Fairfield public meetings in 2021

Parks & Recreation Board

The Parks and Recreation Board will review updates regarding the Enterprise Fund and various projects. The meeting also includes discussions on new resolutions for fees and parks rules and regulations.

• Fees Resolutions
• Parks and Recreation Rules and Regulations Resolution
• Enterprise Fund Updates
• Project Updates

The Fairfield Parks and Recreation Board unanimously approved five resolutions setting fees and charges for 2022 covering the aquatic center, golf courses, facility rentals, Thomas O Marsh, and the Community Arts Center. The board also approved the November minutes and discussed updates on pickleball courts, board vacancies, and proposed rule changes.

• Approved Resolution 2021-17: Aquatic Center fees (unanimous)
• Approved Resolution 2021-18: Golf Course fees (unanimous)
• Approved Resolution 2021-19: Facility rental fees (unanimous)
• Approved Resolution 2021-20: Thomas O Marsh fees (unanimous)
• Approved Resolution 2021-21: Arts Center fees (unanimous)
• Approved November 2021 meeting minutes (unanimous)

Design Review Committee

The Fairfield Design Review Committee is meeting to review and approve previous meeting minutes and to consider a new signage application for PK Store at 5080 Pleasant Ave. Unit A. The proposed signage includes dark blue individual LED channel letters to be installed on the front of the building. No other substantive items are on the agenda.

• New signage application for PK Store at 5080 Pleasant Ave. Unit A
• Proposed dark blue LED channel letters for building front
• Review and approval of November 18, 2021 meeting minutes

The Design Review Committee approved new signage for PK Store at 5080 Pleasant Ave. Unit A, with five conditions including repairs to the sign frieze, removal of a stain, and replacement or removal of the existing pole sign. The motion carried 7-0.

• Approved new signage for PK Store with conditions (7-0)
• Condition: Repair and repaint sign frieze after existing sign removal
• Condition: No window signage except hours of operation
• Condition: Remove stain on support column by January 31, 2022
• Condition: Replace pole sign face with white opaque panel or remove pole sign by March 31, 2022
• Condition: Reader board not to be used unless business sign approved

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine personnel matters, including approving minutes, a clerk test request, a dispatcher eligibility list, a police major job description change, and a promotional process. No old business is listed, and the agenda is largely procedural.

• Approve request to administer Clerk I/Account Clerk I test
• Approve Eligibility List for Dispatcher
• Approve request to modify job description for Police Major
• Approve request to administer Police Major promotional process

Planning Commission

The Fairfield Planning Commission approved the building façade for a new single-family home at 5873 High Point Ct., allowing cementitious siding on the front gable as an accent to the all-brick design. The commission also appointed Greg Kathman to the OKI Board. No other substantive decisions were made; the meeting included reports and farewells to outgoing members.

• Approved building façade for Berkey Custom Homes at 5873 High Point Ct. (5-0)
• Appointed Greg Kathman to OKI Board (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request from Lucas and Mallory Arnette for 4910 Hardell Drive to exceed the 35% rear-yard accessory structure limit. The property is in the R-1 zoning district, and the homeowners would exceed the allowed 851 square feet by 335 square feet with their pool, proposed shed, and pool deck. The board will also approve the October 6, 2021 meeting minutes.

• Case No. BZA-21-14: variance to exceed 35% rear-yard accessory limit at 4910 Hardell Drive
• Requested by Lucas and Mallory Arnette
• Excess of 335 square feet over the 851 square feet allowed
• Approval of October 6, 2021 meeting minutes

The Board of Zoning Appeals approved Case No. BZA-21-9, a variance request by Lucas and Mallory Arnette for a 384 sq ft shed and 350 sq ft pool deck at 4910 Hardell Drive, exceeding the 35% accessory structure limit. The approval includes conditions: the existing 168 sq ft shed must be removed, owners must work with staff on drainage, and the existing driveway must be updated to match the new addition within 6-12 months. The Board noted the request was consistent with the neighborhood, which has many similar properties.

• Approved Case No. BZA-21-9 for a 384 sq ft shed and 350 sq ft pool deck, exceeding the 35% accessory structure limit.
• Required removal of the existing 168 sq ft shed as part of the upgrade.
• Required owners to work with staff to address stormwater runoff and mitigation.
• Required the existing driveway to be updated to match the new addition within 6 to 12 months.

Design Review Committee

The Design Review Committee will consider applications for new building signs at Fringe Salon, Edward Jones, and Mercy Health. The meeting also includes the review and approval of minutes from the August 19, 2021, meeting.

• New signage application: Fringe Salon, 311 Nilles Rd. Unit D
• New signage application: Edward Jones, 630 Nilles Rd.
• Consent Agenda signage: Mercy Health, 544 Patterson Dr.

The Design Review Committee approved two new signage applications. Fringe Salon at 311 Nilles Rd. Unit D received approval for a 17.5-square-foot, non-illuminated sign. Edward Jones at 630 Nilles Rd. received approval for a 9-square-foot, non-illuminated sign, despite it already being installed by corporate. Both motions carried 5-0. The committee also noted a staff-approved minor modification to a previously approved Mercy Health sign.

• Approved new signage for Fringe Salon at 311 Nilles Rd. Unit D, 5-0.
• Approved new signage for Edward Jones at 630 Nilles Rd., 5-0.
• Noted staff approval of a minor sign modification for Mercy Health at 544 Patterson Dr.

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business, including approval of October minutes, reports from various committees, and a director's update on enterprise funds and projects. The main new business items are resolutions regarding fees and parks rules and regulations. No executive session is requested.

• Fees Resolutions
• Parks and Recreation Rules and Regulations Resolution
• Approval of October 2021 minutes
• Director's report on enterprise funds and project updates

The Fairfield Parks and Recreation Board approved the October 2021 meeting minutes unanimously. The board heard reports from various committees, including the Planning Commission's approval of a shed store and an event center, and updates on golf course operations, city council actions, and park projects. No substantive decisions were made beyond the minutes approval.

• Approved October 2021 meeting minutes (unanimous)
• Motion to excuse Paul Assum was opposed and not excused

Civil Service Commission

The Civil Service Commission will meet to approve the Secretary III eligibility list and discuss updates regarding police age requirements. The commission will also consider a request to administer the Police Officer exam under new age rules.

• Approve Eligibility List for Secretary III
• Police age change update
• Request to administer Police Officer exam with new ages

The Fairfield Civil Service Commission approved the minutes from the October 14, 2021 meeting and the Secretary's Report. It approved the Eligibility List for Secretary III and a request to administer the Police Officer exam. An update was given on changing Police Officer age restrictions, with Civil Service rules to be updated accordingly. No other substantive decisions were made.

• Approved minutes from October 14, 2021 meeting
• Accepted Secretary's Report dated November 11, 2021
• Approved Eligibility List for Secretary III
• Approved request to administer Police Officer exam

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. The main item is a conditional use application for Bella Luna Events to operate a for-rent event space with a limited catering kitchen in the C-3 zoning district. The commission will also review minutes from the previous meeting.

• Conditional use application for Bella Luna Events at 26 B Donald Dr.
• Proposed for-rent event space with limited catering kitchen in C-3 district
• Review of October 27, 2021 meeting minutes

The Fairfield Planning Commission voted 6-0 to approve a conditional use application for Bella Luna Events, a for-rent event space with a limited catering kitchen at 26 B Donald Dr. The approval includes 12 conditions, such as prohibiting alcohol sales, requiring alcohol service to stop by midnight, and mandating parking lot repairs within six months of the certificate of occupancy. The applicants, Laura Acosta, Nayeli Acosta, and Karen Anaya, plan to host private events like weddings and quinceañeras.

• Approved conditional use for Bella Luna Events (6-0)
• Approved minutes of October 27, 2021 meeting unanimously
• Excused Gwen Ritchie from meeting unanimously
• Adjourned meeting unanimously

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider two old business items: a conditional use application for a storage shed and play structure sales area at 6516 Dixie Hwy, and proposed code changes to Chapters 1133, 1169, and 1173 of the Codified Ordinances. The meeting includes routine items like call to order, roll call, pledge, and approval of previous minutes.

• Conditional use application for Mountain Top Sheds at 6516 Dixie Hwy (C-3A zoning district)
• Proposed code changes to Chapters 1133, 1169, and 1173
• Approval of October 13, 2021 meeting minutes

The Fairfield Planning Commission approved a conditional use application for Joe Zinser to operate a shed and play structure sales lot at 6516 Dixie Hwy, with 10 conditions including restrictions on truck rental, parking lot repairs, and dumpster screening. The commission also approved proposed zoning code changes that redefine trucking terminals, warehouses, and contractor yards, and voted to cancel the November 24 and December 22 meetings.

• Approved conditional use for Mountain Top Sheds at 6516 Dixie Hwy (5-0)
• Approved zoning code changes to Chapters 1133, 1165, 1169, 1173 (5-0)
• Cancelled November 24 and December 22 Planning Commission meetings (5-0)
• Approved minutes of October 13, 2021 meeting (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business, including approval of September minutes and reports from various committees. The main action item is Resolution 2021-16, a proposed partnership agreement with MetroParks of Butler County for nature programming. The board will also receive a financial update on enterprise funds and project updates from the director.

• Resolution 2021-16: MetroParks of Butler County Nature Programming Partnership Agreement
• Approval of September 2021 minutes
• Financial update on enterprise funds
• Project updates from the director
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, Golf Course Ad Hoc Committee, City Council

The Fairfield Parks and Recreation Board approved Resolution 2021-16, a partnership agreement with MetroParks of Butler County for nature programming, unanimously. The board also approved the September 2021 regular and special meeting minutes. No other formal decisions were made; other items were informational reports.

• Approved Resolution 2021-16: MetroParks of Butler County Nature Programming Partnership Agreement (unanimous)
• Approved September 2021 regular meeting minutes (unanimous)
• Approved September 2021 special meeting minutes (passed)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve eligibility lists for several positions, modify a job description, and expire a dispatcher list. These are routine personnel actions.

• Approve eligibility list for Clerk IV
• Approve eligibility list for Receptionist
• Approve eligibility list for Maintenance Laborer/Worker
• Approve request to modify Golf Operations Manager job description
• Approve request to expire current Dispatcher list

The Fairfield Civil Service Commission approved eligibility lists for Clerk IV, Receptionist, and Maintenance Worker/Laborer, modified the Golf Operations Manager job description, and expired the current Dispatcher list. All motions passed unanimously. The meeting was brief and procedural, with no substantive policy decisions.

• Approved Eligibility List for Clerk IV
• Approved Eligibility List for Receptionist
• Approved Eligibility List for Maintenance Worker/Laborer
• Modified Golf Operations Manager job description
• Expired current Dispatcher list

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider several development applications and proposed code changes. Items include a building facade approval, a concept plan for a 20-acre residential PUD, a final development plan for a restaurant, a conditional use request, and amendments to zoning ordinances. The meeting will also include approval of previous minutes and general discussion.

• Building facade approval for new home at 5903 High Point Ct. (Berkey Custom Homes)
• Concept plan for Benzing Estates PUD: 20 duplexes (40 units) and 24 single-family homes on ~20 acres, east side of S. Gilmore Rd., 600 ft north of Mack Rd.
• Final development plan for City Barbeque restaurant at 6755 Dixie Hwy., demolishing former Gold Star Chili, building 3,550 sq ft restaurant with outdoor seating
• Conditional use for Mountain Top Sheds at 6516 Dixie Hwy. for storage shed and play structure sales in C-3A district
• Proposed code changes to Chapters 1133, 1169, and 1173 of Codified Ordinances

The Fairfield Planning Commission approved the concept plan for the Benzing Estates Planned Unit Development, a residential project with 20 duplexes and 24 patio homes on S. Gilmore Road, with 18 conditions including traffic and landscaping requirements. The commission also approved a building façade for a home at 5903 High Point Ct. and a final development plan for a City Barbeque restaurant at 6755 Dixie Hwy. Two items were tabled: a conditional use request for Mountain Top Sheds and proposed code changes.

• Approved Benzing Estates PUD concept plan (7-0) with 18 conditions
• Approved building façade for 5903 High Point Ct. with condition to use cementitious siding or synthetic wood (6-0)
• Approved City Barbeque final development plan at 6755 Dixie Hwy (7-0) with 17 conditions
• Tabled conditional use for Mountain Top Sheds at 6516 Dixie Hwy (7-0)
• Tabled proposed code changes to Chapters 1133, 1169, and 1173 (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals is meeting to approve previous minutes and hold a general discussion on a zoning code update with a consultant. No specific cases or applications are listed for old or new business, making this largely a procedural and discussion-focused meeting.

• Approval of August 4, 2021 meeting minutes
• Zoning code update discussion with consultant

The Fairfield Board of Zoning Appeals held a discussion-only meeting with consultant McBride Dale Clarion on a zoning code update. No formal decisions or votes were taken on the topics discussed, which included fences, accessory buildings, outdoor seating, and signs. The board approved the previous meeting's minutes and adjourned.

• Approved minutes from August 4, 2021 meeting
• Excused Chad Whitmore from the meeting
• Adjourned meeting (6-0)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to consider two resolutions: one for the construction of the Harbin Park Overlook and another for a restroom contract at Harbin Park. These are the only substantive items on the agenda, with no other business listed.

• Resolution 2021-14: Harbin Park Overlook Construction
• Resolution 2021-15: Harbin Park Restroom Contract

The Fairfield Parks and Recreation Board held a special meeting to approve two resolutions for the Harbin Park Overlook project. Resolution 2021-14 authorized a $567,000 construction agreement with Alpha Demolition, and Resolution 2021-15 authorized a restroom purchase from CXT Restrooms. Both were approved unanimously by the members present.

• Approved Resolution 2021-14: $567,000 Harbin Park Overlook construction contract with Alpha Demolition (unanimous)
• Approved Resolution 2021-15: Harbin Park restroom purchase from CXT Restrooms via Sourcewell contract (unanimous)
• Excused Council Representative Leslie Besl from the meeting (approved)
• Motion to excuse 4th Ward Representative Paul Assum failed (opposed)

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting with a call to order, roll call, pledge, and approval of previous minutes. The main substantive item is a discussion with a consultant on the Planning and Zoning Code Update. There is also a joint public hearing with City Council on September 27, 2021, to discuss ordinance changes and a PUD concept plan.

• Planning and Zoning Code Update discussion with consultant
• Joint public hearing with City Council on September 27, 2021, for ordinance changes and PUD concept plan
• Approval of September 8, 2021 meeting minutes

The Fairfield Planning Commission held a regular meeting with no formal votes on new business. They discussed a proposed Freddy's restaurant on the Meijer property, with members suggesting more brick and stone materials. The commission also heard a presentation from McBride Dale Clarion on the zoning code update process, which is expected to take 12-18 months. The meeting was procedural, with only approval of previous minutes and adjournment.

• Approved minutes of September 8, 2021 meeting (unanimous)
• Excused Melissa O'Brien from meeting (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board will consider three resolutions: approving a construction contract for the Harbin Park Overlook Renovation, a golf cart lease for 2022-2024 with an option for 2025-2027, and a concept for the Harbin Park Play Area. The board will also hear a presentation on the clubhouse patio renovation and receive reports from the director and various committees.

• Resolution 2021-11: Harbin Park Pavilion Structure
• Resolution 2021-12: Golf Cart Lease 2022-2024 (opt 2025-2027)
• Resolution 2021-13: Harbin Park Play Area Concept
• Special meeting request to approve Harbin Park Overlook Renovation Construction Contract
• Clubhouse patio renovation presentation by Brad Williams

The Fairfield Parks and Recreation Board approved three resolutions: Harbin Park Pavilion Structure (2021-11), Golf Cart Lease 2022-2024 with options through 2027 (2021-12), and Harbin Park Play Area Concept (2021-13). The board also excused member Dan Prior but did not excuse Paul Assum. A special meeting was scheduled for September 27 to consider the Harbin Park Overlook construction contract.

• Approved Resolution 2021-11: Harbin Park Pavilion Structure (unanimous).
• Approved Resolution 2021-12: Golf Cart Lease 2022-2024 with options 2025-2027 (unanimous).
• Approved Resolution 2021-13: Harbin Park Play Area Concept (unanimous).
• Approved minutes from the August 2021 meeting (unanimous).
• Excused Dan Prior from the meeting; motion to excuse Paul Assum was opposed and not approved.
• Scheduled a special Parks Board meeting for September 27, 2021 at 5:30 PM to approve the Harbin Park Overlook construction contract.

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine personnel matters, including approving exam requests, expiring old eligibility lists, and approving new lists for promotions and hiring. Items cover school positions (Secretary III, Cook promotions), city positions (Maintenance Laborer, PT Recreation Programmer), and police/firefighter positions (Dispatcher exam, Police Officer ranking list).

• Approve request to expire current Secretary III list and administer new Secretary III exam
• Approve Cook promotions and eligibility lists for Creekside Middle and West Elementary Schools
• Approve request to expire Maintenance Laborer/Worker list and modify PT Recreation Programmer-Community Events job description
• Approve Dispatcher exam request and expire/approve Police Officer Ranking List

Planning Commission

The Fairfield Planning Commission will hold a regular meeting to review a conditional use application for a church and a building facade approval. The agenda includes a six-month review of a previously approved auto repair shop. The body will also note a joint public hearing with City Council scheduled for September 27, 2021, regarding ordinance changes and a PUD concept plan.

• Conditional Use application for LA Borne Church at 5961 Boymel Dr. Unit 5 in the C-2 zoning district
• Six-month review of Conditional Use approval for Jarv Auto Repair at 160 Donald Drive, Unit B
• Building Façade Approval for Berkey Custom Homes at 5780 High Point Ct. in Emerald Lake Subdivision
• Notice of joint public hearing with City Council on September 27, 2021, for ordinance changes and a PUD concept plan

The Fairfield Planning Commission approved a conditional use for LA Borne Church at 5961 Boymel Dr. Unit 5 (6-0) with conditions to obtain building permits and a certificate of occupancy. It also denied the continuance of a conditional use for Jarv Auto Repair at 160 Donald Drive, Unit B (6-0), effectively revoking the approval. Additionally, the commission approved a building façade for a new home at 5780 High Point Ct. (6-0).

• Approved conditional use for LA Borne Church at 5961 Boymel Dr. Unit 5 (6-0)
• Denied continuance of conditional use for Jarv Auto Repair at 160 Donald Drive, Unit B (6-0)
• Approved building façade for Berkey Custom Homes at 5780 High Point Ct. (6-0)
• Approved minutes of August 25, 2021 meeting (unanimous)
• Excused Brian Begley from meeting (unanimous)

Planning Commission

The Fairfield Planning Commission denied a conditional use application by Amar Nagpal to operate a motor vehicle service facility at 2020 Bohlke Blvd, voting 7-0. The Commission determined the described primary use was actually a logistics facility, which is not a permitted use in the M-2 zoning district. The Commission also removed the Emerald Lake PUD minor modification application from the agenda at the applicant's request, and tabled the six-month review of Jarv Auto Repair's conditional use until the next meeting.

• Denied conditional use application for motor vehicle service facility at 2020 Bohlke Blvd (7-0)
• Removed Emerald Lake PUD minor modification application from the agenda (7-0)
• Tabled six-month conditional use review for Jarv Auto Repair until next meeting (7-0)
• Approved minutes of the May 26, 2021 meeting unanimously

Design Review Committee

The Design Review Committee will review an application for new signage at 740 Nilles Rd. The proposal includes adding white lettering to existing awnings and updating the ground sign with black paint and new panels.

• New signage application: The Bianca Rose Salon, 740 Nilles Rd.

The Design Review Committee met on August 19, 2021, and approved a new signage application for The Bianca Rose Salon at 740 Nilles Rd. The approval was unanimous. No other substantive decisions were made; the meeting also included approving previous minutes and excusing absent members.

• Approved new signage for The Bianca Rose Salon at 740 Nilles Rd (unanimous)
• Approved minutes of the June 17, 2021 meeting (unanimous)
• Excused four absent members (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board held its monthly meeting on August 17, 2021, but took no formal votes or decisions. The board heard reports from various commissions and staff, including updates on the Harbin Park renovation, a new golf cart lease proposal, and the expansion of the Living Legacy Tree program. The approval of the July 20, 2021 minutes was suspended until the September 21, 2021 meeting.

• Motion to excuse 4th Ward Representative Paul Assum was opposed and not excused
• Approval of July 20, 2021 minutes suspended until September 21, 2021 meeting
• No other formal actions taken

Civil Service Commission

The Commission will consider requests to administer various employment tests for clerk, police, and firefighter positions. The meeting also includes reviewing eligibility lists and a transfer request for a city employee.

• Approve request to administer Clerk I/Account Clerk I/Receptionist/Clerk IV test
• Approve Eligibility List for Secretary III
• Approve transfer request for Margaret Taylor from Account Clerk I to Clerk I
• Approve Ranking List for Firefighter/Paramedic/EMT
• Approve request to modify age restrictions for police officers

The Fairfield Civil Service Commission approved several personnel actions, including separating and administering tests, approving eligibility and ranking lists, and recommending a change to police officer age restrictions. All motions passed unanimously with no discussion or opposition.

• Approved separating Clerk I/Account Clerk I test from Receptionist/Clerk IV test
• Approved administering Receptionist/Clerk IV test
• Approved Eligibility List for Secretary III
• Approved transfer of Margaret Taylor from Account Clerk I to Clerk I
• Expired current Eligibility List for Firefighter/Paramedic
• Approved Ranking List for Firefighter/Paramedic/EMT
• Approved striking names from Ranking List for Police Officer
• Approved Ranking List for Police Officer

Board of Zoning Appeals

The Board of Zoning Appeals approved a variance for metal siding on an existing shed at 5854 Red Oak Drive, with the condition that the red trim be painted to match the shed or house. The vote was 4-1, with Tony Rawe dissenting. The board also dismissed a previously tabled fence and parking variance request at 4325 Muhlhauser Rd at the applicant's request.

• Approved metal siding variance for shed at 5854 Red Oak Drive, with trim painting condition (4-1)
• Removed and dismissed Case BZA-21-5 (fence/parking variance) at 4325 Muhlhauser Rd (5-0)
• Approved minutes from June 2, 2021 meeting
• Excused members Chad Whitmore and Mary Stier from meeting

Parks & Recreation Board

The Fairfield Parks and Recreation Board will hold its regular meeting, including approval of June minutes, reports from various commissions, and a director's report covering the enterprise fund, Friends of the Park Fund, pickleball courts, and a Duke Energy grant. The board will vote on two resolutions: one for pickleball courts and one for the Community Foundation.

• Resolution 2021-09: Pickleball Courts
• Resolution 2021-10: Community Foundation
• Report on Monarchs in the Rough / Duke Energy Foundation Grant
• Report on dedicated park hours
• Approval of June 2021 minutes

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine personnel matters, including approving minutes, reviewing eligibility lists, and considering requests for exams and rule changes. The agenda includes items for school, city, and police/firefighter hiring processes.

• Expire eligibility list for Secretary III
• Approve request for Secretary III exam
• Approve eligibility list for Cook promotion
• Approve ranking list for Police Officer
• Approve request to modify age restrictions for firefighters

The Fairfield Civil Service Commission approved the minutes from June 10, 2021, and the Secretary's Report dated July 8, 2021. For school business, they expired the Secretary III eligibility list, approved a new Secretary III exam, and approved the Cook promotion eligibility list. For police/firefighter business, they approved the Police Officer ranking list and a request to modify age restrictions for firefighters. The meeting adjourned at 6:18 p.m.

• Approved the June 10, 2021 meeting minutes
• Accepted the Secretary's Report dated July 8, 2021
• Expired the Eligibility List for Secretary III
• Approved the request for the Secretary III exam
• Approved the Eligibility List for the Cook promotion
• Approved the Ranking List for Police Officer
• Approved the request to modify age restrictions for firefighters

Design Review Committee

The Fairfield Design Review Committee is meeting to review and approve prior minutes and consider a new signage application from CVP Physicians at 563 Wessel Dr. The proposal includes a 33-square-foot non-illuminated building sign and a ground sign with white background and blue lettering.

• Review of May 20, 2021 meeting minutes
• New signage application for CVP Physicians at 563 Wessel Dr.
• Proposed 33 sq ft building sign with non-illuminated blue dimensional letters
• Ground sign panel with white background and blue lettering

The Design Review Committee approved new signage for CVP Physicians at 563 Wessel Dr. The application covers a 33-square-foot non-illuminated building sign and a 13-square-foot ground sign panel, within the parcel's 183-square-foot allowance. Approval was unanimous, with the applicant confirming the building will be patched and painted as part of the contract.

• Approved new signage for CVP Physicians at 563 Wessel Dr. as submitted, unanimously
• Approved minutes of the May 20, 2021 meeting, unanimously
• Excused Dan Scofield and Don Hassler from the meeting, unanimously

Parks & Recreation Board

The Fairfield Parks and Recreation Board is holding its regular monthly meeting. The agenda includes reports from various committees and a director's report covering financial updates on enterprise funds, park security issues, and field use agreements/permits policy. No votes or decisions are listed on the agenda.

• Financial update on enterprise funds
• Park security issues discussion
• Cultural Arts Advisory Commission recommendations
• Field use agreements / permits policy
• Project updates

The Fairfield Parks and Recreation Board approved the May 18, 2021 meeting minutes as amended, correcting the executive session time. The board also selected ad hoc committee appointees, keeping current assignments for Planning, Environmental, and Golf Course committees, and noted Dan Prior's interest in the Cultural Arts Advisory Commission. No major policy decisions were made; most items were reports and updates.

• Approved May 18, 2021 minutes as amended (unanimous)
• Kept ad hoc appointees for Planning, Environmental, and Golf Course committees as assigned
• Noted Dan Prior's interest in Cultural Arts Advisory Commission representative role
• Agreed to let Director Mays present CAAC guidelines to the commission and report back

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine personnel matters, including approving eligibility lists for Secretary III and Dispatcher positions, a Cook promotion, and two employee transfers between city departments. They will also consider modifying age restrictions for police and firefighter applicants. The agenda is largely procedural with no major policy decisions.

• Approve Eligibility List for Secretary III
• Approve Cook promotion at Central Elementary
• Approve transfer of Abby Walters from Income Tax to Police Department
• Approve transfer of Alisa Johnson from Police Department to Income Tax
• Approve request to modify age restrictions for police officers and firefighters

The Fairfield Civil Service Commission approved several personnel actions, including eligibility lists for Secretary III and Dispatcher, a Cook promotion, and two employee transfers between departments. The request to approve the Secretary III exam was tabled to the July 8, 2021 meeting. All motions passed unanimously.

• Approved minutes from May 13, 2021 meeting
• Accepted Secretary's Report dated June 10, 2021
• Approved Eligibility List for Secretary III
• Approved Cook promotion at Central Elementary
• Tabled Secretary III exam to July 8, 2021 meeting
• Approved transfer of Abby Walters from Account Clerk I (Income Tax) to Clerk I (Police Department)
• Approved transfer of Alisa Johnson from Clerk I (Police Department) to Account Clerk I (Income Tax)
• Expired current Eligibility List for Dispatcher and approved new Eligibility List for Dispatcher and Fire Lieutenant

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will hold a public hearing on June 2, 2021, to consider six variance requests. These include requests for a fence exceeding height limits, two sign variances, an accessory structure over 500 square feet, a commercial-to-residential use change, and outdoor seating. The board will also approve minutes from the previous meeting.

• Variance for a 9-foot tall chain-link fence with barbed wire at 4325 Muhlhauser Rd (BZA-21-6)
• Sign variance for off-site business signage at 465 Nilles Rd (BZA-21-8)
• Sign variance for Sunoco at 5350 Pleasant Avenue to exceed 8-foot height limit (BZA-21-8)
• Variance to build a 768 sq ft garage at 5972 Flaig Drive (BZA-21-9)
• Use variance to change 5292 Old Gilmore Road from commercial to residential (BZA-21-10)

The Board of Zoning Appeals approved all three variance requests for a new monument sign at 465 Nilles Road, allowing an off-site business sign, a sign outside the center 80% of the lot, and a height of 12 feet instead of the 8-foot maximum. The board denied a variance for a 768-square-foot accessory structure at 5972 Flaig Drive, and denied a variance for a new outdoor seating area at 465 Nilles Road Unit C. A use variance to change 5292 Old Gilmore Road from commercial to residential use was approved with conditions.

• Approved 3 sign variances for Pfefferle Tire/Sunoco at 465 Nilles Rd (6-0)
• Denied accessory structure variance (768 sq ft) at 5972 Flaig Dr (5-1)
• Approved use variance for residential use at 5292 Old Gilmore Rd with conditions (6-0)
• Denied outdoor seating variance for Fairfield Pub at 465 Nilles Rd Unit C (6-0)
• Tabled fence/parking variance at 4325 Muhlhauser Rd per applicant request
• Approved minutes from May 5, 2021 meeting

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider a conditional use application for a medical clinic at 544 Patterson Dr. and review two face change proposals. The meeting will also include approval of previous minutes and general discussion.

• Conditional use application for Mercy Health medical clinic at 544 Patterson Dr. in D-1 zoning district
• Face change for Nelson's Popcorn Land at 5094 Pleasant Ave.
• Face change for Marie's Beauty Supply & More at 5080 C Pleasant Ave.
• Approval of May 12, 2021 meeting minutes

The Fairfield Planning Commission approved a conditional use permit for Mercy Health to operate a medical office clinic at 544 Patterson Dr., with the condition that the new light pole match the height of Aldi's pole. The commission also approved signage for Nelson's Popcorn Land and Marie's Beauty Supply & More, the latter with a condition to remove window signage from the front door. All votes were unanimous (6-0).

• Approved conditional use for Mercy Health medical office at 544 Patterson Dr. (6-0), with condition that new light pole match Aldi's height
• Approved signage for Nelson's Popcorn Land at 5094 Pleasant Ave. as submitted (6-0)
• Approved signage for Marie's Beauty Supply & More at 5080 C Pleasant Ave. (6-0), with condition to remove window signage from front door
• Approved minutes of May 12, 2021 meeting unanimously
• Excused Gwen Ritchie from meeting unanimously

Design Review Committee

The Design Review Committee is meeting to review and approve the previous meeting minutes and consider several sign and façade change applications. The main business includes a new freestanding sign for Fairfield Plaza, face changes for Nelson's Popcorn Land and Marie's Beauty Supply, and signage and paint changes for Mercy Health. A consent agenda item for Rebound Chiropractic is also included.

• Freestanding sign application for Fairfield Plaza-Pfefferle at 465 Nilles Rd., 105 sq ft, with brick-wrapped posts and landscaping
• Face change for Nelson's Popcorn Land at 5094 Pleasant Ave., 22.5 sq ft, white background with black lettering
• Face change for Marie's Beauty Supply & More at 5080 C Pleasant Ave., 22.9 sq ft, white background with black lettering
• Signage and new paint color for Mercy Health at 544 Patterson Dr., including illuminated blue and green channel letters
• Consent agenda: face change for Rebound Chiropractic at 5088 Pleasant Ave.

The Design Review Committee approved a new freestanding sign for Fairfield Plaza at 465 Nilles Rd., which will include tenant signage for Sunoco, Pfefferle Tire, Fairfield Pub, and a hair salon. The committee also recommended approval of sign face changes for Nelson's Popcorn Land and Marie's Beauty Supply & More, with revisions to be heard by Planning Commission. Additionally, signage and paint color for Mercy Health's new location at 544 Patterson Dr. were approved with conditions.

• Approved freestanding sign at Fairfield Plaza (unanimous)
• Recommended approval of Nelson's Popcorn Land sign with revisions (unanimous)
• Recommended approval of Marie's Beauty Supply sign with revisions (unanimous)
• Approved Mercy Health signage and paint color with conditions (unanimous)
• Approved minutes of November 19, 2020 (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business, including approval of April minutes, reports from various commissions, and a financial update. The board will also consider Resolution 2021-08 regarding the Harbin Park Loop Trail and hold elections for chair, vice chair, and secretary. An executive session is requested to discuss possible property acquisition for public purposes.

• Resolution 2021-08: Harbin Park Loop Trail
• Executive session for possible property acquisition
• Election of chair, vice chair, and secretary
• Youth sports organizations presentations
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, Golf Course Ad Hoc Committee, City Council

The Fairfield Parks and Recreation Board unanimously approved Resolution 2021-08 for Mount Pleasant blacktopping. The board also reelected Doug Meece as Chair, Gwen Ritchie as Vice Chair, and Cyndi Kreke as Secretary. Residents raised concerns about activity at Oakwood Park, which the board agreed to investigate. No other substantive decisions were made.

• Approved Resolution 2021-08 for Mount Pleasant blacktopping (unanimous)
• Reelected Doug Meece as Chair
• Reelected Gwen Ritchie as Vice Chair
• Reelected Cyndi Kreke as Secretary
• Approved April 2021 minutes (unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve eligibility lists for several city positions, including Receptionist, Clerk IV, Clerk I, Account Clerk I, and Laboratory Technician. They will also consider requests to administer exams for Maintenance Worker/Laborer and Firefighter/Paramedic, and approve updates to the Firefighter/Paramedic job description. The meeting includes routine items like approving minutes and the secretary's report.

• Approve eligibility lists for Receptionist and Clerk IV
• Approve request to administer Maintenance Worker/Laborer exam
• Approve eligibility lists for Clerk I, Account Clerk I, and Laboratory Technician
• Approve request to administer Firefighter/Paramedic exam
• Approve updates to Firefighter/Paramedic job description

The Fairfield Civil Service Commission approved several eligibility lists and exam requests at its May 13, 2021 meeting. Approved items included eligibility lists for Receptionist, Clerk IV, Clerk I, Account Clerk I, and Laboratory Technician, as well as exams for Maintenance Worker/Laborer and Firefighter/Paramedic. The commission also approved updates to the Firefighter/Paramedic job description. All motions carried without recorded opposition.

• Approved eligibility list for Receptionist
• Approved eligibility list for Clerk IV
• Approved request to administer Maintenance Worker/Laborer exam
• Approved eligibility list for Clerk I
• Approved eligibility list for Account Clerk I
• Approved eligibility list for Laboratory Technician
• Approved request to administer Firefighter/Paramedic exam
• Approved updates to Firefighter/Paramedic job description

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. They will consider a conditional use application for a recreational vehicle storage lot at 8761 N. Gilmore Road and a dedication plat for right of way along Port Union Road and Seward Road. The meeting also includes approval of previous minutes and general discussion.

• Conditional use application for RV storage lot at 8761 N. Gilmore Road in M-1 zoning district
• Dedication of approximately 0.18 acres of right of way along Port Union Road and Seward Road
• Approval of April 28, 2021 meeting minutes

The Fairfield Planning Commission approved a conditional use application from Fox Towing to expand an RV storage lot at 8761 N. Gilmore Road, adding 2 acres to an existing 4-acre lot. The approval includes conditions such as submitting stormwater calculations, obtaining fence permits, and completing exterior repairs by October 31, 2021. The commission also approved a dedication plat for right-of-way at Port Union Road and Seward Road for Pacific Manufacturing's expansion.

• Approved conditional use for Fox Towing RV storage expansion (6-0)
• Approved dedication plat for right-of-way at Port Union Road and Seward Road (6-0)
• Approved minutes of April 28, 2021 with minor revision
• Excused Brian Begley from meeting (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests. One seeks to allow accessory parking and a 9-foot fence with barbed wire at 4325 Muhlhauser Rd. The other requests three variances for a pole barn at 2020 John Gray Road. The board will also elect officers.

• Case BZA-21-6: variance for accessory parking and fence over 6 feet at 4325 Muhlhauser Rd
• Case BZA-21-7: variances for accessory structure over 500 sq ft, metal exterior, and over 15 feet at 2020 John Gray Rd
• Election of Chairman, Vice-Chairman, and Secretary
• Approval of March 3, 2021 meeting minutes
• Welcome new board member Mark Rhodus

The Board of Zoning Appeals denied all three variance requests for a proposed 1,920-square-foot pole barn with metal siding and 25-foot height at 2020 John Gray Road, voting 7-0. The board also tabled a variance request for a fence and accessory parking at 4325 Muhlhauser Rd until the next meeting. Officers were elected for the coming year.

• Denied all three variances for accessory structure at 2020 John Gray Road (7-0)
• Tabled fence and parking variance case BZA-21-5 at 4325 Muhlhauser Rd (7-0)
• Elected Scott Lepsky as Chairman (7-0)
• Elected Erin Simons as Vice-Chair (7-0)
• Elected Maria Mullen as Secretary (7-0)

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider three items: a conditional use application for a church in a C-3A zoning district, a minor modification to a PUD for a patio enclosure encroaching on a setback, and a discussion of the Meijer-Gilmore Road PUD. The meeting will also include approval of the previous meeting's minutes.

• Conditional use for River Valley Christian Centre at 6600 Dixie Hwy Suite Y to operate a church in C-3A district
• Minor modification of PUD for Olde Winton Subdivision at 5887 Olde Winton Ln to allow patio enclosure encroaching into building setback
• Discussion of Meijer-Gilmore Road PUD

The Fairfield Planning Commission approved a conditional use permit for River Valley Christian Centre to operate a church at 6600 Dixie Hwy Suite Y, with conditions including a one-year review and specified hours. The commission also approved a minor modification to the Olde Winton PUD for a patio enclosure at 5887 Olde Winton Ln. The Meijer-Gilmore Road PUD discussion was held with no formal action taken.

• Approved conditional use for River Valley Christian Centre church (5-0)
• Approved minor modification to Olde Winton PUD for 16' x 8' patio enclosure (unanimous)
• Discussed Meijer-Gilmore Road PUD, no formal action taken

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to approve February minutes, hear reports from various committees, and receive a director's report covering a Duke Energy grant and ground breaking ceremony, Cultural Arts Advisory Commission recommendations, the 2021-2025 Capital Improvement Plan, and upcoming youth sports presentations. The board will also discuss the May meeting date.

• Duke Energy Grant / Ground Breaking Ceremony
• CAAC Recommendations
• CIP 2021-2025
• May Meeting: Youth Sports Organizations Presentations
• Approval of February 2021 minutes

The Fairfield Parks and Recreation Board approved the February 2021 meeting minutes unanimously. The board heard reports from various commissions and committees, including the Planning Commission's decisions on several development proposals, the Environmental Commission's upcoming events, and the Golf Course Ad Hoc Committee's progress on projects. Director Howard announced a $5,000 grant from Duke Energy Foundation for Huffman Park reforestation and distributed recommendations for the Cultural Arts Advisory Commission for review.

• Approved February 2021 meeting minutes (unanimous)
• Excused board member Paul Assum (motion passed)

Planning Commission

The commission will consider a building façade application for a new single-family home at 6270 Casey Ct. The meeting also includes the election of officers and approval of policies and procedures.

• Building Façade Approval – Berkey Custom Homes – 6270 Casey Ct.
• Election of Officers
• Approval of Policies and Procedures

The Fairfield Planning Commission approved a building façade application from Berkey Custom Homes for a new home at 6270 Casey Ct. in the Emerald Lake Subdivision, with conditions to add brick coins to front corners and use Hardie board where siding is noted. The commission also approved its Policies and Procedures and elected officers for the year.

• Approved Berkey Custom Homes building façade with conditions (6-0)
• Approved Policies and Procedures with date changes (unanimous)
• Elected officers: Chairman Scott Lepsky, Vice-Chairman Don Hassler, Secretary Lynda McGuire (unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve minutes, hear reports, and act on several personnel-related items, including approving eligibility lists for various positions and requests to administer tests. The agenda includes items for school, city, and police/firefighter business, with no old business listed.

• Approve Eligibility List for Data Entry Operator
• Approve Head Custodian Eligibility List
• Approve Head Cook Eligibility List
• Approve Ranking List for Fire Lieutenant
• Approve Clerk II Eligibility List

The Fairfield Civil Service Commission approved the minutes from March 11, 2021, and the Secretary's Report. They approved eligibility lists for Data Entry Operator, Head Custodian, Head Cook, Fire Lieutenant, and Clerk II, and approved requests to administer the Secretary III and Clerk I/Account Clerk I/Receptionist/Clerk IV tests. No other business was discussed.

• Approved the minutes from the March 11, 2021 meeting.
• Accepted the Secretary's Report dated April 8, 2021.
• Approved the eligibility list for Data Entry Operator.
• Approved the eligibility list for Head Custodian.
• Approved the eligibility list for Head Cook.
• Approved the request to administer the Secretary III test.
• Approved the ranking list for Fire Lieutenant.
• Approved the eligibility list for Clerk II and the request to administer the Clerk I/Account Clerk I/Receptionist/Clerk IV test.

Planning Commission

The Commission voted 7-0 to deny the revised concept and final development plan for the Hypershine Carwash at the Meijer Gilmore PUD, citing the need for Meijer to submit an overall concept plan for the site before individual tenant projects are considered. The Commission also approved conditional use permits for AAMCO Transmission & Total Car Care, Gardens Alive! Outlet Store, and Carvana, each with specific conditions. The meeting minutes from March 10, 2021, were approved unanimously.

• Denied the Revised Concept and Final Development Plan for Hypershine Carwash at the Meijer Gilmore PUD (7-0).
• Approved conditional use for AAMCO Transmission & Total Car Care at 800 Nilles Rd. with 11 conditions (6-1, Hassler dissenting).
• Approved conditional use for Gardens Alive! Outlet Store at 4424 Dixie Hwy. with 3 conditions (7-0).
• Approved conditional use for Carvana at 4991 Factory Dr. with 8 conditions (7-0).
• Approved the minutes of the March 10, 2021 meeting unanimously.

Parks & Recreation Board

The Fairfield Parks and Recreation Board is holding its regular monthly meeting. The agenda includes approval of February minutes, reports from various advisory boards and committees, a financial and projects report from the Director, and a note that commission candidate interviews will follow the meeting.

• Approval of February 2021 minutes
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, Golf Course Ad Hoc Committee, City Council
• Director's report on financials, misc. projects, CAAC, and new board member Dan Prior
• Commission candidate interviews at 6:30 pm after the meeting

The March 16, 2021 monthly meeting of the Fairfield Parks and Recreation Board was cancelled because a quorum was not present. No decisions were made or items discussed.

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve several personnel actions, including starting a promotion process for Head Custodian, hiring a Head Cook at Freshman School, administering a dispatch exam, a Clerk II promotional process for the Police Department, and administering a Police Officer exam. The agenda is otherwise routine, with no old business and only procedural items.

• Approve request to begin promotion process for Head Custodian
• Approve request to hire Head Cook at Freshman School
• Approve request to administer dispatch exam
• Approve Clerk II Promotional Process – Police Department
• Approve request to administer Police Officer exam

The Fairfield Civil Service Commission approved all items on its agenda, including the minutes and secretary's report. It approved starting the promotion process for Head Custodian and hiring a Head Cook for the Freshman Building. For city business, it approved administering the dispatch exam and the Clerk II Promotional Process. It also approved administering a Police Officer exam. No items were denied or tabled.

• Approved the minutes from the February 11, 2021 meeting.
• Accepted the Secretary's Report dated March 11, 2021.
• Approved the request to begin the promotion process for Head Custodian.
• Approved the request to hire a Head Cook at the Freshman Building.
• Approved the request to administer the dispatch exam.
• Approved the Clerk II Promotional Process.
• Approved the request to administer a Police Officer exam.

Planning Commission

The Fairfield Planning Commission tabled a final development plan for a Hypershine Carwash at the Meijer Gilmore PUD, 6325 S. Gilmore Road, to allow for additional discussion on traffic, architectural features, and Meijer's long-term plans. The commission approved a conditional use for P & V Auto Repair at 1354 Hicks Blvd. with nine conditions, including a six-month review. Both motions carried 6-0.

• Tabled Hypershine Carwash final development plan at Meijer Gilmore PUD (6-0)
• Approved conditional use for P & V Auto Repair at 1354 Hicks Blvd. with 9 conditions (6-0)
• Approved minutes of January 27, 2021 meeting with changes

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider two variance requests. One seeks to allow outdoor seating for a new restaurant at 5841 Dixie Hwy, and the other requests exceptions for a fence height and gravel storage surface at 4325 Muhlhauser Rd. The board will also approve minutes from the previous meeting.

• Variance BZA-21-4: outdoor dining at 5841 Dixie Hwy (C3-A district)
• Variance BZA-21-5: 8-foot fence and DGA gravel storage at 4325 Muhlhauser Rd (M-2 district)
• Approval of February 3, 2021 meeting minutes

The Fairfield Board of Zoning Appeals approved two variance requests. The first allows outdoor seating for a proposed Dairy Queen at 5841 Dixie Hwy, with conditions on landscaping, music, and pedestrian safety. The second allows an 8-foot fence and a gravel storage yard for construction materials at 4325 Muhlhauser Rd, with conditions on drainage, fencing, and landscaping.

• Approved Case No. BZA-21-4: Outdoor seating variance for Dairy Queen at 5841 Dixie Hwy, with conditions on landscaping, music hours, and pedestrian safety measures.
• Approved Case No. BZA-21-5: Variances for an 8-foot fence and gravel storage yard at 4325 Muhlhauser Rd, with conditions including staff approval of site plans, stormwater management, and landscaping.
• Approved the minutes from the January 6, 2021 meeting.
• Excused Erin Simons from the meeting; she arrived at 6:03 p.m.

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to consider resolutions adopting 2021 fees, charges, and rules and regulations, and to discuss property acquisition, Harbin Park renovations, and other operational items. The board will also hear reports from various commissions and committees.

• Resolutions 2021-02 through 2021-07 on fees, charges, and rules and regulations
• Discussion on property acquisition
• CIP/Harbin Park renovations
• Golf survey data
• Interviews for Environmental Commission and Cultural Arts Advisory Commission applicants scheduled for March 16

The Fairfield Parks and Recreation Board unanimously approved six resolutions setting fees and charges for the aquatic center, golf course, facility rentals, Marsh, arts center, and rules and regulations. The board also discussed the Harbin Park renovation grant, property acquisition on Groh Lane and River Road, and a potential Friends of the Park Foundation.

• Approved Resolution 2021-02: Aquatic Center Fees & Charges (unanimous)
• Approved Resolution 2021-03: Golf Course Fees & Charges (unanimous)
• Approved Resolution 2021-04: Facility Rentals Fees & Charges (unanimous)
• Approved Resolution 2021-05: Thomas O Marsh Fees & Charges (unanimous)
• Approved Resolution 2021-06: Arts Center Fees & Charges (unanimous)
• Approved Resolution 2021-07: Rules and Regulations (unanimous)
• Approved January 2021 meeting minutes (unanimous)

Civil Service Commission

The Fairfield Civil Service Commission will hold a regular meeting to approve several personnel-related items, including eligibility lists for Data Entry Operator, Cook, Operator/Maintenance Worker, 911 Dispatcher, and Police Officer positions. They will also consider administering a Data Entry Operator exam, updating the Community Events Coordinator job description, and discussing a new testing option for Dispatch using CritiCall. The meeting includes routine items like approving minutes and the secretary's report.

• Approve request to administer Data Entry Operator Exam & expire current list
• Approve Cook Eligibility List
• Approve Operator/Maintenance Worker Eligibility List
• Approve updated job description for Community Events Coordinator
• Approve 911 Dispatcher Eligibility List and Police Officer ranking list

The Fairfield Civil Service Commission approved several personnel-related items, including expiring the Data Entry Operator eligibility list and administering a new test, approving eligibility lists for Cook at North Elementary, Operator/Maintenance Worker, and 911 Dispatcher, approving the updated job description for Community Events Coordinator, and approving the Official Ranking List from the Written Test for Police Officer. All motions carried unanimously.

• Approved minutes from January 14, 2021 meeting
• Accepted Secretary's Report dated February 11, 2021
• Approved expiring Data Entry Operator eligibility list and administering new test
• Approved eligibility list for Cook at North Elementary
• Approved Operator/Maintenance Worker eligibility list
• Approved updated job description for Community Events Coordinator
• Approved 911 Dispatcher eligibility list
• Approved Official Ranking List from Written Test for Police Officer

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will hear three variance requests. Two requests seek to exceed the 35% limit on accessory structure lot coverage, and one seeks to allow parking spaces to encroach into a required front yard setback. The board will also approve minutes from the January 6, 2021 meeting.

• BZA-21-1: Robert Hoffman, 5603 Lake Manor Drive — variance to exceed 35% allowable accessory structure coverage for an in-ground pool (exceeds by 407.5 sq ft)
• BZA-21-2: Lisa Dews, 5961 Crestview Avenue — variance to exceed 35% allowable accessory structure coverage for a 128 sq ft shed (exceeds by 832 sq ft)
• BZA-21-3: Thy Khong, 5160 Winton Road/1240 Nilles Road — variance to allow 8 parking spaces to encroach 9 feet into the 25-foot front yard setback
• Case BZA-21-3 involves combining two parcels, removing existing buildings, and constructing a new commercial building requiring 22 parking spaces

Planning Commission

The Fairfield Planning Commission approved a conditional use permit for Juan Rocha to operate a motor vehicle repair garage at 160 Donald Dr., with nine conditions including a 6-month review. The motion passed 7-0. The commission also discussed zoning issues related to vape shops and residential parking, but took no formal action on those topics.

• Approved conditional use for motor vehicle repair garage at 160 Donald Dr. (7-0)
• Approved minutes of January 13, 2021 meeting unanimously
• Adjourned meeting unanimously

Civil Service Commission

The Fairfield Civil Service Commission will hold a regular meeting to approve minutes, hear reports, and act on several personnel matters. Items include approving promotional and eligibility lists, a transfer request, and beginning promotional processes for a cook and a fire lieutenant. The commission will also discuss challenge requests for an exam and new testing options for dispatchers.

• Approve Promotional List for Account Clerk II
• Approve Maintenance Worker Laborer Eligibility List
• Approve transfer of Alisa Johnson from Account Clerk I to Clerk I in Police Department
• Discuss new testing options for Dispatch Exam using CritiCall
• Approve request to begin Promotional Process for Fire Lieutenant

The Fairfield Civil Service Commission approved several personnel actions, including the Account Clerk II Promotional List, Maintenance Worker Laborer Eligibility List, and the transfer of Alisa Johnson. They also denied four challenged questions from the Operator Maintenance Worker Exam, eliminated two questions from scoring, and approved the Police Officer Ranking List after removing disqualified candidates. The commission tabled further discussion on CritiCall usage for the Dispatcher position until the next meeting.

• Approved minutes from December 10, 2020 meeting
• Approved Secretary's Report dated January 14, 2021
• Approved request to begin Promotional Process for Cook at North Elementary
• Approved Account Clerk II Promotional List
• Approved Maintenance Worker Laborer Eligibility List
• Approved transfer of Alisa Johnson from Account Clerk I in Tax to Clerk I in Police
• Denied challenged questions 16, 81, 28, and 99 on Operator Maintenance Worker Exam
• Eliminated questions 83 and 76 from scoring of Operator Maintenance Worker Exam

Planning Commission

The Fairfield Planning Commission approved a conditional use permit for Victorious Church to operate in a C-3 zoning district at 3978 B Mack Rd, with conditions requiring a building permit and certificate of occupancy. The commission also approved the continued use of the Spero Health Clinic after a six-month review, noting no police calls or zoning issues. Both motions passed 5-0.

• Approved conditional use for Victorious Church at 3978 B Mack Rd (5-0)
• Approved continued use of Spero Health Clinic at 5966 Boymel Dr (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests. The first seeks approval for a large greenhouse at 4640 McCormick Lane that exceeds size and rear-yard limits. The second requests a side-yard setback variance for a covered patio at 603 Innsbrooke Lane.

• Case BZA-20-17: Variance for 3,740 sq ft greenhouse at 4640 McCormick Lane (exceeds 500 sq ft and 35% rear-yard limit)
• Case BZA-20-18: Variance for covered patio encroaching 2 ft 11 in into required side-yard setback at 603 Innsbrooke Lane
• Approval of December 2, 2020 meeting minutes

Parks & Recreation Board

The Fairfield Parks and Recreation Board will meet to consider a resolution authorizing the City Manager to contract with a professional pool management service for aquatic risk management. The agenda also includes reports from various committees and the director, covering end-of-year financials, the 2021 operating budget, and state capital funding.

• Resolution 2021-01: Authorize City Manager to enter agreement with Professional Pool Management Service for aquatic risk management program
• Director's report: End of Year Financials, 2021 Operating Budget, State Capital Funding
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, Golf Course Ad Hoc Committee, City Council
• Approval of December 2020 minutes

The Fairfield Parks and Recreation Board unanimously approved Resolution 2021-01, authorizing the City Manager to enter into a three-year agreement with a professional pool management service for aquatic risk management, with an option to opt out after the first year. The board also approved the December 2020 meeting minutes. No other formal decisions were made; the meeting included reports on golf course finances, state capital funding, and discussions on park policies.

• Approved Resolution 2021-01 for pool management service (unanimous)
• Approved December 14, 2020 meeting minutes (unanimous)