Geneva public meetings in 2023

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for December 28, 2023, has been canceled. The next meeting is scheduled for January 11, 2023.

Historic Preservation Commission

The Historic Preservation Commission meeting scheduled for December 19, 2023, has been cancelled. The next meeting is scheduled for January 17, 2024.

Committee of the Whole

The Committee of the Whole will consider several resolutions, including awarding a $2,471,927 contract for the Old Kirk Road Distribution project and purchasing a rescue boat for $25,980. Other items include an amendment to a Caterpillar agreement, Kautz Road design and construction agreements, and a closed session for property sale, closed session minutes, and collective bargaining.

• Award $2,471,927 contract to IHC Construction for Old Kirk Road Distribution (bid $2,247,206 plus 10% change orders)
• Purchase one rescue boat from MilPRO Marine LLC for $25,980 (Fire Department replacement)
• Execute Amendment No. 5 to Operation and Maintenance Agreement with Caterpillar Power Generation LLC
• Approve Supplement #3 for Kautz Road Phase II Design with TranSystems for $8,969
• Authorize joint funding and engineering services agreements for Kautz Road Reconstruction

City Council

The Geneva City Council will hold a public hearing on selling up to $30,000,000 in general obligation bonds to fund electric system improvements, including substation and feeder projects. The council will also consider routine items such as approving minutes, a revenue report, bills for payment, a utility easement, a labor contract, and an ordinance on paid leave. The meeting includes recognitions and a presentation on a community event.

• Public hearing on intent to sell up to $30,000,000 General Obligation Bonds for electric system improvements (South East Master Plan, Kirk Road/Fabyan corridors, Geneva Business Park substation)
• Approve Resolution No. 2023-129: Labor contract with Meade Electric for FY2024 Underground Electric Replacement Program, not-to-exceed $542,016.59
• Approve Resolution No. 2023-128: Utility easement at 627 N. Lincoln
• Approve Ordinance No. 2023-40 regarding Illinois Paid Leave for All Workers Act
• Municipal bills for payment: $4,588,448.45

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for December 14, 2023, has been canceled. The next meeting is scheduled for December 28, 2023.

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will discuss infrastructure studies, including Metra and parking garage topics. The committee is also scheduled to discuss communication channels, partnerships, and budget items for upcoming activities.

• Bike Lane Classification Study
• Infrastructure discussion regarding Metra and Parking Garage
• Budget review for Scavenger Hunt and maps
• Discussion of communications content and channels

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will hold a work session to review goals, updates to the strategic plan, and a draft vision statement. The meeting also includes reviews of previous minutes and financial reports.

• Review and approval of November 15, 2023, minutes
• Review and approval of Financial Report
• Work session on strategic plan updates and draft vision statement

Fire & Police Commission

The Geneva Board of Fire and Police Commissioners will consider approving conditional job offers for police positions, a request to withdraw a conditional offer, and updates to the fire department hiring timeline. They will also discuss FY 2025 budget development. The meeting includes approval of prior meeting minutes and a public comment period.

• Approve conditional offers of employment – Police Department
• Request to withdraw conditional offer of employment – Police Department
• Updates to FD New Hire Timeline and Procedure
• FY 2025 Budget Development
• Approval of executive session and regular minutes from September and November 2023

Natural Resources Committee

The committee is reviewing progress on several ongoing initiatives, including Earth Day planning and the Eastside Fire Station landscaping project. Members are also discussing potential amendments to the City Code regarding tree preservation and landscaping.

• Rain barrels available for $75 each
• Proposed amendments to City Code regarding tree protection and landscaping
• Payment of a $100 invoice for a pumpkin recycling banner sign
• Upcoming lecture by Kane/DuPage Soil and Water Conservation District on Dec. 9th
• Proposal to create an annual Environmental award

City Council

The City Council will hold public hearings regarding the 2023 proposed property tax levy and the continuation of Special Service Area No. 1. The meeting also includes a presentation of the Mental Health Board Annual Report and several ordinance approvals for various special service area tax levies.

• Public Hearing: 2023 City of Geneva Proposed Property Tax Levy
• Public Hearing: Continuation of Special Service Area No. 1
• Ordinance No. 2023-28: 2023 General Levy of $6,345,145
• Ordinance No. 2023-29: Special Service Area No. 1 (Downtown District) levy of $213,900
• Municipal bills for payment totaling $2,663,277.27

Committee of the Whole

The Committee of the Whole is considering a labor contract with Meade Electric for the FY2024 Underground Electric Replacement Program. Members will also discuss a utility easement at 629 N. Lincoln and an ordinance regarding the Illinois Paid Leave for All Workers Act.

• Labor contract with Meade Electric for underground electric replacement up to $542,016.59
• Utility easement at 629 N. Lincoln
• Ordinance regarding the Illinois Paid Leave for All Workers Act
• Closed session on pending litigation

Committee of the Whole

The Committee of the Whole will hold a presentation and discussion regarding accessory dwelling units. Members will also discuss the No-Mow May initiative and potential changes to City Council meeting dates during holidays.

• Presentation and discussion regarding Accessory Dwelling Units
• Discussion regarding No-Mow May initiative
• Discussion regarding City Council meeting dates relative to observed holidays

Historic Preservation Commission

The Historic Preservation Commission will review a building permit application for street facade alterations at 101 West State Street. The body will also discuss a window repair and replacement packet.

• Review of facade alterations at 101 West State Street (CASE 2023-129)

City Council

The Geneva City Council will vote on several major items, including a development incentive agreement for 101-105 W. State Street, the purchase of body-worn cameras and drones for the police department, and the issuance of up to $30 million in bonds for electric system improvements. They will also consider site plan approval for a new commercial building on East State Street and accept the Strategic Plan priorities for FY2025.

• Resolution 2023-117: Development incentive agreement with Woodmont Tapville Geneva LLC for 101-105 W. State Street
• Resolution 2023-118: Purchase of Axon body cameras and vehicle cameras, not to exceed $404,703.34 over five years
• Resolution 2023-119: Purchase of two Skydio X10 drones, not to exceed $58,654.12
• Ordinance 2023-26: Issuance of up to $30,000,000 in electric system revenue bonds
• Resolution 2023-123: North Kautz Road reconstruction project in the amount of $1,416,605

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will discuss the Metra Parking Deck lease, zoning language, and storage yard. The committee will also review GIS maps, communications coordination, and budget items.

• Metra Parking Deck lease and zoning language discussion
• GIS Maps review including photos and QR codes
• Communications coordination with City and neighboring towns
• Budget review

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee is holding a work session to draft a vision statement and updates for the strategic plan. The meeting also includes feedback from previous planning sessions.

• Review of October 25, 2023 minutes
• Review of Financial Report
• Work session to draft vision statement and strategic plan updates

Mental Health Board

The Geneva Community Mental Health Board is meeting to approve routine items, including minutes and payment to the recording secretary, and to consider the distribution of grant funds to 15 local organizations. The board will also hear a supportive statement from Valley Sheltered Workshop regarding a grant application and discuss future presentations and guest speakers.

• Approval of October 10, 2023 meeting minutes
• Payment to recording secretary for services
• Grant fund distribution to 15 agencies including AID, DayOne Pact, Easterseals, Ecker Center, Elderday, Fox Valley Hands of Hope, and others
• Supportive summary statement from Valley Sheltered Workshop at 5:15 p.m.
• Discussion of December City Council presentation and guest speaker suggestions

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to approve minutes from September 12, 2023, and to discuss updates to the Fire Lieutenant and Firefighter eligibility rosters, including remote testing options for the firefighter roster. The board will also take public comment and may enter closed session to discuss personnel matters, litigation, and closed-session minutes.

• Approval of minutes from September 12, 2023
• Approval of executive session minutes from September 12, 2023
• Update on Fire Lieutenant eligibility roster
• Discussion of remote testing options for Firefighter eligibility roster
• Possible closed session for personnel, litigation, and minutes discussion

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to enter a closed session to discuss a specific employee's appointment, employment, compensation, discipline, performance, or dismissal. The agenda contains no public action items beyond the closed session and adjournment.

• Closed session under 5 ILCS 120/2(c)(1) for employee matters

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to discuss personnel matters, including appointment, employment, compensation, discipline, performance, or dismissal of a specific employee, in a closed session. The agenda includes only procedural items: call to order, closed session, and adjournment.

• Closed session for personnel matters under 5 ILCS 120/2(c)(1)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to consider a site plan for a new commercial building. The body will also review minutes from the October 12, 2023, meeting.

• Site plan review for Khanna Dentistry: 5,000 sq. ft. single-story commercial building (PINs 12-02-380-009) by JNK Enterprises, Inc.

International Cultural Exchange Committee

The International Cultural Exchange Committee is meeting to discuss board positions and delegations to and from Croissy and Geneva. The group will also review the newsletter and Foreign Film Sundays.

• Geneva delegation to Croissy
• Delegation to Geneva 2024
• AFS introduction to City Council
• Foreign Film Sundays
• Board positions

Committee of the Whole

The Committee of the Whole will discuss several items, including a major purchase of police body and vehicle cameras. The committee will also consider tax levies, liquor control amendments, and an economic incentive for 101-105 W. State Street.

• Purchase of Axon body worn cameras, vehicle cameras, and software for up to $404,703.34
• Purchase of two X10 Unmanned Aerial Systems from Skydio, Inc. for up to $58,654.12
• Economic incentive agreement for Woodmont Tapville Geneva LLC at 101-105 W. State Street
• Draft ordinances for estimated 2023 tax levies
• Draft ordinance amending City Code Chapter 2 regarding Liquor Control

City Council

The Geneva City Council will consider several routine items on the consent agenda, including a $291,500 fuel system upgrade contract, a $139,250 solar/storage study, and bond-related agreements. They will also hold public hearings and vote on an ordinance to allow gas stations as a special use in the East Gateway PUD near IL-38 and Kirk Road, and a resolution to terminate the Nottolini Trust. The meeting includes a fire department promotion ceremony and a proclamation for Small Business Saturday.

• Resolution 2023-110: $291,500 contract with Petroleum Technologies Equipment for fuel system upgrades
• Resolution 2023-112: $139,250 agreement with Interface Engineering for utility-scale solar, storage, and carbon offsets study
• Ordinance 2023-24: Amends East Gateway PUD to allow gas stations as special use and eliminate proposed street layout for Parcels A-C
• Resolution 2023-116: Consent, release, and indemnification agreement regarding termination of Nottolini Trust
• Municipal bills for payment: $1,662,068.51

Committee of the Whole

The Geneva Committee of the Whole is meeting for a strategic planning workshop at the Northern Illinois Food Bank. The agenda includes public comment, but no specific decisions or proposals are listed. This appears to be a planning and discussion session rather than a decision-making meeting.

• Strategic Planning Workshop
• Public Comment period
• Meeting held at Northern Illinois Food Bank, 273 Dearborn Court

Natural Resources Committee

The committee is reviewing updates on active projects including the Greening Geneva Initiative and upcoming community events. Members are also discussing potential amendments to the City Code regarding tree preservation and landscaping.

• Wasco Nursery to plant 28 new trees and replace dead trees on November 6th and 7th
• Rain barrels available for purchase at $75 each
• Proposed amendments to City Code regarding tree preservation, protection, and landscaping
• Pumpkin Smash event scheduled for Saturday, Nov. 4th at the District's Community Gardens
• Greening Geneva Initiative approved locations include Sterling Manor, Williamsburg Park, and Frank Burgess Park

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will review its directives and goals. The committee is also scheduled to vote on recommendations regarding bike parking.

• Vote on bike parking recommendations
• Review of committee directives and goals
• Selection of the next area of focus

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will hold a work session to review survey data and update the current work plan. The meeting also includes the review and approval of previous minutes and financial reports.

• Review and approval of October 18, 2023, minutes
• Review and approval of Financial Report
• Work session on survey data and work plan update

Committee of the Whole

The Geneva Committee of the Whole will consider a resolution appointing the Human Resources Manager as the Illinois Municipal Retirement Fund authorized agent, and will discuss the results and recommendations of a compensation and classification study conducted by GovHR. The study, which surveyed 31 comparable communities, proposes a revised compensation plan and implementation strategies. The meeting also includes approval of prior minutes and public comment.

• Resolution appointing Human Resources Manager as IMRF authorized agent, effective November 6, 2023
• Presentation and discussion of Compensation and Classification Study results and recommendations
• GovHR recommends adoption of a revised Compensation and Classification Plan, with options at 50th, 60th, or 65th percentile
• Approval of minutes from October 9, 2023 joint meeting with Strategic Planning Advisory Committee

Strategic Plan Advisory Committee

The committee will review the September 20, 2023, minutes and a financial report. The agenda includes an update on the Diversity, Equity, and Inclusion Task Force findings and planning for the Strategic Plan with CP2.

• Review of DEI Task Force findings and report
• Strategic Plan update regarding Community Priorities Survey
• Subcommittee reports from NRC, ICEC, Student Government, and Bike and Pedestrian Committee
• Discussion regarding the Vice-Chair position

Police Pension Fund Board

The Geneva Police Pension Fund Board of Trustees is holding its regular meeting. The main items are an actuarial presentation from Foster and Foster, review and approval of expenditures, and approval of the July meeting minutes. The board will also acknowledge monthly reports, discuss rules and regulations, and set 2024 meeting dates.

• Actuarial presentation by Foster and Foster
• Review/approval of expenditures
• Approval of July meeting minutes
• Acknowledgment of IPOPIF monthly reports
• Discussion of Rules and Regulations

Historic Preservation Commission

The Geneva Historic Preservation Commission will review four Certificate of Appropriateness applications for work on contributing or significant properties, including window replacement at 115 Hamilton Street, front door replacement at 128 North Fourth Street, porch reconstruction at 522 Franklin Street, and storefront replacement with interior remodeling at 225-227 West State Street. The commission will also approve minutes from August 15, 2023, and hear public comment.

• 115 Hamilton Street: window replacement at a contributing property
• 128 North Fourth Street: replacement of historic front door and 2 side doors at a significant property
• 522 Franklin Street: reconstruction of a historic porch at a contributing property
• 225-227 West State Street: replacement of a non-historic storefront with associated interior remodeling at a significant property

Firefighters Pension Board Fund

The Board of Trustees will meet to consider financial and investment reports from recent months. The agenda includes the approval of a tax levy request to the City of Geneva and the retirement application for David Lentz.

• Approval of tax levy request to the City of Geneva
• Approval of retirement application from David Lentz
• Review of financial reports for June 2023 through August 2023
• Review and approval of IFPIF Reports from May 2023 through July 2023
• Election of President and Secretary

Committee of the Whole

The Committee of the Whole will consider three draft resolutions: a $291,500 contract for fuel system upgrades, authorization for agreements related to 2024 electric bonds, and a $139,250 study on utility-scale solar, storage, and carbon offsets. These items are under discussion and will be voted on at a later City Council meeting.

• Contract with Petroleum Technologies Equipment for fuel system upgrades, not-to-exceed $291,500
• Resolution authorizing agreements for General Obligation Bonds (Alternate Revenue Source), Series 2024, with estimated costs totaling $369,000
• Professional services agreement with Interface Engineering for solar, storage, and carbon offset study, $139,250

City Council

The Geneva City Council will vote on several ordinances and resolutions, including adding a new liquor license for Geneva Ale House, amending the zoning code, and rejecting bids for the Old Kirk Road electric project. The council will also approve routine items like meeting minutes, a revenue report, and municipal bills totaling $4,809,371.56. A presentation will recognize international exchange students.

• Ordinance 2023-21: Add one Class A-5 liquor license for Geneva Ale House, 319 W. State Street
• Ordinance 2023-22: Amend zoning definitions, accessory buildings, and off-street parking requirements
• Resolution 2023-109: Reject bids for Old Kirk Road Electric Distribution General Construction Project
• Resolution 2023-108: Issue Certificate of Completion for Fox Valley Commerce Center
• Municipal bills for payment: $4,809,371.56

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on QuikTrip's request to amend the East Gateway PUD to allow a gas station on Parcel B-1 and to remove proposed streets from the land use plan. The commission will make a recommendation to the City Council. The agenda also includes approval of prior meeting minutes and public comment.

• Public hearing on QuikTrip PUD amendments to allow gas station as permitted use on Parcel B-1
• Request to remove proposed streets from PUD land use plan for Parcels A-C
• Property located at southwest corner of Kirk Road and IL-38, six parcels totaling ~12.15 acres
• Approval of minutes from September 28, 2023 meeting

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board will meet to approve routine financial items and discuss several purchase proposals, including new duty jackets and a donation to the Geneva Explorer Post. The board will also review a draft bylaw and receive an update on the kitchen table project.

• Approval of bills for payment for June–September 2023
• Consider proposal to purchase mid-weight duty jackets, not to exceed $5,000
• Consider proposal to donate $1,000 to Geneva Explorer Post 205
• Consider proposal to purchase replacement smoke for North Aurora Fire Protection District for $175
• Consider proposal to purchase 2 knife sharpeners, not to exceed $100

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will consider three spending proposals: purchasing mattress protectors for fire stations, donating to a neighboring fire district, and replacing a broken ice maker. The meeting is a special session with no other major business items.

• Consider proposal to buy 18 SafeRest Mattress Protectors for Station 1 and 2
• Consider proposal to donate $200.00 to Burlington Fire Protection District for smoke house use
• Consider proposal to replace Station 1 ice maker due to repeated mechanical failures

Mental Health Board

The Geneva Community Mental Health Board is meeting to handle routine approvals, hear reports, and discuss two new business items: reviewing the grant funding process and discussing the December City Council report. The agenda is largely procedural, with the substantive discussion focused on these two items.

• Approve minutes of September 12, 2023
• Approve payment to recording secretary
• Review of grant funding process
• Discuss December City Council report

Committee of the Whole

The Committee of the Whole and the Strategic Plan Advisory Committee will hold a joint discussion on the strategic plan update and the community priorities survey. Public comment will be heard, but no formal decisions are expected.

• Discussion on strategic plan update
• Discussion on community priorities survey
• Public comment period

Strategic Plan Advisory Committee

The Committee of the Whole and the Strategic Plan Advisory Committee will hold a joint meeting to discuss updates to the city's strategic plan. The agenda also includes a discussion regarding the community priorities survey.

• Discussion Regarding Strategic Plan Update and Community Priorities Survey
• Public Comment period

City Council

The Geneva City Council is holding a special meeting to receive the FY2023 Annual Comprehensive Financial Report (ACFR), along with TIF 2, TIF 3, and IMRF Allocation reports. The auditor from Sikich LLP will present the reports, and staff recommends acceptance. Public comment will be heard, but no other business is listed.

• Acceptance of FY2023 Annual Comprehensive Financial Report
• Acceptance of TIF 2 (East State Street) and TIF 3 (Fox River) reports
• Acceptance of IMRF Allocation Report
• Public comment period

Natural Resources Committee

The committee is reviewing updates on active projects including the Greening Geneva Initiative and the Pumpkin Smash event. Members are also discussing potential amendments to the City Code regarding tree preservation and landscaping.

• Wasco Nursery approved to plant 28 new trees and replace dead trees this Fall
• Rain barrels available for sale at $75 each
• Pumpkin Smash event scheduled for November 4th at the District's Community Gardens
• Proposed amendments to City Code regarding tree preservation, protection, and landscaping
• Quarterly lecture series beginning with a session on December 9th

City Council

The Geneva City Council will consider routine consent items including approval of minutes, payment of $1,500,871.66 in bills, and two committee items: a resolution to buy underground electric cable and material for $1,550,658.23, and an ordinance to continue Special Service Area No. 1. They will also vote on several resolutions and ordinances, including a fence height variation, a mixed-use development at 122 & 130 E. State Street, and a change order for wastewater treatment plant digesters.

• Resolution 2023-103: Purchase underground electric cable via Sourcewell from WESCO/Anixter, $1,550,658.23
• Ordinance 2023-18: Continue Special Service Area No. 1, public hearing set
• Resolution 2023-104: New ID signs from Aurora Sign Company, $63,773.84
• Resolution 2023-105: Change Order No. 1 with Boller Construction for wastewater digester cleaning, total $1,388,618
• Ordinance 2023-20: Mixed-use development at 122 & 130 E. State Street (Emerald Holding, LLC)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on proposed text amendments to the Geneva City Code (Title 11) regarding electric vehicle charging station regulations. The amendments would update definitions, accessory building/use rules, and location/size/design requirements. The Commission will make a recommendation to the City Council after the hearing.

• Public hearing on EV charging station text amendments to Title 11 (Zoning Ordinance)
• Amendments affect sections 11-2-2 (Definitions), 11-3-3 (Accessory Buildings and Uses), 11-11A-2 (Location, Size, Requirements), 11-11A-3 (Design and Maintenance)
• Applicant: City of Geneva
• Approval of minutes from September 14, 2023 meeting

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will review committee bylaws and previous presentations from SPAC and the 2005 Bike Implementation Plan. The committee also intends to identify a top priority, plan necessary changes, and discuss funding options.

• Review of committee bylaws
• Overview of 2020 SPAC presentation
• Overview of 2005 Bike Implementation Plan
• Presentation of new tools and strategies
• Identification of top priority and funding options

City Council

The Geneva City Council is holding a special meeting to consider Resolution 2023-102, which would reverse the Historic Preservation Commission's August 15, 2023 denial of a request to demolish and de-designate the historic landmark at 4 East State Street. The applicant, Shodeen Family Foundation, appealed the denial, citing economic hardship. The council will decide whether to affirm or reverse the commission's decision, requiring a two-thirds vote to reverse.

• Resolution 2023-102 to reverse HPC denial of demolition and de-designation at 4 East State Street
• Appeal by Shodeen Family Foundation, represented by David A. Patzelt
• HPC denied request by unanimous 7-0 vote on August 15, 2023
• Public hearing held over multiple dates from January to July 2023
• Council vote requires 7 affirmative votes to pass

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will review August minutes, budget reports, and updates from several subcommittees. The committee is also planning community engagement and focus groups for the strategic plan launch.

• Review and approval of August minutes
• Review and approval of Budget Report
• DEI Task Force report
• Bike and Pedestrian Committee report
• Strategic Plan engagement planning with CP2

Historic Preservation Commission

The Historic Preservation Commission meeting scheduled for September 19, 2023 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to take public comment and then enter a closed session to discuss specific employee matters, possible litigation, and minutes of prior closed meetings. No decisions or public action items are listed on the agenda.

• Closed session under 5 ILCS 120/2(c)(1) for employee appointment, employment, compensation, discipline, performance, or dismissal
• Closed session under 5 ILCS 120/2(c)(11) for pending or probable litigation
• Closed session under 5 ILCS 120/2(c)(21) to discuss minutes of lawfully closed meetings

Committee of the Whole

The Geneva Committee of the Whole will consider three items: a resolution to purchase underground electric cable and materials for $1,550,658.23 through a Sourcewell contract, an ordinance restating the net metering policy, and an ordinance to continue Special Service Area No. 1. The net metering changes would credit excess generation at retail rate until 2000 kW/AC of PV capacity is reached, then at avoided cost for new systems. The meeting follows the City Council meeting at 7pm on September 18, 2023.

• Purchase of underground electric cable and materials for $1,550,658.23 via Sourcewell contract from WESCO/Anixter
• Ordinance restating net metering policy, changing credit for excess generation after 2000 kW/AC threshold
• Ordinance proposing continuation of Special Service Area No. 1 with public hearing
• Approval of minutes from September 5, 2023 meeting

City Council

The Geneva City Council will consider several resolutions and ordinances, including a $74,250 contract for repairs to the South First Street retaining wall, a license agreement with MCImetro, and an ordinance amending bidding procedures. They will also vote on paying $5,439,528.25 in municipal bills and consider rejecting a bid for the Geneva Business Park III Substation, conveying properties to the state, and accepting a quit claim deed. The agenda includes routine items and a recognition of a swim team member.

• Resolution 2023-97: $74,250 not-to-exceed contract with Berglund Construction for South First Street retaining wall repairs
• Resolution 2023-98: License agreement with MCImetro Access Transmission Services, LLC
• Ordinance 2023-17: Amends Title 1, Chapter 8, Article A (Bidding and Contract Procedures)
• Resolution 2023-99: Rejecting bid from Haughland Energy Group for Geneva Business Park III Substation
• Municipal bills for payment: $5,439,528.25

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on a fence height variation at 304 Deerfield Way and a comprehensive plan amendment, zoning map amendment, and site plan for The Roosevelt mixed-use development at two parcels. The agenda also includes approval of prior meeting minutes and public comment.

• 304 Deerfield Way – fence height variation from 4 ft. to 5 ft. in corner street yard
• The Roosevelt – Great Western Flooring: comprehensive plan amendment to General Commercial
• The Roosevelt – zoning map amendment from D-MHR to D-CM district
• The Roosevelt – two variations for interior side and corner-street yard setbacks
• The Roosevelt – site plan approval for mixed-use development

Mental Health Board

The Geneva Community Mental Health Board is meeting to handle routine business, including approving minutes and a payment to the recording secretary. The board will also review a grant application and discuss the distribution of 988 posters as part of its ongoing work.

• Approve regular meeting minutes of June 13, 2023
• Approve payment to recording secretary for services
• Review GMHB grant application
• Discuss 988 poster/distribution

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to approve minutes, consider conditional offers of employment for police officers, review an interview schedule for the police eligibility list, and discuss proposed updates to commission rules and regulations. The board will also begin FY 2025 budget development and elect a board secretary and chair. A closed session is possible for personnel, litigation, and closed-meeting minutes discussions.

• Approval of conditional offer of employment for police officers
• Approval of police eligibility list interview schedule
• Proposed updates to commission rules and regulations
• FY 2025 budget development
• Election of board secretary and chair

Natural Resources Committee

The committee is reviewing updates on several active environmental projects, including the Greening Geneva Initiative and River Clean-up Day. Members are also discussing potential amendments to the City Code regarding tree preservation and landscaping.

• Rain barrels available for sale at $75 each
• Proposed amendments to City Code regarding tree preservation and protection
• River Clean-up Day scheduled for September 16, 2023
• Pumpkin Recycling event scheduled for November 4, 2023
• Upcoming lecture by Kane/DuPage Soil and Water Conservation District on December 9th

The committee decided to start a Sustainability Initiative to recommend actions for the City and local businesses. Members also coordinated logistics for the upcoming River Clean-up Day and Pumpkin Recycling event.

• Approved August meeting minutes
• Decided to start a Sustainability Initiative for City and business recommendations
• Approved planting burr and white oak trees at Sterling Manor Park
• Scheduled Wine, Cheese and Trees event for February 24, 2024
• Scheduled Kane/DuPage Soil and Water Conservation District lecture for December 9
• Scheduled Pumpkin Recycling event for November 4 at Prairie Green Preserve

Committee of the Whole

The Committee of the Whole will consider three items: a license agreement with MCImetro for fiber optic cable installation, a contract for retaining wall repairs, and an ordinance amending bidding procedures. Public comment will be heard. The meeting follows the City Council meeting at 7 PM.

• License agreement with MCImetro Access Transmission Services, LLC for fiber optic cable in public utility easement
• Berglund Construction proposal for South First Street retaining wall repairs, not to exceed $74,250
• Ordinance amending Title 1, Chapter 8, Article A (Bidding and Contract Procedures) of Geneva City Code

The Committee of the Whole approved a proposal for repairs to the South First Street retaining wall and a license agreement for utility easement access. They also approved an amendment to the City Code regarding bidding and contract procedures.

• Approved proposal from Berglund Construction for South First Street retaining wall repairs not-to-exceed $74,250 (8-1)
• Approved license agreement with MCImetro Access Transmission Services, LLC (9-0)
• Approved amendment to Geneva City Code Title 1, Chapter 8, Article A regarding bidding and contract procedures (9-0)
• Approved meeting minutes from July 3, 2023 and August 21, 2023 (9-0)

City Council

The Geneva City Council will consider a consent agenda with several contracts and resolutions, including a $1.9 million wastewater treatment plant improvement contract, a $1.49 million water main replacement, and a $164,450 equipment contract. They will also hear a presentation on fire and police pension actuarial reports and consider a resolution to close lanes on Route 38 for a high school parade.

• Resolution 2023-88: $1,490,482.65 contract with Martam Construction for water main replacement on IL Route 25 and North Bennett Avenue
• Resolution 2023-89: $1,899,719.00 contract with CDM Smith for Phase II improvements at the Wastewater Treatment Plant
• Resolution 2023-87: $164,450 contract with DPS Equipment Services for wastewater treatment plant primary clarifier skimmers
• Resolution 2023-85: Requesting closure of four traffic lanes on State Route 38 for Geneva High School Homecoming Parade on Sept. 15
• Municipal bills for payment: $1,823,296.94

The City Council approved multiple contracts for water main replacement, wastewater treatment plant improvements, and electrical substation work. The council also authorized the closure of Route 38 for a high school parade and rejected bids for the sale of surplus property.

• Approved closure of Route 38 for Geneva High School Homecoming Parade (9-0)
• Approved $1,490,482.65 contract with Martam Construction for Route 25 and North Bennett Avenue water main replacement (9-0)
• Approved $1,899,719.00 contract with CDM Smith for Wastewater Treatment Plant Phase II improvements (9-0)
• Approved $164,450 contract with DPS Equipment Services for Wastewater Treatment Plant primary clarifier skimmers (9-0)
• Approved $323,829.47 agreement with ComEd for Kautz Road Substation metering and take-off structures (9-0)
• Approved $1,823,296.94 in municipal bills for payment (9-0)
• Rejected all bids for the sale of surplus property at 617 E. State Street (9-0)
• Approved acceptance of a plat of dedication for right-of-way on Geneva Drive west of Kautz Road (9-0)

International Cultural Exchange Committee

The International Cultural Exchange Committee, a subcommittee of Geneva's Strategic Advisory Committee, is meeting to discuss routine business including approval of minutes, treasurer's report, and updates on various cultural exchange programs and events. Items include recaps of Art and Crepes and ECI programs, a report on an event at Livia's, an introduction to City Council for AFS, and updates on the Geneva delegation to Croissy and Foreign Film Sundays.

• Recap of Art and Crepes and ECI programs
• Report on event at Livia's
• AFS introduction to City Council
• Update on Geneva delegation to Croissy
• Foreign Film Sundays update

The committee approved the minutes from the May meeting. Members discussed the outcomes of the ECI Get to Know Geneva and Art and Crepe programs, as well as a fundraising event at Livia's restaurant. Plans were noted for an AFS student acknowledgment at the October 16 City Council meeting.

• Approved May meeting minutes
• Confirmed AFS student acknowledgment for October 16 meeting

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to discuss personnel matters, including appointment, employment, compensation, discipline, performance, or dismissal of a specific employee, in a closed session. The agenda includes only procedural items: call to order, closed session, and adjournment.

• Closed session under 5 ILCS 120/2(c)(1) for employee matters

The commission entered a closed session to discuss a specific employee's appointment, employment, compensation, discipline, performance, or dismissal. No public actions or decisions were recorded in the open session.

• Approved motion to enter closed session for personnel discussion
• Approved motion to leave closed session at 7:03 p.m.

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to conduct routine business, including public comment and a closed session. The main item is final approval of the lieutenant eligibility roster schedule. The agenda is mostly procedural, with no major policy decisions or financial items listed.

• Lieutenant Eligibility Roster – Final Schedule Approval
• Closed session for personnel, litigation, and closed-session minutes

The commission reviewed the proposed schedule for the Lieutenant promotional process. Chief Antenore detailed the timeline for assessments, interviews, and written tests. No formal votes were taken on the schedule.

• Adjourned meeting at 7:30 p.m. (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will continue a public hearing and site plan review for Venture Park, a proposed 55.62-acre industrial development at the northeast corner of Kirk Road and Fabyan Parkway. The applicant, Venture One Acquisitions, seeks annexation, a Comprehensive Plan amendment from Commercial to Industrial, a zoning map amendment to I1 Light Industrial, and site plan approval. The commission will also consider public testimony and staff analysis before making a recommendation to the City Council.

• Public hearing continued for Venture Park: Comprehensive Plan amendment from Commercial to Industrial
• Zoning Map Amendment for PIN 12-12-300-071 from RR Rural Single-Family Residential to I1 Light Industrial
• Site plan review for a 719,200 sq ft industrial building with 119 dock positions and 555 car parking spaces
• Annexation request for the 55.62-acre site east of Kirk Road between Old Kirk Road and Fabyan Parkway
• Applicant: Venture One Acquisitions, LLC

The commission held a public hearing regarding a request by Venture One Acquisitions, LLC to amend the Comprehensive Plan and Zoning Map for a 55-acre site. The proposal seeks to change the land use from Commercial to Industrial. No final decision on the amendments was recorded in the provided text.

• Approved the meeting agenda (7-0)
• Approved July 27, 2023 minutes (7-0)
• Closed the public hearing for the Venture Park proposal (7-0)

Bike & Pedestrian Committee

The committee will meet to appoint new officers and establish a regular meeting calendar. Members will also discuss upcoming committee goals.

• Appointment of officers
• Establishment of regular meeting dates
• Discussion of committee goals

The committee appointed its first officers and agreed to meet monthly, targeting a 6 to 12 month window to report back to the Strategic Plan Advisory Committee. Members discussed potential goals including infrastructure improvements, public education, and updating the 2005 Bike and Pedestrian plan.

• Approved appointment of Max Schmitz (Chair), Jennifer Siegele (Vice Chair), and Carl Schoedel (Secretary) (unanimous)
• Approved July 18, 2023 minutes (unanimous)
• Established monthly meeting schedule targeting the 4th week of the month
• Set next meeting for Wednesday, September 27 at 6:00 p.m.

Committee of the Whole

The Committee of the Whole will consider several resolutions, including a $2.5 million employee benefit plan renewal, contracts for wastewater treatment and water main projects, and agreements with NICOR and ComEd. They will also discuss rules for electronic attendance at public meetings and amendments to city code. The meeting includes a closed session for real property and litigation matters.

• 2023-2024 Employee Benefit Plan Renewal at $2,500,763
• Contract with DPS Equipment Services for $164,450 for wastewater clarifier skimmers
• Contract with Martam Construction for $1,490,482.65 for water main replacement on IL Route 25 and North Bennett Avenue
• Contract with CDM Smith for $1,899,719 for Phase II wastewater treatment plant improvements
• ComEd agreement for $323,829.47 for Kautz Road Substation metering structures

The Committee of the Whole approved several contracts for wastewater treatment, water main replacement, and electrical substation work. It also authorized a modified waste and recycling agreement with LRS Services and adopted new rules for electronic meeting attendance.

• Approved $1.89M contract with CDM Smith for Wastewater Treatment Plant Phase II improvements (10-0)
• Approved $1.49M contract with Martam Construction for IL Route 25 and North Bennett Avenue water main replacement (10-0)
• Approved $323,829.47 ComEd agreement for Kautz Road Substation structures (10-0)
• Approved $164,450 contract with DPS Equipment Services for wastewater plant skimmers (10-0)
• Approved amended LRS Services contract for battery disposal and Sunday waste collection through December 2023 (10-0)
• Approved 2023-2024 Employee Benefit Program Plan Renewal (10-0)
• Approved renewal of Transportation and Balancing Agreement with NICOR (10-0)
• Adopted rules for electronic attendance at public meetings (10-0)

City Council

The Geneva City Council will consider approving a $486,153 contract (plus up to $48,615.30 in change orders) for water plant HVAC rehabilitation, along with related engineering services. They will also vote on a resolution supporting a 12-year extension of the East State Street TIF district, and several other items including liquor licenses for the Festival of the Vine and a utility easement agreement.

• Resolution 2023-80: $486,153 contract with Ogni Group for water plant HVAC, total not-to-exceed $534,768.30
• Resolution 2023-81: $41,600 engineering services agreement with Engineering Solutions for Phase III HVAC work
• Resolution 2023-84: Support for 12-year extension of East State Street TIF district
• Special event liquor licenses for Festival of the Vine (Sept 8-10) for five businesses
• Municipal bills for payment: $1,863,004.43

The City Council approved a 12-year extension for the East State Street Tax Increment Financing (TIF) project to ensure funding for roadway and utility enhancements. Other actions included approving water plant HVAC contracts and special event liquor licenses.

• Supported 12-year extension of East State Street TIF Redevelopment Project (10-0)
• Approved $486,153 contract with Ogni Group for Water Plant HVAC rehabilitation (10-0)
• Approved professional engineering agreement with Engineering Solutions up to $41,600 (10-0)
• Approved special event liquor licenses for Festival of the Vine (10-0)
• Approved $1,863,004.43 in municipal bills for payment (10-0)
• Approved public utility easement agreement with Fox Valley Commerce Center, Phase II, LLC (10-0)
• Declared electric cable and a New Holland Skidsteer as surplus property (10-0)
• Approved Ordinance No. 2023-15 amending the Cultural Arts Commission city code (10-0)

Strategic Plan Advisory Committee

The regularly scheduled meeting of the Strategic Plan Advisory Committee for Wednesday, August 16, 2023, is cancelled. No business will be conducted.

Fire & Police Commission

The Board of Fire and Police Commissioners is meeting to enter a closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee, as permitted by state law. No other business is listed on the agenda.

• Closed session under 5 ILCS 120/2(c)(1) for personnel matters

The commission met in closed session to discuss a specific employee's appointment, employment, compensation, discipline, performance, or dismissal. No substantive public decisions were recorded.

• Approved motion to enter closed session (unanimous)
• Approved motion to exit closed session (unanimous)

Fire & Police Commission

The Geneva Fire & Police Commission is meeting to approve minutes, discuss police officer recruitment, and consider conditional offers of employment for police officers. They will also review eligibility rosters for battalion chief, lieutenant, and firefighter positions. A closed session may be held to discuss personnel and legal matters.

• Approval of minutes from July 11, 2023
• Conditional offer of employment for police officers
• Police officer recruitment update
• Battalion chief eligibility roster update
• Lieutenant eligibility roster final draft schedule approval

The Commission approved the July 11, 2023, meeting minutes. Members discussed recruitment timelines for police officers, battalion chiefs, and lieutenants, as well as joint firefighter testing. No conditional offers of employment for police officers were approved.

• Approved July 11, 2023, meeting minutes (unanimous)
• Set tentative police officer interview date for September 19, 2023

Historic Preservation Commission

The Historic Preservation Commission will deliberate on a request to demolish the historic landmark at 4 East State Street and de-designate the property, following a public hearing continued from July. The commission will also review building permit applications for window replacement at 15 South Sixth Street and a front door replacement at 302 South Third Street.

• Deliberation on demolition of historic landmark at 4 East State Street (Cases 2022-079 & 2022-080)
• Window replacement at 15 South Sixth Street (Case 2023-062)
• Front door replacement at 302 South Third Street (Case 2023-076)

The Historic Preservation Commission denied a request to demolish and de-designate a historic landmark at 4 East State Street, citing available TIF funding options. The commission also approved aluminum clad window replacements for a property at 15 South Sixth Street.

• Denied demolition and de-designation of historic landmark at 4 East State Street (7-0)
• Approved aluminum clad window replacement for 15 South Sixth Street
• Approved July 18, 2023 meeting minutes (6-0, 1 abstention)
• Appointed Commissioner McManus as Chairperson pro tem

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for August 10, 2023, has been canceled. The next meeting is scheduled for August 24, 2023.

Committee of the Whole

The Committee of the Whole will consider two resolutions related to the Water Treatment Plant HVAC rehabilitation: a contract with Ogni Group for $486,153 (plus up to $48,615.30 in change orders, total not-to-exceed $534,768.30) and a professional engineering services agreement with Engineering Solutions for $41,600. The agenda also includes approval of prior minutes and public comment. These are action items for discussion and potential recommendation to the City Council.

• Resolution authorizing contract with Ogni Group for Water Plant HVAC rehabilitation, $486,153.00, with up to $48,615.30 in change orders (total not-to-exceed $534,768.30)
• Resolution authorizing professional engineering services agreement with Engineering Solutions for Phase III HVAC engineering, not-to-exceed $41,600.00
• Approval of Special Committee of the Whole minutes from July 17, 2023
• Public comment period (no debate or discussion)

The Committee of the Whole approved two contracts to address air conditioning and HVAC failures at the water plant. One contract provides for rehabilitation and modernization, while the other covers Phase III engineering services.

• Approved $486,153.00 contract with Ogni Group for Water Plant HVAC Rehabilitation and Modernization (8-0)
• Approved professional engineering services agreement with Engineering Solutions not to exceed $41,600.00 for Phase III Water Plant HVAC Engineering Services (8-0)
• Approved Special Committee of the Whole minutes from July 17, 2023 (7-1)

Committee of the Whole

The Geneva Committee of the Whole will hold a special meeting to discuss the limitations of non-home rule municipal authority. This is a discussion item only, with no formal action expected. Public comment will be taken, but no debate or discussion will follow.

• Discussion regarding limitations of non-home rule municipal authority

The Committee of the Whole discussed the legal authority of the Cultural Arts Commission (CAC) as a non-home rule municipality. City Attorney Scott Fintzen recommended repealing the CAC ordinance because the City lacks the express authority to allow the commission to fundraise or foster cultural arts. Mayor Burns noted a consensus to draft an ordinance to repeal the CAC ordinance.

• Reached consensus to draft an ordinance to repeal the Cultural Arts Commission ordinance

City Council

The Geneva City Council will vote on routine items including minutes, reports, and bills, then consider an ordinance restating electric rates, a new liquor license for First Watch, a certificate of completion for Traxler Residential Lots, and rejecting bids for water treatment filters. Public comment is also scheduled.

• Ordinance 2023-13 restating electric rates in City Code Title 9
• Ordinance 2023-14 adding a Class B-3 liquor license for First Watch at 1702 Commons Drive
• Resolution 2023-78 issuing certificate of completion for Traxler Residential Lots
• Resolution 2023-79 rejecting bids for water treatment plant cartridge filter purchase
• Municipal bills for payment: $4,537,222.03

The City Council approved over $4.5 million in municipal bills and updated the municipal electric rate table. The council also granted a liquor license for First Watch and issued a certificate of completion for the Traxler Residential Lots.

• Approved municipal bills for payment totaling $4,537,222.03 (8-0)
• Approved Ordinance No. 2023-13 updating the Table of Electric Rates (8-0)
• Approved Ordinance No. 2023-14 adding one Class B-3 Liquor License for First Watch at 1702 Commons Drive (8-0)
• Approved Resolution No. 2023-78 issuing a Certificate of Completion for Traxler Residential Lots (8-0)
• Approved Resolution No. 2023-79 rejecting bids for Water Treatment Plant Cartridge Filter Purchase (8-0)
• Approved regular City Council minutes from July 17, 2023 (8-0)

Natural Resources Committee

The committee is reviewing updates on active environmental projects, including the Eastside Fire Station landscaping and River Clean-up Day. Members are also discussing potential amendments to the City Code regarding tree protection and landscaping.

• Rain barrels for sale at $75 each
• River Clean-up Day scheduled for Sept 16, 2023
• Pumpkin Recycling event set for Nov. 4th at Peck Farm Park
• Proposed amendments to City Code regarding tree preservation and protection
• Fabyan Preserve Stewardship workdays resuming in October 2023

The committee approved a donation of one rain barrel for a fundraiser and authorized payment for a guest presenter. Members discussed ongoing tree planting, river clean-up preparations, and the status of the city's tree ordinance.

• Approved donation of one rain barrel to Geneva Park District Foundation for Autumn Fest fundraiser
• Approved up to $150.00 for travel expenses for 'Good Bat Neighbor' presenter
• Approved June meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on Venture Park, a proposed industrial development on 55.62 acres east of Kirk Road. The applicant seeks a Comprehensive Plan Amendment from Commercial to Industrial and a Zoning Map Amendment from RR Rural Single-Family Residential to I1 Light Industrial upon annexation. The commission will also review the site plan for a 719,200-square-foot industrial building with warehousing, distribution, or logistics uses.

• Public hearing for Venture Park: Comprehensive Plan Amendment from Commercial to Industrial
• Zoning Map Amendment from RR Rural Single-Family Residential to I1 Light Industrial for PIN 12-12-300-071
• Site plan review for a 719,200-square-foot industrial building with 119 dock positions and 555 car parking spaces
• Property located east of Kirk Road between Old Kirk Road and Fabyan Parkway
• Applicant: Venture One Acquisitions, LLC

The commission deferred decisions on a request to annex and rezone a 55.62-acre site for a 719,200 square foot industrial building. The public hearing and site plan review were continued to August 24, 2023, to allow for further staff analysis and additional renderings.

• Continued Venture Park Comprehensive Plan and Zoning Map Amendment public hearing to August 24, 2023 (6-0)
• Continued Venture Park site plan review to August 24, 2023 (6-0)
• Approved June 22, 2023 meeting minutes (6-0)

Firefighters Pension Board Fund

The Board of Trustees will meet to approve previous meeting minutes and financial reports covering March through May 2023. The agenda also includes the election of new active trustees, as well as the election of a President and Secretary.

• Approval of bills from March 2023 to May 2023
• Acceptance of financial reports from March 2023 to May 2023
• Review and approval of FPIF Reports for March 2023 and April 2023
• Election of new active trustees
• Election of President and Secretary

The Board approved $51,764.16 in bills and financial reports for March through May 2023. The Board also approved the results of the active trustee election. The election of the President and Secretary was deferred to the October agenda.

• Approved minutes from April 20, 2023 (3-0)
• Approved payment of bills from March 2023-May 2023 totaling $51,764.16 (3-0)
• Approved financial reports for March 2023-May 2023 (3-0)
• Approved investment reports for March 2023-April 2023 (3-0)
• Approved active trustee election results (3-0)

City Council

The Geneva City Council is holding a special meeting to consider Resolution No. 2023-77, which authorizes the City Administrator to execute an emergency purchase of a pump and motor for Well 9 at a cost of $42,010. The purchase is needed because Well 9 failed on July 19 and is the primary shallow well; Wells 6 and 13 are also out of service. The item is not budgeted, but the cost will be paid from the existing budget and reflected in a future budget amendment if necessary.

• Resolution No. 2023-77 authorizing emergency purchase of pump and motor for Well 9 at $42,010
• Contract with Municipal Well & Pump for replacement of Well 9 pump and motor
• Well 9 failed on July 19; Wells 6 and 13 are out of service
• Cost includes $14,450 motor, $4,390 pump end, $6,980 check valve, and other labor/equipment
• Simple majority vote required for passage

The City Council held a special meeting to authorize an emergency purchase. The council approved the expenditure for a pump and motor.

• Approved Resolution No. 2023-77 for emergency purchase of a pump and motor at a cost of $42,010.00 (10-0)

Committee of the Whole

The Geneva Committee of the Whole is considering two draft ordinances: one to raise electric rates for all customer classes starting November 2023, and another to change the net metering policy for solar and other customer-owned generation. The rate increase is needed to meet bond covenant requirements for electric system improvements. The net metering changes would credit excess generation at a lower avoided-cost rate for new systems after September 15, 2023.

• Electric rate increases for residential, general service, and industrial customers, effective November 2023, with further increases through April 2028.
• Residential customer charge rises from $6.75 to $8.00 per month; first 500 kWh rate rises from $0.11392 to $0.12000 per kWh.
• Net metering policy change: new systems after September 15, 2023, receive credit at $0.0656 per kWh for excess generation, instead of full retail offset.
• Existing net metering customers (connected before September 15, 2023) retain old billing for up to 7 years or until July 15, 2030.
• Closed session to discuss purchase or lease of real property (5 ILCS 120/2(c)5).

The Committee recommended a blended energy charge and a fixed energy charge for all users to cover electric revenue bonds and citywide costs. The customer charge is proposed to increase from $6.75 to $8, then to $9 and $10 in later years. No action was taken on the net metering policy for solar customers.

• Recommended blended pricing models for electric rates (10-0)
• Recommended fixed energy charge for all users (10-0)
• Recommended customer charge increase from $6.75 to $8, then $9 and $10 (10-0)
• No action taken on net metering policy after motions were withdrawn

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will review previous meeting minutes and budget reports. The committee is also scheduled to discuss community engagement and focus group planning for the Strategic Plan Update Launch with CP2.

• Review and approval of June 17 minutes
• Review and approval of Budget Report
• Subcommittee reports from DEI Task Force, NRC, ICEC, Student Government, and Bike and Pedestrian Committee
• Strategic Plan Update Launch and Engagement Planning with CP2

The committee approved the minutes from June 14, 2023. Members discussed upcoming community focus groups and survey postcards with CP2. No other substantive decisions were made.

• Approved June 14, 2023 minutes

Police Pension Fund Board

The Geneva Police Pension Fund Board of Trustees is holding a regular meeting to review and approve expenditures, approve the minutes from the April meeting, acknowledge monthly reports from the Illinois Police Officers' Pension Investment Fund (IPOPIF), and note the separation of member Blake Stewart. No new members are listed. The agenda is largely routine and procedural.

• Review and approval of expenditures
• Approval of minutes from April meeting
• Acknowledgment of IPOPIF monthly reports
• Separated member: Blake Stewart

The board approved moving $1.7 million from the Harris account to the IPOPIF account. Members also approved expenditures from March through May 2023 and finalized board officer positions.

• Approved transfer of $1.7 million from Harris account to IPOPIF account (4-0-0)
• Approved expenditures from 03-01-23 through 05-31-23 (4-0-0)
• Approved meeting minutes (unopposed)
• Accepted IPOPIF monthly reports for 04/23, 05/23, and 06/23
• Elected Brian Stolfe to another board term by acclamation
• Approved board positions as President (George Carbray), Secretary (Brad Jerdee), and Trustees (Eric Passarelli, Rita Kruse, Brian Stolfe) (4-0-0)

Historic Preservation Commission

The Historic Preservation Commission will continue a public hearing on a request to demolish the historic limestone blacksmith shop at 4 East State Street and de-designate the property as a landmark. The commission will also review conceptual plans for alterations at 101 West State Street and building permit applications for work at 424 South Street and 15 South Sixth Street.

• Continued public hearing on demolition and de-designation of 4 East State Street (Mill Race Inn blacksmith shop)
• Conceptual review of street facade alterations at 101 West State Street (Tapville Social)
• Certificate of Appropriateness for enclosed front porch alterations at 424 South Street
• Certificate of Appropriateness for window and siding replacement at 15 South Sixth Street

The commission closed the public hearing regarding the demolition and de-designation of 4 East State Street; deliberation is scheduled for August 15, 2023. The commission also reviewed conceptual development plans for 101 West State Street.

• Approved June 20, 2023 minutes (6-0)
• Closed public hearing for demolition of 4 East State Street (6-0)

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee and the Strategic Plan Advisory Committee will hold a joint meeting to conduct introductions and review bylaws. The committee will also discuss roles, expectations, and the appointment of officers.

• Review of committee bylaws
• Discussion regarding appointment of officers
• Setting future meeting dates and times

The committee met for introductions, a review of bylaws, and a discussion of the committee's role. No substantive policy decisions or votes were recorded.

• Scheduled next meeting for August 22, 2023, at 6:30 pm

City Council

The Geneva City Council will consider routine consent agenda items, including approving minutes, a revenue report, and two equipment purchases: a Bobcat skid steer loader for up to $70,013 and Schweitzer Engineering Services for generator and line protection relays at $176,034. They will also approve municipal bills totaling $4,600,484.63. A presentation from the Geneva High School Robotics Team is scheduled.

• Approve Resolution 2023-75: Bobcat skid steer loader purchase up to $70,013
• Approve Resolution 2023-76: Award bid to Schweitzer Engineering for generator and relay work at $176,034
• Approve municipal bills for payment: $4,600,484.63
• Approve minutes from July 3, 2023 meeting
• Receive July revenue report

The City Council approved several expenditures via the omnibus agenda, including equipment purchases and engineering services. The council also approved municipal bills totaling over $4.6 million.

• Approved Resolution No. 2023-75 to purchase a Bobcat Skid Steer Loader not to exceed $70,013.00 (7-0)
• Approved Resolution No. 2023-76 for replacement generator and line protection relays from Schweitzer Engineering Laboratories Engineering Services, Inc. for $176,034.00 (7-0)
• Approved municipal bills for payment in the amount of $4,600,484.63 (7-0)
• Approved regular City Council minutes from July 3, 2023 (7-0)

Committee of the Whole

The Geneva Committee of the Whole is holding a special meeting to discuss governance principles and practices. The agenda contains only this single discussion item, with no other business or decisions listed.

• Discussion regarding governance principles and practices

The Committee of the Whole held a discussion regarding governance principles and the City of Geneva Code of Conduct. No formal votes were taken on policy changes, but members discussed updating the Code to clarify public comment rules and member objectivity. Mayor Burns requested that suggestions for revisions be submitted to Admin. Dawkins.

• Adjourned meeting by unanimous voice vote

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for July 13, 2023 has been canceled. The next meeting is scheduled for July 27, 2023. No other business items are listed on this agenda.

• Meeting canceled for July 13, 2023
• Next meeting scheduled for July 27, 2023

Fire & Police Commission

The Geneva Fire and Police Commission is meeting to approve minutes, hear public comment, and act on several personnel items. The main decisions are approving a conditional offer of employment for police officers and receiving updates on recruitment and eligibility rosters for battalion chief, lieutenant, and firefighter positions.

• Approve conditional offer of employment for police officers
• Police officer recruitment update
• Battalion chief eligibility roster update
• Lieutenant eligibility roster draft schedule
• Firefighter eligibility register draft schedule

The Board approved a request for Chief Antenore to plan joint firefighter testing with the cities of St. Charles and Batavia. The board also reviewed police officer recruitment numbers and firefighter eligibility rosters. No decision was reached regarding the timing of Power Card requirements for police applicants.

• Approved May 9, 2023 meeting minutes (unanimous)
• Approved directing Chief Antenore to plan joint Firefighter testing with St. Charles and Batavia (unanimous)
• Tabled decision on changing Power Card requirement for police applicants

Committee of the Whole

The Geneva Committee of the Whole is holding a special meeting to discuss two topics: the limitations of non-home rule municipal authority and governance principles and practices. These are discussion items only, with no formal votes or decisions scheduled.

• Discussion on limitations of non-home rule municipal authority
• Discussion on governance principles and practices

Committee of the Whole

This special Committee of the Whole meeting was cancelled and rescheduled to July 10, 2023 at 7:00 p.m. The only listed item of business was a discussion regarding governance principles and practices, with no decisions or votes scheduled.

• Discussion regarding governance principles and practices
• Meeting rescheduled to July 10, 2023 at 7:00 p.m.

City Council

The Geneva City Council will consider routine consent items including approval of minutes, reports, and a $1.39 million municipal bills payment. They will also vote on several resolutions for equipment purchases and contracts, plus a collective bargaining agreement with IBEW Local 196.

• Approve $1,390,000.74 in municipal bills for payment
• Authorize $440,000 for distribution transformers via WESCO Sourcewell contract
• Waive bidding for $32,400 SCADA radio replacement by Tri-R Systems
• Purchase reverse osmosis membrane filters for $166,725 from Consolidated Water Solutions
• Approve 4-year collective bargaining agreement with IBEW Local 196 (Street/Fleet)

The City Council approved a four-year collective bargaining agreement with the International Brotherhood of Electrical Workers, Local 196. The council also authorized several infrastructure purchases, budget amendments, and the sale of surplus real property.

• Approved four-year collective bargaining agreement with IBEW Local 196 (9-0)
• Authorized sale of surplus real property at 617 E. State Street (10-0)
• Approved FY 2022-2023 budget amendments (9-0)
• Approved final plat of resubdivision for Cooper Woods Subdivision (9-0)
• Authorized purchase of motor and pump for Well #13 (9-0)
• Approved $440,000 for distribution transformers and material via WESCO (9-0)
• Approved $166,725 for reverse osmosis membrane filters from Consolidated Water Solutions (9-0)
• Approved $105,000 professional services agreement with Fehr-Graham for sanitary sewer evaluation (9-0)

Committee of the Whole

The Geneva Committee of the Whole will consider three action items: purchasing a Bobcat skid steer loader for $70,013, awarding a $176,034 bid for generator and line protection relays, and adopting an ordinance that restates electric rates and net metering policy. The electric rate increase is proposed to meet bond requirements for system improvements, with new rates effective November 2023. The agenda also includes routine approval of prior minutes.

• Resolution to purchase Bobcat Skid Steer Loader from Atlas Bobcat, not to exceed $70,013
• Resolution awarding bid to Schweitzer Engineering Laboratories for generator and line protection relays, $176,034
• Ordinance restating electric rates and net metering policy, with rate increase effective November 2023
• Net metering changes: systems connected before July 31, 2023 keep old policy until 7 years after interconnection or July 1, 2030

The Committee approved funding for a new skid steer loader and a contract for generator and line protection relays. Members discussed a proposed municipal electric rate increase to fund infrastructure upgrades, but no vote was taken on the rate changes.

• Approved purchase of Bobcat Skid Steer Loader not to exceed $70,013.00 (9-0)
• Approved bid to Schweitzer Engineering Laboratories for replacement generator and line protection relays and engineering support for $176,034.00 (9-0)
• Approved Committee of the Whole minutes from June 19, 2023 (9-0)
• Postponed Special Committee of the Whole meeting from July 3 to July 10

Planning and Zoning Commission

The Planning and Zoning Commission will hold a conceptual review of a QuikTrip gas station proposal on 13.09 acres at the southwest corner of Kirk Road and IL Route 38, which would require an amendment to the East Gateway PUD. The commission will also review a resubdivision request for Cooper Woods Subdivision. No final decisions are expected at this meeting; it is an informal review and discussion.

• QuikTrip gas station with 7,318 sq ft convenience store, 10 pumping stations, and 5 diesel truck fuel stations on 13.09 acres at Kirk Road and IL 38
• East Gateway PUD amendment to permit gas station and revise street layout
• Cooper Woods Resubdivision to consolidate lots 8-10 into two lots and lots 18-21 into three lots on Cooper Lane
• Public comment period open for residents

The Commission approved a request to consolidate several lots in the Cooper Woods Subdivision to allow for larger residential yards. A conceptual proposal for a QuikTrip gas station was discussed, but no formal action was taken on the project.

• Approved Cooper Woods Subdivision resubdivision to consolidate lots 8-10 into two lots and lots 18-21 into three lots (6-0)

Historic Preservation Commission

The Historic Preservation Commission is continuing a public hearing on an application to demolish the historic Alexander Brothers Blacksmith Shop at 4 East State Street and de-designate the property as a landmark. The commission will also review and vote on a certificate of appropriateness for site modifications at 201 South Third Street (Mandrake Restaurant) and siding replacement at 522 Franklin Street. The meeting includes approval of prior minutes and staff updates.

• Continuation of public hearing on demolition of historic landmark at 4 East State Street (Cases 2022-079 & 2022-080)
• Certificate of Appropriateness for site modifications at 201 South Third Street (Mandrake Restaurant) — limestone wall, patio, pergola
• Certificate of Appropriateness for siding replacement at 522 Franklin Street
• Approval of minutes from March 14, 2023 and May 30, 2023 meetings

The Commission heard a consultant report regarding the financial viability of reusing the historic building at 4 East State Street. The public hearing was continued to July 18, 2023, to allow for closing statements.

• Approved March 14, 2023 minutes (6-0, 1 abstention)
• Approved May 30, 2023 minutes (7-0)
• Continued public hearing for 4 East State Street demolition and de-designation to July 18, 2023 (7-0)

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board of Trustees will meet to approve May 2023 minutes and bills, review a draft bylaw, and discuss several spending proposals including department rings for 10-year members, new beds for Stations 1 and 2, public education materials, griddle inserts for station grills, and a Vector Solutions subscription.

• Approve May 2023 meeting minutes and bills
• Discuss and consider proposal for department rings for 10-year members
• Discuss and consider proposal for new beds at Station 1 and 2
• Consider proposal for public education materials
• Consider proposal for griddle inserts at Station 1 and 2 grills

The Geneva Foreign Fire Fund Board approved several equipment and material purchases for fire stations. The board also approved the May 2023 treasurer reports and tabled a proposal regarding department rings.

• Approved May 2023 treasurer reports (5-0)
• Tabled proposal to purchase 10-year anniversary department rings (5-0)
• Approved purchase of new beds for Station 1 and 2, not to exceed $22,000 (5-0)
• Approved public education materials, not to exceed $750.00 (5-0)
• Approved purchase of griddle inserts for Station 1 & 2, not to exceed $550.00 (5-0)
• Approved Vector Solutions subscription, not to exceed $7,500.00 (5-0)

Committee of the Whole

The Geneva Committee of the Whole will consider several resolutions authorizing purchases and contracts for electric and water utilities, including a $440,000 annual transformer purchase, a $32,400 radio SCADA station replacement, $166,725 in reverse osmosis membrane filters, a polymer purchase, and a $105,000 sanitary sewer evaluation contract. The meeting also includes a closed session to discuss the sale or lease of city-owned property.

• Resolution authorizing annual purchase of distribution transformers and material through WESCO's Sourcewell contract up to $440,000
• Resolution waiving competitive bidding for replacement of Master Radio SCADA Station by Tri-R Systems at cost not-to-exceed $32,400
• Resolution authorizing purchase of reverse osmosis membrane filters from Consolidated Water Solutions at $166,725
• Resolution waiving competitive bidding for purchase of Solenis Polymer during FY 2024
• Resolution authorizing professional services agreement with Fehr-Graham for sanitary sewer evaluation, not to exceed $105,000

The Committee of the Whole approved multiple resolutions for utility equipment and professional services. These actions include funding for distribution transformers, water plant filters, and a sanitary sewer evaluation.

• Approved annual purchase of distribution transformers and material up to $440,000 (9-0)
• Approved replacement of Master Radio SCADA Station by Tri-R Systems not to exceed $32,400 (9-0)
• Approved purchase of reverse osmosis membrane filters from Consolidated Water Solutions for $166,725 (9-0)
• Approved purchase of Solenis Polymer for FY 2024 (9-0)
• Approved professional services agreement with Fehr-Graham for sanitary sewer evaluation not to exceed $105,000 (9-0)
• Adopted IDOT Form BLR 14220 and BLR 14222 for maintenance under the Illinois Highway Code (9-0)

City Council

The Geneva City Council will vote on several routine items and public hearings, including awarding a $6.38 million contract for the Kautz Road Electric Substation and a $1.38 million contract for the Geneva Business Park III substation switchgear. They will also consider two zoning variations for properties on Maple Lane and East State Street. The meeting includes a proclamation for Juneteenth and introduction of a new assistant planner.

• Resolution 2023-61: Award $6,383,000 to Haugland Energy LLC for Kautz Road Electric Substation, with change orders up to 10%.
• Resolution 2023-62: Award $1,375,742 to Myers Controlled Power LLC for Geneva Business Park III substation switchgear and building, with change orders up to 10%.
• Resolution 2023-60: Award $35,120 to WESCO for a G&W Viper Switch and controls.
• Ordinance 2023-11: Variation for 22.32-foot street yard setback (required 35 feet) for addition at 602 Maple Lane.
• Ordinance 2023-12: Variations for parking lot at 830 E. State Street, including reduced setbacks and lighting deviation.

The City Council approved several infrastructure contracts, including a major electric substation project and a business park switchgear building. The council also granted zoning variations for a residential addition and a commercial parking lot.

• Approved $6.38M bid to Haugland Energy LLC for Kautz Road Electric Substation
• Approved $1.37M bid to Myers Controlled Power LLC for Geneva Business Park III Electric Substation Switchgear and Building
• Approved $35,120 bid to WESCO for G&W Viper Switch and Controls
• Approved $99,500 contract with FGM Architects for Facilities Master Planning Services
• Approved street yard setback variation for 602 Maple Lane
• Approved parking lot site plan and setback variations for 830 E. State Street
• Proclaimed Juneteenth Day in Geneva (9-0)
• Approved municipal bills for payment totaling $5,837,898.19

Strategic Plan Advisory Committee

The committee will review minutes from May 17 and the budget report. The meeting includes updates on the Strategic Plan launch, engagement planning with CP2, and the status of the Bike and Pedestrian Committee.

• Review and approval of May 17 minutes
• Review and approval of Budget Report
• Strategic Plan Update Launch and Engagement Planning with CP2
• Bike and Pedestrian Committee Status Update
• Reports from DEI Task Force, NRC, ICEC, and Student Government

The committee approved the May 17 minutes and the Budget Report. Members selected nine applicants to recommend for appointment by the mayor to the Bike and Pedestrian Committee. The committee also discussed focus group topics and community survey participation with CP2.

• Approved May 17, 2023 minutes
• Approved Budget Report
• Selected nine applicants for recommendation to the mayor for the Bike and Pedestrian Committee

Mental Health Board

The Geneva Community Mental Health Board is holding its regular monthly meeting. The board will vote on officer positions (Chairperson, Vice-Chairperson, Secretary), hear an update on the Elderday Gala/Fundraiser, and review May Mental Health Month efforts. Routine items include approving minutes and a payment to the recording secretary.

• Vote for Chairperson, Vice-Chairperson, Secretary
• Elderday Gala/Fundraiser update by Connie Wagner
• Review of May Mental Health Month efforts
• Approve payment to Recording Secretary
• Guest speaker: Alderperson Martha Paschke

The board approved the May 9, 2023, minutes and payment for the recording secretary. Members elected the board's Chairperson, Vice-Chairperson, and Secretary. The board also reviewed the success of May Mental Health Month efforts, specifically the promotion of 988 help lines.

• Approved May 9, 2023 regular meeting minutes (6-0)
• Approved payment to Recording Secretary for services (6-0)
• Elected Shogren as Chairperson (6-0)
• Elected Hamilton as Vice Chairperson (6-0)
• Elected Fintzen as Secretary (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on two variation requests: one for a reduced street yard setback at 602 Maple Lane and another for reduced setbacks and lighting deviations at 830 E. State Street for Isaac's Upholstery. The commission will also review a site plan for the Isaac's Upholstery parking lot expansion. The meeting includes approval of prior minutes and public comment.

• 602 Maple Lane Variation: request to allow a 22.32 ft street yard setback instead of the required 35 ft for a proposed addition
• Isaac's Upholstery Parking Lot Expansion: two variations to reduce street yard setback from 20 ft to 1.4 ft and side yard setback from 5 ft to 0.5 ft
• Isaac's Upholstery: also requests relief from parking lot lighting standards in the E. State Street Corridor Design Guidelines
• Site plan review for Isaac's Upholstery parking lot expansion at 830 E. State Street
• Approval of minutes from April 13, 2023 meeting

The Planning and Zoning Commission approved a residential setback variation for a home addition and a commercial parking lot expansion including lighting deviations. Both requests were passed unanimously.

• Approved street yard setback variation of 22.32 feet for 602 Maple Lane (6-0)
• Approved street yard setback reduction (20 ft to 1.4 ft) and side yard setback reduction (5 ft to 0.5 ft) for 830 E. State Street (6-0)
• Approved deviation from E. State Street Corridor Design Guidelines for parking lot lighting at 830 E. State Street (6-0)
• Approved site plan for Isaac’s Upholstery parking lot expansion at 830 E. State Street (6-0)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee met to conduct interviews for potential members of the Bike & Pedestrian Committee. No other business was listed on the agenda.

• Interviews for Bike & Pedestrian Committee applicants

Natural Resources Committee

The Natural Resources Committee is reviewing updates on active environmental projects, including the Greening Geneva Initiative and Eastside Fire Station landscaping. The committee is also discussing potential amendments to the City Code regarding tree protection and landscaping.

• Proposed amendments to City Code regarding tree preservation and protection
• Rain barrels available for purchase at $75 each
• Library replanting two trees using communal WCT funds
• Discussion on hiring Wasco to water trees in tree grates
• Plan to create an educational piece to reduce plastic and styrofoam at restaurants

The committee approved the May meeting minutes and voted unanimously to add resident Autumn Bruno as a member. The group also coordinated logistics for the September 16 River Clean-up Day and tree planting funding.

• Approved May meeting minutes
• Voted unanimously to add Autumn Bruno as a committee member
• Scheduled River Clean-up Day for Sept. 16 from 9 to noon
• Decided to split payment for Kane Cty Courthouse and Gov. Center trees between communal WCT funds and NRC funds

City Council

The Geneva City Council will consider several routine items and contracts, including resolutions for replacement vehicles, a street and infrastructure project, and refuse services. They will also vote on special event liquor licenses for Swedish Days and an ordinance adjusting liquor license numbers. The meeting includes a fire department promotion ceremony and recognition of former board members.

• Resolution 2023-54: vehicle purchase up to $590,000
• Resolution 2023-56: $2,545,587.73 street and infrastructure contract
• Resolution 2023-59: 2023-2028 refuse and recycling contract with LRS Services
• Special event liquor licenses for Swedish Days (June 21-25) for Chamber of Commerce and American Legion Post 75
• Ordinance 2023-09: amending liquor license fees and number of licenses

The City Council approved several infrastructure and maintenance contracts, including a major street project and a new refuse and recycling contract. The council also updated liquor license regulations and approved special event licenses for Swedish Days.

• Approved $2,545,587.73 contract with Geneva Construction Company for 2023 Street and Infrastructure Project (10-0)
• Approved $464,426.00 contract with Substation Enterprises, Inc. for Geneva Business Park III Substation (10-0)
• Approved purchase of replacement vehicles not to exceed $590,000.00 (10-0)
• Approved $126,200.00 contract with Globe Construction Inc. for 2023 Sidewalk and Curb Maintenance (10-0)
• Approved contract with LRS Services for 2023-2028 Refuse and Recycling Services (10-0)
• Approved $25,840.00 quote from Nashnal Soil Testing, LLC for construction material testing (10-0)
• Approved Ordinance No. 2023-09 adjusting the number of liquor licenses (10-0)
• Approved 2023 Swedish Days Special Event Liquor Licenses for Geneva Chamber of Commerce and American Legion Post No. 75 (10-0)

Committee of the Whole

The Committee of the Whole approved several electrical infrastructure projects, including a new substation and switchgear. They also authorized a contract for facilities master planning and an access easement ordinance.

• Approved $6,383,000 bid to Haugland Energy LLC for Kautz Road Electric Substation (10-0)
• Approved $1,375,742 bid to Myers Controlled Power LLC for Geneva Business Park III Electric Substation Switchgear and Building (10-0)
• Approved $35,120 bid to WESCO for G&W Viper Switch and Controls (10-0)
• Approved $99,500 contract with FGM Architects for Facilities Master Planning Services (10-0)
• Approved ordinance for access easement and abrogation of 1974 ingress and egress easement on Lots 2 and 3 of the Original Town of Geneva (10-0)
• Approved release of closed session minutes from March 21, 2022, and partial release from November 7, 2022 (10-0)
• Approved destruction of closed session audio recordings from October 2020 through December 2021 (10-0)

Historic Preservation Commission

The Historic Preservation Commission will consider two Certificate of Appropriateness applications: site modifications at 201 South Third Street and siding replacement at 522 Franklin Street. The meeting also includes approval of prior minutes and staff updates.

• 201 South Third Street – site modifications at a contributing property (Case 2023-021)
• 522 Franklin Street – siding replacement at a contributing property (Case 2023-049)
• Approval of minutes from April 18 and May 2, 2023
• Introduction of a new commissioner

The Historic Preservation Commission approved exterior modifications for the Mandrake Restaurant and a siding replacement for a residence. Both projects were approved via unanimous voice votes.

• Approved site modifications at 201 South Third Street, including a limestone perimeter wall with built-in planter and a black-stained cedar pergola (6-0)
• Approved in-kind replacement of historic wood siding and metal corners at 522 Franklin Street (6-0)
• Approved meeting minutes from April 18, 2023
• Approved meeting minutes from May 2, 2023

Planning and Zoning Commission

The May 25, 2023 meeting of the Planning and Zoning Commission has been canceled. The next meeting is scheduled for June 8, 2023.

• Meeting canceled

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will review previous meeting minutes and the budget report. The agenda includes updates on various subcommittees and planning for the strategic plan launch.

• Review of March 22 and May 10 minutes
• Budget Report review
• Strategic Plan Update Launch and Engagement Planning with CP2
• Bike and Pedestrian Committee status update

The committee approved the budget report and minutes from previous meetings. Members discussed the community engagement workplan, including surveys and focus groups, and began reviewing applications for the Bike and Pedestrian Committee.

• Approved minutes from March 22, 2023, and May 10, 2023
• Approved Budget Report

Historic Preservation Commission

The Historic Preservation Commission meeting scheduled for May 16, 2023 has been cancelled. A special meeting is scheduled for May 30, 2023, and the next regular meeting is June 20, 2023. No business items are listed for this cancelled meeting.

• May 16, 2023 meeting cancelled
• Special meeting scheduled for May 30, 2023
• Next regular meeting June 20, 2023

Committee of the Whole

The Geneva Committee of the Whole will consider several resolutions authorizing contracts and purchases, including replacement vehicles, a substation equipment package, street and infrastructure work, construction testing, sidewalk and curb maintenance, and refuse and recycling services. The agenda also includes approval of prior meeting minutes and a rules suspension for the chair.

• Resolution authorizing purchase of replacement vehicles not to exceed $590,000 through State of Illinois Joint Purchase Program
• Resolution awarding bid to Substation Enterprises, Inc. for $464,426 for Geneva Business Park III substation materials and equipment, with change orders up to 10%
• Resolution awarding contract to Geneva Construction Company for $2,545,587.73 for 2023 Street and Infrastructure Project
• Resolution accepting quote from Nashnal Soil Testing, LLC for up to $25,840 for 2023 construction material testing and geotechnical services
• Resolution awarding contract to Globe Construction Inc. for up to $126,200 for 2023 Sidewalk and Curb Maintenance Project

The Committee approved several infrastructure contracts, including a major street project and sidewalk maintenance. They also authorized a five-year refuse and recycling contract with LRS Services and the purchase of replacement vehicles.

• Approved 2023 Street and Infrastructure Project contract with Geneva Construction Company for $2,545,587.73 (9-0)
• Approved 2023-2028 refuse and recycling services contract with LRS Services (9-0)
• Approved $464,426.00 contract with Substation Enterprises, Inc. for Geneva Business Park III materials (9-0)
• Approved purchase of replacement vehicles not to exceed $590,000.00 (9-0)
• Approved 2023 Sidewalk and Curb Maintenance Project contract with Globe Construction Inc. not to exceed $126,200.00 (9-0)
• Approved quote from Nashnal Soil Testing, LLC not to exceed $25,840.00 for material testing and geotechnical services (9-0)

City Council

The City Council approved nearly $5 million in municipal payments and a $275,000 contract for a payments platform. The council also issued several city proclamations and approved board appointments.

• Approved municipal bills for payment totaling $4,971,202.03 (9-0)
• Approved $275,000 sales quotation with Tyler Technologies for payments platform conversion (9-0)
• Approved first amendment to communication facility ground lease with Crown Castle GT Company, LLC (9-0)
• Approved Mayor's appointments and reappointments to City Boards & Commission (9-0)
• Proclaimed Safe Boating Week (unanimous voice vote)
• Proclaimed June 2, 2023 as Gun Violence Awareness Day (unanimous voice vote)
• Proclaimed June 2023 as Pride Month (unanimous voice vote)
• Approved City Council new and old business minutes from May 1, 2023 (9-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for May 11, 2023, has been canceled. The next meeting is scheduled for May 25, 2023.

• Meeting canceled

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will meet to conduct a closed session regarding potential appointments to the committee. The agenda also includes public comment and new business.

• Closed session to consider appointments to SPAC

The committee met to conduct a closed session regarding appointments to the Strategic Plan Advisory Committee. No other substantive actions were taken.

• Entered closed session to consider appointments to SPAC
• Exited closed session

Fire & Police Commission

The Geneva Fire and Police Commission is meeting to handle personnel matters for the police and fire departments. The board will consider approving a conditional job offer for a police officer, discuss recruitment, and provide advice and consent on a promotion to Deputy Chief. They will also review eligibility rosters for Battalion Chief, Lieutenant, and Firefighter positions, including expirations, and set a future meeting date.

• Approve Conditional Offer of Employment - Police Officers
• Police Officer Recruitment
• Promotion to Deputy Chief - Advise & Consent
• Battalion Chief Eligibility Roster - Update
• Lieutenant Eligibility Roster – Expiration

The Board of Police and Fire Commission approved a conditional employment offer for a Probationary Police Officer and supported the promotion of a Deputy Fire Chief. The board also set the fee for the upcoming police officer exam.

• Approved conditional offer of employment for Probationary Police Officer Andrew Warren (unanimous)
• Approved $35.00 police officer exam fee (unanimous)
• Approved promotion of Lt. Matthew Lohse to Deputy Fire Chief (unanimous)
• Approved March 14th, 2023 meeting minutes (unanimous)

Mental Health Board

The 708 Geneva Community Mental Health Board is meeting to handle routine business, including approving April meeting minutes and a payment to the recording secretary. The board will also hear reports from the chairperson and ACMHAI, and discuss new business items related to May Mental Health Month and a Hands of Hope open house. Public comments will be accepted.

• Approve Regular Meeting Minutes of April 11, 2023
• Approve payment to Recording Secretary for Services
• May Mental Health Month discussion
• Hands of Hope Open House discussion
• Public comments/mail period

The board approved the April 11, 2023, meeting minutes and payments for the recording secretary. Members discussed state mental health laws, 988 crisis line statistics, and community awareness efforts for Mental Health Month.

• Approved Regular Meeting Minutes of April 11, 2023 (5-0)
• Approved payment to Recording Secretary for services (5-0)

International Cultural Exchange Committee

The committee will review various ongoing projects and upcoming events. Discussion topics include a recap of Art and Crepes, the Geneva delegation to Croissy, and potential new projects.

• Art and Crepes recap
• Geneva delegation to Croissy
• ICEC Friendraiser
• ECI Summer discussion
• Foreign Film Sundays

The committee approved Donelle Duvall as a new board member following resignations of Larry Johnson and Denise Snyder. It also approved $200 for the ECI Summer program on July 18. The Arts and Crepes event at Williamsburg School was recapped, and a friendraiser at Livia's restaurant was set for July 11. No other substantive decisions were made.

• Approved Donelle Duvall as new ICEC board member
• Approved $200 for ECI Summer program (motion passed)
• Approved minutes from previous meeting
• Set July 11 for ICEC friendraiser at Livia's restaurant

Natural Resources Committee

The committee is reviewing progress on various environmental initiatives, including the Greening Geneva Initiative and Eastside Fire Station landscaping. Members are also discussing potential amendments to the City Code regarding tree preservation and landscaping.

• Rain barrels available for $75 each
• Greening Geneva Initiative tree planting at Courthouse and Gov. Center
• Proposed amendments to City Code regarding tree protection and landscaping
• Discussion of new initiative to reduce plastic and styrofoam at restaurants

The Natural Resources Committee approved the April meeting minutes and received updates on several projects, including the successful Earth Day event, the Eastside Fire Station landscaping, and the tree planting at Kane County Courthouse. No new initiatives or substantive decisions were made; the meeting was largely informational and procedural.

• Approved April meeting minutes (moved by Kelvin Limbrick, seconded by Stephanie O'Hara)

Historic Preservation Commission

The Historic Preservation Commission will continue a public hearing from January 18, 2023, on an application to demolish the historic limestone blacksmith shop at 4 East State Street (the Mill Race Inn property) and de-designate it as a Historic Landmark. The applicant, Shodeen Family Foundation, argues the structure cannot be economically renovated, but city staff found the application incomplete and identified other possible redevelopment scenarios. The commission may vote to recommend approval or denial to the City Council, or continue the hearing for up to 120 days to seek alternatives.

• Continuation of public hearing on demolition of the circa 1846 Alexander Brothers' Blacksmith Shop at 4 East State Street (Mill Race Inn property)
• Applicant requests both demolition permit (Case 2022-079) and de-designation of the Historic Landmark (Case 2022-080)
• City staff analysis states the limestone structure is in good to fair condition and that other redevelopment options exist
• Commission may continue hearing up to 120 days to explore preservation alternatives if certain conditions are met
• Property was designated a Historic Landmark by City Council in May 2018 per Ordinance 2018-09

The Historic Preservation Commission continued the public hearing for the proposed demolition and de-designation of the historic landmark at 4 East State Street to June 20, 2023. The continuation allows for a written response from Teska Associates and a final response from the applicant. The commission also approved remote participation for Commissioner Jensen.

• Approved remote participation for Commissioner Jensen (4-0)
• Continued public hearing for demolition and de-designation at 4 East State Street to June 20, 2023 (5-0)

Strategic Plan Advisory Committee

The meeting on May 2, 2023, is designated as a Student Government Day event. If a quorum is present, the City has provided notice that no official business will be discussed and no action will be taken.

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board of Trustees will meet to approve April 2023 minutes, bills, and the treasurer's report. They will discuss and consider proposals to purchase department rings for 10-year members, new beds for Stations 1 and 2, and SCBA mask labels. Old business includes a kitchen table and chairs update and a draft bylaw review.

• Proposal to purchase department rings for members reaching 10-year anniversary
• Proposal to purchase new beds for Station 1 and Station 2
• Proposal to purchase SCBA mask labels
• Approve payment of April 2023 bills
• Draft bylaw review and discussion

The Board approved a purchase for SCBA mask labels not to exceed $1,300.00. Proposals for department anniversary rings and new beds for Stations 1 and 2 were tabled until the next meeting.

• Approved April 18, 2023 meeting minutes (4-0)
• Approved purchase of SCBA mask labels not to exceed $1,300.00 (5-0)
• Tabled proposal for department anniversary rings (5-0)
• Tabled proposal for new beds for Station 1 and 2 (5-0)

Committee of the Whole

The Committee of the Whole will consider a draft resolution authorizing a sales quotation with Tyler Technologies for conversion to the Tyler Payments platform, estimated at $275,000. The agenda also includes approval of prior minutes, a closed session on real property, and public comment. The meeting follows the City Council meetings at 7pm on May 1, 2023.

• Draft resolution authorizing $275,000 Tyler Technologies payment platform conversion
• Closed session on purchase or lease of real property
• Approval of April 17, 2023 Committee of the Whole minutes

The Committee approved a sales quotation to convert to the Tyler Payments Platform to enable e-checks and a 'pay later' feature. The platform will handle credit card processing and utility billing portals. The body also entered a closed session regarding the purchase or lease of real property.

• Approved $275,000 sales quotation for Tyler Payments Platform conversion (10-0)
• Approved Committee of the Whole minutes from April 17, 2023 (10-0)
• Approved motion to suspend rules to permit Council Member Maladra to chair and vote (9-0)
• Approved motion to enter closed session for real property purchase or lease (9-0)

City Council

The Geneva City Council is meeting for new business, including administering the oath of office to newly elected aldermen. The council will consider several resolutions and ordinances: adding a Class B-3 liquor license for The James at 317 S. 3rd Street, authorizing the purchase of a Ford F-150 Lightning EV truck for the Fire Department at a cost not to exceed $58,899.00, granting variations for a deck at 101 Woodlawn Street, granting site plan approval for a 65,600-square-foot addition to the General Mills production facility at 2089 Pillsbury Drive, and authorizing publication of the updated 2023 zoning map. The agenda also includes a proclamation of May as Mental Health Month and the reappointment of city officials.

• Oath of office for newly elected aldermen (Bowring, Kosirog, Kilburg, Paschke, Maladra)
• Resolution 2023-48: Elect Ald. Craig Maladra as Mayor Pro Tem for 2023-2024
• Ordinance 2023-07: Add one Class B-3 liquor license for The James at 317 S. 3rd St. (fee $2,750 first year, $1,925 thereafter)
• Resolution 2023-49: Purchase Ford F-150 Lightning EV truck for Fire Dept, not to exceed $58,899.00 from Bob Ridings Fleet Sales
• Ordinance 2023-08: Grant variations for deck at 101 Woodlawn St. (street yard, 17-ft setback vs. required 20-ft)

The City Council approved a site plan for a production and warehouse expansion at General Mills and granted a liquor license for The James. The council also authorized the purchase of an electric vehicle for the fire marshal and approved a residential deck variation. Additionally, the council appointed Ald. Craig Maladra as Mayor Pro Tem.

• Appointed Ald. Craig Maladra as Mayor Pro Tem (9-0-1)
• Approved Class B-3 liquor license for The James at 317 S. 3rd Street (10-0)
• Authorized purchase of Ford F-150 Lightning (EV) truck not to exceed $58,899.00 (10-0)
• Approved deck variations for 101 Woodlawn Street (10-0)
• Approved site plan for General Mills expansion at 2089 Pillsbury Drive (10-0)
• Authorized publication of updated 2023 City of Geneva Zoning Map (10-0)
• Reappointed City Officials (10-0)
• Proclaimed May as Mental Health Month (Unanimous voice vote)

City Council

The Geneva City Council will vote on a consent agenda that includes approving the March financial report, a $1.08 million wastewater digester cleaning contract, rejecting bids for a water plant HVAC project, and several other contracts for wetlands management, mosquito abatement, and public engagement. The meeting also includes recognizing two council members and paying municipal bills of $1,697,975.18.

• Resolution 2023-39: $978,200 contract with Boller Construction for wastewater digester cleaning, not-to-exceed $1,076,020
• Resolution 2023-40: Rejecting bids for Water Treatment Plant HVAC rehabilitation
• Resolution 2023-41: Increase engineering agreement for HVAC project by $6,000 to $39,900
• Resolution 2023-42/43: Wetlands management contracts with Hampton, Lenzini and Renwick ($23,600 and $45,200)
• Municipal bills for payment: $1,697,975.18

Planning and Zoning Commission

The April 27, 2023 meeting of the Planning and Zoning Commission has been canceled. The next meeting is scheduled for May 11, 2023. No items were discussed or decided at this meeting.

• April 27, 2023 meeting canceled
• Next meeting scheduled for May 11, 2023

Police Pension Fund Board

The Geneva Police Pension Fund Board of Trustees is meeting to review and approve expenditures and minutes, acknowledge monthly reports, and discuss revised actuarial assumptions. The board will also consider pension refunds for David Rios and Javier Perez, and address new or separated members.

• Discussion of revised actuarial assumptions
• Pension refunds for David Rios and Javier Perez
• Review and approval of expenditures
• Acknowledgment of IPOPIF monthly reports
• New and separated members

The Board approved revised actuarial assumptions and authorized contribution refunds for former members. The Board also accepted two new members and processed one separation. Members identified updating rules and regulations as a priority goal.

• Approved expenditures from 12-01-22 through 02-28-23 (4-0)
• Approved meeting minutes (4-0)
• Adopted revised city actuarial assumptions (4-0)
• Approved contribution refund for David Rios of $3,521.52 (4-0)
• Approved contribution refund for Xavier Perez of $13,469.28 (4-0)
• Approved separation of Joseph Skalnik (4-0)
• Accepted Ezequiel Castro and Andrew M. Warren as new members (4-0)

Firefighters Pension Board Fund

The Board of Trustees will meet to review financial and investment reports from December 2022 through February 2023. The agenda includes consideration of pension payments, service transfers, and an accounting services agreement.

• Approval of Mark Einwch’s surviving spouse pension
• Acceptance of Philip Affrunti’s transfer of service from the Bridgeview Police Pension Fund
• Approval of 3-year accounting services agreement with Lauterbach and Amen, LLC
• Review of financial and FPIF reports (December 2022- February 2023)
• Approval of updated administrative policies

The Board approved a monthly surviving spouse pension for Angela Einwich and a three-year accounting services agreement with Lauterbach and Amen. Members also established new cash management transfer protocols and accepted a service transfer for Philip Affrunti.

• Approved surviving spouse pension for Angela Einwich at $7,257.76 per month (5-0)
• Approved 3-year accounting services agreement with Lauterbach and Amen with 3% annual increase (5-0)
• Approved recurring monthly transfer of $98,000 from IFIOF to BMO checking from May to December 2023 (5-0)
• Approved maintaining BMO checking account balance between $300,000 and $500,000 (5-0)
• Accepted transfer of service for Philip Affrunti from Bridgeview Police Pension Fund (4-0-1)
• Approved bills from December 2022-February 2023 totaling $54,973.58 (5-0)
• Approved financial and investment reports for December 2022-February 2023 (5-0)
• Tabled approval of Todd Loomis QUILDRO until October 2023 (5-0)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee's regularly scheduled meeting for Wednesday, April 19, 2023, has been cancelled. No other business is listed on this agenda.

• Meeting cancellation notice only

Historic Preservation Commission

The Geneva Historic Preservation Commission will continue a public hearing on the proposed demolition and de-designation of the historic Mill Race Inn property at 4 East State Street, and will review conceptual plans to redevelop a contributing property at 111 Franklin Street. The meeting also includes approval of prior minutes and staff updates.

• Continued public hearing on demolition of Historic Landmark at 4 East State Street (Mill Race Inn) and de-designation request (Cases 2022-079 & 2022-080)
• Conceptual review of redevelopment at 111 Franklin Street, including relocation of a historic house and lot division (Case 2023-015)
• Approval of minutes from February 22, 2023 meeting

The commission continued a public hearing regarding the demolition and de-designation of 4 East State Street after reviewing a financial viability analysis from consultants. The commission also reviewed conceptual plans for the redevelopment and relocation of a historic house at 111 Franklin Street.

• Approved minutes of 2/22/23 (5-0)
• Continued public hearing for 4 East State Street to May 2, 2023 (6-0)

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board of Trustees will meet to approve March 2023 bills and the treasurer's report, and to discuss and vote on several proposals including new kitchen chairs, beds, and department rings. The board will also review a draft bylaw and consider Illinois Municipal League insurance fee agreements.

• Approve payment of March 2023 bills
• Discuss and approve Illinois Municipal League Fore Fire Insurance Fee Agreements
• Consider proposal to purchase new kitchen chairs for Station 1 and 2
• Consider proposal to purchase new beds for Station 1 and 2
• Consider proposal to purchase department rings for 10-year anniversary members

The Board approved the March 2023 bills and treasurer reports. It also approved the Illinois Municipal League insurance fee agreements and a proposal for new kitchen chairs. Proposals for department rings and new beds were tabled.

• Approved March 21, 2023 meeting minutes (6-0)
• Approved March 2023 bills totaling $5,656.22 (6-0)
• Approved March 2023 monthly treasurer reports (6-0)
• Approved Illinois Municipal League Foreign Fire Insurance Fee Agreements (6-0)
• Approved purchase of new kitchen chairs for Station 1 and 2, not to exceed $1,700.00 (6-0)
• Tabled proposal to purchase department rings for 10-year anniversary members (6-0)
• Tabled proposal to purchase new beds for Station 1 and 2 (6-0)

Committee of the Whole

The Committee of the Whole recommended several infrastructure and service contracts, including wastewater and water plant projects. They also approved an updated personnel policy manual and a public engagement agreement for a strategic plan update.

• Recommended Boller Construction contract for wastewater digester cleaning not to exceed $1,076,020 (9-0)
• Recommended rejecting bids for Water Treatment Plant HVAC System Rehabilitation Project (9-0)
• Recommended increasing Engineering Solutions agreement for Water Plant HVAC project by $6,000 (9-0)
• Recommended Hampton, Lenzini and Renwick contracts for wetlands management: $23,600 for Water Treatment Plant and $45,200 for Eagle Brook/Brentwood’s Pond (9-0)
• Recommended Hey and Associates contract for Bent Tree Drive landscape services for $21,065 (9-0)
• Recommended Clarke Environmental Mosquito Management contract not to exceed $54,640 (9-0)
• Recommended CP2 agreement for Strategic Plan Update public engagement services for $27,750 (9-0)
• Recommended adopting updated City of Geneva Personnel Policy Manual (9-0)

City Council

The Geneva City Council will consider ordinances adding liquor licenses for three businesses and resolutions for insurance coverage and a Ride in Kane service agreement. It will also approve municipal bills totaling $3,540,860.87. The agenda includes routine items such as approving minutes and reports.

• Ordinance 2023-05: Add one Class C-3 liquor license for Up North Winery at 9 N. 2nd Street
• Ordinance 2023-06: Add two Class A-5 liquor licenses for The Walrus Room at 415 W. State and Alchemist at 477 S. 3rd St., Suite 100
• Resolution 2023-37: Accept insurance coverage proposal effective May 1, 2023
• Resolution 2023-38: Authorize Ride in Kane service agreement with Kane County
• Municipal bills for payment: $3,540,860.87

The City Council approved three new liquor licenses for local businesses and authorized a comprehensive insurance coverage proposal effective May 1, 2023. The council also approved over $3.5 million in municipal bills and a service agreement for the Ride in Kane program.

• Approved $3,540,860.87 in municipal bills for payment (9-0)
• Approved Ordinance No. 2023-05 adding one Class C-3 liquor license for Up North Winery (9-0)
• Approved Ordinance No. 2023-06 adding two Class A-5 liquor licenses for The Walrus Room and Alchemist (9-0)
• Approved Resolution No. 2023-37 for property, liability, and workers' compensation insurance coverage (9-0)
• Approved Resolution No. 2023-38 for the Ride in Kane service agreement with Kane County (9-0)
• Approved regular City Council minutes from April 3, 2023 (9-0)

International Cultural Exchange Committee

The International Cultural Exchange Committee, a subcommittee of Geneva's Strategic Advisory Committee, is meeting to discuss several cultural events and initiatives. Items include the Art and Crepes event, a delegation to Croissy, a Friendraiser, and Art on Fire. The committee will also review minutes, a treasurer's report, and new projects.

• Art and Crepes event discussion
• Geneva delegation to Croissy update
• ICEC Friendraiser planning
• Art on Fire event discussion
• Foreign Film Sundays update

The committee approved the March meeting minutes and coordinated logistics for the Art and Crepes event on May 2. Members discussed a fundraising event at Livia's and a delegation visit to Croissy-sur-Seine in September.

• Approved March meeting minutes
• Decided to repeat previous year's Arts on Fire format
• Scheduled Art and Crepes event for May 2 from 2:30 p.m. to 4:00 p.m.
• Planned fundraising event at Livia's for July 13

Planning and Zoning Commission

The Geneva Planning and Zoning Commission will hold public hearings and site plan reviews on two items: a request for a variation to allow a deck at 101 Woodlawn Street with a reduced street yard setback, and a site plan review for a large expansion of the General Mills production facility and warehouse at 2089 Pillsbury Drive. The commission will make recommendations to the City Council.

• 101 Woodlawn Deck Variation: request to allow a deck in a street yard and reduce the setback from 20 ft to 17 ft
• General Mills Expansion: 65,600 sq ft addition to production facility and 48,600 sq ft addition to warehouse at 2089 Pillsbury Drive
• Approval of minutes from September 22 and October 27, 2022 meetings

The Planning and Zoning Commission approved a site plan for a 114,200 sq. ft. expansion of the General Mills production and warehouse facilities. The commission also granted a zoning variation for a residential deck at 101 Woodlawn Street with specific appearance conditions.

• Approved site plan for 65,600 sq. ft. production and 48,600 sq. ft. warehouse addition at 2089 Pillsbury Drive (5-0)
• Approved variation for 17 ft street yard setback instead of 20 ft at 101 Woodlawn Street (5-0)
• Approved variation to allow a deck in the street yard at 101 Woodlawn Street, conditioned on consistency with submitted plans (4-1)
• Approved agenda as presented (5-0)
• Approved September 22, 2022 minutes (5-0)
• Approved October 27, 2022 minutes (5-0)

Mental Health Board

The Geneva Community Mental Health Board is meeting to handle routine business, including approving minutes and a payment to the recording secretary. They will also hear a guest speaker from Ecker Behavioral Health Center, discuss the movie '5000 Blankets', and plan for May Mental Health Month.

• Approve payment to Recording Secretary for services
• Guest speaker: Jennifer Flory, Marketing and Development Manager, Ecker Behavioral Health Center
• Discussion regarding the movie '5000 Blankets'
• May Mental Health Month planning

The Board approved the March 14 minutes and payment for the recording secretary. Members discussed plans for May Mental Health Month and received a presentation from Ecker Behavioral Health Center.

• Approved Regular Meeting Minutes of March 14, 2023 (7-0)
• Approved payment to Recording Secretary for services (7-0)

Natural Resources Committee

The committee is reviewing updates on active projects including the Earth Day event at Peck Farm Park and the Greening Geneva initiative. Members are also discussing potential amendments to the City Code regarding tree ordinances.

• Earth Day Event scheduled for April 22nd at Peck Farm Park
• Rain barrels available for sale at $75 each
• Proposed amendments to City Code regarding tree preservation and landscaping
• Discussion of a 'No Mow 'Til Mother's Day' program
• Update on tree donations from Kane County

The committee approved the March meeting minutes and discussed logistics for the upcoming Earth Day event. Members reviewed the financial results of the Wine, Cheese and Trees event and discussed potential city code amendments regarding tree preservation.

• Approved March meeting minutes
• Confirmed rain barrels will be sold at $75.00 each

Committee of the Whole

The April 3, 2023 Committee of the Whole meeting is cancelled. No items will be discussed or decided at this meeting.

City Council

The Geneva City Council is meeting to consider several resolutions, including authorizing the use of public right of way and city services for 2023 festivals and large-scale events, and requesting IDOT approval for road closures on state routes for parades and a marathon. The council will also vote on routine items, including an ordinance amending municipal utilities code, and approve municipal bills for payment totaling $1,587,981.47.

• Resolution 2023-30 authorizes city services for 2023 events including Memorial Day Parade, Swedish Days, Geneva Arts Fair, Fox Valley Marathon, Concours Elegance, and Christmas Walk
• Resolutions 2023-31, 2023-32, 2023-33 request IDOT approval for road closures on IL Route 38 and IL Route 31 for parades and marathon
• Ordinance 2023-04 amends Title 9 (Municipal Utilities) of the Geneva City Code
• Resolution 2023-34 authorizes Certificate of Acceptance for Fritz Lane Subdivision
• Municipal bills for payment: $1,587,981.47

The City Council approved several resolutions to close IL Route 38 and IL Route 31 for the Memorial Day Parade, Swedish Days Parade, and Fox Valley Marathon. Council also authorized the use of public rights-of-way for 2023 festivals and approved $1,587,981.47 in municipal bills.

• Approved Resolution 2023-30 for 2023 festivals and large-scale events use of public right of way (10-0)
• Approved Resolution 2023-31 for IL Route 38 closure for Memorial Day Parade May 29, 2023 (10-0)
• Approved Resolution 2023-32 for IL Route 38 closure for Swedish Days Parade June 25, 2023 (10-0)
• Approved Resolution 2023-33 for IL Route 38 and IL Route 31 closures for Fox Valley Marathon September 17, 2023 (10-0)
• Approved Ordinance 2023-04 amending Title 9 (Municipal Utilities) of the Geneva City Code (10-0)
• Approved $1,587,981.47 in municipal bills for payment (10-0)
• Approved Resolution 2023-34 for 'Fritz Lane' Subdivision Certificate of Acceptance (10-0)
• Approved Resolution 2023-35 supporting restoration of Local Government Distributive Fund Revenues (9-0)

International Cultural Exchange Committee

The International Cultural Exchange Committee, a subcommittee of Geneva's Strategic Advisory Committee, is meeting to discuss routine business including minutes approval, treasurer's report, and updates on various cultural projects. The agenda includes planning for the Geneva delegation to Croissy, Art and Crepes, Art on Fire, and other events, as well as new projects and committee terms.

• Geneva delegation to Croissy
• Art and Crepes event
• Art on Fire event
• Croissy sign placement
• ICEC Friendraiser

The committee approved the minutes from the February meeting. Members discussed upcoming events including Art and Crepes, a delegation trip to Croissy-sur-Seine, and potential new projects for exchange students.

• Approved February meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for March 23, 2023 has been canceled. The next meeting is scheduled for April 13, 2023. No business items are discussed in this agenda.

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee is meeting to review and discuss responses received for the Strategic Plan Facilitator Request for Proposals (RFP). The agenda also includes approval of previous meeting minutes.

• Review & Discussion: Strategic Plan Facilitator RFP responses

The committee approved the minutes from March 1 and March 15, 2023. Members reached a consensus to move forward with a finalist for the Strategic Plan Facilitator RFP, with final negotiations pending.

• Approved March 1 and March 15, 2023 minutes
• Reached consensus to move forward with a finalist for the Strategic Plan Facilitator RFP

Historic Preservation Commission

The Historic Preservation Commission meeting scheduled for March 21, 2023 has been cancelled. The next meeting is scheduled for April 18, 2023.

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board of Trustees is meeting to approve routine items like minutes, bills, and the treasurer's report, and to discuss several purchase proposals and policy updates. The board will review a draft bylaw revision, consider an updated Education and Training Reimbursement Policy, and discuss proposals for new kitchen chairs, department rings, and beds for fire stations.

• Approve February 2023 bills and treasurer report
• Review draft bylaw changes
• Consider updated Education and Training Reimbursement Policy
• Proposal to purchase kitchen chairs for Station 1 and 2
• Proposal to purchase department rings for 10-year members

The Board approved an updated Education and Training Reimbursement Policy and a declaration of surplus items. Three proposals for equipment purchases were tabled. February 2023 bills totaling $445.58 were approved for payment.

• Approved February 21, 2023 meeting minutes (6-0)
• Approved February 2023 bills totaling $445.58 (6-0)
• Approved February 2023 monthly treasurer reports (6-0)
• Approved updated Education and Training Reimbursement Policy (6-0)
• Tabled proposal for new kitchen chairs for Station 1 and 2 (6-0)
• Tabled proposal for 10-year anniversary department rings (6-0)
• Tabled proposal for new beds for Station 1 and 2 (6-0)
• Approved declaration of 'surplus items' (6-0)

City Council

The Geneva City Council will consider routine items on the omnibus agenda, including approving $3,758,114.81 in municipal bills, a $225,000 sewer cleaning contract, and a $20,800 farmhouse demolition. They will also receive the February 2023 financial reports and March revenue report. No public hearings or major policy decisions are scheduled.

• Approve $3,758,114.81 in municipal bills for payment
• Authorize $225,000 contract with Sewertech LLC for storm/sanitary sewer cleaning and televising
• Authorize $20,800 contract with Fowler Enterprises for demolition of farmhouse at 64 N. Peck Road
• Authorize $24,250 purchase/installation of two variable frequency drives at wastewater treatment plant from Tri-R Systems
• Declare certain equipment as surplus property

The City Council approved municipal bills totaling $3,758,114.81. Through an omnibus motion, the council also authorized several contracts for demolition, sewer cleaning, and wastewater equipment.

• Approved municipal bills for payment in the amount of $3,758,114.81 (9-0)
• Approved contract with Fowler Enterprises LLC for farmhouse demolition at 64 N. Peck Road not to exceed $20,800.00 (9-0)
• Approved contract with Sewertech LLC for storm and sanitary sewer cleaning and televising not to exceed $225,000.00 (9-0)
• Approved purchase and installation of two variable frequency drives from Tri-R Systems not to exceed $24,250.00 (9-0)
• Approved contract with Dahm Enterprises for biosolids disposal services (9-0)
• Approved Resolution No. 2023-26 declaring certain equipment as surplus property (9-0)
• Approved regular City Council minutes from March 6, 2023 (9-0)

Committee of the Whole

The Geneva Committee of the Whole will consider a draft ordinance amending Title 9 (Municipal Utilities) of the Geneva City Code. The proposed changes include removing utility deposits, increasing disconnection fees, adjusting rates for customers serviced by St. Charles, and increasing sewer lateral grant reimbursements. The committee will also approve minutes from previous meetings.

• Draft ordinance amending Title 9 (Municipal Utilities) of the Geneva City Code
• Removal of utility deposits
• Increase in disconnection fees and no reconnection between 10:00 pm and 6:59 am
• Manual read meter fee to apply to both water and electric meters
• Increase maximum reimbursement for sanitary sewer service lateral program from $5,000 to $10,000

The Committee of the Whole approved a draft ordinance to amend Title 9 (Municipal Utilities) of the Geneva City Code. City Administration confirmed that new electric rates will not take effect this summer.

• Approved draft ordinance amending Title 9 (Municipal Utilities) of the Geneva City Code (9-0)
• Approved Committee of the Whole Minutes from March 6, 2023 and Special Committee of the Whole Minutes from March 13, 2023 (9-0)
• Approved suspending rules to permit Council Member Mayer to chair the meeting and vote on action items (8-0)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will meet to review responses regarding the Request for Proposals (RFP) for a Strategic Plan Facilitator. The meeting also includes approval of previous minutes and opportunities for new business or public comment.

• Review of Strategic Plan Facilitator RFP responses

The committee reviewed responses to the Strategic Plan Request for Proposals (RFP) and selected finalists for interviews. The approval of previous meeting minutes was tabled.

• Tabled approval of minutes
• Selected finalists from Strategic Plan RFP responses for interviews

Fire & Police Commission

The Geneva Fire & Police Commission is meeting to approve minutes, hear public comment, and consider a conditional offer of employment for police officers and a battalion chief testing candidate list. The agenda is mostly routine personnel matters.

• Approve conditional offer of employment for police officers
• Battalion chief testing candidate list
• Approval of minutes from January 10, 2023
• Public commentary

The Board of Police and Fire Commission approved a conditional offer of employment for a new officer. The Board also agreed to an updated testing timeline for the Battalion Chief position.

• Approved meeting minutes from January 10, 2023 (unanimous)
• Approved conditional offer of employment for Probationary Police Officer to Ezequiel Castro (unanimous)
• Agreed to updated Battalion Chief testing timeline recommendation

Mental Health Board

The Geneva Community Mental Health Board is meeting to approve routine minutes and payments, hear a guest speaker from Lazarus House, and discuss legislative priorities, grant funding process changes, and plans for Mental Health Month. The agenda includes both routine consent items and substantive discussions.

• Guest speaker: Wendy Gruber, Associate Director, Lazarus House
• Discussion of 2023 legislative priorities and membership dues for ACMHAI
• Review of grant funding process/application changes
• Planning for May Mental Health Month
• Approval of minutes and payment to recording secretary

The Board approved a new requirement for grant applicants to provide a 990 Non-Profit status tax document. Members also approved payment for ACMHAI membership dues and discussed promotional plans for May Mental Health Month.

• Approved January 10, 2023 meeting minutes (7-0)
• Approved payment to Recording Secretary for services (7-0)
• Approved requirement for grant applicants to provide 990 Non-Profit status tax document (7-0)
• Approved $500.00 payment for ACMHAI invoice (7-0)

Historic Preservation Commission

The Geneva Historic Preservation Commission will continue a public hearing on a request by the Shodeen Family Foundation to demolish the historic limestone blacksmith shop at 4 East State Street and de-designate the property as a Historic Landmark. The applicant argues the building cannot be economically renovated, but city staff question the analysis and note the structure is not in danger of collapse. The commission will consider testimony and may continue the hearing to seek alternatives to demolition.

• Public hearing on demolition of the circa 1846 Alexander Brothers' Blacksmith Shop at 4 East State Street
• Request to de-designate the property as a Historic Landmark (Ordinance 2018-09)
• Applicant: Shodeen Family Foundation, represented by David A. Patzelt
• Staff report notes the structure is in good to fair condition and one of fewer than half-dozen water-powered industrial buildings in Kane County
• Commission may continue hearing up to 120 days to seek alternatives to demolition

The Commission held a continuation of a public hearing regarding the demolition and de-designation of the historic landmark at 4 East State Street. After hearing testimony from the applicant and several residents, the Commission voted to postpone a decision until a consultant's review of the applicant's pro forma statement is completed.

• Continued public hearing for 4 East State Street demolition and de-designation to April 18, 2023 (5-0)

Committee of the Whole

The Committee of the Whole reviewed proposed changes to Title 9 of the City Code regarding utility billing, fees, and rate adjustments. No formal votes were taken; the Mayor noted these items would be placed on a future agenda, likely in April.

• Discussed proposed removal of customer deposits for utilities
• Discussed revising disconnection and manual read fee schedules
• Discussed reducing penalty waivers from two instances to one
• Discussed adjusting rates for approximately 68 accounts serviced by the City of St. Charles
• Discussed changing private fire service and cross connection billing from annual to monthly
• Discussed reducing billing cycles from four per month to two per month
• Discussed increasing Sewer Lining Grant Program reimbursement from $5,000 to $10,000

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for March 9, 2023 has been canceled. The next meeting is scheduled for March 23, 2023. No business items are listed for this canceled meeting.

• March 9, 2023 meeting canceled
• Next meeting scheduled for March 23, 2023

Committee of the Whole

The Committee of the Whole approved several infrastructure and maintenance contracts, including sewer cleaning and wastewater plant equipment. They also authorized the demolition of an uninhabitable farmhouse at 64 N. Peck Road.

• Approved contract with Fowler Enterprises LLC for farmhouse demolition at 64 N. Peck Road not to exceed $20,800.00 (8-0)
• Approved resolution declaring certain equipment as surplus property (8-0)
• Approved contract with Dahm Enterprises for biosolids disposal services (8-0)
• Approved contract with Sewertech LLC for storm and sanitary sewer cleaning and televising not to exceed $225,000.00 (8-0)
• Approved purchase and installation of two variable frequency drives from Tri-R Systems not to exceed $24,250.00 (8-0)
• Approved February 21, 2023 meeting minutes (8-0)

City Council

The Geneva City Council will consider routine consent items, including approving minutes, reports, and a $1,468,886.92 bill payment. They will also vote on several resolutions, including purchasing a cardiac monitor, hiring a facilitator for a diversity plan, and adding a liquor license for Ella's Italian Pub. The agenda includes proclamations for Women's History Month and Athletic Training Month.

• Approve Resolution 2023-18: Purchase cardiac monitor from Zoll for $31,914.66
• Approve Resolution 2023-19: Contract with Ethos up to $20,000 for DEI plan facilitation
• Ordinance 2023-03: Add one Class B-3 liquor license for Ella's Italian Pub at 407 S. 3rd St.
• Resolution 2023-21: Reject Jetco bid of $124,146 for Dodson Water Tower repairs
• Pay municipal bills totaling $1,468,886.92

The City Council approved a new liquor license for a restaurant at 407 S. 3rd Street and authorized several municipal payments and grants. The council also rejected a bid for water tower repairs and approved budget amendments.

• Approved Class B-3 liquor license for Ella’s Italian Pub at 407 S. 3rd Street (8-0)
• Approved $1,468,886.92 in municipal bills for payment (8-0)
• Approved $31,914.66 purchase of a cardiac monitor from Zoll Mechanical Corporation (8-0)
• Approved up to $20,000 for Ethos to create a Community Diversity, Equity and Inclusion Plan (8-0)
• Rejected $124,146.00 bid by Jetco, Ltd. for Dodson Water Tower repairs (8-0)
• Approved FY2022-23 budget amendments for $51,000 (9-0)
• Approved grant to Geneva History Museum for economic development promotion (9-0)
• Issued Certificate of Completion for Greenhouse Pointe to Nitti Development LLC (8-0)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will review and approve January 2023 minutes and a budget report, hear updates from DEI, NRC, ICEC, and Student Government subcommittees, and review responses to a Strategic Plan Facilitator RFP. The meeting also includes a Bike and Pedestrian Committee update, public comment, and calendar review.

• Review and approval of January 2023 minutes
• Review and approval of Budget Report
• Review responses to Strategic Plan Facilitator RFP
• Bike and Pedestrian Committee update

The Strategic Plan Advisory Committee approved the January 2023 minutes and the budget report. The committee reviewed responses to the Strategic Plan Facilitator RFP and decided to interview all four respondents. Subcommittee reports were provided regarding the DEI Task Force, NRC, ICEC, and Student Government.

• Approved January 2023 minutes (unanimous)
• Approved budget report (unanimous)
• Decided to interview four respondents for the Strategic Plan Facilitator RFP

Natural Resources Committee

The Natural Resources Committee will review active projects including the 2023 Earth Day event, Eastside Fire Station natural landscaping, and the Greening Geneva Initiative. They will also discuss proposed amendments to the city's tree preservation and landscaping code, and new initiatives to reduce plastic/styrofoam in restaurants and promote mosquito abatement awareness.

• Tree ordinance amendments for tree preservation, protection, and landscaping
• Earth Day event planning with vendor recruitment and rain barrel orders
• Rain barrels for sale at $75 each
• Greening Geneva Initiative tree planting with Kane County
• New initiative to create education piece on reducing plastic and styrofoam at restaurants

The Natural Resources Committee approved the purchase of plants for the Elm Park Restoration Work. The committee also discussed planning for an Earth Day event and the Greening Geneva tree planting program.

• Approved purchase of plants for Elm Park
• Approved February meeting minutes

Planning and Zoning Commission

The February 23, 2023, Planning and Zoning Commission meeting has been canceled. The next meeting is scheduled for March 23, 2023.

• Meeting canceled
• Next meeting: March 23, 2023

Historic Preservation Commission

The Geneva Historic Preservation Commission is holding a concept review for proposed additions and alterations to the contributing property at 330 South River Lane. The meeting includes approval of prior minutes and staff updates. The agenda is focused on this single development review.

• Concept review for additions and alterations to 330 South River Lane (Case 2022-088)
• Approval of meeting minutes from January 18, 2023
• Five Minute Field Guide presentation
• Secretary's report and staff updates

The Commission reviewed and gave the 'green light' for a revised conceptual plan involving additions and alterations to a contributing historic property. The applicant may now proceed with permit drawings based on the discussed design and material requirements.

• Approved conceptual plans for additions and alterations at 330 South River Lane
• Approved use of LP SmartSide or fiber cement siding with a smooth finish for the addition
• Approved use of composite shingles if original wood shingles in the gable cannot be preserved
• Approved the proposed Fulton Street dormer
• Approved the window arrangement replacing the former garage door
• Approved minutes of 1/18/23 (2-0)

International Cultural Exchange Committee

The International Cultural Exchange Committee is meeting to discuss routine business and plan several upcoming cultural events, including Art on Fire, an ECI summer program, Art and Crepes, a friendraiser, and Foreign Film Sundays. The committee will also discuss the Geneva delegation to Croissy, its sister city. The agenda is largely procedural, with no major policy decisions or financial contracts listed.

• Approval of minutes and treasurer's report
• Planning for Art on Fire event
• Discussion of ECI summer program
• Planning for Art and Crepes event
• Discussion of Geneva delegation to Croissy

The committee approved spending $100 for the Art and Crepes program at Williamsburg Elementary School. Members discussed upcoming student visits, the Foreign Film Sunday program, and a potential delegation visit to Croissy in September.

• Approved November minutes
• Approved $100 expenditure for Art and Crepes event

City Council

The City Council approved several resolutions via an omnibus agenda, including a contract for a power transformer and new computers. The council also authorized construction license agreements with the ICC Group and Union Pacific Railroad Company.

• Approved $1,155,661.00 contract to OTC Services, Inc. for power transformer construction and delivery (9-0)
• Approved $144,363.00 purchase of replacement computers from Saitech, Inc. (9-0)
• Approved Temporary Right of Way Permit Agreement with ICC Group of Elburn, Illinois (9-0)
• Approved appointment of ADA Compliance Officer and updated grievance procedures (9-0)
• Approved Temporary Construction License Agreement with Union Pacific Railroad Company (9-0)
• Approved municipal bills for payment in the amount of $3,592,894.63 (9-0)
• Approved regular City Council minutes from February 6, 2023 (9-0)

Committee of the Whole

The Committee of the Whole will consider two draft resolutions: one to purchase a Zoll cardiac monitor for the Fire Department, funded by a grant, and another to accept a proposal from Ethos for stakeholder facilitation to create a Community Diversity, Equity and Inclusion Plan. The meeting also includes approval of prior minutes and public comment.

• Purchase of Zoll X Series cardiac monitor for $31,914.66, funded by Firehouse Subs Public Safety Foundation grant
• Acceptance of Ethos proposal up to $20,000 for DEI plan stakeholder facilitation
• Approval of Committee of the Whole minutes from February 6, 2023 and Special Committee minutes from January 9, 2023

The Committee of the Whole approved the purchase of a cardiac monitor and the hiring of a firm to facilitate a community Diversity, Equity and Inclusion plan. Both measures passed with 9-0 votes.

• Approved purchase of cardiac monitor from Zoll Mechanical Corporation for $31,914.66 (9-0)
• Approved proposal from Ethos for DEI stakeholder facilitation not to exceed $20,000 (9-0)
• Approved February 6, 2023 and January 9, 2023 meeting minutes (9-0)

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board of Trustees is meeting to approve routine items including January 2023 minutes, bills, and treasurer report. They will also discuss old business such as a kitchen table and chairs update, a draft bylaw review, and a draft education and training reimbursement policy. New business includes a proposal to purchase two station status boards for up to $2,000.

• Approve January 2023 bills and treasurer report
• Discuss and consider proposal by Andrew Shad to purchase 2 station status boards, not to exceed $2000
• Review draft bylaws
• Discuss draft Education and Training Reimbursement Policy
• Update on kitchen table and chairs

The Board approved January 2023 bills totaling $3,513.63 and the monthly treasurer reports. Members also approved the purchase of two station status boards not to exceed $2,000. The board reviewed progress on kitchen table purchases for fire stations.

• Approved January 3, 2023 meeting minutes (5-0)
• Approved January 2023 bills totaling $3,513.63 (5-0)
• Approved January 2023 monthly treasurer reports (6-0)
• Approved purchase of two station status boards not to exceed $2,000 (6-0)

Firefighters Pension Board Fund

The Board of Trustees will meet to review financial and investment reports from September through November 2022. The agenda includes several items for board action regarding pensions, cost-of-living adjustments, and insurance.

• Approval of Mark Einwich retirement pension
• Approval of 2023 COLA increases
• Review of financial reports from September 2022 to November 2022
• Approval of a new collateralization agreement for the Harris account
• Discussion of fiduciary insurance provider and cash policy updates

The Board approved cost-of-living adjustments for 2023 and authorized monthly cash transfers from the investment account to the checking account. The Board also approved a retirement pension and two QUILDRO documents.

• Approved 2023 COLA increases totaling $97,513.07 per month (4-0)
• Approved monthly transfers from FIPF to checking account March-December 2023 (4-0)
• Approved $53,070.70 in bill payments for September-November 2022 (4-0)
• Approved retirement pension for Mark R. Einwich (4-0)
• Approved fiduciary insurance cost of $4,122 (4-0)
• Approved QUILDRO for Todd Loomis (4-0)
• Approved QUILDRO for Daniel J Maluta (4-0)
• Approved new collateralization agreement for Harris account with Bank of New York (4-0)

Strategic Plan Advisory Committee

The regularly scheduled February 15, 2023 meeting of the Strategic Plan Advisory Committee is cancelled. No business will be conducted at this time.

• Meeting cancellation notice

Mental Health Board

The Geneva Community Mental Health Board has cancelled its February 14, 2023 meeting. The next regularly scheduled meeting will be held on March 14, 2023 at the Geneva Public Works Building, 1800 South Street, Geneva, IL.

• Meeting cancelled for February 14, 2023
• Next meeting: March 14, 2023 at Geneva Public Works Building, 1800 South Street

Planning and Zoning Commission

The February 9, 2023 Planning and Zoning Commission meeting has been canceled. The next meeting is scheduled for February 23, 2023. No agenda items were discussed or decided.

• Meeting canceled

Committee of the Whole

The Committee of the Whole will consider awarding a $1,155,661 contract to OTC Services for a power transformer, approving a temporary right-of-way permit with ICC Group, purchasing replacement computers for $144,363, and appointing an ADA compliance officer. The meeting follows a budget discussion and includes minutes approval.

• Award $1,155,661 bid to OTC Services for power transformer construction/delivery
• Authorize temporary right-of-way permit agreement with ICC Group of Elburn, IL
• Purchase replacement computers from Saitech, Inc. for $144,363
• Appoint ADA Compliance Officer and adopt updated grievance procedures
• Approve minutes from January 17 and January 23 meetings

The Committee of the Whole approved a bid for a new power transformer and the purchase of replacement computers. It also authorized a temporary right-of-way permit for the ICC Group and updated ADA compliance procedures.

• Approved bid to OTC Services, Inc. for power transformer construction and delivery for $1,155,661.00 (10-0)
• Approved temporary Right of Way Permit Agreement with ICC Group of Elburn (10-0)
• Approved purchase of replacement computers from Saitech, Inc. for $144,363.00 (10-0)
• Approved appointment of ADA Compliance Officer and updated grievance procedures (10-0)
• Approved Committee of the Whole minutes from January 17 and January 23, 2023 (10-0)

City Council

The Geneva City Council will hold a public hearing on the FY 2024 budget and consider adopting it, along with approving a temporary construction license agreement with Union Pacific Railroad. The agenda also includes routine approvals of prior meeting minutes, financial reports, and a list of municipal bills for payment totaling $1,465,128.98.

• Public hearing and adoption of FY 2024 City of Geneva Budget (Resolution No. 2023-12)
• Resolution No. 2023-11: Temporary Construction License Agreement with Union Pacific Railroad
• Municipal bills for payment: $1,465,128.98
• Proclamation of February as Black History Month
• Approval of minutes from January 17 and January 23, 2023 meetings

The City Council approved the FY 2024 budget and authorized a construction license agreement with Union Pacific Railroad. A proposed amendment to add $50,000 in funding for the Geneva History Museum was defeated. The council also proclaimed February as Black History Month.

• Adopted FY 2024 City of Geneva Budget (11-0)
• Approved Resolution No. 2023-11 for Union Pacific Railroad construction license (10-0)
• Approved $1,465,128 in municipal bills for payment (10-0)
• Proclaimed February as Black History Month (10-0)
• Denied amendment to add $50,000 to FY 2024 budget for Geneva History Museum (5-6)
• Approved January 17 and January 23, 2023 meeting minutes (10-0)

Police Pension Fund Board

The Geneva Police Pension Fund Board of Trustees is holding a regular meeting to review and approve expenditures and minutes, acknowledge monthly reports, and decide on cost-of-living adjustments. They will also discuss new fiduciary insurance and a potential change to Bank of New York.

• Approval of expenditures
• Approval of minutes from October meeting
• Acknowledgment of IPOPIF monthly reports
• Approval of Cost of Living Adjustments
• Discussion of new fiduciary insurance and change to Bank of New York

The Board approved a one-year fiduciary insurance policy from Alliant Insurance and hired ODHC Ltd. for legal representation. Members also approved COLA adjustments effective January 1, 2023, and the addition of a new employee to the fund.

• Approved one-year fiduciary insurance policy from Alliant Insurance (unopposed)
• Approved expenditures from 08-01-22 through 11-30-22 (unopposed)
• Approved meeting minutes from 10-19-22 and 11-08-22 (unopposed)
• Accepted IPOPIF monthly reports from 09-30-22 to 12-31-22 (4-0-0)
• Approved COLA adjustments effective 01-01-23 (4-0-0)
• Approved transfer of collateralization agreements to Bank of New York (unopposed)
• Authorized Lauterbach and Amen as an inputter for consolidated account (4-0-0)
• Accepted Michael Ariola as a member of the fund (unopposed)

Natural Resources Committee

The committee is reviewing several ongoing environmental initiatives including Earth Day planning and the Eastside Fire Station landscaping project. Members are also discussing potential amendments to the City Code regarding tree preservation and landscaping.

• Rain barrels for sale at $75 each
• Proposed amendments to City Code regarding tree preservation, protection, and landscaping
• Earth Day event planning update
• Fabyan Preserve Stewardship workdays
• New initiative to reduce plastic and styrofoam at restaurants

The committee approved the minutes from the January meeting. The session consisted of progress updates on active projects including Earth Day, the Wine, Cheese and Trees event, and various landscaping and restoration efforts.

• Approved January meeting minutes

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for January 26, 2023, has been canceled. The next meeting is scheduled for February 9, 2023. No other business items are listed on this agenda.

• Meeting canceled
• Next meeting scheduled for February 9, 2023

City Council

The Geneva City Council is holding a special meeting to consider Ordinance No. 2023-02, which requests the transfer of the former Geneva Public Library property from the Library District to the City. The City plans to acquire the property for $450,000, funded from the General Fund balance, subject to due diligence. If approved, the Library District must also pass a similar ordinance before the transfer can proceed.

• Ordinance No. 2023-02 requesting property transfer from Geneva Public Library District
• Acquisition of 127 James Street and 21-27 South Second Street for $450,000
• Funding from General Fund balance (not budgeted)
• Requires 6 affirmative votes from City Council
• Transfer under Illinois Local Government Property Transfer Act

The City Council approved Ordinance No. 2023-02 to request a property transfer of the former library building on James Street from the Geneva Public Library District. The property is to be acquired for $450,000.00, subject to due diligence.

• Approved Ordinance No. 2023-02 to acquire former library building for $450,000.00 (9-0)

Committee of the Whole

The Committee of the Whole is holding a special meeting to discuss two items: a presentation on recommended updates to the City of Geneva Personnel Policy Manual, and continued discussion on the proposed FY 2024 budget and FY 2025 projections. The budget documents show draft revenue and expenditure figures for the coming fiscal years, including a proposed General Fund budget of $24.3 million for FY24 and $25.1 million for FY25. No final decisions are being made at this meeting; it is for discussion only.

• Presentation on recommended updates to the City of Geneva Personnel Policy Manual
• Continued discussion on FY 2024 budget and FY 2025 projections
• General Fund budget proposed at $24,303,115 for FY24 and $25,081,185 for FY25
• Total city revenues proposed at $130,641,395 for FY24 and $115,151,090 for FY25
• Total city expenditures proposed at $128,290,940 for FY24 and $112,879,160 for FY25

The Committee reached consensus to implement updates to the City of Geneva Personnel Policy Manual. Members also agreed to proceed to a budget hearing on February 6, 2023, following department summaries.

• Consensus reached to implement Personnel Policy Manual updates including flextime, telecommuting, and paid family care
• Consensus reached to hold FY2024 budget hearing on February 6, 2023
• Adjourned meeting (unanimous voice vote)

Historic Preservation Commission

The Historic Preservation Commission will hold a public hearing on a request to demolish the historic limestone blacksmith shop at 4 East State Street and de-designate the property as a Historic Landmark. The commission will also review three building permit applications for work on historic properties. The meeting includes approval of minutes and staff updates.

• Public hearing on demolition and de-designation of 4 East State Street (Mill Race Inn blacksmith shop)
• Certificate of Appropriateness for additions/renovations at 414 South River Lane
• Certificate of Appropriateness for new storefront at 317 West State Street
• Certificate of Appropriateness for removal/replacement of historic material at 120 North Second Street

The Commission approved additions and renovations for a property on South River Lane and a new storefront system for 317 West State Street. A public hearing regarding the demolition of a historic landmark at 4 East State Street was continued to March 14, 2023. One application for material replacement was tabled due to the applicant's absence.

• Approved additions and renovations at 414 South River Lane (5-0)
• Approved new storefront system installation at 317 West State Street (5-0)
• Continued public hearing for demolition and de-designation of 4 East State Street to March 14, 2023 (4-0)
• Tabled material replacement case for 120 North Second Street until February meeting (5-0)
• Approved meeting minutes from 12/20/22 (3-0)

Strategic Plan Advisory Committee

The committee will review previous minutes and a budget report. The agenda includes an update on the strategic plan regarding an RFP approval and discussions on bike and pedestrian topics.

• Review and approval of November 2022 Minutes
• Review and approval of Budget Report
• Strategic Plan Update: Approve RFP
• Bike and Pedestrian Committee Discussion
• Student Government – Parkway Trees Project

The committee approved the Strategic Plan Update RFP and voted to reinstate the Bike and Pedestrian subcommittee. The committee also approved the October 2022 minutes and budget report.

• Approved October 2022 minutes (All in favor)
• Approved October 2022 budget report (All in favor)
• Approved Strategic Plan Update RFP (All in favor)
• Approved reinstatement of Bike and Pedestrian subcommittee

City Council

The Geneva City Council is meeting to approve routine items and several resolutions, including a classification and compensation study, a police training simulator, three police vehicles, and a water/wastewater service agreement. They will also consider accepting new subdivisions and certificates of completion for several developments. The agenda includes financial reports and bills for payment.

• Resolution 2023-01: GovHR classification/compensation study, $35,500
• Resolution 2023-02: Milo range training simulator, $29,975
• Resolution 2023-03: Three 2023 Ford Police Interceptors, $161,908.74
• Resolution 2023-04: HACH service partnership for water/wastewater plants, $20,100
• Bills for payment: $1,914,001.30 and $4,901,584.91

The City Council approved a classification and compensation study to improve staff recruitment and retention. The council also authorized several police equipment purchases and approved multiple certificates of completion and acceptance for local developments.

• Approved classification and compensation study from GovHR, USA, LLC not to exceed $35,500.00 (9-1)
• Approved purchase of three 2023 Ford Police Interceptor vehicles not to exceed $161,908.74 (10-0)
• Approved purchase of Range Advanced Training Simulator from Milo not to exceed $29,975.00 (10-0)
• Approved service partnership agreement with HACH for water and wastewater plants at $20,100.00 (10-0)
• Approved Ordinance No. 2023-01 amending City Code regarding public ways and property (10-0)
• Approved stormwater management easement for Traxler Subdivision (8-2)
• Approved Certificates of Acceptance for Fabyan Crossing – Fresh Thyme and Oberweis (10-0)
• Approved Certificates of Completion for Cooper Woods, Emma’s Landing, and Greenhouse Pointe (10-0)

Committee of the Whole

The Committee of the Whole reviewed the FY 2024 recommended budget and FY 2025 projections. The proposed FY 2024 budget total expenditures are expected to be $128,290,940. A public hearing and final adoption are scheduled for February 6.

• Approved Regular Committee of the Whole Minutes from December 19, 2022 (10-0)
• Approved suspension of rules to permit Council Member Maladra to chair and vote on action items (9-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for January 12, 2023, has been canceled. The next meeting is scheduled for January 26, 2023. No items were discussed or decided at this meeting.

• Meeting canceled

Mental Health Board

The 708 Geneva Community Mental Health Board is meeting to handle routine approvals and discuss several business items. The board will review its mission statement, strategic plan, and the Community Mental Health Act, as well as plan for May Mental Health Month and a possible February guest speaker. They will also discuss a revised grant application.

• Approve minutes of November 7, 2022 meeting
• Approve payment to Recording Secretary for services
• Review mission statement and strategic plan
• Discuss May Mental Health Month
• Discuss revised grant application

The board approved its mission statement with an updated review year and changed the annual discussion timeframe for May Mental Health Month to January. Members discussed community awareness strategies for the 988 crisis line and grant application requirements. The February meeting was cancelled.

• Approved November 7, 2022 meeting minutes (7-0)
• Approved payment to Recording Secretary for services (7-0)
• Approved mission statement with updated review year (7-0)
• Approved changing May Mental Health Month discussion timeframe to January (7-0)
• Cancelled February meeting

Fire & Police Commission

The Geneva Fire and Police Commission is meeting to approve or rescind conditional job offers for police officers and to approve a timeline for battalion chief testing. The agenda also includes approval of previous meeting minutes and public commentary.

• Approve conditional offer of employment for police officers
• Rescind conditional offer of employment for police officers
• Battalion chief testing timeline approval
• Approval of minutes from November 8, 2022

The Board of Police and Fire Commission approved a conditional employment offer for one probationary police officer. The board also approved the rescission of conditional employment offers for two other probationary police officer candidates. Additionally, the board agreed to the Fire Chief's proposed Battalion Chief testing timeline.

• Approved conditional offer of employment for Probationary Police Officer Michael J. Ariola (unanimous)
• Approved rescission of conditional offers of employment for Probationary Police Officers Owen B. Fedor and Anthony V. Rosas (unanimous)
• Approved Battalion Chief testing timeline recommendation
• Approved November 8, 2022 meeting minutes (unanimous)

Committee of the Whole

The Geneva Committee of the Whole is holding a special meeting to receive presentations on the 2023 water and sewer rate study and the 2023 electric rate study. The meeting also includes a closed session to discuss the purchase or lease of real property for public use.

• 2023 Water and Sewer Rate Study Presentation
• 2023 Electric Rate Study Presentation
• Closed session on purchase or lease of real property (5 ILCS 120/2(c)(5))

The Committee reached consensus to increase base water, usage, and sewer rates by 7.5% for the next two fiscal years and 5% in the third year. For electric rates, the Committee reached consensus to spread the increase over time without using reserves. A closed session was held regarding the purchase or lease of real property.

• Consensus reached to increase base water, usage, and sewer rates by 7.5% for two years and 5% in the third year
• Consensus reached to spread electric rate increases over time and not use reserves
• Approved motion to enter closed session for real property purchase or lease (9-0)

Natural Resources Committee

The Natural Resources Committee reviews active projects including Earth Day, Eastside Fire Station landscaping, river clean-up, rain barrel sales, Greening Geneva, Wine Cheese and Trees, Fabyan Preserve stewardship, Elm Park restoration, social media, recycling bins, and Dark Sky Initiative. New initiatives include an educational piece to reduce plastic and styrofoam at restaurants and mosquito abatement awareness.

• Tree ordinance amendments needed for tree preservation, protection, and landscaping
• Rain barrels for sale at $75 each
• Wine Cheese and Trees 2023 to be a live event at Geneva Public Library
• Dark Sky Initiative promotion continues
• New initiative: education piece to reduce plastic and styrofoam at restaurants

The committee approved the minutes from the November meeting. Members discussed the status of ongoing projects, including the April 2023 Earth Day event and the February 25, 2023 Wine, Cheese and Trees event.

• Approved November meeting minutes

Geneva Foreign Fire Fund Board

The Geneva Firefighters Foreign Fire Fund Board of Trustees will meet to approve routine items like minutes and bills, and to discuss several purchase proposals, including new refrigerators for Station 2. The board will also review a draft bylaw and an education reimbursement policy.

• Proposal to buy 3 refrigerator/freezers for Station 2, not to exceed $2,600.00
• Proposal to purchase SCBA mask name labels
• Proposal to purchase 2022 Betterment Gifts
• Approve November and December 2022 bills
• Review draft bylaw and Education and Training Reimbursement Policy

The Board approved payments for late 2022 bills and treasurer reports. It authorized the purchase of refrigerators for Station 2 and safety equipment for department members. A proposal for SCBA mask name labels was tabled.

• Approved November 1, 2022 meeting minutes (6-0)
• Approved November and December 2022 bills (6-0)
• Approved November and December 2022 treasurer reports (6-0)
• Approved purchase of 3 refrigerator/freezers for Station 2, not to exceed $2,600.00 (7-0)
• Tabled SCBA mask name labels proposal (7-0)
• Approved purchase of safety belts for all members, 12 radio straps, and flashlights upon request, not to exceed $15,000 (7-0)