Fairfield public meetings in 2023

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business, including reports from various committees and the director. The main action item is Resolution 2023-9, which would replace the 2019 site rules and regulations. The meeting also includes a request for executive session and citizen comments.

• Resolution 2023-9: Replacing Resolution (2019-6) Site Rules and Regulation Changes
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee
• Director's report: financial update, project updates, miscellaneous

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine business and several personnel actions. Key items include approving a zoning inspector eligibility list, a promotion during probation, and multiple fire department job description and promotion requests.

• Approve Zoning Inspector Eligibility List
• Approve promotion to Clerk II during probationary period
• Approve revised Tax Analyst job description
• Approve continuous exam process for Firefighter/Paramedic
• Approve job descriptions for Fire Battalion Chief, Fire Captain, Fire Apparatus Operator, Fire Lieutenant

Design Review Committee

The Fairfield Design Review Committee is meeting to review applications for new signage and a facade upgrade. The committee will consider sign panels for Total Care Pharmacy and Fairfield Eyebrows, and a facade modernization for two buildings in Riegert Square. The meeting also includes approval of previous minutes and routine procedural items.

• Signage application for Total Care Pharmacy at 5174 Pleasant Ave. Unit C
• Signage application for Fairfield Eyebrows at 5148 Pleasant Ave.
• Facade upgrade for 5110-5120 Pleasant Ave. in Riegert Square

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a variance request for an off-site sign. The request involves a property at 4731 Dixie Hwy to serve a business located at 4791 Dixie Hwy.

• Case No. BZA-23-13: Area/size variance request by Alisha Walton (Springfield Sign) for a sign at 4731 Dixie Hwy

Environmental Commission

The Fairfield Environmental Commission is meeting to discuss a grant application for IRA funding through the USDA Forest Service for disadvantaged areas, with Urban Canopy contracted for planning and advice. They will also hear updates on the Tree City USA award, park projects, and volunteer scheduling.

• IRA grant application for USDA Forest Service funding for disadvantaged areas
• Urban Canopy contracted for inventory/management plan for IRA funding
• Tree City USA/Growth award applications submitted
• Parks projects: Gilbert Farms Park shelter, Winton Hills Park entry drive, Good Neighbors connection path
• Huffman Park reforestation and walk path completed

Parks & Recreation Board

The Fairfield Parks and Recreation Board will vote on two resolutions authorizing contracts for park improvements: a perimeter path at Good Neighbors Park and a shelter at Gilbert Farms. They will also discuss facility fees for 2024 and receive reports from the director and other boards.

• Resolution 2023-7: Contract with Neyra, Inc. for perimeter path at Good Neighbors Park and driveway/small path at Winton Hills Park
• Resolution 2023-8: Contract with HB Contractor Services for a shelter at Gilbert Farms
• Discussion of 2024 facility fees

Civil Service Commission

The Fairfield Civil Service Commission is holding its regular November meeting. The main action item is a request to begin the examination process for a Zoning Inspector/Clerk position. Other agenda items are routine, including approving prior meeting minutes and receiving reports.

• Approve request to begin Zoning Inspector/Clerk examination process
• Approve minutes from October 12, 2023 meeting
• Next regular meeting scheduled for December 14, 2023 at 6 pm

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider two conditional use applications for motor vehicle repair and storage garages, a dedication plat for right-of-way, and an appointment to the OKI Board. The meeting includes standard procedural items like call to order, roll call, and approval of previous minutes.

• Conditional use for motor vehicle repair garage at LJ Collision Center, 4930 Dixie Hwy (C-3 district)
• Conditional use for motor vehicle storage lot and repair garage at Flaco Auto Shop, 5369 Dixie Hwy (C-3A district)
• Dedication plat to dedicate 10 feet of right-of-way at 9510 Seward Rd
• Appointment of a director to the OKI Board

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a single variance request. The board is considering whether to allow a fence in a street side yard setback, which is generally prohibited by the zoning code for corner lots.

• Case No. BZA-23-11: Request by Stephen and Jeanette Blevens for a 4-ft tall ranch fence at 5423 Lakeside Drive

Environmental Commission

The Fairfield Environmental Commission is holding its regular meeting, with the main item being an in-person roundtable discussion with Blue Strike consulting firm regarding the Sustainability Plan/Fairfield Forward Initiative. The commission will also hear updates on park projects, tree plantings, and volunteer activities.

• Roundtable with Blue Strike firm on Sustainability Plan/Fairfield Forward Initiative
• Tree plantings at Huffman Park, Bike Path, and Good Neighbors Park
• Parks projects with ARPA funding: Gilbert Farms Park shelter, Winton Hills Park entry drive renovation, Good Neighbors connection path
• Harbin Park Play Area and Village Green Playground renovations underway
• Huffman Park reforestation completed with 45 trees planted

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to review two conditional use permits (Bella Luna Events and Multi-Color Auto) as part of their six-month reviews, and to consider a one-year extension for the Benzing Estates PUD concept plan. They will also discuss a zoning code update and set the meeting schedule for November and December.

• Six-month review of conditional use for Bella Luna Events at 26 Donald Dr.
• Six-month review of conditional use for Multi-Color Auto at 3195 Homeward Way
• Request for additional one-year extension for Benzing Estates PUD concept plan on S. Gilmore Rd.
• Zoning code update discussion
• Set meeting schedule for November and December

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss updates to parks rules and policies, receive an ARPA fund update, and hear reports from various committees and city bodies. The agenda is largely routine, with no major decisions or public hearings listed.

• Updates to Parks Rules and Policies
• ARPA Fund Update
• Financial and project updates from the Director
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve eligibility lists for head custodian, maintenance worker/laborer, and police officer positions. These approvals determine the pool of candidates eligible for hiring. The meeting also includes routine items like approving previous minutes and the secretary's report.

• Approve Head Custodian Eligibility List
• Approve Maintenance Worker/Laborer Eligibility List
• Approve Police Officer Ranking List

Environmental Commission

The Fairfield Environmental Commission is holding its regular meeting, with the main item being an upcoming in-person roundtable with Blue Strike consulting firm on November 1st to discuss the Sustainability Plan/Fairfield Forward Initiative. The commission also notes the resignation of Greg Hull from both the Parks Board and the commission, and reports on various tree plantings and park projects.

• Roundtable with Blue Strike firm on Sustainability Plan on 11/1/23
• Greg Hull resigned from Parks Board and Environmental Commission
• Tree plantings at Huffman Park, Bike Path, and Good Neighbors Park
• Izaak Walton League planting along Waterworks Bikepath
• ARPA-funded projects: Oakwood Park connection path and Gilbert Farms Park shelter renovation

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider three area/size variance requests from Ron Horton to build a 2,160-square-foot metal-sided garage at 2541 Ramona Ln. The property is in the M-2 zoning district and will remain a residence. The variances would exceed the 35% rear-yard accessory structure limit, the 500 SF maximum accessory structure size, and the ban on metal siding for structures over 100 SF. The board will also approve minutes from the August 2, 2023 meeting.

• Case No. BZA-23-10: three variance requests by Ron Horton for a 2,160 SF metal-sided garage at 2541 Ramona Ln, Lot 33
• Variance 1: exceed 35% allowable accessory structures in rear yard
• Variance 2: 2,160 SF accessory structure exceeds 500 SF maximum
• Variance 3: metal siding prohibited for structures over 100 SF
• Approval of August 2, 2023 meeting minutes

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. The main item of new business is a conditional use application for Next Level Auto Spa to operate a motor vehicle repair garage at 3120 Production Dr. in the M-2 zoning district. The meeting will also include approval of previous minutes and routine procedural items.

• Conditional use application for Next Level Auto Spa – motor vehicle repair garage – 3120 Production Dr.
• Approval of September 13, 2023 meeting minutes

Parks & Recreation Board

The Parks and Recreation Board will consider two resolutions authorizing contracts for the Harbin Park Play and Spray Ground project: one with Landscape Structures, Inc. for equipment and one with Major Enterprises Inc. for general construction. The meeting also includes routine reports, minutes approval, and citizen comments.

• Resolution 2023-5: contract with Landscape Structures, Inc. for Harbin Park Play and Spray Ground equipment
• Resolution 2023-6: contract with Major Enterprises Inc. for Harbin Park Play and Spray Ground general construction
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee

Design Review Committee

The Fairfield Design Review Committee will review two signage applications: one for replacement sign faces at Sibcy Cline (600 Wessel Dr.) and one for new channel letters at Total Care Pharmacy (5174 Pleasant Ave, Unit C). The committee will also approve minutes from the August 17 meeting.

• Signage application for Sibcy Cline, 600 Wessel Dr.: two replacement sign faces with embossed logos on existing ground sign
• Signage application for Total Care Pharmacy, 5174 Pleasant Ave, Unit C: channel letters on raceway, 45.6 sq ft, red letters with red and yellow logo
• Review and approval of August 17, 2023 meeting minutes

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve minutes, hear reports, and consider requests to begin a promotional process for Head Custodian and a new Maintenance Worker/Laborer examination process. No police or firefighter business is on the agenda.

• Approve request to begin promotional process for Head Custodian
• Approve request to begin new Maintenance Worker/Laborer examination process
• Approve minutes from August 8, 2023 meeting

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider several land-use applications, including conditional use permits for a clinic and a church, and infill parcel approvals for two new single-family homes. The commission will also discuss a zoning code update. The meeting includes routine items like approval of previous minutes.

• Conditional use for Community Health Alliance clinic at 1020 Symmes Road in C-3 district
• Infill parcel approval for new home at 425 Symmes Rd.
• Infill parcel approval for new home at 433 Symmes Rd.
• Conditional use for Presbyterian Church of Ghana, Mount Zion at 5974 Boymel Dr. in C-3 district
• Zoning code update discussion

Environmental Commission

The Fairfield Environmental Commission is meeting to discuss the Sustainability Plan/Fairfield Forward Initiative via video conference, along with standing business and updates. The honeysuckle removal at Gilbert Park has been rescheduled to September 23, and the commission noted Greg Hull's resignation from the Parks Board and Environmental Commission.

• Honeysuckle removal rescheduled to 9/23/23 at Gilbert Park
• Greg Hull resigned from Parks Board and Environmental Commission
• Planting along Waterworks Bikepath with Izaak Walton League
• ARPA-funded projects: Oakwood Park connection path and Gilbert Farms Park shelter renovation
• Adopt A Highway volunteers: Alison (July/Aug), Mark (Sept/Oct)

The commission received updates on the Sustainability Plan and upcoming community events. No formal votes or policy decisions were recorded during the meeting.

• Recorded resignation of Greg Hull from the Environmental Commission and Parks Board
• Scheduled honeysuckle removal at Gilbert Park for 9/23/23
• Scheduled planting along Waterworks Bikepath for 10/17 and 10/18
• Identified two ARPA-funded projects: new shelter at Gilbert and connecting walkpaths at Winton Hills and Good Neighbors
• Assigned Adopt A Highway volunteers for July through December

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider several items, including a minor modification to the Gordon Food Service PUD, a six-month review of a conditional use for a motor vehicle repair garage, and a dedication plat for Fisher Park. The agenda also includes approval of previous meeting minutes and general discussion.

• Minor modification to Gordon Food Service PUD at 6805 Dixie Hwy for exterior finishes, canopies, and signage
• Six-month review of conditional use for King's Motor Service at 1055 Tedia Way
• Dedication plat for Fisher Park at 1270 Symmes Rd to dedicate 10 feet of right of way along three parcels

The Commission approved a dedication plat for right-of-way on Symmes Road and cosmetic exterior modifications for Gordon Food Service. Additionally, the conditional use approval for King’s Motor Service was extended for six months following a site review.

• Approved dedication plat for 10 feet of right of way at 1270 Symmes Rd (5-0)
• Approved minor modification for exterior finishes and signage at 6805 Dixie Hwy (5-0)
• Extended conditional use approval for King’s Motor Service at 1055 Tedia Way for six months (5-0)
• Approved July 26, 2023 meeting minutes (unanimous)

Design Review Committee

The Fairfield Design Review Committee is meeting to review and approve previous meeting minutes and to consider a new signage application for a tobacco vape business at 675 Deis Dr. Unit K. The proposed signage includes channel letters on a raceway with yellow and orange letters and a logo. No other substantive items are on the agenda.

• Signage application for Tobacco Vape at 675 Deis Dr. Unit K
• Review of July 20, 2023 meeting minutes

The committee approved a request to install internally illuminated channel letter signage at 675 Deis Dr. Unit K. Approval was granted with four specific conditions regarding installation, centering, and size.

• Approved signage for Tobacco Vape at 675 Deis Dr. Unit K (6-0) with conditions to patch/paint the frieze, center the sign between columns, limit size to 24 square feet, and ensure the raceway does not extend past the signage
• Approved July 20, 2023 meeting minutes (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting for a regular session. The agenda includes a citizen comment from Tom Nault of the Isaac Walton League about getting involved with the parks, along with routine reports and updates. No major decisions or proposals are listed.

• Citizen comment: Tom Nault (Isaac Walton League) on park involvement
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, Golf Course Ad Hoc Committee
• Director's report: financial update, project updates, miscellaneous

The Board agreed to install a 20' x 45' shelter at Gilbert Farms Park to accommodate more events and weddings. Other discussions included the status of ARPA projects and the upcoming demolition of the Village Green playground.

• Approved 20' x 45' shelter for Gilbert Farms Park
• Approved June 20, 2023 meeting minutes (unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve minutes from July 13, approve a request to begin the Cook promotion process for Crossroads Middle School, and approve a Sergeant (Police) eligibility list. No other city business is on the agenda.

• Approve request to begin Cook Promotion process for Crossroads Middle School
• Approve Sergeant (Police) Eligibility List
• Approve minutes from July 13, 2023 meeting

The Civil Service Commission approved the Police Sergeant Eligibility List and the start of the promotion process for Cook. The commission also reviewed findings regarding language barriers in testing and decided not to amend current processes.

• Approved request to begin promotion process for Cook
• Approved Police Sergeant Eligibility List
• Approved July 13, 2023 meeting minutes
• Accepted Secretary's Report dated August 8, 2023
• Decided not to amend testing processes regarding language barriers and interpreters

Environmental Commission

The Fairfield Environmental Commission is meeting to approve minutes, discuss the Sustainability Plan/Fairfield Forward Initiative, and receive updates on volunteer activities and park maintenance. The honeysuckle removal at Gilbert Park has been rescheduled to August 12, and the commission will hear a sustainability plan update at the September meeting.

• Honeysuckle removal rescheduled to 8/12/23 at Gilbert Park
• Sustainability Plan/Fairfield Forward Initiative update scheduled for September EC meeting
• Head Golf Professional position filled by Chris Rossi
• Adopt A Highway volunteers: Alison (July/Aug), Mark (Sept/Oct)
• Upcoming events: Farmers Market, Concerts, Movies in Village Green

The commission approved the minutes from the previous meeting. Members discussed scheduling a Sustainability Plan update for September and a joint community meeting for the spring.

• Approved June meeting minutes

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public meeting to consider two area/size variance requests from homeowners. One case was tabled from the previous meeting for additional information. The board will also approve minutes from the July 5 meeting.

• Case BZA-23-7: variance for accessory structure in side yard at 3292 Greenwich Drive, tabled from July 5
• Case BZA-23-9: variance for 6-foot privacy fence in street side yard at 1992 Rolling Hills Drive
• Approval of July 5, 2023 meeting minutes

The Board of Zoning Appeals approved two variance requests for residential properties. One allows a privacy fence in a street side yard setback, and another permits an open accessory structure in a side yard.

• Approved variance for 6-foot wood privacy fence at 1992 Rolling Hills Drive with condition to stain street-facing side a darker color (7-0)
• Approved variance for 19’x 24’ accessory structure at 3292 Greenwich Drive with conditions that shingles match the house, a privacy fence be installed upon completion, and the structure remain open without sides (5-2)
• Approved minutes from July 5, 2023 meeting
• Voted to remove Case BZA-23-7 from the table to make it an active case (7-0)

Planning Commission

The Fairfield Planning Commission is holding its regular voting meeting. The main item of new business is a conditional use application for a trucking and logistics terminal at 5010 Factory Dr. in the M-2 zoning district. The commission will also review and approve the minutes from the June 28, 2023 meeting.

• Conditional use application for trucking and logistics terminal at 5010 Factory Dr.
• Review of June 28, 2023 meeting minutes

Design Review Committee

The Design Review Committee is meeting to review and approve previous meeting minutes and consider two new applications: signage for VIP Smoke Shop and a fence for VFW Post 1069. The agenda includes only these items and standard procedural matters.

• Signage application for VIP Smoke Shop at 5146 Pleasant Ave. (red channel letters on a raceway with gold logo)
• Fence application for VFW Post 1069 at 465 Patterson Dr. (white vinyl fencing in side yard)
• Review and approval of April 20, 2023 meeting minutes

The Committee approved a sign for VIP Smoke Shop and a vinyl fence for VFW Post 1069, both with specific conditions. The VFW fence approval requires landscaping along Patterson Drive.

• Approved VIP Smoke Shop sign at 5146 Pleasant Ave with conditions to patch/paint frieze and reduce logo size (5-0)
• Approved 6-foot vinyl fence for VFW Post 1069 at 465 Patterson Dr with conditions for fall landscaping (5-0)
• Approved minutes from April 20, 2023 meeting (unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is holding a regular meeting to handle routine personnel matters. They will approve minutes from the previous meeting, discuss school business including starting a Data Entry I exam and approving its eligibility list, and approve a Firefighter/Paramedic Ranking List. No other new business is listed.

• Approve request to begin Data Entry I exam process
• Approve Data Entry I Eligibility List
• Approve Firefighter/Paramedic Ranking List

The Commission approved the Data Entry I exam process and eligibility list, as well as the Firefighter/Paramedic Ranking List. The board denied a request for additional testing time for a Spanish-speaking applicant and declined to grant a re-test for an applicant who experienced technical issues.

• Approved June 8, 2023 meeting minutes
• Accepted Secretary's Report dated July 13, 2023
• Approved request to begin Data Entry I exam process
• Approved Data Entry I Eligibility List
• Approved Firefighter/Paramedic Ranking List
• Denied request for additional testing time for Spanish-speaking applicant
• Denied request for immediate re-test for applicant with technical issues

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider two area/size variance requests from homeowners. One seeks to build an accessory structure in a side yard, and the other to install a taller-than-allowed privacy fence. The board will also approve minutes from the previous meeting.

• Case BZA-23-7: Francisco Dela Cruz requests variance for accessory structure at 3292 Greenwich Drive (Lot 6712) in R-0 district
• Case BZA-23-8: Edward Rhad requests variance for 8-foot privacy fence at 1460 Becker Drive (Lot 11814) in R-0 district
• Approval of June 7, 2023 meeting minutes

The Board approved a variance for an 8-foot wood privacy fence at 1460 Becker Drive to address security and privacy concerns due to the property's proximity to the Civitan Club baseball fields. A separate request for a side-yard accessory structure at 3292 Greenwich Drive was tabled.

• Approved 8-foot wood privacy fence variance at 1460 Becker Drive
• Tabled variance request for accessory structure at 3292 Greenwich Drive (4-0)
• Approved minutes from June 7, 2023 meeting

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. The main item is a conditional use application from Travel Centers of America to operate a mobile maintenance hub for truck trailer repair at 4991 Factory Dr. in the M-2 zoning district. The meeting will also include approval of previous minutes and other routine business.

• Conditional use application for mobile maintenance hub for truck trailer repair at 4991 Factory Dr.
• Review of June 14, 2023 meeting minutes

The Commission approved a conditional use application for Travel Centers of America to operate a mobile maintenance hub. The approval includes seven specific conditions regarding site maintenance, parking, and operational limits. Additionally, the Commission noted that the Marshall Homes subdivision on Pleasant Avenue will not move forward as approved.

• Approved conditional use for Travel Centers of America semi-truck trailer repair (4-0)
• Approved June 14, 2023 meeting minutes (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss and potentially approve a contract for the 2023 Bunker Renovation project at South Trace Golf Course, and to consider forming a new ad hoc committee to promote park activities. The agenda also includes routine reports from the director and other boards.

• Resolution 2023-4: Authorize agreement with Topp Shape Enterprises, Inc. for 2023 Bunker Renovation at South Trace Golf Course
• Discussion of adding an Ad Hoc committee for promoting park activities
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee
• Director's report: financial update, project updates, miscellaneous

The board approved the May 2023 meeting minutes. Members discussed the appointment of a new Golf Operations Manager, updated course ratings, and the status of pickleball court construction. No new legislation was voted on during the meeting.

• Approved May 2023 meeting minutes (unanimous)
• Appointed Mindy Muller as liaison for the Cultural Arts Advisory Commission

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider three items: a conditional use for a motor vehicle tow yard (tabled from a previous meeting), an infill parcel approval for a new single-family home, and a conditional use for a daycare. The meeting will also include approval of the previous meeting's minutes and other routine business.

• Conditional use for motor vehicle tow yard at 2727 Symmes Rd (Eagle Towing, M-2 district, tabled)
• Infill parcel approval for new single-family home at 5816 Crestview Ave
• Conditional use for daycare at 640 Wessel Dr (Lael's Hands LLC, D-1 district)

The Commission approved an infill parcel application for a single-family home and a conditional use request for a daycare center. A request for a motor vehicle tow yard was removed from the agenda.

• Approved infill parcel for new single-family home at 5816 Crestview Ave (Unanimous)
• Approved conditional use for Lael’s Hands LLC daycare at 640 Wessel Dr with 8 conditions (Unanimous)
• Removed Eagle Towing motor vehicle tow yard at 2727 Symmes Rd from the agenda (Unanimous)
• Approved April 26, 2023 meeting minutes (Unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve several eligibility and ranking lists for city positions, including operator/maintenance worker, maintenance worker/laborer, dispatcher, fire captain, fire lieutenant, and police officer. The agenda includes routine items like approving minutes and the secretary's report, with no old business. The meeting is a regular session with no public hearings or major policy decisions.

• Approve Operator/Maintenance Worker Eligibility List
• Approve Maintenance Worker/Laborer Eligibility List
• Approve Dispatcher Eligibility List
• Approve Fire Captain and Fire Lieutenant Eligibility Lists
• Approve Police Officer Ranking List

The Commission approved several eligibility lists for city and emergency services positions. These lists determine which candidates are qualified for hire or promotion. No other substantive business was conducted.

• Approved Operator/Maintenance Worker Eligibility List
• Approved Maintenance Worker/Laborer Eligibility List
• Approved Dispatcher Eligibility List
• Approved Fire Captain Eligibility List
• Approved Fire Lieutenant Eligibility List
• Approved Police Officer Ranking List
• Approved May 11, 2023 meeting minutes

Environmental Commission

The Environmental Commission will hold its regular meeting, with a key focus on the upcoming June 12th meeting with consultants for the Fairfield Forward sustainability plan. The agenda also includes updates on honeysuckle removal, a joint community meeting, and routine reports. Several administrative changes are noted, including a new co-chair and a commission member change.

• Sustainability Plan/Fairfield Forward Initiative meeting with consultants on June 12th
• Two locations identified for honeysuckle removal
• Head Golf Professional Julian Jeter-Davis resigned; position being filled
• Vivian Paul instated as EC member; Patricia Ott removed
• Harbin Park project nearly finished; bathrooms now open

The commission approved the previous meeting minutes and updated its membership. Members discussed a tentative date for honeysuckle removal on city property and announced the cancellation of the July meeting.

• Approved meeting minutes
• Instated Vivian Paul as EC member
• Removed Patricia Ott from Commission
• Cancelled July EC meeting

Board of Zoning Appeals

The Board of Zoning Appeals approved a variance request for a homeowner to install a pergola in a side yard, which is typically prohibited by zoning code. The approval includes a one-year window to begin construction.

• Approved variance for accessory structure in side yard at 475 Gregorian Drive (6-0)
• Approved extension of time to begin construction to one year
• Approved minutes from April 5, 2023 meeting

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to hear a request to dedicate a tree in a resident's daughter's name, discuss reappointments to commissions, and receive updates on finances and projects. The agenda is largely routine, with no major policy decisions listed.

• Tree dedication request by Scott Mann for his daughter
• Discussion of reappointments on Commissions
• Financial and project updates from the director
• Reports from Planning, Environmental, Cultural Arts, School Board, City Council, and Golf Course committees

The Board approved the installation of a memorial bench at the Fairfield Aquatic Center, provided the cost is covered by the Friends of the Parks Fund and the Community Foundation. The Board also voted unanimously to maintain its current leadership structure. No final decision was made regarding the allocation of $250,000 in stimulus funds.

• Approved installation of memorial bench for Lauren Welch (cost not borne by Parks Dept)
• Approved amended minutes from April meeting
• Voted unanimously to keep current Chair and Vice Chair leadership

Civil Service Commission

The Civil Service Commission will hold a regular meeting to approve minutes, hear reports, and act on several personnel items, including exam administration, eligibility lists, a promotion process, and a job description. The agenda is mostly routine administrative business with no major policy decisions.

• Approve request to administer Operator/Maintenance Worker exam
• Approve Account Clerk I/Clerk I Eligibility List
• Approve request to begin Sergeant Promotion process
• Notice of appeal of Police Officer applicant’s removal from Eligibility List
• Approve Body Camera Analyst job description

The Commission approved the Sergeant promotion process and the Body Camera Analyst job description. It also authorized the Operator/Maintenance Worker exam and the Account Clerk I/Clerk I eligibility list. One appeal regarding the Police Officer eligibility list was denied.

• Approved request to administer Operator/Maintenance Worker exam
• Approved Account Clerk I/Clerk I Eligibility List
• Approved request to begin Sergeant promotion process
• Denied Police Officer applicant's request to appeal removal from eligibility list due to age
• Approved Body Camera Analyst job description
• Approved April 13, 2023 meeting minutes

Environmental Commission

The Fairfield Environmental Commission is meeting to hear an update on the city's Sustainability Plan from the Public Utilities Director and Planning Manager. The commission will also discuss routine business, including the Tree City USA Awards Luncheon, a joint community meeting, and volunteer hours. Parks Department reports indicate the Harbin Park project is about 99% finished, with other park maintenance and projects ongoing.

• Sustainability Plan update from Adam Sackenheim and Erin Lynn
• Harbin Park project about 99% finished
• Huffman reforestation in works
• Village Green construction project planned for fall
• Brush Chipping Program scheduled for May 13

The meeting was largely informational and procedural. The commission received updates on the city's sustainability plan (part of the Fairfield Forward Initiative) and heard reports on park projects, including the near-completion of Harbin Park and upcoming reforestation at Huffman. No formal votes or decisions were recorded.

• No formal decisions or votes were taken at this meeting

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. They will review the minutes from March 8, 2023, and address old business, including a tabled conditional use application for a motor vehicle repair garage at 3195 Homeward Way. New business includes a request to extend the preliminary plat approval for Marshall Homes at 5846 Pleasant Ave. and a conditional use application for a motor vehicle tow yard at 2727 Symmes Rd. by Eagle Towing.

• Conditional use for motor vehicle repair garage (Multi-Color Auto Body) at 3195 Homeward Way (tabled)
• Preliminary plat extension request for Marshall Homes at 5846 Pleasant Ave.
• Conditional use for motor vehicle tow yard (Eagle Towing) at 2727 Symmes Rd.
• Approval of March 8, 2023 meeting minutes

The Commission approved a conditional use request for Multi-Color Auto Body with 15 specific site requirements. A one-year preliminary plat extension was granted for the Marshall Homes subdivision. A request for an Eagle Towing tow yard was tabled.

• Approved conditional use for Multi-Color Auto Body at 3195 Homeward Way (6-0)
• Approved one-year preliminary plat extension for Marshall Homes at 5846 Pleasant Ave until 4/26/24 (6-0)
• Tabled conditional use request for Eagle Towing at 2727 Symmes Rd
• Approved March 8, 2023 meeting minutes (unanimous)

Design Review Committee

The Design Review Committee is meeting to review and approve the previous meeting's minutes and discuss two signage applications. The first is for The Dance Company at 5185 Sandy Lane to replace existing sign face panels with new panels in purple, beige, and white. The second is for Fairfield Eyebrows at 5148 Pleasant Ave. to change the face of an existing wall sign to a bright pink background with white and black lettering and an 'eye' logo. No other business is listed.

• Signage application: The Dance Company, 5185 Sandy Lane — replace sign face panels (purple, beige, white)
• Signage application: Fairfield Eyebrows, 5148 Pleasant Ave. — wall sign face change (bright pink, white/black lettering, eye logo)
• Review and approval of March 16, 2023 meeting minutes

The committee approved requests for sign face replacements for The Dance Company and Fairfield Eyebrows. One approval included a condition regarding the replacement of landscaping.

• Approved March 16, 2023 meeting minutes (unanimous)
• Approved signage for The Dance Company at 5185 Sandy Lane with condition to replace removed landscaping (unanimous)
• Approved signage for Fairfield Eyebrows at 5148 Pleasant Ave (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is holding its regular monthly meeting. The agenda includes a citizen request to dedicate a tree, reports from various boards and committees, and a discussion on reappointments to commissions. No major decisions or public hearings are listed.

• Tree dedication request by Scott Mann in his daughter's name
• Discussion of reappointments on Commissions
• Reports from Planning, Environmental, Cultural Arts, School Board, City Council, and Golf Course committees
• Financial and project updates from the Director

The Board approved contracts for pickleball court work at Gilbert Park and a playground project at Village Green. It also formally appointed Amanda Lynn Brock as Parks & Recreation Director and established new 5k race fee waivers for city residents and local organizations.

• Appointed Amanda Lynn Brock to Parks & Recreation Director (Unanimous)
• Approved Prodigy Building Solutions to redo pickleball courts at Gilbert Park (Unanimous)
• Approved Landscape Structures and Forever Lawn for Village Green Playground Project (Unanimous)
• Waived 5k fees for city residents and Fairfield-based race organizers
• Set $100 nominal fee for 5k organizers outside the city
• Tabled general fee discussion for November annual reviews
• Approved March 21, 2023 meeting minutes (Unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve several eligibility lists for city positions, including Clerk IV, Secretary III, Police Officer, and Deputy Fire Chief. They will also consider requests to administer exams for Maintenance Worker/Laborer and Dispatcher positions, and a proposed amendment to Rule XI affecting police and fire personnel. The meeting includes routine items like approving prior minutes and the secretary's report.

• Approve Clerk IV Eligibility List
• Approve Secretary III Eligibility List
• Approve request to administer Maintenance Worker/Laborer exam
• Approve proposed amendment to Rule XI (Special Provisions Affecting the Police and Fire) #1
• Approve Police Officer Ranking List and Deputy Fire Chief Eligibility List

The Commission approved eligibility lists for Clerk IV, Secretary III, Police Officer, and Deputy Fire Chief. It also authorized the administration of exams for Maintenance Worker/Laborer and Dispatcher roles. Additionally, the Commission approved an amendment to Rule XI regarding police and fire testing scores.

• Approved Clerk IV Eligibility List
• Approved Secretary III Eligibility List
• Approved request to administer Maintenance Worker/Laborer exam
• Approved amendment to Rule XI to adopt testing companies' passing score recommendations
• Approved Police Officer Ranking List
• Approved request to administer Dispatcher exam
• Approved Deputy Fire Chief Eligibility List
• Approved March 9, 2023 meeting minutes

Environmental Commission

The commission approved the minutes from the March meeting. Members discussed preparations for the Tree City USA Luncheon and provided updates on parks maintenance and reforestation projects.

• Approved March meeting minutes

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider two variance requests: one for a covered porch encroaching into a front yard setback, and another to split a lot into two parcels with reduced frontage. The board will also elect officers and adopt policies.

• Variance for covered porch at 990 Magie Ave, encroaching 4 feet into 30-foot front yard setback
• Variance to split lot at 5145 Pleasant Ave, with D-1 lot 8.12 feet under 75-foot frontage and R-3 lot 74.88 feet under 100-foot frontage
• Election of Chairman, Vice-Chairman, and Secretary
• Adoption of Policies and Procedures

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business, including approval of minutes and reports from various committees. New business items include setting fees for 5K events, reviewing the park permit process, making commission appointments, and receiving a presentation on the Village Green playground. The board will also consider a request for an executive session regarding public employee matters.

• Fees for 5K events
• Park permit process review
• Commission appointments
• Village Green playground presentation
• Capital improvement project updates

The Board approved the minutes from the January 17, 2023 meeting. Members reviewed capital programming updates, including planned improvements for Village Green and Harbin Park. A discussion regarding fees for non-profit 5K races was held, and soccer field usage fees were tabled.

• Approved January 17, 2023 meeting minutes (unanimous)
• Tabled soccer field usage fees until April

Design Review Committee

The Design Review Committee will review and approve previous meeting minutes, then consider two new business items: signage for Sport Clips at 530 Wessel Dr. Unit E and signage and landscaping for Riegert Square at 5070-5174 Pleasant Ave. No other substantive items are on the agenda.

• Sport Clips signage: two sets of illuminated, raceway mounted channel letters (black and red) on front and back of building
• Riegert Square: ten monument signs with brick bases along frontage
• Riegert Square: landscaping at sign bases and in landscape beds
• Review and approval of November 17, 2022 meeting minutes

The committee approved signage for Sport Clips at 530 Wessel Dr. with specific painting conditions. It also approved monument signs and landscaping plans for the Riegert Square redevelopment at 5070-5174 Pleasant Ave.

• Approved November 17, 2022 meeting minutes (unanimous)
• Approved Sport Clips signage at 530 Wessel Dr. Unit E with conditions to paint raceway and frieze to match building (unanimous)
• Approved ten monument signs and landscaping plans for Riegert Square at 5070-5174 Pleasant Ave (unanimous)

Civil Service Commission

The Civil Service Commission will approve requests to administer Secretary III and Clerk IV exams. It will also approve the Account Clerk II Eligibility List. Additionally, the body will vote on amendments to Rule XI, which governs special provisions for police and fire personnel.

• Approve request to administer Secretary III exam
• Approve request to administer Clerk IV exam
• Approve Account Clerk II Eligibility List
• Approve proposed amendment to Rule XI (Special Provisions Affecting the Police and Fire) #6
• Proposed amendment to Rule XI (Special Provisions Affecting the Police and Fire) #1

The Commission approved the administration of exams for Secretary III, Clerk IV, and Account Clerk I/Clerk I, and approved the Account Clerk II Eligibility List. A rule amendment was passed to give additional credit to Certified Paramedics. A proposed amendment to Rule XI regarding police testing cut scores was posted for public review.

• Approved request to administer Secretary III exam
• Approved request to administer Clerk IV exam
• Approved Account Clerk II Eligibility List
• Approved request to administer Account Clerk I/Clerk I exam
• Approved amendment to Rule XI #6 awarding additional credit to Certified Paramedics
• Approved posting proposed amendment to Rule XI regarding police testing scores

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider two applications: infill parcel approval for two duplexes at 4780, 4792, and 4798 Holiday Drive, and a conditional use request for a motor vehicle repair garage at 3195 Homeward Way. The meeting will also include approval of the previous meeting's minutes and other routine business.

• Infill parcel approval for two duplexes at 4780, 4792, 4798 Holiday Dr.
• Conditional use for motor vehicle repair garage at 3195 Homeward Way (M-2 zoning district)
• Approval of February 22, 2023 meeting minutes

Environmental Commission

The Fairfield Environmental Commission is meeting to approve minutes and discuss standing business, primarily the upcoming Tree City USA Luncheon. They are coordinating with the Historical Society for a presentation, handling invitations, decorations, and gifts, and may skip a hot dish due to cost and COVID. The commission also received a Parks Board report on new hires and ongoing projects.

• Tree City USA Luncheon set for 4/20/23 at CAC
• Chris Addison hired as full-time P&R Operations superintendent
• Isabela Guel hired as full-time P&R Coordinator
• Harbin Overlook project ongoing
• Board terms expiring for Donna, Mark, and Kent; applications open Dec 1–mid Jan

The commission approved the previous meeting minutes and received updates on the Tree City Luncheon and Parks Department staffing. No legislative actions or policy changes were decided during the meeting.

• Approved meeting minutes
• Reinstated board members Donna and Mark

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request from Christopher Hedrick, owner of Honda Fairfield, to build two new entrances that would encroach into the required 60-foot front yard setback at 5467 Dixie Hwy. The board will also approve minutes from the February 1, 2023 meeting.

• Variance request BZA-23-2 for 5467 Dixie Hwy (Lot 4064, C3A district)
• Proposed encroachment into 60-foot front yard setback per Section 1167.05(a)
• Request driven by American Honda building design standards
• Approval of February 1, 2023 meeting minutes

The Board of Zoning Appeals approved a variance for 5467 Dixie Hwy to allow two new building entrances to encroach into the required 60-foot front yard setback. The decision allows the property owner to meet American Honda building design standards.

• Approved variance for building encroachment into front yard setback at 5467 Dixie Hwy (6-0)
• Approved minutes from the February 1, 2023 meeting

Planning Commission

The Commission approved a conditional use permit for King’s Motor Service with 14 specific site requirements. It also approved the continuation of a conditional use permit for Auto Express following a six-month review.

• Approved conditional use for King’s Motor Service at 1055 Tedia Way (6-0)
• Approved conditional use six-month review for Auto Express at 2401 Bobmeyer Rd (6-0)
• Approved January 25, 2023 meeting minutes (unanimous)

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business including approval of minutes, reports from liaisons, and a director's update. New business includes setting fees for 5K events, reviewing the park permit process, making commission appointments, and receiving a presentation on the Village Green playground. The board will also consider a request for an executive session regarding public employee matters.

• Fees for 5K events
• Park permit process review
• Commission appointments
• Capital improvement project updates
• Village Green playground presentation

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine personnel matters. They will vote on two job descriptions, a request to start a firefighter exam, and a proposed amendment to a police/fire rule. No old business is on the agenda.

• Approve Payroll Administrator job description
• Approve Secretary to the Director of Development Services/Administrative Assistant job description
• Approve request to begin Firefighter exam
• Proposed amendment to Rule XI (Special Provisions Affecting the Police and Fire) #6
• Approve minutes from January 12, 2023 meeting

The Civil Service Commission approved updated job descriptions for the Payroll Administrator and Secretary to the Director of Development Services. The board also approved the Firefighter exam process and initiated the promotion process for Deputy Fire Chief.

• Approved updated Payroll Administrator job description
• Approved updated Secretary to the Director of Development Services / Administrative Assistant job description
• Approved Firefighter exam process
• Approved process to amend Rule XI #6 to award additional credit to Certified Paramedics with passing written test scores
• Approved request to begin promotion process for Deputy Fire Chief
• Approved January 12, 2023 meeting minutes

Environmental Commission

The Environmental Commission is meeting to handle routine business, including approving minutes and receiving updates on the upcoming Tree City Luncheon. They are also reviewing volunteer hours and receiving reports from the Parks Board and Parks Department, including the appointment of a new interim director. The commission ordered 200 tree seedlings for distribution at the May 15 Farmers Market.

• Tree City Luncheon planning: mayor confirmed, 1 speaker confirmed, seeking 2nd speaker
• Luncheon table favors budgeted at $500-$600
• Amanda Brock appointed Interim Parks and Recreation Director; Brad Williams resigned
• Harbin Overlook project progressing with utility installation
• 200 seedlings ordered: River Birch, Dogwood, Tuliptree, Pin Oak (50 each)

The commission approved the minutes from the January board meeting. Members discussed planning for the Tree City Luncheon and confirmed the order of 200 seedlings for the May 15, 2023 Farmers Market.

• Approved January board meeting minutes
• Ordered 50 each of River Birch, Dogwood, Tuliptree, and Pin Oak seedlings for 5/15/23 Farmers Market

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request to install a full-color electronic message display sign at 8811 Holden Blvd, in the M2 zoning district. The applicant, Signarama-Lawrenceburg on behalf of AurGroup, seeks to bypass a zoning code restriction that limits such signs to shopping centers with 500 feet or more of continuous street frontage. The board will also approve minutes from the December 7, 2022 meeting.

• Variance request BZA-23-1 for a full-color electronic message display sign at 8811 Holden Blvd
• Property is Lot PT 66 in the M2 zoning district
• Applicant: Signarama-Lawrenceburg on behalf of AurGroup
• Zoning code Section 1187.08(m)(3) restricts such signs to shopping centers with 500+ feet of frontage
• Approval of December 7, 2022 meeting minutes

The Board of Zoning Appeals approved a variance for a full color electronic message display sign at 8811 Holden Blvd. The Board also decided to request that Council appoint a single replacement to fill two open seats following a member's resignation.

• Approved variance for full color electronic message display sign at 8811 Holden Blvd (5-1)
• Approved minutes from December 7, 2022 meeting
• Decided to request Council appoint one person to fill both Mary Stier's vacated seat and an open 5-year term seat

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider two items: a minor modification to the Village Green PUD to allow black aluminum and three-rail flat board fencing, and a conditional use application for a motor vehicle repair garage at 1055 Tedia Way. The meeting also includes discussion of the Meijer PUD and approval of previous minutes.

• Minor modification to Village Green PUD to allow black aluminum and three-rail flat board fencing
• Conditional use application for King's Motor Service motor vehicle repair garage at 1055 Tedia Way in M-2 zoning district
• Discussion of Meijer PUD

The Commission approved a minor modification to allow specific aluminum and flat board fencing in the Village Green subdivision. A conditional use request for a motor vehicle repair garage was tabled following neighbor complaints regarding drainage and noise.

• Approved minor modification for Village Green PUD to allow decorative black or earth-toned aluminum/wrought iron fencing up to four feet (6-0)
• Approved three-rail flat board fencing (wood or vinyl in earth-toned colors) up to four feet for Village Green PUD (6-0)
• Tabled conditional use request for King’s Motor Service motor vehicle repair garage at 1055 Tedia Way (6-0)
• Approved minutes of the January 11, 2023 meeting (unanimous)

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve several eligibility and ranking lists for city positions, including revised lists with seniority credit, and to consider starting promotional processes for police Captain and Lieutenant. The agenda is largely routine administrative approvals.

• Approve Cook Promotion Eligibility List
• Approve Revised Operator/Maintenance Worker Eligibility List (adds seniority credit)
• Approve Construction Inspector Eligibility List
• Approve Revised Firefighter/Paramedic Ranking List (adds seniority credit)
• Approve requests to begin promotional processes for Captain and Lieutenant

The Commission approved several eligibility and ranking lists for school, city, and emergency services. It also authorized the start of promotional processes for Fire Captain and Fire Lieutenant positions.

• Approved Cook Promotion Eligibility List for the High School
• Approved Revised Operator/Maintenance Worker Eligibility List including Seniority Credit
• Approved Construction Inspector Eligibility List
• Approved Revised Firefighter/Paramedic Ranking List including Seniority Credit
• Approved Police Officer Ranking List
• Approved Dispatcher Eligibility List
• Approved request to begin promotional process to Fire Captain
• Approved request to begin promotional process to Fire Lieutenant

Planning Commission

The Commission approved a minor modification for the Kroger at 560 Wessel Dr to enclose 738 square feet for online customer pickup. The approval requires the sidewalk on the east side of the building to be widened to 6’8”.

• Approved minor modification for Village Green PUD – Kroger at 560 Wessel Dr (5-0)
• Approved minutes of the December 14, 2022 meeting (unanimous)

Environmental Commission

The commission approved the minutes from the December board meeting. Members received presentations on sustainability and planning and zoning updates. The commission discussed preparations for the Tree City Luncheon and Arbor Day seedling orders.

• Approved December board meeting minutes