Fitchburg public meetings in 2023

Montachusett Regional Vocational Technical School

The subcommittee is meeting to review and approve previous meeting notes. Members will also review an updated spreadsheet containing all quotes and a specific updated quote from AVI-SPL.

• Review of updated spreadsheet with all quotes
• Review of updated quote from AVI-SPL

Council on Aging

The Council on Aging will review minutes from October and November and receive reports regarding the Executive Director Selection Committee. The Acting Director will also provide updates on grant funds, heating system repairs, and library relocation.

• COA Executive Director Selection Committee update
• FY24 Formula Grant Funds report
• O’Neill Hall heating system repair
• Senior Center Library relocation/new office space
• Johnson Controls Fire Alarm Annunciator Panel update

Fitchburg Housing Authority

The Fitchburg Housing Authority will review financial statements from January through November 2023. The board is also considering several motions regarding uncollected rents, retainage releases, and construction change orders.

• Discharge of $40,182.47 in uncollected rents from former tenants
• Change order #004 for C. J. Durkin totaling $66,507.94
• Change order #003 for Wallace Tower totaling $15,125.33
• Partial release of retainage for FISH #097124 (Canton Valley)
• Approval of financials for January-November FY2023

Finance Committee

The regular meeting of the City Council Finance Committee scheduled for December 27, 2023, has been cancelled.

Community Outreach Meetings

The North Central Climate Change Coalition will host a remote meeting featuring Anne Gobi, the Massachusetts Director of Rural Affairs. The agenda includes introductions and a Q&A session with Director Gobi.

• Presentation by Anne Gobi, Massachusetts Director of Rural Affairs
• Q&A session with Director Gobi

Fitchburg Public Schools

The School Committee is meeting to vote on several policy revisions, donations, and grant submissions. Action items include a recommendation to eliminate user fees for student athletes and the renewal of Superintendent Jonathan Thompson's contract.

• Elimination of user fees for student athletes
• Donation of jewelry-making materials from Traci DiSalvatore
• Donation of 95 Thanksgiving baskets from City United Church
• Submission of MA Fresh Grant ($49,298.00) and Genocide Education grant ($40,000.00)
• Three-year contract for Superintendent Jonathan Thompson starting July 1, 2024

Water & Wastewater Commission

The City of Fitchburg Water/Wastewater Commission meeting scheduled for December 20, 2023, has been cancelled. The commission is next scheduled to meet on Wednesday, January 17, 2024.

Airport Commission

The Airport Commission will review ongoing work regarding apron design and permits. The meeting includes updates on several land lease projects, solar farm progress, and safety updates.

• RFP for Non-Aviation Land Lease update
• Veregy Solar Farm update
• Land Lease N Number Holdings update
• Spinelli Hangar RFP update
• Crawford Street Safety update

Retirement Board

The Fitchburg Retirement Board will meet to approve accounting, bank statements, and meeting minutes. The board will also process retirement approvals, refunds, and the 2024 meeting schedule.

• Approval of warrant, accounting, and bank statements
• Approval of retirements, refunds, buybacks, and transfers
• Review of new members and deaths
• Approval of 2024 meeting schedule
• Military buyback waiver request

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will review November meeting minutes and discuss bank account matters. The board will also consider a design grant for 633-639 Main Street and a funding request for M.O.C. Holiday Gift Distribution.

• Design Grant for 633-639 Main Street – Manuel Joaquin
• Funding request for M.O.C. Holiday Gift Distribution
• Vote on bank account matter
• Approval of November 21, 2023 meeting minutes

City Council

The City Council is considering several funding orders for housing developments and infrastructure improvements, including state earmarks for River Street and Main Street. The agenda also includes a presentation on repurposing the West Wastewater Treatment Facility and various municipal appointments.

• $200,000 state earmark for Iver Mills housing development on River Street
• $450,000 Massworks Program funds for Moran Square reconfiguration designs
• $150,000 for the Main Street Housing Incentive Program
• Appointment of Dante W. Suarez as Chief Engineer/Fire Chief
• Public hearing for Comcast conduit installation at 100 Elm Street

Fitchburg Public Schools

The FHS School Council will review feedback from a subcommittee regarding the attendance policy. Members will also continue discussions on grading based on gathered research. The council will approve minutes from the November 14, 2023 meeting.

• Approval of November 14, 2023 meeting minutes
• Review of attendance policy feedback
• Discussion regarding grading research

Appointments Committee

The Appointments Committee met to process a new appointment for the Fitchburg Fire Department. Mr. Dante W. Suarez is appointed as Chief Engineer/Fire Chief, effective immediately.

• Appointment of Dante W. Suarez as Chief Engineer/Fire Chief

Planning Board

The Fitchburg Planning Board will hold public hearings on four special permit and site plan requests. Two involve converting vacant three-family homes into housing with new parking layouts on Pleasant Street. A fourth item considers a miniature golf facility on Lunenburg Street, while one Cedar Street petition was withdrawn. The board will also review cannabis odor mitigation plans for two local clinics.

• Public hearing on a special permit for housing and parking at 23 Pleasant Street (Downtown Business district)
• Public hearing on a parking plan for housing reuse at 112 Pleasant Street (RC district)
• Public hearing on a proposed miniature golf facility at 299 Lunenburg Street (C district)
• Withdrawn petition to change a dwelling use at 133 Cedar Street (RB district)
• Review of cannabis odor mitigation plans for Revolutionary Clinics at 1 Oak Hill Rd. and 140 Industrial Rd., LLC

Fitchburg Public Schools

The committee will review project financials and the MSBA OPM report for Crocker Elementary School. Members are scheduled to vote on invoices from Fontaine, Yankee Engineering, Colliers, and Saam. The agenda also includes discussions regarding a Fontaine change order and classroom air-conditioning status.

• Vote to approve invoices for Fontaine, Yankee Engineering, Colliers, and Saam
• Follow-up discussion on Fontaine Change Order #4 – PCO-014R2
• Status update on adding air-conditioning to classrooms
• Construction activity update

Montachusett Regional Vocational Technical School

The Policy Subcommittee is meeting to review and adopt previous meeting notes and evaluate the status of various policies currently under review with legal counsel or administration. The agenda includes reviewing Section D policies and potential GDB and GDBA policy updates.

• Review and adoption of November 9, 2023 meeting notes
• Status update on policies in review with Legal Counsel and/or Administration
• Review of updated Section D policies
• Review of GDB and GDBA policies

Fitchburg Public Schools

The regular meeting of the Crocker Elementary School Building Committee scheduled for Wednesday, December 13, 2023, has been canceled. The meeting was set to take place via Zoom at 3:30 PM.

• Meeting cancellation

Fitchburg Public Schools

The committee will review project financials and the MSBA OPM report for the Crocker Elementary School project. Members will vote on invoices from Fontaine, Yankee Engineering, Colliers, and Saam. The agenda also includes a discussion on a Fontaine change order and an update on adding air-conditioning to classrooms.

• Vote to approve invoices for Fontaine, Yankee Engineering, Colliers, and Saam
• Follow-up discussion on Fontaine Change Order #4 – PCO-014R2
• Status update on adding air-conditioning to classrooms
• Construction activity update

Fitchburg Public Schools

The Policy Subcommittee will discuss several school regulations, including attendance and fundraising. Members will consider recommendations for new or revised policies regarding a vaping buyback program and AED programs. The committee will also review progress on a three-year contract policy service.

• New Vaping Buyback policy proposal
• Revision of Fundraising Policy (#1302.01)
• Revision of AED Program Policy (#5701.04)
• Revision of Field Trips and Travel policies (#5215, #5215.01)
• Update on Massachusetts Association of School Committees' Contract Policy Service

Disability Commission

The Commission will review updates regarding an Accessible Art Project and CDBG funds. Members will also discuss crosswalks, signage on Electric Ave., and Anwelt Parking.

• Accessible Art Project update
• CDBG funds update
• Crosswalk at Old Deerfield Rd. crossing Electric Ave.
• Sign for the Blind on Electric Ave.
• Anwelt Parking

Finance Committee

The regular meeting of the City Council Finance Committee scheduled for December 13, 2023, has been cancelled.

Library Trustees

The Board of Trustees will meet to conduct regular business including reports from the Chair and Librarian. The agenda includes committee reports regarding finance and building matters.

• Chair's Report
• Librarian's Report
• Finance Committee Report
• Building Committee Report

Library Trustees

The scheduled meeting for December 13, 2023, was canceled. The cancellation was due to a lack of quorum.

Fitchburg Public Schools

The committee will discuss updates on capital projects, including HVAC cost estimates and the Crocker Field bidding process. Members will also review an offer for the Academy Street property and discuss fund transfers. Additionally, the meeting includes enrollment updates and a senior class fundraising proposal.

• Review of HVAC cost estimates
• Update on Crocker Field bidding process
• Review of Academy Street property offer
• $288 donation to FHS from Hannaford’s
• Discussion of fund transfers and building investment proposals

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on various special permit requests. These include proposals to convert vacant or abandoned buildings into multi-family, duplex, and single-family dwellings. Other items involve business continuances and a request for a shed installation.

• Conversion of 80 South St to multifamily housing (ZBA-2022-30)
• Reinstating 83-85 Marshall St as a 3-family dwelling (ZBA-2022-05)
• Changing 21 Union St from a church to a single-family dwelling (ZBA-2023-10)
• Continuing auto dealership and repair operations at 447 Water St (ZBA-2022-21)
• Request for a 16’ x 20’ shed at 513 Williams Rd (ZBA-23-35)

Fitchburg Public Schools

The Fitchburg School Committee will vote on several items, including the elimination of user fees for student athletes and a three-year contract for Superintendent Jonathan Thompson. The committee will also consider grant submissions for MA Fresh and Genocide Education.

• Elimination of user fees for student athletes
• Three-year employment contract for Superintendent Jonathan Thompson
• MA Fresh Grant submission ($49,298.00)
• Genocide Education grant submission ($40,000.00)
• Acceptance of 95 Thanksgiving baskets from City United Church

Fitchburg Public Schools

This meeting includes updates on SIP goals progress and a review of general screening policies. Participants will also discuss the special education referral process, assessment tools, and sharing progress monitoring with families.

• Review of general screening policy
• Review of special education referral process
• Discussion of current assessment tools
• Discussion on sharing progress monitoring with families
• Update on SIP goals progress

Montachusett Public Health Network

The Montachusett Public Health Network is meeting to review fall immunization clinic data and receive a lead update. The agenda also includes the review and approval of previous meeting minutes.

• Review and approval of September 13, 2023, and October 23, 2023, minutes
• Fall immunization clinic review and update
• Lead update

Montachusett Regional Vocational Technical School

The School Committee will meet to review reports from the Superintendent-Director and Principal. The agenda includes several items regarding the acceptance of grants and donations.

• Acceptance of Federal ESSA Consolidated Grant
• Acceptance of Strengthening Career and Technical Education: Post-Secondary Reserve grant
• Acceptance of IDEA grant
• Acceptance of ICar grant
• Acceptance of donations from FW Webb (Plumbing/HVAC) and Dominic Baggio (HVAC)

Conservation Commission

The Commission will conduct several public hearings regarding Notices of Intent for solar projects, residential construction, and water main replacements. The meeting also includes updates on various sites, forest cutting plans, and enforcement orders.

• Notice of Intent: Oakhill Country Club Solar LLC at Shea St.
• Notice of Intent: Single-family home construction at 39 Will Thompson Way
• Notice of Intent: Concrete pad for Rydemore Heavy Duty Truck Parts, INC. at 150 Benson St.
• Notice of Intent: City of Leominster water main replacement at Cross Country Main
• Notice of Intent: City of Fitchburg CSO 032 045 083 Separation Rehabilitation Project

City Council

The Fitchburg City Council will consider several grant expenditures for the Police Department, airport assessments, and dog park upgrades. The agenda also includes committee reports on cemetery price increases and a petition to relocate a Ward 5 polling site.

• $33,501 Stanton Foundation grant for Fitchburg Dog Park improvements
• $114,816 DOJ COPS grant for Police Department accreditation
• $67,500 transfer within the police budget for overtime and training
• Petition to relocate the Ward 5 election polling site
• Appointment of Dante W. Suarez as Chief Engineer/Fire Chief

Montachusett Regional Vocational Technical School

The Scholarship Subcommittee is meeting to discuss scholarship awards. No other specific items are listed on the agenda.

• Discussion of scholarship award

Agricultural Commission

The Agricultural Commission will meet to approve the 2024 meeting calendar and discuss membership in the MA Association of Agricultural Commissions. The commission will also receive an update on the Fitchburg Community Farm Project.

• Approval of 2024 meeting calendar
• Membership in MA Association of Agricultural Commissions
• Fitchburg Community Farm Project Update

Appointments Committee

The Appointments Committee is considering the re-appointment of Michael McLaughlin to the Zoning Board of Appeals. The committee also notes that Richard Doucette has withdrawn his application for the Council on Aging.

• Re-appointment of Michael McLaughlin to the Zoning Board of Appeals
• Withdrawal of Richard Doucette's application for the Council on Aging

Board of Park Commissioners

The Board of Parks Commissioners will review department reports and approve November minutes. New business includes the Woodland Estates project and interest in a municipal vulnerability preparedness grant. The board will also discuss park rules updates and a possible passive park at Rollstone Hill.

• Woodland Estates discussion
• Municipal Vulnerability Preparedness Grant Statement of Interest
• Possible Passive Park at Rollstone Hill
• Park Rules Update
• Approval of November 9, 2023 minutes

Mosquito Control

The Central Massachusetts Mosquito Control Project's Board of Commission has released its schedule for the 2024 calendar year. These meetings may be held remotely according to state law.

• January 10 meeting
• February 14 meeting
• March 13 meeting
• April 10 meeting
• May 8 meeting

Legislative Affairs Committee

The committee will review conflict of interest disclosures and consider designating certain individuals as special municipal employees. The agenda also includes a petition to move a Ward 5 election polling site to Saima Park or another location with less traffic.

• Petition to relocate the Ward 5 election polling site to Saima Park or another location
• Review of conflict of interest disclosure regarding property at 580 Lunenburg Street
• Discussion on satellite dish removal requirements for companies in Fitchburg
• Designation of FRA and Planning Board members as special municipal employees

Council on Aging

The Council on Aging will meet to vote on the October 26, 2023 minutes. The agenda includes a report from the President regarding the Selection Committee for the Director position.

• Vote on October 26, 2023 Minutes
• Selection Committee for Director position

Fitchburg Public Schools

The Policy Subcommittee will review several proposed changes to school regulations. Discussions include revisions to existing policies regarding athletics, pupil information, and fundraising, as well as two new policies.

• Revision of policy #5217.01: Participation in High School Interscholastic Athletics & Extra Curricular Activities
• Revision of policy #5118: Collection of Pupil Information Policy
• Revision of policy #1302.01: Fundraising Policy
• New policy: Enrollment of Children of Personnel
• New policy: Vaping Buyback

Fitchburg Public Schools

The Student Support Subcommittee will review minutes from the September 20, 2023 meeting. The committee will also receive an athletics update and discuss upcoming topics for the subcommittee.

• Approval of minutes from the September 20, 2023 meeting
• Athletics update
• Discussion of future subcommittee topics

Finance Committee

The Finance Committee is meeting to review several grant expenditures and budget transfers for city services. These items include funding for a winter warming shelter, police equipment, and dog park improvements. The committee will also consider proposed cemetery price increases.

• $114,816 COPS Grant for Police Department accreditation program
• $67,500 transfer within police services for overtime and training
• $33,501 Stanton Foundation grant for Fitchburg Dog Park improvements
• $30,470 State grant for a Municipal Road Safety Program
• $10,000 Board of Health grant for a Winter Warming Shelter

Retirement Board

The Fitchburg Retirement Board will meet to approve financial records, including warrants and bank statements. The agenda also includes discussions regarding the 2024 budget and new software contracts.

• Approval of 2024 Budget
• Retirement Software Contract
• Death Audit Software
• Military Buyback Waiver Request
• Overpayment waiver requests (M.G.L. c.32, §20(5)(c)(3))

Planning Board

The Fitchburg Planning Board will hold public hearings for several residential and commercial projects. The agenda includes reviews for multi-family housing, a new indoor recreation facility, and various permit extensions.

• Proposed 65-unit multi-family development at 87, 89, 91 River St.
• Site plan review for an indoor recreation facility and restaurant at 480 Main St.
• Lot split and conveyance of parcels on Mt. Vernon St.
• Cell tower permit extension request for 609 Wanoosnoc Rd.
• Request to add a residential unit to a multi-family building at 298-300 Main St.

Human Rights Commission

The Commission will welcome George Rodriguez as a new Commissioner. Members will discuss future programs, membership, and outreach efforts for 2024.

• Welcome of new Commissioner George Rodriguez
• Discussion on 2024 projects, programs, and membership
• Review of advocacy work and community event participation

Finance Committee

The Finance Committee meeting originally scheduled for Wednesday, November 22, 2023, has been cancelled. The meeting is rescheduled to take place on Wednesday, November 29, 2023.

• Cancellation of the November 22 meeting
• Rescheduling of the meeting to November 29, 2023

Fitchburg Redevelopment Authority

The Authority will review the Iver Johnson Development request and a presentation regarding 866 Main Street. The meeting also includes several community funding requests and administrative updates.

• Iver Johnson Development Request
• 866 Main Street presentation
• Fitchburg Art Museum Corporate Membership Renewal
• Salvation Army Tree of Lights
• Fitchburg Holiday Lights

City Council

The City Council is reviewing several items including city property transfers, land acquisitions, and various grant approvals. These include funding for climate adaptation, dam stability evaluations, and police department equipment.

• Transfer of 130 Academy Street to the Fitchburg School Department
• Appropriation of $550,000 to acquire land at 580 John Fitch Highway
• $365,000 grant for Blue/Green Downtown Fitchburg Climate Adaptation Plan
• $76,800 grant for Scott Reservoir dam stability evaluation
• Declaration of 12 Park Street as excess property for Side Yard Sales Program

Fitchburg Public Schools

The School Committee will meet to vote on several action items including a leadership change and student donations. The agenda includes the second reading of a revised physical restraint policy and a request for an out-of-state field trip.

• Appoint Interim Superintendent Jonathan Thompson as permanent Superintendent
• Accept Targeted Assistance Grant for $50,000
• Approve donation of 100 prom dresses for Fitchburg High School Princess Boutique
• Approve donation of 130 coats and jackets from Fitchburg Board of Health
• Second reading of revised Physical Restraint Policy #5712

Fitchburg Public Schools

The committee will review project financials, including several invoices and a change order. Members may also discuss the proposed addition of air-conditioning and its scope.

• Vote to approve various invoices (Fontaine, Yankee Engineering, Colliers, Saam, FS Engineers, Ruel Electric)
• Vote to approve Fontaine Change Order #4
• Discussion of proposed addition of air-conditioning and additional services proposal
• Potential vote to fill open Vice Chair seat

Fitchburg Housing Authority

The Fitchburg Housing Authority will meet to review financial reports and approve various grant renewals. The board is also scheduled to vote on change orders and substantial completion for the Canton Valley project.

• Mixed Population Grant Renewal
• Resident Services Coordinator Grant Renewal
• Change Order #4 FISH #097124 CSI (Canton Valley)
• FISH #097124 CSI Project Substantial Completion (Canton Valley)

Trustees of Public Burial Grounds

The Trustees will review several cemetery management items including updates on rules, regulations, and pricing. The agenda also includes updates regarding Forest Hill Abbey-Russell Karlstad and Laurel Hill fencing.

• Update on Forest Hill Abbey~Russell Karlstad
• Update on Rules & Regulations drafts
• Update on Price List Approval
• Laurel Hill Fencing near gate
• Columbarium drawings

Trustees of Public Burial Grounds

This document provides the 2024 meeting schedule for the Fitchburg Trustees of Public Burial Grounds. No specific agenda items or business matters are listed in this notice.

Zoning Board of Appeals

The Board will hold public hearings regarding special permit uses for properties on River Street and Rindge Road. The meeting also includes a discussion of proposed changes to the Zoning Board of Appeals rules.

• ZBA-23-31: Special Permit for auto sale and auto body services at 285 River St
• ZBA-2023-08: Review of Special Permit at 1341 Rindge Rd following Superior Court order
• Discussion of proposed revisions to Zoning Board of Appeals Rules

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) is holding a remote meeting to discuss Climate Chief Hoffer's Recommendations. The agenda also includes updates on regional methodology, membership drives, and website updates.

• Discussion of Climate Chief Hoffer's Recommendations
• Regional methodology update
• Membership drive
• Website update

Montachusett Public Health Network

The Montachusett Public Health Network meeting includes updates on fall immunization clinics and lead programs. The agenda also covers the review of Q1 PHE expenditures and a health sustainability expense report.

• Fall immunization clinic update
• Lead update
• Review of September 13, 2023 minutes
• Q1 PHE Expenditures review
• Health Sustainability Expense Report

Montachusett Regional Vocational Technical School

The subcommittee will review previous meeting notes and continue reviewing quotes and updates. Members will also provide updates based on their ongoing research.

• Review and approval of last meeting notes
• Continued review of quotes and updates
• Member research updates

Water & Wastewater Commission

The Commission will receive updates on several water and wastewater infrastructure projects. Discussion includes water main upgrades, pump station rehabilitation, and permit status updates.

• Main Street/Boulder Dr. Water Main Upgrade/Replacement Project update
• Meetinghouse Gatelock & Mare Meadow Pump Station Rehabilitation Projects update
• Regional Water Treatment Plant NPDES Permit update
• SSO event at Birch Brook on October 30, 2023
• Wastewater Division NPDES Permit and CSO 10 updates

Airport Commission

The Airport Commission will review ongoing work regarding apron design and permits. The meeting includes discussions on solar panels, a solar farm, and various land and building leases.

• EA, WLH and Apron Design & Permit review
• Fitchburg Pilots Association solar panels
• Veregy Solar Farm discussion
• Big Tex gate discussion
• Hangar/Building 1 and Hangar/Building 18 lease discussion

Fitchburg Public Schools

The committee will discuss capital project updates, including architects/engineers selections and Crocker Field. Members will also consider the 2024-2025 budget timeline and a McKay playground proposal. Additionally, the meeting includes discussions on athletics user fees and requests for holiday gift cards.

• Updates on architects/engineers selections for capital projects
• McKay playground proposal discussion
• Discussion regarding ending user fees for athletics
• Acceptance of 100 prom dresses donation
• Request for 50 gift cards for families in need

Fitchburg Public Schools

The School Council will meet at Fitchburg High School to review previous meeting minutes. The agenda includes a discussion regarding the attendance policy and an open discussion around grading.

• Approval of minutes from the 10-13-2023 meeting
• Discussion of Attendance Policy
• Open Discussion around Grading

Zoning Board of Appeals

The Fitchburg Zoning Board of Appeals will conduct several public hearings regarding special permits and variances. Items include requests to reinstate uses for vacant buildings, change residential structures, and operate automotive businesses.

• Special permit to convert 479 Water St into a duplex
• Variance for a 24X50 steel building at 0 Airport Rd
• Special permit for a cold storage warehouse at 808 Main St
• Special permit for a motor vehicle body and paint shop at 56 Culley St
• Special permit to change 21 Union St from a church to a single-family dwelling

Community Outreach Meetings

The City of Fitchburg is hosting an annual Community Input Meeting regarding the Community Development Block Grant (CDBG) Program. Applications for Year 50 are currently available through the OpenGov Portal.

• Community Input Meeting on November 9, 2023
• Alternate meeting scheduled for December 7, 2023
• Application deadline of January 3, 2023

Montachusett Regional Vocational Technical School

The Policy Subcommittee is meeting to review the status of several school policies. The committee will discuss legal updates regarding negotiations and service animal policies. Members also plan to review updated policy spreadsheets and begin reviewing Section D.

• Adoption of July 26 and August 17 meeting notes
• Status update on Policy HB regarding negotiations legal status
• Update on Service Animal policy from legal counsel
• Review of updated Policies GDB and GDBA
• Start of Section D review

Finance Committee

The City Council Finance Committee is considering several orders regarding state grant funds for environmental and climate projects. The committee will also discuss a $550,000 appropriation for land at 580 John Fitch Highway and an architectural assessment for Forest Hill Cemetery.

• $30,000 grant for Mass DEP Sustainable Material Recovery Recycling Program
• $71,800.02 grant for Mass DEP Sewage Notification Assistance Grant Program
• $76,800 grant for Dam & Seawall Repair or Removal Grant Program
• $365,000 grant for Blue/Green Downtown Fitchburg — Climate Adaptation Plan
• $550,000 appropriation to acquire land at 580 John Fitch Highway

Board of Park Commissioners

The Board of Parks Commissioners will discuss updates to park rules and signage at Monument Park. The agenda also includes potential repairs to Monument Park and the possibility of a passive park at Rollstone Hill.

• "No Dogs Allowed" signs at Monument Park
• Historical Commission Monument Park repairs
• Possible passive park at Rollstone Hill
• Review of park rules and updates
• Department reports for Coggshall Park and Riverfront Parks

City Council

The City Council will review several financial appropriations, including grants for climate adaptation and dam evaluation. The meeting also includes discussions on property transfers to the School Department and a resolution regarding Waste Management services. Additionally, the council will consider various public works requests for road and sidewalk repairs.

• $550,000 appropriation to acquire land at 580 John Fitch Highway
• $365,000 grant for the Blue/Green Downtown Fitchburg Climate Adaptation Plan
• Resolution seeking a vote of no confidence in Waste Management
• Transfer of 130 Academy Street to the School Department for parking and open space
• $76,800 grant for evaluating the Scott Reservoir dam stability

City Council

The City Council will consider a resolution for a vote of no confidence in the curbside collection provider, Waste Management. The council will also consider an order to transfer $50,000 to cover rubbish removal costs for the remainder of the fiscal year.

• Resolution seeking a vote of no confidence in Waste Management
• $50,000 transfer from sanitary landfill expenses to rubbish removal contract fees

Fitchburg Public Schools

The committee will review project financial reports including invoices and change orders. Members will also discuss a proposed addition of air-conditioning and its associated scope and services.

• Approval of Fontaine payment request and change order
• Approval of Yankee Engineering, Colliers, and Saam invoices
• Discussion of proposed air-conditioning addition and updated plan
• Review of MSBA feedback regarding air-conditioning scope

Disability Commission

The Fitchburg Disability Commission will discuss crossing signals at Day and Main Street and provide an update on the Resource Fair. The agenda also includes a CDBG Fund Application and the Abilities Art project.

• Crossing signals on Day and Main St.
• CDBG Fund Application
• Arts Project / Abilities Art project
• Resource Fair Update

Appointments Committee

The Fitchburg Appointments Committee is meeting to review proposed appointments for various city roles. This includes full-time student police officers and a Municipal Hearing Officer. The committee will also consider an appointment to the Council on Aging.

• Appointment of Joshua M. Loureiro-Nieves, Florencia J. Rivas, and Jacob M. Boivin as full-time student police officers
• Appointment of Christine G. Hudson as Municipal Hearing Officer
• Appointment of Richard Doucette to the Council on Aging

Library Trustees

This agenda consists only of standard procedural items for the Finance Subcommittee. No specific new or old business topics are detailed in the notice.

Library Trustees

The Board of Trustees will meet at Fitchburg City Hall to conduct regular business. The agenda includes reports from the Chair, the Librarian, and the Finance and Building committees.

• Chair's Report
• Librarian's Report
• Finance Committee Report
• Building Committee Report

Community Outreach Meetings

This outreach meeting is for municipal officials and emergency services in Unitil’s Massachusetts Region. The agenda covers natural gas safety, emergency preparedness procedures, and communication protocols.

• Overview of emergency preparedness and response procedures
• Discussion of incident communication protocols
• Review of local gas operations and safety

Fitchburg Public Schools

The committee will review MCAS and School Improvement Plan presentations for four elementary schools. Members will also vote on grant acceptances, property acquisition, and policy revisions.

• Acceptance of various grants including $2,881,542 for Title I and $394,334 for 21st Century
• Use of $169,077 to fund the Crocker Field bid process
• Acquisition of property on Academy Street for Longsjo Middle School green space
• First reading of revised physical restraint and high school attendance policies
• Donation of 90 pumpkins from Hollis Hill Farm for STEM week

Fitchburg Public Schools

The South Street Early Learning Center School Council is meeting to discuss the future vision of the center. The agenda includes a review of the School Improvement Plan and information regarding the role of a School Council.

• Review of the School Improvement Plan (SIP)
• Discussion on the future vision for SSELC
• Information regarding School Council functions

Economic Development Committee

Economic Development Director Mary Jo Bohart will provide an update on the recently completed Downtown Fitchburg Consumer Market Analysis Report. The presentation will cover key findings regarding market potential for businesses in downtown Fitchburg.

• Update on the Downtown Fitchburg Consumer Market Analysis Report

Elections

The City of Fitchburg will begin opening and depositing early voted ballots at City Hall starting November 2, 2023. Election results will not be determined or announced until after the polls close on November 7, 2023.

• Early ballot processing begins November 2, 2023, at 718 Main Street
• Election Day is Tuesday, November 7, 2023

Fitchburg Public Schools

The School Council will establish meeting norms and roles. The primary focus of the meeting is the Reingold Elementary School Improvement Plan for 2022-2025.

• Review of Reingold Elementary School Improvement Plan 2022-2025

Board of Health

The Board of Health will review meeting minutes from September 7, 2023. The agenda includes a proposal for AKS Recycling to accept commercial organic material and a continued review regarding nuisance dogs on St. Joseph Street.

• AKS Recycling (15 Cobbler Drive) proposal to accept commercial organic material
• Continued review of nuisance dogs at 102 St. Joseph Ave.

City Property Committee

The committee will consider declaring several parcels as excess or surplus property. Items include a residential property for the Side Yard Sales Program and portions of 567 Crawford Street for long-term lease.

• Designate 12 Park Street as excess for the Side Yard Sales Program
• Transfer 130 Academy Street to the Fitchburg School Department for parking or open space
• Declare portions of 567 Crawford Street as excess for advertising and long-term lease
• Declare 84 Elm Street as surplus property

Elections

The City Clerk's office will conduct testing of the ICP Vote Tabulators at 718 Main Street. Testing begins on October 27, 2023, and continues until complete in preparation for the November 7, 2023, Municipal Election.

• Testing of ICP Vote Tabulators starting October 27, 2023

Public Works Committee

The committee will review several new petitions regarding infrastructure requests such as berms, street lights, and sidewalk repairs. Members will also revisit held petitions concerning street widening and traffic safety at specific intersections.

• Request for a loading area at the Senior Center on Elm Street
• Request to repair or replace a guardrail on North side of Pearl Hill Road
• Request for more street lights on Sheldon Road near 455 Sheldon Road
• Requests for berm installations at 517 Rollstone St and between 29 and 1 High Rock Rd
• Request for sidewalk replacement on Charles Street from Brigham Street to Laurel Street

Council on Aging

The Council on Aging will review the September minutes and receive reports regarding the Director's leave of absence. The agenda also includes a notice regarding the appointment of new board member Richard Doucette.

• Review of September Minutes
• Update on Director's Leave of Absence
• Appointment of Richard Doucette to the Board on November 8, 2023

Fitchburg Public Schools

The Policy Subcommittee will discuss revisions to high school attendance, pupil information collection, and fundraising policies. The committee will also consider a second reading for the physical restraint policy. Additionally, members will review a vaping buyback policy written by middle school students.

• Revision of #5112 Attendance Fitchburg High School policy
• Revision of #5118 Collection of Pupil Information Policy
• Revision of #1302.01 Fundraising Policy
• Second reading for #5712 Physical Restraint Policy
• Review of student-written Vaping Buyback policy

Finance Committee

The regular meeting of the City Council Finance Committee scheduled for October 25, 2023, has been cancelled.

Retirement Board

This meeting consists of routine administrative tasks, including the approval of warrants, accounting, and bank statements. The board will also process retirements, refunds, transfers, and new member enrollments.

• Approval of warrant, accounting, and bank statements
• Review of retirements, refunds, and transfers
• Discussion regarding death audit software
• Requests for overpayment waivers

Planning Board

The Planning Board will conduct public hearings for several development projects, including solar canopies, residential conversions, and multi-family housing. The agenda also includes requests for extension of operations for various marijuana establishments.

• Special Permit & Site Plan Review: Solect Energy Development LLC solar canopies at 140 Arn-How Farm Rd.
• Site Plan Review: Kristen Fuller residential to daycare conversion at 44 Ronald St.
• Special Permit & Site Plan Review: Final Touch General Contractor, Inc. 8 residential units at 122 Old Princeton Rd.
• Site Plan Review Modification: Fitchburg Land Property Owner, LLC warehouse extension at 0 Airport Rd.
• Site Plan Review: City of Fitchburg library renovation at 610 Main St.

Montachusett Public Health Network

The Montachusett Public Health Network is meeting to review the budget regarding the purchase of updated COVID vaccines. The agenda includes a vote to approve these funds.

• Vote to approve funds for updated COVID vaccine purchase

City Property Committee

The committee is reviewing several property actions, including declaring city-owned parcels as excess for the Side Yard Sales Program. Additionally, a transfer of property at 130 Academy Street to the School Department is under consideration for use as parking or open space.

• Declare 12 Park Street as excess for the Side Yard Sales Program
• Transfer 130 Academy Street to the Fitchburg School Department for parking/open space
• Declare 84 Elm Street (former Northern Worcester County Courthouse) as surplus property

Conservation Commission

The Conservation Commission will conduct an in-person site walk to review a Notice of Intent. The review concerns the construction of a single-family home at 39 Will Thompson Way.

• Site walk: Construction of single-family home at 39 Will Thompson Way

Conservation Commission

The Fitchburg Conservation Commission will conduct an in-person site walk to review a Notice of Intent. The review concerns the construction of a single-family home by The Normandin Group, LLC.

• Site walk for construction of a single-family home at 39 Will Thompson Way

Trustees of Public Burial Grounds

The Trustees will review the September 14, 2023, meeting minutes and the Superintendent’s Report. The agenda includes potential updates regarding Forest Hill Abbey and ARPA funding changes.

• Approval of September 14, 2023, meeting minutes
• Review of Superintendent’s Report
• Update on Forest Hill Abbey
• Discussion of ARPA funding changes

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) will meet remotely to provide member updates and discuss federal and state regional climate protocols. The agenda also includes a climate staff survey update and plans for a membership drive.

• Approval of minutes
• Climate staff survey update
• Discussion on Federal and State Regional Climate protocols
• Membership Drive
• Invitations to regional leaders or EPA

Fitchburg Housing Authority

The Fitchburg Housing Authority will meet to vote on several financial and operational items. Proposed actions include a -$274,963.04 budget revision and a merger with the Opportunities for Hope board. The board will also consider purchasing two Ford trucks and reviewing the five-year capital improvement plan.

• FY2023 Budget Revision (-$274,963.04 Budget Exemption)
• Purchase and lease of two Ford trucks
• FHA – Opportunities for Hope Board Merger
• Five-Year FHA Capital Improvement Plan
• FISH #097124 CSI Project Substantial Completion (Canton Valley)

Fitchburg Housing Authority

The FHA Board will review financial reports and approve a -$274,963.04 budget revision. The meeting also includes motions regarding a board merger with Opportunities for Hope and the purchase or lease of two Ford trucks.

• Budget revision of -$274,963.04
• Purchase and lease of two Ford trucks
• Merger with Opportunities for Hope Board
• $36,575.72 change order for Wallace Tower ASHP Project
• Five-year FHA Capital Improvement Plan

Water & Wastewater Commission

The Commission will review minutes from the June 21, 2023 meeting. The agenda includes information regarding a grant award for the Scott Reservoir Dam and updates on several wastewater projects.

• Scott Reservoir Dam grant award information
• CSO 010 project update
• CSO 032 project update
• Lab/Control Room Project update
• Staffing update

Airport Commission

The Airport Commission will discuss updates regarding aviation and non-aviation land lease RFPs. The meeting also includes reviews of ongoing work and a discussion on Crawford Street safety.

• Update on RFP for Non-Aviation Land Lease
• Update on RFP for Aviation Land Lease
• Review of ongoing work: EA & WLH
• Discussion regarding Crawford Street Safety
• Young Eagles Event update

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss development requests for Iver Johnson and the Sculpture Park at 520 Main Street. The board will also consider a design grant for Mamajuana Restaurant at 423 Main Street and funding requests for local community events.

• Iver Johnson Development Request (continued)
• Sculpture Park at 520 Main Street (continued)
• Design Grant Program: 423 Main Street – Mamajuana Restaurant
• Funding request: Fitchburg Cultural Alliance 45th Anniversary Event
• Funding request: Rotary “Breakfast with the Bands”

City Council

The City Council is reviewing financial orders for community policing and FATV franchise fees. The agenda also includes proposals to sell city land, accept a fiber easement, and transfer property to the School Department.

• Approval of $23,966 for community policing overtime and training
• $158,897.26 appropriation for FATV franchise fees
• Acceptance of a no-cost easement at 49 Snow Street for city fiber
• Sale of 116-118 Day Street for $300 via Side Yard Sales
• Transfer of 130 Academy Street to the School Department

City Council

The City Council will consider a resolution regarding curbside collection provider Waste Management. The meeting also includes an order to transfer funds between health and sanitary landfill expenses and rubbish removal expenses.

• Resolution for a vote of no confidence in Waste Management
• $50,000.00 transfer from Health, Sanitary Landfill Expenses to Health, Rubbish Removal Expenses

Appointments Committee

The committee will discuss a re-appointment for the Veterans Service Commissioner. It will also consider a new appointment for the Board of License Commissioners with a corrected expiration date.

• Re-appointment of Michele Marino as Veterans Service Commissioner
• New appointment of Glenn Fossa to the Board of License Commissioners

Fitchburg Public Schools

The School Committee will review several grant and donation requests alongside two policy readings. The meeting includes reports on school improvement plans for multiple schools and updates regarding the Fenway Thanksgiving Game.

• Acceptance of $35,000 Mass Grad Promising Practices grant
• Acceptance of $3,000 FHS Athletics Crocker Field Weight Room grant
• Donation of $1,000 from Colonial West Chevrolet, General Motors for student-athlete items
• Donation of 5,000 pairs of Bombas socks for distribution to all schools
• Donation of 200 hygiene kits from the Recreations Department

Fitchburg Public Schools

The School Council will meet to ratify nominated members and review the council process. The Principal will present the school improvement plan, goals, and priorities for the current school year.

• Ratification of nominated FHS School Council members
• Review and sign-off on the school improvement plan

Montachusett Regional Vocational Technical School

The Program Advisory Committee will meet to review shop equipment, software, and technology needs. Members will also discuss industry recognized credentials, post-graduation plans, and the Perkins V Survey.

• Nomination and appointment of PAC Chairperson
• Review of proposed new equipment, software, and technology purchases
• Discussion of Industry Recognized Credentials
• Review of 2023 Post grad plans
• Perkins V Survey discussion and checklist review

Library Trustees

The Board of Trustees will meet to review reports from the Chair and Librarian. The agenda includes committee reports regarding finance and building matters.

• Chair's Report
• Librarian's Report
• Finance Committee Report
• Building Committee Report

City Council

The City Council will hold a special meeting to conduct a hearing on the classification and taxation of property according to use. This hearing is being held in accordance with provisions from the Acts of 1979 and 1983.

• 2023 Classification and Taxation Hearing

Fitchburg Public Schools

The committee will review project financials including invoices and change orders. Members will also discuss the proposed addition of air-conditioning, including design, schedule, and cost.

• Approval of Fontaine payment request and change order
• Approval of Yankee Engineering, Colliers, and Saam invoices
• Discussion of air-conditioning design considerations, schedule, and cost
• Construction activity update regarding Topping Off Ceremony

Disability Commission

The commission will review September minutes and discuss various accessibility projects. Topics include van pool updates, crossing signals, and curb cuts at Wallace and Elm Streets.

• Update on Van Pool
• Discussion of disabled person accident on River St.
• Crossing signals on Day and Main Sts.
• Update on curb cuts at Wallace and Elm Sts.
• Tabled: Cross walk at Old Deerfield Rd. and Anwelt handicap parking

Finance Committee

The regular meeting of the Fitchburg City Council Finance Committee scheduled for October 11, 2023, was cancelled. No agenda items were provided for this date.

• Meeting cancellation

Montachusett Regional Vocational Technical School

The Capital Improvements Subcommittee will review membership changes and minutes from February 13, 2023. The meeting also includes an update on the 270 Building and a tentative tour of the facility.

• Changes to subcommittee members
• Update for the 270 Building from Tom Browne
• Tentative tour of the 270 Building

Zoning Board of Appeals

The Zoning Board of Appeals will conduct several public hearings regarding special permits and variances. Items include requests for business reinstatements, residential conversions, and building additions across multiple districts.

• Reinstatement of a variety convenience store at 219 Highland Ave
• Special permit to keep miniature goats at 808 Fisher Rd
• Conversion of a building to a two-family dwelling at 76 Prichard St
• Special permit for a deck encroachment at 275 Clarendon St
• Special permit for a contractor's yard and 4000SF steel storage building at 0 Cobbler Dr

Montachusett Regional Vocational Technical School

The School Committee will meet to review reports from the Superintendent-Director and Principal. The agenda includes updates on enrollment data, personnel changes, and subcommittee reports.

• Enrollment/Withdrawal/New Entry/Waitlist Reports (October 1 Data)
• Copier Lease discussion
• Grants review
• Personnel updates including retirements, resignations, and appointments

Conservation Commission

The Commission will conduct public hearings regarding several Notices of Intent and Requests for Determination. The agenda also includes updates on various sites and the review of Certificates of Compliance and permit extensions.

• Request for Determination: Monty Tech Satellite School, 271 Westminster St
• Notice of Intent: Oakhill Country Club Solar LLC, Shea St.
• Notice of Intent: IVJ Group, LLC, Iver Johnson Mills Renovation, 87-91 River St.
• Notice of Intent: The Normandin group, LLC, 39 Will Thompson Way
• Permit Extension: 465 Westminster Street/Central Steam Plant Remediation

Side Yard Sales Committee

The Side Yard Sales Committee is reviewing multiple applications for side yard sales. The meeting also includes a discussion regarding whether an individual condo owner or a condo association should purchase a side yard.

• Review application for 116 Day Street
• Review application for 70 Clarendon Street
• Review application for 0 Daniels Street
• Review applications for 10 Northmen Passway and 223 Mechanic Street
• Discussion on side yard purchase by individual condo owner vs. condo association

City Council

The City Council is reviewing several financial orders including state grant expenditures for infrastructure and environmental projects. Additionally, the Council will consider multiple orders to sell excess city-owned land parcels through the Side Yard Sales program.

• $125,000 grant for Moran Square roadway and infrastructure improvements
• $403,985 grant for Nashua River Watershed natural solutions
• $293,800 grant for downtown stormwater and heat island resiliency
• Sale of 25 First Street to Nelida E. Guzman and Jose M. Torres for $300
• Sale of 46 Mt. Vernon Street to Heriberto Figueroa for $300

Fitchburg Public Schools

The committee will review updates on capital projects, including HVAC and architectural work for several schools. Members will also consider accepting a $50,000 grant and discussing substitute pay rates.

• Acceptance of $50,000 Innovation Career Pathways grant
• Submission of MTA-MassChild ($4,000) grant application
• Updates on HVAC and architectural projects for local schools
• Discussion of 2023-2024 substitute teacher and nurse pay rates
• Request for a new transportation clerical position

Agricultural Commission

The Agricultural Commission will review a City Council petition and presentation regarding the Community Farm. The agenda also includes webpage revisions and discussion of the Fundraising Committee. Additionally, the commission will request Chapter 61, 61A, and 61B notices from the Assessor.

• Community Farm City Council Petition and Presentation
• Revisions to Agricultural Commission Webpage
• Request for Chapter 61, 61A, and 61B Notices from Assessor
• Fundraising Committee

Fitchburg Public Schools

The School Committee will review several grant applications and a donation from Reingold PTO. The agenda includes first readings of updated school entrance age and door locking policies. Members will also consider a proposed 8th-grade trip to Washington DC.

• Acceptance of $50,000 Innovation Pathways Grant for FHS
• Approval of Reingold PTO donation valued at approximately $3,500
• Submission of MTA Mass Child Grants for up to $4,000
• First reading of revised School Entrance Age Policy #5101
• Proposed 8th-grade middle school trip to Washington DC in June 2024

Community Outreach Meetings

The City of Fitchburg is preparing its Consolidated Annual Performance and Evaluation Report. This document details the expenditure of Federal Community Development Block Grant (CDBG) funds from July 1, 2022, through June 30, 2023.

• Review of CDBG Year 48 spending and performance

Council on Aging

The Council on Aging will discuss hall rentals and receive an update regarding the Director's leave of absence until mid-October 2023. The meeting also includes a moment of silence for Josephine Wood and the introduction of Principal Clerk Amanda Koeck.

• Update on Director’s leave of absence
• Discussion regarding hall rental
• Introduction of Principal Clerk Amanda Koeck
• Announcement of Friends of the Fitchburg Senior Center Holiday Luncheon on December 7, 2023

Finance Committee

The Fitchburg City Council Finance Committee meeting scheduled for Wednesday, September 27, 2023, at 6:00 PM has been cancelled. No agenda items were listed.

Retirement Board

The Board will review election results for the first elected member and approve various financial documents including warrants and bank statements. The agenda also includes discussions regarding retirement office space, new member forms, and an attorney opinion on FLSA status.

• Election Results for First Elected Board Member
• Approval of Warrant, Accounting, Bank Statements and Minutes
• Approval of Retirements, Refunds and Transfers
• Attorney Gibson Opinion regarding FLSA Status

Public Works Committee

The regular meeting of the Fitchburg Public Works Committee scheduled for September 26, 2023, is cancelled. The next regular meeting has been rescheduled to October 26, 2023.

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will meet to discuss the potential purchase of real property at 0 Airport Road during an executive session. The board also plans to discuss and vote on the City of Fitchburg Sewer Separation Project and authorize bill payments.

• Potential purchase of real property at 0 Airport Road
• Discussion and vote on City of Fitchburg Sewer Separation Project
• Vote to pay bills

Human Rights Commission

The commission will review minutes from the June 26 meeting following cancelled July and August sessions. The agenda includes an update from Three Pyramids Inc regarding a program on racial bias in home appraisals. Additionally, the commission will discuss membership updates and upcoming community outreach efforts.

• Update from Three Pyramids Inc on The Appraisal Project event regarding racial bias in home appraisals
• Membership update
• Participation in the Community Health Resource Fair at Fitchburg Armory on October 24, 2023

Economic Development Committee

The Director of Economic Development will present an update regarding the implementation of the Economic Development Strategic Plan. This presentation is intended to inform the committee on the progress of the plan.

• Update on the implementation of the Economic Development Strategic Plan

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) is conducting a remote meeting to discuss member updates and organizational matters. The agenda includes discussions on website edits, staffing surveys, and new EPA regional protocols.

• Staffing survey updates
• New EPA regional protocols
• Yard Flag updates
• Discussion of an MC4 Executive Committee
• Invitation for Anne Gobi to present at an NC4 forum

Fitchburg Housing Authority

The FHA Board will consider the 2023-2024 HUD voucher payment standards and utility rates. The meeting also includes reviews of FY2022 audits and financial reports for the current fiscal year. Additionally, the board will discuss the status of the FISH 098153 Gateway Cities project.

• Approval of 2023-2024 HUD Voucher Payment Standards
• Approval of 2023-2024 HUD Voucher Utility Rates
• Review of FY2022 AUP and Authority-Wide & HCVP Audits
• Discussion regarding FISH 098153 Gateway Cities Status
• Approval of August-September 2023 payables

Montachusett Public Health Network

The Montachusett Public Health Network Boards of Health will meet to review the budget and vote on approving funds for updated COVID vaccine purchases.

• Vote to approve funds for updated COVID vaccine purchase

Fitchburg Public Schools

The Policy Subcommittee will discuss several school regulations and potential revisions. The meeting includes reviewing updates to entrance age, door security, attendance, pupil information, and fundraising policies.

• Review of #5101 School Entrance Age Policy (revise)
• Review of #5721 Door Security (new)
• Review of #5112 Attendance Fitchburg High School (revise)
• Review of #5118 Collection of Pupil Information Policy (revise)
• Review of #1302.01 Fundraising Policy (revise)

Fitchburg Public Schools

The Student Support Subcommittee will meet to approve minutes from the April 12, 2023 meeting. The agenda also includes an overview of 2023 MCAS results and a discussion regarding future subcommittee topics.

• Approval of April 12, 2023, meeting minutes
• Overview of 2023 MCAS results
• Discussion of future subcommittee topics

Water & Wastewater Commission

The Water/Wastewater Commission will review minutes from the June 21, 2023 meeting. The agenda includes updates on several water division projects and wastewater division initiatives. Discussion topics include the Oak Hill Water Storage Tank Replacement Project and PFAS sampling in the sewer system.

• Oak Hill Water Storage Tank Replacement Project update
• SCADA Upgrade Project update
• Regional Water Treatment Plant NPDES Permit and future upgrades
• CSO 010 Project update
• USGS & MA DEP PFAS sampling within the City’s Sewer Distribution System

Airport Commission

The Airport Commission will review previous minutes, ongoing work by Gale, and updates on various RFPs. The agenda includes discussions regarding a non-aviation land lease RFP and potential votes on procurement requirements.

• RFP for Non-Aviation Land Lease
• Procurement Requirement vote
• RFQ Update
• RFP Update – emails for Nagle Aircraft
• Land Lease N Number Holdings

Fitchburg Redevelopment Authority

The meeting includes presentations regarding the Library Owl Capital Campaign and Creative Cities. Members will also discuss sewer separation and the Iver Johnson development request. Additionally, the agenda covers maintenance for Putnam Place and a design grant for 356 Main Street.

• Iver Johnson Development Request presentation
• Sewer Separation discussion
• Putnam Place funding and repairs
• Design Grant Program for 356 Main Street
• Library Owl Capital Campaign presentation

City Council

The City Council will consider several appointments to local commissions and boards. The agenda also includes funding for emergency dispatcher training, summer concert series support, and a resolution regarding curbside collection services.

• Appointment of Sean-Michael Tantinarawat to the Conservation Commission
• Appointment of Glenn Fossa to the Board of License Commissioners
• Approval of $88,026.65 for Fire and Police Department dispatcher training
• Approval of $2,500 for Summer 2023 Concerts in the Common series
• Resolution seeking a vote of no confidence in Waste Management

Elections

The City of Fitchburg will begin opening and depositing early voted ballots at City Hall starting at 10:00 AM on September 19, 2023. These processed ballots will be added to the Election Day results after polls close on September 26, 2023.

• Early ballot processing begins September 19 at 718 Main Street
• Election results to be determined after polls close on September 26

Appointments Committee

The committee is reviewing new appointments and re-appointments for several local boards and commissions. These items include roles on the Conservation Commission, Board of License Commissioners, Human Rights Commission, and Board of Registrars of Voters.

• New appointment: Sean-Michael Tantinarawat to Conservation Commission
• New appointment: Glenn Fossa to Board of License Commissioners
• New appointment: Jorgie Rodriguez to Human Rights Commission
• Re-appointments for the Board of Registrars of Voters
• Re-appointments for the Human Rights Commission

Planning Board

The Planning Board will review several site plans and special permits during this meeting. Discussions include solar canopy installations at 140 Arn-How Farm Rd. and a residential conversion at 44 Ronald St.

• Special Permit & Site Plan Review: Solar energy canopies at 140 Arn-How Farm Rd.
• Major Site Plan Review: Residential to daycare conversion at 44 Ronald St.
• Site Plan Review: Monty Tech-Satellite Campus at 270 Westminster St
• Special Permit & Site Plan Review: 8-unit PUD development at 122 Old Princeton Rd
• Minor Site Plan Review: Change of use at 69 Cully Street

Trustees of Public Burial Grounds

The Trustees of Public Burial Grounds will review superintendent reports and the June 22, 2023 minutes. The meeting includes updates regarding the Forest Hill Abbey mausoleum and a podium purchase request. The board will also discuss revised cemetery rules, regulations, and price lists.

• Update on Forest Hill Abbey mausoleum
• Review of revised Rules, Regulations and Price List
• Update on podium request/purchase
• Approval of June 22, 2023 minutes

Zoning Board of Appeals

The Board will hold a public hearing regarding a remand from the Worcester Superior Court. The applicant, JoAnne Hamberg, is proposing modifications to a Special Permit decision dated May 22, 2023, including changes to the plan and construction schedule for the property at 1341 Rindge Road.

• Special Permit modification for 1341 Rindge Road (ZBA-2023-08)

Montachusett Public Health Network

The Montachusett Public Health Network is meeting to discuss upcoming fall 2023 vaccine plans and funding requests. The agenda includes reviews of the FY24 workplan, budget, and discussions regarding billing and medical waste pricing.

• Fall 2023 vaccine plans and flu/covid commercialization funding request
• Public Health Excellence Grant FY24 Workplan and Budget
• Trilogy Med-waste pricing increase

Montachusett Regional Vocational Technical School

The Policy Subcommittee is meeting to review current school policies and their legal standing. The committee will discuss the status of specific policies under legal review and identify older policies that require updates.

• Review of Policy HB regarding Negotiations Legal Status
• Update on Service Animal policy from legal counsel
• Review of policies with revision dates prior to 2010

Elections

The City Clerk's office is conducting testing of the ICP Vote Tabulators. This process begins at 10:00 AM in the West Meeting Room at 718 Main Street and will continue until complete.

• Testing of ICP Vote Tabulators starting September 13, 2023

Fitchburg Public Schools

The committee will review project financials and construction activity updates. The meeting includes votes on several invoices and a change order related to the school building project.

• Fontaine Payment Requestion vote
• Fontaine Change Order vote
• Yankee Engineering Invoice vote
• Colliers Invoice vote
• Saam Invoice vote

Disability Commission

The commission will provide an update on the Van Pool and hold a public discussion. Members will also plan for the commission's 30-year anniversary. Items regarding Old Deerfield Road and Anwelt parking remain tabled.

• Van Pool update and public discussion
• 30-year Anniversary event planning
• Crosswalk at Old Deerfield Road (tabled)
• Anwelt handicap parking (tabled)

Finance Committee

The regular meeting of the City Council Finance Committee scheduled for September 13, 2023, has been cancelled.

Library Trustees

The Fitchburg Public Library Board of Trustees will meet virtually for committee and full board sessions. The agenda includes reports from the Chair and Librarian, as well as updates from committees regarding finance, building, nominations, and policies. Specific details for new or old business are not provided in this notice.

• Building committee report involving Tappé Architects
• Finance committee report
• Nominations committee report
• Policies committee report

Zoning Board of Appeals

The Fitchburg Zoning Board of Appeals will hold public hearings for several property use applications. These include reviews for a multi-family development on River Street and an auto dealership on Water Street. The board will also discuss revisions to its rules and regulations.

• Conversion of manufacturing buildings to multifamily development at 87, 89 & 91 River St
• Special permit for an auto dealership and repair business at 447 Water St
• Reinstating a vacant building as a 3-family dwelling at 83-85 Marshall St
• Review of a special permit to operate a restaurant at 109 Oak Hill Rd
• Discussion regarding revisions to Board of Appeals rules and regulations

Fitchburg Public Schools

The School Committee will meet to discuss updates on the first week of school, vanpool transportation, and summer programs. Action items include approving several donations for student-athletes and students in need, as well as a personnel title change.

• Approve $1000 donation from Colonial West Chevrolet, General Motors for Thanksgiving Game commemorative items
• Approve donation of 20 backpacks with school supplies from Leominster Credit Union
• Approve donation of 100 backpacks with school supplies from Axis Communications
• Approve donation of 10 backpacks with school supplies from Azelis America
• Change Jeremy Roche's title from Director of Finance and Operations to Assistant Superintendent of Finance and Operations

Board of Health

The Board of Health will review meeting minutes from June 1, 2023. The agenda also includes a hearing request regarding tobacco violations and dog complaints involving residents on St. Joseph Street.

• Tobacco violation hearing request for Patriot Gas at 240 Lunenburg Street
• Dog complaints from St. Joseph Street residents regarding five dogs at 102 St. Joseph Ave.
• Approval of June 1, 2023 meeting minutes

The Board of Health issued a $3,000 fine and a partial suspension to Patriot Gas for sales of tobacco products to minors. The Board also designated five dogs at a St. Joseph Ave residence as nuisance dogs, requiring barking to be controlled within two months.

• Approved June 2, 2023 meeting minutes
• Assessed $3,000 fine and 1-day suspension (Oct 1, 2023) for Patriot Gas tobacco violations
• Designated five dogs at 102 St Joseph Ave as nuisance dogs
• Ordered barking at 102 St Joseph Ave be controlled within two months with a progress report to follow

Montachusett Regional Vocational Technical School

The School Committee will meet to review the District Improvement Plan and the Superintendent-Director's 2023-2024 goals. The agenda also includes discussions regarding financial statements, personnel changes, and the Hampden Donation.

• Approval of Final FY24 Budget
• Presentation of Superintendent-Director 2023-2024 Goals
• Review of District Improvement Plan
• Discussion of Hampden Donation

Conservation Commission

The Fitchburg Conservation Commission will conduct public hearings regarding development at 91, 89 & 87 River St. and the Oakhill Country Club on Shea St. The commission will also discuss various site plans and project updates.

• Notice of Intent for Iver Johnson Mills renovation at 91, 89 & 87 River St.
• Notice of Intent for Oakhill Country Club Solar LLC on Shea St.
• Request for Determination Applicability for Monty Tech Satellite School at 270 Westminster St
• Discussion regarding the Mad River Solar site on Ashburnham St.
• Update on the Emanuel Lutheran Church Lot 3 Plan

The Commission issued new violation fees for properties on Mt. Elam Rd and Arn-How Farm Rd. A partial Certificate of Compliance was granted for a project on the Mass Turnpike pending a $10,000 bond, and a full certificate was issued for 105 John Fitch Hwy. Three other project reviews were continued to October.

• Issued additional violation and fee for 691 Mt. Elam Rd (4-0)
• Issued violation and $300 daily fine until remediation for 170 Arn-How Farm Rd (4-0)
• Approved partial Certificate of Compliance for 155-692 Fifth Mass Turnpike pending $10,000 bond and planting within 30 days (4-0)
• Issued Certificate of Compliance for 105 John Fitch Hwy (4-0)
• Continued Oakhill Country Club Solar LLC hearing to October (4-0)
• Continued IVJ Group Iver Johnson Mills Renovation hearing to October (4-0)
• Continued Monty Tech Satellite School request to October (4-0)

Side Yard Sales Committee

The committee will meet to review several side yard sale applications and approve previous meeting minutes. The session includes a public forum for community participation.

• Review application for 25 First Street
• Review application for 46 Mt. Vernon Street
• Review application for 46 Allen Place
• Continue review of applications for 35 Davis Street
• Approve minutes of the 8/6/21 meeting

City Council

The City Council is reviewing several appointments and early voting schedules for upcoming municipal elections. The agenda includes a final reading on a $2,149,149 loan for the Arthur Longsjo Middle School boiler replacement. Members will also consider various public works requests regarding street repairs and berm installations.

• $2,149,149 loan for Arthur Longsjo Middle School boiler replacement (Final Reading)
• $800,000 appropriation from the tax levy to Fitchburg Public Schools
• $219,574 grant for E911 service system and salaries
• Early voting schedules for September 26 and November 7 elections
• Public works requests for berm repairs and sidewalk maintenance

The City Council approved a budget supplement for Fitchburg Public Schools and funds for E911 service enhancements. The council also authorized the City Clerk to notify voters of the September 26 preliminary election.

• Appropriated $800,000 from FY2024 tax levy for Fitchburg Public Schools (11-0)
• Approved $219,574 grant for Police Department E911 service salaries and repairs (10-1)
• Authorized City Clerk to notify voters of September 26 Preliminary Election (11-0)
• Adopted Public Works requests for tree removal on Kimball Street and sidewalk repair at 308 Milk Street
• Adopted Public Works requests for berm installations at 116 Belmont Street, 152 Highview Street, and Parker/Hollywood
• Adopted Public Works request for berm and sidewalk repair at 58 and 70 Forest Street
• Referred eight mayoral appointments to the Appointments Committee (11-0)
• Adopted July 18, 2023 meeting minutes (11-0)

Board of Park Commissioners

The Board will review department reports and introduce new Recreation Assistant Ama Baker. Discussion topics include the Rollstone Hill Rock Walk and a holiday light event inquiry for Coggshall Park.

• Introduction of Ama Baker, New Recreation Assistant
• Discussion regarding 'Rollstone Hill Rock Walk'
• Discussion regarding Coggshall Park holiday light event inquiry
• United Way Day of Caring discussion
• PAL Basketball discussion

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will meet to review and approve the minutes from the May 31, 2023 meeting. The committee is also scheduled to review proposed Superintendent Goals for the 2023-2024 period.

• Approval of May 31, 2023 minutes
• Review of Proposed Superintendent Goals for 2023-2024

Board of Registrars

The Board of Registrars is recommending that the Fitchburg City Council authorize in-person early voting for the September 26, 2023, Preliminary Election and the November 7, 2023, Municipal Election.

• Recommendation to opt-in to early voting for Sept 26, 2023, Preliminary Election
• Recommendation to opt-in to early voting for Nov 7, 2023, Municipal Election

Planning Board

The Planning Board will conduct public hearings on several development projects including solar canopies at Arn-How Farm Rd. and a residential conversion at 44 Ronald St. The meeting also includes reviews for a municipal airport hangar and a satellite campus at 270 Westminster St.

• Solar Energy Development: 3 solar canopies at 140 Arn-How Farm Rd.
• City Storage: Site plan modification at 0 Lancaster Road
• Fuller: Residential to daycare conversion at 44 Ronald St.
• Life Flight: Proposed hangar and quarters at 567 Crawford ST
• PUD development: 8 units at 122 Old Princeton Rd

The Board approved a site plan for a new hangar and living quarters for Life Flight at the Municipal Airport. Other actions included approving a minor site plan for an outdoor play area at FunStuf Play Away and modifications to a storage site plan on Lancaster Road.

• Approved Site Plan Review for Life Flight hangar and living quarters (7-0)
• Approved Minor Site Plan Modifications for FunStuf Play Away outdoor play area with conditions (7-0)
• Approved modifications to Special Permit 2021-10 and Site Plan Review for 0 Lancaster Rd with conditions (7-0)
• Signed ANR plans for 15 Bamford Ave and 45 St. Martin St
• Signed ANR plans for 182 and 196 Sheldon Rd
• Continued Solar Energy Development at 140 Arn-How Farm Rd to September meeting (7-0)
• Continued daycare center conversion at 44 Ronald St to September meeting (7-0)

Fitchburg Public Schools

The School Committee will meet to discuss the interim superintendent's entry plan and several action items. These include a loan order for school facility repairs and the acceptance of multiple community donations.

• $2,149,149.00 loan order for Arthur Longsjo Middle School boiler replacement
• Donation of 155 backpacks and supplies from City United Church
• Donation of tree trimming and landscaping at Amiott Field, Crocker Field, and Fitchburg High School
• $1,000 donation for Longsjo Middle School students from Chevy Back to School Sponsorship
• Early College Support Grant application for up to $75,000

Retirement Board

The Board will review financial documents including warrants, accounting, and bank statements. The agenda includes reviewing a GASB report from Stone Consulting and discussing retirement office space.

• Review and approve GASB Report from Stone Consulting
• Military Buyback Waiver for Steven J. Hachey
• Attorney Gibson opinion regarding FLSA Status
• Discussion of Retirement Office Space

The Board approved a budget for expanding the retirement office suite in City Hall and granted a military buyback waiver. They also approved a retirement application, new memberships, and financial statements. Discussion on staff FLSA status was tabled until September.

• Allocated budget not to exceed $5,000 for retirement office expansion (5-0)
• Granted military buyback waiver to Stephen J. Hachey (5-0)
• Approved Ellen Mahon's Option B Superannuation Retirement (5-0)
• Admitted Laura Wade and Amanda Koeck to membership (5-0)
• Accepted FY23 and revised FY22 GASB Statements No. 67 and 68 (5-0)
• Approved May and June 2023 bank statements and accounting (5-0)
• Approved August 2023 Warrant and July 25, 2023 minutes (5-0)
• Tabled FLSA status and compensatory leave discussion to Sept 26, 2023 (5-0)

Montachusett Regional Vocational Technical School

The subcommittee will review and adopt notes from the previous meeting. Members will also review updates to Policy JF, which concerns the Admissions Policy.

• Review of Policy JF – Admissions Policy
• Adoption of last meeting notes

Community Outreach Meetings

The North Central Climate Change Coalition will review minutes from April and June 2023. The group also plans to discuss organizational policies and a yard sign campaign.

• Review of April and June 2023 meeting minutes
• Potential follow-up regarding Climate Chief Hoffer's six-month report
• Discussion of NC4 organizational development, practices, and policies
• Collection of data on town climate staffing
• Discussion of a yard sign campaign

Fitchburg Housing Authority

The Fitchburg Housing Authority will review financial reports and approve payables for July and August 2023. The board will also consider a change order for C. J. Durkin and results for storm door replacements. An executive session is scheduled to discuss strategy regarding personnel or real property negotiations.

• Change Order#2-FISH 097127-AUI at C. J. Durkin for $31,010.64
• Purchase Requisition Bid Result for storm door replacement (FISH097181)
• Approval of July-August 2023 payables
• Approval of January-July FY2023 financials

The Fitchburg Housing Authority approved financial reports and payables for the 2023 fiscal year. The board authorized a construction change order and accepted a bid for storm door replacements. Other discussions included management of Opportunity For Hope, Inc. and staffing updates.

• Approved July-August FY 23 payables (All in favor)
• Approved January-July FY 23 financials (All in favor)
• Approved Change Order #2 for $31,010.64 (All in favor)
• Accepted HD Supply bid for 180 storm doors (All in favor)
• Approved minutes from July 19, 2023 meeting (All in favor)
• Approved minutes from June 21, 2023 executive session (All in favor)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will consider a vote on environmental remediation at 0 Airport Road. The agenda also includes discussions regarding Building 3, Putnam Place leases, and several community funding requests.

• Vote on Environmental Remediation for 0 Airport Road
• Proposed lease for Suites 102 & 103 at Putnam Place
• River Styx loan request
• Funding requests for InTown Fitchburg, Fitchburg Veteran’s Council, and Stratton Players
• Discussion on Building 3

Conservation Commission

The Fitchburg Conservation Commission will conduct in-person site walks on August 12, 2023. The commission will review Notices of Intent regarding the Iver Johnson Mills Renovation and Oakhill Country Club Solar LLC. A Certificate of Compliance for Fifth Mass Turnpike is also scheduled for review.

• Notice of Intent: Iver Johnson Mills Renovation at 91, 89 & 87 River St.
• Notice of Intent: Oakhill Country Club Solar LLC at Shea St.
• Certificate of Compliance review: Fifth Mass Turnpike

Montachusett Joint Transportation Committee (MJTC)

The MJTC will review comments regarding Transit and Highway Amendment #6 for the 2023-2027 TIP. The committee will also evaluate responses to the Draft 2024 Regional Transportation Plan. Discussion is scheduled regarding MJTC bylaws, membership, and officer elections.

• Review of Transit and Highway Amendment #6 comments for the 2023-2027 TIP
• Review of responses to the Draft 2024 Regional Transportation Plan
• Discussion regarding MJTC bylaws, membership, and officer elections
• Contract status reports for FTA, RTA, and MassDOT 3C

Library Trustees

The Public Library Board of Trustees will meet to hear reports from the Librarian and various committees. The agenda includes a report on FY24 allocations and a review of the Director.

• Librarian's report regarding FY24 allocations
• Committee reports from Finance, Building, and Nominations
• Director review

The provided document is a meeting notice and agenda rather than minutes of action. No decisions, votes, or outcomes are recorded in the text.

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will discuss a proposed budget amendment and a resolution for multiple positions. The meeting includes an executive session to discuss litigation strategy. Commissioners will also review the June 8, 2023, minutes and the June and July 2023 cash schedule.

• Approval of June 8, 2023, minutes
• Acceptance of June and July 2023 cash schedule
• Proposed budget amendment and hiring resolution for multiple positions
• Department updates on GIS, Planning & Development, and Transit & Transportation

Mosquito Control

Central Massachusetts Mosquito Control Project personnel will be in Fitchburg on several dates in August to respond to resident concerns. Residents may request service by calling (508) 393-3055 or visiting the CMMCP website. Spraying schedules are subject to change based on weather and mosquito activity.

• Scheduled service dates: August 3, 10, 17, 24, and 31
• Service requests can be made via phone at (508) 393-3055 or online at cmmcp.org
• Potential for site-specific insecticide applications using truck-mounted equipment

Montachusett Regional Vocational Technical School

The committee will receive updates on freshman enrollment and post-graduation plans for the Class of 2023. The agenda also includes subcommittee reports and the acceptance of a donation for the electrical program.

• Acceptance of donation from Mary Roberts for Electrical
• Class of 2023 post-graduation plans report
• Freshman enrollment update
• Subcommittee reports on policy, capital improvements, and workforce

Fitchburg Public Schools

The Crocker Elementary School Building Committee will review the OPM report from Colliers. The meeting includes votes on several payments, change orders, and service proposals related to the project. A construction activity update is also scheduled.

• Fontaine Payment Request #1 and Change Order #1
• Yankee Engineering invoices for May and June 2023
• Colliers June 2023 invoice
• Proposal for Licensed Site Professional Services
• Proposal for Photo Ionization Screening of Soil

Fitchburg Public Schools

The Crocker Elementary School Building Committee will review the OPM report and approve minutes from June 28, 2023. The committee is scheduled to vote on several invoices and proposals, including a $18,560 proposal for soil screening.

• Approval of June 28, 2023 minutes
• Fontaine Payment Request #1 and Change Order #1
• Yankee Engineering invoices (May, June, July 2023)
• Fuss & O'Neill proposal for soil screening ($18,560)

Conservation Commission

The Fitchburg Conservation Commission will hold public hearings on several Notices of Intent, including bridge replacement and library renovations. The meeting also includes discussions regarding solar energy projects and updates on local development plans.

• River Street Bridge Replacement by MassDOT
• Iver Johnson Mills Renovation at 91, 89 & 87 River St.
• Solar project at Oakhill Country Club on Shea St.
• Fitchburg Public Library work at 610 Main St.
• Driveway crossing brook at 98 Gibson Rd.

The Commission approved a driveway crossing at 93 Gibson Rd and a rear addition to the Fitchburg Public Library. A Notice of Intent for the River Street Bridge replacement was continued, and a hearing was held for a proposed solar array at Oakhill Country Club.

• Approved driveway crossing at 93 Gibson Rd with conditions (6-0)
• Voted to continue accepting Notice of Intent for River St Bridge Replacement (6-0)
• Approved Fitchburg Public Library rear addition with stormwater BMP conditions (6-0)

Agricultural Commission

The commission will vote on previous meeting minutes and discuss fundraising for the Agricultural Preservation Fund. The agenda also includes an executive session regarding real property.

• Approval of previous public meeting minutes
• Fundraising for the Agricultural Preservation Fund
• Executive session regarding real property purchase, lease, or value

The Commission discussed potential micro-grants, business donations, and bank contributions to fund the Agricultural Preservation Fund. Members proposed creating a fundraising subcommittee to pursue these leads. The meeting concluded with a vote to enter executive session regarding real property.

• Approved June 6, 2023 meeting minutes (5-0)
• Voted to enter Executive Session to discuss real property (5-0)

Fitchburg Public Schools

The School Committee will vote on several grant applications and the acceptance of various donations. This includes proposals for large federal grants such as Title I and IDEA. The meeting also includes updates on the search for an Interim Assistant Superintendent.

• Acceptance of $54,050 Evidence Based Early Literacy Grant and other foundation grants
• Proposal to submit several grants including Title I ($2,881,542) and IDEA ($1,847,941)
• Donation of 96 backpacks with school supplies from JR Glass for McKinney Vento students
• $1,000 donation from Northrop Grumman for the Starbase Hanscom AFP Base Summer ELL Program
• Donation of earthquake kits and temperature sensors for STEM teachers

Fitchburg Public Schools

The committee will review project financials and construction activity for the Crocker Elementary School building project. Members are scheduled to vote on several invoices, a payment request, and a change order.

• Fontaine Payment Requestion #1
• Change Order #1
• Yankee Engineering Invoices (May and June 2023)
• Collier June 2023 Invoice
• Additional Service Proposal for Licensed Site Professional Services

Retirement Board

The board will review financial documents including warrants, accounting, and bank statements. The agenda includes the approval of retirements, refunds, transfers, and new members. The meeting also includes an ADR hearing and discussion regarding retirement office space.

• Approval of warrant, accounting, and bank statements
• Approval of retirements, refunds, and transfers
• ADR Hearing
• Retirement office space

The Board approved an accidental disability retirement for a Fitchburg Housing Authority employee and admitted six new members. It also waived excess interest charges for a member's service buyback due to state delays. Discussions regarding office expansion and software issues were tabled.

• Granted accidental disability retirement to Douglas Carpenter (5-0)
• Approved Cynthia A. Hachey’s Option A Superannuation Retirement effective July 14, 2023 (5-0)
• Admitted six new members to membership for July 2023 (5-0)
• Waived excess interest charge for Lilian Suarez's service buyback for one year from July 25, 2023 (5-0)
• Approved July 2023 Warrant and June 27, 2023 meeting minutes (5-0)
• Approved March and April 2023 Bank Statements (5-0)
• Approved January through April 2023 accounting (5-0)
• Tabled discussion on expanding retirement office space pending full scope quote (5-0)

Public Works Committee

The Public Works Committee will review new petitions regarding sidewalk, berm, and tree removal repairs. The meeting also includes discussions on held items concerning traffic stops and road widening.

• Petition to add streetlights or a roundabout at North Street/John Fitch Highway and Pearl Hill Road
• Request for a berm at 116 Belmont Street to prevent runoff
• Proposal to widen Munroe Street to accommodate South Street School traffic
• Request for sidewalk repairs at 308 Milk Street and Forest Street
• Acceptance of land known as Either Street Extension as a public way

The committee approved petitions for tree removal on Kimball Street and berm installations or repairs on Belmont, Highview, Parker, and Hollywood Streets. One petition for a berm on Franklin Road was held for further discussion with the constituent.

• Approved petition 182-23 to remove overgrowing trees on Kimball Street (3-0)
• Approved petition 191-23 to install a berm at 116 Belmont Street (3-0)
• Approved amended petition 192-23 to replace the berm at 152 Highview Street (3-0)
• Held petition 193-23 regarding a berm at 466 Franklin Road (3-0)
• Approved amended petition 194-24 to repair berms at both ends of Parker and Hollywood Streets (3-0)
• Voted to hold minutes from 5/30/23 meeting until next meeting (3-0)

Montachusett Regional Vocational Technical School

The Policy Subcommittee will review previous meeting notes and discuss updates to Admissions Policy JF. The meeting also includes the formal adoption of the last meeting's notes.

• Review and adoption of the last meeting notes
• Review and update of Admissions Policy JF

Planning Board

The Planning Board will hold public hearings regarding solar canopy installation at 140 Arn-How Farm Rd. and parking relief for Life Church at 424-438 Main St. The board will also review site plan modifications for City Storage on Lancaster Road and a change of use for 69 Cully Street.

• Solar canopy installation at 140 Arn-How Farm Rd.
• Site plan modification for City Storage at 0 Lancaster Road
• Parking relief request for Life Church at 424-438 Main St.
• Change of use review for 69 Cully Street

The Planning Board approved a special permit and site plan for Life Church at 424-438 Main St, including parking relief. Several other site plan reviews and special permits were continued to future meetings.

• Approved Special Permit and Site Plan for Life Church at 424-438 Main St (6-0)
• Continued Minor Site Plan Review for 69 Culley St to October 24th (5-0)
• Continued Solar Energy Development Special Permit for 140 Arn How Farm Rd to October 24th (5-0)
• Continued Special Permit Modification for City Storage at 0 Lancaster Rd to August meeting (5-0)
• Moved August meeting date to August 29th

Community Outreach Meetings

The North Central Climate Change Coalition is reviewing its policies and terms of reference following the addition of official members. The meeting also includes discussions on collecting data regarding town climate staffing and a potential follow-up with Climate Chief Hoffer.

• Approval of April and June 2023 minutes
• Review of NC4 organizational development, policies, and terms of reference
• Data collection on town climate staffing
• Yard sign campaign discussion

Fitchburg Housing Authority

The FHA Board will meet to approve recent payables and financial reports from January through June 2023. The meeting also includes motions to approve the FY 2023 employee rate schedule and a HUD PHAS score report. An executive session is scheduled for strategy discussions.

• Approval of June-July 2023 payables
• Approval of January-June FY2023 financials
• Approval of FY 2023 FHA employee rate schedule
• Acceptance of HUD PHAS Score Report for FY2022

The Board approved the FY2023 employee pay and organizational schedule and authorized a $36,094 award for master meter compliance at Canton Valley. The Board also approved June-July payables and financial reports for January-June FY23.

• Approved FY2023 Employee Pay & Organizational Schedule (All in favor)
• Approved Amendment #29 for $36,094 Master Meter Compliance Award at Canton Valley (All in favor)
• Approved FHA Payables for June-July FY 23 (All in favor)
• Approved Financials for January-June FY 23 (All in favor)
• Approved minutes from June 21 Regular Session, June 21 Executive Session, and June 29 Special Meeting (All in favor)

Water & Wastewater Commission

The City of Fitchburg Water/Wastewater Commission meeting scheduled for July 19, 2023, has been cancelled. The commission is next scheduled to meet on September 20, 2023.

Airport Commission

The Fitchburg Municipal Airport Commission will discuss ongoing work regarding wildlife assessments and utilities. The meeting also includes reviews of land leases, security badge requests, and safety concerns on Crawford Street.

• Review of Gale ongoing work including wildlife assessment and utilities
• Security Badge Request for Bill Calden
• Land Lease review for 20 runway area and Air Methods
• Crawford Street Safety discussion
• Approval of commitments and abatements

The Commission approved a bid from N Number Holdings, LLC to construct a 4,500 sq. ft. hangar and living quarters for Air Methods/Life Flight. The board also granted security clearance to a contractor and authorized the Airport Manager to vet service provider credentials. The August meeting was cancelled.

• Approved bid by N Number Holdings, LLC for 4,500 sq. ft. hangar/living quarters (4-0)
• Approved full security clearance for Bill Calden (4-0)
• Granted Airport Manager authority to review credentials of airport service providers (4-0)
• Cancelled August meeting (4-0)
• Accepted June monthly minutes (4-0)

Airport Commission

The Commission will vote on previous meeting minutes and review ongoing work regarding wildlife assessments and utilities. The agenda also includes discussions on Crawford Street safety and land lease matters.

• Review of EA & Wildlife Assessment and utility work
• Land Lease for runway area and Air Methods
• Crawford Street Safety discussion with Nick Erickson
• Update on RFQ/RFP
• Approval of commitments and abatements

The Commission approved a bid from N Number Holdings, LLC to construct a 4,500 sq. ft. hangar and living quarters. The board also granted security clearance to a contractor and authorized the Airport Manager to review service provider credentials. The August meeting was canceled.

• Approved construction of 4,500 sq. ft. hangar/living quarters for Air Methods/Life Flight (4-0)
• Approved full security clearance for Bill Calden (4-0)
• Granted Airport Manager authority to review credentials of airport service providers (4-0)
• Canceled August meeting (4-0)
• Approved June monthly minutes (4-0)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss a proposal for a new Urban Renewal District/Plan. The board is scheduled to vote on realtor representation and LSP Services/Plan. Other agenda items include EV charging stations and updating appraisals for 1 Wood Place.

• Proposal for New Urban Renewal District/Plan
• Vote on realtor representation
• Vote on LSP Services/Plan
• Vote to update appraisals for 1 Wood Place
• Design Grant Program item for 759 Main Street

City Council

The City Council is reviewing a $2,149,149.00 loan for the Arthur Longsjo Middle School boiler replacement. The agenda also includes a local emergency declaration following heavy rainfall and several grant approvals. Additionally, the Council will consider amendments to city parking and towing ordinances.

• $2,149,149.00 loan for Arthur Longsjo Middle School boiler replacement
• Local emergency declaration due to July 16 rainfall
• $88,650.00 grant for the Greening the Gateway Cities program
• $240,000 grant for Infectious Disease Investigation and Response
• Parking prohibition amendments for Industrial Road and Stevens Road

The City Council declared a local emergency to allow deficit spending for flood mitigation and recovery following heavy rains on July 16, 2023. The council also approved several grant expenditures for tree planting and public health, and confirmed new firefighter appointments.

• Declared local emergency for flood damage and authorized emergency deficit spending (9-0)
• Confirmed appointments of Francis J. Leblanc and Brendan V. Byrne as Permanent Full Time Firefighters (9-0)
• Confirmed appointment of Poll Workers for Sept 1, 2023 to Aug 31, 2024 (8-0)
• Approved $88,650 and $12,944 Greening the Gateway Cities grants for tree planting (9-0)
• Approved $240,000 expenditure for FY24 Infectious Disease Investigation and Response grant (7-2)
• Granted Unitil petition for new pole #22A on Beech St (9-0)
• Granted Unitil petition for fiber optic conduit on Old Princeton Rd (9-0)
• Appropriated $63,080 from Reserve for Appropriation to pay FATV for 2022 PEG Grant proceeds (9-0)

Fitchburg Public Schools

The committee will review progress on school building projects, including elevators and generators. They will also consider a $2.149 million loan order for the Longsjo Middle School boiler project. Additionally, members will discuss funding for Crocker Field.

• $2.149M loan order for Longsjo MS boiler project
• Updates on SSELC elevator and FHS generator projects
• Vote to approve donations for capital expenses account
• Vote to approve Crocker Field revolving account
• Discussion of School Choice funds for Crocker Field

Appointments Committee

The committee will consider permanent full-time firefighter appointments for Francis J. Leblanc and Brendan V. Byrne. The agenda also includes new poll worker appointments for the period of September 1, 2023, through August 31, 2024.

• Permanent full-time firefighter appointments for Francis J. Leblanc and Brendan V. Byrne
• New poll worker appointments for the period of September 1, 2023, to August 31, 2024

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit to operate a sober house at 69 High St. The board will also consider entering an executive session to discuss litigation strategy related to Magurn v. Fitchburg ZBA.

• Special permit request for a sober house at 69 High St
• Motion to enter executive session regarding Magurn v. Fitchburg ZBA litigation

The Board reviewed a special permit for a sober house at 69 High St but found the applicant failed to meet conditions regarding occupancy, kitchen upgrades, and fine payments. The Board voted to continue the review to a later date pending a court ruling on a motion to dismiss an appeal.

• Voted 3-2 to further discuss the review of ZBA-2022-17
• Granted continuance of the review for 69 High St to September 12, 2023 (4-1)
• Voted 5-0 to enter executive session to discuss litigation strategy for Magurn v. Fitchburg ZBA

Finance Committee

The committee will consider orders to transfer funds between various Community Development Block Grant accounts. The agenda also includes reviewing expenditures for the FY24 Greening the Gateway Cities Program. These items involve funding for tree planting initiatives and adjustments to COVID-19 assistance programs.

• Transfer of $26,684.40 between CDBG COVID-19 food insecurity, business loans, and rental/utility assistance accounts.
• Transfer of $57,651.72 from CDBG Year 47 Streetscapes to CDBG Year 48 Parks and Playgrounds.
• Expenditure of approximately $88,650.00 for the FY24 Greening the Gateway Cities Program tree planting initiative.
• Expenditure of approximately $12,944.00 for the FY24 Greening the Gateway Cities Program Partnership Grant to assist DCR Urban and Community Forestry.

The Finance Committee approved two fund transfers for COVID-19 assistance and park projects. It also approved the expenditure of two state grants for tree planting and arboriculture training.

• Approved transfer of $26,684.40 to COVID-19 rental and utility assistance (3-0)
• Approved transfer of $57,651.72 from Streetscapes Project to Parks and Playgrounds (3-0)
• Approved expenditure of $88,650.00 Greening the Gateway Cities Implementation Grant (3-0)
• Approved expenditure of $12,944.00 Greening the Gateway Cities Partnership Grant (3-0)

Montachusett Joint Transportation Committee (MJTC)

The committee will review amendments to the 2023-2027 Transportation Improvement Program and the Draft 2024 Regional Transportation Plan. A presentation on the MA Vehicle Census by MassDOT is also scheduled.

• Review of Transit and Highway Amendment #5 for the 2023-2027 TIP
• Review of Draft 2024 Regional Transportation Plan (RTP)
• Presentation on the MA Vehicle Census by MassDOT
• Election of committee officers

The committee recommended that the MPO endorse the 2024 Regional Transportation Plan and two budget amendments for highway and transit projects. The committee also elected a new slate of officers for the coming year.

• Elected Robert Swartz (Chair), Travis Condon (Vice Chair), and Beth Faxon (Secretary) by consensus
• Recommended MPO endorsement of TIP Highway Amendment #5 (consensus)
• Recommended MPO endorsement of TIP Transit Amendment #5 (consensus)
• Recommended MPO endorsement of the 2024 RTP – Journey to 2050 (consensus)
• Approved June 14, 2023 minutes (consensus)

Retirement Board

The Fitchburg Retirement Board is announcing the election for a "First Elected Board Member" for a term ending October 31, 2026. Candidates must file nomination papers with at least 20 signatures by August 23, 2023. If more than one candidate is nominated, an election will be held via mail on October 18, 2023.

• Election of "First Elected Board Member" for a term ending October 31, 2026
• Nomination paper filing deadline of August 23, 2023
• Requirement of at least 20 member signatures for nomination
• Potential mail-in election on October 18, 2023

Disability Commission

The Fitchburg Disability Commission will meet to approve June minutes and discuss events. The agenda includes an open forum for residents to share experiences regarding Van Pool transportation.

• Approval of June minutes
• Discussion of Van Pool transportation
• Public comments on Van Pool experiences

The Commission discussed transportation challenges for special education students provided by Van Pool. Mayor DiNatale requested that the procurement office not sign the contract renewal until the reported issues are addressed. The Special Education Department is researching other providers and establishing an after-hours emergency number for parents.

• Approved June minutes (unanimous)
• Mayor DiNatale requested Van Pool contract renewal not be signed until further address

Zoning Board of Appeals

The Fitchburg Zoning Board of Appeals will hold public hearings on several applications regarding property use changes. These include requests to convert residential buildings into educational uses or multi-family dwellings, and plans to reinstate vacant or abandoned structures.

• Use change from two-family dwelling to educational use at 297 Clarendon St
• Request to convert a building to a two-family dwelling at 76 Prichard St
• Change of use from one-family to two-family dwelling at 132 Pleasant St
• Variance request for a lodging or boarding house at 151 South St
• Request to continue auto repair shop use at 1033 Main St

The Board approved three special permit reviews for properties on Clarendon St, Pleasant St, and Lunenburg St after confirming conditions were met. One review for a property on Prichard St was continued to November 2023.

• Approved review for LUK, Inc. at 297 Clarendon St (4-0)
• Granted continuance for Adam Pishdadian at 76 Prichard St to Nov 14, 2023 (4-0)
• Approved review for Paula Sanchez at 132 Pleasant St with added condition to reinstall granite wall piece by 8/11/2023 (4-0)
• Approved review for Ruth Guzman at 324 Lunenburg St (4-0)

City Council

The Fitchburg City Council will review several financial orders, including a $140,000 appropriation from Opioid Settlement funds for health services. The council will also consider first readings of ordinances to update parking and towing regulations. Additionally, various petitions regarding utility work and street improvements are on the agenda.

• $140,000 appropriation from Opioid Settlement funds for health outreach and coordination
• $88,650 grant for tree planting via the Greening the Gateway Cities program
• Ordinances to update 'parking prohibited at all times' zones on Industrial Road and Stevens Road
• Petition to paint a rainbow crosswalk at Cushing Plaza for the Pride Festival
• $50,000 transfer to cover rubbish removal expenses

The City Council approved a $25,000 grant for vaccine equity and transferred funds for police overtime and health outreach. Several parking and towing ordinances were sent for first and second readings. A request for $50,000 for rubbish removal costs was denied.

• Approved $25,000 NACCHO grant for vaccine equity (7-3)
• Approved $10,000 transfer from police personal services to police overtime (10-0)
• Approved $20,000 transfer for contracted health outreach worker (10-0)
• Denied $50,000 transfer for rubbish removal costs (4-6)
• Granted Class II Dealer’s License to A & R Automotive Group (10-0)
• Confirmed appointments of Ellen Daoust to Cultural Council and Todd A. Goodwin to Council on Aging (10-0)
• Sent parking ordinances 198-23, 199-23, and 200-23 to first and second reading (10-0)
• Referred Greening the Gateway Cities grant expenditures (196-23 and 197-23) to Finance Committee (10-0)

Appointments Committee

The Appointments Committee will consider new appointments to two city boards. These include positions on the Fitchburg Cultural Council and the Fitchburg Council on Aging.

• Appointment of Ellen Daoust to the Fitchburg Cultural Council
• Appointment of Todd A. Goodwin to the Fitchburg Council on Aging

Public Safety Committee

The Public Safety Committee will consider a petition from A & R Automotive Group. The group is seeking a Class II Dealer’s License for a location at 19 Dwight St.

• Petition for a Class II Dealer’s License at 19 Dwight St. by A & R Automotive Group

Fitchburg Redevelopment Authority

The authority will discuss a possible lease for Suite 102 with True Robotics. They will also discuss the potential purchase or land lease of 200 Boulder Drive. An executive session is scheduled regarding real property negotiations.

• Possible lease for Suite 102
• Possible purchase or land lease of 200 Boulder Drive
• Presentation by True Robotics
• Presentation by Bill Krikorian

Fitchburg Housing Authority

The Fitchburg Housing Authority will hold a special meeting on June 29, 2023. The board is scheduled to vote on approving the FY23 reverted budget. There will be no public comment session for this meeting.

• Motion to approve the FHA Reverted Budget FY23

The Board approved a revised budget following approval from the EOHLC. The budget includes funding for a new truck, a Director of Facilities position, and various building repairs, though a budget exemption for legal costs was rejected.

• Approved revised budget
• Approved hiring a Director of Facilities
• Approved funding for a new truck
• Approved funding for mold mediation, generator, plumbing, and elevator repairs
• Rejected budget exemption for legal costs

Fitchburg Public Schools

The committee will review construction activity and project financials, including proposed change orders. Members will also discuss soil excavation, removal, and the overall project schedule.

• Project financials and proposed change orders
• Construction activity update
• Soil excavation and removal discussion
• Overall project schedule discussion
• Designer update

Finance Committee

The regular meeting of the Fitchburg Finance Committee scheduled for Wednesday, June 28, 2023, has been cancelled. No other agenda items were listed.

Finance Committee

The Finance Committee will consider several budget transfers across police, health, and community development departments. These include reallocating funds for rental assistance, rubbish removal, and police overtime. The committee will also review a $140,000 appropriation from opioid settlement funds.

• Transfer $26,684.40 to CDBG COVID-19 rental and utility assistance
• Transfer $57,651.72 from streetscapes to parks and playgrounds
• Transfer $10,000.00 from police patrolman services to overtime
• Approve ~$25,000 NACCHO grant for vaccine equity
• Appropriate $140,000 from opioid settlement funds for outreach

Retirement Board

The Fitchburg Retirement Board will meet to approve warrants, accounting, and minutes. The board will also review retirements, refunds, transfers, and new members. Discussion is scheduled regarding the Vice Chair and updates on the Home Rule Petition.

• Approval of Retirements, Refunds and Transfers
• Updates regarding Home Rule Petition
• Discussion regarding Vice Chair
• Approval of Warrant, Accounting, Bank Statements and Minutes

The Board voted to cease the practice of taking state tax deductions from retiree pensions effective December 31, 2023. The Board also approved several retirement applications and elected a new Vice Chairperson.

• Approved June 2023 Warrant and May 23, 2023 meeting minutes (5-0)
• Tabled review of bank statements and accounting until July 25, 2023 (5-0)
• Elected Anna Farrell as Vice Chairperson (5-0)
• Approved retirement applications for Gary E. Grossnickle, Gary J. Withington, David Daigle, Harry N. Hess, and Calvin D. Brooks (5-0)
• Approved Option D Survivor Retirement for Jeffrey Leary (5-0)
• Admitted eight new members to the system for June 2023 (5-0)
• Voted to stop taking state tax deductions from pensions effective December 31, 2023 (5-0)

Public Works Committee

The regular meeting of the Fitchburg Public Works Committee scheduled for June 27, 2023, is cancelled. The next regular meeting is scheduled for July 25, 2023.

Planning Board

The Fitchburg Planning Board will consider several site plan reviews and special permit requests. Discussions include a residential conversion to a daycare center and solar canopy installations at 140 Arn-How Farm Rd. The board will also address infrastructure items such as intersection realignments on Drepanos Drive.

• Multi-family proposal for 325-327 Main Street in the IB zoning district
• Conversion of 44 Ronald St from a residential dwelling to a daycare center
• Installation of three solar canopies at 140 Arn-How Farm Rd.
• Proposed site plan revision for 0 Beech St regarding utility poles
• Intersection realignments and paving schedule for Drepanos Drive

The Board approved waiving a $9,500 inflow and infiltration (I&I) fee for the Ethier Street Extension, though a $4,500 detention pond maintenance fee remains required. Several other site plan reviews were continued or requested for withdrawal.

• Waived $9,500 I&I fee for Ethier Street Extension (6-0)
• Recommended adoption of Ethier Street contingent on $4,500 detention pond fee payment (6-0)
• Approved request to withdraw application for Final Touch Contractor, LLC without prejudice (6-0)
• Continued solar canopy project at 140 Arn How Farm Rd to July 25 (6-0)
• Continued daycare conversion review at 44 Ronald St to August meeting (6-0)
• Granted 90-day extension for Minor Site Plan at 69 Culley Street

Fitchburg Public Schools

The School Committee is meeting to vote on several administrative items for the 2023-2024 school year. This includes approving the contract for Interim Superintendent Jonathan Thompson and a memorandum of agreement with the Fitchburg Education Association. The committee will also receive a presentation regarding an electric bus grant.

• Approval of Interim Superintendent Jonathan Thompson’s contract for SY23-24
• Appointment of Interim Superintendent Thompson to the Keystone Board of Directors
• Approval of the Memorandum of Agreement between the Fitchburg Education Association and the School Committee
• Presentation on an Electric Bus Grant
• Approval of 2023-2024 School Committee meeting dates

Human Rights Commission

The Human Rights Commission will discuss follow-up from the June 17 Juneteenth celebration. The meeting also includes a review of March 27, 2023, meeting minutes and discussion of future community outreach efforts.

• Follow-up from the June 17 Juneteenth celebration
• Review of March 27, 2023 meeting minutes
• Discussion of future outreach and educational efforts
• Discussion of ongoing advocacy work and community events participation

The Commission accepted the minutes from the May 22, 2023 meeting. Members discussed the impact of post-pandemic trauma and the need for new commission candidates to reflect city diversity. Potential July and August meetings may be cancelled if no pressing agenda items arise.

• Approved May 22, 2023 meeting minutes as written

Fitchburg Public Schools

The Fitchburg School Committee Personnel Subcommittee will meet on June 23, 2023. The agenda includes an executive session to discuss collective bargaining strategy or conduct sessions regarding a Fitchburg Education Association grievance related to employee discipline.

• Executive session regarding Fitchburg Education Association grievance related to employee discipline

Trustees of Public Burial Grounds

The Trustees of Public Burial Grounds will review May 18, 2023 meeting minutes and a Superintendent’s Report. The agenda also includes discussions regarding mausoleum approvals and the state budget.

• Approval of May 18, 2023 meeting minutes
• Mausoleum approval of OPM by Russell Karlstad
• State Budget update from Rep. Kushmerek
• Memorial Day preparations
• Update on 'Brothers in Blue' presentation

The Board approved the purchase of a podium for the Memorial Garden area at Forest Hill Cemetery, provided the family donates the funds to the cemetery department. The Board also reviewed a progress report on cemetery maintenance and the status of the Forest Hill Abbey project.

• Approved meeting minutes of May 18, 2023
• Approved purchase of podium for Forest Hill Cemetery Memorial Garden (unanimous)

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) will discuss its role in supporting policy efforts with or without municipal approval. The meeting includes a presentation on legislative programming and a discussion regarding the Climate Pollution Reduction Grant Program.

• Approval of April 2023 minutes
• Discussion of NC4's role in supporting policy efforts
• Update on May 31st event with Melissa Hoffer
• Presentation by MMA legislative analyst Josie Ahlberg
• Discussion regarding Climate Pollution Reduction Grant Program

Community Outreach Meetings

Native Sun Wellness, Inc. and related entities are holding a virtual meeting to discuss the proposed siting of a medical marijuana treatment center at 140 Industrial Road. Community members can ask questions about the facility and its operations.

• Proposed medical marijuana treatment center at 140 Industrial Rd

Fitchburg Housing Authority

The FHA board will meet to approve financial reports covering January through April FY2023. The agenda includes a motion to discharge $16,388.00 in uncollected rents from former tenants. Members will also consider a new public housing balcony policy and an accounting services contract.

• Discharge of $16,388.00 in uncollected rents from former tenants
• Approval of Public Housing Balcony Policy
• Contract for accounting services
• Financial reports for January–April FY2023
• Performance Management Review for FY2022

The Board approved several financial items, including payables, accounting services, and the discharge of $16,388 in uncollected rents. A new balcony policy was adopted, and a change order for the Durkin ADA project was approved. The Board also scheduled a special meeting for June 29 to approve the budget.

• Approved FHA Payables for May-June FY 23 (All in favor)
• Approved Financials for January-April FY 23 (All in favor)
• Approved CPA Contract for Accounting Services (All in favor)
• Approved discharge of $16,388 in uncollected rents from former tenants (All in favor)
• Approved new Balcony Policy (All in favor)
• Approved $73,769 change order (CO#1) for FISH097127 Durkin ADA project (All in favor)
• Approved minutes from May 17, 2023 Regular and Executive sessions (All in favor)

Water & Wastewater Commission

The commission will review minutes from the May 17 meeting and receive updates on various division projects. The agenda includes discussions regarding the implementation schedule for water rate and fee increases.

• Implementation schedule for water rate and fee increases
• Oak Hill Water Storage Tank Replacement Project update
• CSO 010 Project update
• West Plant Repurposing Project update
• Rain Barrel Program update

The Commission unanimously approved the minutes from the May 17, 2023 meeting. The remainder of the session consisted of departmental updates regarding infrastructure projects, staffing, and rate increases.

• Approved May 17, 2023 meeting minutes (unanimous)

Airport Commission

The Airport Commission will discuss ongoing work regarding wildlife assessments, utilities, and water runs. The agenda includes updates on RFQ/RFP processes, electric charging stations, and land lease agreements. Members will also vote on previous meeting minutes and financial commitments.

• Review of EA & Wildlife Assessment and utility work
• Update on RFQ/RFP process
• Discussion regarding electric charging stations
• Review of land lease for runway area and Air Methods
• Crawford Street safety discussion

The Commission approved the May meeting minutes. Members discussed upcoming procurement for a consultant, a Life Flight hangar, and a land lease, while reviewing safety options for Crawford Street.

• Approved May Monthly Minutes (3-0)
• Confirmed Hangar 1 Agreement was signed by Mayor and City Solicitor
• Planned RFQ for Airport Master Plan consultant for first week of July
• Planned RFP for Life Flight hangar and crew accommodations for last week of June
• Planned RFP for standard land lease on old 20 runway for last week of June

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss design plans for the Fitchburg Public Library and a Soil Management Plan. The meeting includes updates on 298 Main Street and discussions regarding realtor representation. The board will also consider funding requests for Crocker Field Restoration and ARC of Opportunity.

• Vote on Fitchburg Public Library design plans
• 298 Main Street update
• Vote on Soil Management Plan LSP Services/plan
• Reimbursement request for River Styx Mold Assessment Test
• Funding requests for Crocker Field Restoration and ARC of Opportunity Annual Auction

City Council

The Fitchburg City Council will review several financial orders, including funds for opioid settlement outreach and police benefits. The agenda also includes petitions for road repairs and new streetlights at a major intersection. Additionally, the council will consider appointments to the Cultural Council and the Council on Aging.

• $25,000 earmark for Fitchburg Police Department dispatch center renovation and expansion
• $140,000 appropriation from Opioid Settlement funds for outreach workers and coordinators
• Petition to add streetlights or a roundabout at North Street/John Fitch Highway and Pearl Hill Road
• Transfer of $270,000 within DPW accounts for equipment and pothole repairs
• Ordinance to update annual pay for the City Solicitor and Assistant City Solicitor

The City Council adopted eight financial orders including funding for police dispatch renovations and stormwater infrastructure. The council also confirmed three appointments and referred several public works petitions to committee.

• Confirmed Catherine Healey to Cultural Council, David R. Daigle as Special Police Officer, and Susan Davis as Director of Human Resources (9-0)
• Approved $19,758 appropriation for police employee benefits (10-0)
• Approved $26,200 transfer from Election & Registration to City Council, City Clerk, and Election expenses (10-0)
• Approved ~$25,000 earmark for police dispatch center renovation and expansion (10-0)
• Approved $124,399.11 appropriation to pay FATV franchise fees (10-0)
• Approved $135,000 transfer within Parks personal services to capital equipment and gas/oil (10-0)
• Approved $270,000 transfer within DPW to equipment, gas/oil, and pothole repairs (10-0)
• Approved ~$150,000 grant for GIS-based stormwater infrastructure asset management (10-0)

Fitchburg Public Schools

The Building Needs and Resource Committee will discuss capital project updates, including solar projects. The meeting also includes an enrollment update and a discussion regarding hourly rates for the school nurse after-school program.

• Update on architects and engineers selections for capital projects
• Project updates including solar projects in Fitchburg Public Schools
• Discussion of hourly rates for the school nurse after-school program
• Enrollment update
• Review of grants to be submitted or accepted (details TBD)

Appointments Committee

The committee will consider new appointments for the Fitchburg Cultural Council and the Fitchburg Police Department. The meeting also includes a re-appointment for the Director of Human Resources.

• New appointment: Catherine Healey, Fitchburg Cultural Council
• New appointment: David R. Daigle, Special Police Officer
• Re-appointment: Susan Davis, Director of Human Resources

Disability Commission

The Fitchburg Disability Commission will discuss updates on several city projects. This includes reports on Day St. and Canton St. renovations, as well as the Accessible Art Project.

• Accessible Art Project and Sensory-friendly Movie report
• Fairmount St. apartments ribbon cutting report
• Day St. renovations report
• Canton St. renovations update
• 30 year Commission anniversary discussion

The Commission approved spending up to $600 for another sensory-friendly movie in 2023 and up to $50 for labels and envelopes. It also decided to use remaining fiscal year funds for a 30th-anniversary celebration.

• Approved May minutes (All in favor)
• Approved spending up to $50.00 on labels and envelopes (All in favor)
• Approved spending up to $600.00 for a sensory-friendly movie before end of 2023 (All in favor)
• Approved using remaining fiscal year funds for 30-Anniversary celebration (All in favor)
• Agreed to hold a July Special Meeting regarding Van Pool transportation

Finance Committee

The Finance Committee is considering an order to approve the expenditure of approximately $150,000 from a Massachusetts Department of Environmental Protection grant. The funds are intended for the development of a GIS-based asset management program for stormwater infrastructure.

• Approval of $150,000.00 for a GIS-based stormwater infrastructure asset management program

The Finance Committee unanimously approved several appropriation and transfer orders for city departments. Key actions included funding for police dispatch renovations, DPW and Parks equipment, and stormwater infrastructure management.

• Approved $19,758 for police employee benefits (unanimous)
• Approved $26,200 transfer for City Council, City Clerk, and Election expenses (unanimous)
• Approved ~$25,000 earmark for police dispatch center renovation and expansion (unanimous)
• Approved $124,399.11 for FATV franchise fees (unanimous)
• Approved $135,000 transfer for Parks departmental equipment and gas/oil (unanimous)
• Approved $270,000 transfer for DPW equipment, gas, oil, and pothole repairs (unanimous)
• Approved $4,040.70 for road repaving (unanimous)
• Approved ~$150,000 grant for GIS-based stormwater asset management (unanimous)

Montachusett Joint Transportation Committee (MJTC)

The committee will review the draft 2024 Montachusett Regional Transportation Plan, including population projections and a recommendation to the MPO. Members will also discuss Phase 2 status of the Twin Cities Rail Trail following a public informational meeting. Additionally, contract status reports for the FTA, RTA, and MassDOT 3C will be presented.

• Review of Draft 2024 Regional Transportation Plan (RTP) – Journey to 2050
• Twin Cities Rail Trail – Phase 2 Status review
• Contract status reports for FTA, RTA, and MassDOT 3C

Library Trustees

The Fitchburg Public Library Board of Trustees agenda consists of procedural business and reports. No specific new or old business items are listed for discussion.

• Chair's Report
• Librarian's Report
• Finance Committee Report
• Building Committee Report

The Board of Trustees approved the Trust Fund budget for the upcoming fiscal year. The board also received notice of a $1.48 million grant from the MBLC to assist with refurbishment. Trustees deferred decisions on meeting room policies and political use of library space for further research.

• Approved Trust Fund budget for the next fiscal year
• Approved May 10, 2023 meeting minutes as amended
• Tabled vote on Meeting Room Policy changes pending research on hate speech language
• Tabled decision on political use of library space for further research

Zoning Board of Appeals

The Fitchburg Zoning Board of Appeals will hold public hearings on various special permits and variances. The agenda includes requests for multi-family housing, a cold storage warehouse, and new business uses such as an adult daycare service and a restaurant.

• Conversion of 47 School St from a single-family to a two-family dwelling
• Multifamily housing at 80 South St
• Variance for a cold storage warehouse at 808 Main St
• Motor vehicle body and paint shop at 56 Culley
• Adult daycare service at 76 Summer St

The Board approved a special permit review for a two-family conversion at 47 School St. A review for a multifamily project at 80 South St was continued to December. A review for a cold storage warehouse at 808 Main St was also discussed.

• Approved review of special permit for two-family conversion at 47 School St (4-0)
• Continued review of multifamily housing special permit at 80 South St to December 12, 2023 (4-0)

Fitchburg Public Schools

The Fitchburg School Committee met to discuss the appointment of an Interim Superintendent of Schools. The committee also planned to vote on approving this appointment, effective July 7, 2023.

• Appointment of Interim Superintendent of Schools beginning July 7, 2023

Conservation Commission

The provided text contains the 2023 meeting schedule and general procedural information for the Fitchburg Conservation Commission. No specific agenda items, projects, or decisions are listed in this document.

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission is scheduled to adopt the FY24 budget and elect new officers. The meeting also includes requests for action regarding hiring planners and approving travel resolutions.

• Adoption of the FY24 budget and updates to the FY23 budget
• Hiring of multiple part-time and full-time planners
• Election of officers
• Resolution for EPA Brownfields National Conference travel
• Resolution for FY24 Planning Assistance Grants matching funds

The Montachusett Regional Planning Commission approved its FY24 budget, which includes salary increases to offset inflation. The commission also hired three planners and elected a new slate of officers for the upcoming fiscal year.

• Approved FY24 Budget (unanimous)
• Approved hiring Tyler Godin as full-time Principal Planner (Transportation) at $54,000 annually (unanimous)
• Approved hiring Tracy Murphy as part-time Principal Planner (P&D) at $36.35/hour (unanimous)
• Approved hiring Mark Archambault as part-time Principal Planner (P&D) at $36.35/hour (unanimous)
• Approved FY24 Executive Committee slate: Chair Laura Shifrin, Vice Chair Roger Hoyt, Treasurer Robert Swartz, Vice Treasurer Kristofer Munroe, Secretary Kyle Nartowicz, and At Large Members Geoffrey Tillotson and Peter Cunningham (unanimous)
• Accepted May 4, 2023 minutes (5-3)
• Accepted May 2023 cash schedule subject to audit (unanimous)

City Council

The City Council is reviewing committee reports regarding the Fiscal Year 2024 budget. This includes appropriations for the General Fund, Water and Wastewater Enterprise funds, and the Airport Fund. The agenda also contains orders to credit the FY 2024 tax levy using surplus and available funds.

• Appropriation of Mayor’s Fiscal Year 2024 Operating Budget including $159,090,407 for the General Fund
• Order to credit $700,000 to the FY 2024 Tax Levy from the Overlay Surplus
• Order to credit $1,300,000 to the FY 2024 Tax Levy from Available Funds to reduce the tax rate
• Appropriation of $7,800,438 for the Water Enterprise Fund
• Appropriation of $23,475,155 for the Wastewater Enterprise Fund

The City Council adopted the FY 2024 Operating Budget and several related appropriation orders. These actions establish funding for the General Fund, Water and Wastewater Enterprises, and the Airport Fund, while allocating specific funds to reduce the tax rate.

• Approved Mayor’s FY 2024 Operating Budget (8-3)
• Appropriated $700,000 from Overlay Surplus to FY 2024 Tax Levy (10-1)
• Appropriated $1.3M from Available Funds to FY 2024 Tax Levy to reduce tax rate (10-1)
• Appropriated $138,000 from parking meter/garage receipts for Treasurer services and expenses (11-0)
• Appropriated $55,000 from PEG access and cable fund for IT PEG expenses (11-0)
• Appropriated $15,000 from cemetery sale of lots and graves for cemetery personal services (11-0)
• Appropriated $7,800,438 for FY 2024 Water Enterprise Fund (11-0)
• Appropriated $23,475,155 for FY 2024 Wastewater Enterprise Fund (11-0)

City Council

The City Council will debate and vote on several orders regarding the Fiscal Year 2024 budget. This includes appropriations for the General Fund, Water Enterprise, Wastewater Enterprise, and Airport funds. Department heads facing budget cuts are scheduled to be present for the discussion.

• Mayor’s FY 2024 Operating Budget including $159,090,407 for the General Fund
• $1,300,000 appropriation from available funds to reduce the tax rate
• $700,000 appropriation from overlay surplus to the FY 2024 tax levy
• Appropriations for Water ($7,800,438) and Wastewater ($23,475,155) enterprise funds
• Approval of expenditures from various revolving funds, such as Animal Control and Public Library

The City Council adopted the Fiscal Year 2024 Operating Budget and several related funding orders. Most proposed budget reductions were either withdrawn or failed, though a few specific cuts to City Council travel and community development contracts were approved.

• Approved amended FY2024 Operating Budget (8-3)
• Approved $700,000 appropriation from overlay surplus to FY2024 tax levy (10-1)
• Approved $1.3M appropriation from available funds to FY2024 tax levy to reduce tax rate (10-1)
• Approved $138,000 from parking receipts for Treasurer services and expenses (11-0)
• Approved $55,000 from PEG access/cable receipts for IT PEG expenses (11-0)
• Approved $15,000 from cemetery lot sales for Cemetery personal services (11-0)
• Approved $7,800,438 for Water Enterprise Fund (11-0)
• Approved $23,475,155 for Wastewater Enterprise Fund (11-0)

Council on Aging

The Council on Aging will vote on April and May minutes and discuss future meeting schedules. The Director's report includes updates on upcoming programs, such as Medicare planning and a Father's Day BBQ. The agenda also covers the re-posted Principal Clerk position and support for the MART Community Transit Grant Program.

• Vote on April and May minutes
• Introduction of new board members Pastor Annie Belmer and Todd Goodwin
• Discussion regarding a letter of support for the MART Community Transit Grant Program
• Review of the $155 Sunshine Fund balance
• Update on the re-posted Principal Clerk position

The meeting was designated as informational only because a quorum was not present. No official voting occurred. The board discussed potential schedule changes, budget concerns regarding utilities, and upcoming senior programs.

Montachusett Regional Vocational Technical School

The School Committee meeting consists of end-of-year shop presentations from the Program Advisory. No other business or decisions are listed on this agenda.

• Program Advisory End of Year Shop Presentations

Montachusett Regional Vocational Technical School

The School Committee will review reports from the Superintendent and Principal regarding student enrollment and updates. The agenda includes discussions on increasing school meal prices for the 2023-2024 school year and awarding bids for parking lot paving and boiler room piping upgrades.

• Increase to School Meal Prices for 2023-2024
• Award of Parking Lot Paving Bid #2024-01
• Award of Upgrade to Existing Boiler Room Piping #2024-02
• Personnel updates including retirements, resignations, and appointments

Conservation Commission

The Commission will hold a public hearing regarding a Notice of Intent for Platinum Development, LLC. The agenda also includes updates on the Mad River Solar site and Woodland Estates. Additionally, the meeting covers various orders of conditions and enforcement orders.

• Public hearing: driveway crossing at 98 Gibson Rd.
• Update on Mad River Solar site, Ashburnham St.
• Order of Conditions for Coggshall Park Mirror Lake Accessibility
• Enforcement orders for 691 Mt. Elam Rd. and 170 Arn-How Farm Rd.
• Verizon Cell Tower update on Wanoosnoc Rd.

The Commission voted to continue the public hearing for a driveway crossing at 98 Gibson Rd pending further engineering and state documentation. The board also received updates on the Civic Center parking lot and the Mad River Solar project.

• Continued Notice of Intent for 98 Gibson Rd driveway crossing (5-0)

City Council

The City Council is reviewing personnel appointments and police promotions. The meeting also addresses transferring city properties for redevelopment and managing various grant funds and loan balances.

• Transfer of 260 Rollstone Street to Seney, Inc. for $1,000 to create 20 housing units
• Transfer of 491 Main Street to Leslie Colon for $1,000 for a restaurant and residential units
• Rescinding unissued loan balances for water, wastewater, and airport projects totaling over $26 million
• Approval of a $555,779.80 grant for the Montachusett Public Health Network
• Appointment of Jacquelyn Cronin as City Auditor and Finance Director

The City Council authorized the sale of two vacant properties for $1,000 each to be redeveloped into housing and a restaurant. The council also confirmed the appointment of a new City Auditor and Finance Director and approved several grant expenditures and budget appropriations.

• Approved sale of 260 Rollstone Street to Seney, Inc. for $1,000 for 20 housing units (11-0)
• Approved sale of 491 Main Street to Leslie and Roberto Colon for $1,000 for a restaurant and 2-3 residential units (11-0)
• Confirmed Jacquelyn Cronin as City Auditor and Finance Director (11-0)
• Postponed petition to accept Ethier Street Extension as a public way
• Rescinded unissued loan balances for water meters ($300k), East Wastewater Facility ($8.1M), airport runway ($14.6M), and South Street School ($3.1M) (11-0)
• Approved grant funds for public health shared services ($555,779.80), youth substance misuse prevention ($500,000), and summer recreation ($31,500) (11-0)
• Established Agricultural Preservation Fund with a $5,000 gift (11-0)
• Appropriated $58,143 for library personal services (11-0)

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Ad Hoc Subcommittee will meet to approve May 15, 2023, meeting minutes. The agenda also includes a review of an updated quality/cost comparison grid and updates from members' research.

• Approval of May 15, 2023, meeting minutes
• Review of updated quality/cost comparison grid
• Update from members’ research

Agricultural Commission

The commission will review previous meeting minutes and discuss Right to Farm signs. Members are also scheduled to attend a City Council meeting regarding the Agricultural Preservation Fund. An executive session is planned to discuss real property matters.

• Right to Farm signs
• Attendance at City Council meeting for Agricultural Preservation Fund item
• Executive session regarding real property purchase, exchange, or lease

The Commission approved the design and construction of Right to Farm signs to inform the public about agricultural bylaws. Funding for the signs will come from the Agricultural Preservation Fund, pending City Council approval.

• Approved minutes from April 4th meeting (3-0)
• Approved amended minutes from April 22nd meeting (3-0)
• Approved amended minutes from May 4th meeting (3-0)
• Approved design and construction of Right to Farm signs (3-0)
• Approved use of Agricultural Preservation Fund for signs, conditional on City Council approval (3-0)
• Approved entry into Executive Session to discuss real property (3-0)

Appointments Committee

The Appointments Committee is meeting to consider the appointment of Jacquelyn Cronin. This position serves as both City Auditor and Finance Director, with a term expiring June 17, 2026.

• Appointment of Jacquelyn Cronin as City Auditor and Finance Director (term expires June 17, 2026)

Board of Park Commissioners

The Board of Park Commissioners will review department reports and discuss new policies and rates for Coggshall Park. The meeting includes discussions regarding the display of Pride and Juneteenth flags.

• Discussion of new policy, rates, and procedures for Coggshall Park
• Discussion of Pride Flag with Mayor DiNatale and Anthony Bovenzi
• Discussion of Juneteenth Flag with Pastor Annie Louise and Counselor Bernie Shultz
• Report from Friends of Coggshall Park
• Riverfront Parks and Trails Report

The Board of Park Commissioners approved a policy allowing flags for state and federal holidays to fly at Riverfront Park for up to seven days. The board also accepted several department reports regarding park maintenance and community projects.

• Approved policy to fly state and federal holiday flags at Riverfront Park for up to 7 days (5-0)
• Approved May 2nd meeting minutes (5-0)
• Approved Friends of Coggshall report (5-0)
• Approved Riverfront Parks and Trails report (4-0)
• Approved Community Development report (5-0)
• Approved Fitchburg Street Hockey event proposals (5-0)
• Approved Parks Maintenance and Recreation report (5-0)

Fitchburg Public Schools

The School Committee will consider the final reading of the FY24 budget and several action items. These include approving field trips, book donations, and a new credit union branch at Fitchburg High School. The committee will also hold an executive session regarding non-union personnel contract negotiations.

• Approval of $79,864,000 FY24 Direct Spending Budget as part of $96,678,430 Net School Spending budget
• Proposal for Leominster Credit Union to open a branch at Fitchburg High School
• Donation of 385 books for 2nd and 3rd graders from Worcester Mission Area Society
• Approval of student field trips to Drumlin Farm, NH and Ansanm restaurant in Milford, NH
• Nomination of Pete Stephens to the CAPS Collaborative

Board of Health

The Board of Health will consider a request to opt Fitchburg out of aerial mosquito spraying. The meeting also includes a presentation from the Central Massachusetts Mosquito Control Project and a discussion regarding the FY24 Health Department budget.

• Request to opt Fitchburg out of aerial mosquito spraying
• Presentation by Central Massachusetts Mosquito Control Project
• FY24 Health Department Budget
• Approval of March 16, 2023 meeting minutes

Community Outreach Meetings

This event features a documentary screening regarding the Nashua River and an environmental resource fair. It also includes a moderated conversation with MA Climate Chief Melissa Hoffer about place-based climate initiatives.

• Screening of 'Work of 1000' documentary regarding Nashua River restoration
• 'Find Your Place to Help' environmental and climate justice resource fair
• Moderated conversation with MA Climate Chief Melissa Hoffer on place-based climate initiatives

Montachusett Regional Vocational Technical School

The subcommittee will review an updated quality/cost comparison grid and receive updates from members' research. The meeting also includes the approval of May 15, 2023, meeting minutes.

• Approval of May 15, 2023, meeting minutes
• Review of updated quality/cost comparison grid
• Update from members' research

Montachusett Regional Vocational Technical School

The subcommittee will review results from the 2022-2023 Superintendent-Director evaluation. The meeting also includes executive sessions regarding collective bargaining for custodial and maintenance staff, non-union personnel compensation, and the Superintendent contract.

• Review of 2022-2023 Superintendent-Director evaluation results
• Collective bargaining review for Montachusett Regional Teachers Association (Custodial and Maintenance staff)
• Discussion of non-union personnel compensation
• Discussion of Superintendent contract

Public Works Committee

The committee will review several new petitions regarding road, sidewalk, and berm repairs throughout the city. They will also revisit a held petition concerning a four-way stop sign at the intersection of Victoria Lane, Industrial Drive, and Game-On Way.

• Petition to accept land as a public way for Either Street Extension
• Request to widen Munroe Street for South Street School traffic
• Requests for berm installations at 11 Stickney Road, 28 Drury Lane, and 8 Drury Lane
• Asphalt and sidewalk repair requests for St. Joseph Ave, Columbus Street, and Crescent Heights
• Petition for a four-way controlled stop at Victoria Lane, Industrial Drive, and Game-On Way

The Committee approved several petitions for berm installations, fence repairs, and road work at specific residential addresses. Two petitions regarding the widening of Munroe Street and the acceptance of Either Street Extension were held for further review.

• Approved minutes from 4/25/23 (5-0)
• Approved fence repair at 476 Milk Street (5-0)
• Approved berm installation at 11 Stickney Road (5-0)
• Held petition to widen Munroe Street (5-0)
• Held petition to accept Either Street Extension as a public way (5-0)
• Approved asphalt replacement at 102 St. Joseph Ave (5-0)
• Approved apron repair at 112 Columbus Street (5-0)
• Approved fence replacement across from 122 Leighton Street (5-0)

Community Outreach Meetings

The City of Fitchburg is proposing an amendment to its CDBG Year 45 Action Plan. This involves transferring $23,064.00 from CDBG-CV Business Assistance and Utility assistance ($3,800.40) funds. These funds would be combined with NewVue Communities’ Housing Stability Balance for rental/utility assistance.

• Transfer of $23,064.00 from CDBG-CV Business Assistance and Utility assistance
• Combining funds with NewVue Communities' $10,302.73 balance for rental/utility assistance
• Public hearing on May 30, 2023

Mosquito Control

The Central Massachusetts Mosquito Control Project is notifying the city of upcoming mosquito control activities. Personnel may be in the community on several dates in May and June, depending on weather and mosquito activity. Residents can request service or opt-out of spraying on their property.

• Scheduled visit dates include May 30, June 8, 15, 20, and 29
• Service requests can be made via phone at (508) 393-3055 or online
• Property owners may request exclusion from pesticide applications

Fitchburg Public Schools

The Building Needs and Resource Committee will discuss updates on architects and engineers for capital projects. The meeting also includes a review of the FY24 Budget Book and special FY23 budget considerations for Goodrich Academy.

• Update on Architects/Engineers interviews for Capital Projects
• Review of the FY24 Budget Book
• FY23 budget considerations for Focused Schools and Goodrich Academy projects
• Approval of April 25, 2023, meeting minutes

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss the terms for a temporary library lease, with Mayor DiNatale presenting. The board will also consider a time-sensitive funding request for a Chamber Annual Meeting sponsorship.

• Discussion of temporary library lease terms
• Funding request for Chamber Annual Meeting sponsorship
• Executive session regarding real property lease negotiations

City Property Committee

The committee will consider orders to authorize the Mayor to accept proposals for two property transfers. These include redeveloping 260 Rollstone Street into 20 housing units and 491 Main Street into a restaurant and residential units. The committee will also review a petition regarding Ethier Street Extension.

• Seney, Inc. proposal to purchase 260 Rollstone Street for $1,000 for 20 housing units
• Leslie Colon and Roberto Colon proposal to purchase 491 Main Street for $1,000 for a restaurant and residential units
• Petition to accept Ethier Street Extension as a public way

Fitchburg Public Schools

The Crocker Elementary School Building Committee is reviewing the current status of the school construction project. The agenda includes updates on project financials, construction activity, and potential costs for soils testing.

• OPM report on project financials and construction activity
• Review of soils testing procedure and potential costs
• Review of value engineering items
• Designer update

Finance Committee

The Finance Committee will review orders to rescind unissued balances from multiple large-scale loan orders, including airport and wastewater projects. The committee will also consider expenditures for public health grants, substance misuse prevention, and summer recreation programs.

• Rescinding unissued balance of $14,604,000.00 for new airport runway construction
• Rescinding unissued balance of $8,144,614.00 for East Wastewater Facility projects
• Rescinding unissued balance of $3,105,666.00 for South Street School roof and boiler repairs
• Approving $555,779.80 grant for Montachusett Public Health Network shared services
• Approving $500,000.00 grant for youth substance misuse prevention

The Finance Committee unanimously approved several grant expenditures for public health and youth recreation, as well as the establishment of an Agricultural Preservation Fund. The committee also approved multiple appropriations for retroactive pay and contract settlements for city employees and library staff.

• Approved $31,500 grant for summer recreation program (unanimous)
• Approved rescinding unused loan balances for water meters, wastewater facility, airport runway, and South Street School (unanimous)
• Approved $555,779.80 grant for Montachusett Public Health Network shared services (unanimous)
• Approved $500,000 grant for youth substance misuse prevention (unanimous)
• Approved establishment of Agricultural Preservation Fund via $5,000 gift (unanimous)
• Approved $58,143 for library personal services retro pay (unanimous)
• Approved $59,930 and other related fund transfers for FAMASS contract settlement (unanimous)

Retirement Board

The board will review warrants, accounting, bank statements, and minutes for approval. It will also consider retirements, refunds, transfers, and new members. The meeting includes continued discussions regarding the implementation of M.G.L. c.32, §106.

• Approval of warrants, accounting, and bank statements
• Approval of retirements, refunds, and transfers
• Discussion on implementation of M.G.L. c.32, §106

The Board elected Thomas Dateo Jr. as Chairman effective June 17, 2023. Other actions included approving new memberships, a retirement application, and a waiver for a pension overpayment.

• Elected Thomas Dateo Jr. as Chairman effective June 17, 2023 (5-0)
• Approved Timothy M. Xenakis’ Option A Superannuation Retirement (5-0)
• Admitted new members for April 2023 and May 2023 (5-0)
• Granted Mark Bowers a waiver for excess benefit overpayment (5-0)
• Approved Jose Figueroa’s request to purchase military service credit (5-0)
• Voted to refer vacation buyback payment questions to the Retirement Office (5-0)
• Approved May 2023 Warrant and March/April 2023 meeting minutes (5-0)
• Deferred approval of June bank statements and accounting to June 2023 meeting

Planning Board

The Fitchburg Planning Board will hold public hearings on several development requests. These include a cannabis cultivation facility, solar canopy installations, and the conversion of a residence into a daycare center. The board will also consider minor site plan modifications.

• Cannabis cultivation facility review at 32 Oak Hill Lane
• Solar canopy installation at 140 Arn-How Farm Rd.
• Conversion of a residential dwelling to a daycare center at 44 Ronald St.
• Change of use review for 69 Cully Street
• Special permit for a one-family dwelling at 8 Wilmot St.

The Board approved a special permit for a cannabis cultivation facility at 32 Oak Hill Lane and a one-family dwelling at 8 Wilmot St. It also authorized a permit transfer for a solar project at 0 Ashburnham St. A proposal for solar canopies at 140 Arn How Farm Rd remained under discussion.

• Approved Special Permit for Green Soul, LLC cannabis cultivation facility (7-0)
• Approved Special Permit for one-family dwelling at 8 Wilmot St with 14 conditions (6-0)
• Authorized transfer of Special Permit for 0 Ashburnham St from Mad River Solar to Mad River Holdings LLC (7-0)
• Continued Final Touch Contractor, LLC extension request to June 27th meeting (7-0)

City Council

The Fitchburg City Council will meet to discuss several budget orders for Fiscal Year 2024. The agenda includes the Mayor's proposed budget and various fund receipts.

• Mayor’s FY24 Budget (Order 148-23)
• Overlay Surplus (Order 149-23)
• Parking Meter/Garage Receipts (Order 151-23)
• Water and Wastewater Enterprise Fund Receipts (Orders 154-23, 155-23)
• Airport Receipts (Order 156-23)

Mayor Stephen L. DiNatale and the finance team presented the FY2024 budget for the General Fund, Water, Wastewater, and Airport. Councilors discussed trash fees, rubbish collection costs, salaries, and department headcount. No votes were recorded during this meeting.

Human Rights Commission

The Human Rights Commission will review minutes from the March 27, 2023 meeting. The agenda includes a discussion regarding the June 17th Juneteenth celebration and potential community event participation.

• Review of March 27, 2023 meeting minutes
• Juneteenth Celebration (June 17th) discussion
• Discussion on outreach and educational efforts

The commission discussed planned activities for Juneteenth on June 17th. Members agreed to host a table at the event and distribute flyers to membership.

• Approved hosting a table at Juneteenth event
• Tabled review of 3/27/23 minutes due to lack of quorum

Trustees of Public Burial Grounds

The Trustees of Public Burial Grounds will discuss cemetery operations and maintenance. The agenda includes an update on the mausoleum and a presentation regarding the Mulch for Military project. The board will also review cemetery rules, regulations, and price lists.

• Update on Mausoleum from Director of Facilities Russell Karlstad
• Presentation by Francis Richard on Mulch for Military project
• Review of Cemetery Rules & Regulations
• Review of Cemetery Price List
• Review of Sale of Lots, payment schedule, and time frame

The board voted to reject the placement of Mulch for Military memorial guards in city cemeteries, citing the superiority of existing products. The board also accepted the Cemetery Department progress report and deferred a vote on the Mausoleum renovation proposal to June.

• Approved meeting minutes of April 16, 2023
• Accepted Cemetery Department progress report
• Rejected placement of Mulch for Military memorial guards in cemeteries
• Directed removal of memorial guards placed without permission
• Tabled vote on ANSER ADVISORY's OPM Services Fee Proposal for the Mausoleum until June

Montachusett Regional Vocational Technical School

The Scholarship Subcommittee is meeting to discuss a scholarship award. No other specific agenda items are listed for this meeting.

• Discussion of scholarship award

Community Outreach Meetings

The North Central Climate Change Coalition will discuss its role in supporting policy efforts with or without municipal approval. The meeting includes a presentation on climate change programming and planning for an event on May 31st.

• NC4's role in supporting policy efforts
• Goals for the May 31st North Central Climate Connections Event
• Presentation by Josie Ahlberg on climate change programming and alliances
• Discussion of rural and urban roles in solving climate change

Fitchburg Housing Authority

The Fitchburg Housing Authority will meet to review financial reports and approve recent payables. The agenda includes motions regarding an Executive Director contract extension and construction updates.

• Change Order #0003 of $228,171.34 for Canton Valley CSI (FISH #097124)
• Final completion of Green Acres Basement (FISH #097076)
• Extension of Executive Director contract
• Approval of January-March FY2023 financials

The board approved a five-year contract extension for the Executive Director and authorized various financial payables and project completions. Discussions were held regarding a $14 million project at Wallace Towers and vacancy rates.

• Extended Executive Director's contract for five years (All in favor)
• Approved FHA Payables for April-May FY 23 (All in favor)
• Approved Financials for January-February FY 23 (All in favor)
• Approved Minutes of Regular and Executive Session meetings from March 22, 2023 (All in favor)
• Approved Certificate of Final Completion For FISH 097076 (All in favor)
• Approved Change Order for 097124 regarding termite damage (All in favor)

Montachusett Regional Vocational Technical School

The subcommittee will review the results of the Superintendent-Director evaluation for the 2022-2023 school year. The meeting also includes executive sessions to discuss non-union personnel compensation and collective bargaining with custodial and maintenance staff.

• Approval of April 5, 2023 meeting minutes
• Review of Superintendent-Director evaluation results for 2022-2023
• Collective bargaining review for custodial and maintenance staff
• Discussion of non-union personnel compensation and the Superintendent contract

Water & Wastewater Commission

The Water & Wastewater Commission will review the FY24 budgets for both the Water and Wastewater Divisions. The meeting includes updates on infrastructure projects, such as the Oak Hill Tank and Boulder Dr./Main St. water main replacement. The agenda also features a $6M appropriation request for wastewater separation and rehabilitation.

• $6M appropriation request for CSO 032, 045, 083 Separation/Rehabilitation Project
• $71,800.02 Mass DEP grant awarded for City of Fitchburg CSO Notification Plan
• Oak Hill Tank Project update
• Boulder Dr./Main St. Water Main Replacement Project update
• Review of FY24 Water and Wastewater Division budgets

The Commission unanimously approved and recommended the FY24 budgets for both the Water and Wastewater Divisions to the City Council. Additionally, the body recommended a $6M appropriation increase for a sewer separation and rehabilitation project due to rising construction costs.

• Approved April 19, 2023 meeting minutes (unanimous)
• Approved and recommended FY24 Water Division Budget to City Council (unanimous)
• Recommended $6M additional appropriation for CSO 032, 045, 083 Separation/Rehabilitation Project to City Council (unanimous)
• Approved and recommended FY24 Wastewater Division Budget to City Council (unanimous)

Airport Commission

The commission will review ongoing work regarding wildlife assessments and utility runs. The meeting also includes discussions on electric charging stations, hangar sub-leases, and Crawford Street safety.

• Review of EA & Wildlife Assessment and utilities/water run
• Air Methods Hangar 18 Sub Lease discussion
• RFP for land lease near runway 20 area
• Update on electric charging stations
• Crawford Street Safety discussion

The Commission voted to begin the FAA-required re-selection process for an engineering consulting firm. Members also discussed utility expansion, asbestos removal for Building #6, and potential EV charging grants.

• Approved April monthly minutes (3-0)
• Approved motion to start engineering consulting firm re-selection process (3-0)
• Decided to defer action on deer population until Wildlife Hazard Assessment is complete

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss the Fitchburg Public Library's temporary lease and design plans. The agenda also includes grant reviews for Main Street housing and River Street, as well as a vote on an employee manual.

• Vote on Fitchburg Public Library design plans
• Main Street Housing Grant for 759 Main Street
• Design Grant for 87-91 River Street
• Approval of the Employee Manual
• Reimbursement request for River Styx mold assessment test

City Council

The City Council is reviewing various budget transfers and grant expenditures. Proposed items include funding for police equipment, playground improvements, and new public works vehicles. The Council will also consider amending a loan order to increase sewer separation borrowing to $36 million.

• Amending a sewer separation loan order to increase borrowing from $30 million to $36 million
• Transferring $335,000 for a loader and 1-ton pickup truck
• Approving a $50,000 grant for a Fitness Park and Outdoor Fitness Studio
• Rescinding unissued balances from loan orders including $14.6 million for an airport runway
• Appointing Jacquelyn Cronin as City Auditor and Finance Director

The City Council unanimously adopted 12 finance orders (110-23 through 121-23) to reallocate funds for public safety, public works, and parks. The council also referred several new finance orders and a city auditor appointment to their respective committees.

• Approved $85,000 transfer for Police Department equipment, training, and building repairs (11/0)
• Approved $75,000 transfer for Fire Department overtime (11/0)
• Approved $2,500 grant for summer Concerts in the Common (11/0)
• Approved $50,000 grant for National Fitness Campaign Fitness Park and Outdoor Fitness Studio (11/0)
• Approved $335,000 for a new loader and 1-ton pickup truck (11/0)
• Approved $200,000 for playground improvements (11/0)
• Approved $329,999.00 for DPW snow and ice removal costs (11/0)
• Approved $175,000 to settle two claims for damages to persons and property (11/0)

Montachusett Regional Vocational Technical School

The subcommittee will approve minutes from the March 2, 2023, meeting. Members will also review an updated quality/cost comparison grid and receive updates from ongoing research.

• Approval of March 2, 2023, meeting minutes
• Review of updated quality/cost comparison grid
• Updates from members' research

Fitchburg Public Schools

The committee will hold the first reading of the FY24 budget. Members will also vote on an overnight trip to Washington, DC for Memorial Middle School 8th graders. Additionally, the committee will consider a donation for the Fitchburg High School Memorial Garden and a revised attendance policy.

• First reading of FY24 Budget
• Approval of 8th grade overnight trip to Washington, DC (June 4–7, 2023)
• Donation from Linwood Tree & Snow Service and Ingrid’s Gardens for Memorial Garden
• Second reading of Policy 5112 – Attendance Fitchburg High School
• Fitchburg High School Principal search update

Scholarship Committee

The Scholarship Subcommittee will meet to discuss scholarship awards. No other specific agenda items are listed beyond standard procedural matters.

• Discussion regarding scholarship awards

Fitchburg Public Schools

The Fitchburg Public Schools Resource Sub-Committee will review meeting minutes from April 25, 2023. The committee will also discuss the FY 24 budget update, including budget drivers and a first draft model.

• Review of April 25, 2023 meeting minutes
• FY 24 budget update review involving budget drivers and a first draft model

Council on Aging

The Council on Aging will vote on the April meeting minutes and review recent financial reports. The agenda also includes updates on past and future programs and upcoming board training.

• Vote on April minutes
• COA Board Training by MCOA on May 18th
• Sunshine Fund donation request (current balance $155)
• Review of April financial report

The board noted the immediate resignations of three members and established a new monthly meeting process between the Treasurer and Executive Director to review financial reports. April minutes were not approved due to a lack of quorum.

• Tabled discussion on parking solutions for the Senior Center
• Established monthly financial review meetings between Treasurer and Executive Director
• April minutes not approved (lack of quorum)

Disability Commission

The Fitchburg Disability Commission will discuss the Accessible Art Project and receive an update on a sensory-friendly movie at Cinema World. The meeting also includes discussions regarding commission business cards, brochures, and the 30 year anniversary.

• Accessible Art Project
• Cinema World sensory-friendly movie update
• Commission 30 year anniversary planning
• Crosswalk at Old Deerfield Rd. (tabled)
• Anwelt building parking (tabled)

The Commission approved the purchase of generic business cards, cards for the chairman, and return-address envelopes. Members agreed to invite transportation and school department representatives to a future meeting to discuss student transport issues.

• Approved April minutes (All in favor)
• Approved printing of return-address envelopes (All in favor)
• Approved printing of 500 generic business cards (All in favor)
• Approved printing of business cards for the chairman (All in favor)
• Agreed to invite transportation company and school department representatives to next meeting

Finance Committee

The Finance Committee is reviewing orders to appropriate funds from available balances to various city departments and legal settlements. These items include funding for airport operations, facilities expenses, and personnel services.

• $175,000 appropriation to settle two claims for damages to persons and property
• $120,000 appropriation for airport fuel, oil, and electricity
• $35,000 appropriation for Facilities Department expenses
• $10,000 appropriation for Deputy Auditor personal services

The Finance Committee unanimously approved 13 orders to reallocate funds for public safety, public works, and city facilities. Key decisions included funding for new DPW equipment, park improvements, and legal settlements.

• Approved $85,000 transfer for Police Department auto repair, training, and building maintenance (unanimous)
• Approved $75,000 transfer for Fire Department overtime (unanimous)
• Approved $2,500 grant for summer Concerts in the Common (unanimous)
• Approved $50,000 National Fitness Campaign grant and $200,000 transfer for fitness park and playground improvements (unanimous)
• Approved $335,000 transfer for a DPW loader and 1-ton pickup truck (unanimous)
• Approved $275,000 from snow reserve and $54,791 from available funds for DPW salt and overtime (unanimous)
• Approved $175,000 from available funds to settle two legal claims (unanimous)
• Approved $120,000 for airport fuel and electricity (unanimous; Councilor Squailia recused)

Montachusett Joint Transportation Committee (MJTC)

The MJTC will review comments and provide recommendations regarding several transportation programs, including the FFY 2023-2027 TIP Amendment #4 and the FFY 2024 UPWP. The committee will also discuss final edits to the Regional Transportation Plan (RTP) update.

• Review of comments on Draft TIP Amendment #4 to the Transit Element
• Recommendation regarding FFY 2024 UPWP
• Review of comments on Draft FFY 2024-2028 TIP
• Final edits to Regional Transportation Plan (RTP) goals, objectives, and policy
• Contract status reports from FTA, RTA, and MassDOT 3C

The committee reached consensus to recommend the endorsement of the FFY 2023 TIP Amendment #4, the FFY 2024 UPWP, and the FFY 2024-2028 TIP. These recommendations will be sent to the MPO for formal endorsement. The committee also reviewed updates to the 2024 Regional Transportation Plan goals regarding heavy truck traffic.

• Approved April 12, 2023 minutes (consensus)
• Recommended endorsement of Draft FFY 2023 TIP Amendment #4 (consensus)
• Recommended endorsement of Draft FFY 2024 UPWP (consensus)
• Recommended endorsement of Draft FFY 2024-2028 TIP (consensus)

Library Trustees

The Fitchburg Public Library Board of Trustees will hold a meeting for routine business. The agenda includes reports from the Chair and Librarian, including the Gift and Donations Policy. Committee reports for Finance and Building are also scheduled.

• Gift and Donations Policy discussion
• Finance committee report
• Building committee report

The Board of Trustees approved updates to the Donations Policy protocols. Director Hinkle reported that the Mass. Library Construction Program is providing $4.9 million immediately, though the contract requires the Mayor's signature.

• Approved changes to Donations Policy protocols (unanimous)
• Approved minutes of April 12, 2023

Fitchburg Redevelopment Authority

This meeting is an executive session of the Fitchburg Redevelopment Authority. The board will discuss and vote on a potential hire for the Facilities Manager position.

• Discussion and vote regarding a potential hire for the Facilities Manager position

Zoning Board of Appeals

The Zoning Board of Appeals will hold hearings on several requests to change property uses in Fitchburg. These include converting single-family homes into multi-family dwellings and establishing home-based businesses. The board will also consider variances for structural setbacks at various properties.

• Special Permit to open a motor vehicle repair shop at 33 Prichard St
• Conversion of 132 Pleasant St from one-family to two-family dwelling
• Home occupation permits for a hair salon at 16 Atlantic Ave and massage service at 72 Glen Ave
• Variance for a 20x24 feet carport at 247 Westminster Hill Rd
• Construction of a 24x50 steel building at 0 Airport Rd

The Zoning Board of Appeals approved the reinstatement of a special permit for a 3-family dwelling at 324 Lunenburg St, provided work is completed by July 10, 2023. The board also continued reviews for two residential conversions and approved a review for an auto repair shop.

• Approved Special Permit for 324 Lunenburg St to be 3-family dwelling (5-0)
• Continued review for 132 Pleasant St residential conversion to July 11, 2023 (5-0)
• Approved review for PCM Auto Repairs and Sales at 33 Prichard St (5-0)
• Continued review for 47 School St residential conversion to June 13, 2023

Insurance Commission

The Insurance Commission will review current loss runs and discuss objectives for the renewal of city property and liability insurance coverage on July 1, 2023. Other insurance-related matters may also be discussed.

• Review of current loss runs
• Discussion of plans for renewing city property and liability insurance coverage

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will review April meeting minutes and the April cash schedule for approval. The commission will also receive information regarding upcoming officer elections and annual community appointments. Department updates on contract status reports are also scheduled.

• Approval of April 6, 2023, meeting minutes
• Acceptance of the April 2023 cash schedule
• Information regarding upcoming officer elections
• Notice of annual appointments for local communities and the MJTC
• Review of contract status reports for GIS, Planning & Development, and Transit & Transportation

The Montachusett Regional Planning Commission approved the April 6, 2023 meeting minutes and the April 2023 cash schedule. Commissioners also heard that Townsend has been accepted as MART's 25th member community. No final decisions were made on the FY24 budget or officer elections; those will be addressed in June.

• Approved April 6, 2023 minutes (10-0-1)
• Approved April 2023 cash schedule ($853,071.58 balance after warrant) (11-0)

Agricultural Commission

This special meeting is scheduled for an executive session only and will not return to open session. The commission will discuss potential personnel matters and the consideration of real property transactions.

• Executive session regarding personnel discipline, dismissal, or complaints
• Executive session regarding the purchase, exchange, lease, or value of real property

The Agricultural Commission held a special meeting and voted unanimously (3-0) to enter executive session to discuss a complaint against its officers and potential conservation of specific farms, citing privacy and negotiation concerns. No other substantive decisions were made.

• Approved motion to enter executive session (3-0)

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Committee will review reports from the Superintendent-Director and Principal. The agenda includes updates on enrollment, personnel changes, and subcommittee reports. The committee will also address donations from The Barre Masonic Charitable and L.S. Starrett Company.

• Acceptance of donation from The Barre Masonic Charitable
• Acceptance of donation from L.S. Starrett Company
• Superintendent-Director end of year update
• Personnel updates including retirement, resignation, and appointment
• Review of enrollment and withdrawal reports

Conservation Commission

The Commission will hold a public hearing regarding a Notice of Intent from Platinum Development, LLC for a driveway crossing at 98 Gibson Rd. The meeting also includes an update on Woodland Estates and reviews of enforcement orders.

• Public hearing: Platinum Development, LLC driveway crossing at 98 Gibson Rd.
• Update on Woodland Estates, Mfr. Home Park, Rindge Rd.
• Violations and enforcement orders for 170 Arn-How Farm Road and Civic Center, John Fitch Highway
• Review of Certificates of Compliance and Extension Permits

The Fitchburg Conservation Commission voted 6-0 to continue a public hearing on a driveway crossing at 98 Gibson Rd to June 7. They also approved a partial Certificate of Compliance for Unit 211-D at Ashley Ridge Condominiums (6-0) and a letter supporting the MVP Action Grant (5-0). Several enforcement actions and violation notices were discussed, including for 170 Arn-How Farm Rd, the Civic Center, and a cell tower road washout on Wanoosnoc Rd.

• Continued public hearing for 98 Gibson Rd driveway crossing to June 7 (6-0)
• Approved partial Certificate of Compliance for Unit 211-D at Ashley Ridge Condominiums (6-0)
• Approved letter of support for Municipal Vulnerability Preparedness Action Grant (5-0)
• Approved motion to ask DPW and FSU to evaluate water treatment options for runoff into Falulah Brook (4-0)
• Approved violation notice for cell tower road washout on Wanoosnoc Rd, inviting owner to next meeting (6-0)
• Approved sending formal letter to Ian Brennan about stump removal and wetlands demarcation at 65 Minneapolis Ave (6-0)
• Approved sending reminder to Mad River Solar about Order of Conditions obligations (5-0)
• Moved July meeting from July 5 to July 12 (6-0)

City Council

The council is reviewing ordinances regarding increases to sewer use rates and water fees. The agenda includes several budget transfers for police equipment, fire overtime, and playground improvements. Additionally, the body will consider grant expenditures for vaccine clinics and airport assessments.

• Ordinance to increase sewer use rates
• Ordinance to revise water fees
• $135,000 Best Value grant for vaccine clinics and outreach
• $256,491 FAA grant for airport environmental and wildlife assessments
• $335,000 transfer for a new loader and 1-ton pickup truck

The City Council voted 6-5 to deny a proposal to end fluoride use in public water treatment, rejecting a motion to withdraw. The Council also adopted two grants: $135,000 for vaccine clinics and $256,491 for airport environmental and wildlife hazard assessments. Several sidewalk and berm repair requests were granted, and multiple orders were referred to the Finance Committee for further review.

• Denied proposal to end fluoride in public water treatment (6-5)
• Adopted $135,000 grant for vaccine clinic staffing and outreach (10-1)
• Adopted $256,491 FAA grant for airport environmental and wildlife hazard assessment (10-1)
• Granted sidewalk paving on Rollstone Street from Charles to Kimball Street
• Granted repair of plow-damaged berm at 201 Scott Rd
• Granted sidewalk repairs on Eleanor Street, Tibbett Circle, Watts Way, and Brittany Lane
• Granted sidewalk repair at 24 Spruce St
• Granted repair of asphalt berm at 138 Mount Vernon Street

Appointments Committee

The Appointments Committee is considering the re-appointment of Annie DeMartino to the Council on Aging. The term for this position expires November 1, 2025.

• Re-appointment of Annie DeMartino to the Council on Aging

Board of Park Commissioners

The Board of Park Commissioners will meet to vote on a flag policy for parks. The body will also discuss rates and procedures for Coggshall Park and summer programs, as well as potential events at Riverfront Park.

• Vote on Flag Policy for Parks
• Discussion on Coggshall Park new policy, rates, and procedure
• Face Festival at Riverfront Park proposal by Joe Ferguson
• Fitchburg Street Hockey proposal by Tom MacMaster
• Summer Program, Parks, and Pool rates and fees

The Board of Park Commissioners approved a new flag policy for city parks, establishing a hierarchy for flags and conditions for displaying others. The board also approved summer program and pool fees, and discussed a new fee structure for Coggshall Park.

• Approved flag policy establishing U.S., Massachusetts, and Fitchburg flags as standard (4-0)
• Approved display of POW and U.S. Armed Forces flags for 7 days (4-0)
• Approved display of recognized government flags at Heritage Park (4-0)
• Approved display of Sister City flags during events and sports/scholastic flags for 7 days (4-0)
• Approved Rotary Club flag at Riverfront Park (4-0)
• Approved Police and Firefighters flags at memorial parks (4-0)
• Approved summer playground program fees (4-0)
• Approved Coolidge Pool day and season pass fees (4-0)

Community Outreach Meetings

The MassHire North Central Workforce Board is conducting a mid-point review of its WIOA Local 4-Year Plan. This process includes assessing changes in labor market conditions, financing, and board structure. A 30-day public comment period is available for the plan.

• Mid-point review of MassHire WIOA Local 4-Year Plan
• Deadline for plan modifications or 'no modifications' form: June 16, 2023

Fitchburg Public Schools

The committee is scheduled to vote on several updated district policies, including those regarding school choice and student assignments. Members will also consider approving the 2023-24 school calendar. The meeting includes updates on the budget and the search for a new Fitchburg High School Principal.

• Approval of the 2023-24 school calendar
• Policy updates regarding school choice and student assignments
• Revised policies for food allergies and health/wellness safety
• Update on the Fitchburg High School Principal search
• FY23/24 budget update

Conservation Commission

The Fitchburg Conservation Commission is scheduled to perform in-person site walks. These visits are intended to review locations regarding violations at 170 Arn-How Farm Road and the Civic Center on John Fitch Highway.

• Site walk for violation at 170 Arn-How Farm Road
• Site walk for violation at Civic Center, John Fitch Highway

The Commission visited two sites to review violations. At 170 Arn-How Farm Rd, the owner denied a site visit. At the Wallace Civic Center, the Commission found the site improved and requested FSU file a Notice of Intent (NOI) by June.

• Determined follow-up is needed for 170 Arn-How Farm Rd if the owner does not respond within two weeks
• Requested FSU file an NOI by June regarding runoff at Wallace Civic Center

Fitchburg Redevelopment Authority

This meeting is an executive session for the Fitchburg Redevelopment Authority. The board will continue discussions regarding a proposal to lease Suite 102.

• Proposal to lease Suite 102

Fitchburg Housing Authority

The Fitchburg Housing Authority will review financial reports and approve various payables. The board will also consider maintenance wage rates and record destruction. Additionally, the meeting includes votes on two significant contracts and HUD operating budgets.

• CFA 5001 Amendment#28 for $775,150.00
• CFA 5010 Contract for $671,547.00
• Approval of MA DOL Maintenance Wage Rates
• Approval of wage match for State Housing Program Tenants
• Approval of HUD Single-Family Homes Operating Budget Form HUD52574

The Fitchburg Housing Authority approved several financial payments, wage rate updates, and construction contracts. The board also voted to support increased DHCD public housing subsidies and approved the destruction of 536 boxes of files.

• Approved Amendment #28 for $775,150.00 (All in favor)
• Approved Contract for Financial Assistant (CFA) 5010 for $671,547.00 (All in favor)
• Approved FHA payables for March-April FY 23 (All in favor)
• Approved financials for January-February FY 23 (All in favor)
• Approved motion to support increased DHCD Public Housing Subsidies (All in favor)
• Approved submittal of application for destruction of 536 boxes of files (All in favor)
• Approved MA DOL Wage Rates effective April 1, 2023 (All in favor)
• Approved Wage Match for State Housing Program per DHCD PHN 2023-03 (All in favor)

City Council

The City Council will consider a petition to end the use of fluoride in Fitchburg’s public water treatment. This matter was previously referred to the Council as a Whole on March 21, 2023.

• Petition 085-23 to end the use of fluoride in Fitchburg's public water treatment

The Council as a Whole Committee considered a petition to stop the use of fluoride in the city's public water treatment. After a public forum and discussion, the committee voted to leave the matter to withdraw.

• Voted to leave to withdraw petition 085-23 to end public water fluoridation (7-3)

Fitchburg Public Schools

The committee will review construction activity and financial updates regarding the Crocker Elementary School project. Discussions include Fontaine Bros. contract status, the creation of a finance sub-committee, and the Yankee Materials Testing and Inspection proposal.

• Fontaine Bros. contract update
• Yankee Materials Testing and Inspection proposal
• Establishment of a Finance Sub-Committee
• Review of change orders and contractor payment processes

Fitchburg Public Schools

The Policy Subcommittee will discuss various regulations, including transportation and attendance. The committee will also consider recommendations to move specific policies forward for first or second readings.

• Recommendation for second reading of School Bus Transportation policy (#5410.03)
• Recommendation for first reading of Fitchburg High School Attendance policy (#5112)
• Recommendation for first reading of Physical Restraint Policy (#5712)
• Recommendation for first reading of Defibrillators-AED policy (#5701.04)
• Discussion of Co-Curricular and Extracurricular Programs (#5229)

Finance Committee

The Fitchburg City Council Finance Committee will consider two orders regarding grant expenditures. One order proposes using Best Value grant funds for vaccine clinic staffing and outreach. The second order involves FAA grant funds for an environmental assessment at the airport property.

• $135,000 Best Value grant for vaccine clinic staffing and outreach
• $256,491 FAA grant for airport environmental and wildlife hazard assessments

The Finance Committee approved two grant expenditures. One provides funding for vaccine clinic staffing and outreach, while the other funds environmental and wildlife assessments at the city airport.

• Approved $135,000 Best Value grant for vaccine clinic staffing and outreach (4-1)
• Approved $256,491 FAA Bi-partisan Infrastructure Law grant for airport environmental and wildlife hazard assessments (Unanimous)

Retirement Board

The Fitchburg Retirement Board will meet to approve retirements, refunds, and transfers. The board will also review warrants, accounting, bank statements, and minutes.

• Approval of retirements, refunds, and transfers
• Approval of warrant, accounting, bank statements, and minutes
• Review of new members and deaths

The Board approved the April 2023 warrant and the 2022 Annual Statement. Several items, including bank statements and new member lists, were deferred to the May meeting. The Board also discussed succession planning for the Chair position and the status of a Home Rule Petition for personal time buybacks.

• Approved May 2023 Warrant for $2,008,414.08 (5-0)
• Approved 2022 Annual Statement (5-0)
• Deferred March 2023 Bank Statements and Accounting to May 23 meeting
• Deferred review of new members to May 23 meeting
• Deferred discussion on Board Chair succession planning to May 23 meeting

Public Works Committee

The Public Works Committee will review several new petitions for sidewalk paving and asphalt berm repairs. The committee will also revisit previously held petitions regarding traffic signs and parking restrictions.

• New petitions for sidewalk paving on Rollstone Street and repairs at 24 Spruce St and 40 Nashua St
• Requests to repair asphalt berms at 138 Mount Vernon Street and 131 Longwood Avenue
• Petition to replace a damaged berm at 580 Shea Street
• Held petition for a 4-way stop at Victoria Lane, Industrial Drive, and Game-On Way
• Held petition for 'No Parking' signs at Hancock and Summer Street

The committee approved eight petitions for sidewalk paving and asphalt berm repairs across the city. Three petitions regarding traffic signs and parking were given leave to withdraw, and one petition for a 4-way stop was held.

• Approved sidewalk paving on Rollstone Street (5-0)
• Approved berm repair at 201 Scott Road (5-0)
• Approved sidewalk repairs for Eleanor St, Tibbett Circle, Watts Way, and Brittany Lane (5-0)
• Approved sidewalk repair at 24 Spruce St (5-0)
• Approved berm repair at 138 Mount Vernon Street (5-0)
• Approved berm repair at 131 Longwood Avenue (5-0)
• Approved sidewalk repair at 40 Nashua Street (5-0)
• Approved berm replacement at 580 Shea Street (5-0)

Fitchburg Public Schools

The committee will vote to approve minutes from March 21, 2023. The meeting also includes reviews of school building projects, capital expenditures, and FY24 budget drivers.

• Approval of March 21, 2023 meeting minutes
• Review of school building projects and capital expenditures
• Update on Anser OPM designer selection progress
• Review of FY24 budget drivers
• Enrollment update

Fitchburg Public Schools

The Fitchburg School Committee will consider several new and revised district policies. The meeting also includes votes on a middle school field trip, equipment donations, and a $3,000 donation for classroom materials.

• $3,000 donation from North End Subaru for classroom materials
• Donation of a 14’ truck box body from Rydemore Truck Parts for Fitchburg High School softball field storage
• Three-year contract with the Massachusetts Association of School Committees’ Contract Policy Service
• Out-of-state field trip to Flume Gorge, NH for Longsjo Middle School 6th grade students
• First readings of new policies regarding school choice and student assignments

Planning Board

The Fitchburg Planning Board will hold public hearings regarding two applications. This includes an extension request and plan review for NewVue Communities at 62 & 82 Academy St., and a special permit review for a one-family dwelling at 8 Wilmot St.

• Review of architectural and site plans for 62 & 82 Academy St.
• Approval extension request for NewVue Communities at 62 & 82 Academy St.
• Special permit and site plan review for a one-family dwelling at 8 Wilmot St.

Planning Board

The Fitchburg Planning Board will hold public hearings on several site plan reviews and special permit modifications. The agenda includes applications for cannabis cultivation, marijuana delivery services, and a large self-storage conversion. The board will also review residential unit increases and permit extensions.

• Cannabis cultivation facility at 32 Oak Hill Lane
• 88,000 sq. ft. plaza conversion to self-storage at 432 John Fitch Hwy
• Marijuana delivery and courier establishment at 339 River St.
• Increase of PUD from 4 units to 6 units on Old Princeton Rd.
• Permit extension and site plan review for 62 & 82 Academy St.

The Board approved the site plan for True Storage, LLC to convert a plaza into a self-storage facility with specific conditions regarding hours and fencing. Two other cannabis-related projects were continued or remained under review.

• Approved site plan for True Storage, LLC at 432 John Fitch Hwy (7-0)
• Continued Green Soul, LLC cannabis cultivation facility hearing to May meeting (7-0)
• Closed hearing for Speedy Cannabis at 339 River St (7-0)

Human Rights Commission

The Fitchburg Human Rights Commission scheduled a meeting for April 24, 2023. The provided notice contains only meeting logistics and procedural boilerplate with no specific topics or items for discussion.

Agricultural Commission

The Agricultural Commission will hold a special meeting to convene into an executive session. The purpose of this session is to consider the purchase, exchange, lease, or value of real property. There is no plan to return to open session following this session.

• Executive session regarding the purchase, exchange, lease, or value of real property

The commission held a special meeting and voted to enter an executive session. The session was convened to discuss the possible conservation of specific farms in Fitchburg to protect landowner privacy and future negotiations.

• Approved motion to enter Executive Session to discuss farm conservation (4-0)

Airport Commission

The commission will review wildlife assessments, utility work, and Crawford Street safety. Members will also discuss electric charging stations and a potential sub-lease for Hangar 18. Additionally, the meeting includes updates on land lease RFPs for the old 20 runway area.

• Review of wildlife assessment and utility work scope
• Discussion regarding Crawford Street safety
• Air Methods Hangar 18 sub-lease discussion
• RFP for land lease on the old 20 runway area
• Approval of financial commitments and abatements

The Commission approved a land lease agreement for hangar development and updated airport minimum standards, including a $1 million liability insurance mandate. The board also authorized several operational permits for flight schools, para-gliders, and aircraft sub-leasing.

• Approved Land Lease Agreement for old 20 Runway (4-0)
• Maintained $1 million minimum liability insurance mandate (4-0)
• Approved removal of outdated 1973 language and square footage requirements from minimum standards (4-0)
• Authorized Flying Screw Aviation Company to operate pending requirement compliance (4-0)
• Approved support for Young Eagle – Aero Fare event on June 18th (4-0)
• Approved continued use of airport space by Powered Para-glider group (4-0)
• Approved temporary cost-sharing for a porta potty facility (4-0)
• Approved sub-lease for Air Methods in Hangar #18 (4-0)

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) will meet to review proposed changes to the Memorandum of Understanding and Terms of Reference. The agenda also includes an update on a regional EPA planning grant opportunity and a discussion regarding climate equity in rural communities.

• Review and approval of revised MOU and Terms of Reference
• Review of draft Job Skills and Tasks Report
• Update on EPA Grant Opportunity for regional planning
• Discussion on rural and small community climate equity

Water & Wastewater Commission

The commission will discuss the FY24 budgets for both the Water and Wastewater Divisions. The agenda includes updates on the Oak Hill Tank Replacement Project and upcoming wastewater projects. Members will also review water rates related to a City Council meeting.

• FY24 Water Division Budget
• Water Rates – City Council Meeting
• Oak Hill Tank Replacement Project update
• FY24 Wastewater Division Budget
• Great American Rain Barrel Program

The Commission approved the minutes from the March 29, 2023 meeting. No other substantive decisions were made, as budget presentations are on hold pending City Council approval of water and sewer rate increases.

• Approved minutes from March 29, 2023 meeting (unanimous)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will review budget reports and updates regarding 0 Airport Road. The agenda includes presentations on architectural plans for the Fitchburg Public Library and a proposal to lease Suite 102. Several funding requests for local sponsorships and campaigns are also scheduled for consideration.

• Update on 0 Airport Road with presentation from GFI Partners
• Proposal to lease Suite 102 presented by Artie Testa
• Presentation of architectural plans for Fitchburg Public Library
• Review of various funding requests, including the library Owl Capital Campaign
• Approval of meeting minutes from March 21, 2023

City Council

The City Council will consider several financial appropriations, including a $1.4 million project for Longsjo School windows and doors. The agenda also includes proposals to transfer city-owned properties at 260 Rollstone Street and 491 Main Street for redevelopment. Additionally, the council will review ordinances to increase annual salaries for the Mayor and City Councilors.

• $1,400,000 appropriation for Longsjo School windows and doors capital project
• Transfer of 260 Rollstone Street to Seney, Inc. for a 20-unit housing development
• Transfer of 491 Main Street for restaurant and residential redevelopment
• Ordinance to increase Mayor's annual salary from $83,320 to $120,000
• $149,848.73 grant for COVID-19 and flu vaccination programs