Fitchburg public meetings in 2025

Retirement Board

The Retirement Board will meet to approve payroll, cash disbursements, and new retirements. Members will discuss cyber and workers' compensation insurance and review PRIT Fund performance updates.

• Approval of Payroll, Cash Disbursements, and Refunds/Transfers/Rollovers Warrants
• Review and approval of new retirements and new members
• Discussion of cyber insurance and workers' comp insurance
• Review of 2026 Meeting Schedule
• PRIT Fund Performance updates

Fitchburg Housing Authority

The Fitchburg Housing Authority will meet to approve financial reports, budget revisions, and a new collective bargaining agreement. The board will also consider several construction change orders and a five-year HUD plan for 2026-2030.

• Expungement of former tenants rents totaling $58,681.54
• Change Order 10 for Wallace Tower Modernization: $55,727.52
• Change Order 6 for Mechanic Street Remodel: $107,727.52
• Review of Water Infiltration Project #097187 (Green Acres) totaling $3,356,000
• Approval of HUD Five-Year Plan 2026-2030

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will review its budget and finance summary, approve minutes from November, and discuss updates for Airport Road and 520 Main Street. The meeting also includes administrative reports and an executive session regarding property lease or sale discussions.

• Approval of November 19, 2025 regular and executive meeting minutes
• Review of budget and finance summary
• Update on 0 Airport Road property
• Request for approval of updated appraisal for 520 Main Street
• Executive session regarding potential property lease or sale at 166 Boulder Drive

Community Outreach Meetings

The Department of Public Utilities will hold a public hearing to review the 2022-2024 Three-Year Energy Efficiency Plan Term Report filed by Fitchburg Gas and Electric Light Company d/b/a Unitil (gas). The Department is evaluating if program savings, benefits, and costs were reported accurately and implemented according to statutory requirements. This review determines the final recovery of costs and performance incentive payments.

• Public hearing via Zoom on December 18, 2025, at 2:00 p.m.
• Review of 2022-2024 Three-Year Energy Efficiency Plan Term Report
• Determination of final recovery of costs and performance incentive payments
• Deadline for written comments: December 19, 2025, by 5:00 p.m.
• Deadline for petitions to intervene: December 11, 2025, by 5:00 p.m.

Community Outreach Meetings

The Department of Public Utilities will hold a public hearing on December 18, 2025, to receive comments on Unitil's 2022-2024 Three-Year Energy Efficiency Plan Term Report. The report documents actual energy savings, benefits, and expenditures from the company's approved energy efficiency programs. The Department will review the report for accuracy and compliance before approving final cost recovery.

• Public hearing via Zoom on December 18, 2025 at 2:00 p.m.
• Comment deadline: written comments due by December 19, 2025 at 5:00 p.m.
• Petition to intervene deadline: December 11, 2025 at 5:00 p.m.
• Report filed by Fitchburg Gas and Electric Light Company d/b/a Unitil (electric)
• Department docket number D.P.U. 25-127

Fitchburg Public Schools

The Fitchburg Public Schools Special School Committee will vote on 13 donations from community groups and businesses, including a $10,000 donation from the Fitchburg Art Museum for boots, coats, and toys. They will also consider adopting a new policy (IKFE) on competency determination based on state guidelines.

• Approve $10,000 donation from Fitchburg Art Museum for snow boots, coats, toys, and gift cards
• Approve donation of 20 bikes and helmets from EL Harvey & Sons
• Approve donation of 60 Christmas trees from Hollis Hills Farm
• Approve donation of non-perishable food from City of Fitchburg Board of Health for school food pantries
• Adopt new Policy IKFE, Competency Determination, per state guidelines

Board of Health

The Board of Health will meet to consider a hearing request regarding the enforcement of health provisions at 9 Martel Street #2. The board will also review and approve minutes from the December 5, 2025 meeting.

• Hearing request from Tiarra Favreau for 9 Martel Street #2 to enforce 105 CMR 410.000 pursuant to MGL c. 111 § 127A

Airport Commission

The Airport Commission will discuss the transfer of $125,000 from an AIP Grant and review food truck infrastructure quotes. The body will also address tenants in arrears and updates regarding the Boston Soaring Club and Rockin Horse Enterprise, LLC.

• Proposed expenditure of $125,000 transferred from AIP Grant #67003525
• Food truck infrastructure quote report
• Initial HAZMAT pickup by Safety-Kleen
• Phase 1 Hangar updates for Rockin Horse Enterprise, LLC
• Discussion of tenants in arrears

Fitchburg Public Schools

The Fitchburg School Committee Policy Subcommittee is meeting to discuss and recommend a policy regarding competency determination. The group will also address the PTO 501(c)(3) status and the cellphone policy.

• Discussion and recommendation for first reading of Policy IKFE, Competency Determination
• Discussion of PTO 501(c)(3)
• Discussion of cellphone policy

Montachusett Metropolitan Planning Organization (MPO)

The Montachusett MPO will consider endorsing Amendment #1 to the FFY 2026-2030 Transportation Improvement Program (TIP) and releasing Amendment #2 for public comment. They will also discuss the draft FFY 2027-2031 TIP and vote to send proposed Critical Urban and Rural Freight Corridors for public comment. The meeting includes approval of previous minutes and routine updates from MassDOT and transit agencies.

• MPO Action: Endorse Amendment #1 to the FFY 2026-2030 TIP
• MPO Action: Release Amendment #2 to the FFY 2026-2030 TIP for public comment
• Discussion of the FFY 2027-2031 Transportation Improvement Program
• MPO Action: Send proposed Critical Urban/Rural Freight Corridors for public comment
• Approval of November 19, 2025 meeting minutes

City Council

The City Council will vote on three finance orders: transferring $180,000 to fire overtime, approving a $219,594 E911 grant for dispatch salaries, and accepting a $24,000 recycling grant. They will also hold first readings on two ordinances: one creating resident-only parking on a section of Salem Street, and another amending the process for setting mayor and councilor salaries using a CPI-based formula. A petition to modify a deed clawback provision at 185 High Rock Road is on the agenda for consideration.

• Order 211-25: Transfer $180,000 to fire overtime from firefighter salaries and incentives
• Order 212-25: Accept $219,594 E911 grant for dispatch salaries and system enhancements
• Order 213-25: Accept $24,000 recycling grant for waste reduction programs
• Ordinance 214-25 (First Reading): Add resident permit parking on Salem Street near Heywood Street
• Ordinance 092-23 (First Reading): Amend salary-setting ordinance to use CPI adjustment factor for mayor and councilors

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will review and approve minutes from November 17, 2025, then enter executive session to discuss strategy for collective bargaining with the Montachusett Regional Teachers Association (MRTA) and the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers. No other substantive items are listed on the agenda.

• Approval of previous meeting minutes (November 17, 2025)
• Executive session for collective bargaining strategy with MRTA and MTA paraprofessionals and cafeteria workers
• Potential discussion of other items not anticipated 48 hours before the meeting

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will review and approve minutes from its November 17, 2025 meeting. The main action is entering executive session to discuss collective bargaining strategy with the Montachusett Regional Teachers Association and the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers. Other items not anticipated 48 hours before the meeting may also be discussed.

• Approve previous minutes of the November 17, 2025 meeting
• Executive session under M.G.L. Chapter 30A, Section 21(a)(3) for collective bargaining strategy with MRTA and MTA (paraprofessionals and cafeteria workers)

Fitchburg Public Schools

The Fitchburg School Committee will meet to approve minutes, review capital projects including HVAC and gym floor upgrades, and discuss FY26 staffing and budget updates.

• Review of Memorial Building Tour and Capital Plan
• School Building Maintenance update
• LMS Gym Floor and Fire Alarm System upgrade
• FY26 Staffing and Budget Update review
• Capital Planning discussion

Public Safety Committee

The Public Safety Committee will review and vote on annual renewal of dealer licenses for auto repair shops and dealerships in Fitchburg. Several applications are listed as pending. The committee will also approve minutes from its December 10 meeting.

• Review of 2026 dealer license renewals for 27 businesses
• Applications marked pending: B & D Auto Repair, Intercar Motors Group, Johnny's Service Station, Whitney & Son, Inc.
• Approval of December 10, 2025 meeting minutes

Planning Board

The Fitchburg Planning Board will hold public hearings on several continued applications, including a 21-unit multi-family development at 28 Heywood Street and 130 Salem Street, and a 6-unit duplex Planned Unit Development at 0 Mechanic Street. The board will also discuss proposed zoning amendments related to marijuana establishments, including a social equity policy and extended operating hours to 11 PM, as well as other zoning ordinance updates. Additionally, minor site plan reviews for gate installation at Great Wolf Lodge and modifications for Applewild School and a solar array are on the agenda.

• Public hearing for 21-unit multi-family development at 28 Heywood St/130 Salem St (continued from 11-25-25)
• Public hearing for 6-unit duplex PUD at 0 Mechanic St (continued from 11-25-25)
• Proposed zoning amendments to allow marijuana delivery/courier in Industrial zones and extend retail hours to 11 PM
• Site plan review for gate installation at Great Wolf Lodge, 150 Great Wolf Dr
• Modification for Applewild School electrical transformer relocation at 120 Prospect St (continued)

License Commission

The Fitchburg License Commission will review and vote on a large slate of 2026 license renewals for pouring, package, late-closing, and entertainment permits at numerous establishments. Also on the agenda are new applications for taxi drivers, a solicitor (door-to-door sales), a special one-day alcohol permit, and a Sunday brunch application. A summons hearing for Mill City Pub & Pizza LLC is scheduled, and old business includes a review of Major's Café's 2AM late-closing permit.

• 2026 renewal of pouring licenses for over 20 establishments including The Boulder, The Cellar, Oak Hill Country Club, and others
• 2026 renewal of late-closing permits at 1AM and 2AM for multiple venues (e.g., The Eastwood Club, Falcon Hub, Log Cabin)
• New special one-day all-alcoholic beverages permit for Derek Craig/Coff33 Corp at 326-344 Main Street
• Summons hearing regarding Mill City Pub & Pizza LLC at 488 John Fitch Highway
• Review of Major's Café 2AM late-closing permit as old business

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will consider approval of updated appraisal for 520 Main Street, a painting project in Building 2 common areas, and updates on 0 Airport Road. An executive session is scheduled to discuss the lease or sale of property at 166 Boulder Drive. The meeting also includes approval of prior minutes and administrative reports.

• Request for approval of updated appraisal for 520 Main Street
• Request for approval of painting project in common areas in Building 2
• Executive session for discussion of lease or sale of 166 Boulder Drive
• Update on 0 Airport Road
• Approval of minutes from November 19 and November 26 meetings

Fitchburg Public Schools

This is a monthly school council meeting at Reingold Elementary School. The council will discuss family/caregiver survey initial results and an action plan, along with school updates on professional learning and community resources. The agenda is procedural with no votes or binding decisions.

• Review of family/caregiver survey initial results
• Action plan based on survey feedback
• School updates on professional learning and community resource presentation plans
• Discussion of meeting dates and time changes

Cultural Council

The Fitchburg Cultural Council will vote on appeals, approve meeting minutes, and decide on FY26 grant application funding. The council will also elect officers for the term beginning January 1, 2026. Public comment will be heard.

• VOTE: Appeals
• VOTE: Meeting Minutes
• VOTE: FY26 Grant Application Funding
• VOTE: Officers Beginning January 1, 2026
• Public Comment

Legislative Affairs Committee

The Legislative Affairs Committee will discuss an ordinance amendment (092-23) that defines a CPI adjustment factor for mayor and city councilor salaries, capped at 5%. The committee will also consider designating the Veteran Services Commissioner as a special municipal employee (167-24) and review the mayor's and councilors' salaries as required by city code (093-25).

• Ordinance 092-23: Amends Chapter 3, Article IV to add a CPI-based salary adjustment formula for mayor and councilors, using Boston-area CPI-U, max 5% or CPI change, never negative.
• Item 167-24: President Zarrella proposes designating the Veteran Services Commissioner as a Special Municipal Employee.
• Item 093-25: City Clerk Joanna Bilotta-Simeone to review mayor and councilor salaries as required by Chapter 3-43.
• Approval of minutes from November 5, 2025.

The Legislative Affairs Committee unanimously amended a petition that would add a CPI adjustment factor to the mayor and councilors' salaries and approved the petition as amended. The committee also gave unanimous consent to withdraw a petition to designate the Veteran Services Commissioner as a Special Municipal Employee. Finally, the committee affirmed that no changes to the mayor’s or councilors’ salaries are needed at this time.

• Amended salary CPI petition and approved it as amended by unanimous consent
• Withdrawn petition to designate Veteran Services Commissioner as Special Municipal Employee by unanimous consent
• No changes to mayor’s or councilors’ salaries approved by unanimous consent

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will hold an executive session to discuss a possible lease or sale of real property located at 166 Boulder Drive. The discussion is confidential under M.G.L. c. 30A, §21. The meeting otherwise consists of a call to order and adjournment.

• Executive session to discuss lease or sale of real property at 166 Boulder Drive (confidential)

City Council

The City Council will consider a revised ordinance tying salary increases for the mayor and councilors to the Consumer Price Index (CPI). They will also vote on several grants and expenditures, including a $315,400 Amazon donation for infrastructure improvements and a $250,000 state grant for dam design. Public hearings are scheduled for utility pole relocations and a zoning ordinance amendment. The agenda includes multiple orders for grant expenditures and transfers.

• Ordinance amendment (092-23) to base mayor/council salary increases on CPI
• $315,400 Amazon donation for engineering design on Intervale Road and Poplar Street (210-25)
• $250,000 state grant for Scott Reservoir Dam design modifications (203-25)
• Public hearing on zoning ordinance amendment (195-25)
• $55,868.85 road safety grant for Police Department (196-25)

The Fitchburg City Council adopted a $55,868.85 municipal road safety grant for the Police Department by a 11‑0 vote. It also approved an air‑rights easement for the 424 Main St. parking garage and rejected a $5,000 transfer from the reserve. Additional actions included approving dealer license renewals, two Unitil pole petitions, a $97,282.26 PEG Access cable franchise fee, and a $23,500 grant for a winter warming center.

• Approved $55,868.85 Municipal Road Safety Grant for Police (11‑0)
• Approved air rights easement for 424 Main St. parking garage (11‑0)
• Rejected $5,000 transfer from Reserve for Other Municipal Purposes (6‑5)
• Approved dealer license renewals for listed auto businesses (10‑0)
• Approved Unitil pole relocation petition p#31-52 (10‑0)
• Approved Unitil new stub pole petition p#13-51 (11‑0)
• Approved $97,282.26 PEG Access cable franchise fee (10‑0)
• Approved $23,500 grant for Winter Warming Center (10‑0)

City Council

The Fitchburg City Council will hold a public hearing to discuss a petition from Unitil. The proposal involves relocating utility pole p#31-52.

• Petition 189-25 from Unitil to move pole p#31-52 14 feet west, approximately 275 feet from Mount Elam Road

City Council

The Fitchburg City Council will hold a continued public hearing on a Planning Board-proposed zoning ordinance amendment. The amendments include grouping uses into categories, expanding site plan review, extending special permit validity from 24 to 36 months, allowing electronic notice for applications, and adding a new section for review of previously granted permits. The Council previously approved first and second reading on November 5, 2025.

• Extend special permit validity from 24 to 36 months (Section 181.946)
• Allow electronic notice via online permitting system (Section 181.9432)
• Add new Section 181.9225 for review of previously granted special permits and variances
• Delete reference to buses, taxis, and motor vehicle storage in use definitions
• Group uses into categories and expand site plan review applicability

City Council

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City Property Committee

The City Property Committee is meeting to review a proposal regarding air rights over a portion of the parking garage. The committee may authorize the Mayor to negotiate terms with a potential buyer of 424 Main St., pending City Council approval.

• Authorization for Mayor to negotiate air rights easement for 424 Main St. (Assessor’s Map 43-2-0)

The City Property Committee approved the minutes from the October 21, 2025 meeting by unanimous consent. The committee voted 4‑0 to recommend that the Mayor be authorized to negotiate an air‑rights easement over a portion of the city‑owned parking garage adjacent to 424 Main Street. The recommendation allows the City to negotiate terms, but does not itself grant the easement. The meeting was adjourned by unanimous consent.

• Approved October 21, 2025 minutes (unanimous consent)
• Recommended approval of air‑rights easement petition for 424 Main St. (4‑0)
• Adjourned meeting (unanimous consent)

Fitchburg Public Schools

The Crocker Elementary School Building Committee will review project financials, including several invoices and a change order. Members may vote on the Fontaine payment requisition, Colliers invoice, Saam invoice, and Fontaine Change Order #32. The agenda also includes updates on construction punch list items and design features such as LEED certification and enhanced assisted listening in classrooms.

• Potential vote on Fontaine Payment Requisition invoice
• Potential vote on Colliers invoice
• Potential vote on Saam invoice
• Potential vote on Fontaine Change Order #32
• Design updates: LEED certification and enhanced assisted listening in classrooms

Public Safety Committee

The Public Safety Committee will meet to review and approve dealer license renewals for 2026. The meeting includes the approval of minutes from November 18, 2025.

• Review of 2026 Dealer License Renewals for A & P Automotive Group, All Town Collision & Repair LLC, Brownell Auto & Sales, Image Auto Sales & Service, J Motors, Inc., Paulino Auto Group, PCM Auto Sales, RT Auto Center, Rayco Motors (1118 Water St.), Rivers Bros, Inc, The Peterbilt Store, Twin City Auto, and Rydemore Heavy Duty Truck Parts (Class II and III)

The committee approved the November 18, 2025 meeting minutes by a 4‑0 roll‑call vote. It then approved the 2026 dealer license renewals for all listed automotive dealers, also by a 4‑0 roll‑call vote. No other actions were taken before adjournment.

• Approved meeting minutes (4‑0)
• Approved 2026 dealer license renewals for listed dealers (4‑0)

Montachusett Joint Transportation Committee (MJTC)

This meeting of the Montachusett Joint Transportation Committee will review and provide a recommendation on Amendment #1 to the 2026-2030 Transportation Improvement Program. The committee will also discuss the 2027-2031 TIP development schedule, review Critical Urban/Rural Freight Corridors designations, and receive an overview of the FFY 2025 Corridor Profile project on Route 119 in Townsend. Contract status reports from the Regional Transit Authority and MassDOT will be presented.

• Review of 2026-2030 TIP Amendment #1 and recommendation to MPO
• Discussion of 2027-2031 TIP development schedule
• Review of Critical Urban/Rural Freight Corridors designations
• Overview of FFY 2025 Corridor Profile Route 119 in Townsend project
• Contract status reports from RTA and MassDOT 3C

Community Outreach Meetings

The City of Fitchburg will discuss amending its Community Development Block Grant (CDBG) action plan to transfer $200,000 from the Revolving Loan fund to Program Income for demolition activities in year 51. The discussion is scheduled for December 9, 2025, at 5:30 P.M. in the North Room of City Hall, Suite 308.

• CDBG Substantial Amendment to Action Plan Year 51
• Transfer of $200,000 from Revolving Loan fund to Program Income
• Allocation of funds to Demolition activity for program year 51
• Community Input meeting scheduled for December 9, 2025
• Comments accepted through 1/5/2026

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on December 9, 2025. It will review six special permit requests for properties on Marshall St, Authority Drive, Culley St, Main St, Forest St, and Hannigan Ct. The agenda also includes a proposed amendment to the fee schedule in the Rules & Regulations. Additionally, the board will discuss continuing remote attendance after the COVID-era rules expire.

• Review of Special Permit ZBA-25-06 for Dream Flip LLC/Casdi Realty LLC at 83-85 Marshall St to add two parking spots and a retaining wall.
• Review of Special Permit ZBA-25-10 for Gabriel Iwano at 0 Authority Drive to construct a 4,000‑sf steel building for a contractor’s yard.
• Review of Special Permit ZBA-25-8 for Eric Quintana at 48 Culley St to operate an automotive repair facility under new ownership.
• Review of Special Permit ZBA-23-40 for Travis Beauvais at 180 Main St to operate an Exhaust & Auto Repair shop.
• Proposed amendment to the Zoning Board fee schedule in the Rules & Regulations.

Human Rights Commission

The Fitchburg Human Rights Commission will discuss unconscious biases, housing affordability as a human right, and whether access to technology should be considered a modern human right. The commission will also review September meeting minutes and plan future speaker series for schools.

• Housing discussion: affordability and human rights
• Future idea: access to tech as a modern human right
• Uncover and Overcome all Unconscious Biases Within
• Speaker Series schedule and ideas for presentations in schools
• Review of previous meeting minutes (September)

Historical Commission

The Historical Commission will hold a public comment period, approve the minutes from its October 27, 2025 meeting, and receive updates on several preservation projects, including Monument Park repairs and a new historic building demolition review process. It will also review a Certificate of Appropriateness for the Monument Park historic district related to the public library renovation. New business includes renaming the Eleanor’s Lofts project and considering a storefront guide for older commercial buildings.

• Review and approve minutes of the October 27, 2025 meeting
• Update on Monument Park repairs – cast iron fencing, granite entry steps, central monument preservation
• Review Monument Park Local Historic District Certificate of Appropriateness for library renovation
• Update on creating a historic building demolition review process
• New business: rename Eleanor’s Lofts project to Eleanor’s Lofts at Mill No. 4 and consider a storefront guide for older commercial buildings

The Fitchburg Historical Commission unanimously approved the minutes from the October 27, 2025 meeting. The commission also unanimously approved a motion to continue the meeting on Wednesday at the Boulder Street side of the Wallace Library construction site.

• Approved October 27, 2025 meeting minutes (unanimous)
• Approved continuation meeting on Wednesday at Boulder Street side of Wallace Library site (unanimous)

Cultural Council

The Fitchburg Cultural Council will meet to discuss its mission and public meeting guidelines. The primary purpose of the meeting is to vote on grant applications for fiscal year 2026.

• Vote on FY26 Grant Applications

The Cultural Council evaluated FY26 grant applications, determining eligibility and assigning median ratings and scores. No specific grant awards or amounts were recorded in the minutes. The meeting was then adjourned by unanimous vote.

• Reviewed FY26 grant applications (eligibility and ratings assigned)
• Motion to adjourn passed unanimously

Board of Health

The Board of Health will review tobacco regulations and Chapter 164 of the City Code. The board will also consider a petition to repeal all local tobacco regulations.

• Review of Tobacco Regulations
• Setting of a Public Hearing Date
• Review of Chapter 164 of the City Code-Tobacco Products
• Petition from Jacqueline Wehtje to repeal all local tobacco regulations

The Board of Health voted 2‑0 to reject a resident petition to eliminate all local tobacco rules. It approved a set of updates to the existing tobacco regulations and scheduled a public hearing on the revised draft. The Board also voted to petition City Council to repeal the outdated Chapter 164 city ordinance and approved the October 9, 2025 meeting minutes.

• Rejected petition to repeal local tobacco regulations (2-0 vote)
• Approved inclusion of 12 specific updates to the draft tobacco regulations
• Approved motion to schedule a public hearing on the updated regulations (unanimous)
• Approved motion to petition City Council to repeal Chapter 164 of the City Code (unanimous)
• Approved minutes from the October 9, 2025 Board meeting (unanimous)
• Adjourned the meeting (unanimous)

Conservation Commission

The Fitchburg Conservation Commission will hold a hybrid meeting to continue public hearings on several development projects, including septic system approvals and hazardous material remediation. The agenda also lists updates on forest cutting plans, violations, and various permits.

• Public hearings on septic systems at Sheldon Road and Mt. Elam Road
• Hazardous materials remediation at Sawyer Passway
• Home reconstruction at 81 Scott Road
• Main Apron Reconstruction at Fitchburg Municipal Airport
• Updates on forest cutting plans and violations

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will convene for a meeting on December 3, 2025, at 8:00 am. The agenda includes an executive session to discuss the lease or sale of real property at 166 Boulder Drive. The meeting concludes with an adjournment.

• Executive session to discuss lease or sale of property at 166 Boulder Drive
• Meeting scheduled for December 3, 2025 at 8:00 am
• Next regular meeting scheduled for December 17, 2025 at 8:00 am

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Committee will hold a regular meeting on December 3, 2025, at 6:30 PM. The agenda includes routine reports from the superintendent and principal, personnel actions (retirements, resignations, appointments), and the acceptance of an I-Car Grant. The committee will also enter executive session to discuss collective bargaining strategy with the Montachusett Regional Teachers Association (MRPA) paraprofessionals and cafeteria workers.

• Public comment period
• Personnel actions (retirement, resignation, appointment)
• Acceptance of I-Car Grant
• Surplus equipment disposition
• Executive session for collective bargaining strategy with MRPA paraprofessionals and cafeteria workers

Agricultural Commission

The Fitchburg Agricultural Commission will hold a regular meeting to approve minutes from September 3, 2025, discuss the 2026 meeting calendar, and continue an overview of the Massachusetts Farmland Action Plan. The commission will also take up municipal forestry and 2026 burn permits.

• Review and vote on September 3, 2025 meeting minutes
• Discuss 2026 meeting calendar
• Continue overview of Massachusetts Farmland Action Plan
• Discussion on municipal forestry
• Discussion on 2026 burn permits

Legislative Affairs Committee

The Legislative Affairs Committee will discuss amendments to the process for calculating salary increases using a CPI Adjustment Factor. The body will also review the current salaries of the Mayor and City Councilors.

• Proposed amendment to Chapter 3, Article IV, section 3-43 O regarding CPI Adjustment Factor for salaries
• Proposal to designate the Veteran Services Commissioner as a Special Municipal Employee
• Review of Mayor and City Councilors' salaries

City Council

The Fitchburg City Council will hold public hearings on zoning amendments to extend marijuana retail hours from 8PM to 11PM and to allow marijuana delivery courier/operator uses in Industrial and Adaptive Industrial districts. The council will also vote on a proposed Cannabis Social Equity Policy, a $315,400 Amazon donation for infrastructure improvements to Intervale Road and Poplar Street, and several other spending orders including a $250,000 grant for Scott Reservoir Dam design and a $55,868 road safety grant for police.

• Public hearings on zoning amendments: extending marijuana retail hours to 11PM (207-25) and allowing delivery courier/operator uses in Industrial districts (208-25)
• Order to approve the Cannabis Social Equity Policy dated November 14, 2025 (205-25)
• Order to accept $315,400 from Amazon for engineering design of infrastructure improvements on Intervale Road and Poplar Street (210-25)
• Order to accept $250,000 state grant for design modifications to the Scott Reservoir Dam (203-25)
• Order to accept $55,868 road safety grant for Police Department initiatives (196-25)

City Council

The Fitchburg City Council will vote on several grant expenditures including $315,400 from Amazon for road design, $250,000 for Scott Reservoir Dam design, and $143,970 for Elm Street pedestrian improvements. They will also consider an air rights easement for 424 Main St., a cannabis social equity policy, and two zoning amendments for marijuana hours and delivery uses. Multiple public hearings on utility pole relocations and a zoning ordinance amendment are continued to December 10.

• Authorize Mayor to negotiate air rights easement over parking garage for 424 Main St.
• $250,000 grant for Scott Reservoir Dam design modifications
• $143,970 grant for Elm Street pedestrian improvements and green stormwater infrastructure
• $315,400 donation from Amazon for engineering design on Interval Road and Poplar Street
• Petitions to change marijuana retail hours to 8AM-11PM and allow delivery courier/operator uses in Industrial districts

City Property Committee

The City Property Committee will discuss and possibly vote on authorizing the Mayor to negotiate an air rights easement over a portion of the parking garage with a potential buyer of 424 Main St., subject to final City Council approval. The agenda also includes approval of the minutes from the October 21, 2025 meeting.

• Authorization for Mayor to negotiate air rights easement over parking garage portion for potential buyer of 424 Main St.
• Property referenced: 412 Main Street, Assessor's Map 43-2-0 (air rights easement)
• Approval of minutes from October 21, 2025

Public Safety Committee

The Public Safety Committee will meet to review and approve dealer license renewals for 2026. The committee will also consider the minutes from the November 18, 2025 meeting.

• Review of 2026 Dealer License Renewals for A & P Automotive Group, All Town Collision & Repair LLC, Brownell Auto & Sales, Image Auto Sales & Service, J Motors, Inc., Paulino Auto Group, PCM Auto Sales, RT Auto Center, Rayco Motors – 1118 Water St., Rivers Bros, Inc, The Peterbilt Store, Twin City Auto, Rydemore Heavy Duty Truck Parts – Class III, and Rydemore Heavy Duty Truck Parts – Class II

Fitchburg Public Schools

The Fitchburg School Committee will vote on a revised Middle School Pathway Exploration Policy (IHAIA) based on state education department feedback. They will also consider approving several donations, including gift cards, food items, and Thanksgiving baskets, along with grants for Project Lead the Way and fitness equipment. An out-of-state field trip for chorus students to Connecticut auditions is also on the agenda.

• Vote on revised policy IHAIA, Middle School Pathway Exploration Policy, based on DESE feedback
• Approve $4,000 donation (40 $100 Market Basket gift cards) to Reingold Elementary for students in need
• Approve donation of 150 Thanksgiving baskets to students in need from City United Church
• Approve submission of grants: Project Lead the Way Launch ($30,000), Gateway ($40,000), Computer Science ($10,000), and Hammer Strength fitness equipment ($18,500)
• Approve out-of-state field trip for Fitchburg High School chorus students to The New England Music Festival Chorus Auditions in Connecticut

Fitchburg Public Schools

The Fitchburg School Committee and Student Advisory Committee are meeting to review minutes and discuss student-led topics. The session focuses on high school student support and campus environment issues.

• Discussion on stress-relief spaces for high school students
• Support for college applications, FAFSA, and scholarships
• Vaping issues at the high school
• Fourth lunch food options

License Commission

The License Commissioners will first approve the minutes from the November 17 meeting. They will then consider several new applications, including a taxi driver license, a Mass Save Home Energy solicitor, and a special one‑day wine and malt beverage event at 131 Highland Avenue. The bulk of the meeting is dedicated to renewing 2026 licenses and permits for a list of package stores, restaurants, bars and late‑closing venues. Finally, the board will approve the meeting dates for the 2026 License Commission schedule.

• Taxi driver license application – Shawn Little, City Cab
• Special one‑day wine & malt beverage event – Compass Group at 131 Highland Avenue
• 2026 license renewals for multiple package stores (e.g., Castleway Market, Cote’s Variety)
• 2026 renewals for pouring licenses and late‑closing permits (1 AM and 2 AM) for venues such as British American Club and Dario’s on Main
• Approval of meeting dates for License Commission 2026

The License Commissioners approved the November 17 minutes and approved several new applications, including a taxi driver license and a change of manager, while denying a solicitor application. All 2026 license renewals, late‑closing permits, and entertainment permits were approved. The board also approved a motion to summon Mill City Pub & Pizza LLC to the December 15 meeting.

• Approved November 17 minutes (3‑0)
• Approved taxi driver application for Shawn Little (3‑0)
• Denied solicitor application for Mohamed Figaro (3‑0)
• Approved amended wine & malt event applications for Jeff McVoy (3‑0)
• Approved change of manager application for John McLaughlin (3‑0)
• Approved all 2026 license renewals, late‑closing and entertainment permits (3‑0)
• Approved 2026 License Commission meeting dates (3‑0)
• Approved motion to summon Mill City Pub & Pizza LLC to Dec 15 meeting (3‑0)

Cultural Council

The Fitchburg Cultural Council will meet to review and vote on grant applications for fiscal year 2026. The meeting includes introductory comments and mission guidelines.

• Vote on FY26 Grant Applications

The Cultural Council voted unanimously to adjourn the meeting at 6:49 p.m. No specific grant applications or other substantive actions were recorded in the minutes.

• Adjourned meeting (unanimous)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will meet on November 26, 2025. The agenda lists a call to order, an executive session in which the board may discuss a lease or sale of real property at 166 Boulder Drive, and an adjournment. No specific decisions, contracts, or ordinance items are detailed in the agenda.

• Executive session to discuss lease or sale of real property at 166 Boulder Drive

Retirement Board

The Fitchburg Retirement Board will consider several financial items, including payroll, cash disbursements, and refunds. It will also review the CY26 annual budget and discuss continuing a split schedule with the Treasurer’s Office. Additional topics include staff salary review, overtime policy, and updates on the PRIT fund performance.

• Presentation on cyber insurance by Lydon Murphy Insurance
• Approval of Payroll, Cash Disbursements, and Refunds/Transfers/Rollovers warrants
• Approval of CY26 Annual Budget
• Discussion of split schedule with Treasurer’s Office
• Administrative staff annual salary and overtime policy review

The Fitchburg Retirement Board unanimously approved the November 2025 retiree payroll, cash disbursements, and refunds/rollovers warrants. It also approved four retirement applications, admitted a list of new members, and adopted the CY26 operating budget, filing it with PERAC. Review of the October 2025 minutes and financial statements was deferred to the December meeting.

• Approved November 2025 Retiree Payroll Warrant $1,875,941.02 (5-0)
• Approved November 2025 Cash Disbursements Warrant $34,455.82 (5-0)
• Approved November 2025 Refunds/Rollovers/Transfers Warrant $38,917.51 (5-0)
• Deferred review/approval of October 2025 meeting minutes, bank statements, and accounting to December meeting (5-0)
• Approved retirement applications for four individuals effective Oct‑Nov‑2025 (5-0)
• Admitted listed new members to the retirement system (5-0)
• Approved CY26 Operating Budget as drafted and filed with PERAC (5-0)

Fitchburg Public Schools

The Crocker Elementary School Building Committee will consider two potential votes: a change order for playground wood mulch and a proposed change order (PCO 165) for fire alarm cellular monitoring. The meeting also sets the next meeting date for December 10, 2025. All items are subject to discussion and vote as listed.

• Potential vote on change order for playground wood mulch
• Potential vote on PCO 165 – Fire Alarm Cellular Monitoring
• Next meeting date set for December 10, 2025
• Virtual meeting via Zoom

Fitchburg Public Schools

The Fitchburg School Committee's Building Needs and Resource Committee will meet to discuss building maintenance, capital projects (including HVAC at Reingold Elementary), and resource allocation. Items include approval of draft minutes from October 28, an enrollment update, and a personnel request for a Goodrich Nurse Substitute Differential. No grants or donations are pending.

• Review of Reingold Elementary building tour and upcoming HVAC project
• Status updates on capital projects: LMS Gym Floor, SSELC North Building, LMS Cafeteria
• FY26 staffing and budget update, including discussion of specific positions
• Personnel request: Goodrich Nurse Substitute Differential
• Enrollment update with SIMS Official Enrollment data

Planning Board

The Fitchburg Planning Board will hold public hearings on several continued and new proposals, including a 21-unit multifamily development at 28 Heywood Street and 130 Salem Street, a 6-unit Planned Unit Development at 0 Mechanic Street, and a motor vehicle repair facility at 205 River Street. The board will also hold a public hearing on technical amendments to the Zoning Ordinance regarding special permit and site plan review processes. Additionally, the board will review project documents for potential modifications at other sites and discuss meeting schedules.

• Public hearing (continued) for 21-unit multifamily development at 28 Heywood Street and 130 Salem Street
• Public hearing for 6-unit Planned Unit Development (3 duplexes) at 0 Mechanic Street
• Public hearing for Zoning Ordinance amendments to clarify special permit and site plan review (Sections 181.331, 181.9225, etc.)
• Site plan modification for Applewild School electrical transformer relocation at 120 Prospect Street
• ANR plan to subdivide 885 Fisher Road into two lots

Cultural Council

The Fitchburg Cultural Council is holding a regular public meeting to vote on a grant report, treasurer's report, and meeting minutes. The agenda also includes introductory comments, public comment, new member introductions, and upcoming event announcements. This is largely a procedural meeting with no specific project or funding amounts listed.

• Vote on Grant Report
• Vote on Treasurer's Report
• Vote on Minutes to Review
• Public comment period (in-person and via email)
• New member introductions

The council voted unanimously to prioritize the FY26 grant process and approved the related grant report. The meeting minutes for October 27, November 13, and November 17 were approved. The council noted that there was no Treasurer's report this month. The meeting was adjourned at 5:13 p.m.

• Approved FY26 grant report and prioritization (9-0)
• Approved meeting minutes for Oct 27, Nov 13, Nov 17 (9-0)
• Noted no Treasurer's report this month (no vote recorded)
• Adjourned meeting at 5:13 p.m. (9-0)

Trustees of Public Burial Grounds

The Cemetery Trustee Board will discuss a developer land swap proposal, review an agreement from NESG MA 1 Solar, LLC concerning local burial sites, and consider updates on columbaria expansion and mausoleum. They will also review and accept minutes from recent meetings and hear the superintendent's report.

• Discussion of developer land swap proposal
• Review of agreement from NESG MA 1 Solar, LLC re: local burial sites
• Columbaria Expansion update
• Mausoleum Update
• Review and acceptance of June, July, September, and October meeting minutes

The board voted unanimously to cede a portion of cemetery land back to the city to support a developer land‑swap proposal. They also approved the NESG MA 1 Solar agreement with added fencing language to protect unmarked graves. The superintendent’s report and the June, September, and October meeting minutes were accepted without opposition.

• Approved cemetery land swap ceding property back to city (unanimous)
• Accepted NESG MA 1 Solar agreement with added fencing provision (unanimous)
• Accepted superintendent’s report (unanimous)
• Approved June meeting minutes (unanimous)
• Approved September meeting minutes (unanimous)
• Approved October meeting minutes (unanimous)
• Adopted motion to adjourn the meeting (unanimous)

Board of Health

The regularly scheduled Board of Health meeting for November 20, 2025, has been canceled. No business will be conducted and no items will be discussed.

Airport Commission

The Airport Commission will review updates on the tire boneyard cleanup and the Central Mass Mosquito Project. Members will discuss lease terms and receive reports on food trucks and site planning from MassDevelopment.

• Discussion of lease terms with Matt Provencher
• Report on food trucks by Russ Cornelia
• Updates on Tire Boneyard Cleanup and Central Mass Mosquito Project
• Phase 1 Hangar updates for Rockin Horse Enterprise, LLC
• Information from MassDevelopment Director of Site Planning Amanda Newmiller

The commission voted 4‑0 to accept the October meeting minutes. Chair Raymond will provide the updated Minimum Standards document for posting on the city website. Airport Manager Russ Cornelia will pursue a $15,500 site‑readiness grant and a $250,000 hotel market‑study draw, seek Conservation Commission input on a bridge for glider access, arrange office space for Trevor Mitiguy Aviation, and continue the tire‑boneyard cleanup. No action was required this month on the Main Apron Reconstruction or wildlife‑fencing projects.

• Accepted October meeting minutes (vote 4‑0)
• Chair to submit updated Minimum Standards document for website posting
• Airport Manager to pursue $15,500 Site Readiness Grant and $250,000 hotel market‑study funding
• Airport Manager to request Conservation Commission guidance on bridge across Nashua River for glider operations
• Airport Manager to arrange office space for Trevor Mitiguy Aviation in administration building
• Airport Manager to continue tire‑boneyard cleanup, expected completion by year‑end
• No action required on Main Apron Reconstruction this month
• No action required on wildlife‑fencing project this month

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss and vote on the allocation of a state earmark, receive an update on 0 Airport Road, and consider fundraising requests for the North Central Chamber of Commerce Foundation and Fitchburg Art Museum. The board will also hold an executive session to discuss the lease or sale of properties at 166 Boulder Drive and 424 Main Street.

• Discussion and vote on allocation of a state earmark (amount not specified)
• Update on 0 Airport Road redevelopment
• Fundraising request: North Central Chamber of Commerce Foundation Non-Traditional Scholarship
• Fundraising request: Fitchburg Art Museum Corporate Membership
• Executive session on potential lease or sale of 166 Boulder Drive and 424 Main Street

Fitchburg Housing Authority

The Housing Authority will vote on multiple change orders for ongoing capital projects and consider a $1.44M low bid for a heat pump installation at Green Acres. The board will also discuss capital projects, maintenance improvements, and revisions to vehicle and internet use policies. An executive session is scheduled for negotiations and real property matters.

• Low bid approval for ASHP project at Green Acres ($1,438,000)
• Change order #0001 for Wallace Tower balcony waterproofing and scuppers ($128,195.18)
• Change order #0009 for Wallace Tower project ($24,798.19)
• Approval of payables and financials for October–November and January–October FY2025
• Revisions to Vehicle Policy and Internet Use Policy

The Fitchburg Housing Authority Board approved the minutes from the October 15 meeting and the September 25 executive session minutes. It also approved October 2025 payables, the January–November FY2025 financials, a bundle of construction change orders, a low‑bid contract for Project #097176, and revisions to the vehicle use and device & internet use policies. The Board then entered an executive session and adjourned the meeting, all votes unanimous.

• Approved October 15, 2025 meeting minutes (all in favor)
• Approved September 25, 2025 executive session minutes (all in favor)
• Approved October 2025 payables (all in favor)
• Approved January–November FY2025 financials (all in favor)
• Approved bundled change orders for projects #097132, #097161, #097173 (three orders), and #097202 (all in favor)
• Approved low‑bid contract for Project #097176 (all in favor)
• Approved revisions to FHA Vehicle Use Policy (all in favor)
• Approved revisions to FHA Device & Internet Use Policy (all in favor)

Fitchburg Public Schools

The Fitchburg School Committee's Policy Subcommittee will discuss and revise two key policies: IKF (Graduation Requirements) to align with new state regulations, and IHAIA (Middle School Pathway Exploration Policy) based on feedback from the state education department. The subcommittee will also consider moving the revised graduation requirements policy forward for a first reading. The meeting includes approval of prior minutes and other routine business.

• Review and revise Policy IKF (Graduation Requirements) due to new state regulations
• Review and revise Policy IHAIA (Middle School Pathway Exploration Policy) based on DESE feedback
• Recommendations to move revised Policy IKF forward for first reading
• Approval of minutes from Policy Subcommittee meeting on October 15, 2025

Montachusett Metropolitan Planning Organization (MPO)

The Montachusett MPO will vote to endorse Adjustment #1 to the FFY 2026-2030 Transportation Improvement Program (TIP) and adopt designations for Critical Urban and Rural Freight Corridors. The meeting also includes public comments, approval of previous minutes, and updates from MassDOT, transit agencies, and regional committees.

• MPO action to endorse Adjustment #1 to the FFY 2026-2030 TIP
• MPO action to adopt Critical Urban/Rural Freight Corridor designations
• Public comment period at the start of the meeting
• Updates from MassDOT Highway Division, Transit, MJTC, and MRPC

Fitchburg Public Schools

This School Council meeting at Fitchburg High School will discuss the School Improvement Plan overview, receive a budget update for the 2025-26 school year, and consider approval of set times and calendar for the same year. The council includes parents, staff, and students.

• School Improvement Plan overview
• Budget update for SY 25-26
• Approval for set times and calendar for SY 25-26

Public Safety Committee

The Public Safety Committee will consider five traffic and safety requests from residents and councilors. Items include installing electronic speed-limit signs on Clarendon Street, a stop sign at Montrose and Dartmouth Streets, a resident parking space on Salem Street, lighting or blinking signs on Pearl Street, and a stop sign at Valley and Canton Streets.

• 141-25: Request for two electronic speed-limit signs on Clarendon Street near Daniel and Franklin Streets.
• 161-25: Request to install a stop sign at the intersection of Montrose Street and Dartmouth Street.
• 162-25: Request for a resident parking space on Salem Street for a handicapped-qualifying resident due to road grade.
• 163-25: Request for a spotlight or blinking signs to emphasize 25 MPH speed limit on Pearl Street.
• 179-25: Request to add a stop sign and stop bar at the end of Valley Street as it merges onto Canton Street.

The Public Safety Committee approved petition 162-25, granting a resident parking space for Pat and Don Dwyer on Salem Street. Petitions 141-25, 161-25, and 163-25 were held pending further study or work by Public Works, each by unanimous 4‑0 consent. Petition 179-25 to add a stop sign and stop bar at Valley Street was also approved.

• Petition 141-25 held with Public Works pending radar price (unanimous 4‑0)
• Petition 161-25 referred to Public Works for engineering study (unanimous 4‑0)
• Petition 162-25 approved resident parking space; ordinance amendment sent to City Solicitor (unanimous 4‑0)
• Petition 163-25 held pending speed study by Police Sgt. Teague (unanimous 4‑0)
• Petition 179-25 approved stop sign and stop bar at Valley Street

Montachusett Regional Vocational Technical School

The Workforce Subcommittee is meeting to review previous minutes and enter an executive session. The subcommittee will discuss strategy regarding collective bargaining with the Montachusett Regional Teachers Association and the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers.

• Executive session on collective bargaining strategy with Montachusett Regional Teachers Association
• Executive session on collective bargaining strategy with Massachusetts Teachers Association (paraprofessionals and cafeteria workers)

Fitchburg Public Schools

The Fitchburg School Committee will vote on approving donations of shoes, coats, and calming kits, and on submitting a grant of up to $50,000 for implementing updated time-out practices regulations. Reports on enrollment, the South Street Early Learning Center improvement plan, and Fitchburg High School MCAS results will also be presented.

• Approve donation of 250 pairs of shoes from Soles4Souls
• Approve donation of 1,600 coats from Cradles to Crayons
• Approve donation of 16 Calming Kits for elementary schools (funded by multiple sources)
• Approve submission of grant FC 0213 (up to $50,000) for time-out practices regulation implementation
• Discussion on adding an extra School Committee meeting in December

License Commission

The Board of License Commissioners will first review and approve the minutes from the November 3, 2025 meeting. It will then consider several new applications, including a solicitor request from Mohamed Figaro of Mass Save Home Energy and two special one‑day wine and malt beverage events for Compass Group at 160 Pearl Street. The Commission may enter executive session to discuss CORI results, and will address correspondence about an ABCC hearing for Letz Rage LLC. The next regular meeting is scheduled for December 1, 2025.

• Approve regular minutes of November 3, 2025
• Solicitor application – Mohamed Figaro, Mass Save Home Energy
• Special One Day Wine & Malt Beverages event – Compass Group, 160 Pearl Street, Nov 22, 2025
• President’s Holiday Party – Compass Group, 160 Pearl Street, Dec 11, 2025
• Correspondence – ABCC Hearing, Letz Rage LLC, 16‑20 Putnam Street

The Board of License Commissioners approved the November 3, 2025 meeting minutes by a 3‑0 vote. The board postponed the Mohamed Figaro Mass Save Home Energy solicitor application to the December 1, 2025 meeting, also by a 3‑0 vote. The board approved two special one‑day alcoholic beverage events at 160 Pearl Street for November 22 and December 11, after amending the December event to allow about 150 attendees, by a 3‑0 vote. The board adopted a motion to take no action on the Mill City Pub & Pizza incidents pending further information, by a 3‑0 vote.

• Approved November 3, 2025 meeting minutes (3-0)
• Postponed Mohamed Figaro Mass Save Home Energy solicitor application to Dec 1, 2025 (3-0)
• Approved special one‑day alcoholic beverage event on Nov 22, 2025 for ~50 people (3-0)
• Approved amended special event on Dec 11, 2025 for ~150 people (3-0)
• Approved motion to take no action on Mill City Pub & Pizza incidents (3-0)

Cultural Council

The Fitchburg Cultural Council will meet to review and vote on grant applications for fiscal year 2026. The meeting includes introductory comments regarding the council's mission and public meeting guidelines.

• Vote on FY26 Grant Applications

The Fitchburg Cultural Council met on November 17, 2025 to review FY26 grant applications. Details of the application votes were not included in the minutes. At 6:53 p.m., a motion to adjourn was made by Mike, seconded by Jen, and passed unanimously. No other substantive decisions were recorded.

• Adjourned meeting (motion by Mike, second by Jen, unanimous)

Board of Registrars

The Fitchburg Board of Registrars of Voters will hold a public hearing via Zoom. They will review and approve the minutes from the August 15, 2025 meeting. The board will examine UOCAVA absentee ballots, ballots received after 5:00 PM on November 4, 2025, and provisional ballots. Finally, they will vote to certify the 2025 municipal election.

• Review and approve minutes from the August 15, 2025 meeting
• Review UOCAVA absentee ballots
• Review ballots received after 5:00 PM on November 4, 2025
• Review provisional ballots
• Vote to certify the 2025 Fitchburg municipal election

City Council

The Fitchburg City Council will consider approving grants for park improvements at Coggshall and Lowe Parks and road safety initiatives, along with an ordinance to amend the Board of Health's organization rules.

• Approve $99,999.68 MassTrails grant for Coggshall Park
• Approve $40,000 DCR earmark for Lowe Park
• Approve $55,868.85 Municipal Road Safety Grant for Police
• Amend City Code regarding Board of Health organization
• Authorize Mayor to negotiate air rights easement over parking garage

The City Council approved grant expenditures totaling $149,499.68 for Coggshall and Lowe Parks and accepted a donation for Coolidge Park. It also adopted an amendment to the Board of Health quorum rule, approved a $55,868.85 police road‑safety grant, and allocated $5,000 for temporary mayoral office support. Several traffic‑safety and sidewalk requests were granted, and a Unitil petition hearing was set for December 2.

• Approved $99,999.68 MassTrails grant for Coggshall Park improvements (10/0)
• Approved $9,500 matching grant from Friends of Coggshall Park (10/0)
• Approved $40,000 earmark for Lowe Park improvements (10/0)
• Accepted donation of sculpture, bench, and story‑walk for Coolidge Park (10/0)
• Adopted amendment to Board of Health quorum language (10/0)
• Approved $55,868.85 Municipal Road Safety Grant for Police Department (order stands)
• Appropriated $5,000 from Reserve for temporary administrative support in Mayor’s office
• Granted stop sign and stop bar at Valley Street/Canton Street (10/0)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will meet to hold an executive session. The board will discuss the lease or sale of real property at two specific locations.

• Executive session regarding lease or sale of 166 Boulder Drive
• Executive session regarding lease or sale of 520 Main Street

Community Outreach Meetings

The City of Fitchburg is holding its annual Community Input Meeting for the CDBG Year 52 applications on November 13, 2025 (alternate Dec. 9). Residents can learn about and comment on proposed uses of federal block grant funds. Applications are due by January 5, 2026.

• Annual CDBG community input meeting Nov. 13 (alternate Dec. 9)
• Applications for CDBG Year 52 due Jan. 5, 2026 via OpenGov
• Virtual attendance option available; registration required
• Citizen comments welcome; translation/accommodations available on request
• Technical assistance for applicants available by appointment throughout December

Fitchburg Public Schools

The Reingold Elementary School Council will meet to review school operations, focusing on restorative and progressive discipline practices, including the Code of Character and Conduct and PBIS. They will also discuss a family/caregiver survey. No votes or decisions are scheduled; the meeting is for discussion and reflection.

• Restorative and Progressive Discipline discussion including Code of Character and Conduct and PBIS
• Family/Caregiver Survey review
• School updates and success stories sharing

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding special permits for residential conversions and a motor vehicle shop. The board will also consider a variance for a new multi-family dwelling and proposed fee schedule amendments.

• Special permit to convert 34 Granite St from 3-family to 4-family dwelling
• Special permit to convert 43 Hazel St from 2-family to 3-family dwelling
• Appeal regarding a cease-and-desist for a single-family dwelling at 44 Bel Air Dr
• Special permit for a motor vehicle repair and body shop at 59 Culley St
• Variance to build a 4-6 family dwelling at 46 Essex St

Cultural Council

The Fitchburg Cultural Council meeting on November 13, 2025 will begin with introductory comments and announcements. The council will then vote on FY26 grant applications. The meeting is open to the public via a Zoom webinar.

• Introductory comments and announcements
• Vote on FY26 grant applications
• Adjournment

The Fitchburg Cultural Council voted unanimously to set a preliminary funding cap of $5,000 for each grant application. The motion was made by Ricardo and seconded by Mike. The meeting was then adjourned at 6:30 p.m. by unanimous consent.

• Set preliminary funding cap per application to $5,000 (unanimous)
• Adjourned meeting at 6:30 p.m. (unanimous)

Fitchburg Public Schools

The Crocker Elementary School Building Committee will consider approving multiple invoices and change orders for the school construction project, including payments to contractors like Fontaine, Colliers, and Saam. The committee will also discuss a proposed amendment to the OPM (Owner's Project Manager) agreement with Colliers and receive updates on construction activity, punch list progress, and design elements such as LEED certification and a storage shed.

• Potential vote on Fontaine Payment Requisition
• Potential vote on Colliers Invoice and proposed amendment for additional OPM fee
• Potential vote on Change Order #31 (Fontaine) and Change Order for Playground Drainage (Omasta)
• Discussion of project financials including MSBA Report and invoices from Saam and Yankee
• Updates on punch list, LEED certification, and outdoor power equipment storage shed design

Human Rights Commission

The Human Rights Commission will hold a regular meeting with agenda items including review of September minutes, public comment, and new business such as a 'Know Your Rights' presentation and upcoming city events. Old business includes planning a future speaker series. No votes or specific financial items are listed.

• Review of previous meeting minutes (September)
• Public comment period
• New Business: Know Your Rights: Human Rights presentation
• Event Presentation: Upcoming Events within City / H.R.C. “On the Road”
• Old Business: Speaker Series schedule for future presentations

The commission presented a packet on resources for residents' rights and discussed how to obtain assistance. It reviewed upcoming holiday events, including the Masjid Baitul Zikr Mosque Thanksgiving Dinner on 11/28, and considered ideas for future agenda items. Old business included proposals for a Speakers’ Series in Ward 1, Ward 3, and the Senior Center, as well as a cooperative Bully Beans project with Fitchburg Public Schools. No motions were voted on or actions approved.

Fitchburg Public Schools

The Fitchburg High School School Council will meet on November 11, 2025, to discuss the School Improvement Plan, receive a budget update for school year 2025-26, and vote on setting school times and calendar for the same year. These items are central to planning and resource allocation for the upcoming academic year.

• School Improvement Plan overview discussion
• Budget update for SY 25-26
• Approval of set times and calendar for SY 25-26

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will meet to review previous minutes and enter an executive session. The primary focus is discussing strategy for collective bargaining with teacher, paraprofessional, and cafeteria worker associations.

• Executive session regarding collective bargaining with Montachusett Regional Teachers Association (MRTA)
• Executive session regarding collective bargaining with Massachusetts Teachers Association representing paraprofessionals and cafeteria workers

Board of Park Commissioners

The Board of Parks Commissioners will meet to approve minutes from September and October, review department reports, and discuss updates for Massachusetts Trails Grants and a Ron Bouchard Foundation project.

• Approval of September and October 2025 minutes
• Riverfront Parks and Trails Report
• Friends of Coggshall Park Report
• Massachusetts Trails Grant 2025 and 2026-27 updates
• Ron Bouchard Foundation Project Update

The commissioners approved the September 9 meeting minutes and tabled the October minutes. They voted to table the Riverfront Park and Trails report and approved the reports from Friends of Coggshall Park, Community Development, Parks, and Recreation. The meeting was then adjourned.

• Approved September 9 minutes (4-0)
• Tabled October minutes (4-0)
• Tabled Riverfront Park and Trails report (4-0)
• Approved Friends of Coggshall Park report (4-0)
• Approved Community Development report (4-0)
• Accepted Parks report (4-0)
• Approved Recreation report (4-0)
• Adjourned meeting (4-0)

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will hear a guest presentation on state Accessory Dwelling Unit laws and regulations. Commissioners will also vote on a new auditor, a budget amendment for website improvements and ADA compliance, and an increase in internet speed costs. The meeting includes discussion of a potential federal government shutdown impact on the commission and proposed state retirement legislation.

• Guest speaker on ADU laws and regulations (information only)
• Proposed budget amendment to increase subscriptions line item for website improvements and ADA compliance (action requested)
• Proposed budget amendment to increase communications line item for internet speed (action requested)
• Appointment of a new auditor (action requested)
• Discussion of potential federal government shutdown impact on MRPC (information only)

The commission accepted the October 8, 2025 meeting minutes. It approved the October cash schedule. It resolved to engage Grassi Advisors to perform the FY25 audit.

• Approved October 8, 2025 minutes (8‑0‑1)
• Approved October cash schedule (9‑0‑0)
• Resolved to engage Grassi Advisors for FY25 audit

Conservation Commission

The Fitchburg Conservation Commission will hold a hybrid public meeting on November 5, 2025, continuing a public hearing on the McTaggart's Pond Dam Removal and Phillips Brook Restoration Project. Six other Notices of Intent are scheduled for hearing, including demolition at 580 John Fitch Hwy, a septic system at Lot 2 Sheldon Road, a driveway at 463 Mt. Elam Road, hazardous material remediation at 0 & 115 Sawyer Passway, and home reconstruction at 81 Scott Road. The commission will also discuss updates, enforcement, and certificates of compliance.

• Continued public hearing: City of Fitchburg, McTaggart's Pond Dam Removal and Phillips Brook Restoration Project
• Continued public hearing: City of Fitchburg, 580 John Fitch Hwy, Demolition
• New public hearing: Tyler Cote, Lot 2 Sheldon Road, Septic system for single family home
• New public hearing: Unitil, 0 & 115 Sawyer Passway, Remediation of hazardous materials
• Certificates of Compliance: 400 Fisher Road (garage) and 0 Ashburnham Street (solar array)

Legislative Affairs Committee

The Legislative Affairs Committee will consider two items: approval of the minutes from the October 7, 2025 meeting, and an amendment to Chapter 111, §111.2 of the City Ordinances to add language about the Board of Health’s organization, clerk salary, and quorum requirements.

• Approval of minutes from the October 7, 2025 City of Fitchburg meeting
• Ordinance amendment adding language to Chapter 111 §111.2: Board of Health to elect a Chair and a Clerk (salary fixed by the Board), and two members to constitute a quorum

The Legislative Affairs Committee voted 4-0 to amend Chapter 111 §111.2 of the Fitchburg City Code. The amendment adds language requiring the Board of Health to elect a Chair and a Clerk each February, sets the Clerk's salary to be fixed by the Board, and defines a quorum as two members. The change aligns the city code with Massachusetts General Law. The meeting adjourned at 6:19 p.m.

• Amended Chapter 111 §111.2 to require Board of Health election of Chair and Clerk, set Clerk salary, and define quorum of two members (4-0)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will hold an executive session to consider a lease or sale of real property located at 166 Boulder Drive and 520 Main Street. The discussion is confidential under M.G.L. c. 30A, §21 because it could affect the public body's negotiating position. The meeting will conclude with adjournment and the next regular meeting is set for November 19, 2025.

• Executive session: confidential discussion of lease or sale of 166 Boulder Drive and 520 Main Street

City Council

The City Council will consider multiple orders appropriating grant funds, including $339,036 for safe streets and $84,996 for digital equity, and vote on a MassTrails grant and a donation for park improvements. A public hearing is scheduled for a Unitil utility pole relocation. A petition to amend the Fitchburg zoning ordinance is introduced and referred to a public hearing on December 2.

• $339,036 Safe Streets and Roads for All grant to fund traffic safety improvements
• $84,996 Digital Equity Implementation Grant from Massachusetts Broadband Institute
• $99,999.68 MassTrails Grant for access and safety improvements at Coggshall Park, plus $9,500 match from Friends of Coggshall Park
• Donation of sculpture memorial, bench, and story walk from Ron Bouchard Racing Charity for Coolidge Park
• Petition to amend zoning ordinance (Chapter 181) referred to public hearing December 2; sidewalk repair petition on Elizabeth Street

The council approved a $339,036 expenditure from the US DOT Safe Streets grant and a $99,999.68 MassTrails grant for Coggshall Park improvements. It amended Council Order #107-25, reducing wastewater expenses by $750,000, and amended Order #106-25, reducing water expenses by $350,000. The council also appointed Emily S. Randall to the Historical Commission and re‑appointed Donald Ostrowski, and adopted an amendment to the City Health Board ordinance.

• Amended Council Order #107-25 to reduce wastewater expenses by $750,000 (10-0)
• Amended Council Order #106-25 to reduce water expenses by $350,000 (10-0)
• Approved $339,036 Safe Streets and Roads for All grant expenditure (adopted)
• Approved $99,999.68 MassTrails grant for Coggshall Park improvements (adopted)
• Approved $40,000 Commonwealth grant for Lowe Park improvements (adopted)
• Appointed Emily S. Randall to the Historical Commission (unanimous consent 9/10)
• Re‑appointed Donald Ostrowski to the Historical Commission (unanimous consent 10/0)
• Adopted amendment to City Health Board ordinance on officer and quorum rules (unanimous consent 10/0)

City Council

The City Council will hold a public hearing on the classification and taxation of property according to use for fiscal year 2026, as required by state law. This hearing determines how different property types (residential, commercial, etc.) are taxed. The council will consider the FY 2026 Final Book Tax Classification.

• Public hearing on tax classification and taxation of property by use
• FY 2026 Final Book Tax Classification under consideration
• Hearing authorized by Chapter 797 of the Acts of 1979, as amended

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Committee will review and vote on several agenda items. Key items include the acceptance of a grant, health insurance rates for 2025‑2026, and financial statements. The committee will also address personnel changes such as retirements, resignations, and appointments. Additional reports from subcommittees and routine items like approving minutes will be discussed.

• Approval of minutes
• Retirement of personnel
• Resignation of personnel
• Appointment of personnel
• Acceptance of grant

Appointments Committee

The committee will vote on a new appointment of Emily S. Randall to the Fitchburg Historical Commission, with a term ending November 1, 2028. It will also consider the re‑appointment of Donald Ostrowski to the same commission, with a term ending February 1, 2028. No other agenda items are listed.

• New appointment: Emily S. Randall, Fitchburg Historical Commission (term expires Nov 1 2028)
• Re‑appointment: Donald Ostrowski, Fitchburg Historical Commission (term expires Feb 1 2028)

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission is distributing a list of state grant opportunities for municipalities, including funding for transit, roads, and conservation projects.

• Microtransit and Last Mile Transit Grant (MassDOT, up to $10,000,000)
• Community Culvert Grant Program (MassDOT, up to $1,000,000)
• Complete Streets Funding Program (MassDOT, up to $1,000,000)
• Land and Water Conservation FY26 Fund Grant Program (EEA, $50,000 - $1,000,000)
• MassTrails Grant Program (DCR, $100,000 to $500,000)

Fitchburg Public Schools

The Fitchburg Public Schools Committee will discuss budget updates and approve several donations, including cash and in‑kind contributions for athletic and after‑school programs. It will consider submitting two grants, one up to $500,000 for a Career Technical Education partnership and another for $19,000 from the Massachusetts Broadband Institute. The Committee will also vote on the Student Discipline Policy recommended by the Policy Subcommittee.

• Approve donation of $500 to support Fitchburg Public Schools athletic programs (Fitchburg High School Class of 1975)
• Approve donation of corn, chives, and peppers for Crocker Elementary after‑school program (Harper’s Farm)
• Approve donation of $1,000 to support Fitchburg High School athletics (Colonial West Chevrolet)
• Approve submission of a Career Technical Education Partnership Program grant up to $500,000
• Approve Policy Subcommittee’s recommendation to adopt the Student Discipline Policy

The Fitchburg School Committee met on November 3, 2025, chaired by Mayor Samantha Squailia. Members voted to approve the minutes from the October 20, 2025 meeting, with all members in favor. No other substantive actions or votes were recorded at this meeting.

• Approved October 20, 2025 meeting minutes (unanimous)

Fitchburg Public Schools

The Fitchburg School Committee Student Support Subcommittee will first approve the minutes from its September 15, 2025 meeting. It will then discuss the proposed New Teacher Induction Program. The committee will also consider additional topics for future subcommittee work before adjourning.

• Approve minutes from Student Support Subcommittee meeting on 9/15/25
• Discuss the New Teacher Induction Program
• Identify further topics for future subcommittee meetings

License Commission

The License Commission will consider two new applications: a Monday-Saturday Entertainment Permit and a Special One Day All Alcoholic Beverages permit for Centro Celeste's Anniversary Celebration at 14 Wallace Avenue, and a similar pair of permits for the Fitchburg Public Market grand opening at 35 Main Street. The commission may also enter executive session to discuss CORI results. Approval of the October 20 minutes is scheduled.

• Entertainment permit for Centro Celeste's Anniversary Celebration: live amplified music, DJ, dancing, Nov 22, 8 PM-12:30 AM, ~100 people
• Special One Day All Alcoholic Beverages permit for Centro Celeste anniversary, same date/time
• Entertainment permit for Fitchburg Public Market grand opening: live acoustic music, Nov 8, 12 PM-4 PM, ~30 people
• Special One Day Wine & Malt Beverages permit for Fitchburg Public Market grand opening, same date/time

The Board of License Commissioners approved a Monday‑Saturday entertainment permit for Centro Celeste’s anniversary on November 22 and a Grand Opening entertainment permit for the Fitchburg Public Market on November 8. They also approved special one‑day alcoholic beverage permits for both events. All approvals were unanimous roll‑call votes of 2‑0. The minutes from the October 20 meeting were likewise approved by a 2‑0 vote.

• Approved October 20, 2025 meeting minutes (2-0)
• Approved Monday‑Saturday entertainment permit for Centro Celeste’s anniversary, 14 Wallace Ave, Nov 22 (2-0)
• Approved Grand Opening entertainment permit for 35 Main Street, Nov 8 (2-0)
• Approved special one‑day alcoholic beverages permit for Centro Celeste’s anniversary (2-0)
• Approved special one‑day wine & malt beverages permit for Grand Opening (2-0)

Elections

The City of Fitchburg will open and deposit early‑voted ballots at City Hall, 718 Main Street, starting at 9:00 AM on Thursday, October 30, 2025. Processing will continue on subsequent days until all early ballots are handled. No election results will be announced until after the polls close on Tuesday, November 4, 2025, when the processed ballots will be added to the Election Day totals and posted publicly.

• Advance processing of early voted ballots at 718 Main Street beginning 9:00 AM Oct 30, 2025
• Processing to continue on subsequent days until all early ballots are deposited
• Election results will be posted only after polls close on Nov 4, 2025

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will hold an executive session under M.G.L. c. 30A, §21 to discuss the lease or sale of real property at 166 Boulder Drive. No other business is scheduled; the meeting is otherwise procedural.

• Executive session to discuss potential lease or sale of 166 Boulder Drive

Montachusett Public Health Network

The Montachusett Public Health Network will meet to approve funding for a conference and vaccine purchases, discuss municipal fee schedules, and review flu and COVID clinic updates.

• Approval of funding for MHOA conference and reimbursable vaccine purchase
• Municipal fee schedule discussion
• Flu/COVID clinic updates
• DPH recent budget cuts
• Public comment on agenda items

The Executive/Governing Board unanimously approved $85,000 to purchase COVID‑19 vaccines for use in member towns. It also approved $4,600 to send staff to the MHOA conference and confirmed Phil Curry as Vice‑Chair. The minutes from the July meeting were approved without dissent.

• Approved July meeting minutes (unanimous roll call)
• Approved $4,600 funding for staff attendance at MHOA conference (unanimous roll call)
• Approved $85,000 funding for COVID‑19 vaccine purchases (unanimous roll call)
• Approved Phil Curry as Vice‑Chair (unanimous roll call)

Montachusett Regional Vocational Technical School

This is a special meeting of the Montachusett Regional Vocational Technical School Committee. The primary agenda item is a discussion regarding the CTE (Career and Technical Education) Expansion Grant. No votes or decisions are scheduled; the meeting is for discussion only.

• Discussion of CTE Expansion Grant

Retirement Board

The Fitchburg Retirement Board will meet to act on routine financial warrants, approve retirements and new members, and vote on executing Geraline Conley's employment agreement for the Assistant Director position. The board will also discuss the CY26 annual budget, a treasurer's proposal on personnel transition, and administrative staff salary reviews.

• Execute Geraline Conley’s employment agreement for Assistant Director
• Review and discuss CY26 Annual Budget
• Review and discuss city treasurer’s proposal on transition of personnel
• Administrative staff annual salary reviews
• Discussion regarding overtime and compensatory time policy

The Fitchburg Retirement Board unanimously approved the October 2025 retiree payroll, cash disbursements, and refunds/rollovers warrants. It admitted a slate of new members, signed an employment agreement with Assistant Director Geraldine Conley, and authorized her to cut her retirement‑office schedule by 7‑10 hours per week until the November 25 meeting. The board also voted to table the CY26 operating budget for consideration at the November meeting.

• Approved October 2025 Retiree Payroll Warrant $1,879,030.31 (5-0)
• Approved October 2025 Cash Disbursements Warrant $18,747.36 (5-0)
• Approved October 2025 Refunds/Rollovers/Transfers Warrant $44,093.66 (5-0)
• Approved September 2025 meeting minutes (5-0)
• Accepted June, July, and August 2025 bank statements (5-0)
• Approved retirement of Jude A. Lambert, Option C, effective Oct 11, 2025 (5-0)
• Admitted listed new members to board membership (5-0)
• Authorized Geraldine Conley to reduce her schedule by 7‑10 hrs/week until Nov 25, 2025 (5-0)

Public Works Committee

The committee will vote on approving minutes from July 29, 2025, receive a DPW update, and consider three new petitions: sidewalk repairs at 93 Rainville Avenue, a sidewalk installation on Upland Street, and a traffic sign at 16 Prospect Street for a visually-impaired child. A held petition for electronic speed-limit signs on Clarendon Street (near Daniels Street and Franklin Street Road) will also be reviewed.

• Petition 164-25: Repair sidewalk sections at 93 Rainville Avenue (referred from City Council Sept. 2, 2025)
• Petition 180-25: Install sidewalk on Upland Street connecting existing sidewalk at 26 Upland Street to Dudley Street (~100 feet; referred Oct. 7, 2025)
• Petition 181-25: Install traffic sign at 16 Prospect Street cautioning drivers about a visually-impaired child (referred Oct. 7, 2025)
• Held Petition 141-25: Request two electronic speed-limit signs on Clarendon Street northbound and southbound near Daniels Street and Franklin Street Road (held as amended July 29, 2025)
• Vote to approve minutes from July 29, 2025 meeting

The committee approved the meeting minutes from July 29, 2025 (4‑0). It also approved three petitions: sidewalk repairs at 93 Rainville Avenue, a new sidewalk on Upland Street, and a safety sign at 16 Prospect Street (each 4‑0). The request for electronic speed‑limit signs on Clarendon Street was held (4‑0). No other actions were taken.

• Approved July 29, 2025 minutes (4‑0)
• Approved sidewalk repair petition for 93 Rainville Avenue (4‑0)
• Approved new sidewalk installation on Upland Street (4‑0)
• Approved traffic safety sign at 16 Prospect Street (4‑0)
• Held petition for electronic speed‑limit signs on Clarendon Street (4‑0)

Fitchburg Public Schools

The Fitchburg School Committee's Building Needs and Resource Committee meets to discuss building maintenance and capital projects, including gym floor and HVAC work. They will also consider accepting donations totaling $1,500 and review staffing and budget updates.

• LMS Gym Floor capital project update
• SSELC - North Building HVAC/Security project update
• Facilities naming request update
• Donation acceptance: $1,000 to FHS Library, $500 to FPS Athletics from Class of 1975
• FY26 staffing and budget review

Planning Board

The Planning Board will hold public hearings on several site plan reviews and special permits for commercial and residential developments. The board is also discussing a proposed zoning amendment petition and CDBG hearing scheduling.

• Proposed 55,575 SF mixed-use building with 35 units at 85-95 Fairmount Street
• Proposed 21-unit multi-family development at 28 Heywood Street and 130 Salem Street
• Proposed 38-space commercial parking facility at 40 Fairmont St
• Proposed pharmacy and medical market at 358-364 Summer Street
• Proposed used motor vehicle sales establishment at 401 Summer Street

Fitchburg Public Schools

The Crocker Elementary School Building Committee will meet virtually on October 27, 2025 at 3:30 PM. The agenda includes a potential vote on PCO 171 concerning a safety railing for the Sit Step. The meeting will also set the next meeting date for November 12, 2025 and conclude with adjournment. Additional items may be discussed as permitted by law.

• Potential vote on PCO 171: Sit Step Safety Railing

Historical Commission

The Commission will receive updates on several ongoing projects, including the documentation of Main Street building histories, repairs to Monument Park, and the creation of a formal demolition review process for historic buildings. They will also discuss the preservation of historic stone walls and stone structures. Public comment is invited at the start of the meeting.

• Update on project to document Main Street building histories and historic district incentives
• Update on Monument Park repairs including cast iron fencing and granite entry steps
• Update on creating a historic building demolition review process with information documents and council outreach
• Update on recognition and preservation of Fitchburg's historic stone walls and stone structures
• New business: finalize new meeting time/date and note upcoming Historical Society program

The Fitchburg Historical Commission met with a quorum and welcomed new member Emily Randall. The commission approved the minutes from the September 30, 2025 meeting by unanimous vote. Updates on historic projects and tours were discussed, but no other actions were decided.

• Approved September 30, 2025 meeting minutes (unanimous)

Cultural Council

This is a routine meeting of the Fitchburg Cultural Council with votes on a grant report, treasurer's report, and Winter Bazaar expenses. No major policy decisions or funding allocations are listed; the agenda consists primarily of administrative business.

• VOTE: Grant Report
• VOTE: Treasurer's Report
• VOTE: Winter Bazaar Expenses
• VOTE: Minutes to Review

The Cultural Council unanimously accepted the grant report and the treasurer’s financial report. It also approved a $366 purchase for Winter Bazaar signage. The September 22 meeting minutes were accepted and the meeting was adjourned.

• Accepted grant report (unanimous)
• Accepted treasurer’s report (unanimous)
• Approved purchase of $366 for Winter Bazaar signage (unanimous)
• Accepted September 22 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Elections

The City Clerk will publicly test ICP Vote Tabulators beginning at 9:00 AM on October 23, 2025, at City Hall, as preparation for the November 4 municipal election. This is a routine procedural step required by state regulation.

• Public test of ICP Vote Tabulators on October 23, 2025 at City Hall, 718 Main Street

Zoning Board of Appeals

The Fitchburg Zoning Board of Appeals will hold a public hearing on October 23, 2025, to review multiple special permits, variances, and an appeal. The most significant item is a height variance request to build a 4-story, 41-space podium parking multi-family development at 85-95 Fairmount St. Other items include reinstating nonconforming uses, transferring auto repair special permits, and an appeal over a cease-and-desist denial under the Affordable Home Act. The board will also discuss proposed fee schedule amendments and continuation of remote attendance.

• Height variance for 4-story multi-family (41 parking spaces) at 85-95 Fairmount St, increasing max height from 36 to 43 feet
• Special permit to reinstate a duplex at 348 Elm St in Residential C District
• Special permit to transfer and add motor vehicle repair use at 672-678 Water St
• Appeal to overturn building commissioner's denial of cease-and-desist at 44 Bel Air Dr under Affordable Home Act
• Proposed amendments to fee schedule and continuation of remote attendance

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss budget and finance matters, then hold an executive session under M.G.L. c. 30A, §21 to consider the lease or sale of real property at 166 Boulder Drive, citing potential harm to negotiating position.

• Executive session authorized to discuss lease or sale of property at 166 Boulder Drive
• Meeting includes budget and finance review

City Council

The Fitchburg City Council will vote on several financial orders, including a $2,045,000 grant from the Federal Aviation Administration and MassDOT to install wildlife fencing and gates at the municipal airport. The council will also adopt gifts of $77,000 each to the Senior Center and Public Library, and allocate $339,036 from a Safe Streets and Roads for All grant. Additional items include property sale requests for 0 Townsend St. and 0 Princeton Rd., and an amendment to the city ordinance governing the Board of Health quorum and clerk.

• Approve $2,045,000 FAA and MassDOT grant for wildlife fencing at Fitchburg Municipal Airport (Order 169-25)
• Adopt $77,000 gifts to the Fitchburg Senior Center and Public Library from the Deane A. Jakola estate (Orders 167-25, 168-25)
• Allocate $339,036 from the US DOT Safe Streets and Roads for All grant (Order 170-25)
• Consider sale of city property at 0 Townsend St. and 0 Princeton Rd. as requested by the Community Development & Planning Director (Requests 176-25, 177-25)
• Amend Chapter 111, §111.2 to set Board of Health quorum and clerk requirements (Ordinance 188-25)

The City Council adopted several finance orders, including a $2,045,000 grant from the FAA and MassDOT to install wildlife fencing and gates at the municipal airport. It also approved $77,000 gifts to the Fitchburg Senior Center and the Fitchburg Public Library, and appropriated $28,900 from the reserve for personal services. Additional actions included a $27,500 transfer for election equipment and the appointment of Jillian Jenkins to the Board of Library Trustees.

• Approved $2,045,000 FAA and MassDOT grant for airport wildlife fencing (adopted by unanimous consent 10/0)
• Approved $77,000 gift to Fitchburg Senior Center (adopted by unanimous consent 10/0)
• Approved $77,000 gift to Fitchburg Public Library (adopted by unanimous consent 10/0)
• Appropriated $28,900 from reserve for various personal services (adopted by unanimous consent 10/0)
• Transferred $1,700 within Water Personal Services accounts (adopted by unanimous consent 10/0)
• Appropriated $29,495 for Police vehicle replacement (adopted by unanimous consent 10/0)
• Approved $27,500 transfer for election equipment scanner (adopted by unanimous consent 10/0)
• Appointed Jillian Jenkins to Board of Library Trustees (unanimous consent 10/0)

City Council

The City Council will consider amending the Council Rules and Orders to establish a new standing Committee on Human Resources Services. This is the only item on the agenda for the Council as a Whole Committee meeting. If approved, the change would create a dedicated committee for human resources matters. The meeting is open to the public with remote participation available.

• Proposed amendment to Council Rules and Orders to establish a Committee on Human Resources Services (Agenda Item 178-25)

The City Council voted 10-0 to withdraw the petition for establishing a new Committee on Human Resources Services. The motion was approved by unanimous consent. No other substantive actions were taken during the meeting.

• Petition to create Committee on Human Resources Services withdrawn (10-0)
• Recess motion adopted (meeting paused at 7:13 PM, resumed at 7:31 PM)

City Property Committee

The City Property Committee will deliberate on two property transactions: a request to accept an offer to purchase 0 Townsend St. and authorize the mayor to facilitate transfer, and a request to authorize the sale of 0 Princeton Rd. through an RFP process. The committee will also approve minutes from the May 20, 2025 meeting.

• Accept offer to purchase 0 Townsend St. (Assessor’s Map 333-1-4A)
• Authorize sale of 0 Princeton Rd. via RFP (Assessor’s Map W-11-B)
• Approval of minutes from May 20, 2025

The committee approved the purchase of the 0 Townsend St parcel for $25,000, authorizing the mayor to complete the transfer. It also approved a petition to sell the 0 Princeton Rd site through an RFP process. Both actions passed unanimously with a 4-0 vote.

• Approved purchase of 0 Townsend St parcel for $25,000 (vote 4-0)
• Authorized mayor to facilitate transfer of Townsend St parcel (vote 4-0)
• Approved petition to sell 0 Princeton Rd property via RFP (vote 4-0)
• Approved minutes from May 20, 2025 meeting (vote 4-0)
• Adjourned meeting by unanimous consent

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Policy Subcommittee will review and discuss multiple school policies, including safety programs, student transportation, bus driver training, food services, and animals in school. The meeting is a working session to examine existing policies and track their status with legal counsel. No final votes or action items are listed.

• Review of Section E policies: Safety Program (EB), Maintenance of Textbooks (EDB), Student Transportation (EEA), School Bus Safety (EEAE), Bus Driver Training (EEAEA), Food Services Management (EF)
• Review of Section J policies (unlisted specifics)
• Policy IMG – Animals in School
• Status update on policies under legal counsel review
• Adoption of September 17, 2025 meeting minutes

Appointments Committee

The Appointments Committee is meeting to discuss a new appointment to the Fitchburg Board of Library Trustees. The committee will review the appointment of Jillian Jenkins.

• Appointment of Jillian Jenkins to the Fitchburg Board of Library Trustees (term expiring October 1, 2028)

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will meet to review previous minutes and enter executive session. The session is dedicated to discussing strategy for collective bargaining with the Montachusett Regional Teachers Association and the Massachusetts Teachers Association.

• Executive session regarding collective bargaining with the Montachusett Regional Teachers Association (MRTA)
• Executive session regarding collective bargaining with the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers

Fitchburg Public Schools

The Fitchburg School Committee will consider 2025-2026 School Improvement Plans for three schools. The body will also review student discipline and middle school pathway policies and vote on accepting private donations.

• Approval of 2025-2026 School Improvement Plans for Memorial Middle School, Longsjo Middle School, and Goodrich Academy
• Vote on Policy IHAIA regarding Middle School Pathway Exploration
• First reading of Policy JIC regarding Student Discipline
• Acceptance of a $1,000 donation for the Fitchburg High School library from Mary Ann Preston Moran
• Acceptance of a $375 donation from the MLK Coalition for the Black Student Union, band, and chorus

Fitchburg Public Schools

The Student Advisory Committee and School Committee are holding a joint meeting. The agenda consists of procedural items and general topics for discussion.

The Fitchburg School Committee approved the amended Middle School Pathway Exploration Policy (IHAIA) after a series of motions that were adopted unanimously. The committee also nominated Mr. Stephens as the 2025 MASC/M.A.S.S. delegate and Mayor Samantha Squailia as the alternate, and moved agenda items #25-555 and #25-556 out of order, each with unanimous approval.

• Amended Middle School Pathway Exploration Policy (IHAIA) adopted (unanimous)
• Amended Middle School Pathway Exploration Policy (IHAIA) accepted (unanimous)
• Second reading of Middle School Pathway Exploration Policy (IHAIA) waived (unanimous)
• Agenda item #25-555 taken out of order (unanimous)
• Mr. Stephens nominated as 2025 MASC/M.A.S.S. delegate (unanimous)
• Agenda item #25-556 taken out of order (unanimous)
• Mayor Samantha Squailia nominated as alternate for 2025 MASC/M.A.S.S. (unanimous)

License Commission

The Board of License Commissioners will review several special event permits and a lodging house application. The meeting includes a public hearing regarding a new general on-premises restaurant all alcoholic beverages liquor license.

• Public hearing for new liquor license: Xochimilco Mexican Cuisine LLC, 185 River Street
• Entertainment permit: Riverfront Rave, 0 Boulder Drive, Oct 31, 2025
• One-day wine and malt beverage permit: Chartwells Dining Services, 160 Pearl Street, Oct 28, 2025
• One-day wine and malt beverage permit: Riverfront Rave, 0 Boulder Drive, Oct 31, 2025
• Lodging house application: Michael Sheridan, Applewild School, 36 Flat Rock Road

The License Commissioners approved the minutes from the October 6 and October 17 meetings. They approved a withdrawal request for Zareus Ramos' Riverfront Rave entertainment permit and also approved that permit. The board approved a lodging house application for Michael Sheridan and approved a liquor license for Xochimilco Mexican Cuisine. All actions were approved by unanimous roll‑call vote 2‑0.

• Approved October 6 and October 17 meeting minutes (2‑0)
• Approved withdrawal of Riverfront Rave permit application (2‑0)
• Approved Riverfront Rave entertainment permit (2‑0)
• Approved lodging house application for Michael Sheridan (2‑0)
• Approved liquor license for Xochimilco Mexican Cuisine (2‑0)

License Commission

The License Commission will consider two permits for a haunted hayride event at Coggshall Park occurring later today. Applicants seek a one-day wine and malt liquor license and an entertainment permit for live amplified music. The meeting also allows for executive session to discuss CORI results. The next regular meeting is scheduled for October 21.

• Special one-day wine and malt alcoholic beverages permit for Myles Phillips-Wilcox, 159 Electric Avenue, Coggshall Park, Oct 17, 5:30-11pm, approx 500 people
• Monday-Saturday entertainment permit for Ama Baker for live amplified music at same event
• Meeting held via Zoom with possible executive session on CORI results
• Next regular meeting: Monday, October 21, 2025

The License Commissioners unanimously voted to withdraw the Special One Day Wine & Malt Alcoholic Beverages license application. They also unanimously approved a Monday‑Saturday Entertainment Permit for live amplified music at the same event. Both votes were recorded as 3‑0 roll call. The meeting adjourned at 9:12 AM.

• Withdrawn Special One Day Wine & Malt license (3-0)
• Approved Monday‑Saturday Entertainment Permit (3-0)

Trustees of Public Burial Grounds

The Fitchburg Cemetery Trustee Board will consider a developer land swap proposal and follow up on a master plan for cemetery expansion. They will also discuss expanding columbaria and receive an update on a mausoleum project. The superintendent's report and approvals are also on the agenda.

• Discussion of developer land swap proposal
• Follow-up discussion of Master Plan for Cemetery Expansion
• Columbaria Expansion
• Mausoleum Update
• Superintendent's report and approval

The board discussed a developer land‑swap proposal and postponed the master‑plan report on cemetery expansion until early next year. Updates were given on the new columbarium unit, mausoleum roof repairs, and routine cemetery maintenance. The trustees voted unanimously to approve the Superintendent’s report and then unanimously adjourned the meeting.

• Approved Superintendent’s report (unanimous)
• Adjourned meeting (unanimous)

Fitchburg Public Schools

The Reingold Elementary School Council will meet to discuss student wellbeing and school operations. The body will review data, instructional priorities, draft school goals, and the professional development plan.

• Review of draft school goals
• Review of instructional priorities
• Review of professional development (PD) plan
• Data dive regarding school operations

Airport Commission

The Fitchburg Airport Commission will meet to discuss ongoing projects including a wildlife fence and cleanup of a tire boneyard, with a November 3 deadline for the mosquito-related project. The commission will also review correspondence, approve prior minutes, and receive updates on Rockin Horse Enterprise Phase 1 and a terrain tower light for 2026. No financial commitments or abatements are scheduled.

• Wildlife fence ongoing project discussion
• Tire boneyard cleanup – Central Mass Mosquito Project due Nov 3
• Correspondence from Boston Soaring Club and Trevor Mitiguy
• Rockin Horse Enterprise LLC: Phase 1 updates
• Terrain Tower Light (2026) review

The commission voted 4‑0 to accept the September 2025 Airport Commission minutes. No other formal actions or approvals were taken at this meeting.

• Accepted September 2025 minutes (4-0)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will approve minutes from recent meetings, review a budget summary, and consider a Small Business Internet Grant for 10 Main Street and a fundraising request for a Trick‑or‑Treat event on Main Street. The board will receive updates from the Business Administrator, Facilities Manager, and Executive Director, and hear a planning and community development update. An executive session is scheduled to discuss a possible lease or sale of the Authority’s properties at 166 Boulder Drive and 424 Main Street.

• Approval of regular meeting minutes from September 17, 2025 and executive meeting minutes from September 17, 24 & October 1, 8, 2025
• Budget & Finance summary report
• Small Business Internet Grant for 10 Main Street
• Fundraising request for Trick or Treat on Main Street
• Executive session to discuss lease or sale of real property at 166 Boulder Drive and 424 Main Street

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) will hold a remote meeting with updates from members, a shared resource farming project, and a regional school district solar proposal. No formal decisions are expected; the agenda consists of discussion and updates.

• Shared resource farming project update
• Regional School District Solar proposal
• Member updates from various communities
• Remote-only meeting via Zoom
• Coalition focuses on climate resilience and adaptation in MA Congressional District 3

Fitchburg Housing Authority

The Fitchburg Housing Authority will consider approving two large payments totaling roughly $1.95 million for the Wallace Tower project, as well as a five-year capital improvement plan for 2026-2030. The board will also vote on financial reports, an audit, and a tabled HCV Homeownership Program. An executive session is scheduled for several purposes including negotiations and litigation strategy.

• Motion to approve Payment #009 Wallace Tower ($916,472.53) and Payment #010 ($1,033,325.47) – Project #097132 – G.V.W.
• Motion to approve FHA State Five Year Capital Improvement Plan (2026-2030) & Annual Plan
• Motion to approve acceptance of MA Alternative Energy Credits Agreement
• Motion to approve HCV Homeownership Program (tabled from February meeting)
• Motion to approve FY2024 Audit and Financials January–August FY2025

At the October 15, 2025 regular meeting, the Fitchburg Housing Authority Board approved the agency’s Capital Improvement Plan for 2026‑2030, covering 47 active projects totaling $81 million. The Board set the next regular meeting for November 19, 2025 at 6:00 p.m. in Canton Valley. It also approved September 2025 payables, the January‑August FY2025 financial report, the FY24 audit, the Massachusetts Alternative Energy Credits Agreement, and two Wallace Tower payments of $916,472.53 and $1,033,325.47. Several items, including the State Five‑Year Capital Improvement Plan and the HCV Homeownership Program, were tabled.

• Set November 19, 2025 board meeting at 6:00 p.m. in Canton Valley (all in favor)
• Approve September 2025 payables (all in favor)
• Approve January–August FY2025 financials (all in favor)
• Approve FY24 FHA audit (all in favor)
• Approve MA Alternative Energy Credits Agreement (all in favor)
• Approve Wallace Tower #009 payment of $916,472.53 (all in favor)
• Approve Wallace Tower #010 payment of $1,033,325.47 (all in favor)
• Approve Capital Improvement Plan (2026–2030) (all in favor)

Fitchburg Housing Authority

The Fitchburg Housing Authority is holding a public hearing to review its Proposed Annual Plan for Fiscal Year 2026, which covers state-aided public housing operations. The plan includes a five-year capital improvement plan, a maintenance and repair plan, the current operating budget, responses to performance management review findings, and lists of policies and regulatory waivers. Residents and the public may submit comments orally at the hearing or in writing before it closes.

• Proposed 5-year Capital Improvement Plan
• Proposed Maintenance and Repair Plan
• Current Operating Budget
• Responses to Performance Management Review (PMR) findings
• List of waivers from EOHLC regulations

Montachusett Regional Vocational Technical School

This Program Advisory Committee meeting for Montachusett Regional Vocational Technical School will discuss and make recommendations on vocational program offerings, industry credentials, and a five-year equipment and technology plan. The committee will also nominate a chairperson and review post-graduation plans and cooperative education placements.

• Nomination and appointment of PAC Chairperson
• Discussion of industry-recognized credentials and employer relevance
• Update on proposed five-year plan purchases requiring advisory approval
• Review of cooperative education (co-op) hiring companies
• Discussion of new vocational framework and public comment period

Fitchburg Public Schools

The Fitchburg School Committee Policy Subcommittee will meet to discuss and potentially recommend revisions to policies on student discipline (JIC), middle school pathway exploration, and graduation requirements (IKF), all in response to new state regulations. The subcommittee will also review draft policies and decide whether to advance them to the full committee for readings.

• Discussion of Policy JIC (Student Discipline) for revision
• Discussion of Middle School Pathway Exploration Policy (new state regulations)
• Discussion of Policy IKF (Graduation Requirements) and Competency Determination Guidance (new state regulations)
• Recommendations to move policies forward for first or second reading

Montachusett Metropolitan Planning Organization (MPO)

The Montachusett MPO will consider an amendment to the FFY 2026-2030 Transportation Improvement Program, review and endorse the Safe Streets For All Safety Action Plan, and vote on Transit Asset Management targets. The meeting also includes public comments and approval of previous minutes.

• FFY 2026-2030 Transportation Improvement Program proposed amendment/adjustment
• MART Transit Asset Management plan presentation and MPO action to approve TAM targets
• Endorsement of Safe Streets For All (SS4A) Safety Action Plan after comment period review
• Approval of August 20, 2025 meeting minutes
• Updates from MassDOT Highway Division, transit agencies, MJTC, and MRPC

Community Outreach Meetings

The City Council has completed proceedings to form the Fitchburg Tourism Destination Marketing District (FTDMD) after a public hearing on October 7, 2025. The district will levy a special assessment of 1.5% on gross short-term sleeping room rental revenue for all lodging businesses within the city, beginning January 1, 2026. The assessment funds a marketing program aimed at increasing overnight tourism and room night sales.

• Special assessment rate: 1.5% of gross short-term sleeping room rental revenue
• Assessment collection begins January 1, 2026
• Applies to all lodging businesses (existing and future) within Fitchburg city limits
• Membership in the district is irrevocable except under specific TDMD Law provisions
• Full plan available from North Central Massachusetts Chamber of Commerce

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will consider several action items, including adopting a Brownfield Assessment and Cleanup Revolving Loan Fund policy, an Artificial Intelligence Use policy, and a proposal to increase the quorum requirement to match state law. Commissioners will also receive updates on the potential impact of a federal government shutdown, the FY26 budget status, and proposed state retirement legislation. Other business includes approving minutes, accepting cash schedules, and discussing department updates.

• Proposed increase to quorum requirement to be consistent with state law (action requested)
• Brownfield Assessment and Cleanup Revolving Loan Fund Policy presentation and adoption
• Artificial Intelligence Use Policy presentation and adoption
• Federal government shutdown potential impact on MRPC (information only)
• Request to send transportation employee to SNEAPA conference November 6-7, 2025

The commission approved several resolutions, including reestablishing a six‑community quorum, adopting the Brownfield Assessment and Cleanup Revolving Loan Fund policy, and adopting Artificial Intelligence Use Policies. The cash schedule for August and September 2025 was accepted unanimously, and the September 4, 2025 minutes were approved despite several abstentions. All actions were recorded by roll‑call vote.

• Accepted September 4, 2025 minutes (3 yes, 4 abstain)
• Accepted August and September 2025 cash schedule (7 yes)
• Reestablished quorum requirement to six communities (8 yes)
• Adopted Brownfield Assessment and Cleanup Revolving Loan Fund policy (8 yes)
• Adopted Artificial Intelligence Use Policies (8 yes)

Board of Health

The Fitchburg Board of Health will meet to review meeting minutes from August 2025 and hear a presentation on kratoma from advocacy representatives. The meeting will be held at the Legislative Building on Main Street.

• Review and approve August 7, 2025 meeting minutes
• Public presentation on kratom by American Veterans for Kratom Safe
• Public forum for residents to speak on agenda items

The Board approved the minutes from the August 7, 2025 meeting after a motion and second were made and all members voted in favor. A presentation on kratom and its regulation was given, but no formal action on the recommendations was taken. The meeting was then adjourned by motion.

• Approved August 7, 2025 meeting minutes (motion carried)
• Adjourned meeting (motion carried)

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will meet primarily to enter executive session under M.G.L. c. 30A, §21 to discuss the lease or sale of real property at 166 Boulder Drive. The agenda includes only the call to order, the executive session, and adjournment, with no other public business scheduled.

• Executive session to discuss lease or sale of real property at 166 Boulder Drive
• Next regular meeting scheduled for October 15, 2025

Fitchburg Public Schools

The committee will discuss construction activity updates, including a ribbon cutting and punch list. Members may vote on project invoices, a proposed fee amendment for Colliers, and a change order for Fontaine. The meeting also includes design updates for a dumpster enclosure and a storage shed.

• Potential vote on Fontaine Change Order #30
• Potential vote on Colliers proposed fee amendment
• Potential vote on invoices for Fontaine, Colliers, Saam, EH&E, and Yankee
• Discussion of storage shed for Outdoor Power Equipment
• Discussion of dumpster enclosure

Fitchburg Public Schools

The Memorial Middle School Council is meeting to review and approve the School Improvement Plan (SIP) for 2025-2028. The agenda includes updates, discussion of the plan, and final signatures. No other substantive items are listed.

• Review and approval of the School Improvement Plan (SIP) for 2025-2028

Montachusett Joint Transportation Committee (MJTC)

The Montachusett Joint Transportation Committee will meet remotely to discuss the Federal Fiscal Year 2026 schedule, including obligations and topics for the Metropolitan Planning Organization. They will also review how to access and comment on Safe Streets for All program documents. Contract status reports for the Regional Transit Authority and MassDOT will be presented, and the committee will discuss the potential effect of a federal shutdown on Transportation Improvement Program actions. The meeting is largely informational and procedural, with no votes on specific projects or funding.

• Approval of August 13, 2025 meeting minutes
• Discussion of FFY 2026 MMPO Obligations and MJTC discussion topics
• Review of Safe Streets for All (SS4A) document access and comment process
• Contract status reports for Regional Transit Authority and MassDOT 3C
• Discussion of effect of federal shutdown on TIP actions

Board of Park Commissioners

The Board of Park Commissioners will hold a public forum and consider approval of September 9 meeting minutes. New business includes discussion of a Haunted Hayride event at Coggshall Park and review of a Massachusetts Trails Grant application for 2026-27. Department reports on Riverfront Parks, Coggshall Park, Community Development, Maintenance, and Recreation will also be presented.

• Public forum for items on the agenda
• Approval of September 9, 2025 meeting minutes
• Discussion of Haunted Hayride at Coggshall Park
• Review of Massachusetts Trails Grant 2026-27 application
• Department reports on Riverfront Parks, Friends of Coggshall Park, Community Development, Parks Maintenance, and Recreation Director

The Board of Park Commissioners voted 5‑0 to table the September meeting minutes. They then accepted six departmental reports—Riverfront, Friends of Coggshall, Community Development, Parks Maintenance, Recreation, and New Business—each with a 5‑0 vote. The board also postponed any naming of the splash parking until at least one year after the honoree’s passing and adjourned the meeting at 7:36 pm.

• Table September minutes (5-0)
• Accept Riverfront report (5-0)
• Accept Friends of Coggshall report (5-0)
• Accept Community Development report (5-0)
• Approve Parks Maintenance report (5-0)
• Accept Recreation report (5-0)
• Accept New Business report (5-0)
• Adjourn meeting (5-0)

Legislative Affairs Committee

The Legislative Affairs Committee will consider a petition from Councilor Derrick Cruz to convene a working group exploring creative solutions for food access in Fitchburg, including a municipally owned grocery store. The committee also plans to approve minutes from its September 17, 2025, meeting.

• Petition 158-25: Councilor Cruz requests a working group to assess feasibility of a municipality-owned grocery store and other food access solutions

The Legislative Affairs Committee approved the September 17, 2025 meeting minutes with a 5‑0 vote. The committee also granted leave to withdraw petition 158‑25, which asked the mayor to convene a working group on food access, also by a 5‑0 vote. No other substantive actions were taken at this meeting.

• Approved September 17, 2025 minutes (5-0)
• Petition 158-25 to convene food-access working group withdrawn (5-0)

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission is reviewing a list of current grant opportunities from Massachusetts state agencies. Grants cover stormwater management, safe routes to school, green energy, climate resilience, outdoor recreation, wildlife habitat, microtransit, community transit, EV charging, and planning assistance. No decisions or votes are scheduled; this is an informational discussion to guide potential regional applications.

• Microtransit and Last Mile Transit Grant: up to $10,000,000 from MassDOT
• Small MS4 Stormwater Grant: $20,000 to $75,000 from MassDEP
• Green Communities Competitive Grant: up to $250,000 (or $500,000 for building decarbonization) from DOER
• MassEVIP workplace, fleet, and public EV charging incentives: up to $50,000 per address
• Community Transit Grant for accessible vehicle purchase (vans) from MassDOT

City Council

The council will vote on several financial orders, including the approval of a $2,045,000 grant from the FAA and MassDOT to install wildlife fencing and gates at the Fitchburg Airport. Additional orders approve a $339,036 U.S. DOT Safe Streets grant, a $200,000 school department appropriation, and $77,000 gifts to the senior center and public library. The meeting also includes petitions to sell city property at 0 Princeton Rd., to create a Fitchburg Tourism Marketing District, and to establish a new Human Resources Committee.

• Approve $2,045,000 FAA and MassDOT grant for wildlife fencing at Fitchburg Airport (Order 169-25)
• Approve $339,036 U.S. DOT Safe Streets and Roads for All grant (Order 170-25)
• Raise and appropriate $200,000 for school department expenses (Order 166-25)
• Approve $77,000 gifts to Fitchburg Senior Center and Public Library from Deane A. Jakola estate (Orders 167-25, 168-25)
• Petition to sell city property at 0 Princeton Rd. through an RFP process (Petition 177-25)

The council adopted the September 17 meeting minutes by unanimous consent. It approved several grant expenditures, including $25,000 for cybersecurity services, $7,500 for STEAM activities, and $200,000 to cover a school‑budget shortfall, all by unanimous consent. The council granted the Chamber of Commerce’s petition to create a Fitchburg Tourism Marketing District, also unanimously. Additional actions such as withdrawing a food‑access working‑group petition, suspending rules to notify voters, and amending a committee name were approved unanimously.

• Adopted September 17 minutes (10/0)
• Approved $25,000 cybersecurity grant (10/0)
• Approved $7,500 STEAM grant for recreation program (10/0)
• Appropriated $200,000 for school department shortfall (10/0)
• Granted creation of Fitchburg Tourism Marketing District (10/0)
• Petition to convene food‑access working group withdrawn (10/0)
• Suspended rules to authorize City Clerk to notify voters (10/0)
• Amended petition to rename Committee on Human Resources Services (10/0)

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will review and approve minutes from its September 22 meeting. It will then enter executive session to discuss strategy for collective bargaining with the Montachusett Regional Teachers Association and the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers. Other unforeseen items may also be addressed.

• Review and approve September 22, 2025 meeting minutes
• Executive session under M.G.L. c.30A §21(a)(3) for collective bargaining strategy
• Negotiations with Montachusett Regional Teachers Association (MRTA)
• Negotiations with MTA representing paraprofessionals and cafeteria workers

Fitchburg Public Schools

The Fitchburg School Committee will meet to approve donations for school programs and the superintendent's goals for the 2025-2026 school year. The meeting will also include reports on district accountability and student activities.

• Approve $3,000 donation to Reingold Elementary School
• Approve Superintendent's goals for SY25/26
• Approve Arts Showcase Grant of $2,500
• Approve donation of 5 ChompSaws to Reingold Elementary
• Approve donation of ½ bushel of Cortland apples to Crocker afterschool program

The committee corrected a vote‑count error in the September 15 minutes from 5‑6 to 5‑1, then approved the amended minutes unanimously. Members also recognized Jim Walsh with the 2025 Alumni Service Award. No public comments were received and several items were tabled for future meetings.

• Amended September 15 minutes to correct vote count (5‑1) – approved unanimously
• Approved the amended September 15 minutes – approved unanimously
• Recognized Jim Walsh with the 2025 Alumni Service Award – no vote required
• Tabled revisions to policy JIC (Student Discipline) for next meeting
• Scheduled Student Advisory Committee meeting for Oct 20 at 5:00 PM
• Planned community tour of Crocker Elementary School on Nov 1, 9‑12 PM
• Noted that the Student Support Sub‑Committee meeting was cancelled – next meeting Nov 3
• Recorded that no public comments were submitted

License Commission

The Fitchburg License Commission will consider a new general on-premises restaurant all-alcoholic-beverages liquor license for Xochimilco Mexican Cuisine LLC at 185 River Street, with a public hearing scheduled for October 20, 2025. The commission will also review several entertainment permit applications and one-day alcohol licenses for events in October and December, as well as seven solicitor applications from Power Home Remodeling. Other agenda items include approval of prior meeting minutes, correspondence, and acceptance of an ABCC advisory on club licensee raffles.

• New liquor license application for Xochimilco Mexican Cuisine LLC, 185 River Street (public hearing Oct 20)
• Monday-Saturday Entertainment Permit for Halloween party at 569 Main Street, Christ Church, Oct 25, 7–10:30 PM, ~75 people
• Special One-Day Wine & Malt Beverages for two Chartwells events at 0 Pearl Hill Road and 160 Pearl Street, Oct 7–8
• Special One-Day All Alcoholic Beverages for Realtor event at 14 Wallace Avenue, Dec 4, 5–11 PM, ~120 people
• Seven solicitor applications from Power Home Remodeling

The License Commissioners approved the September 15 regular minutes and the September 23 special minutes by a 3‑0 vote. They approved seven Power Home Remodeling solicitor applications and a series of entertainment and alcohol permits, each by unanimous 3‑0 votes. The board also adopted M.G.L. 138 Section 12D and instructed the city to draft a cease‑and‑desist letter to the Marconi Club for offering alcohol in holiday raffles.

• Approved September 15 regular minutes and September 23 special minutes (3‑0)
• Approved Power Home Remodeling solicitor applications (7 applicants) (3‑0)
• Approved Gallery Marquee Halloween Prom Party entertainment permit (3‑0)
• Approved Bomba for Fitchburg entertainment permit (3‑0)
• Approved Compass Group athletics field events (3‑0)
• Approved special one‑day alcoholic beverages for Realtor event (3‑0)
• Approved motion to accept M.G.L. 138 Section 12D (3‑0)
• Decided to draft cease‑and‑desist letter to Marconi Club over alcohol raffles (no vote recorded)

Retirement Board

The Fitchburg Retirement Board will hold an executive session to conduct contract negotiations with nonunion personnel. The board will also hold second‑round interviews for the Assistant Director position. Both items are on the agenda for the special meeting on October 3, 2025.

• Executive session to negotiate contracts with nonunion personnel
• Second‑round interviews for the Assistant Director position

Cultural Council

The regularly scheduled Fitchburg Cultural Council meeting for October 2, 2025, has been cancelled. The Council is instead hosting a grantee training session for the FY26 grant application process, which may have a quorum of members present. The training will not be recorded for later viewing.

• Grantee training session on FY26 grant application process; no recording available

Conservation Commission

The Conservation Commission will hold public hearings on two Notices of Intent: the McTaggart's Pond Dam Removal and Phillips Brook Restoration Project, and demolition at 580 John Fitch Hwy. The commission will also discuss updates, forest cutting plans, violations, enforcement orders, certificates of compliance, extension permits, and other business.

• Public hearing on Notice of Intent for McTaggart's Pond Dam Removal and Phillips Brook Restoration Project
• Public hearing on Notice of Intent for demolition at 580 John Fitch Hwy
• Discussion of forest cutting plans
• Review of violations and enforcement orders
• Consideration of certificates of compliance and extension permits

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority is meeting primarily to hold an executive session under state law to discuss the lease or sale of real property at 166 Boulder Drive. No other substantive business is on the agenda; the meeting begins with a call to order and ends with adjournment.

• Executive session authorized under M.G.L. c. 30A, §21 for lease or sale discussions of 166 Boulder Drive

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Financial Planning Subcommittee meets on October 1, 2025 at 6:00 PM in the Smart Room. The agenda includes closing the FY25 budget, finalizing the FY26 budget proposal, and a placeholder for any other items not anticipated in advance. The meeting will adjourn after these items are addressed.

• FY25 Budget Close
• FY26 Budget Proposal Final
• Other items not reasonably anticipated by the chair at least 48 hours before the meeting

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Committee will discuss an out-of-state field trip, personnel actions including a retirement, resignation, and appointment, and financial items such as an audit report, donations, and transfers from dormant student activity accounts.

• Out of state field trip (discussion)
• Personnel: retirement, resignation, appointment
• Acceptance of donation (two items)
• Audit report
• Transfer from or close dormant student activity accounts (two items)

Public Works Committee

The Public Works Committee regular meeting scheduled for September 30, 2025, is cancelled. The next regular meeting is scheduled for October 28, 2025.

Fitchburg Public Schools

The Building Needs and Resource Committee will discuss capital project timelines and facility naming. The body will also review FY26 staffing and budget updates and SPED programming proposals.

• Review of Architectural, HVAC, and Security project costs and contracts
• Update on MA Save - Climate Leaders Award
• Acceptance of donations from Donors Choose (MMS) and Chompsaws (RES)
• FY26 Staffing and Budget Update review
• SPED Programming Proposal update

Historical Commission

The Fitchburg Historical Commission will hear a presentation on the proposed reuse of Eleanor's Lofts, the former Fitchburg Paper Mill No. 4 off Depot Street, by Cunningham Equities. The commission will also review minutes, receive updates on Main Street building histories, Monument Park repairs, historic building demolition delay, and preservation of stone walls. Public comment will be taken at the start of the meeting.

• Presentation on the proposed reuse of Eleanor's Lofts (former Fitchburg Paper Mill No. 4 off Depot Street) by Cunningham Equities
• Update on project to document and share Main Street building histories and restoration incentives
• Update on Monument Park repairs
• Update on historic building demolition delay
• New business: proposals for former Superior Court at 84 Elm St.

The commission approved the minutes from the August 28, 2025 meeting by unanimous vote. It also voted unanimously to approve Cunningham Equities' proposal to convert the former Fitchburg Paper Mill No. 4 into the Eleanor’s Loft residential and commercial development. No public comments were received, and the meeting was adjourned.

• Approved minutes of August 28, 2025 meeting (unanimous)
• Approved Eleanor’s Loft redevelopment project (unanimous)

Conservation Commission

This agenda is a procedural meeting schedule for 2026, listing monthly meeting dates, advertising deadlines, and filing deadlines. No specific project applications, hearings, or decisions are discussed.

• Meetings are hybrid (in-person at Fitchburg Legislative Building, 700 Main St., or via Zoom)
• No meeting scheduled for July 2026
• September and November meetings held at North Room, 3rd Floor City Hall, 700 Main St.
• Materials deadline is 14 days prior to each meeting by 3:00 PM
• Contact Conservation Agent Jordan Vachon at [email protected] or 978-829-1951 for details

Fitchburg Housing Authority

The agenda consists of coded entries without readable descriptions. No specific decisions, proposals, or discussions can be identified from the provided text.

The Fitchburg Housing Authority approved two Wallace Tower change orders totaling $2.34 million, and authorized a $348,000 owner‑contract agreement for a drain pipe project. HUD voucher payment standards and the Section 8 utility allowance schedule for 2025‑2026 were also approved. The HCV Homeownership Program was kept in a tabled status. All votes were unanimous.

• Approved Wallace Tower Change Order CO‑0007 ($2,126,866.20) – all in favor
• Approved Wallace Tower Change Order CO‑0008 ($212,506.26) – all in favor
• Approved Owner‑Contract Agreement Project #097189 ($348,000) – all in favor
• Approved HUD Voucher Payment Standards for 2025‑2026 – all in favor
• Approved HUD Section 8 Utility Allowance Schedule for 2025‑2026 – all in favor
• Maintained HCV Homeownership Program in tabled status – all in favor
• Approved August 2025 payables – all in favor
• Approved Jan‑July FY2025 financials – all in favor

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will hold a brief meeting, the sole substantive item being an executive session under state law to discuss the lease or sale of real property at 166 Boulder Drive. No other business is listed. The meeting is largely procedural.

• Executive session under M.G.L. c. 30A, §21 to discuss lease or sale of 166 Boulder Drive

Montachusett Public Health Network

The Montachusett Public Health Network will discuss recent DPH budget cuts and consider regulation of kratom. The board will also vote on funding for a conference and reimbursable vaccine purchases. Updates on flu and COVID-19 clinics will be provided.

• Approval of past meeting minutes
• Municipality fee schedule request reminder
• Discussion on kratom regulation
• Approval of funding for MHOA conference and reimbursable vaccine purchase
• Discussion of DPH recent budget cuts

Fitchburg Public Schools

The Crocker Elementary School Building Committee will consider and potentially vote on two change orders: final paving during off hours and electrical rough-in for an equipment shed. The meeting is virtual on September 24, 2025.

• Potential vote on PCO 166R: Final Paving Off Hours
• Potential vote on PCO for Equipment Shed electrical rough-in
• Next meeting date: October 8, 2025

Fitchburg Public Schools

The Fitchburg School Committee Policy Subcommittee will meet to approve minutes from June and discuss revisions to student discipline, middle school pathway exploration, and graduation requirements policies in response to new state regulations. The subcommittee will consider recommendations for revised policies and may move items forward for first or second readings by the full committee.

• Approval of minutes from Policy Subcommittee meeting on 6/25/25
• Discussion of revisions to Policy JIC (Student Discipline)
• Discussion of Middle School Pathway Exploration Policy (new state regulations)
• Discussion of revisions to Policy IKF (Graduation Requirements) due to new state regulations
• Recommendations for revised policies to move forward for readings

Retirement Board

The Fitchburg Retirement Board will consider several routine matters. It will approve the warrant, bank statements, and meeting minutes, and will vote on retirements, refunds, buybacks, and transfers for members. The board will also discuss staff performance, a new assistant director job posting, and legislative updates.

• Approval of warrant, bank statements, and minutes
• Approval of retirements, refunds, buybacks, and transfers
• Notification of member passing
• Review and approval of new members
• Assistant director job posting discussion

The Fitchburg Retirement Board voted to accept the City Clerk's election certificate confirming Thomas Dateo Jr.'s election to the Second Elected Member position. The motion, made by Anna Farrell and seconded by Mary Cringan, passed unanimously (5‑0). The Board also agreed to notify PERAC of the election results.

• Accepted election certificate for Second Elected Member position and notified PERAC (5-0)

Montachusett Public Health Network

The September 24, 2025 meeting of the Montachusett Public Health Network is cancelled. The next scheduled meeting is November 19, 2025.

• Meeting cancelled; next meeting November 19th

License Commission

The License Commission will hold a special meeting via Zoom to consider two applications for one-day all-alcoholic-beverages permits. Both are filed by Jeff McVoy of Compass Group NA, dba Chartwells Dining Services, for events at 160 Pearl Street (Hammond Campus Center). The first is a 50th reunion on September 27 for 25 people; the second is an alumni kickoff on September 30 for 65 people.

• Special One Day All Alcoholic Beverages permit for Alumni 50th Reunion, Sept 27, 11 AM–2 PM, ~25 people
• Special One Day All Alcoholic Beverages permit for Alumni Kickoff – School of Health and Natural Sciences, Sept 30, 3:30–7 PM, ~65 people
• Applicant: Jeff McVoy, Compass Group NA dba Chartwells Dining Services
• Location: 160 Pearl Street, Hammond Campus Center

The Board of License Commissioners approved an amended application for two special one‑day events at Fitchburg State University that will serve wine and malt beverages. Both events will have TIP‑certified servers. The approval was by a unanimous roll‑call vote of 2‑0. No other substantive actions were taken.

• Approved amended application for two special events (wine & malt) (2-0)

Planning Board

The Planning Board will hold public hearings on several special permits and site plan reviews. Key items include two multi-family building projects on Fairmont Street and a 40-lot residential subdivision off Ashburnham Street.

• Special Permit for 40-lot residential subdivision off Ashburnham Street
• Special Permit for 23-unit multi-family building at 40 Fairmont Street
• Special Permit for 20-unit multi-family building at 85-95 Fairmont and 0 Cleghorn Street
• Site Plan Review for change of use to a private club at 214R Lunenburg Street
• Subdivision of lot at intersection of Williams & Sheldon RD into three lots

The Planning Board approved a minor site plan for 1 Wood Place and a preliminary concept plan for a 40‑lot subdivision on Ashburnham Street, each by a 6‑0 vote. It also voted to continue the special‑permit hearing for the Ashburnham project to Jan 27 2026 and to allow the withdrawal of two Fairmont Street applications. Additional site‑plan reviews were continued to future meetings, and the minutes were approved before adjournment.

• Approved 1 Wood Place minor site plan (6-0)
• Approved preliminary concept plan for Ashburnham St. 40‑lot subdivision (6-0)
• Continued Ashburnham St. special‑permit hearing to Jan 27 2026 (6-0)
• Approved withdrawal without prejudice of 40 Fairmount Street application (6-0)
• Approved withdrawal without prejudice of 85‑95 Fairmount Street application (6-0)
• Continued 214R Lunenburg Street site‑plan review to October meeting (6-0)
• Continued Chakri LLC Intervale Road project to Oct 28 2025 (6-0)
• Approved minutes for April 22 meeting (6-0)

Conservation Commission

The Conservation Commission will hold a public hearing on a Notice of Intent from Fitchburg Trail Stewards for boardwalk construction at 0 Caswell Road on the Jewell Hill Trail. Other agenda items include announcements, a request for determination of applicability, correspondence, and minutes.

• Public hearing: Notice of Intent for boardwalk construction at 0 Caswell Rd (Map S10, Block 4, Lot 0) by Fitchburg Trail Stewards

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will review and approve the minutes from its August 28, 2025 meeting. It will then hold an executive session, pursuant to M.G.L. Chapter 30A, to discuss strategy for collective bargaining with the Montachusett Regional Teachers Association and the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers. The agenda also permits consideration of any other items not anticipated by the chair.

• Review and approve minutes of the August 28, 2025 meeting
• Executive session to discuss collective bargaining strategy with MRTA and Massachusetts Teachers Association
• Consider any other items not reasonably anticipated by the chair

Cultural Council

The Fitchburg Cultural Council will hold a public meeting to vote on a grant report, the treasurer’s report, and meeting minutes. Additional items include public comment and new member introductions. No specific grant amounts or projects are listed on the agenda.

• VOTE on Grant Report
• VOTE on Treasurer’s Report
• VOTE on Minutes Review
• Public Comment period

The council voted to accept the grant report and the treasurer’s report, each passing 9‑0. They also approved the minutes from the August 25 meeting and the subcommittee minutes, both unanimously. The meeting was then adjourned at 5:33 p.m.

• Accepted grant report (9‑0)
• Accepted treasurer’s report (9‑0)
• Accepted August 25 meeting minutes (9‑0)
• Accepted subcommittee meeting minutes (9‑0)
• Adjourned meeting (9‑0)

Trustees of Public Burial Grounds

The Cemetery Trustee Board will discuss a follow-up on the Master Plan for Cemetery Expansion, receive updates on columbaria and mausoleum expansions, and consider the Mt. Elam expansion. They will also hear from the Friends of Fitchburg Cemeteries and approve minutes from the July 23, 2025 meeting.

• Approval of July 23, 2025 meeting minutes
• Update from Friends of Fitchburg Cemeteries
• Follow-up discussion of Master Plan for Cemetery Expansion
• Columbaria Expansion update
• Mausoleum Update and Mt. Elam Expansion Update

The board unanimously approved the July 23, 2025 meeting minutes. They also unanimously approved a walk at Dean Hill Cemetery on September 21. The superintendent’s report was accepted without dissent, and the meeting was adjourned unanimously.

• Approved July 23, 2025 meeting minutes (unanimous)
• Approved walk at Dean Hill Cemetery on Sep 21 (unanimous)
• Approved Superintendent’s report (unanimous)
• Adjourned meeting (unanimous)

Board of Health

The Board of Health will hear a presentation on kratom safety from advocacy groups and discuss tobacco control regulations, including a proposed checklist and draft ordinances. The board may set a public hearing date for tobacco regulations. Other business includes approving previous meeting minutes and an announcement about a community health resource fair.

• Presentation on kratom safety by John Shinholser (American Veterans for Kratom Safe), Dr. Heidi Sykora, and Lora Romney (International Plant & Herbal Alliance)
• Review proposed checklist for Tobacco Control Alliance
• Set date to review draft regulations and public hearing for tobacco
• Discuss City Ordinance Chapter 164 (tobacco)
• Community Health Resource Fair on September 25, 2025, 4-7 PM at Fitchburg Armory, 14 Wallace Ave.

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to consider several special permit requests. These include proposals for a trade school, a vehicle repair shop, and various residential modifications.

• Special permit for an HVAC Trade School at 480-490 Main St
• Special permit to park a commercial vehicle over 10,000 GVW at 25 Warren St
• Special permit to convert a former business office or fire station to a single-family dwelling at 395 Water St
• Special permit to convert a two-family dwelling into a three-family dwelling at 43 Hazel St
• Special permit for a Motor Vehicle Repair and Body Shop and Service Station or Car Wash at 59 Culley St

Airport Commission

The Fitchburg Airport Commission will vote on July meeting minutes and welcome new Airport Manager Russ Cornelia. They will discuss tire boneyard cleanup, review ongoing GALE projects, and receive updates on Rockin Horse Enterprise LLC Phase 1. No financial commitments or abatements are scheduled.

• Vote to approve July meeting minutes
• Welcome new Airport Manager Russ Cornelia
• Discussion of Tire Boneyard Cleanup
• Review of ongoing GALE projects
• Update on Rockin Horse Enterprise LLC Phase 1

The commission voted 4‑0 to accept the July 2025 Airport Commission minutes. The meeting welcomed new Airport Manager Russ Cornelia and received project updates that required no immediate action. No other substantive motions were taken, and the meeting was adjourned unanimously at 6:47 p.m.

• Accepted July 2025 minutes (4-0)
• Adjourned meeting (unanimous)

Legislative Affairs Committee

The Legislative Affairs Committee will discuss and possibly vote on a proposed ordinance establishing a fee structure for public records requests (up to 5 cents per page, $25/hour staff time after two hours) and an order to authorize a Payment in Lieu of Taxes (PILOT) agreement with NESG MA 1 Solar LLC. Two older items (a disclosure petition and another matter) are listed as leave to withdraw, meaning they will not be acted on. The committee will also approve minutes from July 2025 meetings.

• Approval of minutes from July 1, 6, and 15, 2025
• Public records fee structure: $0.05 per page for paper copies, no per-page fee for electronic records, up to $25/hour for staff time exceeding 2 hours, with written fee estimates required
• Item 97-23 (disclosure petition) – leave to withdraw
• Item 155-25: Order to authorize Mayor and Assessor to enter into PILOT agreement with NESG MA 1 Solar LLC under M.G.L. c. 59, § 5, Clause 45th

Fitchburg Redevelopment Authority

The FRA will discuss grant applications for 325-327 Main Street, including a design grant and an urban renewal housing grant for three units. The board will also hold an executive session regarding the lease or sale of property at 166 Boulder Drive. Minutes from previous meetings are scheduled for approval.

• Design Grant Application for 325-327 Main Street
• Urban Renewal District Housing Grant Application for 325-327 Main Street (3 units)
• Executive Session to discuss lease or sale of 166 Boulder Drive
• Approval of regular meeting minutes from August 6 & 27, 2025, and executive meeting minutes from August 6 & 27 and September 10, 2025
• Budget & Finance Summary Report

City Council

The Fitchburg City Council will consider several financial orders, including a $200,000 appropriation for the School Department to address a fiscal shortfall. Other items include a $125,000 grant for a Riverfront Park stage, a $73,973 appropriation for fire personnel, and a new ordinance placing a one‑year moratorium on naming city buildings after individuals. A public hearing will be held on three proposed electric utility poles on Salem Street.

• $125,000 earmark for design and development of a stage at Riverfront Park
• $73,973 appropriation for Fire Department personal services
• $200,000 appropriation for School Department expenses
• Ordinance imposing a one‑year moratorium on naming city buildings after individuals
• Public hearing on three new electric poles near Salem St., Birch St., and Beekman St.

The council approved multiple finance orders, including $125,000 for a Riverfront Park stage and $750 for a SAMHSA community‑engagement grant, and adopted a payment‑in‑lieu‑of‑taxes agreement with NESG MA 1 Solar LLC. It granted Unitil’s petition for three new electric poles and appointed seven new permanent full‑time firefighters. All actions were approved by unanimous consent (9‑0).

• Approved $125,000 Riverfront Park stage design (9‑0)
• Approved $750 SAMHSA grant for community engagement (9‑0)
• Approved $26,500 appropriation for personal services – Treasurer $1,000, Police $23,500, Airport $2,000 (9‑0)
• Approved $73,973 appropriation for Fire personal services (9‑0)
• Adopted payment‑in‑lieu‑of‑taxes agreement with NESG MA 1 Solar LLC (9‑0)
• Granted Unitil petition for three new electric poles (9‑0)
• Appointed seven new permanent full‑time firefighters (9‑0)
• Promoted Lieutenant Ryan C. Keenan to Permanent Police Captain (9‑0)

Economic Development Committee

The Economic Development Committee will consider a proposal by Mayor Squailia to form a Fitchburg Tourism Marketing District under state law. The committee will also discuss economic development updates and approve minutes from May. The meeting is open to the public.

• 159-25: Mayor's proposal to create a 'Fitchburg Tourism Marketing District' under MGL Chapter 40X
• Approval of minutes from May 20, 2025
• Update on economic development (businesses and events)

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Policy Subcommittee will meet to review and discuss several policies, including KBBA and IMG (Animals in School). They will also review meeting minutes from August 20, 2025, and a working policy spreadsheet. This is a discussion and review meeting; no final decisions are indicated.

• Review of August 20 meeting minutes
• Status of policies with legal counsel
• Policy KBBA update
• Section E Policy Reviews
• Policy IMG, Animals in School

Appointments Committee

The Appointments Committee will meet to consider several new appointments and one re-appointment. These decisions determine who fills specific city personnel roles.

• New appointments for Permanent Full Time Firefighters: Damon M. Suarez, Daniel R. Motyka, Andras Sevigny, Danny Sanchez-Morfin, Connor Caisse, Peter Selig, and Sean Donelan
• Re-appointment of Amanda Koeck as Executive Director of the Council on Aging for a term expiring August 24, 2028

Cultural Council

The Fitchburg Cultural Council's Communication Subcommittee will meet to review its charter, discuss a communication action plan and commitments, and finalize the next meeting date. The meeting is open to the public in person at the Fitchburg Public Library; no Zoom option is available. The agenda is administrative, with no funding decisions or public hearings listed.

• Review of the subcommittee's charter
• Discussion of a communication action plan and review of commitments
• Finalization of the next subcommittee meeting date

Fitchburg Public Schools

The Fitchburg Public Schools committee will vote on approving donations of socks and school supplies, accepting several grants, and adopting sections of a revised policy manual.

• Approve 8th grade Washington DC field trip
• Approve donation of 3,000 Bombas socks
• Approve donation of 2,000 backpacks
• Accept FY 26 McKinney Vento grant ($42,000)
• Adopt revised Policy Manual sections A-J

The committee approved the minutes of the August 25, 2025 meeting unanimously. A motion to take item #25-524 out of order was adopted unanimously. The same committee then approved action item #25-524, also unanimously.

• Approved minutes of Aug 25, 2025 meeting (unanimous)
• Motion to take item #25-524 out of order (unanimous)
• Motion to approve action item #25-524 (unanimous)

Fitchburg Public Schools

The Fitchburg School Committee Student Support Subcommittee will meet to discuss specific program and staffing needs. The body will review educator time and graduation requirements.

• Discussion of additional educator time (16 hours)
• Discussion of Handle with Care Program
• Discussion of Graduation Requirements
• Approval of minutes from 5/5/25 meeting

License Commission

The License Commission will review and potentially approve several entertainment and alcohol permits for upcoming events in September and October. Notable applications include a large Trick or Treat on Main Street event with live music and DJ, a Latino Festival at Riverfront Park, and a Homecoming Casino Dance Night. The commission also considers a new annual entertainment permit for Power Surge and correspondence on solicitation violations.

• Trick or Treat on Main Street: entertainment permit for 4,000 people at 718 Main Street on Oct 25
• Latino Festival: entertainment and alcohol permits for 500 people at Riverfront Park on Sep 19
• Power Surge: new annual entertainment permit and automatic amusement devices at 347-355 Main Street
• Homecoming Casino Dance Night: special one-day wine & malt permit at 130 North Street on Oct 3
• Discussion of unpermitted door-to-door solicitation in violation of city ordinance

The board approved the minutes from the September 3 and September 8 meetings. It unanimously approved several entertainment permits, including a Monday‑Saturday event, a Latino Festival, a Trick‑or‑Treat event, a new annual permit, two special alcohol‑service events, and a new amusement device. The commission also moved an advisory on wine and malt licenses to the October 6 meeting and adopted a draft letter concerning illegal door‑to‑door solicitation. All actions were approved by roll‑call votes ranging from 2‑0 to 3‑0.

• Approved regular minutes of Sep 3 and special minutes of Sep 8 (2/0)
• Approved Damary Rosado Monday‑Saturday entertainment permit (2/0)
• Approved Myles Phillips‑Willcox Latino Festival permit (3/0)
• Approved Ama Baker Trick‑or‑Treat on Main Street permit (3/0)
• Approved Power Surge annual entertainment permit pending building/fire approval (3/0)
• Approved Derek Craig special one‑day alcoholic beverage permit (3/0)
• Approved Jeff McVoy special one‑day wine & malt beverage permit (3/0)
• Approved new automatic amusement device for Power Surge (3/0)

Community Outreach Meetings

This is a notice that the City of Fitchburg's Consolidated Annual Performance and Evaluation Report (CAPER) for CDBG Year 50 is available for public viewing. No decisions or proposals are being made at this meeting; the agenda is purely procedural, inviting citizen comments on the report.

• CAPER for CDBG Year 50 is available online and by request
• Citizen comments are welcome

Cultural Council

The Fitchburg Cultural Council will hold a grantee training session to guide members on applying for FY26 FCC grants. The session includes introductions and a presentation on the grant application process. The public may join the Zoom webinar by registering online.

• Grantee training on FY26 FCC grant application (Zoom webinar, registration required)

Fitchburg Redevelopment Authority

The board will meet to conduct an executive session regarding the lease or sale of real property. The meeting is focused on the property located at 166 Boulder Drive.

• Executive session regarding the lease or sale of real property at 166 Boulder Drive

Fitchburg Public Schools

The Crocker Elementary School Building Committee will review financial reports and consider votes on multiple invoices—including Fontaine, Colliers, Saam, EH&E, WB Mason, and Omasta Landscaping—as well as a proposal from Fairbanks Power Equipment and a Colliers amendment. The meeting will also include updates on construction activity, such as the ribbon‑cutting ceremony scheduled for October 1, and design topics like LEED certification and storage of outdoor power equipment. The virtual meeting is set for September 10, 2025 at 3:30 PM.

• Potential vote on Fontaine Payment Requisition invoice
• Potential vote on Colliers invoice
• Potential vote on Saam invoice
• Potential vote on Fairbanks Power Equipment proposal for outdoor power equipment
• Potential vote on Colliers proposed amendment (OPM additional fee)

Fitchburg Public Schools

The Memorial Middle School School Council will review student performance data—including MCAS, ACCESS, and attendance—and discuss strengths and weaknesses of the draft School Improvement Plan (SIP) for 2025‑2028. Members will clarify the council’s role and provide feedback to shape the SIP before it is presented to the School Committee on October 20. The meeting runs from 5:30 p.m. to 7:00 p.m. and sets the next council meeting for October 8, 2025.

• Review of MCAS, ACCESS, and attendance data
• Discussion of strengths and weaknesses of the draft School Improvement Plan (SIP)
• Clarification of the School Council’s role and responsibilities
• Preparation of SIP for presentation to the School Committee on Oct 20
• Scheduling the next School Council meeting on Oct 8, 2025

Board of Park Commissioners

The Board of Park Commissioners will hold a public meeting to discuss and potentially vote on several new business items, including a Haunted Hayride at Coggshall Park, an EV charging station at Longsjo Monument Island, and approval of riverfront signage. They will also receive updates from various departments and reports on park projects and maintenance.

• Haunted Hayride at Coggshall Park presented by Ama Baker
• EV Charging Station at Longsjo Monument Island with Kim LeBlanc (Community Development) and Steve Conte (Commonwealth Electrical Technologies)
• Riverfront Signage Approval requested by Liz Murphy
• Montachusett Regional Planning Commission discussion of Leominster Flood Damage Survey Signs
• Approval of minutes from June 3, 2025 meeting

The Board unanimously approved a Level 2 EV charging station at 805 Main Street. It also granted permission for a Haunted Hayride at Coggshall Park on Oct. 17 and approved two new signs at Riverfront Park. The Riverfront Park financial report was tabled, and several routine reports were accepted.

• Approved EV charging station at 805 Main Street (5-0)
• Granted permission for Haunted Hayride at Coggshall Park on Oct 17 (5-0)
• Approved two new signs at Riverfront Park (5-0)
• Tabled Riverfront Park financial report (5-0)
• Accepted Friends of Coggshall report (5-0)
• Approved Parks Maintenance report (5-0)
• Approved Recreation report (5-0)
• Adjourned meeting (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to review several special permit requests. These include converting vacant buildings to housing, opening new businesses, and modifying existing land uses.

• Proposed conversion of manufacturing buildings at 87, 89 & 91 River St to multi-family development
• Request to open a contractor's yard and 4,000SF steel storage building at 0 Cobbler Dr
• Proposed conversion of a 3-family structure to a 4-family dwelling at 34 Granite St
• Request to open an HVAC Trade School at 480-490 Main St
• Request to operate an Exhaust & Auto Repair shop at 180 Main St

Human Rights Commission

The Fitchburg Human Rights Commission will hold a regular meeting on September 9, 2025. They will review July minutes, hear public comments, and discuss new business including an event presentation and an update on the Bully Beans presentation for a fall date and venue. Old business includes scheduling future speaker series presentations.

• Review of July meeting minutes
• Public comment period
• Event presentation on upcoming city events and HRC 'On the Road'
• Bully Beans presentation update (fall date and venue)
• Speaker series schedule for future presentations

The commission reviewed and accepted the September 2025 meeting minutes. Members discussed participation in a city block‑party vendor table, upcoming speakers series, a partnership with Fitchburg Public Schools for the Bully Beans project, and representation at community ward meetings. They also reviewed the commission’s scope and mission. No formal actions or votes were recorded.

Fitchburg Public Schools

This agenda lists the meeting dates and membership for the Memorial Middle School School Council for the 2025-26 school year. The council will focus on drafting, finalizing, and reviewing the School Improvement Plan (SIP) at four meetings from September 2025 to April 2026. No specific decisions, proposals, or financial items are included; the agenda is procedural.

• Meeting dates: Sep 17, Oct 8, 2025; Jan 14, Apr 8, 2026
• Initial SIP draft on Sep 17, 2025
• Finalize SIP on Oct 8, 2025
• Mid-year review on Jan 14, 2026
• End-of-year review and priorities for 2026-27 on Apr 8, 2026

License Commission

The Board of License Commissioners will consider entertainment permits for amusement rides and games at Saint Bernard’s Carnival. The board will also review a one-day alcoholic beverages permit for a fundraiser tournament.

• Entertainment permits for John Flynn, Fiesta Shows at 254 Summer Street (Sept 11-14)
• One-day all alcoholic beverages permit for Aimee Murphy, Community Foundation of North Central Massachusetts Inc. at 68 Airport Road (Sept 21)

The Board of License Commissioners approved a Monday‑Saturday entertainment permit for Fiesta Shows' Saint Bernard’s Carnival and a special one‑day alcoholic beverage permit for Zach’s Goal Washer Tournament. Both applications received a unanimous roll‑call vote of 3‑0.

• Approved Monday‑Saturday Entertainment Permit for Fiesta Shows (3‑0)
• Approved Special One‑Day Alcoholic Beverages Permit for Zach’s Goal Washer Tournament (3‑0)

Community Outreach Meetings

This meeting is for police, fire, emergency management, public works, and other municipal officials to receive information on natural gas safety, including Unitil’s emergency response procedures, communication protocols, and available resources. The agenda includes presentations on corporate emergency response, external affairs, local operations and safety, and an open forum for questions.

• Overview of Unitil’s emergency response procedures
• Communication protocols for natural gas incidents
• Local operations and safety discussion
• Open forum for Q&A with officials

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will meet remotely to approve minutes, accept a cash schedule, and consider administrative actions including a budget amendment, the hiring of a new fiscal director, and a proposed increase in the quorum requirement.

• Budget Amendment – Action Requested
• Resignation of Fiscal Director and Hiring of New Fiscal Director – Action Requested
• Proposed Temporary Salary Adjustment – FY26 – Action Requested
• Proposal to Increase Quorum Requirement to be Consistent with State Law – Action Requested
• SNEAPA Conference, November 2025 Newport, RI – Action Requested

The Montachusett Regional Planning Commission unanimously approved the minutes from the August 7, 2025 meeting. It also approved a FY26 budget amendment that reassigns work responsibilities and reduces projected costs. Finally, the commission approved the promotion of Tracy Murphy to Fiscal Director.

• Approved August 7, 2025 minutes (6‑0)
• Approved FY26 budget amendment to reassign duties and lower costs (6‑0)
• Approved promotion of Tracy Murphy to Fiscal Director (6‑0)

Fitchburg Public Schools

The Building Needs and Resource Committee will hear updates on capital projects including architectural, HVAC, and security work, with cost and timeline details. The Resource portion includes a review of SPED programming proposals and a discussion of revolving accounts for capital planning. FY26 staffing and budget will also be reviewed.

Conservation Commission

The Fitchburg Conservation Commission will hear a request to demolish a structure at 580 John Fitch Highway and continue public hearings on a single-family house, mixed-use redevelopment, and airport wildlife fencing. The meeting will also cover drainage plans, forest cutting, and enforcement orders.

• Request for Determination of Applicability: Demolition at 580 John Fitch Highway
• Notice of Intent: Single-Family House at Lot 4 Marshall Road
• Notice of Intent: Mixed Use Re-Development at 21 Depot Street
• Notice of Intent: Wildlife Fencing at Fitchburg Municipal Airport
• Drainage plan update for 1341 Rindge Road

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Committee will review the Superintendent-Director's 2025-2026 goals and district improvement plan. The committee also acts on personnel changes including retirement, resignation, and appointment. Enrollment reports and subcommittee updates on policy and capital improvements are scheduled.

• Superintendent-Director 2025-2026 Goals Presentation
• Personnel: Retirement, Resignation, Appointment
• Enrollment Reports as of August 27, 2025
• Subcommittee reports on Policy, Capital Improvements, Workforce
• Financial Statements

License Commission

The Board of License Commissioners will consider several entertainment permits and one-day wine and malt beverage licenses for upcoming events. The board will also review police administrative reports for two local businesses.

• Entertainment permits for Fitchburg State University events at 1000 John Fitch Hwy and 1 Ross Street
• One-day wine and malt beverage licenses for multiple dates at Events and Programs at Canvas (326-344 Main Street)
• Solicitor application for William Jordan – Weathervane Home Services
• Police Department Administrative Reports for Paddock Lounge (1426 Water Street) and Mill City Pub & Pizza LLC (488 John Fitch Hwy)
• Entertainment and beverage permits for Leonardo DRS (166 Boulder Drive) and Legends Bar & Grille (68 Airport Road)

The License Commissioners approved the minutes from July 2025 and then approved a series of entertainment and solicitation permits, including a solicitor application for William Jordan and multiple event permits for Fitchburg State University, Leonardo DRS, Legends Bar & Grille, and others. Several applications were amended (e.g., start or end times) and each amendment was approved by a 3‑0 roll‑call vote. The commission also voted 3‑0 to take no action on three police department reports and to forward an advisory on wine‑and‑malt licensing to the next meeting.

• Approved July 21, July 29, and August 29, 2025 minutes (3‑0)
• Approved William Jordan solicitor application (3‑0)
• Approved entertainment permits for Fitchburg State University events and Leonardo DRS BBQ, including time amendments (3‑0)
• Approved Katherine Marsh Sunday entertainment permit (3‑0)
• Approved amended special one‑day alcohol licenses for Derek Craig (3‑0)
• Approved Jeff McVoy Compass Group event permits (3‑0)
• Motion to take no action on three police reports approved (3‑0)
• Motion to send ABCC advisory on wine‑and‑malt licensing to Sept. 15 meeting approved (3‑0)

Agricultural Commission

The Agricultural Commission will hold a regular public meeting to approve previous meeting minutes and receive an overview of the Massachusetts Farmland Action Plan, a state-level framework for agricultural policy. No votes on specific projects or expenditures are scheduled; the agenda is primarily informational and procedural.

• Review and vote to approve minutes from the June 4, 2025 regular meeting
• Presentation and discussion of the Massachusetts Farmland Action Plan (state-level framework)

The Fitchburg Agricultural Commission reviewed the draft minutes from the June 4, 2025 regular meeting and approved them as written by a unanimous vote. No other substantive actions or policy decisions were taken at this meeting.

• Approved draft minutes from June 4, 2025 (unanimous vote)

City Council

The Fitchburg City Council will consider several financial orders and ordinance changes at its September 2 meeting. Items include a final reading to increase the fire alarm system monitoring license fee to $300 annually, a first reading to impose a one-year moratorium on naming city buildings after individuals, and orders appropriating $125,000 for a Riverfront Park stage and $100,358 for PEG access franchise fees to FATV. The council also will hear a petition requesting a working group on a municipally owned grocery store and will confirm appointments of seven new firefighters.

• Final reading: Ordinance increasing fire alarm monitoring license fee to $300 per year, effective January 1, 2026
• First reading: Ordinance imposing one-year moratorium on naming city buildings, facilities, or public spaces after individuals
• Order: $125,000 from state earmark for design and development of a stage at Riverfront Park
• Order: $100,358 transfer from PEG Access reserve to remit second quarter franchise fee to FATV
• Petition: Councilor Cruz requests a working group to study feasibility of a municipally owned grocery store

The Council unanimously adopted an ordinance setting the annual fire alarm monitoring license fee at $300, effective Jan. 1, 2026. It also passed a one‑year moratorium on naming city buildings after individuals. An order appropriated $100,358.18 from the reserve for the PEG ACCESS cable franchise fee. The Public Works Committee’s petitions resulted in a withdrawn parking petition, speed‑limit signs held as amended, and sidewalk repairs granted.

• Adopted fire alarm monitoring license fee ordinance ($300) – unanimous consent (10/0)
• Adopted moratorium on naming city buildings – unanimous consent (10/0)
• Appropriated $100,358.18 for PEG ACCESS cable franchise fee – unanimous consent (10/0)
• Public Works petition 067-25 (Park St. parking) withdrawn
• Public Works petition 141-25 (speed‑limit signs on Clarendon St.) held as amended
• Public Works petition 142-25 (sidewalk repairs on Cherry St.) granted – unanimous consent (10/0)
• Adopted minutes of July 15, 2025 meeting – unanimous consent (10/0)
• Amended City Code §111-2 to replace "his or her" with "Chair" – unanimous consent (10/0)

License Commission

The Board of License Commissioners holds a special meeting via Zoom to act on two applications: a Sunday Entertainment Permit for Log Cabin at 135 Westminster Street for a Labor Day weekend event with live amplified music, and a transfer of a Taxi/Livery license from Marlis Bramante City Cab Co. Inc. to Christopher Hudson City Cub of Fitchburg LLC. The commission may also enter executive session to discuss CORI results.

• Sunday Entertainment Permit: Log Cabin, 135 Westminster Street, Sunday August 31, 2025, 6:00 PM–11:00 PM, live amplified music, ~35 people
• Taxi/Livery license modification/amendment: transfer from Marlis Bramante City Cab Co. Inc. to Christopher Hudson City Cub of Fitchburg LLC
• Possible executive session under G.L. c. 30A, sec. 21(a)(5) for CORI discussion
• Meeting via Zoom on Friday, August 29, 2025 at 9:00 AM

The Board of License Commissioners unanimously approved a Sunday entertainment permit for Shannon Keenan's Log Cabin event on August 31, 2025. The Board also unanimously approved an amendment to a taxi/livery service license transferring ownership to Christopher Hudson, with one commissioner recused. Both decisions were recorded by roll‑call vote.

• Sunday entertainment permit approved (3‑0 roll‑call vote)
• Amended taxi/livery license approved (2‑0 roll‑call vote; one commissioner recused)

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Workforce Subcommittee will review and approve minutes from August 7, 2025, and review proposed superintendent goals for 2025-2026. The subcommittee will then enter executive session to discuss strategy with respect to collective bargaining with the Montachusett Regional Teachers Association (MRTA) and the Massachusetts Teachers Association representing paraprofessionals and cafeteria workers. Other items not anticipated 48 hours before the meeting may also be addressed.

• Review and approve minutes of August 7, 2025
• Review proposed superintendent goals for 2025-2026
• Executive session for collective bargaining strategy with MRTA and MTA (paraprofessionals and cafeteria workers)

Historical Commission

The Fitchburg Historical Commission will discuss updates on historic building documentation, Monument Park repairs, and stone wall preservation. The body will also address the significance of the Lower Rollstone Street Bridge and a member vacancy.

• Proposals for Former Superior Court at 84 Elm St. due September 18, 2025
• Update on Monument Park repairs
• Discussion on abandoned Lower Rollstone Street Bridge (MACRIS FIT.931)
• Update on historic building demolition delay
• Historical Society program on October 23 regarding Fitchburg's factory architecture

The commission approved the June 26 and July 31, 2025 meeting minutes by roll‑call vote. No public comments were received. Members agreed to pursue having one or more commission members serve on the review committee for reuse proposals of the former Superior Court building at 84 Elm St. Other project updates were noted but no actions were taken.

• Approved June 26, 2025 meeting minutes (roll‑call vote)
• Approved July 31, 2025 meeting minutes (roll‑call vote)
• Agreed to seek commission representation on the committee reviewing reuse proposals for 84 Elm St.

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will hear a presentation from Dr. Jeff Skell regarding a prospective lease for Suite 112 at 166 Boulder Drive. The board will then enter executive session to discuss lease or sale of real property at 166 Boulder Drive and 520 Main Street, citing potential harm to negotiating position. No votes or decisions are listed on the agenda.

• Prospective lease presentation for Suite 112 by Dr. Jeff Skell
• Executive session for lease/sale negotiations at 166 Boulder Drive and 520 Main Street

Fitchburg Housing Authority

The Fitchburg Housing Authority will consider approving payables, financials for January through June 2025, and multiple construction payments including $1,108,074.37 for Wallace Tower and $33,417.24 for a change order at 76 Mechanic Street. The board will also discuss a naming committee for the Wallace Tower recreational area and an HCV Homeownership Program tabled from a prior meeting.

• Approve Payment #008 Wallace Tower for $1,108,074.37 (Project #097132)
• Approve Change Order #004 at 76 Mechanic St for $33,417.24 (Project #097161)
• Approve Payment #001 Daniel Heights for $25,175.00 (Project #097179)
• Approve Naming Committee for Wallace Tower Recreational Area
• HCV Homeownership Program (tabled from February meeting)

The Fitchburg Housing Authority approved multiple financial items, including a $1,108,074.37 payment for the Wallace Tower project and several smaller change orders. It also accepted the SEMAP report and approved the naming committee for the Wallace Tower recreational area. The HCV Homeownership Program was tabled for future discussion.

• Approved July 16, 2025 regular meeting minutes (all in favor; Bogner abstained)
• Approved July 16, 2025 executive session minutes (all in favor; Bogner abstained)
• Approved July 2025 payables (all in favor)
• Approved FY2025 Jan‑June financials (all in favor)
• Approved Wallace Tower #008 payment of $1,108,074.37 (all in favor)
• Approved Change Order 76 for Mechanic St. ($33,417.24) (all in favor)
• Approved Daniel Heights #001 payment of $25,175.00 (all in favor)
• Tabled HCV Homeownership Program (motion to keep table passed, all in favor)

Fitchburg Public Schools

The Building Needs and Resource Committee will discuss capital project updates including HVAC and security work at South Street Early Learning Center, and review a SPED programming proposal. The committee will also consider revolving account ideas for capital planning and receive an FY26 staffing and budget update. No grants or donations are pending, and meetings are for discussion only.

• Approve draft minutes from May 13, 2025
• Update on capital projects: architectural, HVAC, and security costs and timelines
• Review and discuss potential SPED programming options
• Discuss revolving account ideas for capital planning
• FY26 staffing and budget update review

Planning Board

The Planning Board will hold public hearings on several special permits and site plan reviews. Key discussions include a large multi-family redevelopment, a new 40-lot residential subdivision, and various commercial use changes.

• Proposed 240 residential units at 21 Depot Road
• Proposed 40-lot Flexible Development Residential Subdivision off Ashburnham Street
• Marijuana product manufacturer and 50-75 space parking facility at 6 Cobbler Drive
• Proposed 1,004 S.F. church expansion at 356 Broad Street
• Proposed residential recovery home and parking relief at 24-26.5 Arlington ST

The Planning Board approved a 240‑unit, four‑phase multi‑family project at 21 Depot Road, subject to wastewater, traffic, and riverwalk conditions. The board also endorsed two ANR lot subdivisions, approved a minor interior expansion at 356 Broad Street, and granted special permits for a marijuana manufacturing facility and a commercial parking lot at 6 Cobbler Drive, each with specific conditions. Additional approvals included a site‑plan modification for a warehouse at Crawford and Airport Roads, a withdrawal of a special permit for 990 South Street Lot 1, and approval of a duplex site plan for 990 South Street Lot 2, all with unanimous 7‑0 votes.

• Endorsed ANR plan subdividing 6.47‑acre rear lot and 22.7‑acre lot off Pearl Hill and Kendall Road (7‑0)
• Endorsed ANR plan transferring 546‑sq‑ft parcel at 59‑69 Culley St (7‑0)
• Approved minor site plan for 1,004‑sq‑ft interior expansion at 356 Broad Street (7‑0)
• Approved special permit for marijuana manufacturing at 6 Cobbler Drive with odor mitigation and security conditions (7‑0)
• Approved commercial parking facility (50‑75 spaces) at 6 Cobbler Drive, requiring a 20‑ft looping fire‑access lane and parking limit of 90 cars (7‑0)
• Approved 240‑unit, four‑phase development at 21 Depot Road, subject to DPW, wastewater, traffic, and riverwalk requirements (7‑0)
• Approved site‑plan modification for warehouse at 0 Crawford Street/0 Airport Road, subject to trash, EV parking, landscaping, and original permit conditions (7‑0)
• Approved withdrawal of special permit for 990 South Street Lot 1 and approved site plan for duplex at 990 South Street Lot 2 with ANR, water‑line, demolition, and landscaping conditions (7‑0)

Fitchburg Public Schools

The Fitchburg School Committee will meet to vote on accepting a $2,850,000 Green School Works Program grant and consider the first reading of a revised policy manual. The agenda also includes approval of minutes from two prior meetings and an opportunity for public comment. Votes are required for the grant and policy manual actions.

• Vote on accepting $2,850,000 Green School Works Program grant
• Discussion and vote on first reading of revised Fitchburg Public Schools policy manual
• Approval of minutes from June 2 and June 16, 2025 School Committee meetings
• Public comment period for residents

The committee voted on a motion to delete the phrase “was not reflected in the budget” from the June 2 minutes; the motion failed with one member in favor, five opposed and one abstention. The June 2 and June 16 meeting minutes were then approved with five votes in favor. Budget items were presented but no vote or action was recorded.

• Amendment to remove phrase “was not reflected in the budget” from June 2 minutes failed (1 in favor, 5 opposed, 1 abstain)
• Approval of June 2 and June 16 meeting minutes passed (5 votes to approve)
• Budget items presented; no decision recorded

Cultural Council

The Fitchburg Cultural Council will meet to discuss and vote on guidelines, priorities, and funding allocation for the FY26 grant cycle. Other business includes reviewing a public input meeting and survey, approving a grant report, treasurer's report, and past meeting minutes. The meeting is open to the public with remote participation via Zoom.

• VOTE on Guidelines & Priorities for FY26 Grant Cycle
• VOTE on FY26 Grant Cycle Funding Allocation
• VOTE on Grant Report
• VOTE on Treasurer's Report
• Review of Public Input Meeting & Survey

The council approved the FY26 grant cycle guidelines and priorities unanimously. It amended the budget to set aside $2,500 for administrative fees, up from $2,000. The July 28 meeting minutes and the current grant report were both accepted without opposition. The meeting was adjourned at 5:48 p.m.

• Accepted July 28 meeting minutes (9 in favor, 0 opposed)
• Approved FY26 Grant Cycle Guidelines & Priorities (9 in favor, 0 opposed)
• Amended admin fee reservation to $2,500 (9 in favor, 0 opposed)
• Accepted grant report as presented (9 in favor, 0 opposed)
• Adjourned meeting (9 in favor, 0 opposed)

Retirement Board

The Fitchburg Retirement Board will consider approval of the meeting warrant, bank statements, and minutes. It will also vote on retirements, refunds, buybacks, and transfers for board members. Additional items include staff performance evaluation, a discussion on an assistant director job posting, and updates on legislation and the PRIT fund.

• Approval of warrant, bank statements, and minutes
• Approval of retirements, refunds, buybacks, and transfers
• Office staff performance evaluation discussion
• Assistant director job posting discussion
• Legislative updates and PRIT fund performance updates

The Fitchburg Retirement Board unanimously approved the August 2025 Retiree Payroll Warrant ($1,888,857.60), the Cash Disbursements Warrant ($33,731.34) and the Refunds/Rollovers/Transfers Warrant ($9,406.99). It also approved the retirement of firefighter Barry G. Hyvarinen effective August 28, 2025 and admitted four new members. The July 22, 2025 meeting minutes were deferred to the September 23, 2025 meeting, and the board adjourned the session.

• Approved August 2025 Retiree Payroll Warrant $1,888,857.60 (5-0)
• Approved August 2025 Cash Disbursements Warrant $33,731.34 (5-0)
• Approved August 2025 Refunds/Rollovers/Transfers Warrant $9,406.99 (5-0)
• Approved retirement of Barry G. Hyvarinen, Option C, effective Aug 28, 2025 (5-0)
• Admitted new members Peter Kettle, Madison Martowska, Anthony Cortes, Celia Alvarado (5-0)
• Deferred review of July 22, 2025 minutes to Sep 23, 2025 meeting (5-0)
• Accepted April and May 2025 bank statements and accounting (5-0)
• Adjourned meeting (4-0)

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) is meeting to review updates on a shared resource farming project and a Regional School District Solar proposal. The group will also discuss regional climate action progress with Michelle Zelenka of NMCOG and review membership.

• Regional School District Solar proposal
• Shared resource farming project update
• Regional climate action progress report from NMCOG's Michelle Zelenka
• Membership discussion

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Policy Subcommittee will meet on August 20, 2025, at 4:30 p.m. to review and discuss several policies, including proposed Admissions Policy (JF), English Language Fluency and Literacy (IHBEA), Competency Determination (IKF), and Travel Policy (BIDA). The subcommittee will also adopt meeting minutes from March 26, 2025, and receive a status update on policies with legal counsel.

• Review and adoption of meeting minutes from March 26, 2025
• Status update on policies with Legal Counsel
• Review proposed Admissions Policy (JF)
• Review English Language Fluency and Literacy policy (IHBEA)
• Review Competency Determination Policy (IKF) and Travel Policy (BIDA)

Montachusett Metropolitan Planning Organization (MPO)

The Montachusett Metropolitan Planning Organization will approve minutes from a previous meeting and vote on releasing a draft Safety Action Plan for public comment. The meeting will be held remotely.

• Approval of June 18, 2025 minutes
• Vote to release draft Safety Action Plan for public comment
• Presentation of draft Safety Action Plan for the Montachusett Region
• Updates from MassDOT Highway Division and Transit
• Review of future MPO schedule through end of calendar year

Board of Registrars

The Fitchburg Board of Registrars will hold a public hearing to consider an objection filed by Jacquelyn Wehtje against the nomination papers of Anthony Zarrella, a candidate for City Councilor at Large. The board will hear statements and testimony from both the objector and the candidate, then deliberate and vote on the validity of the objection.

• Public hearing on objection by Jacquelyn Wehtje to nomination papers of Anthony Zarrella, candidate for City Councilor at Large
• Board will hear statements, testimony, and public comment before deliberating
• Roll call vote to determine validity of the objection

The Board of Registrars unanimously approved Attorney Provencher to preside over the hearing. After testimony, the Board voted 3–0 to deny Jacquelyn Wehtje’s objection to Mr. Zarrella’s City Council at‑Large nomination papers, allowing his candidacy to remain on the ballot.

• Attorney Provencher presided over the hearing (3-0)
• Objection to Anthony Zarrella’s nomination denied (3-0)

Montachusett Regional Transit Authority (MART)

The Montachusett Regional Transit Authority will hold a public meeting on August 13, 2025 to gather rider feedback and discuss proposed changes to its bus routes. The meeting will take place at 700 Main St., Fitchburg, MA, and MART will provide free return transportation for attendees. Participants may also join the meeting via Zoom. Questions can be directed to (978)-345-7711.

• Proposed changes to MART bus routes
• Public meeting at 700 Main St., Fitchburg, MA
• Free return transportation offered after the meeting
• Zoom participation option available
• Contact phone (978)-345-7711 for inquiries

Fitchburg Public Schools

The Crocker Elementary School Building Committee will consider approving multiple contractor invoices, an architect amendment, and a change order for the project. The committee will also discuss project financials, construction updates, and a ribbon-cutting schedule.

• Potential votes on invoices: Fontaine, Colliers, Saam, EH&E, Yankee Engineering, Red Thread, Robert H Lord, Flagman of America, Omasta Landscaping
• Potential vote on proposed amendments for Saam and Colliers additional fees
• Potential vote on Fontaine Change Order #28
• Discussion of MSBA July OPM report and project financials
• Ribbon-cutting schedule and program discussion with District, City, and MSBA

Montachusett Joint Transportation Committee (MJTC)

The MJTC will discuss the MassDOT Local Early Stage and Actionable Planning (LEAP) program and receive an update on the regional Safe Streets For All (SS4A) Safety Action Plan. The committee will also nominate an MJTC officer and approve previous meeting minutes. No votes on substantive items are scheduled.

• Presentation by MassDOT on the LEAP (Local Early Stage and Actionable Planning) program
• Update on the regional Safe Streets For All (SS4A) Safety Action Plan
• Nomination of an MJTC officer
• Approval of June 11, 2025 meeting minutes
• Contract status reports for RTA and MassDOT 3C

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will hold a remote meeting to approve July meeting minutes and cash schedule, and receive presentations on several administrative matters. Commissioners will hear about the Climate Leaders in Municipal Buying program, a Brownfield Assessment and Cleanup Revolving Loan Fund policy, and a new Artificial Intelligence Use Policy, all listed as information only. A budget update on new revenue and department updates on GIS, planning, and transit are also scheduled. The meeting is largely procedural and informational, with no major decisions anticipated beyond approval of prior actions.

• Presentation and adoption of Brownfield Assessment and Cleanup Revolving Loan Fund policy
• Presentation and adoption of Artificial Intelligence Use Policy
• Introduction of Climate Leaders in Municipal Buying (CLIMB) program
• Budget update on new revenue
• Approval of July 2025 cash schedule and minutes

The MRPC unanimously approved the July 10, 2025 meeting minutes. The July 2025 cash schedule was accepted with no objections. The meeting was then adjourned.

• Approved July 10, 2025 minutes (10‑0)
• Accepted July 2025 cash schedule (12‑0)
• Adjourned meeting (unanimous)

Montachusett Regional Vocational Technical School

The Workforce Subcommittee will consider approving minutes from its June 4, 2025, meeting, then enter executive session to discuss strategy for collective bargaining or litigation. No other substantive items are listed. The meeting is largely procedural.

• Approval of minutes from June 4, 2025, meeting
• Executive session on collective bargaining or litigation strategy per M.G.L. Chapter 30A, Section 21(a)(3)

Board of Health

The Board of Health will hold hearings on several properties cited as public health nuisances, including a vacant building with a leaning church spire at 240 Water Street. Other hearings address a ticket for Identity Coffee Company, vacant land at 650 Water Street, and property maintenance issues at 32 Oak Hill Lane and 35 Columbus Street. A petition to repeal local tobacco regulations remains tabled.

• Hearing on 240 Water Street: vacant building with leaning spire, referral from City Council Public Safety Committee
• Hearing on 650 Water Street: vacant land creating public health nuisance
• Hearing on 32 Oak Hill Lane: secure and maintain large vacant property
• Hearing on 35 Columbus Street: vacant property maintenance
• Petition to repeal all local tobacco regulations (tabled)

The Board of Health voted to waive the $600 registration fine for 35 Columbus Street after the owner registered the property. It also approved a two‑week extension for work on the vacant church at 240 Water Street, tabled a petition to repeal local tobacco regulations, sustained a $50 sanitation fine for Identity Coffee, and levied a fine for failure to register 32 Oak Hill Lane. The minutes from the July 10, 2025 meeting were approved.

• Waived $600 fine for 35 Columbus St (all in favor)
• Granted 2‑week extension for improvements at 240 Water St (all in favor)
• Tabled petition to repeal all local tobacco regulations until a public hearing (all in favor)
• Sustained $50 sanitation fine for Identity Coffee LLC (all in favor)
• Levy fine for failure to register and maintain 32 Oak Hill Lane (all in favor)
• Approved minutes of July 10, 2025 meeting (all in favor)

Cultural Council

The Fitchburg Cultural Council is holding a public input meeting to gather feedback for creating guidelines and priorities for the upcoming grant season. The agenda includes introductions, presentations about the council, the grant cycle, a grantee, and a public discussion based on survey responses.

• Introductions
• Presentation: About the Fitchburg Cultural Council
• Presentation: About the grant cycle
• Grantee presentation
• Public input discussion using survey links

The council held a public input meeting that featured a presentation by a grantee and a review of a new grant scoring system. Attendees offered numerous suggestions for funding arts, fitness, and outreach programs. No motions, approvals, denials, or votes were recorded in the minutes.

Conservation Commission

The Fitchburg Conservation Commission will hold public hearings on a mixed-use redevelopment at 21 Depot Street (Eleanor's Lofts) and a single-family house at Lot 4 Marshall Road, both continued from June. Other items include a vegetation management plan for the MBTA right-of-way, a rebuild at 81 Scott Road, wildlife fencing at the airport, and various updates.

• Public hearing: Notice of Intent for Eleanor's Lofts mixed-use redevelopment at 21 Depot Street (continued from 06/04/25)
• Public hearing: Notice of Intent for single-family house at Lot 4 Marshall Road (continued from 06/04/25)
• Request for Determination: MBTA Right-of-Way five-year Vegetation Management Plan
• Request for Determination: rebuild single-family home at 81 Scott Road in Riverfront Area
• Public hearing: wildlife fencing at Fitchburg Municipal Airport, 567 Crawford Street

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss proposed uses for properties at Putnam Place and 520 Main Street. The board will also review a small business internet program and a fundraising request.

• Proposed use of Putnam Place Suite 112 by Nicholas Roman & Jose Vincente
• Proposals for 520 Main Street from Amy Jolly (Applewild School) and Matias Group
• FRA Small Business Internet Program regarding 326 Main Street (Canvas – CoFF33 Corp.)
• Fundraising request for Friends of Fitchburg Veterans 5K Charity Walk/Run
• Executive session regarding the lease or sale of real property at 166 Boulder Drive

Montachusett Regional Vocational Technical School

The committee will hear the Superintendent-Director's update and the Principal's report, including post-graduate plans for the Class of 2025 and enrollment changes. Personnel actions including retirements, resignations, and appointments will be considered. Several donations and a grant will be accepted. Subcommittee reports on policy, capital improvements, and financial planning are also on the agenda.

• Review of Post Graduate Plans for Class of 2025
• Enrollment/Withdrawal/New Entry Report
• Personnel: Retirement, Resignation, Appointment
• Acceptance of Grant and multiple Donations (6A-6E)
• Reports from subcommittees: Policy, Capital Improvements, Workforce, Student Advisory, Financial Planning

Cultural Council

The Fitchburg Cultural Council's FY26 Grant Fund Planning Subcommittee will meet on August 4, 2025, to discuss grant award values for the upcoming fiscal year. The agenda includes introductory remarks, public comment, and a focused discussion on setting grant amounts. No final decisions are anticipated at this subcommittee meeting.

• Discuss grant award values for FY26

Historical Commission

The Fitchburg Historical Commission will fill a vacant Secretary position, review minutes, and receive updates on Main Street building histories, Monument Park repairs, historic building demolition delays, and preservation of stone walls. They will also review the Community Preservation Act as a potential funding source and discuss the historic significance of the abandoned Lower Rollstone Street Bridge. A member vacancy on the commission will be addressed under new business.

• Fill vacant Secretary position for the remainder of this calendar year
• Update on project to document and share Main Street building histories, historic districts, and restoration incentives
• Update on Monument Park repairs
• Update on historic building demolition delay
• New business: awareness of historic significance of the abandoned Lower Rollstone Street Bridge (MACRIS FIT.931)

The commission voted to postpone approval of the July 31 meeting minutes until the suggested revisions are incorporated. The motion was made by Mary, seconded by Brian, and carried. No other formal actions or votes were taken; the remainder of the meeting consisted of project updates and discussion of future initiatives.

• Postponed approval of meeting minutes pending revisions (motion carried)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on an appeal by Joan McCann to overturn the Building Commissioner's decision to issue a permit for a single-family dwelling on a dimensionally nonconforming lot at 44 Belair Drive. The lot is 11,757 square feet, below the required 12,000 square feet, and the appeal cites the Affordable Home Act and state law regarding merger of undersized lots. The board will decide whether to uphold or overrule the building permit.

• Case ZBA-25-12: Joan McCann appeals building permit (B-25-285) for a single-family dwelling on a nonconforming lot at 44 Belair Drive
• Lot area 11,757 SF vs. required 12,000 SF under §181.416 of Fitchburg Zoning Ordinance
• Appeal argues the lot was not held in common ownership when the Affordable Home Act and MGL 40A, §1A took effect, thus merger rules do not apply
• Public hearing scheduled for 6:30 PM on July 31, 2025 at 700 Main Street (hybrid via Zoom)

Montachusett Public Health Network

The Montachusett Public Health Network will discuss and potentially approve the FY26 workplan and budget, as well as a municipality fee schedule request. Updates on epidemiology, infectious disease, and vaccine clinics are also on the agenda. The meeting includes public comment and approval of past meeting minutes.

• Summary and discussion of the FY26 workplan and budget for the Public Health Excellence (PHE) grant
• Municipality fee schedule request to be considered
• Epidemiology and infectious disease updates, including vaccine clinic status
• Approval of minutes from previous meeting
• Next meeting scheduled for September 24, 2025

The board approved the minutes from the previous meeting by roll call. The FY26 public health budget of $555,079.80 was approved by roll call. Steve Curry was tasked with gathering health department fee information for future review. The meeting was adjourned by motion.

• Approved past meeting minutes (roll call)
• Approved FY26 budget $555,079.80 (roll call)
• Assigned Steve Curry to collect health department fees for review
• Scheduled presentation of fee schedule at a future meeting
• Approved motion to adjourn

Public Works Committee

The Public Works Committee will vote on minutes, receive a DPW update, and discuss three new petitions: creating residential permit parking on Park Street due to an auto shop, installing electronic speed-limit signs on Clarendon Street, and repairing cracked sidewalks on Cherry Street.

• Petition 067-25: Residents of Park St. request residential permit parking due to Midnight Auto Repair shop parking issues
• Petition 141-25: Councilor Beauchemin requests two electronic speed-limit signs on Clarendon Street near Daniel and Franklin Streets
• Petition 142-25: Councilor Fleming requests repair of cracked sidewalks on Cherry Street at Raymond Hotel

License Commission

The Board of License Commissioners will conduct summons hearings regarding Major’s Café. The commission will also reconsider a change of manager and officers application for Blazin Wings, Inc.

• Summons hearings for Major’s Café at 149 Lunenburg Street
• Reconsideration of manager and officer changes for Blazin Wings, Inc. at 150 Whalon Street

The Board approved an early closing time of 12:00 AM for Major’s Café, with a four‑month review and a required appearance by the licensee on Dec 15, 2025. The commission also voted to take no action on the July 12 incident and entered executive session to review video of the July 18 incident. A reconsideration application for Blazin Wings, Inc. was approved.

• Motion to take no action on July 12 incident approved unanimously (3/0)
• Motion to enter executive session for July 18 video review approved unanimously (3/0)
• Approved 12:00 AM early closing for Major’s Café with four‑month review; licensee to appear Dec 15, 2025 (3/0)
• Reconsideration application for Blazin Wings, Inc. approved unanimously (3/0)

Planning Board

The Planning Board will hold public hearings on several special permits and site plan reviews, including residential conversions and industrial projects. The board will also consider land transfers and minor site modifications.

• Special Permit for 240 residential units at 21 Depot Road
• Special Permit for a marijuana product manufacturer at 6 Cobbler Drive
• Site Plan Review for a contractor's yard with a 4,000 square foot building at 0 Authority Drive
• Special Permit for a duplex conversion and lot subdivision at 990 South Street
• Modification request for a service station and cannabis delivery business at 339 River Street

The Planning Board signed three ANR plans for Shea Street, Whalon Street, and Rindge Road. It approved a minor site plan for 1141 South Street and the site plan for 0 Authority Drive with ZBA conditions. The board also approved a special permit and site plan for 962 Main Street and modified the 339 River Street cannabis delivery permit. Several items were continued to the August meeting.

• Signed ANR plan for 484 & 470 Shea Street (no vote recorded)
• Signed ANR plan for Whalon Street (no vote recorded)
• Signed ANR plan for 628 Rindge Road (no vote recorded)
• Approved minor site plan for 1141 South Street, vote 6-0
• Approved site plan for 0 Authority Drive subject to ZBA conditions, vote 6-0
• Approved special permit & site plan for 962 Main Street, vote 5-0
• Modified Special Permit 2023-4 for 339 River Street, vote 6-0
• Motion to continue 21 Depot Road project to Aug. 26, 2025, vote 6-0

Cultural Council

The Fitchburg Cultural Council meeting on July 28, 2025 will include votes on the grant report, the treasurer’s report, and the previous meeting minutes. Council members will also finalize plans for a public input meeting on August 7 at the Fitchburg Art Museum. The agenda also lists introductory comments, public comment, new member introductions, and upcoming events announcements.

• Vote: Grant Report
• Vote: Treasurer’s Report
• Vote: Minutes to Review
• Finalize plans for August 7 public input meeting at the Fitchburg Art Museum

The council voted to accept the grant report with a 9‑0 vote. They also approved the treasurer’s report with a 9‑0 vote. The minutes from the June 28 meeting were accepted unanimously. The meeting was adjourned at 5:33 p.m.

• Accepted grant report (9‑0)
• Accepted treasurer’s report (9‑0)
• Accepted June 28 meeting minutes (9‑0)
• Adjourned meeting at 5:33 p.m.

Trustees of Public Burial Grounds

The Trustees of Public Burial Grounds will discuss a request from Stories in Motion to film at Dean Hill Cemetery during August 2025. No other agenda items are listed. The meeting is scheduled for July 23, 2025 at 9 AM in the West Meeting Room, 1st floor, City Hall.

• Request by Stories in Motion to film at Dean Hill Cemetery in August 2025

The Trustees of Public Burial Grounds voted unanimously to allow Stories in Motion to film at Dean Hill Cemetery on August 6, 2025 (or a rain date) provided the city is reimbursed for staff costs, named as an additional insured on the production liability policy, and credited in the film. The meeting was then adjourned by unanimous vote.

• Approved filming at Dean Hill Cemetery on Aug 6, 2025 with reimbursement, insurance, and credit provisions (unanimous)
• Adjourned the meeting (unanimous)

Retirement Board

This is a routine meeting of the Fitchburg Retirement Board with no major decisions or public hearings. The board will consider administrative items such as approving retirements, refunds, buybacks, transfers, minutes, and bank statements, and will receive updates on fund performance and legislation.

• Approval of retirements, refunds, buybacks, and transfers
• PRIT Fund performance updates
• Approval of warrant, bank statements, and minutes
• Deaths – administrative notification
• Legislative updates

The Fitchburg Retirement Board unanimously approved the July 2025 Retiree Payroll Warrant for $1,933,324.40. It also approved the July cash disbursements warrant ($17,828.22), the refunds/rollovers/transfers warrant ($59,658.07), a retirement application for Tracy M. Pinault, and admitted five new members. The board deferred review of April‑June 2025 bank statements to the August 26 meeting and recorded a conflict‑of‑interest disclosure for Nicholas Crawford. The meeting was adjourned at 11:49 a.m.

• Approved July 2025 Retiree Payroll Warrant $1,933,324.40 (3‑0)
• Approved July 2025 Cash Disbursements Warrant $17,828.22 (3‑0)
• Approved July 2025 Refunds/Rollovers/Transfers Warrant $59,658.07 (3‑0)
• Approved June 24, 2025 meeting minutes (3‑0)
• Deferred review of April‑June 2025 bank statements to Aug 26, 2025 (3‑0)
• Approved Tracy M. Pinault’s Option B retirement effective July 5, 2025 (3‑0)
• Admitted new members Emily Baia, Travis Chesbrough, Brittany Medeiros, Brenda Heller, Nicholas Crawford (3‑0)
• Acknowledged conflict‑of‑interest disclosure for Nicholas Crawford (3‑0)

Montachusett Regional Planning Commission

The Montachusett Brownfields Group is meeting to organize its committee and review site nominations. The group will discuss specific locations in Groton, Fitchburg, and Leominster.

• Site nomination for Groton (Amended Scope)
• Site nomination for Fitchburg
• Site nomination for Leominster
• Discussion of future RLF activities

License Commission

The License Commission will consider new applications for entertainment permits, special one-day alcohol licenses, and a lodging house application. A public hearing is scheduled for a new full restaurant liquor license at Letz Rage LLC, 20 Putnam Street, and a transfer of license and manager change for Compass Group USA at 160 Pearl Street. The board will also approve minutes from July 7.

• Public hearing on new general on-premises restaurant all-alcoholic-beverages liquor license for Letz Rage LLC at 20 Putnam Street
• Lodging house application from SMOC Housing at 94 Highland Avenue
• Transfer of license and change of manager application for Compass Group USA at 160 Pearl Street
• Multiple entertainment permits for live amplified music at events including Expo-Feria 2025, a block party, and a memorial classic
• Special one-day wine and malt beverage permits for Chartwells Dining Services for a trustees reception and football games at 0 Pearl Hill Road

The License Commissioners approved the July 7, 2025 meeting minutes and a series of entertainment, housing, and restaurant license applications, each by a 3‑0 roll‑call vote. They also approved a motion to issue a summons and hold a hearing on July 29, 2025 regarding two altercations at Major’s Café. All actions were recorded as unanimous approvals.

• Approved July 7, 2025 minutes (3-0)
• Approved Yolene Gonzalez Monday‑Saturday Entertainment Permit (3-0)
• Approved Charles Barbera Block Party permit (3-0)
• Approved SMOC Housing lodging house renewal (3-0)
• Approved Letz Rage LLC on‑premises restaurant liquor license (3-0)
• Approved Compass Group USA license transfer and manager change (3-0)
• Approved Special One Day All Alcoholic Beverages events for Compass Group (3-0)
• Approved motion to summons Major’s Café for hearing July 29, 2025 (3-0)

Community Outreach Meetings

The North Central Climate Change Coalition (NC4) will meet remotely to discuss member updates, a website update, a shared resource farming update, and a report on climate activity following the federal withdrawal of climate funding. The meeting is open to residents of member communities, including Fitchburg.

• Discussion of Shared Resource Farming update
• Report on climate activity following federal withdrawal of funding
• Member updates from municipal and civic leaders
• Website update for NC4

Airport Commission

The Fitchburg Municipal Airport Commission will review ongoing apron design and fencing permits. The body will also discuss new business regarding the Twin Towers Memorial and North Central C.O.C., and enter an executive session to discuss litigation strategy.

• Apron Design & Permit – Fencing
• Twin Towers Memorial
• North Central C.O.C.
• Rockin Horse Enterprise LLC – Phase 1
• Executive Session regarding litigation strategy

The commissioners approved the June 2025 meeting minutes with a unanimous 4‑0 vote. They also voted 4‑0 to cancel the scheduled August 2025 meeting, moving the next regular meeting to September 17, 2025. No financial commitments or executive session were approved at this meeting.

• Accepted June 2025 Commission minutes (4-0)
• Cancelled August 2025 meeting, next meeting set for September 17, 2025 (4-0)
• No financial commitments approved (none)
• No executive session held (none needed)

Fitchburg Housing Authority

The Fitchburg Housing Authority will consider approving several payments and change orders for projects at Wallace Tower and 76 Mechanic St. The board will also review policies for vehicle and internet use and the HCV Administrative Plan.

• Payment #007 Wallace Tower ($502,471.81)
• Change Order #005 Wallace Tower ($94,576.21)
• Payment #005 76 Mechanic St ($89,015.00)
• Change Order #003 76 Mechanic St ($69,276.67)
• Wallace Tower HILAPP Grant Application

The Fitchburg Housing Authority board unanimously approved several financial items, including a $502,471.81 payment and a $94,576.21 change order for the Wallace Tower modernization project. The board also approved an $81,900 study and design contract for Project #097187 and adopted an updated administrative plan while tabling the Homeownership Program provision. Additional approvals covered routine policies, meeting minutes, and a payment for the 76 Mechanic Street renovation.

• Approved June 18th, 2025 regular board meeting minutes (all in favor)
• Approved June 18th, 2025 executive session minutes (all in favor)
• Approved FHA Vehicle Use Policy (all in favor)
• Approved $502,471.81 payment for Wallace Tower Project #097132 (all in favor)
• Approved $94,576.21 change order for Wallace Tower Project #097132 (all in favor)
• Approved $81,900 proposal for Study and Design Phase Project #097187 (all in favor)
• Approved Administrative Plan with HCV Homeownership Program provision tabled (all in favor)
• Approved $89,015.00 payment for 76 Mechanic St Project #097161 (all in favor)

Fitchburg Public Schools

The Crocker Elementary School Building Committee will review financial reports and consider several potential votes, including a budget revision request and payment of pending invoices. Items under discussion include fee amendments for architects and OPM, and a change order for Fontaine. The meeting also provides an update on construction activities and design progress.

• Budget Revision Request (BRR#1) – potential vote
• Invoices – potential vote (Fontaine, Colliers, Saam, Yankee Engineering and Testing, Diamond Relocation)
• Architect and OPM Additional Fees – potential vote (Saam amendment, Colliers amendment)
• Change Order #27 for Fontaine – potential vote
• Ribbon cutting schedule and program update

Board of Park Commissioners

The Board of Park Commissioners is holding a regular public meeting on July 15, 2025, at 5:30 PM in City Hall. The agenda contains only procedural boilerplate; no specific items for discussion or decision are listed. The public may participate remotely via a link requested by noon that day.

• No specific agenda items provided; meeting appears procedural

Legislative Affairs Committee

The Legislative Affairs Committee will consider petitions to move several election polling locations to public schools. The body will also discuss a request to relocate the Ward 5 polling site and a request to fly a Disabilities Pride Flag.

• Petition to move Ward 1 polling from Knights of Columbus to South Street Elementary School
• Petition to move Ward 2 polling from St. Joseph’s Church Hall to Reingold Elementary School
• Petition to move Ward 5 polling from Rollstone Congregational Church to Crocker Elementary School
• Request from Marisa Fleming to relocate the Ward 5 polling site to Saima Park or another location
• Request from Josiah Richards to raise a Disabilities Pride Flag at the Legislative Building July 21-28

The Legislative Affairs Committee approved the minutes from May 6 and July 1, 2025 by a 3‑0 vote. A petition to relocate the Ward 5 polling site was withdrawn and approved by unanimous consent. The committee also approved raising a Disabilities Pride Flag at the Legislative Building from July 21‑28, and approved moving polling locations for Wards 1, 2, and 5 to designated public schools, all by unanimous consent.

• Approved May 6 and July 1, 2025 minutes (3-0)
• Petition to relocate Ward 5 polling site withdrawn (unanimous consent)
• Approved raising Disabilities Pride Flag July 21‑28 (unanimous consent)
• Approved relocating Ward 1 polling site to South Street Elementary School, 376 South Street (unanimous consent)
• Approved relocating Ward 2 polling site to Reingold Elementary School, 70 Reingold Avenue (unanimous consent)
• Approved relocating Ward 5 polling site to Crocker Elementary School, 200 Bigelow Road (unanimous consent)

City Council

The City Council will discuss relocating polling sites for Wards 1, 2, and 5 to public elementary schools to improve ADA accessibility. The body will also consider several budget transfers and a new fire alarm monitoring license fee.

• Proposed relocation of polling sites for Ward 1, Ward 2, and Ward 5 to public schools
• Proposed $300 annual Fire Alarm System Monitoring License Fee effective January 1, 2026
• Budget transfer of $238,500 from Health Insurance to Workers Compensation, Unemployment, and Medicare
• Budget transfer of $60,000 from Health Insurance to Sanitary Landfill and Rubbish Removal
• Petition to accept no-cost Electric Vehicle (EV) charging station services

The council approved an amendment to the fire alarm system monitoring license fee, setting it at $300 per year starting Jan 1 2026. It also approved the Electric Vehicle charging stations project (7‑2 vote) and the Crocker solar array, authorizing the mayor to execute related documents (9‑0). Several budget transfers were adopted, and key appointments and re‑appointments were confirmed.

• Approved fire alarm monitoring license fee amendment to $300 (9‑0)
• Approved EV charging stations project via MassCEC (7‑2)
• Approved Crocker solar array and authorized mayor to execute documents (9‑0)
• Approved $40,000 transfer to Parks Capital – Parks & Playgrounds (9‑0)
• Approved $20,000 transfer to Recreation Expenses – Building & Grounds (9‑0)
• Approved $60,000 health department transfers: $45,000 to Sanitary Landfill, $15,000 to Rubbish Removal (9‑0)
• Appointed Joseph S. Bowen to Fitchburg Redevelopment Authority (9‑0)
• Re‑appointed Nicholas J. Erickson, PE as Commissioner of Public Works (9‑0)

Appointments Committee

The committee will consider and vote on several appointments, including the re-appointment of Nicholas J. Erickson as Commissioner of Public Works, new appointments to the Fitchburg Redevelopment Authority and Cultural Council, and a slate of poll workers.

• Re-appointment of Nicholas J. Erickson, PE, as Commissioner of DPW (term to July 3, 2028)
• New appointment of Joseph S. Bowen to the Fitchburg Redevelopment Authority (term to July 15, 2030)
• New appointment of Sarah Beth Wheeler to the Fitchburg Cultural Council (term to July 15, 2028)
• Appointment of poll workers for September 1, 2025 through August 31, 2026

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission will consider approving its June 2025 minutes and cash schedule, then take action on two administrative matters: a travel resolution for the EPA Brownfields National Conference and a request for matching funds for a 3-year EDA planning grant. The meeting also includes guest announcements and an open session for new business.

• EPA Brownfields National Conference Travel Resolution – action requested
• Matching Funds for 3-Year EDA Planning Grant – action requested
• Approval of MRPC Minutes from June 5, 2025
• Acceptance of June 2025 Cash Schedule
• Guest announcements and open session for new business

The commission unanimously approved the June 5, 2025 meeting minutes and the June cash schedule. It authorized Tracy Murphy’s travel to the EPA National Brownfields Conference in Chicago, with costs not to exceed $2,500. It also approved using $60,000 from DLTA‑18 and $80,000 from DLTA‑19 as matching funds for a three‑year $210,000 Economic Development Administration planning grant. No other substantive actions were taken.

• Approved June 5, 2025 minutes (unanimous yes)
• Approved June 2025 cash schedule (unanimous yes)
• Approved Tracy Murphy’s travel to EPA Brownfields Conference, up to $2,500 (unanimous yes)
• Approved $60,000 DLTA‑18 matching funds for EDA grant (unanimous yes)
• Approved $80,000 DLTA‑19 matching funds for EDA grant (unanimous yes)

Board of Health

The Fitchburg Board of Health will hold hearings on two Title 5 Local Upgrade Approvals that seek to reduce groundwater offset requirements at 811 Ashby State Road and 840 Fisher Road. A public hearing will consider a request to suspend the landfill permit for 74 Old Northfield Road and to impose an additional disposal fee. The board will also review the June 5, 2025 meeting minutes and conduct the annual vote for the BOH Chair. An item from the City Council Public Safety Committee will be discussed regarding security and structural concerns at 240 Water Street.

• 811 Ashby State Rd – Title 5 Local Upgrade Approval request to reduce groundwater offset from 4’ to 2’ (Chris Stoddard, P.E.)
• 840 Fisher Rd – Title 5 Local Upgrade Approval request to reduce groundwater offset from 5’ to 3’ (Alek Chongris, P.E.)
• Greg Caron – hearing on landfill permit suspension and additional disposal fee for 74 Old Northfield Rd
• 240 Water Street – referral (Petition #095-25) for increased security of vacant building and addressing leaning former church spire
• Review and approval of June 5, 2025 meeting minutes; annual vote for BOH Chair

The Board of Health approved reductions in groundwater offset requirements for two properties, reversed a landfill permit suspension and waived a $40 fee, and ordered security improvements for a vacant church building. It also accepted the June 5 meeting minutes and confirmed Dr. Bogdasarian as chair for the coming year.

• Approved reduction of groundwater offset from 4 ft to 2 ft at 811 Ashby State Road (all in favor)
• Approved reduction of groundwater offset from 5 ft to 3 ft at 840 Fisher Road (all in favor)
• Reversed landfill permit suspension, waived $40 disposal fee, and omitted profanity record for Greg Caron (all in favor)
• Approved bolt‑boarding of windows/doors at 240 Water St church within 2 weeks, boarding upper‑floor windows, removing fire escape and graffiti within 4 weeks (all in favor)
• Accepted minutes of June 5, 2025 (motion carried, one abstention)
• Confirmed Dr. John Bogdasarian to continue as Board Chair (all in favor)

Fitchburg Public Schools

The regular meeting of the Crocker Elementary School Building Committee scheduled for Wednesday, December 13, 2023 at 3:30 PM via Zoom was cancelled. No agenda items were considered at this time.

Fitchburg Public Schools

The Crocker Elementary School Building Committee will consider approving a Budget Revision Request (BRR#1), several invoices, additional fees for the architect and OPM, and Change Order #27 for Fontaine. The meeting also includes an update on construction and design progress. These actions are part of the ongoing Crocker Elementary School project.

• Budget Revision Request (BRR#1) – potential vote
• Invoices for Fontaine, Colliers, and Saam – potential vote
• Proposed amendments for Saam and Colliers additional fees – potential vote
• Change Order #27 for Fontaine – potential vote
• Construction and design updates from OPM (Colliers)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on 12 cases including special permits for a convenience store, contractor yards, automotive businesses, multifamily conversions, a height variance for a 4-story development, and an appeal of a building permit under the Affordable Homes Act. The board will also discuss proposed fee schedule amendments and continuation of remote attendance rules.

• Height variance for 4-story multifamily at 85-95 Fairmount St (increase from 36 to 43 ft)
• Special permit to reinstate variety convenience store at 219 Highland Ave
• Special permit for multifamily development at 87-91 River St (change from manufacturing)
• Appeal of building commissioner's determination on single-family dwelling at 44 Belair Dr (Affordable Homes Act)
• Proposed fee schedule amendments and remote attendance continuation

License Commission

The Board of License Commissioners will consider several entertainment permits for community events and festivals. The board is also reviewing applications for new liquor licenses, license transfers, and a lodging house application.

• New General On-Premises Restaurant All Alcoholic Beverages Liquor License application for Letz Rage LLC at 20 Putnam Street
• Lodging House Application for SMOC Housing at 94 Highland Avenue
• Entertainment and one-day alcoholic beverage permits for the Holy Trinity Greek Church Greek Festival at 1319 Main Street
• Entertainment permits for events at Stanley Park, Lowe Playground, and Riverfront Park
• Public hearing for the transfer of licensed premises from Pende Alpha Inc. (DBA Zeda’s) to Ruhani LLC

The Board approved the minutes from the June 16 meeting (3‑0). It approved Kelvin Martinez’s solicitation application and denied Samuel Hernandez’s (both 3‑0). Multiple entertainment permits for festivals, concerts and community events were approved unanimously. The Board also approved changes of manager and officers for Blazin Wings and Fitchburg State University, and approved the transfer of Zeda’s Pizza license to Ruhani LLC (all 3‑0).

• Approved June 16, 2025 minutes (3‑0)
• Approved Kelvin Martinez solicitation application (3‑0)
• Denied Samuel Hernandez solicitation application (3‑0)
• Approved multiple entertainment permits for festivals and community events (3‑0)
• Approved change of manager for Blazin Wings, Inc. (3‑0)
• Approved change of officers for Fitchburg State University DBA Falcon Hub (3‑0)
• Approved transfer of Zeda’s Pizza license to Ruhani LLC (3‑0)
• Referred Letz Rage LLC liquor license application to public hearing (3‑0)

Legislative Affairs Committee

The Legislative Affairs Committee will consider a resolution establishing a five‑year moratorium on naming or renaming any city‑owned building, facility, or public space after an individual. Councilor Marcus L. DiNatale and Andrew Couture will propose abolishing fluoride treatments in the city's public water supply. Marisa Fleming will request relocating the election polling site from Saima Park to a less congested location. The meeting will also include a public comment portion that must be registered online.

• 112-25: Moratorium on naming city buildings for five years
• 111-25: Proposal to abolish fluoride treatments in public water supply
• 270-23: Request to relocate election polling site from Saima Park
• Public comment registration via Zoom webinar link

The Legislative Affairs Committee voted 4‑1 to recommend that the City Council deny Petition 111‑25, which sought to abolish fluoride treatments in the public water supply. The Committee unanimously approved an amendment to Petition 112‑25, shortening the moratorium on naming city buildings from five years to one year. Petition 270‑23 on relocating the Ward 5 polling site was held for a future hearing on July 15, 2025.

• Recommended denial of Petition 111-25 (fluoride treatment abolition) – vote 4-1
• Approved amendment to Petition 112-25 reducing building‑naming moratorium to one year – unanimous consent
• Held Petition 270-23 on polling‑site relocation for future hearing on July 15, 2025

City Council

The City Council will hear a petition to abolish fluoride in the city's water supply. It will also consider a moratorium on naming buildings after individuals, final readings of ordinances extending the solar moratorium and updating floodplain protections, and multiple financial appropriations and transfers including a $115,000 donation from Unitil for road repaving. Polling place relocations and a request to raise the Disabilities Pride Flag are also on the agenda.

• Petition to abolish fluoride in public water supply (111-25)
• Moratorium on naming city buildings after individuals for 5 years (112-25)
• Final reading: extend solar moratorium through October 15, 2025 (110-25)
• Accept $115,000 from Unitil for repaving roads impacted by gas infrastructure work (124-25)
• Relocate polling places for Wards 1, 2, 5, and 6 (140-25, 270-23)

The council approved a moratorium that bars naming or renaming any city‑owned building after a person for five years. A petition to end fluoride treatments in the public water supply passed 9‑1. Several financial actions were adopted, including donations for road repaving and a crosswalk design, and large equipment appropriations for the Public Works Department.

• Moratorium on naming city buildings (112-25) adopted; committee report accepted 7‑3
• Fluoride treatment petition (111-25) approved by roll‑call vote 9‑1
• Applewild School $15,000 donation for View Street crosswalk (Order 123-25) adopted 9‑1
• Unitil $115,000 donation for roadway repaving (Order 124-25) adopted by unanimous consent
• $350,000 equipment appropriation for DPW Capital (Order 128-25) adopted by unanimous consent
• $570,000 equipment appropriation for DPW Capital (Order 129-25) adopted by unanimous consent
• $550,000 reserve reallocation between Fiscal 2025 and Fiscal 2026 (Order 133-25) adopted by unanimous consent
• $60,000 transfer from Employee Benefits to Health Department accounts (Order 136-25) adopted

Montachusett Metropolitan Planning Organization (MPO)

The July meeting for the Montachusett Metropolitan Planning Organization has been canceled. The next meeting is scheduled for August 20, 2025.

Appointments Committee

The Appointments Committee will consider reappointing Mary Delaney as Chief Procurement Officer for a term expiring June 30, 2028. This is the only substantive item on the agenda.

• Reappointment of Mary Delaney as Chief Procurement Officer for a term through June 30, 2028

Montachusett Joint Transportation Committee (MJTC)

The July 1, 2025 meeting of the Montachusett Joint Transportation Committee has been canceled. The next scheduled meeting is August 13, 2025. No items were discussed or decided.

• Meeting canceled for July 2025

Conservation Commission

The Fitchburg Conservation Commission will hold an in-person site walk to review a Notice of Intent for a mixed-use redevelopment project at Eleanor's Lofts on Depot Street.

• In-person site walk for Eleanor's Lofts redevelopment
• Notice of Intent filed by Herlin Jaime, Conservation Agent

Historical Commission

The Fitchburg Historical Commission will receive updates on several ongoing projects, including Main Street building histories and Monument Park repairs. They will review the Community Preservation Act as a potential funding source and the Certified Local Government designation. New business includes discussing the historic significance of the abandoned Lower Rollstone Street Bridge.

• Review and approve minutes of May 29, 2025, meeting
• Update on project to document Main Street building histories and restoration incentives
• Update on Monument Park repairs – fencing and tree planting
• Update on historic building demolition delay
• New business: awareness of historic significance of Lower Rollstone Street Bridge (MACRIS FIT.931)

The commission unanimously approved the minutes from the May 29, 2025 meeting. A motion to adjourn was also passed unanimously. Members recognized Andy Lipasti for his service as his term ends. The discussion of the abandoned Lower Rollstone Street Bridge was suggested to be tabled until the next meeting.

• Approved May 29 minutes (unanimous)
• Motion to adjourn approved (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a continuance request for a special permit to change the ownership of an automotive repair facility at 48 Culley Street from Brian's Auto Repair to Eric Quintana. The property is in the Neighborhood Business District. The board will decide on the permit under Section §181.313D12 of the City Code.

• Special permit continuance (ZBA-25-8) for automotive repair facility ownership change at 48 Culley Street, Map 33 Block 37 Lot 0

The Zoning Board of Appeals continued the review of the HVAC trade‑school permit (ZBA‑24‑18) to July 8 2025 with a 3‑0 vote. It also continued the exhaust‑and‑auto‑repair permit (ZBA‑23‑40) to September 9 2025, keeping all existing conditions, by a 4‑0 vote. The modular community‑center permit (ZBA‑2023‑08) was continued to July 8 2025 with all conditions, by a 3‑0 vote. No other actions were taken because quorum was lacking for some items.

• Continue review of ZBA‑24‑18 (HVAC Trade School) to July 8 2025 (3‑0)
• Continue review of ZBA‑23‑40 (Exhaust & Auto Repair) to Sep 9 2025 with conditions (4‑0)
• Continue review of ZBA‑2023‑08 (Modular community center) to July 8 2025 with conditions (3‑0)
• No quorum to act on ZBA‑24‑18 modifications beyond continuation
• No quorum to act on partial occupancy request for ZBA‑2023‑08
• Board recused member for conflict; quorum still met for continuations
• No public comments were received for any case
• All continuations recorded as motions and seconded per minutes

Fitchburg Public Schools

The Fitchburg School Committee Policy Subcommittee will meet to approve minutes from April 30, 2025, and continue reviewing sections K and L of the MASC Policy Review. No votes on new or revised policies are scheduled; the discussion is advisory.

• Approval of minutes from the April 30, 2025 Policy Subcommittee meeting
• Review of MASC Policy Review Section K and Section L
• Potential discussion of other previously reviewed policy sections

Retirement Board

The Fitchburg Retirement Board will meet to approve warrant, bank statements, and minutes, as well as retirements, refunds, and transfers. The agenda includes updates on the PRIT Fund and legislative changes.

• Approval of Warrant, Bank Statements, and Minutes
• Approval of Retirements, Refunds, Buybacks, and Transfers
• PRIT Fund Performance Updates
• Legislative Updates
• New Business

The board unanimously approved the June 2025 Retiree Payroll Warrant for $1,849,227.01, the Cash Disbursements Warrant for $34,877.94, and the Refunds/Rollovers/Transfers Warrant for $15,026.29. It also approved four retirement benefit applications and admitted six new members to the board. The board deferred the April‑May 2025 bank‑statement review, recorded a conflict‑of‑interest disclosure, and agreed to test a modified summer hours schedule.

• Approved Retiree Payroll Warrant $1,849,227.01 (4‑0)
• Approved Cash Disbursements Warrant $34,877.94 (4‑0)
• Approved Refunds/Rollovers/Transfers Warrant $15,026.29 (4‑0)
• Approved four retirement benefit applications (Goodwin, Gradito, Michaelides, Flynn) (4‑0)
• Admitted six new members (Magaw‑Chan, Leonard, Donald, Doucette, Martell, Le) (4‑0)
• Deferred review of April and May 2025 bank statements (4‑0)
• Acknowledged conflict‑of‑interest disclosure for intern hire (4‑0)
• Approved trial modified summer hours schedule (4‑0)

Public Works Committee

The Public Works Committee regular meeting scheduled for June 24, 2025, has been cancelled. The next regular meeting is scheduled for July 29, 2025.

Planning Board

The Fitchburg Planning Board will discuss several special permit and site‑plan applications, including cannabis delivery, residential conversions, and industrial projects. It will also review an approval‑not‑required plan to combine parcels on Rindge Road. A key agenda item is a zoning act to extend the temporary moratorium on large‑scale ground‑mounted solar photovoltaic facilities through October 15, 2025.

• Extension of the temporary moratorium on large‑scale ground‑mounted solar photovoltaic facilities (effective May 31 – Oct 15 2025).
• Special Permit & Site Plan Review for Speedy Cannabis at 339 River Street to allow a service station and cannabis delivery business in the Commercial (C) District.
• Special Permit & Site Plan Review for Madison Fitchburg 37, LLC to convert a funeral home to 11 multifamily units at 85 Blossom Street (Residential‑C zone).
• Site Plan Review for Authority Drive, LLC proposing a 4,000 sf contractor’s yard at 0 Authority Drive in the Industrial (I) District.
• Special Permit & Site Plan Review for Cunningham Equities, LLC to redevelop 21 Depot Road (176,868 sf mill, 8,760 sf treatment plant, 27,840 sf warehouse) into 240 residential units in the Adaptive Industrial (AI) District.

The Planning Board approved the special permit and site plan for Madison Fitchburg 37, LLC at 85 Blossom Street, allowing conversion of a former funeral home into 11 residential units with multiple conditions. Earlier, the Board approved an ANR plan to combine Parcel A with Lot 1, pending a note referencing ZBA special permit 2023‑8. The Board also continued several other applications—including Speedy Cannabis, Long Dinh duplex, Fitchburg Land Property Owner warehouse, Authority Drive contractor yard, and TMAP1 marijuana manufacturing—to future meetings.

• Approved ANR plan to combine Parcel A with Lot 1, pending ZBA special permit note (5-0)
• Continued Speedy Cannabis dual‑use request hearing (5-0)
• Continued Long Dinh duplex and subdivision request (5-0)
• Continued Fitchburg Land Property Owner warehouse modification (5-0)
• Continued Authority Drive contractor yard site plan (5-0)
• Approved special permit and site plan for 85 Blossom Street multifamily project with conditions (5-0)
• Continued TMAP1 marijuana manufacturing application (5-0)

Cultural Council

The Fitchburg Cultural Council will hold a public meeting to vote on the Grant Report, Treasurer's Report, and meeting minutes. The council will also discuss the FY26 Grant Funding Process, setting priorities for the upcoming grant cycle. Public comment is invited.

• VOTE: Grant Report
• VOTE: Treasurer's Report
• VOTE: Minutes to Review
• Discussion of FY26 Grant Funding Process

The council unanimously approved the FY26 grant scoring system. It also approved one FY25 grant amendment (location change) while rejecting another amendment that would alter the project. The treasurer’s report and May 30 meeting minutes were accepted.

• FY25-LCC-103074 grant amendment not approved (9-0)
• FY25-LCC-98280 grant amendment approved with venue confirmation request (9-0)
• Treasurers report accepted (9-0)
• May 30, 2025 meeting minutes approved (9-0)
• FY26 grant scoring system approved (9-0)

Community Outreach Meetings

The city is hosting an annual emergency exercise with Unitil on July 22, 2025, to evaluate response to a major electrical outage. The event includes a virtual briefing, in-person observation at Emergency Operations Centers, and a simulation of communications. Stakeholders must register by July 9th.

• Annual electric emergency exercise on July 22, 2025
• Virtual briefing scheduled for 10:00-10:30am
• In-person observation at Emergency Operations Centers
• Registration deadline: July 9th
• Simulation of event communications via email/phone

Trustees of Public Burial Grounds

The Trustees of Public Burial Grounds will review a master plan for cemetery expansion. The board will also receive updates on the mausoleum, columbaria expansion, and Mt. Elam expansion.

• Review and discussion of Master Plan for Cemetery Expansion
• Columbaria expansion
• Mausoleum update
• Mt. Elam expansion update
• Request from Friends of Fitchburg Cemeteries

The board approved the February 20, 2025 meeting minutes and the March 20, 2025 meeting minutes, each with a unanimous vote. They also approved the Friends of Fitchburg Cemeteries' request to hold a Summer Solstice walk‑through at Dean Hill Cemetery, unanimously. The superintendent’s report was accepted unanimously. The meeting was adjourned by unanimous vote.

• Approved February 20, 2025 meeting minutes (unanimous)
• Approved March 20, 2025 meeting minutes (unanimous)
• Approved Friends of Fitchburg Cemeteries Summer Solstice walk‑through request (unanimous)
• Accepted superintendent’s report (unanimous)
• Adjourned meeting (unanimous)

Montachusett Metropolitan Planning Organization (MPO)

The Montachusett Metropolitan Planning Organization is releasing Transportation Improvement Program (TIP) Amendment #3 for a 21-day public comment period from June 20 to July 11, 2025. Comments may be submitted to Transportation Director Brian Doherty via email. The amendment covers proposed adjustments to the FFY 2025-2029 TIP.

• 21-day public comment period for FFY 2025 TIP Amendment #3 runs 6/20/25–7/11/25
• Comments and questions go to Brian Doherty at [email protected]

Airport Commission

The Fitchburg Airport Commission will review and vote on previous minutes and action items, discuss the airport budget and manager, and consider renaming the airport after Gerald P. Lombard. The commission will also vote on commitments and abatements, then enter executive session to discuss litigation strategy.

• Airport Budget discussion
• Approval of commitments and abatements (Kyle Higgins)
• Proposal to rename airport as J. Bean (Gerald P. Lombard)
• Apron Design & Permit – fencing
• Rockin Horse Enterprise – Phase 1

The commission accepted the April meeting minutes (4‑0). It approved Minimum Standards draft 9, renamed it Version 2025, and set an effective date of July 1, 2025 (4‑0). A motion to send the new standards to the FAA was also approved (4‑0). The commission approved a $307 reimbursement to Kyle Higgins for an over‑charge on a tie‑down.

• Accepted April 2025 minutes (4-0)
• Approved Minimum Standards draft 9, renamed to Version 2025, effective July 1, 2025 (4-0)
• Approved motion to send Minimum Standards Version 2025 to FAA (4-0)
• Approved $307 reimbursement to Kyle Higgins for tie‑down over‑charge

Fitchburg Redevelopment Authority

The Fitchburg Redevelopment Authority will discuss a proposed buildout of Suite 112 at Putnam Place and exterior door replacements at various locations. The board will also review a budget summary report, receive administrative updates, and hold an executive session to discuss the lease or sale of real property at 166 Boulder Drive.

• Proposed buildout of Putnam Place Suite 112
• Exterior door replacements at various locations
• Budget & Finance summary report review
• Executive session for discussion of lease or sale of 166 Boulder Drive

Fitchburg Housing Authority

The Fitchburg Housing Authority will meet to approve payables, minutes, and a $523,000 change order for the Wallace Tower. The board will also consider a grant application and discuss nonunion personnel negotiations in executive session.

• Approve Change Order CO-0004 Wallace Tower ($523,049.90)
• Approve HILAPP Program Grant Application
• Approve Lowest Responsive Bid for CJ Durkin Pipe Repair
• Approve Payables for May – June FY2025
• Approve Expungement of Former Tenants Owing ($34,065.73)

The Fitchburg Housing Authority approved several routine items, including meeting minutes and payable items, and authorized major expenditures. A $520,931.90 change order for the Wallace Tower project and a kitchen/bath renovation contract were both approved unanimously. The HCV Homeownership Program was tabled for later consideration.

• Approved May 28th regular meeting minutes (all in favor)
• Approved May 28th executive session minutes (all in favor)
• Approved payable for May 2025 (all in favor)
• Approved expungement of former tenants owing $34,065.73 (all in favor)
• Approved Wallace Tower change order $520,931.90 (all in favor)
• Approved lowest responsive bid for CJ Durkin kitchen, bath, plumbing renovation (all in favor)
• Approved HILAPP application for community‑administration building (all in favor)
• Tabled HCV Homeownership Program (no vote recorded)

Montachusett Regional Vocational Technical School

The Montachusett Regional Vocational Technical School Legislative Subcommittee will meet to discuss organizational matters, its mission, and hear a presentation from Charlie Ellis of the Nashoba Valley Tech School Committee about the Massachusetts Voc Tech Coalition. No votes or decisions are scheduled; the agenda is primarily informational and procedural.

• Presentation on Massachusetts Voc Tech Coalition by Charlie Ellis, Nashoba Valley Tech School Committee

Fitchburg Public Schools

The Crocker Elementary School Building Committee will meet to approve minutes, update membership to replace the retiring police chief, and discuss project financials. Potential votes include invoice payments to Fontaine, Colliers, and Saam, as well as change orders for construction. The OPM (Colliers) will report on construction activity and design updates.

• Membership update: Police Chief Steven D. Giannini replaces retiring Chief Ernest Martineau on the committee
• Potential vote on Fontaine payment requisition, Colliers invoice, and Saam invoice
• Potential votes on proposed amendments for additional CA fees from Saam and Colliers
• Potential votes on Fontaine PCO #147 and Change Order #26
• Review of MSBA April and May OPM reports

Montachusett Metropolitan Planning Organization (MPO)

The Montachusett Metropolitan Planning Organization will review and possibly adopt a proposed amendment to its FY 2025‑2029 Transportation Improvement Program. It will also endorse the draft FY 2026 Unified Planning Work Program after reviewing comments. The meeting includes approval of the May 21, 2025 minutes and updates from MassDOT, transit agencies, and regional committees.

• Approval of May 21, 2025 meeting minutes
• Proposed amendment/adjustment to the FY 2025‑2029 Transportation Improvement Program (TIP)
• Endorsement of the FY 2026 Unified Planning Work Program (UPWP) after reviewing draft comments
• Updates from MassDOT Highway Division, transit, Montachusett Joint Transportation Committee, and Montachusett Regional Planning Commission
• Administrative matters: next MPO meeting and schedule through year‑end

Montachusett Regional Planning Commission

The Montachusett Regional Planning Commission (MRPC) and Montachusett Regional Transit Authority (MART) are holding the third public information meeting for a Safety Action Plan to improve roadway safety in North-Central Massachusetts. Attendees can review example projects and federally approved safety countermeasures developed since October 2024.

• Third public meeting to review example roadway safety projects for the region
• Project led by MRPC, MART, and consultant WSP
• Focus on federally approved safety countermeasures for each municipality

City Council

The Fitchburg City Council is voting on the Fiscal Year 2026 operating budget, which includes a total General Fund appropriation of $181.5 million and various orders to adjust the tax levy and transfer funds between city accounts.

• Appropriates $181.5 million for FY 2026 General Fund
• Orders $700,000 credited to FY 2026 tax levy
• Orders $3.847 million credited to FY 2026 tax levy to reduce rate
• Orders $450,000 credited to FY 2026 tax levy to reduce rate
• Orders $120,000 from parking meter receipts to Treasurer accounts

The council approved the Mayor’s Fiscal Year 2026 operating budget, including a General Fund appropriation of $181,515,682. It also adopted several specific appropriations, such as $700,000 to the tax levy, $3,847,163 to reduce the tax rate, $450,000 from the Stabilization Fund, $55,000 to PEG, $9,018,485 to the Water Enterprise Fund, and $20,126,481 to the Wastewater Enterprise Fund. All budget orders were accepted by unanimous consent (8‑0). The council also confirmed two Board of Health appointments and granted a Unitil petition for a driveway relocation.

• Approved FY2026 General Fund budget $181,515,682 (8‑0)
• Approved $700,000 appropriation to FY2026 tax levy (8‑0)
• Approved $3,847,163 appropriation to reduce FY2026 tax rate (8‑0)
• Approved $450,000 from Stabilization Fund to FY2026 tax levy (8‑0)
• Approved $55,000 PEG fund appropriation (8‑0)
• Approved $9,018,485 Water Enterprise Fund appropriation (8‑0)
• Approved $20,126,481 Wastewater Enterprise Fund appropriation (8‑0)
• Confirmed appointments of Jamie Darcangelo, R.N. and John Bogsdasarian, M.D. to Board of Health (8‑0)

City Council

The Fitchburg City Council will continue its debate and vote on the FY 2026 budget recommendations. Several budget orders are on the agenda, including the Mayor’s operating budget for the General Fund and enterprise funds. The council will also consider allocations that affect the tax levy and revolving fund expenditures.

• Order 100-25: Appropriation of $181,515,682 to the General Fund for FY 2026.
• Order 101-25: Appropriation of $700,000 to be credited to the FY 2026 tax levy.
• Order 102-25: Appropriation of $3,847,163 to be charged against available funds and credited to the FY 2026 tax levy to reduce the tax rate.
• Order 114-25: Appropriation of $450,000 from the Stabilization Fund to be credited to the FY 2026 tax levy to reduce the tax rate.
• Order 109-25: Approval of revolving‑fund expenditures up to $100,000 (or fund limit) for various city services.

The council approved the FY 2026 operating budget and a series of appropriations. Key line items were amended by unanimous consent, and the overall budget was adopted by a 6‑4 vote. Several credits to the tax levy were also approved.

• Amended General Fund line item to $181,464,682 (unanimous consent 10/0)
• Amended Wastewater Enterprise line item to $20,037,331 (unanimous consent 10/0)
• Adopted FY 2026 Operating Budget (General Fund $181,464,682; Water $9,018,485; Wastewater $20,037,331; Airport $1,100,437) by 6‑4 vote
• Approved $700,000 credit to FY 2026 Tax Levy, 8‑1 vote
• Approved $3,847,163 credit to FY 2026 Tax Levy, 8‑1 vote
• Approved $450,000 from Stabilization Fund to reduce tax rate, 7‑2 vote
• Approved $120,000 from Parking Meter/Garage receipts, unanimous consent 9/0
• Approved $1,100,437 to Airport Fund, unanimous consent 9/0

Fitchburg Public Schools

The Fitchburg School Committee Building Needs and Resource Committee will meet to discuss building maintenance, capital projects, and budget updates. They will review architectural, HVAC, and security projects, including costs and timelines, and receive an enrollment update.

• Approve draft minutes from May 13, 2025
• School building maintenance update
• Capital plan update including architectural/HVAC/security project costs and timelines
• Enrollment update
• FY25 line item budget review and FY26 schedule review

Appointments Committee

The Appointments Committee will vote on two Board of Health positions: a new appointment of Jamie Darcangelo, R.N. for a term expiring January 1, 2027, and a reappointment of John Bogsdasarian, M.D. for a term expiring January 1, 2028. The meeting is open to the public with remote participation available.

• New appointment: Jamie Darcangelo, R.N. to Board of Health (term to Jan 1, 2027)
• Reappointment: John Bogsdasarian, M.D. to Board of Health (term to Jan 1, 2028)

Public Safety Committee

The Public Safety Committee will discuss three items: removing parking meter bags on Grove Street, a petition from Park Street residents about Midnight Auto Repair using the street for parking, and public safety issues at 240 Water Street, the former St. Bernard's Church, where a leaning spire and homeless break-ins pose fire and structural hazards. The committee will also approve minutes from January 21, 2025.

• 060-25: Remove parking meter bags on Grove Street to prevent all-day parking by cars
• 067-25: Park Street residents petition against Midnight Auto Repair taking over street parking
• 095-25: Address public safety at 240 Water Street (former St. Bernard's Church) including a dangerous leaning spire and fire hazard from homeless break-ins; seek more permanent securing of buildings

Fitchburg Public Schools

The Fitchburg School Committee will consider adopting the District Strategic Plan 2025-2030. They will also vote on submitting 11 grants with anticipated level funding totaling approximately $6.3 million, and accepting two grants worth $68,000. Other items include subcommittee reports, a superintendent evaluation communication, and a special education update.

• Vote on District Strategic Plan 2025-2030 (#25-519)
• Approve submission of 11 grants including Title I ($2,853,029 anticipated) and IDEA ($1,873,953 anticipated)
• Accept FY26 Genocide Education grant ($40,000) and 21st Century Summer Enhancement grant ($28,000)
• Communication on Superintendent Evaluation from Vice Chair Pete Stephens
• Special Education Update from Director Alicia Berrospe

License Commission

The License Commission will review minutes from June 2, 2025, and act on several new applications including solicitor licenses, entertainment permits for events such as the Civic Days block party and parade, annual permits for Tryst Nightclub, and a transfer of the Zeda's license. The transfer of licensed premises for Zeda's is referred to a public hearing on July 7. The commission also will discuss an ABBC Caterer License memo.

• Solicitor applications for SunRun, SunGrow Energy, and Core Iron Works
• Civic Days Committee block party on Boulder Drive on July 3 for 25,000 people and parade on July 4 for 5,000
• Annual Monday-Saturday and Sunday entertainment permits for Tryst Nightclub at 326-344 Main Street
• Special one-day all-alcoholic beverages permits for Music Release Shows at Tryst Nightclub on multiple dates in June and July
• Transfer of Zeda's licensed premises from Pende Alpha Inc. to Ruhani LLC, referred to public hearing on July 7

The License Commissioners unanimously approved the June 2 minutes and moved Kelvin Martinez’s application to the July 7 meeting. They approved Christopher Nelson’s solicitation license and a series of entertainment permits for civic events, including the Tryst Nightclub music shows with an 11 PM alcohol cutoff. The board also approved a manager change at Shikha LLC and referred a license transfer for Zeda’s Pizza to a public hearing.

• Approved June 2, 2025 minutes (3‑0)
• Moved Kelvin Martinez (SunRun) application to July 7, 2025 (3‑0)
• Approved Christopher Nelson (SunGrow Energy) solicitation license (3‑0)
• Approved multiple civic entertainment permits (e.g., Boulder Drive block party, Chalk Art Festival) (3‑0 each)
• Approved amended Tryst Nightclub music event permits, setting 11 PM alcohol cutoff (3‑0)
• Approved manager change for Shikha LLC, Tikendra Patel (3‑0)
• Referred Zeda’s Pizza license transfer to public hearing on July 7, 2025 (3‑0)

City Council

The City Council will debate and vote on the FY2026 operating budget totaling $181,515,682 for the General Fund, along with enterprise funds for water, wastewater, and airport. They will also consider several orders to reduce the tax levy using overlay surplus, available funds, and the stabilization fund. Specific appropriations for parking meter receipts, PEG access, cemetery services, and revolving funds are also on the agenda. Departments facing cuts are required to be present.

• Appropriation of $181,515,682 for FY2026 General Fund operating budget
• Order to apply $700,000 from overlay surplus to reduce the tax levy
• Order to apply $3,847,163 from available funds to reduce the tax rate
• Order to apply $450,000 from stabilization fund to reduce the tax rate
• Appropriations from water, wastewater, airport enterprise funds and revolving funds

The Fitchburg City Council approved the FY 2026 operating budget, allocating $181,515,682 to the General Fund and specifying amounts for Water, Wastewater, and Airport enterprises. Additional appropriations were made to reduce the tax rate, fund IT PEG expenses, cemetery services, and other city functions. The council also authorized expenditures from various revolving funds up to $100,000 (or $750,000 for Public Health Sustainability).

• Approved FY 2026 General Fund appropriation of $181,515,682
• Approved Water Enterprise appropriation of $9,018,485
• Approved Wastewater Enterprise appropriation of $20,126,481
• Approved Airport Fund appropriation of $1,100,437
• Allocated $700,000 to FY 2026 tax levy from overlay surplus
• Allocated $3,847,163 to reduce tax rate from available funds
• Allocated $55,000 for IT PEG expenses and capital
• Authorized revolving fund expenditures up to $100,000 (Public Health up to $750,000)

City Council

The City Council is considering the Mayor's proposed Fiscal Year 2026 operating budget, which includes a $181,515,682 General Fund appropriation. Additionally, the Council will vote on several orders to appropriate funds from overlay surplus, available funds, and the stabilization fund to reduce the tax rate, as well as approve enterprise fund budgets for water, wastewater, and airport operations. Revolving fund spending limits for FY2026 are also up for approval.

• Appropriation of $181,515,682 for the FY2026 General Fund operating budget
• $700,000 appropriated from overlay surplus to reduce the tax levy
• $3,847,163 from available funds to reduce the tax rate
• $450,000 from the stabilization fund to reduce the tax rate
• Enterprise fund budgets: Water $9,018,485, Wastewater $20,126,481, Airport $1,100,437

Montachusett Joint Transportation Committee (MJTC)

The Montachusett Joint Transportation Committee will approve May 14 minutes, hear a report from the nominating committee, and discuss the FY 2026 Unified Planning Work Program with a recommendation to the MMPO. A MassDOT presentation will explain how to start a Transportation Improvement Project, and contract status updates from the RTA and MassDOT will be reviewed. Administrative matters include scheduling future meetings and appointment forms.

• Approval of May 14, 2025 meeting minutes
• Discussion of FY 2026 Unified Planning Work Program (UPWP) with recommendation to MMPO
• Presentation by MassDOT on how to initiate a TIP project
• Contract status reports from Regional Transit Authority (RTA) and MassDOT
• Administrative items: next MJTC meeting schedule and appointment forms

Fitchburg Public Schools

The Fitchburg High School School Council will receive an update on the school budget proposal. The council will also review reports from the Vision of the Graduate Steering Committee, PTO Subcommittee, and Grading Subcommittee. The meeting will address closing procedures for the 2024-2025 school year. All items are discussion items; no votes are indicated on the agenda.

• Update on School Budget Proposal
• Review of the Vision of the Graduate Steering Committee
• Review of PTO Subcommittee
• Review of Grading Subcommittee
• Closing of the SY 24-25 School Year

Zoning Board of Appeals

The Fitchburg Zoning Board of Appeals will hold public hearings on eight special permit applications, including an HVAC trade school at 480-490 Main St, auto repair shops, a 3-family townhouse replacement, and a court-remanded case. The board will also discuss proposed amendments to the fee schedule and continuation of remote attendance rules. Applications range from business operations in downtown districts to residential and rural districts.

• Special permit for HVAC trade school at 480-490 Main St (ZBA-24-18)
• Special permit for exhaust and auto repair shop at 180 Main St (ZBA-23-40)
• Court-remanded special permit review for property at 1341 Rindge Rd (ZBA-2023-08)
• Special permit to replace a fire-damaged structure with a 3-family townhouse at 167 Canton St (ZBA-23-37)
• Proposed amendments to fee schedule and continuation of remote attendance after COVID-era rules

The Zoning Board continued the review of three special permits. The HVAC trade‑school permit (ZBA‑24‑18) was postponed to July 8 2025 with a sunset clause (vote 3‑0). The exhaust‑and‑auto‑repair shop permit (ZBA‑23‑40) was postponed to September 9 2025 with eight conditions (vote 4‑0). The modular community‑center permit (ZBA‑2023‑08) was postponed to July 8 2025 with ten conditions (vote 3‑0). No other actions were taken because quorum was lacking for some items.

• Continue HVAC trade‑school permit review to July 8, 2025 (3‑0)
• Continue exhaust shop permit review to September 9, 2025 with eight conditions (4‑0)
• Continue community‑center permit review to July 8, 2025 with ten conditions (3‑0)
• No quorum to modify or approve any permit at this meeting

Human Rights Commission