Carbondale public meetings in 2025

Sustainability Commission

The Sustainability Commission will hold its annual election of a chair and vice‑chair, approve the 2026 meeting calendar, and discuss the plant inventory and a new SIU/TON director. The meeting also includes reports from the Sustainability Coordinator and an update on the former Koppers Wood Treatment Site.

• Annual election of chair and vice‑chair
• Approval of 2026 meeting calendar
• Discussion of plant inventory
• Consideration of new SIU/TON director
• Former Koppers Wood Treatment Site report

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to interview candidates for a lateral entry police officer position in a closed session. The board will also review the 2026 meeting calendar.

• Oral interviews for Lateral Entry Police Officer
• Approval of the 2026 Meeting Calendar

The Board approved the minutes from the October 23, 2025 meeting. It entered executive session to conduct oral interviews for a lateral entry police officer, then returned to open session. The Board also approved the proposed 2026 meeting calendar. All motions passed with unanimous approval.

• Approved October 23, 2025 meeting minutes (all ayes)
• Entered executive session for police officer oral interviews (all ayes)
• Returned to open session (all ayes)
• Approved 2026 meeting calendar (all ayes)
• Adjourned meeting (all ayes)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board will consider several purchase requests submitted by department members. Items include equipment and tools, station furnishings, duty apparel, kitchen furnishings, fitness equipment, and miscellaneous items. The board will vote on whether to authorize these acquisitions for the fire station. No dollar amounts or contracts are listed in the agenda.

• Purchase of equipment and tools
• Purchase of station furnishings
• Purchase of duty apparel
• Purchase of kitchen furnishings
• Purchase of fitness equipment

The Foreign Fire Insurance Board approved several equipment and training purchases, each with a unanimous 6-0 vote. Requests for flashlights, voltage detectors, an airhorn, and an infrared sauna were tabled. The meeting also approved the prior minutes and the treasurer's report, both unanimously.

• Approved $3,300 MABAS Sonar Team “Go” Bags & Equipment (6-0)
• Approved $615 HenTurbo Nozzle Attachment (6-0)
• Approved $3,400 CMC Titanium Stokes Basket & Tie-in System (6-0)
• Approved $250 Sked Straps (6-0)
• Approved $3,700 Building Construction Training Jeff Lattz (6-0)
• Tabled $2,000 flashlights purchase
• Tabled $1,612.60 Safeguard Voltage Detectors purchase
• Tabled $1,083 Grover Stuttertone Airhorn purchase

Carbondale Public Library Board

The Carbondale Public Library Board will approve the November 12, 2025 meeting minutes and settle outstanding bills through January 14, 2025. It will authorize a $152,689.57 payment to J&L Robinson for the library roof and HVAC project. The board will also adopt revised Borrower’s Card and Nonresident Fee policies. Additional items include discussion of building maintenance and the five‑year plan.

• Approve November 12, 2025 Board meeting minutes
• Approve bills payable through January 14, 2025
• Approve $152,689.57 payment to J&L Robinson for roof/HVAC project
• Approve revised Borrower’s Card policy
• Approve revised Nonresident Fee policy

The board unanimously approved the November 12, 2025 meeting minutes, the pending bills through Jan. 14, 2026, and a $152,689.57 payment to J&L Robinson for the roof and HVAC work. It also changed the 2026 November board meeting date to Nov. 18 and adopted revised Borrower’s Card and Nonresident Fee policies.

• Approved November 12, 2025 board minutes (unanimous)
• Approved bills payable through Jan 14, 2026 (unanimous)
• Approved $152,689.57 payment to J&L Robinson for roof/HVAC project (unanimous)
• Accepted November 2025 financial report (unanimous)
• Amended 2026 board meeting date to Nov 18, 2026 (unanimous)
• Approved revised Borrower’s Card policy (unanimous)
• Approved revised Nonresident Fee policy (unanimous)

Sustainability Commission

The Carbondale Sustainability Commission will meet on November 20, 2025. Members will vote on the annual election of the chair and vice chair. The commission will discuss the city budget, including community group funding, energy sovereignty funding, and the overall budget. Reports will be presented on the Sustainability Coordinator’s progress and the former Koppers Wood Treatment Site.

• Annual election of chair and vice chair
• Discussion of city budget (community group funding, energy sovereignty funding, overall budget)
• Sustainability Coordinator monthly progress report (H. Weber)
• Former Koppers Wood Treatment Site report (A. Beck)
• Subcommittee reports

Planning Commission /Zoning Board of Appeals

The Planning Commission will hold public hearings on two rezoning and permit requests for the Eurma Hayes Center and one rezoning request for Westwood Rentals, LLC. The body will also discuss and vote on a recommendation for the Capital Improvement Program.

• PC 26-07: Rezoning request from R-1 to R-3 at 441 East Willow Street
• PC 26-08: Special Use Permit request for a community center at 441 East Willow Street
• PC 26-04: Rezoning request from R-3 to SB for Westwood Rentals, LLC
• Vote on Capital Improvement Program recommendation to Council

The Planning Commission amended the applicant’s name to Elizabeth Erin Ashley for PC 26‑07 and unanimously recommended City Council approve the rezoning. It also unanimously recommended City Council approve a special‑use permit for the same site (PC 26‑08) and a rezoning for Westwood Rentals (PC 26‑04). The commission sent the Capital Improvement Program recommendations and the 2026 meeting calendar to City Council, both passing by unanimous voice vote.

• Amended applicant name to Elizabeth Erin Ashley for PC 26‑07 (Yes – 7, No – 0)
• Recommended City Council approve rezoning PC 26‑07 (Yes – 7, No – 0)
• Recommended City Council approve special‑use permit PC 26‑08 (Yes – 7, No – 0)
• Recommended City Council approve rezoning PC 26‑04 (Yes – 7, No – 0)
• Recommended Capital Improvement Program recommendations to City Council (unanimous voice vote)
• Approved 2026 Meeting Calendar (unanimous voice vote)

Planning Commission /Zoning Board of Appeals

The Carbondale Zoning Board of Appeals will meet to review a request for a variance regarding minimum off-street parking requirements. The board will also approve minutes from the September 24, 2025 meeting.

• ZBA 26-03: Variance request from Section 15.4.8.7.A regarding minimum accessory off-street parking spaces for Westwood Rentals, LLC

Carbondale Public Library Board

The Carbondale Public Library Board will review financial reports and approve payments for a roof and HVAC project. The board will also set its meeting dates for 2026 and approve a revised insurance policy.

• Approval of $424,026.90 payment to J&L Robinson for roof/HVAC project
• Approval of bills payable through December 10, 2025
• Approval of revised Insurance Policy for Personnel Handbook
• Approval of Scheduled Closing Days for 2026
• Approval of Board Meeting dates for 2026

The board unanimously approved bills payable through Dec 10, 2025 and a $424,026.90 payment to J&L Robinson for the roof and HVAC project. It accepted the October 2025 financial report and approved a revised insurance policy for the personnel handbook. Two skylight curb repair adjustments were tabled, and the board set the scheduled closing days and meeting dates for 2026.

• Approved bills payable through Dec 10, 2025 (unanimous)
• Approved $424,026.90 payment to J&L Robinson for roof/HVAC project (unanimous)
• Accepted October 2025 financial report (unanimous)
• Tabled approval of project adjustment to repair skylight curbs
• Tabled approval of budget adjustment for skylight curb repairs
• Approved revised Insurance Policy for Personnel Handbook (unanimous)
• Approved Scheduled Closing Days for 2026 (unanimous)
• Approved Board Meeting dates for 2026 (unanimous)

Planning Commission /Zoning Board of Appeals

The Planning Commission will hold a public hearing on PC 26-02, a request by Carbondale Community Development staff to amend Title 15 of the Carbondale Revised Code to create a land‑use category for emergency services training facilities in the AG (General Agriculture) district. The commission will also open a call for projects under the Capital Improvement Program. Routine items include approval of the August 13, 2025 minutes, citizen comments, and the introduction of new Ex‑Officio member Councilperson Dawn Roberts.

• Public hearing on PC 26-02 text amendment to Title 15 for emergency services training facilities in the AG district
• Capital Improvement Program call for project proposals
• Approval of minutes from August 13, 2025
• Introduction of new Ex‑Officio member Councilperson Dawn Roberts
• Citizen comments and questions

The commission approved a text amendment to Title 15 of the Carbondale Revised Code to create a land‑use category for emergency services training facilities in the General Agriculture district. The motion passed with a 6‑2 vote (Yes: Brown, Schilling, Love, Lilly, Sheffer, Litecky; No: Shukites, Allee). The minutes from the August 13, 2025 meeting were also approved.

• Approved minutes from August 13, 2025 meeting
• Approved text amendment PC 26-02 to add emergency services training use (6‑2 vote)
• Adjourned meeting by voice vote

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a closed session to conduct oral interviews for entry‑level and lateral entry police officer candidates. The open session will include approval of the September 18, 2025 meeting minutes and a discussion of the 2026 meeting calendar. Additional items include citizen comments, staff updates, and board comments before adjournment.

• Closed meeting to conduct oral interviews for entry‑level and lateral entry police officers
• Approval of meeting minutes from September 18, 2025
• Discussion of the 2026 Board of Fire and Police Commissioners meeting calendar
• Citizen’s comments
• City staff updates / comments

The Board approved the minutes from the September 18, 2025 meeting. It also approved holding a closed meeting to conduct oral interviews for entry‑level and lateral‑entry police officer candidates. Finally, the Board voted to return to the open session after the closed meeting.

• Approved September 18, 2025 meeting minutes (all ayes)
• Approved closed meeting for police officer oral interviews (all ayes)
• Approved return to open session (all ayes)

Firefighters' Pension Fund Board

The Board of Trustees will discuss the annual cost-of-living adjustment (COLA) increase and review several actuarial and audit reports. The meeting includes a benefit application for Robert E. Miller and a funding request for the municipality tax levy.

• Annual COLA Increase
• Application for Benefits – Robert E. Miller
• Actuarial Valuation Reports (GASB 67 68 and Fire Funding)
• Independent Auditors’ Report from Kerber, Eck & Braeckel LLP
• Funding Request from the Municipality – Tax Levy Letter

The board approved the July 15 minutes and accepted the Treasurer's Report with $601,553.29 in expenses. It suspended a $180,000 recurring cash withdrawal, moved $400,000 to Illinois Funds, and accepted Fire Chief Rob Miller's benefit application. The board also approved the annual COLA pension increase, prepared a tax‑levy letter requesting $810,086, and authorized fiduciary liability insurance not to exceed a 3% increase over $3,298.

• Approved July 15 minutes (voice vote: 5 AYES)
• Accepted Treasurer's Report and $601,553.29 expenses (voice vote: 5 AYES)
• Suspended $180,000 FPIF Global Cash Movement withdrawal (roll call: 5 AYES)
• Moved $400,000 from Cash In‑House to IL Funds (decision recorded, no vote)
• Accepted Fire Chief Rob Miller benefit application (voice vote: 5 AYES)
• Approved annual COLA pension increase (roll call: 5 AYES)
• Prepared FY ending April 30 2025 tax‑levy letter requesting $810,086 (roll call: 4 AYES)
• Authorized fiduciary liability insurance not to exceed 3% increase over $3,298 (roll call: 5 AYES)

Police Pension Fund Board

The Carbondale Police Pension Board will discuss annual cost-of-living adjustment (COLA) increases effective January 1, 2026. The board will also review disability applications and benefit requests for surviving spouses and retirees.

• Annual COLA increases effective January 1, 2026
• Annual Statement, Interrogatories and Audit for Illinois Department of Insurance
• Benefit applications for Anne Barrett, Frances Voss, and Stan Reno
• Refund of contributions for Aaron Webb and Guy Draper
• Review of Actuarial funding report and GASB 67/68 report

Sustainability Commission

The Sustainability Commission will consider citizen comments, presentations, and reports from its officers and subcommittees, including the monthly progress report from the Sustainability Coordinator and a report on the former Koppers Wood Treatment Site. The meeting also includes approval of the August 21, 2025 meeting minutes and routine announcements.

• Approval of August 21, 2025 meeting minutes
• Citizen comments and questions
• Sustainability Coordinator monthly progress report (L. Becker)
• Former Koppers Wood Treatment Site report (A. Beck)
• Presentations and special guests

Foreign Fire Insurance Board

The Foreign Fire Insurance Board will discuss the purchase of equipment, tools, apparel, and furnishings requested by department members. The board will also follow up on previously approved requests regarding a storage building and a concrete pad at a SE hydrant.

• Follow-up on development and building of storage building
• Follow-up on concrete pad and Jobox around SE hydrant
• Purchase of equipment and tools
• Purchase of station and kitchen furnishings
• Purchase of duty apparel and fitness equipment

The board approved the minutes from the prior meeting and the treasurer’s report, each with a 6‑0 vote. It approved purchases of chainsaws, rescue harnesses, water rescue gear, a stand‑up freezer, a mini fridge, handheld vacuums, and a Bluetooth lockbox. The $2,000 purchase of flashlights was tabled. All approvals were unanimous (6‑0).

• Approved prior meeting minutes (6-0)
• Approved treasurer’s report (6-0)
• Tabled $2,000 purchase of flashlights
• Approved $760 purchase of two Stihl MS 250 chainsaws (6-0)
• Approved $2,700 purchase of three rope rescue harnesses (6-0)
• Approved $2,500 purchase of water rescue equipment (6-0)
• Approved $750 purchase of stand‑up freezer (6-0)
• Approved $300 purchase of Bluetooth key lockbox (6-0)

Carbondale Public Library Board

The Carbondale Public Library Board will approve September 10, 2025 meeting minutes and bills payable through November 12, 2025. It will accept the September 2025 financial report and discuss the Fiscal Year 2027 budget and levy request. Additional items include updates on building maintenance, staffing, and community survey plans.

• Approval of the September 10, 2025 Board Meeting minutes
• Approval of bills payable up to and including October 8, 2025, through November 12, 2025
• Acceptance of the financial report for September 2025
• Discussion of Fiscal Year 2027 budget and levy request
• Closures for HVAC and roof project

The Carbondale Public Library Board unanimously approved the FY 2027 levy increase of 4.25%. It also approved the September 10, 2025 board minutes, the current bills payable, and the September 2025 financial report. The board authorized building closures for the HVAC and roof project and adopted a patron email survey running Nov 3–Dec 8, 2025. Five‑Year Planning Committee minutes from September 2 and 8 were also approved.

• Approved September 10, 2025 board meeting minutes (unanimous)
• Approved bills payable through Nov 12, 2025 (unanimous)
• Accepted September 2025 financial report (unanimous)
• Approved building closures for HVAC and roof project at director's discretion (unanimous)
• Approved patron email survey, amended to run Nov 3–Dec 8, 2025 (unanimous)
• Approved Five‑Year Planning Committee minutes from Sept 2, 2025 (unanimous)
• Approved Five‑Year Planning Committee minutes from Sept 8, 2025 (unanimous)
• Approved FY 2027 levy increase of 4.25% (unanimous)

Planning Commission /Zoning Board of Appeals

The Carbondale Zoning Board of Appeals will meet to review a variance request regarding solar energy system setbacks. The board will also approve minutes from previous meetings.

• ZBA 26-02: Variance request from Michael Lorentz of Vine Church regarding ground-mount solar energy system setbacks in an AG General Agriculture District

Sustainability Commission

The Carbondale Sustainability Commission will meet to approve minutes, receive reports on the Former Koppers Wood Treatment Site, and discuss recommendations for city action. The meeting agenda includes updates regarding a new councilmember and progress reports from the sustainability coordinator.

• Approval of August 21st, 2025 meeting minutes
• Former Koppers Wood Treatment Site Report
• Sustainability Coordinator Monthly Progress Report
• Commission recommendations for city action
• New Councilmember updates and next steps

Board of Fire and Police Commissioners

The Carbondale Board of Fire and Police Commissioners will conduct a closed meeting to hold oral interviews for entry‑level and lateral entry police officer positions. It will also certify the 2025 final promotional eligibility lists for Fire Captain and Assistant Fire Chief. The board will approve minutes from the August 21, 2025 meeting, hear citizen comments, and receive staff updates before adjourning.

• Closed meeting to conduct oral interviews for entry‑level and lateral entry police officer positions
• Certification of the 2025 final promotional eligibility lists for Fire Captain and Assistant Fire Chief
• Approval of the meeting minutes from August 21, 2025

The Board unanimously approved the meeting minutes from August 21, 2025. It authorized a closed meeting to conduct oral interviews for entry‑level and lateral entry police officer candidates. The Board also certified the 2025 final promotional eligibility lists for Fire Captain and Assistant Fire Chief.

• Approved August 21, 2025 meeting minutes (all ayes, no nays)
• Authorized closed meeting for oral interviews of entry‑level and lateral entry police officers (all ayes, no nays)
• Returned to open session after closed meeting (all ayes, no nays)
• Certified 2025 Final Promotional Eligibility Lists for Fire Captain & Assistant Fire Chief (all ayes, no nays)

Carbondale Public Library Board

The Carbondale Public Library Board will consider several routine items, including approval of recent meeting minutes and financial reports. New business includes accepting the resignation of Trustee Barbara Levine and holding an election for the library treasurer. The board will also address patron behavior before adjourning.

• Accept resignation of Library Trustee Barbara Levine
• Election of a new library treasurer
• Approval of August 13, 2025 Board meeting minutes
• Approval of bills payable through October 8, 2025
• Approval of minutes from the September 2, 2025 Personnel Committee meeting

The Library Board unanimously approved the August 13, 2025 meeting minutes, the pending bills through October 8, 2025, and the August 2025 financial report. It accepted the resignation of Trustee Barbara Levine and elected Julian Pei as Treasurer. The board also banned a patron for six months and ordered payment for door repairs after a violent incident.

• Approved August 13, 2025 Board minutes (unanimous)
• Approved bills payable through October 8, 2025 (unanimous)
• Approved August 2025 financial report (unanimous)
• Approved September 2, 2025 Personnel Committee minutes (unanimous)
• Approved September 2, 2025 Five-Year Planning Committee minutes (unanimous)
• Accepted resignation of Trustee Barbara Levine (unanimous)
• Elected Julian Pei as Treasurer (unanimous)
• Banned patron for six months and required payment for door repairs (unanimous)

Planning Commission /Zoning Board of Appeals

The Carbondale Zoning Board of Appeals will meet to review a request for a variance regarding ground-mount solar energy system setback regulations. The board will hear a proposal on behalf of William Heisner and Brent Sherrard.

• ZBA 26-01: Variance request for ground-mount solar energy system setbacks in an R-1-15 Low-Density Residential District

Sustainability Commission

The Carbondale Sustainability Commission will meet to receive reports from subcommittees and the Sustainability Coordinator. A specific report regarding the Former Koppers Wood Treatment Site will be presented by A. Beck.

• Former Koppers Wood Treatment Site Report (A. Beck)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to conduct oral interviews for entry level and lateral entry police officers. The remainder of the meeting consists of procedural items and staff updates.

• Oral interviews for Entry Level Police Officers
• Oral interviews for Lateral Entry Police Officers

The Board unanimously approved the minutes from the August 8, 2025 meeting. It also approved a closed session to conduct oral interviews for entry‑level and lateral entry police officer candidates. After the closed session, the Board unanimously voted to return to the open session and then adjourned the meeting.

• Approved August 8, 2025 meeting minutes (unanimous)
• Authorized closed meeting to conduct oral interviews for entry‑level and lateral entry police officers (unanimous)
• Returned to open session (unanimous)

Planning Commission /Zoning Board of Appeals

The Carbondale Planning Commission will hold public hearings regarding a new business request and the city's long-term planning. The body will consider permits for a food truck venue and continue testimony on the Comprehensive Plan update.

• PC 26-01: Special Use Permit request from Still Woods Bar, LLC for a drinking place and restaurant to operate a food truck venue in a Neighborhood Business District
• PC 25-13: Continuation of public hearing for the City’s Comprehensive Plan update

The commission unanimously approved the minutes from the May 28, June 11, and June 25 meetings. It voted to recommend that City Council approve the special use permit for Still Woods Bar (PC 26-01). It also voted to recommend City Council approve the Comprehensive Plan update (PC 25-13). All votes were unanimous.

• Approved May 28, 2025 minutes – unanimous voice vote
• Approved June 11, 2025 minutes – unanimous voice vote
• Approved June 25, 2025 minutes – unanimous voice vote
• Recommended approval of special use permit PC 26-01 – Yes 8, No 0
• Recommended City Council approve Comprehensive Plan PC 25-13 – Yes 8, No 0
• Adjourned meeting – unanimous voice vote

Carbondale Public Library Board

The Carbondale Public Library Board of Trustees will meet to review financial reports and approve bills. The board is scheduled to discuss an agreement for strategic planning services and a literacy initiative resolution.

• Agreement with Fast Forward Libraries for strategic planning services
• Adoption of District 95 Literacy Initiative Resolution
• Approval of bills payable through September 10, 2025
• Discussion on patron behavior

The Carbondale Public Library Board approved a naloxone vending machine to be placed in the library, adopting the District 95 Literacy Initiative resolution, and imposed a 90‑day ban on a disruptive patron. The board also approved the July 9 meeting minutes, the current bills payable, and the July financial report, all with unanimous votes. No action was taken on the Fast Forward Libraries strategic‑planning agreement.

• Approved July 9, 2025 Board meeting minutes (unanimous)
• Approved bills payable up to Aug 13 through Sep 10, 2025 (unanimous)
• Accepted July 2025 financial report (unanimous)
• Approved naloxone vending machine at the library (unanimous)
• Adopted District 95 Literacy Initiative resolution (unanimous)
• Placed disruptive patron on 90‑day ban (unanimous)
• No action taken on agreement with Fast Forward Libraries (no vote)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to conduct promotional oral interviews for Assistant Fire Chief and Fire Captain. The remainder of the meeting consists of standard procedural items.

• Promotional oral interviews for Assistant Fire Chief
• Promotional oral interviews for Fire Captain

Foreign Fire Insurance Board

The Foreign Fire Insurance Board will meet to discuss various purchase requests for the fire department. The board will also follow up on previously approved requests regarding a storage building and a concrete pad.

• Follow-up on development and building of storage building
• Follow-up on concrete pad and Jobox around SE Hydrant
• Purchase requests for equipment, tools, and fitness equipment
• Purchase requests for station and kitchen furnishings
• Purchase requests for duty apparel

The board approved the prior meeting minutes and the Treasurer's Report showing a $40,000 balance. It approved several equipment purchases, including a $15,000 bid for a Lake of Egypt fire rescue boat, and tabled a $2,000 purchase of flashlights.

• Approved prior meeting minutes (6-0)
• Approved Treasurer’s Report confirming $40,000 balance (6-0)
• Approved $4,000 purchase of Junk Yard Dog Struts (6-0)
• Approved $500 purchase of 1 Sthil MS 195 (6-0)
• Approved $15,000 bid for Lake of Egypt FD Rescue Boat (6-0)
• Approved $1,500 purchase of 4 Rescue PFDs (6-0)
• Approved $7,500 purchase of new kitchen stove for Station 1 (6-0)
• Tabled $2,000 purchase of flashlights

Planning Commission /Zoning Board of Appeals

The Planning Commission is meeting to continue a public hearing regarding the update to the City’s Comprehensive Plan. The body will take testimony and make recommendations to the City Council.

• PC 25-13: Public hearing for the City’s Comprehensive Plan update

Sustainability Commission

The Sustainability Commission will meet to review reports and address new business. The agenda includes discussions regarding a new Sustainability Coordinator and a new City Councilmember.

• Former Koppers Wood Treatment Site Report by A. Beck
• Discussion of new Sustainability Coordinator
• Discussion of new City Councilmember
• Approval of March 20th and May 15th, 2025 meeting minutes

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to conduct oral interviews for entry-level police officer positions during a closed session.

• Oral interviews for Entry-Level Police Officer

Police Pension Fund Board

The Carbondale Police Pension Board will conduct an administrative hearing for Trey Harris's annual disability pension review. The board will also discuss legal matters, including a complaint filed by Cynthia Geittmann and a contribution transfer for Brody Jeters. Additionally, the board will elect its officers and process new membership applications.

• Administrative hearing for Trey Harris annual disability pension review
• Discussion of Case No. 2025MR23 (Cynthia Geittmann v. Carbondale Police Pension Fund)
• Election of Board President, Vice President, Secretary, Assistant Secretary, and FOIA/OMA Officer
• Membership applications for Riley Kelso, Duane Lickteig, and Brandy DeDecker
• Review of Paul Edwards Amended QILDRO Calculation Order

The board approved the minutes from the April 15, 2025 meeting and a $719.10 payment to the board attorney. It accepted the treasurer's report and voted to continue Trey Harris's disability pension benefit. Trustees elected a new slate of officers and affirmed that the board will pay for trustees' training. Membership applications for three Tier II officers were also approved.

• Approved minutes of April 15, 2025 meeting (by acclamation)
• Approved payment of $719.10 to Dennis J. Orsey, P.C. (unanimous roll call)
• Approved Treasurer's report (by acclamation)
• Approved continuation of Trey Harris's disability pension benefit (unanimous roll call)
• Approved officer slate: Paul Echols President, Jeff Davis Vice President, Brandon Weisenberger Secretary/FOIA officer, Robert Conway Assistant Secretary (by acclamation)
• Affirmed board rule to cover trustees' training costs (by acclamation)
• Approved membership applications for Riley Kelso, Duane Lickteig, and Brandy DeDecker (by acclamation)
• Adjourned meeting (by acclamation)

Firefighters' Pension Fund Board

The Firefighters' Pension Fund Board of Trustees will meet to discuss membership applications and benefit payments. The board will also review an audit and upcoming pension legislation.

• Salary and monthly benefit reviews for Dallas Mayer and Michael Rishel
• Membership applications for Joseph Draper, Devin Biffar, and Connor McBride
• FPIF Audit
• IPPFA Seminar on November 12, 2025 in Carterville, IL
• Review of pension legislation

The board approved the minutes from the April 15, 2025 meeting. It voted to pause a recurring $180,000 cash withdrawal from the FPIF Global Cash Movement for August. The board accepted the Treasurer’s Report and approved $578,799.97 in expenses, including payroll. It also approved membership for three probationary firefighters—Joseph Draper, Devin Biffar, and Connor McBride.

• Approved April 15, 2025 meeting minutes (voice vote, unanimous)
• Paused $180,000 FPIF Global Cash Movement withdrawal for August (5-0 roll call)
• Accepted Treasurer’s Report and approved $578,799.97 in expenses (voice vote, unanimous)
• Approved membership for probationary firefighters Joseph Draper, Devin Biffar, and Connor McBride (voice vote, unanimous)
• Adjourned meeting at 9:18 a.m. (voice vote, unanimous)

Carbondale Public Library Board

The Library Board of Trustees will meet to approve June 2025 financial reports and bills payable through August 13, 2025. The board will also discuss building maintenance and patron behavior.

• Approval of June 11, 2025, meeting minutes
• Approval of bills payable through August 13, 2025
• Acceptance of June 2025 financial report
• Discussion of building and maintenance
• Discussion of patron behavior

Board of Fire and Police Commissioners

The Board will meet to conduct oral interviews for entry-level police officer positions in a closed session. The body will also elect a Board Chair and Vice-Chair.

• Oral interviews for Entry-Level Police Officer
• Election of Board Chair and Vice-Chair

Planning Commission /Zoning Board of Appeals

The Carbondale Planning Commission is holding a special meeting to continue a public hearing. The body will take testimony and make recommendations to the City Council regarding the update of the City’s Comprehensive Plan.

• PC 25-13: Public hearing for the City’s Comprehensive Plan update

The commission continued the public hearing on the Comprehensive Plan update and discussed economic development, housing, and zoning issues. No approvals, denials, or other substantive actions were recorded. The meeting was adjourned by unanimous voice vote.

• Adjourned meeting (unanimous voice vote)

Foreign Fire Insurance Board

The board will discuss several purchase requests for equipment, tools, apparel, and furnishings. Members will also follow up on previously approved projects regarding a storage building and a concrete pad.

• Follow-up on development and building of storage building
• Follow-up on concrete pad and Jobox around SE Hydrant
• Purchase requests for equipment and tools
• Purchase requests for station and kitchen furnishings
• Purchase requests for duty apparel and fitness equipment

The board approved the prior meeting minutes and the treasurer’s report showing a $43,587 balance. It approved purchases of a Stihl trimmer, CMC rigging bag, Stihl backpack blower, a 65” TV, bucket and sun hats for personnel, and a $100 renewal of the treasurer’s bond, each with a unanimous 6‑0 vote. The $2,000 purchase of flashlights was tabled. All votes were unanimous.

• Approved prior meeting minutes (6-0)
• Approved current balance $43,587 (6-0)
• Approved equipment purchases: $400 Stihl Trimmer, $300 CMC Rigging Bag, $700 Stihl Backpack Blower (each 6-0)
• Approved $1,000 65” TV for Station 1 (6-0)
• Approved $1,000 bucket and sun hats for personnel (6-0)
• Approved $100 renewal of Treasurer’s Bond (6-0)
• Tabled $2,000 flashlights purchase (no vote recorded)

Planning Commission /Zoning Board of Appeals

The Planning Commission will consider requests for two utility-grade solar projects and a zoning change. One item involves reverting a property to General Agriculture zoning because it was never developed.

• PC 25-10: Rezoning parcel 15-17-327-023 from PUD to General Agriculture
• PC 25-11: Special Use Permit for a 3.8 MW solar project at 1914 Sycamore Street
• PC 25-12: Special Use Permit for a 3.0 MW solar project at 1914 Sycamore Street and the terminus of Baine Drive

The Commission approved a recommendation to City Council to rezone parcel 15-17-327-023 from Planned Unit Development to General Agriculture (PC 25-10). It also unanimously recommended approval of special use permits for Arena Knight 1 Solar (3.8 MW) on parcel 15-17-376-013 (PC 25-11) and for Arena Knight 2 Solar (3.0 MW) on parcels 15-17-376-013 and 15-17-327-023 (PC 25-12), each with stipulated conditions. All three items will be presented to City Council on July 8, 2025 for final approval.

• Approved recommendation to City Council for rezoning parcel 15-17-327-023 to AG (PC 25-10) (6‑0)
• Approved recommendation to City Council for special use permit for Arena Knight 1 Solar (3.8 MW) on parcel 15-17-376-013 (PC 25-11) (6‑0)
• Approved recommendation to City Council for special use permit for Arena Knight 2 Solar (3.0 MW) on parcels 15-17-376-013 and 15-17-327-023 (PC 25-12) (6‑0)

Carbondale Public Library Board

The Carbondale Public Library Board of Trustees will meet to review financial reports and approve bills. The board is scheduled to decide on an adjusted budget for fiscal year 2026 and a janitorial services contract with START.

• Approval of adjusted FY26 budget
• Approval of START contract for janitorial services
• Approval of bills payable through July 9, 2025
• Acceptance of May 2025 financial report
• Discussion of patron behavior

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a special meeting to conduct oral interviews for a lateral entry police officer. This portion of the meeting will be held in a closed session.

• Oral interviews for Lateral Entry Police Officer

Planning Commission /Zoning Board of Appeals

The Carbondale Planning Commission will hold a public hearing to review the city’s Comprehensive Plan update and gather testimony before making recommendations to the City Council. No other substantive items are listed on the agenda.

• PC 25-13: Public hearing on Comprehensive Plan update

The commission approved the minutes from the March 26th and May 14th, 2025 meetings by unanimous voice vote. It then approved a motion directing staff to respond to public comments, revise the draft Comprehensive Plan, and present the updated draft at a special meeting on June 25th, 2025 (Yes 7, No 0). The meeting was adjourned by unanimous voice vote.

• Approved March 26th, 2025 meeting minutes (unanimous voice vote)
• Approved May 14th, 2025 meeting minutes (unanimous voice vote)
• Approved motion for staff to revise draft Comprehensive Plan and bring it back for review at a special meeting on June 25th, 2025 (Yes 7, No 0)
• Adjourned meeting (unanimous voice vote)

Sustainability Commission

The Carbondale Sustainability Commission will hear presentations on Earth Month 2025 and the April At the Table Dinner & Dialogue, receive a report on the Former Koppers Wood Treatment Site, and discuss the transition of the Sustainability Coordinator position, for which a job posting has been shared. The meeting includes approval of March 20, 2025 minutes, citizen comments, and subcommittee updates.

• Presentation by SIU Student Representative Chaya Rice on projects
• Earth Month 2025 debrief and April At the Table Dinner & Dialogue debrief by Chair Treesong
• Sustainability Coordinator job posting and transition discussion (https://www.governmentjobs.com/careers/carbondale/jobs/4935331/sustainability-coordinator)
• Former Koppers Wood Treatment Site Report by Vice Chair Aur Beck
• Sustainability Coordinator monthly progress report by Lauren Becker

Carbondale Public Library Board

The Carbondale Public Library Board of Trustees will hold a regular meeting on May 14, 2025, to decide on several operational items including approval of a bid for an HVAC and roof project, adoption of a Non-Resident Fee Policy, and closure of a First Mid Bank and Trust account. The board may also enter closed session to discuss personnel matters. Routine approvals include meeting minutes, financial reports, and committee reports.

• Approval of bid for HVAC and roof project (base and alternate bids)
• Approval of Non-Resident Fee Policy
• Approval of First Mid Bank and Trust account closure
• Possible closed session for personnel matters under 5 ILCS 120/2(c)(1)
• Approval of bills payable through May 14 to June 11, 2025

The board accepted the base bid from J&L Robinson for the library’s HVAC and roof project, rejecting all alternate bids. It also adopted a new non-resident library card fee structure for property owners and renters. Additionally, the board approved closing the First Mid Bank and Trust account, and banned a patron from the library for one year. All motions passed with unanimous votes.

• Approved HVAC and roof project base bid from J&L Robinson; alternates rejected (unanimous)
• Approved new non-resident library card fee policy (unanimous)
• Approved closure of First Mid Bank and Trust account (unanimous)
• Approved one-year ban of patron for conduct violation (unanimous)
• Approved bills payable through June 11, 2025 (unanimous)
• Approved April 2025 financial report (unanimous)
• Approved April 9, 2025 board meeting minutes (unanimous)
• Approved Personnel Committee April 10, 2025 minutes (unanimous)

Planning Commission /Zoning Board of Appeals

The Planning Commission is meeting to consider rescheduling three public hearings to June 11, 2025. These items involve a property rezoning and two utility-grade solar project requests.

• Vote to reschedule PC 25-10: Rezoning parcel 15-17-327-023 from PUD to General Agriculture
• Vote to reschedule PC 25-11: Special Use Permit for 3.8 MW solar project at 1914 Sycamore Street
• Vote to reschedule PC 25-12: Special Use Permit for 3.0 MW solar project at 1914 Sycamore Street and Baine Drive terminus

The commission voted to postpone the hearings for PC 25-10, PC 25-11, and PC 25-12 until the June 11, 2025 meeting. The motion was made by Mr. Sheffer, seconded by Mr. Carrier, and passed unanimously with a 7‑0 vote. No other actions were taken.

• Postponed PC 25-10 rezoning hearing, PC 25-11 solar permit hearing, and PC 25-12 solar permit hearing to June 11, 2025 (7-0)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board will meet to discuss several purchase requests for department equipment, furnishings, and apparel. The board will also address three open member appointments and the election of officers.

• Follow-up on storage building development and a concrete pad/Jobox around SE Hydrant
• Purchase requests for equipment, tools, and fitness equipment
• Purchase requests for station and kitchen furnishings
• Purchase requests for duty apparel
• Appointments for three open board member positions

The board approved the prior meeting minutes and the treasurer's report showing a $59,143.52 balance. New board members were appointed and the 2025 officers were elected. Several equipment and apparel purchases were approved, while two flashlight and rescue‑pit ladder purchases were tabled.

• Elected 2025 officers (Chairman Bradford, Vice Chairman Looft, Treasurer Abbott, Secretary Bennett) – Approved 6-0
• Approved $1,200 TRT equipment purchase – Approved 6-0
• Approved $4,650 boot fund ( $150 per person ) – Approved 6-0
• Approved $600 workout equipment purchase – Approved 6-0
• Approved $25 lock‑pick tensioners purchase – Approved 6-0
• Approved $650 leather shields/passports purchase – Approved 6-0
• Tabled $2,000 purchase of flashlights
• Tabled $2,000 purchase of rescue pit ladder

Police Pension Fund Board

The Carbondale Police Pension Board will review a declaratory judgment complaint filed by Cynthia Geittmann. The board will also discuss pension contribution transfers to SERS and disability reviews for Daniel Rice and Trey Harris.

• Complaint for Declaratory Judgment filed by Cynthia Geittmann (Case No. 2025MR23)
• Disability review Decision and Order for Daniel Rice
• Pension contribution transfer requests for Brody Jeters and Guy Draper
• Cost calculation for Brian Tapley to reinstate pension contributions
• Authorization to engage an Actuary and Auditor

The board accepted the March 17 minutes and approved the treasurer’s report showing a fund market value of $60,908,751. It forewent recouping a $2,883.73 overpayment to a deceased spouse and approved several benefit and service contracts, including a disability benefit for Daniel Rice, a $26,436.04 service‑credit transfer for Guy Draper, actuarial services for $6,800, auditing services for $7,400, and monthly survivor benefits of $5,586.53 for Wendy Emmett.

• Accepted minutes of 3/17/2025 special meeting (by acclamation)
• Approved treasurer’s report (by acclamation)
• Forewent recouping $2,883.73 overpayment to Linda Wright’s estate (unanimous roll call)
• Approved Daniel Rice’s off‑duty disability benefit (by acclamation)
• Approved Guy Draper’s 60‑month service credit transfer to SERS, cost $26,436.04 (unanimous roll call)
• Engaged MWM Consulting Group for actuarial services at $6,800 (unanimous roll call)
• Engaged Kerber, Eck & Braeckel LLP for auditing services at $7,400 (unanimous roll call)
• Approved Wendy Emmett’s survivor benefits, $5,586.53 monthly (unanimous roll call)

Firefighters' Pension Fund Board

The Board of Trustees will conduct an election for one active member and determine board positions for President and Secretary. The meeting includes reviews of benefit applications and the FPIF audit.

• Election of one active member
• Benefit applications for Dallas Mayer and Michael Rishel
• FPIF Audit review
• Kerber, Eck & Braeckel engagement letter
• Discussion of actuarial services

The board accepted the Treasurer’s Report and approved expenses of $576,804.53, with $555,629.38 for payroll. Steve Myers was added as an FPIF account representative. Jay Crippen was re‑elected and nominated as President, and Steve Myers was nominated as Secretary. The board also approved the 2025 audit with Kerber, Eck & Braeckel LLP and actuarial services from MWM Consulting at $3,400.

• Approved Treasurer’s Report and expenses $576,804.53 (voice vote, all AYES)
• Added Steve Myers as FPIF account representative (board approval)
• Re‑elected Jay Crippen for a 3‑year term (22 votes) and nominated him President (voice vote, all AYES)
• Nominated Steve Myers as Secretary (voice vote, all AYES)
• Accepted benefit application for Firefighter Dallas Mayer (voice vote, all AYES)
• Accepted benefit application for Assistant Fire Chief Mike Rishel (voice vote, all AYES)
• Engaged Kerber, Eck & Braeckel LLP for 2025 audit, up to 5% cost increase (roll call vote, 4 AYES, 0 NAYS)
• Approved MWM Consulting for actuarial services at $3,400 (roll call vote, 4 AYES, 0 NAYS)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a closed meeting to conduct oral interviews for entry-level firefighter and police officer positions. In open session, they will certify assessment center results for promotion to police sergeant. The meeting also includes approval of minutes from March 20, 2025, and staff updates.

• Closed meeting to conduct oral interviews for Entry Level Firefighter and Entry Level Police Officer
• Certify Assessment Center Results for Promotion to Police Sergeant
• Approval of meeting minutes from March 20, 2025

The board approved the March 20, 2025 meeting minutes unanimously. It authorized a closed session to conduct oral interviews for entry‑level firefighter and police officer positions, also unanimously. The board voted to return to the open session. Finally, the board certified the assessment center results, promoting a police sergeant, with all votes in favor.

• Approved March 20, 2025 meeting minutes (all ayes, no nays)
• Authorized closed meeting for oral interviews of entry‑level firefighter and police officer (all ayes, no nays)
• Returned to open session (all ayes, no nays)
• Certified assessment center results for promotion to Police Sergeant (all ayes, no nays)

Carbondale Public Library Board

The Carbondale Public Library Board will consider routine approvals including March meeting minutes, bills payable through May 14, and the March financial report. A discussion on patron behavior is also scheduled under other business.

• Approval of March 12, 2025 board meeting minutes
• Approval of bills payable up to April 9, 2025 through May 14, 2025
• Acceptance of financial report for March 2025
• Discussion of patron behavior

The board approved the minutes from the March 12 meeting unanimously. It also approved the bills payable through May 14, 2025 and accepted the March 2025 financial report, each with unanimous votes. No new business or decisions on the roofing and HVAC project were made.

• Approved March 12, 2025 Board meeting minutes (unanimous)
• Approved bills payable through May 14, 2025 (unanimous)
• Accepted March 2025 financial report (unanimous)
• Discussed roofing and HVAC project alternatives – no decision taken

Planning Commission /Zoning Board of Appeals

The Carbondale Planning Commission will meet to discuss zoning for Mile and a Half. No public hearings or plan reviews are scheduled for this meeting.

• Discussion on Mile and a Half Zoning

The commission approved the February 26th minutes by unanimous voice vote. It then adopted staff’s recommendation to establish a 1.5‑mile extraterritorial boundary, maintaining the city’s eastern boundary into Williamson County and leaving the western boundary unchanged. The motion passed with a 7‑yes, 0‑no vote. The meeting was adjourned by unanimous voice vote.

• Approved February 26th minutes (unanimous voice vote)
• Adopted staff recommendation for 1.5‑mile extraterritorial boundary (7‑yes, 0‑no)
• Adjourned meeting (unanimous voice vote)

Sustainability Commission

The commission will hear a presentation from City Arborist Mark McDaniel regarding volunteering with Parks & Recreation. Members are also asked to serve as facilitators for an April 15th dinner and dialogue series focused on climate anxiety and environmental justice.

• Presentation by Mark McDaniel, City Arborist, on volunteering with Carbondale Parks & Recreation
• Discussion of April 15th Earth Month “At the Table” Dinner & Dialogue Series
• Sustainability Coordinator monthly progress report from L. Becker
• Former Koppers Wood Treatment Site report from A. Beck

The Sustainability Commission approved the February 20, 2025 meeting minutes. Members finalized plans for a tree‑planting event on April 5 at 8 a.m., tasking staff to create a flyer and add it to the city calendar. The meeting was then adjourned after a motion and second.

• Approved February 20, 2025 meeting minutes (motion by J. Davis, seconded by J. Cogie)
• Finalized tree‑planting event for April 5, 2025 at 8 a.m.
• Assigned staff liaison to produce flyer and add event to community calendar
• Adjourned meeting (motion by S. Heyer, seconded by C. Rice)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will approve February meeting minutes and then enter a closed session to conduct oral interviews for entry-level police officer positions. No other substantive decisions or public hearings are scheduled.

• Approval of meeting minutes from February 20, 2025
• Closed meeting to conduct oral interviews for entry-level police officer

The board unanimously approved the minutes from the February 20, 2025 meeting. It also approved holding a closed meeting to conduct oral interviews for entry‑level police officer candidates. After the closed session, the board voted to return to the open session, and the meeting was adjourned at 9:51 a.m.

• Approved February 20, 2025 meeting minutes (unanimous)
• Approved closed meeting to conduct oral interviews for entry‑level police officer (unanimous)
• Approved return to open session (unanimous)
• Adjourned meeting at 9:51 a.m.

Police Pension Fund Board

The Carbondale Police Pension Board will meet to approve minutes from January 21, 2025. The board will consider benefit applications for a surviving spouse and a regular retirement.

• Benefit application for Wendy Emmett, surviving spouse of Pete Emmett
• Benefit application for Paul Edwards for regular retirement

The Carbondale Police Pension Fund Board approved Paul Edwards' pension application with a $6,363.18 monthly benefit, effective March 1, 2025, despite an unresolved QILDRO for his ex-spouse. The board tabled surviving spouse benefits for Wendy Emmett until she submits required documents, and approved cancellation of Pete Emmett's pension and QILDRO payments to his ex-spouse.

• Approved Paul Edwards' pension with $6,363.18 monthly benefit (unanimous)
• Tabled Wendy Emmett's surviving spouse benefits pending missing documents (unanimous)
• Approved cancellation of Pete Emmett's pension and QILDRO payments to Gwen Crawshaw (unanimous)
• Approved minutes of 1/21/2025 regular meeting (acclamation)

Carbondale Public Library Board

The Carbondale Public Library Board of Trustees will meet to discuss a revised Patron Conduct Policy and the renewal of an SIUCU Term Share Certificate. The board will also review financial reports and bills payable through April 9, 2025.

• Approval of revised Patron Conduct Policy
• Approval of renewal of the SIUCU Term Share Certificate
• Approval of bills payable through April 9, 2025
• Acceptance of February 2025 financial report

The Carbondale Public Library Board approved the revised Patron Conduct Policy, renamed 'Library Rules and Expectations,' and renewed the SIUCU Term Share Certificate pending rate confirmation. They also approved the February meeting minutes, bills payable through April 9, and the February 2025 financial report, all unanimously. The board discussed the roof/HVAC project timeline and noted the addition of a free public phone in the north foyer.

• Approved revised Patron Conduct Policy, renamed 'Library Rules and Expectations' (unanimous)
• Approved renewal of SIUCU Term Share Certificate, pending rate confirmation (unanimous)
• Approved bills payable up to and including March 12, 2025, through April 9, 2025 (unanimous)
• Accepted February 2025 financial report (unanimous)
• Approved February 12, 2025 Board Meeting minutes (unanimous)
• Approved February 12, 2025 Closed Session minutes (unanimous)

Planning Commission /Zoning Board of Appeals

The Carbondale Planning Commission will meet to conduct a work session and public hearing regarding updates to PLAN Carbondale. The body will also review minutes from February 12, 2025, and receive updates on City Council business.

• Public hearing and work session for PLAN Carbondale Update

The Carbondale Planning Commission held a work session on the PLAN Carbondale comprehensive plan update, discussing topics like solar development, zoning jurisdiction, road conversions, and zoning code overhaul. They unanimously recommended that City Council address the 1.5-mile extraterritorial zoning boundary, study one-way to two-way conversions of Illinois and University Avenues, consider a zoning code overhaul, explore buffering between industrial and residential uses, and engage with SIH about a medical facility overlay district. No final decisions were made; all were recommendations for the comprehensive plan.

• Recommended City Council discuss 1.5-mile zoning boundary before plan finalization (unanimous)
• Recommended City Council study one-way to two-way conversions of Illinois and University Avenues and identify truck route (unanimous)
• Recommended City Council consider zoning code overhaul (unanimous)
• Recommended City Council explore buffering between industrial and residential uses (unanimous)
• Recommended City Council engage with SIH on medical facility overlay district and development plans (unanimous)

Sustainability Commission

The Sustainability Commission will hear a presentation on the Illinois Solar for All Bright Neighborhoods program from Alexandria Cedergren and Kristen Culp. They will also receive subcommittee reports, the Sustainability Coordinator's monthly progress report, and an update on the former Koppers Wood Treatment Site. The meeting includes approval of January 16th meeting minutes and Open Meetings Act training.

• Illinois Solar for All Bright Neighborhoods presentation
• Sustainability Coordinator monthly progress report (L. Becker)
• Former Koppers Wood Treatment Site report (A. Beck)
• Approval of January 16th 2025 meeting minutes
• Open Meetings Act (OMA) training

The Carbondale Sustainability Commission met on February 20, 2025, and approved the minutes from its January 16, 2025 meeting. The commission heard a presentation on the Illinois Solar for All Bright Neighborhoods program, followed by discussion. No other substantive decisions were made; the meeting was procedural, with subcommittee reports and announcements only.

• Approved January 16, 2025 meeting minutes (moved by G. Klam, seconded by J. Cogie)
• Heard presentation on Illinois Solar for All Bright Neighborhoods program (no action taken)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to conduct oral interviews for entry level police officer positions during a closed session. The meeting also includes time for citizen comments and staff updates.

• Oral interviews for entry level police officers

The Board approved the January 16, 2025 meeting minutes and voted to enter a closed session to conduct oral interviews for entry-level police officer positions, citing Illinois statute. No formal action resulted from the closed session, and the meeting adjourned after staff updates on officer training progress.

• Approved January 16, 2025 meeting minutes (unanimous)
• Held closed session for entry-level police officer oral interviews (unanimous)
• Returned to open session with no formal action taken

Foreign Fire Insurance Board

The Foreign Fire Insurance Board will follow up on a storage building and concrete pad project, and consider multiple purchase requests for equipment, furnishings, apparel, and fitness items. They also plan to schedule a special March meeting on the building progress and set nominations for April elections.

• Follow-up on development and building of a storage building
• Follow-up on concrete pad and Jobox around southeast hydrant
• Purchase of equipment and tools requested by department members
• Purchase of station furnishings, duty apparel, and kitchen furnishings
• Schedule special March meeting for Station 2 building progress

The Foreign Fire Insurance Board approved several purchases, including $400 for TRT equipment, $500 for work shirts, and $800 for kitchen supplies at Station 2. A request for bidets at Station 2 was tabled. The board also approved prior meeting minutes and the treasurer's report, showing a balance of $59,613.46.

• Approved prior meeting minutes (4-0)
• Approved treasurer's report with $59,613.46 balance (4-0)
• Approved $400 for TRT equipment (4-0)
• Approved $500 for additional work shirts (4-0)
• Approved $800 for Station 2 kitchen supplies (4-0)
• Tabled request for bidets at Station 2

Planning Commission /Zoning Board of Appeals

The Carbondale Planning Commission will hold public hearings regarding a solar farm installation and a text amendment for vacation rentals. The body will also review minutes from the January 29th meeting.

• PC 25-08: Special Use Permit for a 3.6 Megawatt (MW) solar farm off East Walnut St and west of Reed Station Rd
• PC 25-07: Text amendment to Title 15 regarding owner occupancy requirements for Vacation Rental Units in PA and PAR districts

The Carbondale Planning Commission recommended City Council approval of a text amendment (PC 25-07) to allow vacation rental units in PA and PAR districts, and a special use permit (PC 25-08) for a 3.6 MW solar farm off East Walnut St. Both recommendations passed unanimously. The solar farm approval includes a condition requiring the developer to submit an executed Agricultural Impact Mitigation Agreement before obtaining a building permit. Both cases go to City Council on February 25th.

• Approved minutes from January 29, 2025 meeting (unanimous)
• Recommended approval of PC 25-07, text amendment for vacation rental units in PA and PAR districts (unanimous)
• Recommended approval of PC 25-08, special use permit for 3.6 MW solar farm on parcel 15-13-300-026 (unanimous)
• Condition added to PC 25-08: submit executed Agricultural Impact Mitigation Agreement before building permit
• Approved findings of fact for PC 25-07 (unanimous)
• Approved findings of fact for PC 25-08 (unanimous)
• Determined all 7 criteria met for PC 25-08 (unanimous)

Carbondale Public Library Board

The Carbondale Public Library Board will consider approving the FY26 budget and discuss property acquisition. They will also vote on a revised Credit Card Policy and review updates on building maintenance, a cybersecurity grant, and a printing system. Public comments are limited to two to five minutes per speaker.

• Approval of the FY26 budget
• Discussion and possible approval of property acquisition
• Approval of revised Credit Card Policy
• Approval of Library Roof & HVAC Project Planning Meeting minutes
• Approval of bills payable through March 12, 2025

The Carbondale Public Library Board unanimously approved the FY26 budget, a revised Credit Card Policy, and routine financial items. The board discussed a potential property purchase at 409 W. Main St. and, after a closed session, voted unanimously to table the acquisition. The library also received a $45,000 cybersecurity grant.

• Approved January 14, 2025 board meeting minutes (unanimous)
• Approved bills payable through March 12, 2025 (unanimous)
• Accepted January 2025 financial report (unanimous)
• Approved Library Roof & HVAC Project Planning Meeting minutes (unanimous)
• Approved revised Credit Card Policy (unanimous)
• Approved FY26 budget (unanimous)
• Held closed session to discuss property purchase (unanimous)
• Tabled property acquisition at 409 W. Main St. (unanimous)

Planning Commission /Zoning Board of Appeals

The Planning Commission will hold a public hearing on a request to rezone three properties on S Oakland Ave from residential to professional office/residential to allow parking lot expansion. The commission will also discuss updates on the City Council business and the Comprehensive Plan, and vote on whether to form a subcommittee for the Comprehensive Plan update.

• PC 25-06: Douglas J. Baker, DDS, requests rezoning of 305, 309, and 311 S Oakland Ave from R-2 and R-1-5 to PAR to expand a parking lot
• Public hearing scheduled for the rezoning request
• Old Business includes update on City Council business and Comprehensive Plan update
• New Business: vote on nominating a Comprehensive Plan subcommittee or continuing regular updates

The Carbondale Planning Commission recommended City Council approval of a rezoning request (PC 25-06) by Douglas J. Baker, DDS, to change three parcels on S Oakland Ave from residential to Professional Administrative Office district to expand a parking lot. The recommendation passed unanimously (7-0) and will go to City Council on February 11th. The Commission also decided to hold regular meetings for Comprehensive Plan updates, including a work session on February 26th.

• Recommended approval of rezoning PC 25-06 for 305, 309, 311 S Oakland Ave (7-0)
• Approved minutes from October 16, 2024 meeting (unanimous)
• Decided to meet regularly for Comprehensive Plan updates, including Feb 26 work session

Police Pension Fund Board

The Carbondale Police Pension Board will meet to conduct an administrative hearing for the annual review of Daniel Rice's continued disability pension benefit. Other business includes discussing transfers of contributions to SERS, reinstatement of pension contributions, board member reappointment, and the new Social Security Fairness Act. The board will also review contracts for legal services and fiduciary liability insurance.

• Administrative hearing for annual review of Daniel Rice's continued disability pension benefit
• Discussion/possible action on transfer of contributions to SERS by Brody Jeters
• Discussion/possible action on request by Brian Tapley to calculate cost to reinstate pension contributions
• Review and possible action on Attorney Dennis J. Orsey Contract for Legal Services
• Discussion of Social Security Fairness Act signed Jan. 6, 2025, repealing Windfall Elimination Provision and Government Pension Offset penalties

The Carbondale Police Pension Fund Board approved routine financial items, including a $3,000 software fee and the treasurer's report showing $62.57 million in assets. They continued Daniel Rice's non-duty disability benefit and approved new memberships for two Tier II applicants. The board also preapproved the fiduciary liability insurance premium and suspended ACH payments for pensioners who miss the proof-of-life deadline.

• Approved $3,000 payment for Pension Plus software fee (unanimous)
• Approved treasurer's report showing $62,569,395 market value (acclamation)
• Continued Daniel Rice's non-duty disability benefit (unanimous)
• Approved legal services contract with Attorney Orsey for 2/1/2025-1/31/2026 (unanimous)
• Preapproved Markel Fiduciary Liability Insurance premium within 5% of $3,475 (unanimous)
• Suspended ACH payments for pensioners missing proof-of-life affidavits by 3/10/2025 (acclamation)
• Approved memberships for Atlantis King-Green and Heather Pierce (acclamation)

Firefighters' Pension Fund Board

The board will approve minutes from October 2024 and receive a treasurer's report covering FPIF Global Cash Movement recurring withdrawal instructions. New business includes annual affidavits, an upcoming board election, an independent auditors' report from Kerber, Eck & Braeckel LLP, and discussion of pension legislation. Invoices and payments to Epic Insurance Midwest and Levi, Ray & Shoup will be considered, along with review of closed meeting minutes.

• Independent Auditors’ Report from Kerber, Eck & Braeckel LLP
• Pension Legislation discussion
• Annual Affidavits and upcoming board election
• Treasurer’s Report on FPIF Global Cash Movement withdrawal instructions
• Invoices and payments to Epic Insurance Midwest and Levi, Ray & Shoup

The board approved the treasurer's report with expenses totaling $569,831.12, including $550,483.44 in payroll, and approved a $180,000 withdrawal from the pension fund. They also moved $450,000 from a bank account to the Illinois Fund and accepted the independent auditors' report showing the plan is 82.66% funded.

• Approved minutes of October 15, 2024 meeting (5-0)
• Approved treasurer's report and expenses of $569,831.12 (5-0)
• Approved FPIF Global Cash Movement withdrawal of $180,000 (5-0)
• Approved moving $450,000 from First Southern Bank to IFPIF (5-0)
• Accepted Kerber, Eck & Braeckel LLP Independent Auditors' Report (5-0)
• Approved purchase of eight IPPFA Retirement Guides not to exceed $200 (5-0)
• Approved payment of $3,298 for fiduciary liability insurance (5-0)
• Approved payment of $3,000 for PensionPlus software maintenance (5-0)

Sustainability Commission

The Sustainability Commission will meet to discuss subcommittee reports and progress updates. The agenda includes a report on the former Koppers Wood Treatment Site and a monthly progress report from the Sustainability Coordinator.

• Former Koppers Wood Treatment Site Report (A. Beck)
• Sustainability Coordinator Monthly Progress Report (L. Becker)
• Approval of meeting minutes from November 21st and December 19th, 2024

The Carbondale Sustainability Commission met on January 16, 2025, and approved the minutes from its November 21 and December 19, 2024 meetings. No substantive decisions were made; the meeting consisted of reports and announcements, including a subcommittee report and a call for volunteers for the upcoming Ecofestival.

• Approved minutes from November 21, 2024 and December 19, 2024 meetings

Sustainability Commission

The Sustainability Commission will meet to discuss subcommittee reports and the Sustainability Coordinator's monthly progress. The agenda includes a specific report regarding the former Koppers Wood Treatment Site.

• Former Koppers Wood Treatment Site Report by A. Beck
• Sustainability Coordinator Monthly Progress Report by L. Becker
• Approval of November 21st and December 19th, 2024 meeting minutes

The Carbondale Sustainability Commission held a routine meeting with no substantive decisions. Members approved the minutes from November 21 and December 19, 2024, and heard reports from subcommittees and staff. No old or new business was discussed, and no votes were taken on policy or funding items.

• Approved meeting minutes for November 21, 2024 and December 19, 2024

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a closed meeting to conduct oral interviews for entry-level police officer candidates. They will also approve the regular meeting schedule for 2025 and consider minutes from October 2024. The meeting opens with citizen comments and staff updates.

• Closed meeting to conduct oral interviews for entry-level police officer
• Approval of regular meeting dates for calendar year 2025
• Approval of meeting minutes from October 24, 2024
• Citizen comments period

The Board approved the 2025 regular meeting schedule and held a closed session to conduct oral interviews for entry-level police officer positions, with no formal action taken as a result. The minutes from October 24, 2024, were also approved unanimously.

• Approved meeting minutes from October 24, 2024 (all ayes)
• Held closed meeting for entry-level police officer oral interviews (all ayes)
• Approved 2025 regular meeting schedule (all ayes)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board will meet to discuss several purchase requests for equipment, tools, and furnishings. The board will also follow up on the development of a storage building and a concrete pad near a southeast hydrant.

• Follow-up on development and building of storage building
• Follow-up on concrete pad and Jobox around SE Hydrant
• Purchase of equipment and tools
• Purchase of station and kitchen furnishings
• Purchase of duty apparel and fitness equipment

The Foreign Fire Insurance Board approved a foundation prep bid from Josh Hicks for the storage building project, along with several equipment and furnishing purchases. The board also renewed the $250 training reimbursement for the current year while keeping current training fund funding.

• Approved prior meeting minutes (4-0)
• Approved treasurer's report with $117,723.51 total balance (4-0)
• Approved foundation prep bid from Josh Hicks (4-0)
• Approved $550 for electric bump key/lock pick set and auto lockout kits (4-0)
• Approved $300 for Station 2 bedroom TVs (4-0)
• Approved $1,750 for 2025 Station 2 Trugreen yard treatments (4-0)
• Renewed $250 training reimbursement for current year
• Adjourned meeting (4-0)

Carbondale Public Library Board

The Carbondale Public Library Board will consider approval of the revised Library Lending/Fine Policy and a new Credit Card Policy. The board will also review and accept the investment policy, approve the financial report and bills payable, and discuss patron behavior. Previous meeting minutes and executive session minutes are also on the agenda.

• Approval of revised Library Lending/Fine Policy
• Approval of Credit Card Policy
• Review and acceptance of investment policy
• Approval of bills payable from January 10 through February 15, 2024
• Approval of December 11, 2024 Board Meeting minutes

The Carbondale Public Library Board approved the revised Library Lending/Fine Policy, kept the existing investment policy, designated the Library Director and Treasurer as Chief Financial Officers for 2025, and approved routine financial reports and bills. The Credit Card Policy was tabled until the next meeting to add an approval amount threshold.

• Approved December 11, 2024 meeting minutes (unanimous)
• Approved bills payable Jan 10–Feb 15, 2025 (unanimous)
• Accepted December 2024 financial report (unanimous)
• Kept existing investment policy (unanimous)
• Designated Jennifer Robertson and Barbara Levine as Chief Financial Officers for 2025 (unanimous)
• Maintained confidentiality of executive session minutes (unanimous)
• Approved revised Library Lending/Fine Policy (unanimous)
• Tabled Credit Card Policy until next meeting (unanimous)