Box Elder County public meetings in 2025
14 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will consider approving a budget amendment for 2026, agreements for health benefits, and resolutions for official depositories and grants. Several items are scheduled to go directly to the City Council the same night.
- Ordinance No. 782: Budget Amendment No. 1 to the 2026 Budget
- Agreement: Allstate Benefits for Health Benefit Programs
- Resolution No. 26-03: Grant Agreement with South Dakota Game, Fish & Parks
- Resolution No. 26-04: Support for Contractors' Excise Tax Rebate Fund
- Consumption Permit Application: Box Elder Chamber of Commerce Mixers
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will consider several items for approval and forward them to the City Council meeting later that night. Key actions include amending the 2025 budget, updating the Master Fee Schedule, creating Tax Incremental Finance District No. 5, and setting the 2026 municipal election date. The committee will also approve several professional services agreements and adopt annual reports and budgets for three Business Improvement Districts.
- Ordinance No. 769 – amendment to the 2025 budget (forwarded to City Council same night)
- Ordinance No. 775 – amendment to the Master Fee Schedule for 2026 (forwarded to City Council same night)
- Resolution No. 25‑41 – creation of Tax Incremental Finance District No. 5 (forwarded to City Council same night)
- Resolution No. 25‑42 – establishment of the 2026 municipal election date (forwarded to City Council same night)
- Professional Services Agreements: Colt 45 Entertainment ($1,500), Sweet Fluff Cotton Candy ($2,700), Black Hills Selfie Snaps ($1,697)
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will discuss a telecom franchise transfer and a vendor service agreement. The body will also review a raffle agreement and a special event alcohol permit.
- Resolution No. 25-37: Transfer of franchise control from Clarity Telecom, LLC to Bluepeak Subsidiary
- Vendor Service Agreement with TK Elevator Corporation effective January 1, 2026
- Raffle Agreement with New Adventures, Journeys & Achievements Foundation for the Ice Box Challenge
- Special Event Alcohol Permit Application for Hangar Pub, LLC for the City of Box Elder Employee Holiday Party
- Proposal to waive a $25 application fee for Hangar Pub, LLC
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will approve the minutes from the October 21, 2025 meeting. It will then consider Ordinance No. 779, which adopts appropriations for the Municipality of Box Elder for fiscal year 2026, and recommend it to the City Council that same night. The committee will also consider Resolution No. 25-38, which authorizes case‑by‑case suspension of late fees and water shut‑offs, and forward it to the City Council for approval.
- Approve October 21, 2025 committee minutes
- Ordinance No. 779 – adopt FY 2026 appropriations; forward to City Council
- Resolution No. 25-38 – suspend late fees and water shut‑offs case‑by‑case; forward to City Council
- Both new items to be recommended for approval at the same evening City Council meeting
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will review and vote on two tax levy certification ordinances for Meade and Pennington Counties, as well as a resolution amending the city's personnel policy and adopting the 2026 Employee Handbook.
- Ordinance No. 776: Meade County Tax Levy Certification
- Ordinance No. 777: Pennington County Tax Levy Certification
- Resolution No. 25-35: Amending Personnel Policy and adopting 2026 Employee Handbook
- Approval of 2026 Alcohol License Renewals
- Approval of October 7, 2025 Committee Minutes
Public Works and Planning and Zoning Committee
The Public Works and Planning and Zoning Committee will approve the September 16 meeting minutes and consider several new items. It will forward Ordinance No. 771 and Ordinance No. 772, which rezone specific parcels in Sunnydale Estates and the NW¼ SE¼ area, as well as a floodplain development permit for Lot R at 111 Rosehill Drive, to the City Council the same night. The committee will also approve Change Order No. 2, increasing the West Sunnydale Road Reconstruction contract by $30,837.30 to a total of $1,114,323.04, and a $14,890 cost proposal from American Engineering Testing, Inc. for a geotechnical investigation of the North Ellsworth Road Reconstruction Project.
- Ordinance No. 771 – rezoning of Lot 1, Block 4, Sunnydale Estates
- Ordinance No. 772 – rezoning of Lot R, NW¼ SE¼, Section 24
- Floodplain Development Permit for Lot R at 111 Rosehill Drive
- Change Order No. 2 with RCS Construction, Inc.: +$30,837.30 (total $1,114,323.04) for West Sunnydale Road Reconstruction
- Cost Proposal $14,890 from American Engineering Testing, Inc. for North Ellsworth Road geotechnical investigation
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will review several agreements and loan documents. The body is deciding whether to recommend approvals to the City Council for infrastructure financing and city service contracts.
- Promissory Note with South Dakota Housing Development Authority for Westgate Road and Cheyenne Boulevard Development in the amount of $1,999,000.00
- Amendment No. 1 to Loan Agreement No. 911401 with South Dakota Department of Transportation for the Hotel Way project
- Agreement with Midcontinent Communications for city desktop telephone services
- Vendor Agreement with Black Hills Santa for Winter Wonderland in the amount of $450.00
- Memorandum of Understanding with the Black Hills Children's Museum
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee is meeting to discuss a new safety building concept and contract amendments. The body will consider recommendations for the City Council regarding engineering services and marketing agreements.
- Amendment No. 1 to the Engineering Services Agreement with KLJ Engineering LLC for Box Elder Pedestrian Path, Phase 3, for an additional $19,563.80 (total cost $134,651.41)
- Approval of the Safety Building Concept presented by ARC International and authorization to seek funding for finalized design
- Amendment No. 1 to the Marketing Agreement with Utility Service Partners Private Label Inc. d/b/a Service Line Warranties of America
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will approve the August 19, 2025 meeting minutes. It will then consider Resolution No. 25-33, which authorizes an application for financial assistance from the South Dakota Department of Transportation Transportation Alternatives Program for sidewalk improvements. The committee will also review a sponsorship/donation agreement with Douglas School District for facility use on September 10 and October 16, 2025. Both items are to be forwarded to the City Council with a recommendation of approval.
- Approve Finance, Legal, and Public Safety Committee minutes from August 19, 2025
- Resolution No. 25-33: authorize application for SDDOT Transportation Alternatives Program grant for sidewalk improvements
- Sponsorship/Donation Agreement with Douglas School District for September 10 and October 16, 2025 facility use
Public Works and Planning and Zoning Committee
The Public Works and Planning and Zoning Committee will approve the minutes from the June 3 meeting and consider several rezoning ordinances (Nos. 766, 767, 768). It will also forward resolutions for the Wyngard Subdivision plat and annexation, and vote on a $28,638.75 purchase of Mastic Road Surface Sealant. Additional items include a vendor agreement for 2025 Summer Community Nights, an annexation amendment with Wood Stock Supply, and a professional services contract for mobile home park cleanup up to $65,108.00.
- Ordinance No. 766 – rezoning of Sunnydale Estates Lot 2A
- Ordinance No. 767 – rezoning of Napoli Subdivision Outlot 2A
- Purchase approval: Mastic Road Surface Sealant, $28,638.75
- Vendor agreement with Jesse Lee for 2025 Summer Community Nights
- Professional Services Agreement with Leskca, Inc., up to $65,108.00
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee will review several resolutions and purchase agreements. Key items include opposing a proposed gravel pit and allocating funds for parks and roads.
- Purchase of playground equipment for Creekside Park and Watchee Park from Cunningham Recreation for $178,667.04
- Resolution No. 25-28 opposing a Pennington County Conditional Use Permit for a gravel pit near 225th Street and 151st Avenue
- Resolution No. 25-23 for a voluntary round-up program on city transactions to support the Black Hills Children’s Museum
- Resolution No. 25-26 to designate funds to the Parks and Roads Departments
- Textile Rental Agreement with Suds & Duds, Inc. AKA Servall for uniforms and rugs
Finance, Legal, and Public Safety Committee
The Finance, Legal, and Public Safety Committee is reviewing several sewer system improvements, fee changes, and contracts. The body will discuss a loan agreement for housing infrastructure and a temporary waiver of utility late fees.
- Housing Infrastructure Financing Program Loan Agreement of $1,999,000 for the West Sunnydale Road Project
- Resolution No. 25-12 and 25-13 regarding sewer facility improvements, revenue bonds, and rate surcharges
- Resolution No. 25-14 to temporarily waive $15 late fees on delinquent utility bills
- Ordinance No. 763 to amend the Master Fee Schedule
- Textile Rental Agreements with Suds & Duds, Inc. for 401 Cimarron, 420 Villa Drive, and 206 Frontage Road
Public Works and Planning and Zoning Committee
The Public Works and Planning and Zoning Committee will consider a minor plat for Box Elder Subdivision No. 3 and an ordinance regarding city tree management. The body will also review a professional services agreement for water infrastructure upgrades.
- Minor Plat #240434 - Box Elder Subdivision No. 3 - Lot 2R Block 1
- Ordinance No. 761 regarding the management of trees within the city
- Professional services agreement with AE2S for $25,890 for Well 4 Electrical Upgrade
- Informational review of 1416 Waterline Modification IDIQ costs
Public Works and Planning and Zoning Committee
The Public Works and Planning and Zoning Committee is reviewing several infrastructure agreements and subdivision plats. The body will discuss professional service contracts for road design and water studies, as well as the acceptance of new subdivision streets.
- Professional Services Agreement with Hermanson Egge for W Sunnydale Road Reconstruction Design for $70,300.00
- Professional Services Agreement with Advanced Engineering & Environmental Services, LLC for a Valley Heights water study for $24,500.00
- Resolution No 25-08 to accept Pilot Way and Cimarron Drive (Leitzke Subdivision Phase 1)
- Resolution No 25-09 to accept Henry Potter Road and Yelner Drive (Liberty Plaza Phase 2)
- Preliminary and Final Plat #240429 for Seger Crossing Subdivision and Minor Plat #240430 for Alben Subdivision