Geneva public meetings in 2025

Strategic Plan Advisory Committee

The committee will meet to discuss the Q2 draft report and provide updates on subcommittees, the Geneva Academy, and facilities. The session includes the review of November 2025 minutes and a financial report.

• Review and approval of November 2025 minutes
• Review and approval of Financial Report
• Q2 Draft Report discussion
• Geneva Academy update
• Facilities update

The committee approved the November 2025 meeting minutes with a unanimous vote. No financial activity was reported. The meeting concluded with a unanimous motion to adjourn at 8:29 p.m.

• Approved November 2025 minutes (unanimous)
• Approved adjournment (unanimous)

Historic Preservation Commission

The Geneva Historic Preservation Commission will review a building permit application for a new window on an addition at 521 South Street (Case 2025-115). It will hold a public hearing on the demolition of a historic landmark located at 4 E State Street (Case 2025-114). The meeting also includes routine items such as approval of the November 18 minutes, a staff secretary’s report, and a brief new‑business update on the East State Street application timeline.

• Review of building permit application for new window on addition at 521 South Street (Case 2025-115)
• Public hearing on demolition of historic landmark at 4 E State Street (Case 2025-114)
• Approval of minutes from the November 18, 2025 meeting
• Secretary’s Report with staff updates on permit activity and administrative approvals
• New business: update on timeline for the East State Street application

The commission approved the minutes from the November 18, 2025 meeting (6-0). It approved a plan amendment adding a new window to 521 South Street (7-0). After a public hearing, the commission voted to deny the demolition request for the historic Alexander Brothers Blacksmith Shop at 4 East State Street (0-7). The meeting was adjourned unanimously.

• Approved minutes of Nov 18, 2025 meeting (6-0)
• Approved new window plan amendment at 521 South Street (7-0)
• Opened public hearing (7-0)
• Closed public hearing (7-0)
• Denied demolition application for 4 East State Street historic landmark (0-7)
• Adjourned meeting by unanimous verbal assent

City Council

The City Council will hold a public hearing regarding the proposed 2025 property tax levy. The body will also consider several special service area tax levies and appointments to the Planning & Zoning Commission.

• Public hearing for 2025 Proposed Property Tax Levy
• General Levy Ordinance No. 2025-32 in the amount of $6,916,350
• Professional Services Agreement with Lakota Group for land use plan and development ordinance at a cost of $384,949.00
• Municipal bills for payment totaling $4,164,444.78
• TIF 3 reimbursement for the purchase and adaptive reuse of 28 N. Bennett Street

The council unanimously approved the 2025 City of Geneva property tax levy, including a $6,916,350 general levy and multiple special‑service‑area levies. It also authorized a $384,949 professional services agreement with the Lakota Group and a multi‑year auditing contract with Sikich CPA LLC. Municipal bills totaling $4,164,444.78 were approved for payment, and several certificates of completion were adopted. A resolution expressing intent for TIF‑related expenditures on 28 N. Bennett Street passed with a 10‑0 vote.

• Approved General Levy Ordinance No. 2025‑32 for $6,916,350 (9‑0, 1 absent)
• Approved Special Service Area No. 1 levy Ordinance No. 2025‑33 for $300,720 (9‑0, 1 absent)
• Approved Professional Services Agreement with Lakota Group for $384,949 (9‑0, 1 absent)
• Approved Auditing Services Agreement with Sikich CPA LLC (9‑0, 1 absent)
• Approved municipal bills payment of $4,164,444.78 (9‑0, 1 absent)
• Approved Resolution No. 2025‑143 issuing a Certificate of Acceptance for “General Mills” (9‑0, 1 absent)
• Approved Resolution No. 2025‑146 expressing intent for TIF‑related expenditures on 28 N. Bennett Street (10‑0, 1 absent)
• Moved to closed session on collective bargaining matters (9‑0, 1 absent)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a proposed daycare facility at 501 Lark Street and a text amendment for solar energy systems. The body will discuss specific zoning variations for the daycare site and establish uniform regulations for solar energy installation and operation.

• Special Use and variations for a daycare facility at 501 Lark Street
• Request to reduce 501 Lark Street building setback to 9.8 feet and parking setback to 25.3 feet
• Request to reduce required parking spaces at 501 Lark Street from 50 to 45
• Solar Energy Systems Text Amendment to define and regulate solar energy systems
• Approval of October 23, 2025 meeting minutes

The commission unanimously approved the agenda and the October 23 minutes. It approved the setback and parking variations and the special‑use request for the 501 Lark Street daycare, and it recommended the Solar Energy Systems Text Amendment with three modifications. The meeting was adjourned unanimously.

• Approved agenda (5-0)
• Approved October 23 minutes (5-0)
• Approved setback variation for 501 Lark Street daycare (5-0)
• Approved parking variation for 501 Lark Street daycare (5-0)
• Approved special‑use request for 501 Lark Street daycare (5-0)
• Recommended approval of Solar Energy Systems Text Amendment with modifications (5-0)
• Adjourned meeting (unanimous verbal assent)

Geneva Foreign Fire Fund Board

The Board will review proposals for fire department equipment and a holiday donation. Members will also consider the approval of the Foreign Fire Insurance Fund Bylaws and Rules.

• Approval of Foreign Fire Insurance Fund Bylaws and Rules
• Proposal for fire investigator case, clipboards, and weather station not to exceed $500.00
• Proposal to donate $500.00 in gift cards and $50.00 for a gift basket to Tri-City Family Services
• Proposal for new chairs for the Station 1 apparatus bay table not to exceed $640.00

The board approved payment of the August through November 2025 fire fund bills totaling $6,321.83. It also approved the monthly treasurer report for July‑November 2025. The bylaws and rules were tabled, and several purchase and donation proposals were approved.

• Approved August‑Nov 2025 bills for payment totaling $6,321.83 (7-0)
• Approved Monthly Treasurer Report July‑Nov 2025 (7-0)
• Tabled approval of Foreign Fire Insurance Fund Bylaws and Rules (7-0)
• Approved purchase of upgraded fire investigator case, clipboards, weather station (≤$500) (7-0)
• Approved donation of $500 gift cards and $50 gift basket to Tri‑City Family Services (7-0)
• Approved purchase of 12 chairs and spare coasters for Station 1 (≤$1,000) (7-0)

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee will review the Bicycle Friendly Community Application and the Bicycle Plan Update as part of the City Comprehensive Plan. The group will also discuss the Streets Program, upcoming events, and city policies regarding Complete Streets and e-bikes.

• Approval of November 12, 2025 minutes
• Bicycle Friendly Community Application review
• Bicycle Plan Update discussion
• Complete Streets and e-bike policy discussion
• Spring event planning (Bike Rodeo)

The Bike & Pedestrian Advisory Committee approved the meeting minutes by a unanimous vote. No amendments were made to the agenda. No new business was presented, and the meeting was adjourned.

• Approved meeting minutes (unanimous)

City Council

The Geneva City Council will consider Ordinance No. 2025-31, which proposes a $59,400,000 general obligation bond to fund public safety facilities, including a new police station, and to place the question on the March 17, 2026 primary election ballot. The council will also consider Resolution No. 2025-140 supporting comprehensive home rule education efforts. Public comment will be accepted, followed by new business and adjournment.

• Ordinance No. 2025-31 proposing up to $59,400,000 in bonds for public safety facilities (new police station)
• Resolution No. 2025-140 supporting comprehensive home rule education efforts
• Public comment period for residents
• New business items
• Adjournment

The council unanimously appointed City Administrator Alex Voigt as Clerk Pro Tem. After an amendment was approved 8-2, the council adopted Resolution No. 2025-140, amended to “Education and Discussion of Home Rule,” with a 9-1 vote. The meeting was then adjourned by unanimous voice vote.

• Appointed Alex Voigt Clerk Pro Tem (unanimous voice vote)
• Amended Resolution No. 2025-140 to “Education and Discussion of Home Rule” (8-2)
• Adopted amended Resolution No. 2025-140 supporting home rule education (9-1)
• Adjourned meeting (unanimous voice vote)

Natural Resources Committee

The Natural Resources Committee is reviewing updates on active environmental projects and community events. The body is coordinating a World Bird Day event and seeking further meetings with the City to review requested changes to the Tree Ordinance.

• Rain barrels for sale at $75 each
• World Bird Day Event scheduled for December 7th at Fabyan Preserve
• Review of requested changes to the Tree Ordinance
• Planning for Wine, Cheese, and Trees event on February 28, 2026
• Proposal for education to reduce plastic and styrofoam at restaurants

The Natural Resources Committee approved the November meeting minutes. It agreed to pursue a styrofoam‑reduction initiative, including educational sessions and outreach to a restaurant. The committee also supported shifting the spring leaf‑collection program from April to May. The meeting was adjourned at 7:20 p.m.

• Approved November meeting minutes (motion passed)
• Agreed to move forward with styrofoam‑reduction initiative
• Agreed to support moving spring leaf collection to May
• Resent Tree Ordinance comments to Dave DeGroot to begin review
• Adjourned meeting (motion passed)

Committee of the Whole

The Committee of the Whole will discuss a professional services agreement with The Lakota Group to create a Comprehensive Land Use Plan and a Unified Development Ordinance. The body will also set direction for a March 2026 ballot initiative and discuss auditing services for FY2026 through 2029.

• Professional services agreement with The Lakota Group for $384,949.00
• Agreement with Sikich CPA LLC for auditing services (FY2026-2029)
• Direction on March 17, 2026 Ballot Initiative
• Draft resolution supporting Home Rule education efforts

The Committee of the Whole approved the minutes from November meetings, authorized a $384,949 professional services agreement with the Lakota Group for a comprehensive land‑use plan, and approved a multi‑year auditing contract with Sikich CPA LLC. A motion to place a $59.4 million public‑safety bond referendum on the March 2026 ballot failed for lack of a second, while a home‑rule education resolution was adopted to be placed on the 2028 general election ballot. The meeting was adjourned by unanimous voice vote.

• Approved Special Committee minutes (Nov 7) and Regular Committee minutes (Nov 17) (9‑0 voice vote)
• Approved Lakota Group professional services agreement for land‑use plan, $384,949 (9‑0 voice vote)
• Approved Sikich CPA LLC auditing services contract for FY2026‑2029 (9‑0 voice vote)
• Motion to put $59,400,000 public‑safety bond referendum on March 17, 2026 ballot failed (no second)
• Amended bond amount motion to $59,450,000 also failed (no second)
• Adopted draft resolution for home‑rule education efforts, targeting no later than 2028 general election (9‑0)
• Adjourned meeting (unanimous voice vote)

City Council

The council will consider the mayor’s appointment of Merry Edmondson to the Mental Health Board and recognize retiring board members. It will approve municipal bills totaling $2,558,747.01. The body will vote on Ordinance No. 2025‑29 and Ordinance No. 2025‑30, which abate taxes for specific general‑obligation bonds. A resolution to pursue Bird City Illinois certification and a proclamation of World Migratory Bird Day are also on the agenda.

• Consider Mayor’s appointment of Merry Edmondson to the Mental Health Board
• Approve municipal bills for payment: $2,558,747.01
• Approve Ordinance No. 2025‑29 abating taxes for waterworks and sewerage bond series 2021
• Approve Ordinance No. 2025‑30 abating taxes for general‑obligation bond series 2024
• Consider Resolution No. 2025‑139 to seek Bird City Illinois certification

The council appointed Merry Edmondson to the Mental Health Board by unanimous voice vote. It proclaimed December 7, 2025 as World Migratory Bird Day, also by unanimous voice vote. In the omnibus vote, the council approved two tax‑abatement ordinances and authorized payment of municipal bills totaling $2,558,747.01 with a 10‑yes, 0‑no, 1‑absent tally. The council also adopted a resolution supporting Geneva’s certification as a Bird City, again by unanimous voice vote.

• Appointed Merry Edmondson to the Mental Health Board – unanimous voice vote
• Proclaimed Dec 7, 2025 World Migratory Bird Day – unanimous voice vote
• Approved Ordinance No. 2025‑29 tax abatement – 10‑yes, 0‑no, 1‑absent
• Approved Ordinance No. 2025‑30 tax abatement – 10‑yes, 0‑no, 1‑absent
• Authorized municipal bills payment of $2,558,747.01 – 10‑yes, 0‑no, 1‑absent
• Adopted Resolution No. 2025‑139 supporting Bird City certification – unanimous voice vote

Strategic Plan Advisory Committee

The committee will meet to review financial reports and previous minutes. The session includes discussions on strategic plan monitoring, work groups, and updates from subcommittees.

• Review and approval of September and October 2025 minutes
• Review and approval of Financial Report
• Strategic Plan Monitoring and Work Groups discussion
• Sub Committee updates

The Strategic Plan Advisory Committee approved the amended September 2025 minutes and the October 2025 minutes. The committee adopted Strong Governance and Quality Infrastructure and Services as the top priority goals for the coming year, with Purposeful Growth, Economic Vitality, and Inform and Engage Residents as secondary goals. The meeting was adjourned unanimously.

• Approved amended September 2025 minutes (motion by Considine, seconded by Kloett)
• Approved October 2025 minutes (motion by Kafer, seconded by Trapino)
• Adopted top priority goals: Strong Governance and Quality Infrastructure and Services
• Adopted secondary goals: Purposeful Growth, Economic Vitality, and Inform and Engage Residents
• Adjourned meeting (motion by Considine, unanimous approval)

Historic Preservation Commission

The Commission will review two building permit applications for Certificates of Appropriateness regarding door replacements. The body will also address staff updates and new business.

• Door replacement application for 312 S Fifth Street (Case 2025-107)
• Door replacement application for 512 Fargo Boulevard (Case 2025-111)

The commission approved the minutes from the October 21, 2025 meeting by a 5‑0 vote. It approved a custom wood door replacement for the historic property at 312 S Fifth Street, also by a 5‑0 vote. It similarly approved a door replacement at 512 Fargo Boulevard with a unanimous 5‑0 vote. The meeting adjourned without public comments.

• Approved October 21, 2025 minutes (5-0)
• Approved door replacement at 312 S Fifth Street (5-0)
• Approved door replacement at 512 Fargo Boulevard (5-0)
• Adjourned meeting (unanimous)

Committee of the Whole

The Committee of the Whole will vote on draft ordinances that abate taxes for the 2021A/B and 2024 General Obligation Refunding Bonds, removing $1,973,300 and $2,318,300 respectively. It will also consider draft ordinances for the estimated 2025 tax levies and continue discussion of the Facilities Master Plan implementation. A public comment period will follow before the meeting adjourns.

• Draft Ordinance Abating Taxes for 2021A/B General Obligation Refunding Bonds (Waterworks and Sewerage Alternate Revenue) – $1,973,300 abated
• Draft Ordinance Abating Taxes for 2024 General Obligation Bonds (Alternate Revenue Source) – $2,318,300 abated
• Draft Ordinances for Estimated 2025 Tax Levies
• Continued discussion of Facilities Master Plan implementation
• Public comment period for residents

The Committee approved the minutes from the October 22, October 27 and November 3 meetings. It then approved three draft ordinances: two abating taxes for General Obligation bonds (Series 2021 and Series 2024) and one establishing estimated 2025 tax levies. All motions passed by voice vote 10‑0 and the meeting was adjourned.

• Approved October 22 and 27 Special Committee minutes (voice vote 10-0)
• Approved November 3 Regular Committee minutes (voice vote 10-0)
• Approved Draft Ordinance abating taxes for Series 2021 bonds (voice vote 10-0)
• Approved Draft Ordinance abating taxes for Series 2024 bonds (voice vote 10-0)
• Approved Draft Ordinances for estimated 2025 tax levies (voice vote 10-0)
• Adjourned meeting (unanimous voice vote)

City Council

The City Council will discuss actuarial reports for fire and police pensions and consider a site plan extension for a commercial building. The body will also vote on municipal bills and boat launch regulations.

• Municipal bills for payment totaling $3,645,599.87
• Resolution No. 2025-138 to extend site plan approval for a 5,000 sq. ft. commercial building between 602 and 626 E. State Street (Khanna Dentistry)
• Ordinance No. 2025-28 amending City Owned Boat Launch license fees and regulations
• Resolution No. 2025-137 regarding the rejection of a bid for the Geneva Substation Racking Device
• Presentation of Firefighters' Pension Fund valuation showing a recommended City contribution of $1,420,266

The council approved municipal bills totaling $3,645,599.87 with a unanimous 10‑0 vote. It also adopted Ordinance No. 2025‑28 amending boat launch fees, again by a 10‑0 vote. Additional unanimous actions included proclamations for Small Business Saturday and Artists Sunday, and resolutions rejecting a substation bid and extending a site‑plan approval for a commercial building.

• Approved municipal bills payment of $3,645,599.87 (10‑0)
• Adopted Ordinance No. 2025‑28 amending boat launch fees (10‑0)
• Proclaimed Nov 29 2025 Small Business Saturday (unanimous voice vote)
• Proclaimed Nov 30 2025 Artists Sunday (unanimous voice vote)
• Rejected bid for Geneva Substation racking device (10‑0)
• Extended site‑plan approval for 5,000 sq ft Khanna Dentistry building (10‑0)

Planning and Zoning Commission

The Geneva Planning and Zoning Commission meeting scheduled for November 13, 2025 was canceled. No agenda items were considered at this meeting. The commission’s next meeting is set for December 11, 2025 at City Hall, Council Chambers, 109 James Street. No decisions or discussions were made on November 13.

Bike & Pedestrian Committee

The committee will review a Complete Streets presentation for a Bicycle Friendly Community application. Members will also discuss updates to the Bicycle Plan and the city's Streets Program.

• Bicycle Friendly Community Application: Complete Streets Presentation
• Bicycle Plan Update (City Comprehensive Plan Update)
• Streets Program Update
• Spring Event Planning for Bike Rodeo

The committee reviewed a Bicycle Friendly Community application and presented a Complete Streets overview. Updates were given on the bicycle plan, FY 2026 streets plan, and the upcoming 2026 Bike Rodeo. The group also discussed public education needs for bicycle safety and e‑bike tiers. No formal actions, approvals, or denials were recorded at this meeting.

Mental Health Board

The Mental Health Board will meet to discuss the process and allocation of grant funds. The board will also receive a statement from Anderson Humane and discuss the December 1 City Council meeting.

• Grant funds allocation process
• Statement from Anderson Humane
• Discussion regarding Dec. 1 City Council meeting

The Geneva Community Mental Health Board approved the October 14 meeting minutes and the payment to the recording secretary, each by a 7‑0 voice vote. The board then approved grant amounts for a list of applicant agencies, also by a 7‑0 voice vote. The meeting was adjourned by a 7‑0 voice vote.

• Approved October 14 meeting minutes (voice vote 7-0)
• Approved payment to recording secretary (voice vote 7-0)
• Approved grant funds allocation to listed agencies (voice vote 7-0)
• Adjourned meeting (voice vote 7-0)

Fire & Police Commission

The commission will discuss updates to promotional criteria for sworn Fire Department personnel. The body is also deciding on employment offers and the recruitment timeline for entry-level firefighters.

• Updates to Rules & Regulations for Fire Department promotional criteria
• Approval of conditional employment offers for the Fire Department
• Request to withdraw a conditional employment offer for the Fire Department
• Entry-level firefighter recruitment timeline, including application fee and exam dates
• Review of interview questions for entry-level firefighters

Committee of the Whole

The Committee of the Whole will conduct a strategic planning workshop, provide a public comment period, and address any new business items that arise. No formal decisions are listed on the agenda.

• Strategic Planning Workshop
• Public Comment period (no debate)
• Consideration of New Business

The committee unanimously voted to suspend Roberts Rules of Order for the session. After a two‑part goals‑priority exercise, the FY27 goals were reprioritized. Committee members reached consensus to include funding for a historic preservation grant program in the FY27 budget.

• Suspend Roberts Rules of Order (unanimous voice vote)
• Reprioritize FY27 goals after priority‑setting exercise
• Proceed with budgeting for historic preservation grant program in FY27 (consensus)

International Cultural Exchange Committee

The International Cultural Exchange Committee will approve the previous meeting minutes and hear the treasurer's financial report. Members will review the recent delegation to Croissy in Fall 2025 and consider a possible delegation to Geneva in 2026. The agenda also includes updates on future art and crepe events, the newsletter, French conversation, and Foreign Film Sundays, and will set the date for the next meeting.

• Approval of minutes
• Treasurer’s report
• Report on delegation to Croissy Fall 2025
• Discussion of possible delegation to Geneva in 2026
• Planning of future art & crepes events

The committee approved its meeting minutes. Board member Donelle Duvall announced her move to Virginia, and the committee accepted Chazmin Baechler as her replacement. The meeting was then adjourned. Other agenda items were informational updates and planning activities.

• Approved meeting minutes (motion passed)
• Accepted Chazmin Baechler as board member to fill vacancy (motion passed)
• Adjourned meeting (motion passed)

Natural Resources Committee

The Natural Resources Committee will review updates on several active projects, including the Eastside Fire Station landscaping, River Clean‑up Day, and Elm Park restoration. They will discuss the sale of rain barrels priced at $75 each and consider a proposed tree ordinance that requires further city meetings. New initiatives such as a plastic‑reduction education piece and a shift of the spring leaf collection to May will also be presented.

• Rain Barrels for sale – $75 each
• Tree Ordinance – follow‑up meetings to review requested changes
• Greening Geneva Initiative – work with Wasco for a Fall 2025 tree‑planting quote
• Dark Sky Initiative – continued promotion by the committee
• Elm Park Restoration Work – update from Kelvin

The committee approved the minutes from the October 2025 meeting. It also unanimously approved Wasco Nursery's quote for almost 20 trees, with plans to install them in November. The meeting was then adjourned.

• Approved October 2025 meeting minutes (motion passed)
• Approved Wasco Nursery quote for ~20 trees (unanimous)
• Adjourned the meeting (motion passed)

Committee of the Whole

The Committee of the Whole will consider a draft ordinance that deletes Section 4-16-1 (License Required; Fees) and Subsection B of Section 4-16-2 (Rules and Regulations) for the city‑owned boat ramp. Staff recommends eliminating the $20 resident, $40 non‑resident, and $5 senior license fees to support access to the Fox River National Water Trail. The meeting will also include a discussion of the Facilities Master Plan implementation.

• Draft ordinance to delete Section 4-16-1 (license fee) and Subsection B of 4-16-2 for the boat ramp
• Removal of the $20 resident, $40 non‑resident, and $5 senior boat ramp license fees
• Discussion of Facilities Master Plan implementation
• Approval of Committee of the Whole minutes from October 20, 2025

The Committee of the Whole approved the minutes from the October 20 meeting by a 10‑0 voice vote. It also approved a draft ordinance amending Title 4, Chapter 16 of the Geneva City Code concerning the city‑owned boat launch, also by a 10‑0 voice vote. No other actions were decided; further discussion on referendum language will continue at the next meeting.

• Approved October 20 minutes (10-0 voice vote)
• Approved amendment to Title 4 boat launch licensing fees (10-0 voice vote)
• Adjourned meeting (unanimous voice vote)

City Council

The City Council will discuss several high-value infrastructure contracts for sanitary sewer and water treatment plant projects. The body will also consider changes to municipal grocery taxes and the sale of surplus property.

• Contract with Williams Brothers Construction for Wastewater Treatment Plant Screening Building: $6,290,000.00
• Contract with Whittaker Construction & Excavating Inc. for Sanitary Sewer River Crossing: $4,335,000.00
• Professional Services Agreement with Fehr Graham for engineering services: not-to-exceed $987,000.00
• Ordinance No. 2025-26 regarding Municipal Grocery Retailers’ and Grocery Service Occupation Taxes
• Resolution No. 2025-134 for the sale of publicly owned surplus property to Third Street Holdings, LLC

The council unanimously appointed Jeff Palmquist to the Tri‑Com Board and Martha Paschke to the Tri City Ambulance Board. It approved several multi‑million contracts, including a $4,335,000 sewer river crossing, a $6,290,000 wastewater treatment plant screening building, and a not‑to‑exceed $987,000 professional services agreement. The city also approved $6,583,745.89 in municipal bills, the sale of surplus property to Third Street Holdings, LLC, a municipal grocery retailer occupation tax, and a public utility easement for 915 Ray Street.

• Appointed Jeff Palmquist to Tri‑Com Board and Martha Paschke to Tri City Ambulance Board (unanimous voice vote)
• Approved $4,335,000 contract with Whittaker Construction for sanitary sewer river crossing (10‑0)
• Approved $6,290,000 contract with Williams Brothers Construction for wastewater treatment plant screening building (10‑0)
• Approved not‑to‑exceed $987,000 professional services agreement with Fehr Graham (10‑0)
• Approved $6,583,745.89 municipal bills for payment (10‑0)
• Approved sale of publicly owned surplus property to Third Street Holdings, LLC (11‑0)
• Approved ordinance imposing municipal grocery retailer occupation tax (11‑0)
• Approved execution of public utility easement for 915 Ray Street (10‑0)

Committee of the Whole

The Committee of the Whole will hold policy discussions on how to implement the city's Facilities Master Plan. It will also consider policies related to electric bicycles and scooters. No formal decisions or votes are scheduled; the meeting includes public comment and routine items.

• Policy discussion on Facilities Master Plan implementation
• Policy discussion on E‑Bicycles and Scooters
• Public comment period

The Committee of the Whole held a policy discussion on funding options for the Facilities Master Plan, including a possible home‑rule referendum, but no formal action was taken. A separate discussion covered regulations for e‑bicycles and scooters, with plans to involve the Student Government in early 2026. The meeting was adjourned by unanimous voice vote.

• Adjourned meeting by unanimous voice vote

Planning and Zoning Commission

The Geneva Planning and Zoning Commission will hold a public hearing to consider a request by Matthew & Mary O'Sullivan to reduce the required street yard setback from 30.72 feet to 22.31 feet for a front porch modification at 601 N. 1st Street.

• Public Hearing: 601 N. 1st Street Porch Variation
• Approval of Minutes: October 9, 2025
• Approval of Agenda
• Public Comment period
• Adjournment

The Planning and Zoning Commission approved a variation to reduce the required street yard setback from 30.72 feet to 22.31 feet for the porch at 601 N. 1st Street. The motion passed unanimously, 5-0. The commission also approved the meeting agenda and the October 9 minutes, each by voice vote, and then adjourned the meeting.

• Approved agenda (5-0 voice vote)
• Approved October 9, 2025 minutes (5-0 voice vote)
• Approved porch setback variation for 601 N. 1st St (5-0)
• Adjourned meeting (5-0 voice vote)

Committee of the Whole

The Committee of the Whole and Strategic Plan Advisory Committee will meet on October 22, 2025 at 7 pm in the Public Works Training Room, 1800 South Street. The agenda includes a discussion led by the Strategic Plan Advisory Committee on the City’s strategic plan and updates from its sub‑committees. The meeting also provides time for public comment, new business, and adjournment.

• S.P.A.C.-led discussion on the City of Geneva strategic plan and sub‑committee updates

The Strategic Plan Advisory Committee reached consensus to move forward with an application for "Bird City" status. Members also agreed to continue developing a formal city bike‑friendly policy. The chair recommended adding the quarterly Strategic Plan Progress Report to City Council packets, and the meeting was adjourned by unanimous voice vote.

• Consensus to apply for Bird City status (no vote tally recorded)
• Consensus to continue work on a formal bike‑friendly policy (no vote tally recorded)
• Recommendation to include quarterly Strategic Plan Progress Report in Council packets (discussion only)
• Meeting adjourned by unanimous voice vote

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will hold a discussion led by S.P.A.C. about the City of Geneva’s strategic plan and updates from its sub‑committees. The meeting includes a public comment period, a new business segment, and concludes with adjournment. No formal decisions are listed on the agenda.

• S.P.A.C.-led discussion of the City of Geneva Strategic Plan and sub‑committee updates

The Strategic Plan Advisory Committee reached consensus to apply for Bird City status with Bird City USA. The Bicycle Pedestrian Sub‑Committee also agreed to continue developing a formal bike‑friendly community policy. Members recommended adding the quarterly Strategic Plan Progress Report to City Council packets and expanding resident outreach through the website and cable channel. The meeting was adjourned by unanimous voice vote.

• Consensus to move forward with Bird City USA application
• Consensus to continue work on a formal bike‑friendly community policy
• Recommendation to include the Strategic Plan Progress Report in City Council packets
• Discussion of expanding resident information via cable channel, YouTube, and website
• Meeting adjourned by unanimous voice vote

Historic Preservation Commission

The Geneva Historic Preservation Commission approved a security‑lighting plan for the historic church complex at 102‑112 S. Second Street and approved exterior rehabilitation with a rear porch enclosure at 127 S. Second Street, adding conditions on roof material, fence height, window type, and mullion design. The commission also reviewed several other Certificate of Appropriateness applications, including window replacement at 425 S. First Street and a rear deck at 514 James Street, which were not decided at this meeting. New business included discussion of a recent bottling‑plant demolition and the lack of follow‑up from the State Historic Preservation Office.

• Approval of security lighting at 102‑112 S. Second Street (Certificate of Appropriateness)
• Approval of exterior rehabilitation and rear porch enclosure at 127 S. Second Street with specific conditions
• Review of window replacement application at 425 S. First Street (Case 2025‑072)
• Review of rear deck application at 514 James Street (Case 2025‑071) – tabled for later
• Public discussion of bottling‑plant demolition and pending SHPO mitigation communication

The Historic Preservation Commission approved three building‑permit applications: vinyl windows at 425 S. First St., window and door changes with stone infill at 101 W. State St., and a roof change with a Juliet balcony at 521 S. South St. It also tabled the side‑porch rebuild at 501 South St. pending detailed drawings and directed staff to enforce complete documentation for future reviews.

• Approved minutes of September 16, 2025 (6-0, Salomon abstained)
• Approved vinyl window replacement at 425 S. First Street (7-0)
• Approved front window replacements, door, and stone infill at 101 W. State Street (7-0)
• Tabled side porch rebuild at 501 South Street pending detailed architectural elevation drawings (7-0)
• Approved roof change to flat roof with Juliet balcony at 521 South Street (7-0)
• Directed staff to require complete architectural elevation drawings and material descriptions for future applications (unanimous)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole will consider several draft resolutions, including authorizing a pipeline crossing agreement with Union Pacific Railroad for a sanitary sewer and a separate agreement for a fiber‑optic conduit on the west side of the Fox River. It will also vote on contracts with Whittaker Construction ($4,335,000) for a sanitary sewer river crossing and with Williams Brothers ($6,290,000) for a wastewater‑treatment‑plant screening building, plus a professional‑services agreement with Fehr Graham up to $987,000 for engineering services. The meeting will also approve the minutes from the October 6 session and provide time for public comment.

• Draft Resolution authorizing a pipeline crossing agreement with Union Pacific Railroad for a sanitary sewer on the west side of the Fox River under the train trestle
• Draft Resolution authorizing a pipeline crossing agreement with Union Pacific Railroad for a fiber‑optic conduit on the west side of the Fox River under the train trestle
• Draft Resolution authorizing a $4,335,000 contract with Whittaker Construction & Excavating Inc. for a sanitary sewer river crossing
• Draft Resolution authorizing a $6,290,000 contract with Williams Brothers Construction for a wastewater‑treatment‑plant screening building
• Draft Resolution authorizing a professional services agreement with Fehr Graham up to $987,000 for engineering services related to the sanitary river crossing and plant screening building

The Committee of the Whole approved the minutes from the October 6, 2025 meeting. It then authorized a sanitary sewer pipeline crossing agreement, a fiber‑optic conduit crossing agreement, a $4,335,000 sanitary sewer river‑crossing contract, a $6,290,000 wastewater‑treatment screening building contract, and a professional services agreement up to $987,000 for engineering services. All motions passed by voice vote 8‑0. The meeting was adjourned by unanimous voice vote.

• Approved October 6, 2025 Committee of the Whole minutes (voice vote 8-0)
• Authorized pipeline crossing agreement with Union Pacific for sanitary sewer (voice vote 8-0)
• Authorized pipeline crossing agreement with Union Pacific for fiber‑optic conduit (voice vote 8-0)
• Approved contract with Whittaker Construction & Excavating for sanitary sewer river crossing, $4,335,000 (voice vote 8-0)
• Approved contract with Williams Brothers Construction for wastewater‑treatment screening building, $6,290,000 (voice vote 8-0)
• Approved professional services agreement with Fehr Graham, not‑to‑exceed $987,000 for engineering services (voice vote 8-0)
• Adjourned meeting by unanimous voice vote (8-0)

City Council

The City Council will consider the FY2025 Annual Comprehensive Financial Report and a proposed annexation agreement amendment with Bullock Holdings, LLC. The body is also deciding on several infrastructure contracts and intergovernmental agreements regarding local road improvements.

• Contract with Clean Infusion, LLC for Water Treatment Plant chemical room re-coating: $295,981.40
• Purchase of Longhorn Cable Reels from Anixter Inc.: $150,000.00
• Contract with Frank Marshall Electric for Well No. 6 Motor Control Replacement: $110,770.00
• Professional Services Agreement amendment with Fehr Graham Engineering: $54,000.00
• Proposed yard setback variation for a front porch at 514 Maple Lane

The Geneva City Council voted to approve a series of contracts and intergovernmental agreements, including a $150,000 purchase of Longhorn cable reels. It also adopted an amendment to the annexation agreement with Bullock Holdings and approved a final plat for the Geneva Commons Second re‑subdivision. A bid from Horizon Line Landscaping for a Randall Road median restoration was rejected.

• Approved Resolution No. 2025-119 purchase of Longhorn Cable Reels ($150,000) (8‑0)
• Approved Resolution No. 2025-120 contract with Clean Infusion for water‑treatment plant work ($295,981.40) (8‑0)
• Approved Resolution No. 2025-121 intergovernmental agreement with Kane County for Fabyan Parkway improvements (8‑0)
• Approved Ordinance No. 2025-25 amendment to annexation agreement with Bullock Holdings (9‑0)
• Approved Resolution No. 2025-126 final plat of Geneva Commons Second re‑subdivision (8‑0)
• Rejected bid from Horizon Line Landscaping for Randall Road median restoration (8‑0)
• Approved Resolution No. 2025-128 amendment to Fehr Graham Engineering services ($54,000) (8‑0)
• Approved municipal bills for payment $4,060,643.55 (8‑0)

Firefighters Pension Board Fund

The Geneva Firefighters’ Pension Fund Board of Trustees will meet on October 16, 2025 to consider financial reports, approve bills, and discuss cash management policies. The agenda includes reviewing the actuarial valuation and requesting a tax levy, as well as adopting the municipal compliance report. Additional items cover trustee training fees, membership applications, and board officer elections.

• Approval of July 17, 2025 meeting minutes
• Accountant’s report: presentation and approval of bills
• Discussion of cash management policy – GCM recurring withdrawal instructions for 2026
• Review and approval of actuarial valuation and tax levy request
• Review and adoption of municipal compliance report

The trustees approved the July 17, 2025 meeting minutes and accepted the monthly financial report for the period ending August 31, 2025. They authorized quarterly disbursements of $16,962.20 and elected Antenore as President and Milewski as Secretary. The board adopted the actuarial valuation, requested a tax levy of $1,420,266, and approved the updated custodian agreement. They also set the 2026 meeting dates and adjourned the session.

• Approved July 17, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report for period ending Aug 31, 2025 (unanimous voice vote)
• Approved quarterly disbursements of $16,962.20 (roll call vote, all aye)
• Elected Antenore as President and Milewski as Secretary (roll call vote, all aye)
• Adopted actuarial valuation and requested tax levy of $1,420,266 (roll call vote, all aye)
• Authorized Antenore to execute updated tri‑party pledge depository agreement (roll call vote, all aye)
• Established 2026 board meeting dates (unanimous voice vote)
• Adjourned meeting at 9:51 a.m. (unanimous voice vote)

Police Pension Fund Board

The Geneva Police Pension Fund Board will consider several financial and administrative items, including the monthly financial report, bill approvals, cash management policy for 2026, and trustee training fees. The board will also review the actuarial valuation and tax levy request and adopt the municipal compliance report. Additional business includes board officer elections and setting 2026 meeting dates.

• Approval of July 16, 2025 meeting minutes
• Presentation and approval of bills in the accountant’s report
• Discussion of cash management policy – repeat monthly withdrawal instructions for 2026
• Review and approval of the actuarial valuation and tax levy request
• Review and adoption of the municipal compliance report

The board approved the July 16, 2025 meeting minutes, accepted the monthly financial report and $17,075.48 disbursements, set 2026 monthly deposits at $230,000, maintained a $450,000 minimum cash balance and transferred excess funds, and approved a $2,738,796 tax levy request. It also adopted the municipal compliance report, elected officers, designated FOIA and OMA officers, and scheduled the 2026 board meeting dates.

• Approved July 16, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $17,075.48 disbursements (roll call vote)
• Set 2026 monthly repeat deposits at $230,000 (roll call vote)
• Maintained minimum cash balance of $450,000 and transferred funds over $8,501,000 to IPOPIF (roll call vote)
• Approved $2,738,796 tax levy request from City of Geneva (roll call vote)
• Adopted Municipal Compliance Report and authorized signatures (roll call vote)
• Elected board officers: Alba President, Stolfe Vice President, Milewski Secretary, Garcia Assistant Secretary (unanimous voice vote)
• Designated Milewski as FOIA Officer and Alba as OMA Designee (motion carried)

Mental Health Board

The Geneva Community Mental Health Board will approve the September 4, 2025 meeting minutes and payment to the recording secretary. The board will discuss its funding cycle, upcoming city council meeting, and 2026 plans. New business includes reviewing the grant application process and the procedure for the November 11 meeting.

• Approve Regular Meeting Minutes of September 4, 2025
• Approve payment to Recording Secretary for services
• Review funding cycle (Chairperson’s Report)
• Grant application review process (New Business)
• Nov. 11 meeting process (New Business)

The board voted 7-0 to amend the agenda and later approved the September 4 minutes and payment to the recording secretary by voice vote. Board member Fintzen announced her resignation effective December 2025. The meeting was adjourned by a 7-0 voice vote.

• Amended agenda approved (7-0)
• September 4 minutes approved (voice vote, 7-0)
• Payment to recording secretary approved (voice vote, 7-0)
• Board member Fintzen announced resignation effective Dec 2025
• Meeting adjourned (voice vote, 7-0)

Planning and Zoning Commission

The Geneva Planning and Zoning Commission will hold a public hearing on a porch variation request for 514 Maple Lane. The applicant, Sarah Rosenberg, seeks to reduce the east‑street yard setback from 30.91 feet to 26.12 feet in the R1 district. The meeting also includes a public comment period, other business items, and the scheduling of the next commission meeting.

• 514 Maple Lane Porch Variation – reduce east‑street yard setback to 26.12 ft (from 30.91 ft) in R1 district, applicant Sarah Rosenberg
• Public comment session open to residents
• Staff to research municipal ordinances on electric scooters and motorized minibikes
• Announcement of next Planning & Zoning Commission meeting on October 9, 2025

The Geneva Planning and Zoning Commission approved its agenda and the September 25 meeting minutes by unanimous voice votes. After a public hearing, the commission closed the hearing and approved a variation to reduce the east‑street yard setback at 514 Maple Lane from 30.91 ft to 26 ft, also by a 7‑0 vote. The commission noted the final approval will be sought at the City Council meeting on October 20 and then adjourned.

• Approved meeting agenda (7-0 voice vote)
• Approved September 25 minutes (7-0 voice vote)
• Closed public hearing on porch variation (7-0 voice vote)
• Approved setback variation to 26 ft for 514 Maple Lane (7-0 vote)
• Adjourned meeting (motion carried)

Bike & Pedestrian Committee

The Bike and Pedestrian Advisory Committee meeting scheduled for October 8, 2025 at 6:00 pm in the Geneva Public Works Facility Conference Room was canceled. The committee’s next meeting is set for November 12, 2025. No agenda items were considered at this canceled meeting.

Committee of the Whole

The committee is reviewing several draft resolutions for equipment purchases, facility maintenance, and intergovernmental road agreements. Key items include chemical room re-coating at the Water Treatment Plant and the purchase of cable reels.

• Purchase of Longhorn Cable Reels from Anixter Inc. for $150,000.00
• Contract with Clean Infusion, LLC for Water Treatment Plant chemical room re-coating for $295,981.40
• Contract with Frank Marshall Electric for Well No. 6 Motor Control Replacement up to $110,770.00
• Intergovernmental agreements for Fabyan Parkway at Kautz Road and Kirk Road at Division Street with Kane County
• Intergovernmental agreement with City of St. Charles for Division Street east of Kirk Road

The Committee of the Whole approved a $150,000 purchase of Longhorn cable reels from Anixter Inc. It also approved a $295,981.40 contract with Clean Infusion, LLC to re‑coat the majority of the water‑treatment plant’s chemical room, allowing change orders up to 10% of the bid. Several intergovernmental agreements for road improvements and a drainage easement were authorized, all by voice vote 10‑0. The committee also agreed to have the city administrator request a groundwater‑assessment presentation from Kane County.

• Approved $150,000 purchase of Longhorn cable reels (voice vote 10‑0)
• Approved $295,981.40 contract for water‑treatment plant chemical‑room re‑coating (voice vote 10‑0)
• Authorized intergovernmental agreement with Kane County for Fabyan Parkway improvements (voice vote 10‑0)
• Authorized intergovernmental agreement with St. Charles for Division Street construction (voice vote 10‑0)
• Authorized intergovernmental agreement with Kane County for Kirk Road improvements (voice vote 10‑0)
• Approved drainage and utility easement for parcel at 602 Crissey (voice vote 10‑0)
• Awarded $100,700 contract to Frank Marshall Electric for Well No. 6 motor control replacement, with up to $10,070 in change orders (voice vote 10‑0)
• Committee will have Admin. Voigt contact Kane County for a groundwater‑assessment presentation (no vote required)

City Council

The Geneva City Council will consider a series of resolutions and ordinances. Items include waiving competitive bidding for $99,880 of maintenance work, a $67,563 change order that could raise a contract to $266,762, and second amendments to economic development incentive agreements for 220‑222 W. State St and 214‑218 W. State St. Several zoning ordinance amendments and special‑use permits for the D‑CM Commercial Mixed‑Use District are also on the agenda. Municipal bills for payment totaling $3,921,066.51 will be approved.

• Resolution 2025-115: Waive competitive bidding and approve $99,880 maintenance work for Geneva Generation Facility engines
• Resolution 2025-116: Authorize $67,563 change order with Bodwe WBK Engineering, increasing contract to not exceed $266,762
• Resolution 2025-117 & 2025-118: Second amendments to Economic Development Incentive Agreements for 220‑222 W. State St and 214‑218 W. State St
• Ordinance 2025-22: Special Use Permit for a dwelling unit on the ground floor at 828 W. State St
• Ordinance 2025-21: Amend zoning to expand special uses in the D‑CM Commercial Mixed‑Use District to include ground‑floor dwelling units

The Geneva City Council unanimously approved the September 15, 2025 meeting minutes and municipal bills totaling $3,921,066.51. It also approved several resolutions authorizing contract changes and economic‑development incentives, and adopted a series of zoning ordinance amendments. All actions passed with either a 10‑0 or 11‑0 vote.

• Approved September 15, 2025 City Council minutes (10‑0)
• Approved municipal bills for payment $3,921,066.51 (10‑0)
• Approved Resolution 2025‑115 waiving competitive bidding for MaK Americas maintenance $99,880 (10‑0)
• Approved Resolution 2025‑116 change order with WBK Engineering $67,563, raising contract limit to $266,762 (10‑0)
• Approved Resolution 2025‑117 second amendment to Economic Development Incentive for 220‑222 W. State St (11‑0)
• Approved Resolution 2025‑118 second amendment to Economic Development Incentive for 214‑218 W. State St (11‑0)
• Approved Ordinance 2025‑17 amending zoning definitions and sign standards (10‑0)
• Approved Ordinance 2025‑21 expanding special uses to allow ground‑floor dwelling units in D‑CM district (10‑0)

Natural Resources Committee

The Natural Resources Committee will receive updates on several ongoing projects, including the Eastside Fire Station landscaping, River Clean‑up Day, and Elm Park restoration. Members will discuss the sale of rain barrels priced at $75 each and consider next steps for the proposed Tree Ordinance changes. Upcoming events such as the NRC Lecture Series (Oct 25, 2 PM) and the Wine, Cheese, and Trees planning meeting (Oct 9, 6:30 PM) will also be noted.

• Rain Barrels for sale – $75 each
• Tree Ordinance – follow‑up meetings with City planned
• Elm Park Restoration Work – update from Kelvin
• NRC Lecture Series – next lecture on Oct 25 at 2 PM
• Wine, Cheese, and Trees – planning meeting on Oct 9 at 6:30 PM

The Natural Resources Committee approved the September meeting minutes. The committee unanimously approved a Wasco Nursery quote for almost 20 trees, which will be installed in November. The meeting was then adjourned by motion.

• Approved September meeting minutes (motion passed)
• Unanimously approved Wasco Nursery quote for ~20 trees
• Adjourned meeting (motion passed)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on adding ground floor dwelling units as a special use in the D-CM zoning district. The body will also conduct a concept review for a proposed solar farm.

• Zoning Ordinance Text Amendment to add 'Dwelling Units on the Ground Floor' as a Special Use in D-CM district
• Special use permit request for ground floor dwelling unit at 828 W State Street
• Special use permit request for ground floor dwelling unit at 122 Hamilton Street
• Concept review for a proposed solar farm at 1203 E Fabyan Parkway

The Planning and Zoning Commission unanimously approved a text amendment adding “Dwelling Units on the Ground Floor” as a Special Use in the D‑CM district. It also approved special‑use permits for ground‑floor dwelling units at 828 West State Street and 122 Hamilton Street. A concept review of a proposed solar farm at 1203 E Fabyan Parkway was held, but no formal action was taken.

• Approve amendment adding “Dwelling Units on the Ground Floor” as Special Use in D‑CM district (4‑0)
• Approve special‑use permit for ground‑floor dwelling at 828 West State Street (4‑0)
• Approve special‑use permit for ground‑floor dwelling at 122 Hamilton Street (4‑0)
• Conduct concept review of 1203 E Fabyan Parkway solar farm; no formal action taken
• Forward recommendations for Items 5A‑5C to City Council for consideration on Oct 6, 2025

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will approve the August 2025 meeting minutes and the August 2025 financial report. It will receive updates from its sub‑committees, discuss monitoring of the strategic plan and its work groups, and plan fall activities. New business, public comment, and calendar review will follow.

• Approval of August 2025 meeting minutes
• Approval of August 2025 financial report
• Sub Committee updates
• Strategic Plan Monitoring and Work Groups discussion
• Fall Planning

The Strategic Plan Advisory Committee unanimously approved the minutes from the August 2025 meeting. No agenda amendments were made. The meeting was then adjourned unanimously.

• Approved August 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Geneva Historic Preservation Commission reviewed and approved five Certificate of Appropriateness applications, including demolition of a non‑contributing structure at 420 South Street and several exterior rehabilitation projects on 302 N First Street, 312 N Fifth Street, 101 W State Street, and 310 S Fourth Street. The commission also considered a proposed signage ordinance change and unanimously opposed allowing internally illuminated signs in the historic district. Staff provided updates on an upcoming Blacksmith Shop hearing, a historic‑window‑repair workshop, and a historic survey revision that could shift the period of significance.

• Demolition approval for non‑contributing structure, 420 South Street (CASE 2025‑055)
• Rear deck and exterior rehabilitation approval, 514 James Street (CASE 2025‑071)
• Front stoop rehabilitation approval, 302 N First Street (CASE 2025‑059)
• Window replacement approval, 101 W State Street (CASE 2025‑066)
• Front porch expansion approval, 310 S Fourth Street (CASE 2025‑067)

The Historic Preservation Commission approved the minutes from the August 19, 2025 meeting (6‑0, with one abstention). It approved a security lighting plan for the historic church at 102‑112 S. Second Street (6‑0). It also approved the exterior rehabilitation and rear porch enclosure at 127 S. Second Street, with four specific conditions, (6‑0). The rear‑deck application for 514 James Street was tabled for later review.

• Approved August 19, 2025 minutes (6-0, Riebe abstained)
• Approved security lighting at 102-112 S. Second St. (6-0)
• Approved exterior rehab and rear porch enclosure at 127 S. Second St. with conditions (6-0)
• Tabled rear deck application at 514 James St. (no vote)
• Adjourned meeting (unanimous voice vote)

City Council

The City Council will discuss several infrastructure contracts and economic incentive agreements. The body is also deciding on a special service number for a 40-unit townhome development known as Geneva Crossing.

• Contract with Meade Inc. for Southeast Development Distribution Construction: $3,874,955.10
• Contract with Gerardi Sewer & Water for Division Street Water Main Replacement: $1,050,105.65
• Contract with Dukes Root Control for Storm Sewer Cleaning & Televising: $193,563.70
• Economic Incentive Agreement for Historic Preservation or Adaptive Reuse Grant with Cervelo, LLC for 310 Campbell St.
• Ordinance No. 2025-16 establishing Special Service Number 37 for Geneva Crossing townhomes

The council approved five major contract resolutions for construction, water main replacement, storm sewer cleaning, fleet software, and a drainage easement, each passing 9‑0. Municipal bills for payment of $4,084,074.90 were also approved 9‑0. Additional approvals included an economic incentive grant to Cervelo, a Destination Geneva arts grant, an ordinance for electrical service to the Geneva Crossing development, a pole inspection contract, and the mayor’s appointment of Alex Voigt as Assistant Liquor Commissioner, all with unanimous votes.

• Approved five contract resolutions totaling $5.18 M (9‑0 vote each)
• Approved municipal bills for payment of $4,084,074.90 (9‑0)
• Approved Resolution 2025-111 economic incentive grant to Cervelo, LLC (10‑0)
• Approved Resolution 2025-112 Destination Geneva arts grant (10‑0)
• Approved Ordinance 2025-16 for electrical service to Geneva Crossing (9‑0)
• Approved Resolution 2025-113 FY2026 pole inspection contract $85,499.69 (9‑0)
• Confirmed appointment of Alex Voigt as Assistant Liquor Commissioner (9‑0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on several city‑initiated zoning ordinance text amendments. Items include changes to sign definitions and the sign code, removal of an off‑street parking requirement for residential conversions, a revised definition of “Lot Coverage,” and corrections to downtown district setback and frontage requirements. After testimony, the commission will recommend motions to the City Council.

• Amend Chapter 12 (Signs) and Section 11‑2‑2 definitions to make the sign code content neutral
• Remove off‑street parking requirement for residential conversions in the Downtown Residential Vehicle Parking Permit Area
• Modify the definition of “Lot Coverage” in Section 11‑2‑2
• Correct setback requirement errors for lots abutting residential districts (Sections 11‑4A‑8 through 11‑4A‑12)
• Correct minimum lot frontage requirement errors in downtown districts (Sections 11‑4A‑6 through 11‑4A‑10 and 11‑4A‑12)

The Geneva Planning and Zoning Commission unanimously approved several amendments to the city’s zoning code. Key actions included rejecting a proposed internal illumination amendment for historic‑district signs and removing the off‑street parking requirement for residential conversions in the downtown area. The commission also updated sign definitions, lot‑coverage language, and corrected clerical errors in downtown district regulations.

• Approved agenda (5-0)
• Approved June 26, 2025 meeting minutes (5-0)
• Approved sign‑code content‑neutrality amendments and rejected internal illumination amendment in historic district (5-0)
• Approved removal of off‑street parking requirement for residential conversions in downtown residential vehicle parking permit area (5-0)
• Approved definition change for “lot coverage” and directed staff to study permeable‑surface incentives (5-0)
• Approved clerical correction to setback language for lots abutting residential districts (5-0)
• Approved clerical correction to minimum lot frontage terminology in downtown districts (5-0)

Bike & Pedestrian Committee

The committee will meet to establish goals for a new Bicycle Plan as part of the City Comprehensive Plan Update. Members will also hold preliminary discussions regarding city policies for e-bikes and scooters.

• Bicycle Plan Update goals
• Preliminary discussion of E-Bike & Scooter Regulations
• Bicycle Friendly Community Application status update
• Bylaws update
• Streets Program update

The Bike & Pedestrian Committee adopted recommended bylaws changes by consensus. It agreed to act on Ride Illinois recommendations from the Honorable Mention Bicycle Friendly Community award. The committee also decided to develop new state e‑bike and e‑moto legislation expected in the Spring 2026 session.

• Bylaws updates adopted by consensus
• Committee will focus on Ride Illinois recommendations from Bicycle Friendly Community Honorable Mention
• Committee decided to develop new state e‑bike and e‑moto legislation for Spring 2026

Fire & Police Commission

The Fire & Police Commission will consider several items. It will discuss updates to the collective bargaining agreement with the International Association of Fire Fighters for 2024‑2028. The commission will review and approve revisions to the fire department’s promotional‑criteria rules and will discuss a testing service vendor. The meeting also includes routine items such as approval of prior minutes and public comment.

• Update to the collective bargaining agreement (CBA) between the City of Geneva and the International Association of Fire Fighters (IAFF) for 2024‑2028
• Review and approval of updates to the Rules & Regulations governing promotional criteria for sworn fire department personnel
• Discussion regarding a testing service vendor
• Approval of minutes from July 16 and July 22, 2025
• Public comment period (no debate)

Mental Health Board

The Geneva Community Mental Health Board will meet to approve minutes from June 2025, review funding cycles, and consider new board members. The meeting will also include a report from ACMHAI and an election for a secretary.

• Approval of June 10, 2025 Regular Meeting Minutes
• Review of funding cycle
• New Board members
• Election of secretary
• ACMHAI report

The board approved the June 10, 2025 meeting minutes by voice vote (7-0). The board approved payment to the recording secretary for services by voice vote (7-0). The board elected Julie Purcell as the board secretary by voice vote (7-0).

• Approved June 10, 2025 meeting minutes (7-0)
• Approved payment to recording secretary (7-0)
• Elected Julie Purcell as secretary (7-0)

Natural Resources Committee

The Natural Resources Committee approved the minutes from the August meeting after a motion by Rachel Ratos and a second by Stephanie O’Hara. The committee then moved to adjourn, with Stephanie moving and Autumn seconding, and the motion passed. No other formal votes were recorded during the meeting.

• Approved August meeting minutes (motion passed)
• Adjourned meeting (motion passed)

Committee of the Whole

The Committee of the Whole will discuss several infrastructure contracts, including electric feeders for the Southeast Master Plan area and water main replacements. The body will also consider a drainage easement and fleet software procurement.

• Contract with Meade Inc. for Southeast Development Distribution Construction for $3,874,955.10
• Contract with Gerardi Sewer & Water for Division Street Water Main Replacement for $1,050,105.65
• Contract with Dukes Root Control for Storm Sewer Cleaning & Televising for $193,563.70
• Contract with Samsara for Fleet Software not to exceed $64,127.26
• Drainage and Utility Easement for Parcel 12-03-227-006 at 523 N. First Street

The Committee of the Whole approved four contract resolutions totaling $5.12 M, an easement for 523 N. First Street, and entered a closed session to set a price for public‑body property. All contract approvals were passed by voice vote 9‑0. The meeting adjourned at 7:53 PM.

• Approved $3,874,955.10 contract with Meade Inc. for Southeast Development Distribution construction (voice vote 9‑0)
• Approved $1,050,105.65 contract with Gerardi Sewer & Water for Division Street water main replacement (voice vote 9‑0)
• Approved $193,563.70 contract with Dukes Root Control for storm sewer cleaning & televising (voice vote 9‑0)
• Approved $64,127.26 contract with Samsara for fleet software (voice vote 9‑0)
• Approved drainage and utility easement for Parcel 12-03-227-006 at 523 N. First Street (voice vote 9‑0)
• Entered closed session to set price for sale or lease of public‑body property (ayes 9, nays 0)
• Returned to open session after closed session (ayes 9, nays 0)
• Adjourned meeting by unanimous voice vote

City Council

The council unanimously approved a four‑year collective bargaining agreement with the Geneva Professional Firefighters Association. It also adopted the employee benefit plan renewal, authorized a $38,820 purchase of fire‑department protective clothing, approved $2,454,050.03 in municipal bills, and approved an interconnection agreement for a 38 kW solar generator at 1040 E. State Street. Mayor’s appointments of Mike Riebe to the Historic Preservation Commission and Julie Purcell and Sarah Ricchio to the Mental Health Board were confirmed.

• Approved four‑year firefighters collective bargaining agreement (9 Ayes, 1 absent)
• Approved employee benefit plan renewal (9 Ayes, 1 absent)
• Authorized $38,820 purchase of fire department protective clothing (9 Ayes, 1 absent)
• Approved $2,454,050.03 municipal bills for payment (9 Ayes, 1 absent)
• Approved interconnection agreement for 38 kW solar generator at 1040 E. State St (9 Ayes, 1 absent)
• Confirmed appointment of Mike Riebe to Historic Preservation Commission (9 Ayes, 1 absent)
• Confirmed appointments of Julie Purcell and Sarah Ricchio to Mental Health Board (9 Ayes, 1 absent)
• Removed Resolution 2025-104 (Drainage and Utility Easement) from agenda

Planning and Zoning Commission

The Planning and Zoning Commission meeting scheduled for August 28, 2025, has been cancelled. The next meeting is scheduled for September 11, 2025.

Geneva Foreign Fire Fund Board

The Foreign Fire Fund Board approved the July 9, 2025 meeting minutes, July 2025 bills totaling $10,180.87, and the July 2025 treasurer report. It tabled the proposed bylaws and rules for the Foreign Fire Insurance Fund. The board also approved purchases: two Weber Genesis E-315 grills (up to $3,000) and annex storage shelving with a security cage (up to $7,000). All votes were 6 in favor, 0 against, with one member absent.

• Approved July 9, 2025 meeting minutes (6-0)
• Approved July 2025 bills for payment totaling $10,180.87 (6-0)
• Approved July 2025 monthly treasurer report (6-0)
• Tabled Foreign Fire Insurance Fund Bylaws and Rules (6-0)
• Approved purchase of two Weber Genesis E-315 grills, up to $3,000 (6-0)
• Approved purchase of annex storage shelving and security cage, up to $7,000 (6-0)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee will review minutes, a financial report, and discuss work groups. The meeting will also cover a community update and fall pre-planning.

• Review and approval of June and July 2025 minutes
• Review and approval of Financial Report
• Strategic Plan Monitoring and Work Groups Discussion
• Community Update Recap
• Fall Pre-Planning

The committee approved the June and July 2025 meeting minutes and the financial report, both unanimously. Alex Voigt was appointed as City Administrator with a start date of September 4. The meeting was adjourned unanimously at 8:19 p.m.

• Approved June and July 2025 minutes (unanimous)
• Approved financial report (unanimous)
• Appointed Alex Voigt as City Administrator (effective Sep 4)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Commission will review five building permit applications for Certificates of Appropriateness. The body will also discuss a proposed zoning ordinance change regarding lighting for signage.

• Demolition of non-contributing primary structure at 420 South Street
• Front stoop rehabilitation at 302 N First Street
• Enclosed porch rehabilitation at 312 N Fifth Street
• Window replacement at 101 W State Street
• Front porch expansion at 310 S Fourth Street

The Geneva Historic Preservation Commission approved five applications, each passing with a 5‑0 vote, including demolition of a non‑contributing building at 420 South Street and several front‑stoop or porch rehabilitations. The commission also approved a window replacement at 101 W State Street, though no vote tally was recorded. Commissioners unanimously opposed a proposed ordinance change to allow internally illuminated signage in the historic district.

• Approved demolition of non‑contributing primary structure at 420 South Street (5‑0)
• Approved front stoop rehabilitation at 302 N First Street (5‑0)
• Approved front stoop rehabilitation at 312 N Fifth Street (5‑0)
• Approved window replacement at 101 W State Street (vote not recorded)
• Approved front porch expansion at 310 S Fourth Street (5‑0)
• Unanimously opposed lighting‑for‑signage ordinance change in historic district
• Adjourned meeting by unanimous voice vote

Committee of the Whole

The Committee of the Whole approved the minutes from the August 4, 2025 meeting, authorized the 2025 employee benefit plan renewal, and approved a $38,820 purchase of fire department personal protective clothing, all by voice vote of 8‑0. The council entered and later exited a closed session on collective bargaining matters, and then adjourned the meeting by unanimous voice vote.

• Approved minutes from August 4, 2025 (8-0 voice vote)
• Approved 2025 employee benefit plan renewal (8-0 voice vote)
• Approved purchase of fire department protective clothing for $38,820 (8-0 voice vote)
• Entered closed session on collective bargaining matters (8-0 voice vote)
• Returned to open session (8-0 voice vote)
• Adjourned meeting (unanimous voice vote)

City Council

The council swore in Emily Rosen as the new City Treasurer. It approved Resolution 2025-99 to purchase air compressors for $37,211 and Resolution 2025-100 for a $95,000 architectural services contract. The council also approved municipal bills totaling $4,343,096.41. All actions passed unanimously.

• Approved appointment of Emily Rosen as City Treasurer (8 AYES, 0 NAYS, 2 ABSENT)
• Approved Resolution 2025-99 for $37,211 purchase of air compressors (8 AYES, 0 NAYS, 2 ABSENT)
• Approved Resolution 2025-100 for $95,000 professional services agreement (8 AYES, 0 NAYS, 2 ABSENT)
• Approved municipal bills for payment totaling $4,343,096.41 (8 AYES, 0 NAYS, 2 ABSENT)
• Approved regular City Council minutes from August 4, 2025 (8 AYES, 0 NAYS, 2 ABSENT)

Bike & Pedestrian Committee

The Bike & Pedestrian Advisory Committee approved the May 14 and June 11 minutes unanimously. Rachel Schrieber was appointed Secretary of the committee by unanimous vote. A subcommittee of Jen Siegele, Michael Krass, and Carl Schmitz was created to research best practices for e‑bike and scooter regulations. The committee also designated the Bicycle Friendly Community application, the Comprehensive Plan update, and the Streets Program update as standing agenda items.

• Approved May 14 and June 11 minutes (unanimous)
• Appointed Rachel Schrieber as Secretary (unanimous)
• Created subcommittee on e‑bike & scooter regulations (Siegele, Krass, Schmitz)
• Designated Bicycle Friendly Community application as standing agenda item
• Designated Comprehensive Plan update as standing agenda item
• Designated Streets Program update as standing agenda item

International Cultural Exchange Committee

The committee approved the minutes from the July 2 meeting. A motion to allocate $100 for appetizers and $100 for gifts for the August 13 get‑together was passed. The meeting was then adjourned.

• Approved July 2 minutes (motion passed)
• Approved $100 for appetizers at delegation get‑together (motion passed)
• Approved $100 for gifts during delegation visit (motion passed)
• Adjourned meeting (motion passed)

Natural Resources Committee

The committee approved the minutes from the July meeting. The City approved ordering safety vests for the committee. No other formal actions were taken; the meeting focused on project updates and upcoming events.

• Approved July meeting minutes (motion passed)
• Approved safety vests purchase; City will order the vests
• No amendments to the agenda

Committee of the Whole

The Committee of the Whole approved the minutes from the July 21, 2025 meeting by a 10‑0 voice vote. It waived competitive bidding and authorized the purchase and installation of air compressors and an air dryer from Atlas Copco for $37,211, also by a 10‑0 voice vote. The Committee also approved a $95,000 professional services agreement with FGM Architects Inc. for architectural and engineering services, again by a 10‑0 voice vote.

• Approved July 21, 2025 Committee of the Whole minutes (voice vote 10-0)
• Waived competitive bidding and authorized purchase of air compressors and dryer from Atlas Copco for $37,211 (voice vote 10-0)
• Authorized professional services agreement with FGM Architects Inc. for $95,000 architectural and engineering services (voice vote 10-0)
• Adjourned meeting by unanimous voice vote

City Council

The council confirmed Alexandra Voigt as City Administrator and approved a $445,500 contract to paint the Kirk Road water tower. It also adopted a crossing‑guard service agreement, declared surplus real estate for sale, and authorized a $298,475.50 trench‑drain replacement contract. Several Destination Geneva grants and economic‑development incentive amendments were approved. All votes were recorded as shown.

• Appointed Alexandra Voigt as City Administrator (10‑0)
• Approved $445,500 Kirk Road Water Tower painting contract (Resolution 2025‑88) (10‑0)
• Adopted crossing‑guard service agreement with All City Management (Resolution 2025‑87) (6‑5)
• Declared real estate surplus and authorized its sale (Resolution 2025‑89) (10‑0)
• Approved $298,475.50 contract for trench‑drain replacement at 1800 South Street (Resolution 2025‑90) (10‑0)
• Authorized $2,500 Destination Geneva grant to Vargo’s Dance LLC (Resolution 2025‑91) (11‑0)
• Approved first amendment to Economic Development Incentive Agreement for 214‑218 W. State (Resolution 2025‑94) (11‑0)

City Council

The council voted 9-0 to enter a closed session at 7:05 p.m., then voted 9-0 to return to open session at 8:19 p.m. The meeting was adjourned by unanimous voice vote at 8:20 p.m. No other business was taken.

• Entered closed session (9-0, 1 absent)
• Returned to open session (9-0, 1 absent)
• Adjourned meeting (unanimous voice vote)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee approved the financial report, noting no changes to the budget. The committee planned the outline and timing for a public engagement event scheduled for July 29. No amendments were made to the agenda, and the meeting was adjourned unanimously.

• Approved financial report (no budget changes)
• Planned public engagement event for July 29 (outline and timing set)
• No agenda amendments made
• Adjourned meeting unanimously

Fire & Police Commission

The Police and Fire Commission held a closed session and unanimously approved motions to enter and later exit the executive session. The commission scheduled its next meeting for September 9, 2025. It then unanimously adjourned the meeting.

• Motion to enter executive session approved unanimously (4:35 pm)
• Motion to exit executive session approved unanimously (7:04 pm)
• Future meeting set for September 9, 2025
• Motion to adjourn meeting approved unanimously (7:05 pm)

Committee of the Whole

The committee approved the minutes from the July 7, 2025 meeting by a 10‑0 voice vote. It authorized the City Administrator to contract EraValdivia Contractors, Inc. to paint the Kirk Road water tower for up to $445,500, also by a 10‑0 voice vote. It approved a service agreement with All City Management for crossing guard services, with the motion passing on a 5‑5 vote.

• Approved July 7, 2025 Committee of the Whole minutes (voice vote 10-0)
• Authorized City Administrator to contract EraValdivia Contractors for Kirk Road water tower painting, up to $445,500 (voice vote 10-0)
• Approved service agreement with All City Management for crossing guard services (vote 5-5, motion carried)

City Council

The council approved the FY2024‑2025 budget amendment and adopted the Facilities Master Plan. It also approved several contracts and equipment purchases, including a $235,825 generator for the police department and a John Deere loader up to $273,062.26. Municipal bills totaling $6,090,171.31 were authorized for payment. All items passed unanimously (10‑0).

• Adopt Facilities Master Plan (Resolution 2025-86) – approved (10‑0)
• Approve FY2024‑2025 budget amendment (Resolution 2025-85) – approved (10‑0)
• Authorize Economic Incentive Agreement with Nick and Jim Nicolaou (Resolution 2025-78) – approved (10‑0)
• Approve Vons Electric contract for police generator $235,825 (Resolution 2025-79) – approved (10‑0)
• Approve purchase of John Deere 624P loader up to $273,062.26 (Resolution 2025-83) – approved (10‑0)
• Approve purchase of Falcon 3‑ton asphalt recycler (Resolution 2025-84) – approved (10‑0)
• Authorize water‑main improvement agreement (Resolution 2025-81) – approved (10‑0)
• Authorize municipal bills payment $6,090,171.31 – approved (10‑0)

Firefighters Pension Board Fund

The trustees approved the April 17, 2025 meeting minutes by unanimous voice vote. They accepted the May 31, 2025 monthly financial report and authorized the $16,831.29 disbursements shown on the Quarterly Disbursement Report by roll‑call vote. The board decided no changes are needed to the Cash Management Policy and declined the Records Inventory and Disposal Service. Several items, including trustee officer elections and FOIA officer designation, were postponed to the next meeting.

• Approved April 17, 2025 meeting minutes (unanimous voice vote)
• Accepted May 31, 2025 financial report and approved $16,831.29 disbursements (roll‑call vote, all aye)
• Determined no changes to Cash Management Policy
• Declined Records Inventory and Disposal Service
• Noted receipt of all 2025 Affidavits of Continued Eligibility
• No applications for membership, withdrawals, retirement or disability benefits received
• Postponed discussion of trustee officer elections to next meeting
• Postponed designation of FOIA Officer and OMA Designee to next meeting

Fire & Police Commission

The Commission approved the May 13 minutes and appointed Ernie Belmonte as Board Secretary. Jennifer McMahon was elected as Board Chair. The Commission entered and later exited executive session. The meeting was adjourned.

• Approved May 13 minutes (unanimous)
• Appointed Ernie Belmonte as Board Secretary (unanimous)
• Elected Jennifer McMahon as Board Chair (unanimous)
• Entered executive session (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting at 8:45 pm (unanimous)

Police Pension Fund Board

The trustees approved a $152,352.92 payment to the Batavia Police Pension Fund to transfer Andrew Blum’s creditable service. They also approved $167,679.25 in quarterly disbursements and accepted four new Tier II members. Retirement benefits for Daniel Yates were approved, and view‑only access to the BMO bank account was granted to Finance Director Jennifer Milewski.

• Approved $167,679.25 quarterly disbursements (roll call vote: Alba, Garcia, Passarelli aye; none nay; Stolte absent)
• Accepted Keone Derian, Grant Oliver, Cassandra Parola and Keith Schroeder as Tier II members (unanimous voice vote)
• Approved Daniel Yates’ regular retirement benefit (roll call vote: Alba, Garcia, Passarelli aye; none nay; Stolfe absent)
• Granted view‑only access to the BMO bank account for Finance Director Jennifer Milewski (unanimous voice vote)
• Authorized $152,352.92 payment to Batavia Police Pension Fund for Andrew Blum’s service transfer (roll call vote: Alba, Garcia, Passarelli aye; none nay; Stolte absent)
• Declined Records Inventory and Disposal Service proposal (no vote recorded)
• Determined no changes needed to the Cash Management Policy (decision made without vote)
• Adjourned meeting at 9:30 a.m. (unanimous voice vote)

Historic Preservation Commission

The Historic Preservation Commission approved the minutes from the June 17, 2025 meeting by a 3‑0 vote. It approved Roxanne Osborne’s permit to replace the fire‑stair decking and railing at 216 James Street with Trex composite material, voting 4‑0. A concept review for 312 N. Fifth Street was discussed but no vote was taken. The meeting was adjourned by unanimous voice vote.

• Approved June 17, 2025 minutes (3-0)
• Approved fire‑stair material change permit for 216 James St (4-0)
• Adjourned meeting (unanimous voice vote)

Geneva Foreign Fire Fund Board

The Geneva Foreign Fire Fund Board approved the May 20 minutes, the May and June 2025 payment bills totaling $29,239.72, and the monthly treasurer report. Members voted to amend the flower policy to a $100 donation instead of flowers. They also approved buying two MSA G1 charging stations for up to $2,000.

• Approved May 20, 2025 minutes (voice vote 4-0)
• Approved May 2025 bills $17,936.27 and June 2025 bills $11,303.45 (roll call 4-0)
• Approved monthly treasurer report for May & June 2025 (roll call 4-0)
• Amended flower policy to a $100 donation in lieu of flowers (voice vote 4-0)
• Approved purchase of two MSA G1 charging stations, not to exceed $2,000 (roll call 4-0)

Committee of the Whole

The Committee of the Whole approved a contract with Vons Electric, Inc. to replace the police department generator for $235,825. It also approved an economic incentive agreement for a local business, watermain improvements, a leak detection survey, and purchases of a John Deere loader and an asphalt recycler. Discussion on crossing‑guard staffing was postponed to the July 21 meeting.

• Approved $235,825 contract with Vons Electric for police department generator (10-0)
• Approved economic incentive agreement with Nick and Jim Nicolaou for 427 and 421 E. State St. (10-0)
• Approved professional services agreement with Bodwe WBK Engineering for construction oversight (10-0)
• Approved watermain improvement memorandum with MIF Geneva Park‑J, LLC and MIF Geneva Park‑M, LLC (10-0)
• Approved $35,000 leak detection and location survey with Associated Technical Services Ltd. (10-0)
• Approved purchase of John Deere 624P 4WD loader up to $273,062.26 (10-0)
• Approved purchase of Falcon 3‑ton asphalt recycler and hot box trailer (10-0)
• Postponed crossing‑guard agreement discussion to July 21 meeting (9-1)

City Council

The council approved a new amendment to the municipal grocery retailer occupation tax. It also established Special Service Area No. 37 and its associated levy. Several procurement resolutions and the municipal bills payment of $2,104,103.09 were approved. All actions passed unanimously or by voice vote.

• Established Special Service Area No. 37 (Geneva Crossings) and levy – approved voice vote 10-0
• Approved municipal bills payment of $2,104,103.09 – 10-0
• Approved purchase of Hurst Rescue Tools for $63,950.00 – 10-0
• Approved purchase of membrane water filters for $165,935.00 – 10-0
• Approved purchase of Ford F-150 Lightning vehicle up to $63,517.70 – 10-0
• Approved amendment to municipal grocery retailer occupation tax – 11-0
• Approved professional services agreement with JLD Consulting Group – 10-0
• Approved workers’ compensation settlement of $32,500 – 10-0

International Cultural Exchange Committee

The International Cultural Exchange Committee approved the minutes from its May 13th meeting. After the approval, the committee voted to adjourn the July 2nd meeting. No other actions were decided.

• Approved May 13th minutes (motion passed)
• Adjourned meeting (motion passed)

Natural Resources Committee

The committee approved the minutes from the April meeting. Members agreed to put forward 25 tree‑planting locations and share the list with Public Works. The group reaffirmed its support for the Dark Sky Initiative and planned a separate bird‑walk event for World Bird Day. The committee also discussed pursuing safety vests for event staff and will have Mark talk to the City about purchasing them.

• Approved April meeting minutes (motion passed)
• Agreed to submit 25 tree locations to Public Works
• Continued promotion of the Dark Sky Initiative
• Planned a separate bird‑walk event for World Bird Day
• Will create an education piece on reducing styrofoam and plastics at restaurants
• Will support moving Spring leaf collection from April to May
• Mark to discuss purchasing safety vests with the City

Planning and Zoning Commission

The Planning and Zoning Commission unanimously approved the meeting agenda and the minutes from the May 8, 2025 meeting. After a public hearing, the commission voted 5‑0 to close the hearing and to approve the applicant’s requested zoning variations for the property at 21 N. Sixth Street, allowing the driveway to be extended to the property line. The meeting was then adjourned.

• Approved agenda (5-0)
• Approved May 08, 2025 minutes (5-0)
• Closed public hearing (5-0)
• Approved zoning variations for 21 N. Sixth St. driveway extension (5-0)

Committee of the Whole

The committee held an oath ceremony for the police department’s comfort dog, Tommy. Members reviewed the facilities master plan, agreeing a new police station is the top priority and favoring Option 4 for City Hall renovations. No vote was taken; the plan will be presented to the City Council on July 21 for adoption.

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee approved the minutes from the May 2025 meeting and the financial report presented. Both motions were approved without recorded vote counts. The meeting was then adjourned unanimously.

• Approved May 2025 meeting minutes (motion by Kloet, seconded by Ericksen)
• Approved financial report (motion by Ericksen, seconded by Kafer)
• Adjourned meeting unanimously (motion by Ericksen)

Historic Preservation Commission

The Historic Preservation Commission approved the minutes from the May 20 meeting (5‑0). It also approved three permit applications: replacement of three historic and four non‑historic windows at 216 Stevens Street, window trim and door replacement at 527 Ford Street, and a rear addition at 521 South Street. All three permits passed with a 5‑0 vote. The meeting was adjourned unanimously.

• Approved May 20 minutes (5-0)
• Approved replacement of three historic windows and four non‑historic windows at 216 Stevens St (5-0)
• Approved window trim and door replacement at 527 Ford St (5-0)
• Approved rear addition at 521 South St (5-0)
• Adjourned meeting unanimously by voice vote

Committee of the Whole

The Committee of the Whole approved minutes from the June 2 and June 7 meetings by voice vote. It then authorized four purchases: Hurst Rescue Tools for $63,950, membrane water filters for $165,935, a Ford F-150 Lightning truck up to $63,517.70, and geotechnical testing services up to $35,941. All motions passed unanimously (6‑0). The meeting was adjourned at 7:20 PM.

• Approved Committee of the Whole minutes from June 2, 2025 (voice vote 6-0)
• Approved Special Committee of the Whole minutes from June 7, 2025 (voice vote 6-0)
• Approved purchase of Hurst Rescue Tools from Air One Equipment Inc. for $63,950 (voice vote 6-0)
• Approved purchase of membrane water filters from DWS Advantage for $165,935 (voice vote 6-0)
• Approved purchase of a Ford F-150 Lightning for up to $63,517.70 for the Engineering Division fleet (voice vote 6-0)
• Approved contract with Nashnal Soil Testing, LLC for up to $35,941 for construction material testing (voice vote 6-0)

City Council

The Geneva City Council proclaimed Juneteenth Day and approved several resolutions and municipal bills. It authorized a water main replacement contract with Fox Excavating up to $589,253.94 and adopted other contracts and development agreements. All listed items received affirmative votes with no recorded opposition.

• Proclaimed Juneteenth Day in Geneva (voice vote 6‑0)
• Approved municipal bills for payment totaling $3,704,503.34 (6‑0)
• Approved Resolution No. 2025-66 extending site plan for Venture One Acquisitions, LLC (6‑0)
• Approved Resolution No. 2025-67 adopting IDOT Form BLR 14220‑A for FY26 highway maintenance (6‑0)
• Approved Resolution No. 2025-68 declaring surplus and authorizing disposal of fire department equipment (6‑0)
• Approved Resolution No. 2026-63 contract with Fox Excavating for water main replacement up to $589,253.94 (approved via omnibus)
• Approved Resolution No. 2025-62 contract for social worker services with Association of Individual Development (approved via omnibus)
• Approved Resolution No. 2025-61 economic incentive agreement with Venture One Acquisitions, LLC (approved via omnibus)

Bike & Pedestrian Committee

The Bike & Pedestrian Advisory Committee lacked a quorum, so a formal vote on appointing a Secretary and approving the May 14 minutes was postponed. Members unanimously decided to update the existing bike map for Swedish Days and post it on the city website. The committee also agreed not to meet in July because the Bike Bus Concert in the Park is scheduled for July 9.

• Unanimous approval to update bike map for Swedish Days (unanimous)
• Appointment of Secretary vote postponed to next meeting
• Approval of May 14 minutes deferred to next meeting
• Decision not to meet in July due to July 9 Bike Bus Concert (consensus)
• Suggestion to run same Bike Bus routes as 2024 (not a formal decision)
• Request for committee members to review bylaws for possible updates (discussion only)
• James Kafer announced SPAC public forum on July 29 (informational)
• No public comments received (procedural)

Mental Health Board

The Geneva Community Mental Health Board approved the April 8 meeting minutes and paid two invoices by voice vote (6‑0). Members elected Eleanor Hamilton as chair and Christine Kautz as vice‑chair, also by voice vote (6‑0). The board then adjourned the meeting.

• Approved April 8, 2025 meeting minutes (voice vote 6‑0)
• Approved payment to recording secretary for services (voice vote 6‑0)
• Approved payment of ACMHAI invoice (voice vote 6‑0)
• Elected Eleanor Hamilton as chair (voice vote 6‑0)
• Elected Christine Kautz as vice‑chair (voice vote 6‑0)
• Adjourned meeting (voice vote 6‑0)

Committee of the Whole

The Committee of the Whole discussed several topics but took no formal votes on policy items. Members agreed to draft a local grocery tax ordinance for future consideration. The meeting was adjourned on a motion by Ald. Kosirog.

• Consensus reached to draft a local grocery tax ordinance (no vote recorded)
• Meeting adjourned on a motion by Ald. Kosirog (motion passed)

Natural Resources Committee

The committee approved the minutes from the April meeting after a motion by Kelvin Limbrick and a second by Autumn Bruno. The meeting was then adjourned following a motion by Kelvin Limbrick and a second by Autumn Bruno. No other formal approvals, denials, or votes were recorded.

• Approved April meeting minutes (motion passed)
• Adjourned meeting (motion passed)

Committee of the Whole

The Committee of the Whole approved a draft resolution authorizing an economic incentive agreement with Venture One Acquisitions, LLC, which includes a 50% reduction in city fees worth about $250,000. It also approved contracts for social worker services with the Association of Individual Development, a water main replacement project at Delnor Health & Wellness Center costing up to $589,253.94, an electric tree‑trimming contract with Asplundh, and a testing services contract with QP Testing LLC. All motions passed by voice vote with eight votes in favor and none against.

• Approved Draft Resolution for Venture One Acquisitions economic incentive agreement (8-0)
• Approved Draft Resolution for Social Worker Services contract with AID (8-0)
• Approved Draft Resolution for Fox Excavating water main replacement at Delnor Health & Wellness Center, not‑to‑exceed $589,253.94 (8-0)
• Approved Draft Resolution for FY26‑27 Electric Tree Trimming contract with Asplundh (8-0)
• Approved Draft Resolution for QP Testing LLC commission testing services contract, $57,832.50 (8-0)
• Approved Committee of the Whole minutes from May 19, 2025 (8-0)
• Adjourned meeting by unanimous voice vote (8-0)

City Council

The Geneva City Council approved a series of resolutions, including a $2,150,358.34 purchase of underground cable for Southeast Development. It also adopted proclamations for National Gun Violence Awareness Day and Pride Month, and appointed three members to the Strategic Plan Advisory Committee. Additional approvals covered budgeted purchases, police vehicle acquisition, and funding for city festivals.

• Proclaimed National Gun Violence Awareness Day (voice vote 8-0)
• Proclaimed Pride Month (voice vote 8-0)
• Approved appointments to Strategic Plan Advisory Committee (voice vote 8-0)
• Approved $460,000 purchase of distribution material for FY2026 (voice vote 8-0)
• Approved $123,348.64 purchase of two police interceptor vehicles (voice vote 8-0)
• Approved $2,150,358.34 underground cable purchase (voice vote 8-0)
• Approved $50,000 use of hotel occupancy tax for chamber festivals (voice vote 9-0)
• Approved amendment to Niche Restaurant economic development incentive (voice vote 9-0)

Strategic Plan Advisory Committee

The committee unanimously approved adding a comment from David Monaco to the agenda. They also unanimously approved the April 2025 meeting minutes and the financial report. A motion to move forward with appointments to fill open SPAC positions was approved unanimously. The meeting was then adjourned unanimously.

• Amend agenda to add comment from David Monaco – approved unanimously
• Approve April 2025 minutes – approved unanimously
• Approve financial report – approved unanimously
• Move forward with appointments to fill open SPAC positions – approved unanimously
• Adjourn meeting – approved unanimously

Geneva Foreign Fire Fund Board

The board approved the April 16, 2025 meeting minutes and paid $10,602.31 in bills. It elected the FY 2026 officer slate and adopted a $2,000 foreign fire insurance budget. It also approved purchases of a SCBA bottle cart for up to $680 and office furniture/repairs for up to $8,750.

• Approved April 16, 2025 minutes (voice vote 5-0)
• Approved payment of bills totaling $10,602.31 (5-0)
• Approved April 2025 monthly treasurer report (5-0)
• Elected FY 2026 officers: Chairman Dustin Schultze, Vice‑Chairman Nick Grana, Treasurer Eric Warfel, Secretary Mike Antenore (5-0)
• Approved FY 2026 foreign fire insurance budget of $2,000 (5-0)
• Approved purchase of SCBA bottle cart up to $680 (5-0)
• Approved purchase of office furniture and repair/paint up to $8,750 (5-0)

Historic Preservation Commission

The Historic Preservation Commission approved two permit applications: replacement of four historic windows at 413 South River Lane by a 5‑1 vote, and replacement of four non‑historic windows at 501 Hamilton Street by a 6‑0 vote. No formal action was taken on the concept plan for a front‑porch extension at 310 South Fourth Street. The meeting minutes from April 15, 2025 were also approved, and the meeting was adjourned.

• Approved permit for replacement of four historic windows at 413 South River Lane (5-1)
• Approved permit for replacement of four nonhistoric windows at 501 Hamilton Street (6-0)
• Approved minutes of the April 15, 2025 meeting (voice vote, 6-0)
• No motion taken on concept plan for front porch extension at 310 South Fourth Street (concept review)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole approved a $460,000 purchase of distribution material and supplies for FY2026. It also approved professional services agreements of up to $67,000 for sanitary collection system services and $55,900 for Kirk Road water tower painting. The city authorized the purchase of two 2025 Ford Police Interceptor Pursuit vehicles for $123,348.64, and adopted the updated City of Geneva Personnel Policy Manual. All motions carried by voice vote 10‑0.

• Approved $460,000 purchase of distribution material and supplies (voice vote 10-0)
• Approved professional services agreement up to $67,000 for sanitary collection system services (voice vote 10-0)
• Approved professional services agreement up to $55,900 for Kirk Road water tower painting (voice vote 10-0)
• Approved purchase of two police interceptor vehicles for $123,348.64 (voice vote 10-0)
• Approved adoption of the updated City of Geneva Personnel Policy Manual (voice vote 10-0)

City Council

The Geneva City Council approved a labor contract with Utility Dynamics Corp. for the RY26 Underground Replacement Program and authorized $4,572,217.48 in municipal bills. It also approved an economic incentive agreement with 318 Lofts, LLC, a Destination Geneva grant program, and several infrastructure contracts with ComEd and IDOT. All actions were adopted by unanimous votes.

• Approved Resolution 2025-46 labor contract $714,975.10 (10‑0)
• Approved Municipal Bills for Payment $4,572,217.48 (10‑0)
• Approved Resolution 2025-47 economic incentive with 318 Lofts, LLC (10‑0)
• Approved Resolution 2025-48 ComEd contract $52,949.67 (10‑0)
• Approved Resolution 2025-49 IDOT ten‑year maintenance agreement (10‑0)
• Approved Resolution 2025-50 IDOT joint funding agreement for East State Street (10‑0)
• Approved Resolution 2025-51 Destination Geneva Grant Program (11‑0)
• Adjourned meeting by unanimous voice vote (all present)

Bike & Pedestrian Committee

The committee approved the April 9, 2025 minutes unanimously. Carl was appointed Chair and Jen was appointed Vice‑Chair, each by unanimous vote. No secretary was appointed, leaving that position vacant. No other actions were decided.

• Approved April 9, 2025 minutes – unanimous
• Appointed Carl as Chair – unanimous
• Appointed Jen as Vice‑Chair – unanimous
• Secretary position left vacant – no appointment

International Cultural Exchange Committee

The committee approved the March 26 minutes and renewed two‑year terms for four members. It also approved a $200 donation to Beth Cull and a $50 donation to the Geneva History Museum. The French Conversation exchange was tabled, and the Arts and Crepes event was moved to fall 2026.

• Approved March 26 minutes (motion passed)
• Renewed 2‑year terms for Jim Alderfer, Donelle Duvall, Julie Goodyear, Mary Jane Johnson
• Approved $200 donation to Beth Cull (motion passed)
• Approved $50 donation to Geneva History Museum (motion passed)
• Tabled French Conversation exchange
• Moved Arts and Crepes event to fall 2026

Fire & Police Commission

The commission unanimously approved the March 11 meeting minutes. It then rescinded the conditional employment offer to Austin Devitto for patrol officer and approved a conditional offer to Keone Derain for the same position. The board also set the next meeting for July 8, 2025 and adjourned unanimously.

• Approved March 11 minutes (unanimous)
• Rescinded conditional offer to Austin Devitto (unanimous)
• Approved conditional offer to Keone Derain (unanimous)
• Set future meeting for July 8, 2025 (unanimous)
• Adjourned meeting (unanimous)

Committee of the Whole

The committee approved the April 14 minutes and directed staff to study the Geneva Generation Facility site for a solar project. It unanimously approved a labor contract with Utility Dynamics for the FY26 underground replacement program ($714,975.10, up to $786,472.61 total). It also unanimously approved an economic incentive agreement for 318 Anderson Boulevard, including a $15,000 historic grant, $32,926 electric upgrade contribution, and an $83,836 sales‑tax rebate. The body moved to closed session, returned to open session, and adjourned by unanimous voice vote.

• Approved April 14 minutes (unanimous voice vote)
• Directed investigation of solar installation at Geneva Generation Facility (no vote recorded)
• Approved FY26 underground replacement labor contract with Utility Dynamics ($714,975.10, up to $786,472.61 total) (unanimous voice vote)
• Approved economic incentive agreement for 318 Anderson Boulevard (historic grant $15,000, electric upgrades $32,926, sales‑tax rebate $83,836) (unanimous voice vote)
• Moved to closed session (Ayes: 9, Nays: 0)
• Moved to return to open session (Ayes: 9, Nays: 0)
• Adjourned meeting (unanimous voice vote)

Planning and Zoning Commission

The Planning and Zoning Commission voted 5-0 to affirm the issuance of building permit 2025-000000121 for the Malone Funeral Home addition and to deny Dr. Rodney Nelson's appeal. Earlier, the commission approved the April 10, 2025 minutes by unanimous voice vote (4-0). No other substantive actions were taken.

• Approved April 10, 2025 minutes (unanimous voice vote 4-0)
• Affirmed building permit 2025-000000121 and denied appeal (5-0)
• Approved agenda with no changes

Natural Resources Committee

The committee approved the April meeting minutes. It voted to consider the 3rd Street recycling bin project finished and removed it from the agenda. The group noted that Dave will become the new SPAC liaison and that a guidance document for a new purchasing process is expected next month. No other formal actions were taken.

• Approved April meeting minutes (motion passed)
• Declared 3rd Street recycling bins project complete and removed it from agenda
• Noted Dave will serve as new SPAC liaison
• Planned production of new purchasing‑process guidance document within a month
• Public Works declined free leaf‑pick‑up after Mother’s Day
• Adjourned meeting (motion moved and seconded)

City Council

The Geneva City Council unanimously approved the mayor’s appointment of city officials and the city attorney. It also adopted proclamations designating May as Mental Health Awareness Month and ALS Awareness Month. The council authorized payment of municipal bills totaling $2,017,540.82 and rejected bids for a police department generator replacement. All actions were passed by a 10‑0 vote.

• Approved mayor’s appointment of city officials and city attorney (10-0)
• Proclaimed May as Mental Health Awareness Month (10-0)
• Proclaimed May as ALS Awareness Month (10-0)
• Approved City Council minutes from April 21, 2025 (10-0)
• Approved municipal bills for payment of $2,017,540.82 (10-0)
• Approved Resolution No. 2025-45 rejecting bids for police department generator replacement (10-0)
• Accepted Fourth Quarter Goals Status Report (10-0)
• Adjourned meeting by unanimous voice vote (10-0)

City Council

The council approved four omnibus resolutions authorizing purchases and services totaling over $2.5 million, with a 9‑0 vote. Municipal bills for payment of $42,946.21 were approved by an 8‑0 vote. The historic preservation grant program (Resolution 2025‑39) was adopted by an 8‑0 vote. Acceptance of bids for up to $800,000 of transformers (Resolution 2025‑44) was approved by an 8‑0 vote.

• Approved Resolution 2025-40 authorizing $221,601.58 underground cable purchase (9-0)
• Approved Resolution 2025-41 authorizing $199,199.00 professional services with WBK Engineering (9-0)
• Approved Resolution 2025-42 authorizing joint funding agreement for East State Street Road Project (9-0)
• Approved Resolution 2025-43 authorizing $2,265,474.00 professional services for East State Street Phase III (9-0)
• Approved municipal bills for payment of $42,946.21 (8-0)
• Approved Resolution 2025-39 historic preservation grant program (8-0)
• Approved Resolution 2025-44 acceptance of transformer bids up to $800,000 (8-0)

Committee of the Whole

The committee approved four contracts: a $221,601.58 purchase of underground cable, a $199,199 professional services agreement with WBK Engineering for the South Street project, a joint funding agreement with the State of Illinois for the East State Street Road Project, and a $2,265,474 agreement with Bollinger, Lach and Associates for East State Street Phase III engineering. It postponed the Destination Geneva Grant Program to May 19 and rejected the Historic Preservation and Adaptive Reuse Grant Program. An amendment to increase grant program funding to $75,000 was also defeated.

• Approved purchase of underground cable ($221,601.58) – voice vote 10-0
• Approved WBK Engineering services ($199,199) – voice vote 10-0
• Approved joint funding agreement with State for East State Street Road Project – voice vote 10-0
• Approved Bollinger, Lach and Associates services ($2,265,474) – voice vote 10-0
• Postponed Destination Geneva Grant Program to May 19 – 7 Ayes, 3 Nays (motion carried)
• Rejected Historic Preservation and Adaptive Reuse Grant Program – 5 Ayes, 6 Nays (motion failed)
• Rejected amendment to increase grant program funding to $75,000 – 3 Ayes, 7 Nays (motion failed)

City Council

The council approved the municipal bills for payment totaling $3,732,859.67 and a package of omnibus items—including water service extension, special service area, and several contracts—by a 10‑0 vote. It adopted Ordinance No. 2025-08 on appointments (6‑4) and Ordinance No. 2025-12 on Woodlawn Street parking setbacks (10‑0). The proposed amendment to the liquor‑control ordinance (Ordinance No. 2025-07) failed with a 6‑4 vote, while Ordinance No. 2025-13 granting a special use permit at 427 E. State St and Resolution No. 2025-38 for CDM Smith services were approved.

• Approved municipal bills for payment $3,732,859.67 (10-0)
• Approved omnibus items (water service, special service area, contracts) (10-0)
• Approved Ordinance No. 2025-08 appointments/terms amendment (6-4)
• Approved Ordinance No. 2025-12 street yard parking setback (10-0)
• Approved Ordinance No. 2025-13 special use permit at 427 E. State St (10-0)
• Approved Resolution No. 2025-38 CDM Smith professional services amendment (9-1)
• Ordinance No. 2025-07 liquor‑control amendment failed (6-4)

Firefighters Pension Board Fund

The trustees approved the January 16 minutes and accepted the monthly financial report, authorizing a $18,486.11 disbursement. They accepted Joshua Haynes as a new fund member pending his application. The board removed Rita Kruse as a signatory and authorized representative, and appointed Michael Antenore and Treasurer Jennifer Milewski as signers on the BMO Bank account. All motions passed unanimously or by roll‑call vote.

• Approved January 16, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $18,486.11 disbursement (roll‑call vote, all aye)
• Accepted Joshua Haynes into the pension fund pending application (unanimous voice vote)
• Removed Rita Kruse and designated Michael Antenore and Jennifer Milewski as BMO Bank signers (roll‑call vote, all aye)
• Removed Rita Kruse as an authorized representative for the fund (roll‑call vote, all aye)
• Adjourned meeting at 9:29 a.m. (unanimous voice vote)

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee approved the March 2025 meeting minutes and the financial report, both with unanimous votes. A motion to adjourn the meeting was also approved unanimously. No other substantive actions were taken.

• Approved March 2025 minutes (unanimous)
• Approved financial report (unanimous)
• Approved adjournment at 8:55 pm (unanimous)

Geneva Foreign Fire Fund Board

The board accepted the resignation of Treasurer Steve Jones from the 2% Committee and appointed Maxwell Connelly to serve the remainder of Jones’s term ending April 30 2026. It also approved FY 2026 officer nominations, a $9,200 office‑furniture purchase for the Station 1 Radio Room, and a $300 gift‑card donation for National Public Safety Telecommunicators Week. The Foreign Fire Insurance Fund bylaws were tabled for the next meeting.

• Approved March 12, 2025 minutes (Voice vote: Ayes 5, Nays 0, Absent 2)
• Approved March 2025 bills for payment totaling $10,562.26 (Roll call: Ayes 5, Nays 0, Absent 2)
• Accepted resignation of Treasurer Steve Jones from the 2% Committee, effective on election of a new Treasurer (Voice vote: Ayes 6, Nays 0, Absent 1)
• Appointed Maxwell Connelly to serve the remainder of Steve Jones’s term, expiring 04/30/2026 (Voice vote: Ayes 6, Nays 0, Absent 1)
• Approved FY 2026 board officer nominations: Chairman Dustin Schultze, Vice‑Chairman Nick Grana, Treasurer Eric Warfel, Secretary Mike Antenore (Voice vote: Ayes 6, Nays 0, Absent 1)
• Approved purchase of office furniture and repair/paint for Station 1 Radio Room, not to exceed $9,200 (Roll call: Ayes 6, Nays 0, Absent 1)
• Approved donation of gift cards to Tri‑Com Central Dispatch Center personnel, not to exceed $300 (Roll call: Ayes 6, Nays 0, Absent 1)
• Tabled Foreign Fire Insurance Fund bylaws and rules to next meeting (Roll call: Ayes 6, Nays 0, Absent 1)

Police Pension Fund Board

The board certified that Brian Stolte was re‑elected unopposed to the retired member seat for a two‑year term ending May 11, 2027. It also approved updates to the BMO Bank account signers, removing Rita Kruse and adding Trustees Passarelli, Stolte and Alba. Additional actions included approving the January 15 minutes, the monthly financial report and disbursements, a retirement benefit for Penny Boedigheimer, and a legal finding for Ms. O'Kray.

• Approved January 15, 2025 meeting minutes (unanimous voice vote)
• Approved Monthly Financial Report and $17,737.94 disbursement (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Approved Penny Boedigheimer's regular retirement benefit (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Certified Brian Stolte's unopposed re‑election to retired member position (unanimous voice vote)
• Updated BMO Bank account signers, removing Rita Kruse and designating Passarelli, Stolte, Alba (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Adopted resolution appointing Alba and Garcia as authorized agents, removing Rita Kruse (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Approved Findings and Decision for Ms. O'Kray's non‑duty disability (roll call vote, AYES: Alba, Passarelli, Stolte; NAYS: none)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole voted 5‑4 to forward a draft ordinance amending liquor‑license restrictions for elected officials to the next City Council meeting. It also approved separating the appointment‑term amendment from other language (5‑3) and adopted two Title 1 amendments aligning department head appointments to the mayor’s term (5‑3) and updating appointed‑position provisions (8‑0). All motions were carried.

• Forward liquor‑license amendment to City Council (5-4)
• Bifurcate appointment‑term amendment from other language (5-3)
• Amend Title 1‑6 to align department head appointments to mayor's term (5-3)
• Amend Title One related to appointed positions (8-0)
• Adjourn meeting by unanimous voice vote

Planning and Zoning Commission

The Planning and Zoning Commission approved its agenda and the January 9, 2025 minutes by voice vote (6‑0). It then approved three requests for 427 E State Street – a setback variation, a special‑use permit for a restaurant, and relief from interior parking‑lot landscaping requirements – each passing 6‑0. The public hearing was closed and the meeting adjourned at 7:32 p.m.

• Approved agenda (voice vote 6‑0)
• Approved January 9, 2025 minutes (voice vote 6‑0)
• Closed public hearing (6‑0)
• Approved setback variation for 427 E State St (6‑0)
• Approved restaurant special‑use permit for 427 E State St (6‑0)
• Approved relief from interior parking‑lot landscaping for 427 E State St (6‑0)
• Adjourned meeting at 7:32 p.m.

Bike & Pedestrian Committee

The committee approved the March 12, 2025 minutes unanimously. Megan Brandstetter and Rachel Schreiber were appointed to the Bike & Pedestrian Advisory Committee by unanimous vote. No other actions were decided.

• Approved March 12, 2025 minutes (unanimous)
• Appointed Megan Brandstetter to BPAC (unanimous)
• Appointed Rachel Schreiber to BPAC (unanimous)

Mental Health Board

The Geneva 708 Mental Health Board approved the February 11, 2025 meeting minutes by a 6‑0 voice vote. The board also approved payment to the recording secretary for services, also by a 6‑0 voice vote. The meeting was then adjourned by a 6‑0 voice vote.

• Approved February 11, 2025 meeting minutes (voice vote 6-0)
• Approved payment to recording secretary for services (voice vote 6-0)
• Adjourned meeting (voice vote 6-0)

Committee of the Whole

The Committee of the Whole approved the March 17 meeting minutes and a series of contracts and ordinances, each passing by an 8‑0 voice vote. Items approved include a $951,525 insurance renewal, extension of water service to 1923 Western Avenue, creation of Special Service Area No. 37, and contracts for biosolids disposal, wetlands management, and mosquito abatement. All actions were unanimously adopted.

• Approved March 17 minutes (8-0 voice vote)
• Approved $951,525 insurance renewal covering property, liability, and other coverages (8-0)
• Approved extension of municipal water service to 1923 Western Avenue (8-0)
• Approved creation of Special Service Area No. 37 (Geneva Crossing) (8-0)
• Approved biosolids disposal contract with Stewart Spreading, Inc. at $30.72 per cubic yard (8-0)
• Approved wetlands management services contract with Hampton, Lenzini & Renwick, Inc. up to $45,200 (8-0)
• Approved FY26 water‑treatment‑plant wetlands agreement with Hampton, Lenzini & Renwick, Inc. up to $23,600 (8-0)
• Approved FY26 mosquito‑abatement service agreement with Clarke Environmental Mosquito Management, Inc. up to $56,444 (8-0)

City Council

The council proclaimed April 26, 2025 as Arbor Day. It approved the March 17, 2025 council minutes, a $2,649,186.54 street‑improvements contract, a $40,000 industrial‑waste study agreement, and municipal bills totaling $1,571,486.86. All votes were 8 ayes, 0 nays, with 2 members absent. The meeting was then adjourned.

• Proclaimed April 26, 2025 as Arbor Day (unanimous voice vote)
• Approved City Council minutes from March 17, 2025 (8‑0‑2)
• Approved Resolution 2025-31 for street‑improvements contract up to $2,649,186.54 (8‑0‑2)
• Approved Resolution 2025-32 for industrial‑waste study agreement up to $40,000 (8‑0‑2)
• Approved municipal bills for payment totaling $1,571,486.86 (8‑0‑2)
• Adjourned meeting (unanimous voice vote)

Natural Resources Committee

The committee voted to add Ellen Osborne as a new member. The minutes from the March meeting were approved. The meeting was then adjourned by motion.

• Ellen Osborne elected as NRC member (motion passed)
• March meeting minutes approved (motion passed)
• Meeting adjourned (motion passed)

International Cultural Exchange Committee

The committee approved the February 19 meeting minutes. Julie Goodyear was nominated and accepted as a new member of the International Cultural Exchange Committee. The board approved purchasing refreshments for four AFS exchange students and recorded an anonymous $5,000 donation to ICEC.

• Approved February 19 meeting minutes
• Accepted Julie Goodyear as new board member
• Approved purchase of refreshments for AFS exchange students
• Recorded anonymous $5,000 donation to ICEC
• Placed Art and Crepes event on hold until next year
• Temporarily paused proposed Zoom language exchange with Croissy
• Discussed delegation visit dates to Croissy for Fall 2025 (no decision)
• Adjourned meeting at 6:50 p.m.

Strategic Plan Advisory Committee

The Strategic Plan Advisory Committee approved the February 2025 meeting minutes by unanimous vote. The committee also approved the financial report, again unanimously. The meeting was then adjourned by unanimous consent.

• Approved February 2025 meeting minutes (unanimous)
• Approved financial report (unanimous)
• Adjourned meeting (unanimous)