Gainesville public meetings in 2021
10 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Parks and Recreation Board
The Gainesville Parks and Recreation Board will consider recommending not to renew the intergovernmental agreement with Hall County and the asset transfer for the Allen Creek Soccer Complex. The board will also approve minutes and financial reports, and receive updates on parks and recreation operations, including the impact fee report and Wilshire Wonderland.
- Consider recommendation to refrain from renewing Intergovernmental Agreement with Hall County and Asset Transfer for Allen Creek Soccer Complex
- Consider approval of minutes of Regular Board Meeting held November 8, 2021
- Consider approval of Financial Summary Reports as of October 2021
- Staff anniversaries recognized: Joey Beck (1 yr), Samantha Ballinger (2 yrs), Eason Spivey (4 yrs), Randy White (10 yrs)
- Updates on impact fees, Wilshire Wonderland, and partnerships
Parks and Recreation Board
The Gainesville Parks and Recreation Board will consider approving minutes, financial reports, a contract for canoe/kayak vending in parks, and grant funding requests. They will also receive updates on impact fees, capital projects, and partnerships.
- Consider recommendation for award of contract for professional services for canoe/kayak vending in parks
- Consider approval for submission of grant funding requests
- Approve minutes of September 13, 2021 regular board meeting
- Approve financial summary reports for August and September 2021
- Staff anniversaries recognized: Judy Williams (18 years), Tony Kyle Hewell (2 years), Ron Portillo (2 years)
The Gainesville Parks and Recreation Board approved a three-year canoe/kayak vending contract with Gnarly Marsh, with an option to renew for two additional three-year periods. The board also authorized the submission of four grant applications, including three through the American Recovery Plan Act and one through the GA100 (Atlanta United Foundation), for projects like the J. Melvin Cooper Youth Sports Complex and Midland Greenway Improvements. Both motions passed unanimously. The board also unanimously approved the September 13, 2021 meeting minutes and the August and September financial reports.
- Approved canoe/kayak vending contract with Gnarly Marsh for Nov 8, 2021 to Nov 10, 2024, with renewal options (unanimous)
- Authorized submission and acceptance of four grant applications (3 ARPA, 1 GA100) for capital projects (unanimous)
- Approved minutes of September 13, 2021 regular board meeting (unanimous)
- Accepted August 2021 financial report (unanimous)
- Accepted September 2021 financial report (unanimous)
Parks and Recreation Board
The Gainesville Parks and Recreation Board is meeting to approve minutes and financial reports, and to receive management updates on impact fees, capital projects, and operations. The agenda is largely routine, with no major decisions or public hearings listed.
- Approval of August 9, 2021 meeting minutes
- Approval of Financial Summary Reports as of July 2021
- Impact Fee Report for August 2021
- 2021 Winter Activity Evaluation Report
- Staff anniversaries recognized (e.g., Janice Teems, 13 years)
The Gainesville Parks and Recreation Board approved the July 2021 financial report and the minutes from the August 9, 2021 meeting, both unanimously. The board also reviewed the FY22 Major Capital Projects list, which includes a new youth sports complex site, skate park completion, and various park improvements, with an estimated total cost of $21,658,107. No formal action was taken on the capital projects or other management reports; they were presented for review.
- Approved minutes of August 9, 2021 meeting (unanimous)
- Accepted July 2021 financial report (unanimous)
Parks and Recreation Board
The Board will consider approving minutes from the June 14, 2021 meeting and financial summary reports for May and June 2021. Management reports will provide updates on impact fees, capital projects, and various community partnerships.
- Approval of May 2021 Financial Summary Reports
- Approval of June 2021 Financial Summary Reports
- Special Event Park Use Application: Friends of Gainesville Parks & Greenways
- Special Event Park Use Application: Gainesville Jaycees
Parks and Recreation Board
The Gainesville Parks and Recreation Board will consider approving minutes and financial reports, and recommend awarding contracts for landscape maintenance and photography services. They will also consider a resolution committing FY2021 fund balance. Management reports will cover updates on impact fees, partnerships, capital projects, and seasonal evaluations.
- Consider recommendation for Award of Contract for Professional Services for Landscape Maintenance of Parks
- Consider recommendation for Award of Contract for Professional Services for Photography
- Consider recommendation adopting the FY2021 Fund Balance Commitment Reporting Resolution
- Approve minutes of May 10, 2021 regular board meeting
- Approve Financial Summary Reports as of April 2021
The Gainesville Parks and Recreation Board unanimously approved renewing annual landscape maintenance contracts with Landscape Management Company and Tri-Scapes, Inc. for a total of $153,679, and awarded a one-year photography contract to Sportography, Inc. with two optional renewal years. The board also adopted the FY21 Fund Balance Commitment Resolution and approved using up to $20,000 from the Park Development Fund to buy a used swim timing system.
- Renewed landscape maintenance contracts with Landscape Management Co. and Tri-Scapes, Inc. for $153,679 total (unanimous)
- Awarded photography contract to Sportography, Inc. for July 1, 2021–June 30, 2022, with two one-year renewal options (unanimous)
- Adopted FY21 Fund Balance Commitment Resolution (BR-21-02) (unanimous)
- Approved up to $20,000 from Park Development Fund for swim timing system (unanimous)
- Cancelled July 12, 2021 board meeting (unanimous)
- Approved minutes from May 10, 2021 meeting (unanimous)
- Accepted April 2021 financial report (unanimous)
Parks and Recreation Board
The Gainesville Parks and Recreation Board will consider approving minutes and financial reports, and will vote on recommending a construction contract for Midland Wye improvements. The meeting also includes updates from staff on operations, capital projects, and partnerships.
- Consider recommendation for Award of Contract for Construction Services to Diversified Construction of Georgia for Midland Wye improvements
- Consider approval of minutes of April 12, 2021 meeting
- Consider approval of Financial Summary Reports as of March 2021
- Impact Fee Report for April 2021
The Gainesville Parks and Recreation Board unanimously approved a $1,408,947.09 construction contract with Diversified Construction of Georgia for Phase I of the Midland Greenway Improvements, including a train plaza at the Midland Wye. The board also approved the April 12, 2021 minutes and accepted the March 2021 financial report, which showed income above projections. No other substantive decisions were made.
- Approved $1,408,947.09 construction contract to Diversified Construction of Georgia for Midland Wye Phase I (unanimous)
- Approved up to $119,359.91 for contingency and other project costs, not to exceed $1,528,307 total Phase I (unanimous)
- Approved minutes of April 12, 2021 regular board meeting (unanimous)
- Accepted March 2021 financial report as presented (unanimous)
Parks and Recreation Board
The Gainesville Parks and Recreation Board will consider the director's recommended budget for fiscal year 2022, which begins July 1, 2021. The board will also vote on approving the minutes from the March 8, 2021 meeting and the financial summary reports as of February 2021. Management reports will cover updates on impact fees, partnerships, capital projects, and operations.
- Consider Director's recommended budget for FY22 beginning July 1, 2021
- Approve minutes of March 8, 2021 regular board meeting
- Approve Financial Summary Reports as of February 2021
- Impact Fee Report for March 2021
- Partnership updates with Friends of Gainesville Parks and Greenways, Boys and Girls Club, and others
The Gainesville Parks and Recreation Board unanimously approved the FY2022 budget as presented in Resolution AR-21-04. The board also accepted the February 2021 financial report and approved the March 8, 2021 meeting minutes. No other substantive decisions were made.
- Approved FY2022 Parks and Recreation Budget (Resolution AR-21-04) unanimously
- Accepted February 2021 Financial Report unanimously
- Approved March 8, 2021 meeting minutes unanimously
Parks and Recreation Board
The Gainesville Parks and Recreation Board will consider approving minutes and financial reports, review and possibly adjust facility rental and program fees, and allocate funding for unexpected maintenance at the Frances Meadows Aquatic Center and Gainesville Civic Center. The agenda also includes staff recognition, management updates, and a calendar of upcoming events.
- Annual review of fees and charges for facility rentals and programs
- Funding for unexpected maintenance at Frances Meadows Aquatic Center and Gainesville Civic Center
- Approval of minutes from February 8, 2021 meeting
- Approval of Financial Summary Reports as of January 2021
- Staff anniversaries recognized for five employees
The Gainesville Parks and Recreation Board unanimously approved fee changes for programs and facility rentals, effective April 1, 2021, and authorized up to $135,000 from the Park Development Fund for unexpected repairs to the Civic Center chiller and Frances Meadows PoolPaks. The board also accepted the January financial report and approved the February meeting minutes.
- Approved fee and charge changes per Resolution BR-21-01, effective April 1, 2021 (unanimous)
- Approved using up to $135,000 from Park Development Fund for chiller and PoolPak repairs (unanimous)
- Approved January 2021 financial report (unanimous)
- Approved February 8, 2021 meeting minutes (unanimous)
Parks and Recreation Board
The board received the FY2020 audit report with an unmodified (clean) opinion and no comments. The audit showed revenues increased by $1,792,294 (29.20%) and expenses increased by $2,453,097 (47.86%), with a total unreserved fund balance of $3,247,979 (41.34% of expenditures). It was confirmed that a portion of the fund balance can now be used for capital projects. The board also unanimously approved the January 11, 2021 minutes and the December 2020 financial report.
- Approved minutes of January 11, 2021 meeting (unanimous)
- Accepted December 2020 financial report (unanimous)
- Heard FY2020 audit with unmodified opinion; fund balance available for capital projects
Parks and Recreation Board
The Gainesville Parks and Recreation Board will hold its organizational session to elect a chairman, vice-chairman, and secretary-treasurer for one-year terms. The board will also consider approving minutes from December 14, 2020, financial reports as of November 2020, and funding for additional items related to the Gainesville Civic Center Renovation Project. Management reports will cover updates on impact fees, partnerships, and various divisions.
- Election of Chairman, Vice-Chairman, and Secretary-Treasurer (one-year terms)
- Consider approval of minutes from December 14, 2020 regular meeting
- Consider approval of Financial Summary Reports as of November 2020
- Consider funding for additional items for Gainesville Civic Center Renovation Project
- Staff anniversaries recognized: Alan Cline (3 yrs), Eno Slaughter (14 yrs), Cathy Shields (20 yrs)