Carbondale public meetings in 2025
39 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Sustainability Commission
The Sustainability Commission will hold its annual election of a chair and vice‑chair, approve the 2026 meeting calendar, and discuss the plant inventory and a new SIU/TON director. The meeting also includes reports from the Sustainability Coordinator and an update on the former Koppers Wood Treatment Site.
- Annual election of chair and vice‑chair
- Approval of 2026 meeting calendar
- Discussion of plant inventory
- Consideration of new SIU/TON director
- Former Koppers Wood Treatment Site report
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to interview candidates for a lateral entry police officer position in a closed session. The board will also review the 2026 meeting calendar.
- Oral interviews for Lateral Entry Police Officer
- Approval of the 2026 Meeting Calendar
The Board approved the minutes from the October 23, 2025 meeting. It entered executive session to conduct oral interviews for a lateral entry police officer, then returned to open session. The Board also approved the proposed 2026 meeting calendar. All motions passed with unanimous approval.
- Approved October 23, 2025 meeting minutes (all ayes)
- Entered executive session for police officer oral interviews (all ayes)
- Returned to open session (all ayes)
- Approved 2026 meeting calendar (all ayes)
- Adjourned meeting (all ayes)
Foreign Fire Insurance Board
The Foreign Fire Insurance Board will consider several purchase requests submitted by department members. Items include equipment and tools, station furnishings, duty apparel, kitchen furnishings, fitness equipment, and miscellaneous items. The board will vote on whether to authorize these acquisitions for the fire station. No dollar amounts or contracts are listed in the agenda.
- Purchase of equipment and tools
- Purchase of station furnishings
- Purchase of duty apparel
- Purchase of kitchen furnishings
- Purchase of fitness equipment
The Foreign Fire Insurance Board approved several equipment and training purchases, each with a unanimous 6-0 vote. Requests for flashlights, voltage detectors, an airhorn, and an infrared sauna were tabled. The meeting also approved the prior minutes and the treasurer's report, both unanimously.
- Approved $3,300 MABAS Sonar Team “Go” Bags & Equipment (6-0)
- Approved $615 HenTurbo Nozzle Attachment (6-0)
- Approved $3,400 CMC Titanium Stokes Basket & Tie-in System (6-0)
- Approved $250 Sked Straps (6-0)
- Approved $3,700 Building Construction Training Jeff Lattz (6-0)
- Tabled $2,000 flashlights purchase
- Tabled $1,612.60 Safeguard Voltage Detectors purchase
- Tabled $1,083 Grover Stuttertone Airhorn purchase
Carbondale Public Library Board
The Carbondale Public Library Board will approve the November 12, 2025 meeting minutes and settle outstanding bills through January 14, 2025. It will authorize a $152,689.57 payment to J&L Robinson for the library roof and HVAC project. The board will also adopt revised Borrower’s Card and Nonresident Fee policies. Additional items include discussion of building maintenance and the five‑year plan.
- Approve November 12, 2025 Board meeting minutes
- Approve bills payable through January 14, 2025
- Approve $152,689.57 payment to J&L Robinson for roof/HVAC project
- Approve revised Borrower’s Card policy
- Approve revised Nonresident Fee policy
The board unanimously approved the November 12, 2025 meeting minutes, the pending bills through Jan. 14, 2026, and a $152,689.57 payment to J&L Robinson for the roof and HVAC work. It also changed the 2026 November board meeting date to Nov. 18 and adopted revised Borrower’s Card and Nonresident Fee policies.
- Approved November 12, 2025 board minutes (unanimous)
- Approved bills payable through Jan 14, 2026 (unanimous)
- Approved $152,689.57 payment to J&L Robinson for roof/HVAC project (unanimous)
- Accepted November 2025 financial report (unanimous)
- Amended 2026 board meeting date to Nov 18, 2026 (unanimous)
- Approved revised Borrower’s Card policy (unanimous)
- Approved revised Nonresident Fee policy (unanimous)
Sustainability Commission
The Carbondale Sustainability Commission will meet on November 20, 2025. Members will vote on the annual election of the chair and vice chair. The commission will discuss the city budget, including community group funding, energy sovereignty funding, and the overall budget. Reports will be presented on the Sustainability Coordinator’s progress and the former Koppers Wood Treatment Site.
- Annual election of chair and vice chair
- Discussion of city budget (community group funding, energy sovereignty funding, overall budget)
- Sustainability Coordinator monthly progress report (H. Weber)
- Former Koppers Wood Treatment Site report (A. Beck)
- Subcommittee reports
Planning Commission /Zoning Board of Appeals
The Planning Commission will hold public hearings on two rezoning and permit requests for the Eurma Hayes Center and one rezoning request for Westwood Rentals, LLC. The body will also discuss and vote on a recommendation for the Capital Improvement Program.
- PC 26-07: Rezoning request from R-1 to R-3 at 441 East Willow Street
- PC 26-08: Special Use Permit request for a community center at 441 East Willow Street
- PC 26-04: Rezoning request from R-3 to SB for Westwood Rentals, LLC
- Vote on Capital Improvement Program recommendation to Council
The Planning Commission amended the applicant’s name to Elizabeth Erin Ashley for PC 26‑07 and unanimously recommended City Council approve the rezoning. It also unanimously recommended City Council approve a special‑use permit for the same site (PC 26‑08) and a rezoning for Westwood Rentals (PC 26‑04). The commission sent the Capital Improvement Program recommendations and the 2026 meeting calendar to City Council, both passing by unanimous voice vote.
- Amended applicant name to Elizabeth Erin Ashley for PC 26‑07 (Yes – 7, No – 0)
- Recommended City Council approve rezoning PC 26‑07 (Yes – 7, No – 0)
- Recommended City Council approve special‑use permit PC 26‑08 (Yes – 7, No – 0)
- Recommended City Council approve rezoning PC 26‑04 (Yes – 7, No – 0)
- Recommended Capital Improvement Program recommendations to City Council (unanimous voice vote)
- Approved 2026 Meeting Calendar (unanimous voice vote)
Planning Commission /Zoning Board of Appeals
The Carbondale Zoning Board of Appeals will meet to review a request for a variance regarding minimum off-street parking requirements. The board will also approve minutes from the September 24, 2025 meeting.
- ZBA 26-03: Variance request from Section 15.4.8.7.A regarding minimum accessory off-street parking spaces for Westwood Rentals, LLC
Carbondale Public Library Board
The Carbondale Public Library Board will review financial reports and approve payments for a roof and HVAC project. The board will also set its meeting dates for 2026 and approve a revised insurance policy.
- Approval of $424,026.90 payment to J&L Robinson for roof/HVAC project
- Approval of bills payable through December 10, 2025
- Approval of revised Insurance Policy for Personnel Handbook
- Approval of Scheduled Closing Days for 2026
- Approval of Board Meeting dates for 2026
The board unanimously approved bills payable through Dec 10, 2025 and a $424,026.90 payment to J&L Robinson for the roof and HVAC project. It accepted the October 2025 financial report and approved a revised insurance policy for the personnel handbook. Two skylight curb repair adjustments were tabled, and the board set the scheduled closing days and meeting dates for 2026.
- Approved bills payable through Dec 10, 2025 (unanimous)
- Approved $424,026.90 payment to J&L Robinson for roof/HVAC project (unanimous)
- Accepted October 2025 financial report (unanimous)
- Tabled approval of project adjustment to repair skylight curbs
- Tabled approval of budget adjustment for skylight curb repairs
- Approved revised Insurance Policy for Personnel Handbook (unanimous)
- Approved Scheduled Closing Days for 2026 (unanimous)
- Approved Board Meeting dates for 2026 (unanimous)
Planning Commission /Zoning Board of Appeals
The Planning Commission will hold a public hearing on PC 26-02, a request by Carbondale Community Development staff to amend Title 15 of the Carbondale Revised Code to create a land‑use category for emergency services training facilities in the AG (General Agriculture) district. The commission will also open a call for projects under the Capital Improvement Program. Routine items include approval of the August 13, 2025 minutes, citizen comments, and the introduction of new Ex‑Officio member Councilperson Dawn Roberts.
- Public hearing on PC 26-02 text amendment to Title 15 for emergency services training facilities in the AG district
- Capital Improvement Program call for project proposals
- Approval of minutes from August 13, 2025
- Introduction of new Ex‑Officio member Councilperson Dawn Roberts
- Citizen comments and questions
The commission approved a text amendment to Title 15 of the Carbondale Revised Code to create a land‑use category for emergency services training facilities in the General Agriculture district. The motion passed with a 6‑2 vote (Yes: Brown, Schilling, Love, Lilly, Sheffer, Litecky; No: Shukites, Allee). The minutes from the August 13, 2025 meeting were also approved.
- Approved minutes from August 13, 2025 meeting
- Approved text amendment PC 26-02 to add emergency services training use (6‑2 vote)
- Adjourned meeting by voice vote
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will hold a closed session to conduct oral interviews for entry‑level and lateral entry police officer candidates. The open session will include approval of the September 18, 2025 meeting minutes and a discussion of the 2026 meeting calendar. Additional items include citizen comments, staff updates, and board comments before adjournment.
- Closed meeting to conduct oral interviews for entry‑level and lateral entry police officers
- Approval of meeting minutes from September 18, 2025
- Discussion of the 2026 Board of Fire and Police Commissioners meeting calendar
- Citizen’s comments
- City staff updates / comments
The Board approved the minutes from the September 18, 2025 meeting. It also approved holding a closed meeting to conduct oral interviews for entry‑level and lateral‑entry police officer candidates. Finally, the Board voted to return to the open session after the closed meeting.
- Approved September 18, 2025 meeting minutes (all ayes)
- Approved closed meeting for police officer oral interviews (all ayes)
- Approved return to open session (all ayes)
Police Pension Fund Board
The Carbondale Police Pension Board will discuss annual cost-of-living adjustment (COLA) increases effective January 1, 2026. The board will also review disability applications and benefit requests for surviving spouses and retirees.
- Annual COLA increases effective January 1, 2026
- Annual Statement, Interrogatories and Audit for Illinois Department of Insurance
- Benefit applications for Anne Barrett, Frances Voss, and Stan Reno
- Refund of contributions for Aaron Webb and Guy Draper
- Review of Actuarial funding report and GASB 67/68 report
Firefighters' Pension Fund Board
The Board of Trustees will discuss the annual cost-of-living adjustment (COLA) increase and review several actuarial and audit reports. The meeting includes a benefit application for Robert E. Miller and a funding request for the municipality tax levy.
- Annual COLA Increase
- Application for Benefits – Robert E. Miller
- Actuarial Valuation Reports (GASB 67 68 and Fire Funding)
- Independent Auditors’ Report from Kerber, Eck & Braeckel LLP
- Funding Request from the Municipality – Tax Levy Letter
The board approved the July 15 minutes and accepted the Treasurer's Report with $601,553.29 in expenses. It suspended a $180,000 recurring cash withdrawal, moved $400,000 to Illinois Funds, and accepted Fire Chief Rob Miller's benefit application. The board also approved the annual COLA pension increase, prepared a tax‑levy letter requesting $810,086, and authorized fiduciary liability insurance not to exceed a 3% increase over $3,298.
- Approved July 15 minutes (voice vote: 5 AYES)
- Accepted Treasurer's Report and $601,553.29 expenses (voice vote: 5 AYES)
- Suspended $180,000 FPIF Global Cash Movement withdrawal (roll call: 5 AYES)
- Moved $400,000 from Cash In‑House to IL Funds (decision recorded, no vote)
- Accepted Fire Chief Rob Miller benefit application (voice vote: 5 AYES)
- Approved annual COLA pension increase (roll call: 5 AYES)
- Prepared FY ending April 30 2025 tax‑levy letter requesting $810,086 (roll call: 4 AYES)
- Authorized fiduciary liability insurance not to exceed 3% increase over $3,298 (roll call: 5 AYES)
Sustainability Commission
The Sustainability Commission will consider citizen comments, presentations, and reports from its officers and subcommittees, including the monthly progress report from the Sustainability Coordinator and a report on the former Koppers Wood Treatment Site. The meeting also includes approval of the August 21, 2025 meeting minutes and routine announcements.
- Approval of August 21, 2025 meeting minutes
- Citizen comments and questions
- Sustainability Coordinator monthly progress report (L. Becker)
- Former Koppers Wood Treatment Site report (A. Beck)
- Presentations and special guests
Foreign Fire Insurance Board
The Foreign Fire Insurance Board will discuss the purchase of equipment, tools, apparel, and furnishings requested by department members. The board will also follow up on previously approved requests regarding a storage building and a concrete pad at a SE hydrant.
- Follow-up on development and building of storage building
- Follow-up on concrete pad and Jobox around SE hydrant
- Purchase of equipment and tools
- Purchase of station and kitchen furnishings
- Purchase of duty apparel and fitness equipment
The board approved the minutes from the prior meeting and the treasurer’s report, each with a 6‑0 vote. It approved purchases of chainsaws, rescue harnesses, water rescue gear, a stand‑up freezer, a mini fridge, handheld vacuums, and a Bluetooth lockbox. The $2,000 purchase of flashlights was tabled. All approvals were unanimous (6‑0).
- Approved prior meeting minutes (6-0)
- Approved treasurer’s report (6-0)
- Tabled $2,000 purchase of flashlights
- Approved $760 purchase of two Stihl MS 250 chainsaws (6-0)
- Approved $2,700 purchase of three rope rescue harnesses (6-0)
- Approved $2,500 purchase of water rescue equipment (6-0)
- Approved $750 purchase of stand‑up freezer (6-0)
- Approved $300 purchase of Bluetooth key lockbox (6-0)
Carbondale Public Library Board
The Carbondale Public Library Board will approve September 10, 2025 meeting minutes and bills payable through November 12, 2025. It will accept the September 2025 financial report and discuss the Fiscal Year 2027 budget and levy request. Additional items include updates on building maintenance, staffing, and community survey plans.
- Approval of the September 10, 2025 Board Meeting minutes
- Approval of bills payable up to and including October 8, 2025, through November 12, 2025
- Acceptance of the financial report for September 2025
- Discussion of Fiscal Year 2027 budget and levy request
- Closures for HVAC and roof project
The Carbondale Public Library Board unanimously approved the FY 2027 levy increase of 4.25%. It also approved the September 10, 2025 board minutes, the current bills payable, and the September 2025 financial report. The board authorized building closures for the HVAC and roof project and adopted a patron email survey running Nov 3–Dec 8, 2025. Five‑Year Planning Committee minutes from September 2 and 8 were also approved.
- Approved September 10, 2025 board meeting minutes (unanimous)
- Approved bills payable through Nov 12, 2025 (unanimous)
- Accepted September 2025 financial report (unanimous)
- Approved building closures for HVAC and roof project at director's discretion (unanimous)
- Approved patron email survey, amended to run Nov 3–Dec 8, 2025 (unanimous)
- Approved Five‑Year Planning Committee minutes from Sept 2, 2025 (unanimous)
- Approved Five‑Year Planning Committee minutes from Sept 8, 2025 (unanimous)
- Approved FY 2027 levy increase of 4.25% (unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Zoning Board of Appeals will meet to review a variance request regarding solar energy system setbacks. The board will also approve minutes from previous meetings.
- ZBA 26-02: Variance request from Michael Lorentz of Vine Church regarding ground-mount solar energy system setbacks in an AG General Agriculture District
Sustainability Commission
The Carbondale Sustainability Commission will meet to approve minutes, receive reports on the Former Koppers Wood Treatment Site, and discuss recommendations for city action. The meeting agenda includes updates regarding a new councilmember and progress reports from the sustainability coordinator.
- Approval of August 21st, 2025 meeting minutes
- Former Koppers Wood Treatment Site Report
- Sustainability Coordinator Monthly Progress Report
- Commission recommendations for city action
- New Councilmember updates and next steps
Board of Fire and Police Commissioners
The Carbondale Board of Fire and Police Commissioners will conduct a closed meeting to hold oral interviews for entry‑level and lateral entry police officer positions. It will also certify the 2025 final promotional eligibility lists for Fire Captain and Assistant Fire Chief. The board will approve minutes from the August 21, 2025 meeting, hear citizen comments, and receive staff updates before adjourning.
- Closed meeting to conduct oral interviews for entry‑level and lateral entry police officer positions
- Certification of the 2025 final promotional eligibility lists for Fire Captain and Assistant Fire Chief
- Approval of the meeting minutes from August 21, 2025
The Board unanimously approved the meeting minutes from August 21, 2025. It authorized a closed meeting to conduct oral interviews for entry‑level and lateral entry police officer candidates. The Board also certified the 2025 final promotional eligibility lists for Fire Captain and Assistant Fire Chief.
- Approved August 21, 2025 meeting minutes (all ayes, no nays)
- Authorized closed meeting for oral interviews of entry‑level and lateral entry police officers (all ayes, no nays)
- Returned to open session after closed meeting (all ayes, no nays)
- Certified 2025 Final Promotional Eligibility Lists for Fire Captain & Assistant Fire Chief (all ayes, no nays)
Carbondale Public Library Board
The Carbondale Public Library Board will consider several routine items, including approval of recent meeting minutes and financial reports. New business includes accepting the resignation of Trustee Barbara Levine and holding an election for the library treasurer. The board will also address patron behavior before adjourning.
- Accept resignation of Library Trustee Barbara Levine
- Election of a new library treasurer
- Approval of August 13, 2025 Board meeting minutes
- Approval of bills payable through October 8, 2025
- Approval of minutes from the September 2, 2025 Personnel Committee meeting
The Library Board unanimously approved the August 13, 2025 meeting minutes, the pending bills through October 8, 2025, and the August 2025 financial report. It accepted the resignation of Trustee Barbara Levine and elected Julian Pei as Treasurer. The board also banned a patron for six months and ordered payment for door repairs after a violent incident.
- Approved August 13, 2025 Board minutes (unanimous)
- Approved bills payable through October 8, 2025 (unanimous)
- Approved August 2025 financial report (unanimous)
- Approved September 2, 2025 Personnel Committee minutes (unanimous)
- Approved September 2, 2025 Five-Year Planning Committee minutes (unanimous)
- Accepted resignation of Trustee Barbara Levine (unanimous)
- Elected Julian Pei as Treasurer (unanimous)
- Banned patron for six months and required payment for door repairs (unanimous)
Board of Fire and Police Commissioners
The Board unanimously approved the minutes from the August 8, 2025 meeting. It also approved a closed session to conduct oral interviews for entry‑level and lateral entry police officer candidates. After the closed session, the Board unanimously voted to return to the open session and then adjourned the meeting.
- Approved August 8, 2025 meeting minutes (unanimous)
- Authorized closed meeting to conduct oral interviews for entry‑level and lateral entry police officers (unanimous)
- Returned to open session (unanimous)
Planning Commission /Zoning Board of Appeals
The Carbondale Planning Commission will hold public hearings regarding a new business request and the city's long-term planning. The body will consider permits for a food truck venue and continue testimony on the Comprehensive Plan update.
- PC 26-01: Special Use Permit request from Still Woods Bar, LLC for a drinking place and restaurant to operate a food truck venue in a Neighborhood Business District
- PC 25-13: Continuation of public hearing for the City’s Comprehensive Plan update
The commission unanimously approved the minutes from the May 28, June 11, and June 25 meetings. It voted to recommend that City Council approve the special use permit for Still Woods Bar (PC 26-01). It also voted to recommend City Council approve the Comprehensive Plan update (PC 25-13). All votes were unanimous.
- Approved May 28, 2025 minutes – unanimous voice vote
- Approved June 11, 2025 minutes – unanimous voice vote
- Approved June 25, 2025 minutes – unanimous voice vote
- Recommended approval of special use permit PC 26-01 – Yes 8, No 0
- Recommended City Council approve Comprehensive Plan PC 25-13 – Yes 8, No 0
- Adjourned meeting – unanimous voice vote
Carbondale Public Library Board
The Carbondale Public Library Board approved a naloxone vending machine to be placed in the library, adopting the District 95 Literacy Initiative resolution, and imposed a 90‑day ban on a disruptive patron. The board also approved the July 9 meeting minutes, the current bills payable, and the July financial report, all with unanimous votes. No action was taken on the Fast Forward Libraries strategic‑planning agreement.
- Approved July 9, 2025 Board meeting minutes (unanimous)
- Approved bills payable up to Aug 13 through Sep 10, 2025 (unanimous)
- Accepted July 2025 financial report (unanimous)
- Approved naloxone vending machine at the library (unanimous)
- Adopted District 95 Literacy Initiative resolution (unanimous)
- Placed disruptive patron on 90‑day ban (unanimous)
- No action taken on agreement with Fast Forward Libraries (no vote)
Foreign Fire Insurance Board
The board approved the prior meeting minutes and the Treasurer's Report showing a $40,000 balance. It approved several equipment purchases, including a $15,000 bid for a Lake of Egypt fire rescue boat, and tabled a $2,000 purchase of flashlights.
- Approved prior meeting minutes (6-0)
- Approved Treasurer’s Report confirming $40,000 balance (6-0)
- Approved $4,000 purchase of Junk Yard Dog Struts (6-0)
- Approved $500 purchase of 1 Sthil MS 195 (6-0)
- Approved $15,000 bid for Lake of Egypt FD Rescue Boat (6-0)
- Approved $1,500 purchase of 4 Rescue PFDs (6-0)
- Approved $7,500 purchase of new kitchen stove for Station 1 (6-0)
- Tabled $2,000 purchase of flashlights
Police Pension Fund Board
The board approved the minutes from the April 15, 2025 meeting and a $719.10 payment to the board attorney. It accepted the treasurer's report and voted to continue Trey Harris's disability pension benefit. Trustees elected a new slate of officers and affirmed that the board will pay for trustees' training. Membership applications for three Tier II officers were also approved.
- Approved minutes of April 15, 2025 meeting (by acclamation)
- Approved payment of $719.10 to Dennis J. Orsey, P.C. (unanimous roll call)
- Approved Treasurer's report (by acclamation)
- Approved continuation of Trey Harris's disability pension benefit (unanimous roll call)
- Approved officer slate: Paul Echols President, Jeff Davis Vice President, Brandon Weisenberger Secretary/FOIA officer, Robert Conway Assistant Secretary (by acclamation)
- Affirmed board rule to cover trustees' training costs (by acclamation)
- Approved membership applications for Riley Kelso, Duane Lickteig, and Brandy DeDecker (by acclamation)
- Adjourned meeting (by acclamation)
Firefighters' Pension Fund Board
The board approved the minutes from the April 15, 2025 meeting. It voted to pause a recurring $180,000 cash withdrawal from the FPIF Global Cash Movement for August. The board accepted the Treasurer’s Report and approved $578,799.97 in expenses, including payroll. It also approved membership for three probationary firefighters—Joseph Draper, Devin Biffar, and Connor McBride.
- Approved April 15, 2025 meeting minutes (voice vote, unanimous)
- Paused $180,000 FPIF Global Cash Movement withdrawal for August (5-0 roll call)
- Accepted Treasurer’s Report and approved $578,799.97 in expenses (voice vote, unanimous)
- Approved membership for probationary firefighters Joseph Draper, Devin Biffar, and Connor McBride (voice vote, unanimous)
- Adjourned meeting at 9:18 a.m. (voice vote, unanimous)
Planning Commission /Zoning Board of Appeals
The commission continued the public hearing on the Comprehensive Plan update and discussed economic development, housing, and zoning issues. No approvals, denials, or other substantive actions were recorded. The meeting was adjourned by unanimous voice vote.
- Adjourned meeting (unanimous voice vote)
Foreign Fire Insurance Board
The board approved the prior meeting minutes and the treasurer’s report showing a $43,587 balance. It approved purchases of a Stihl trimmer, CMC rigging bag, Stihl backpack blower, a 65” TV, bucket and sun hats for personnel, and a $100 renewal of the treasurer’s bond, each with a unanimous 6‑0 vote. The $2,000 purchase of flashlights was tabled. All votes were unanimous.
- Approved prior meeting minutes (6-0)
- Approved current balance $43,587 (6-0)
- Approved equipment purchases: $400 Stihl Trimmer, $300 CMC Rigging Bag, $700 Stihl Backpack Blower (each 6-0)
- Approved $1,000 65” TV for Station 1 (6-0)
- Approved $1,000 bucket and sun hats for personnel (6-0)
- Approved $100 renewal of Treasurer’s Bond (6-0)
- Tabled $2,000 flashlights purchase (no vote recorded)
Planning Commission /Zoning Board of Appeals
The Commission approved a recommendation to City Council to rezone parcel 15-17-327-023 from Planned Unit Development to General Agriculture (PC 25-10). It also unanimously recommended approval of special use permits for Arena Knight 1 Solar (3.8 MW) on parcel 15-17-376-013 (PC 25-11) and for Arena Knight 2 Solar (3.0 MW) on parcels 15-17-376-013 and 15-17-327-023 (PC 25-12), each with stipulated conditions. All three items will be presented to City Council on July 8, 2025 for final approval.
- Approved recommendation to City Council for rezoning parcel 15-17-327-023 to AG (PC 25-10) (6‑0)
- Approved recommendation to City Council for special use permit for Arena Knight 1 Solar (3.8 MW) on parcel 15-17-376-013 (PC 25-11) (6‑0)
- Approved recommendation to City Council for special use permit for Arena Knight 2 Solar (3.0 MW) on parcels 15-17-376-013 and 15-17-327-023 (PC 25-12) (6‑0)
Planning Commission /Zoning Board of Appeals
The commission approved the minutes from the March 26th and May 14th, 2025 meetings by unanimous voice vote. It then approved a motion directing staff to respond to public comments, revise the draft Comprehensive Plan, and present the updated draft at a special meeting on June 25th, 2025 (Yes 7, No 0). The meeting was adjourned by unanimous voice vote.
- Approved March 26th, 2025 meeting minutes (unanimous voice vote)
- Approved May 14th, 2025 meeting minutes (unanimous voice vote)
- Approved motion for staff to revise draft Comprehensive Plan and bring it back for review at a special meeting on June 25th, 2025 (Yes 7, No 0)
- Adjourned meeting (unanimous voice vote)
Planning Commission /Zoning Board of Appeals
The commission voted to postpone the hearings for PC 25-10, PC 25-11, and PC 25-12 until the June 11, 2025 meeting. The motion was made by Mr. Sheffer, seconded by Mr. Carrier, and passed unanimously with a 7‑0 vote. No other actions were taken.
- Postponed PC 25-10 rezoning hearing, PC 25-11 solar permit hearing, and PC 25-12 solar permit hearing to June 11, 2025 (7-0)
Carbondale Public Library Board
The board accepted the base bid from J&L Robinson for the library’s HVAC and roof project, rejecting all alternate bids. It also adopted a new non-resident library card fee structure for property owners and renters. Additionally, the board approved closing the First Mid Bank and Trust account, and banned a patron from the library for one year. All motions passed with unanimous votes.
- Approved HVAC and roof project base bid from J&L Robinson; alternates rejected (unanimous)
- Approved new non-resident library card fee policy (unanimous)
- Approved closure of First Mid Bank and Trust account (unanimous)
- Approved one-year ban of patron for conduct violation (unanimous)
- Approved bills payable through June 11, 2025 (unanimous)
- Approved April 2025 financial report (unanimous)
- Approved April 9, 2025 board meeting minutes (unanimous)
- Approved Personnel Committee April 10, 2025 minutes (unanimous)
Foreign Fire Insurance Board
The board approved the prior meeting minutes and the treasurer's report showing a $59,143.52 balance. New board members were appointed and the 2025 officers were elected. Several equipment and apparel purchases were approved, while two flashlight and rescue‑pit ladder purchases were tabled.
- Elected 2025 officers (Chairman Bradford, Vice Chairman Looft, Treasurer Abbott, Secretary Bennett) – Approved 6-0
- Approved $1,200 TRT equipment purchase – Approved 6-0
- Approved $4,650 boot fund ( $150 per person ) – Approved 6-0
- Approved $600 workout equipment purchase – Approved 6-0
- Approved $25 lock‑pick tensioners purchase – Approved 6-0
- Approved $650 leather shields/passports purchase – Approved 6-0
- Tabled $2,000 purchase of flashlights
- Tabled $2,000 purchase of rescue pit ladder
Police Pension Fund Board
The board accepted the March 17 minutes and approved the treasurer’s report showing a fund market value of $60,908,751. It forewent recouping a $2,883.73 overpayment to a deceased spouse and approved several benefit and service contracts, including a disability benefit for Daniel Rice, a $26,436.04 service‑credit transfer for Guy Draper, actuarial services for $6,800, auditing services for $7,400, and monthly survivor benefits of $5,586.53 for Wendy Emmett.
- Accepted minutes of 3/17/2025 special meeting (by acclamation)
- Approved treasurer’s report (by acclamation)
- Forewent recouping $2,883.73 overpayment to Linda Wright’s estate (unanimous roll call)
- Approved Daniel Rice’s off‑duty disability benefit (by acclamation)
- Approved Guy Draper’s 60‑month service credit transfer to SERS, cost $26,436.04 (unanimous roll call)
- Engaged MWM Consulting Group for actuarial services at $6,800 (unanimous roll call)
- Engaged Kerber, Eck & Braeckel LLP for auditing services at $7,400 (unanimous roll call)
- Approved Wendy Emmett’s survivor benefits, $5,586.53 monthly (unanimous roll call)
Firefighters' Pension Fund Board
The board accepted the Treasurer’s Report and approved expenses of $576,804.53, with $555,629.38 for payroll. Steve Myers was added as an FPIF account representative. Jay Crippen was re‑elected and nominated as President, and Steve Myers was nominated as Secretary. The board also approved the 2025 audit with Kerber, Eck & Braeckel LLP and actuarial services from MWM Consulting at $3,400.
- Approved Treasurer’s Report and expenses $576,804.53 (voice vote, all AYES)
- Added Steve Myers as FPIF account representative (board approval)
- Re‑elected Jay Crippen for a 3‑year term (22 votes) and nominated him President (voice vote, all AYES)
- Nominated Steve Myers as Secretary (voice vote, all AYES)
- Accepted benefit application for Firefighter Dallas Mayer (voice vote, all AYES)
- Accepted benefit application for Assistant Fire Chief Mike Rishel (voice vote, all AYES)
- Engaged Kerber, Eck & Braeckel LLP for 2025 audit, up to 5% cost increase (roll call vote, 4 AYES, 0 NAYS)
- Approved MWM Consulting for actuarial services at $3,400 (roll call vote, 4 AYES, 0 NAYS)
Board of Fire and Police Commissioners
The board approved the March 20, 2025 meeting minutes unanimously. It authorized a closed session to conduct oral interviews for entry‑level firefighter and police officer positions, also unanimously. The board voted to return to the open session. Finally, the board certified the assessment center results, promoting a police sergeant, with all votes in favor.
- Approved March 20, 2025 meeting minutes (all ayes, no nays)
- Authorized closed meeting for oral interviews of entry‑level firefighter and police officer (all ayes, no nays)
- Returned to open session (all ayes, no nays)
- Certified assessment center results for promotion to Police Sergeant (all ayes, no nays)
Carbondale Public Library Board
The board approved the minutes from the March 12 meeting unanimously. It also approved the bills payable through May 14, 2025 and accepted the March 2025 financial report, each with unanimous votes. No new business or decisions on the roofing and HVAC project were made.
- Approved March 12, 2025 Board meeting minutes (unanimous)
- Approved bills payable through May 14, 2025 (unanimous)
- Accepted March 2025 financial report (unanimous)
- Discussed roofing and HVAC project alternatives – no decision taken
Planning Commission /Zoning Board of Appeals
The commission approved the February 26th minutes by unanimous voice vote. It then adopted staff’s recommendation to establish a 1.5‑mile extraterritorial boundary, maintaining the city’s eastern boundary into Williamson County and leaving the western boundary unchanged. The motion passed with a 7‑yes, 0‑no vote. The meeting was adjourned by unanimous voice vote.
- Approved February 26th minutes (unanimous voice vote)
- Adopted staff recommendation for 1.5‑mile extraterritorial boundary (7‑yes, 0‑no)
- Adjourned meeting (unanimous voice vote)
Sustainability Commission
The Sustainability Commission approved the February 20, 2025 meeting minutes. Members finalized plans for a tree‑planting event on April 5 at 8 a.m., tasking staff to create a flyer and add it to the city calendar. The meeting was then adjourned after a motion and second.
- Approved February 20, 2025 meeting minutes (motion by J. Davis, seconded by J. Cogie)
- Finalized tree‑planting event for April 5, 2025 at 8 a.m.
- Assigned staff liaison to produce flyer and add event to community calendar
- Adjourned meeting (motion by S. Heyer, seconded by C. Rice)
Board of Fire and Police Commissioners
The board unanimously approved the minutes from the February 20, 2025 meeting. It also approved holding a closed meeting to conduct oral interviews for entry‑level police officer candidates. After the closed session, the board voted to return to the open session, and the meeting was adjourned at 9:51 a.m.
- Approved February 20, 2025 meeting minutes (unanimous)
- Approved closed meeting to conduct oral interviews for entry‑level police officer (unanimous)
- Approved return to open session (unanimous)
- Adjourned meeting at 9:51 a.m.