Gilmanton public meetings in 2025

Board of Selectmen

The Board of Selectmen will hold a non‑public session to review and approve a hiring determination/PAF for a public employee. They will also receive a legal update and discuss end‑of‑year expense, encumbrance, and cleanup from the Dec 15 meeting. Both items are addressed under RSA 91‑A:3 provisions.

• Review and approve hiring determination/PAF for a public employee (RSA 91‑A:3(b))
• Legal update and discussion of year‑end expense, encumbrance, and cleanup from Dec 15 meeting (RSA 91‑A:3(l))

The Selectmen unanimously approved hiring Isaac Morse as Road Agent starting Jan. 1, 2026. They changed an encumbrance to allocate $45,001.12 for 3/8" stone for the Highway Department. They also approved language for a warrant article that moves 100% of Land Use Change Tax revenues into the town's General Fund, replacing Article 14. The meeting concluded with discussion of budget pressures and an adjournment.

• Hired Isaac Morse as Road Agent (effective Jan 1 2026) – passed unanimously (2-0)
• Changed Personnel Administration and Planning encumbrance to $45,001.12 for 3/8" stone – passed unanimously (2-0)
• Approved Land Use Change Tax warrant article language to deposit 100% of revenues into General Fund – passed unanimously (2-0)
• Moved into Non-Public Session 91-A:3(b) – passed unanimously (2-0)
• Came out of Non-Public Session 91-A:3(b) – passed unanimously (2-0)
• Moved into Non-Public Session 91-A:3(l) – passed unanimously (2-0)
• Came out of Non-Public Session 91-A:3(l) – passed unanimously (2-0)
• Adjourned meeting – passed unanimously (2-0)

Sawyer Lake Village District

The board approved the November 20, 2025 meeting minutes and the financial report, each by unanimous consent. A motion to secure a debit card for district purchases was also passed unanimously. No other substantive actions were taken at this meeting.

• Approved November 20, 2025 minutes (all in favor)
• Approved the financial report (all in favor)
• Approved securing a debit card for purchases (all in favor)

Budget Committee

The Gilmanton Budget Committee has scheduled a series of meetings for the 2025‑2026 fiscal year. Items include town department presentations with Q&A, school presentations with Q&A, discussions with outside agencies, and a public hearing on operating budgets for town and school on January 14, 2026. A potential bond public hearing is also noted for that date. No specific decisions are recorded; the agenda outlines topics for discussion.

• Town department presentations with Q&A (multiple dates)
• School presentations with Q&A (multiple dates)
• Outside agencies and overall budget discussions
• Public hearing on operating budgets for town and school – Jan 14, 2026
• Potential bond public hearing included on Jan 14, 2026

The Budget Committee heard presentations and funding requests from CASA, New Beginnings Without Violence, the Community Action Program, the Gilmanton Snowmobile Association, Granite VNA, the Gilmanton Year‑Round Library, the Gilmanton Youth Organization, and Lakes Region VNA. Each request specified an amount to raise and appropriate for the FY 2026 budget. The minutes do not record any approvals, denials, or vote tallies for these requests.

Board of Selectmen

The Board of Selectmen will consider several purchase orders for town departments and review draft policies for capital assets and fund balances. The meeting includes non-public sessions regarding personnel and the transfer station.

• Police Department purchase of Taser 7 Bundles from Axon Enterprise, Inc. for $24,991.20
• Academy Building ceiling and grid replacement by John C. Pratt Company, LLC for $7,866.00
• Highway Department plow blades and hardware from Jordan Equipment for $5,647.88
• Request to withdraw $2,832.39 from the Accrued Benefit Liability Fund for employee vacation payout
• Review of draft Capital Asset and Fund Balance policies

The Selectmen approved a pay grade increase for Fire Department employee Matt Greene and authorized several large purchases, including Tasers and equipment for the police and fire services. They also approved $163,000 for 2026 road projects and funded the Loon Pond Road culvert project up to $30,600. The board voted to sponsor a Land Use Change Tax warrant article to redirect LUCT revenue to the general fund. A proposed $7,866 ceiling replacement contract was rejected after reconsideration.

• Approved pay grade increase for Matt Greene (3-0)
• Approved purchase of Tasers for $24,991.20 (3-0)
• Approved $163,000 encumbrance for 2026 road projects (3-0)
• Approved Loon Pond Road culvert project funding up to $30,600 (3-0)
• Approved sponsorship of Land Use Change Tax warrant article (3-0)
• Approved purchase orders for Axon Enterprises ($24,991.20) and Alton Motor Sports ($56,700) (3-0)
• Approved withdrawal of $2,832.39 to reimburse general fund (3-0)
• Failed expenditure of $7,866 to John C. Pratt Company after reconsideration (2-1)

Planning Board

The Gilmanton Planning Board will hold public hearings to review several land‑use requests, including a child‑care site plan, a minor subdivision, and a lot line adjustment. It will also consider two amendments to the 2026 Zoning Ordinance that change permitted uses and definitions for childcare facilities. The meeting includes routine items such as minutes, correspondence, and public comment.

• Review of Site Plan Approval request for a child‑care facility at 136 NH Rte. 106 (Business Zone) – CASE# SPR2025-412
• Review of minor subdivision creating two lots (2.51 acres and 2.68 acres) at 38 Munsey Hill Rd (Rural Zone) – CASE# SUBMIN2025-506
• Review of lot line adjustment between Map & Lots 420-055 and 420-056 at 298 Meadow Pond Rd – CASE# SUBMIN2025-507
• Consideration of Zoning Ordinance Amendment #1 to replace “Childcare Facility” with “Day Care Home” and add “Group Child Day Care Center” as a conditional use
• Consideration of Zoning Ordinance Amendment #2 to add definitions for “Family Day Care Home”, “Family Group Day Care Home”, and “Group Child Day Care Center”

The Planning Board voted 4‑0 to place two zoning‑code amendments on the 2026 ballot. It also approved a minor subdivision at 38 Munsey Hill Rd and a lot‑line adjustment at 298 Meadow Pond Rd, each with conditions. The childcare facility application at 136 NH Rte. 106 was accepted for further review and continued to the January 8 meeting pending additional information.

• Motion to move 2026 zoning amendments to ballot passed 4‑0
• Accepted childcare facility application (SPR2025-412) passed 4‑0
• Continued childcare facility application to Jan 8 passed 4‑0
• Accepted minor subdivision application (SUBMIN2025-506) passed 4‑0
• Approved minor subdivision (SUBMIN2025-506) passed 4‑0
• Accepted lot‑line adjustment application (SUBMIN2025-507) passed 4‑0
• Approved lot‑line adjustment with conditions passed 4‑0
• Adjournment motion passed 4‑0

Budget Committee

The Budget Committee is meeting to conduct a second school presentation including a question and answer session. This is part of the 2025-2026 budget calendar.

• School Presentation with Q & A

Historic District Commission

The Gilmanton Historic District Commission will meet on December 10, 2025 at Old Town Hall. The working session includes a discussion of proposed amendments to the town's historic district regulations. No other substantive agenda items are listed. The meeting will adjourn and set the date for the next session.

• Consider amendments to historic district regulations

Conservation Commission

The Conservation Commission will review bids for electrical work at the Tom Howe Barn and discuss proposed 2026 Zoning Ordinance amendments regarding childcare facilities. The board will also review several subdivision and variance applications from the Planning and Zoning Boards.

• Review of bids for electrical work at the Tom Howe Barn
• Proposed Zoning Ordinance Amendments #1 and #2 regarding Day Care Home and Group Child Day Care Center definitions and permits
• Review of minor subdivision requests for Shannon Road, 38 Munsey Hill Rd, and 298 Meadow Pond Rd
• Review of major subdivision request for 461 Meeting House Rd & Governor’s Rd
• Review of variance request for a single-family dwelling on Valley Shore Dr

The commission approved sending a letter to Mr. Sanborn about debris removal (7‑0). Several expense requests for the Trail Committee, supplies, and a meeting meal were approved for disbursement from the Conservation Fund. The meeting was moved to non‑public and then back to public by unanimous motions (7‑0 each). Members unanimously adopted new leadership, naming Stephen Hopkins as Chairman and Nikita Twaaflhoven as Vice Chairman.

• Approved sending letter to Mr. Sanborn (7‑0)
• Approved $519.98 Trail Committee sign purchase
• Approved $219.00 Trail Committee supplies reimbursement
• Approved $547.39 food expense for meeting
• Approved utility installation notification for 391 & 395 Crystal Lake Rd (Chairman approval)
• Moved meeting to non‑public (7‑0)
• Moved meeting back to public (7‑0)
• Adopted new leadership: Stephen Hopkins as Chairman, Nikita Twaaflhoven as Vice Chairman (unanimous)

Energy Committee

The Energy Committee will meet to review energy efficiency projects and the 2023 lighting project savings. The body will also discuss the annual budget, town report, and master plan updates.

• 2023 Lighting Project incurred savings
• Annual Budget
• Annual Town Report
• Master Plan Updates - Letter of Interest
• Clean Energy NH municipal membership

The committee approved the October 2025 draft meeting minutes. The Board of Selectmen excluded several items from the committee's draft survey and tabled further discussion of the survey. The committee discussed plans for an Earth Day event, a Window Dressers project, and the preparation of an annual report to be submitted by Dec 31 2025. No other formal actions were recorded.

• Approved October 2025 draft meeting minutes
• Board of Selectmen excluded survey items and tabled discussion

Budget Committee

The Budget Committee is meeting to hear a presentation from the school including a question and answer session. This is part of a scheduled budget calendar leading toward public hearings and the deliberative session.

• School Presentation with Q & A

The committee reviewed a detailed school budget covering regular, special, co‑curricular, and other services. No budget items were approved, denied, or tabled. The only formal action was the unanimous motion to adjourn. Members agreed to continue the budget review at the next meeting on Dec 10, 2025.

• Adjournment motion passed (7-0)
• Committee agreed to resume budget review on Dec 10, 2025

Board of Selectmen

The Board of Selectmen will review expenditures for hazardous waste collection and emergency medical equipment. The meeting includes a discussion on 2026 estimated revenue and a determination on transfer station sticker fees.

• Purchase of Lucas Chest Compressions System from Stryker Sales for $40,593.33
• Lakes Region Household Hazardous Product Collection Program Summer 2026 commitment of $5,666.00
• Determination of Transfer Station Sticker fees
• Review of Town of Gilmanton 2026 Estimated Revenue
• Event request for First Congregational Society Fundraiser on April 25, 2026

The Selectmen unanimously approved the town's 2026 estimated revenue of $2,180,389. They also approved the consent agenda items, including a $5,667 hazardous‑waste program commitment and a $40,593.33 purchase of a Lucas Chest Compression System. The board approved a First Congregational Society fundraiser event and kept the transfer‑station sticker fee structure unchanged by a 2‑1 vote. A merit‑pay increase for Town Administrator Heather Carpenter was also approved unanimously.

• Approved 2026 estimated revenue of $2,180,389 (3-0)
• Accepted Lakes Region Hazardous Product Collection Program commitment for $5,667 (3-0)
• Approved Striker sales agreement for Lucas Chest Compression System $40,593.33 (3-0)
• Approved First Congregational Society fundraiser event (3-0)
• Left transfer station sticker fee structure unchanged (2-1)
• Approved merit‑pay increase for Town Administrator Heather Carpenter (3-0)
• Approved public minutes from 11/17/2025 (3-0)
• Approved non‑public minutes from 11/17/2025 (3-0)

Sawyer Lake Village District

The Commissioner Meeting will include reports on the dam, roads, and beaches. Commissioners will discuss the proposed 2026 budget and warrant articles, as well as mailbox fees and the Special Revenue Fund.

• Discussion of 2026 SLVD Proposed Budget and Warrant Articles
• Review of mailbox fees and Special Revenue Fund
• Reports on dam, roads, and beaches

The commissioners unanimously approved the October 16 minutes and the financial report. They adopted a one‑time $100 leasing fee and related lock and key fees for district mailboxes. They also moved forward with the 2026 budget proposal that includes a $30,000 warrant article for the dam capital reserve and a fallback $15,000 article. Additional authorizations were made for up to $35,000 to purchase new mailbox sections and up to $2,500 for office equipment.

• Approved October 16 minutes (unanimous)
• Approved financial report (unanimous)
• Adopted mailbox leasing fee structure: $100 new mailbox, $75 lock replacement, $25 lost key (unanimous)
• Approved moving forward with 2026 budget Proposal 2, including $30,000 dam reserve warrant article and $15,000 fallback article (unanimous)
• Authorized up to $35,000 to purchase new mailbox sections (unanimous)
• Authorized up to $2,500 for office equipment (printer, file cabinet, laptop) (unanimous)

Zoning Board of Adjustment

The Zoning Board of Adjustment will meet to review a variance request for a property in the Rural Zone. The board will determine if the owners may build a single-family dwelling on a non-conforming lot.

• Case #2025-19: Variance request for Map & Lot 131-090 on Valley Shore Dr regarding road frontage and setbacks

Budget Committee

The Gilmanton Budget Committee will meet several times from November 2025 through February 2026. Meetings include town department presentations with Q&A, school presentations with Q&A, and discussions with outside agencies. A public hearing on operating budgets for the town and school is set for January 14, 2026, and a potential bond public hearing is also listed for that date.

• Town department presentation with Q&A – Wednesday, November 12, 2025
• School presentation with Q&A – Wednesday, November 12, 2025
• Outside agencies and overall budget discussions – Wednesday, November 19, 2025
• Public hearing on operating budgets for town & school – January 14, 2026
• Potential bond public hearing – January 14, 2026

Budget Committee

The Budget Committee reviewed the Highway Department budget, noting a 15.64% decrease in the Highway and Streets operating budget and a 31.02% increase in Highway Administration. Members discussed a single $1.5 million warrant article to fund large‑scale road projects and agreed to provide a detailed project list for voters. The committee also examined Transfer Station budget items, including a $13,800 reserve addition and a $58,495 request for a new plow and truck, and approved a $1,000 reduction to the library budget. Finally, they decided to redesign the main budget summary into a single landscape page with added comparison columns.

• $1.5 million highway warrant article to fund major road projects
• $13,800 transfer station reserve fund warrant article
• $58,495 warrant article for a new plow and facility truck
• $36,442 request for a new part‑time mechanic position in the highway department
• $1,000 reduction to the Billington‑Perma Library budget

The Budget Committee heard presentations on a $1.5 million Highway Department warrant article, a $13,800 transfer‑station capital reserve warrant article, and a $58,495 warrant article to purchase a plow/facility vehicle. Members also discussed staffing needs, a proposed part‑time mechanic position, and road maintenance practices. No formal votes, approvals, or rejections were recorded in the minutes.

Cemetery Trustees

The Gilmanton Cemetery Trustees will meet on November 18, 2025 at the Town Offices. The agenda includes approval of the October 21, 2025 minutes, discussion of stone cleaning and repair projects, site and general project reports, and review of the budget. Any other business may be addressed as legally permitted.

• Approval of October 21, 2025 minutes
• Stone cleaning, repair and volunteer projects
• Site reports
• General project reports/items
• Budget review

The trustees unanimously approved the minutes from the October 21 meeting. The Selectmen approved a $200 (1.14%) increase to the 2026 town cemetery budget. The board approved submission of the 2025 cemetery annual report to the town. The board decided to cancel the December meeting.

• Approved October 21 minutes (4-0)
• Selectmen approved $200 increase to 2026 cemetery budget
• Board approved 2025 annual report submission
• Board cancelled December meeting
• No quorum for the posted November 3 meeting

Board of Selectmen

The Board of Selectmen will discuss the bottom line budget and process. The board is reviewing several fund withdrawals for highway, fire, and building repairs, as well as a facility usage request for the Old Town Hall.

• PO for Paradigm: $14,080.00 for Highway Department Generator
• PO for Glenn’s Truck Service: $7,767.00 for 6-wheeler repairs
• Request to withdraw $18,982.51 for Academy Building Main Drain Line and Corner Post repairs
• Request to withdraw $16,654.13 for Bailer and Grader repairs
• Facility usage request for Old Town Hall from Belknap County 4-H Youth Leadership Team

The Selectmen unanimously approved the 2025 property tax rate of $15.25, including a $50,000 overlay. They also approved the tax warrant to collect $8,430,585 in property taxes with an 8% interest charge after Dec 23 2025. Several fund withdrawals and administrative actions were approved, and the 2026 holiday schedule was amended.

• Approved minutes from the Nov 3, 2025 meeting (unanimous 3‑0)
• Approved $516,654.13 withdrawal from Highway Vehicle Repair Equipment reserve (3‑0)
• Set 2025 property tax rate at $15.25, including $50,000 overlay (3‑0)
• Waived $125 rental fee for Belknap County 4‑H contra dance (3‑0)
• Authorized Chairman to sign facility‑use form for the 4‑H event (3‑0)
• Authorized department heads to over‑spend individual budget lines, with board approval required for total over‑spend (3‑0)
• Approved tax warrant to collect $8,430,585 in property taxes with 8% interest after Dec 23 2025 (3‑0)
• Approved 2026 meeting and holiday schedule, swapping Martin Luther King Day for Christmas Eve as a paid holiday (3‑0)

Planning Board

The Planning Board will hold public hearings to review the regional impact of two subdivision requests. The board will also hold a preliminary discussion regarding a proposed subdivision on Stage and Gilman Roads.

• Case# SUBMIN2025-505: Minor subdivision request by Benjamin Schneeweiss for two 2-acre lots on Shannon Road
• Case# SUBMAJ2023-550: Extension request for a major subdivision of 8 lots at 461 Meeting House Rd & Governor’s Rd
• PRE2025-505: Preliminary discussion with ILLEREX, LLC for subdivision of property on Stage Rd and Gilman Rd
• Discussion of proposed Zoning Ordinance Amendments

The Planning Board accepted the subdivision plan for Benjamin Schneeweiss’s property on Shannon Road as complete and then approved the application with three conditions. The board also granted a one‑year extension for a major subdivision extension request at 461 Meeting House Rd and Governor's Rd. Minutes from the September 11 and October 16, 2025 meetings were approved, and the board adjourned at 7:31 p.m.

• Accepted Schneeweiss plan as complete (5-0)
• Approved Schneeweiss subdivision application with conditions (5-0)
• Granted one‑year extension for conditional approval of subdivision at 461 Meeting House Rd (5-0)
• Approved September 11, 2025 meeting minutes (5-0)
• Approved October 16, 2025 meeting minutes (5-0)
• Adjourned meeting at 7:31 p.m.

Budget Committee

The Gilmanton Budget Committee meeting on November 12, 2025 will include town and school department presentations with questions and answers. It will also schedule a public hearing on operating budgets for the town and school, and note a potential bond public hearing on a later date. No specific budget figures or contracts are listed.

• Town department presentation with Q&A
• School department presentation with Q&A
• Public hearing on operating budgets for town and school
• Potential bond public hearing (date to be confirmed)

The committee voted unanimously to appoint Brian Forst as Chairman and Anne Kirby as Vice‑Chair. After the nominations, members agreed to add a summary of prior years' actual expenditures on page 104 of the budget packet. No other budget line items were voted on during this meeting.

• Chair Brian Forst nominated and approved (7‑0)
• Vice‑Chair Anne Kirby nominated and approved (7‑0)
• Add summary of prior years' actual expenditures on page 104 of the budget packet

Conservation Commission

The Gilmanton Conservation Commission will open and review bids for electrical work at the Tom Howe Barn, including a sealed‑bid requirement if the contract exceeds $5,000. Members will discuss safety concerns at Rollins Pond and remind attendees of state dredge‑and‑fill permit rules. The Trails sub‑committee will consider clearing invasive plants and installing a well cover at Frisky Hill. Additional old‑business items such as conservation lot monitoring assignments and a resident request for signage and privacy screening will also be addressed.

• Bid opening for electrical work at the Tom Howe Barn (sealed bid if > $5,000)
• Safety concerns around Rollins Pond and reminder of DES Shoreland and Alteration of Terrain permits
• Invasive‑species removal and well‑cover installation at Frisky Hill (Trails sub‑committee)
• Assignments of conservation lot monitoring updates to commission members
• Resident request for signage and privacy screening, with quotes to be obtained

Library Trustees

The Board of Trustees will review financial and statistical reports. The board is discussing the addition of 12-2 PM hours on Saturdays and planning a volunteer event.

• Proposal to add 12-2 PM hours on Saturdays
• Planning for volunteer and Book Chat party
• Discussion of red dots on new books

The trustees approved the September 8, 2025 meeting minutes, with Sue Roberts moving and Deb Fifield seconding. The treasurer reported that all bills are paid and the library is working to join the town's auditing system. The board discussed plans for a Volunteer Appreciation Day on November 18 and a Selectmen visit on November 17, but no formal action was taken. The meeting was adjourned at 3:50 pm.

• Approved September 8 minutes (motion by Sue Roberts, seconded by Deb Fifield)
• Adjourned meeting (motion passed)

Zoning Board of Adjustment

The Zoning Board will consider a rehearing request from Kerry Whalen and Derrick Feld regarding a variance previously approved on September 18, 2025 for Andrew and Cheryl Schkuta. The variance permits construction of a single‑family dwelling on a non‑conforming lot on Hemlock Drive, which lacks frontage on a Class V road and is within required setbacks. The property is identified as Map & Lot 119‑162 in the Residential Lake Zone.

• Rehearing request (Case #2025-15) for variance allowing a single‑family home on Hemlock Dr, Map & Lot 119‑162

The Board voted to deny the rehearing request for variance case #2025-15 concerning a single‑family dwelling on Hemlock Drive. The motion to deny the rehearing passed unanimously (3‑0). The Board then adjourned the meeting by a 3‑0 vote.

• Denied rehearing of variance case #2025-15 (3-0)
• Adjourned meeting (3-0)

Conservation Trails Sub-Committee

The Gilmanton Conservation Commission's Trails Subcommittee will meet to review trail updates and approve minutes from August. The group will also discuss budget updates and community outreach efforts.

• Approve August minutes
• Trail updates: Beaver Woods, Cogswell, Lou Lane, Jones Farm, Kelley/Rollins Pond
• Community Outreach: GLT Annual
• New Business: Budget update
• New Business: John & Ursula Allen

The Conservation Trails Sub‑Committee approved the October meeting minutes. The board decided there will be no meeting in December and scheduled the next meeting for January. Several action items were assigned, including drafting a Beaver Woods map, updating Cogswell trail mileage, picking up signs, and conducting a workday for tree removal and trail blazing on November 5‑6.

• Approved October minutes (motion by Chris, seconded by Thomie)
• Decided no meeting in December
• Scheduled next meeting for January
• Assigned Nikita to draft Beaver Woods map (needs GPX file)
• Assigned Thomie to generate GPX file for Beaver Woods trail
• Assigned Lori to pick up signs on 11/05 for workday 11/06
• Planned 11/05 workday: tree removal by Guy & Frank; blaze and install posts/signs by Lori, Chris, Walter, Bill
• Assigned Mike to update Cogswell mileage; Nikita to update Main Summit distance

Cemetery Trustees

The Gilmanton Cemetery Trustees will hold a public hearing, together with the Board of Selectmen, to discuss grave right‑to‑interment prices. After the hearing, the trustees may consider any other business that legally comes before them.

• Public hearing on grave right‑to‑interment pricing (in concert with the Board of Selectmen)
• Consideration of any other business that may legally come before the trustees

Board of Selectmen

The Gilmanton Board of Selectmen will hold a public hearing on proposed cemetery fee changes, including adjustments to the care fund deposit and corner post costs. A separate public hearing will consider accepting $15,379.80 from the Concord Regional Solid Waste/Resource Recovery Cooperative, representing Gilmanton’s share of proceeds from a land sale on Whitney Road. The meeting also includes routine consent agenda items such as a highway block grant acknowledgment and a purchase order for shed repairs, and a discussion of the FY 2026 Selectmen budget.

• Cemetery fee changes: sales price $100, care fund deposit $300 → $350, corner posts $200 → $450, total $600 → $900
• Public hearing to accept $15,379.80 from Concord Regional Solid Waste/Resource Recovery Cooperative (Whitney Road land sale)
• State of New Hampshire acknowledgment of Quarter 2 Highway Block Grant, $49,857.44
• Clear Span purchase order $14,575.00 for GYO shed cover repairs
• Proposed Selectmen Budget FY 2026

The Board approved a $50 increase to the cemetery perpetual‑care fund deposit, raising it from $300 to $350 while keeping the grave sales price at $100. It accepted $15,379.80 of unanticipated funds from a regional solid‑waste cooperative and approved the $49,857.44 highway block‑grant acknowledgement together with a $14,575 purchase order for GYO shed repairs. The Board also approved the assessing services contract with George Hildum, entered a non‑public session, and hired Patrol Officer Brianna Skehan at $27.49 per hour with a $10,000 sign‑on bonus; all motions passed with the recorded vote counts.

• Approved increase of cemetery care fund deposit from $300 to $350, sales price unchanged (3-0)
• Accepted $15,379.80 unanticipated funds from Concord Regional Solid Waste/Resource Recovery Cooperative (3-0)
• Approved minutes of October 20, 2025 meeting (2-0; Vice Chairman abstained)
• Approved acknowledgement of $49,857.44 Quarter 2 Highway Block Grant and $14,575 purchase order for GYO shed cover repairs (3-0)
• Approved assessing services contract with George Hildum (annual fee $18,240) (3-0)
• Entered non-public session for hiring a public employee (3-0)
• Hired Patrol Officer Brianna Skehan at $27.49/hr with $10,000 sign-on bonus (3-0)
• Supported implementation of new board member application questionnaire (no vote recorded)

Fire

The Gilmanton Fire Department will discuss its staffing shortfall and request adding one full‑time member to achieve 24‑hour in‑house coverage. It will also emphasize that adopting the 2026 budget is essential to fund that position and maintain operations. Updates on equipment repairs and security upgrades at the IW Station will be reviewed.

• Request to add one full‑time staff member for overnight coverage
• Call for adoption of the 2026 budget to fund staffing and operations
• Tanker 2 scheduled for warranty tank repair on Dec 10
• Forestry 1 winch repair planned
• Door and security upgrades at IW Station by A&B Lock, expected by year‑end

Historic District Commission

The Historic District Commission will meet to discuss amendments to the Historic District Regulations. The commission will also review meeting minutes from April 24, 2025.

• Historic District Regulations Amendments

Capital Improvement Plan Committee (CIPC)

The committee will hold a site walk at the Gilmanton School, with Brenda Wiswell and the School Facility Coordinator present. No formal decisions are listed for this meeting. The next meeting is scheduled for February 10, 2026.

• Site walk at Gilmanton School

The Capital Improvement Plan Committee reviewed parking lot safety, boiler replacement options, LED lighting rollout, ventilation, kitchen equipment, electrical upgrades, roof replacement, and other school facility needs. No items were approved, denied, or formally adopted during the meeting. The only action taken was a motion to adjourn, which was seconded and carried.

• Adjourned at 7:00 p.m. (motion by Vice Chairman Harkey, seconded by Chairman Forst)

Trustees of the Trust Fund

The Trustees of the Trust Fund will meet on Monday, October 27, 2025 at 8:30 a.m. in the town office at 503 Province Rd. No specific agenda items are listed, so the meeting will address routine trust‑fund business. The gathering follows the standard schedule for the town’s trust‑fund trustees.

The board unanimously approved the minutes from the July 28, 2025 meeting. After reviewing the Fidelity account, trustees agreed no changes to the holdings are needed at this time. The meeting was then adjourned.

• Approved July 28, 2025 minutes (all voted in favor)
• Agreed to make no changes to Fidelity holdings
• Motion to adjourn adopted

Capital Improvement Plan Committee (CIPC)

The Capital Improvement Plan Committee is reviewing findings from site walks at several town facilities. The committee will also determine spreadsheet items and the priority ranking timeframe for departments.

• Findings from Crystal Lake Park, Transfer Station, Public Safety Building, and Iron Works Fire Department site walks
• Determination of FY2026 calendar
• Scheduled school site walk for 10/29/25

The committee approved amended minutes for the September 29, September 18 and October 21 meetings, and voted 5‑to‑1 to revise the wording of the $10,000 capital‑item threshold. Action items were moved out of the formal minutes. The board also identified immediate capital priorities, including a roof repair for the Public Safety Building, a concrete pad for the Transfer Station fuel tank, and replacement of the oldest police cruiser.

• Amended $10,000 capital‑item threshold wording passed 5‑to‑1 (voice vote)
• Motion to accept September 29, 2025 minutes as amended passed
• Motion to accept September 18, 2025 minutes as amended passed
• Motion to accept October 21, 2025 minutes as amended passed
• Action items moved outside formal minutes (no vote recorded)
• Prioritized Public Safety Building roof replacement (~$50,000) as immediate need
• Prioritized installation of concrete pad under Transfer Station fuel tank
• Prioritized replacement of oldest police cruiser (~$80,000) as immediate capital item

Energy Committee

The Gilmanton Energy Committee will consider the town's annual budget and discuss updates to energy efficiency projects, including savings from the 2023 lighting project. It will also review the minutes from the September 24, 2025 meeting, update the energy audit, and consider a draft letter of interest for the master plan. Additional items include a town survey and information on Clean Energy NH membership and grant opportunities.

• Review and approval of minutes from September 24, 2025 meeting
• Update energy audit
• Energy efficiency projects – 2023 lighting project incurred savings
• Master plan updates – draft letter of interest
• Annual budget

The committee approved the September 2025 minutes after two small changes, with a motion and second. It also approved the language of a draft letter of interest to the Town Administrator and Select Board regarding the Master Plan Capital Improvement. No other formal actions were taken.

• Approved September 2025 minutes (motion by Elise, seconded by Sue)
• Approved language of draft capital‑improvement letter to Town Administrator and Select Board

Cemetery Trustees

The Gilmanton Cemetery Trustees will meet on October 21, 2025 at 7 p.m. in the Town Offices. They will approve the minutes from the September 16 meeting, review stone cleaning and repair projects, receive site and general project reports, and discuss the cemetery budget. Any other business that may legally arise will also be considered.

• Approval of minutes from September 16, 2025
• Stone cleaning, repair, and volunteer projects
• Site reports
• General project reports/items
• Budget discussion

The board unanimously approved the September 16, 2025 minutes (4‑0) and later unanimously adjourned the meeting (4‑0). They agreed to pay $250 toward corner post costs for a Beech Grove grave and to cover $900 for three ash trees at Lougee, with the tree owner covering the remainder. The trustees also decided to notify the Selectmen about a proposed grave‑cost increase and to have JR obtain a second price for granite posts.

• Approved September 16, 2025 minutes (unanimous 4‑0)
• Authorized $250 payment for Beech Grove corner post costs
• Approved $900 payment for three ash trees at Lougee (agreement, no vote recorded)
• Decided to notify Selectmen about proposed grave cost increase
• Tasked JR with obtaining a second price for granite posts
• Adjourned meeting (unanimous 4‑0)

Records Retention Committee

The Records Retention Committee will hear project updates on several record‑preservation efforts. Items include a book restoration cost review, restoration of Board of Selectmen minutes from 1992‑2005, and updates on the PD, Assessing, and ImageSilo projects. No formal decisions are listed on the agenda.

• Book restoration cost versus record
• Restoration of BOS minutes (1992‑2005)
• Update on PD project
• Update on Assessing project
• Update on ImageSilo project

The Records Retention Committee approved the minutes from July 22, 2025. The committee assigned Bre Daigneault to create a Record Retention page on the town website, including the policy, RSA 33-A, purpose, and agendas and minutes.

• Approved minutes from 7/22/25
• Tasked Bre Daigneault to create a Record Retention page on the town website

Capital Improvement Plan Committee (CIPC)

The Capital Improvement Plan Committee is conducting site walks at two town facilities. The Town Administrator, Fire Chief, and Police Chief will be present for these visits.

• Site walk at Public Safety Complex (297 NH RTE 140)
• Site walk at Iron Works Fire Station (1824 NH RTE 140)

The committee directed Police Chief Currier to adjust the roof replacement cost sheet to include a 3% inflation factor. Town Administrator Carpenter was tasked with verifying the septic tank’s weight‑bearing capacity and locating a “second round” memo on miscellaneous infrastructure improvements. Fire Chief Hempel will continue obtaining quotes for epoxy flooring, and the next CIPC meeting was scheduled for Oct 27 at 6 PM.

• Police Chief Currier to adjust roof cost sheet for 3% inflation (action assigned)
• TA Carpenter to verify septic tank weight‑bearing capacity in original plans (action assigned)
• TA Carpenter to locate “second round” memo on miscellaneous infrastructure improvements (action assigned)
• Fire Chief Hempel to continue soliciting epoxy flooring quotes (action assigned)
• Next CIPC meeting scheduled for Oct 27, 2025 at 6:00 PM (scheduled)

Board of Selectmen

The Selectmen will review and approve the previous meeting minutes and a consent agenda that includes a $15,379.80 fund acknowledgment from the Concord Regional Solid Waste/Resource Recovery Cooperative, a cemetery fee increase, and a $300 deposit for a cemetery lot purchase. New business will cover the Winter Management Policy, the Annual Winter Maintenance Contracts, and the Winter Maintenance On‑Call Stipend Policy. Budget items such as the September expense report and insurance rate acknowledgments will also be discussed. A non‑public session will address legal matters and confidential applications.

• Acknowledge receipt of $15,379.80 from Concord Regional Solid Waste/Resource Recovery Cooperative
• Acknowledge cemetery fee increase and schedule public hearing for Nov 3, 2025
• Accept $300 deposit for lot #G1d1 at Beech Grove Cemetery into the cemetery general fund
• Discuss and consider the Winter Management Policy
• Review Annual Winter Maintenance Contracts

The Selectmen approved the minutes from the September 15 meeting and scheduled a public hearing for solid‑waste and cemetery fee items on November 3. They adopted a new Winter Management Policy, three‑year winter maintenance contracts, and the on‑call stipend policy, and authorized the Chairman to sign the contracts. Pay raises were approved for Firefighter/Medic Adam Rague and for three senior staff members. Several non‑public legal matters were discussed and the meeting was adjourned.

• Approved September 15 minutes (2-0)
• Scheduled public hearing for waste funds and cemetery fee increase on Nov 3 (2-0)
• Accepted $300 deposit into Beech Grove Cemetery General Fund (2-0)
• Approved Winter Management Policy, three‑year contracts and on‑call stipend policy (2-0)
• Authorized Chairman to sign the three winter maintenance contracts (2-0)
• Increased Firefighter/Medic Adam Rague pay to $28.61/hr, effective Oct 5 (2-0)
• Increased pay for Lauraine Paquin, Amanda Davis, and Bre Daignault (2-0)
• Approved stipends for Heather Carpenter, Alex DeCoste, and John Skeehan (2-0)

Capital Improvement Plan Committee (CIPC)

The Capital Improvement Plan Committee will walk the Crystal Lake Park site and then the Transfer Station site, with the Town Administrator and Solid Waste Manager present. The meeting will outline next steps, including a follow‑up walk on October 21 at the Public Safety Complex and the Iron Works Fire Station. No formal decisions or votes are listed on the agenda.

The committee toured Crystal Lake Park and the Transfer Station, discussed infrastructure needs, maintenance issues, staffing, equipment replacement, and funding options. All items were presented and debated, but no motions were voted on or formally adopted.

Planning Board

The Planning Board will hold a public hearing regarding a site plan and conditional use permit for a ground mounted solar array. The board will also hold a preliminary discussion on a boundary line adjustment and discuss proposed zoning ordinance amendments.

• Case# SPR 2025-410: Site Plan Approval and Conditional Use Permit for solar array at 216 Burke Rd
• Case# PRE2025-504: Boundary line adjustment discussion for 1719 Province Rd
• Proposed Zoning Ordinance Amendments
• Case# SPR2025-411: Kennel operation at 136 NH Rte 106 (Withdrawn)

The board accepted the September 11, 2025 minutes by a 5‑0 vote. It approved the site plan and conditional use permit for a ground‑mounted solar array at 216 Burke Road, also by a 5‑0 vote. The meeting was adjourned at 6:49 pm with a unanimous 5‑0 vote.

• Accepted September 11, 2025 minutes (5-0)
• Motion to accept solar application as complete passed (5-0)
• Approved site plan and conditional use permit for ground‑mounted solar array at 216 Burke Rd (5-0)
• Closed public hearing with no public comments (unanimous)
• Adjourned meeting at 6:49 pm (5-0)

Sawyer Lake Village District

The Sawyer Lake Village District Commission will review a financial report, updates on the dam, winter road maintenance, and beaches. A work session will be held to develop the 2026 budget. The board will also consider mailbox issues and AI‑generated minutes. The meeting concludes with an open forum and adjourns.

• Financial Report presented by Claudia Ferber
• Winter Road Maintenance Update (Roads) by Brian Palmer
• Beaches update by Rick Milliken
• Work Session for the 2026 Budget (minimum half‑hour)
• Mailboxes discussion

The board approved the amended minutes for August and September 2025 and accepted the Treasurer's Report unanimously. They authorized a $15‑per‑month AI program to prepare records and minutes. The Road budget was raised to $80,000 and a brush‑hog rental for dam clearing was approved. A show of hands indicated most members support raising the Dam Capital Reserve contribution from $15,000 to $30,000.

• Approved August 21, 2025 minutes (all voted in favor)
• Approved corrected September 18, 2025 minutes (all voted in favor)
• Accepted Treasurer's Report (all voted in favor)
• Authorized AI minutes program at $15/month (all commissioners agreed)
• Raised road budget allocation to $80,000 (agreement by commissioners)
• Authorized brush‑hog rental ($601) and labor for dam area clearing
• Increased beach water‑testing budget to $6,800 (agreement)
• Show of hands supported raising Dam Capital Reserve contribution to $30,000

Conservation Commission

The Conservation Commission will open bids for electrical work at the Tom Howe Barn. The body will also discuss forest management plan updates for Ayers Brook and Pine Hill Town Forests and safety concerns at Rollins Pond.

• Bid opening for Tom Howe Barn electrical work
• Forest management plan updates for Ayers Brook and Pine Hill Town Forests
• Safety concerns around Rollins Pond
• Invasive species clearing and well cover for Frisky Hill
• Asbestos at Arrowhead Lane camp

The commission approved the September 9, 2025 minutes. It accepted a $5,860 donation from the Gilmanton Historical Society for the Tom Howe Barn. The board approved payment of membership dues ($40 and $250) and a $595 field‑mowing contract from the operating budget. Motions to move discussions into and out of non‑public status and to adjourn were also approved unanimously.

• Approved September 9, 2025 minutes (8-0)
• Accepted $5,860 donation for Tom Howe Barn (8-0)
• Approved payment of $40 Belknap Range Conservation Coalition dues (8-0)
• Approved payment of $250 NHACC dues (8-0)
• Approved payment of $595 field‑mowing contract to Charles Townsend (8-0)
• Moved discussion into non‑public status (8-0)
• Moved discussion out of non‑public status (8-0)
• Adjourned meeting (8-0)

Planning Board

The Gilmanton Planning Board will hold public hearings for a ground-mounted solar array on Burke Road and a kennel operation on Route 106. The agenda also includes preliminary discussions on a boundary line adjustment and proposed zoning ordinance amendments.

• Public hearing for solar array at 216 Burke Rd
• Public hearing for kennel at 136 NH Rte 106
• Preliminary discussion for boundary line adjustment at 1719 Province Rd
• Review of proposed Zoning Ordinance Amendments
• Site Plan Approval with Conditional Use Permit requests

Conservation Trails Sub-Committee

The Gilmanton Conservation Commission Trails Subcommittee will vote to approve the August meeting minutes. Members will discuss updates on several town trails, including Beaver Woods, Cogswell, Lou Lane, Jones Farm, and Kelley/Rollins Pond. The agenda also includes a community outreach item and a slot for any new business.

• Approve August minutes
• Beaver Woods trail update
• Cogswell trail update
• Lou Lane trail update
• Jones Farm & Kelley/Rollins Pond trail update

The Trails Sub‑Committee approved the September meeting minutes after a motion by Lori Baldwin and a second by Thomie Dombrowski. Members assigned map‑creation tasks to Nikita for several trail sections and agreed to change the purple blazes on Lou Lane to pink. Additional actions include dispatching a fallen tree at Jones Farm, building more first‑aid kits, and allocating GLT funds for a new kiosk.

• Approved September minutes (motion by Lori Baldwin, seconded by Thomie Dombrowski)
• Assigned Nikita to create a map for the Kelley/Rollins Pond (Kulash‑Maher) trail system
• Decided to change purple blazes on Lou Lane to pink for better visibility
• Tasked Thomie Dombrowski and Guy Williams to dispatch fallen tree at Jones Farm on Thursday
• Lori Baldwin will build additional first‑aid kits and a major‑bleeding kit for chainsaw use
• GLT allocated budget for a double‑sided kiosk dedicated to Alan McCulloch
• Agreed to move stones and open the wall on the Kelley/Rollins Pond trail
• No media volunteers were identified for the sub‑committee

Fire

The Gilmanton Fire Department gave its September 2025 monthly update. It reported answering 51 calls, compared with 46 calls in the same month last year, and a year‑to‑date total of 475 calls. The department detailed repairs and inspections of several fire apparatus and noted the state‑issued outside burn ban that has suspended all permitting. Training activities and budget planning were also reviewed.

• Answered 51 calls for service in September (46 calls in same month last year).
• Repaired unit 9E3 and returned it to service after an incident.
• Sent unit 9F1 to Kidder repair service for diagnostic testing.
• Inspected units: tie rod ends needed on 9E1; brake repairs on 9T2; batteries under warranty for 9A2; front tires and alignment needed on 9A1; alignment needed on 9A2.
• State of NH issued an outside burn ban, suspending all permitting.

Board of Selectmen

The Selectmen will review and approve routine consent‑agenda items, including payments to Primex, Wolcott Construction, Civic Plus LLC, and Gilmanton Garage. New business includes a collections update for FY2025, a building inspector contract, and an engineering agreement with North Point Engineering for a Middle Route bridge and culvert. Old business covers the same bridge agreement and a certification of satisfaction for a previously approved grant. The meeting also includes budget expense reporting and departmental updates.

• Primex – acceptance of $13,575 for repairs to Gilmanton Sand/Salt Shed
• Wolcott Construction – $8,600 for prepping, patching, flagging on Crystal Lake Rd
• Civic Plus LLC – $6,500 for website upgrade for ADA compliance
• Building Inspector Contract – discussion and possible approval
• North Point Engineering Agreement – work on Middle Route bridge/culvert

The Board approved several consent‑agenda purchases, including $13,575 for sand‑and‑salt shed repairs, $8,600 for work on Crystal Lake Road, $6,500 for website ADA upgrades, and $51,576.93 for ambulance tire alignments (3‑0). It accepted cut‑and‑certify reports totaling $7,698.52 and approved the building‑inspector independent contractor agreement (3‑0). The Board approved a $60,000 agreement with North Point Engineering for the Middle Route Bridge assessment and authorized the Chairman to sign it (3‑0). Additional actions included authorizing the BEA certification, purchasing 155 employee service pins for $5,775, hiring Deputy Town Clerk Brenda Holgate, and directing the Tax Collector to send unpaid‑tax notices (2‑1).

• Approved consent‑agenda purchases: $13,575 sand/salt shed repair, $8,600 Crystal Lake Rd work, $6,500 website ADA upgrade, $51,576.93 ambulance tire alignments (3-0)
• Accepted Report of Cut for map/lots totaling $7,698.52 (3-0)
• Approved independent contractor agreement for building inspector Robert Garzak (3-0)
• Approved $60,000 North Point Engineering agreement for Middle Route Bridge project (3-0)
• Authorized signing of BEA Certification of Satisfaction for Municipality (3-0)
• Approved purchase of 155 employee service pins for $5,775 (3-0)
• Approved hiring of Deputy Town Clerk Tax Collector Brenda Holgate at $524.46/hr (3-0)
• Directed Tax Collector to send unpaid‑tax notices; motion passed 2-1 (Vice Chairman Coffins opposed)

Tricentennial Committee

The Gilmanton Tricentennial Committee will discuss several old‑business topics, including updates to the committee’s webpage and Facebook page, the status of challenge‑coin sales, a gaming license, and fundraising ideas such as license‑plate sales and non‑numbered coins. New‑business items include assigning social‑media duties to Adam Mini, reviewing historical projects, a marketing logo file, planning an Old Home Day table, and displays in the Academy building. No formal decisions are noted in the agenda.

• Social media webpage and Facebook page updates
• Challenge coin update and sales
• Gaming license discussion
• Fundraising via license plates and non‑numbered coins
• Marketing logo file review

The committee assigned Vinnie to write a post about the challenge‑coin sale and Adam to post it on the Community page. Marketing members will compile survey questions over the next month, Adam will contact the school about a student historical component, and Vinnie will contact Lori at the Historical Society for survey ideas. The association’s finances were reported as $1,695.69, primarily from coin fundraising. The meeting adjourned at 6:15 p.m.

• Vinnie to write post about coin sale (assigned)
• Adam to post coin‑sale update on Community page (assigned)
• Marketing committee to compile survey questions over next month (assigned)
• Adam to contact school about student historical component (assigned)
• Vinnie to contact Lori at Historical Society for survey ideas (assigned)
• Finances reported: association balance $1,695.69 (reported)
• Meeting adjourned at 6:15 p.m. (completed)

Capital Improvement Plan Committee (CIPC)

The committee is conducting a site walk and business session to discuss the structure and systems of the Old Town Hall. Members will also review findings from a previous Highway Department site walk.

• Site walk and discussion of Old Town Hall structure and systems
• Discussion of Highway Department site walk findings
• Scheduling of future site walks for the School and Transfer Station
• Scheduled walk through of IW Fire Department and Public Safety Building for October 21

The committee approved the July 14 and September 8, 2025 meeting minutes, correcting a phrasing error in the latter. It adopted new Capital Improvements Program Committee Rules of Procedure, establishing a $10,000 threshold for capital items. The committee also set the generator and fuel pumps as Priority 1 items for the Highway Department and deferred ranking of other equipment until a foreman assessment.

• Approved July 14, 2025 minutes (voice vote)
• Approved September 8, 2025 minutes with correction (voice vote)
• Adopted CIP Committee Rules of Procedure with $10,000 capital item threshold (voice vote)
• Designated generator and fuel pumps as Priority 1 (Urgent) for Highway Department
• Deferred ranking of most vehicle and equipment items pending foreman assessment
• Assigned Perkins Painting to perform exterior touch‑ups using remaining LCHIP funds
• Tasked Town Administrator to handle RFP process for fuel tank and generator project
• Scheduled next site walk for October 21 at Public Safety Building

Historic District Commission

The Gilmanton Historic District Commission will hold a public meeting to review amendments to district regulations and minutes from a previous session. The agenda lists a public hearing and comment period, followed by the review of the May 22, 2025, meeting minutes.

• Review Historic District Regulations Amendments
• Review Minutes from May 22, 2025
• Public Hearing and Comment Period

Energy Committee

The Energy Committee is meeting to review energy efficiency projects and the annual budget. The body will also discuss Master Plan updates and a draft letter of interest.

• 2023 Lighting Project incurred savings
• NHSaves Button Up Workshop scheduled for October 28
• Annual Budget review
• Master Plan updates and draft letter of interest
• Clean Energy NH municipal membership

The committee approved the minutes from the August 2025 meeting after Elise moved and Cyndi seconded. Members discussed the upcoming energy audit RFP, assigned Dick de Seve to request past project data from Heather Carpenter, and tasked Aimee Ruiter with distributing the town survey and sharing grant information. The committee scheduled its next meetings for October 22, December 3, and January 28.

• Approved August 2025 minutes (motion by Elise, seconded by Cyndi)
• Dick de Seve to arrange library posting of Button Up Workshop on calendar
• Dick de Seve to prepare and submit request to Heather Carpenter for past project cost and results data
• Aimee Ruiter to send completed town survey to committee and Heather Carpenter
• Aimee Ruiter to share list of CleanEnergyNH grant opportunities with committee
• Aimee Ruiter to follow up with explanatory email to Heather Carpenter regarding KearsargeEnergy letter
• Scheduled next meeting for October 22, 2025 at 6:30 p.m.
• Scheduled combined November/December meeting for December 3, 2025 at 6:00 p.m. and January 28, 2026 at 6:00 p.m.

Capital Improvement Plan Committee (CIPC)

The Capital Improvement Plan Committee will approve the minutes from the June 23 and July 14 meetings, review the Rules and Procedure document, and examine the original CIP spreadsheet. The committee will also conduct a brief walkthrough of the ACA system and plan meetings with department heads, setting agenda items for the September 28, 2025 meeting.

• Approval of June 23 and July 14 meeting minutes
• Review of Rules and Procedure document
• Review of original Capital Improvement Plan spreadsheet
• Walkthrough of ACA system/structure
• Scheduling meetings with department heads and setting agenda for Sep 28, 2025

The committee approved the June 23 meeting minutes and tabled the July 14 minutes for later review. It approved wording changes to the September 8 minutes. A motion to define a capital improvement item as having a useful life over five years and a value over $10,000 was adopted (opposed by the Selectmen’s representative). The group scheduled future site‑visits and set the next meeting for September 29, then adjourned.

• Approved June 23 meeting minutes (motion passed)
• Tabled July 14 meeting minutes for future review
• Amended September 8 minutes wording as requested
• Adopted new CIP threshold: >5‑year life and >$10,000 value (passed, Selectmen’s Rep. opposed)
• Scheduled September 29 meeting with site visit to Old Town Hall
• Set additional site‑visit dates: Oct 21 and Oct 27 for police and fire departments
• Vice Chairman Harkey designated point of contact for future site visits
• Adjourned meeting (motion passed)

Budget Committee

The Gilmanton Budget Committee will hold a series of meetings from November 2025 through February 2026. The agenda includes department and school presentations with Q&A, and a public hearing on operating budgets for the town and school on Jan 14 2026. That hearing may also include a potential bond public hearing. The calendar sets deadlines for final budget recommendation copies and deliberative sessions.

• Department presentations with Q&A on Wed Nov 12 2025
• School presentations with Q&A on Wed Nov 19 2025
• Public hearing on operating budgets (town & school) on Wed Jan 14 2026
• Potential bond public hearing included on Jan 14 2026
• Last day to deliver copies of final budget recommendations to governing body (date listed in calendar)

Sawyer Lake Village District

The Commissioners will conduct a work session for the proposed 2026 budget and review updates to the Financial Procedures Document. The meeting includes reports on dam, beach, and road maintenance.

• Work session for the 2026 proposed budget
• Review and acceptance of Financial Procedures Document updates
• Discussion regarding a 6-month Audit
• Winter road maintenance costs and guidelines
• Water testing report from Ed Lavallie

The board unanimously approved moving forward with an engineer’s dam design and obtaining the required permit. They also accepted the updated Financial Procedures Manual, the treasurer’s report, and ordered road maintenance materials. A motion to discuss mailbox fee collection at the next budget meeting was approved, and the commissioners agreed to negotiate a contract with Palmer and Razor’s Edge before November 1.

• Approved proceeding with engineer dam design and acquiring permit (unanimous)
• Accepted updated Financial Procedures Manual (unanimous)
• Accepted treasurer’s report (unanimous)
• Approved ordering road maintenance materials (unanimous)
• Approved motion to discuss mailbox fee collection at next budget meeting (unanimous)
• Approved motion to listen to audio recording after agenda (unanimous)
• Agreed to negotiate contract with Palmer and Razor’s Edge before Nov 1 (unanimous)
• Agreed to review dam grant workplan deadline with DES (unanimous)

Zoning Board of Adjustment

The Zoning Board of Adjustment will rehear Case #2025-15, a variance request by Andrew and Cheryl Schkuta to build a single-family dwelling on a non‑conforming lot on Hemlock Dr in the Residential Lake Zone. The board will also consider three new variance applications: a garage and deck expansion by Nicolas Peterson at 108 Valley Shore Rd, a storage structure by Nicolas Peterson on Valley Shore Rd, and a single‑family dwelling by Vincenzo Martino on Musket Tl, all located in the Rural Zone.

• Case #2025-15 – variance for Andrew & Cheryl Schkuta to construct a single‑family dwelling on Hemlock Dr (Map & Lot 119‑162), Residential Lake Zone
• Case #2025-16 – variance for Nicolas Peterson to add a garage and expand a deck at 108 Valley Shore Rd (Map & Lot 131‑079), Rural Zone
• Case #2025-17 – variance for Nicolas Peterson to build a storage structure on Valley Shore Rd (Map & Lot 131‑091), Rural Zone
• Case #2025-18 – variance for Vincenzo Martino to construct a single‑family dwelling on Musket Tl (Map & Lot 132‑058), Rural Zone

The Zoning Board of Adjustment held public hearings on three variance requests but did not vote on any of the applications. The board unanimously passed motions to close the hearings on Cases #2025-15 and #2025-16. No substantive decisions were made on the variance requests.

• Motion to close public hearing on Case #2025-15 passed 5-0
• Motion to close public hearing on Case #2025-16 passed 5-0
• Meeting minutes approved

Cemetery Trustees

The board unanimously approved the minutes from the August 19, 2025 meeting (3‑0). The trustees voted unanimously to conditionally approve the removal of two dead ash trees inside the cemetery, one dead ash tree on adjacent property within 25 feet, and one oak tree inside the cemetery, subject to insurance, cost approval, permits, and debris‑removal requirements (3‑0). The Selectmen later approved the town’s 2026 cemetery budget request that had been endorsed by the trustees. Several follow‑up tasks were assigned, including placement of two unknown stones at Buzzell and checks on gate and wall‑repair contractors.

• Approved August 19, 2025 meeting minutes (3-0)
• Conditionally approved removal of two dead ash trees inside cemetery, one ash on adjacent property, and one oak tree inside cemetery (3-0)
• Selectmen approved 2026 cemetery budget request (no vote tally provided)
• JR Stockwell assigned to place two unknown stones (Ethel & Dawn Reid) in Buzzell unknown stone section
• JR Stockwell assigned to check gate and contractor for wall repairs at Durrell site

Board of Selectmen

The Gilmanton Board of Selectmen will conduct a public hearing to accept and spend $44,106.60 of Block Grant Aid for maintenance, construction and reconstruction of Class IV and V highways. The meeting will also review and approve recent public and non‑public minutes and consider several consent‑agenda items, including fire apparatus repairs, pager purchases, road repairs and cemetery fee deposits. Additional agenda items cover a website update contract, policy updates, budget packet review and non‑public personnel matters.

• Public hearing to appropriate $44,106.60 Block Grant Aid for Class IV and V highway work
• Consent agenda – Lakes Region Fire Apparatus repair, $6,122.37
• Consent agenda – Middle Route Gilmanton/Belmont line repair, $70,151.95
• Consent agenda – Shellcamp maintenance, $93,104.00
• New business – Civic Plus website update contract

The Selectmen accepted and expended S44,106.60 of unanticipated Block Grant Aid for Class 4‑5 highway maintenance. They approved several purchase orders, a website upgrade contract, personnel actions, and the final Academy building rot‑repair bill. The 2026 operating budget requests for multiple departments were also approved. All motions were recorded with vote tallies.

• Accepted and expended S44,106.60 for Class 4‑5 highway maintenance (2‑0)
• Approved purchase orders: S6,122.37 to Lakes Region Fire Apparatus, S1,126 to Ossipee Mountain Electronics, S70,151.95 to Wolcott and Busby, and S93,104.40 for Shell Camp maintenance (3‑0)
• Accepted cemetery fees of S100 from Sellin and S100 from Derby for Beech Grove Cemetery (3‑0)
• Approved one‑year rolling Civic Plus website contract, authorizing Chairman to sign (3‑0)
• Approved Return Check ACH Policy (2‑1)
• Approved pay increase for Deputy Fire Chief Dennis Comeau to S27.00 per hour (3‑0)
• Accepted resignation of Deputy Town Clerk Sam Munroe and rehired part‑time at S19.54 per hour (3‑0)
• Approved final Academy building rot‑repair bill of S27,780.12, funding shortfall from non‑capital building fund (3‑0)

Planning Board

The Gilmanton Planning Board will hold public hearings to review two minor subdivision applications and a site‑plan approval for a ground‑mounted solar array. The board will also consider two private‑road agreement requests and proposed zoning ordinance amendments. No decisions are recorded in this agenda; the items are for discussion and review.

• Case# SUBMIN2025-503: Minor subdivision creating two lots (2.84 acres and 142.2 acres) at 150 Meeting House Road, Rural Zone.
• Case# SUBMIN2025-504: Minor subdivision creating one lot (2.26 acres) at Meeting House Road, Rural Zone.
• Case# SPR2025-409: Site‑plan approval and conditional use permit for a ground‑mounted solar array at 333 Sawtooth Rd, Rural Zone.
• Case# PRA2025-03: Private Road Agreement request for Musket Trail (Map and Lot 132-058).
• Case# PRA2025-04: Private Road Agreement request for Hemlock Drive (Map and Lot 122-051).

The board approved three minor subdivision applications with conditions, approved a solar array site plan, and approved a private road agreement for Musket Trail. It recommended the Board of Selectmen not approve a separate private road agreement for Hemlock Drive but agreed to forward it with conditions. The minutes from August 14 were accepted and the meeting was adjourned.

• Approved subdivision CASE# SUBMIN2025-503 (2.84‑acre and 6.19‑acre lots) with conditions – vote 6-0
• Approved subdivision CASE# SUBMIN2025-504 (2.26‑acre lot) with conditions – vote 6-0
• Approved site plan and conditional use permit for solar array at 333 Sawtooth Rd – vote 6-0
• Approved private road agreement for Musket Trail (tax Map and Lot 132-058) – vote 6-0
• Recommended BOS not approve private road agreement for Hemlock Drive; board reached consensus to forward with conditions (no formal vote recorded)
• Accepted minutes of August 14, 2025 – vote 4-0
• Adjourned meeting – vote 6-0

Conservation Commission

The Conservation Commission will review minutes and easement monitoring, discuss several land‑use applications—including subdivisions, variances, a solar array, and a private road agreement—and vote on expending $407 from the Conservation Fund for Tom Howe Barn window repairs.

• Vote to expend $407 for Tom Howe Barn window replacement from the Conservation Fund
• Intent‑to‑cut notification for ~100‑acre cut on Shannon Rd (M/L 415-033)
• Minor subdivision requests at 150 Meeting House Rd (2.84 ac and 142.2 ac) and 97 Meeting House Rd (2.26 ac)
• Site Plan Approval with Conditional Use Permit for a ground‑mounted solar array at 333 Sawtooth Rd
• Private Road Agreement request for Hemlock Drive (Map and Lot 122-051) to meet emergency‑vehicle standards

The Conservation Commission approved the August 12, 2025 minutes with a unanimous 6‑0 vote. It also approved spending $407 from the Conservation Fund for Tom Howe Barn window replacement, again 6‑0. The board agreed to solicit sealed bids for the barn’s electrical work, requiring bids over $5,000 and to present any donations to the Board of Selectmen. The meeting was adjourned with a 6‑0 vote.

• Approved August 12, 2025 minutes (6-0)
• Approved $407 window repair expense from Conservation Fund (6-0)
• Agreed to put Tom Howe Barn electrical work out to sealed bid (bids > $5,000)
• Stated no concerns with intent‑to‑cut at Shannon Rd
• Noted no concerns with all planning cases except case #2025-16
• Scheduled Walch Town Forest donation recognition for 10/25
• Set GLT commemorative plaque placement for mid‑September
• Adjourned meeting (6-0)

Capital Improvement Plan Committee (CIPC)

The Capital Improvement Plan Committee discussed the underfunded CIP, asset conditions, and possible cost‑saving consolidations, but no formal approvals or votes were recorded. Procedural items included deferring approval of prior meeting minutes and noting the draft Rules of Procedure have not been adopted. The committee adopted several action items for the chair and members to complete before the next meeting.

• Adjourned meeting (motion passed)
• Chairman Forst assigned to review draft "Rules of Procedure"
• Chairman Forst assigned to contact previous committee chair for guidance
• Chairman Forst assigned to coordinate town office building walk‑through
• All members assigned to review June 23 and July 14 meeting minutes

Library Trustees

The Gilmanton Corner Public Library Board of Trustees will review financial reports and volunteer schedules. The board will also discuss a new name for the Memorial Bench and the upcoming Saturday dedication ceremony.

• Review and approve minutes from August 11, 2025
• Treasurer’s Report
• Library Statistics
• Volunteer/Scheduling Report
• Discuss new name for the Memorial Bench

The trustees approved the minutes from the August 18 meeting. The Treasurer reported that all bills are paid and accounts are current. The board gave Lucille Cook four library cards to distribute to a family. The meeting was adjourned at 3:50 pm.

• Approved minutes for August 18 meeting (approved by Sue Roberts, seconded by Deb Fifield)
• Distributed four library cards to Lucille Cook
• Adjourned meeting at 3:50 pm

Board of Selectmen

The Board of Selectmen examined the bid tabulation for the 2025 plowing RFP, detailing each bidder, assigned routes, truck types, hourly rates, and mileage. The minutes record only the bid information and do not indicate any award, vote, or other decision.

Fire

Chief Hempel provided the August 2025 monthly update, which included the presentation of the 2026 budget and proposed warrant articles. The report detailed equipment maintenance and call volumes for the month.

• 2026 budget and proposed warrant articles presented to Board of Selectmen
• 63 calls for service answered in August
• Unit 9F1 placed out of service due to turbo issues
• Unit 9E3 involved in an accident; repairs completed via Primex insurance claim
• Security and door feature project scheduled to begin mid-September

Conservation Trails Sub-Committee

The Conservation Trails Sub‑Committee approved the August meeting minutes after a motion and second. Members reviewed signage options for the Beaver Woods trail, Cogswell trail, and Lou Lane trail, and noted needed map wording changes. A budget update reported $1,764 spent year‑to‑date. The meeting also covered community outreach and upcoming GLT annual meeting.

• Approved August minutes (motion passed, seconded)

Historic District Commission

The commission voted 4‑0 to approve George and Margaret Roberts' application to build a single‑family dwelling on Meeting House Rd in the Meeting House Historic District, subject to specified conditions. The minutes from the April 24, 2025 meeting were accepted by a 3‑0 vote. The meeting was adjourned by a 4‑0 vote and the next commission meeting was set for June 26, 2025 at 6 pm.

• Approved Roberts' single‑family dwelling application with conditions (4-0)
• Accepted April 24, 2025 minutes (3-0)
• Adjourned meeting (4-0)
• Scheduled next meeting for June 26, 2025 at 6 pm

Board of Selectmen

The Board of Selectmen will meet to conduct a non-public session. The session is designated for the hiring of a public employee under RSA 91-A:3, II(b).

• Non-public session regarding the hiring of a public employee

Sawyer Lake Village District

The commissioners approved the July 17 minutes with a correction (unanimous). They also approved the financial report and a new spreadsheet to track mailbox counts, each with unanimous support. By consensus the winter road maintenance contract was awarded to Brian Palmer Snow Plowing and Sanding and Razor’s Edge. No vote tally was recorded for the contract award.

• Approved July 17, 2025 minutes with correction (4-0)
• Approved Financial Report (4-0)
• Approved spreadsheet to document full‑time residence mailboxes (4-0)
• Awarded winter road maintenance to Brian Palmer Snow Plowing and Sanding and Razor’s Edge (consensus, no vote recorded)

Zoning Board of Adjustment

The Zoning Board of Adjustment voted 5‑0 to grant a continuance of variance case #2025-15 to the September 18, 2025 meeting and stated it will be the last continuance allowed. The board approved the July 17, 2025 meeting minutes by a 4‑0 vote. The meeting was adjourned by a 4‑0 vote.

• Granted continuance of variance case #2025-15 to Sept. 18, 2025 (5-0) with amendment that it is the last continuance
• Approved July 17, 2025 meeting minutes (4-0)
• Adjourned meeting (4-0)

Energy Committee

The committee adopted the July 23, 2025 meeting minutes with a small amendment. Members discussed how to obtain quotes from energy auditors, upcoming budget discussions, and several upcoming events, assigning tasks such as contacting auditors and forwarding clean‑energy information to the Selectmen. No other formal actions were voted on.

• Approved July 23 minutes (as amended)

Cemetery Trustees

The board approved several unanimous actions, including raising the price of a single grave to $900, adopting a new sign for the front gates, withdrawing the May duplicate and orphan gravestone motion and amending that policy, and approving the 2026 cemetery budget request of $18,096. All votes were 4‑0. Additional items such as ordering the gate sign and purchasing a longer chain for the side gate were also assigned.

• Approved restructuring grave cost to $900 (4-0)
• Approved front‑gate sign order "please use side entrance" (4-0)
• Approved withdrawal of May duplicate/orphan gravestone motion (4-0)
• Approved amendment to 2012 duplicate/orphan gravestone policy (4-0)
• Approved 2026 budget request of $18,096 (4-0)
• Approved adoption of June 17, 2025 minutes (4-0)
• Ordered longer chain to open side pedestrian gate (action)
• Approved volunteer project to address repairs at Hillside, Tibbetts, Buzzell, and Sanborn (action)

Board of Selectmen

The Selectmen approved a series of fee schedule changes—including land‑use and building‑permit fees and a police detail fee increase—to take effect on October 1, 2025. They also approved the 2025 Hazard Mitigation Plan update and the updated General Assistance Guidelines. Personnel Action Forms were approved for temporary Town Clerk coverage and a merit increase for a road agent. Funding requests were adopted for New Beginnings, Lakes Region VNA, Lakes Region Mental Health, Granite VNA, CASA and the Community Action Program.

• Approved public minutes from 07‑21‑2025 (2‑0)
• Approved public minutes from 08‑04‑2025 (2‑0)
• Approved consent agenda with Morton Salt purchase, column repair estimate, and $7,000 tree work (3‑0)
• Approved PAF for Bonnie Haubrich temporary Town Clerk coverage ($23/hr) and merit increase for John Skehan ($28.10/hr) (3‑0)
• Approved land‑use and building‑permit fee changes, police detail fee increase, and other fees to be effective Oct 1 2025 (3‑0)
• Accepted 2025 Hazard Mitigation Plan update (3‑0)
• Accepted updated General Assistance Guidelines (3‑0)
• Approved funding requests for New Beginnings, Lakes Region VNA, Lakes Region Mental Health, Granite VNA, CASA and Community Action Program (3‑0)

Planning Board

The board accepted the solar application as complete and closed the public hearing. It then approved the site plan and conditional use permit for a 24‑panel, ground‑mounted solar array at 107 Sawyer Lake Road with a 4‑0 vote. The board also approved the July 10, 2025 minutes (4‑0) and agreed to let Humble Auto owners clean the overgrown area and submit a landscape plan.

• Accepted solar application as complete (4-0)
• Closed public hearing on solar application (4-0)
• Approved site plan and conditional use permit for 24‑panel ground‑mounted solar array at 107 Sawyer Lake Rd (4-0)
• Approved July 10, 2025 meeting minutes (4-0)
• Allowed Humble Auto owners to clean area and submit landscape plan (no vote recorded)

Conservation Commission

The Conservation Commission approved the July 16, 2025 minutes with a 7‑0 vote. The board also approved accepting Evan Collins’s electrical work quote for the Tom Howe Barn, again 7‑0. The meeting was formally closed by a 7‑0 vote.

• Approved July 16, 2025 minutes (7-0)
• Accepted Evan Collins electrical quote for Tom Howe Barn (7-0)
• Closed the meeting (7-0)

Conservation Trails Sub-Committee

The sub‑committee approved the June meeting minutes after a motion and second. Members agreed to obtain a weedwhacker for trail upkeep. Guy Williams will contact the New Hampshire State Department to request a trailhead parking sign on Route 140. The group discussed creating a digital map with Nikita and, if needed, a second designer.

• Approved June minutes (motion moved by Thomie, seconded by Chris)
• Consensus to acquire a weedwhacker for trail maintenance
• Guy to investigate obtaining a state‑provided trailhead parking sign on Route 140
• Plan to produce a digital trail map with Nikita (and possibly Soren) using Photoshop
• Thomie suggested using QR codes on signage to replace paper maps

Board of Selectmen

The board voted 2-0 to deny the petition to reopen the discontinued road. It approved the consent agenda, which includes a $257,000 culvert project and other purchases, also by a 2-0 vote. Police Department merit‑increase personnel action forms and a fire department student‑intern rate amendment to $18.50 were each approved 2-0. The vote on adopting the Hazardous Mitigation Plan was postponed to the next meeting.

• Denied petition to reopen discontinued road (2-0)
• Approved Consent Agenda, including $257,000 culvert project (2-0)
• Approved public minutes from 07-07-2025 (2-0)
• Approved non-public minutes from 07-30-2025 (2-0)
• Approved Police Department PAF merit increase (2-0)
• Amended Fire Department student intern rate to $18.50 (2-0)
• Postponed vote on Hazardous Mitigation Plan adoption (decision to defer)
• Approved meeting minutes and consent items as presented (2-0)

Board of Selectmen

The board voted unanimously to move the meeting into a non‑public session under RSA 91‑A:3, then immediately voted to return to a public session. They accepted Road Agent Travis Mitchell’s retirement and thanked him. They instructed the Town Administrator to gather information on contracted highway services. The meeting was adjourned.

• Moved into non‑public session under RSA 91‑A:3 (3‑0)
• Returned to public session (3‑0)
• Instructed Town Administrator to collect information on contracted services (3‑0)
• Accepted Road Agent Travis Mitchell’s retirement (3‑0)
• Adjourned meeting (3‑0)

Trustees of the Trust Fund

The board approved the May 5, 2025 meeting minutes with all members in favor. They reviewed the trust fund’s income, expenditures and portfolio totals. The trustees agreed no changes are needed to the Fidelity account holdings at this time. The meeting was then adjourned.

• Approved May 5, 2025 minutes (unanimous)
• Decided to keep Fidelity holdings unchanged (no action required)
• Motion to adjourn passed

Energy Committee

The committee approved the May 16 and June 18, 2025 meeting minutes, with the June minutes amended to note a Board of Selectmen meeting. Members voted to forward the Energy Committee survey to the Selectmen for review. The committee also noted upcoming attendance at Board of Selectmen meetings in August and September to keep the Board informed.

• Approved May 16, 2025 minutes (motion by Sue, seconded by Aimee)
• Approved June 18, 2025 minutes with amendment (motion by Elise, seconded by Aimee)
• Approved sending Energy Committee survey to the Selectmen (motion by Elise, seconded by Kyle)

Records Retention Committee

The Record Retention Committee reviewed the current retention schedule and discussed operational items such as labeling record boxes, historical document preservation, and scanner requirements. The meeting was formally adjourned at 11:45 a.m. after a motion by Community Development and a second by the Town Clerk/Tax Collector. The committee plans to meet again in three months for its quarterly review.

• Adjourned meeting (motion by Community Development, seconded by Town Clerk/Tax Collector)

Board of Selectmen

The Selectmen approved the 06‑16‑2025 non‑public minutes and FY 2025 appropriation requests totaling $101,000. They increased salaries for two firefighters, authorized a $16,200.89 repair of the Academy Building wastewater pipe, and approved a series of tax‑abatement applications, granting most and denying a few. The board also accepted a committee resignation and appointed a new Capital Improvement Plan Committee chair.

• Approved 06‑16‑2025 non‑public minutes (2‑0)
• Approved FY 2025 appropriations: $91,000 CASA, $1,000 New Beginnings, $7,500 Lakes Region Mental Health Center, $1,500 Lakes Region Visiting Nurse Association (2‑0)
• Approved firefighter salary increases: Joe Cotton to $22.00, Richard Cline to $20.00 (2‑0)
• Approved Academy Building wastewater pipe repair for $16,200.89 from Capital Reserve (2‑0)
• Approved tax‑abatement applications: denied lots 122‑022 and 423‑038; partially granted lot 414‑050; granted lots 115‑040, 402‑004, 406‑036, 406‑048, 414‑044, 414‑045, 415‑015, 417‑023, 417‑045, 424‑008 (2‑0)
• Denied tax‑abatement application for lot 129‑009 (2‑0)
• Accepted resignation of Joshua Mann from Budget and CIP Committees (2‑0)
• Appointed Brian Forst as member and Chairman of Capital Improvement Plan Committee (2‑0)

Sawyer Lake Village District

The board approved the meeting minutes and accepted the treasurer’s financial report and the 2024 audit. A motion to buy a new printer/scanner for $370 was approved, and the commission accepted a donated laptop. The commissioners also approved weekly water testing at all five beaches starting July 21, with results to be posted online. The meeting was adjourned unanimously.

• Approved July 17 meeting minutes (unanimous)
• Accepted Treasurer’s financial report (unanimous)
• Accepted 2024 audit (unanimous)
• Approved purchase of new printer/scanner for $370 (unanimous)
• Accepted donated laptop from Dustin Millikens
• Approved weekly water testing at all five beaches on July 21 (unanimous)
• Approved continuation of weekly testing if e‑coli levels remain unsafe (unanimous)
• Adjourned meeting (unanimous)

Zoning Board of Adjustment

The board approved Clarissa Macdonald's variance to build a deck at 28 Wood Dr, requiring the deck not be enclosed or used as living space. The public hearing on the application was closed. The board voted to continue a separate variance case (Case #2025-15) to the August 21 meeting. Minutes were approved and the meeting was adjourned.

• Approved deck variance for 28 Wood Dr with condition (5-0)
• Closed public hearing on deck variance (5-0)
• Continued Case #2025-15 to next meeting (5-0)
• Approved meeting minutes (5-0)
• Adjourned meeting (5-0)

Conservation Commission

The commission approved a $701.17 reimbursement for Blue Line Trail materials (4-0). Members agreed to move forward with a commemorative plaque at Frisky Hill and to allow woodchips on the site. The board decided to monitor the newly placed trash can without immediate action. The meeting minutes were approved and the session adjourned (both 4-0).

• Reimbursement $701.17 for Blue Line Trail materials approved (4-0)
• Plaque placement at Frisky Hill approved (unanimous)
• Woodchips allowed on Frisky Hill site (unanimous)
• Trash can decision deferred; monitor usage (unanimous)
• Minutes of May 13, 2025 approved (4-0)
• Meeting adjourned (4-0)

Capital Improvement Plan Committee (CIPC)

The July 14 Capital Improvement Plan Committee meeting discussed urgent highway department needs, road maintenance funding, and facility maintenance structure, but did not approve any new projects or budgets. The only formal action was a motion to adjourn, which passed unanimously. Action items were assigned to distribute the preliminary CIP spreadsheet and complete meeting minutes.

• Adjourned meeting (unanimous)

Planning Board

The board appointed Shane Bruneau as a one‑year alternate (vote 6‑0). It approved a minor subdivision at 46 Dow Rd creating a 13.73‑acre lot (vote 6‑0). Members also approved the May 8 and June 12 meeting minutes and elected Roy Buttrick as Chair and Parker Hoffacker as Vice Chair (all votes unanimous).

• Appointed Shane Bruneau as alternate (1‑year term) – vote 6‑0
• Approved minor subdivision at 46 Dow Rd – vote 6‑0
• Approved May 8, 2025 minutes – vote 4‑0
• Approved June 12, 2025 minutes – vote 5‑0
• Elected Roy Buttrick as Chair and Parker Hoffacker as Vice Chair – vote 6‑0

Board of Selectmen

The Selectmen voted to accept a donated portable toilet for Crystal Lake Park, conditional on a liability waiver. They approved the Labor Day Fair application for the same park, noting possible additional portable toilets. The purchase of two Zoll cardiac monitors for $127,398 was authorized, funded by the ambulance revenue account. The Board also accepted the Highway Safety Grant terms, amount $58,500 (adjusted total $98,500).

• Approved public meeting minutes from 06-16-2025 (2-0)
• Sealed non‑public minutes for six months, expiring 12/16/2025 (2-0)
• Approved consent agenda items #2, #3, #4 for the Fire Department (2-0)
• Approved public hearing schedule for Aug 4, 2025 (2-0)
• Accepted donation of portable toilet for Crystal Lake Park, donor to sign liability waiver (2-0)
• Approved Labor Day Fair application for Crystal Lake Park, with possible additional portable toilets (2-0)
• Approved purchase of two Zoll cardiac monitors for $127,398 from the ambulance revenue account (2-0)
• Accepted Highway Safety Grant terms, amount $58,500 (adjusted total $98,500) (2-0)

Sawyer Lake Village District

The minutes for the June 26, 2025 Sawyer Lake Village District meeting contain only unintelligible text and do not document any clear approvals, denials, or actions. Consequently, no substantive decisions can be identified from the record.

Capital Improvement Plan Committee (CIPC)

The Capital Improvement Plan Committee approved the minutes from the May 28 and June 9 meetings. It agreed that departments must prioritize projects, categorize urgency, and provide at least three bids for major purchases. The committee decided to hold on‑site meetings with the Police and Fire departments on July 7 to review their needs. Follow‑up tasks were assigned to committee members.

• Approved May 28 minutes (vote 4-0-1)
• Approved June 9 minutes (unanimous)
• Decided to schedule on‑site meetings with Police and Fire departments for July 7
• Required departments to prioritize project lists and provide three bids for major purchases
• Agreed to conduct site visits to assess asset conditions
• Speaker 1 to follow up with town administration on outstanding information requests
• Speaker 1 to arrange facility tours for Police and Fire departments on July 7
• Speaker 3 to assist departments with grant resource information

Zoning Board of Adjustment

The Zoning Board of Adjustment discussed the appeal of the Historic District Commission's approval allowing the Allen property at 513 Province Rd to replace wood clapboard siding with Everlast composite siding. Board members, the town administrator, and an attorney presented arguments about historic regulations, material appearance, reveal size, and installation methods. The discussion covered the applicability of variance criteria and the adequacy of existing regulations. No vote or final ruling was recorded in the minutes.

Energy Committee

The committee met on June 18, 2025, but did not have a quorum, so no official actions were taken. The May minutes were reviewed with a minor change and will be approved at the July meeting. Discussions covered a new audit for the LED lighting project, a town survey, a public workshop, and the master plan, but no votes or approvals were recorded.

Cemetery Trustees

The board approved the minutes from the May 20, 2025 meeting (3‑0). They also voted unanimously (3‑0) to amend the existing duplicate stone policy. A new Expendable Trust Fund for private donations was created with an initial $100 contribution. Other items were discussed but no further decisions were recorded.

• Approved May 20, 2025 minutes (3-0)
• Amended duplicate gravestone policy (3-0)
• Created Expendable Trust Fund for private donations with $100 initial donation

Board of Selectmen

The Selectmen voted 3‑0 to end the temporary hiring freeze and to hire Firefighter Matthew Greene and Contract Building Inspector Robert Garside, also approving three employee unpaid‑time requests. They approved a Formax copier and postage‑machine lease, accepted $4,197 for Police Department Grant #2, and scheduled several fee changes for public hearings. The board also signed the dog‑licensing warrant and moved forward with tax‑deed processing for four properties.

• Lift hiring freeze (3-0)
• Hire Firefighter Matthew Greene and Contract Building Inspector Robert Garside; approve three unpaid‑time requests (3-0)
• Approve Formax copier and postage‑machine lease, $2,048.34 check, 60‑month term (3-0)
• Accept Police Department Grant #2 funds, $4,197.00 (3-0)
• Move Transfer Station sticker fee proposal to public hearing (3-0)
• Increase outside‑agency detail rate to $110/hour, move to public hearing (3-0)
• Sign dog‑licensing warrant for 143 unregistered dogs (3-0)
• Proceed with tax deed waivers for properties 120-010, 120-011, 122-105, 131-064; do not deed Route 106 (3-0)

Planning Board

The board appointed Kevin Crowley as a full member (4‑0). The Humble Auto, LLC site‑plan application for 136 NH Rt 106 was accepted as complete (5‑0) and approved pending inspection/approval by Fire Chief Hempel (5‑0). The meeting was then adjourned (5‑0). No substantive public comments were made.

• Appointed Kevin Crowley as full member (4-0)
• Accepted Humble Auto site‑plan application as complete (5-0)
• Approved Humble Auto site‑plan with fire‑chief inspection condition (5-0)
• Adjourned meeting (5-0)

Joint Loss Management Committee

Committee members walked through the Gilmanton Iron Works fire station and the Public Safety building, noting that the fire station needs updates to its kitchen and living quarters and that the Public Safety building will require future roof and parking lot repairs. Chief Hempel will develop an action plan to address the fire station issues. The next meeting is scheduled for September 22, 2025 at the Academy Building and Old Town Hall.

Capital Improvement Plan Committee (CIPC)

The committee decided to keep the $5,000 value and five‑year lifespan criteria for capital projects during the initial data‑collection phase and postponed final approval of the draft rules of procedure. It also agreed that the secretarial role will be shared by Chair Josh Mann and Vice Chair Colleen Harkey, who will tag‑team on minute review. No other proposals were approved or denied.

• Retain $5,000 value and five‑year lifespan criteria for initial data collection
• Postpone final approval of draft rules of procedure
• Assign secretarial responsibilities to Josh Mann and Colleen Harkey (shared)
• Josh Mann to request revised Fire Department submission meeting $5,000/5‑year criteria
• Josh Mann to request additional information from Police Department submission
• Josh Mann to request more background from Town Clerk on document restoration fund
• Josh Mann to follow up with School Superintendent on school CIP submission
• Heather Carpenter to correct formula errors in Executive and Parks & Rec submission

Conservation Trails Sub-Committee

The Conservation Trails Sub‑Committee approved the May minutes with a unanimous vote. The meeting included updates on trail projects, parking easement at Beaver Woods, bridge plans at Lou Lane, and budget items, but no additional formal votes were recorded. The board assigned follow‑up tasks such as reimbursement tracking, a social‑media post for t‑shirt donations, and a July community outreach event.

• Approved May minutes (unanimous)

Board of Selectmen

The Selectmen approved the May 19 minutes and accepted $10,755 of unanticipated auction funds. They denied four community‑development applications while approving four others, and chose not to pursue the FEMA SAFER grant. The board also approved a rate increase for Fire Medic Dylan Raymond, authorized signatures on the MDT grant, adopted a new private‑road cost process, and set the 2025 proposed budget figure as the baseline for the 2026 budget.

• Approved minutes from 05-19-2025 (3-0)
• Accepted unanticipated JSJ Auctions funds totaling $10,755 (3-0)
• Denied applications 131-020, 420-077, 420-078, 420-084 and approved 403-004, 406-035, 414-050, 419-012 (3-0)
• Decided not to pursue the SAFER grant application (consensus)
• Approved rate increase for Dylan Raymond to $25.50 per hour (3-0)
• Approved Town Administrator to sign MDT grant certificate; Chief Currier, Chairman, Vice Chairman as co‑grantees (3-0)
• Approved private‑road agreement process with costs borne by property owners (3-0)
• Adopted 2025 proposed budget figure as target for formulating the 2026 operating budget (consensus)

Historic District Commission

The commission approved the Roberts’ application to build a single‑family dwelling on Meeting House Road (Map and Lot 414‑059) in the Meeting House Historic District. The motion passed 4‑0 with conditions that exterior colors be submitted to the Selectman’s office for approval and that any design changes receive board approval. The commission also accepted the April 24, 2025 minutes (3‑0) and adjourned the meeting (4‑0).

• Approved single‑family dwelling construction on Meeting House Rd (4-0)
• Approved with conditions: exterior colors to be submitted to Selectman’s office
• Accepted 04/24/2025 minutes (3-0)
• Adjourned meeting (4-0)

Capital Improvement Plan Committee (CIPC)

The Gilmanton Capital Improvements Committee unanimously elected Joshua Mann as Chair and Colleen Harkey as Vice Chair. Members agreed on a $5,000 value and a five‑year useful‑life minimum as an initial soft threshold for capital assets and set a 10‑year horizon for the Capital Improvements Plan. They deferred finalizing the rules of procedure, will review and submit revisions, will use a sample spreadsheet template from the Town of Raymond, and will begin data collection from town departments and the school.

• Joshua Mann elected Chair unanimously
• Colleen Harkey elected Vice Chair unanimously
• Adopted $5,000 value and >5‑year useful life as initial asset threshold
• Set 10‑year horizon for the Capital Improvements Plan
• Deferred finalization of rules of procedure to a future meeting
• Agreed to review draft rules and send revisions to Heather Carpenter
• Approved use of sample CIP spreadsheet template from Town of Raymond
• Planned to initiate departmental and school data collection for CIP

Cemetery Trustees

The board unanimously approved the minutes from April 15 and April 23, 2025, with one abstention. Trustees decided not to purchase additional site signs at this time. They approved establishing a new Expendable Trust Fund to receive private donations. The next meeting was scheduled for June 17, 2025 at 7 p.m.

• Approved minutes of April 15, 2025 (3-0-1)
• Approved minutes of April 23, 2025 (3-0-1)
• Decided not to purchase additional site signs now
• Approved creation of the Expendable Trust Fund for private donations
• Scheduled next meeting for June 17, 2025 at 7 p.m.

Board of Selectmen

The Selectmen voted 3‑0 to adopt the 2025 first‑half tax warrant, directing collection of $7,855,280 in property taxes. They also approved the petition to reopen a discontinued road, covering the cost of a title search and reimbursement to the town. The draft Boston Post Cane policy was adopted with the agreed‑upon age and residency requirements. Additional consent‑agenda items, including small warrant articles and the Energy Committee appointment, were also approved.

• Approved Public minutes from 05‑05‑2025 (2‑0)
• Approved Non‑Public minutes from 04‑21‑2025 (3‑0)
• Approved Warrant Article #31 ($5,000) and #26 ($8,700) (3‑0)
• Approved Yield Tax Levy (3‑0)
• Approved 2025 First Half Tax Warrant for $7,855,280 (3‑0)
• Approved petition to reopen discontinued road, covering title‑search cost and reimbursement (3‑0)
• Approved draft Boston Post Cane policy with age and residency amendments (3‑0)
• Approved Cindy Peabody‑Paulin as Energy Committee member for a 3‑year term (3‑0)

Energy Committee

The committee approved the April 2025 meeting minutes with one minor change. No other formal actions were voted on; members discussed the LED lighting project savings, contractor outreach, and upcoming town initiatives. The meeting set the next Energy Committee session for June 18, 2025.

• Approved April 2025 minutes (unanimous)

Sawyer Lake Village District

The commissioners elected Tom Le Mien as chair and adopted the corrected meeting minutes. They approved moving the district’s banking to a Business 100 account and appointed Megan Denutte as the elected auditor. An invoice approval procedure was adopted, the $45 mailbox fee was retained, and three loads of road material were authorized for purchase.

• Elected Tom Le Mien as Chair (all voted in favor)
• Adopted corrected minutes (all voted in favor)
• Approved switch to Business 100 account (all voted in favor)
• Appointed Megan Denutte as auditor (all voted in favor)
• Adopted invoice approval process (agreement after discussion)
• Retained $45 mailbox fee (decision to keep fee)
• Authorized purchase of three loads of road material (Board authorization)
• Denied resident beach graduation party request (David Ferber to contact resident)

Zoning Board of Adjustment

The Zoning Board voted 5‑0 to accept an extension, setting the review of the historic district appeal for June 19, 2025. The board also voted 5‑0 to close the public hearing on a tool‑shed variance at 41 Meeting House Rd. A separate motion was passed 5‑0, though the minutes do not specify its purpose. No vote on granting the tool‑shed variance was recorded.

• Accepted extension to June 19, 2025 for historic district appeal (5‑0)
• Closed public hearing on tool‑shed variance case #2025‑10 (5‑0)
• Passed unspecified motion (5‑0)
• No vote recorded on granting the tool‑shed variance

Conservation Commission

The Gilmanton Conservation Commission approved a $2,600 quote to remove a tree on Lake Shore Drive using a crane; the motion passed 6‑0. The commission also approved two invoices—$29.98 to Rich Mayer and $749.00 to Guy Williams—each passing 5‑0. Additionally, the commission unanimously approved the March 12 and April 8 meeting minutes (6‑0).

• Approved $2,600 tree removal quote with crane (6-0)
• Approved Rich Mayer invoice $29.98 (5-0)
• Approved Guy Williams invoice $749.00 (5-0)
• Approved March 12 and April 8 meeting minutes (6-0)
• Approved motion to come out of Non-Public session (5-0)

Conservation Trails Sub-Committee

The sub‑committee unanimously approved the April meeting minutes. The board also approved the purchase of three new Trex benches at a cost of $749.97, to be placed at Frisky Hill View/Overlook – East Peak, Tasse, and Blue Line Ext – Grotto. No other motions were decided at this meeting.

• Approved April minutes (all in favor)
• Approved purchase of 3 Trex benches for $749.97 (all in favor)

Trustees of the Trust Fund

The trustees approved the minutes from the February 3, 2025 meeting unanimously. After reviewing the income and expense projections, no action was taken. The board agreed that no changes are needed to the Fidelity account holdings. The meeting was then adjourned.

• Approved Feb 3, 2025 meeting minutes (5-0)
• Decided no changes to Fidelity holdings

Board of Selectmen

The Selectmen approved the prior meeting minutes and several consent‑agenda items. They opened Old Town Hall for events, accepted community‑development recommendations, and continued the Lakes Region Planning Commission road agent. The board also tabled fire‑department per‑diem items and appointed two members to a new Capital Improvement Plan committee.

• Approved prior meeting minutes (04‑21‑2025) (2‑0)
• Approved Consent Agenda items 3‑6 (2‑0)
• Approved Old Town Hall usage for events (2‑0)
• Approved Consent Agenda items 7‑8 (2‑0)
• Accepted Community Development Director recommendations (2‑0)
• Tabled Fire Department per‑diem items (2‑0)
• Continued Road Agent Travis Mitchell on Lakes Region Planning Commission (2‑0)
• Approved Colleen Harkey and Mark Sisti as members of the new Capital Improvement Plan Committee (2‑0)

Historic District Commission

The commission found the application for a single‑family dwelling on Meeting House Rd incomplete because no site plan was submitted. The board agreed to give the applicant a list of missing information and to hear the case again at the May 22, 2025 meeting. The commission approved the minutes from the April 9, 2025 meeting by a 4‑0 vote. The meeting was adjourned by a 4‑0 vote.

• Deferral of Case #2025-02 (Roberts’ dwelling) pending additional information (no vote)
• Approved minutes of 04/09/2025 (4-0)
• Adjourned meeting (4-0)

Cemetery Trustees

The trustees received a volunteer report stating that work will resume at Copp Cemetery and then move to Wilson Hill. Trustees noted that JR will review notes on two Daigle stones at Copp and will obtain ground probes. No formal approvals, denials, or votes were recorded.

Board of Selectmen

The board approved the April 7 meeting minutes and most consent‑agenda items. It adopted a Donation Offer and Acceptance Form and approved the town’s uncashed‑check policy. A motion passed to move the Highway Department Crown Victoria, the Police Department cruiser, and the 1935 Fire Department truck to White’s Farm or Municibid by early May. The board also tabled further discussion on CIP membership and the historic‑district appeal.

• Approved April 7, 2025 minutes (3-0)
• Approved Consent Agenda items #2, #3, #5, #6 and tabled item #4 (3-0)
• Accepted Donation Offer and Acceptance Form (3-0)
• Approved Uncashed Check Policy (3-0)
• Authorized sending Crown Victoria, police cruiser to White’s Farm by May 7‑8 and fire truck to Municibid or White’s Farm (3-0)

Sawyer Lake Village District

The board unanimously approved the March and Annual Meeting minutes. They voted to pay a $640 one‑year NH Municipal Association membership and to keep the existing summer beach and road maintenance system. An invoice from Bob Dow was approved and the accumulated mailbox cash will be deposited into the operating account. Additional actions included appointing a budget committee representative and assigning dam oversight to a commissioner.

• Approved March meeting minutes (unanimous)
• Approved Annual Meeting minutes (unanimous)
• Approved $640 NH Municipal Association 1‑year membership (unanimous)
• Approved keeping summer beach and road maintenance system (unanimous)
• Approved invoice from Bob Dow (unanimous)
• Decided to deposit accumulated mailbox cash into operating account (unanimous)
• Appointed David Ferber as SLVD representative to Town Budget Committee (unanimous)
• Assigned Rick to lead High Hazard Dam oversight (unanimous)

Zoning Board of Adjustment

The board voted 4‑0 to close the public hearings on the variance requests for the PatriotPlot property (Case 2025‑02), the Hart garage reconstruction (Case 2025‑06), and the Rainbo Lane dwelling (Case 2025‑07). It also voted 4‑0 to table the variance application of Andrew & Cheryl Schkuta (Case 2025‑08) until May 15, 2025. No variances were approved or denied at this meeting.

• Closed public hearing on Case 2025‑02 (PatriotPlot variance) – motion passed 4‑0
• Closed public hearing on Case 2025‑06 (Hart garage variance) – motion passed 4‑0
• Closed public hearing on Case 2025‑07 (Rainbo Lane variance) – motion passed 4‑0
• Tabled variance application Case 2025‑08 (Schkuta) to May 15, 2025 – motion passed 4‑0

Cemetery Trustees

The board approved the March 18, 2025 meeting minutes by a 4‑0 vote. The town agreed to provide two computer accesses for the trustees. Dignified will supply four corner posts for $450. No vote was taken on the proposed grave‑cost increase.

• Approved March 18, 2025 minutes (4-0)
• Town to provide two computer accesses for trustees
• Authorized Dignified to install four corner posts for $450

Energy Committee

The Gilmerton Energy Committee approved the minutes from the March 2025 meeting. The committee then discussed plans for Earth Day, including presentations, activities, and outreach, but no formal votes or approvals were recorded for those items.

• Approved March 2025 meeting minutes (motion moved by Elise Smith, seconded by Cyndi Paulin)

Library Trustees

The board approved a trial of longer library hours from May to October, with Tuesday evenings 4‑6 pm and Wednesday afternoons 2‑5 pm. They also approved changing the March volunteer calendar to a Volunteer/Schedule report. Sue Roberts was tasked to memo Heather about library painting and to meet with Heather together with Deborah Fifield.

• Approved trial longer library hours May‑Oct (Tue 4‑6 pm, Wed 2‑5 pm)
• Approved change from calendar to Volunteer/Schedule report
• Approved Sue Roberts to send memo to Heather about painting
• Approved Sue Roberts and Deborah Fifield to meet with Heather to discuss painting

Planning Board

The board approved a conditional use permit for a child‑care facility at 269 Sawtooth Road, allowing up to 12 children, operating from 6:30 a.m. to 5:30 p.m., and requiring CPR/First‑Aid certification. It denied a solar‑array permit at 51 Bingham Road. Kevin Crowley was appointed to the Capital Improvement Committee. All public hearings were formally closed.

• Approved child‑care conditional use permit (6‑0) – max 12 kids, hours 06:30‑17:30, CPR certified
• Denied solar‑array conditional use permit (5‑1)
• Accepted solar application as complete (6‑0)
• Closed public hearing on child‑care application (6‑0)
• Closed public hearing on solar application (6‑0)
• Appointed Kevin Crowley to Capital Improvement Committee

Historic District Commission

The commission voted to approve the Allens' proposed Everlast composite siding, including both colors, 5½‑6" corner boards, the 4½" reveal, trim, window trim, and doors to be stained natural wood. The motion passed unanimously, 3‑0. The commission also approved the meeting minutes as amended, 3‑0.

• Approved Everlast siding material, colors, 5½‑6" corner boards, 4½" reveal, trim, window trim, and natural‑wood doors (3‑0)
• Approved minutes as amended (3‑0)
• Adjourned meeting (motion passed)

Conservation Commission

The Conservation Commission could not meet quorum, so the meeting was postponed. Stephen Hopkins approved and signed a $75 invoice to NH Conservation Real Estate, to be deducted from the operating budget. A board‑member application was given to Anne Bartlett and will be reviewed at a later time. No other actions were taken.

• Postponed meeting due to lack of quorum
• Approved and signed $75 invoice for NH Conservation Real Estate (operating‑budget deduction)
• Provided board‑member application to Anne Bartlett for future review

Board of Selectmen

The Board voted to appoint Selectman Vincent Baiocchetti as Chairman (3‑0) and Selectman Evan Collins as Vice Chairman (3‑0). The Board also approved amendments to the December 16, 2024 public minutes (2‑0), the March 17, 2025 public minutes (2‑0), and the March 26, 2025 public workshop minutes (3‑0). Items #5, #6, and #7 on the consent agenda were approved (3‑0).

• Appointed Vincent Baiocchetti as Chairman (3-0)
• Appointed Evan Collins as Vice Chairman (3-0)
• Approved amendment to public minutes of 12-16-2024 (2-0)
• Approved public minutes from 03-17-2025 (2-0)
• Approved public workshop minutes from 03-26-2025 (3-0)
• Approved consent agenda items #5, #6, #7 (3-0)

Sawyer Lake Village District

The meeting approved a $119,745 budget for general operations, authorized temporary loan debt, and added $15,000 to the Sawyer Lake Dam Capital Reserve Fund. Commissioners and other officers were elected for the coming year. No other substantive motions were recorded.

• Approved $119,745 budget for General District Operations (motion accepted)
• Authorized commissioners to incur debt for temporary loans (motion carried)
• Added $15,000 to Sawyer Lake Dam Capital Reserve Fund (motion carried)
• Elected David Ferber as 3‑year Commissioner (30 votes to 19)
• Elected Brian Palmer as Road Agent (unopposed)
• Elected Claudia Ferber as Treasurer (unopposed)
• Elected Mary Sawyer as Clerk (unanimous)
• Elected Richard Milliken as 1‑year Commissioner (unopposed)

Conservation Trails Sub-Committee

Rob moved to approve the March minutes and Thomie seconded the motion, resulting in approval. The sub‑committee reviewed trail conditions, noted missing kiosk plexiglass, and discussed upcoming projects and walks. Action items for field walks, Trail Days, and an Earth Day event were assigned. Board members Chris Schlegel and Thomie renewed their three‑year terms.

• Approved March minutes (motion by Rob, approved by Thomie)

Energy Committee

The committee approved the February 2025 minutes after a motion by Aimee Ruiter and a second by Elise Smith. The town's $1 budget did not pass. The Planning Board’s creation of a Capital Improvements committee was noted, and Earth Day activities for April 26 were discussed.

• Approved February 2025 minutes (motion by Aimee Ruiter, seconded by Elise Smith)
• Town $1 budget not approved
• Planning Board established Capital Improvements committee (informational)

Historic District Commission

The commission voted 3-0 to approve the minutes from the January 23 and February 10 meetings. Because there was no quorum, the public hearing on the siding replacement request for 513 Province Rd was postponed to April 9, 2025. The board also voted 3-0 to adjourn the meeting.

• Approved Jan 23 & Feb 10 minutes (3-0)
• Postponed public hearing on siding replacement at 513 Province Rd to April 9 2025 (no quorum)
• Adjourned meeting (3-0)

Budget Committee

The Budget Committee re‑nominated Brian Forst as Chairman and Joshua Mann as Vice‑Chair, each passing unanimously. A motion also appointed Joshua Mann as the Budget Committee representative on the Capital Improvement Plan (CIP) Committee, approved 7‑0. The Committee accepted the December 4, 11, 18 and February 1 minutes as presented, and returned the January 18, 2025 minutes to draft form, all with unanimous votes.

• Re‑nominated Brian Forst as Chairman (7‑0)
• Re‑nominated Joshua Mann as Vice‑Chair (7‑0)
• Appointed Joshua Mann as Budget Rep on the CIP Committee (7‑0)
• Accepted December 4 minutes as presented (7‑0)
• Accepted December 11 minutes as presented (7‑0)
• Accepted December 18 minutes as presented (7‑0)
• Returned January 18, 2025 minutes to draft form (7‑0)
• Accepted February 1 minutes as presented (7‑0)

Board of Selectmen

The Gilmanton Board of Selectmen approved a series of budget reductions totaling $458,760 to bring the 2025 default budget down to $5,219,476. Cuts were made across the Transfer Station, Police, Fire, Road, Parks, and building‑maintenance departments. The adjustments include eliminating positions, reducing overtime, and scaling back equipment and material purchases.

• Reduced Transfer Station municipal solid waste budget by $10,000
• Eliminated $30,000 administrative assistant position for the Road Department
• Cut Police overtime budget by $5,000
• Reduced Fire Department part‑time wages by $49,000
• Trimmed Parks and Recreation custodial supplies by $2,400
• Decreased Highway repairs budget by $10,000 (to $5,000)
• Reduced Fire vehicle repair budget from $20,000 to $15,000
• Adjusted Town Clerk recount expense to a net $862 cost for the town

Joint Loss Management Committee

The Joint Loss Management Committee conducted walkthroughs of the Transfer Station and Highway Garage, completed safety checklists, and reviewed maintenance records. No safety concerns were noted, and routine maintenance tasks were documented. The committee listed sites for future review and scheduled the next meeting for June 10, 2025 at 1:30 p.m. No approvals, denials, or policy changes were made.

• Adjourned meeting at 2:40 p.m. (motion to close passed)

Tricentennial Committee

The Tricentennial Committee did not achieve a quorum on March 24, 2025, so no meeting was held. Consequently, no actions were approved, denied, or tabled. The next meeting is scheduled for April 28, 2025 at 6:00 p.m.

Sawyer Lake Village District

The commissioners accepted the February 20 minutes and the Treasurer's Report. They set the District's Annual Meeting for Saturday, April 5, 2025 at 10:00 AM in the Town Hall. The meeting was then adjourned at 6:14 PM.

• Accepted February 20 minutes
• Accepted Treasurer's Report
• Scheduled Annual Meeting for April 5, 2025, 10:00 AM, Town Hall
• Adjourned meeting at 6:14 PM

Zoning Board of Adjustment

The Zoning Board approved a variance to enlarge a three‑season porch at 307 Crystal Lake Rd, with the condition that the space not be used as living space. The board also accepted a request for a rehearing of a previously denied variance (case 2025‑02) and set the hearing for April 18. The application for a variance on Thistle Rd/Lougee Rd (case #2025‑05) was withdrawn. All votes were unanimous (3‑0).

• Granted variance for three‑season porch at 307 Crystal Lake Rd (3‑0)
• Accepted rehearing request for case 2025‑02, hearing set for April 18 (3‑0)
• Withdrawn variance application for Thistle Rd/Lougee Rd (case #2025‑05)
• Adjourned meeting (3‑0)