Fairfield public meetings in 2024

Parks & Recreation Board

The Parks and Recreation Board will consider Resolution 2024-07, which replaces the existing fees and charges resolution from 2021. The meeting also includes a presentation on Town Center Placemaking by the city manager and updates from the director and other committees.

• Resolution 2024-07: Replacing Resolution 2021-21 on fees and charges
• City Manager Scott Timmer presenting Town Center Placemaking Update
• Financial and project updates from the director
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee
• Approval of minutes from previous meeting

The Fairfield Parks and Recreation Board approved Resolution 2024-07, replacing the previous park rental rules (Resolution 2021-21). The board also discussed potential increases to golf and aquatic fees, including a new flat rate for golf outings at $42 and a $10 aquatic entry fee, but no formal votes were taken on these fee changes.

• Approved Resolution 2024-07 to replace Resolution 2021-21 for park rental rules
• Approved minutes from the November meeting

Civil Service Commission

The Civil Service Commission will hold a regular meeting to approve minutes from November 20 and 22, hear a secretary's report, and conduct city business. The main actions are approving the Clerk II Eligibility List and resolving three challenges from the November 21 Electrical Safety Inspector Exam.

• Approve minutes from November 20 and 22, 2024
• Approve Clerk II Eligibility List
• Resolve three challenges for Electrical Safety Inspector Exam given November 21, 2024

The commission voided the electrical safety exam results because only one person took it, making it noncompetitive, and denied related challenges as moot. It then approved moving the position from classified to unclassified, removing the Civil Service exam requirement. The commission also approved the Clerk II Eligibility List for Police and authorized starting the Operator Maintenance Worker examination process.

• Approved Clerk II Eligibility List for Police (2-0)
• Voided electrical safety exam results due to noncompetitive exam (2-0)
• Denied challenges to exam as moot (2-0)
• Moved electrical safety inspector position from classified to unclassified (2-0)
• Approved beginning Operator Maintenance Worker examination process (2-0)

Planning Commission

The Planning Commission will consider two rezoning requests for the Jungle Jim's International Market campus, a minor modification to allow additional signage for Kroger, a conditional use for a vocational work truck facility, an infill parcel for a new home, and right-of-way dedication plats for Wawa and a former Bob Evans/Budget Inn site.

• Rezoning of 9.3 acres from M-2 to SE along Michael Lane for Jungle Jim's campus
• Rezoning of small area from C-3 to SE near GE Credit Union on Jungle Jim's campus
• Minor modification to Village Green PUD for additional 362 sq ft of signage for Kroger at 560 Wessel Dr
• Conditional use for Mtech Company to operate vocational work truck repair facility at 4265 Muhlhauser Rd
• Infill parcel approval for new single-family residence at 6071 Retha Dr (Lunsford Estates)

The Fairfield Planning Commission recommended approval to City Council for two rezoning requests on the Jungle Jim's International Market campus, allowing for future expansion and entertainment/commercial uses. The commission also approved a minor modification to the Village Green PUD for additional Kroger signage, a conditional use for a vocational truck repair facility, an infill parcel approval for a new home, and two right-of-way dedication plats. All votes were unanimous (5-0).

• Recommended approval of Jungle Jim's rezoning (C-3 to SE and M-2 to SE) to City Council (5-0)
• Approved Kroger signage modification allowing 662 sq ft at 560 Wessel Dr (5-0)
• Approved conditional use for Mtech vehicle repair facility at 4265 Muhlhauser Rd with conditions (5-0)
• Approved infill parcel for new home at 6071 Retha Dr (5-0)
• Approved right-of-way dedication plat for Wawa at 4597 Dixie Hwy (5-0)
• Approved right-of-way dedication plat at 4646-4696 Dixie Hwy (5-0)

Environmental Commission

This meeting is primarily procedural, covering approval of November minutes, volunteer hour reports, and updates from commissioners, staff, and the Parks Board. No new ordinances, rezonings, or contracts with dollar amounts are discussed. The only other business noted is scheduling Adopt A Highway volunteers for December/January.

• November minutes approved
• Volunteer hour reports from commissioners
• Parks Board and Parks Department updates
• Adopt A Highway volunteer scheduling for December/January

Civil Service Commission

The Civil Service Commission is holding an emergency meeting to consider a motion to amend the previously approved police officer ranking list. No other business is scheduled.

• Motion to amend the previously approved police officer ranking list

Civil Service Commission

The Fairfield Civil Service Commission will meet to approve several eligibility lists, including Maintenance Worker/Laborer, Account Clerk I/Clerk I, Dispatcher, and a Police Officer Ranking List. They will also review and approve an Electrical Safety Inspector test. The meeting includes approval of prior minutes and reports.

• Approve Maintenance Worker/Laborer Eligibility List
• Approve Account Clerk I/Clerk I Eligibility List
• Review and approve Electrical Safety Inspector test
• Approve Dispatcher Eligibility List
• Approve Police Officer Ranking List

Parks & Recreation Board

The Parks and Recreation Board will hold a regular meeting with routine items including roll call, approval of minutes, and reports from liaisons. The main action item is a resolution to replace existing site rules and regulations (Resolution 2023-09) with new ones (Resolution 2024-06). No public hearings or financial decisions are on the agenda.

• Resolution 2024-06: replacing Resolution 2023-09 on site rules and regulation changes.

Planning Commission

The Fairfield Planning Commission will discuss a Concept Development Plan for Whispering Hill PUD, a 68-unit owner-occupied paired villa project on S. Gilmore Road. They will also consider a building façade approval for a new home at 6214 Casey Court and an appointment to the OKI Board. The meeting includes approval of October minutes and cancellation of November 27 and December 25 meetings.

• Concept Development Plan for Whispering Hill PUD – 68 owner-occupied paired villas on former Benzing Estates site on S. Gilmore Road
• Building Façade Approval – new home at 6214 Casey Court, lot 13788, in The Reserves of Emerald Lake Subdivision
• Appointment of Development Services Director to OKI Board
• Cancellation of Planning Commission meetings on November 27 and December 25, 2024
• Reminder of joint public hearing on November 11, 2024 at 7:00 PM

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission is meeting to discuss a community mural with representatives from Economic Development and the Bright Wall Collective. The body will also discuss 2025 gallery exhibits for the Community Arts Center and the selection of curated lobby artwork.

• Community Mural discussion with Nathanial Kaelin and Jenn Acus-Smith
• 2025 Community Arts Center Gallery Exhibits
• CAAC curated lobby artwork selection
• Goals of the CAAC / Chart of Work

Environmental Commission

The Fairfield Environmental Commission meeting on November 6, 2024, includes approval of October minutes, volunteer hour reports, and updates from commissioners, staff, and the Parks Board. Other business covers Adopt A Highway volunteer coordination for November and December. The agenda consists primarily of routine reports and procedural items.

• October minutes approved
• Adopt A Highway volunteer plans for November/December discussed
• Commissioner reports and business updates scheduled

Board of Zoning Appeals

The Board of Zoning Appeals will consider Case No. BZA-24-17, a variance request from homeowner Veverly Luckett to install a 6-foot-tall white vinyl fence within the street side yard setback at 6194 Stonehill Drive. The request was tabled at the October 2 meeting. The board will also approve minutes from the previous meeting.

• Case No. BZA-24-17: area/size variance for a 6-ft-tall white vinyl fence in the street side yard setback at 6194 Stonehill Drive (R-1 district)
• Property owner: Veverly Luckett, Lot No. 5943
• Zoning code requires fences in street side yard to be set back equal to the required front yard setback (Section 1153.03(B)2)
• Case was tabled from October 2, 2024 meeting

Civil Service Commission

The Civil Service Commission held its regular monthly meeting on October 15, 2024, approving several personnel actions. The commission authorized examination processes for Maintenance Worker/Laborer, Account Clerk I/Clerk I, and Electrical Inspector positions, as well as a new job description for a Sustainability Program Manager. It also approved a Firefighter/Paramedic ranking list and reinstated Dispatcher Alondra Lucas after her separation from the city.

• Approved beginning the Maintenance Worker/Laborer examination process
• Approved beginning the Account Clerk I/Clerk I examination process
• Approved beginning the Electrical Inspector examination process
• Approved a new job description for Sustainability Program Manager
• Approved the reinstatement of Dispatcher Alondra Lucas and initiation of the Dispatcher examination process

Planning Commission

The Planning Commission will consider a tabled minor modification for new home elevations in the Emerald Lake PUD subdivision, submitted by NVR. The meeting also includes routine approval of previous minutes and other procedural items.

• Minor Modification - Emerald Lake PUD – New Home Elevations (Tabled)

Environmental Commission

The Environmental Commission reviewed September minutes, reported volunteer hours, and received commissioner and staff updates. Key items include the new Residential Tree Program and the upcoming presentation of the Marsh Master Plan to City Council on October 15. Parks board and department reports were also given.

• New Residential Tree Program announced (details on city website)
• Marsh Master Plan to be presented to City Council on October 15
• September minutes approved
• Volunteer hours reported for commission members
• Adopt A Highway volunteers scheduled for September/October

Board of Zoning Appeals

The Board of Zoning Appeals will hear a single case: a homeowner requests a variance to install a 6-foot-tall white vinyl fence within the street side yard setback at 6194 Stonehill Drive. The zoning code requires such fences to be set back a minimum distance equal to the required front yard setback, which is 30 feet. The board will decide whether to approve the area/size variance.

• Case No. BZA-24-17: area/size variance for a 6-ft white vinyl fence at 6194 Stonehill Drive (Lot 5943) in the R-1 district

Planning Commission

The Planning Commission is meeting to discuss new business regarding the Emerald Lake subdivision. The body will review home elevations submitted by NVR for approval.

• Minor Modification: Emerald Lake PUD home elevations submitted by NVR

The Fairfield Planning Commission voted 4-0 to table Ryan Homes' request for new home elevations at Emerald Lake Subdivision until the next meeting. The request was tabled to allow time to notify residents and discuss concerns about materials, garage placement, and square footage. No other substantive decisions were made.

• Tabled Ryan Homes' elevation request for Emerald Lake PUD (4-0)
• Approved minutes of August 28, 2024 meeting
• Excused members O'Brien, Davidson, and Robertson (unanimous)

Parks & Recreation Board

The Parks and Recreation Board will consider two resolutions authorizing amendments to agreements for youth athletic facilities: one with the Fairfield Youth Athletic Association for youth football fields at 4875 Groh Lane, and another with The Joe Nuxhall Miracle Fields, Inc. for the Miracle League complex at 4850 Groh Lane. Routine items include approval of minutes and reports from liaison members.

• Resolution 2024-4: Amendment to agreement with Fairfield Youth Athletic Association for youth football fields at 4875 Groh Lane
• Resolution 2024-5: Amendment to lease agreement with The Joe Nuxhall Miracle Fields, Inc. for the Miracle League complex at 4850 Groh Lane

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission will meet to approve minutes, hear reports from the Parks and Recreation Board and staff, and discuss old business including the commission's goals/chart of work and curated lobby artwork. No new business is listed. The meeting includes a review of the commission's duties related to education, marketing, partnerships, fundraising, and programming.

• Review and discussion of CAAC goals and chart of work
• Discussion of curated lobby artwork at the Fairfield Community Arts Center
• Report from Parks and Recreation Board representative Mindy Muller
• Parks staff update on parks and recreation activities

The Cultural Arts Advisory Commission approved the lobby artwork exhibition proposal for the Fairfield Community Arts Center, with a submission deadline of November 10, 2024. The commission also discussed future projects including a possible international festival and a Euchre tournament, and agreed to revisit art competition categories in early 2025. No formal votes were recorded; decisions were made by consensus.

• Approved lobby art exhibition proposal with November 10, 2024 submission deadline
• Set exhibition timeline: two 6-month exhibits per year (January-June, July-December)
• Agreed to finalize and promote the lobby art proposal within the next week
• Scheduled discussion on revamping art competition categories for early 2025 meeting
• Agreed to explore hosting a Euchre tournament or other card game events

Civil Service Commission

The Civil Service Commission will vote on approving a Police Officer Ranking List and a Cook promotional process and eligibility list. They will also receive a notification of a leave of absence for Police Officer Felts under Rule VIII Section 5, approved through February 2025. The meeting includes approval of July 2024 minutes and a secretary's report.

• Approve Cook promotional process and eligibility list
• Approve Police Officer Ranking List
• Notification of leave of absence for Police Officer Felts under Rule VIII Section 5, approved by City Manager Scott Timmer (Aug 9, 2024 – Feb 8, 2025)
• Approve minutes from July 11, 2024 meeting

The Fairfield Civil Service Commission approved the Cook promotional process and the Cook Eligibility List, as well as the Police Officer Ranking List. The commission also noted a leave of absence for Police Officer Felts, approved by the City Manager, and conducted interviews for a replacement secretary in executive session.

• Approved Cook promotional process (motion carried)
• Approved Cook Eligibility List (motion carried)
• Approved Police Officer Ranking List (motion carried)
• Noted leave of absence for Police Officer Felts (Aug 9, 2024 – Feb 8, 2025)

Environmental Commission

The Environmental Commission will consider approving May minutes, hear reports on parks and volunteer hours, and plan the 'Friends of the Forest' award for Alex. Staff updates include the hiring of a hospitality position and ongoing work on the Marsh Master plan with Designing Local. The commission will also discuss future events such as Halloween on the Green and the Great Miami River Clean Sweep.

• Planning 'Friends of the Forest' award for Alex
• Update on Marsh Master plan with Designing Local
• New hospitality position filled by Erin Policinski
• Residential Tree Program link shared
• Great Miami River Clean Sweep scheduled for September 21

The Environmental Commission approved the August minutes and heard updates on park projects, including the Rainbow Bridge project, Marsh Park design, and Gilbert Park pickleball court resurfacing. No formal policy decisions were made; the meeting focused on volunteer coordination and staff reports.

• Approved August minutes
• Discussed volunteer needs for Great Miami Clean Up and Butler County water festival
• Heard update on Rainbow Bridge project fundraising by Tina Barett
• Heard update on Marsh Park design with Designing Local
• Noted Gilbert Park pickleball courts need third resurfacing due to paint issues
• Confirmed all ARPA funds spent on Lions basketball court completion
• Scheduled upcoming events: EC meeting on 10/2 and Halloween on the Green on 10/24

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting. Old business includes a tabled application for waivers to Route 4 Corridor overlay standards for a new building at 3075 Homeward Way. New business is a replat application to combine three lots into two at 4792 Holiday Drive.

• Waiver of Route 4 Corridor Overlay standards (Sections 1132.03(D)(5), 1132.03(E), 1131.02(D), 1131.13(F), 1151.05(C)) for new building at 3075 Homeward Way
• Replat to combine three lots into two and create utility easements at 4792 Holiday Drive
• Approval of August 14, 2024 meeting minutes

The Fairfield Planning Commission voted 7-0 to approve multiple waivers to the Planning and Zoning Code for a new warehouse building at 3075 Homeward Way, with conditions including specific design elements for the Acme Drive elevation and dumpster screening. The commission also approved a replat at 4792 Holiday Drive to combine three lots into two for duplex construction. Minutes from the previous meeting were approved as submitted.

• Approved waivers for 3075 Homeward Way warehouse with conditions (7-0)
• Approved replat at 4792 Holiday Drive to combine three lots into two (7-0)
• Approved minutes of August 14, 2024 meeting as submitted

Parks & Recreation Board

The Parks & Recreation Board will meet to review financial and project updates from the Director. The board is considering a resolution to authorize a contract for cart path work.

• Resolution 2024-3: Contract with Mt. Pleasant Blacktopping Company, inc. for 2024 South Trace Cart Path Resurfacing

The Fairfield Parks and Recreation Board approved a contract with Mount Pleasant Blacktopping Company for the 2024 South Trace Cart Path resurfacing project. The board also heard a proposal for a Rainbow Bridge memorial in Fairfield Park, which was discussed but not voted on. Reports from other boards and commissions were presented, including the Planning Commission's approval of a conditional use for a motor vehicle repair shop on Dixie Hwy and denial of a Wawa gas station at John Gray Road and Pleasant Ave.

• Approved contract with Mount Pleasant Blacktopping Company for 2024 South Trace Cart Path resurfacing
• Approved minutes from July meeting
• Planning Commission approved conditional use for motor vehicle repair shop on Dixie Hwy
• Planning Commission approved new house plan on Mack Road
• Planning Commission denied Wawa gas station at John Gray Road and Pleasant Ave

Planning Commission

The Planning Commission will consider a rezoning application for QuikTrip at 7330 Dixie Hwy, changing 0.41 acres from M-2 General Industrial to C-3A General Business Modified. They will also review two dedication plats for right-of-way (New Heights Church at 7350 Dixie Hwy and QuikTrip at 7330 Dixie Hwy), a waiver request for development standards at 3075 Homeward Way, and proposed code changes to sections 1131.10, 1131.12, and 1171.02. Old business includes a six-month review of a conditional use approval for LJ Collision at 4930 Dixie Hwy, which was previously granted an extension.

• Rezoning 0.41 acres at 7330 Dixie Hwy (Lot 14216) from M-2 to C-3A for QuikTrip
• Dedication plat for 0.0198 acres of right-of-way at 7350 Dixie Hwy (New Heights Church)
• Dedication plat for 0.1360 acres of right-of-way at 7330 Dixie Hwy (QuikTrip)
• Waiver request for Route 4 Corridor Overlay standards at 3075 Homeward Way (multiple sections)
• Proposed code changes to Sections 1131.10, 1131.12, and 1171.02

The Fairfield Planning Commission approved a rezoning for a QuikTrip gas station and convenience store at 7330 Dixie Hwy, along with two dedication plats for right-of-way. They also approved the continued conditional use for LJ Collision auto repair at 4930 Dixie Hwy. A waiver request for a new building at 3075 Homeward Way was tabled for revised plans, and proposed code changes regarding marijuana businesses were approved.

• Approved conditional use for LJ Collision auto repair at 4930 Dixie Hwy (6-0)
• Approved rezoning of 0.41 acres at 7330 Dixie Hwy from M-2 to C-3A for QuikTrip (7-0)
• Approved dedication plat for New Heights Church at 7350 Dixie Hwy (7-0)
• Approved dedication plat for QuikTrip at 7330 Dixie Hwy (7-0)
• Tabled waiver request for new building at 3075 Homeward Way (7-0)
• Approved proposed code changes to Sections 1131.10, 1131.12, and 1171.02 regarding marijuana businesses (7-0)

Civil Service Commission

The Fairfield Civil Service Commission will hold a regular meeting to approve the July 11, 2024 minutes, receive the secretary's report, and note there is no old or new business in the school, city, or police/firefighter sections. No substantive decisions or discussions are scheduled.

• Approval of July 11, 2024 meeting minutes

Environmental Commission

The commission will review volunteer hours, hear reports on parks and projects, and discuss upcoming events. The Harbin Park Redevelopment Project has made progress, and a new Residential Tree Program is available. The group will also plan for a beekeeper speaker and upcoming cleanup events.

• Harbin Park Redevelopment Project progress
• New Residential Tree Program launched
• Beekeeper speaker scheduled for September
• Clean Sweep of the Great Miami River
• Honeysuckle removal event at Marsh Lake on 8/17

The Environmental Commission approved the June minutes and discussed upcoming events including a beekeeper speaker, Halloween on the Green, and the Great Miami River Cleanup. No formal decisions were made beyond the minutes approval; the meeting was primarily informational and planning-focused.

• Approved June minutes

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings on three area/size variance requests: a privacy fence for an autism center, a front-yard fence on Pleasant Avenue, and a pool house exceeding accessory structure limits.

• Case BZA-24-14: Erica Konopka for Cincinnati Center for Autism seeks variance for 6-ft privacy fence in front/street side yard at 100 Commercial Drive (C3A district)
• Case BZA-24-15: Jim Howell for Fairfield Real Estate Investments, LLC seeks variance for 4-ft front-yard fence at 4611 Pleasant Avenue (C-2 district)
• Case BZA-24-16: Andrew and Cheryl Waldner seek variance for 900-sq-ft pool house exceeding 500-sq-ft limit for accessory structures at 5851 Gray Road (A-1 district)

The Fairfield Board of Zoning Appeals approved all three variance requests on the agenda. They granted a 6-foot privacy fence for the Cincinnati Center for Autism, a 4-foot front-yard fence at 4611 Pleasant Avenue, and a 900-square-foot pool house at 5851 Gray Road. All votes were unanimous (4-0).

• Approved two variances for 6-ft privacy fence at Cincinnati Center for Autism, 100 Commercial Drive (4-0)
• Approved front-yard fence variance at 4611 Pleasant Avenue, with stipulation to match existing fence slats (4-0)
• Approved 900-sq-ft pool house variance at 5851 Gray Road, with stipulation that open area cannot have walls (4-0)

Parks & Recreation Board

The Parks and Recreation Board will meet to discuss Marsh Park survey results and next steps via a Zoom meeting with Designing Local. The agenda also includes financial and project updates from the Director, reports from various committees and liaisons, and approval of minutes. A request for executive session is on the agenda.

• Zoom meeting with Designing Local for Marsh Park survey results and next steps
• Financial update and project updates from the Director
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee
• Approval of minutes from previous meeting
• Request for executive session

Civil Service Commission

The Civil Service Commission will review minutes from the June 13, 2024 meeting. The agenda includes approving several eligibility lists for school-related positions and two staff transfers within city departments.

• Approval of Data Entry I and II Eligibility Lists
• Approval of Clerk III and IV Eligibility Lists
• Transfer of Roxanne Leak from Clerk I to Account Clerk I
• Transfer of Peggy Kelly from Account Clerk II to Clerk II

Planning Commission

The Fairfield Planning Commission will consider a concept plan for a Wawa gas station and convenience store on 4.6 acres. The meeting also includes an application for a new single-family residence at 5311 Muskopf Road.

• Concept plan for Wawa gas station and convenience store at 6283 Pleasant Ave
• Infill parcel approval for a single-family residence at 5311 Muskopf Road

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission will discuss the July–August Art Gallery Exhibit and curated lobby artwork. The meeting also includes addressing an open commission seat and reviewing the FCAC 2024-2025 Performing Arts Season.

• July – August Art Gallery Exhibit
• CAAC curated lobby artwork
• Open CAAC seat
• FCAC 2024-2025 Performing Arts Season

Board of Zoning Appeals

The Board of Zoning Appeals will review two area/size variance requests. The board will consider a request for a temporary gravel driveway at 5981 River Road and a request regarding height and setback requirements for a wind turbine at 225 Osborne Drive.

• Temporary gravel driveway request for 5981 River Road (Case No. BZA-24-12)
• Wind turbine height and setback variance request for 225 Osborne Drive (Case No. BZA-24-13)

Planning Commission

The Fairfield Planning Commission met to review minutes from the June 12, 2024 meeting. The agenda included old business regarding a conditional use application for a motor vehicle repair facility, which remains tabled.

• Conditional Use – Motor Vehicle Repair – Karki Garage – 5250 Dixie Highway Unit E (Tabled)

Parks & Recreation Board

The Parks & Recreation Board will review financial and project updates from the Director. The meeting includes a discussion regarding a community engagement event held at Marsh Park and the board's role as a steering committee in the design process.

• Review of Marsh Park community engagement event
• Discussion of Parks Board role in the design process
• Director's financial and project updates
• Reports from various city commissions and committees

Civil Service Commission

The Fairfield Civil Service Commission will consider approving several eligibility lists for city, school, and fire department positions. The commission will also review requests to begin examination processes for Clerk III, Clerk IV, and Data Entry Operator roles.

• Approval of Secretary III Eligibility List
• Examination requests for Clerk III, Clerk IV, and Data Entry Operator
• Approval of Clerk II Eligibility List
• Approval of Fire Lieutenant Eligibility List

Planning Commission

The Planning Commission will review applications for a design waiver at 5467 Dixie Highway and a property replat at 3750 Port Union Road. The agenda also includes a six-month review of the LJ Collision Center conditional use approval.

• Design waiver for Honda of Fairfield to allow metal as main building material
• Replat of 3750 Port Union Road to combine three parcels and vacate a utility easement
• Six-month review of LJ Collision Center at 4930 Dixie Highway
• Tabled conditional use application for Karki Garage at 5250 Dixie Highway Unit E

Environmental Commission

The Environmental Commission discussed recent seedling giveaways and upcoming community events. Updates were provided regarding the new Residential Tree Program and a park planning workshop at Marsh Lake. The Parks Department also reported on playground equipment installation at Harbin Park.

• New Residential Tree Program launch
• Marsh Lake Park Planning Workshop on June 18
• Harbin Park playground equipment installation
• Honeysuckle event at Marsh Lake on June 29
• Great Miami River cleanup promotion at the June 19 Farmers Market

Board of Zoning Appeals

The Board of Zoning Appeals will review multiple requests for area and size variances. These cases involve proposals for fences, sheds, and accessory structures at various properties in Fairfield.

• Variance for a 6-ft wood privacy fence at 857 Louise Ave
• Variance for a shed exceeding allowed square footage at 906 Linwood Avenue
• Variance for a 6-ft tall barbed wire fence at 1000 Tedia Way
• Two variances for a 12 ft x 24 ft shed at 5166 Boehm Drive

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider three items: two conditional use applications for motor vehicle repair facilities and one dedication plat for right of way. The meeting will also include approval of previous minutes and general discussion.

• Conditional use for motor vehicle repair at Karki Garage, 5250 Dixie Highway Unit E (C-3A district)
• Dedication plat for QuikTrip, 7350 Dixie Highway, dedicating 1.05 acres of right of way
• Conditional use for motor vehicle repair at Trinity Automotive, 2700 Symmes Road Unit B (M-2 district)

Parks & Recreation Board

The board will hold a special presentation for past members Gwen Ritchie and Dan Prior. The meeting includes updates on finances and projects from the Director, as well as discussions regarding Marsh Rules and Regulations.

• Special Presentation of Gwen Ritchie and Dan Prior
• Discussion of Marsh Rules and Regulations
• Review of CAAC Duties and Functions
• Planning Commission Replacement discussion

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve minutes from April, hear the secretary's report, and act on several personnel items. These include approving requests to begin the Head Cook promotion and Secretary III examination processes, as well as approving eligibility lists for Head Cook, Maintenance Worker/Laborer, Police Sergeant, Fire Apparatus Operator, and Fire Captain positions. The meeting is scheduled for May 16, 2024, at 5350 Pleasant Avenue.

• Approve request to begin Head Cook promotion process
• Approve Head Cook Eligibility List
• Approve request to begin Secretary III examination process
• Approve Maintenance Worker/Laborer Eligibility List
• Approve Police Sergeant, Fire Apparatus Operator, and Fire Captain Eligibility Lists

Cultural Arts Advisory Commission

The commission will discuss art gallery exhibit proposals for the period of July 13 through August 25. The meeting also includes a review of the commission's goals and work chart.

• Art Gallery Exhibit Proposals (July 13 – August 25)
• Review of CAAC goals and chart of work
• Parks and Recreation Board report

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. They will consider a replat to combine four lots into two at the Fairfield Trade Center, and a conditional use application for a motor vehicle sales area at Drive Smart Auto Sales. The agenda also includes approval of the previous meeting's minutes.

• Replat – Fairfield Trade Center – 8415 Firebird Dr. (combine four lots into two, create easements)
• Conditional Use – Motor Vehicle Sales Area – Drive Smart Auto Sales – 6121 Dixie Hwy. (C-3A zoning district)

Environmental Commission

The Fairfield Environmental Commission is meeting to discuss volunteer opportunities, including an Arbor Day seedling giveaway at the Farmers Market on May 15th, and to receive updates on park projects and cleanup efforts. The agenda includes reports from commissioners, the Parks Board, and the Parks Department, along with planning for future events like a honeysuckle removal at Marsh Lake and a possible Miami river cleanup in July.

• Arbor Day seedling giveaway on May 15th at Farmers Market with 50 Gray Dogwood and 50 Blue Hydrangeas
• Award for 'Friends of the Forest' to be given to Alex
• Honeysuckle removal event at Harbin Park on 4/20 completed; possible event at Marsh Lake being planned
• Parks Department: CIP approved, playground equipment delivered and being installed, storm cleanup from 4/1 completed
• Adopt A Highway volunteers scheduled: Alison (May/June), Lacretia (July/August), Roy (September/October)

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider two variance requests: one for a fence in a street side yard setback and one for an electronic message display sign in a residential zone. The board will also approve minutes from its April 3 meeting.

• Case BZA-24-6: Area/size variance for a 4-ft Kentucky board fence at 5002 Celadon Avenue (Lot 1548, R-1 district)
• Case BZA-24-7: Two variances for a new sign with Electronic Message Display at 1072 Hicks Blvd (Lot 979, R-1 district)
• Approval of April 3, 2024 meeting minutes

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting at Marsh Park for a facility tour and to discuss park rules and regulations, as well as the duties of the Cultural Arts Advisory Commission and a Planning Commission replacement. The board will also receive reports from various committees and the director, including financial and project updates.

• Tour of Marsh Park facility
• Discussion of Marsh Rules and Regulations
• Discussion of CAAC Duties and Functions
• Discussion of Planning Commission Replacement
• Reports from Environmental Commission, Cultural Arts Advisory Commission, and Golf Course Ad Hoc Committee

Civil Service Commission

The Fairfield Civil Service Commission is meeting to handle routine personnel matters. They will vote on approving eligibility and ranking lists for lab technicians, police officers, and firefighters/paramedics, and will also approve the previous meeting's minutes. No other new or old business is listed.

• Approve Lab Tech Eligibility List
• Approve Police Officer Ranking List
• Approve Firefighter/Paramedic Ranking List
• Approve March 14, 2024 meeting minutes

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting. The main items are a concept and final development plan for a senior living community, and two conditional use applications for an indoor recreational facility and a construction equipment storage yard. The commission will also elect officers and approve policies.

• Concept and final development plan for PUD – Optimized Senior Living – 6131 River Rd. (assisted living, addition plus two new buildings)
• Conditional Use – Indoor Recreational Facility – Miami Valley Premier Athletics – 3168 Production Dr. (cheer gym in M-2 district)
• Conditional Use – Construction and Large Equipment Rental Storage Yard – United Rentals – 4250 Muhlhauser Rd. (M-2 district)
• Election of officers: Chairman, Vice-Chairman, Secretary, BZA Rep, OKI Rep

Environmental Commission

The Fairfield Environmental Commission is meeting to discuss routine business, including an Arbor Day seedling giveaway, park maintenance, and new commission appointments. The agenda is largely procedural, with updates on ongoing projects and volunteer activities.

• Arbor Day seedling giveaway at Farmers Market on May 15th, with 50 Gray Dogwood and 50 Blue Hydrangeas
• Splash pad and playground equipment delivered to Harbin Park
• North Trace golf course opened on 4/1
• Kent, Vivian, and Jeremy reenlisted for 3-year commission appointments
• Adopt A Highway volunteer schedule: Mar/Apr Jeremy, May/June Alison, July/Aug Lacretia

Board of Zoning Appeals

The Board of Zoning Appeals will vote on two area/size variance requests from Hilltop Baptist Church to replace a damaged monument sign with a new one featuring an electronic message display at 2425 Mack Road. This case was tabled from the March 6 meeting at the applicant's request. The board will also elect officers for one-year terms and adopt policies and procedures.

• Case BZA-24-3: two variance requests by Richard Erdman for Hilltop Baptist Church, 2425 Mack Road, A-1 district
• Election of Chairman, Vice-Chairman, and Secretary for one-year terms
• Adoption of Policies and Procedures
• Presentation of the Revised Zoning Code

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting. The main item is a conditional use application for a mental health clinic at 5150 Sandy Lane. The commission will also review minutes from the previous meeting.

• Conditional use application for Full Circle Recovery Services clinic at 5150 Sandy Lane
• Clinic would operate in D-1 zoning district
• Focus on substance use disorder and case management
• Review of March 13, 2024 meeting minutes

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting for its regular monthly session. The agenda includes a request for an executive session to consider the appointment of a public official, as well as presentations from local youth sports organizations and citizen comments. The board will also receive reports from its director and various committees.

• Request for executive session to consider appointment of a public official
• Presentations from Fairfield Youth Baseball Association, Fairfield Youth Football Association, and Fairfield Optimist Soccer Club
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, and Golf Course Ad Hoc Committee
• Director's report includes financial and project updates

Civil Service Commission

The Fairfield Civil Service Commission is meeting to approve eligibility lists and examination processes for several city and school positions, including Clerk IV, Account Clerk I/Clerk I, Maintenance Worker/Laborer, Dispatcher, and Police Sergeant. They will also consider a new Development Specialist job description and a revised Economic Development Manager description. The meeting includes routine items like approving minutes and the secretary's report.

• Approve Clerk IV examination process and eligibility list
• Approve Account Clerk I/Clerk I examination process and eligibility list
• Approve Operator/Maintenance Worker eligibility list and Maintenance Worker/Laborer examination process
• Approve new Development Specialist job description and revised Economic Development Manager description
• Approve Dispatcher eligibility list and Police Sergeant promotion process

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider two rezoning requests: one for 24 parcels on the east side of Pleasant Avenue between Nilles Road and Pleasant Run Creek (from D-1A to D-1), and another for 10 parcels between Dixie Highway and Fairfield Business Drive at Seward Road (from ST and M-2 to C3A). The meeting will also include approval of the previous meeting's minutes and other routine business.

• Rezoning of 24 parcels on east side of Pleasant Avenue between Nilles Road and Pleasant Run Creek from D-1A to D-1
• Rezoning of 10 parcels between Dixie Highway and Fairfield Business Drive at Seward Road from ST and M-2 to C3A
• Approval of February 28, 2024 meeting minutes

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission will discuss its goals and chart of work. The meeting also includes a review of the 2024 art gallery exhibits and an update from Parks and Recreation staff.

• Review of CAAC goals and chart of work
• Discussion of 2024 art gallery exhibits
• Parks and Recreation Board report

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will hold a public hearing on four variance requests. Two requests seek to allow electronic message display signs in residential and agricultural zones, and two seek to allow fences that do not meet code requirements. The board will also approve minutes from the December 6, 2023 meeting.

• Case BZA-24-1: Fairfield First Baptist Church seeks variances for a new sign with electronic message display at 1072 Hicks Blvd (R-1 district).
• Case BZA-24-2: Anderson Moore Jr seeks variances for a 7-ft wood privacy fence extending 27 ft into front yard setback at 5150 Sandy Lane (D-1 district).
• Case BZA-24-3: Hilltop Baptist Church seeks variances to replace damaged monument sign with electronic message display at 2425 Mack Road (A-1 district).
• Case BZA-24-4: Deborah Doerflein seeks variance to replace non-conforming chain link fence with 6-ft wood privacy fence in street side yard at 305 Blackburn Ave (R-1 district).

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to consider several conditional use applications, including an entertainment venue, an event center, and an adult daycare, as well as a dedication plat and a zoning code update. The meeting will also include approval of previous minutes and reports.

• Conditional use for entertainment venue at 74 Donald Drive (tabled from previous meeting)
• Conditional use for Essentials Event Center at 3152 Lighthouse Dr. Unit C2
• Conditional use for adult daycare at 7161 Dixie Hwy
• Dedication plat for 0.24 acres of right of way at 5701 Dixie Hwy
• Planning and Zoning Code Update

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine business, including an executive session to consider the appointment of a public official. The agenda includes reports from board liaisons and the director, as well as presentations from local youth sports organizations. No major decisions or proposals are listed on the agenda.

• Executive session to consider appointment of a public official
• Presentations from Fairfield Youth Baseball Association, Fairfield Youth Football Association, and Fairfield Optimist Soccer Club
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee
• Director's report includes financial and project updates

Design Review Committee

The Design Review Committee will meet to discuss a signage application. The body will consider a request to add graphics to an existing building sign.

• Signage application for Unique Fashions at 5104 Pleasant Ave. regarding red vinyl graphics

Planning Commission

The Fairfield Planning Commission is holding a regular voting meeting to decide on several land-use items. These include a tabled conditional use for an entertainment venue, a minor modification to a PUD for fencing, two plats for property splits and right-of-way dedication, and a six-month review of a motor vehicle repair garage. The meeting will also include approval of previous meeting minutes.

• Conditional use for entertainment venue at 74 Donald Drive (tabled from previous meeting)
• Minor modification to Stockton Station PUD for black aluminum fencing
• Replat to split 3501 Tylersville Road into two lots with easements and right-of-way dedication
• Dedication plat for 0.5 acres of city-owned property at 9476 Seward Road as right-of-way
• Six-month review of conditional use for King's Motor Service at 1055 Tedia Way

Civil Service Commission

The Fairfield Civil Service Commission will meet to discuss city and public safety personnel matters. The commission is scheduled to review requests to begin examination and promotion processes for several roles.

• Request to begin Lab Tech examination process
• Request to begin Operator/Maintenance Worker examination process
• Request to begin Fire Lieutenant promotion process

Environmental Commission

The Commission is reviewing updates on a USDA Forest Service grant application and Arbor Day Foundation award applications. Members are also receiving updates on Huffman Park tree maintenance and Parks Department CIP discussions.

• Submitted grant application for IRA funding through USDA Forest Service
• Tree City and Growth award applications under review by Arbor Day Foundation
• Huffman Park tree maintenance scheduled for April
• Parks Department ARPA funding projects approved
• Appointment of Cam Miller as full-time Recreation Coordinator

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider three applications: an infill parcel approval for a new single-family home at 1741 Resor Road, a minor modification to the Chick-fil-A PUD for drive-thru expansion and canopy replacement at 6305 S. Gilmore Road, and a conditional use for an entertainment venue at 74 Donald Drive. The meeting will also include approval of previous meeting minutes.

• Infill parcel approval for new single-family residence at 1741 Resor Road (R-0 district)
• Minor modification to Chick-fil-A PUD: drive-thru lane expansion and canopy replacement at 6305 S. Gilmore Road
• Conditional use for entertainment venue at 74 Donald Drive (C-3 district)
• Approval of November 8, 2023 meeting minutes and November 29, 2023 workshop minutes

Cultural Arts Advisory Commission

The commission will review the 2024 art gallery exhibits and establish its work chart for the upcoming year. Members will also discuss meeting frequency, dates, and times.

• Review of Art Gallery Exhibits 2024
• Establishment of 2024 CAAC goals and work chart
• Discussion on future meeting schedules

Civil Service Commission

The Commission will review the Clerk II eligibility list, including a requested effective date of January 8, 2024. The meeting also includes discussions regarding the Police Officer ranking list and the start of the dispatcher examination process.

• Approve Clerk II Eligibility List
• Approve Police Officer Ranking List
• Approve request to begin Dispatcher examination process

Parks & Recreation Board

The Fairfield Parks and Recreation Board is meeting to discuss routine reports and consider new business. The main action item is a resolution to authorize the City Manager to contract with three firms for the final Master Plan of Marsh Park. The board will also conduct interviews for Environmental Commission and Cultural Arts Advisory Commission appointments.

• Resolution 2024-1: Authorize agreement with Designing Local, Toole Design, Burgess & Niple for Marsh Park Master Plan
• Interviews for Environmental Commission and Cultural Arts Advisory Commission appointments
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, and Golf Course Ad Hoc Committee
• Director's report includes financial update, project updates, and miscellaneous items

Environmental Commission

The Commission is reviewing the status of a USDA Forest Service grant application for disadvantaged areas. Members are also tracking progress on the Fairfield Sustainability program and Tree City award applications.

• Submitted grant application for IRA funding through USDA Forest Service
• Sustainability program consulting with Blue Strike
• Tree City and Growth award applications under review
• Huffman Park tree maintenance scheduled for April
• ARPA funding projects approved by Parks Department