Fairhope public meetings in 2024

City Council

The City Council is meeting to declare an emergency for a public works project. This action is intended to allow immediate contracting for repairs to infrastructure damaged by rain events on December 27, 28, and 29, 2024.

• Emergency declaration for repairs to Section Street at Big Mouth Gully (Bayou Street) due to embankment loss and drainage failure

The City Council declared the December 29, 2024 Section Street embankment and drainage failure an Emergency Public Works Project, allowing immediate repairs. The council approved soliciting informal bids and authorized Mayor Sherry Sullivan to execute emergency contracts with Sawgrass Consulting (not to exceed $71,000) and McElhenney Construction Co., LLC (not to exceed $683,521.36). The resolution passed unanimously by voice vote.

• Declared Section Street embankment and drainage failure an Emergency Public Works Project (unanimous)
• Approved soliciting informal bids for immediate repairs (unanimous)
• Authorized Mayor to execute emergency contracts with Sawgrass Consulting up to $71,000 (unanimous)
• Authorized Mayor to execute emergency contracts with McElhenney Construction Co., LLC up to $683,521.36 (unanimous)

Environmental Advisory Board

The Fairhope Environmental Advisory Board will review its 2024 priority issues, including greenspace and native habitat, sustainable waste management, energy policy, and water conservation. The board will also hear reports from the City Council, Planning Commission, Mayor’s Office, and city departments. The meeting will conclude with discussion of involvement and education opportunities and planning for next month’s agenda.

The Fairhope Environmental Advisory Board (FEAB) met on December 20, 2024, and decided to maintain its 2024 priorities through 2025, while expanding engagement with the city's Comprehensive Land Use Plan. The board also voted to disengage from the Community Resilience Index Workshop and regular city council meetings unless environmentally relevant items are on the agenda. FEAB submitted a letter of support for a RAISE grant to replace a culvert with a bridge at US Highway 98 over Fly Creek, and conducted a drone survey to assess pine bark beetle damage at Flying Creek Nature Preserve.

• Maintained 2024 priorities through 2025 (unanimous)
• Disengaged from Community Resilience Index Workshop and regular council meetings
• Submitted letter of support for RAISE grant for Fly Creek bridge
• Approved November minutes without changes (unanimous)
• Cancelled December 2025 meeting
• Nominated Sarah Chandler to assist with communications

City Council

The council will hold a public hearing on a rezoning request by SCorUSA, LLC to change a 13.80‑acre site on Greeno Road South to a Planned Unit Development called Legends at Point Clear. It will also adopt an ordinance establishing impact fees on new development, replacing Ordinance No. 1625, and adopt a new park‑usage ordinance. Additional resolutions approve land purchase from Baldwin County, award contracts for infrastructure projects, accept gifts, and authorize various grant and equipment agreements.

• Public hearing to amend Zoning Ordinance No. 1253 for rezoning 13.80‑acre property on Greeno Road South to a PUD (Legends at Point Clear) – applicant SCorUSA, LLC
• Adoption of Ordinance establishing impact fees on new development, repealing Ordinance No. 1625
• Resolution authorizing purchase of the Anna T. Jeanes School land from Baldwin County Board of Education
• Award of a not‑to‑exceed $178,000 contract to Apex Contracting Services for a 50' x 120' pre‑engineered metal building
• Award of a not‑to‑exceed $1,597,777.50 contract to Asphalt Services, Inc. for a roundabout at North Section Street/Scenic 98 (80/20 ALDOT grant)

The Fairhope City Council adopted Ordinance No. 1817 establishing impact fees on new development, replacing Ordinance No. 1625. It approved several major contracts, including a $1.6 million roundabout project and a $178,000 metal building, and authorized the purchase of the Anna T. Jeanes School property. The rezoning request for Legends at Point Clear was laid over to the January 13, 2025 meeting.

• Adopted impact fee ordinance (Ordinance No. 1817) (4-0)
• Approved $1,597,777.50 roundabout contract with Asphalt Services, Inc. (unanimous)
• Authorized purchase of Anna T. Jeanes School property for $100 plus $3.5M in capital improvements (unanimous)
• Approved $178,000 metal building contract with APEX Contracting Services (unanimous)
• Approved $672,165 force main upgrade contract with W.R. Mitchell (unanimous)
• Approved $1,882,155 water tank reconditioning contract with G&L Tank (unanimous)
• Tabled Legends at Point Clear rezoning to January 13, 2025
• Approved 2025 regular council meeting schedule (unanimous)

Board of Adjustment

The Fairhope Board of Adjustment will hold a public hearing to consider four requests for special exceptions, use variances, and use not provided for permits. The body will also approve the minutes from the November 18, 2024 meeting.

• Public hearing for a hotel at 301 Fairhope Avenue
• Public hearing for setback variances at 258 Equity Street
• Public hearing for a medical office at Highway 181 and Highway 104
• Public hearing for church alterations at 860 N. Section Street
• Approval of November 18, 2024 Board of Adjustment minutes

The Fairhope Board of Adjustments approved a variance request for property at 258 Equity Street and a use-not-provided-for request for a medical office at Highway 181 and Highway 104. A hotel special exception request was tabled indefinitely at the applicant's request, and a church alteration request was tabled due to lack of quorum after a board member recused himself.

• Approved minutes from November 18, 2024 meeting (4-0)
• Tabled BOA 24.10 hotel special exception indefinitely at applicant's request (4-0)
• Approved BOA 24.16 setback variances at 258 Equity Street (4-0)
• Approved BOA 24.18 medical office use at Highway 181 and Highway 104 (4-0)
• Tabled BOA 24.19 church alterations due to lack of quorum

Historic Preservation Commission

The Fairhope Historic Preservation Commission will meet to approve minutes and officers, review the city's new demolition process, and discuss incentives for historic renovations. The group will also review the status of a Certified Local Government application.

• Approval of November minutes and officers (Mara Hunter, Amy Molyneux)
• Review of new Demolition Review Process with FHPC advisory role
• Presentation on ArcGIS and Historic Preservation tools
• Discussion of incentives for Historic Property Renovations
• Update on CLG (Certified Local Government) application status

The Fairhope Historic Preservation Commission approved a letter from Mayor Sherry Sullivan to accompany the Certified Local Government (CLG) application for submittal to the Alabama Historic Commission. The vote was unanimous. The commission also deferred votes on bylaws and officers until the next meeting on January 8, 2025, and discussed a new demolition review process with an advisory role for the commission.

• Approved letter for CLG application submittal (unanimous)
• Approved November 13, 2024 minutes (unanimous)
• Deferred vote on bylaws to January 8, 2025
• Deferred vote on officers to January 8, 2025

Airport Authority

The Fairhope Airport Authority will review and approve the minutes from its November 19 meeting, hear reports on airport operations, a flight‑school proposal, and ongoing projects, and consider an engineering services bid plan. The board may also discuss commercial operator permits and take public comments before adjourning.

• Approval of minutes from the November 19, 2024 board meeting
• Flight school proposal from Flightline First
• Engineering services bid plan for upcoming projects
• Legal report on commercial operator permits
• Public comments (limited to 3 minutes per speaker)

The Fairhope Airport Authority approved a motion to apply for a grant for the Taxiway Lighting and signs project, with the low bid from Moody Electric at just over $1.3 million. They also approved Flightline First's Commercial Operator Permit Application to operate as the airport's FBO. The meeting was otherwise routine, with reports and discussions on various operational matters.

• Approved minutes of November 19, 2024 meeting (unanimous)
• Approved motion to apply for Taxiway Lighting and signs grant (unanimous)
• Approved Flightline First Commercial Operator Permit Application (unanimous)
• Adjourned meeting at 5:50 PM (unanimous)

City Council

The City Council will hear a presentation on a proposed additional entrance at the Knoll Park Gateway and a possible foundation donation. The meeting will also include updates from standing committees. Department heads will provide their latest reports.

• Presentation on additional entrance at Knoll Park Gateway and potential foundation donation
• Committee updates
• Department head updates

The City Council held a work session and discussed, but did not formally vote on, a proposal to accept a $14,300 foundation donation from Lucy McVay for a new stone entrance at Knoll Park's southeast corner. The consensus was to move forward and place the item on the next agenda. No other formal decisions were made; the meeting was informational, with staff updates on various projects.

• Consensus to accept $14,300 donation for Knoll Park entrance and place on next agenda
• No formal votes taken; all items were discussion only

City Council

The City Council will hold a public hearing regarding an ordinance to establish impact fees on new development. The body is also considering several infrastructure contracts, professional service agreements, and New Year's Eve event planning.

• Public hearing for an ordinance establishing Impact Fees on New Development
• Contract for 24" water line installation from WTP #2 to CR13 along Fairhope Ave ($305,000)
• Contract for 16" water main installation from WTP #2 to State Highway 181 ($320,000)
• Roof replacement for Fire Station #1 awarded to Southern Steel Structures ($41,200)
• Restaurant liquor license application for Little Bird at 404 Oak Avenue

The Fairhope City Council approved numerous resolutions including contracts for engineering, roof replacements, pest control, and temporary staffing, as well as agreements for voting machines and legal services. A proposed ordinance establishing impact fees on new development was discussed in a public hearing but was not moved for immediate consideration, so it will be considered at the December 19, 2024 meeting. All votes were unanimous unless noted.

• Approved intergovernmental agreement for county voting machines (unanimous)
• Approved legal services engagement with Hand Arendall Harrison Sale, LLC (unanimous)
• Approved bank signatory authorization for FY2025 (unanimous)
• Approved grant administration services for Airport Industrial Park to Volkert, Inc. (unanimous)
• Approved MOU for shared public safety communications infrastructure (unanimous)
• Awarded roof replacement for Fire Station #1 to Southern Steel Structures, $41,200 (unanimous)
• Approved contract with Long's Human Resource Services for temporary employees, $52,000 transfer (unanimous)
• Declared surplus property and authorized disposal (unanimous)

Planning Commission

The Fairhope Planning Commission will consider several public hearing items, including a conditional annexation request for the Tallawampa Subdivision. Other agenda items include a utility review for C‑Spire’s buried fiber cable at 100 Vivian Loop, a minor subdivision plat approval for Magnolia Beach Estates, and a site plan approval for Express Oil Change. The commission will also review a rezoning request to change a property from R‑1 to B‑1 near Sweetwater Circle. The meeting begins with a consent agenda and approval of the November 4, 2024 minutes.

• Utility review request by C‑Spire for ~11,988 linear feet of buried fiber at 100 Vivian Loop
• Public hearing for preliminary and final plat approval of Magnolia Beach Estates (2‑lot, 2.4 acres) at 104 Laurel Avenue
• Site plan approval request for Express Oil Change (0.99 acres) at 22179 State Highway 181
• Public hearing on conditional annexation of Tallawampa Subdivision (5.20 acres) at O Gayfer Road Extension to R‑2 zone
• Public hearing on rezoning of property east of Sweetwater Circle (2.06 acres) from R‑1 to B‑1

The Planning Commission approved a utility review for fiber cable installation and a minor subdivision plat for Magnolia Beach Estates. Commissioners also recommended that the City Council approve a site plan for Express Oil Change and a rezoning request for property near Sweetwater Circle, while recommending denial of a conditional annexation request for the Tallawampa Subdivision.

• Approved utility review for 11,988 LF of fiber cable at 100 Vivian Loop (6-0)
• Approved Magnolia Beach Estates 2-lot minor subdivision (6-0)
• Recommended City Council approve Express Oil Change site plan (6-0)
• Recommended City Council deny Tallawampa Subdivision annexation (6-0)
• Recommended City Council approve rezoning at Sweetwater Circle (6-0)

City Council

The City Council will consider final adoption of new water and wastewater rates and the designation of 105 farmable acres as surplus for leasing. The body is also reviewing several engineering contracts for water lines and storm water mapping.

• Ordinance to establish Water and Wastewater (Sewer) Rates
• Ordinance to designate 105 Farmable Acres as surplus for a yearly lease
• Change Order No. 1 for Water Treatment Plant No. 3 inspections with GeoCon Engineering for $8,840.00
• Bid award to Donohoo Chevrolet, LLC for an electric vehicle not-to-exceed $37,544.50
• Site plan approval for Encounter House Relocation at State Highway 181 and State Highway 104

The Fairhope City Council met on November 21, 2024, and took several actions. It adopted two ordinances: one declaring 105 farmable acres as surplus to allow a lease, and another establishing new water and wastewater rates. The council also approved multiple resolutions for engineering services, a vehicle purchase, and a FEMA grant change order, and rejected all bids for a tree removal contract to re-bid.

• Adopted Ordinance No. 1815 declaring 105 farmable acres surplus for lease (3-0)
• Adopted Ordinance No. 1816 establishing new water and wastewater rates (3-0)
• Approved Change Order No. 1 for WTP No. 3 inspections, $8,840 with GeoCon Engineering (unanimous)
• Approved Krebs Engineering for 24-inch water line from WTP #2 to CR13 (unanimous)
• Approved Krebs Engineering for 16-inch water main from WTP #2 to State Highway 181 (unanimous)
• Approved site plan for Encounter House Relocation, Lot 11 (unanimous)
• Approved Change Order No. 1 for FEMA safe room services, $10,000 with EnCompass360 (unanimous)
• Approved Thompson Engineering for storm water mapping (unanimous)

Airport Authority

The Fairhope Airport Authority will determine if a quorum exists, approve the October 8 minutes, and hear reports on operations, flightline, engineering, treasury, and legal matters. Board members will discuss and request approval for a quote covering fence and fuel‑tank work, as well as a ribbon‑cutting reminder and commercial operator permits. The meeting will also include public comments and may enter an executive session.

• Quote approval – fence and fuel‑tank work
• Commercial operator permits
• Ribbon‑cutting reminder
• Engineering project updates
• Operations update

The Fairhope Airport Authority approved the October 8, 2024 minutes and passed a resolution for Continental Aerospace's Commercial Operator Permit. The board also tabled a proposal from White-Spunner to extend the ROI fuel farm pad and adjourned the meeting.

• Approved October 8, 2024 regular meeting minutes (unanimous)
• Approved Continental Aerospace Commercial Operator Permit resolution (unanimous)
• Tabled White-Spunner proposal to extend ROI fuel farm pad until next meeting

Board of Adjustment

The Fairhope Board of Adjustment will hold public hearings to consider three variance applications. One request seeks a building‑height variance and accessory‑structure placement for a property at 23335 Main Street in the R‑1 Low‑Density Single‑Family Residential District. The other two requests involve front, rear, and side‑setback variances for properties at 258 Equity Street and 519 Equality Avenue, both in the R‑2 Medium‑Density Single‑Family Residential District.

• BOA24.13 – Height and accessory‑structure variance for 23335 Main Street (0.82 acre, R‑1 zone)
• BOA24.16 – Front, rear, and side‑setback variances for 258 Equity Street (0.18 acre, R‑2 zone)
• BOA24.17 – Special exception for accessory‑structure placement at 519 Equality Avenue (1.02 acre, R‑2 zone)

The Board approved a building height variance for a property on Main Street with specific conditions regarding elevation. A request for setback variances at 258 Equity Street was tabled, and an application for 519 Equality Avenue was withdrawn.

• Approved building height variance for 23335 Main Street (4-0)
• Tabled setback variance request for 258 Equity Street (5-0)
• Approved October 21, 2024, meeting minutes (5-0)

Historic Preservation Commission

The Fairhope Historic Preservation Commission will review its bylaws. It will adopt an annual work plan. The commission will discuss how to prepare the city’s application for CLG. Additional items will be addressed under “Other.”

• Review By Laws
• Establish Annual Work Plan
• Plan City Application for CLG
• Other

The Fairhope Historic Preservation Commission met on November 13, 2024, and approved the October 15, 2024 minutes unanimously. No substantive decisions were made; the commission deferred discussion of bylaws and the annual work plan to the December meeting. Members discussed future items including a demolition review process, a Certified Local Government (CLG) application, and a walking tour for April 2025.

• Approved October 15, 2024 meeting minutes (unanimous)
• Deferred bylaws review to December 2024 meeting
• Deferred annual work plan discussion to December 2024 meeting
• Requested demolition review as agenda item for December 2024 meeting
• Discussed fee assessment on demolition, to be discussed with attorney
• Discussed CLG application, with mayor's letter to be requested

Historic Preservation Commission

The commission will receive a presentation and hold a question and answer session with Paige Thomas from the Alabama Historic Commission. Members will also review bylaws and discuss the annual work plan.

• Presentation by Paige Thomas, Alabama Historic Commission
• Review of bylaws
• Discussion of annual work plan

The Fairhope Historic Preservation Commission held a work session featuring a presentation by Paige Thomas of the Alabama Historical Commission on Certified Local Government (CLG) training. Topics covered included historic preservation laws, designation processes, tax credits, and grant programs. No formal decisions, approvals, or votes were taken during the session; the only action was a unanimous motion to adjourn.

• Adjourned meeting unanimously (motion by Skip Jones, seconded by Amy Molyneux)

City Council

The Fairhope City Council will elect a new council president and approve the minutes from the October 28 meeting. Council members will consider several ordinances, including designating 105 farmable acres as temporarily surplus and establishing new water and wastewater rates. Resolutions will authorize acceptance of a $1,328,400 grant for Phase II of the Flying Creek Nature Preserve and approve multiple procurement contracts for equipment and services.

• Ordinance designating 105 farmable acres as temporarily surplus property
• Ordinance establishing water and wastewater rates and repealing Ordinance No. 1791
• Resolution to accept a $1,328,400 GOMESA grant for Phase II of Flying Creek Nature Preserve
• Resolution approving procurement of Axon Tasers and accessories up to $252,945
• Resolution approving procurement of a Mohawk TR‑75WT lift up to $140,418.95

The Fairhope City Council elected Jack Burrell as Council President and Jay Robinson as President Pro Tempore. The council approved a $1,328,400 GOMESA grant for Phase II of the Flying Creek Nature Preserve, along with several other resolutions including the purchase of Axon Tasers, a Mohawk lift, and various appropriations. Two ordinances were introduced but laid over to the next meeting: one to declare 105 farmable acres as surplus for a potential lease, and another to establish water and wastewater rates.

• Elected Jack Burrell as Council President (unanimous)
• Elected Jay Robinson as Council President Pro Tempore (unanimous)
• Approved $1,328,400 GOMESA grant for Flying Creek Nature Preserve Phase II (unanimous)
• Approved $252,945 procurement of Axon Tasers and training (unanimous)
• Approved $140,418.95 procurement of Mohawk TR-75WT Lift (unanimous)
• Approved $43,000 ADEM Recycling Fund grant for forklift (unanimous)
• Approved $21,720 roof replacement for Connex Shop Building (unanimous)
• Approved $500,000 Neptune water meters procurement (unanimous)

City Council

The City Council will hold a work session to review conceptual plan edits for the Fairhope Docks. Members will also discuss temporary staffing services and revisions to civic center and park ordinances.

• Harbor Board first round edits to Fairhope Docks Conceptual Plan
• Long's Human Resource Services for temporary employee supply
• Revisions to Ordinance No. 1575 and Resolution No. 3039-18 regarding Civic Center and Park

The Fairhope City Council met in a work session on Nov. 12, 2024, and reached consensus on two items: moving forward with a resolution for Long's Human Resource Services to supply temporary entry-level Public Works employees, and setting resident/non-resident fees plus a booking time limit for Civic Center and park rentals. The Harbor Board presented a first round of edits to the Fairhope Docks Conceptual Plan, which council members discussed but did not vote on. No formal votes or dollar amounts were recorded; the meeting adjourned at 5:56 p.m.

• Consensus to move forward with a resolution for Long's Human Resource Services to supply temporary Public Works employees
• Consensus to set separate resident and non-resident fees for Civic Center and park rentals
• Consensus to require advance bookings at least four months prior to an event
• Harbor Board presented first round of edits to the Fairhope Docks Conceptual Plan; no vote taken
• Gas Superintendent requested Agenda Item No. 16 be pulled until the correct amount is provided

Environmental Advisory Board

The Fairhope Environmental Advisory Board will begin with housekeeping and approval of the September minutes. It will then hear subcommittee reports covering greenspace and natural habitat planning, sustainable waste management compost initiatives, energy policy, and water‑conservation projects. The board will wrap up with education and outreach opportunities and identify future guest speakers.

• Greenspace & Natural Habitat COF Comprehensive Land Use Plan (Ben, Sarah, Nicole)
• Greenspace Assessment Working Group reports on Winn Dixie Pond, Colony Park, Knoll Park, and Flying Creek Nature Preserve butterfly pavilion (Ben)
• Sustainable Waste Management (SWaMP) compost project – letter to mayor, funding and design collaborations (Sarah B., Sarah C., Jennifer, Gary)
• Energy Policy discussion (Anna)
• Water‑quality monitoring and Krebs Feasibility Study (Nigel, Amy, Christina, Nigel)

The Environmental Advisory Board met and approved the minutes. The Land Use Plan (LUP) passed the planning commission and will go to the city council for adoption. No other formal decisions were made; the meeting consisted of updates on greenspace, SWaMP, energy policy, water conservation, and pier signs.

• Minutes approved
• Land Use Plan passed planning commission, goes to council for adoption

Planning Commission

The Fairhope Planning Commission will hold a public hearing to consider the final plat approval for the 252‑unit Rockwell Place project on a 20.91‑acre site east of State Highway 181. The commission will also review a site‑plan request for the Encounter House relocation on a 1.02‑acre B‑2 district parcel at State Highways 181 and 104, and a resolution to adopt the 2024 Comprehensive Plan. Several utility review requests from C‑Spire for buried fiber cable installations at four locations will be considered, along with extensions for preliminary plats in the Harvest Green subdivisions.

• Final plat approval request for Rockwell Place, 252 units, 20.91 acres (SD 24.23)
• Site‑plan approval request for Encounter House relocation, 1.02 acres, B‑2 district (SR 24.05)
• Resolution 2024‑02 for adoption of the 2024 Comprehensive Plan (public hearing)
• Utility review approvals for C‑Spire fiber cable: 14,770 LF at 202 N. Summit St., 6,871 LF at 9445 Valor Dr., 7,672 LF at 2 Hoffren Dr., 8,606 LF at 845 Summer Lake (UR 24.09‑24.18)
• Second one‑year extensions for preliminary plats of Harvest Green East and West Phase 2 (SD 21.43, SD 21.45)

The Fairhope Planning Commission unanimously approved the consent agenda, including preliminary plat extensions for Harvest Green East and West Phase 2 and four C-Spire utility reviews, with staff conditions. They also recommended site plan approval for Encounter House Relocation (SR 24.05) and final plat approval for Rockwell Place (SD 24.23), a 252-unit project, to the City Council. Additionally, they approved Resolution 2024-02 for the Comprehensive Plan 2024. All votes were unanimous with no nays.

• Approved consent agenda items including plat extensions and C-Spire utility reviews (unanimous)
• Recommended SR 24.05 Encounter House Relocation site plan to City Council (unanimous)
• Recommended SD 24.23 Rockwell Place final plat to City Council with conditions (unanimous)
• Approved Resolution 2024-02 Comprehensive Plan 2024 (unanimous)

City Council

The Fairhope City Council will approve minutes from the October 14 meeting, hear the mayor's report, and consider two site‑plan approvals for properties on De La Mare Avenue and at the State Highway 181/104 corner. The council will vote on multiple resolutions authorizing contracts and procurements, including a $200,000 engineering services contract for the Comprehensive Safety Action Plan and agreements for new traffic signals on State Highway 181. Additional items include procurement approvals for water‑treatment chemicals, pest control, and other city services.

• Site‑plan approval for Aubergine at 315 De La Mare Avenue #A (0.10 acres)
• Site‑plan approval for Sherwin Williams at the NE corner of State Highway 181 and State Highway 104 (0.894 acres)
• Resolution authorizing a not‑to‑exceed $200,000 contract with Kimley‑Horn and Associates for the Comprehensive Safety Action Plan
• Three agreements to install, maintain, and operate traffic signals at State Highway 181 intersections (Narrowleaf Blvd/Bay Meadows Rd, Threshing Blvd, and Rockwell)
• Procurement approval for CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as sole source, estimated annual cost $300,000

The Fairhope City Council approved several resolutions including contracts for engineering services, traffic signal agreements with ALDOT, site plans for residential and commercial properties, and various procurements. The council also tabled a proposed increase in stadium rental fees and a tennis fee change, and reappointed members to boards.

• Approved site plan for two residential units at 315 De La Mare Avenue (unanimous)
• Approved site plan for Sherwin Williams at Encounter Commercial Retail Center (unanimous)
• Authorized $200,000 contract with Kimley-Horn for Comprehensive Safety Action Plan (unanimous)
• Reappointed Ellis Ollinger to Educational Building Authority (unanimous)
• Adopted FY2025 Transportation Plan with Northrop Street added (unanimous)
• Authorized traffic signal agreements at three Highway 181 intersections (unanimous)
• Awarded $120,972 bid to CraneWorks for CMC 72HD+Arbor Pro (unanimous)
• Tabled W.C. Majors Stadium rental fee increase (unanimous)

City Council

The City Council work session will begin with a presentation and discussion of the Cost of Services Study by Jackson Thornton. An executive session will follow to consider pending legal issues and options for potential litigation. The meeting will also include updates from the council committees and department heads.

• Cost of Services Study presentation and discussion
• Executive session on pending legal issues and potential litigation
• Committee updates
• Department head updates

The Fairhope City Council held a work session on October 28, 2024, to discuss a cost-of-service study for electric, water, wastewater, and gas utilities. The study, presented by Jackson Thornton, showed that water and sewer systems are under-recovering revenue, and proposed rate increases to reach 90% recovery. No formal decisions or votes were taken during the session; the council also entered executive session to discuss potential litigation.

• Entered executive session to discuss potential litigation (unanimous voice vote)
• Heard presentation on utility cost-of-service study; no action taken
• Discussed proposed water and sewer rate increases; no vote taken

Board of Adjustment

The Board of Adjustments will approve the September 16, 2024 minutes, elect officers, and adopt the 2025 meeting schedule. It will then hold public hearings on five applications: a hotel special exception on 301 Fairhope Avenue (B-2 district), setback variances on 50 Fels Avenue (R-2 district), multiple variances including building height on 23335 Main Street (R-1 district), a restaurant/bar/community‑center special exception on 700 S. Mobile Street (B-3a district), and a church expansion special exception on 8717 Fairhope Avenue (R-1 district).

• BOA 24.10 – Special Exception for a hotel on 301 Fairhope Ave, B-2 district, 0.20 acres
• BOA 24.11 – 15' front and 5' side setback variances on 50 Fels Ave, R-2 district, 0.22 acres
• BOA 24.13 – Building height, accessory structure, and retaining‑wall variances on 23335 Main St, R-1 district, 0.82 acres
• BOA 24.14 – Special Exception for a restaurant, bar and community center on 700 S. Mobile St, B-3a district, 3.21 acres
• BOA 24.15 – Special Exception for Fairhope Avenue Baptist Church expansion on 8717 Fairhope Ave, R-1 district, 4.29 acres

The Board of Adjustment approved a special exception for a restaurant, bar, and community center at 700 S. Mobile Street, with conditions including no drive-through and limited operating hours. Three other cases were tabled: a hotel request, a setback variance, and a height variance. A church expansion was approved unanimously.

• Approved special exception for restaurant/bar/community center at 700 S. Mobile Street (5-0)
• Tabled hotel special exception at 301 Fairhope Avenue (5-0)
• Tabled setback variance at 50 Fels Avenue (5-0)
• Tabled height/accessory/retaining wall variances at 23335 Main Street (5-0)
• Approved church expansion at 8717 Fairhope Avenue (5-0)
• Approved 2025 meeting schedule (5-0)
• Re-elected Anil Vira as Chair, Cathy Slagle as Vice-Chair, Cindy Beaudreau as Secretary (5-0)

Historic Preservation Commission

The Fairhope Historic Preservation Commission will meet to elect officers, establish regular meeting times, and adopt bylaws. The agenda also includes a training session with Paige Thomas and a conference in New Orleans.

• Elect officers
• Establish regular meeting time
• Establish bylaws
• Training with Paige Thomas
• Conference in New Orleans

The Fairhope Historic Preservation Commission held its organizational meeting, establishing a regular meeting schedule and electing officers. The commission voted unanimously to meet on the second Wednesday of each month at 4:00 p.m. and elected Mara Kozelsky as Chair and Amy Molyneux as Vice Chair, with both also serving in provisional roles until bylaws are finalized. The commission discussed draft bylaws, a training session with the Alabama Historic Commission, and a conference in New Orleans, but no other substantive decisions were made.

• Established regular meeting date as 2nd Wednesday of month at 4:00 p.m. (unanimous)
• Elected Mara Kozelsky as Chair (unanimous)
• Elected Amy Molyneux as Vice Chair (unanimous)
• Appointed Mara Kozelsky as Provisional Chair until bylaws finalized (unanimous)
• Appointed Amy Molyneux as Provisional Vice Chair until bylaws finalized (unanimous)

City Council

The council will adopt two ordinances—one adding a paid sick‑leave donation provision and another repealing the garbage‑collection rate ordinance. It will also consider a series of resolutions authorizing public‑improvement maintenance agreements, a $2.44 million transportation grant for the Volanta Avenue/Greeno Road intersection, and various service contracts ranging from $8,720 to $1.22 million. Additional items include holiday scheduling, a letter of intent to purchase the Anna T. Jeanes School property, and several public‑event and licensing requests.

• Approve $2,000,000 ATRIP grant (total project cost $2,437,455.36) for Volanta Ave/Greeno Rd intersection upgrade
• Award $1,224,542 contract to Morrow Water Technologies for Fairhope Water System Test Well Project
• Approve $37,238 contract plus $20,000 material allocation for new water main at Flying Creek Nature Preserve
• Authorize $8,720 contract with Southeastern Archaeological Research for K‑1 Center architectural history review
• Approve $35,000 annual contract with Image Solutions USA for flame‑resistant uniform pants

The City Council approved several infrastructure contracts, including a $1.2M water system test well project. The council also authorized a letter of intent to purchase the Anna T. Jeanes School Property and approved various public improvement acceptances for city maintenance.

• Authorized letter of intent to purchase Anna T. Jeanes School Property
• Awarded $1,224,542 water system test well project to Morrow Water Technologies
• Approved $2M grant application for Volanta Avenue and Greeno Road intersection
• Approved $150,000 not-to-exceed budget for FY2025 annual flower procurement
• Approved $84,720.71 for Microsoft 365 license renewals
• Accepted public improvements for Encounter Commercial Retail Center, Publix at Point Clear, Overland Subdivision Phase 2, and The Flats at East Bay
• Approved $37,238 water main project for Flying Creek Nature Preserve
• Adopted Ordinance No. 1813 adding paid sick leave donation to leave policies

City Council

The City Council will hold a work session to review presentations on parking and impact fees. Members will also discuss an agreement with the Alabama Department of Transportation regarding traffic control signals and roadway lighting.

• Alabama Department of Transportation agreement for traffic control signals and roadway lighting
• Parking Authority presentation
• Impact Fee Study presentation

The City Council held a work session with no formal votes. They discussed a proposed impact fee update, a parking authority presentation, and a state traffic signal agreement. The impact fee draft ordinance is expected at the first November meeting, with new fees possibly starting January 2025. The traffic signal agreement was forwarded to the next agenda.

• Forwarded ALDOT traffic signal agreement to next agenda
• Discussed impact fee study; draft ordinance expected in November
• Heard Parking Authority Arts Alley Parking initiative presentation

Airport Authority

The Fairhope Airport Authority will approve the minutes from the September 10 board meeting. The board will hear reports from the airport manager, Continental Motors, engineers, the treasurer, and legal counsel. A segment is set aside for board discussion and approval requests. The meeting may include an executive session before adjourning.

The Fairhope Airport Authority approved the assignment of Vince Boothe's lease to Cutting Edge Builders of Alabama, LLC, with a $10,000 construction deposit and a restarted construction timeline. They also adopted a new Standard Aircraft Storage Agreement for T-hangars and authorized the Airport Manager to sign leases without modifications. The board tabled a decision on reducing insurance liability requirements for Flightline First until next month, pending policy review.

• Approved lease assignment to Cutting Edge Builders with $10,000 deposit (unanimous)
• Adopted Standard Aircraft Storage Agreement for T-hangars (unanimous)
• Authorized Airport Manager to sign leases if unchanged (unanimous)
• Tabled insurance liability reduction for Flightline First until next month
• Authorized research on insurance issue by Pel Henry and two members (unanimous)
• Approved September 10, 2024 meeting minutes (unanimous)

Planning Commission

The Fairhope Planning Commission will review several utility requests from C‑Spire for buried fiber cable installations at multiple locations. It will also hear site‑plan applications for Sherwin Williams and Aubergine projects, and a public hearing on amendments to the city's Subdivision Regulations. A key item is the rezoning of a 75.73‑acre parcel at 20741 State Highway 181 from PUD to PUD‑Mixed Use, designated Eastlake Village.

• UR 24.09 – approval of ~14,770 LF buried fiber cable at 202 N. Summit Street
• UR 24.10 – approval of ~27,968 LF buried fiber cable at 818 Fairhope Avenue
• SR 24.03 – site‑plan approval for Sherwin Williams on 0.894‑acre B‑2 zone at NE corner of State Hwy 181 & 104
• ZC 24.06 – rezoning of 75.73‑acre parcel at 20741 State Highway 181 to PUD‑Mixed Use (Eastlake Village)
• SD 24.21 – public hearing on Resolution 2024‑01 amendments to Article IV of Subdivision Regulations

The Fairhope Planning Commission approved five C-Spire buried fiber cable installations (UR 24.10, 24.11, 24.12, 24.13, 24.14) with staff conditions, tabled one (UR 24.09) until November, and recommended two site plans and a preliminary plat to the City Council. A major rezoning request (ZC 24.06) for Eastlake Village was tabled until December. Officers were re-elected and the 2025 meeting schedule approved.

• Approved UR 24.10 (27,968 LF fiber at 818 Fairhope Ave) with conditions (unanimous)
• Approved UR 24.11 (3,172 LF fiber at 9051 Feather Trail) with conditions (unanimous)
• Approved UR 24.12 (4,837 LF fiber at 102 Majors Run) with conditions (unanimous)
• Approved UR 24.13 (9,533 LF fiber at 8933 Nichols Ave) with conditions (unanimous)
• Approved UR 24.14 (4,777 LF fiber at 120 Stratford St) with conditions (unanimous)
• Tabled UR 24.09 (14,770 LF fiber at 202 N. Summit St) until November (unanimous)
• Recommended SR 24.03 (Sherwin Williams site plan) to City Council with condition (unanimous)
• Recommended SR 24.04 and SD 24.22 (Aubergine site plan and preliminary plat) to City Council (unanimous)

City Council

The Fairhope City Council will review and adopt the proposed Fiscal Year 2025 budget, including the use of impact fees for equipment and projects. The council will also approve funding for new positions and reclassify existing staff.

• Adoption of FY2025 Budget
• Use of Impact Fees for equipment and projects
• Approval of new positions and pay grades
• Reclassification and deletion of positions

The Fairhope City Council held a special meeting on September 30, 2024, and unanimously adopted three resolutions that had been tabled at the previous meeting. These included the FY2025 budget, authorization to use Impact Fees for specific equipment and projects, and approval of personnel changes (new positions, reclassifications, pay grade changes, and deletions) as presented in the budget. The budget totals approximately $188.76 million across all funds.

• Adopted FY2025 budget totaling $188,756,898 (unanimous)
• Authorized use of Impact Fees for police, fire, transportation, and parks projects (unanimous)
• Approved new positions, reclassifications, pay grade changes, and deletions as presented in FY2025 budget (unanimous)

City Council

The Fairhope City Council will adopt the FY2025 budget and consider several ordinances and contracts. Items include a zoning change for 7671 Parker Road, a $4.8 million wastewater treatment plant improvement contract, and the purchase of the Barwell Recreation Land for $1.1 million. The council will also accept a $200,000 Department of Justice grant for a fentanyl education program.

• Amend Zoning Ordinance No. 1253 to rezone 0.69 acre at 7671 Parker Road from R‑1 to B‑4
• Award Taylor Corporation a not‑to‑exceed $4,813,507.50 contract for WWTP Headworks Improvements
• Authorize purchase of Barwell “Recreation” Land Property for $1.1 million from Most Rev. Thomas J. Rodi
• Adopt the FY2025 Budget and related impact‑fee and staffing provisions
• Accept a $200,000 DOJ grant for a community fentanyl education and safety program

The Fairhope City Council approved a $4.8 million wastewater treatment plant headworks improvement contract, rezoned a property on Parker Road, and authorized the purchase of the Barnwell Recreation Land for $1.1 million. Several other resolutions were passed, including a $200,000 federal grant for fentanyl education and a $135,204.84 contract for first responders safe room administration. The FY2025 budget resolutions were tabled until the next meeting.

• Approved rezoning at 7671 Parker Road from R-1 to B-4 (4-0)
• Approved $4,813,507.50 contract to Taylor Corporation for WWTP Headworks Improvements (unanimous)
• Authorized $1.1 million purchase of Barnwell Recreation Land (unanimous)
• Approved $200,000 DOJ grant for fentanyl education program (unanimous)
• Approved $135,204.84 contract to EnCompass360 for 1st Responders Safe Room admin (unanimous)
• Approved $180,108.39 charge-off of uncollectible utility accounts (unanimous)
• Tabled FY2025 budget resolutions until next meeting (unanimous)
• Approved $42,000 for Citizenserve software renewal (unanimous)

City Council

The Fairhope City Council will hold an executive session to discuss security plans and related safety measures. Council members will review the FY2025 budget and examine sanitation rates for FY2025 and FY2026. Committee and department heads will provide updates.

• Executive session to discuss security plans and safety measures
• FY2025 budget review
• Review of FY2025 sanitation rates
• Review of FY2026 sanitation rates
• Committee updates

The Fairhope City Council held a work session and discussed the FY2025 budget, sanitation rates, and other agenda items. The council tabled the FY2025 budget after Councilmember Burrell said he was not ready to pass it. No formal votes were taken on substantive items during this work session.

• Tabled FY2025 budget review (no vote)
• Moved into Executive Session to discuss security plans (unanimous voice vote)

Board of Adjustment

The Board of Adjustments will hold public hearings to consider three variance requests. The first is a special exception to allow a tobacco and vape shop on a B-2 district property at 19674 Greeno Road. The second is a building height, accessory structure, and retaining wall variance for a residential property at 23335 Main Street in the R-1 district. The third is a front and side setback variance for a property at 50 Fels Avenue in the R-2 district.

• BOA 24.12: Special exception for a tobacco and vape shop at 19674 Greeno Road (1.78 acres), B-2 district
• BOA 24.13: Building height, accessory structure, and retaining wall height variances at 23335 Main Street (0.82 acres), R-1 district
• BOA 24.11: Front 15' and side 5' setback variances at 50 Fels Avenue (0.22 acres), R-2 district

The Board of Adjustment approved a special exception for a tobacco and vape shop at 19674 Greeno Road, despite public opposition citing proximity to schools. The board also tabled a variance request for a Main Street property until October, and tabled a setback variance request for Fels Avenue at the applicant's request.

• Approved special exception for tobacco/vape shop at 19674 Greeno Road (5-0)
• Tabled building height, accessory structure, and retaining wall variances for 23335 Main Street until October meeting (5-0)
• Tabled front and side setback variances for 50 Fels Avenue until October meeting (5-0)
• Approved minutes from August 19, 2024 meeting (5-0)

Airport Authority

The Fairhope Airport Authority will approve minutes from the August 13 meeting and consider several project proposals. Board members will review and vote on the 2024/2025 operating budget. Additional items include environmental testing of existing fuel tanks, engineering and construction services for ALDOT seal‑coat projects, and discussion of FBO insurance. Public comments are limited to three minutes.

• Approve minutes from the regular board meeting on August 13, 2024
• Approve proposed 2024/2025 operating budget
• Approve proposal for environmental testing of existing fuel tanks
• Approve proposals for engineering and construction services for ALDOT grant seal‑coat projects
• Discuss FBO insurance

The Fairhope Airport Authority approved its 2024/2025 operating budget and elected a new slate of officers consisting of Don Ward as Chairman, Pel Henry as Vice Chairman, Will Bruce as Secretary, and Amy Pearson as Treasurer. The board also accepted a $23,000 proposal for environmental testing on existing fuel tanks and authorized research into FBO insurance requirements.

• Added Election of Officers to agenda (unanimous)
• Approved August 13, 2024 regular meeting minutes (unanimous)
• Approved proposed 2024/2025 operating budget as presented (unanimous)
• Accepted $23,000.00 proposal for Environmental Testing related to existing Fuel Tanks (unanimous)
• Approved new Slate of Officers: Don Ward (Chairman), Pel Henry (Vice Chairman), Will Bruce (Secretary), and Amy Pearson (Treasurer) (unanimous)
• Authorized Chairman Pel Henry, two Authority Members, and Attorney Josh Myrick to research FBO insurance requirements and make a decision before the October meeting (unanimous)
• Adjourned meeting at 5:56 PM (unanimous)

City Council

The Fairhope City Council will vote on a series of resolutions, including a $5,125,025 contract for Phase II of the pump station and force main maintenance. The meeting also includes a rezoning request for 7671 Parker Road, an amendment to the Emergency Water Conservation Plan, and approvals of grant applications and recreation facility contracts. Additional items cover budget adjustments, fee settings for tennis and pool facilities, and event permits.

• Rezoning request for 7671 Parker Road (0.69 acre) from R‑1 to B‑4 Business and Professional District
• Ordinance amendment adding Section 10.5‑55.5 to the Emergency Water Conservation Plan
• Resolution authorizing Change Order No. 3 for Pump Station Phase II with a $241,715 cost and a new contract total of $5,125,025
• Resolution approving a $1,000,000 SEEDS grant application for the Airport Industrial Park (matched by $3,000,000 HUD grant)
• Resolution awarding a $600,745.95 contract to American Tennis Courts for new tennis and pickleball courts at Mike Ford Tennis Center

The Fairhope City Council approved a $241,715 change order for the Pump Station and Force Main Maintenance Phase II, raising the contract to $5,125,025. They also approved several resolutions, including a $1M grant application for the Airport Industrial Park, a $186,883 contract for slope stabilization, and a $600,745.95 contract for new tennis and pickleball courts. A rezoning request for 7671 Parker Road was laid over to the next meeting due to lack of motion for immediate consideration.

• Approved Change Order No. 3 for Pump Station and Force Main Maintenance Phase II, $241,715, new total $5,125,025 (unanimous)
• Approved FY2024 budget amendments with transfers including $2,131,000 to Capital Projects Fund (unanimous)
• Approved $1,000,000 SEEDS grant application for Airport Industrial Park with 50/50 match (unanimous)
• Accepted Amendment No. 3 to Restore Act Grant, increasing funds by $3,589,095 to $9,249,829 (unanimous)
• Awarded Stacks Gully Slope Stabilization to Thomas H. Davis, III Construction, $186,883 (unanimous)
• Approved $6,500 feasibility study for moving Tolstoy Park (Hermit House) (unanimous)
• Awarded New Tennis & Pickleball Courts at Mike Ford Tennis Center to American Tennis Courts, Inc., $600,745.95 (unanimous)
• Set rental fees for tennis courts at $100/court and pickleball at $50/court for 4 hours (unanimous)

City Council

The City Council work session will discuss a dredging project at Fairhope Docks. It will review the FY2025 budget for utilities. An executive session will address pending legal issues and potential litigation.

• Discussion of dredging at Fairhope Docks
• FY2025 budget review – utilities
• Executive session on pending legal ramifications and potential litigation

The City Council held a work session discussing a potential cost-share dredging project at Fairhope Docks, with consensus that all marinas, including Fly Creek Marina, should be involved and that the city would need to bid the project. The FY2025 Utilities budget was reviewed, including a proposed $22,093,520.00 loan for water and wastewater projects and a need to raise sanitation fees. No formal decisions were made; the council entered executive session for legal discussions and adjourned without voting on these items.

• Consensus to include all marinas in dredging cost-share discussion
• Noted need to bid dredging project by the City of Fairhope
• Reviewed FY2025 Utilities budget with $22,093,520.00 borrowing need
• Discussed potential sanitation fee increase and future two-can system
• Entered executive session for legal discussion (unanimous voice vote)

Planning Commission

The Fairhope Planning Commission will consider two one‑year extension requests for preliminary plat approvals of the Greenfields and Aldi subdivisions. It will hold public hearings on a preliminary plat for the Rockwell Place 10‑lot subdivision, a rezoning of a 13.27‑acre parcel to a Planned Unit Development called Legends at Point Clear, and proposed amendments to the city’s zoning ordinance.

• SD 22.18 Greenfields Subdivision – applicant SE Civil requests a one‑year extension for preliminary plat.
• SD 21.41 Aldi Subdivision – FST Aldi, Inc. requests a one‑year extension for preliminary approval of a 5‑unit multiple occupancy project.
• SD 24.19 Rockwell Place – public hearing on preliminary plat for a 10‑lot, 11.70‑acre subdivision zoned B‑2 on east side of State Highway 181.
• ZC 24.02 Legends at Point Clear – public hearing on rezoning 13.27 acres at 18323 Greeno Road from B‑2 to a Planned Unit Development.
• ZC 24.08 – public hearing on various proposed amendments to the City of Fairhope’s Zoning Ordinance.

The Planning Commission voted 4-1 to recommend approval of ZC 24.02, a rezoning of 13.27 acres at 18323 Greeno Road from B-2 to PUD for the Legends at Point Clear development, with staff conditions. The commission also approved two subdivision extensions and a preliminary plat for Rockwell Place, and tabled a zoning ordinance amendment. A motion to deny the PUD failed for lack of a second.

• Recommended ZC 24.02 (Legends at Point Clear PUD) to City Council with staff conditions (4-1)
• Tabled ZC 24.08 (zoning ordinance amendments) until staff brings it back
• Approved SD 22.18 (Greenfields Subdivision) one-year preliminary plat extension (unanimous)
• Approved SD 21.41 (Aldi Subdivision) one-year final approval extension (unanimous)
• Approved SD 24.19 (Rockwell Place) preliminary plat with conditions (unanimous)
• Appointed John Worsham as acting chair for ZC 24.02 (unanimous)

City Council

The Fairhope City Council will adopt several ordinances and resolutions, including franchise agreements for fiber‑optic lines and zoning changes. It will also approve a $676,007.83 contract for city‑wide road repair, resurfacing and striping. Additional actions include accepting a $1,000,000 state grant and authorizing various professional service contracts.

• Ordinance granting a non‑exclusive franchise to Southern Light, LLC for a fiber‑optic transmission line in city rights‑of‑way.
• Ordinance granting a non‑exclusive franchise to Uniti Fiber GulfCo LLC for a fiber‑optic transmission line in city rights‑of‑way.
• Ordinance amending Zoning Ordinance No. 1253 to rezone ~15 acres east of Highway 181 from R‑1 to B‑2 (Rockwell Place).
• Ordinance amending Zoning Ordinance No. 1253 to rezone 0.42 acre at 53 N. Church Street from R‑2 to B‑3b.
• Resolution awarding Bid No. 24‑059‑2024‑PWI‑025 to McElhenney Construction Company for road repair, resurfacing & striping, not‑to‑exceed $676,007.83.

The Fairhope City Council approved a $676,007.83 contract with McElhenney Construction Company for city-wide road repair, resurfacing, and striping. The council also approved several other contracts and resolutions, including a $1 million ADECA grant for the K-1 Center renovation, a $188,000 architectural contract for a hurricane safe room, and a $58,702 procurement for underground material to replace the incoming feed to Quail Creek Subdivision. All votes were unanimous except for one abstention on a rezoning.

• Approved $676,007.83 road repair contract with McElhenney Construction (unanimous)
• Approved $1M ADECA grant acceptance for K-1 Center renovation (unanimous)
• Approved $188,000 architectural contract for 1st Responder Hurricane Safe Room (unanimous)
• Approved $58,702 procurement for Quail Creek Subdivision underground feed (unanimous)
• Approved rezoning of Rockwell LLC property to B-2 (4-0, Conyers abstained)
• Approved rezoning of Kathryn Mull property to B-3b (unanimous)
• Approved $38,543 change order for Lift Station at Hwy 104 & 181 (unanimous)
• Approved $8,500 engineering contract for Fairhope Ave & Ingleside St intersection review (unanimous)

City Council

The Fairhope City Council will hold a work session to review a draft comprehensive plan and receive updates from committees and department heads. The meeting will include an executive session regarding security plans.

• Presentation of Draft Comprehensive Plan
• Executive Session regarding security plans
• Committee Updates
• Department Head Updates

The City Council held a work session to review the draft Comprehensive Plan, presented by planning consultants, which will guide future growth and development. No formal decisions were made; the council unanimously voted to enter executive session to discuss security matters.

• Reviewed draft Comprehensive Plan presentation (no vote)
• Moved into executive session to discuss security (unanimous voice vote)

Board of Adjustment

The Fairhope Board of Adjustment will hold public hearings on four special‑exception requests and one setback variance. Items include a request to display automobiles for outside sales on a 0.17‑acre M‑1‑zoned lot at 7841 Porter Lane, an accessory‑structure request on a 0.83‑acre R‑1 lot at 52 N. Ingleside Street, a hotel proposal on a 0.20‑acre B‑2 lot at 301 Fairhope Avenue, and front and side setback variances for a 0.22‑acre R‑2 property at 50 Fels Avenue. The meeting also includes approval of the July 15, 2024 minutes.

• BOA 24.07 – Special exception to display automobiles for outside sales on 7841 Porter Lane (0.17 acres), M‑1 Light Industrial.
• BOA 24.09 – Special exception for an accessory structure on 52 N. Ingleside Street (0.83 acres), R‑1 Low‑Density Single‑Family.
• BOA 24.10 – Special exception for a hotel on 301 Fairhope Avenue (0.20 acres), B‑2 General Business.
• BOA 24.11 – 15‑ft front and 5‑ft side setback variances on 50 Fels Avenue (0.22 acres), R‑2 Medium‑Density Single‑Family.

The Board of Adjustment approved a special exception for William Bolton to display automobiles for outside sales at 7841 Porter Lane, subject to conditions limiting the site to two parking spaces and requiring legal access to the property. The board also approved an accessory structure exception at 52 N. Ingleside Street, tabled a hotel request at 301 Fairhope Avenue until October 21, 2024, and tabled a setback variance request at 50 Fels Avenue pending further staff review.

• Approved BOA 24.07 auto sales exception with conditions (4-1)
• Approved BOA 24.09 accessory structure exception (5-0)
• Tabled BOA 24.10 hotel special exception until Oct 21, 2024 (5-0)
• Tabled BOA 24.11 setback variance until owner meets with staff (5-0)
• Approved July 15, 2024 minutes (4-0, 1 abstention)

Airport Authority

The Fairhope Airport Authority will consider several reports, including operations, engineering updates, and a five‑year cash‑flow model. The board will review the updated Capital Improvement Plan and request approval to submit pre‑applications for FY25 projects. It will also vote on a final agreement with Flightline First and appoint a nominating committee for FY25 officers.

• Approve final agreement with Flightline First
• Request approval to submit pre‑applications for FY25 projects
• Review 5‑year cash‑flow model
• Review updated Capital Improvement Plan (CIP)
• Appoint nominating committee to recommend FY25 officers

The Fairhope Airport Authority unanimously approved a resolution to accept and approve a lease with Flightline First as the fixed-base operator for the new Terminal Building, authorizing the Chairman to sign the lease. The board also authorized Volkert to submit preapplications for 2025 capital projects, including runway rehabilitation and lighting. The meeting included updates on airport operations, fuel sales, and the Terminal Building's near-completion.

• Approved lease with Flightline First as FBO for new Terminal Building (unanimous)
• Authorized Volkert to make preapplications for 2025 projects: Runway Rehabilitation, Runway Lighting System, ALDOT Pavement Maintenance for East Terminal Ramp and Northwest Apron (unanimous)
• Approved minutes of July 9, 2024 meeting (unanimous)
• Appointed nominating committee for 2025 officers: Will Bruce, Pel Henry, Chip Groner (unanimous)

City Council

The Fairhope City Council will consider several zoning amendment requests, adopt a medical overlay amendment, and approve franchise agreements for fiber‑optic transmission lines. It will also vote on multiple contract awards, including an $852,500 contract for the John Martin Nature Center and a $96,000 annual tree‑maintenance contract. Additional resolutions authorize the mayor to execute various agreements and engineering service contracts.

• Public hearing to amend Zoning Ordinance No. 1253 for 0.42‑acre property at 53 N. Church Street (R‑2 to B‑3b)
• Public hearing to amend Zoning Ordinance No. 1253 for ~15‑acre property east of Highway 181 (R‑1 to B‑2, Rockwell Place)
• Final adoption of amendment to Zoning Ordinance for the Medical Overlay District
• Ordinances granting non‑exclusive fiber‑optic franchise to Southern Light, LLC and Uniti Fiber GulfCo LLC
• Resolution awarding J. Payne Organization a contract not‑to‑exceed $852,500 for John Martin Nature Center

The Fairhope City Council declared an emergency for the catastrophic failure of the pump at Well #4, authorizing the mayor to execute contracts for immediate repairs not-to-exceed $150,000 and recommending Phase III water conservation. The council also approved several contracts and resolutions, including awarding the John Martin Nature Center bid to J. Payne Organization, LLC for $852,500, and adopted a resolution establishing a $5,000 parade permit fee starting October 1, 2025. Two rezoning ordinances and several franchise ordinances were introduced but laid over to the August 26 meeting.

• Declared emergency for Well #4 pump failure, authorized repairs up to $150,000 (unanimous)
• Awarded John Martin Nature Center bid to J. Payne Organization, LLC, not-to-exceed $852,500 (unanimous)
• Adopted Resolution 5154-24: no new parades/races/runs/rides; $5,000 parade permit fee from Oct 1, 2025 (unanimous)
• Approved Eastern Shore Repertory Theatre's use of Henry George Park for 'Grease' performances, without food trucks (unanimous)
• Adopted Ordinance 1805: Medical Overlay District zoning amendments (unanimous)
• Approved $288,000 three-year tree maintenance contract with Chris Francis Tree Care, LLC (unanimous)
• Approved $285,000 three-year on-call engineering services with Dewberry Engineering, Inc. (unanimous)
• Authorized fiber optic pole attachment agreements with Southern Light and Uniti Fiber at $22/pole/year (unanimous)

City Council

The Fairhope City Council work session will include an update on the Baldwin Family Village project. Council members will discuss a proposed sick‑leave donation policy and an AMI meter policy for the Electric Department. The council will also review revenue aspects of the 2024‑2025 budget. Committee and department head updates will be provided.

• Baldwin Family Village Update
• Discussion of Proposed Sick Leave Donation Policy
• AMI Meter Policy – Electric Department
• 2024‑2025 Budget Discussion – Revenues
• Committee and Department Head Updates

The City Council held a work session and discussed several topics but made no final decisions. The council reached consensus to add a resolution declaring an emergency for the Water Conservation Plan to the agenda, following an update on Well #4 on Dairy Road. Other items discussed included the Baldwin Family Village update, a proposed sick leave donation policy, the AMI meter policy, and the 2024-2025 budget revenues.

• Consensus to add emergency declaration for Water Conservation Plan to agenda
• Discussed proposed sick leave donation policy (no action)
• Discussed AMI meter policy (no action)
• Discussed 2024-2025 budget revenues, including possible sanitation fee increase (no action)

Planning Commission

The Fairhope Planning Commission will hold public hearings to consider final plat approvals for three subdivisions and a rezoning request. The body will also discuss a waiver request for a preliminary plat.

• Public hearing for Hill Top - Lot 29 Final Plat (18655 Section Street)
• Public hearing for Montrose Preserve PUD, Phase 1 Final Plat (Greeno Road)
• Public hearing for Overland Subdivision, Phase 2 Final Plat (County Road 48 & River Mill Drive)
• Public hearing for rezoning 7671 Parker Road from R-1 to B-4
• Consideration of SD 24.06 waiver for Montrose Preserve PUD

The Fairhope Planning Commission approved a waiver for underground utilities at Montrose Preserve, final plats for Hill Top Lot 29, Montrose Preserve Phase 1, and Overland Subdivision Phase 2, and recommended rezoning at 7671 Parker Road to the City Council. The commission tabled a proposed zoning amendment that would require parking in the Central Business District for certain uses.

• Approved waiver for underground utilities at Montrose Preserve PUD (unanimous)
• Approved final plat for Hill Top Lot 29 (unanimous)
• Approved final plat for Montrose Preserve PUD Phase 1 with conditions (unanimous)
• Approved final plat for Overland Subdivision Phase 2 with conditions (unanimous)
• Recommended approval of rezoning at 7671 Parker Road to B-4 with conditions (unanimous)
• Tabled zoning amendment for CBD parking requirements (unanimous)

City Council

The City Council will vote on several high-value infrastructure contracts and wastewater treatment plant procurements. The meeting includes a public hearing on proposed zoning ordinance amendments and a final vote on construction and building permit fees.

• Award of Working Waterfront and Greenspace Project to Rolin Construction, Inc. not-to-exceed $9,988,379.46
• Public hearing for proposed amendments to the City of Fairhope’s Zoning Ordinance
• Final adoption of an ordinance to alter the Schedule of Fees for Construction and Building Permits
• Two contract amendments for FEMA Public Assistance Management Services with Royal Engineers & Consultants, LLC, each not-to-exceed $500,000.00 annually
• Procurement of LED Christmas Lights from Imperial Dade for $114,600.00

The Fairhope City Council approved a series of resolutions, including awarding the Working Waterfront and Greenspace Project to Rolin Construction for $9,988,379.46, and adopted the final version of Ordinance No. 1804 updating construction and building permit fees. The council also approved multiple contracts and purchases for FEMA consulting, engineering services, and wastewater equipment. A proposed ordinance to establish a Medical Overlay District was introduced but will be considered at the August 12 meeting.

• Awarded Working Waterfront and Greenspace Project to Rolin Construction, Inc. (unanimous)
• Adopted Ordinance No. 1804 updating construction and building permit fees (5-0)
• Approved FEMA consulting contract amendments with Royal Engineers & Consultants, LLC (unanimous)
• Approved architectural services for 1st Responder Hurricane Safe Room Project to Adams Stewart Architects (unanimous)
• Approved contract amendment with Thompson Engineering for Flying Creek Nature Preserve (unanimous)
• Approved contract with Christian Preus Landscape Architecture for Bancroft Corner vision (unanimous)
• Approved Change Order No. 1 for North Ingleside Drainage Project (unanimous)
• Approved procurement of wastewater treatment plant equipment (unanimous)

City Council

The City Council is meeting for a work session to receive updates from committees and department heads. No specific ordinances or contracts are listed for decision.

• Committee updates
• Department head updates

The Fairhope City Council held a work session on July 22, 2024, discussing committee and department updates. No formal votes were taken. The council reached consensus to move a resolution (Agenda Item No. 23) to the August 12, 2024 agenda after amendments to the addendum are finalized.

• Consensus to move resolution (Item No. 23) to August 12, 2024 agenda after amendments

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a special exception request for a hotel. The proposal concerns a 0.30-acre property zoned as Tourist Resort Commercial Service District.

• Public hearing for BOA 24.08: request by Shelley Springer for a hotel at 131 Fairhope Avenue

The Board of Adjustment approved a request from Shelley Springer to allow a hotel on a 0.30-acre property zoned B3-b. The proposed hotel will feature six suites and provide continental breakfast and coffee without an on-site restaurant.

• Approved minutes from June 17, 2024 meeting (5-0)
• Approved BOA 24.08 special exception for hotel at 131 Fairhope Avenue (5-0)

Airport Authority

The Fairhope Airport Authority will meet to discuss a Fixed Base Operator (FBO) lease agreement and an insurance endorsement for the terminal. The meeting also includes operational, engineering, and treasurer reports.

• FBO Lease Agreement discussion/approval
• Insurance endorsement for terminal
• Airport manager’s operations report
• Engineer’s project updates

The Authority approved using construction contingency funds to expand terminal parking from 24 to 48 spaces. The board also authorized the purchase of property and general liability insurance for the new terminal building.

• Approved June 11, 2024 meeting minutes (unanimous)
• Approved amending East Side layout to add asphalt parking lot using contingency funds (unanimous)
• Authorized Chairman Pel Henry to arrange property & General Liability Insurance for Terminal Building at a cost of $15,580.00 (unanimous)
• Decided that attorney Josh Myrick will draft a policy for fines regarding the County Rd 13 gate

City Council

The Fairhope City Council will hold a work session to discuss potential amendments to construction and building permit fees. The council will also review updates to park usage policies and the Annexation Handbook.

• Discussion of construction and building permit fee changes (Ordinance No. 1599)
• Discussion of park usage policy and procedure updates (Ordinance No. 1575)
• Review of the Annexation Handbook update
• Committee and department head updates

The Fairhope City Council held a work session on July 8, 2024, discussing but not voting on three main items: changes to construction and building permit fees, park usage rules, and an annexation handbook update. On permit fees, the consensus was to remove the fee waiver entirely so waiver requests go to the council. On parks, staff proposed fee increases, no subleasing, and possibly different rates for residents and non-residents. No formal decisions or votes were recorded; the meeting adjourned at 5:50 p.m.

• No formal votes or decisions recorded; work session only
• Consensus reached to strike fee waiver from construction/building permit schedule, sending waiver requests to council
• Park usage ordinance discussion: staff proposed fee increases, no subleasing, two events per calendar year for rentals
• Annexation handbook update discussed; staff said policy and maps could be done in-house
• Council President Martin directed lifeguard fees be added to a resolution totaling $5,000

City Council

The Fairhope City Council is reviewing several construction bids and engineering contracts for city projects. The agenda also includes a grant application for senior transportation and changes to building permit fees.

• Contract award for Municipal Stadium concession/bathroom facility up to $388,322.80
• D'Olive Creek Gas Main Replacement contract up to $304,812.00
• Magnolia Beach Restoration and Stabilization Project contract up to $120,000.00
• Ordinance to change construction and building permit fees
• ALDOT grant application for a senior transportation van ($160,000.00)

The City Council approved several infrastructure contracts, including a new concession facility at Municipal Stadium and a gas main replacement. The council also authorized engineering services for beach restoration and water well remediation, and approved a grant application for a senior transportation vehicle.

• Awarded $388,322.80 contract to Klarman & Day General Contractors for Municipal Stadium concession/bathroom facility
• Awarded $304,812.00 contract to Equix Energy Services for D'Olive Creek Gas Main Replacement
• Approved $120,000 contract with Goodwyn Mills Cawood for Magnolia Beach Restoration and Stabilization
• Authorized $30,000 contract with Krebs Engineering for PFAS remediation in Well No. 4
• Approved $225,000 three-year on-call engineering contract with Stewart Engineering for Electric Department
• Approved $160,000 ALDOT grant application for a senior transportation van/bus
• Accepted $20,000 gift from Fairhope Arts & Crafts Festival Foundation to stain the Parking Garage
• Rejected all bids for Big Mouth Gully Slope Stabilization Project and authorized re-bid

Planning Commission

The Planning Commission will review AT&T utility installation requests and multiple plat applications for new residential and commercial developments. Public hearings are also scheduled for two property rezonings.

• AT&T fiber cable installation at 500 Nichols Avenue
• Final Plat approval for Harvest Green East Phase 1, a 120-lot subdivision
• Final Plat approval for Encounter Commercial Retail Center, a 12-lot subdivision
• Rezoning of 53 N Church Street from R-2 to B-3b
• Rezoning of property east of Highway 181 to B-2 (Rockwell Place)

The Fairhope Planning Commission approved June 3, 2024 meeting minutes, two AT&T utility reviews for buried fiber cables, and preliminary and final plat requests for multiple developments. The commission also recommended rezoning requests for properties at 53 N. Church Street and Rockwell Place to the City Council with specific conditions, and held an executive session to discuss litigation.

• Approved June 3, 2024 meeting minutes (6-0)
• Approved AT&T utility review UR 24.07 for buried fiber cable at 500 Nichols Avenue with staff conditions (6-0)
• Approved AT&T utility review UR 24.08 for buried fiber cable at 713 S Mobile Street with staff conditions (6-0)
• Rejected waiver for preliminary plat SD 24.05 for The Proper (6-0)
• Approved preliminary plat SD 24.05 for The Proper with modified staff recommendations (5-1)
• Recommended final plat SD 24.11 for Harvest Green East Phase 1 (6-0)
• Recommended final plat SD 24.13 for Encounter Commercial Retail Center with modified staff recommendations (6-0)
• Recommended preliminary and final plat SD 24.16 for Gayfer Place Phase Two (6-0)

City Council

The council will vote on ordinances to dissolve the Historic Preservation Committee and annex 17.75 acres of property. Additionally, members will review a site plan for Thomas Hospital N.W. Addition and consider several utility and infrastructure contracts.

• Ordinance to dissolve the City of Fairhope Historic Preservation Committee
• Annexation of approximately 17.75 acres on the East Side of Section Street
• Site plan approval for Thomas Hospital N.W. Addition at 750 Morphy Avenue
• Asphalt and concrete repair contract award to Leavitt Land, LLC for $250,000.00
• Network switch replacement for City Hall and Police Department up to $199,791.80

The Fairhope City Council approved the final adoption of an ordinance dissolving the Historic Preservation Committee and an ordinance for property annexation. They also approved a site plan for the Thomas Hospital N.W. Addition, authorized several engineering and procurement contracts for water, street, and IT improvements, and approved a restaurant liquor license.

• Approved minutes of the 10 June 2024 Regular Meeting and Work Session (unanimous)
• Approved Ordinance No. 1802 to dissolve the City of Fairhope Historic Preservation Committee (4-0)
• Approved Ordinance No. 1803 for annexation of 17.75 acres on the East Side of Section Street, Tax Parcel 05-46-09-29-0-000-047.000 (4-0)
• Approved site plan SR 24.02 for Thomas Hospital N.W. Addition at 750 Morphy Avenue with conditions (unanimous)
• Approved annual procurement of FY2025 winter flowers from CJ Ruigrok and Billy Harris & Associates for $60,196.55 plus shipping (unanimous)
• Authorized Contract Extension No. 2 for Disaster Debris Removal Monitoring Services with True North Emergency Management, LLC (unanimous)
• Authorized Contract Extension No. 2 for Disaster Debris Removal and Disposal Services with CrowderGulf, LLC (unanimous)
• Awarded Bid No. 24-048 for annual asphalt and concrete repairs to Leavitt Land, LLC for an estimated annual cost of $250,000.00 (unanimous)

City Council

The City Council work session includes presentations from Hope Community, the Arts and Crafts Foundation, and regarding the Tatumville Gully Outfall. The agenda also covers committee and department head updates.

• Presentation: Hope Community
• Presentation: Arts and Crafts Foundation
• Presentation: Tatumville Gully Outfall
• Committee Updates
• Department Head Updates

The Fairhope City Council held a work session featuring presentations from Hope Community, the Fairhope Arts and Crafts Foundation, and the City Engineer. No formal votes or ordinances were passed during this session. The Council reviewed a proposal for a Teaching Farm, accepted an intention to donate $20,000 from the Arts Foundation, and agreed to further study needed repairs for the Tatumville Gully Outfall.

• Hope Community presented plan for Teaching Farm at Anna T. Jeanes property
• Fairhope Arts and Crafts Foundation proposed $20,000 donation to City
• Council requires further study on Tatumville Gully Outfall repairs
• Library Board reported on new State Library Board policies effective July 15
• Fairhope Airport Authority selected FBO operator for contract negotiation

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two land use requests. One request seeks to allow a professional medical office at 101 Fly Creek Avenue, Suite 305. Another request proposes outside automobile sales at 7841 Porter Lane.

• Public hearing for medical office at 101 Fly Creek Avenue, Suite 305
• Public hearing for automobile sales at 7841 Porter Lane

The Board of Adjustments approved a request to allow a professional medical office at 101 Fly Creek Avenue, Suite 305 in a Planned Unit Development. The board tabled a request to display automobiles for outside sales at 7841 Porter Lane after the applicant's presentation differed from his application; he agreed to revise and resubmit. The board also granted a one-year extension for a previously approved 15-foot setback variance at 686 Greenwood Avenue.

• Approved BOA 24.05: medical office use at 101 Fly Creek Avenue, Suite 305 (5-0)
• Tabled BOA 24.07: outdoor auto sales at 7841 Porter Lane until next month (5-0)
• Approved BOA 23.05: one-year extension of 15' setback variance at 686 Greenwood Avenue (5-0)
• Approved May 20, 2024 minutes with revised adjournment list (5-0)

Airport Authority

The Airport Authority will review the results of the FBO RFP and may enter an executive session to discuss submittals. The meeting also includes updates on airport operations and the Air Race Classic 2025.

• Review of FBO RFP results
• Air Race Classic 2025 update
• Airport operations report
• Potential executive session regarding RFP submittals

The Fairhope Airport Authority unanimously approved entering into lease negotiations with Flightline for the Fixed Base Operator (FBO) at the airport. The board also unanimously agreed to accept ownership of a public use taxiway from GOLO Adventures, contingent on an engineer certifying the pavement meets FAA standards. Operational reports noted a decrease in May traffic counts compared to the previous year, while fuel sales showed mixed results.

• Approved May 14, 2024 minutes (unanimous)
• Approved motion to sign acknowledgment of Public Use Taxiway ownership from GOLO Adventures, subject to Volkert certification (unanimous)
• Approved motion to enter into negotiations with Flightline for FBO lease (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will vote on a new personnel handbook and the dissolution of the Historic Preservation Committee. The agenda also includes accepting several grants for airport infrastructure, public safety, and gas pipe replacement.

• Adoption of a new City Personnel Handbook
• Acceptance of $2,433,687.05 FEMA grant for First Responders Safe Room Project
• Submission of approximately $15,000,000 PHMSA grant for gas pipe replacement
• Purchase of camera and GPS tracking system for sanitation trucks up to $63,946.68
• Annexation of 17.75 acres on the East Side of Section Street

The Fairhope City Council adopted Ordinance No. 1800, a new Personnel Handbook replacing the 2014 version, with addendum changes on residency, computer usage, and vacation accrual. It also gave final approval to Ordinance No. 1801 annexing rights-of-way in Montrose from the Baldwin County Commission. The council approved several resolutions, including a $2,433,687.05 FEMA grant for a first responders safe room and a $15 million grant application for gas pipe replacement. Two proposed ordinances — annexation of the Jason Tickle property and dissolution of the Historic Preservation Committee — were introduced but laid over to the June 24 meeting for lack of a motion.

• Adopted Ordinance No. 1800, new Personnel Handbook, with addendum (voice vote: all aye)
• Adopted Ordinance No. 1801 annexing Montrose rights-of-way (voice vote: all aye)
• Approved Resolution 5083-24 accepting $2,433,687.05 FEMA grant for 1st Responders Safe Room (unanimous)
• Approved Resolution 5084-24 accepting $82,500 FAA and $4,588 ALDOT grants for airport parking lot (unanimous)
• Approved Resolution 5085-24 authorizing submission of ~$15,000,000 PHMSA grant for gas pipe replacement (unanimous)
• Approved Resolution 5086-24 Change Order No. 1 for D'Olive Creek gas main leak repair, $3,300, new total $25,200 (unanimous)
• Approved Resolution 5087-24 contract with PipeSuite for gas pipeline compliance consulting, not-to-exceed $53,160 annually (unanimous)
• Approved Resolution 5088-24 purchase of UV Signa System parts/installation for $41,048.95 plus freight (unanimous)

City Council

The City Council will hold a work session to review updates to the New Personnel Handbook prior to final adoption. The agenda also includes discussions regarding utility interns and updates from committees and department heads.

• Review of changes to New Personnel Handbook
• Discussion regarding Utility Interns
• Committee updates
• Department Head updates

The City Council held a work session to review updates to the Personnel Handbook and welcome eight summer utility interns. No formal votes were recorded during the session, as the handbook changes were discussed prior to final adoption.

• Reviewed proposed Personnel Handbook changes regarding residency for on-call positions, IT password standards, and vacation accrual rates
• Acknowledged eight summer Utility Interns for the municipal utilities program
• Discussed Airport Authority RFP proposals for FBO operations

Planning Commission

The Planning Commission will consider a preliminary plat for the Highlands at Fairhope Village Phase 2 subdivision and a site plan for Thomas Hospital N.W. Addition. The meeting also includes a public hearing regarding proposed amendments to the City of Fairhope Zoning Ordinance.

• 85-lot Highlands at Fairhope Village Phase 2 subdivision
• Site plan approval for Thomas Hospital N.W. Addition at 750 Morphy Avenue
• AT&T fiber cable and innerduct installation at 1090 Fairhope Avenue
• Public hearing for proposed amendments to the City Zoning Ordinance
• One-year extension request for Greenfields Subdivision Preliminary Plat

The Commission approved a fiber optic installation by AT&T and a preliminary plat for the Highlands at Fairhope Village Phase 2. It also recommended a site plan for Thomas Hospital and a zoning ordinance amendment to City Council.

• Approved 90-day extension for Greenfields Subdivision Preliminary Plat (unanimous)
• Approved AT&T fiber cable installation at 1090 Fairhope Avenue with 10 conditions (unanimous)
• Recommended Thomas Hospital N.W. Addition site plan to City Council with modified conditions (unanimous)
• Approved Highlands at Fairhope Village Phase 2 preliminary plat for 85 lots (unanimous)
• Recommended Medical Overlay District zoning amendment ZC24.03 to City Council (unanimous)

City Council

The Fairhope City Council met for a work session on May 28, 2024. The agenda consisted solely of procedural items: committee updates and department head updates. No specific decisions, ordinances, or contracts were listed on the agenda.

• Committee Updates
• Department Head Updates

The Fairhope City Council met in a work session on May 28, 2024. Department heads presented updates on various agenda items, but no votes, approvals, or formal decisions were recorded in these minutes. The meeting adjourned after the updates were presented.

• No substantive decisions recorded
• Department head updates presented for Items 5, 8-21
• Meeting adjourned at 4:43 p.m.

City Council

The City Council awarded a $552,287.47 contract for Section Street resurfacing and approved multiple procurement contracts for library shelving. The council also accepted a $140,000 federal grant for a roadway safety action plan and issued two liquor licenses.

• Approved $552,287.47 contract to Asphalt Services, Inc. for Section Street resurfacing
• Approved $140,000 USDOT Safe Streets for All grant (City match $60,000)
• Approved $80,893.52 and $38,388.50 library shelving contracts
• Approved Lounge Liquor License for Cottage Hill Package by the Bay
• Approved Beer/Wine On/Off License for Comer Copia Gardens
• Approved $36,750 roof replacement for Football Fieldhouse
• Approved $40,000 contract with Global Solutions & Data Services, LLC
• Tabled adoption of New Personnel Handbook

Board of Adjustment

The Board of Adjustment voted 5-0 to deny two requests from owner Harold Thompson for 10-foot front setback variances on two lots south of Mosley Road and east of Pecan Ridge Boulevard. Staff recommended denial, saying the drainage easement was known when the lots were re-platted in 2019 and did not meet the definition of a hardship. The Board also approved the minutes of its April 15, 2024 meeting and adjourned at 5:27 PM.

• Denied BOA 24.03, a 10' front setback variance at PPIN# 270303 (5-0)
• Denied BOA 24.04, a 10' front setback variance at PPIN# 270304 (5-0)
• Approved minutes of the April 15, 2024 meeting (5-0)
• Adjourned at 5:27 PM (5-0)

Airport Authority

The Authority approved the resolution for the taxiway lighting project's contract and bidding process. Three hangar pad leases were approved, and a new Letter of Intent for leasing hangar pads was adopted.

• Approved April 9, 2024 meeting minutes (unanimous)
• Approved resolution for taxiway lighting project contract and bidding process (unanimous)
• Approved leases for Lot P27-B, Lot P-19, and Lot P-20 (unanimous)
• Approved new Letter of Intent to Lease Hangar Pad (unanimous)

City Council

The Fairhope City Council unanimously adopted Ordinance No. 1797 to establish a Historic Preservation Commission and approved annexation of property at Rockwell Place. The council awarded multiple construction contracts, including a $1.95 million park project at Flying Creek Nature Preserve and a $1.29 million pump station rehabilitation. Several personnel hires and grant acceptances were also approved, while two ordinances were tabled for future consideration.

• Adopted Ordinance No. 1797 establishing Historic Preservation Commission (voice vote)
• Adopted Ordinance No. 1798 annexing Rockwell Place property (voice vote)
• Awarded $1,950,000 bid to S.C. Stagner for Flying Creek Nature Preserve park
• Awarded $1,292,000 bid to Hemphill Construction for Dog House Pump Station rehab
• Awarded $651,623.65 bid to L & K Construction for Flying Creek pedestrian tunnel
• Accepted ADECA grants totaling $46,500 for energy-efficient retrofits
• Authorized hiring temporary Assistant Water and Wastewater Superintendents
• Tabled DirecTV addendum and new Personnel Handbook ordinances until May 28

City Council

The Fairhope City Council held a work session to review the FY2023 audit and six-month financial report. The body also discussed revisions to the employee personnel handbook and the schedule of fees for construction and building permits. No final votes or decisions were recorded in this agenda, which focused on presentations and discussions.

• Discussion of Schedule of Fees for Construction and Building Permits
• FY2023 Audit Review by Warren Averett
• Discussion of City of Fairhope Employee Personnel Handbook Revision 2024
• Presentation by Justin Hammers on Knoll Park Restoration Plan

The City Council held a work session to review the FY2023 financial audit and a six-month financial report. Members discussed revisions to the employee personnel handbook and a proposed schedule of fees for building permits. No formal votes were taken on the items discussed.

• Consensus reached to pull Item No. 9 from the agenda

Planning Commission

The Planning Commission will hold public hearings to consider several subdivision plat requests. These include a 48-lot major subdivision and a 77-lot subdivision, as well as smaller lot approvals.

• SD 24.07: Final Plat Approval for Battles Trace Phase 8 (48-lot Major Subdivision) on Battles Road
• SD 24.08: Preliminary and Final Plat Approval for Morphy Grove (3-lot Minor Subdivision) north of Morphy Avenue
• SD 24.10: Final Plat Approval for Harvest Green West Phase 1 (77-lot subdivision) on State Highway 181
• SD 24.12: Preliminary Plat Approval for Hill Top - Lot 29 at 18655 Section Street
• SR 24.01: Site Plan Approval for Hill Top - Lot 29 at 18655 Section Street

The Fairhope Planning Commission unanimously approved final plat approvals for three subdivisions: Battles Trace Phase 8, Harvest Green West Phase 1, and preliminary/final approval for Morphy Grove. The Commission also approved preliminary plat approval for HillTop Lot 29 with a modified buffer condition and recommended its site plan to the City Council. All votes were unanimous among the five present commissioners.

• Approved final plat for Battles Trace Phase 8 (48 lots) with conditions (5-0)
• Approved preliminary and final plat for Morphy Grove (3 lots) with sidewalk condition (5-0)
• Approved final plat for Harvest Green West Phase 1 (77 lots) with conditions (5-0)
• Approved preliminary plat for HillTop Lot 29 with 15' south buffer condition (5-0)
• Recommended HillTop Lot 29 site plan to City Council (5-0)
• Selected John Worsham as Chairman for the meeting (5-0)
• Approved minutes from April 1, 2024 (5-0)

City Council

The Fairhope City Council held a special emergency meeting to address a broken water main under Fly Creek at U.S. Highway 98. They unanimously approved a contract with Gator Boring & Trenching, Inc. to replace the 12-inch water main and eliminate a hydraulic restriction under Woodlands Drive. The project aims to increase water volume, pressure, and system redundancy, with an estimated completion time of three weeks.

• Approved Bid No. 24-042 (Option No. 1) to Gator Boring & Trenching, Inc. for $599,304.75 (unanimous voice vote)
• Adopted Resolution No. 5056-24 to award the water main repair/replacement contract

City Council

The City Council will hold a work session to discuss a new ordinance for a Historic Preservation Commission and revisions to the 2024 employee personnel handbook. The meeting also includes a presentation from Fairhope Middle School and departmental updates.

• Ordinance to establish Historic Preservation Commission
• City of Fairhope Employee Personnel Handbook Revisions 2024
• Presentation by Principal Angie Hall of Fairhope Middle School

The Fairhope City Council held a work session on April 22, 2024, where they discussed a proposed ordinance to establish a Historic Preservation Commission and revisions to the Employee Personnel Handbook. No votes or final decisions were recorded in the minutes; the meeting was for discussion only. The council also received a presentation from Fairhope Middle School on the use of 3 mill tax proceeds and updates on various boards and agenda items.

City Council

The City Council is voting on the establishment of a Historic Preservation Commission and several infrastructure contracts. The meeting includes discussions on wastewater mitigation, stormwater grants, and a large-scale waterfront and greenspace project.

• Intent to award Working Waterfront and Greenspace Project to Rolin Construction, Inc. not-to-exceed $9,988,379.46
• Ordinance to establish a Historic Preservation Commission in the City of Fairhope
• Acceptance of RESTORE Council grants for Stormwater Infrastructure ($487,500) and SSO Mitigation ($820,099.94)
• Contract with Kimley-Horn and Associates, Inc. for a 16" Force Sewer Main along State Highway 181 not-to-exceed $1,492,500.00
• Annexation of property at State Highway 181 Rockwell Place Lot 1 (PPIN# 348043)

The Fairhope City Council on April 22, 2024 approved a series of resolutions, including intent to award a contract to Rolin Construction for the Working Waterfront and Greenspace Project at a not-to-exceed amount of $9,988,379.46, pending approvals from the U.S. Department of Treasury, ADCNR, and the City Attorney. The council also committed up to $2,000,000 in additional capital funds for the EDA-funded K-1 Center renovation, accepted two RESTORE grants totaling over $1.3 million for stormwater and sewer projects, and authorized several engineering and service contracts. Two ordinances—establishing a Historic Preservation Commission and annexing property at State Highway 181—were introduced but laid over to the May 13, 2024 meeting due to lack of a motion for immediate consideration. All other resolutions and appointments passed unanimously by voice vote.

• Approved intent to award Working Waterfront and Greenspace Project contract to Rolin Construction, Inc. at not-to-exceed $9,988,379.46, pending U.S. Treasury, ADCNR, and City Attorney approval (unanimous)
• Committed up to $2,000,000 additional capital appropriation for amended EDA K-1 Center project; authorized Mayor to execute related documents (unanimous)
• Accepted RESTORE grant B2WQ-FSWI for Stormwater Infrastructure Inventory: $487,500 with $162,500 city match (unanimous)
• Accepted RESTORE grant B2WQ-FSSO for SSO Mitigation Project: $820,099.94 with $278,834 city match, for 22 generators at wastewater lift stations (unanimous)
• Authorized contract with Thompson Engineering/Watermark Design for master planning of Flying Creek Nature Preserve South Tract off-road bicycling facilities, not-to-exceed $56,500 (unanimous)
• Authorized contract with Kimley-Horn and Associates for engineering services for 16-inch force sewer main and 2 lift stations along State Highway 181, not-to-exceed $1,492,500 (unanimous)
• Approved Change Order No. 1 with Hemphill Construction for CR 33 24-inch Water Main Extension, $25,783.20, new total $6,478,743.20 (unanimous)
• Awarded bid to Consolidated Pipe and Supply Company for Water Treatment Plant No. 1 piping, valves, and fittings, not-to-exceed $204,220.06 (unanimous)

Board of Adjustment

The Fairhope Board of Adjustments is meeting to consider one agenda item: a public hearing on a request by Cartiology LLC, on behalf of owner Fairhope Avenue Partners LLC, for a Special Exception to display carts for outside sales at 506 Fairhope Avenue. The board will also approve minutes from its March 18, 2024 meeting. The rest of the agenda is procedural.

• Public hearing on Special Exception (BOA 24.01) for outside cart sales at 506 Fairhope Avenue, 0.2 acres, PPIN# 15136
• Approval of minutes from March 18, 2024

The Board of Adjustment unanimously approved a special exception allowing Cartiology LLC to display carts for outdoor sales at 506 Fairhope Avenue. The approval includes specific conditions regarding the number of carts, display hours, and landscaping requirements. The motion was revised during the meeting to allow four carts instead of the initially recommended three.

• Approved minutes from March 18, 2024 meeting (5-0)
• Approved BOA 24.01 special exception for outdoor cart sales at 506 Fairhope Avenue (5-0)
• Revised motion to allow four carts instead of three
• Adjourned meeting (5-0)

Airport Authority

The Fairhope Airport Authority will hold its regular monthly meeting to discuss and potentially approve several items, including the airport manager's operations report, an engineer's report, and a treasurer's report. Key action items include approval of additional information on minimum standards and rules, a new lease for the North Hangar, and approval of a request for proposals (RFP). The meeting also includes public comments.

• Approval of minutes from March 12, 2024 meeting
• Airport manager's operations report by Dave Friedel
• Engineer's report by Jordan Stringfellow
• North Hangar Lease Approval
• RFP Approval

The Authority approved a five-year lease for the North Hangar and authorized the posting of a Request for Proposals (RFP) for the terminal building. The board also adopted a new schedule of airport fees and a permit application process for commercial operators.

• Approved North Hangar lease effective Oct. 15, 2024 (unanimous)
• Approved and posted RFP for terminal building (unanimous)
• Adopted Resolution to Approve Schedule of Airport Fees and Rental Rates (unanimous)
• Approved SASO Permit Application for commercial operators (unanimous)
• Approved March 12, 2024 meeting minutes (unanimous)

City Council

The City Council will hold a work session and meeting to discuss several community projects and updates. Key discussions include the potential hiring of a consultant for the Fairhope Docks Marina and the placement of a fitness court.

• Discussion on hiring a consultant for a Fairhope Docks Marina market feasibility study
• Discussion of fitness court placement
• Presentation by Principal Jenny Breazeale of Fairhope West Elementary School
• Boy Scouts of America Troop 47 project at Flying Creek Nature Preserve

The City Council met for a work session to discuss various agenda items, including school funding and city infrastructure. No formal votes or final decisions were recorded in the minutes.

City Council

The City Council will vote on authorizing a $25 million General Obligation Water and Sewer Warrant. The meeting includes final adoptions for two annexations and several contract awards for city infrastructure and public safety.

• Proposed $25,000,000.00 General Obligation Water and Sewer Warrant, Series 2024
• Final adoption of annexations for Nature Park, Flying Creek Nature Reserve House, and 103350 County Road 48
• Contract award to Gresco Utility Supply for Greeno Road light package not-to-exceed $284,210.00
• Contract award to Morrow Water Technologies, Inc. for Water Treatment Plant No. 1 pumps not-to-exceed $253,945.00
• Public hearing for lounge liquor license for 2 Shots In at 333 S. Greeno Road

The Fairhope City Council approved a $25,000,000 general obligation water and sewer warrant and adopted multiple resolutions awarding engineering and construction contracts, including water plant upgrades and park improvements. The council also approved two property annexations, several liquor licenses, and heard extensive public comments regarding books in the teen section of the Fairhope Public Library. An executive session listed on the agenda was pulled.

• Approved minutes of the March 21, 2024 regular meeting and work session (unanimous)
• Approved Lounge Liquor License for 2 Shots In, Inc. at 333 S. Greeno Road (unanimous)
• Adopted Ordinance No. 1794 to annex multiple contiguous property parcels (5-0)
• Adopted Ordinance No. 1795 to annex property at 103350 County Road 48 (5-0)
• Adopted Ordinance No. 1796 authorizing a $25,000,000 General Obligation Water and Sewer Warrant (5-0)
• Approved contract negotiation with Kimley-Horn and Associates for engineering services on Hwy 181 sewer main and lift stations (unanimous)
• Awarded Bid No. 24-030 for a SCADA System at Water Treatment Plant No. 1 to Automation Control Service, LLC for a not-to-exceed base bid of $170,110.00 (unanimous)
• Awarded Bid No. 24-034 for water plant finished water pumps and variable frequency drives to Morrow Water Technologies, Inc. for a not-to-exceed cost of $253,945.00 (unanimous)

Planning Commission

The Planning Commission approved a six-month extension for the Polo Crossing final plat. The commission also conducted an informal review of the Park City project, requesting further details on building heights, greenspace, and connectivity before a formal approval request.

• Approved March 4, 2024 meeting minutes (unanimous)
• Approved six-month extension to record final plat for SD23.18 Polo Crossing MOP (unanimous)

City Council

The Fairhope City Council is meeting to consider several ordinances and resolutions, including adopting a new floodplain development ordinance, annexing city-owned and Single Tax Corporation property, and awarding multiple contracts for public works projects. The agenda also includes final adoption of updated council meeting rules and a request to use city parks for a trail event.

• Final adoption of ordinance amending rules of procedure for City Council meetings
• Ordinance to adopt a Floodplain Development Ordinance
• Annexation of multiple city-owned parcels including Nature Park and Flying Creek Nature Reserve House
• Annexation of property at 103350 County Road 48 with Fairhope Single Tax Corporation
• Award of $323,022.00 to Blade Construction for North Ingleside Drainage Repair/Improvement Project

The Fairhope City Council approved a term sheet authorizing Mayor Sherry Sullivan to execute a financing agreement with Webster Bank for a General Obligation Water and Sewer Warrant, Series 2024, for water and sewer improvements not expected to exceed $25,000,000. The council also awarded several contracts, including $323,022.00 for the North Ingleside Drainage Repair/Improvement Project to Blade Construction, LLC, and approved a resolution to table a marina market feasibility study indefinitely. Two annexation ordinances were introduced but laid over to the April 8, 2024 meeting due to lack of a motion for immediate consideration.

• Approved term sheet with Webster Bank for up to $25M water/sewer warrant (unanimous)
• Awarded $323,022.00 North Ingleside Drainage Repair contract to Blade Construction, LLC (unanimous)
• Awarded $64,493.14 truck chassis bid to Larry Puckett Chevrolet, Inc. (unanimous)
• Awarded $96,000.00 annual citywide tree maintenance contract to BOG Trees, LLC (unanimous)
• Approved $138,675.32 Cloud PBX VoIP system procurement with Ambit Solutions (unanimous)
• Awarded $76,324.28 for two Ford Mustang Mach E electric vehicles to Buster Miles Ford (unanimous)
• Approved $65,948.86 gas odorizer procurement from Ed Young Sales Company, Inc. (unanimous)
• Tabled marina market feasibility study resolution indefinitely (unanimous)

City Council

The Fairhope City Council is holding a work session to discuss the results of a utility bank financing request for proposals (RFP), along with committee and department head updates. This is a discussion-only agenda with no formal votes scheduled.

• Discussion of Utility Bank Financing RFP Results
• Committee Updates
• Department Head Updates

The Fairhope City Council held a work session on March 21, 2024, and discussed the results of a request for proposals for $25,000,000 in short-term financing for water and sewer needs. City Treasurer Kim Creech reported that 11 of 25 banks responded, with Webster Bank offering the lowest fixed rate at 4.10%. No vote or decision on selecting a bank is recorded in the minutes; the meeting was a work session and the council adjourned at 5:36 p.m. The minutes also include committee and department updates, and a walk-on resolution was requested to approve the selection of Krebs Engineering for a water main project, with Council President Martin receiving council consent.

• No final decision recorded on bank financing; work session discussion only
• Council consent given to place a walk-on resolution on the agenda to approve Krebs Engineering for water main repair at US Hwy 98 crossing at Fly Creek
• Item No. 16 pulled and tabled at request of City Attorney Marcus McDowell

Board of Adjustment

The Fairhope Board of Adjustments is meeting to consider one public hearing item: a request to allow a professional medical office on property zoned as Planned Unit Development. The board will also approve minutes from its November 20, 2023 meeting. No other substantive business is listed.

• Public hearing BOA 24.02: Use Not Accounted For request by Laura Ashleigh Strickland d/b/a Insight Counseling, LLC for owner FST and Don E. Mason
• Property: 0.78 acres at 19973 State Highway 181, Suite B-4 (PPIN 262315), zoned PUD
• Approval of minutes from November 20, 2023

The Board of Adjustments approved a request to operate a professional medical office at a property zoned as a Planned Unit Development. The approved use is for Insight Counseling, LLC. The board also approved the minutes from the November 20, 2023, meeting.

• Approved BOA 24.02 for professional medical office use at 19973 State Highway 181, Suite B-4 (5-0)
• Approved November 20, 2023, meeting minutes (5-0)

Airport Authority

The Fairhope Airport Authority will hold its regular monthly meeting to discuss and potentially approve the FY24 AIP Grant Application for land reimbursement and an updated East Terminal Area Plan. The board will also receive reports from staff and consider a lease for the north hangar in executive session.

• Approve FY24 AIP Grant Application (Land Reimbursement)
• Approve updated East Terminal Area Plan (Updated P18 Layout)
• Discussion of lease for north hangar in executive session
• RFP update
• Reports from Continental Motors, airport manager, engineer, treasurer, and legal counsel

The Fairhope Airport Authority approved its February 27, 2024 minutes and authorized a FY24 AIP Grant Application (Land Reimbursement) for $150,000.00, which Jordan Stringfellow of Volkert Engineering will submit. The board also received reports on faded runway striping, roughly 80-90 airfield lights out (about $15,000 to repair the remainder), February traffic of 5,346, and Continental Aerospace fuel sales. No executive session was held, and the meeting adjourned at approximately 5:30 PM.

• Approved February 27, 2024 regular meeting minutes (unanimous)
• Approved FY24 AIP Grant Application (Land Reimbursement) for $150,000.00 (unanimous)
• No executive session needed, per Chairman Pel Henry
• Adjourned (unanimous)

City Council

The Fairhope City Council will consider final adoption of an ordinance to annex a 2.20-acre property on Greeno Road, along with several resolutions including accepting a $620,000 GOMESA grant for shoreline restoration at Magnolia Beach, awarding a $115,000 contract for greens drainage at Quail Creek Golf Course, and approving a police radio system renewal. The agenda also includes a request for street closures and alcohol sales for a Rotary Club event, and an executive session on pending litigation.

• Final adoption of annexation ordinance for JVN Holdings property at 18060 Greeno Road (2.20 acres)
• Resolution accepting $620,000 GOMESA grant for Magnolia Beach shoreline restoration
• Award of Bid No. 24-026 to Xtreme Golf Management for Quail Creek Golf Course greens drainage (not-to-exceed $115,000)
• Renewal of Motorola Astro System for Police Department (not-to-exceed $33,330.48)
• Request for street closures and alcohol sales for Fairhope Rotary Club Steak Cook-Off on May 11, 2024

The City Council approved a $620,000 grant for shoreline restoration at Magnolia Beach and a $158,334 combined grant for the H. L. 'Sonny' Callahan Airport. The council also authorized land annexations, accepted public improvements for Old Battles Village, and awarded a $115,000 drainage project for Quail Creek Golf Course.

• Annexed 2.20 acres of property at 18060 Greeno Road (unanimous)
• Accepted public improvements for Old Battles Village, Phase Four-B (unanimous)
• Authorized agreement for Rockwell Place subdivision annexation (unanimous)
• Approved $158,334 in FAA and ALDOT grants for H. L. 'Sonny' Callahan Airport (unanimous)
• Accepted $620,000 GOMESA grant for Magnolia Beach Shoreline Restoration (unanimous)
• Awarded $115,000 drainage project at Quail Creek Golf Course to Xtreme Golf Management (unanimous)
• Approved $33,330.48 Motorola Astro System renewal for Police Department (unanimous)
• Approved street closures and alcohol for Fairhope Rotary Club Steak Cook-Off on May 11, 2024 (unanimous)

City Council

The Fairhope City Council is holding a work session to discuss the 2024 Flood Damage Prevention Ordinance and receive a presentation from Fairhope East Elementary School. Committee and department head updates are also on the agenda. No formal votes are scheduled.

• Presentation by Fairhope East Elementary School Principal Christina Stacey
• Discussion of the 2024 Flood Damage Prevention Ordinance by Erik Cortinas
• Committee updates
• Department head updates

The City Council conducted a work session featuring presentations on school tax usage, flood damage prevention, and departmental updates. No substantive legislative actions were decided during the session.

• Approved moving the Executive Session to the end of the Work Session (unanimous)
• Approved entering Executive Session to discuss pending litigation (unanimous)

Planning Commission

The Fairhope Planning Commission will hold public hearings on several subdivision and development requests, including final plat approval for The Reserve at Fairhope, a 169-unit senior living project, and preliminary plats for other developments. The commission will also discuss medical uses and consider a six-month extension for Battles Trace Phase 8.

• Final plat for The Reserve at Fairhope, 169-unit multiple occupancy, 16.62 acres, west side of US Hwy 98 between Volanta Ave and Dyer Rd
• Preliminary and final plat for The Poidevant Subdivision, 2-lot minor subdivision, 0.60 acres, southeast corner of Morphy Ave and County Rd 13
• Preliminary plat for The Proper, 10-unit multiple occupancy, 1.68 acres, southwest corner of Nichols Ave and Young St
• Preliminary plat for Montrose Preserve PUD Ph. 1, 3-lot major subdivision, 8.94 acres, west side of Greeno Rd south of Sibley St
• Extension request for Battles Trace Ph. 8 preliminary plat approval (six months)

The Planning Commission unanimously approved final plat approval for The Reserve at Fairhope and preliminary/final plats for The Poidevant Subdivision and Montrose Preserve PUD. The Commission tabled preliminary plat approval for The Proper subdivision until a third-party title search clarifies right-of-way issues on Anderson Avenue. A six-month extension for Battles Trace Phase 8 was also approved.

• Approved six-month extension for Battles Trace Ph. 8 preliminary plat (5-0)
• Approved final plat for The Reserve at Fairhope, 169-unit project (5-0)
• Approved preliminary and final plat for The Poidevant Subdivision, 2 lots (5-0)
• Tabled preliminary plat for The Proper, 10-unit project, pending title search (5-0)
• Approved preliminary plat for Montrose Preserve PUD Ph. 1, 3 lots (5-0)

Airport Authority

The Fairhope Airport Authority will hold its regular monthly meeting, covering routine approvals and reports from staff and consultants. Key items include approval of a new East Terminal Area Plan with updated layouts for P19 and P20, a request to waive a bond requirement for Golo Adventures, and a move to executive session to discuss a lease for the north hangar.

• Approval of new East Terminal Area Plan (includes updated layouts for P19 and P20)
• Request for Waiver of Bond Requirement – Golo Adventures, LLC.
• FY24 AIP Grant Application – Land Reimbursement
• Terminal Building Construction Update
• Executive session to discuss lease of north hangar

The Authority approved site plans for three hangar lots and a new East Side Layout Plan. Members also adopted revised Minimum Standards and Rules and Regulations for the airport and accepted an insurance renewal proposal.

• Approved insurance renewal proposal without South Hangar flood coverage (unanimous)
• Approved site plan for Lot P-20 (unanimous)
• Approved site plan for Lot P-19 (unanimous)
• Approved site plan for Lot P-18 (unanimous)
• Approved new East Side Layout Plan (unanimous)
• Approved revised Minimum Standards and Rules and Regulations (unanimous)
• Denied GOLO Adventures' request to waive lease performance bond requirement
• Approved January 9, 2024 meeting minutes (unanimous)

City Council

The Fairhope City Council is holding a work session to discuss the Working Waterfront, the Historic Preservation Commission Ordinance, and receive updates from committees and department heads. A presentation from J. Larry Newton Elementary School is also scheduled. No formal votes are expected at this work session.

• Presentation by Principal Tonya Harrelson of J. Larry Newton Elementary School
• Discussion of Working Waterfront
• Discussion of Historic Preservation Commission Ordinance
• Committee updates
• Department head updates

The City Council met for a work session to receive updates on school funding, waterfront grants, and a proposed historic preservation ordinance. No formal votes or final decisions were recorded during this session.

• Reached consensus to request additional Working Waterfront grant funds with a 75/25 split

City Council

The City Council is considering the final adoption of ordinances regarding water and wastewater rates and annexation requirements for water system connections. The body will also review several procurement resolutions for infrastructure and facility improvements.

• Ordinance to establish Water and Wastewater Rates for all customers
• Pine Street One-Way Conversion and Parking Project bid (up to $251,398.00)
• Annexation of 2.20 acres at 18060 Greeno Road (JVN Holdings, LLC)
• Founders Park Track Facility bleachers from Outdoor Aluminum, Inc. (up to $142,069.00)
• Civic Center northwest corner soffit replacement (up to $56,617.00)

The City Council adopted new water and wastewater rates and required annexation for new water connections. Several procurement resolutions were approved for park bleachers, road work, and facility repairs.

• Approved Ordinance No. 1790 requiring annexation for new water system connections (4-0)
• Approved Ordinance No. 1791 establishing new water and wastewater rates (4-0)
• Awarded Pine Street One-Way Conversion and Parking Project to R.H. Deas Building Co. for not-to-exceed $251,398.00 (unanimous)
• Approved $56,617.00 for Civic Center soffit replacement by RH DEAS Building Co. (unanimous)
• Approved $52,938.00 for Wastewater Treatment Plant filter media from Parkson (unanimous)
• Awarded $142,069.00 contract to Outdoor Aluminum, Inc. for Founders Park track bleachers (unanimous)
• Approved $27,015.28 for Volanta Park baseball field bleachers from BSN Sports LLC (unanimous)
• Approved reclassification of Gas Inspector from Grade 6 to Grade 8 (unanimous)

City Council

The Fairhope City Council held a work session and regular meeting on February 19, 2024. The primary discussion item was the False Alarm Ordinance, presented by Fire Chief Chris Ellis of the Fairhope Volunteer Fire Department. The agenda also included committee updates and department head updates. No specific votes, dollar amounts, or final decisions are recorded in the provided text.

• Discussion of the False Alarm Ordinance with Fire Chief Chris Ellis
• Committee Updates
• Department Head Updates

The Fairhope City Council held a work session on February 19, 2024, discussing a proposed false alarm ordinance and various agenda items. No substantive decisions were made; the council agreed the ordinance's third paragraph needs tweaking. Agenda items 8 and 9 were pulled, and a $25 million bank RFP is set to open March 4, 2024.

• No substantive decisions made; work session only
• Agreed third paragraph of proposed false alarm ordinance needs tweaking
• Agenda Items No. 8 and No. 9 pulled from agenda
• Bank RFP for $25,000,000.00 to open March 4, 2024

City Council

The City Council is reviewing ordinances regarding water system annexation and the establishment of water and wastewater rates. The body is also voting on multiple infrastructure contracts and procurement requests for city facilities.

• Ordinance to establish water and wastewater rates for all customers
• Contract to Taylor Corporation for Water Treatment Plant No. 1 Improvements - Phase 1 not-to-exceed $1,471,500.00
• Contract to Witherington Construction Corp. for Fairhope Public Library Second Floor Renovation not-to-exceed $812,000.00
• Contract to John G. Walton Construction Co., Inc. for County Road 13 Resurfacing Project not-to-exceed $408,297.01
• Purchase or lease of 70 electric golf carts for Quail Creek Golf Course not-to-exceed $523,250.00

The City Council awarded several infrastructure contracts, including a library renovation and water treatment plant upgrades. The council also approved new equipment for the golf course and fire station, and authorized a grant application for a bridge system over Fly Creek.

• Approved $1.47M contract to Taylor Corporation for Water Treatment Plant No. 1 Improvements (unanimous)
• Approved $812,000 contract to Witherington Construction Corp. for Public Library second floor renovation (unanimous)
• Approved $408,297.01 contract to John G. Walton Construction Co., Inc. for County Road 13 resurfacing (unanimous)
• Authorized negotiation with Yamaha Golf Car Company for 70 electric golf carts not-to-exceed $523,250.00 (unanimous)
• Approved $69,578.00 for replacement cabinetry at Fire Station I (unanimous)
• Authorized application for a RAISE Grant up to $20M for a bridge system over Fly Creek on U.S. Highway 98 (unanimous)
• Approved Beer/Wine Off Premises License for RHPP Trading, LLC d/b/a Deli Depot Food Mart (unanimous)
• Reappointed Dan Stankoski to the Library Board for a four-year term (unanimous)

Planning Commission

The Fairhope Planning Commission is meeting to consider four subdivision plat extension requests and an AT&T utility review for fiber cable installation. The agenda includes routine approvals of minutes and old/new business items.

• SD 21.23: Overland PUD Phase 2 preliminary plat extension (1 year)
• SD 23.15: Publix at Point Clear final plat extension (1 year)
• SD 22.02: Rockwell Place MOP preliminary plat extension (1 year)
• SD 23.31: Rockwell Place final plat extension (1 year)
• UR 24.05: AT&T aerial and buried fiber cable in city ROW at 111 S. Section Street

The Planning Commission approved AT&T's request to install about 10,998 feet of aerial fiber cable and 10,423 feet of buried fiber cable in the City right-of-way at 111 S. Section Street, subject to 13 staff conditions. The Commission also granted one-year extensions for four subdivision plat approvals: SD21.23 Overland PUD Phase 2, SD23.15 Publix at Point Clear, SD22.02 Rockwell Place MOP, and SD23.31 Rockwell Place. All votes were unanimous (5-0). The Commission received an update that a proposed Historic Commission ordinance will go to City Council on February 15, 2024; as proposed it would create no historic preservation districts and place no protections on any property.

• Approved UR24.05: AT&T fiber cable installation (~10,998 LF aerial, 10,423 LF buried) in City ROW at 111 S. Section Street, with 13 staff conditions (5-0)
• Approved one-year extension of preliminary plat approval for SD21.23 Overland PUD, Phase 2 (5-0)
• Approved one-year extension of final plat approval for SD23.15 Publix at Point Clear (5-0)
• Approved one-year extension of preliminary plat approval for SD22.02 Rockwell Place MOP (5-0)
• Approved one-year extension of final plat approval for SD23.31 Rockwell Place (5-0)
• Approved minutes of the February 5, 2024 meeting (5-0)
• Moved to executive session to discuss pending or potential litigation under Alabama Code Section 36-25A-7(a)(3); no action anticipated (5-0)
• Adjourned at 5:29 PM (5-0)

City Council

The Fairhope City Council, Planning Commission, and Board of Adjustments & Appeals are holding a special called meeting with a single substantive item: discussion of a potential Thomas Hospital expansion. No votes or decisions are listed on the agenda; the item is listed only for discussion.

• Discussion of potential Thomas Hospital expansion

Planning Commission

The City Council, Planning Commission, and Board of Adjustments & Appeals held a special called meeting on February 1, 2024. The sole substantive agenda item was a discussion regarding a potential expansion of Thomas Hospital. No votes, ordinances, or final decisions were recorded in the agenda text.

• Discussion of potential Thomas Hospital expansion

City Council

The City Council, Planning Commission, and Board of Adjustments & Appeals will hold a special called meeting. The session is dedicated to discussing the potential expansion of Thomas Hospital.

• Discussion of potential Thomas Hospital expansion

The City Council, Planning Commission, and Board of Adjustments & Appeals met in a special joint session on 1 February 2024 to discuss a potential Thomas Hospital expansion. Planning Director Hunter Simmons described the proposal as an informal review, noting the hospital is zoned B-2 and the Medical Overlay District is zoned B-4, and outlined a proposed 25-bed addition and the site plan review process. Hospital and Infirmary Health representatives asked the council for direction; council members discussed landscaping buffers, setbacks, and building height, with Councilmember Burrell suggesting the Medical Overlay height could be changed with stipulations for 200 or more hospital beds. No decisions, votes, or approvals were recorded in the minutes.

• No substantive decisions or votes recorded; meeting was an informal review and discussion only
• Planning Director described proposed 25-bed addition and site plan review process
• Councilmember Burrell suggested changing Medical Overlay height with stipulations for 200+ hospital beds (discussion only)
• Hospital representatives asked council for direction on expansion process (no action taken)

City Council

The Fairhope City Council will hold a public hearing and consider final adoption of two zoning changes: rezoning 404 Oak Avenue from B-4 to B-2, and annexing 5.33 acres at 8437 Gayfer Road Extension as a PUD. The council will also vote on several resolutions, including hiring a part-time administrative assistant, funding temporary interns, and awarding contracts for sidewalk, trailer, and golf cart path projects.

• Public hearing and ordinance to rezone 404 Oak Avenue (0.18 acres) from B-4 to B-2
• Final adoption of ordinance for conditional annexation of The Tin Tops at Gayfer (5.33 acres at 8437 Gayfer Road Extension)
• Resolution to add part-time Administrative Assistant (Grade 7) in Purchasing Department
• Resolution to fund six temporary Utility Interns and two Public Works interns at $7,560 each (est. $60,480 total)
• Resolution to award contract to Neel-Schaffer, Inc. for CE&I for Southland Place ADA Sidewalks ($154,330.06)

The City Council approved two rezoning ordinances and several infrastructure projects, including golf course path repairs and ADA sidewalk services. The council also authorized new personnel positions and issued three liquor-related licenses.

• Rezoned 404 Oak Avenue from B-4 to B-2 (unanimous)
• Rezoned 8437 Gayfer Road Extension to PUD as 'The Tin Tops at Gayfer' (unanimous)
• Approved $484,044.77 contract to Asphalt Services, Inc. for Quail Creek Golf Course cart path repairs (unanimous)
• Approved $154,330.06 contract to Neel-Schaffer, Inc. for Southland Place ADA sidewalks (unanimous)
• Approved $41,079.42 purchase of a turret trailer from Reelstrong, LLC (unanimous)
• Authorized one part-time Administrative Assistant in Purchasing and a temporary Public Works Administrative Assistant (unanimous)
• Approved payroll reallocation of $60,480.00 for eight temporary interns (unanimous)
• Approved liquor licenses for Bottles Up Mobile, Inc., Dominion Senior Living of Fairhope LLC, and MSC Fairhope LLC (unanimous)

City Council

The Fairhope City Council is holding a work session to discuss several items, including the legal aspects of pending litigation, a presentation from Fairhope High School's principal, a RAISE grant for replacing box culverts over Fly Creek on U.S. Hwy 98, and a Historic Preservation Ordinance. The meeting also includes committee and department head updates. No formal votes are scheduled; this is a discussion session.

• Executive session on pending litigation legal options
• Presentation by Fairhope High School Principal Jon Cardwell
• Discussion of RAISE grant for bridges to replace box culverts over Fly Creek on U.S. Hwy 98
• Discussion of Historic Preservation Ordinance
• Committee and department head updates

The Fairhope City Council met in a work session on January 22, 2024, and went into executive session for about an hour to discuss legal options for pending or likely litigation under Alabama Code § 36-25A-7(a)(3). The rest of the meeting was discussion only: a Fairhope High School update, a RAISE grant for bridges over Fly Creek at U.S. Highway 98, a draft Historic Preservation Commission ordinance, and reports from council members and department heads. No substantive decisions, approvals, or denials were recorded in these minutes.

• Approved going into executive session on litigation (unanimous voice vote)
• No other motions, approvals, or denials recorded

Airport Authority

The Fairhope Airport Authority is holding its regular monthly meeting with routine reports from staff and committees. The board will also move into executive session to discuss a potential lease for the north hangar, which is the main substantive item.

• Approval of December 12, 2023 meeting minutes
• Reports from Continental Motors, airport manager, engineer, treasurer, and legal counsel
• Board discussion/approval requests
• Executive session to discuss lease of north hangar

The Airport Authority approved an amendment reducing Volkert's design contract fees by $19,000 and moved its February meeting from February 13 to February 20. It also approved the December 12, 2023 minutes. The runway project will not be funded this year, though the FAA said the airport can apply for a $150,000 AIP grant for land reimbursement. Other items, including a draft North Hangar lease and a property insurance proposal, were discussed but not decided.

• Approved December 12, 2023 regular meeting minutes (unanimous)
• Authorized Chairman to execute amendment reducing Volkert design fees by $19,000 (unanimous)
• Moved February 13 meeting to February 20 (unanimous)
• Adjourned at 5:56PM (unanimous)

City Council

The Fairhope City Council will hold a public hearing on a conditional annexation for The Tin Tops at Gayfer, a 5.33-acre PUD at 8437 Gayfer Road Extension. The council will also vote on resolutions to procure GIS software for $85,200, approve four police vehicles for $201,769.76, amend the budget with a $1,000,000 appropriation for Flying Creek Nature Preserve, and other contracts and appointments.

• Public hearing on Ordinance to amend Ordinance No. 1253 for conditional annexation of The Tin Tops at Gayfer (5.33 acres at 8437 Gayfer Road Extension)
• Resolution to procure GIS software from ESRI for $85,200 over three years
• Resolution to amend FY2023-2024 budget with $1,000,000 for Flying Creek Nature Preserve
• Resolution to procure four 2024 Chevrolet Tahoe Police Rated Vehicles for $201,769.76
• Resolution to approve contract for invasive plant removal in Pollinator Garden for $6,680

The City Council approved a $1 million budget amendment for the Flying Creek Nature Preserve and authorized several professional service contracts. The council also approved the purchase of four police vehicles and the closure of Fairhope Avenue for First Friday Artwalks.

• Approved $1M capital appropriation for Flying Creek Nature Preserve (unanimous)
• Approved procurement of four 2024 Chevrolet Tahoe police vehicles for $201,769.76 (unanimous)
• Approved $85,200 three-year GIS software contract with ESRI (unanimous)
• Approved closure of Fairhope Avenue from Section to Church Street for First Friday Artwalks (unanimous)
• Approved selection of Hope Hicks (Ball, Ball, Matthews & Novak) for HR legal services (unanimous)
• Approved $10,500 bridge inspection contract with Safe Span, LLC (unanimous)
• Approved $6,680 invasive plant control contract with Wetland Resources Environmental Consulting (unanimous)
• Appointed Dr. Len Strickland to the Fairhope Airport Authority (unanimous)

City Council

The Fairhope City Council held a work session and regular meeting on January 8, 2024. The agenda included a discussion of ADECA Energy Efficient Retrofit Grants presented by Nicole Love, along with committee and department head updates. No specific votes, contracts, or ordinances were listed in the provided text.

• Discussion of ADECA Energy Efficient Retrofit Grants
• Committee Updates
• Department Head Updates

The City Council met for a work session to receive updates from city directors and department heads. No formal votes were taken, though the council reached a consensus regarding the duration of a street closing for Fairhope Venue merchants.

• Reached consensus to leave Fairhope Venue merchant street closing open-ended subject to recall

Planning Commission

The Fairhope Planning Commission will consider several agenda items, including approval of the Storm Water Management Program Plan, four utility reviews for C-Spire fiber optic cable installations, and public hearings for two subdivision plats. The meeting includes both administrative approvals and public hearings on proposed developments.

• Storm Water Management Program Plan (SWMPP) review and approval
• C-Spire fiber cable installations: Colony Place (11,281 LF), Country Woods - North Hills (18,654 LF), Fairfield of Fairhope (13,784 LF), Fairfield Place of Fairhope (13,520 LF)
• Public hearing: Old Battles Village Phase 6, 36-lot subdivision, 12.37 acres, PUD zoning
• Public hearing: The Flats at East Bay, 240-unit multiple occupancy project, 20.19 acres at Twin Beech Road and Thompson Hall Road

The Commission approved four utility reviews for C-Spire fiber cable installations and granted final plat approval for two subdivisions. It also accepted the 2024 Storm Water Management Program Plan and granted a one-year extension for Myrick Place.

• Approved one-year preliminary plat extension for Myrick Place (6-0)
• Accepted 2024 Storm Water Management Program Plan (6-0)
• Approved C-Spire fiber cable installation in Colony Place (6-0)
• Approved C-Spire fiber cable installation in Country Woods - North Hills (6-0)
• Approved C-Spire fiber cable installation in Fairfield of Fairhope (6-0)
• Approved C-Spire fiber cable installation in Fairfield Place of Fairhope (6-0)
• Approved final plat for Old Battles Village, Phase 6 (6-0)
• Approved final plat for The Flats at East Bay (6-0)