Fairfield public meetings in 2025

Parks & Recreation Board

The Parks & Recreation Board will review a financial update and several project updates, including the golf cart lease, children’s room, set‑building relocation, landscaping at South Trace Clubhouse, and marsh updates. The board will consider a new resolution (2025‑09) that replaces the 2021‑21 fees and charges resolution. No other items are listed for discussion.

• Resolution 2025‑09: replace the 2021‑21 fees and charges resolution
• Golf cart lease (completed/current update)
• Children’s Room updates (completed/current update)
• Set‑building relocation to park maintenance (future update)
• Landscaping at South Trace Clubhouse (future update)

The Fairfield Parks and Recreation Board approved Resolution 25-10, replacing Resolution 24-07 for Fees and Charges. The board also discussed early conceptual designs for the Marsh property, including potential brewery and restaurant uses, and agreed to seek professional help in finding a tenant. Reports were given on other boards, including planning commission approvals and school finance challenges.

• Approved Resolution 25-10 replacing Resolution 24-07 for Fees and Charges
• Approved minutes of November meeting
• Agreed to pursue professional help for Marsh property tenant
• Discussed but did not vote on Marsh property design concepts

Planning Commission

The Fairfield Planning Commission will review a proposed Planned Unit Development revision for a drive-through facility and duplexes, along with applications for an adult daycare and a church. The meeting will also cover old business and general reports.

• Review of Drive-Through Facility and Duplexes at 5000 River Road and 440 Patterson Drive
• Conditional Use application for Heritage Adult Daycare at 5060 Pleasant Ave
• Conditional Use application for Remnant Christian Network at 4641 Dixie Highway
• Review of November 12, 2025 Meeting Minutes
• Discussion of 3.11-acre drive-through and 6.1-acre residential development plans

The commission unanimously removed the Heritage Adult Daycare item from the table and then approved its conditional use request with specific conditions. The motion to approve the conditional use passed with a 7‑0 vote. No other substantive decisions were recorded in the minutes.

• Removed Heritage Adult Daycare item from the table (unanimous)
• Approved conditional use request for Heritage Adult Daycare with conditions (7-0)

Civil Service Commission

The Fairfield Civil Service Commission will consider approval of new examination processes for several city positions. Items include Data Entry I and II, Secretary III, and Clerk IV exams, an eligibility list for Account Clerk I/Clerk I, and the in-house Fire Apparatus Operator exam. The meeting also sets the date for the next regular session on January 14, 2026.

• Approve Data Entry I, Data Entry II, Secretary III, and Clerk IV examination process
• Approve Account Clerk I/Clerk I eligibility list
• Review and approve In-House Fire Apparatus Operator exam

The Fairfield Civil Service Commission approved the meeting minutes from November 5 and accepted the Secretary's Report. It also approved administering a new clerical exam and the eligibility list for the Account Clerk I/Clerk I position. Additionally, the commission approved the fire apparatus operator exam material and authorized an in‑house exam with a 70% passing requirement.

• Approved November 5 meeting minutes (motion carried)
• Accepted Secretary's Report dated November 5 (motion carried)
• Approved administering new clerical exam (motion carried)
• Approved eligibility list for Account Clerk I/Clerk I position (motion carried)
• Approved fire apparatus operator exam material and in‑house exam with 70% passing score (motion carried)

Environmental Commission

The Environmental Commission met to approve November minutes and plan for the upcoming year. The body also noted an upcoming Friends of the Forest award presentation.

• Planning for the year ahead
• Friends of the Forest award at the December 8 Council Meeting
• Adopt A Highway volunteer assignments for Scott and Kyle

Sustainability Commission

The Sustainability Commission is meeting to review priorities for 2026 and debrief the Discard Day event. The body will also discuss the Green Business Recognition Award and education regarding Orange Hefty Bags.

• 2026 Priorities Review
• Discard Day Debrief
• Green Business Recognition Award
• Orange Hefty Bag Education

Parks & Recreation Board

The Fairfield Parks & Recreation Board will meet on November 18, 2025 to discuss several items. The board will consider Resolution 2025-08, which replaces the 2023 site rules and regulation changes. The director will provide a financial update and report on completed projects such as the Kaizen Implementation and the ODNR Grant, as well as future plans for a marsh update and sponsorship opportunities. The meeting also includes special presentations, citizen comments, and routine approvals.

• Resolution 2025-08: replace 2023-09 site rules and regulation changes
• Director's financial update
• Director's report on Kaizen Implementation project
• Director's report on ODNR Grant project
• Future projects: marsh update and sponsorship opportunities

The board approved the October meeting minutes. It decided that no changes to current park rules were needed at this time. The board unanimously approved Resolution 2025‑08 to replace Resolution 2023‑09 on site rules and regulations. A suggestion was made to collaborate with the City of Hamilton on skateboarding events.

• Approved October meeting minutes (unanimous)
• Decided no changes to current park rules are needed
• Unanimously approved Resolution 2025‑08 to replace Resolution 2023‑09 on site rules

Planning Commission

The Fairfield Planning Commission will review a conditional use application to operate an adult daycare in the D-1 zoning district at 5060 Pleasant Ave., Unit D. It will also consider a replat request to combine three lots on Holiday Drive and split them into four lots. The agenda includes appointing a director to the OKI Board, adopting a holiday schedule, and noting the cancellation of the November 26 and December 24 meetings.

• Conditional use application for Heritage Adult Daycare at 5060 Pleasant Ave., Unit D
• Replat application to combine 4780, 4792, 4798 Holiday Drive and split into four lots
• Appointment of a director to the OKI Board
• Adoption of a holiday schedule
• Cancellation of November 26 and December 24 meetings

The Fairfield Planning Commission approved the replat of 4780, 4792, and 4798 Holiday Drive, converting the three parcels into four, with a unanimous 7‑0 vote. The commission also tabled the Heritage Adult Daycare conditional‑use request (7‑0), appointed Greg Kathman to the OKI Board (7‑0), and cancelled the November 26 and December 24 meetings (7‑0).

• Approved replat of Holiday Drive lots into four parcels (7‑0)
• Tabled Heritage Adult Daycare conditional‑use request (7‑0)
• Appointed Greg Kathman to the OKI Board (7‑0)
• Cancelled November 26 meeting (7‑0)
• Cancelled December 24 meeting (7‑0)

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission will discuss and decide on the proposed 2026 Art Gallery and FCAC lobby exhibits. The meeting will also receive updates from the Parks and Recreation Board and staff, and consider old‑business items such as the crossword competition and ideas for an animal‑themed public‑art trail.

• New Business – review of 2026 Art Gallery and FCAC lobby exhibits
• Old Business – Crossword Competition
• Old Business – Chart of work ideas for animal/object themed public art trail
• Report from Parks and Recreation Board (Mindy Muller)
• Report from Parks staff (Chris Addison & Jason Hauslein)

The Cultural Arts Advisory Commission approved the previous meeting minutes without changes. Commissioners discussed the Crossword Puzzle Competition and a potential animal/object-themed public art trail, but no actions were taken. The commission agreed on two 2026 exhibit themes—an Animal-Themed exhibit for January‑February and an America 250 exhibit for April‑May—and will issue a call for submissions. Staff explained the voting process for lobby artwork selection, with results to be compiled later.

• Approved previous meeting minutes (no changes)
• Agreed on Animal-Themed exhibit for Jan‑Feb 2026
• Agreed on America 250 exhibit for Apr‑May 2026

Board of Zoning Appeals

The Board of Zoning Appeals will consider several requests for variances from the city's zoning code. These include requests regarding parking, building sizes, materials, and lot splitting.

• Case No. BZA-25-10: Food truck parking and picnic tables at 4950 Dixie Hwy Unit A
• Case No. BZA-25-11: 846 SF garage construction at 1011 Antioch Drive
• Case No. BZA-25-12: 1800 SF detached garage with metal siding at 6212 Ross Road
• Case No. BZA-25-13: Splitting duplex properties into four parcels at 4780 and 4798 Holiday Drive

The Board approved Edmond Parson’s variance to park his food truck on the concrete area (5‑0). It denied his variance for picnic tables (5‑0). It also approved Brian and Carrie Hennessey’s variance for an 846‑sq‑ft detached garage (5‑0). All votes were unanimous.

• Approved food‑truck parking variance for Edmond’s BBQ (5‑0)
• Denied picnic‑table variance for Edmond’s BBQ (5‑0)
• Approved 846 sf garage variance for 1011 Antioch Drive (5‑0)

Environmental Commission

The Environmental Commission will introduce a new Chamber Liaison, review plans for the December meeting and the upcoming year, and discuss removal of invasive plants at Harbin using a Fecon machine. It will also consider resources for homeowners to establish native plants and a December dinner with the City of Hamilton. Additional items include a draft article, a Halloween event review, and a Friends of the Forest award presentation scheduled for Dec 8 at 7 pm.

• Introduction of new Chamber Liaison Peggy Emerson
• Removal of invasives at Harbin with Public Works using a Fecon machine
• Discussion of resources for homeowners to incorporate native plants
• December dinner with the City of Hamilton
• Friends of the Forest award at Council Meeting on Dec 8 at 7 pm

The Environmental Commission approved the minutes from the October meeting. No other motions were adopted; the commission heard a presentation from Taking Root and was informed of a $100,000 ODNR grant for a citywide tree inventory to be completed by the end of 2027. The next meeting is scheduled for December 3.

• Approved October meeting minutes

Civil Service Commission

The Civil Service Commission will meet to approve eligibility lists for Police Officers and Mechanics. The meeting agenda lists no old business and no new items beyond these two requests.

• Approval of Police Officer Eligibility List
• Approval of Mechanic Eligibility List
• Minutes from October 8, 2025 meeting
• Next meeting scheduled for December 10, 2025

The commission approved the minutes from the October 8 meeting and accepted the Secretary's Report dated that day. It also approved the eligibility list for the Mechanic position and the Police Officer eligibility list. Finally, the commission authorized the start of the Clerk I exam process.

• Approved October 8 meeting minutes (motion carried)
• Accepted Secretary's Report dated October 8, 2025 (motion carried)
• Approved Eligibility List for Mechanic position (motion carried)
• Approved Police Officer Eligibility List (motion carried)
• Approved start of Clerk I exam process (motion carried)

Planning Commission

The Fairfield Planning Commission will meet to review the September 10, 2025 meeting minutes and discuss proposed changes to the Planning and Zoning Code. The meeting is scheduled for October 22, 2025, at 6:00 P.M. at the Fairfield Municipal Building.

• Review September 10, 2025 meeting minutes
• Discuss proposed changes to Planning and Zoning Code

The commission excused Missy O’Brien and Tanner Meyers and approved the minutes from the September 10 meeting, both unanimously. It then voted 5‑0 to recommend that City Council approve the proposed updates to the planning and zoning code, which add new definitions and standards for data centers, cross‑dock warehouses, drive‑through facilities, and other uses. The meeting was adjourned unanimously.

• Excused Missy O’Brien and Tanner Meyers (unanimous)
• Approved minutes from 9/10/25 meeting (unanimous)
• Recommended approval of proposed zoning code changes to City Council (5-0)
• Adjourned meeting (unanimous)

Parks & Recreation Board

The Parks & Recreation Board will discuss the aquatic center review comparing school schedules to pool revenue. The director will give a financial update and report on current and future projects, including Kaizen, Pickleball Courts, and the Marsh Update. The meeting also includes routine agenda items such as approvals and scheduling.

• Aquatic Center review of Fairfield City Schools timing vs. pool revenue (old business)
• Financial update from the director
• Project update: Kaizen (completed/current)
• Project update: Pickleball Courts (completed/current)
• Project update: Marsh Update (future)

The Fairfield Parks & Recreation Board met on Oct. 21, 2025 at the CAC. Board members and city staff were present. The board approved the minutes from the September meeting. No new business or votes were taken beyond that approval.

• Approved September meeting minutes

Civil Service Commission

The Civil Service Commission is meeting to approve several employment eligibility lists for school and police roles. The body will also consider the reinstatement of a former police officer and note a commission member's resignation.

• Approval of eligibility lists for High School Cook, Data Operator I & II, Clerk III & IV, and Secretary III
• Approval of Police Sergeant and Police Major eligibility lists
• Request for the reinstatement of former Police Officer Robert Nick Davis
• Notice of resignation of Commission Member Kevin Corey

The Fairfield Civil Service Commission approved the meeting minutes and the Secretary's Report. It approved eligibility lists for several city positions, including a high‑school cook, data operators, clerks, a secretary, and police sergeant and major. The commission also approved the reinstatement of former police officer Robert Nick Davis and began promotional processes for a fire lieutenant and a firefighter/paramedic. All motions carried by a 2‑0 vote.

• Approved meeting minutes (2-0)
• Accepted Secretary's Report dated September 17, 2025 (2-0)
• Approved Eligibility List for High School Cook position (2-0)
• Approved Eligibility Lists for Data Operator I, Data Operator II, Clerk III, Clerk IV, Secretary III (2-0)
• Approved Eligibility List for Police Sergeant (2-0)
• Approved Eligibility List for Police Major (2-0)
• Approved reinstatement of former Police Officer Robert Nick Davis (2-0)
• Approved start of Promotional Process for Fire Lieutenant (2-0)

Environmental Commission

The Environmental Commission will introduce a new liaison, discuss the Friends of the Forest Award, and review ideas for the Farmers Market. The group also plans a Halloween raffle and a November speaker.

• Introduction of new Chamber Liaison member Peggy Emerson
• Honeysuckle cleanup at Harbin Park
• Discussion of Friends of the Forest Award nominees
• Review of Farmers Market ideas for next year
• Planning for a November speaker and Halloween raffle

The Environmental Commission approved the September meeting minutes. The commission voted to nominate the Izaak Walton League for the Friends of the Forest Award, with recognition to occur at the December City Council meeting. The next commission meeting was scheduled for November 5 at 6:00 p.m.

• Approved September minutes
• Voted to nominate Izaak Walton League for Friends of the Forest Award
• Scheduled next meeting for November 5, 2025

Sustainability Commission

The Fairfield Sustainability Commission will discuss grant applications, plan Earth Day 2026, and decide on a priority sustainability initiative activity. It will also announce volunteer opportunities for a Great Miami River clean‑up and a Discard Day event. No other business is listed.

• Review T‑Mobile Hometown Grant & Norfolk Southern Thriving Communities Grant applications
• Plan Earth Day 2026 event
• Select priority sustainability initiative activity
• Volunteer Great Miami River Clean Up – Sep 20, 2025, 9:00 am‑12:00 pm near 4799 Groh Ln, Fairfield, OH
• Volunteer Discard Day – Oct 18, 2025, 9:00 am‑noon at Fairfield Aquatic Center, 2605 Augusta Blvd, Fairfield, OH

Civil Service Commission

The Fairfield Civil Service Commission will consider several personnel actions. Items include approving the promotional process for a high‑school employee, an eligibility list for clerical school positions, a mechanic exam, and ranking lists for a police sergeant and a fire life‑safety inspector. The meeting also includes routine reports and sets the date for the next regular meeting.

• Approve promotional process for Cook at the High School
• Approve eligibility list for clerical positions for the school
• Approve administration of a mechanic exam
• Approve Police Sergeant ranking list
• Approve Life Safety Inspector ranking list

The Fairfield Civil Service Commission approved the September 17 meeting minutes and accepted the Secretary’s Report. It authorized the promotional process for the high school Cook position and approved the administration of the Mechanic exam. The commission also approved the Police Sergeant and Life Safety Inspector ranking lists. All motions passed with a 2‑0 vote.

• Approved meeting minutes (2-0)
• Accepted Secretary's Report (2-0)
• Authorized promotional process for Cook position (2-0)
• Approved administration of Mechanic exam (2-0)
• Approved Police Sergeant ranking list (2-0)
• Approved Life Safety Inspector ranking list (2-0)

Parks & Recreation Board

The Fairfield Parks and Recreation Board will meet to discuss project updates and two resolutions. The board is considering authorizing the City Manager to enter into management and lease agreements.

• Resolution 2025-6: Swimming pool management and maintenance agreement with SwimSafe Pool Management, LLC
• Resolution 2025-7: Golf cart lease for Fairfield Greens Golf Courses with Mid Ohio Golf, Car, Inc. for 2026-2028
• Project updates for Lower Harbin, Disc Golf, Court Restoration, Kaizen, and Marsh

The Parks & Recreation Board approved two resolutions: one authorizing the city manager to contract with Swim Safe Pool Management LLC for swimming‑pool management, and another authorizing a lease of golf carts from Mid Ohio Golf Cart Incorporated for 2026‑2031. Both resolutions passed without opposition. The board also approved the minutes from the August meeting.

• Approved Resolution 202 5- 06 to let the city manager contract with Swim Safe Pool Management LLC (unanimous)
• Approved Resolution 202 5- 07 to let the city manager lease golf carts from Mid Ohio Golf Cart Incorporated (unanimous)
• Approved August meeting minutes (unanimous)

Environmental Commission

The Environmental Commission will approve the August meeting minutes and introduce a new commission member. It will discuss the Izaak Walton Tree Planting planned for October 8 and 9 at Waterworks Park and a Trunk‑or‑Treat event at Village Green. The board will also consider nominees for the Friends of the Forest Award and a sign‑up for Discard Day.

• Introduction of new Environmental Commission member
• Izaak Walton Tree Planting October 8 th & 9 th at Waterworks Park
• Trunk or Treat at Village Green
• Nominees for the Friends of the Forest Award
• Sign up for Discard Day

The commission approved the minutes from the August meeting. No other formal actions or votes were taken; the remainder of the meeting consisted of member introductions, event announcements, and informational reports.

• Approved August meeting minutes

Planning Commission

The Fairfield Planning Commission will meet to discuss a conditional use request for expanding outdoor dining at Fairfield Pub. The meeting agenda lists the item under new business and includes a review of the previous meeting's minutes.

• Review of August 27, 2025 meeting minutes
• Conditional Use: Fairfield Pub outdoor dining expansion at 465 Nilles Rd. Unit B

The commission voted 4-0 to approve the conditional use request to expand the existing outdoor seating area at Fairfield Pub, adding four specific conditions. The previous meeting minutes were approved unanimously, and a motion to excuse three members passed 6-0. The meeting was then adjourned unanimously.

• Approved conditional use for Fairfield Pub patio expansion (4-0)
• Approved previous meeting minutes (unanimous)
• Excused Don Hassler, Adam Kraft, Doug Robertson (6-0)
• Adjourned meeting (unanimous)

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission met on September 9, 2025 at the Fairfield Community Arts Center. The agenda included reports from the Parks and Recreation Board and parks staff, review of old‑business items such as crossword competition dates and a public‑art trail concept, and discussion of new‑business concerning the 2026 Art Gallery and FCAC lobby exhibits. The commission also scheduled future meetings for November 2025, January 2026, and March 2026.

• Crossword Competition Dates & Timeline (old business)
• Chart of Work Ideas – Animal/object themed public art trail (old business)
• 2026 Art Gallery and FCAC Lobby Exhibits (new business)
• Report from Parks and Recreation Board (Mindy Muller)
• Report from Parks Staff (Chris Addison & Jason Hauslein)

The commission approved the minutes from the previous meeting. It established November 10 as the deadline for artist submissions for the 2026 lobby exhibitions and scheduled a November 11 meeting to finalize selections. The Community Artist Showcase will be extended by one week, and the commission agreed to finalize the full 2026 exhibit calendar by January.

• Approved previous meeting minutes
• Set artist submission deadline for 2026 lobby exhibits to November 10
• Scheduled November 11 meeting to finalize 2026 exhibit selections
• Extended Community Artist Showcase by one week
• Agreed to finalize the 2026 exhibit calendar by January

Board of Zoning Appeals

The Fairfield Board of Zoning Appeals will consider a variance request to exceed the 300-square-foot limit for two accessory structures at 3436 Mack Road. The property owner, Vincent Trice, is asking to exceed the maximum allowable square footage for the structures.

• Case No. BZA-25-2: Variance request for 3436 Mack Road
• Vincent Trice requesting variance for two accessory structures
• Section 1131.07 (3) limits cumulative square footage to 300 sq ft
• Property located at 3436 Mack Road, Lot No. 471 in A-1 district
• Board to approve previous minutes from August 6, 2025

The Board of Zoning Appeals approved Vincent Trice’s request for a variance to exceed the 300‑square‑foot limit for accessory structures on his 0.93‑acre lot at 3436 Mack Road. The approval requires the structure to remain open on all sides and the owner must obtain the required building permits and inspections to meet code. The motion carried unanimously, 7‑0. The board also approved the minutes from the August 6, 2025 meeting and adjourned.

• Approved variance for accessory structure over 300 sf (7‑0)
• Stipulated structure must remain open on all sides
• Stipulated owner must obtain building permits and inspections
• Approved minutes from August 6, 2025 meeting (unanimous)
• Adjourned meeting (7‑0)

Planning Commission

The Planning Commission will consider a conditional use request for a soccer facility and a previously tabled concept plan for a mixed-use development. The meeting includes reviews of applications for specific land use and zoning requests.

• Conditional Use request for FIFA Indoor Soccer Facility at 3200 Profit Dr.
• Concept Plan for PUD mixed-use development at 6283 Pleasant Ave (24-acre site)

The Planning Commission excused Marty Medler by a 6‑0 vote. The commission also approved the minutes from the June 25 and August 13 meetings by a 6‑0 vote. The proposed Concept Plan for a Planned Unit Development at 6283 Pleasant Avenue was tabled, with no further action taken.

• Excused Marty Medler (6-0)
• Approved minutes from 6/25/25 and 8/13/25 (6-0)
• Tabled Concept Plan for PUD at 6283 Pleasant Ave

Parks & Recreation Board

The Fairfield Parks & Recreation Board will decide whether to authorize a contract with MKSK, Inc. to complete the Marsh Lake Master Plan Phase 1. The board will also discuss a potential cell tower at Gilbert Farms Park and receive updates on finances and projects.

• Contract with MKSK, Inc. for Marsh Lake Master Plan Phase 1
• Discussion of cell tower at Gilbert Farms Park
• Resolution 2025-5: Authorization for city manager to enter contract with MKSK, Inc.
• Financial update and project updates from the director
• Roll call of board members from wards and commissions

The board approved the minutes from the July meeting. It then authorized the city manager to enter into a contract with MKSK to implement Phase One of the Marsh Park Master Plan, which includes new access, parking, utilities, drainage, fishing piers and a commercial building. No vote tally was recorded for the contract authorization.

• Approved July meeting minutes (unanimous)
• Authorized city manager to contract with MKSK for Marsh Park Master Plan Phase One (approved by board)

Planning Commission

The Planning Commission will consider a Concept Plan for a Planned Unit Development (PUD). The proposal involves a mixed-use commercial and residential development on a 24-acre site.

• Concept Plan for PUD: John Gray/Pleasant Mixed Use Development at 6283 Pleasant Ave (24-acre site)

The commission voted 6‑0 to excuse Adam Kraft from the meeting. The concept plan for the Pleasant Mixed‑Use Development was discussed, but no vote or formal decision was recorded.

• Excused Adam Kraft (6-0)

Civil Service Commission

The Commission is meeting to approve eligibility lists for city staffing and update police leadership roles. Members will also discuss the possibility of implementing online testing.

• Approval of Eligibility list for Maintenance Worker Laborer
• Approval of Eligibility list for Dispatcher
• Request to explore online testing
• Updated position descriptions for Police Sergeant and Major/Deputy Police Chief

The Fairfield Civil Service Commission approved eligibility lists for Cook positions at Creekside Middle School and the high school, for a Maintenance Worker Laborer, and for a Dispatcher. It also approved updated police Sergeant and Major/Deputy Chief position descriptions, and authorized the start of testing for various clerk, data, and secretary positions. A motion to explore online testing options was adopted. All motions carried a 2‑0 vote.

• Excused Commissioner Carol Mayhall's absence (2-0)
• Approved July 15, 2025 meeting minutes (2-0)
• Accepted Secretary's Report dated July 15, 2025 (2-0)
• Approved eligibility lists for Cook positions at Creekside Middle School and the high school (2-0)
• Approved eligibility list for Maintenance Worker Laborer (2-0)
• Approved eligibility list for Dispatcher (2-0)
• Approved updated position descriptions for Police Sergeant and Major/Deputy Chief (2-0)
• Authorized start of testing for Clerk III, Clerk IV, Data I, Data II, Secretary II, Secretary III (2-0)

Environmental Commission

The Environmental Commission is meeting to appoint new board members and coordinate volunteer efforts. The body is discussing the Tree City Growth Award and the Friends of the Forest Award.

• Appointment of new EC Board Members
• Discard Day sign-ups
• Liaison coordination between EC and Sustainability Commission
• Sponsorship and volunteer recruitment for Great Miami cleanup
• Restaking of trees at Huffman

The commission approved the June meeting minutes. The group heard a recycling presentation from Rumpke, discussed upcoming volunteer events, and brainstormed ideas for the Tree City Growth Award and Halloween on the Green. Several ongoing projects were updated, but no motions were voted on or formally approved.

Board of Zoning Appeals

The Board of Zoning Appeals will consider variance requests for two businesses on Dixie Highway. The board will decide if these requests deviate from current zoning codes regarding fencing, parking, and signage.

• Case No. BZA-25-7: Variance request for Edmond’s BBQ Catering at 4950 Dixie Hwy Unit A for a 4-foot decorative fence and food truck parking 25 feet from the building
• Case No. BZA-25-8: Variance request for Jungle Jim’s Market at 5440 Dixie Hwy to install 50 flutter flags for a 90-day period
• Case No. BZA-25-6: Review of transcript and conclusions of fact for a notice of appeal

The Board voted 6‑0 to approve a variance allowing Jungle Jim’s International Market to install up to 50 flutter flags along Dixie Highway for a 90‑day period, with conditions on placement and maintenance. It also approved the filing of the complete transcript and conclusions of fact for the Shangri‑La Monroe West LLC appeal (6‑0). Later, the Board approved two fence variances for Edmond’s BBQ Catering with conditions on painting, landscaping, and concrete use (5‑1).

• Approved filing of complete transcript and conclusions of fact for Case BZA‑25‑6 (6‑0)
• Approved variance for Jungle Jim’s 50‑flag display, 90‑day limit, with placement and maintenance conditions (6‑0)
• Approved fence variances for Edmond’s BBQ Catering with painting, landscaping, and concrete conditions (5‑1)
• Approved minutes from the June 4, 2025 meeting (unanimous)

Sustainability Commission

The Sustainability Commission will review a Sustainability Action Plan presentation and appointee terms. Members are tasked with identifying five top priorities for 2026 based on the plan.

• Review of Sustainability Action Plan presentation
• Review of potential bylaws and officer positions
• Review of appointee terms for eight members
• Volunteer opportunities for National Night Out, Groovin on the Green, Great Miami River Clean Up, and Discard Day

Parks & Recreation Board

The board will meet to conduct interviews for commissions and receive updates on finances and projects. A request for executive session is listed to discuss the sale or lease of real property.

• Executive session regarding the sale or lease of real property
• Interviews for Commissions
• Financial and project updates from the Director

The board approved the minutes from the June 2025 meeting. The board received a financial update on golf and aquatic center revenues, noted recent community events, and discussed a graffiti incident at Oakland Park, but no further actions were voted on.

• Approved June 2025 meeting minutes

Civil Service Commission

The Commission is meeting to approve a job description for the Golf Operations Manager. The body will also consider requests to begin examination and promotional processes for several city positions.

• Job description for Golf Operations Manager
• Account Clerk I/Clerk I exam process
• Dispatcher exam process
• Police Sergeant promotional process
• Police Major promotional process

The commission excused the absence of Mr. Fox and approved the June 12, 2025 meeting minutes. It accepted the Secretary's Report and approved the job description for the Golf Operations Manager. The board started the Account Clerk I exam process and began promotional processes for Police Sergeant, Police Major, and Dispatcher positions.

• Excused Mr. Fox's absence (2-0)
• Approved June 12, 2025 meeting minutes (2-0)
• Accepted Secretary's Report dated June 12, 2025 (2-0)
• Approved job description for Golf Operations Manager (2-0)
• Started Account Clerk I/Clerk I exam process (2-0)
• Began Police Sergeant promotional process (2-0)
• Began Police Major promotional process (2-0)
• Approved request to begin Dispatcher examination process (2-0)

Civil Service Commission

The Commission is meeting to approve a job description for a Golf Operations Manager. The body will also consider requests to begin examination and promotional processes for several city and public safety roles.

• Job description for Golf Operations Manager
• Account Clerk I/Clerk I exam process
• Dispatcher exam process
• Police Sergeant promotional process
• Police Major promotional process

The commission announced that the regular meeting originally scheduled for July 10, 2025 at 6:00 pm will be held on Tuesday, July 15, 2025 at 3:30 pm. No other actions or votes were recorded.

• Rescheduled regular meeting to July 15, 2025 at 3:30 pm

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission is meeting to review updates from Parks and Recreation staff. The body will discuss the timeline for a crossword competition and the Aquatic Center mural.

• Crossword Competition dates and timeline
• Aquatic Center Mural
• Chart of Work idea generation

The meeting included reports from the Parks & Recreation Board and staff, updates on the crossword competition and Aquatic Center mural, and discussion of expanding committee roles and scheduling art gallery exhibits. No motions were voted on or approved. The commission adjourned at 7:20 pm.

Planning Commission

The Planning Commission will meet to discuss a conditional use application for a motor vehicle washing facility. The commission will also review minutes from the June 11, 2025 meeting.

• Conditional Use application for Cascade Car Wash at 6106 Pleasant Ave

The commission voted 5-2 to approve the conditional use request for a 2,500‑sq‑ft car wash at 6106 Pleasant Ave, adding three conditions. The conditions require a lighting plan, a landscape plan, and specific eave siding before a building permit is issued. The commission also unanimously removed the Cascade Car Wash item from the table and unanimously adjourned the meeting.

• Approved conditional use for Cascade Car Wash (5-2) with lighting, landscape, and eave siding conditions
• Removed Cascade Car Wash item from the table (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation Board

The Parks & Recreation Board will meet to receive financial and project updates from the Director. The board will also discuss vacant seats on the Environmental Commission.

• Discussion regarding vacant seats on the Environmental Commission
• Interviews for Environmental Commission vacancies scheduled for the July meeting

The Parks and Recreation Board approved the minutes from the May 2025 meeting. No other formal actions were taken; members discussed reports from various commissions and raised concerns about commission overlap.

• Approved May meeting minutes

Civil Service Commission

The Civil Service Commission is meeting to approve several eligibility lists for city positions and schedule a new exam. The body will also consider the Police Officer Ranking List.

• Approval of eligibility lists for Data Operator I, Data Operator II, Clerk III, Clerk IV, and Secretary III
• Request to schedule a Maintenance Worker/Laborer Exam
• Approval of the Police Officer Ranking List

The Fairfield Civil Service Commission excused Vice‑Chairperson Carol Mayhall’s absence, approved the meeting minutes and the Secretary’s report, approved several eligibility lists, approved scheduling a Maintenance Worker/Laborer exam, and approved the police officer ranking list. All motions carried 2‑0.

• Excused absence of Vice‑Chairperson Carol Mayhall (2-0)
• Approved meeting minutes (2-0)
• Accepted Secretary’s Report dated May 8, 2025 (2-0)
• Approved Data Operator I & II, Clerk III & IV, and Secretary III eligibility lists (2-0 each)
• Approved scheduling of a Maintenance Worker/Laborer exam (2-0)
• Approved police Officer Ranking List (2-0)

Planning Commission

The Fairfield Planning Commission will meet to consider a conditional use application for a motor vehicle washing facility. The proposed business, Cascade Car Wash, would be located in the C-2 zoning district.

• Conditional use application for Cascade Car Wash at 6106 Pleasant Ave

The commission voted 3‑3 on a motion to approve the Cascade Car Wash conditional use with conditions, resulting in no approval. A subsequent motion to table the request so the full board can vote later passed unanimously. The commission also unanimously excused a member, approved the previous meeting minutes, and adjourned the meeting.

• Motion to excuse Doug Robertson carried unanimously
• Minutes of May 14, 2025 meeting approved as submitted
• Motion to approve Cascade Car Wash conditional use with conditions failed 3‑3
• Motion to table the Cascade Car Wash conditional use request carried unanimously
• Motion to adjourn carried unanimously

Board of Zoning Appeals

The Board of Zoning Appeals will consider an appeal regarding denied permits for a property at 6516 Dixie Hwy. The board will also revisit a tabled variance request for a fence installation.

• Case No. BZA-25-6: Appeal by Shangri-La Monroe West LLC regarding denied zoning certificate and building permit for 6516 Dixie Hwy
• Case No. BZA-25-4: Variance request by Chris Mause for White Cap Supply to install a 6-foot-tall chain link fence at 9545 Le Saint Drive

Environmental Commission

The Environmental Commission will meet to review minutes and receive updates on new and old business. The meeting includes reports from the Parks Board and Parks Department.

• Approval of May minutes
• Parks Board and Parks Department reports
• Coordination of Adopt A Highway volunteers

The commission approved the May meeting minutes. They decided to keep Harbin as the vendor for tree trimming in September. The July meeting was cancelled and the next meeting was scheduled for August 6 at the CAC. No other substantive actions were taken.

• Approved May meeting minutes (no vote recorded)
• Decided to keep Harbin for September tree trimming (no vote recorded)
• Cancelled July meeting; scheduled August 6 meeting at CAC (no vote recorded)

Parks & Recreation Board

The Parks and Recreation Board will meet to discuss a service agreement for trail maintenance. The session includes a presentation from the MASC Tournament and reports from the director regarding finances and projects.

• Resolution 2025-4: Authorization for City Manager to enter into a Trail Maintenance Service Agreement with Cincinnati Off-Road Alliance for Harbin Park

The board approved the minutes from the April meeting. The board voted to approve a trail maintenance service agreement with the Cincinnati Off‑Road Alliance. No other actions were approved, denied, or tabled during this meeting.

• Approved April meeting minutes
• Approved trail maintenance service agreement with Cincinnati Off‑Road Alliance (CORA)

Civil Service Commission

The Civil Service Commission is meeting to consider approvals for personnel lists and a job description. The body will review eligibility lists for two specific roles and a part-time position description.

• Approval of Eligibility list for Construction Inspector
• Approval of updated Eligibility list for Maintenance Worker/Laborer
• Approval of job description for part-time Victim Advocate

The commission approved an amendment to the Maintenance Worker/Laborer eligibility list to correct a typo. It also approved the Construction Inspector eligibility list. Additionally, the commission approved the job description for a part-time Victim Advocate. All three motions passed with a 2-0 vote.

• Amended Maintenance Worker/Laborer eligibility list approved (2-0)
• Construction Inspector eligibility list approved (2-0)
• Part-time Victim Advocate job description approved (2-0)

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting on May 14, 2025. Old business includes a tabled conditional use application for God's Little Creation Daycare at 640 Glenna Dr. New business consists of three items: a conditional use for Take 5 Oil Change at 4739 Dixie Hwy, an overlay district waiver for Mike's Car Wash at 4025 Acme Dr., and a minor modification to the Emerald Lake PUD at 5826 High Point Ct. The commission will also approve minutes from the April 9 meeting.

• Conditional use – Take 5 Oil Change – 4739 Dixie Hwy (motor vehicle service facility in C-3 district)
• Overlay district waiver – Mike's Car Wash – 4025 Acme Dr. (waiver of Route 4 Overlay design standards)
• Minor modification to PUD – Emerald Lake PUD – 5826 High Point Ct. (board and batten siding on front elevation)
• Conditional use – God's Little Creation Daycare (Site 2) – 640 Glenna Dr. (tabled from previous meeting)
• Approval of April 9, 2025 meeting minutes

The commission approved a conditional use for Take 5 Oil Change at 4739 Dixie Hwy, requiring a lighting plan before a building permit (vote 4‑1). It also approved an overlay district waiver for Mike’s Car Wash at 4025 Acme Dr. with landscaping and permit conditions (vote 5‑0). A minor modification to the Emerald Lake PUD at 5826 High Point Ct. was approved (vote 5‑0). The earlier God’s Little Creation Daycare conditional use request was withdrawn and removed from the agenda (vote 5‑0).

• Approved Take 5 Oil Change conditional use with lighting plan condition (4‑1)
• Approved Mike’s Car Wash overlay district waiver with permit and landscaping conditions (5‑0)
• Approved Emerald Lake PUD minor modification (5‑0)
• Removed God’s Little Creation Daycare conditional use request after withdrawal (5‑0)

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission will consider a mural for the Aquatic Center, select a chair and vice chair, and set dates for a crossword competition. The meeting includes reports from the Parks and Recreation Board and staff on upcoming events.

• New Business: Aquatic Center Mural
• Old Business: Chair and Vice Chair Selection
• Old Business: Crossword Competition Dates
• Report from Parks and Recreation Board (Mindy Muller)
• Report from Parks Staff on upcoming events

The commission approved the meeting minutes without changes. Members elected Dan Vitale as chair and Vivian Crooks as vice chair. The Aquatic Center mural project was presented, with design by Bright Wall Collective and funding from the Megan Filipek fund, but no action was taken.

• Minutes approved with no changes
• Dan Vitale elected as Chair of the Cultural Arts Advisory Commission
• Vivian Crooks elected as Vice Chair of the Cultural Arts Advisory Commission

Civil Service Commission

The Civil Service Commission will consider a motion to appoint Dana Kennedy as Civil Service Secretary. They will also discuss approving eligibility lists for Maintenance Worker/Laborer and Construction Inspector positions, begin exam processes for several clerk and secretary roles, and approve a promotional process for Head Cook. Additionally, the commission will discuss the promotional process for Life Safety Inspector and the Firefighter/Paramedic testing process.

• Motion to appoint Dana Kennedy as Civil Service Secretary
• Request to begin exam process for Clerk III, Clerk IV, Data I, Data II, Secretary II, and Secretary III
• Approve Maintenance Worker/Laborer Eligibility List and expire prior list
• Request to approve promotional process and Eligibility List for Head Cook
• Request to begin promotional process for Life Safety Inspector

The commission appointed Dana Kennedy as Civil Service Secretary and began exam processes for several clerk and secretary positions. It approved eligibility lists for the Head Cook and Maintenance Worker/Laborer, and scheduled a special meeting to approve the Construction Inspector list. The commission also approved moving the Firefighter/Paramedic test online, with in‑person exams only as needed.

• Appointed Dana Kennedy as Civil Service Secretary (2-0)
• Began exam process for Clerk III, Clerk IV, Data I, Data II, Secretary II, Secretary III (2-0)
• Approved promotional process and eligibility list for Head Cook (2-0)
• Approved Maintenance Worker/Laborer eligibility list and expired prior list (2-0)
• Scheduled special meeting to approve Construction Inspector eligibility list (May 19, 2:00 PM) (2-0)
• Began promotional process for Life Safety Inspector (2-0)
• Approved online Firefighter/Paramedic testing with optional in‑person exams (2-0)
• Excused absence of Commissioner Kevin Corey (2-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider three area and size variance requests regarding fences and a detached garage. The board will also elect its officers and adopt policies and procedures.

• Case No. BZA-25-3: Variance for a 6-foot-tall black metal fence at 6490 Dixie Highway
• Case No. BZA-25-4: Variance for a 6-foot-tall chain link fence at 9545 Le Saint Drive
• Case No. BZA-25-5: Variance for a 1,200 square foot detached garage and lean-to at 6373 Gray Road
• Election of Chairman, Vice-Chairman, and Secretary
• Adoption of Policies and Procedures

The Board excused member Tony Rawe by a 6‑0 vote. Minutes from the March 5, 2025 meeting were approved unanimously. The Board then denied Sunbelt Rentals' request for a variance to keep a 6‑foot metal fence in the front yard, also by a 6‑0 vote. No decision was recorded for the White Cap Supply fence request.

• Excused Tony Rawe (6-0)
• Approved March 5, 2025 meeting minutes (unanimous)
• Denied Sunbelt Rentals fence variance (6-0)

Environmental Commission

The Environmental Commission will vote to approve the April meeting minutes. Members will receive updates from Vivian/Kent on new business and from Mandi on the Parks Board/Parks Department. The commission also will schedule Adopt A Highway volunteers for upcoming months.

• Approval of April minutes
• Update from Vivian/Kent on new business
• Parks Board / Parks Department report from Mandi
• Adopt A Highway volunteer schedule for May/June and July/August
• Next meeting scheduled for June 4, 2025

The commission voted to approve the minutes from the April meeting. No other formal actions were approved, denied, or tabled. Members discussed upcoming Tree City events, a honeysuckle removal project, and scheduled the next meeting for June 4, 2025.

• Approved April minutes

Parks & Recreation Board

The Parks and Recreation Board will meet to discuss the adoption of the Marsh Park Master Plan. The board is also considering authorizing the City Manager to apply for an Electric Vehicle Charging Station grant through OKI’s Carbon Reduction Program.

• Resolution 2025-2: Adoption of the Marsh Park Master Plan dated spring 2025
• Resolution 2025-3: Grant application for Electric Vehicle Charging Station funding via OKI’s Carbon Reduction Program
• Presentation by Will Peppard from FOSC regarding the soccer program
• Election of Parks Board Chair and Vice Chair
• Selection of Environmental Commission Representative

The board approved the minutes from the March meeting. It approved non‑contractual appropriations totaling $460,893. The board also approved the Marsh Park Master Plan 2025‑2 and the electric‑vehicle charging station grant application 2025‑4. No vote tallies were recorded for these actions.

• Approved March meeting minutes (unanimous)
• Approved non‑contractual appropriations of $460,893
• Approved Marsh Park master plan 2025‑2
• Approved electric vehicle charging station grant application 2025‑4

Civil Service Commission

The Civil Service Commission will consider approving the Maintenance Worker/Laborer and Construction Inspector exam processes, as well as a Firefighter/Paramedic ranking list. They will also review and approve a job description and confidential written exam for the Life Safety Inspector position. No old business or school business is on the agenda.

• Approve Maintenance Worker/Laborer Exam Process
• Approve Construction Inspector Exam Process
• Approve Firefighter/Paramedic ranking list
• Approve job description for Life Safety Inspector
• Review and approve confidential written exam for Life Safety Inspector

The Fairfield Civil Service Commission elected new leadership and approved several hiring exam processes. Rick Fox was named Chairman and Carol Mayhall Vice Chair. The commission also approved the start of exam processes for Maintenance Worker/Laborer, Construction Inspector, and updated fire personnel rankings and job descriptions.

• Excused Commissioner Kevin Corey’s absence (2-0)
• Elected Rick Fox as Chairman (2-0)
• Elected Carol Mayhall as Vice Chair (2-0)
• Approved March 19 meeting minutes (2-0)
• Approved start of Maintenance Worker/Laborer exam process (2-0)
• Approved start of Construction Inspector exam process (2-0)
• Approved Firefighter/Paramedic ranking list (2-0)
• Approved job description for Life Safety Inspector (2-0)

Planning Commission

The Fairfield Planning Commission will hold a regular voting meeting to consider several land-use items. They will vote on a conditional use application for a daycare at 640 Glenna Dr in the D-1 zoning district, a dedication plat to dedicate 0.5246 acres of right-of-way for Optimized Senior Living at 6131 River Rd, and a lot consolidation plat for Jungle Jim's Property at 8686 Michael Lane to combine three parcels. The commission will also elect officers and approve policies and procedures.

• Conditional use application for God's Little Creation Daycare (Site 2) at 640 Glenna Dr in D-1 zoning district
• Dedication plat for Optimized Senior Living dedicating 0.5246 acres of right-of-way at 6131 River Rd
• Lot consolidation plat to combine three parcels at Jungle Jim's Property, 8686 Michael Lane
• Election of officers (Chairman, Vice-Chairman, Secretary) and approval of policies and procedures
• Approval of minutes from February 12, 2025 meeting

The commission approved a dedication plat for the Optimized Senior Living site (7‑0) and a lot consolidation plat for Jungle Jim’s property (7‑0). It unanimously tabled the conditional use request for God’s Little Creation Daycare. Officers were elected and policies and procedures were approved, each by a 7‑0 vote.

• Approved dedication plat for Optimized Senior Living, 0.5246‑acre right‑of‑way (7-0)
• Tabled conditional use request for God’s Little Creation Daycare at 640 Glenna Dr. (unanimous)
• Approved lot consolidation plat for Jungle Jim’s Property at 8686 Michael Lane (7-0)
• Approved election of officers (Chairman, Vice‑Chairman, Secretary, Zoning Appeals rep) (7-0)
• Approved Policies and Procedures (7-0)
• Motion to adjourn carried unanimously

Environmental Commission

The Fairfield Environmental Commission's April 2, 2025 meeting is largely procedural, including approval of March minutes and updates from commissioners, new business, and the Parks Board. Volunteer hours are reported, and Adopt-A-Highway assignments for March through June are set. No major decisions or financial items are on the agenda.

• Approval of March meeting minutes
• Volunteer hours reported for commission members
• Commissioner reports: Donna to update
• Parks Board report: Mandi to update
• Adopt-A-Highway volunteer assignments (March/April: Mark, May/June: Jeremy)

The commission approved the March meeting minutes. Members unanimously elected Vivian Paul as Chair and Kent Ernsting as Vice Chair. The commission adopted a volunteer schedule for the Adopt‑A‑Highway program and set the next meeting for May 7, 2025 at 6 PM. No other substantive actions were taken.

• Approved March meeting minutes (unanimous)
• Appointed Vivian Paul as Chair (unanimous)
• Appointed Kent Ernsting as Vice Chair (unanimous)
• Adopted volunteer schedule for Adopt‑A‑Highway (Mar/Apr Mark, May/Jun Jeremy, Jul/Aug Scott & Vivian)
• Set next meeting for May 7, 2025 at CAC 6 PM

Civil Service Commission

The Civil Service Commission will hold a regular meeting to approve minutes and discuss several personnel matters. Action items include approving an eligibility list for Zoning Inspector, approving a ranking list for Police Officer, and handling firefighter/paramedic exam processes. No old business is listed. The next meeting is scheduled for April 10, 2025.

• Approve the eligibility list for Zoning Inspector
• Approve the ranking list for Police Officer
• Approve request to expire current Firefighter/Paramedic eligibility list
• Approve request to begin new Firefighter/Paramedic exam process
• Review proposed reading materials for development of a Life Safety Inspector exam

The Civil Service Commission approved the eligibility list for the Zoning Inspector/Clerk, the ranking list for Police Officer, and the expiration of the current Firefighter/Paramedic eligibility list. It also approved beginning a new Firefighter/Paramedic exam process and the reading‑materials list for developing a Life Safety Inspector exam. All motions carried 2‑0.

• Approved eligibility list for Zoning Inspector/Clerk (2-0)
• Approved ranking list for Police Officer (2-0)
• Approved expiration of current Firefighter/Paramedic eligibility list (2-0)
• Approved beginning new Firefighter/Paramedic exam process (2-0)
• Approved reading‑materials list for Life Safety Inspector exam (2-0)
• Excused absence of Commissioner Rick Fox (2-0)
• Approved February 13, 2025 meeting minutes (2-0)
• Accepted Secretary's Report dated March 19, 2025 (2-0)

Parks & Recreation Board

The Parks and Recreation Board will discuss and possibly vote on Resolution 2025-1, which authorizes the City Manager to execute a real estate exchange agreement with the City of Hamilton. The meeting also includes standard procedural items such as approval of minutes, reports from other boards, and a director's report on financial and project updates.

• Resolution 2025-1 authorizing a real estate exchange agreement with the City of Hamilton
• Interviews for commission vacancies
• Financial and project updates from the Director

The Fairfield Parks and Recreation Board met on March 18, 2025, and approved the February meeting minutes with corrections. The board discussed a proposed real estate exchange agreement with the City of Hamilton involving Marsh Park, but no formal action was taken. Updates were provided on various projects, including pickleball shade structure replacement, splash pad opening, and tree planting events.

• Approved February meeting minutes with corrections
• Discussed real estate exchange agreement with City of Hamilton for Marsh Park (no vote)
• Scheduled Marsh Park briefing for 3/24/25
• Set tentative splash pad opening for 5/17/25
• Noted tree planting at Huffman Park on 4/22/25

Cultural Arts Advisory Commission

The Fairfield Cultural Arts Advisory Commission will meet on March 11 to review its bylaws and discuss a proposed Crossword Competition. The commission will also hear updates from the Parks and Recreation Board and staff, including a summary of 2024 theater performances. The agenda is largely procedural with these two new business items.

• Review of CAAC bylaws
• Discussion of Crossword Competition
• Summary of 2024 theater performances from Parks staff
• Approval of previous meeting minutes
• Report from Parks and Recreation Board representative

The Cultural Arts Commission approved the minutes with no changes. They received reports from the Parks & Recreation Board and Parks staff, including updates on park visitor tracking, Aquatic Center pricing, upcoming events, and theater attendance. Old business covered lobby artwork, upcoming theater events, and a discussion on chair/vice chair selection. New business included a proposal for a crossword competition in 2026.

• Approved minutes with no changes.
• Heard Parks Board report on interviewing for 3 CAAC positions.
• Heard Parks Board report on Placer.ai platform for park visitor data.
• Heard Parks Board report on updated Aquatic Center pricing with resident savings.
• Heard Parks staff report on upcoming events (Easter Egg Hunt, golf season, CIP approval).
• Discussed chair/vice chair selection to occur at next meeting.
• Discussed Fairfield Friends of the Arts Awards.
• Discussed launching a crossword competition in 2026 with Will Shortz.

Board of Zoning Appeals

The Board of Zoning Appeals will consider two requests for area/size variances regarding accessory structures. Both requests seek to exceed the 300 square foot limit for enclosed accessory structures on parcels less than one acre.

• Case No. BZA-25-1: Variance request for two accessory structures totaling 504 square feet at 10 Gilmore Court
• Case No. BZA-25-2: Variance request for a 484 square foot accessory structure at 5536 Monica Drive

The Fairfield Board of Zoning Appeals denied two area/size variance requests for accessory structures that exceeded the 300-square-foot limit for parcels under one acre. Both denials were unanimous (6-0). The board cited the structures' size overages and the applicants' failure to obtain permits before building.

• Denied variance for 504 sq ft accessory structures at 10 Gilmore Court (6-0)
• Denied variance for 484 sq ft accessory structure at 5536 Monica Drive (6-0)

Environmental Commission

This is a procedural meeting with no major decisions or public hearings. The commission approved previous minutes and received updates from commissioners and the parks department. Volunteer assignments for the Adopt-A-Highway program were scheduled for March through June.

• Approval of January meeting minutes
• Volunteer assignments for Adopt-A-Highway: Mark for March/April, Jeremy for May/June
• Commissioner and parks department updates (no specifics provided)
• Next meeting scheduled for April 2, 2025

The commission approved the January minutes and heard presentations on tree care and park projects. No substantive policy decisions were made; updates included the Izaak Walton tree planting moving to a park, Harbin Park lower project to be completed in stages via CIP, and the Marsh Park Master Plan to be discussed at a Council-Manager Briefing.

• Approved January minutes
• Scheduled Adopt-A-Highway volunteers: March/April - Mark, May/June - Jeremy
• Next meeting set for 4/2/25 at CAC @ 6PM

Parks & Recreation Board

The Fairfield Parks and Recreation Board will hold a regular meeting with a presentation from John Ervin of FYBA. The board will also receive reports from the director on financial updates, project updates, and miscellaneous items. Reports from various boards and committees will be heard. No major decisions or public hearings are listed; the agenda is largely procedural.

• Presentation from John Ervin of FYBA
• Report from director including financial and project updates
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, School Board, City Council, Golf Course Ad Hoc Committee
• Approval of minutes from previous meeting

The Fairfield Parks and Recreation Board held its monthly meeting, approving the January minutes. No substantive decisions were made; the meeting consisted of reports from board members and staff, including updates on the Forest Fair Mall rezoning, park projects, and financial reports. Special presentations were given by the Environmental Commission and the Youth Baseball Association, but no formal actions were taken.

• Approved January meeting minutes

Civil Service Commission

The Civil Service Commission will consider approving eligibility lists for Clerk IV and Operator Maintenance Worker positions, and a request to begin a Zoning Inspector/Clerk examination process. The commission will also receive a notification regarding the expiration of a leave of absence and subsequent termination for absence without approved leave.

• Approve eligibility list for Clerk IV
• Approve eligibility list for Operator Maintenance Worker
• Approve request to begin Zoning Inspector/Clerk examination process
• Notification of leave expiration and termination for absence without approved leave effective February 10, 2025

The Fairfield Civil Service Commission approved eligibility lists for Clerk IV and Operator Maintenance Worker positions, and authorized starting a Zoning Inspector/Clerk examination process. All motions passed 2-0. No other substantive decisions were made.

• Approved eligibility list for Clerk IV (2-0)
• Approved eligibility list for Operator Maintenance Worker (2-0)
• Approved request to begin Zoning Inspector/Clerk examination process (2-0)

Planning Commission

The Planning Commission will meet to discuss a rezoning application for 4.12 acres of land. The request seeks to change the zoning from C-2, Central Business District to M-1, Industrial Park District.

• Rezoning application for 4.12 acres south of Kolb Drive (former Forest Fair Mall) from C-2 to M-1

The Fairfield Planning Commission voted 7-0 to approve rezoning 4.12 acres of the former Forest Fair Mall property from C-2 (Central Business District) to M-1 (Industrial Park District), with conditions. The rezoning is part of a larger development plan for the mall site, which includes demolition and construction of three large buildings. Conditions include prohibiting landscaping services, motor vehicle repair, and outdoor storage, and implementing traffic impact study recommendations. The motion carried unanimously.

• Approved rezoning of 4.12 acres at former Forest Fair Mall from C-2 to M-1 (7-0)
• Approved minutes of December 11, 2024 meeting with minor revision
• Adjourned meeting unanimously

Parks & Recreation Board

The Fairfield Parks and Recreation Board will hold its regular meeting, including reports from committees and the director, and will discuss Aquatic Center fees as old business. No votes or decisions are noted on the agenda beyond discussion.

• Discussion of Aquatic Center fees under Old Business
• Financial update from the Director
• Project updates from the Director
• Reports from Planning Commission, Environmental Commission, Cultural Arts Advisory Commission, and others

The Fairfield Parks and Recreation Board approved new Aquatic Center rates for daily admission and season passes, including a flat youth rate and differentiated adult rates with a resident discount. The board also received updates on the Marsh Park trail engineering contract, the golf course bunker project, and a potential partnership with Mercy Health Plex. The meeting was otherwise routine, with no closed-door session.

• Approved new Aquatic Center daily rates: $7 youth, $9 residents, $12 non-residents (unanimous)
• Approved senior daily rates: $6 residents, $8 non-residents
• Approved adult season passes: $120 residents, $250 non-residents
• Approved minutes of December meeting

Cultural Arts Advisory Commission

The Cultural Arts Advisory Commission meets to discuss old business including the CAAC curated lobby artwork, goals and chart of work, and the 2025 Community Arts Center Gallery Exhibits. The meeting also includes reports from the Parks and Recreation Board and parks staff, and scheduling of future meetings. No new business items are listed.

• Discussion of CAAC curated lobby artwork
• Review of goals and chart of work for the commission
• Planning for 2025 Community Arts Center Gallery Exhibits
• Report from Parks and Recreation Board representative Mindy Muller
• Scheduling of next meetings: March 11, May 13, July 8, 2025

The Cultural Arts Advisory Commission met on January 14, 2025, with six members present. They approved the minutes without changes, deferred discussion on meeting quorum requirements to a future meeting, and agreed to vote on chair and vice chair positions at the next meeting. The group also discussed potential new projects, including decorated bike or squirrel art installations, and agreed to explore the idea of an AI-generated art show.

• Approved meeting minutes with no changes
• Deferred quorum discussion and decisions to future meeting
• Agreed to vote on chair and vice chair at next meeting
• Agreed to use AI as secretary of meetings
• Agreed to explore AI-generated art show idea further
• Commissioner Addison committed to exploring bike/art installation feasibility with City Manager's office

Civil Service Commission

The Civil Service Commission is meeting to review personnel and administrative updates. The body will consider requests regarding testing processes and job qualifications.

• Request to begin Clerical exam process
• Revised job description for Tax Administrator/ Assistant Finance Director

The Fairfield Civil Service Commission approved two items: starting the clerical exam process and revising the Tax Administrator/Assistant Finance Director job description, including a title change and added duties. Both motions passed 2-0. No other substantive decisions were made.

• Approved motion to begin clerical exam process (2-0)
• Approved revision to Tax Administrator/Assistant Finance Director job description, including title change and added duties (2-0)

Environmental Commission

The Environmental Commission met to approve December minutes and receive reports from commissioners and the Parks Board. The meeting included updates on business and staff activities.

• Approval of December minutes
• Adopt A Highway volunteer scheduling for January through March

The Environmental Commission approved the December minutes and discussed upcoming activities, including an Earth Day event at Huffman on April 22nd and fall planting coordination with Izaak Walton. The City hired Gillian Hart as Sustainability Manager. No substantive policy decisions were made.

• Approved December minutes
• Scheduled Adopt-A-Highway volunteers for March/April (Mark) and May/June (Jeremy)