Fairfield public meetings in 2025

Parks & Recreation Board

The Parks & Recreation Board will review a financial update and several project updates, including the golf cart lease, children’s room, set‑building relocation, landscaping at South Trace Clubhouse, and marsh updates. The board will consider a new resolution (2025‑09) that replaces the 2021‑21 fees and charges resolution. No other items are listed for discussion.

• Resolution 2025‑09: replace the 2021‑21 fees and charges resolution
• Golf cart lease (completed/current update)
• Children’s Room updates (completed/current update)
• Set‑building relocation to park maintenance (future update)
• Landscaping at South Trace Clubhouse (future update)

Planning Commission

The Fairfield Planning Commission will review a proposed Planned Unit Development revision for a drive-through facility and duplexes, along with applications for an adult daycare and a church. The meeting will also cover old business and general reports.

• Review of Drive-Through Facility and Duplexes at 5000 River Road and 440 Patterson Drive
• Conditional Use application for Heritage Adult Daycare at 5060 Pleasant Ave
• Conditional Use application for Remnant Christian Network at 4641 Dixie Highway
• Review of November 12, 2025 Meeting Minutes
• Discussion of 3.11-acre drive-through and 6.1-acre residential development plans

The commission unanimously removed the Heritage Adult Daycare item from the table and then approved its conditional use request with specific conditions. The motion to approve the conditional use passed with a 7‑0 vote. No other substantive decisions were recorded in the minutes.

• Removed Heritage Adult Daycare item from the table (unanimous)
• Approved conditional use request for Heritage Adult Daycare with conditions (7-0)

Civil Service Commission

The Fairfield Civil Service Commission will consider approval of new examination processes for several city positions. Items include Data Entry I and II, Secretary III, and Clerk IV exams, an eligibility list for Account Clerk I/Clerk I, and the in-house Fire Apparatus Operator exam. The meeting also sets the date for the next regular session on January 14, 2026.

• Approve Data Entry I, Data Entry II, Secretary III, and Clerk IV examination process
• Approve Account Clerk I/Clerk I eligibility list
• Review and approve In-House Fire Apparatus Operator exam

The Fairfield Civil Service Commission approved the meeting minutes from November 5 and accepted the Secretary's Report. It also approved administering a new clerical exam and the eligibility list for the Account Clerk I/Clerk I position. Additionally, the commission approved the fire apparatus operator exam material and authorized an in‑house exam with a 70% passing requirement.

• Approved November 5 meeting minutes (motion carried)
• Accepted Secretary's Report dated November 5 (motion carried)
• Approved administering new clerical exam (motion carried)
• Approved eligibility list for Account Clerk I/Clerk I position (motion carried)
• Approved fire apparatus operator exam material and in‑house exam with 70% passing score (motion carried)

Environmental Commission

The Environmental Commission met to approve November minutes and plan for the upcoming year. The body also noted an upcoming Friends of the Forest award presentation.

• Planning for the year ahead
• Friends of the Forest award at the December 8 Council Meeting
• Adopt A Highway volunteer assignments for Scott and Kyle

Sustainability Commission

The Sustainability Commission is meeting to review priorities for 2026 and debrief the Discard Day event. The body will also discuss the Green Business Recognition Award and education regarding Orange Hefty Bags.

• 2026 Priorities Review
• Discard Day Debrief
• Green Business Recognition Award
• Orange Hefty Bag Education

Parks & Recreation Board

The Fairfield Parks & Recreation Board will meet on November 18, 2025 to discuss several items. The board will consider Resolution 2025-08, which replaces the 2023 site rules and regulation changes. The director will provide a financial update and report on completed projects such as the Kaizen Implementation and the ODNR Grant, as well as future plans for a marsh update and sponsorship opportunities. The meeting also includes special presentations, citizen comments, and routine approvals.

• Resolution 2025-08: replace 2023-09 site rules and regulation changes
• Director's financial update
• Director's report on Kaizen Implementation project
• Director's report on ODNR Grant project
• Future projects: marsh update and sponsorship opportunities

The board approved the October meeting minutes. It decided that no changes to current park rules were needed at this time. The board unanimously approved Resolution 2025‑08 to replace Resolution 2023‑09 on site rules and regulations. A suggestion was made to collaborate with the City of Hamilton on skateboarding events.

• Approved October meeting minutes (unanimous)
• Decided no changes to current park rules are needed
• Unanimously approved Resolution 2025‑08 to replace Resolution 2023‑09 on site rules

Planning Commission

The Fairfield Planning Commission will review a conditional use application to operate an adult daycare in the D-1 zoning district at 5060 Pleasant Ave., Unit D. It will also consider a replat request to combine three lots on Holiday Drive and split them into four lots. The agenda includes appointing a director to the OKI Board, adopting a holiday schedule, and noting the cancellation of the November 26 and December 24 meetings.

• Conditional use application for Heritage Adult Daycare at 5060 Pleasant Ave., Unit D
• Replat application to combine 4780, 4792, 4798 Holiday Drive and split into four lots
• Appointment of a director to the OKI Board
• Adoption of a holiday schedule
• Cancellation of November 26 and December 24 meetings

The Fairfield Planning Commission approved the replat of 4780, 4792, and 4798 Holiday Drive, converting the three parcels into four, with a unanimous 7‑0 vote. The commission also tabled the Heritage Adult Daycare conditional‑use request (7‑0), appointed Greg Kathman to the OKI Board (7‑0), and cancelled the November 26 and December 24 meetings (7‑0).

• Approved replat of Holiday Drive lots into four parcels (7‑0)
• Tabled Heritage Adult Daycare conditional‑use request (7‑0)
• Appointed Greg Kathman to the OKI Board (7‑0)
• Cancelled November 26 meeting (7‑0)
• Cancelled December 24 meeting (7‑0)

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission will discuss and decide on the proposed 2026 Art Gallery and FCAC lobby exhibits. The meeting will also receive updates from the Parks and Recreation Board and staff, and consider old‑business items such as the crossword competition and ideas for an animal‑themed public‑art trail.

• New Business – review of 2026 Art Gallery and FCAC lobby exhibits
• Old Business – Crossword Competition
• Old Business – Chart of work ideas for animal/object themed public art trail
• Report from Parks and Recreation Board (Mindy Muller)
• Report from Parks staff (Chris Addison & Jason Hauslein)

The Cultural Arts Advisory Commission approved the previous meeting minutes without changes. Commissioners discussed the Crossword Puzzle Competition and a potential animal/object-themed public art trail, but no actions were taken. The commission agreed on two 2026 exhibit themes—an Animal-Themed exhibit for January‑February and an America 250 exhibit for April‑May—and will issue a call for submissions. Staff explained the voting process for lobby artwork selection, with results to be compiled later.

• Approved previous meeting minutes (no changes)
• Agreed on Animal-Themed exhibit for Jan‑Feb 2026
• Agreed on America 250 exhibit for Apr‑May 2026

Civil Service Commission

The Civil Service Commission will meet to approve eligibility lists for Police Officers and Mechanics. The meeting agenda lists no old business and no new items beyond these two requests.

• Approval of Police Officer Eligibility List
• Approval of Mechanic Eligibility List
• Minutes from October 8, 2025 meeting
• Next meeting scheduled for December 10, 2025

The commission approved the minutes from the October 8 meeting and accepted the Secretary's Report dated that day. It also approved the eligibility list for the Mechanic position and the Police Officer eligibility list. Finally, the commission authorized the start of the Clerk I exam process.

• Approved October 8 meeting minutes (motion carried)
• Accepted Secretary's Report dated October 8, 2025 (motion carried)
• Approved Eligibility List for Mechanic position (motion carried)
• Approved Police Officer Eligibility List (motion carried)
• Approved start of Clerk I exam process (motion carried)

Board of Zoning Appeals

The Board of Zoning Appeals will consider several requests for variances from the city's zoning code. These include requests regarding parking, building sizes, materials, and lot splitting.

• Case No. BZA-25-10: Food truck parking and picnic tables at 4950 Dixie Hwy Unit A
• Case No. BZA-25-11: 846 SF garage construction at 1011 Antioch Drive
• Case No. BZA-25-12: 1800 SF detached garage with metal siding at 6212 Ross Road
• Case No. BZA-25-13: Splitting duplex properties into four parcels at 4780 and 4798 Holiday Drive

The Board approved Edmond Parson’s variance to park his food truck on the concrete area (5‑0). It denied his variance for picnic tables (5‑0). It also approved Brian and Carrie Hennessey’s variance for an 846‑sq‑ft detached garage (5‑0). All votes were unanimous.

• Approved food‑truck parking variance for Edmond’s BBQ (5‑0)
• Denied picnic‑table variance for Edmond’s BBQ (5‑0)
• Approved 846 sf garage variance for 1011 Antioch Drive (5‑0)

Environmental Commission

The Environmental Commission will introduce a new Chamber Liaison, review plans for the December meeting and the upcoming year, and discuss removal of invasive plants at Harbin using a Fecon machine. It will also consider resources for homeowners to establish native plants and a December dinner with the City of Hamilton. Additional items include a draft article, a Halloween event review, and a Friends of the Forest award presentation scheduled for Dec 8 at 7 pm.

• Introduction of new Chamber Liaison Peggy Emerson
• Removal of invasives at Harbin with Public Works using a Fecon machine
• Discussion of resources for homeowners to incorporate native plants
• December dinner with the City of Hamilton
• Friends of the Forest award at Council Meeting on Dec 8 at 7 pm

The Environmental Commission approved the minutes from the October meeting. No other motions were adopted; the commission heard a presentation from Taking Root and was informed of a $100,000 ODNR grant for a citywide tree inventory to be completed by the end of 2027. The next meeting is scheduled for December 3.

• Approved October meeting minutes

Planning Commission

The Fairfield Planning Commission will meet to review the September 10, 2025 meeting minutes and discuss proposed changes to the Planning and Zoning Code. The meeting is scheduled for October 22, 2025, at 6:00 P.M. at the Fairfield Municipal Building.

• Review September 10, 2025 meeting minutes
• Discuss proposed changes to Planning and Zoning Code

The commission excused Missy O’Brien and Tanner Meyers and approved the minutes from the September 10 meeting, both unanimously. It then voted 5‑0 to recommend that City Council approve the proposed updates to the planning and zoning code, which add new definitions and standards for data centers, cross‑dock warehouses, drive‑through facilities, and other uses. The meeting was adjourned unanimously.

• Excused Missy O’Brien and Tanner Meyers (unanimous)
• Approved minutes from 9/10/25 meeting (unanimous)
• Recommended approval of proposed zoning code changes to City Council (5-0)
• Adjourned meeting (unanimous)

Parks & Recreation Board

The Parks & Recreation Board will discuss the aquatic center review comparing school schedules to pool revenue. The director will give a financial update and report on current and future projects, including Kaizen, Pickleball Courts, and the Marsh Update. The meeting also includes routine agenda items such as approvals and scheduling.

• Aquatic Center review of Fairfield City Schools timing vs. pool revenue (old business)
• Financial update from the director
• Project update: Kaizen (completed/current)
• Project update: Pickleball Courts (completed/current)
• Project update: Marsh Update (future)

The Fairfield Parks & Recreation Board met on Oct. 21, 2025 at the CAC. Board members and city staff were present. The board approved the minutes from the September meeting. No new business or votes were taken beyond that approval.

• Approved September meeting minutes

Civil Service Commission

The Civil Service Commission is meeting to approve several employment eligibility lists for school and police roles. The body will also consider the reinstatement of a former police officer and note a commission member's resignation.

• Approval of eligibility lists for High School Cook, Data Operator I & II, Clerk III & IV, and Secretary III
• Approval of Police Sergeant and Police Major eligibility lists
• Request for the reinstatement of former Police Officer Robert Nick Davis
• Notice of resignation of Commission Member Kevin Corey

The Fairfield Civil Service Commission approved the meeting minutes and the Secretary's Report. It approved eligibility lists for several city positions, including a high‑school cook, data operators, clerks, a secretary, and police sergeant and major. The commission also approved the reinstatement of former police officer Robert Nick Davis and began promotional processes for a fire lieutenant and a firefighter/paramedic. All motions carried by a 2‑0 vote.

• Approved meeting minutes (2-0)
• Accepted Secretary's Report dated September 17, 2025 (2-0)
• Approved Eligibility List for High School Cook position (2-0)
• Approved Eligibility Lists for Data Operator I, Data Operator II, Clerk III, Clerk IV, Secretary III (2-0)
• Approved Eligibility List for Police Sergeant (2-0)
• Approved Eligibility List for Police Major (2-0)
• Approved reinstatement of former Police Officer Robert Nick Davis (2-0)
• Approved start of Promotional Process for Fire Lieutenant (2-0)

Environmental Commission

The Environmental Commission will introduce a new liaison, discuss the Friends of the Forest Award, and review ideas for the Farmers Market. The group also plans a Halloween raffle and a November speaker.

• Introduction of new Chamber Liaison member Peggy Emerson
• Honeysuckle cleanup at Harbin Park
• Discussion of Friends of the Forest Award nominees
• Review of Farmers Market ideas for next year
• Planning for a November speaker and Halloween raffle

The Environmental Commission approved the September meeting minutes. The commission voted to nominate the Izaak Walton League for the Friends of the Forest Award, with recognition to occur at the December City Council meeting. The next commission meeting was scheduled for November 5 at 6:00 p.m.

• Approved September minutes
• Voted to nominate Izaak Walton League for Friends of the Forest Award
• Scheduled next meeting for November 5, 2025

Civil Service Commission

The Fairfield Civil Service Commission will consider several personnel actions. Items include approving the promotional process for a high‑school employee, an eligibility list for clerical school positions, a mechanic exam, and ranking lists for a police sergeant and a fire life‑safety inspector. The meeting also includes routine reports and sets the date for the next regular meeting.

• Approve promotional process for Cook at the High School
• Approve eligibility list for clerical positions for the school
• Approve administration of a mechanic exam
• Approve Police Sergeant ranking list
• Approve Life Safety Inspector ranking list

The Fairfield Civil Service Commission approved the September 17 meeting minutes and accepted the Secretary’s Report. It authorized the promotional process for the high school Cook position and approved the administration of the Mechanic exam. The commission also approved the Police Sergeant and Life Safety Inspector ranking lists. All motions passed with a 2‑0 vote.

• Approved meeting minutes (2-0)
• Accepted Secretary's Report (2-0)
• Authorized promotional process for Cook position (2-0)
• Approved administration of Mechanic exam (2-0)
• Approved Police Sergeant ranking list (2-0)
• Approved Life Safety Inspector ranking list (2-0)

Sustainability Commission

The Fairfield Sustainability Commission will discuss grant applications, plan Earth Day 2026, and decide on a priority sustainability initiative activity. It will also announce volunteer opportunities for a Great Miami River clean‑up and a Discard Day event. No other business is listed.

• Review T‑Mobile Hometown Grant & Norfolk Southern Thriving Communities Grant applications
• Plan Earth Day 2026 event
• Select priority sustainability initiative activity
• Volunteer Great Miami River Clean Up – Sep 20, 2025, 9:00 am‑12:00 pm near 4799 Groh Ln, Fairfield, OH
• Volunteer Discard Day – Oct 18, 2025, 9:00 am‑noon at Fairfield Aquatic Center, 2605 Augusta Blvd, Fairfield, OH

Parks & Recreation Board

The Fairfield Parks and Recreation Board will meet to discuss project updates and two resolutions. The board is considering authorizing the City Manager to enter into management and lease agreements.

• Resolution 2025-6: Swimming pool management and maintenance agreement with SwimSafe Pool Management, LLC
• Resolution 2025-7: Golf cart lease for Fairfield Greens Golf Courses with Mid Ohio Golf, Car, Inc. for 2026-2028
• Project updates for Lower Harbin, Disc Golf, Court Restoration, Kaizen, and Marsh

The Parks & Recreation Board approved two resolutions: one authorizing the city manager to contract with Swim Safe Pool Management LLC for swimming‑pool management, and another authorizing a lease of golf carts from Mid Ohio Golf Cart Incorporated for 2026‑2031. Both resolutions passed without opposition. The board also approved the minutes from the August meeting.

• Approved Resolution 202 5- 06 to let the city manager contract with Swim Safe Pool Management LLC (unanimous)
• Approved Resolution 202 5- 07 to let the city manager lease golf carts from Mid Ohio Golf Cart Incorporated (unanimous)
• Approved August meeting minutes (unanimous)

Planning Commission

The Fairfield Planning Commission will meet to discuss a conditional use request for expanding outdoor dining at Fairfield Pub. The meeting agenda lists the item under new business and includes a review of the previous meeting's minutes.

• Review of August 27, 2025 meeting minutes
• Conditional Use: Fairfield Pub outdoor dining expansion at 465 Nilles Rd. Unit B

The commission voted 4-0 to approve the conditional use request to expand the existing outdoor seating area at Fairfield Pub, adding four specific conditions. The previous meeting minutes were approved unanimously, and a motion to excuse three members passed 6-0. The meeting was then adjourned unanimously.

• Approved conditional use for Fairfield Pub patio expansion (4-0)
• Approved previous meeting minutes (unanimous)
• Excused Don Hassler, Adam Kraft, Doug Robertson (6-0)
• Adjourned meeting (unanimous)

Environmental Commission

The Environmental Commission will approve the August meeting minutes and introduce a new commission member. It will discuss the Izaak Walton Tree Planting planned for October 8 and 9 at Waterworks Park and a Trunk‑or‑Treat event at Village Green. The board will also consider nominees for the Friends of the Forest Award and a sign‑up for Discard Day.

• Introduction of new Environmental Commission member
• Izaak Walton Tree Planting October 8 th & 9 th at Waterworks Park
• Trunk or Treat at Village Green
• Nominees for the Friends of the Forest Award
• Sign up for Discard Day

The commission approved the minutes from the August meeting. No other formal actions or votes were taken; the remainder of the meeting consisted of member introductions, event announcements, and informational reports.

• Approved August meeting minutes

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission met on September 9, 2025 at the Fairfield Community Arts Center. The agenda included reports from the Parks and Recreation Board and parks staff, review of old‑business items such as crossword competition dates and a public‑art trail concept, and discussion of new‑business concerning the 2026 Art Gallery and FCAC lobby exhibits. The commission also scheduled future meetings for November 2025, January 2026, and March 2026.

• Crossword Competition Dates & Timeline (old business)
• Chart of Work Ideas – Animal/object themed public art trail (old business)
• 2026 Art Gallery and FCAC Lobby Exhibits (new business)
• Report from Parks and Recreation Board (Mindy Muller)
• Report from Parks Staff (Chris Addison & Jason Hauslein)

The commission approved the minutes from the previous meeting. It established November 10 as the deadline for artist submissions for the 2026 lobby exhibitions and scheduled a November 11 meeting to finalize selections. The Community Artist Showcase will be extended by one week, and the commission agreed to finalize the full 2026 exhibit calendar by January.

• Approved previous meeting minutes
• Set artist submission deadline for 2026 lobby exhibits to November 10
• Scheduled November 11 meeting to finalize 2026 exhibit selections
• Extended Community Artist Showcase by one week
• Agreed to finalize the 2026 exhibit calendar by January

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider a variance request to exceed the 300-square-foot limit for two accessory structures at 3436 Mack Road. The property owner, Vincent Trice, is asking to exceed the maximum allowable square footage for the structures.

• Case No. BZA-25-2: Variance request for 3436 Mack Road
• Vincent Trice requesting variance for two accessory structures
• Section 1131.07 (3) limits cumulative square footage to 300 sq ft
• Property located at 3436 Mack Road, Lot No. 471 in A-1 district
• Board to approve previous minutes from August 6, 2025

The Board of Zoning Appeals approved Vincent Trice’s request for a variance to exceed the 300‑square‑foot limit for accessory structures on his 0.93‑acre lot at 3436 Mack Road. The approval requires the structure to remain open on all sides and the owner must obtain the required building permits and inspections to meet code. The motion carried unanimously, 7‑0. The board also approved the minutes from the August 6, 2025 meeting and adjourned.

• Approved variance for accessory structure over 300 sf (7‑0)
• Stipulated structure must remain open on all sides
• Stipulated owner must obtain building permits and inspections
• Approved minutes from August 6, 2025 meeting (unanimous)
• Adjourned meeting (7‑0)

Planning Commission

The Planning Commission will consider a conditional use request for a soccer facility and a previously tabled concept plan for a mixed-use development. The meeting includes reviews of applications for specific land use and zoning requests.

• Conditional Use request for FIFA Indoor Soccer Facility at 3200 Profit Dr.
• Concept Plan for PUD mixed-use development at 6283 Pleasant Ave (24-acre site)

The Planning Commission excused Marty Medler by a 6‑0 vote. The commission also approved the minutes from the June 25 and August 13 meetings by a 6‑0 vote. The proposed Concept Plan for a Planned Unit Development at 6283 Pleasant Avenue was tabled, with no further action taken.

• Excused Marty Medler (6-0)
• Approved minutes from 6/25/25 and 8/13/25 (6-0)
• Tabled Concept Plan for PUD at 6283 Pleasant Ave

Parks & Recreation Board

The board approved the minutes from the July meeting. It then authorized the city manager to enter into a contract with MKSK to implement Phase One of the Marsh Park Master Plan, which includes new access, parking, utilities, drainage, fishing piers and a commercial building. No vote tally was recorded for the contract authorization.

• Approved July meeting minutes (unanimous)
• Authorized city manager to contract with MKSK for Marsh Park Master Plan Phase One (approved by board)

Planning Commission

The Planning Commission will consider a Concept Plan for a Planned Unit Development (PUD). The proposal involves a mixed-use commercial and residential development on a 24-acre site.

• Concept Plan for PUD: John Gray/Pleasant Mixed Use Development at 6283 Pleasant Ave (24-acre site)

The commission voted 6‑0 to excuse Adam Kraft from the meeting. The concept plan for the Pleasant Mixed‑Use Development was discussed, but no vote or formal decision was recorded.

• Excused Adam Kraft (6-0)

Civil Service Commission

The Fairfield Civil Service Commission approved eligibility lists for Cook positions at Creekside Middle School and the high school, for a Maintenance Worker Laborer, and for a Dispatcher. It also approved updated police Sergeant and Major/Deputy Chief position descriptions, and authorized the start of testing for various clerk, data, and secretary positions. A motion to explore online testing options was adopted. All motions carried a 2‑0 vote.

• Excused Commissioner Carol Mayhall's absence (2-0)
• Approved July 15, 2025 meeting minutes (2-0)
• Accepted Secretary's Report dated July 15, 2025 (2-0)
• Approved eligibility lists for Cook positions at Creekside Middle School and the high school (2-0)
• Approved eligibility list for Maintenance Worker Laborer (2-0)
• Approved eligibility list for Dispatcher (2-0)
• Approved updated position descriptions for Police Sergeant and Major/Deputy Chief (2-0)
• Authorized start of testing for Clerk III, Clerk IV, Data I, Data II, Secretary II, Secretary III (2-0)

Board of Zoning Appeals

The Board voted 6‑0 to approve a variance allowing Jungle Jim’s International Market to install up to 50 flutter flags along Dixie Highway for a 90‑day period, with conditions on placement and maintenance. It also approved the filing of the complete transcript and conclusions of fact for the Shangri‑La Monroe West LLC appeal (6‑0). Later, the Board approved two fence variances for Edmond’s BBQ Catering with conditions on painting, landscaping, and concrete use (5‑1).

• Approved filing of complete transcript and conclusions of fact for Case BZA‑25‑6 (6‑0)
• Approved variance for Jungle Jim’s 50‑flag display, 90‑day limit, with placement and maintenance conditions (6‑0)
• Approved fence variances for Edmond’s BBQ Catering with painting, landscaping, and concrete conditions (5‑1)
• Approved minutes from the June 4, 2025 meeting (unanimous)

Environmental Commission

The commission approved the June meeting minutes. The group heard a recycling presentation from Rumpke, discussed upcoming volunteer events, and brainstormed ideas for the Tree City Growth Award and Halloween on the Green. Several ongoing projects were updated, but no motions were voted on or formally approved.

Parks & Recreation Board

The board approved the minutes from the June 2025 meeting. The board received a financial update on golf and aquatic center revenues, noted recent community events, and discussed a graffiti incident at Oakland Park, but no further actions were voted on.

• Approved June 2025 meeting minutes

Civil Service Commission

The commission excused the absence of Mr. Fox and approved the June 12, 2025 meeting minutes. It accepted the Secretary's Report and approved the job description for the Golf Operations Manager. The board started the Account Clerk I exam process and began promotional processes for Police Sergeant, Police Major, and Dispatcher positions.

• Excused Mr. Fox's absence (2-0)
• Approved June 12, 2025 meeting minutes (2-0)
• Accepted Secretary's Report dated June 12, 2025 (2-0)
• Approved job description for Golf Operations Manager (2-0)
• Started Account Clerk I/Clerk I exam process (2-0)
• Began Police Sergeant promotional process (2-0)
• Began Police Major promotional process (2-0)
• Approved request to begin Dispatcher examination process (2-0)

Civil Service Commission

The commission announced that the regular meeting originally scheduled for July 10, 2025 at 6:00 pm will be held on Tuesday, July 15, 2025 at 3:30 pm. No other actions or votes were recorded.

• Rescheduled regular meeting to July 15, 2025 at 3:30 pm

Cultural Arts Advisory Commission

The meeting included reports from the Parks & Recreation Board and staff, updates on the crossword competition and Aquatic Center mural, and discussion of expanding committee roles and scheduling art gallery exhibits. No motions were voted on or approved. The commission adjourned at 7:20 pm.

Planning Commission

The commission voted 5-2 to approve the conditional use request for a 2,500‑sq‑ft car wash at 6106 Pleasant Ave, adding three conditions. The conditions require a lighting plan, a landscape plan, and specific eave siding before a building permit is issued. The commission also unanimously removed the Cascade Car Wash item from the table and unanimously adjourned the meeting.

• Approved conditional use for Cascade Car Wash (5-2) with lighting, landscape, and eave siding conditions
• Removed Cascade Car Wash item from the table (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation Board

The Parks and Recreation Board approved the minutes from the May 2025 meeting. No other formal actions were taken; members discussed reports from various commissions and raised concerns about commission overlap.

• Approved May meeting minutes

Civil Service Commission

The Fairfield Civil Service Commission excused Vice‑Chairperson Carol Mayhall’s absence, approved the meeting minutes and the Secretary’s report, approved several eligibility lists, approved scheduling a Maintenance Worker/Laborer exam, and approved the police officer ranking list. All motions carried 2‑0.

• Excused absence of Vice‑Chairperson Carol Mayhall (2-0)
• Approved meeting minutes (2-0)
• Accepted Secretary’s Report dated May 8, 2025 (2-0)
• Approved Data Operator I & II, Clerk III & IV, and Secretary III eligibility lists (2-0 each)
• Approved scheduling of a Maintenance Worker/Laborer exam (2-0)
• Approved police Officer Ranking List (2-0)

Planning Commission

The commission voted 3‑3 on a motion to approve the Cascade Car Wash conditional use with conditions, resulting in no approval. A subsequent motion to table the request so the full board can vote later passed unanimously. The commission also unanimously excused a member, approved the previous meeting minutes, and adjourned the meeting.

• Motion to excuse Doug Robertson carried unanimously
• Minutes of May 14, 2025 meeting approved as submitted
• Motion to approve Cascade Car Wash conditional use with conditions failed 3‑3
• Motion to table the Cascade Car Wash conditional use request carried unanimously
• Motion to adjourn carried unanimously

Environmental Commission

The commission approved the May meeting minutes. They decided to keep Harbin as the vendor for tree trimming in September. The July meeting was cancelled and the next meeting was scheduled for August 6 at the CAC. No other substantive actions were taken.

• Approved May meeting minutes (no vote recorded)
• Decided to keep Harbin for September tree trimming (no vote recorded)
• Cancelled July meeting; scheduled August 6 meeting at CAC (no vote recorded)

Parks & Recreation Board

The board approved the minutes from the April meeting. The board voted to approve a trail maintenance service agreement with the Cincinnati Off‑Road Alliance. No other actions were approved, denied, or tabled during this meeting.

• Approved April meeting minutes
• Approved trail maintenance service agreement with Cincinnati Off‑Road Alliance (CORA)

Civil Service Commission

The commission approved an amendment to the Maintenance Worker/Laborer eligibility list to correct a typo. It also approved the Construction Inspector eligibility list. Additionally, the commission approved the job description for a part-time Victim Advocate. All three motions passed with a 2-0 vote.

• Amended Maintenance Worker/Laborer eligibility list approved (2-0)
• Construction Inspector eligibility list approved (2-0)
• Part-time Victim Advocate job description approved (2-0)

Planning Commission

The commission approved a conditional use for Take 5 Oil Change at 4739 Dixie Hwy, requiring a lighting plan before a building permit (vote 4‑1). It also approved an overlay district waiver for Mike’s Car Wash at 4025 Acme Dr. with landscaping and permit conditions (vote 5‑0). A minor modification to the Emerald Lake PUD at 5826 High Point Ct. was approved (vote 5‑0). The earlier God’s Little Creation Daycare conditional use request was withdrawn and removed from the agenda (vote 5‑0).

• Approved Take 5 Oil Change conditional use with lighting plan condition (4‑1)
• Approved Mike’s Car Wash overlay district waiver with permit and landscaping conditions (5‑0)
• Approved Emerald Lake PUD minor modification (5‑0)
• Removed God’s Little Creation Daycare conditional use request after withdrawal (5‑0)

Cultural Arts Advisory Commission

The commission approved the meeting minutes without changes. Members elected Dan Vitale as chair and Vivian Crooks as vice chair. The Aquatic Center mural project was presented, with design by Bright Wall Collective and funding from the Megan Filipek fund, but no action was taken.

• Minutes approved with no changes
• Dan Vitale elected as Chair of the Cultural Arts Advisory Commission
• Vivian Crooks elected as Vice Chair of the Cultural Arts Advisory Commission

Civil Service Commission

The commission appointed Dana Kennedy as Civil Service Secretary and began exam processes for several clerk and secretary positions. It approved eligibility lists for the Head Cook and Maintenance Worker/Laborer, and scheduled a special meeting to approve the Construction Inspector list. The commission also approved moving the Firefighter/Paramedic test online, with in‑person exams only as needed.

• Appointed Dana Kennedy as Civil Service Secretary (2-0)
• Began exam process for Clerk III, Clerk IV, Data I, Data II, Secretary II, Secretary III (2-0)
• Approved promotional process and eligibility list for Head Cook (2-0)
• Approved Maintenance Worker/Laborer eligibility list and expired prior list (2-0)
• Scheduled special meeting to approve Construction Inspector eligibility list (May 19, 2:00 PM) (2-0)
• Began promotional process for Life Safety Inspector (2-0)
• Approved online Firefighter/Paramedic testing with optional in‑person exams (2-0)
• Excused absence of Commissioner Kevin Corey (2-0)

Board of Zoning Appeals

The Board excused member Tony Rawe by a 6‑0 vote. Minutes from the March 5, 2025 meeting were approved unanimously. The Board then denied Sunbelt Rentals' request for a variance to keep a 6‑foot metal fence in the front yard, also by a 6‑0 vote. No decision was recorded for the White Cap Supply fence request.

• Excused Tony Rawe (6-0)
• Approved March 5, 2025 meeting minutes (unanimous)
• Denied Sunbelt Rentals fence variance (6-0)

Environmental Commission

The commission voted to approve the minutes from the April meeting. No other formal actions were approved, denied, or tabled. Members discussed upcoming Tree City events, a honeysuckle removal project, and scheduled the next meeting for June 4, 2025.

• Approved April minutes

Parks & Recreation Board

The board approved the minutes from the March meeting. It approved non‑contractual appropriations totaling $460,893. The board also approved the Marsh Park Master Plan 2025‑2 and the electric‑vehicle charging station grant application 2025‑4. No vote tallies were recorded for these actions.

• Approved March meeting minutes (unanimous)
• Approved non‑contractual appropriations of $460,893
• Approved Marsh Park master plan 2025‑2
• Approved electric vehicle charging station grant application 2025‑4

Civil Service Commission

The Fairfield Civil Service Commission elected new leadership and approved several hiring exam processes. Rick Fox was named Chairman and Carol Mayhall Vice Chair. The commission also approved the start of exam processes for Maintenance Worker/Laborer, Construction Inspector, and updated fire personnel rankings and job descriptions.

• Excused Commissioner Kevin Corey’s absence (2-0)
• Elected Rick Fox as Chairman (2-0)
• Elected Carol Mayhall as Vice Chair (2-0)
• Approved March 19 meeting minutes (2-0)
• Approved start of Maintenance Worker/Laborer exam process (2-0)
• Approved start of Construction Inspector exam process (2-0)
• Approved Firefighter/Paramedic ranking list (2-0)
• Approved job description for Life Safety Inspector (2-0)

Planning Commission

The commission approved a dedication plat for the Optimized Senior Living site (7‑0) and a lot consolidation plat for Jungle Jim’s property (7‑0). It unanimously tabled the conditional use request for God’s Little Creation Daycare. Officers were elected and policies and procedures were approved, each by a 7‑0 vote.

• Approved dedication plat for Optimized Senior Living, 0.5246‑acre right‑of‑way (7-0)
• Tabled conditional use request for God’s Little Creation Daycare at 640 Glenna Dr. (unanimous)
• Approved lot consolidation plat for Jungle Jim’s Property at 8686 Michael Lane (7-0)
• Approved election of officers (Chairman, Vice‑Chairman, Secretary, Zoning Appeals rep) (7-0)
• Approved Policies and Procedures (7-0)
• Motion to adjourn carried unanimously

Environmental Commission

The commission approved the March meeting minutes. Members unanimously elected Vivian Paul as Chair and Kent Ernsting as Vice Chair. The commission adopted a volunteer schedule for the Adopt‑A‑Highway program and set the next meeting for May 7, 2025 at 6 PM. No other substantive actions were taken.

• Approved March meeting minutes (unanimous)
• Appointed Vivian Paul as Chair (unanimous)
• Appointed Kent Ernsting as Vice Chair (unanimous)
• Adopted volunteer schedule for Adopt‑A‑Highway (Mar/Apr Mark, May/Jun Jeremy, Jul/Aug Scott & Vivian)
• Set next meeting for May 7, 2025 at CAC 6 PM

Civil Service Commission

The Civil Service Commission approved the eligibility list for the Zoning Inspector/Clerk, the ranking list for Police Officer, and the expiration of the current Firefighter/Paramedic eligibility list. It also approved beginning a new Firefighter/Paramedic exam process and the reading‑materials list for developing a Life Safety Inspector exam. All motions carried 2‑0.

• Approved eligibility list for Zoning Inspector/Clerk (2-0)
• Approved ranking list for Police Officer (2-0)
• Approved expiration of current Firefighter/Paramedic eligibility list (2-0)
• Approved beginning new Firefighter/Paramedic exam process (2-0)
• Approved reading‑materials list for Life Safety Inspector exam (2-0)
• Excused absence of Commissioner Rick Fox (2-0)
• Approved February 13, 2025 meeting minutes (2-0)
• Accepted Secretary's Report dated March 19, 2025 (2-0)