Geneva public meetings in 2025

Strategic Plan Advisory Committee

The committee will meet to discuss the Q2 draft report and provide updates on subcommittees, the Geneva Academy, and facilities. The session includes the review of November 2025 minutes and a financial report.

• Review and approval of November 2025 minutes
• Review and approval of Financial Report
• Q2 Draft Report discussion
• Geneva Academy update
• Facilities update

The committee approved the November 2025 meeting minutes with a unanimous vote. No financial activity was reported. The meeting concluded with a unanimous motion to adjourn at 8:29 p.m.

• Approved November 2025 minutes (unanimous)
• Approved adjournment (unanimous)

Historic Preservation Commission

The Geneva Historic Preservation Commission will review a building permit application for a new window on an addition at 521 South Street (Case 2025-115). It will hold a public hearing on the demolition of a historic landmark located at 4 E State Street (Case 2025-114). The meeting also includes routine items such as approval of the November 18 minutes, a staff secretary’s report, and a brief new‑business update on the East State Street application timeline.

• Review of building permit application for new window on addition at 521 South Street (Case 2025-115)
• Public hearing on demolition of historic landmark at 4 E State Street (Case 2025-114)
• Approval of minutes from the November 18, 2025 meeting
• Secretary’s Report with staff updates on permit activity and administrative approvals
• New business: update on timeline for the East State Street application

The commission approved the minutes from the November 18, 2025 meeting (6-0). It approved a plan amendment adding a new window to 521 South Street (7-0). After a public hearing, the commission voted to deny the demolition request for the historic Alexander Brothers Blacksmith Shop at 4 East State Street (0-7). The meeting was adjourned unanimously.

• Approved minutes of Nov 18, 2025 meeting (6-0)
• Approved new window plan amendment at 521 South Street (7-0)
• Opened public hearing (7-0)
• Closed public hearing (7-0)
• Denied demolition application for 4 East State Street historic landmark (0-7)
• Adjourned meeting by unanimous verbal assent

City Council

The City Council will hold a public hearing regarding the proposed 2025 property tax levy. The body will also consider several special service area tax levies and appointments to the Planning & Zoning Commission.

• Public hearing for 2025 Proposed Property Tax Levy
• General Levy Ordinance No. 2025-32 in the amount of $6,916,350
• Professional Services Agreement with Lakota Group for land use plan and development ordinance at a cost of $384,949.00
• Municipal bills for payment totaling $4,164,444.78
• TIF 3 reimbursement for the purchase and adaptive reuse of 28 N. Bennett Street

The council unanimously approved the 2025 City of Geneva property tax levy, including a $6,916,350 general levy and multiple special‑service‑area levies. It also authorized a $384,949 professional services agreement with the Lakota Group and a multi‑year auditing contract with Sikich CPA LLC. Municipal bills totaling $4,164,444.78 were approved for payment, and several certificates of completion were adopted. A resolution expressing intent for TIF‑related expenditures on 28 N. Bennett Street passed with a 10‑0 vote.

• Approved General Levy Ordinance No. 2025‑32 for $6,916,350 (9‑0, 1 absent)
• Approved Special Service Area No. 1 levy Ordinance No. 2025‑33 for $300,720 (9‑0, 1 absent)
• Approved Professional Services Agreement with Lakota Group for $384,949 (9‑0, 1 absent)
• Approved Auditing Services Agreement with Sikich CPA LLC (9‑0, 1 absent)
• Approved municipal bills payment of $4,164,444.78 (9‑0, 1 absent)
• Approved Resolution No. 2025‑143 issuing a Certificate of Acceptance for “General Mills” (9‑0, 1 absent)
• Approved Resolution No. 2025‑146 expressing intent for TIF‑related expenditures on 28 N. Bennett Street (10‑0, 1 absent)
• Moved to closed session on collective bargaining matters (9‑0, 1 absent)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a proposed daycare facility at 501 Lark Street and a text amendment for solar energy systems. The body will discuss specific zoning variations for the daycare site and establish uniform regulations for solar energy installation and operation.

• Special Use and variations for a daycare facility at 501 Lark Street
• Request to reduce 501 Lark Street building setback to 9.8 feet and parking setback to 25.3 feet
• Request to reduce required parking spaces at 501 Lark Street from 50 to 45
• Solar Energy Systems Text Amendment to define and regulate solar energy systems
• Approval of October 23, 2025 meeting minutes

The commission unanimously approved the agenda and the October 23 minutes. It approved the setback and parking variations and the special‑use request for the 501 Lark Street daycare, and it recommended the Solar Energy Systems Text Amendment with three modifications. The meeting was adjourned unanimously.

• Approved agenda (5-0)
• Approved October 23 minutes (5-0)
• Approved setback variation for 501 Lark Street daycare (5-0)
• Approved parking variation for 501 Lark Street daycare (5-0)
• Approved special‑use request for 501 Lark Street daycare (5-0)
• Recommended approval of Solar Energy Systems Text Amendment with modifications (5-0)
• Adjourned meeting (unanimous verbal assent)

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will review the Bicycle Friendly Community Application and the Bicycle Plan Update as part of the City Comprehensive Plan. The group will also discuss the Streets Program, upcoming events, and city policies regarding Complete Streets and e-bikes.

• Approval of November 12, 2025 minutes
• Bicycle Friendly Community Application review
• Bicycle Plan Update discussion
• Complete Streets and e-bike policy discussion
• Spring event planning (Bike Rodeo)

The Bike & Pedestrian Advisory Committee approved the meeting minutes by a unanimous vote. No amendments were made to the agenda. No new business was presented, and the meeting was adjourned.

• Approved meeting minutes (unanimous)

Geneva Foreign Fire Fund Board

The Board will review proposals for fire department equipment and a holiday donation. Members will also consider the approval of the Foreign Fire Insurance Fund Bylaws and Rules.

• Approval of Foreign Fire Insurance Fund Bylaws and Rules
• Proposal for fire investigator case, clipboards, and weather station not to exceed $500.00
• Proposal to donate $500.00 in gift cards and $50.00 for a gift basket to Tri-City Family Services
• Proposal for new chairs for the Station 1 apparatus bay table not to exceed $640.00

The board approved payment of the August through November 2025 fire fund bills totaling $6,321.83. It also approved the monthly treasurer report for July‑November 2025. The bylaws and rules were tabled, and several purchase and donation proposals were approved.

• Approved August‑Nov 2025 bills for payment totaling $6,321.83 (7-0)
• Approved Monthly Treasurer Report July‑Nov 2025 (7-0)
• Tabled approval of Foreign Fire Insurance Fund Bylaws and Rules (7-0)
• Approved purchase of upgraded fire investigator case, clipboards, weather station (≤$500) (7-0)
• Approved donation of $500 gift cards and $50 gift basket to Tri‑City Family Services (7-0)
• Approved purchase of 12 chairs and spare coasters for Station 1 (≤$1,000) (7-0)

City Council

The Geneva City Council will consider Ordinance No. 2025-31, which proposes a $59,400,000 general obligation bond to fund public safety facilities, including a new police station, and to place the question on the March 17, 2026 primary election ballot. The council will also consider Resolution No. 2025-140 supporting comprehensive home rule education efforts. Public comment will be accepted, followed by new business and adjournment.

• Ordinance No. 2025-31 proposing up to $59,400,000 in bonds for public safety facilities (new police station)
• Resolution No. 2025-140 supporting comprehensive home rule education efforts
• Public comment period for residents
• New business items
• Adjournment

The council unanimously appointed City Administrator Alex Voigt as Clerk Pro Tem. After an amendment was approved 8-2, the council adopted Resolution No. 2025-140, amended to “Education and Discussion of Home Rule,” with a 9-1 vote. The meeting was then adjourned by unanimous voice vote.

• Appointed Alex Voigt Clerk Pro Tem (unanimous voice vote)
• Amended Resolution No. 2025-140 to “Education and Discussion of Home Rule” (8-2)
• Adopted amended Resolution No. 2025-140 supporting home rule education (9-1)
• Adjourned meeting (unanimous voice vote)

Natural Resources Committee

The Natural Resources Committee is reviewing updates on active environmental projects and community events. The body is coordinating a World Bird Day event and seeking further meetings with the City to review requested changes to the Tree Ordinance.

• Rain barrels for sale at $75 each
• World Bird Day Event scheduled for December 7th at Fabyan Preserve
• Review of requested changes to the Tree Ordinance
• Planning for Wine, Cheese, and Trees event on February 28, 2026
• Proposal for education to reduce plastic and styrofoam at restaurants

The Natural Resources Committee approved the November meeting minutes. It agreed to pursue a styrofoam‑reduction initiative, including educational sessions and outreach to a restaurant. The committee also supported shifting the spring leaf‑collection program from April to May. The meeting was adjourned at 7:20 p.m.

• Approved November meeting minutes (motion passed)
• Agreed to move forward with styrofoam‑reduction initiative
• Agreed to support moving spring leaf collection to May
• Resent Tree Ordinance comments to Dave DeGroot to begin review
• Adjourned meeting (motion passed)

City Council

The council will consider the mayor’s appointment of Merry Edmondson to the Mental Health Board and recognize retiring board members. It will approve municipal bills totaling $2,558,747.01. The body will vote on Ordinance No. 2025‑29 and Ordinance No. 2025‑30, which abate taxes for specific general‑obligation bonds. A resolution to pursue Bird City Illinois certification and a proclamation of World Migratory Bird Day are also on the agenda.

• Consider Mayor’s appointment of Merry Edmondson to the Mental Health Board
• Approve municipal bills for payment: $2,558,747.01
• Approve Ordinance No. 2025‑29 abating taxes for waterworks and sewerage bond series 2021
• Approve Ordinance No. 2025‑30 abating taxes for general‑obligation bond series 2024
• Consider Resolution No. 2025‑139 to seek Bird City Illinois certification

The council appointed Merry Edmondson to the Mental Health Board by unanimous voice vote. It proclaimed December 7, 2025 as World Migratory Bird Day, also by unanimous voice vote. In the omnibus vote, the council approved two tax‑abatement ordinances and authorized payment of municipal bills totaling $2,558,747.01 with a 10‑yes, 0‑no, 1‑absent tally. The council also adopted a resolution supporting Geneva’s certification as a Bird City, again by unanimous voice vote.

• Appointed Merry Edmondson to the Mental Health Board – unanimous voice vote
• Proclaimed Dec 7, 2025 World Migratory Bird Day – unanimous voice vote
• Approved Ordinance No. 2025‑29 tax abatement – 10‑yes, 0‑no, 1‑absent
• Approved Ordinance No. 2025‑30 tax abatement – 10‑yes, 0‑no, 1‑absent
• Authorized municipal bills payment of $2,558,747.01 – 10‑yes, 0‑no, 1‑absent
• Adopted Resolution No. 2025‑139 supporting Bird City certification – unanimous voice vote

Committee of the Whole

The Committee of the Whole will discuss a professional services agreement with The Lakota Group to create a Comprehensive Land Use Plan and a Unified Development Ordinance. The body will also set direction for a March 2026 ballot initiative and discuss auditing services for FY2026 through 2029.

• Professional services agreement with The Lakota Group for $384,949.00
• Agreement with Sikich CPA LLC for auditing services (FY2026-2029)
• Direction on March 17, 2026 Ballot Initiative
• Draft resolution supporting Home Rule education efforts

The Committee of the Whole approved the minutes from November meetings, authorized a $384,949 professional services agreement with the Lakota Group for a comprehensive land‑use plan, and approved a multi‑year auditing contract with Sikich CPA LLC. A motion to place a $59.4 million public‑safety bond referendum on the March 2026 ballot failed for lack of a second, while a home‑rule education resolution was adopted to be placed on the 2028 general election ballot. The meeting was adjourned by unanimous voice vote.

• Approved Special Committee minutes (Nov 7) and Regular Committee minutes (Nov 17) (9‑0 voice vote)
• Approved Lakota Group professional services agreement for land‑use plan, $384,949 (9‑0 voice vote)
• Approved Sikich CPA LLC auditing services contract for FY2026‑2029 (9‑0 voice vote)
• Motion to put $59,400,000 public‑safety bond referendum on March 17, 2026 ballot failed (no second)
• Amended bond amount motion to $59,450,000 also failed (no second)
• Adopted draft resolution for home‑rule education efforts, targeting no later than 2028 general election (9‑0)
• Adjourned meeting (unanimous voice vote)

Strategic Plan Advisory Committee

The committee will meet to review financial reports and previous minutes. The session includes discussions on strategic plan monitoring, work groups, and updates from subcommittees.

• Review and approval of September and October 2025 minutes
• Review and approval of Financial Report
• Strategic Plan Monitoring and Work Groups discussion
• Sub Committee updates

The Strategic Plan Advisory Committee approved the amended September 2025 minutes and the October 2025 minutes. The committee adopted Strong Governance and Quality Infrastructure and Services as the top priority goals for the coming year, with Purposeful Growth, Economic Vitality, and Inform and Engage Residents as secondary goals. The meeting was adjourned unanimously.

• Approved amended September 2025 minutes (motion by Considine, seconded by Kloett)
• Approved October 2025 minutes (motion by Kafer, seconded by Trapino)
• Adopted top priority goals: Strong Governance and Quality Infrastructure and Services
• Adopted secondary goals: Purposeful Growth, Economic Vitality, and Inform and Engage Residents
• Adjourned meeting (motion by Considine, unanimous approval)

Historic Preservation Commission

The Commission will review two building permit applications for Certificates of Appropriateness regarding door replacements. The body will also address staff updates and new business.

• Door replacement application for 312 S Fifth Street (Case 2025-107)
• Door replacement application for 512 Fargo Boulevard (Case 2025-111)

The commission approved the minutes from the October 21, 2025 meeting by a 5‑0 vote. It approved a custom wood door replacement for the historic property at 312 S Fifth Street, also by a 5‑0 vote. It similarly approved a door replacement at 512 Fargo Boulevard with a unanimous 5‑0 vote. The meeting adjourned without public comments.

• Approved October 21, 2025 minutes (5-0)
• Approved door replacement at 312 S Fifth Street (5-0)
• Approved door replacement at 512 Fargo Boulevard (5-0)
• Adjourned meeting (unanimous)

City Council

The City Council will discuss actuarial reports for fire and police pensions and consider a site plan extension for a commercial building. The body will also vote on municipal bills and boat launch regulations.

• Municipal bills for payment totaling $3,645,599.87
• Resolution No. 2025-138 to extend site plan approval for a 5,000 sq. ft. commercial building between 602 and 626 E. State Street (Khanna Dentistry)
• Ordinance No. 2025-28 amending City Owned Boat Launch license fees and regulations
• Resolution No. 2025-137 regarding the rejection of a bid for the Geneva Substation Racking Device
• Presentation of Firefighters' Pension Fund valuation showing a recommended City contribution of $1,420,266

The council approved municipal bills totaling $3,645,599.87 with a unanimous 10‑0 vote. It also adopted Ordinance No. 2025‑28 amending boat launch fees, again by a 10‑0 vote. Additional unanimous actions included proclamations for Small Business Saturday and Artists Sunday, and resolutions rejecting a substation bid and extending a site‑plan approval for a commercial building.

• Approved municipal bills payment of $3,645,599.87 (10‑0)
• Adopted Ordinance No. 2025‑28 amending boat launch fees (10‑0)
• Proclaimed Nov 29 2025 Small Business Saturday (unanimous voice vote)
• Proclaimed Nov 30 2025 Artists Sunday (unanimous voice vote)
• Rejected bid for Geneva Substation racking device (10‑0)
• Extended site‑plan approval for 5,000 sq ft Khanna Dentistry building (10‑0)

Committee of the Whole

The Committee of the Whole will vote on draft ordinances that abate taxes for the 2021A/B and 2024 General Obligation Refunding Bonds, removing $1,973,300 and $2,318,300 respectively. It will also consider draft ordinances for the estimated 2025 tax levies and continue discussion of the Facilities Master Plan implementation. A public comment period will follow before the meeting adjourns.

• Draft Ordinance Abating Taxes for 2021A/B General Obligation Refunding Bonds (Waterworks and Sewerage Alternate Revenue) – $1,973,300 abated
• Draft Ordinance Abating Taxes for 2024 General Obligation Bonds (Alternate Revenue Source) – $2,318,300 abated
• Draft Ordinances for Estimated 2025 Tax Levies
• Continued discussion of Facilities Master Plan implementation
• Public comment period for residents

The Committee approved the minutes from the October 22, October 27 and November 3 meetings. It then approved three draft ordinances: two abating taxes for General Obligation bonds (Series 2021 and Series 2024) and one establishing estimated 2025 tax levies. All motions passed by voice vote 10‑0 and the meeting was adjourned.

• Approved October 22 and 27 Special Committee minutes (voice vote 10-0)
• Approved November 3 Regular Committee minutes (voice vote 10-0)
• Approved Draft Ordinance abating taxes for Series 2021 bonds (voice vote 10-0)
• Approved Draft Ordinance abating taxes for Series 2024 bonds (voice vote 10-0)
• Approved Draft Ordinances for estimated 2025 tax levies (voice vote 10-0)
• Adjourned meeting (unanimous voice vote)

Planning and Zoning Commission

The Geneva Planning and Zoning Commission meeting scheduled for November 13, 2025 was canceled. No agenda items were considered at this meeting. The commission’s next meeting is set for December 11, 2025 at City Hall, Council Chambers, 109 James Street. No decisions or discussions were made on November 13.

Bike & Pedestrian Committee

The committee will review a Complete Streets presentation for a Bicycle Friendly Community application. Members will also discuss updates to the Bicycle Plan and the city's Streets Program.

• Bicycle Friendly Community Application: Complete Streets Presentation
• Bicycle Plan Update (City Comprehensive Plan Update)
• Streets Program Update
• Spring Event Planning for Bike Rodeo

The committee reviewed a Bicycle Friendly Community application and presented a Complete Streets overview. Updates were given on the bicycle plan, FY 2026 streets plan, and the upcoming 2026 Bike Rodeo. The group also discussed public education needs for bicycle safety and e‑bike tiers. No formal actions, approvals, or denials were recorded at this meeting.

Fire & Police Commission

The commission will discuss updates to promotional criteria for sworn Fire Department personnel. The body is also deciding on employment offers and the recruitment timeline for entry-level firefighters.

• Updates to Rules & Regulations for Fire Department promotional criteria
• Approval of conditional employment offers for the Fire Department
• Request to withdraw a conditional employment offer for the Fire Department
• Entry-level firefighter recruitment timeline, including application fee and exam dates
• Review of interview questions for entry-level firefighters

Mental Health Board

The Mental Health Board will meet to discuss the process and allocation of grant funds. The board will also receive a statement from Anderson Humane and discuss the December 1 City Council meeting.

• Grant funds allocation process
• Statement from Anderson Humane
• Discussion regarding Dec. 1 City Council meeting

The Geneva Community Mental Health Board approved the October 14 meeting minutes and the payment to the recording secretary, each by a 7‑0 voice vote. The board then approved grant amounts for a list of applicant agencies, also by a 7‑0 voice vote. The meeting was adjourned by a 7‑0 voice vote.

• Approved October 14 meeting minutes (voice vote 7-0)
• Approved payment to recording secretary (voice vote 7-0)
• Approved grant funds allocation to listed agencies (voice vote 7-0)
• Adjourned meeting (voice vote 7-0)

Committee of the Whole

The Committee of the Whole will conduct a strategic planning workshop, provide a public comment period, and address any new business items that arise. No formal decisions are listed on the agenda.

• Strategic Planning Workshop
• Public Comment period (no debate)
• Consideration of New Business

The committee unanimously voted to suspend Roberts Rules of Order for the session. After a two‑part goals‑priority exercise, the FY27 goals were reprioritized. Committee members reached consensus to include funding for a historic preservation grant program in the FY27 budget.

• Suspend Roberts Rules of Order (unanimous voice vote)
• Reprioritize FY27 goals after priority‑setting exercise
• Proceed with budgeting for historic preservation grant program in FY27 (consensus)

International Cultural Exchange Committee

The International Cultural Exchange Committee will approve the previous meeting minutes and hear the treasurer's financial report. Members will review the recent delegation to Croissy in Fall 2025 and consider a possible delegation to Geneva in 2026. The agenda also includes updates on future art and crepe events, the newsletter, French conversation, and Foreign Film Sundays, and will set the date for the next meeting.

• Approval of minutes
• Treasurer’s report
• Report on delegation to Croissy Fall 2025
• Discussion of possible delegation to Geneva in 2026
• Planning of future art & crepes events

The committee approved its meeting minutes. Board member Donelle Duvall announced her move to Virginia, and the committee accepted Chazmin Baechler as her replacement. The meeting was then adjourned. Other agenda items were informational updates and planning activities.

• Approved meeting minutes (motion passed)
• Accepted Chazmin Baechler as board member to fill vacancy (motion passed)
• Adjourned meeting (motion passed)

Natural Resources Committee

The Natural Resources Committee will review updates on several active projects, including the Eastside Fire Station landscaping, River Clean‑up Day, and Elm Park restoration. They will discuss the sale of rain barrels priced at $75 each and consider a proposed tree ordinance that requires further city meetings. New initiatives such as a plastic‑reduction education piece and a shift of the spring leaf collection to May will also be presented.

• Rain Barrels for sale – $75 each
• Tree Ordinance – follow‑up meetings to review requested changes
• Greening Geneva Initiative – work with Wasco for a Fall 2025 tree‑planting quote
• Dark Sky Initiative – continued promotion by the committee
• Elm Park Restoration Work – update from Kelvin

The committee approved the minutes from the October 2025 meeting. It also unanimously approved Wasco Nursery's quote for almost 20 trees, with plans to install them in November. The meeting was then adjourned.

• Approved October 2025 meeting minutes (motion passed)
• Approved Wasco Nursery quote for ~20 trees (unanimous)
• Adjourned the meeting (motion passed)

City Council

The City Council will discuss several high-value infrastructure contracts for sanitary sewer and water treatment plant projects. The body will also consider changes to municipal grocery taxes and the sale of surplus property.

• Contract with Williams Brothers Construction for Wastewater Treatment Plant Screening Building: $6,290,000.00
• Contract with Whittaker Construction & Excavating Inc. for Sanitary Sewer River Crossing: $4,335,000.00
• Professional Services Agreement with Fehr Graham for engineering services: not-to-exceed $987,000.00
• Ordinance No. 2025-26 regarding Municipal Grocery Retailers’ and Grocery Service Occupation Taxes
• Resolution No. 2025-134 for the sale of publicly owned surplus property to Third Street Holdings, LLC

The council unanimously appointed Jeff Palmquist to the Tri‑Com Board and Martha Paschke to the Tri City Ambulance Board. It approved several multi‑million contracts, including a $4,335,000 sewer river crossing, a $6,290,000 wastewater treatment plant screening building, and a not‑to‑exceed $987,000 professional services agreement. The city also approved $6,583,745.89 in municipal bills, the sale of surplus property to Third Street Holdings, LLC, a municipal grocery retailer occupation tax, and a public utility easement for 915 Ray Street.

• Appointed Jeff Palmquist to Tri‑Com Board and Martha Paschke to Tri City Ambulance Board (unanimous voice vote)
• Approved $4,335,000 contract with Whittaker Construction for sanitary sewer river crossing (10‑0)
• Approved $6,290,000 contract with Williams Brothers Construction for wastewater treatment plant screening building (10‑0)
• Approved not‑to‑exceed $987,000 professional services agreement with Fehr Graham (10‑0)
• Approved $6,583,745.89 municipal bills for payment (10‑0)
• Approved sale of publicly owned surplus property to Third Street Holdings, LLC (11‑0)
• Approved ordinance imposing municipal grocery retailer occupation tax (11‑0)
• Approved execution of public utility easement for 915 Ray Street (10‑0)

Committee of the Whole

The Committee of the Whole will consider a draft ordinance that deletes Section 4-16-1 (License Required; Fees) and Subsection B of Section 4-16-2 (Rules and Regulations) for the city‑owned boat ramp. Staff recommends eliminating the $20 resident, $40 non‑resident, and $5 senior license fees to support access to the Fox River National Water Trail. The meeting will also include a discussion of the Facilities Master Plan implementation.

• Draft ordinance to delete Section 4-16-1 (license fee) and Subsection B of 4-16-2 for the boat ramp
• Removal of the $20 resident, $40 non‑resident, and $5 senior boat ramp license fees
• Discussion of Facilities Master Plan implementation
• Approval of Committee of the Whole minutes from October 20, 2025

The Committee of the Whole approved the minutes from the October 20 meeting by a 10‑0 voice vote. It also approved a draft ordinance amending Title 4, Chapter 16 of the Geneva City Code concerning the city‑owned boat launch, also by a 10‑0 voice vote. No other actions were decided; further discussion on referendum language will continue at the next meeting.

• Approved October 20 minutes (10-0 voice vote)
• Approved amendment to Title 4 boat launch licensing fees (10-0 voice vote)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole will hold policy discussions on how to implement the city's Facilities Master Plan. It will also consider policies related to electric bicycles and scooters. No formal decisions or votes are scheduled; the meeting includes public comment and routine items.

• Policy discussion on Facilities Master Plan implementation
• Policy discussion on E‑Bicycles and Scooters
• Public comment period

The Committee of the Whole held a policy discussion on funding options for the Facilities Master Plan, including a possible home‑rule referendum, but no formal action was taken. A separate discussion covered regulations for e‑bicycles and scooters, with plans to involve the Student Government in early 2026. The meeting was adjourned by unanimous voice vote.

• Adjourned meeting by unanimous voice vote

Planning and Zoning Commission

The Geneva Planning and Zoning Commission will hold a public hearing to consider a request by Matthew & Mary O'Sullivan to reduce the required street yard setback from 30.72 feet to 22.31 feet for a front porch modification at 601 N. 1st Street.

• Public Hearing: 601 N. 1st Street Porch Variation
• Approval of Minutes: October 9, 2025
• Approval of Agenda
• Public Comment period
• Adjournment

The Planning and Zoning Commission approved a variation to reduce the required street yard setback from 30.72 feet to 22.31 feet for the porch at 601 N. 1st Street. The motion passed unanimously, 5-0. The commission also approved the meeting agenda and the October 9 minutes, each by voice vote, and then adjourned the meeting.

• Approved agenda (5-0 voice vote)
• Approved October 9, 2025 minutes (5-0 voice vote)
• Approved porch setback variation for 601 N. 1st St (5-0)
• Adjourned meeting (5-0 voice vote)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will hold a discussion led by S.P.A.C. about the City of Geneva’s strategic plan and updates from its sub‑committees. The meeting includes a public comment period, a new business segment, and concludes with adjournment. No formal decisions are listed on the agenda.

• S.P.A.C.-led discussion of the City of Geneva Strategic Plan and sub‑committee updates

The Strategic Plan Advisory Committee reached consensus to apply for Bird City status with Bird City USA. The Bicycle Pedestrian Sub‑Committee also agreed to continue developing a formal bike‑friendly community policy. Members recommended adding the quarterly Strategic Plan Progress Report to City Council packets and expanding resident outreach through the website and cable channel. The meeting was adjourned by unanimous voice vote.

• Consensus to move forward with Bird City USA application
• Consensus to continue work on a formal bike‑friendly community policy
• Recommendation to include the Strategic Plan Progress Report in City Council packets
• Discussion of expanding resident information via cable channel, YouTube, and website
• Meeting adjourned by unanimous voice vote

Committee of the Whole

The Committee of the Whole and Strategic Plan Advisory Committee will meet on October 22, 2025 at 7 pm in the Public Works Training Room, 1800 South Street. The agenda includes a discussion led by the Strategic Plan Advisory Committee on the City’s strategic plan and updates from its sub‑committees. The meeting also provides time for public comment, new business, and adjournment.

• S.P.A.C.-led discussion on the City of Geneva strategic plan and sub‑committee updates

The Strategic Plan Advisory Committee reached consensus to move forward with an application for "Bird City" status. Members also agreed to continue developing a formal city bike‑friendly policy. The chair recommended adding the quarterly Strategic Plan Progress Report to City Council packets, and the meeting was adjourned by unanimous voice vote.

• Consensus to apply for Bird City status (no vote tally recorded)
• Consensus to continue work on a formal bike‑friendly policy (no vote tally recorded)
• Recommendation to include quarterly Strategic Plan Progress Report in Council packets (discussion only)
• Meeting adjourned by unanimous voice vote

Historic Preservation Commission

The Geneva Historic Preservation Commission approved a security‑lighting plan for the historic church complex at 102‑112 S. Second Street and approved exterior rehabilitation with a rear porch enclosure at 127 S. Second Street, adding conditions on roof material, fence height, window type, and mullion design. The commission also reviewed several other Certificate of Appropriateness applications, including window replacement at 425 S. First Street and a rear deck at 514 James Street, which were not decided at this meeting. New business included discussion of a recent bottling‑plant demolition and the lack of follow‑up from the State Historic Preservation Office.

• Approval of security lighting at 102‑112 S. Second Street (Certificate of Appropriateness)
• Approval of exterior rehabilitation and rear porch enclosure at 127 S. Second Street with specific conditions
• Review of window replacement application at 425 S. First Street (Case 2025‑072)
• Review of rear deck application at 514 James Street (Case 2025‑071) – tabled for later
• Public discussion of bottling‑plant demolition and pending SHPO mitigation communication

The Historic Preservation Commission approved three building‑permit applications: vinyl windows at 425 S. First St., window and door changes with stone infill at 101 W. State St., and a roof change with a Juliet balcony at 521 S. South St. It also tabled the side‑porch rebuild at 501 South St. pending detailed drawings and directed staff to enforce complete documentation for future reviews.

• Approved minutes of September 16, 2025 (6-0, Salomon abstained)
• Approved vinyl window replacement at 425 S. First Street (7-0)
• Approved front window replacements, door, and stone infill at 101 W. State Street (7-0)
• Tabled side porch rebuild at 501 South Street pending detailed architectural elevation drawings (7-0)
• Approved roof change to flat roof with Juliet balcony at 521 South Street (7-0)
• Directed staff to require complete architectural elevation drawings and material descriptions for future applications (unanimous)
• Adjourned meeting (unanimous voice vote)

City Council

The City Council will consider the FY2025 Annual Comprehensive Financial Report and a proposed annexation agreement amendment with Bullock Holdings, LLC. The body is also deciding on several infrastructure contracts and intergovernmental agreements regarding local road improvements.

• Contract with Clean Infusion, LLC for Water Treatment Plant chemical room re-coating: $295,981.40
• Purchase of Longhorn Cable Reels from Anixter Inc.: $150,000.00
• Contract with Frank Marshall Electric for Well No. 6 Motor Control Replacement: $110,770.00
• Professional Services Agreement amendment with Fehr Graham Engineering: $54,000.00
• Proposed yard setback variation for a front porch at 514 Maple Lane

The Geneva City Council voted to approve a series of contracts and intergovernmental agreements, including a $150,000 purchase of Longhorn cable reels. It also adopted an amendment to the annexation agreement with Bullock Holdings and approved a final plat for the Geneva Commons Second re‑subdivision. A bid from Horizon Line Landscaping for a Randall Road median restoration was rejected.

• Approved Resolution No. 2025-119 purchase of Longhorn Cable Reels ($150,000) (8‑0)
• Approved Resolution No. 2025-120 contract with Clean Infusion for water‑treatment plant work ($295,981.40) (8‑0)
• Approved Resolution No. 2025-121 intergovernmental agreement with Kane County for Fabyan Parkway improvements (8‑0)
• Approved Ordinance No. 2025-25 amendment to annexation agreement with Bullock Holdings (9‑0)
• Approved Resolution No. 2025-126 final plat of Geneva Commons Second re‑subdivision (8‑0)
• Rejected bid from Horizon Line Landscaping for Randall Road median restoration (8‑0)
• Approved Resolution No. 2025-128 amendment to Fehr Graham Engineering services ($54,000) (8‑0)
• Approved municipal bills for payment $4,060,643.55 (8‑0)

Committee of the Whole

The Committee of the Whole will consider several draft resolutions, including authorizing a pipeline crossing agreement with Union Pacific Railroad for a sanitary sewer and a separate agreement for a fiber‑optic conduit on the west side of the Fox River. It will also vote on contracts with Whittaker Construction ($4,335,000) for a sanitary sewer river crossing and with Williams Brothers ($6,290,000) for a wastewater‑treatment‑plant screening building, plus a professional‑services agreement with Fehr Graham up to $987,000 for engineering services. The meeting will also approve the minutes from the October 6 session and provide time for public comment.

• Draft Resolution authorizing a pipeline crossing agreement with Union Pacific Railroad for a sanitary sewer on the west side of the Fox River under the train trestle
• Draft Resolution authorizing a pipeline crossing agreement with Union Pacific Railroad for a fiber‑optic conduit on the west side of the Fox River under the train trestle
• Draft Resolution authorizing a $4,335,000 contract with Whittaker Construction & Excavating Inc. for a sanitary sewer river crossing
• Draft Resolution authorizing a $6,290,000 contract with Williams Brothers Construction for a wastewater‑treatment‑plant screening building
• Draft Resolution authorizing a professional services agreement with Fehr Graham up to $987,000 for engineering services related to the sanitary river crossing and plant screening building

The Committee of the Whole approved the minutes from the October 6, 2025 meeting. It then authorized a sanitary sewer pipeline crossing agreement, a fiber‑optic conduit crossing agreement, a $4,335,000 sanitary sewer river‑crossing contract, a $6,290,000 wastewater‑treatment screening building contract, and a professional services agreement up to $987,000 for engineering services. All motions passed by voice vote 8‑0. The meeting was adjourned by unanimous voice vote.

• Approved October 6, 2025 Committee of the Whole minutes (voice vote 8-0)
• Authorized pipeline crossing agreement with Union Pacific for sanitary sewer (voice vote 8-0)
• Authorized pipeline crossing agreement with Union Pacific for fiber‑optic conduit (voice vote 8-0)
• Approved contract with Whittaker Construction & Excavating for sanitary sewer river crossing, $4,335,000 (voice vote 8-0)
• Approved contract with Williams Brothers Construction for wastewater‑treatment screening building, $6,290,000 (voice vote 8-0)
• Approved professional services agreement with Fehr Graham, not‑to‑exceed $987,000 for engineering services (voice vote 8-0)
• Adjourned meeting by unanimous voice vote (8-0)

Firefighters Pension Board Fund

The Geneva Firefighters’ Pension Fund Board of Trustees will meet on October 16, 2025 to consider financial reports, approve bills, and discuss cash management policies. The agenda includes reviewing the actuarial valuation and requesting a tax levy, as well as adopting the municipal compliance report. Additional items cover trustee training fees, membership applications, and board officer elections.

• Approval of July 17, 2025 meeting minutes
• Accountant’s report: presentation and approval of bills
• Discussion of cash management policy – GCM recurring withdrawal instructions for 2026
• Review and approval of actuarial valuation and tax levy request
• Review and adoption of municipal compliance report

The trustees approved the July 17, 2025 meeting minutes and accepted the monthly financial report for the period ending August 31, 2025. They authorized quarterly disbursements of $16,962.20 and elected Antenore as President and Milewski as Secretary. The board adopted the actuarial valuation, requested a tax levy of $1,420,266, and approved the updated custodian agreement. They also set the 2026 meeting dates and adjourned the session.

• Approved July 17, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report for period ending Aug 31, 2025 (unanimous voice vote)
• Approved quarterly disbursements of $16,962.20 (roll call vote, all aye)
• Elected Antenore as President and Milewski as Secretary (roll call vote, all aye)
• Adopted actuarial valuation and requested tax levy of $1,420,266 (roll call vote, all aye)
• Authorized Antenore to execute updated tri‑party pledge depository agreement (roll call vote, all aye)
• Established 2026 board meeting dates (unanimous voice vote)
• Adjourned meeting at 9:51 a.m. (unanimous voice vote)

Police Pension Fund Board

The Geneva Police Pension Fund Board will consider several financial and administrative items, including the monthly financial report, bill approvals, cash management policy for 2026, and trustee training fees. The board will also review the actuarial valuation and tax levy request and adopt the municipal compliance report. Additional business includes board officer elections and setting 2026 meeting dates.

• Approval of July 16, 2025 meeting minutes
• Presentation and approval of bills in the accountant’s report
• Discussion of cash management policy – repeat monthly withdrawal instructions for 2026
• Review and approval of the actuarial valuation and tax levy request
• Review and adoption of the municipal compliance report

The board approved the July 16, 2025 meeting minutes, accepted the monthly financial report and $17,075.48 disbursements, set 2026 monthly deposits at $230,000, maintained a $450,000 minimum cash balance and transferred excess funds, and approved a $2,738,796 tax levy request. It also adopted the municipal compliance report, elected officers, designated FOIA and OMA officers, and scheduled the 2026 board meeting dates.

• Approved July 16, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $17,075.48 disbursements (roll call vote)
• Set 2026 monthly repeat deposits at $230,000 (roll call vote)
• Maintained minimum cash balance of $450,000 and transferred funds over $8,501,000 to IPOPIF (roll call vote)
• Approved $2,738,796 tax levy request from City of Geneva (roll call vote)
• Adopted Municipal Compliance Report and authorized signatures (roll call vote)
• Elected board officers: Alba President, Stolfe Vice President, Milewski Secretary, Garcia Assistant Secretary (unanimous voice vote)
• Designated Milewski as FOIA Officer and Alba as OMA Designee (motion carried)

Mental Health Board

The Geneva Community Mental Health Board will approve the September 4, 2025 meeting minutes and payment to the recording secretary. The board will discuss its funding cycle, upcoming city council meeting, and 2026 plans. New business includes reviewing the grant application process and the procedure for the November 11 meeting.

• Approve Regular Meeting Minutes of September 4, 2025
• Approve payment to Recording Secretary for services
• Review funding cycle (Chairperson’s Report)
• Grant application review process (New Business)
• Nov. 11 meeting process (New Business)

The board voted 7-0 to amend the agenda and later approved the September 4 minutes and payment to the recording secretary by voice vote. Board member Fintzen announced her resignation effective December 2025. The meeting was adjourned by a 7-0 voice vote.

• Amended agenda approved (7-0)
• September 4 minutes approved (voice vote, 7-0)
• Payment to recording secretary approved (voice vote, 7-0)
• Board member Fintzen announced resignation effective Dec 2025
• Meeting adjourned (voice vote, 7-0)

Planning and Zoning Commission

The Geneva Planning and Zoning Commission will hold a public hearing on a porch variation request for 514 Maple Lane. The applicant, Sarah Rosenberg, seeks to reduce the east‑street yard setback from 30.91 feet to 26.12 feet in the R1 district. The meeting also includes a public comment period, other business items, and the scheduling of the next commission meeting.

• 514 Maple Lane Porch Variation – reduce east‑street yard setback to 26.12 ft (from 30.91 ft) in R1 district, applicant Sarah Rosenberg
• Public comment session open to residents
• Staff to research municipal ordinances on electric scooters and motorized minibikes
• Announcement of next Planning & Zoning Commission meeting on October 9, 2025

The Geneva Planning and Zoning Commission approved its agenda and the September 25 meeting minutes by unanimous voice votes. After a public hearing, the commission closed the hearing and approved a variation to reduce the east‑street yard setback at 514 Maple Lane from 30.91 ft to 26 ft, also by a 7‑0 vote. The commission noted the final approval will be sought at the City Council meeting on October 20 and then adjourned.

• Approved meeting agenda (7-0 voice vote)
• Approved September 25 minutes (7-0 voice vote)
• Closed public hearing on porch variation (7-0 voice vote)
• Approved setback variation to 26 ft for 514 Maple Lane (7-0 vote)
• Adjourned meeting (motion carried)

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee meeting scheduled for October 8, 2025 at 6:00 pm in the Geneva Public Works Facility Conference Room was canceled. The committee’s next meeting is set for November 12, 2025. No agenda items were considered at this canceled meeting.

City Council

The Geneva City Council will consider a series of resolutions and ordinances. Items include waiving competitive bidding for $99,880 of maintenance work, a $67,563 change order that could raise a contract to $266,762, and second amendments to economic development incentive agreements for 220‑222 W. State St and 214‑218 W. State St. Several zoning ordinance amendments and special‑use permits for the D‑CM Commercial Mixed‑Use District are also on the agenda. Municipal bills for payment totaling $3,921,066.51 will be approved.

• Resolution 2025-115: Waive competitive bidding and approve $99,880 maintenance work for Geneva Generation Facility engines
• Resolution 2025-116: Authorize $67,563 change order with Bodwe WBK Engineering, increasing contract to not exceed $266,762
• Resolution 2025-117 & 2025-118: Second amendments to Economic Development Incentive Agreements for 220‑222 W. State St and 214‑218 W. State St
• Ordinance 2025-22: Special Use Permit for a dwelling unit on the ground floor at 828 W. State St
• Ordinance 2025-21: Amend zoning to expand special uses in the D‑CM Commercial Mixed‑Use District to include ground‑floor dwelling units

The Geneva City Council unanimously approved the September 15, 2025 meeting minutes and municipal bills totaling $3,921,066.51. It also approved several resolutions authorizing contract changes and economic‑development incentives, and adopted a series of zoning ordinance amendments. All actions passed with either a 10‑0 or 11‑0 vote.

• Approved September 15, 2025 City Council minutes (10‑0)
• Approved municipal bills for payment $3,921,066.51 (10‑0)
• Approved Resolution 2025‑115 waiving competitive bidding for MaK Americas maintenance $99,880 (10‑0)
• Approved Resolution 2025‑116 change order with WBK Engineering $67,563, raising contract limit to $266,762 (10‑0)
• Approved Resolution 2025‑117 second amendment to Economic Development Incentive for 220‑222 W. State St (11‑0)
• Approved Resolution 2025‑118 second amendment to Economic Development Incentive for 214‑218 W. State St (11‑0)
• Approved Ordinance 2025‑17 amending zoning definitions and sign standards (10‑0)
• Approved Ordinance 2025‑21 expanding special uses to allow ground‑floor dwelling units in D‑CM district (10‑0)

Committee of the Whole

The committee is reviewing several draft resolutions for equipment purchases, facility maintenance, and intergovernmental road agreements. Key items include chemical room re-coating at the Water Treatment Plant and the purchase of cable reels.

• Purchase of Longhorn Cable Reels from Anixter Inc. for $150,000.00
• Contract with Clean Infusion, LLC for Water Treatment Plant chemical room re-coating for $295,981.40
• Contract with Frank Marshall Electric for Well No. 6 Motor Control Replacement up to $110,770.00
• Intergovernmental agreements for Fabyan Parkway at Kautz Road and Kirk Road at Division Street with Kane County
• Intergovernmental agreement with City of St. Charles for Division Street east of Kirk Road

The Committee of the Whole approved a $150,000 purchase of Longhorn cable reels from Anixter Inc. It also approved a $295,981.40 contract with Clean Infusion, LLC to re‑coat the majority of the water‑treatment plant’s chemical room, allowing change orders up to 10% of the bid. Several intergovernmental agreements for road improvements and a drainage easement were authorized, all by voice vote 10‑0. The committee also agreed to have the city administrator request a groundwater‑assessment presentation from Kane County.

• Approved $150,000 purchase of Longhorn cable reels (voice vote 10‑0)
• Approved $295,981.40 contract for water‑treatment plant chemical‑room re‑coating (voice vote 10‑0)
• Authorized intergovernmental agreement with Kane County for Fabyan Parkway improvements (voice vote 10‑0)
• Authorized intergovernmental agreement with St. Charles for Division Street construction (voice vote 10‑0)
• Authorized intergovernmental agreement with Kane County for Kirk Road improvements (voice vote 10‑0)
• Approved drainage and utility easement for parcel at 602 Crissey (voice vote 10‑0)
• Awarded $100,700 contract to Frank Marshall Electric for Well No. 6 motor control replacement, with up to $10,070 in change orders (voice vote 10‑0)
• Committee will have Admin. Voigt contact Kane County for a groundwater‑assessment presentation (no vote required)

Natural Resources Committee

The Natural Resources Committee will receive updates on several ongoing projects, including the Eastside Fire Station landscaping, River Clean‑up Day, and Elm Park restoration. Members will discuss the sale of rain barrels priced at $75 each and consider next steps for the proposed Tree Ordinance changes. Upcoming events such as the NRC Lecture Series (Oct 25, 2 PM) and the Wine, Cheese, and Trees planning meeting (Oct 9, 6:30 PM) will also be noted.

• Rain Barrels for sale – $75 each
• Tree Ordinance – follow‑up meetings with City planned
• Elm Park Restoration Work – update from Kelvin
• NRC Lecture Series – next lecture on Oct 25 at 2 PM
• Wine, Cheese, and Trees – planning meeting on Oct 9 at 6:30 PM

The Natural Resources Committee approved the September meeting minutes. The committee unanimously approved a Wasco Nursery quote for almost 20 trees, which will be installed in November. The meeting was then adjourned by motion.

• Approved September meeting minutes (motion passed)
• Unanimously approved Wasco Nursery quote for ~20 trees
• Adjourned meeting (motion passed)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on adding ground floor dwelling units as a special use in the D-CM zoning district. The body will also conduct a concept review for a proposed solar farm.

• Zoning Ordinance Text Amendment to add 'Dwelling Units on the Ground Floor' as a Special Use in D-CM district
• Special use permit request for ground floor dwelling unit at 828 W State Street
• Special use permit request for ground floor dwelling unit at 122 Hamilton Street
• Concept review for a proposed solar farm at 1203 E Fabyan Parkway

The Planning and Zoning Commission unanimously approved a text amendment adding “Dwelling Units on the Ground Floor” as a Special Use in the D‑CM district. It also approved special‑use permits for ground‑floor dwelling units at 828 West State Street and 122 Hamilton Street. A concept review of a proposed solar farm at 1203 E Fabyan Parkway was held, but no formal action was taken.

• Approve amendment adding “Dwelling Units on the Ground Floor” as Special Use in D‑CM district (4‑0)
• Approve special‑use permit for ground‑floor dwelling at 828 West State Street (4‑0)
• Approve special‑use permit for ground‑floor dwelling at 122 Hamilton Street (4‑0)
• Conduct concept review of 1203 E Fabyan Parkway solar farm; no formal action taken
• Forward recommendations for Items 5A‑5C to City Council for consideration on Oct 6, 2025

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will approve the August 2025 meeting minutes and the August 2025 financial report. It will receive updates from its sub‑committees, discuss monitoring of the strategic plan and its work groups, and plan fall activities. New business, public comment, and calendar review will follow.

• Approval of August 2025 meeting minutes
• Approval of August 2025 financial report
• Sub Committee updates
• Strategic Plan Monitoring and Work Groups discussion
• Fall Planning

The Strategic Plan Advisory Committee unanimously approved the minutes from the August 2025 meeting. No agenda amendments were made. The meeting was then adjourned unanimously.

• Approved August 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Geneva Historic Preservation Commission reviewed and approved five Certificate of Appropriateness applications, including demolition of a non‑contributing structure at 420 South Street and several exterior rehabilitation projects on 302 N First Street, 312 N Fifth Street, 101 W State Street, and 310 S Fourth Street. The commission also considered a proposed signage ordinance change and unanimously opposed allowing internally illuminated signs in the historic district. Staff provided updates on an upcoming Blacksmith Shop hearing, a historic‑window‑repair workshop, and a historic survey revision that could shift the period of significance.

• Demolition approval for non‑contributing structure, 420 South Street (CASE 2025‑055)
• Rear deck and exterior rehabilitation approval, 514 James Street (CASE 2025‑071)
• Front stoop rehabilitation approval, 302 N First Street (CASE 2025‑059)
• Window replacement approval, 101 W State Street (CASE 2025‑066)
• Front porch expansion approval, 310 S Fourth Street (CASE 2025‑067)

The Historic Preservation Commission approved the minutes from the August 19, 2025 meeting (6‑0, with one abstention). It approved a security lighting plan for the historic church at 102‑112 S. Second Street (6‑0). It also approved the exterior rehabilitation and rear porch enclosure at 127 S. Second Street, with four specific conditions, (6‑0). The rear‑deck application for 514 James Street was tabled for later review.

• Approved August 19, 2025 minutes (6-0, Riebe abstained)
• Approved security lighting at 102-112 S. Second St. (6-0)
• Approved exterior rehab and rear porch enclosure at 127 S. Second St. with conditions (6-0)
• Tabled rear deck application at 514 James St. (no vote)
• Adjourned meeting (unanimous voice vote)

City Council

The City Council will discuss several infrastructure contracts and economic incentive agreements. The body is also deciding on a special service number for a 40-unit townhome development known as Geneva Crossing.

• Contract with Meade Inc. for Southeast Development Distribution Construction: $3,874,955.10
• Contract with Gerardi Sewer & Water for Division Street Water Main Replacement: $1,050,105.65
• Contract with Dukes Root Control for Storm Sewer Cleaning & Televising: $193,563.70
• Economic Incentive Agreement for Historic Preservation or Adaptive Reuse Grant with Cervelo, LLC for 310 Campbell St.
• Ordinance No. 2025-16 establishing Special Service Number 37 for Geneva Crossing townhomes

The council approved five major contract resolutions for construction, water main replacement, storm sewer cleaning, fleet software, and a drainage easement, each passing 9‑0. Municipal bills for payment of $4,084,074.90 were also approved 9‑0. Additional approvals included an economic incentive grant to Cervelo, a Destination Geneva arts grant, an ordinance for electrical service to the Geneva Crossing development, a pole inspection contract, and the mayor’s appointment of Alex Voigt as Assistant Liquor Commissioner, all with unanimous votes.

• Approved five contract resolutions totaling $5.18 M (9‑0 vote each)
• Approved municipal bills for payment of $4,084,074.90 (9‑0)
• Approved Resolution 2025-111 economic incentive grant to Cervelo, LLC (10‑0)
• Approved Resolution 2025-112 Destination Geneva arts grant (10‑0)
• Approved Ordinance 2025-16 for electrical service to Geneva Crossing (9‑0)
• Approved Resolution 2025-113 FY2026 pole inspection contract $85,499.69 (9‑0)
• Confirmed appointment of Alex Voigt as Assistant Liquor Commissioner (9‑0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on several city‑initiated zoning ordinance text amendments. Items include changes to sign definitions and the sign code, removal of an off‑street parking requirement for residential conversions, a revised definition of “Lot Coverage,” and corrections to downtown district setback and frontage requirements. After testimony, the commission will recommend motions to the City Council.

• Amend Chapter 12 (Signs) and Section 11‑2‑2 definitions to make the sign code content neutral
• Remove off‑street parking requirement for residential conversions in the Downtown Residential Vehicle Parking Permit Area
• Modify the definition of “Lot Coverage” in Section 11‑2‑2
• Correct setback requirement errors for lots abutting residential districts (Sections 11‑4A‑8 through 11‑4A‑12)
• Correct minimum lot frontage requirement errors in downtown districts (Sections 11‑4A‑6 through 11‑4A‑10 and 11‑4A‑12)

The Geneva Planning and Zoning Commission unanimously approved several amendments to the city’s zoning code. Key actions included rejecting a proposed internal illumination amendment for historic‑district signs and removing the off‑street parking requirement for residential conversions in the downtown area. The commission also updated sign definitions, lot‑coverage language, and corrected clerical errors in downtown district regulations.

• Approved agenda (5-0)
• Approved June 26, 2025 meeting minutes (5-0)
• Approved sign‑code content‑neutrality amendments and rejected internal illumination amendment in historic district (5-0)
• Approved removal of off‑street parking requirement for residential conversions in downtown residential vehicle parking permit area (5-0)
• Approved definition change for “lot coverage” and directed staff to study permeable‑surface incentives (5-0)
• Approved clerical correction to setback language for lots abutting residential districts (5-0)
• Approved clerical correction to minimum lot frontage terminology in downtown districts (5-0)

Bike & Pedestrian Committee

The committee will meet to establish goals for a new Bicycle Plan as part of the City Comprehensive Plan Update. Members will also hold preliminary discussions regarding city policies for e-bikes and scooters.

• Bicycle Plan Update goals
• Preliminary discussion of E-Bike & Scooter Regulations
• Bicycle Friendly Community Application status update
• Bylaws update
• Streets Program update

The Bike & Pedestrian Committee adopted recommended bylaws changes by consensus. It agreed to act on Ride Illinois recommendations from the Honorable Mention Bicycle Friendly Community award. The committee also decided to develop new state e‑bike and e‑moto legislation expected in the Spring 2026 session.

• Bylaws updates adopted by consensus
• Committee will focus on Ride Illinois recommendations from Bicycle Friendly Community Honorable Mention
• Committee decided to develop new state e‑bike and e‑moto legislation for Spring 2026

Fire & Police Commission

The Fire & Police Commission will consider several items. It will discuss updates to the collective bargaining agreement with the International Association of Fire Fighters for 2024‑2028. The commission will review and approve revisions to the fire department’s promotional‑criteria rules and will discuss a testing service vendor. The meeting also includes routine items such as approval of prior minutes and public comment.

• Update to the collective bargaining agreement (CBA) between the City of Geneva and the International Association of Fire Fighters (IAFF) for 2024‑2028
• Review and approval of updates to the Rules & Regulations governing promotional criteria for sworn fire department personnel
• Discussion regarding a testing service vendor
• Approval of minutes from July 16 and July 22, 2025
• Public comment period (no debate)

Mental Health Board

The Geneva Community Mental Health Board will meet to approve minutes from June 2025, review funding cycles, and consider new board members. The meeting will also include a report from ACMHAI and an election for a secretary.

• Approval of June 10, 2025 Regular Meeting Minutes
• Review of funding cycle
• New Board members
• Election of secretary
• ACMHAI report

The board approved the June 10, 2025 meeting minutes by voice vote (7-0). The board approved payment to the recording secretary for services by voice vote (7-0). The board elected Julie Purcell as the board secretary by voice vote (7-0).

• Approved June 10, 2025 meeting minutes (7-0)
• Approved payment to recording secretary (7-0)
• Elected Julie Purcell as secretary (7-0)

Natural Resources Committee

The Natural Resources Committee is discussing updates to the Tree Ordinance and coordinating several community events. The body is also reviewing the Bird City Illinois application and planning a Fall 2025 planting for the Greening Geneva Initiative.

• Review of Tree Ordinance recommendations and edits
• River Clean-up Day scheduled for September 20th
• Rain barrels for sale at $75 each
• 3rd Annual Pumpkin Recycling event on November 8th
• Proposed education piece to reduce plastic and styrofoam at restaurants

The Natural Resources Committee approved the minutes from the August meeting after a motion by Rachel Ratos and a second by Stephanie O’Hara. The committee then moved to adjourn, with Stephanie moving and Autumn seconding, and the motion passed. No other formal votes were recorded during the meeting.

• Approved August meeting minutes (motion passed)
• Adjourned meeting (motion passed)

City Council

The Geneva City Council will meet to approve routine minutes, pay municipal bills totaling $2,454,050.03, and vote on several resolutions including a four-year firefighter labor agreement and an interconnection agreement for a 38kW solar generator at 1040 E. State Street. The council will also consider appointments to the Historic Preservation Commission and Mental Health Board.

• Approve four-year collective bargaining agreement with Geneva Professional Firefighters Association Local 4287 (IAFF)
• Approve interconnection agreement for 38kW solar generator at 1040 E. State Street
• Purchase Fire Department personal protective clothing from W.S. Darley & Company for $38,820
• Authorize drainage and utility easement for 523 N. First Street parcel
• Approve Employee Benefit Plan Renewal effective November 1, 2025

The council unanimously approved a four‑year collective bargaining agreement with the Geneva Professional Firefighters Association. It also adopted the employee benefit plan renewal, authorized a $38,820 purchase of fire‑department protective clothing, approved $2,454,050.03 in municipal bills, and approved an interconnection agreement for a 38 kW solar generator at 1040 E. State Street. Mayor’s appointments of Mike Riebe to the Historic Preservation Commission and Julie Purcell and Sarah Ricchio to the Mental Health Board were confirmed.

• Approved four‑year firefighters collective bargaining agreement (9 Ayes, 1 absent)
• Approved employee benefit plan renewal (9 Ayes, 1 absent)
• Authorized $38,820 purchase of fire department protective clothing (9 Ayes, 1 absent)
• Approved $2,454,050.03 municipal bills for payment (9 Ayes, 1 absent)
• Approved interconnection agreement for 38 kW solar generator at 1040 E. State St (9 Ayes, 1 absent)
• Confirmed appointment of Mike Riebe to Historic Preservation Commission (9 Ayes, 1 absent)
• Confirmed appointments of Julie Purcell and Sarah Ricchio to Mental Health Board (9 Ayes, 1 absent)
• Removed Resolution 2025-104 (Drainage and Utility Easement) from agenda

Committee of the Whole

The Committee of the Whole will discuss several infrastructure contracts, including electric feeders for the Southeast Master Plan area and water main replacements. The body will also consider a drainage easement and fleet software procurement.

• Contract with Meade Inc. for Southeast Development Distribution Construction for $3,874,955.10
• Contract with Gerardi Sewer & Water for Division Street Water Main Replacement for $1,050,105.65
• Contract with Dukes Root Control for Storm Sewer Cleaning & Televising for $193,563.70
• Contract with Samsara for Fleet Software not to exceed $64,127.26
• Drainage and Utility Easement for Parcel 12-03-227-006 at 523 N. First Street

The Committee of the Whole approved four contract resolutions totaling $5.12 M, an easement for 523 N. First Street, and entered a closed session to set a price for public‑body property. All contract approvals were passed by voice vote 9‑0. The meeting adjourned at 7:53 PM.

• Approved $3,874,955.10 contract with Meade Inc. for Southeast Development Distribution construction (voice vote 9‑0)
• Approved $1,050,105.65 contract with Gerardi Sewer & Water for Division Street water main replacement (voice vote 9‑0)
• Approved $193,563.70 contract with Dukes Root Control for storm sewer cleaning & televising (voice vote 9‑0)
• Approved $64,127.26 contract with Samsara for fleet software (voice vote 9‑0)
• Approved drainage and utility easement for Parcel 12-03-227-006 at 523 N. First Street (voice vote 9‑0)
• Entered closed session to set price for sale or lease of public‑body property (ayes 9, nays 0)
• Returned to open session after closed session (ayes 9, nays 0)
• Adjourned meeting by unanimous voice vote

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for August 28, 2025, has been cancelled. The next meeting is scheduled for September 11, 2025.

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will meet to approve minutes, bills, and a treasurer report, then vote on bylaws and two purchase proposals: two grills for $2,300 and shelving with a security cage for $7,000.

• Approve Foreign Fire Insurance Fund Bylaws and Rules
• Purchase two Weber Genesis E-315 grills for Station 1 and 2, not to exceed $2,300.00
• Purchase Annex Storage Room shelving and security cage, not to exceed $7,000.00

The Foreign Fire Fund Board approved the July 9, 2025 meeting minutes, July 2025 bills totaling $10,180.87, and the July 2025 treasurer report. It tabled the proposed bylaws and rules for the Foreign Fire Insurance Fund. The board also approved purchases: two Weber Genesis E-315 grills (up to $3,000) and annex storage shelving with a security cage (up to $7,000). All votes were 6 in favor, 0 against, with one member absent.

• Approved July 9, 2025 meeting minutes (6-0)
• Approved July 2025 bills for payment totaling $10,180.87 (6-0)
• Approved July 2025 monthly treasurer report (6-0)
• Tabled Foreign Fire Insurance Fund Bylaws and Rules (6-0)
• Approved purchase of two Weber Genesis E-315 grills, up to $3,000 (6-0)
• Approved purchase of annex storage shelving and security cage, up to $7,000 (6-0)

Historic Preservation Commission

The Commission will review five building permit applications for Certificates of Appropriateness. The body will also discuss a proposed zoning ordinance change regarding lighting for signage.

• Demolition of non-contributing primary structure at 420 South Street
• Front stoop rehabilitation at 302 N First Street
• Enclosed porch rehabilitation at 312 N Fifth Street
• Window replacement at 101 W State Street
• Front porch expansion at 310 S Fourth Street

The Geneva Historic Preservation Commission approved five applications, each passing with a 5‑0 vote, including demolition of a non‑contributing building at 420 South Street and several front‑stoop or porch rehabilitations. The commission also approved a window replacement at 101 W State Street, though no vote tally was recorded. Commissioners unanimously opposed a proposed ordinance change to allow internally illuminated signage in the historic district.

• Approved demolition of non‑contributing primary structure at 420 South Street (5‑0)
• Approved front stoop rehabilitation at 302 N First Street (5‑0)
• Approved front stoop rehabilitation at 312 N Fifth Street (5‑0)
• Approved window replacement at 101 W State Street (vote not recorded)
• Approved front porch expansion at 310 S Fourth Street (5‑0)
• Unanimously opposed lighting‑for‑signage ordinance change in historic district
• Adjourned meeting by unanimous voice vote

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will review minutes, a financial report, and discuss work groups. The meeting will also cover a community update and fall pre-planning.

• Review and approval of June and July 2025 minutes
• Review and approval of Financial Report
• Strategic Plan Monitoring and Work Groups Discussion
• Community Update Recap
• Fall Pre-Planning

The committee approved the June and July 2025 meeting minutes and the financial report, both unanimously. Alex Voigt was appointed as City Administrator with a start date of September 4. The meeting was adjourned unanimously at 8:19 p.m.

• Approved June and July 2025 minutes (unanimous)
• Approved financial report (unanimous)
• Appointed Alex Voigt as City Administrator (effective Sep 4)
• Adjourned meeting (unanimous)

City Council

The City Council will discuss the appointment of a new City Treasurer and introduce Administrative Analyst Joe Viso. The body is also deciding on several municipal payments and professional service contracts.

• Appointment of Emily Rosen as City Treasurer
• Municipal bills for payment totaling $4,343,096.41
• Purchase and installation of air compressors and air dryer from Atlas Copco for $37,211.00
• Professional services agreement with FGM Architects Inc. for $95,000.00

The council swore in Emily Rosen as the new City Treasurer. It approved Resolution 2025-99 to purchase air compressors for $37,211 and Resolution 2025-100 for a $95,000 architectural services contract. The council also approved municipal bills totaling $4,343,096.41. All actions passed unanimously.

• Approved appointment of Emily Rosen as City Treasurer (8 AYES, 0 NAYS, 2 ABSENT)
• Approved Resolution 2025-99 for $37,211 purchase of air compressors (8 AYES, 0 NAYS, 2 ABSENT)
• Approved Resolution 2025-100 for $95,000 professional services agreement (8 AYES, 0 NAYS, 2 ABSENT)
• Approved municipal bills for payment totaling $4,343,096.41 (8 AYES, 0 NAYS, 2 ABSENT)
• Approved regular City Council minutes from August 4, 2025 (8 AYES, 0 NAYS, 2 ABSENT)

Committee of the Whole

The Committee of the Whole is discussing the renewal of health, dental, vision, and life insurance for city employees. The body is also considering a purchase of protective gear for the Fire Department.

• 2025 Employee Benefit Plan Renewal with an estimated cost of $2,705,933
• Purchase of 11 sets of Fire Dept. personal protective clothing from W.S. Darley & Company for $38,820 (listed as $38,775 in executive summary and quote)

The Committee of the Whole approved the minutes from the August 4, 2025 meeting, authorized the 2025 employee benefit plan renewal, and approved a $38,820 purchase of fire department personal protective clothing, all by voice vote of 8‑0. The council entered and later exited a closed session on collective bargaining matters, and then adjourned the meeting by unanimous voice vote.

• Approved minutes from August 4, 2025 (8-0 voice vote)
• Approved 2025 employee benefit plan renewal (8-0 voice vote)
• Approved purchase of fire department protective clothing for $38,820 (8-0 voice vote)
• Entered closed session on collective bargaining matters (8-0 voice vote)
• Returned to open session (8-0 voice vote)
• Adjourned meeting (unanimous voice vote)

Planning and Zoning Commission

The regularly scheduled August 14, 2025 meeting of the Geneva Planning and Zoning Commission has been cancelled. The next meeting is set for August 28, 2025.

Bike & Pedestrian Committee

The committee will establish goals for a new Bicycle Plan as part of the City Comprehensive Plan Update. Members will also discuss the status of the Bicycle Friendly Community Application and preliminary city policies for e-bikes and scooters.

• Bicycle Plan Update goals
• Bicycle Friendly Community Application status and resubmittal plan
• Preliminary discussion of E-Bike & Scooter Regulations
• Appointment of Committee Secretary
• Review of committee bylaws

The Bike & Pedestrian Advisory Committee approved the May 14 and June 11 minutes unanimously. Rachel Schrieber was appointed Secretary of the committee by unanimous vote. A subcommittee of Jen Siegele, Michael Krass, and Carl Schmitz was created to research best practices for e‑bike and scooter regulations. The committee also designated the Bicycle Friendly Community application, the Comprehensive Plan update, and the Streets Program update as standing agenda items.

• Approved May 14 and June 11 minutes (unanimous)
• Appointed Rachel Schrieber as Secretary (unanimous)
• Created subcommittee on e‑bike & scooter regulations (Siegele, Krass, Schmitz)
• Designated Bicycle Friendly Community application as standing agenda item
• Designated Comprehensive Plan update as standing agenda item
• Designated Streets Program update as standing agenda item

International Cultural Exchange Committee

The committee is meeting to review updates on the 2025 delegation to Croissy Fall and French conversation efforts. Members will also discuss the upcoming Soiree en Blanc and future Art & Crepes dates.

• Update on the 2025 delegation to Croissy Fall
• Publicity and registration for the September 6 Soiree en Blanc
• Planning for future Art & Crepes dates
• Discussion of the next newsletter featuring David Bald and Julie
• Review of Foreign Film Sundays attendance

The committee approved the minutes from the July 2 meeting. A motion to allocate $100 for appetizers and $100 for gifts for the August 13 get‑together was passed. The meeting was then adjourned.

• Approved July 2 minutes (motion passed)
• Approved $100 for appetizers at delegation get‑together (motion passed)
• Approved $100 for gifts during delegation visit (motion passed)
• Adjourned meeting (motion passed)

Natural Resources Committee

The committee is discussing updates to the Tree Ordinance and reviewing proposed locations for Fall 2025 plantings. Members are also coordinating upcoming community events including a river cleanup and pumpkin recycling.

• Review of Tree Ordinance recommendations and edits
• Proposed locations for Fall 2025 Greening Geneva planting
• River Clean-up Day scheduled for September 20th
• 3rd Annual Pumpkin Recycling event on November 8th
• Rain barrels for sale at $75 each

The committee approved the minutes from the July meeting. The City approved ordering safety vests for the committee. No other formal actions were taken; the meeting focused on project updates and upcoming events.

• Approved July meeting minutes (motion passed)
• Approved safety vests purchase; City will order the vests
• No amendments to the agenda

City Council

The City Council will review the appointment of a new City Administrator and various board reappointments. The body will also consider several economic development incentive agreements and infrastructure contracts.

• Appointment of Alexandra Voigt as City Administrator
• Municipal bills for payment totaling $3,102,163.12
• Contract with Era-Valdivia Contractors, Inc. for Kirk Road Water Tower Painting not to exceed $445,500
• Contract with Tracy & Ed Construction, Inc. for trench drain replacement at 1800 South Street not to exceed $298,475.50
• Economic development incentive agreement amendments for properties at 214-218, 220-222, and 306-318 W. State, 101 S. Third, and 427 W. State

The council confirmed Alexandra Voigt as City Administrator and approved a $445,500 contract to paint the Kirk Road water tower. It also adopted a crossing‑guard service agreement, declared surplus real estate for sale, and authorized a $298,475.50 trench‑drain replacement contract. Several Destination Geneva grants and economic‑development incentive amendments were approved. All votes were recorded as shown.

• Appointed Alexandra Voigt as City Administrator (10‑0)
• Approved $445,500 Kirk Road Water Tower painting contract (Resolution 2025‑88) (10‑0)
• Adopted crossing‑guard service agreement with All City Management (Resolution 2025‑87) (6‑5)
• Declared real estate surplus and authorized its sale (Resolution 2025‑89) (10‑0)
• Approved $298,475.50 contract for trench‑drain replacement at 1800 South Street (Resolution 2025‑90) (10‑0)
• Authorized $2,500 Destination Geneva grant to Vargo’s Dance LLC (Resolution 2025‑91) (11‑0)
• Approved first amendment to Economic Development Incentive Agreement for 214‑218 W. State (Resolution 2025‑94) (11‑0)

Committee of the Whole

The Committee of the Whole will consider two draft resolutions for professional services and equipment purchases. These items include architectural services and water treatment plant upgrades.

• Purchase and installation of air compressors and air dryer from Atlas Copco for $37,211.00
• Professional services agreement with FGM Architects Inc. for $95,000.00
• Declaration of existing air compressors and air dryer as surplus property

The Committee of the Whole approved the minutes from the July 21, 2025 meeting by a 10‑0 voice vote. It waived competitive bidding and authorized the purchase and installation of air compressors and an air dryer from Atlas Copco for $37,211, also by a 10‑0 voice vote. The Committee also approved a $95,000 professional services agreement with FGM Architects Inc. for architectural and engineering services, again by a 10‑0 voice vote.

• Approved July 21, 2025 Committee of the Whole minutes (voice vote 10-0)
• Waived competitive bidding and authorized purchase of air compressors and dryer from Atlas Copco for $37,211 (voice vote 10-0)
• Authorized professional services agreement with FGM Architects Inc. for $95,000 architectural and engineering services (voice vote 10-0)
• Adjourned meeting by unanimous voice vote

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will meet to provide a community update regarding the strategic plan. No other substantive items are listed on the agenda.

• Strategic Plan Community Update

City Council

The City Council will meet for a special session. The agenda consists of procedural items and a closed session regarding personnel matters.

• Closed session on the appointment, employment, compensation, discipline, performance, or dismissal of specific employees

The council voted 9-0 to enter a closed session at 7:05 p.m., then voted 9-0 to return to open session at 8:19 p.m. The meeting was adjourned by unanimous voice vote at 8:20 p.m. No other business was taken.

• Entered closed session (9-0, 1 absent)
• Returned to open session (9-0, 1 absent)
• Adjourned meeting (unanimous voice vote)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for July 24, 2025, has been canceled. The next meeting is scheduled for August 14, 2025.

Strategic Plan Advisory Committee

The committee will discuss the monitoring of the Strategic Plan and the work of associated groups. Members will also plan for an upcoming community forum.

• Strategic Plan monitoring and work groups discussion
• Community forum planning

The Strategic Plan Advisory Committee approved the financial report, noting no changes to the budget. The committee planned the outline and timing for a public engagement event scheduled for July 29. No amendments were made to the agenda, and the meeting was adjourned unanimously.

• Approved financial report (no budget changes)
• Planned public engagement event for July 29 (outline and timing set)
• No agenda amendments made
• Adjourned meeting unanimously

Fire & Police Commission

The Board of Fire and Police Commissioners will hold a special meeting to conduct interviews for firefighter candidates during a closed session.

• Firefighter candidate interviews

The Police and Fire Commission held a closed session and unanimously approved motions to enter and later exit the executive session. The commission scheduled its next meeting for September 9, 2025. It then unanimously adjourned the meeting.

• Motion to enter executive session approved unanimously (4:35 pm)
• Motion to exit executive session approved unanimously (7:04 pm)
• Future meeting set for September 9, 2025
• Motion to adjourn meeting approved unanimously (7:05 pm)

City Council

The City Council will discuss a budget amendment for FY2024-2025 and the adoption of the City of Geneva Facilities Master Plan. The meeting also includes a presentation from the Fermi National Accelerator Laboratory.

• Municipal bills for payment totaling $6,090,171.31
• Contract with Vons Electric, Inc. for $235,825.00 for a Police Department replacement generator
• Purchase of a 2026 John Deere 624P 4WD Loader not to exceed $273,062.26
• Water System Leak Detection & Location Survey proposal not to exceed $35,000.00
• Economic Incentive Agreement for Honeybird at 427 and 421 E. State Street

The council approved the FY2024‑2025 budget amendment and adopted the Facilities Master Plan. It also approved several contracts and equipment purchases, including a $235,825 generator for the police department and a John Deere loader up to $273,062.26. Municipal bills totaling $6,090,171.31 were authorized for payment. All items passed unanimously (10‑0).

• Adopt Facilities Master Plan (Resolution 2025-86) – approved (10‑0)
• Approve FY2024‑2025 budget amendment (Resolution 2025-85) – approved (10‑0)
• Authorize Economic Incentive Agreement with Nick and Jim Nicolaou (Resolution 2025-78) – approved (10‑0)
• Approve Vons Electric contract for police generator $235,825 (Resolution 2025-79) – approved (10‑0)
• Approve purchase of John Deere 624P loader up to $273,062.26 (Resolution 2025-83) – approved (10‑0)
• Approve purchase of Falcon 3‑ton asphalt recycler (Resolution 2025-84) – approved (10‑0)
• Authorize water‑main improvement agreement (Resolution 2025-81) – approved (10‑0)
• Authorize municipal bills payment $6,090,171.31 – approved (10‑0)

Committee of the Whole

The Committee of the Whole will consider a contract for painting the Kirk Road Water Tower and a service agreement for crossing guards. The water tower project includes a 10% contingency for unforeseen field changes.

• Contract with Era-Valdivia Contractors, Inc. for Kirk Road Water Tower painting not to exceed $445,500
• Service agreement with All City Management for crossing guard services

The committee approved the minutes from the July 7, 2025 meeting by a 10‑0 voice vote. It authorized the City Administrator to contract EraValdivia Contractors, Inc. to paint the Kirk Road water tower for up to $445,500, also by a 10‑0 voice vote. It approved a service agreement with All City Management for crossing guard services, with the motion passing on a 5‑5 vote.

• Approved July 7, 2025 Committee of the Whole minutes (voice vote 10-0)
• Authorized City Administrator to contract EraValdivia Contractors for Kirk Road water tower painting, up to $445,500 (voice vote 10-0)
• Approved service agreement with All City Management for crossing guard services (vote 5-5, motion carried)

Firefighters Pension Board Fund

The Board of Trustees will meet to review monthly financial and investment reports. The board is scheduled to elect a President and Secretary and discuss the fund's cash management policy.

• Board Officer Elections for President and Secretary
• Discussion and possible action on Cash Management Policy
• Discussion and possible action on BMO Bank Account viewing access
• Approval of Trustee Training registration fees and reimbursable expenses
• Review of monthly financial report from Lauterbach & Amen

The trustees approved the April 17, 2025 meeting minutes by unanimous voice vote. They accepted the May 31, 2025 monthly financial report and authorized the $16,831.29 disbursements shown on the Quarterly Disbursement Report by roll‑call vote. The board decided no changes are needed to the Cash Management Policy and declined the Records Inventory and Disposal Service. Several items, including trustee officer elections and FOIA officer designation, were postponed to the next meeting.

• Approved April 17, 2025 meeting minutes (unanimous voice vote)
• Accepted May 31, 2025 financial report and approved $16,831.29 disbursements (roll‑call vote, all aye)
• Determined no changes to Cash Management Policy
• Declined Records Inventory and Disposal Service
• Noted receipt of all 2025 Affidavits of Continued Eligibility
• No applications for membership, withdrawals, retirement or disability benefits received
• Postponed discussion of trustee officer elections to next meeting
• Postponed designation of FOIA Officer and OMA Designee to next meeting

Fire & Police Commission

The Board of Fire and Police Commissioners will meet to elect board officers. The meeting includes a closed session to conduct interviews for firefighter candidates.

• Election of Board officers
• Firefighter candidate interviews (closed session)

The Commission approved the May 13 minutes and appointed Ernie Belmonte as Board Secretary. Jennifer McMahon was elected as Board Chair. The Commission entered and later exited executive session. The meeting was adjourned.

• Approved May 13 minutes (unanimous)
• Appointed Ernie Belmonte as Board Secretary (unanimous)
• Elected Jennifer McMahon as Board Chair (unanimous)
• Entered executive session (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting at 8:45 pm (unanimous)

Police Pension Fund Board

The Board of Trustees will meet to discuss pension fund administration, including financial reports and investment updates. The body will consider membership applications and retirement benefits for specific individuals. The meeting includes the election of Board officers.

• Approval of regular retirement benefits for Daniel Yates
• Applications for membership for Keone Derian, Grant Oliver, Cassandra Parola, and Keith Schroeder
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
• Discussion/Possible Action on Cash Management Policy
• Discussion/Possible Action on BMO Bank Account Viewing Access

The trustees approved a $152,352.92 payment to the Batavia Police Pension Fund to transfer Andrew Blum’s creditable service. They also approved $167,679.25 in quarterly disbursements and accepted four new Tier II members. Retirement benefits for Daniel Yates were approved, and view‑only access to the BMO bank account was granted to Finance Director Jennifer Milewski.

• Approved $167,679.25 quarterly disbursements (roll call vote: Alba, Garcia, Passarelli aye; none nay; Stolte absent)
• Accepted Keone Derian, Grant Oliver, Cassandra Parola and Keith Schroeder as Tier II members (unanimous voice vote)
• Approved Daniel Yates’ regular retirement benefit (roll call vote: Alba, Garcia, Passarelli aye; none nay; Stolfe absent)
• Granted view‑only access to the BMO bank account for Finance Director Jennifer Milewski (unanimous voice vote)
• Authorized $152,352.92 payment to Batavia Police Pension Fund for Andrew Blum’s service transfer (roll call vote: Alba, Garcia, Passarelli aye; none nay; Stolte absent)
• Declined Records Inventory and Disposal Service proposal (no vote recorded)
• Determined no changes needed to the Cash Management Policy (decision made without vote)
• Adjourned meeting at 9:30 a.m. (unanimous voice vote)

Historic Preservation Commission

The Historic Preservation Commission will review a request to replace deteriorating wood decking and stairs with composite material at 216 James Street. The body will also conduct a concept review for a front porch rehabilitation at 312 N. Fifth Street.

• Certificate of Appropriateness for fire stair material change at 216 James Street (Case 2025-048)
• Concept Review for front porch rehabilitation at 312 N. Fifth Street (Case 2025-051)

The Historic Preservation Commission approved the minutes from the June 17, 2025 meeting by a 3‑0 vote. It approved Roxanne Osborne’s permit to replace the fire‑stair decking and railing at 216 James Street with Trex composite material, voting 4‑0. A concept review for 312 N. Fifth Street was discussed but no vote was taken. The meeting was adjourned by unanimous voice vote.

• Approved June 17, 2025 minutes (3-0)
• Approved fire‑stair material change permit for 216 James St (4-0)
• Adjourned meeting (unanimous voice vote)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for July 10, 2025, has been canceled. The next meeting is scheduled for July 24, 2025.

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee meeting scheduled for July 9, 2025, has been canceled. The next meeting is scheduled for August 13, 2025.

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will meet to approve fund bylaws and rules. The board will also discuss modifications to the flower policy and a proposal for equipment purchases.

• Proposal to purchase two MSA G1 Charging Stations for Station 1 and 2, not to exceed $1,750.00
• Approval of Foreign Fire Insurance Fund Bylaws and Rules
• Discussion of modifications to the flower policy
• Approval of bills for payment for May and June 2025

The Geneva Foreign Fire Fund Board approved the May 20 minutes, the May and June 2025 payment bills totaling $29,239.72, and the monthly treasurer report. Members voted to amend the flower policy to a $100 donation instead of flowers. They also approved buying two MSA G1 charging stations for up to $2,000.

• Approved May 20, 2025 minutes (voice vote 4-0)
• Approved May 2025 bills $17,936.27 and June 2025 bills $11,303.45 (roll call 4-0)
• Approved monthly treasurer report for May & June 2025 (roll call 4-0)
• Amended flower policy to a $100 donation in lieu of flowers (voice vote 4-0)
• Approved purchase of two MSA G1 charging stations, not to exceed $2,000 (roll call 4-0)

City Council

The City Council will conduct a public hearing regarding the establishment of Special Service Area Number 37 (Geneva Crossings) to fund electrical infrastructure. The body is also considering several property variations, site plan extensions, and municipal tax amendments.

• Public hearing for Special Service Area Number 37 (Geneva Crossings) tax levy
• Municipal bills for payment totaling $2,104,103.09
• Purchase of membrane water filters from DWS Advantage for $165,935.00
• Purchase of Hurst Rescue Tools from Air One Equipment Inc. for $63,950.00
• Purchase of a Ford F-150 Lightning for the Engineering Division not to exceed $63,517.70

The council approved a new amendment to the municipal grocery retailer occupation tax. It also established Special Service Area No. 37 and its associated levy. Several procurement resolutions and the municipal bills payment of $2,104,103.09 were approved. All actions passed unanimously or by voice vote.

• Established Special Service Area No. 37 (Geneva Crossings) and levy – approved voice vote 10-0
• Approved municipal bills payment of $2,104,103.09 – 10-0
• Approved purchase of Hurst Rescue Tools for $63,950.00 – 10-0
• Approved purchase of membrane water filters for $165,935.00 – 10-0
• Approved purchase of Ford F-150 Lightning vehicle up to $63,517.70 – 10-0
• Approved amendment to municipal grocery retailer occupation tax – 11-0
• Approved professional services agreement with JLD Consulting Group – 10-0
• Approved workers’ compensation settlement of $32,500 – 10-0

Committee of the Whole

The Committee of the Whole will discuss several infrastructure contracts and equipment purchases. Key items include a new agreement for school crossing guard services and an economic incentive for a business on E. State Street.

• Contract with Vons Electric, Inc. for $235,825.00 for a Police Department replacement generator
• Agreement with All City Management for crossing guard services estimated at $90,504.00
• Purchase of a 2026 John Deere 624P 4WD Loader not to exceed $273,062.26
• Economic incentive agreement for Honeybird at 427 and 421 E. State Street
• Water system leak detection survey proposal not to exceed $35,000.00

The Committee of the Whole approved a contract with Vons Electric, Inc. to replace the police department generator for $235,825. It also approved an economic incentive agreement for a local business, watermain improvements, a leak detection survey, and purchases of a John Deere loader and an asphalt recycler. Discussion on crossing‑guard staffing was postponed to the July 21 meeting.

• Approved $235,825 contract with Vons Electric for police department generator (10-0)
• Approved economic incentive agreement with Nick and Jim Nicolaou for 427 and 421 E. State St. (10-0)
• Approved professional services agreement with Bodwe WBK Engineering for construction oversight (10-0)
• Approved watermain improvement memorandum with MIF Geneva Park‑J, LLC and MIF Geneva Park‑M, LLC (10-0)
• Approved $35,000 leak detection and location survey with Associated Technical Services Ltd. (10-0)
• Approved purchase of John Deere 624P 4WD loader up to $273,062.26 (10-0)
• Approved purchase of Falcon 3‑ton asphalt recycler and hot box trailer (10-0)
• Postponed crossing‑guard agreement discussion to July 21 meeting (9-1)

International Cultural Exchange Committee

The International Cultural Exchange Committee is meeting to discuss updates regarding a 2025 delegation to Croissy. The group will also review fundraising efforts and cultural programming.

• Update on delegation to Croissy Fall 2025
• Fundraiser for 2025
• Future Art & Crepes planning
• French conversation update
• Foreign Film Sundays

The International Cultural Exchange Committee approved the minutes from its May 13th meeting. After the approval, the committee voted to adjourn the July 2nd meeting. No other actions were decided.

• Approved May 13th minutes (motion passed)
• Adjourned meeting (motion passed)

Natural Resources Committee

The Natural Resources Committee is meeting to discuss active environmental projects and new initiatives. The body is reviewing recommendations for the Tree Ordinance and discussing a potential proclamation for the Dark Sky Initiative.

• Review and update of Tree Ordinance recommendations
• Proposed proclamation for the Dark Sky Initiative
• Sale of rain barrels at $75 each
• Proposal for education to reduce plastic and styrofoam at restaurants
• Discussion of recycling bins on 3rd Street

The committee approved the minutes from the April meeting. Members agreed to put forward 25 tree‑planting locations and share the list with Public Works. The group reaffirmed its support for the Dark Sky Initiative and planned a separate bird‑walk event for World Bird Day. The committee also discussed pursuing safety vests for event staff and will have Mark talk to the City about purchasing them.

• Approved April meeting minutes (motion passed)
• Agreed to submit 25 tree locations to Public Works
• Continued promotion of the Dark Sky Initiative
• Planned a separate bird‑walk event for World Bird Day
• Will create an education piece on reducing styrofoam and plastics at restaurants
• Will support moving Spring leaf collection from April to May
• Mark to discuss purchasing safety vests with the City

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a request to reduce a side yard setback. The decision will determine if a driveway can be extended to meet parking requirements for a residential unit.

• Public hearing for 21 N. Sixth St. to reduce north side yard setback from 5 feet to 0 feet
• Proposed 20 ft. extension of existing driveway to provide required parking for a one-bedroom dwelling unit

The Planning and Zoning Commission unanimously approved the meeting agenda and the minutes from the May 8, 2025 meeting. After a public hearing, the commission voted 5‑0 to close the hearing and to approve the applicant’s requested zoning variations for the property at 21 N. Sixth Street, allowing the driveway to be extended to the property line. The meeting was then adjourned.

• Approved agenda (5-0)
• Approved May 08, 2025 minutes (5-0)
• Closed public hearing (5-0)
• Approved zoning variations for 21 N. Sixth St. driveway extension (5-0)

Committee of the Whole

The committee will meet to review a presentation and discuss the Facilities Master Plan. The meeting also includes the swearing-in of a police department comfort dog.

• Presentation and discussion of Facilities Master Plan
• Swearing in of Tommy, Geneva Police Department Comfort Dog

The committee held an oath ceremony for the police department’s comfort dog, Tommy. Members reviewed the facilities master plan, agreeing a new police station is the top priority and favoring Option 4 for City Hall renovations. No vote was taken; the plan will be presented to the City Council on July 21 for adoption.

Strategic Plan Advisory Committee

The committee will review performance dashboard updates and receive reports from sub-groups. Members will also plan for an upcoming community forum.

• Performance Dashboard update
• Sub Group/SubCommittee updates
• Community Forum planning

The Strategic Plan Advisory Committee approved the minutes from the May 2025 meeting and the financial report presented. Both motions were approved without recorded vote counts. The meeting was then adjourned unanimously.

• Approved May 2025 meeting minutes (motion by Kloet, seconded by Ericksen)
• Approved financial report (motion by Ericksen, seconded by Kafer)
• Adjourned meeting unanimously (motion by Ericksen)

Historic Preservation Commission

The Commission will review three building permit applications for Certificates of Appropriateness. These requests involve window replacements and a rear addition at three different residential properties.

• 216 Stevens Street: Replacement of three historic and four non-historic windows
• 527 Ford Street: Window trim and door replacement
• 521 South Street: Application for a rear addition

The Historic Preservation Commission approved the minutes from the May 20 meeting (5‑0). It also approved three permit applications: replacement of three historic and four non‑historic windows at 216 Stevens Street, window trim and door replacement at 527 Ford Street, and a rear addition at 521 South Street. All three permits passed with a 5‑0 vote. The meeting was adjourned unanimously.

• Approved May 20 minutes (5-0)
• Approved replacement of three historic windows and four non‑historic windows at 216 Stevens St (5-0)
• Approved window trim and door replacement at 527 Ford St (5-0)
• Approved rear addition at 521 South St (5-0)
• Adjourned meeting unanimously by voice vote

City Council

The City Council will vote on several infrastructure contracts and development incentives. The meeting includes a proclamation for Juneteenth Day and the review of municipal bills totaling $3,704,503.34.

• Contract with Fox Excavating for water main replacement at Delnor Health & Wellness Center not to exceed $589,253.94
• Development Economic Incentive Agreement with Venture One Acquisitions, LLC
• Contract with QP Testing LLC for Geneva Business Park III Substation in the amount of $57,832.50
• Electric tree trimming contract for FY26 and FY27 with Asplundh Tree Specialist
• Contract for social worker services with the Association of Individual Development (AID)

The Geneva City Council proclaimed Juneteenth Day and approved several resolutions and municipal bills. It authorized a water main replacement contract with Fox Excavating up to $589,253.94 and adopted other contracts and development agreements. All listed items received affirmative votes with no recorded opposition.

• Proclaimed Juneteenth Day in Geneva (voice vote 6‑0)
• Approved municipal bills for payment totaling $3,704,503.34 (6‑0)
• Approved Resolution No. 2025-66 extending site plan for Venture One Acquisitions, LLC (6‑0)
• Approved Resolution No. 2025-67 adopting IDOT Form BLR 14220‑A for FY26 highway maintenance (6‑0)
• Approved Resolution No. 2025-68 declaring surplus and authorizing disposal of fire department equipment (6‑0)
• Approved Resolution No. 2026-63 contract with Fox Excavating for water main replacement up to $589,253.94 (approved via omnibus)
• Approved Resolution No. 2025-62 contract for social worker services with Association of Individual Development (approved via omnibus)
• Approved Resolution No. 2025-61 economic incentive agreement with Venture One Acquisitions, LLC (approved via omnibus)

Committee of the Whole

The Committee of the Whole will discuss several equipment and service purchases for city operations. These include rescue tools for the fire department and a vehicle for the engineering division.

• Purchase of membrane water filters from DWS Advantage for $165,935.00
• Purchase of Hurst rescue tools from Air One Equipment Inc. for $63,950.00
• Purchase of a Ford F-150 Lightning for the Engineering Division not to exceed $63,517.70
• Construction material testing and geotechnical services from Nashnal Soil Testing, LLC not to exceed $35,941.00

The Committee of the Whole approved minutes from the June 2 and June 7 meetings by voice vote. It then authorized four purchases: Hurst Rescue Tools for $63,950, membrane water filters for $165,935, a Ford F-150 Lightning truck up to $63,517.70, and geotechnical testing services up to $35,941. All motions passed unanimously (6‑0). The meeting was adjourned at 7:20 PM.

• Approved Committee of the Whole minutes from June 2, 2025 (voice vote 6-0)
• Approved Special Committee of the Whole minutes from June 7, 2025 (voice vote 6-0)
• Approved purchase of Hurst Rescue Tools from Air One Equipment Inc. for $63,950 (voice vote 6-0)
• Approved purchase of membrane water filters from DWS Advantage for $165,935 (voice vote 6-0)
• Approved purchase of a Ford F-150 Lightning for up to $63,517.70 for the Engineering Division fleet (voice vote 6-0)
• Approved contract with Nashnal Soil Testing, LLC for up to $35,941 for construction material testing (voice vote 6-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for June 12, 2025, has been canceled. The next meeting is scheduled for June 26, 2025.

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will determine potential routes for the Swedish Days bike and walking map. The body will also initiate planning and communications for Concerts in the Park.

• Appointment of Committee Secretary
• Swedish Days (June 18-22) bike/walking map route determination
• Planning for Concerts in the Park
• Review of committee bylaws

The Bike & Pedestrian Advisory Committee lacked a quorum, so a formal vote on appointing a Secretary and approving the May 14 minutes was postponed. Members unanimously decided to update the existing bike map for Swedish Days and post it on the city website. The committee also agreed not to meet in July because the Bike Bus Concert in the Park is scheduled for July 9.

• Unanimous approval to update bike map for Swedish Days (unanimous)
• Appointment of Secretary vote postponed to next meeting
• Approval of May 14 minutes deferred to next meeting
• Decision not to meet in July due to July 9 Bike Bus Concert (consensus)
• Suggestion to run same Bike Bus routes as 2024 (not a formal decision)
• Request for committee members to review bylaws for possible updates (discussion only)
• James Kafer announced SPAC public forum on July 29 (informational)
• No public comments received (procedural)

Geneva Foreign Fire Fund Board

The meeting scheduled for June 11, 2025, is marked as cancelled. The agenda included the approval of fund bylaws and a discussion on the flower policy.

• Approval of Foreign Fire Insurance Fund Bylaws and Rules
• Discussion and approval of modifications to the flower policy
• Approval of May 2025 bills for payment

Mental Health Board

The Mental Health Board will meet to conduct elections for board officers. Members will also review and potentially revise a grant application and its accompanying cover letter.

• Election of Officers
• Review and revision of grant application
• Review and revision of grant cover letter
• Review of May Mental Health Month

The Geneva Community Mental Health Board approved the April 8 meeting minutes and paid two invoices by voice vote (6‑0). Members elected Eleanor Hamilton as chair and Christine Kautz as vice‑chair, also by voice vote (6‑0). The board then adjourned the meeting.

• Approved April 8, 2025 meeting minutes (voice vote 6‑0)
• Approved payment to recording secretary for services (voice vote 6‑0)
• Approved payment of ACMHAI invoice (voice vote 6‑0)
• Elected Eleanor Hamilton as chair (voice vote 6‑0)
• Elected Christine Kautz as vice‑chair (voice vote 6‑0)
• Adjourned meeting (voice vote 6‑0)

Committee of the Whole

The Committee of the Whole will meet to conduct a general review and discussion of the FY 26 Budget. The body will also discuss governance principles and practices.

• FY 26 Budget general review and discussion
• Governance Principles and Practices discussion

The Committee of the Whole discussed several topics but took no formal votes on policy items. Members agreed to draft a local grocery tax ordinance for future consideration. The meeting was adjourned on a motion by Ald. Kosirog.

• Consensus reached to draft a local grocery tax ordinance (no vote recorded)
• Meeting adjourned on a motion by Ald. Kosirog (motion passed)

Natural Resources Committee

The Natural Resources Committee is discussing updates to the Tree Ordinance and the Bird City Illinois application. The body is also monitoring ongoing landscaping and recycling projects across the city.

• Review and update of Tree Ordinance recommendations
• Rain barrels for sale at $75 each
• Review of Bird City Illinois application and next steps
• Discussion on recycling bin capacity on 3rd Street
• Proposal for education piece to reduce plastic and styrofoam at restaurants

The committee approved the minutes from the April meeting after a motion by Kelvin Limbrick and a second by Autumn Bruno. The meeting was then adjourned following a motion by Kelvin Limbrick and a second by Autumn Bruno. No other formal approvals, denials, or votes were recorded.

• Approved April meeting minutes (motion passed)
• Adjourned meeting (motion passed)

City Council

The City Council will vote on several infrastructure contracts and professional service agreements. The body is also considering funding for city-recognized festivals and appointments to the Strategic Plan Advisory Committee.

• Purchase of underground cable and material for Southeast Development Construct Feeders estimated at $2,150,358.34
• Annual purchase of distribution material and supplies for FY2026 from WESCO for $460,000.00
• Purchase of two 2025 Ford Police Interceptor Pursuit Vehicles not to exceed $123,348.64
• Spending $50,000 from Municipal Hotel Operators’ Occupation Tax for Geneva Chamber of Commerce festivals
• Professional services agreements with Fehr Graham for sanitary collection ($67,000) and Kirk Road Water Tower painting ($55,900)

The Geneva City Council approved a series of resolutions, including a $2,150,358.34 purchase of underground cable for Southeast Development. It also adopted proclamations for National Gun Violence Awareness Day and Pride Month, and appointed three members to the Strategic Plan Advisory Committee. Additional approvals covered budgeted purchases, police vehicle acquisition, and funding for city festivals.

• Proclaimed National Gun Violence Awareness Day (voice vote 8-0)
• Proclaimed Pride Month (voice vote 8-0)
• Approved appointments to Strategic Plan Advisory Committee (voice vote 8-0)
• Approved $460,000 purchase of distribution material for FY2026 (voice vote 8-0)
• Approved $123,348.64 purchase of two police interceptor vehicles (voice vote 8-0)
• Approved $2,150,358.34 underground cable purchase (voice vote 8-0)
• Approved $50,000 use of hotel occupancy tax for chamber festivals (voice vote 9-0)
• Approved amendment to Niche Restaurant economic development incentive (voice vote 9-0)

Committee of the Whole

The Committee of the Whole will discuss an economic incentive agreement to provide fee reductions for a corporate headquarters project. The body is also considering several infrastructure and service contracts.

• Economic Incentive Agreement with Venture One Acquisitions, LLC for estimated $250,000 in fee reductions
• Water main replacement contract with Fox Excavating not to exceed $589,253.94
• Commission testing services contract with QP Testing LLC for $57,832.50
• Contract for social worker services with the Association of Individual Development (AID)
• Electric tree trimming contract for FY26 and FY27 with Asplundh Tree Specialist

The Committee of the Whole approved a draft resolution authorizing an economic incentive agreement with Venture One Acquisitions, LLC, which includes a 50% reduction in city fees worth about $250,000. It also approved contracts for social worker services with the Association of Individual Development, a water main replacement project at Delnor Health & Wellness Center costing up to $589,253.94, an electric tree‑trimming contract with Asplundh, and a testing services contract with QP Testing LLC. All motions passed by voice vote with eight votes in favor and none against.

• Approved Draft Resolution for Venture One Acquisitions economic incentive agreement (8-0)
• Approved Draft Resolution for Social Worker Services contract with AID (8-0)
• Approved Draft Resolution for Fox Excavating water main replacement at Delnor Health & Wellness Center, not‑to‑exceed $589,253.94 (8-0)
• Approved Draft Resolution for FY26‑27 Electric Tree Trimming contract with Asplundh (8-0)
• Approved Draft Resolution for QP Testing LLC commission testing services contract, $57,832.50 (8-0)
• Approved Committee of the Whole minutes from May 19, 2025 (8-0)
• Adjourned meeting by unanimous voice vote (8-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for May 22, 2025, was canceled. The next meeting is set for June 12, 2025, at City Hall Council Chambers, 109 James Street, Geneva, IL, at 7:00 p.m.

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will discuss updates to the performance dashboard and subcommittee reports, plan a community forum, and approve past meeting minutes and a financial report. No formal decisions are listed on this procedural agenda.

The committee unanimously approved adding a comment from David Monaco to the agenda. They also unanimously approved the April 2025 meeting minutes and the financial report. A motion to move forward with appointments to fill open SPAC positions was approved unanimously. The meeting was then adjourned unanimously.

• Amend agenda to add comment from David Monaco – approved unanimously
• Approve April 2025 minutes – approved unanimously
• Approve financial report – approved unanimously
• Move forward with appointments to fill open SPAC positions – approved unanimously
• Adjourn meeting – approved unanimously

Geneva Foreign Fire Fund Board

The Board will consider the FY 2026 Foreign Fire Insurance budget and hold officer elections. Members will also review proposals for equipment and office improvements at Station 1.

• FY 2026 Foreign Fire Insurance budget approval
• Proposal for a SCBA bottle cart for Station 1
• Proposal for Station 1 office furniture and repairs from Midwest Office Interiors, not to exceed $8,750
• Approval of Foreign Fire Insurance Fund Bylaws and Rules
• FY 2026 Officer Election

The board approved the April 16, 2025 meeting minutes and paid $10,602.31 in bills. It elected the FY 2026 officer slate and adopted a $2,000 foreign fire insurance budget. It also approved purchases of a SCBA bottle cart for up to $680 and office furniture/repairs for up to $8,750.

• Approved April 16, 2025 minutes (voice vote 5-0)
• Approved payment of bills totaling $10,602.31 (5-0)
• Approved April 2025 monthly treasurer report (5-0)
• Elected FY 2026 officers: Chairman Dustin Schultze, Vice‑Chairman Nick Grana, Treasurer Eric Warfel, Secretary Mike Antenore (5-0)
• Approved FY 2026 foreign fire insurance budget of $2,000 (5-0)
• Approved purchase of SCBA bottle cart up to $680 (5-0)
• Approved purchase of office furniture and repair/paint up to $8,750 (5-0)

Historic Preservation Commission

The Geneva Historic Preservation Commission will review three building permit applications for changes to historic properties, including window replacements and a front porch extension. The meeting will also include procedural items like roll call and approval of minutes.

• Replacement of four historic windows at 413 South River Lane (CASE 2025-019)
• Concept plan review for front porch extension at 310 South Fourth Street (CASE 2025-033)
• Replacement of four nonhistoric windows at 501 Hamilton Street (CASE 2025-037)

The Historic Preservation Commission approved two permit applications: replacement of four historic windows at 413 South River Lane by a 5‑1 vote, and replacement of four non‑historic windows at 501 Hamilton Street by a 6‑0 vote. No formal action was taken on the concept plan for a front‑porch extension at 310 South Fourth Street. The meeting minutes from April 15, 2025 were also approved, and the meeting was adjourned.

• Approved permit for replacement of four historic windows at 413 South River Lane (5-1)
• Approved permit for replacement of four nonhistoric windows at 501 Hamilton Street (6-0)
• Approved minutes of the April 15, 2025 meeting (voice vote, 6-0)
• No motion taken on concept plan for front porch extension at 310 South Fourth Street (concept review)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole will discuss several professional service agreements and equipment purchases. The body is also considering the adoption of an updated Personnel Policy Manual.

• Annual purchase of distribution material and supplies from WESCO for $460,000
• Two 2025 Ford Police Interceptor Pursuit Vehicles not to exceed $123,348.64
• Sanitary Collection System Services agreement with Fehr Graham not to exceed $67,000
• Kirk Road Water Tower Painting Engineering Services with Fehr Graham not to exceed $55,900
• Adoption of the updated City of Geneva Personnel Policy Manual

The Committee of the Whole approved a $460,000 purchase of distribution material and supplies for FY2026. It also approved professional services agreements of up to $67,000 for sanitary collection system services and $55,900 for Kirk Road water tower painting. The city authorized the purchase of two 2025 Ford Police Interceptor Pursuit vehicles for $123,348.64, and adopted the updated City of Geneva Personnel Policy Manual. All motions carried by voice vote 10‑0.

• Approved $460,000 purchase of distribution material and supplies (voice vote 10-0)
• Approved professional services agreement up to $67,000 for sanitary collection system services (voice vote 10-0)
• Approved professional services agreement up to $55,900 for Kirk Road water tower painting (voice vote 10-0)
• Approved purchase of two police interceptor vehicles for $123,348.64 (voice vote 10-0)
• Approved adoption of the updated City of Geneva Personnel Policy Manual (voice vote 10-0)

City Council

The City Council will discuss several infrastructure resolutions, including a contract for underground replacement and a long-term maintenance agreement with IDOT. The body will also consider the establishment of the Destination Geneva Grant Program.

• Labor contract with Utility Dynamics Corp. for RY26 Underground Replacement Program: $714,975.10 (not to exceed $786,472.61)
• Municipal bills for payment: $4,572,217.48
• Contract with ComEd for Geneva Business Park III Substation facilities: $52,949.67
• Ten-year IDOT agreement for maintenance of State Routes 25, 31, and 38 (2025-2035)
• Development Economic Incentive Agreement with 318 Lofts, LLC for 318 Anderson Boulevard

The Geneva City Council approved a labor contract with Utility Dynamics Corp. for the RY26 Underground Replacement Program and authorized $4,572,217.48 in municipal bills. It also approved an economic incentive agreement with 318 Lofts, LLC, a Destination Geneva grant program, and several infrastructure contracts with ComEd and IDOT. All actions were adopted by unanimous votes.

• Approved Resolution 2025-46 labor contract $714,975.10 (10‑0)
• Approved Municipal Bills for Payment $4,572,217.48 (10‑0)
• Approved Resolution 2025-47 economic incentive with 318 Lofts, LLC (10‑0)
• Approved Resolution 2025-48 ComEd contract $52,949.67 (10‑0)
• Approved Resolution 2025-49 IDOT ten‑year maintenance agreement (10‑0)
• Approved Resolution 2025-50 IDOT joint funding agreement for East State Street (10‑0)
• Approved Resolution 2025-51 Destination Geneva Grant Program (11‑0)
• Adjourned meeting by unanimous voice vote (all present)

Strategic Plan Advisory Committee

This is a notice for the Strategic Plan Advisory Committee's Student Government Day event. No official business will be discussed and no action will be taken at this meeting.

• Student Government Day event with committee and council members in attendance

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will elect a chair, vice-chair, and secretary. Members will recap the Earth Day and Bike Rodeo events and begin planning bike/walking routes for Swedish Days (June 18-22) and logistics for Concerts in the Park. The committee will also approve minutes from the April 9 meeting and hear public comment.

• Appointment of officers: Chair, Vice-Chair, and Secretary
• Recap of Earth Day event
• Recap of Bike Rodeo 2025 event
• Determine potential bike/walking routes for Swedish Days (June 18-22)
• Initiate planning for Concerts in the Park event

The committee approved the April 9, 2025 minutes unanimously. Carl was appointed Chair and Jen was appointed Vice‑Chair, each by unanimous vote. No secretary was appointed, leaving that position vacant. No other actions were decided.

• Approved April 9, 2025 minutes – unanimous
• Appointed Carl as Chair – unanimous
• Appointed Jen as Vice‑Chair – unanimous
• Secretary position left vacant – no appointment

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will discuss the proposed FY 2026 Foreign Fire Insurance budget and the approval of fund bylaws and rules. The board will also consider a proposal to purchase a SCBA bottle cart for Station 1.

• Proposal from Sam Prang to purchase a SCBA bottle cart for Station 1
• Proposed FY 2026 Foreign Fire Insurance budget
• Foreign Fire Insurance Fund Bylaws and Rules

International Cultural Exchange Committee

The International Cultural Exchange Committee is meeting to handle board term renewals and financial reports. Members will discuss a delegation to Croissy in Fall 2025 and a 2025 friendraiser. The committee will also review updates on French conversation and foreign film events.

• Board renewal of two-year terms
• Update on delegation to Croissy Fall 2025
• Planning for 2025 friendraiser
• Introduction of AFS students to City Council
• Updates on French conversation and Foreign Film Sundays

The committee approved the March 26 minutes and renewed two‑year terms for four members. It also approved a $200 donation to Beth Cull and a $50 donation to the Geneva History Museum. The French Conversation exchange was tabled, and the Arts and Crepes event was moved to fall 2026.

• Approved March 26 minutes (motion passed)
• Renewed 2‑year terms for Jim Alderfer, Donelle Duvall, Julie Goodyear, Mary Jane Johnson
• Approved $200 donation to Beth Cull (motion passed)
• Approved $50 donation to Geneva History Museum (motion passed)
• Tabled French Conversation exchange
• Moved Arts and Crepes event to fall 2026

Mental Health Board

The board will meet to conduct regular business, including the approval of April minutes and a review of May Mental Health Month. The agenda consists primarily of procedural items and reports.

• Approval of April 8, 2025 Regular Meeting Minutes
• Payment to Recording Secretary for services
• Review of May Mental Health Month
• ACMHAI Report

Fire & Police Commission

The Fire & Police Commission will meet to consider rescinding a conditional employment offer for the Police Department and approving another. They will also review the annual report. No dollar amounts or names are specified in the agenda.

• Rescind conditional employment offer for Police Department
• Approve conditional employment offer for Police Department
• Review of annual report
• Public comment period
• Future meeting set for July 8, 2025

The commission unanimously approved the March 11 meeting minutes. It then rescinded the conditional employment offer to Austin Devitto for patrol officer and approved a conditional offer to Keone Derain for the same position. The board also set the next meeting for July 8, 2025 and adjourned unanimously.

• Approved March 11 minutes (unanimous)
• Rescinded conditional offer to Austin Devitto (unanimous)
• Approved conditional offer to Keone Derain (unanimous)
• Set future meeting for July 8, 2025 (unanimous)
• Adjourned meeting (unanimous)

Committee of the Whole

The Committee of the Whole will discuss and potentially advance a resolution authorizing a labor contract with Utility Dynamics Corporation for the FY26 Underground Replacement Program costing $714,975.10. Also on the agenda: a presentation on potential solar installations on city property and a resolution for an economic incentive agreement with 318 Lofts, LLC for 318 Anderson Boulevard. The meeting will also include a closed session for personnel, property sale, and litigation matters.

• Presentation on potential solar installations on City of Geneva property and related costs
• Consider resolution for labor contract with Utility Dynamics Corporation for FY26 Underground Replacement Program at $714,975.10 (not-to-exceed $786,472.61)
• Consider resolution authorizing a Development Economic Incentive Agreement with 318 Lofts, LLC for 318 Anderson Boulevard
• Closed session on employee appointments, property sale price, and pending litigation

The committee approved the April 14 minutes and directed staff to study the Geneva Generation Facility site for a solar project. It unanimously approved a labor contract with Utility Dynamics for the FY26 underground replacement program ($714,975.10, up to $786,472.61 total). It also unanimously approved an economic incentive agreement for 318 Anderson Boulevard, including a $15,000 historic grant, $32,926 electric upgrade contribution, and an $83,836 sales‑tax rebate. The body moved to closed session, returned to open session, and adjourned by unanimous voice vote.

• Approved April 14 minutes (unanimous voice vote)
• Directed investigation of solar installation at Geneva Generation Facility (no vote recorded)
• Approved FY26 underground replacement labor contract with Utility Dynamics ($714,975.10, up to $786,472.61 total) (unanimous voice vote)
• Approved economic incentive agreement for 318 Anderson Boulevard (historic grant $15,000, electric upgrades $32,926, sales‑tax rebate $83,836) (unanimous voice vote)
• Moved to closed session (Ayes: 9, Nays: 0)
• Moved to return to open session (Ayes: 9, Nays: 0)
• Adjourned meeting (unanimous voice vote)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on an appeal of administrative decisions related to a vertical building addition at 324 E. State Street, approved under Building Permit 2025-00000121. The meeting also includes approval of previous minutes and public comment.

• Hearing on appeal of administrative decisions for a vertical building addition at 324 E. State Street (Building Permit 2025-00000121)

The Planning and Zoning Commission voted 5-0 to affirm the issuance of building permit 2025-000000121 for the Malone Funeral Home addition and to deny Dr. Rodney Nelson's appeal. Earlier, the commission approved the April 10, 2025 minutes by unanimous voice vote (4-0). No other substantive actions were taken.

• Approved April 10, 2025 minutes (unanimous voice vote 4-0)
• Affirmed building permit 2025-000000121 and denied appeal (5-0)
• Approved agenda with no changes

Natural Resources Committee

The Geneva Natural Resources Committee, a subcommittee of the Strategic Plan Advisory Committee, will meet to review updates on active projects and new initiatives. Key items include discussion of Tree Ordinance recommendations to the city, a proposal for a Dark Sky proclamation, and a recap of the Wine, Cheese, and Trees fundraiser that raised $52,301.35.

• Review and resubmission of Tree Ordinance recommendations to City
• Dark Sky Initiative proclamation to be worked on with City
• Wine, Cheese, and Trees 2025 final revenue of $52,301.35
• Rain barrels for sale at $75 each
• Recycling bins on 3rd Street noted as overrun and needing more frequent emptying

The committee approved the April meeting minutes. It voted to consider the 3rd Street recycling bin project finished and removed it from the agenda. The group noted that Dave will become the new SPAC liaison and that a guidance document for a new purchasing process is expected next month. No other formal actions were taken.

• Approved April meeting minutes (motion passed)
• Declared 3rd Street recycling bins project complete and removed it from agenda
• Noted Dave will serve as new SPAC liaison
• Planned production of new purchasing‑process guidance document within a month
• Public Works declined free leaf‑pick‑up after Mother’s Day
• Adjourned meeting (motion moved and seconded)

City Council

The Geneva City Council will administer the oath of office to newly elected officials and consider Mayor Burns' appointments of city officials and the city attorney. The council will also vote on a resolution rejecting bids for a Police Department generator replacement and pay municipal bills totaling $2,017,540.82. Two proclamations declaring May as Mental Health and ALS Awareness months are scheduled.

• Oath of office for aldermen and city clerk elected April 2, 2025
• Consider Mayor's appointments of city officials and City Attorney Charles Radovich
• Resolution 2025-45 rejecting bids for Police Department generator replacement
• Municipal bills for payment: $2,017,540.82
• Proclamations for Mental Health Awareness Month and ALS Awareness Month

The Geneva City Council unanimously approved the mayor’s appointment of city officials and the city attorney. It also adopted proclamations designating May as Mental Health Awareness Month and ALS Awareness Month. The council authorized payment of municipal bills totaling $2,017,540.82 and rejected bids for a police department generator replacement. All actions were passed by a 10‑0 vote.

• Approved mayor’s appointment of city officials and city attorney (10-0)
• Proclaimed May as Mental Health Awareness Month (10-0)
• Proclaimed May as ALS Awareness Month (10-0)
• Approved City Council minutes from April 21, 2025 (10-0)
• Approved municipal bills for payment of $2,017,540.82 (10-0)
• Approved Resolution No. 2025-45 rejecting bids for police department generator replacement (10-0)
• Accepted Fourth Quarter Goals Status Report (10-0)
• Adjourned meeting by unanimous voice vote (10-0)

City Council

The Geneva City Council will hold a special meeting to consider several resolutions, including establishing a Historic Preservation or Adaptive Reuse Grant Program with $40,000 in FY26 funding. They will also vote on multiple infrastructure contracts: $221,601 for underground cable, $199,199 for South Street/South Seventh Street engineering, and $2,265,474 for East State Street Phase III engineering. Additionally, they will consider an $800,000 annual transformer purchase and approve $42,946.21 in bills.

• Consider Resolution 2025-39 to establish a Historic Preservation or Adaptive Reuse Grant Program (FY26 budget: $40,000)
• Approve Resolution 2025-40 for purchase of underground cable and material in estimated amount of $221,601.58 through Sourcewell from WESCO/Anixter
• Approve Resolution 2025-41 for a $199,199 professional services agreement with WBK Engineering for South Street and South Seventh Street Improvement Project Phase I
• Approve Resolution 2025-43 for a $2,265,474 professional services agreement with Bollinger, Lach and Associates for East State Street Phase III engineering
• Consider Resolution 2025-44 for acceptance of bids for annual purchase of transformers up to $800,000

The council approved four omnibus resolutions authorizing purchases and services totaling over $2.5 million, with a 9‑0 vote. Municipal bills for payment of $42,946.21 were approved by an 8‑0 vote. The historic preservation grant program (Resolution 2025‑39) was adopted by an 8‑0 vote. Acceptance of bids for up to $800,000 of transformers (Resolution 2025‑44) was approved by an 8‑0 vote.

• Approved Resolution 2025-40 authorizing $221,601.58 underground cable purchase (9-0)
• Approved Resolution 2025-41 authorizing $199,199.00 professional services with WBK Engineering (9-0)
• Approved Resolution 2025-42 authorizing joint funding agreement for East State Street Road Project (9-0)
• Approved Resolution 2025-43 authorizing $2,265,474.00 professional services for East State Street Phase III (9-0)
• Approved municipal bills for payment of $42,946.21 (8-0)
• Approved Resolution 2025-39 historic preservation grant program (8-0)
• Approved Resolution 2025-44 acceptance of transformer bids up to $800,000 (8-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for April 24, 2025, has been canceled. The next meeting is scheduled for May 8, 2025.

Committee of the Whole

The Geneva Committee of the Whole will consider several resolutions, including a $2,265,474 professional services agreement for Phase III engineering on the East State Street Road Project and a $199,199 agreement for Phase I engineering on the South Street and South Seventh Street Improvement Project. They will also review a $221,601.58 purchase of underground cable and material, and discuss implementation of new Destination Geneva and Historic Preservation/Adaptive Reuse grant programs.

• Consider resolution for $2,265,474 Phase III engineering for East State Street project with Bollinger, Lach and Associates
• Consider resolution for $199,199 Phase I engineering for South Street and South Seventh Street improvement with WBK Engineering
• Consider resolution for $221,601.58 purchase of underground cable and material through Sourcewell from WESCO/Anixter
• Consider resolution to implement a Destination Geneva Grant Program
• Consider resolution to implement a Geneva Historic Preservation and Adaptive Reuse Grant Program

The committee approved four contracts: a $221,601.58 purchase of underground cable, a $199,199 professional services agreement with WBK Engineering for the South Street project, a joint funding agreement with the State of Illinois for the East State Street Road Project, and a $2,265,474 agreement with Bollinger, Lach and Associates for East State Street Phase III engineering. It postponed the Destination Geneva Grant Program to May 19 and rejected the Historic Preservation and Adaptive Reuse Grant Program. An amendment to increase grant program funding to $75,000 was also defeated.

• Approved purchase of underground cable ($221,601.58) – voice vote 10-0
• Approved WBK Engineering services ($199,199) – voice vote 10-0
• Approved joint funding agreement with State for East State Street Road Project – voice vote 10-0
• Approved Bollinger, Lach and Associates services ($2,265,474) – voice vote 10-0
• Postponed Destination Geneva Grant Program to May 19 – 7 Ayes, 3 Nays (motion carried)
• Rejected Historic Preservation and Adaptive Reuse Grant Program – 5 Ayes, 6 Nays (motion failed)
• Rejected amendment to increase grant program funding to $75,000 – 3 Ayes, 7 Nays (motion failed)

City Council

The City Council will consider several routine consent items, including approval of minutes and revenue reports, and vote on municipal bills totaling $3,732,859.67. Notable action items include an ordinance amending liquor control regulations, a resolution authorizing property/liability insurance at $951,525, and a resolution extending water service to 1923 Western Avenue. The council will also consider a $215,000 amendment for Phase II improvements at the Wastewater Treatment Plant and a special use permit for a restaurant at 427 E. State Street.

• Consider Ordinance 2025-07 amending Title 4 (Liquor Control) of the city code
• Approve Resolution 2025-33 authorizing insurance coverage for $951,525.00
• Consider Ordinance 2025-10 extending municipal water service to 1923 Western Avenue without annexation
• Approve Resolution 2025-38 amending CDM Smith contract for Wastewater Treatment Plant Phase II improvements, not to exceed $215,000 (total $2,144,719)
• Approve Ordinance 2025-13 granting a special use permit for a restaurant at 427 E. State Street

The council approved the municipal bills for payment totaling $3,732,859.67 and a package of omnibus items—including water service extension, special service area, and several contracts—by a 10‑0 vote. It adopted Ordinance No. 2025-08 on appointments (6‑4) and Ordinance No. 2025-12 on Woodlawn Street parking setbacks (10‑0). The proposed amendment to the liquor‑control ordinance (Ordinance No. 2025-07) failed with a 6‑4 vote, while Ordinance No. 2025-13 granting a special use permit at 427 E. State St and Resolution No. 2025-38 for CDM Smith services were approved.

• Approved municipal bills for payment $3,732,859.67 (10-0)
• Approved omnibus items (water service, special service area, contracts) (10-0)
• Approved Ordinance No. 2025-08 appointments/terms amendment (6-4)
• Approved Ordinance No. 2025-12 street yard parking setback (10-0)
• Approved Ordinance No. 2025-13 special use permit at 427 E. State St (10-0)
• Approved Resolution No. 2025-38 CDM Smith professional services amendment (9-1)
• Ordinance No. 2025-07 liquor‑control amendment failed (6-4)

Firefighters Pension Board Fund

The Board of Trustees will review monthly financial and investment reports. The board will also consider actions regarding the cash management policy and authorized agents for the FPIF.

• Discussion and possible action on Cash Management Policy
• Application for membership for Joshua Haynes
• Approval of Trustee Training registration fees and reimbursable expenses
• Update to BMO Bank signature cards and resolution
• Discussion and possible action on authorized agents and account representatives for FPIF

The trustees approved the January 16 minutes and accepted the monthly financial report, authorizing a $18,486.11 disbursement. They accepted Joshua Haynes as a new fund member pending his application. The board removed Rita Kruse as a signatory and authorized representative, and appointed Michael Antenore and Treasurer Jennifer Milewski as signers on the BMO Bank account. All motions passed unanimously or by roll‑call vote.

• Approved January 16, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $18,486.11 disbursement (roll‑call vote, all aye)
• Accepted Joshua Haynes into the pension fund pending application (unanimous voice vote)
• Removed Rita Kruse and designated Michael Antenore and Jennifer Milewski as BMO Bank signers (roll‑call vote, all aye)
• Removed Rita Kruse as an authorized representative for the fund (roll‑call vote, all aye)
• Adjourned meeting at 9:29 a.m. (unanimous voice vote)

Police Pension Fund Board

The Geneva Police Pension Fund Board of Trustees will meet to approve regular retirement benefits for Penny Boedigheimer and consider applications for membership from Cassandra Parola and Keith Schroeder. The board will also review the accountant’s financial report, discuss a cash management policy, and act on trustee training expenses. Other items include certifying board election results for a retired member position and addressing the resignation of appointed member Rita Kruse.

• Approve regular retirement benefits – Penny Boedigheimer
• Applications for membership – Cassandra Parola and Keith Schroeder
• Discussion/possible action – Cash Management Policy
• Certify board election results – Retired Member Position
• Appointed member term resignation – Rita Kruse

The board certified that Brian Stolte was re‑elected unopposed to the retired member seat for a two‑year term ending May 11, 2027. It also approved updates to the BMO Bank account signers, removing Rita Kruse and adding Trustees Passarelli, Stolte and Alba. Additional actions included approving the January 15 minutes, the monthly financial report and disbursements, a retirement benefit for Penny Boedigheimer, and a legal finding for Ms. O'Kray.

• Approved January 15, 2025 meeting minutes (unanimous voice vote)
• Approved Monthly Financial Report and $17,737.94 disbursement (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Approved Penny Boedigheimer's regular retirement benefit (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Certified Brian Stolte's unopposed re‑election to retired member position (unanimous voice vote)
• Updated BMO Bank account signers, removing Rita Kruse and designating Passarelli, Stolte, Alba (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Adopted resolution appointing Alba and Garcia as authorized agents, removing Rita Kruse (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Approved Findings and Decision for Ms. O'Kray's non‑duty disability (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Adjourned meeting (unanimous voice vote)

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will meet to approve routine March 2025 minutes, bills, and treasurer report. They will accept the resignation of Treasurer Steve Jones from the 2% Committee and appoint Maxwell Connelly to fill the remainder of his term. New business includes considering a proposal for replacement office furniture not to exceed $9,200 and a donation of up to $300 in gift cards to Tri-Com Dispatch personnel. The board will also nominate FY2026 officers and approve the Foreign Fire Insurance Fund Bylaws and Rules.

• Consider proposal from Matt Lohse to purchase replacement office furniture from Midwest Office Interiors, not to exceed $9,200
• Consider proposal to donate up to $300 in gift cards to Tri-Com Central Dispatch Center for National Public Safety Telecommunicators Week
• Accept resignation of Treasurer Steve Jones from the 2% Committee
• Appoint Maxwell Connelly to the remainder of Steve Jones' term, expiring 04/30/2026
• Approve Foreign Fire Insurance Fund Bylaws and Rules

The board accepted the resignation of Treasurer Steve Jones from the 2% Committee and appointed Maxwell Connelly to serve the remainder of Jones’s term ending April 30 2026. It also approved FY 2026 officer nominations, a $9,200 office‑furniture purchase for the Station 1 Radio Room, and a $300 gift‑card donation for National Public Safety Telecommunicators Week. The Foreign Fire Insurance Fund bylaws were tabled for the next meeting.

• Approved March 12, 2025 minutes (Voice vote: Ayes 5, Nays 0, Absent 2)
• Approved March 2025 bills for payment totaling $10,562.26 (Roll call: Ayes 5, Nays 0, Absent 2)
• Accepted resignation of Treasurer Steve Jones from the 2% Committee, effective on election of a new Treasurer (Voice vote: Ayes 6, Nays 0, Absent 1)
• Appointed Maxwell Connelly to serve the remainder of Steve Jones’s term, expiring 04/30/2026 (Voice vote: Ayes 6, Nays 0, Absent 1)
• Approved FY 2026 board officer nominations: Chairman Dustin Schultze, Vice‑Chairman Nick Grana, Treasurer Eric Warfel, Secretary Mike Antenore (Voice vote: Ayes 6, Nays 0, Absent 1)
• Approved purchase of office furniture and repair/paint for Station 1 Radio Room, not to exceed $9,200 (Roll call: Ayes 6, Nays 0, Absent 1)
• Approved donation of gift cards to Tri‑Com Central Dispatch Center personnel, not to exceed $300 (Roll call: Ayes 6, Nays 0, Absent 1)
• Tabled Foreign Fire Insurance Fund bylaws and rules to next meeting (Roll call: Ayes 6, Nays 0, Absent 1)

Strategic Plan Advisory Committee

The committee will discuss strategic plan monitoring, including a performance dashboard update and updates from subgroups. They will also consider approval of meeting minutes and a financial report, and receive sub-committee updates. No specific decisions or proposals with dollar amounts are listed on the agenda.

• Performance Dashboard update
• Sub Group updates (work groups)
• Approval of Minutes from April 2025
• Approval of Financial Report
• Sub-Committee Updates

The Strategic Plan Advisory Committee approved the March 2025 meeting minutes and the financial report, both with unanimous votes. A motion to adjourn the meeting was also approved unanimously. No other substantive actions were taken.

• Approved March 2025 minutes (unanimous)
• Approved financial report (unanimous)
• Approved adjournment at 8:55 pm (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will review two building permit applications for a property at 413 South River Lane. The body will discuss the replacement of a flagstone patio and the replacement of four historic windows.

• Case 2025-017: Replacement of a flagstone patio with bluestone at 413 South River Lane
• Case 2025-019: Replacement of four historic windows at 413 South River Lane

Committee of the Whole

The Geneva Committee of the Whole will consider two draft ordinances: one amending restrictions on liquor license issuance (Title 4, Chapter 2, Section 4-2-10) and one amending municipal officers and employee regulations (Title 1, Chapter 6). The liquor license discussion follows a City Council directive from April 7. No final votes will be taken at this meeting; it is a discussion-only session.

• Draft ordinance to amend liquor license restrictions, including residency, character, felony convictions, and conflicts of interest for public officials
• Draft ordinance amending Title 1, Chapter 6 (Municipal Officers and Employees) of the city code
• Discussion stems from City Council direction at the April 7, 2025 meeting
• Public comment period available at 3rd agenda item
• Meeting held at City Hall Council Chamber, 109 James Street

The Committee of the Whole voted 5‑4 to forward a draft ordinance amending liquor‑license restrictions for elected officials to the next City Council meeting. It also approved separating the appointment‑term amendment from other language (5‑3) and adopted two Title 1 amendments aligning department head appointments to the mayor’s term (5‑3) and updating appointed‑position provisions (8‑0). All motions were carried.

• Forward liquor‑license amendment to City Council (5-4)
• Bifurcate appointment‑term amendment from other language (5-3)
• Amend Title 1‑6 to align department head appointments to mayor's term (5-3)
• Amend Title One related to appointed positions (8-0)
• Adjourn meeting by unanimous voice vote

Planning and Zoning Commission

The Planning and Zoning Commission approved its agenda and the January 9, 2025 minutes by voice vote (6‑0). It then approved three requests for 427 E State Street – a setback variation, a special‑use permit for a restaurant, and relief from interior parking‑lot landscaping requirements – each passing 6‑0. The public hearing was closed and the meeting adjourned at 7:32 p.m.

• Approved agenda (voice vote 6‑0)
• Approved January 9, 2025 minutes (voice vote 6‑0)
• Closed public hearing (6‑0)
• Approved setback variation for 427 E State St (6‑0)
• Approved restaurant special‑use permit for 427 E State St (6‑0)
• Approved relief from interior parking‑lot landscaping for 427 E State St (6‑0)
• Adjourned meeting at 7:32 p.m.

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will discuss and finalize details for the 2025 Bike Rodeo, including bike shop participation, and consider new member appointments. The committee will also review Bike Friendly Community updates, plan Earth Day activities, and discuss future events.

• Appointment of new committee members
• Finalize details for Bike Rodeo 2025, including bike shop participation
• General discussion on Bike Friendly Community updates
• Promotion and communications for Bike Rodeo
• Planning for Earth Day and future activities

The committee approved the March 12, 2025 minutes unanimously. Megan Brandstetter and Rachel Schreiber were appointed to the Bike & Pedestrian Advisory Committee by unanimous vote. No other actions were decided.

• Approved March 12, 2025 minutes (unanimous)
• Appointed Megan Brandstetter to BPAC (unanimous)
• Appointed Rachel Schreiber to BPAC (unanimous)

Mental Health Board

The Geneva Community Mental Health Board will meet to discuss May Mental Health Month and receive a report from ACMHAI. The meeting includes a guest presentation from the Vice President of Behavioral Health Office at the Association of Individual Development.

• Guest speaker Joanne Furnas from Association of Individual Development
• Discussion of May Mental Health Month
• Approval of February 11, 2025 meeting minutes
• Payment approval for Recording Secretary services

The Geneva 708 Mental Health Board approved the February 11, 2025 meeting minutes by a 6‑0 voice vote. The board also approved payment to the recording secretary for services, also by a 6‑0 voice vote. The meeting was then adjourned by a 6‑0 voice vote.

• Approved February 11, 2025 meeting minutes (voice vote 6-0)
• Approved payment to recording secretary for services (voice vote 6-0)
• Adjourned meeting (voice vote 6-0)

Committee of the Whole

The Committee of the Whole will discuss and consider several draft resolutions and ordinances, including a $951,525 insurance renewal package, an ordinance to extend municipal water service to 1923 Western Avenue without annexation, and a proposal to establish Special Service Area No. 37 (Geneva Crossing). Additional items include contracts for biosolids disposal, wetlands management, and mosquito abatement. The committee will also approve minutes from the prior meeting and take public comment.

• Consider draft resolution authorizing acceptance of insurance coverage for property, liability, auto, and workers’ comp at $951,525.00
• Consider draft ordinance to extend municipal water service to 1923 Western Avenue without annexation
• Consider draft ordinance proposing establishment of Special Service Area No. 37 (Geneva Crossing)
• Consider draft resolution for a biosolids disposal contract with Stewart Spreading, Inc. at $30.72 per cubic yard
• Consider draft resolutions for wetlands management services at Eagle Brook and On Brentwood’s Pond ($45,200) and water treatment plant wetlands ($23,600), and mosquito abatement ($56,444)

The Committee of the Whole approved the March 17 meeting minutes and a series of contracts and ordinances, each passing by an 8‑0 voice vote. Items approved include a $951,525 insurance renewal, extension of water service to 1923 Western Avenue, creation of Special Service Area No. 37, and contracts for biosolids disposal, wetlands management, and mosquito abatement. All actions were unanimously adopted.

• Approved March 17 minutes (8-0 voice vote)
• Approved $951,525 insurance renewal covering property, liability, and other coverages (8-0)
• Approved extension of municipal water service to 1923 Western Avenue (8-0)
• Approved creation of Special Service Area No. 37 (Geneva Crossing) (8-0)
• Approved biosolids disposal contract with Stewart Spreading, Inc. at $30.72 per cubic yard (8-0)
• Approved wetlands management services contract with Hampton, Lenzini & Renwick, Inc. up to $45,200 (8-0)
• Approved FY26 water‑treatment‑plant wetlands agreement with Hampton, Lenzini & Renwick, Inc. up to $23,600 (8-0)
• Approved FY26 mosquito‑abatement service agreement with Clarke Environmental Mosquito Management, Inc. up to $56,444 (8-0)

City Council

The City Council will consider approving two contracts: a $2,649,186.54 contract with Geneva Construction Co. for the 2025 Street Improvements Program, and a $40,000 agreement with CDM Smith for an industrial waste treatment study. They will also vote on municipal bills totaling $1,571,486.86 and proclaim April 26 as Arbor Day. Most items are on the consent agenda.

• Approve Resolution 2025-31: street improvements contract with Geneva Construction Co. for $2,649,186.54
• Approve Resolution 2025-32: industrial waste treatment study agreement with CDM Smith for $40,000
• Municipal bills for payment totaling $1,571,486.86
• Proclaim April 26, 2025 as Arbor Day
• Approve city council minutes from March 17, 2025

The council proclaimed April 26, 2025 as Arbor Day. It approved the March 17, 2025 council minutes, a $2,649,186.54 street‑improvements contract, a $40,000 industrial‑waste study agreement, and municipal bills totaling $1,571,486.86. All votes were 8 ayes, 0 nays, with 2 members absent. The meeting was then adjourned.

• Proclaimed April 26, 2025 as Arbor Day (unanimous voice vote)
• Approved City Council minutes from March 17, 2025 (8‑0‑2)
• Approved Resolution 2025-31 for street‑improvements contract up to $2,649,186.54 (8‑0‑2)
• Approved Resolution 2025-32 for industrial‑waste study agreement up to $40,000 (8‑0‑2)
• Approved municipal bills for payment totaling $1,571,486.86 (8‑0‑2)
• Adjourned meeting (unanimous voice vote)

Natural Resources Committee

The committee is discussing updates to the Tree Ordinance and preparing for the April 19th Earth Day event. Members are also reviewing the Bird City Illinois initiative and planning a proclamation for the Dark Sky Initiative.

• Tree Ordinance recommendations review and updates
• Earth Day event scheduled for April 19th
• Wine, Cheese, and Trees 2025 recap with nearly $70k brought in
• Rain barrels for sale at $75 each
• Proposed education piece to reduce plastic and styrofoam at restaurants

The committee voted to add Ellen Osborne as a new member. The minutes from the March meeting were approved. The meeting was then adjourned by motion.

• Ellen Osborne elected as NRC member (motion passed)
• March meeting minutes approved (motion passed)
• Meeting adjourned (motion passed)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for March 27, 2025 has been canceled. The next regular meeting is scheduled for April 10, 2025.

International Cultural Exchange Committee

This meeting of Geneva's International Cultural Exchange Committee will cover routine business like approving minutes and receiving a treasurer's report. Key discussions include a potential delegation to Croissy, France in Fall 2025, a donation to the committee, and plans for upcoming events such as a friendraiser, foreign film Sundays, and introducing AFS students to the City Council. The meeting is largely procedural and planning-focused, with no financial amounts specified in the agenda.

• Donation to ICEC – discussion, amount not specified
• Delegation to Croissy Fall 2025 – discussion and planning
• Intro AFS students to City Council – planning
• Future Art & Crepes event – discussion
• Friendraiser for 2025 – planning

The committee approved the February 19 meeting minutes. Julie Goodyear was nominated and accepted as a new member of the International Cultural Exchange Committee. The board approved purchasing refreshments for four AFS exchange students and recorded an anonymous $5,000 donation to ICEC.

• Approved February 19 meeting minutes
• Accepted Julie Goodyear as new board member
• Approved purchase of refreshments for AFS exchange students
• Recorded anonymous $5,000 donation to ICEC
• Placed Art and Crepes event on hold until next year
• Temporarily paused proposed Zoom language exchange with Croissy
• Discussed delegation visit dates to Croissy for Fall 2025 (no decision)
• Adjourned meeting at 6:50 p.m.

Strategic Plan Advisory Committee

The committee will meet to review the performance dashboard and receive updates from sub-groups. Members will also review the February 2025 minutes and the financial report.

• Performance Dashboard update
• Sub Group updates
• Review and approval of February 2025 Minutes
• Review and approval of Financial Report

The Strategic Plan Advisory Committee approved the February 2025 meeting minutes by unanimous vote. The committee also approved the financial report, again unanimously. The meeting was then adjourned by unanimous consent.

• Approved February 2025 meeting minutes (unanimous)
• Approved financial report (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will consider four permit applications for alterations to contributing structures in Geneva's historic district. Items include window replacement at 218 N Fifth Street, a building addition and rehabilitation at 501 Hamilton Street, siding replacement at 418 S Fifth Street, and a rehabilitation project at 101 W State Street. The meeting also includes approval of previous minutes and staff updates.

• Window replacement at 218 N Fifth Street (Case 2025-009, Nextwave Construction)
• Building addition and rehabilitation at 501 Hamilton Street (Case 2025-014, Matt Meyer)
• Siding replacement at 418 S Fifth Street (Case 2025-015, TJ Bollinger)
• Rehabilitation project at 101 W State Street (Case 2025-016, Dennis Kintop)

The Geneva Historic Preservation Commission approved all four permit applications on the March 18, 2025 agenda, each with conditions. Approvals included a window replacement at 218 N Fifth Street, a building addition at 501 Hamilton Street, siding replacement at 418 S Fifth Street, and a rehabilitation project at 101 W State Street. All votes were unanimous (6-0).

• Approved window replacement at 218 N Fifth Street with redesign stipulation (6-0)
• Approved building addition at 501 Hamilton Street as presented (6-0)
• Approved LP siding at 418 S Fifth Street, smooth siding required (6-0)
• Approved rehabilitation at 101 W State Street with window detail stipulation (6-0)

Committee of the Whole

The Committee of the Whole is discussing a contract for the 2025 Street Improvements Program, which includes roadway restoration, drainage, and parking lot work. The body is also considering a professional services agreement for an industrial waste treatment study.

• Contract with Geneva Construction Co. for 2025 Street Improvements Program not to exceed $2,649,186.54
• Professional Services Agreement with CDM Smith for Industrial Waste Treatment Study not to exceed $40,000.00

The Geneva Committee of the Whole approved two resolutions. The first authorizes the City Administrator to execute a contract with Geneva Construction Co. for the 2025 Street Improvements Program, with a 10% contingency, not to exceed $2,649,186.54. The second authorizes a professional services agreement with CDM Smith for an Industrial Waste Treatment Study, not to exceed $40,000. Both motions passed unanimously (10-0).

• Approved $2,649,186.54 contract with Geneva Construction Co. for 2025 Street Improvements (10-0)
• Approved $40,000 professional services agreement with CDM Smith for Industrial Waste Treatment Study (10-0)

City Council

The City Council will hold a public hearing on constructing a sanitary sewer river crossing and new screen building at the wastewater treatment plant. They will also consider several consent agenda items, including contracts for trench drains, portable radios, and water main engineering, totaling over $935,000. Additionally, a resolution to authorize staff to purchase road salt through a state joint contract will be voted on.

• Public hearing on construction of a sanitary sewer river crossing and new screen building at the Wastewater Treatment Plant
• Approve Resolution 2025-26: contract with Tracy & Ed Construction, Inc. for trench drain replacement up to $240,000
• Approve Resolution 2025-27: purchase of portable radios for Public Works and Geneva Emergency Management Agency up to $355,411
• Approve Resolution 2025-29: professional services agreement with Hampton, Lenzini and Renwick for water main construction engineering up to $340,197
• Approve Resolution 2025-30: authorizing city staff to be authorized purchasers of road salt via the State of Illinois Joint Purchasing Contract

The Geneva City Council approved all routine items on the omnibus agenda, including a $240,000 contract for trench drain replacement, $355,411 for portable radios, and $340,197 for water main engineering services. The council also approved municipal bills totaling $3,551,579.02 and authorized staff to purchase road salt through a state joint purchasing contract. No public comments were made during the sanitary sewer hearing, and no substantive decisions were made beyond these approvals.

• Approved Resolution 2025-26: $240,000 contract with Tracy & Ed Construction for trench drain replacement (10-0)
• Approved Resolution 2025-27: $355,411 purchase of portable radios for Public Works and GEMA (10-0)
• Approved Resolution 2025-28: Replacement vehicles purchase up to budgeted amount via Sourcewell (10-0)
• Approved Resolution 2025-29: $340,197 professional services agreement with Hampton, Lenzini and Renwick for water main engineering (10-0)
• Approved municipal bills for payment totaling $3,551,579.02 (10-0)
• Approved Resolution 2025-30: Authorized staff to purchase road salt via State of Illinois Joint Purchasing Contract (10-0)
• Approved minutes from March 3, 2025 meeting (10-0)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for March 13, 2025, has been canceled. The next regular meeting is set for March 27, 2025. No items were discussed or decided.

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will vote on reappointing members for two-year terms and finalize details for the 2025 Bike Rodeo, including an Active Transportation Alliance stipend application and a Park District special use permit. They will also discuss Bike Friendly Community status, spring newsletter content, and Earth Day outreach. Public comment will be taken at the meeting.

• Reappointment of members for 2-year terms
• Finalizing 2025 Bike Rodeo event details
• Active Transportation Alliance Stipend Application
• Park District Special Use Permit Application
• Earth Day activity planning and future outreach

The Bike and Pedestrian Advisory Committee approved the February 12, 2025 minutes unanimously and discussed plans for a Bike Rodeo on May 4, 2025, tentatively at Wheeler Park. The committee also reviewed a Park District permit application and discussed a $200 Active Transportation Alliance stipend. No formal votes were taken on these items; the only decision was the minutes approval.

• Approved February 12, 2025 meeting minutes (unanimous)
• Discussed Bike Rodeo event details for May 4, 2025 (no formal vote)
• Reviewed Park District special use permit application (no formal vote)
• Discussed $200 Active Transportation Alliance stipend application (no formal vote)

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will consider proposals for new office furniture and a software subscription, and vote to approve the fund's bylaws. The meeting includes routine approval of February 2025 minutes, bills, and treasurer report.

• Consider proposal to purchase replacement office furniture from Midwest Office Interiors, not to exceed $8,500.00
• Consider proposal to purchase a 6-month subscription to NeoGov PowerDMS, not to exceed $5,400.00
• Approve Foreign Fire Insurance Fund Bylaws and Rules
• Approve Minutes of February 19, 2025
• Approve Bills for Payment for February 2025

The Geneva Foreign Fire Fund Board approved all items on the agenda, including a proposal to purchase replacement office furniture from Midwest Office Interiors for up to $8,500 and a 6-month subscription to NeoGov Power DMS for up to $5,400. The board also approved the February 2025 meeting minutes, bills totaling $2,977.62, and the monthly treasurer report. All votes were unanimous with 6 ayes and 1 absence.

• Approved February 19, 2025 meeting minutes (6-0)
• Approved February 2025 bills totaling $2,977.62 (6-0)
• Approved February 2025 monthly treasurer report (6-0)
• Approved office furniture purchase from Midwest Office Interiors, not to exceed $8,500 (6-0)
• Approved 6-month NeoGov Power DMS subscription, not to exceed $5,400 (6-0)

Fire & Police Commission

The Board of Fire and Police Commissioners will meet to approve conditional employment offers for the Police Department and updates to Rules & Regulations. The body will also discuss the annual report and firefighter testing timelines.

• Approval of conditional employment offers for the Police Department
• Approval of updates to the Rules & Regulations
• Approval of firefighter testing timeline and test fee waivers
• Discussion of the Annual Report

The Board of Police and Fire Commission unanimously approved conditional employment offers for two new patrol officers, Austin Devitto and Grant Oliver, as recommended by Chief Passarelli. The board also approved updates to the Rules & Regulations as endorsed by the City Council, and approved a firefighter testing schedule with a zero-cost application fee. No other substantive decisions were made; the annual report was discussed but no action was taken.

• Approved conditional offer of employment for Austin Devitto as Patrol Officer (unanimous)
• Approved conditional offer of employment for Grant Oliver as Patrol Officer (unanimous)
• Approved updates to the Board of Police & Fire Rules & Regulations (unanimous)
• Approved firefighter testing schedule and zero-cost application fee (unanimous)

Natural Resources Committee

The Natural Resources Committee, a subcommittee of the Strategic Plan Advisory Committee, meets to discuss and receive updates on multiple active environmental projects, including the tree ordinance review, dark sky initiative proclamation, and the Wine, Cheese & Trees event that raised nearly $70,000. The committee also considers new initiatives to reduce plastic/styrofoam in restaurants and support shifting spring leaf collection to May.

• Tree ordinance: NRC met with staff to review recommendations; edits to be resubmitted.
• Dark Sky Initiative: Proclamation being drafted for City Council agenda.
• Wine, Cheese, and Trees event raised approximately $70,000.
• Rain barrels for sale at $75 each.
• Recycling bins on 3rd Street noted as overfilled; need more frequent emptying.

The Geneva Natural Resources Committee approved the February meeting minutes and discussed multiple upcoming projects, including the April 19 Earth Day event, river clean-up, and tree giveaways. No formal votes were taken on substantive policy matters; the meeting focused on planning and updates.

• Approved February meeting minutes (motion by O'Hara, second by Waldchen)
• Agreed to pay Flat Can's fee for Earth Day event
• Will order rain barrels ($75 each) and trees for Earth Day giveaway
• Will review tree ordinance with Dave DeGroot
• Will review Bird City certification items and report to SPAC

Committee of the Whole

The Committee of the Whole will consider several spending items: a $240,000 contract for trench drain replacement at Public Works, a $355,411 purchase of portable radios for Public Works and Geneva Emergency Management Agency, a resolution authorizing purchase of replacement vehicles up to the budgeted amount, and a $340,197 engineering services agreement for water main construction. These are preliminary discussions before City Council votes. The committee will also approve previous meeting minutes and hear public comment.

• Contract with Tracy & Ed Construction for trench drain replacement at Public Works, not to exceed $240,000
• Purchase of portable radios from Motorola for Public Works and Geneva Emergency Management Agency, $355,411
• Purchase of replacement vehicles (2 dump trucks, 2 one-ton trucks, locater vehicle, utility truck) via joint purchasing agreement
• Professional services agreement with Hampton, Lenzini and Renwick for water main construction engineering, $340,197
• Public comment period

The Committee of the Whole approved four resolutions, all by 10-0 voice votes: a $240,000 contract with Tracy & Ed Construction for trench drain replacement, a $355,411 purchase of portable radios for Public Works and GEMA, replacement vehicles up to budgeted amounts via Sourcewell, and a $340,197 professional services agreement with Hampton, Lenzini and Renwick for water main construction engineering. No public comment or new business was presented.

• Approved $240,000 trench drain replacement contract with Tracy & Ed Construction (10-0)
• Approved $355,411 purchase of portable radios for Public Works and GEMA (10-0)
• Approved replacement vehicles up to budgeted amount via Sourcewell or joint purchasing (10-0)
• Approved $340,197 water main construction engineering services agreement with Hampton, Lenzini and Renwick (10-0)

City Council

The council will vote on several routine items including bills for $1,507,359.96 and an ordinance adjusting fire/police commission fees. Notable actions include authorizing a $126,004 computer purchase, a $54,876.80 sludge pump replacement contract, and easements for lead water service replacement. The meeting also includes a Women's History Month proclamation and resolutions for 2025 festival street closures.

• Approve $126,004.00 purchase of replacement computers from Saitech, Inc.
• Approve $54,876.80 contract with Dahme Mechanical Industries for wastewater sludge pump replacement
• Authorize negotiations for temporary construction easements to replace lead and galvanized water services
• Adopt ordinance amending fire/police commission application fee and EMT licensure requirement
• Consider resolutions for use of public right-of-ways and lane closures for 2025 festivals and large events

The Geneva City Council approved several routine items, including a $126,004 computer purchase, a wastewater pump replacement contract, and resolutions for 2025 festivals. It also declared fire department equipment surplus. No substantive decisions were made on the Burton Foundation affordable housing proposal, which remains only a concept.

• Approved Ordinance 2025-06 amending Fire and Police Commission fees and EMT licensure (10-0)
• Approved Resolution 2025-17 for $126,004 computer purchase from Saitech, Inc. (10-0)
• Approved Resolution 2025-18 authorizing negotiation of temporary easements for lead water service replacement (10-0)
• Approved Resolution 2025-19 for $54,876.80 wastewater pump replacement contract with Dahme Mechanical (10-0)
• Approved municipal bills totaling $1,507,359.96 (10-0)
• Approved Resolutions 2025-20 through 2025-24 for festival road closures and city services (10-0)
• Approved Resolution 2025-25 declaring fire department equipment surplus (10-0)
• Proclaimed March as Women's History Month (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for February 27, 2025, has been canceled. The next meeting is scheduled for March 13, 2025.

Fire & Police Commission

The Board of Fire and Police Commissioners will meet for a special session. The primary purpose of the meeting is to conduct interviews for police officer candidates in a closed session.

• Police officer candidate interviews

The Board of Police and Fire Commission met in special session and unanimously approved entering executive session to conduct police officer candidate interviews, as permitted under state law. The board exited the closed session and adjourned without any public substantive decisions.

• Approved motion to enter executive session for candidate interviews (unanimous)
• Approved motion to exit executive session (unanimous)
• Approved motion to adjourn meeting (unanimous)

Fire & Police Commission

This is a special meeting of the Geneva Fire & Police Commission. The sole agenda item is a closed session to interview police officer candidates, as permitted under Illinois law (5ILCS 120/2(C)(21)). No public votes or decisions are scheduled.

• Closed session for police officer candidate interviews (5ILCS 120/2(C)(21))

The Board of Police and Fire Commission held a special meeting that consisted solely of a closed executive session to interview police officer candidates. No substantive decisions were made during the open portion of the meeting, which was limited to procedural motions to enter and exit the closed session and to adjourn.

• Entered executive session for police officer candidate interviews (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Historic Preservation Commission meeting scheduled for February 19, 2025, has been canceled. No items were decided or discussed.

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will consider four purchase proposals, including a power hose roller for Station 1 (up to $8,500) and an EV fire blanket set (up to $2,500). They will also vote on approving the fund's bylaws and rules, and approve minutes, bills, and the treasurer's report for January 2025.

• Consider proposal to purchase 1 power hose roller for Station 1, not to exceed $8,500.00
• Consider proposal to purchase 1 EV fire blanket and 1 EV emergency plug, not to exceed $2,500.00
• Consider proposal to purchase materials for a bailout training prop, not to exceed $600.00
• Consider proposal to purchase and donate used/demo MSA G1 air masks to Explorer Post, not to exceed $750.00
• Approve Foreign Fire Insurance Fund Bylaws and Rules

The Geneva Foreign Fire Fund Board approved all four equipment purchase proposals and routine financial items. All votes were unanimous 5-0 with two members absent. The largest purchase was a power hose roller for Station 1 at up to $8,500.

• Approved January 2025 meeting minutes (5-0)
• Approved January 2025 bills totaling $2,734.44 (5-0)
• Approved January 2025 treasurer report (5-0)
• Approved power hose roller purchase up to $8,500 for Station 1 (5-0)
• Approved EV fire blanket and emergency plug purchase up to $2,500 (5-0)
• Approved bailout training prop materials purchase up to $600 (5-0)
• Approved used/demo MSA G1 air masks purchase and donation to Explorer Post up to $750 (5-0)

International Cultural Exchange Committee

The International Cultural Exchange Committee, a subcommittee of Geneva's Strategic Advisory Committee, is meeting for routine business including approval of minutes, treasurer's report, and a donation. Key discussion items include a potential delegation to Croissy in fall 2025, introducing AFS students to City Council, and updates on the French conversation group and foreign film Sundays.

• Donation to ICEC – Angela
• Delegation to Croissy fall 2025? – Cynthia
• Intro AFS students to City Council – Pam
• Newsletter and holiday greetings – Cynthia and Jim
• Future Art & Crepes – Pam

The International Cultural Exchange Committee approved the December 2024 minutes and discussed upcoming events, including a fall delegation to Croissy, an AFS student event, and a potential Art & Crêpes program. No major policy decisions were made; the meeting was largely administrative and planning-focused.

• Approved December 2024 minutes (motion by Donelle, second by Pam)
• Confirmed all delegation fees paid; reimbursements forthcoming
• Planned fall delegation to Croissy for 10-12 attendees, dates TBD
• Scheduled AFS student event for April 21 at City Hall
• Proposed letter to Williamsburg Elementary for Art & Crêpes, deadline 3/15/25
• Discussed board transitions; Jim likely continuing, others may step down

Strategic Plan Advisory Committee

The committee will discuss monitoring the strategic plan, including staff updates on an engagement analyst and a performance dashboard. Members are also set to approve January 2025 minutes and a financial report, and note upcoming events such as the March 8 Community Resource Fair.

• Discussion of a performance dashboard for strategic plan metrics
• Staff introduction and update from an Engagement Analyst
• Review and approval of minutes from January 2025
• Review and approval of a financial report
• Calendar review: March 8 Community Resource Fair

The Strategic Plan Advisory Committee approved the January 2025 minutes and the financial report, both unanimously. The committee also discussed updates on the performance dashboard and heard reports from subcommittees, including the Bike Committee's Honorable Mention designation from the League of American Bicyclists.

• Approved January 2025 minutes (unanimous)
• Approved financial report (unanimous)
• Moved agenda item 6 after item 5 (all in favor)

Committee of the Whole

The Committee of the Whole will discuss four items of business: an ordinance to allow the Board of Fire and Police Commissioners flexibility in setting application fees and EMT licensure requirements for firefighters, a resolution to buy replacement computers for $126,004 from Saitech Inc., a resolution authorizing the city administrator to negotiate temporary construction easements for replacing lead and galvanized water services, and a resolution to contract with Dahme Mechanical Industries for wastewater plant sludge pump replacement not to exceed $54,876.80.

• Ordinance to amend Title 3, Chapter 4 of City Code: allows Board of Fire and Police Commissioners to waive EMT-Paramedic requirement for firefighter candidates
• Resolution authorizing purchase of replacement computers from Saitech, Inc. for $126,004
• Resolution authorizing City Administrator to negotiate temporary construction easements for replacing lead and galvanized water services
• Resolution for contract with Dahme Mechanical Industries for wastewater plant waste activated sludge pump replacement, not to exceed $54,876.80

The Geneva Committee of the Whole approved a draft ordinance amending the Board of Fire and Police Commissioners rules to allow hiring firefighters who are not yet licensed paramedics, responding to local competition for candidates. The committee also approved resolutions to purchase replacement computers from Saitech, Inc. for $126,004.00, authorize the city administrator to negotiate temporary construction easements for lead and galvanized water service replacement, and contract with Dahme Mechanical Industries for wastewater plant sludge pump replacement up to $54,876.80. All items passed by 8-0 voice votes.

• Approved draft ordinance allowing firefighter hires without paramedic license (8-0)
• Approved $126,004.00 computer purchase from Saitech, Inc. (8-0)
• Authorized negotiation of temporary easements for lead water service replacement (8-0)
• Approved $54,876.80 contract with Dahme Mechanical for sludge pump replacement (8-0)

City Council

The City Council will consider several resolutions, including overturning the Historic Preservation Commission's denial of exterior siding removal at 418 S. Fifth Street and extending a site plan approval for a 156,000-square-foot industrial building at 1203 Fabyan Parkway. They will also receive a stormwater quality program update, consider appointments to the Strategic Plan Advisory Committee, and authorize payment of $4,395,099.95 in municipal bills. Routine items include approving previous meeting minutes, declaring public works vehicles surplus, and publishing the updated zoning map.

• Resolution 2025-16 to reverse Historic Preservation Commission's denial of historic siding removal at 418 S. Fifth Street
• Resolution 2025-15 to extend site plan approval for a 156,000 sq. ft. industrial building at 1203 Fabyan Parkway
• Resolution 2025-13 declaring public works vehicles and equipment as surplus property
• Resolution 2025-14 authorizing publication of the updated 2025 City of Geneva Zoning Map
• National Pollutant Discharge Elimination System (MS4) Stormwater Quality Program update by Dan Bounds of Baxter and Woodman Consulting Engineers

The Geneva City Council voted 6-1 to deny a resolution that would have reversed the Historic Preservation Commission's denial of a permit to remove and replace historic siding at 418 S. Fifth Street. The council also approved several routine items, including appointments, financial reports, and resolutions on surplus property and zoning map publication. A resolution to extend a site plan approval for a 156,000-square-foot industrial building was approved 7-1.

• Appointed Mark Kloet and Ashley Nuzzo-Ericksen to Strategic Plan Advisory Committee (unanimous)
• Approved minutes from Feb. 3, 2025, revenue report, and Nov/Dec financial reports (8-0)
• Approved municipal bills for payment of $4,395,099.95 (8-0)
• Declared Public Works vehicles and equipment as surplus (unanimous)
• Authorized publication of updated 2025 zoning map (unanimous)
• Extended site plan approval for 156,000 sq ft industrial building at 1203 Fabyan Pkwy (7-1)
• Denied reversal of Historic Preservation Commission siding denial at 418 S. Fifth St. (1-6, 1 abstention)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for February 13, 2025 has been canceled. The next meeting is scheduled for February 27, 2025.

• Meeting canceled; no items discussed or decided

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will hold a regular meeting to discuss ongoing bike and pedestrian planning efforts. Key agenda items include preparing a Bike Plan update with a focus on existing infrastructure and preferred connections, reviewing results of the Bike Friendly Community application, and discussing member reappointments and a vacant seat. The committee will also debrief on a recent SPAC meeting and plan future activities.

• Discussion of Bike Plan Update Preparation: existing infrastructure and preferred connections
• Discussion of results from the Bike Friendly Community application
• Reappointment of members (2-year term) and discussion of filling a vacant seat
• SPAC Meeting debrief
• Preparation of "Sharrow" newsletter article for Spring

The Bike and Pedestrian Advisory Committee approved the appointment of Michael Krass to fill a vacancy, effective March 2025. Members discussed feedback from the League of American Bicyclists on improving bike friendliness, including adopting a Complete Streets Policy and increasing bike parking. The committee also noted plans for a bike rodeo in May and a spring newsletter article on sharrows.

• Approved minutes of January 8, 2025 (unanimous)
• Concurred with appointment of Michael Krass to fill vacancy (starting March 2025)
• Discussed LAB feedback items for improving bike friendliness (no formal action)
• Planned bike rodeo in May, timed with Ride A Bike Day or Bike to Work Week (discussed)

Mental Health Board

The Mental Health Board will meet to review its mission statement, strategic plan, and recent funding meetings. The session includes a guest presentation from the Kane County Health Department.

• Guest speaker Kim Peterson, Director of Community Health, Kane County Health Department
• Review of mission statement and strategic plan
• Review of November funding meeting and December City Council address
• Payment approval for Recording Secretary services
• Summary report from the December ACMHAI Meeting

The board unanimously approved its mission statement and strategic plan, as well as the Arc of the Year, with no changes. Members also heard a presentation from Kane County Health Department Director Kim Peterson on county services and initiatives. No other substantive decisions were made.

• Approved mission statement and strategic plan (7-0)
• Adopted Arc of the Year (7-0)
• Approved November 14, 2024 meeting minutes (7-0)
• Approved payment to Recording Secretary (7-0)

Natural Resources Committee

The Natural Resources Committee will hear updates on active projects including the Eastside Fire Station natural landscaping, rain barrel sales at $75 each, and recycling bin overflow issues. The committee will also discuss next steps for amending the city's tree preservation code and advancing a dark sky initiative proclamation. New initiatives include an educational piece to reduce plastic and styrofoam at restaurants and shifting spring leaf collection to May.

• Eastside Fire Station Natural Landscaping Project – Dan Ludwig continues to monitor plants
• Rain Barrels for sale at $75 each
• Recycling Bins on 3rd Street overrun with material, need more frequent emptying
• Tree Ordinance – City Code amendments needed for tree preservation, protection, landscaping; three NRC members to meet with City
• Dark Sky Initiative – Jay Womack to work on proclamation for City Council agenda

The Geneva Natural Resources Committee approved paying a $250 fee to Flat Can for participation in the April 19, 2025 Earth Day event. The committee also approved the December meeting minutes and discussed various ongoing projects, including the Dark Sky Initiative, tree ordinance, and Bird City certification review. No other substantive decisions were made.

• Approved December meeting minutes (moved by John Frankenthal, seconded by Erick Waldchen)
• Approved $250 fee to Flat Can for Earth Day event (moved by Carrie Carter, seconded by Erick Waldchen)

City Council

The Geneva City Council will hold a public hearing on the proposed FY 2026 budget and consider a resolution to adopt it. They will also vote on a professional services agreement for sanitary sewer design on Reed Road and an intergovernmental agreement for mutual aid. A proclamation for Black History Month and a library presentation are also on the agenda.

• Public hearing on FY 2026 City of Geneva Budget
• Consider Resolution 2025-12 adopting the FY 2026 budget
• Professional services agreement with Fehr-Graham for Reed Road sanitary sewer design, not to exceed $40,500
• Intergovernmental agreement for Illinois Public Works Mutual Aid Network membership (Resolution 2025-11)
• Proclamation of February 2025 as Black History Month

The Geneva City Council adopted the FY 2026 budget (11-0) after rejecting a motion to remove the $55,000 lobbyist agreement line item (2-9). The council also approved a professional services agreement for sanitary sewer design on Reed Road, an intergovernmental agreement for mutual aid, and municipal bills totaling $1,758,922.24. A public hearing on the budget was held with no comments.

• Adopted FY 2026 City of Geneva budget (11-0)
• Rejected motion to remove $55,000 lobbyist line item from budget (2-9)
• Approved Resolution 2025-10: Fehr-Graham design services for Reed Road sewer, not to exceed $40,500 (10-0)
• Approved Resolution 2025-11: Illinois Public Works Mutual Aid Network membership (10-0)
• Approved municipal bills for payment totaling $1,758,922.24 (10-0)
• Proclaimed February as Black History Month (10-0)

Strategic Plan Advisory Committee

The committee will meet to conduct a closed session regarding appointments to the Strategic Plan Advisory Committee. Other agenda items include new business and public comment.

• Closed session to consider appointments to SPAC

The Strategic Plan Advisory Committee met and unanimously approved a motion to enter closed session to consider appointments to the committee. After returning to open session, no new business or public comment was conducted, and the meeting adjourned. No substantive decisions were made.

• Approved motion to enter closed session for appointments (unanimous)
• Approved motion to return to open session (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for January 23, 2025, has been canceled. The next meeting is scheduled for February 13, 2025.

Historic Preservation Commission

The Geneva Historic Preservation Commission will meet on January 22, 2025, to consider two permit applications: window replacement at 22 S Second Street (American Legion Post 75) and siding replacement at 418 S Fifth Street, both on contributing structures. The commission will also continue its review of the proposed siding policy. Approval of the previous meeting's minutes is also on the agenda.

• Permit review: Window replacement at 22 S Second Street (Case 2025-005, American Legion Post 75)
• Permit review: Siding replacement at 418 S Fifth Street (Case 2024-087, continued from December meeting)
• Siding Policy Review: Commission to discuss proposed edits to the siding policy
• Five Minute Field Guide presentation on hidden non-building landmarks
• Approval of December 17, 2024 meeting minutes

The Historic Preservation Commission approved a window replacement project at 22 S Second Street (American Legion Post 75) with conditions, and denied a siding repair proposal at 418 S Fifth Street. The commission also postponed a siding policy review and heard a staff presentation on non-building landmarks.

• Approved window replacement at 22 S Second Street (American Legion Post 75) with condition to work with staff on spacer bar color (4-0)
• Denied siding repair at 418 S Fifth Street as presented (0-4)
• Approved minutes of December 17, 2024 (4-0)
• Postponed siding policy review to a future meeting

Committee of the Whole

The Committee of the Whole will consider a draft resolution authorizing a professional services agreement with Fehr-Graham for design of a sanitary sewer on Reed Road, not to exceed $40,500. They will also continue discussion on the FY 2026 budget and FY 2027 forecast. The meeting is the committee's second in January and follows approval of previous minutes.

• Consider draft resolution to contract Fehr-Graham for sanitary sewer design on Reed Road, $40,500
• Continued discussion on FY 2026 budget and FY 2027 forecast
• Approve Committee of the Whole minutes from January 6, 2025

The Committee of the Whole approved a professional services agreement with FehrGraham for up to $40,500 to design a sanitary sewer relocation on Reed Road. They also reached consensus on FY 2026-27 budget items: keeping $120,000 for a Route 31 sidewalk study, $100,000 for the historic retaining wall on south First St., and $1.8 million for the bridge railing and sidewalk widening project. No public comment or new business was discussed.

• Approved $40,500 professional services agreement with FehrGraham for Reed Road sanitary sewer design (9-0)
• Consensus to keep $120,000 in FY26 budget for Route 31 sidewalk study
• Consensus to include $100,000 in budget for south First St. retaining wall work
• Consensus to keep $1.8 million in budget for bridge railing and sidewalk widening project

City Council

The City Council will consider an omnibus agenda including approval of minutes, financial reports, and bills totaling $7.88 million. Under Committee of the Whole, they will vote on contracts for lift station improvements ($610k) and equipment purchases. Additionally, they will hold hearings on ordinances for annexation, zoning map amendment, and a preliminary plat for Prairie Grove development, and discuss a potential bond referendum for public safety facilities.

• Approve $610,377.76 contract with Dahm Mechanical for Kautz Road Lift Station improvements
• Consider ordinances to annex two parcels and rezone from Rural to R6 Medium Density Residential
• Consider preliminary and final plat for Prairie Grove subdivision
• Authorize purchases: UV lamps ($30,980) and Bobcat air compressor ($70,923)
• Discussion regarding Public Safety Facilities Bond Referendum

The Geneva City Council voted 10-0 to rescind its January 13 action and remove the $68 million public safety facilities bond referendum from the April 1, 2025 ballot, after discovering a formula error that doubled the projected annual property tax payment. The council also approved several routine items, including contracts for lift station improvements, UV lamps, and an air compressor, as well as ordinances for annexation, a comprehensive plan amendment, a zoning map amendment, and a preliminary/final plat for the Prairie Grove development. All votes were unanimous with one absence (Ald. Bowring).

• Rescinded Jan 13 action to advance $68M public safety referendum (10-0)
• Approved Resolution 2025-03: $610,377.76 contract with Dahm Mechanical for Kautz Road Lift Station (9-0)
• Approved Resolution 2025-04: $30,980.00 purchase of UV lamps from Xylem Water Solutions (9-0)
• Approved Resolution 2025-05: $70,923.07 purchase of Bobcat air compressor, declared old compressor surplus (9-0)
• Approved municipal bills totaling $7,884,118.37 (9-0)
• Approved Resolution 2025-06: Declared fire department equipment surplus (9-0)
• Approved Ordinance 2025-03: Annexed parcels 12-05-100-003 and 12-05-100-006 (10-0)
• Approved Ordinance 2025-04: Comprehensive plan amendment to single-family attached residential (9-0)

Firefighters Pension Board Fund

The Geneva Firefighters' Pension Fund Board of Trustees will hold a regular meeting on January 16, 2025, to review financial reports from Lauterbach & Amen, an investment report from Marquette Associates, and discuss various administrative matters. Action items include approving surviving spouse benefits for Kristine Johnson, annual cost-of-living adjustments for pensioners, fiduciary liability insurance renewal, and review of trustee term expirations. The board may also enter closed session to discuss personnel, litigation, or closed meeting minutes.

• Approval of surviving spouse benefits for Kristine Johnson following the death of pensioner Frank Johnson
• Approve annual cost-of-living adjustments for pensioners
• Review and approve fiduciary liability insurance renewal
• Discussion and possible action on cash management policy
• Approval of trustee training registration fees and reimbursable expenses

The Geneva Firefighters' Pension Fund Board approved the surviving spouse benefit for Kristine Johnson, the fiduciary liability insurance renewal, and the 2025 Cost of Living Adjustments. They also accepted the monthly financial report and disbursements, and discussed the cash management policy with no changes needed.

• Approved surviving spouse benefit for Kristine Johnson at $8,621.68/month (3-0)
• Approved fiduciary liability insurance renewal for $4,172 (3-0)
• Approved 2025 Cost of Living Adjustments as calculated by L&A (3-0)
• Accepted monthly financial report and approved disbursements of $11,133.32 (3-0)
• Approved October 17, 2024 meeting minutes (unanimous voice vote)

Police Pension Fund Board

The Geneva Police Pension Fund Board will hold a regular meeting to approve meeting minutes, bills, and financial reports. The board will also review fiduciary liability insurance, cost-of-living adjustments for pensioners, and trustee training expenses.

• Approval of bills presented by Lauterbach & Amen, LLP
• Review and possible action on Cash Management Policy
• Approval of Annual Cost of Living Adjustments for Pensioners
• Review and approval of Fiduciary Liability Insurance Renewal
• Review Trustee Term Elections and Election Procedures

The Geneva Police Pension Fund Board approved the fiduciary liability insurance renewal for $5,052 and the 2025 Cost of Living Adjustments as calculated by the actuary. The board also accepted the monthly financial report and approved disbursements of $17,294.05. No retirement or disability applications were considered, and no public comment was made.

• Approved fiduciary liability insurance renewal for $5,052 (3-0)
• Approved 2025 Cost of Living Adjustments as calculated by L&A (3-0)
• Accepted monthly financial report and approved $17,294.05 in disbursements (3-0)
• Approved October 16, 2024 and November 20, 2024 meeting minutes (unanimous)
• Kept closed session minutes confidential (unanimous)

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board will meet to approve December 2024 minutes, bills, and treasurer report, and consider new business. Items include a proposal to purchase a power hose roller for Station 1 at up to $7,000, replacement blenders for two stations for up to $400, adoption of updated bylaws, and a revised training reimbursement policy.

• Approval of December 2024 minutes, bills, and treasurer report
• Consider purchase of power hose roller for Station 1, not to exceed $7,000
• Consider purchase of 2 replacement blenders for Station 1 and 2, not to exceed $400
• Approve Foreign Fire Insurance Fund Bylaws and Rules
• Approve update to training reimbursement policy

The Geneva Foreign Fire Fund Board approved the December 2024 minutes, bills totaling $847.18, and the treasurer's report. It also approved two equipment purchases: a power hose roller for Station 1 (not to exceed $7,000) and two replacement blenders for Stations 1 and 2 (not to exceed $400). The board voted to table the approval of the Foreign Fire Insurance Fund Bylaws and Rules until the next meeting.

• Approved December 2024 minutes (6-0)
• Approved December 2024 bills totaling $847.18 (6-0)
• Approved December 2024 treasurer's report (6-0)
• Approved purchase of power hose roller for Station 1, not to exceed $7,000 (6-0)
• Approved purchase of 2 replacement blenders for Stations 1 and 2, not to exceed $400 (6-0)
• Tabled approval of Foreign Fire Insurance Fund Bylaws and Rules until next meeting (6-0)

Strategic Plan Advisory Committee

The committee will review and approve minutes and financial reports from December 2024, receive updates on city facilities and sub-committee work, and monitor strategic plan goals. A closed session is scheduled to discuss appointments to the committee. The meeting also includes new business, public comment, and calendar review.

• Review and approval of December 2024 minutes
• Review and approval of financial report
• Update on city facilities
• Strategic plan goal monitoring and updates
• Closed session to consider appointments to SPAC

The Strategic Plan Advisory Committee approved the December 2024 meeting minutes and the financial report, both unanimously. The committee also received updates from sub-committees, including the Bike Committee, and discussed methods to monitor progress on strategic goals. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved December 2024 meeting minutes (unanimous)
• Approved financial report (unanimous)
• Moved into closed session to discuss SPAC appointments (unanimous)
• Returned to open session after closed session (unanimous)

Mental Health Board

The Geneva 708 Community Mental Health Board will not meet on Tuesday, January 14, 2025. The next regularly-scheduled meeting is February 11, 2025 at 7:00 p.m. at Geneva City Hall.

• Meeting cancelled; no items were discussed or decided

City Council

The City Council is meeting to consider Ordinance No. 2025-02, which would place a question on the April 1, 2025, ballot regarding the issuance of general obligation bonds. The body will also receive a presentation on FY 2026 budget and FY 2027 budget projections.

• Proposed $68M bond referendum for a new police station and new Fire Station #2
• Proposed public safety improvements to existing facilities and the public works facility
• Ordinance No. 2025-02 regarding the April 1, 2025, consolidated election
• Presentation on FY 2026 Budget and FY 2027 Budget Projections

The Geneva City Council approved Ordinance No. 2025-02, placing a general obligation bond proposition on the April 1, 2025 ballot. The council also received a presentation on the proposed FY2026 budget totaling $140,676,750 in expenditures, with a public hearing scheduled for February 3. No other substantive decisions were made.

• Approved Ordinance No. 2025-02 to submit general obligation bond issuance to voters (11-0)
• Scheduled public hearing on FY2026 budget for February 3, 2025

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on FD Fund II, LLC's five requests for the Prairie Grove property: annexation of 5.75 acres, a Comprehensive Plan Amendment to Single-Family Attached Residential, a Zoning Map Amendment to R6, a Preliminary/Final Plat of Subdivision for a 24-unit townhome development, and a variation to reduce the minimum street curvature radius from 150 ft to 50 ft. The commission will take public testimony and then make a recommendation to the City Council.

• Annexation of approximately 5.75 acres at Peck Road between Prairie View Drive and Heartland Drive
• Comprehensive Plan Amendment from Single-Family Residential to Single-Family Attached Residential
• Zoning Map Amendment from RR Rural Single-Family Residential to R6 Medium Density Two-and-Three-Family Residential
• Preliminary/Final Plat of Subdivision for a 24-unit townhome development with 20 single-story ranch units and four 2-story dwellings
• Variation from Section 12-3-2(I) to reduce minimum street curvature radius from 150 ft to 50 ft

The Planning and Zoning Commission approved all five requests for the Prairie Grove townhome development, including annexation, comprehensive plan and zoning map amendments, preliminary/final plat, and a road curvature variation. The approvals were unanimous (5-0) and subject to staff findings and conditions. The project will now go to the City Council for final approval.

• Approved comprehensive plan amendment to Single-Family Attached Residential (5-0)
• Approved zoning map amendment to R6 Medium Density Residential (5-0)
• Approved preliminary/final plat with conditions including lot frontage and cash contributions (5-0)
• Approved variation for 50-ft road curvature radius (5-0)

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will discuss a bike plan update, including existing infrastructure and preferred connections. The committee will also consider reappointing members and filling a vacant seat, and begin planning for 2025 events.

• Reappointment of members for 2-year terms and discussion of filling a vacant seat
• Bike Plan Update Preparation: discussion of existing infrastructure and preferred connections
• Prepare annual report to SPAC (Strategic Planning Advisory Committee)
• Partnerships/Certifications: Fox Valley Bike & Ped. Committees and Bike Friendly Community Application
• Begin planning for 2025 events

The Bike and Pedestrian Advisory Committee approved the December 11, 2024 minutes unanimously and discussed plans for 2025, including an informational campaign on sharrows (bicycle pavement markings) for April and coordination with driver education programs. They also reviewed member reappointments, with confirmation due before May 1, and noted one unfilled vacancy. No formal votes were taken on policy items; the only decision was the minutes approval.

• Approved December 11, 2024 meeting minutes (unanimous)
• Planned informational piece on sharrows for April publication
• Discussed member reappointments, to be confirmed before May 1
• Reviewed two applicants for one BPAC vacancy; chairman to follow up

Fire & Police Commission

The Board of Fire and Police Commissioners will review the FY26 budget and discuss firefighter recruitment and testing. The commission will also consider the approval of firefighter test fees and review police applicant qualifications.

• FY26 Board of Fire and Police Commission budget review
• Firefighter recruitment and testing discussion
• Approval of firefighter testing timeline and test fees
• Review of police applicant qualification waivers
• Scheduling of Police Officer interviews

The Board of Police and Fire Commission approved the 2025 proposed commission budget for submission to the city council, and unanimously approved a waiver allowing police applicants with 60 credit hours toward a bachelor's degree to bypass the associate's degree requirement. A firefighter testing timeline and fee item was tabled, and no action was taken on firefighter recruitment testing options.

• Approved 2025 commission budget for city council approval (unanimous)
• Approved waiver of associate's degree requirement for police applicants with 60 credit hours (unanimous)
• Tabled firefighter testing timeline and test fee approval
• Approved minutes from November 12, 2024 (unanimous)

Committee of the Whole

The Geneva Committee of the Whole will consider a draft ordinance to require a vote on issuing general obligation bonds at the April 1, 2025 consolidated election. Other business includes authorizing contracts for a lift station improvement ($610,377.76), purchasing ultraviolet lamps for the wastewater plant ($30,980), and buying a new air compressor ($70,923.07) while declaring an old one surplus. The committee will also approve minutes from December 16, 2024 and take public comment.

• Consider draft resolution authorizing a contract with Dahm Mechanical Industries for Kautz Road Lift Station improvements not to exceed $610,377.76
• Consider draft resolution authorizing purchase of ultraviolet lamps, sleeves, and O-rings from Xylem Water Solutions for $30,980.00
• Consider draft resolution authorizing purchase of a Bobcat PA450 air compressor from O'Leary's Equipment for $70,923.07 and declaring Ingersoll-Rand compressor as surplus
• Consider draft ordinance requiring submission of a proposition to issue general obligation bonds to voters at the April 1, 2025 consolidated election

The Geneva Committee of the Whole approved three contracts: a $610,377.76 contract with Dahm Mechanical Industries for Kautz Road Lift Station improvements, a $30,980.00 purchase of ultraviolet lamps and parts from Xylem Water Solutions, and a $70,923.07 purchase of a Bobcat air compressor from O'Leary's Equipment. The committee also approved a draft ordinance to place a general obligation bond referendum on the April 1, 2025 ballot, with a projected tax increase of $180 annually for a $350,000 home. All votes were unanimous.

• Approved $610,377.76 contract with Dahm Mechanical for Kautz Road Lift Station improvements (9-0)
• Approved $30,980.00 purchase of UV lamps, sleeves, and O-rings from Xylem Water Solutions (9-0)
• Approved $70,923.07 purchase of Bobcat air compressor from O'Leary's Equipment and declared old compressor surplus (9-0)
• Approved ordinance to submit general obligation bond referendum to voters on April 1, 2025 (10-0)

City Council

The Geneva City Council will consider a zoning variation for 611 Oakwood Drive, ratify an emergency sewer cleaning truck purchase of $54,275.28, and approve an eighth amendment to the electric capacity agreement with WM Illinois Renewable Energy. A presentation of life saving medals to four officers for actions on October 15, 2024, will occur. The council will also approve minutes and pay $2,436,809.72 in bills.

• Presentation of Life Saving Medals to Sgt. Mark Russo, Officers Dan Yates, Bob Pech, Sarah Sullivan
• Approve Resolution No. 2025-01: Eighth Amendment to Agreement for Sale and Purchase of Electric Capacity and Energy with WM Illinois Renewable Energy, LLC
• Consider Ordinance No. 2025-01: variations to reduce west side yard setback to 1.86 ft and increase lot coverage to 50% at 611 Oakwood Drive
• Consider Resolution No. 2025-02: ratifying emergency purchase of sewer cleaning truck pump and rental, $54,275.28
• Municipal bills for payment: $2,436,809.72

The Geneva City Council approved the omnibus agenda, including a resolution for an eighth amendment to an electric capacity agreement with WM Illinois Renewable Energy, and paid municipal bills totaling $2,436,809.72. It also granted zoning variations for a property at 611 Oakwood Drive, allowing a reduced setback and increased lot coverage, and ratified an emergency purchase of sewer cleaning equipment for $54,275.28. All votes were 9-0 with one absence. No other substantive decisions were made.

• Approved Resolution 2025-01 for electric capacity agreement amendment (9-0)
• Approved municipal bills totaling $2,436,809.72 (9-0)
• Granted zoning variations at 611 Oakwood Drive (9-0)
• Ratified emergency sewer truck purchase/rental of $54,275.28 (9-0)