
The Planning Commission unanimously recommended two proposals to the City Council. One involves updating the sign code and public art definitions, and the other designates specific properties for a Retail Revitalization Overlay District.
- Approved June 7th, 2023 minutes (unanimous voice vote)
- Recommended approval of PC 24-03 text amendment for public art and signs, with a stipulation to expand the definition of a mural (6-0)
- Recommended approval of PC 24-04 map amendment for the Retail Revitalization Overlay District (6-0)
Sustainability Commission
The commission approved the edited minutes from the June 15, 2023 meeting. No new business or old business was addressed during the session. The meeting included a review of a community video guide on pollinator-supportive landscaping.
- Approved June 15th, 2023 meeting minutes
Firefighters' Pension Fund Board
The Carbondale Firefighters' Pension Fund Board is meeting to handle routine administrative matters, including approving prior minutes, the treasurer's report, and several financial and operational items. Key items include a cash withdrawal from the FPIF, an audit agreement with Kerber, Eck & Braeckel LLP, and a review of pension legislation. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.
- FPIF Cash Withdrawal
- Kerber, Eck & Braeckel LLP Audit Agreement Letter
- Invoices and Payments to Levi, Ray, & Shoup
- Notary Renewal
- Pension Legislation review
The Board approved expenses totaling $538,840.62 and authorized specific monthly transfers from FPIF into the local pension fund. Members also approved the FY 2023 audit engagement and a payment for pension software.
- Approved minutes of April 18, 2023 meeting (5-0)
- Accepted Treasurer's Report and approved expenses of $538,840.62 (5-0)
- Authorized FPIF transfers of $180,000/month starting August and $150,000/month starting October (5-0)
- Approved Engagement Letter for FY 2023 Audit with Kerber, Eck and Braeckel LLP (5-0)
- Approved $3,000 payment to Levi, Ray and Shoup, Inc. for Pension Plus software (5-0)
- Approved notary commission renewal for Kathy Haldeman not to exceed $150 (5-0)
🗳️ How they voted (7 roll-call votes)
Police Pension Fund Board
The Carbondale Police Pension Board is meeting to handle routine business and several specific items. They will conduct an administrative hearing for the annual review of Trey Harris's continued disability pension, discuss filling a retired trustee vacancy, and consider an engagement letter from an accounting firm. The board will also review the treasurer's and investment reports and discuss the status of an appeal to the Illinois Supreme Court.
- Administrative hearing for annual review of Trey Harris's continued disability pension benefit
- Discussion of holding special election to fill retired trustee position vacated by Kevin Geissler
- Discussion and possible action on Kerb, Eck & Braeckel, LLP engagement letter
- Requests for refund of contributions from Lee Stewart and Levi Ebbert
- Status of consolidation case appeal to Illinois Supreme Court
The board continued a disability pension benefit for Trey Harris and approved a contribution refund for Levi Ebbert. The board also elected its officers and accepted four new memberships. An audit engagement letter for FY2023 was approved.
- Continued disability pension benefit for Trey Harris (unanimous roll call)
- Approved treasurer's report with May 2023 market value of $58,159,487 (acclamation)
- Elected Echols (President), Weisenberger (Secretary), Davis (Treasurer/Asst Secretary), and Williams (VP/OMA/FOIA Officer) (unanimous roll call)
- Directed mailing of solicitations for Kevin Geissler's vacant retiree seat (acclamation)
- Accepted engagement letter from Kerber, Eck & Braeckel LLP for FY2023 audit (unanimous roll call)
- Accepted memberships for Amanda Ruprecht, Jerry Gulley, Anthony Knighton, and Tomas Kawasaki (acclamation)
- Approved $37,202.29 contribution refund for Levi Ebbert (unanimous roll call)
- Tabled Dale Reamy's application for benefits
Carbondale Public Library Board
The Board will review the June 2023 financial report and approve bills due through August 15, 2023. The meeting includes discussions on committee assignments, building maintenance, and the Illinois Public Library Annual Report.
- Approval of June 14, 2023 Board Meeting minutes
- Approval of bills payable up to and including August 15, 2023
- Review of Jackson County Tax Computation Report
- Addition of Board members to Illinois Funds Account
- Discussion regarding patron behavior
The Board approved the June 2023 financial report and authorized a lump-sum insurance payment. The Board also accepted the minutes from the June 13, 2023, meeting.
- Approved June 13, 2023 meeting minutes (unanimous)
- Approved payment of $35,246.10 to West Bend Mutual Insurance Company (unanimous)
- Accepted June 2023 financial report (unanimous)
Foreign Fire Insurance Board
The Foreign Fire Insurance Board approved expenditures for brush truck tires and mower blades. The board also approved the IML Model Resolution for the Foreign Fire Insurance License Fee and designated the secretary as the OMA & FOIA Officer.
- Approved prior meeting minutes (5-0)
- Approved Treasurer’s Report with balance of $13,935.61 (5-0)
- Approved IML Model Resolution: Foreign Fire Insurance License Fee (4-1)
- Approved $2,000 for new brush truck tires (5-0)
- Approved $200 for new mower blades (5-0)
- Designated secretary as OMA & FOIA Officer
Sustainability Commission
The Carbondale Sustainability Commission is meeting to review the Sustainability Coordinator's monthly progress report, a policy landscape update, and a report on the former Koppers Wood Treatment Site. They will also consider approving the May 18, 2023 meeting minutes. The agenda includes no new business or public hearings, focusing on reports and updates.
- Review of Sustainability Coordinator monthly progress report (L. Becker)
- Federal, state, and local policy landscape report (J. Cogie)
- Former Koppers Wood Treatment Site report (A. Beck)
- Approval of May 18, 2023 meeting minutes
- Citizen comments and questions
The commission met to review reports and approve previous minutes. No new business or substantive policy decisions were recorded during the meeting.
- Approved May 18th, 2023 meeting minutes
Carbondale Public Library Board
The Board will officially transition leadership from Diana Brawley Sussman to Jennifer Robertson. Trustees will also begin the election of President and Vice President officers for service starting July 2023.
- Election of Board President and Vice President
- $32,239.08 Public Library Per Capita grant award for FY 2023
- Appointment of FOIA/OMA officer(s)
- Renewal of intergovernmental agreement with District 95
- Approval of May 10, 2023 Board meeting minutes
The Board approved the hiring of Jennifer Robertson as Library Director with an annual salary of $66,500. Trustees also elected new officers and appointed FOIA and OMA officers. The Board accepted the May 2023 financial report and approved bills payable through July 15, 2023.
- Approved hiring of Jennifer Robertson as Library Director at $66,500 annual salary (Unanimous)
- Elected Barbara Levine as Treasurer (Unanimous)
- Elected Susan Tulis as Secretary (Unanimous)
- Approved May 10, 2023 meeting minutes (Unanimous)
- Approved interview and selection meeting minutes from May 12, 15, 16, and 19, 2023 (Unanimous)
- Approved payment of bills due June 16, 2023 to July 15, 2023 (Unanimous)
- Accepted May 2023 financial report (Unanimous)
- Appointed Director and Finance Manager as FOIA officers and Board President and Library Director as OMA officers (Unanimous)
Foreign Fire Insurance Board
The Foreign Fire Insurance Board is meeting to handle routine business including minutes, treasurer's report, and unfinished business on an IML model resolution regarding the foreign fire insurance license fee. The board will also hold elections for expiring trustee positions and the executive board, and consider multiple purchases for equipment, furnishings, apparel, and fitness items brought forth by department members.
- Elections for expiring trustee positions and executive board
- Purchase of equipment and tools
- Purchase of station furnishings
- Purchase of duty apparel
- Purchase of fitness equipment
The Board approved several expenditures for station furnishings and equipment, including new recliners and kitchen chairs. New trustees and executive board members were elected. A decision on the IML Model Resolution was tabled.
- Approved prior meeting minutes (5-0)
- Approved Treasurer’s Report with balance of $27,050.73 (5-0)
- Tabled IML Model Resolution regarding Foreign Fire Insurance License Fee
- Approved Looft and Abbott to fill trustee vacancies (5-0)
- Approved Executive Board: President Young, VP Looft, Treasurer Burnham, Secretary S. Myers (5-0)
- Approved $100 for TRT Equipment (5-0)
- Approved $175 for Garmin BPM for St. 1 (5-0)
- Approved $2,000 for gear drying rack, $5,200 for kitchen chairs, $6,000 for St. 2 recliners, and $100 for kitchen supplies (all 5-0)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission will hold public hearings on two requests: a text amendment to allow funeral homes without crematoriums in the Wholesale and Automotive District, and a special use permit for a home museum in a residential district. The commission will also approve prior meeting minutes and hear citizen comments.
- Text amendment to Title 15 to permit funeral homes without crematoriums in BWA district (PC 24-01)
- Special use permit for funeral homes with crematoriums in BWA district (PC 24-01)
- Special use permit for Home Museum at 809 and 811 West Cherry Street (PC 24-02)
- Approval of minutes from January 11, April 5, and April 26 meetings
The Planning Commission recommended that City Council approve a text amendment to allow funeral homes in the Wholesale and Automotive District. The Commission also approved a Special Use Permit for a home museum at 809 and 811 West Cherry Street, contingent upon site plan approval by City staff.
- Recommended City Council approve text amendment PC 24-01 for funeral homes in Wholesale and Automotive District (6-0)
- Approved Special Use Permit PC 24-02 for a home museum at 809 and 811 West Cherry Street, contingent on site plan approval (6-0)
- Approved January 11th, 2023 minutes (unanimous voice vote)
- Approved April 5th, 2023 minutes (unanimous voice vote)
- Approved April 26th, 2023 minutes (unanimous voice vote)
Sustainability Commission
The Carbondale Sustainability Commission is meeting to hear a presentation on Southern Illinois University's Climate Action Plan, along with reports on the Sustainability Coordinator's progress, federal/state/local policy, and the former Koppers Wood Treatment Site. The commission will also address old and new business, including potential votes on chair and vice-chair positions.
- Presentation on SIU Climate Action Plan by Justin Harrell
- Sustainability Coordinator Monthly Progress Report (L. Becker)
- Federal, State, and Local Policy Landscape Report (J. Cogie)
- Former Koppers Wood Treatment Site Report (A. Beck)
- Approval of April 20, 2023 meeting minutes
The commission approved the minutes from the April 20, 2023 meeting. The session included a presentation on the Southern Illinois University Climate Action Plan and several progress reports. No new business was introduced or decided.
- Approved April 20th, 2023 meeting minutes
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to approve minutes, hear citizen comments, and conduct closed oral interviews for an entry-level police officer position. The agenda is mostly procedural, with the main action being the closed interviews.
- Closed meeting for oral interviews for entry-level police officer
- Approval of April 20, 2023 meeting minutes
- Citizen's comments period
The Board approved the minutes from April 20, 2023, and held a closed session to conduct oral interviews for entry-level police officers. No formal action was taken as a result of the closed meeting.
- Approved April 20, 2023 meeting minutes (All Ayes)
- Approved closed meeting to conduct oral interviews for Entry Level Police Officer (All Ayes)
Carbondale Public Library Board
The Board will conduct an interview for the position of Library Director. Following a potential closed executive session, the Board will hold open discussion and action regarding the appointment and compensation of the director.
- Interview applicant for Library Director position
- Discussion and action regarding Library Director appointment and compensation
The Board approved the agendas for four special meetings scheduled for May 2023. Trustees conducted an interview with Erin Steinscultz for the position of Library Director.
- Approved Special Meeting Agendas for May 12, 15, 16, and 19, 2023
Carbondale Public Library Board
The Board will formally accept the resignation of the Library Director and review applicants for the position. The meeting also includes discussions on non-resident fee collection methods and renewing an agreement with District 95.
- Acceptance of Library Director's formal resignation
- Vote on method for collecting non-resident fees
- Renewal of Intergovernmental agreement with District 95
- Review of applicants and interview selection for Library Director position
- Approval of bills payable through June 15, 2023
The Board accepted the formal resignation of the Library Director and decided to interview three qualified applicants for the position. The Board also renewed an intergovernmental agreement with District 95 and approved the current method for collecting non-resident fees.
- Accepted Library Director's formal resignation (unanimous)
- Approved April 12, 2023 Board Meeting minutes (unanimous)
- Approved bills payable through June 15, 2023 (unanimous)
- Tabled April 2023 financial report
- Approved continuing tax bill formula for non-resident fees (unanimous)
- Renewed three-year intergovernmental agreement with District 95 (unanimous)
- Approved April 22, 2023 Personnel Committee minutes (unanimous)
- Ratified payments of bills approved by Finance Committee (unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission will hold a public hearing on a request by Kaw River Management, LLC for a Special Use Permit to operate a social service facility for post-incarceration rehabilitation in an R-3 High Density Residential District at 805 West Freeman Street. The agenda also includes introduction of a new commissioner and routine procedural items.
- Public hearing PC 23-09: Special Use Permit for social service facility at 805 West Freeman Street
- Introduction of new commissioner Brad Weiss
- No minutes to approve
- No old business
The Planning Commission held a public hearing regarding a Special Use Permit request from Kaw River Management, LLC for a social service facility at 805 West Freeman Street. The minutes record testimony from the applicant, staff, and citizens, but do not record a final vote or decision.
Carbondale Public Library Board
The Personnel Committee is meeting to establish the recruitment plan for a new Library Director. The committee will review the job description and determine the starting salary range and search methods.
- Review and approve Library Director’s job description
- Determine starting salary range for posting
- Establish hiring process including internal/external search and application deadlines
Sustainability Commission
The Carbondale Sustainability Commission will hold its annual vote for Chair and Vice-Chair, and hear a presentation on Energy Sovereignty, Security, and Democracy. Members will also receive reports on the former Koppers Wood Treatment Site and the federal, state, and local policy landscape. The meeting includes onboarding a new member and citizen comments.
- Annual vote on Chair & Vice-Chair
- Presentation: Energy Sovereignty, Security, & Democracy (L. Becker)
- Former Koppers Wood Treatment Site Report (A. Beck)
- Federal, State, and Local Policy Landscape Report (J. Cogie)
- Onboarding new member Joan Davis
The commission held its annual vote to appoint leadership for the coming year. Members also reviewed a presentation regarding a proposal for energy sovereignty and security to be considered by the City Council on May 23, 2023.
- Appointed Treesong as Chair (unanimous voice vote)
- Appointed Aur Beck as Vice Chair (unanimous voice vote)
- Approved March 16th, 2023 meeting minutes (unanimous consent)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to approve prior minutes and conduct closed-session oral interviews for entry-level firefighter positions. The agenda is otherwise routine, with no public votes on policy or contracts.
- Closed meeting for oral interviews for entry-level firefighter
- Approval of minutes from February 16, 2023
- Citizen comments and staff updates
The Board approved the minutes from February 16, 2023, and held a closed session to conduct oral interviews for entry level firefighters. No formal action was taken as a result of the closed meeting.
- Approved February 16, 2023 meeting minutes (All ayes)
- Approved closed meeting for entry level firefighter oral interviews (All ayes)
Firefighters' Pension Fund Board
The Board approved expenses totaling $539,354.84 and accepted the Treasurer's Report. Ted Lomax was elected as the retiree representative for a three-year term. The Board also accepted a membership application from Probationary Firefighter Colton Taylor.
- Approved minutes of the January 17, 2023 meeting (5-0)
- Accepted Treasurer's Report and approved expenses of $539,354.84 (5-0)
- Canvassed election of Ted Lomax as retiree representative for a 3-year term (5-0)
- Nominated Mike Hertz as President and Jay Crippen as Secretary (5-0)
- Accepted membership application from Probationary Firefighter Colton Taylor (5-0)
🗳️ How they voted (6 roll-call votes)
Police Pension Fund Board
The Carbondale Police Pension Fund Board is meeting to handle routine business including approving minutes, reviewing the treasurer's report, and discussing investment updates. They will also address old business items such as the status of a consolidation appeal, collection of an overpayment, insurance renewal, and a portability request, plus new business on trustee training and Secure Act 2.0.
- Approve IPOPIF Resolution on Cash Management-AR 2023-01
- Discuss renewal of Markel Fiduciary Liability Insurance (premium due 5/3/23)
- Status of collection of overpayment of benefits to Donnie Robbins (D.O.D. 1/17/2023)
- Review Samuel Tyner Portability Request from Carterville Police Pension Fund
- Review annual disability review for Trey Harris
The board approved a benefit warrant for Jesse Ital and authorized a $2 million transfer to IPOPIF. The board also accepted a trustee resignation and approved a software maintenance payment. Meetings for May and June 2023 were cancelled.
- Approved $3,000 payment to Levi, Ray & Shoup Inc. for software maintenance (unanimous)
- Approved transfer of $2,000,000 from Morgan Stanley cash account to IPOPIF (unanimous)
- Named Davis, Williams, Weisenberger, and Kaprice Whittington as authorized agents for IPOPIF (unanimous)
- Voted to maintain fiduciary liability insurance policy through Markel (unanimous)
- Accepted Samuel Tyner’s portability transfer (unanimous)
- Approved Jesse Ital’s warrant for benefits (unanimous)
- Cancelled May and June 2023 meetings; next meeting set for July 18, 2023 (acclamation)
- Accepted Kevin Geissler’s resignation effective May 1, 2023
Foreign Fire Insurance Board
The Foreign Fire Insurance Board is meeting to handle routine business including approving minutes, the treasurer's report, and unfinished items like a model resolution on license fees and tabled purchase requests. New business consists of several purchase requests brought by fire department members for equipment, station and kitchen furnishings, duty apparel, fitness equipment, and miscellaneous items. No dollar amounts are listed in the agenda.
- IML Model Resolution on Foreign Fire Insurance License Fee
- Tabled purchase requests
- Statement of Economic Interest forms
- Purchase requests: equipment, station furnishings, duty apparel, kitchen furnishings, fitness equipment, miscellaneous items
The Board approved expenditures for station appliances, yard services, and tools. A request for MSA Tags was denied, and a resolution regarding the Foreign Fire Insurance License Fee was tabled.
- Approved prior meeting minutes (4-0)
- Approved Treasurer’s Report with balance of $30,845.54 (4-0)
- Denied MSA Tag Request (4-0)
- Tabled IML Model Resolution: Foreign Fire Insurance License Fee
- Approved $100 for J Tools (x3) (4-0)
- Approved $2,500 for Station Appliances (4-0)
- Approved $2,000 for True Green Yard Services (4-0)
- Approved $600 for Gum Ball Collector @ St. 1. (4-0)
Carbondale Public Library Board
The Carbondale Public Library Board of Trustees will review the Materials Selection Policy and several American Library Association statements. The board will also approve March meeting minutes and upcoming bills payable.
- Revision of Materials Selection Policy
- Adoption of the ALA Freedom to Read Statement
- Adoption of the ALA Library Bill of Rights
- Adoption of the AFVA Freedom to View Statement
- Approval of bills payable through May 15, 2023
The Board adopted the ALA Library Bill of Rights and related freedom of reading and viewing statements. It also approved a 12-month ban for two patrons following theft and harassment. Additionally, the Board authorized a follow-up regarding a trust donation and moved excess funds into Building Reserves.
- Authorized follow-up letter regarding Sylvia Greenfield trust amounts (unanimous)
- Approved March 8, 2023 meeting minutes (unanimous)
- Approved bills payable through May 15, 2023 (unanimous)
- Authorized Finance Committee to approve bills through end of fiscal year (unanimous)
- Moved excess March 2023 funds into Building Reserves account (unanimous)
- Accepted revised Materials Selection Policy with editorial changes (unanimous)
- Adopted ALA Freedom to Read, Library Bill of Rights, and Freedom to View statements (unanimous)
- Banned two patrons for 12 months (6-1)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission is holding public hearings on two proposed text amendments to the city code. One would define and allow community gardens and their accessory uses, and the other would define and set parameters for pollinator-supportive landscaping. The commission will also approve minutes from the March 15 meeting and hear citizen comments.
- Public hearing PC 23-07: text amendment to define and allow community gardens and accessory uses
- Public hearing PC 23-08: text amendment to define and establish parameters for pollinator-supportive landscaping
- Approval of minutes from March 15 meeting
- Citizen comments and questions period
The Planning Commission recommended two text amendments to City Council to define and allow community gardens and pollinator-supportive landscaping. The community garden proposal includes a modified size limit for principal structures.
- Approved March 15, 2023 minutes
- Recommended approval of PC 23-07 (community gardens) with principal structure limit increased from 5% to 10% of lot size (3-1)
- Recommended approval of PC 23-08 (pollinator-supportive landscaping) (4-0)
Sustainability Commission
The Carbondale Sustainability Commission is meeting to discuss aligning its bylaws with the City of Carbondale Revised Code and to vote on adopting those bylaws. It will also vote on presenting an Earth Day 2023 proclamation to the City Council. The agenda includes reports on sustainability progress, policy landscape, and the former Koppers Wood Treatment Site.
- Vote to adopt proposed Sustainability Commission Bylaws with current C.C.R.C.
- Vote to present City of Carbondale Proclamation-Earth Day 2023 to City Council
- Discussion on aligning City-wide Commission Bylaws with C.C.R.C. with City Clerk Jennifer Sorrell
- Sustainability Coordinator Monthly Progress Report by L. Becker
- Former Koppers Wood Treatment Site Report by A. Beck
The Sustainability Commission formally adopted its bylaws with a correction to the purpose section. The commission also approved the Earth Day Proclamation and confirmed the February 16, 2023, meeting minutes.
- Approved February 16th, 2023 meeting minutes (unanimous)
- Approved Earth Day Proclamation (unanimous)
- Adopted proposed bylaws with correction of 'energy' to 'sustainability' in Section 2 (unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission is meeting to consider a proposed Text Amendment to Title 15 of the Carbondale Revised Code that would create a Retail Revitalization Overlay District. City staff is returning with recommended changes to the proposal. The agenda also includes a public hearing, approval of minutes, and reports.
- Public Hearing PC 23-01 on proposed Retail Revitalization Overlay District text amendment
- Recommended changes to Title 15 text amendment from city staff
- Approval of February 1, 2023 meeting minutes
- Citizen comments and questions period
The Planning Commission recommended approval of a text amendment to create an overlay district for the University Mall campus. The item will move to the March 28th City Council meeting for further action.
- Approved February 1, 2023 minutes
- Accepted findings of fact for PC 23-01 (unanimous voice vote)
- Recommended approval of Special Use Permit PC 23-01 (5-0)
Carbondale Public Library Board
The Carbondale Public Library Board will discuss and possibly act on a policy change to eliminate the $10 deposit for lending examination materials. The board will also approve February meeting minutes, bills, and the monthly financial report.
- Review policy on Lending of Examination Material — consider eliminating $10 deposit
- Approval of bills payable up to and including bills due March 16 to April 15, 2023
- Approval of February 8, 2023 Board Meeting minutes
- Acceptance of the financial report for February 2023
- Approval of Five Year Planning Committee 2/28/23 minutes
The Board approved the removal of a $10 deposit for the lending of examination materials. Other actions included approving February's financial report and bills payable through April 15, 2023.
- Removed $10 fee on examination materials (unanimous)
- Approved bills payable through April 15, 2023 (unanimous)
- Accepted February 2023 financial report (unanimous)
- Approved February 8, 2023 Board Meeting minutes (unanimous)
- Approved Five Year Planning Committee 2/28/23 minutes (unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Zoning Board of Appeals will hold a public hearing on a variance request by Versatile Land Holdings, Inc., on behalf of the U.S. Fish and Wildlife Service, to relax minimum buffer requirements and design standards for an off-street parking lot in a Business Wholesale Automotive district at 292 San Diego Road. The board will also approve minutes from prior meetings and take public comments.
- Public hearing: ZBA 23-06 variance request for parking lot buffer and design standards at 292 San Diego Road
- Approval of minutes from January 11, 2023 and February 15, 2023
- Citizens comments and questions
The Zoning Board of Appeals approved a variance for Versatile Land Holdings, Inc. on behalf of the United States Fish and Wildlife Service. The request concerned buffer requirements and parking lot design standards at 292 San Diego Road.
- Approved variance for ZBA 23-06 regarding buffer and parking design standards at 292 San Diego Road (5-0)
- Approved minutes from January 11th meeting (unanimous voice vote)
- Approved minutes from February 15th meeting (unanimous voice vote)
Carbondale Public Library Board
The Carbondale Public Library Board's Five Year Planning Committee is meeting to discuss the strategic plan. They will review the past plan and examples from other libraries, determine processes for gathering input from stakeholders, and discuss specific questions for surveys or focus groups. No decisions are being made at this meeting.
- Review of past strategic plan and examples from other libraries
- Discussion of processes for gathering stakeholder input
- Discussion of questions for surveys, focus groups, or other input methods
The Five Year Planning Committee discussed shifting the library's strategic goals toward a higher-level public vision and identified building expansion as a top priority. The committee decided to use a stakeholder survey to guide the identification of future goals.
- Determined that a stakeholder survey will be used to identify strategic goals
- Identified building expansion as a number one priority
- Tasked the Director with drafting a survey for committee review
Police Pension Fund Board
The Carbondale Police Pension Fund Board is meeting to handle routine business including approving minutes, reviewing bills, and hearing public comments. They will also discuss investment updates, old business items such as benefit overpayment collection and insurance renewal, and new business including a disability review and a board member reappointment.
- Review of investment portfolio via IPOPIF update
- Status of collection of overpaid benefits to Donnie Robbins
- Discussion of Markel Fiduciary Liability Insurance renewal
- Application for benefits by Jesse Ital (Tier 1 deferred)
- Discussion of Trey Harris disability review
The board approved a pension benefit application for Jesse Ital and authorized a payment to the board attorney. The board also voted to cancel the March 2023 meeting and tabled the renewal of the fiduciary liability policy.
- Approved Tier 1 pension benefits for Jesse Ital (unanimous roll call)
- Approved $275 payment to Attorney Orsey (unanimous roll call)
- Canceled March 2023 board meeting (unanimous roll call)
- Approved January 17, 2023 meeting minutes (acclamation)
- Approved treasurer's report (acclamation)
- Tabled fiduciary liability policy renewal
- Tabled reappointment of Paul Echols
Sustainability Commission
The Carbondale Sustainability Commission is meeting to approve minutes, hear citizen comments, and receive reports from the Sustainability Coordinator, policy landscape, and the former Koppers Wood Treatment Site. New business includes a City of Carbondale proclamation for Earth Day 2023. The meeting includes onboarding of new member Gayle Klam.
- Onboarding of new commission member Gayle Klam
- Sustainability Coordinator Monthly Progress Report by L. Becker
- Federal, State, and Local Policy Landscape Report by J. Cogie
- Former Koppers Wood Treatment Site Report by A. Beck
- City of Carbondale Proclamation for Earth Day 2023
The Commission approved the meeting minutes and discussed a potential EPA 604(b) grant for a Stormwater Master Plan. Members reviewed a draft proclamation for Earth Day 2023. No other substantive votes were recorded.
- Approved February 16th, 2023 meeting minutes (unanimous)
Foreign Fire Insurance Board
The Foreign Fire Insurance Board is meeting to review routine business, including minutes, the treasurer's report, and unfinished business such as tabled requests and a model resolution on the foreign fire insurance license fee. New business consists of several proposed purchases for equipment, station furnishings, duty apparel, kitchen furnishings, fitness equipment, and miscellaneous items, all brought forth by department members. The agenda is largely procedural, with no specific dollar amounts or detailed proposals listed.
- Consideration of IML Model Resolution on Foreign Fire Insurance License Fee
- Purchase of equipment and tools
- Purchase of station furnishings
- Purchase of duty apparel
- Purchase of fitness equipment
The Board approved several purchases for station furnishings, tools, and electronics. A request for Station 1 gym upgrades was approved, while a request for MSA RFID tags and the IML Model Resolution were tabled.
- Approved Station 1 Gym Upgrades with additional $1,000 (5-0)
- Approved $100 for Maintenance Shop Tools (5-0)
- Approved $900 for two Dyson Vacuums (5-0)
- Approved $20 for Station 1 TV Mount (5-0)
- Approved $100 for Station 1 Desk Lamps (5-0)
- Approved $900 for two Bose Sound Bars (5-0)
- Approved $80 for Station 1 Flag Light (5-0)
- Approved $2,400 for three iPads with mobile connectivity (5-0)
Board of Fire and Police Commissioners
The Carbondale Board of Fire and Police Commissioners will hold a closed meeting to conduct oral interviews for lateral entry and entry-level police officer positions. The board will also consider approving amendments to Chapter IV of its governing rules regarding promotional examinations and eligibility lists. The meeting includes routine items such as roll call, approval of minutes, and public comments.
- Closed meeting for oral interviews for lateral entry and entry-level police officer
- Approval of amendments to Chapter IV of Board of Fire and Police Governing Rules on promotional examinations and eligibility lists
- Approval of meeting minutes from January 19, 2023
The Board approved amendments to Chapter IV of the Governing Rules regarding Internal Candidate Eligibility for promotional examinations. The Board also held a closed session to conduct oral interviews for lateral and entry-level police officers, though no formal action was taken during that session.
- Approved special meeting minutes from January 19, 2023 (All ayes)
- Approved closed meeting to conduct oral interviews for Lateral and Entry Level Police Officers (All ayes)
- Approved amendments to Chapter IV of the Governing Rules regarding Internal Candidate Eligibility (All ayes)
Planning Commission /Zoning Board of Appeals
The Carbondale Zoning Board of Appeals will hold a public hearing on a variance request by the Jackson County Housing Authority for parking and site circulation improvements at 1425 Old West Main St. The property is zoned Planned Unit Development (PUD). No other substantive items are on the agenda.
- Variance request ZBA 23-05 for parking and site circulation at 1425 Old West Main St
- Applicant: Jackson County Housing Authority, represented by Director Brigitta Mac-Rizzo
- Property zoned Planned Unit Development District (PUD)
- Sections cited: 15.2.15.13, 15.4.8.7, 15.4.1, 15.4.5.2 of City Code
The Zoning Board of Appeals approved a request for four variances to allow parking and site circulation improvements at 1425 Old West Main St. The project will increase on-site parking from 50 to 81 spaces.
- Approved variance ZBA 23-05 for parking and site circulation at 1425 Old West Main St (6-0)
Carbondale Public Library Board
The Carbondale Public Library Board of Trustees will meet to approve the final FY24 budget, accept the January financial report, and review the library's internet policy. The meeting also includes discussion of patron behavior and building maintenance.
- Approval of final FY24 budget
- Acceptance of January 2022 financial report
- Internet Policy Review
- Discussion of patron behavior
The Board approved the final FY24 budget with the addition of the Intergovernmental Agreement with District 95 to the narrative. The Board also approved bills payable through March 15, 2023, and accepted the January 2022 financial report.
- Approved final FY24 budget (unanimous)
- Approved bills payable due February 16, 2023 to March 15, 2023 (unanimous)
- Accepted January 2022 financial report (unanimous)
- Approved January 11, 2023 meeting minutes (unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission will hold a public hearing on a special use permit request for a day care home in a low-density residential district. The commission will also vote on a proposed meeting schedule change and receive a City Council update. The agenda is otherwise routine, with no minutes to approve and no old business.
- Public hearing PC 23-06: Special Use Permit for Day Care Home I in R-1 District
- Vote on meeting date change from 4/19/2023 to 4/26/2023
- Introduction of new commissioner (pending City Council approval)
- City Council update
The Planning Commission recommended approval of a Special Use Permit for a Day Care Home I at 118 North Lark Lane. The commission also approved a change to its meeting schedule.
- Recommended approval of Special Use Permit PC 23-06 for home day care at 118 North Lark Lane (6-0)
- Approved meeting schedule change from April 19 to April 26, 2023 (6-0)
Sustainability Commission
The Carbondale Sustainability Commission is meeting to approve minutes, hear citizen comments, and receive reports on the Sustainability Coordinator's progress, the federal/state/local policy landscape, and the former Koppers Wood Treatment Site. A presentation on the All Species Puppet Parade is also scheduled.
- Former Koppers Wood Treatment Site Report (A. Beck)
- Sustainability Coordinator Monthly Progress Report (L. Becker)
- Federal, State, and Local Policy Landscape Report (J. Cogie)
- All Species Puppet Parade presentation (Cade Bursell)
- Approval of December 15, 2022 meeting minutes
The commission approved the minutes from the December 15, 2022 meeting. Members expressed support for the All Species Puppet Parade and a community-wide Earth Day 2023 events calendar.
- Approved December 15th 2022 meeting minutes (unanimous)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to conduct closed oral interviews for entry-level police officer positions, discuss and potentially approve an amendment to internal candidate eligibility rules, and review the police promotional eligibility process. They will also certify the promotional eligibility list for police sergeant. The meeting includes routine items like roll call, minutes approval, and comments.
- Closed meeting for oral interviews for entry-level police officer
- Discussion and approval of amendment to Chapter II, Section 1-D of Governing Rules on internal candidate eligibility
- Discussion of police promotional eligibility process
- Certification of promotional eligibility list for police sergeant
The Board approved amendments to internal candidate eligibility rules and certified a new promotional list for police sergeants. Members discussed a new policy to remove candidates from eligibility lists after two declined promotions, which will be formally approved at the next meeting.
- Approved special meeting minutes from December 20, 2022 (All ayes)
- Approved closed session to conduct oral interviews for Entry Level Police Officer (All ayes)
- Approved amendments to Chapter II, Section 1-D of Governing Rules regarding Internal Candidate Eligibility (All ayes)
- Certified the promotional eligibility list for police sergeant (All ayes)
Police Pension Fund Board
The Carbondale Police Pension Board is meeting to handle routine business, including approving minutes, verifying cash balances, and reviewing the investment portfolio. They will also discuss several administrative items such as board member elections, filing statements of economic interest, training requirements, and renewal of fiduciary liability insurance.
- Review and approve Christine Snyder Decision and Order
- Review and approve Daniel Rice Decision and Order
- Discuss status of consolidation case appeal
- Update on collection of overpayment of benefits to Donnie Robbins
- Discuss renewal of Markel Fiduciary Liability Insurance
The board approved the minutes from the December 20, 2022 meeting. Members reviewed disability pension benefits and discussed the upcoming municipal election's impact on board reappointments. The board tabled a decision on retaining fiduciary liability insurance.
- Approved December 20, 2022 meeting minutes (acclamation)
- Tabled decision on fiduciary liability insurance
Firefighters' Pension Fund Board
The Carbondale Firefighters' Pension Fund Board is holding its regular meeting to review routine administrative items, including minutes, the treasurer's report, and invoices. New business includes a benefit-reciprocity request for employee Ben Schultz, a Census of Governments survey, annual affidavits, and pension legislation updates. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.
- Employee creditable service/benefit-reciprocity for Ben Schultz
- Census of Governments Survey of Public Pension Plans
- Annual affidavits
- Invoices and payments to Epic Insurance Midwest and Levi, Ray, & Shoup
- IPPFA Seminar at JALC on November 16, 2022
The Board approved expenses totaling $578,999.86 and a Global Cash Movement Withdrawal of $675,000 for February. It also accepted a benefit notification from former firefighter Benjamin Schultz and approved a software payment.
- Approved minutes of October 18, 2022 meeting (5-0)
- Approved expenses totaling $578,999.86 (5-0)
- Approved Global Cash Movement Withdrawal of $675,000 for February and approx. $200,000 monthly starting March (5-0)
- Accepted Notification of Intent to Receive Benefits from Benjamin Schultz and payment of $303.60 plus interest (5-0)
- Approved payment to Levi, Ray, & Shoup for Pension Plus Software not to exceed 5% over $3,000 (5-0)
🗳️ How they voted (5 roll-call votes)
Planning Commission /Zoning Board of Appeals
The Planning Commission will conduct a public hearing regarding a rezoning request by Terry C Haynes. The proposal seeks to change two parcels from General Agriculture and Low Density Residential districts to the Professional Administrative Office District to facilitate building a new house of worship for The Door Christian Fellowship Church.
- Public Hearing PC 23-04: Rezoning request for Murphysboro Rd. and N. Parrish Ln.
The Planning Commission held a public hearing regarding a request to rezone two parcels at Murphysboro Rd. and N. Parrish Ln. to allow for a new house of worship. Following testimony from opposing residents and discussion among commissioners, the request was tabled and subsequently withdrawn by the applicant.
- Approved minutes for November 2nd, 2022
- Tabled rezoning request PC 23-05 (6-0)
- Applicant withdrew rezoning application PC 23-05
Planning Commission /Zoning Board of Appeals
The Carbondale Zoning Board of Appeals will hold a public hearing on a variance request (ZBA 23-04) from William Martin regarding minimum side yard width in R-1 districts. The board will also approve minutes, set the 2023 meeting calendar, and receive a City Council update.
- Public hearing: ZBA 23-04 variance request by William Martin from Section 15-2.11.11 setback regulations
- Approval of minutes from November 16, 2022 and December 7, 2022
- Approval of 2023 Planning Commission/ZBA meeting calendar
- City Council update
Carbondale Public Library Board
The Carbondale Public Library Board will consider approving bills payable through mid-February and accepting the December 2022 financial report. Trustees will also discuss the library's internet policy, review and potentially adopt an investment policy, and approve chief financial officers. Other items include a patron behavior discussion and setting the 2023 meeting schedule.
- Approval of bills payable up to and including bills due Jan 16, 2023 to Feb 15, 2023
- Acceptance of the financial report for December 2022
- Review and acceptance of investment policy
- Approval of Chief Financial Officers
- Discussion of Serving Our Public chapters 7, 9, and 11 (Per Capita Grant requirement)
The Carbondale Public Library Board approved several administrative updates, including the removal of the internet access fee and the approval of an investment policy. The board also designated the Director and Treasurer as Chief Financial Officers and issued a temporary ban to a patron following a fight.
- Eliminated internet access fee (unanimous)
- Approved investment policy (unanimous)
- Retained Director and Treasurer as Chief Financial Officers (unanimous)
- Banned library aggressor for 60 days (unanimous)
- Approved bills payable through February 15, 2023 (unanimous)
- Accepted December 2022 financial report (unanimous)
- Approved December 14, 2022 meeting minutes (unanimous)
- Decided to keep executive session minutes closed (unanimous)