Fairhope public meetings in 2023

City Council

The Fairhope City Council will hold its regular meeting on December 20, 2023, with several resolutions and one ordinance up for consideration. Key items include final adoption of an annexation ordinance, approval of multiple contracts and procurements, and a planning department restructuring. The agenda also includes routine items like minutes approval and public participation.

• Final adoption of ordinance to annex 4.66 acres at 8611 Gayfer Avenue Extension
• Resolution to authorize agreement with Local Government Services for video fee payment compliance review, not to exceed $6,000
• Resolution to approve Palo Alto firewall support renewal for $52,230.24 and Cortex XDR Pro upgrade for $10,125.00
• Resolution to award GOMESA Litter Trap Project to Osprey Initiative for $166,722.50
• Resolution to award Metal Building truck shed to Southern Steel Structures for $131,467.00

The City Council approved several procurement contracts for water treatment chemicals, IT security renewals, and a litter trap project. The council also authorized the annexation of a 4.66-acre property and a planning department staff reclassification.

• Annexed 4.66 acres at 8611 Gayfer Avenue Extension (5-0)
• Approved $6,000 contract with Local Government Services, LLC for video fee compliance (5-0)
• Approved $52,230.24 firewall support renewal with Clearwinds Technologies (5-0)
• Approved $10,125.00 Cortex XDR Pro upgrade with Clearwinds Technologies (5-0)
• Reclassified one Code Enforcement Officer to Planning Technician effective Jan 1, 2024 (5-0)
• Awarded $166,722.50 GO MESA Litter Trap Project to Osprey Initiative (5-0)
• Awarded $131,467.00 truck shed installation to Southern Steel Structures (5-0)
• Approved estimated $195,000 for water treatment chemicals from Hawkins, Inc. (5-0)

Airport Authority

The Fairhope Airport Authority will review updates on terminal and runway projects and approve an environmental site assessment for the east side. The board will also accept a resignation, recommend a new board member, and approve a monthly rate increase for the accountant. The meeting concludes with an executive session to discuss a draft lease for the north hangar.

• Review and approval of East side environmental site assessment
• Updates on terminal and runway projects
• Approval of monthly rate increase for accountant
• Acceptance of resignation of Don Lagarde
• Recommendation to nominate Dr. Len Strickland to Authority Board

The Authority authorized a consultant to update minimum standards and prepare a Request for Proposals for the Fixed Base Operator. The board also approved a pay raise for its bookkeeper and a recommendation for a new board member.

• Approved $37,525 contract with Airport Business Solutions for Minimum Standards updates and FBO RFP (Unanimous)
• Approved recommendation to Mayor and City Council to appoint Dr. Len Strickland to the Airport Authority (Unanimous)
• Approved $100 monthly raise for bookkeeper (Unanimous)
• Approved November 14, 2023 meeting minutes (Unanimous)

City Council

The Fairhope City Council will hold its regular meeting on December 11, 2023, with a full agenda of decisions and discussions. Key items include final adoption of a zoning ordinance for 404 Oak Avenue, an annexation request for 8611 Gayfer Avenue Extension, and numerous resolutions authorizing contracts for engineering, construction, and services. The council will also consider a temporary moratorium on sewer availability certificates for new applicants outside city limits and an executive session on real property negotiations.

• Final adoption of Ordinance to rezone 404 Oak Avenue from B-4 to B-2 (0.18 acres)
• Annexation of 4.66 acres at 8611 Gayfer Avenue Extension
• Contract with Kimley-Horn for Force Sewer Main Upgrades ($530,000)
• Contract with Krebs Engineering for Wastewater Treatment Plant Headworks Improvements ($350,000)
• Resolution to suspend sewer availability certificates for new applicants outside city limits

The City Council voted to stop issuing sewer service availability certificates to new applicants outside corporate limits pending feasibility studies. The council also approved multiple engineering contracts for infrastructure and awarded several procurement bids for city equipment and services.

• Halted sewer availability certificates for applicants outside city limits (unanimous)
• Approved $530,000 contract with Kimley-Horn for Force Sewer Main Upgrades (unanimous)
• Approved $350,000 contract with Krebs Engineering for Wastewater Treatment Plant improvements (unanimous)
• Approved $295,200 for Greeno Road Median lights and poles from Gresco (unanimous)
• Approved $283,224 for Weathering Steel Poles from Meyer Utility Structures (unanimous)
• Approved $120,000 contract with Watennark Design for Municipal Pool rehabilitation (unanimous)
• Awarded $110,709 bid for wire tensioner equipment to SouthCon (unanimous)
• Approved $12,000 for New Year's Eve fireworks from Pyro Productions Inc. (unanimous)

City Council

The Fairhope City Council is holding a work session to discuss wastewater infrastructure and connections outside city limits, as well as GIS software licensing for the Planning Department. The agenda also includes committee and department head updates. No formal votes are scheduled; this is a discussion-only meeting.

• Discussion of wastewater infrastructure and connections outside corporate limits
• Discussion of GIS software licensing for Planning Department
• Committee updates
• Department head updates

The City Council conducted a work session to discuss wastewater infrastructure, GIS software licensing, and downtown zoning ordinances. No formal votes were recorded; the council agreed that the Mayor will report back on wastewater infrastructure in six months.

• Agreed that Mayor will report back on wastewater infrastructure in six months

Planning Commission

The commission approved a utility review for fiber cable installation and a final plat for a 9-lot subdivision. It also recommended that City Council approve the conditional annexation of a property for a planned unit development.

• Approved UR 23.16 for C-Spire to install 38,563 LF of buried fiber cable on Blue Island Street (6-0)
• Approved SD 23.32 Final Plat for Planters Pointe 9-lot subdivision (6-0)
• Recommended approval of ZC 23.07 for conditional annexation of The Tin Tops at Gayfer PUD to City Council (6-0)
• Approved November 6, 2023 meeting minutes (6-0)

City Council

The Fairhope City Council is holding a work session to discuss the Hermit's House with Sonny Brewer, along with committee and department head updates. No formal votes or decisions are scheduled; the agenda is primarily informational and procedural.

• Discussion of the Hermit's House with Sonny Brewer
• Committee updates
• Department head updates

The City Council held a work session to discuss various departmental updates and agenda items. The council reached a consensus to find a spot for the historic Hermit's House, provided Sonny Brewer seeks the funds to move it.

• Reached consensus to find a location for the Hermit's House (Sonny Brewer to seek moving funds)

City Council

The City Council is reviewing several high-cost infrastructure contracts and utility agreements. The body will also hold a public hearing on a zoning change for a property on Oak Avenue and consider the purchase of land at the Fairhope Municipal Pier.

• Bid award to Morrow Water Technologies, Inc. for Well No. 8B and No. 13 not-to-exceed $2,292,873.00
• Bid award to Asphalt Services, Inc. for ADA sidewalks in Southland Place not-to-exceed $1,032,297.75
• Purchase of property at the base of the Fairhope Municipal Pier for $237,500.00
• Public hearing to rezone 404 Oak Avenue from B-4 to B-2
• Procurement of electric transformers from Gresco not-to-exceed $250,000.00

The City Council approved several infrastructure projects, including water well development and ADA sidewalk construction. The council also authorized the purchase of property at the base of the Municipal Pier and approved various equipment procurements for fire and police services.

• Awarded Well Nos. 8B and 13 development to Morrow Water Technologies, Inc. (not-to-exceed $2,292,873.00)
• Awarded ADA sidewalk construction in Southland Place to Asphalt Services, Inc. (not-to-exceed $1,032,297.75)
• Authorized $237,500.00 purchase of property at the base of the Fairhope Municipal Pier from Fairhope Single Tax Corporation
• Approved $175,000.00 for CARUS 8700 water treatment chemicals from Alberty & Blakeney LLC
• Approved $250,000.00 for inventory electric transformers from Gresco
• Approved $19,151.97 for a Lucas 3 Chest Compression System for the Volunteer Fire Department
• Rescinded Bid No. 24-003 for four police Tahoes due to no bids received
• Tabled rezoning of 404 Oak Avenue to December 11, 2023

Board of Adjustment

The Board of Adjustments will hold a public hearing regarding a special exception request. The request concerns the construction of a substation on a 1.74-acre property.

• BOA 23.12: Request by Riviera Utilities for a Special Exception to build a substation east of North Station Drive and south of Gayfer Road Extension

The Board of Adjustment approved a request from the Utilities Board of the City of Foley dba Riviera Utilities to build an electrical substation. The project is located on approximately 1.74 acres east of North Station Drive and south of Gayfer Road Extension.

• Approved minutes from October 16, 2023 meeting (5-0)
• Approved Case BOA 23.12 for Riviera Utilities substation special exception (5-0)

Airport Authority

The Airport Authority will receive operational, engineering, and financial reports. The board will discuss the terminal project, runway rehabilitation, and tenant hangar development. An executive session is scheduled to discuss a north hangar lease draft.

• Updates on terminal project
• Runway rehab/lighting updates
• Tenant hangar development
• North hangar lease draft discussion

The Authority approved a resolution to execute a loan funding agreement with the City of Fairhope for up to $600,000 to fund the terminal building match. The board also approved the minutes from the October 10, 2023 meeting.

• Authorized Chairman Pel Henry to execute loan funding agreement with City of Fairhope for up to $600,000 (unanimous)
• Approved October 10, 2023 meeting minutes (unanimous)
• Approved motion to enter Executive Session to discuss lease considerations (unanimous)

City Council

The City Council is deciding on two zoning ordinances and several professional service contracts for engineering and architecture. The body will also consider procurement for water department equipment and the naming of a nature preserve.

• Proposed rezoning of 491/493 Pine Avenue from B-4 to B3a Tourist Resort Lodging District
• Proposed setback amendment for Hill Top PUD on Section Street from 100' to 30'
• US 31 Widening Gas Main Relocation contract with Equix Energy Services, LLC up to $588,947.75
• Procurement of inventory water meters not to exceed $500,000.00
• Naming of 'The Triangle' property as the 'Flying Creek Nature Preserve'

The City Council elected Corey Martin as Council President and Jack Burrell as Council President Pro Tempore. The council approved several professional engineering contracts for water, sewer, and road projects, and authorized a $600,000 loan to the Fairhope Airport Authority.

• Elected Corey Martin as Council President and Jack Burrell as Council President Pro Tempore (Unanimous)
• Approved Ordinance No. 1785 to amend Lot 29 front setback from 100' to 30' (5-0)
• Approved Ordinance No. 1786 to rezone 4914-493 Pine Avenue to Tourist Resort Lodging District (5-0)
• Approved $19,668.50 for NEOGOV Human Resources Management Suite (Unanimous)
• Authorized $600,000 loan to Fairhope Airport Authority for a new terminal (Unanimous)
• Awarded US 31 Widening Gas Main Relocation contract to Equix Energy Services, LLC not to exceed $588,947.75 (Unanimous)
• Approved procurement of Neptune Water Meters not to exceed $500,000.00 (Unanimous)
• Named 'The Triangle' property the 'Flying Creek Nature Preserve' (Unanimous)

City Council

The City Council is holding a work session and agenda meeting to review several city matters. Discussions include a presentation on Eagle Reef and updates from department heads and committees.

• Eagle Reef Presentation
• Historic Preservation Ordinance discussion
• City Council Rules of Procedure discussion

The City Council met for a work session to discuss proposed ordinances and agenda items. No formal votes were taken or decisions finalized during this session.

Planning Commission

The Planning Commission will consider several final plat approvals for residential and business projects. The agenda also includes an information review for South Section Village and utility installation requests from Mediacom.

• Information Review of South Section Village (approx. 57 acres east of Section Street)
• Mediacom request for 4,832 LF of aerial fiber and buried coaxial cable in Parkstone subdivision
• Mediacom request for 2,303 LF of buried coaxial cable in Overland subdivision
• Final plat approval for Polo Crossing, a 5-unit project north of Autumn Drive
• Final plat approval for Windmill Business Park at 9969 Windmill Road

The Fairhope Planning Commission approved the October 2, 2023 minutes, two Mediacom utility review requests, and final plat approvals for Polo Crossing, Windmill Business Park, Laurelbrooke Phase 2, and Rockwell Place. The commission also held an informal review discussion regarding the proposed South Section Village PUD.

• Approved October 2, 2023 minutes (7-0)
• Approved Mediacom utility installation for Parkstone subdivision with 7-day hang tag condition (7-0)
• Approved Mediacom utility installation for Overland subdivision with hang tag condition (7-0)
• Approved final plat for Polo Crossing 5-unit Multiple Occupancy Project with modified conditions (7-0)
• Approved final plat for Windmill Business Park 4-unit Multiple Occupancy Project (7-0)
• Approved final plat for Laurelbrooke Phase 2 50-lot subdivision with conditions (7-0)
• Approved final plat for Rockwell Place 2-lot major subdivision with conditions (7-0)

City Council

The City Council will hold a work session to discuss the reimbursement of expenditures made before issuing debt. The meeting also includes updates from city committees and department heads.

• Discussion of Reimbursement of Expenditures prior to Issue Debt

This was a work session with no formal votes or binding decisions. The council discussed a resolution to reimburse General Fund expenditures prior to issuing debt, which was agreed to be placed on the November 13 agenda. Discussions also covered Airport Authority financing, timekeeping system costs, and various departmental updates.

• Agreed to place reimbursement resolution on Nov 13 agenda
• Removed Agenda Item No. 16 pending an agreement
• No formal votes or approvals recorded

City Council

The City Council will vote on several high-cost infrastructure contracts, including water pipe replacement and a new fire truck. The meeting includes public hearings on zoning and setback amendments and requests for downtown road closures for community events.

• Bid for Cast Iron Pipe Replacement - Phase 1 to GMC Underground not-to-exceed $1,321,215.67
• Procurement of one new Pumper Fire Truck not-to-exceed $860,000.00
• Public hearing to amend Hill Top PUD Lot 29 front setback from 100' to 30'
• Request to rezone 491/493 Pine Avenue from B-4 to B3a Tourist Resort Lodging District
• Grant request for $1,682,000.00 to construct turn lanes and signalize Volanta Avenue at U.S. Highway 98

The City Council approved several infrastructure projects, including a $1.3M cast iron pipe replacement and the purchase of a new pumper fire truck. The council also authorized various grants for park facilities and road improvements, and approved downtown speed limit reductions.

• Awarded $1.32M cast iron pipe replacement contract to GMC Underground
• Approved procurement of new pumper fire truck not-to-exceed $860,000
• Approved lowering downtown business area speed limit to 15 mph
• Authorized $500,000 grant application for North Triangle Park facilities
• Approved $1.68M grant application for Volanta Avenue turn lanes and signal
• Approved $57,680 subgrant for siren warning systems
• Approved $500,000 contract extension for Magnolia River Services, Inc.
• Approved Site Plan for Vatan Mixed Use Development

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two special exception use appeals for properties zoned B-2 General Business District. The board will also elect officers and approve the 2024 meeting schedule.

• Public hearing for Chris and Misty Dyas (Fountain of Youth LLC) regarding a special exception use for a 25.50-acre property at Greeno Road and Old Battles Road
• Public hearing for Alexander Minney (FST and Monument) regarding a medical office special exception use at 20489 State Highway 181
• Election of officers
• Approval of 2024 meeting schedule

The Board of Adjustment approved two requests for special exception uses in the B-2 General Business District. The board also approved its 2024 meeting schedule and maintained current officers.

• Approved special exception for a Med Spa at Greeno Road and Old Battles Road (5-0)
• Approved special exception for a Medical Office at 20489 State Highway 181 (5-0)
• Approved 2024 Board of Adjustments meeting schedule (5-0)
• Voted to keep current officers the same (5-0)
• Approved September 18, 2023 meeting minutes (5-0)

Airport Authority

The Airport Authority will review operations and engineering reports for the terminal and runway projects. The board is considering a request to change legal representation to an hourly rate. An executive session is scheduled to discuss north hangar negotiations and leases.

• Request to move legal representation to an hourly rate
• Engagement letter with Preston Bolt of Hand Arendall Harrison Sale
• ALDOT review of runway project fees
• North hangar negotiations and lease discussion
• Terminal and runway project updates

The Authority approved filing an insurance claim for lightning damage and updated the legal retainer agreement. The board also accepted lease amendments for GOLO Adventures and Vince Boothe.

• Approved filing insurance claim for lightning damage to AWOS, fence, and runway lights (unanimous)
• Approved lease addendum for GOLO Adventures taxiway extension (unanimous)
• Approved lease amendment for Vince Boothe regarding lot survey and construction deadline (unanimous)
• Approved attorney payment of $1,800 monthly retainer plus $225/hour for work over 9 hours, capped at 20 hours (unanimous)
• Authorized Chairman Pel Henry to engage Preston Bolt for Terminal Building loan paperwork (unanimous)
• Approved September 12, 2023 meeting minutes (unanimous)

City Council

The City Council will hold a work session to receive presentations on environmental and infrastructure projects. The session includes updates from department heads and committees.

• Presentation on Water Well Expansion by Krebs Engineering
• Presentation on the Litter Getter Project and Osprey Initiative
• Demo of Heil RevAMP Electric Side Loader (Hybrid EV Garbage Truck)

The City Council conducted a work session featuring presentations on water system expansions, refuse collection technology, and various city department updates. No substantive votes or formal decisions were recorded during this session.

City Council

The City Council will consider several professional service contracts and community appropriations. Key decisions include a water distribution expansion and the final adoption of a land annexation ordinance.

• Final adoption of annexation ordinance for 1.7 acres on Gayfer Road Extension
• Contract for Water Distribution System Capacity Expansion with Krebs Engineering up to $495,000
• Appropriation of $57,000 for the Fairhope-Point Clear Rotary Youth Club facility
• Appropriation of $24,000 for the Downtown Fairhope Business Association
• Procurement of an Intelligent One Field GPS Paint Robot for $52,700

The City Council approved several professional service contracts, including a major water distribution expansion and a GPS paint robot. The council also authorized multiple budget appropriations for local non-profits and community organizations via a consent agenda.

• Approved $495,000 contract with Krebs Engineering for Water Distribution System Capacity Expansion
• Approved $52,700 procurement of Intelligent One Field GPS Paint Robot from Turf Tank
• Approved $28,810.99 annual support renewal for Kronos Timekeeping System
• Approved $21,900 contract with Sawgrass Consulting, LLC for D'Olive Creek Crossing Gas Main Leak Repair
• Approved $17,000 contract with Axis Engineering Group, LLC for Utility GIS Interface Design
• Approved $12,000 contract with Jackson Thornton CPAs to evaluate water/wastewater development charges
• Approved 2023-2024 holiday schedule for city personnel
• Approved various consent agenda appropriations including $57,000 for Rotary Youth Club and $24,000 for Downtown Fairhope Business Association

Planning Commission

The Planning Commission will consider several plat extensions and new development requests. The meeting includes public hearings for a 3-lot subdivision and a mixed-use project, as well as a rezoning request for a property on Oak Avenue.

• ZC 23.06: Request to rezone 404 Oak Avenue from B-4 Business and Professional District to B-2 General Business District
• SD 23.26 & SR 23.05: Vatan Mixed Use Development (9-unit project) at Magnolia Avenue and N. Church Street
• SD 23.25: Preliminary and Final Plat approval for Moffett’s Way 3-lot subdivision at 6125 Nelson Drive
• UR 23.13: Installation of approximately 5,668 LF of buried fiber optic cable in River Station subdivision
• One-year preliminary plat extensions for Harvest Green East (Phases 1 & 2), Harvest Green West (Phases 1 & 2), and Planters Pointe

The Fairhope Planning Commission approved one-year preliminary plat extensions for Harvest Green and Planters Pointe, alongside utility review and plat approvals for Moffett's Way. The commission also recommended approval of the Vatan Mixed Use Development site plan and a property rezoning request at 404 Oak Avenue to the City Council. Additionally, the commission re-elected existing officers and approved the 2024 meeting schedule.

• Approved minutes from September 7, 2023 (6-0)
• Kept existing officers as is (6-0)
• Approved 2024 Meeting Schedule (6-0)
• Approved one-year preliminary plat extension for Harvest Green East Phase 1 with staff recommendations (6-0)
• Approved one-year preliminary plat extensions for Harvest Green East Phase 2, West Phase 1, and West Phase 2 (6-0)
• Approved one-year preliminary plat extension for Planters Pointe (6-0)
• Approved Cspire utility review for 5,668 LF of buried fiber optic cable in River Station subdivision with conditions (6-0)
• Approved preliminary and final plat for Moffett's Way 3-lot minor subdivision with conditions (6-0 / 6-0)