Fraser public meetings in 2025

Public Arts Committee

The Fraser Public Arts Committee will meet to approve minutes and discuss plans for the Fire & Ice 2026 event. The meeting will be held at the Fraser Town Hall and virtually.

• Approval of November 13, 2025 meeting minutes
• Discussion of Fire & Ice 2026 event planning
• Public Arts Committee meeting held at Fraser Town Hall

The Public Arts Committee approved the meeting agenda and the consent agenda, each with a 10‑0 vote. The committee then adjourned the meeting, also by a 10‑0 vote. Discussion centered on planning for the Fire and Ice 2026 event, but no formal decisions were made on event details.

• Approved meeting agenda (10-0)
• Approved consent agenda (10-0)
• Adjourned meeting (10-0)

Board of Trustees

The Board of Trustees will meet for a special session. The primary purpose of the meeting is to enter an executive session with the Town Attorney to discuss legal advice and negotiation strategies regarding litigation.

• Executive session for legal advice and negotiation strategy regarding litigation

The Board approved the meeting agenda with a 5‑0 vote. It opened an executive session to discuss litigation, also by a 5‑0 vote, and later closed the session with a 6‑0 vote. The meeting was adjourned by a 6‑0 vote.

• Approved agenda (5-0)
• Opened executive session on litigation (5-0)
• Closed executive session on litigation (6-0)
• Adjourned meeting (6-0)

Downtown Development Authority Board

The Downtown Development Authority Board will review future Tax Increment Financing (TIF) projections and a proposal for contributions to the Fraser Center For The Creative Arts. The board will also discuss advertising for the Ski, Ride, Save promotion.

• Future TIF Projections presented by Troy Bernberg of Northland
• Fraser Center For The Creative Arts proposal for future DDA contributions
• Ski, Ride, Save promotion advertising
• Railroad Station Signage updates
• Town Of Fraser Business Enhancement Grant Applications

The board approved a $1,000 monthly Google advertising contract for the Ski, Ride, Save program for January, with a maximum $3,000 allocation for video content. It also approved railroad station signage not to exceed $3,000, a reduction from a prior $8,000 estimate. The board authorized Fraser Valley Arts to develop a specific proposal for future DDA contributions to the Fraser Center for the Creative Arts. All motions passed with the recorded vote tallies.

• Approved agenda (7-0)
• Approved consent agenda minutes (8-0)
• Authorized Fraser Valley Arts to develop proposal for DDA contributions (8-0-1)
• Approved $1,000 Google ad spend for January and up to $3,000 for video content (9-0)
• Approved railroad station signage not to exceed $3,000 (7-0)
• Approved adjournment (8-0)

Board of Trustees

The Fraser Board of Trustees meeting will consider several resolutions and contracts. Items include a contract with Phaze Concrete for a Clayton Court streetscape, approval of 2026 donor‑advised funding requests, and an intergovernmental agreement for the Downtown Development Authority. A public hearing will review the 2026 budgets for the Town of Fraser and the Downtown Development Authority. Additional items cover an ordinance regulating outdoor storage and vehicle sales, a property‑tax levy resolution, and a GIS services contract with the Northwest Colorado Council of Governments.

• Resolution 2025‑12‑01: Contract with Phaze Concrete for Clayton Ct streetscape
• Resolution 2025‑12‑02: Approval of 2026 donor‑advised funding requests
• Resolution 2025‑12‑03: Fraser Downtown Development Authority intergovernmental agreement
• Public Hearing: 2026 budgets for Town of Fraser and Downtown Development Authority
• Ordinance No. 529: Amend Chapter 19 to regulate outdoor storage and vehicle sales

The Board approved a contract with Phaze Concrete for the Clayton Court streetscape and adopted several funding and intergovernmental agreements, including donor‑advised funding and a Downtown Development Authority agreement. All budget resolutions for 2026, covering revenues, appropriations, taxes, and departmental budgets, were approved. Ordinance No. 529 amending Chapter 19 to regulate outdoor storage and vehicle sales was adopted by a narrow 4‑3 vote. The 2026 Town Manager contract was also approved.

• Approved Phaze Concrete contract for Clayton Ct streetscape (7‑0)
• Approved 2026 donor‑advised funding requests (7‑0)
• Approved Fraser Downtown Development Authority intergovernmental agreement (7‑0)
• Approved Fraser Bike Park logo (7‑0)
• Approved 2026 budget resolutions for revenues, appropriations, taxes, and departmental budgets (7‑0)
• Adopted Ordinance No. 529 regulating outdoor storage and vehicle sales (4‑3)
• Approved 2026 Town Manager contract (7‑0)

Board of Trustees

The Board of Trustees will hold public hearings regarding the 2026 Town of Fraser and Downtown Development Authority budgets. The body will also consider a contract to purchase property at 360 Railroad Ave and a new ordinance regulating vehicle sales and outdoor storage.

• Public hearing on 2026 Town of Fraser and Downtown Development Authority budgets
• Resolution 2025-11-04 to ratify contract to purchase 360 Railroad Ave
• Ordinance 529 to regulate vehicle sales and outdoor storage in Chapter 19
• Resolution 2025-11-05 for a Memorandum of Understanding with Fraser Valley Community Media
• Resolution 2025-11-06 adopting the 2026 Joint Facilities Fund Budget

The Board approved the consent agenda, including past meeting minutes and the 2026 Joint Facilities Fund Budget. It authorized a Memorandum of Understanding with Fraser Valley Community Media and ratified a contract to purchase 360 Railroad Ave. The public hearing on the 2026 town and downtown development authority budgets was opened and then continued to the December 3, 2025 meeting. The hearing on Ordinance 529 regulating vehicle sales and outdoor storage was also continued to December 3, 2025.

• Approved agenda (5-0)
• Approved consent agenda (minutes and 2026 Joint Facilities Fund Budget) (5-0)
• Authorized MOU with Fraser Valley Community Media (5-0)
• Ratified contract to purchase 360 Railroad Ave (5-0)
• Opened public hearing on 2026 town and downtown development authority budgets (5-0)
• Continued public hearing on 2026 budgets to Dec 3, 2025 (5-0)
• Continued hearing on Ordinance 529 (vehicle sales and outdoor storage) to Dec 3, 2025 (5-0)
• Adjourned meeting (5-0)

Joint Facilities Oversite Committee

The Joint Facilities Oversight Committee will consider a resolution to adopt the 2026 JFF budget. It will also review approvals for the plant manager to sign contracts for an underdrain replacement installation and for evaluating regional water alternatives. The committee will approve a new general counsel for the UFVWWTP and introduce the new wastewater treatment plant superintendent.

• Resolution 2025-11-01 adopting the 2026 JFF budget
• Resolution 2025-11-02 approval for plant manager to sign Hensel Phelps proposal for underdrain replacement installation
• Resolution 2025-11-04 approval for plant manager to sign FCS proposal to evaluate regional water alternatives
• Resolution 2025-11-03 approval of new general counsel for the UFVWWTP
• Introduction of new WWTP superintendent Logan Wray

The committee unanimously approved the plant manager’s authority to sign Hensel Phelps’s underdrain replacement proposal. It also unanimously approved a proposal to evaluate regional water‑management alternatives and the appointment of a new general counsel for the UFVWWTP. The 2026 Joint Facilities Fund budget was not adopted and will be returned to the member boards for further review. New wastewater‑treatment plant superintendent Logan Wray was introduced and provided operational updates.

• Approved plant manager’s authority to sign Hensel Phelps underdrain replacement proposal (unanimous)
• Approved plant manager’s authority to sign FCS proposal to evaluate regional water alternatives (unanimous)
• Approved appointment of new general counsel for UFVWWTP (unanimous)
• Returned 2026 JFF budget to member boards for approval (no action)
• Introduced new WWTP superintendent Logan Wray (informational)
• Approved consent agenda (minutes Aug 14, 2025 and 3rd‑quarter EQR report) (unanimous)
• Approved meeting agenda (unanimous)
• Adjourned meeting (unanimous)

Public Arts Committee

The Public Arts Committee will meet to review minutes from October 9, 2025. The primary discussion item for the meeting is Fire & Ice 2026.

• Discussion of Fire & Ice 2026
• Approval of October 9, 2025 meeting minutes

The committee unanimously approved the meeting agenda and the consent agenda. It agreed to include Lava Box as a vendor/display at the 2026 Fire and Ice event and will follow up on detailed planning. The repainting of lift‑chair bus stop signs was placed on a future agenda for after the event, tentatively in June 2026.

• Approved meeting agenda (8-0)
• Approved consent agenda (8-0)
• Agreed to include Lava Box vendor/display at Fire and Ice 2026 (unanimous)
• Scheduled lift‑chair bus stop repaint project for after Fire and Ice, tentatively June 2026 (unanimous)
• Adjourned meeting (8-0)

Planning Commission

The Planning Commission will discuss and potentially take action on the draft Fraser Forward Comprehensive Plan. The commission will also conduct a 2025 year-in-review and a 2026 look-ahead.

• Review of the Draft Fraser Forward Comprehensive Plan

The commission voted 4-0 to approve the meeting agenda. It then approved the consent agenda, also by a 4-0 vote. No substantive actions on the draft Fraser Forward Comprehensive Plan were adopted, and the meeting was adjourned with a 4-0 vote.

• Approved agenda (4-0)
• Approved consent agenda (4-0)
• Adjourned meeting (4-0)

Downtown Development Authority Board

The Downtown Development Authority Board will approve the agenda and minutes, then discuss the 2026 budget and a memorandum of understanding with the Town of Fraser. Additional items include social‑media and event support, the Ski, Ride, Save winter promotion, and ideas for the Come Up conference series. The board will also consider signage for the railroad station, TIF projections, a proposal for the Fraser Center for the Creative Arts, and work‑plan updates.

• Discussion of DDA 2026 Budget Message
• Review of DDA Town of Fraser Memorandum of Understanding
• Social Media and Event Support (Callie McDermott)
• Ski, Ride, Save Promotion Winter 2025‑2026
• Come Up Conference Series Discussion – Park Thompson

The board unanimously approved the 2026 DDA budget message and the intergovernmental agreement with the Town of Fraser. It agreed to have the Events Coordinator manage social‑media reposts, tasked the marketing manager with a Google‑ads budget proposal for December, and created a working group to plan a youth conference series.

• Approved DDA 2026 Budget Message (5-0)
• Approved DDA Town of Fraser IGA (5-0)
• Agreed to have Events Coordinator Callie McDermott manage social‑media reposts
• Tasked Marketing Manager Sarah Wieck to prepare a Google‑ads budget proposal for December
• Added influencer‑marketing discussion to the December agenda
• Formed a working group (Parks Thomson and Steve Fitzgerald) to develop a youth conference series
• Approved agenda (5-0)
• Adjourned meeting (5-0)

Board of Trustees

The Board of Trustees will discuss a prohibition on nonfunctional turf and the issuance of revenue bonds for St. Louis Landing. The meeting includes a workshop on early childhood education and a review of the 2026 annual budget.

• Ordinance 528: Public hearing on nonfunctional turf prohibition
• FHA 2025-11-01: Issuance of Housing Facilities Revenue Bonds for St. Louis Landing
• Resolution 2025-11-01: Contract with Conroy Excavating for Clayton Ct hydrants
• Resolution 2025-11-03: Contract with D2C for 100% Design PW Building
• Resolution 2025-11-02: Surety reduction for Byers Peak Ranch Filing 2 and Mill Ave Apartments

The Board approved its consent agenda, adopted a design resolution for a new public works building, and authorized the issuance of housing facilities revenue bonds for the St. Louis Landing project. It also passed Ordinance 528 banning nonfunctional turf, continued the hearing on Ordinance 529 concerning vehicle sales and storage to November 19, and approved a special event permit for the Festival of Trees. All motions passed unanimously (5‑0).

• Approved consent agenda items (minutes, contract, surety reduction) (5-0)
• Approved D2C 100% Design Public Works Building (5-0)
• Authorized issuance of housing facilities revenue bonds for St. Louis Landing (5-0)
• Approved Ordinance 528 – Nonfunctional Turf Prohibition (5-0)
• Continued public hearing on Ordinance 529 – Vehicle Sales and Storage to Nov 19, 2025 (5-0)
• Approved Special Event Permit for Festival of Trees on Dec 5 (5-0)
• Approved Fraser River Valley Lion’s Club Drop Hunger item (5-0)
• Adjourned meeting (5-0)

Board of Trustees

The Board of Trustees will discuss and may act on Ordinance No. 527, which proposes a temporary moratorium on land use applications in the Business Zone District and declares an emergency. The ordinance is listed as a discussion and possible action item on the agenda. No other substantive matters are listed beyond routine updates and procedural items.

• Ordinance No. 527 – temporary moratorium on Business Zone land use applications (emergency declaration)

The board approved the meeting agenda unanimously (7‑0). A motion to adopt Ordinance No. 527, which would impose a temporary moratorium on land‑use applications in the Business Zone District and declare an emergency, was rejected by a 5‑2 vote. The meeting was adjourned unanimously (7‑0).

• Approved agenda (7-0)
• Ordinance No. 527 temporary moratorium denied (5-2)
• Adjourned meeting (7-0)

Planning Commission

The Fraser Planning Commission will discuss Proposition 123 fast‑track review requirements, including staff memos, guidance documents, and the resolution adopting the town's affordable housing fee incentive program. The commission will also consider residential uses within the Business Zone District, reviewing a staff report and sample commercial‑zone matrices. Both items are listed for discussion and possible action.

• Discussion of Proposition 123 fast‑track review requirements for affordable housing developments
• Review of staff memo and guidance documents related to Proposition 123
• Consideration of Resolution 2025‑05‑04 adopting the Town of Fraser Affordable Housing Fee Incentive Program
• Discussion of residential uses within the Business Zone District
• Review of staff report and sample commercial‑zone district matrices

The commission approved the meeting agenda and the consent agenda, each by a 4‑0 vote. It directed staff to apply the fast‑track review criteria when at least 20% of proposed units are deed‑restricted affordable units. The meeting was adjourned by a 4‑0 vote.

• Approved meeting agenda (4-0)
• Approved consent agenda (4-0)
• Directed staff to tie fast‑track housing review to 20% affordable‑unit threshold
• Adjourned meeting (4-0)

Board of Trustees

The Fraser Board of Trustees will consider several items, including a film festival sponsorship request, transit budget options, and a Treasurer's report. Resolutions will be discussed to collect outstanding pre‑certificate water and sewer fees and to extend building permits for 78 and 118 Market Street. The agenda also includes Ordinance No. 527, which would impose a temporary moratorium on land‑use applications in the Business Zone District and declare an emergency. A quiet‑zone study for the Eisenhower railroad crossing will be reviewed.

• Winter Park Film Festival Sponsorship Request – Connor Nelson/Parks Thompson
• Transit Budget and Service Options – Michael (Transit Cost Challenges Staff Briefing)
• Resolution 2025-10-02 to pursue collection of outstanding Pre‑Certificate of Occupancy quarterly water and sewer service fees
• Resolution 2025-10-03 to extend building permits for 78 and 118 Market Street
• Ordinance No. 527 imposing a temporary moratorium on land‑use applications in the Business Zone District and declaring an emergency

The trustees unanimously approved the agenda and consent agenda. They authorized the Town Manager to collect $37,866.11 in outstanding water and sewer fees and approved a building permit extension for 78 and 118 Market Street with required use‑tax payments. Ordinance No. 527 imposing a temporary moratorium was tabled because only four trustees were present. The Winter Park Film Festival sponsorship request was deferred to the next meeting.

• Approved agenda (4-0)
• Approved consent agenda (4-0)
• Authorized collection of $37,866.11 water/sewer fees (4-0)
• Approved Market Street Building Permit Extension with tax conditions (4-0)
• Tabled Ordinance No. 527 temporary moratorium (4-0)
• Deferred Winter Park Film Festival sponsorship request
• Adjourned meeting (4-0)

Downtown Development Authority Board

The Downtown Development Authority will review a feasibility study for the Grand Resources Incubator Project (GRIP) to support local businesses. The board will also consider a 2026 budget revision and a draft of the Comprehensive Plan's downtown vision.

• Grand Resources Incubator Project (GRIP) feasibility study overview
• 2026 DDA Budget Revision
• Fraser Comprehensive Plan- Downtown Vision & Economic Development DRAFT
• Possible DDA sponsorship for Fraser Railroad Station Signage
• DDA Board Officer Appointments

The Downtown Development Authority Board unanimously reappointed Parks Thomson as Chair, Tiffany Gatesman as Vice Chair, Katie Soles as Secretary, and Nick Crabb as Treasurer. The board also approved a revised 2026 budget that reduced projected tax‑increment revenue by $1,400. Staff were authorized to approve small business grant requests up to $2,000 and to extend grants by one year when justified. The meeting was adjourned after all items were addressed.

• Approved agenda (7-0)
• Approved consent agenda minutes (7-0)
• Reappointed officers: Parks Thomson (Chair), Tiffany Gatesman (Vice Chair), Katie Soles (Secretary), Nick Crabr (Treasurer) (7-0)
• Approved revised 2026 budget reducing revenue to $42,336 (7-0)
• Authorized staff to approve grant requests up to $2,000 and extend grants by one year
• Adjourned meeting (7-0)

Public Arts Committee

The Fraser Public Arts Committee meeting will consider two discussion items: the upcoming Fire & Ice 2026 event and the Mary Jane Float project presented by Callie. The agenda also includes routine business such as roll call, approval of the agenda, a consent agenda, other business, future agenda items, and adjournment.

• Fire & Ice 2026 – discussion item
• Mary Jane Float – discussion item presented by Callie

The committee approved the meeting agenda unanimously (7‑0) and later adjourned the meeting unanimously (7‑0). Members discussed the upcoming Fire and Ice 2026 event, including vendor logistics, budget possibilities, and additional activities. The committee decided to explore adding a “Lava Box” fire feature, requiring vendor safety supervision and possible licensing. Several members agreed to contact past vendors and artists for food, lighting, and performances.

• Approved meeting agenda (7-0)
• Adjourned meeting (7-0)
• Decided to explore adding a Lava Box fire feature
• Cynthia to contact the interactive light sculpture artist from last year
• Cynthia to check with Carrie about Denver fire dancers
• Committee agreed to consider participation in the Mary Jane parade, pending confirmation

Board of Trustees

The Board of Trustees will review the proposed 2026 draft budget and the Business Enhancement Grant Policy. The meeting also includes discussions on town hall and park updates and a motion for continuance regarding the Centrum Condominiums site plan.

• 2026 Draft Budget review
• Centrum Condominiums Final Plat and Major Site Plan (Motion for Continuance)
• Resolution 2025-10-01 authorizing Town Manager to sign Tap Credit Acknowledgement
• 2026 Business Enhancement Grant Policy updates
• Email Retention Policy update

The Fraser Board of Trustees approved the Business Enhancement Grant Policy with changes, appointed Kaydee Fisher and Adam Cwiklin to the Donor Advised Funds Board, and adopted an amended resolution authorizing the Town Manager to sign tap‑credit acknowledgements. The agenda, consent agenda, and the motion to adjourn were also approved unanimously.

• Approved Business Enhancement Grant Policy (7-0)
• Appointed Kaydee Fisher and Adam Cwiklin to Donor Advised Funds Board (7-0)
• Approved amended Resolution 2025-10-01 authorizing Town Manager to sign tap credit acknowledgement (7-0)
• Approved agenda (7-0)
• Approved consent agenda, including minutes and Centrum Condominiums plat (7-0)
• Moved to adjourn the meeting (7-0)

Planning Commission

The Fraser Planning Commission will discuss two draft code amendments: one that would prohibit non-functional turf and another that would regulate vehicle sales and storage. The turf amendment references Colorado Senate Bill 24-005 and House Bill 25-1113 and includes a staff report and a resolution recommending approval. The vehicle sales and storage amendment also includes a staff report and a resolution recommending approval. Other business includes a staff memo on the town's email retention policy.

• Draft Code Amendment to prohibit non-functional turf (staff report and resolution)
• Draft Code Amendment to regulate vehicle sales and storage (staff report and resolution)
• Review of Colorado Senate Bill 24-005 and House Bill 25-1113 related to grasses and plants
• Discussion of Email Retention Policy (staff memo)
• Approval of minutes from the August 27, 2025 meeting

The commission adopted Planning Commission Resolution 2025‑09‑01, adding a prohibition on non‑functional turf with two research conditions, by a 6‑0 vote. It also adopted Planning Commission Resolution 2025‑09‑02 regulating vehicle sales and storage, with a condition to review wording, by a 5‑1 vote (one nay). Both resolutions were approved with the specified conditions.

• Approved Resolution 2025‑09‑01 (non‑functional turf amendment) with two research conditions; vote 6‑0
• Approved Resolution 2025‑09‑02 (vehicle sales and storage regulations) with wording review condition; vote 5‑1 (Nay Cerkvenik)

Board of Trustees

The Fraser Board of Trustees will consider a resolution to execute documents for a right‑of‑way expansion on Clayton Court and to acquire new right‑of‑way across 201 S. Wapiti Drive. Additional items include real‑estate purchase contracts for parcels on Clayton Court, an amendment to the contract with Cushing Terrell for the Comprehensive Plan update, and a license agreement for the Rendezvous Community Trash Enclosure. The meeting also features updates from the East Grand Fire District, a marketing update, the Treasurer's report, and a budget committee appointment.

• Resolution 2025-09-07: Execute documents for ROW expansion on Clayton Court and acquire new ROW across 201 S. Wapiti Drive
• Contract to buy and sell real estate land – Emal Family Trust – Clayton Court
• Contract to buy and sell real estate land – Bartoloni Sara Jane – Clayton Court
• Resolution 2025-09-05: Amend the contract with Cushing Terrell for the Comprehensive Plan update
• Resolution 2025-09-06: Rendezvous Community Trash Enclosure License Agreement

The trustees approved the amended agenda and consent agenda unanimously. They appointed Adam Cwiklin and Julie White to the Budget Committee, approved an amendment to the Cushing Terrell contract, and tabled the Rendezvous Trash Enclosure Agreement, all by 6‑0 votes. An executive session on property acquisition was opened, also unanimously.

• Approved amended agenda (6-0)
• Approved amended consent agenda (6-0)
• Appointed Adam Cwiklin and Julie White to Budget Committee (6-0)
• Approved Resolution 2025-09-05 amending Cushing Terrell contract (6-0)
• Tabled Resolution 2025-09-06 Rendezvous Trash Enclosure Agreement (6-0)
• Opened executive session on property acquisition (6-0)

Downtown Development Authority Board

The Downtown Development Authority Board will meet on September 9, 2025. The agenda includes approval of minutes, a discussion of the draft 2026 budget, and consideration of re‑appointing board members. The board will also hear updates on the District Enhancement Projects, including a possible Ace mural. The meeting will be held at Fraser Town Hall and streamed online.

• Review and possible approval of the draft 2026 DDA budget
• Consider re‑appointment of board members
• Discuss District Enhancement Projects, specifically a possible Ace mural
• Open forum for public comments

The Downtown Development Authority Board approved its agenda and consent agenda unanimously. The board reappointed William Palmer and Tiffany Gatesman to four‑year terms on the DDA board. The draft 2026 DDA budget of about $80,000 was approved by a 9‑0 vote. The meeting was adjourned by a 9‑0 motion.

• Approve agenda (8-0)
• Approve consent agenda (8-0)
• Reappoint William Palmer to board (4‑year term)
• Reappoint Tiffany Gatesman to board (4‑year term)
• Approve 2026 budget draft (~$80,000) (9-0)
• Adjourn meeting (9-0)

Board of Trustees

The Board unanimously approved a notice to proceed and a supplemental budget for the St. Louis Landing housing development. It also appointed the Town Manager as Executive Director of the Fraser Housing Authority and authorized interim financing and state tax‑credit support for the project. Additional actions included authorizing bike‑park sponsorship agreements, naming the Fraser Bike Park, and approving up to $10,000 for restoration of the Eisenhower statue. All motions passed with a 6‑0 vote.

• Approved St. Louis Landing Notice to Proceed (6‑0)
• Approved Ordinance 526 supplemental budget and financing for Fraser Housing Authority (6‑0)
• Appointed Town Manager as Executive Director of Fraser Housing Authority (6‑0)
• Authorized interim financing for St. Louis Landing (6‑0)
• Supported Colorado Middle Income Housing Tax Credits for St. Louis Landing (6‑0)
• Authorized Town Manager to sign Bike Park sponsorship agreements (6‑0)
• Formally titled the bike park Fraser Bike Park (6‑0)
• Approved restoration of Eisenhower statue up to $10,000 (6‑0)

Planning Commission

The Planning Commission will discuss and potentially take action on two sketch plans. The body will also hold an executive session with the Town Attorney regarding potential changes to zoning regulations.

• TF25-09: Meyer Lot 1 - Sketch Plan
• TF25-10: Grand Park Planning Area 2W.3 - Sketch Plan
• Executive session regarding legal advice on zoning regulation changes

The commission approved the meeting agenda and the consent agenda minutes from July 23, 2025, each by a 7‑0 vote. It set the November Planning Commission meeting for November 12, 2025 and cancelled the December meeting. The commission opened an executive session to discuss potential zoning regulation changes (7‑0) and later closed that session (7‑0). The meeting was adjourned by a 7‑0 vote.

• Approved meeting agenda (7-0)
• Approved consent agenda minutes July 23, 2025 (7-0)
• Set November 12, 2025 Planning Commission meeting; cancelled December meeting
• Opened executive session on zoning regulation changes (7-0)
• Closed executive session (7-0)
• Adjourned meeting (7-0)

Board of Trustees

The Board amended the agenda and approved the amendment unanimously. It accepted the 2024 audited financial statements and approved the FHA Resolution 2025-08-01 to reimburse the St. Louis Landing Project and related public improvements. The Board also opened and closed an executive session on development negotiations, then adjourned.

• Amended agenda approved (6-0)
• Consent agenda approved (6-0)
• 2024 audited financial statements accepted (6-0)
• FHA Resolution 2025-08-01 reimbursement for St. Louis Landing Project approved (6-0)
• Executive session on development negotiations opened (6-0)
• Executive session on development negotiations closed (6-0)
• Meeting adjourned (6-0)

Joint Facilities Oversite Committee

The Joint Facilities Oversight Committee approved the meeting agenda and the consent agenda unanimously. It voted to defer the resolution appointing a new general counsel for the Upper Fraser Valley Wastewater Treatment Plant to the next meeting, also unanimously. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved consent agenda (unanimous)
• Postponed resolution to appoint new general counsel for UFVWWTP to next meeting (unanimous)
• Adjourned meeting (unanimous)

Public Arts Committee

The committee approved the meeting agenda unanimously (5‑0) and then approved the consent agenda, which included the July 10, 2025 minutes, also unanimously (5‑0). No other actions were voted on; the meeting was adjourned at 10:00 a.m. by a unanimous (5‑0) motion.

• Approved meeting agenda (5-0)
• Approved consent agenda, including July 10, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Downtown Development Authority Board

The Downtown Development Authority Board will meet to discuss a wayfinding design presentation from the Chamber of Commerce. The board will also address member applications and plan for upcoming projects and the 2026 budget.

• Wayfinding Design Presentation by Catherine Ross, Chamber of Commerce
• DDA Board Member Applications
• 2026 Budget planning

The board approved the meeting agenda and the consent agenda minutes by a 7-0 vote. Members voted 7-0 to place the kinetic sculpture project on hold and explore a mural on the west side of Ace Hardware. The meeting was adjourned with a 7-0 vote. No other formal actions were taken.

• Approved agenda (7-0)
• Approved consent agenda minutes July 8, 2025 (7-0)
• Put kinetic sculpture project on hold, explore mural at Ace Hardware (7-0)
• Adjourned meeting (7-0)

Board of Trustees

The Board approved the meeting agenda and the consent agenda items unanimously. It granted a liquor license to Retrocade LLC and adopted Ordinance 525, which amends short‑term rental licensing for properties with accessory dwelling units (vote 5‑2). The Board also approved contracts for a PFAS treatment pilot and a Camber Business Enhancement Grant, increasing the grant total to $9,650 (vote 6‑1). All other motions, including opening and closing executive sessions, passed unanimously.

• Approved meeting agenda (7‑0)
• Approved consent agenda items, including historic church renovation and PFAS pilot contracts (7‑0)
• Approved Retrocade LLC tavern liquor license (7‑0)
• Approved Ordinance 525 amending short‑term rental licensing for ADUs (5‑2)
• Approved contract with HRS, Authentic Drilling, and Eurofins (7‑0)
• Approved additional Camber Business Enhancement Grant, raising total award to $9,650 (6‑1)
• Opened and closed executive session on property acquisition and joint facilities oversight (7‑0 each)
• Adjourned meeting (7‑0)

Planning Commission

The commission voted 5-0 to approve the meeting agenda. It then approved the consent agenda, which included the June 23, 2025 minutes, also by a 5-0 vote. Finally, the commission adjourned the meeting with a 5-0 vote.

• Approved agenda (5-0)
• Approved consent agenda, including June 23 minutes (5-0)
• Adjourned meeting (5-0)

Board of Trustees

The trustees approved the meeting agenda with a 7‑0 vote. They then approved the consent agenda, which included a continuance motion for the Centrum Condominiums site plan, also by 7‑0. The meeting was adjourned unanimously. No other substantive actions were decided.

• Approved meeting agenda (7-0)
• Approved consent agenda, including continuance of Centrum Condominiums plan (7-0)
• Adjourned meeting (7-0)

Public Arts Committee

The Public Arts Committee approved the meeting agenda and consent agenda unanimously (9‑0 votes). They agreed to increase the stipend for ski‑chair painters to $300 each. The committee allocated $1,500 for social‑media advertising for the Mural Festival, with Fraser Valley Arts handling the purchases. A $50,000 cost estimate was set for the 2026 Fire & Ice event, a detailed presentation will be prepared for the town board, and a follow‑up Zoom meeting was scheduled for July 24 at 9 a.m.

• Approve agenda (9-0)
• Approve consent agenda (9-0)
• Increase ski chair painter stipend to $300 each (unanimous agreement)
• Allocate $1,500 for Mural Festival social media ad spend
• Set $50,000 cost estimate for 2026 Fire & Ice event
• Schedule follow‑up meeting on July 24 at 9 a.m. via Zoom
• Adjourn meeting (9-0)

Downtown Development Authority Board

The board approved the meeting agenda and consent agenda unanimously. It approved allocating up to $20,000 for a rotating sculpture and signage near the train station and will issue a call for artists with that budget limit. Discussion of further enhancements to Mural Park was postponed. The meeting was adjourned with a unanimous vote.

• Approve meeting agenda (5-0)
• Approve consent agenda, including June 10 minutes (5-0)
• Allocate up to $20,000 for sculpture and concrete work (decision)
• Call for artists with a maximum budget of $20,000 for the sculpture (decision)
• Postpone further discussion on Mural Park enhancements (decision)
• Adjourn meeting (5-0)

Board of Trustees

The trustees approved Ordinance 524 amending Chapter 19 to permit affordable‑housing zoning incentives, passing 5‑1. They also approved a contract with HRS Water Consultants, Inc. for water‑rights work (6‑0). The board agreed to sign an Intergovernmental Agreement with the Grand County Historical Preservation Board and postponed a decision on the Centrum Condominiums final plat. All other routine items, including the consent agenda and agenda approval, were adopted unanimously.

• Approved Ordinance 524 amending Chapter 19 for affordable housing incentives (5-1)
• Approved Resolution 2025-07-04 contract with HRS Water Consultants, Inc. (6-0)
• Approved consent agenda items (minutes, contracts) (6-0)
• Agreed to sign Intergovernmental Agreement with Grand County Historical Preservation Board
• Continued decision on Final Plat and Major Site Plan for Centrum Condominiums at 150 Clayton Court (6-0)
• Opened, closed, reopened, and closed public hearing on affordable housing code amendment (each 6-0)
• Approved meeting agenda (6-0)
• Adjourned meeting (6-0)

Planning Commission

The Fraser Planning Commission approved the meeting agenda and the consent agenda minutes, each with a 5‑0 vote. It also adopted PC Resolution 2025-06-01, recommending approval of a code amendment to regulate short‑term rentals on properties with accessory dwelling units, with a unanimous 5‑0 vote. No other actions were taken; the parking garage discussion was postponed. The meeting was adjourned at 7:15 p.m. with a 5‑0 vote.

• Approved meeting agenda (5-0)
• Approved consent agenda minutes (5-0)
• Approved PC Resolution 2025-06-01 to recommend short-term rental code amendment for ADUs (5-0)
• Adjourned meeting (5-0)

Public Arts Committee

The committee unanimously approved the meeting agenda (8-0). It also unanimously approved the consent agenda, which included the minutes from May 8, 2025 (8-0). The meeting was then adjourned by a unanimous vote (8-0). No other formal actions were taken.

• Approved meeting agenda (8-0)
• Approved consent agenda minutes 5/8/25 (8-0)
• Adjourned meeting (8-0)

Downtown Development Authority Board

The board approved the $1.1 million contract with Avid for the downtown bike park. The agenda and consent agenda were each approved unanimously (5‑0). The board set the Downtown Development Authority event for Monday, August 5, 4‑6 pm. The meeting was adjourned unanimously (5‑0).

• Approved $1.1 million bike park contract with Avid (unanimous)
• Approved meeting agenda (5‑0)
• Approved consent agenda minutes (5‑0)
• Scheduled DDA event for Aug 5, 4‑6 pm
• Adjourned meeting (5‑0)

Board of Trustees

The Fraser Board of Trustees unanimously approved six resolutions, including a conservation easement with Colorado Open Lands, a housing development amendment, increased funding for the Fraser Bike Park, a lease letter of intent for Grand Kids Learning Center, and a right-of-way expansion with eminent domain acquisition. The Board also approved a grant agreement for the Fraser Housing Authority. An executive session on right-of-way strategy was opened and then closed, both by unanimous vote.

• Approved MOU with Colorado Open Lands for conservation easement on Cozens Ranch Open Space (5-0)
• Approved conditional amendment to Mountain Affordable Housing Developers Development Agreement (5-0)
• Approved increase to Avid's not-to-exceed amount for Fraser Bike Park construction (5-0)
• Approved letter of intent for lease agreement with Grand Kids Learning Center at St. Louis Landing (5-0)
• Approved expansion of right-of-way on Clayton Ct and acquisition of 201 S. Wapiti via eminent domain (5-0)
• Approved Fraser Housing Authority St. Louis Landing Grant Agreement (5-0)
• Opened executive session on right-of-way strategy and property acquisition (5-0)
• Closed executive session on right-of-way strategy and property acquisition (5-0)

Planning Commission

The commission approved the Centrum Condominiums major site plan and final plat, adding a condition for parkland dedication. It also approved a draft code amendment creating affordable‑housing zoning incentives. Both motions passed unanimously (6‑0).

• Approved agenda (6-0)
• Appointed Andy Miller as Chair and Bob Gnuse as Vice Chair (6-0)
• Approved Centrum Condominiums final plat and major site plan with parkland condition (6-0)
• Approved code amendment for affordable housing zoning incentives (6-0)
• Scheduled next Planning Commission meeting for June 23, 2025
• Adjourned meeting (6-0)

Board of Trustees

The Fraser Board of Trustees approved the meeting agenda and consent agenda unanimously. They adopted Resolution 2025-05-08, increasing the Business Enhancement Grants award to $25,000. The board also appointed interim leadership for the Downtown Development Authority and added a member to the Public Arts Committee. An executive session on Right of Way Strategy was opened, closed, and the meeting was adjourned.

• Approved meeting agenda (5-0)
• Approved consent agenda (minutes May 7, 2025 and Treasurer's Report) (5-0)
• Approved Resolution 2025-05-08 Business Enhancement Grants, increasing award to $25,000 (5-0)
• Appointed Parks Thomson as interim DDA Board Chair and Tiffany Gatesman as Vice Chair
• Appointed Beth Nahom to the Public Arts Committee (5-0)
• Opened Executive Session on Right of Way Strategy and Property Acquisition (5-0)
• Closed Executive Session on Right of Way Strategy and Property Acquisition (5-0)
• Adjourned meeting (5-0)

Downtown Development Authority Board

The board accepted Chair Lori Hannan's resignation effective May 31, 2025. Members unanimously appointed Parks Thomson as the new Chair and Tiffany Gatesman as the new Vice Chair. The board also approved the agenda, consent agenda, and agreed to send a poll for scheduling a trash‑pick‑up happy hour. A subcommittee was tasked with reviewing two business‑enhancement grant applications.

• Approved agenda (unanimous)
• Approved consent agenda and April 8 minutes (unanimous)
• Appointed Parks Thomson as Chair (unanimous)
• Appointed Tiffany Gatesman as Vice Chair (unanimous)
• Board will send a Doodle poll to schedule a trash pick‑up happy hour
• Subcommittee will review two business‑enhancement grant applications
• Adjourned meeting (unanimous)

Public Arts Committee

The committee approved the meeting agenda and consent agenda unanimously (7‑0 each). It voted to accept 24 artists, including six local artists, for the Mural Festival and to create a waitlist of ten artists. The committee selected Carolina Snyder and Tommy Branson to paint two ski chairs, with Tanya Stern and Seth Blevins as backups. The meeting was adjourned unanimously (7‑0).

• Approved meeting agenda (7-0)
• Approved consent agenda minutes (7-0)
• Accepted 24 artists for Mural Festival, including 6 local artists
• Created waitlist of 10 artists for Mural Festival
• Offered ski‑chair painting to Carolina Snyder and Tommy Branson; backups Tanya Stern and Seth Blevins
• Adjourned meeting (7-0)

Board of Trustees

The Board unanimously approved the meeting agenda and the consent agenda, which included contracts for a billing system review, a watermain loop, and an improvement agreement with Byers Peak Properties. It also adopted the Affordable Housing Fee Incentive Program, Ordinance 523 (Affordable Housing Fee Incentive), Ordinance 522 (Accessory Dwelling Units by right), and an amended contract with Ranch Creek Waste. The meeting was then adjourned after all motions carried 6‑0.

• Approved meeting agenda (6-0)
• Approved consent agenda items: April 16 minutes, Raftelis billing system contract, TFW Construction watermain contract, Byers Peak improvement agreement (6-0)
• Approved Resolution 2025-05-05 authorizing mayor to sign economic incentives agreement for WDK Hotel (6-0)
• Approved Resolution 2025-05-04 adopting Affordable Housing Fee Incentive Program (6-0)
• Approved Ordinance 523 Affordable Housing Fee Incentive (6-0)
• Approved Ordinance 522 allowing accessory dwelling units by right in low‑density single‑family district (6-0)
• Approved amended Resolution 2025-05-06 Contract with Ranch Creek Waste, adding optional roll‑off for metal at $200 each (6-0)
• Adjourned meeting (6-0)

Joint Facilities Oversite Committee

The committee approved Resolution 2025-05-01, authorizing Tetra Tech to begin design work for wastewater treatment plant improvements with a not‑to‑exceed price of $323,006.41. A subcommittee was created to review proposals for a new general counsel for the plant, with a recommendation to be presented at the next meeting. Both actions passed unanimously.

• Approved agenda (unanimous)
• Approved consent agenda (unanimous)
• Approved Resolution 2025-05-01 for wastewater plant design work, not‑to‑exceed $323,006.41 (unanimous)
• Established subcommittee to evaluate general counsel proposals, to report at next meeting (unanimous)
• Moved to adjourn (unanimous)

Planning Commission

The commission approved the amended agenda with a 4‑0 vote. It then approved the consent agenda, including the March 26 minutes, also by a 4‑0 vote. The meeting was adjourned by a unanimous 4‑0 motion.

• Approved amended agenda (4-0)
• Approved consent agenda minutes (4-0)
• Adjourned meeting (4-0)

Board of Trustees

The trustees approved the meeting agenda and the consent agenda, including prior minutes and a land‑use resolution, each by a 6‑0 vote. They adopted Resolution 2025‑04‑06 to award additional business enhancement grants, also 6‑0. The board voted to move forward with the affordable housing program by preparing a resolution and ordinance at a future meeting, again 6‑0. An executive session on economic incentives and joint facilities oversight was opened and later closed, both by unanimous votes.

• Approved meeting agenda (6‑0)
• Approved consent agenda, including March 19 and April 2 minutes and Grand Park resolution (6‑0)
• Approved Resolution 2025‑04‑06 for additional business enhancement grant awards (6‑0)
• Moved forward with affordable housing program to draft resolution and ordinance (6‑0)
• Opened executive session on economic incentives and joint facilities oversight (6‑0)
• Closed executive session on economic incentives and joint facilities oversight (6‑0)
• Adjourned meeting (6‑0)

Public Arts Committee

The Public Arts Committee approved the meeting agenda with a 7-0 vote. The consent agenda, including the minutes, was also approved unanimously (7-0). The meeting was then adjourned by a 7-0 vote.

• Approved agenda (7-0)
• Approved consent agenda (7-0)
• Adjourned meeting (7-0)

Downtown Development Authority Board

The board unanimously approved the meeting agenda, the March 11 minutes, and the existing Business Enhancement Grants, with a minor reduction for Solstice Bistro. It recommended approving new grant requests from Fraser Beer Co ($6,000) and TAK Enterprises ($3,600) and determined the Fox Run Apartments request was ineligible. The board agreed on a tentative Spring DDA Hour for Thursday, May 29 at 5:15 PM. The meeting was adjourned unanimously.

• Approved meeting agenda (unanimous)
• Approved March 11, 2025 minutes (unanimous)
• Approved existing Business Enhancement Grants, with minor reduction for Solstice Bistro
• Recommended approval of Fraser Beer Co $6,000 ADA ramp grant
• Recommended approval of TAK Enterprises $3,600 siding grant
• Declared Fox Run Apartments grant request ineligible
• Set tentative Spring DDA Hour for May 29, 5:15 PM
• Adjourned meeting (unanimous)

Board of Trustees

The Board approved a resolution supporting a Mountain Passenger Rail Station in Fraser (6‑0). It also approved final plats for the Ascent Condominiums and the Village at Grand Park filing 3, with votes of 6‑0 and 5‑1 respectively. Additionally, the Board ratified the contract to purchase 208 E. Eisenhower Drive (6‑0).

• Resolution 2025-04-01 Support of a Mountain Passenger Rail Station – approved 6-0
• Resolution 2025-04-02 Approving Final Plat and Major Site Plan for the Ascent Condominiums – approved 6-0
• Resolution 2025-04-03 Approving the Village at Grand Park Filing 3 Final Plat – approved 5-1 (Gregory nay)
• Resolution 2025-04-04 Ratification of Contract to Purchase 208 E. Eisenhower Drive – approved 6-0

Board of Adjustment

The Board of Adjustment held a special meeting on March 26, 2025. Commissioners approved the agenda and the consent agenda unanimously. They adopted Resolution 2026-03-01, extending the duration of approval for The Ascent height variance, with a 5‑0 vote. The meeting was adjourned unanimously.

• Approved agenda (5-0)
• Approved consent agenda minutes March 26, 2025 (5-0)
• Approved Resolution 2026-03-01 extending approval duration for The Ascent height variance (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Fraser Planning Commission voted 6‑0 to adopt PC Resolution 2025‑03‑01, amending the code to permit accessory dwelling units (ADUs) as a right in the low‑density single‑family (LDSF) zone. The change shifts ADUs from a conditional to a permitted use for roughly 40 properties, including eight publicly owned. The agenda and consent agenda were also approved unanimously, and the meeting was adjourned. No other motions were decided.

• Approved agenda (6‑0)
• Approved consent agenda minutes (6‑0)
• Approved PC Resolution 2025‑03‑01 allowing ADUs by right in LDSF zone (6‑0)
• Adjourned meeting (6‑0)