East Palo Alto public meetings in 2025
41 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
City Council
This special meeting focuses on appointing a new mayor and vice mayor for one-year terms and honoring outgoing Mayor Martha Barragan with a commemorative gavel. The council will receive public comments on these items. No other policy or financial matters are on the agenda.
- Selection of new mayor for a one-year term
- Selection of new vice mayor for a one-year term
- Honoring outgoing Mayor Martha Barragan with commemorative gavel and public comments
City Council
The City Council will discuss updating regulations for sidewalk vendors and renewing a contract for automated license plate readers. The body is also reviewing several service contracts for human resources and sanitary district engineering.
- Introduction of Chapter 5.76 – Sidewalk Vendors Ordinance to update vending regulations
- Proposed five-year agreement with Flock Group Inc. for license plate reader services not to exceed $453,250.00
- Proposed HR support service contracts with CPS-HR, Sloan Sakai, Layla Jayne Consulting LLC EDWOSB, and MuchMoreThanConsulting not to exceed $400,000
- Proposed on-call engineering agreements for the Sanitary District with Freyer & Laureta, Inc. and EKI Environment & Water for $500,000 each
- Adoption of the 2025 East Palo Alto Cross Connection Control Plan
Public Works and Transportation Commission
This regular meeting includes a recommendation to City Council to adopt the 2025 East Palo Alto Cross Connection Control Plan, required by the State Water Board. The commission will also discuss removing a privacy screen on the Clarke Avenue Pedestrian Overcrossing and receive informational presentations on the Countywide Transportation Plan and areas of interest. Approval of prior minutes and public comment are also on the agenda.
- Recommendation to adopt 2025 Cross Connection Control Plan and CEQA exemption
- Discussion of removing privacy screen on Clarke Avenue Pedestrian Overcrossing
- Informational presentation on Countywide Transportation Plan from C/CAG and SMCTA
- Presentation from a commissioner on establishing areas of interest
- General capital improvement project updates
Planning Commission
The Planning Commission will meet to approve the meeting minutes from October 20, 2025. The commission is also considering a proposed meeting schedule for the 2026 calendar year.
- Approval of October 20, 2025, meeting minutes
- Proposed 2026 Planning Commission Meeting Schedule
Senior Advisory Committee
The East Palo Alto Senior Advisory Committee will hold a regular session to finalize and vote on goals for its FY 2025-26 Work Plan. The agenda also includes updates on the Senior Services Strategic Assessment, technology training, and survey results from summer park senior activities. No new business items are listed; the meeting is primarily focused on old business and staff reports.
- Finalize and vote on FY 2025-26 Work Plan goals
- Senior Services Task Force new December and January dates
- Senior Services Strategic Assessment update
- Tech Training update
- Summer Park Activation Senior Activities & Trips survey results
East Palo Alto Sanitary District (EPASD) Advisory Committee
The committee will receive a presentation on a sewer rate analysis from Bartle Wells Associates. They will also consider a recommendation to approve the purchase and installation of parking and tow away signs for the EPASD building. Additionally, they will receive an operations and maintenance update from West Bay Sanitary District.
- Receive sewer rate analysis presentation from Bartle Wells Associates
- Recommendation to approve purchase and installation of 2 Tow Away and 4 Tenant Parking Only signs for EPASD building
- Receive September monthly maintenance update from West Bay Sanitary District
- Approve minutes of June 25, 2025 meeting
- Public comment period
Public Works and Transportation Commission
The Public Works and Transportation Commission will hear presentations on the Public Works Department budgets, a street sweeping signage audit, and a student travel fellowship update. They will also consider approval of previous meeting minutes and receive general Capital Improvement Program updates.
- Public Works Department operating and Capital Improvement Program budget presentation
- Street Sweeping Signage Audit Project presentation
- 2025 Student Travel Fellowship update
- Approval of Public Works and Transportation Commission minutes from September 17, 2025
- General Capital Improvement Program updates
Rent Stabilization Board
The Rent Stabilization Board will consider setting the annual registration fee for rental units regulated under the 2010 Rent Stabilization Ordinance. The board will also review program statistics and assign members to specific committees.
- Proposed Annual Registration Fee of $369 per rental unit for the July 1, 2025 to June 30, 2026 program year
- Informational report on Rent Stabilization Program numbers for September 2025 and year-to-date
- Selection of board members for the Outreach and Education, Rules and Regulations, and Habitability committees
Senior Advisory Committee
The East Palo Alto Senior Advisory Committee will hold a regular session to discuss old business items including setting new dates for the Senior Services Task Force, reviewing the 2025 Work Plan, and exploring potential partnerships. The committee will also receive a recap of the Senior Prom under new business. No votes or formal actions are scheduled; the agenda consists primarily of discussion and updates.
- Senior Services Task Force – discussion of new November and December dates
- 2025 Work Plan review
- Potential Partnerships exploration
- Senior Prom Recap
Public Works and Transportation Commission
The Public Works and Transportation Commission will select a chair for a term through May 2026 and discuss a proposed amendment to the Speed Hump Installation Criteria to revise functional classification requirements. Staff will also provide general capital improvement project updates. The meeting includes public comment and approval of prior minutes.
- Selection of commission chair for term through May 2026
- Proposed revision to Speed Hump Installation Criteria, specifically Criterion No. 1 on functional classification
- General Capital Improvement Project (CIP) updates from staff
- Approval of July 16, 2025 meeting minutes
City Council
The East Palo Alto City Council will consider adopting an ordinance amending the inclusionary housing code to facilitate lot splits under SB 9. The council will also vote on authorizing up to $500,234.56 in payments to Veolia for water system improvements and up to $263,820 for park engineering services including a pilot dog park. A public hearing is scheduled to amend the city's master fee schedule based on a cost allocation study. Additionally, the council will discuss a restated water supply agreement and drought response plan.
- Adopt ordinance amending Chapter 18.37 to facilitate SB 9 lot splits
- Authorize up to $500,234.56 to Veolia for city-wide water system improvements
- Authorize up to $263,820 for engineering services for priority park projects and pilot dog park
- Public hearing to amend Master Fee Schedule based on Cost Allocation Plan and User Fee Study
- Approve revisions to restated Water Supply Agreement and Tier 2 Drought Response Implementation Plan
City Council
The City Council will consider two main actions: introducing an ordinance amending the Inclusionary Housing Ordinance to allow lot splits under SB 9, and adopting a resolution to reprimand Councilmember Carlos Romero for violating the Code of Ethics and Conduct. The housing amendment includes waiver of first reading and CEQA exemptions. The reprimand is recommended by the Mayor with sanctions.
- Waive first reading and introduce ordinance amending Chapter 18.37 (Inclusionary Housing) to facilitate SB 9 lot splits
- Find CEQA exemptions for the housing ordinance amendment
- Adopt resolution to reprimand Councilmember Carlos Romero for ethics violation with sanctions
Senior Advisory Committee
The Senior Advisory Committee will meet to discuss ongoing projects and new potential partnerships. The body is reviewing the 2025 Work Plan and methods for communicating with seniors.
- AskKevin Program Proposal
- Potential partnerships with Runnymede Gardens, Samaritan House, churches, and the library
- Senior Ball updates
- San Mateo Resource Guide
- Senior Services Task Force
City Council
The East Palo Alto City Council will consider several consent calendar items, including a proclamation for Suicide Prevention Day and updates to staff classifications. The key decisions are the award of a $1,113,400 construction contract to Ranger Pipelines for the Trash Capture Device Project (SD‑9) with a 10% contingency, and the award of an $824,803 contract to Sposeto Engineering for the University Avenue Safety Enhancements Project. Additional items include a memorandum of understanding for a sustainability fellow and routine treasury reports.
- Award $1,113,400 contract to Ranger Pipelines for Trash Capture Device Project (SD‑9) with $111,340 contingency
- Award $824,803 contract to Sposeto Engineering for University Avenue Safety Enhancements Project with $82,480 contingency
- Adopt Suicide Prevention Day proclamation
- Approve classification change adding Neighborhood Preservation Officer/Building Inspector position
- Approve MOU with Bay Area Community Resources for a sustainability fellow up to $31,000
City Council
The East Palo Alto City Council will consider multiple items including a public hearing on amending the Master Fee Schedule based on a Cost Allocation Plan, and a proposal to delegate authority to the City Manager for the New Civic Commons project—a 102,614-square-foot, four-story Civic Center on a four-acre property. Council will also vote on consent calendar items such as a personnel staffing change adding a Housing Specialist, approval of a $150,000 TDM grant application, purchase of two police patrol vehicles for $116,954.26, and a settlement agreement in Sandra Floyd v. City. Additionally, the council will convene as the East Palo Alto Sanitary District Board to adopt sewer management plans and set sewer service charges.
- Public hearing and potential amendment of Master Fee Schedule (continued from June 17 and July 15)
- Delegation of design review permit authority for New Civic Commons (four-story, 102,614 sq ft Civic Center on 4 acres)
- Personnel staffing change adding 1.0 FTE Housing Specialist I/II and classification updates
- Grant application to San Mateo County Transportation Authority for $150,000 TDM Program
- Purchase of two 2025 Dodge Durango police patrol vehicles for $116,954.26
Planning Commission
The Planning Commission will receive an informational update on the Safety Element and Environmental Justice Element of the General Plan. No action is scheduled; the remainder of the meeting consists of procedural items such as call to order, public comment, and adjournment.
- Informational update on the Safety Element and Environmental Justice Element (General Plan)
Public Works and Transportation Commission
The Public Works and Transportation Commission will hold a regular meeting with primarily procedural items: approval of minutes, public comment, and future agenda requests. A special informational presentation will be given on the US 101 San Mateo County Crossing Improvement Plan (Active 101) and the South County Multimodal Strategy. No action items or decisions are listed on the agenda.
- Informational presentation on US 101 San Mateo County Crossing Improvement Plan (Active 101)
- Informational presentation on South County Multimodal Strategy
- General Capital Improvement Program (CIP) updates (written communications)
- Approval of May 21, 2025 meeting minutes
City Council
The East Palo Alto City Council will hold public hearings to update the Inclusionary Housing In-Lieu Fees for Fiscal Year 2025-26, proposing $268,800 for ownership and $306,100 for rental units, and to amend the Master Fee Schedule based on a Cost Allocation Plan. The council will also consider authorizing a Request for Proposals to continue the Measure HH Workforce Development Program and adopting the 2025 Sewer System Master Plan. Routine items include proclamations and a contract amendment for the Woodland Avenue Waterline project.
- Update Inclusionary Housing In-Lieu Fees: $268,800 ownership, $306,100 rental
- Authorize RFP to continue Measure HH Workforce Development Program
- Adopt 2025 Sanitary Sewer System Master Plan
- Contract amendment with Golden State Construction for Woodland Avenue Waterline, increase of $47,417.95
- Amend Master Fee Schedule based on Cost Allocation Plan
Planning Commission
The Planning Commission will consider a resolution to deny permits for a car wash at 2194 University. The body will also hold a public hearing to determine if 13 proposed sanitary sewer projects align with the Vista 2035 General Plan.
- Proposed denial of Conditional Use Permit (CUP20-002), Design Review Permit (DR18-022), and Tree Removal Permit (TRP24-002) for 2194 University Shell Gas Station
- Public hearing on 13 capital improvement projects in the Sanitary Sewer Master Plan
- Review of consistency between Sanitary Sewer Master Plan projects and the Vista 2035 General Plan
Rent Stabilization Board
The Rent Stabilization Board will select a Chair and Vice-Chair for the 2025-2026 program year. The board will also assign members to the Outreach and Education, Rules and Regulations, and Habitability committees.
- Appointment of Chair and Vice-Chair for 2025-2026
- Selection of members for Outreach and Education, Rules and Regulations, and Habitability committees
- Review of June 2025 Rent Stabilization Program in Numbers report
- Approval of June 11, 2025 meeting minutes
City Council
The City Council will consider adopting a Residential Permit Parking Program ordinance on second reading, adding Chapter 10.40 to the municipal code. The council also plans to award a $3,156,486.20 construction contract to JJR Construction Inc. for pedestrian and cyclist safety improvements on East Bayshore Road. Consent items include assigning an option to purchase property at 1765 East Bayshore Unit 206 to EPACANDO, amending the Eide Bailly LLP audit contract with a $220,011 increase to a total not-to-exceed $439,779, and approving several proclamations.
- Residential Permit Parking Program ordinance second reading
- East Bayshore Road pedestrian/cyclist safety construction award of $3,156,486.20 to JJR Construction Inc.
- Assignment of option to purchase property at 1765 East Bayshore Unit 206 to EPACANDO
- Amendment to Eide Bailly LLP contract for financial audit services, new total $439,779
- Proclamations honoring Salani Wendt, Ola Mae Augmon, and community organizations
Senior Advisory Committee
The Senior Advisory Committee will meet to review 2025 goals and provide updates on the Senior Prom and Tech Training Program. The committee will also discuss ways to make workshop programming and communication more effective.
- Review of 2025 Goals
- Senior Prom updates
- Tech Training Program updates
- Discussion on workshop programming and communication
City Council
The City Council will meet to discuss the extension of Measure HH Pilot Workforce Development Program agreements. The body will also consider adopting a compensation schedule for the amended FY 2025-26.
- Extension of Measure HH Pilot Workforce Development Program agreements with Live In Peace, JobTrain, and StreetCode Academy through December 31, 2025
- Adoption of the publicly available compensation schedule for Amended FY 2025-26
- Informational update on Automated License Plate Recognition (ALPR)
- Juneteenth and Immigrant Heritage Month proclamations
- Informational report on Councilmember Technology Policy
City Council
The City Council will hold public hearings to adopt the Fiscal Year 2025-26 budget and a four-year strategic plan. A key action is committing $20 million from unassigned General Fund reserves for acquiring and developing a police department, library, and city hall. The council will also set the annual appropriation limit at $43.2 million and consider updating the master fee schedule based on a cost allocation study. Additionally, the meeting includes the East Palo Alto Sanitary District board and the Joint Successor Agency board meetings to adopt their respective budgets.
- Adoption of FY 2025-26 budget and Strategic Plan FY 2025-2029
- Commit $20,000,000 from General Fund reserves for police/library/city hall project
- Set FY 2025-26 Appropriation Limit at $43,188,407
- Amend Master Fee Schedule based on Cost Allocation Plan and Fee Study
- Adopt EPASD FY 2025-26 budget and Successor Agency budget
Rent Stabilization Board
The East Palo Alto Rent Stabilization Board will hold a regular meeting with informational reports and a presentation on the Annual General Adjustment process. No public hearings, policy actions, or decisions are on the agenda; all items are for discussion or information only.
- Approval of May 14, 2025 meeting minutes
- Informational report on Rent Stabilization Program in Numbers for May 2025
- Presentation on the Rent Stabilization Annual General Adjustment Process
Planning Commission
The Planning Commission will hold a public hearing to consider approving design review, conditional use permit, and tree removal permit for the Shell Gas Station Improvement Project at 2194 University Ave, along with adopting a mitigated negative declaration under CEQA. The commission will also elect a Chair and Vice Chair for 2025-2026 and approve minutes from March 24, 2025.
- Public hearing: Shell Gas Station Improvement Project at 2194 University Ave – design review (DR18-022), conditional use permit (CUP20-002), tree removal permit (TRP24-002)
- Adoption of Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP)
- Election of Chair and Vice Chair for 2025-2026
- Approval of March 24, 2025 Planning Commission meeting minutes
Senior Advisory Committee
The East Palo Alto Senior Advisory Committee will hold a regular meeting to approve minutes and the agenda, hear public comments, and discuss old business including 2025 goals and a Senior Prom update. New business items include a training by the City Attorney's Office and collaboration on Senior Center communications. The meeting also includes community member recognition and committee/staff reports.
- Discussion of 2025 goals for the committee
- Update on the Senior Prom event
- City Attorney's Office training on meeting procedures
- Senior Center communication and collaboration efforts
- Community member recognition
City Council
The City Council will vote on authorizing an application for the CalHome 2025 program, which would provide deferred-payment loans of up to $250,000 to homeowners for repairs and second-unit construction. Other agenda items include a resolution denying an appeal for a building permit at 1174 Laurel Avenue, interviews and appointments to the Planning Commission, and adoption of the FY2025-2029 Strategic Priorities Framework and FY2025-2027 Work Plan. The council will also hold a closed session to discuss negotiations for property at 1180 Beech Street.
- Authorize application for CalHome 2025 Homeownership Super Notice of Funding Availability, deferred-payment loans up to $250,000
- Resolution denying appeal concerning building permit at 1174 Laurel Avenue
- Interview and appoint applicants for Planning Commission (regular and alternate seats)
- Adopt FY2025-2029 Strategic Priorities and provide direction on FY2025-2027 Work Plan
- Closed session: conference with real property negotiators for 1180 Beech Street
City Council
The council will receive and discuss the proposed FY2025‑26 budget for the East Palo Alto Sanitary District (EPASD). Staff will present the budget and seek direction from the council. A public hearing on the FY2025‑26 budget will follow the discussion. The meeting also includes routine items such as agenda approval and public comment.
- EPASD Board public hearing on FY2025‑26 proposed budget
- Recommendation to receive and discuss the EPASD FY2025‑26 budget
- Public hearing on Fiscal Year 2025‑26 proposed budget (Session Hearing No. 2)
- Adjournment of City Council to EPASD Board meeting and reconvening
- Approval of agenda, consent calendar, and routine reports
Public Works and Transportation Commission
The Public Works and Transportation Commission will approve the minutes from the April 16, 2025 meeting. It will receive informational presentations on infrastructure policy and a canopy project. The commission will also get updates on the general Capital Improvement Program and consider requests for future agenda items.
- Approve Public Works and Transportation Commission minutes of April 16, 2025
- Infrastructure Policy Presentation by Rick Geddes
- Canopy Presentation
- General Capital Improvement Program (CIP) updates
- Future Public Works and Transportation Commission item requests
City Council
The City Council will discuss awarding grants to 12 local organizations and hold an appeal hearing regarding an ADU conversion at 1174 Laurel Avenue. The body will also review a road repair project list and interview candidates for city commissions.
- Proposed $30,000 grants each to 12 organizations, totaling $360,000
- Appeal hearing for garage conversion to ADU at 1174 Laurel Avenue
- Adoption of FY 2025-26 project list for SB 1 Road Repair and Accountability Act
- Appointments for Rent Stabilization Board, Planning Commission, and Senior Advisory Committee
- Report on city vacancies, recruitment, and retention pursuant to AB 2561
Rent Stabilization Board
The Rent Stabilization Board will review program statistics for April 2025 and the program year-to-date. The board will also receive an informational update regarding a relocation plan for the Euclid Improvements Project.
- Informational update on Woodland Park Euclid Improvements Project Relocation Plan
- Rent Stabilization Program in Numbers report for April 2025 and year-to-date
- Approval of April 9, 2025 meeting minutes
City Council
The East Palo Alto City Council will hold the first public hearing on the proposed Fiscal Year 2025-26 budget. Staff will present the budget documents and gather community input. Council will then provide direction on the proposed budget.
- Fiscal Year 2025-26 Proposed Budget Session Hearing No. 1 – staff presentation and public input
East Palo Alto Sanitary District (EPASD) Advisory Committee
The East Palo Alto Sanitary District (EPASD) Advisory Committee will receive and discuss the financial audit report for FY 2023-24 and a six-month status update on the transition of EPASD to city leadership. The committee will also consider a motion to change its regular meeting start time from 6:30 p.m. to 5:30 p.m.
- Financial Audit Report for FY 2023-24
- Six Month Status Update on Transition of EPASD to City Leadership
- Proposed change of regular meeting start time from 6:30 p.m. to 5:30 p.m.
- Approval of February 26, 2025 meeting minutes
City Council
The East Palo Alto City Council will hold a study session to receive an informational report and provide input on draft strategic priorities and a project list for fiscal years 2025-2029 and an initial work plan for FY2025-2027. The council will also consider a proclamation for Cinco de Mayo and an amendment to the contract with Turbo Data Systems Inc., increasing funding by a total of $111,182.89 over two fiscal years. Public comment will be taken.
- Study session on developing FY25-29 Strategic Priorities and FY25-27 Council Work Plan (informational, council input)
- Amend contract with Turbo Data Systems Inc., increase by $32,700.85 for FY2024-25 and $78,482.04 for FY2025-26, total contract amount $311,182.90
- Cinco de Mayo Proclamation (ceremonial)
Rent Stabilization Board
The Rent Stabilization Board is meeting to authorize the Annual General Adjustment for rents of regulated units. The board will also review requests to waive late fees for two specific properties.
- Proposed 2.2% Annual General Adjustment (AGA) for rents from July 1, 2025, to June 30, 2026
- Request to waive late processing fees and penalties for 2370 Cooley Avenue
- Request to waive late processing fees and penalties for 1003 Weeks Street
- Informational report on Rent Stabilization Program numbers for January through March 2025
City Council
The East Palo Alto City Council will hold a study session to receive an informational report on the city's Emergency Preparedness Program. Staff will present the work plan and request direction from the council on prioritizing projects and budget considerations to improve the program. No final decisions are expected at this session.
- Receive report and provide direction on Emergency Preparedness Program work plan
- Councilmember Webster Lincoln approved to attend remotely due to emergency circumstances
- Public may participate in person, via Zoom, or by emailing comments to [email protected]
City Council
The City Council will vote on a consent calendar of 12 items, including a major zoning code overhaul (ZTA24-001) that addresses ADUs, child care, navigation centers, parking, and other land-use rules. The agenda also includes design contracts for the University Avenue Grand Corridor ($1.68M) and O'Connor Pump Station ($357k), approval of plans for East Bayshore Road safety improvements, and employment agreement extensions for the City Manager and City Attorney with salary increases.
- Development Code Text Amendment (ZTA24-001) with 16 changes to zoning on ADUs, child care, low-barrier navigation centers, parking, fences, and more
- Award $1,680,905 to CSWST2 for civil engineering design of the University Avenue Grand Corridor Project (ST-29)
- Adopt plans and authorize bidding for East Bayshore Road Pedestrian and Cyclist Safety Enhancements (ST-28)
- Extend City Manager employment agreement to Jan 2029 with $317,312 annual compensation
- FY 2024-25 midyear staffing proposal: add 4.5 FTE positions, eliminate 1 FTE, update job classifications
City Council
The East Palo Alto City Council will discuss and define its strategic priorities for fiscal years 2025‑2029. Staff will review resident and community‑organization feedback, draft a preliminary list, and be directed to refine it through further engagement. A draft plan is to be presented in April 2025, with final adoption scheduled for June 2025.
- Community workshop – council priorities
- City Council discussion of priorities
- Strategic priorities setting for FY 2025‑2029
- Staff directed to refine priorities via additional community engagement
- Final adoption of strategic priorities and work plan in June 2025
City Council
This special meeting consists entirely of closed session items. The council will discuss labor negotiations and employee matters.
- Conference with labor negotiators regarding the City Manager
- Conference with labor negotiators regarding the City Attorney
- Discussion of public employee discipline, dismissal, or release
City Council
The East Palo Alto City Council will vote on ending temporary water rate reductions and implementing the July 1, 2023 water rate schedule. It will also consider two proclamations honoring Dr. Martin Luther King Jr. and opposing human trafficking, and adopt a resolution for the Sanitary District Advisory Committee scope. Additional items include direction to the City Manager on a potential temporary shelter agreement with Project WeHOPE at 1798 Bay Road.
- Adopt proclamation honoring Rev. Dr. Martin Luther King Jr.
- Adopt proclamation taking a stand against human trafficking
- Approve scope and regular meeting schedule for the East Palo Alto Sanitary District Advisory Committee
- Provide direction to the City Manager on a potential agreement with Project WeHOPE for a temporary shelter at 1798 Bay Road
- Adopt resolution ending temporary water rate reductions and implementing the July 1, 2023 water rate schedule