Medina, Minnesota

Medina City Council Meeting Minutes April 21, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 21, 2026 The City Council of Medina, Minnesota, met in regular session on April 21, 2026, at 7:00 p.m. in the City Hall Chambers. Acting Mayor DesLauriers presided. I. ROLL CALL Members present: DesLauriers, Morrison, and Rhem. Members absent: Albers and Jacob. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. APPROVAL OF THE AGENDA (7:01 p.m.) Barnhart proposed an addition to Item 5D on the Consent Agenda to include approval of the Agreement for Legal Services between the City of Medina and Campbell Knutson Professional Association. Moved by Morrison, seconded by Rhem, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the April 7, 2026, Work Session City Council Meeting Minutes Moved by DesLauriers, seconded by Rhem, to approve the April 7, 2026, work session City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the April 7, 2026, Regular City Council Meeting Minutes Moved by DesLauriers, seconded by Rhem, to approve the April 7, 2026, regular City Council meeting minutes as presented. M [Excerpt truncated on this listing page; use the official record for the full text.]

1 Medina City Council Work Session Meeting Minutes April 7, 2026 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF 1 APRIL 7, 2026 2 3 The City Council of Medina, Minnesota met in work session on April 7, 2026, at 6:30 p.m. at the 4 Medina City Hall, 2052 County Road 24, Medina, MN. 5 6 1. CALL TO ORDER 7 8 Members present: Albers, Morrison, Jacob, DesLauriers 9 10 Members absent: Rhem 11 12 Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk 13 Caitlyn Walker, Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance 14 Director Greta Pudas, Director of Public Safety Jason Nelson 15 16 2. APPROVAL OF THE AGENDA 17 Moved by Morrison, seconded by DesLauriers, to approve the agenda as presented. Motion 18 passed unanimously. 19 20 3. DISCUSSION 21 A. Melrose Commons Discussion 22 Finke provided an overview of the Melrose Commons affordable housing project and the 23 financial support previously provided by the City Council and the Medina Economic 24 Development Authority (MEDA). He explained that the City Council approved a resolution to 25 provide $115,000 in fee waivers, and MEDA supported an $85,000 grant or forgivable loan 26 utilizing pooled tax increment financing from the closed 1-9 TIF District, for a total of $200,000 in 27 support. 28 29 Finke explained that the developer of Melrose Commons received bids for the project, and costs 30 are higher than projected in June 2025. [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes April 7, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 7, 2026 The City Council of Medina, Minnesota, met in regular session on April 7, 2026, at 7:00 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Jacob, and Morrison. Members absent: Rhem. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. APPROVAL OF THE AGENDA (7:01 p.m.) Barnhart proposed an addition to the agenda, Item 8B, under Old Business, letter of support for $236,000 from the city’s affordable housing funds for the Melrose Commons Project. Moved by Jacob, seconded by DesLauriers, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:02 p.m.) A. Approval of the March 17, 2026, Work Session City Council Meeting Minutes Moved by DesLauriers, seconded by Jacob, to approve the March 17, 2026, work session City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the March 17, 2026, Regular City Council Meeting Minutes Albers noted on page two, line seven, that it should state, “…tools to improve productivity…” Moved by DesLauriers, [Excerpt truncated on this listing page; use the official record for the full text.]

1 Medina City Council Work Session Meeting Minutes March 17, 2026 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF MARCH 17, 2026 The City Council of Medina, Minnesota met in work session on March 17, 2026, at 6:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. 1. CALL TO ORDER Members present: Albers, DesLauriers, Jacob, Rhem Members absent: Morrison Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, Director of Public Safety Jason Nelson, City Engineer Jim Stremel 2. APPROVAL OF THE AGENDA Moved by Morrison, seconded by DesLauriers, to approve the agenda as presented. Motion passed unanimously. 3. DISCUSSION A. ABDO Compensation Study Kick-Off Presentation Michael Mooney of ABDO presented an overview of the City’s classification and compensation study. He reviewed common practices for compensation plans within the public sector, along with emerging trends. Mooney explained the prevalence of cost-of-living adjustment (COLA) increases, which are used to provide annual market adjustments and help keep positions competitive with comparable cities. He noted that many cities use compensation plans based on position grades and steps, but there are different approaches to structuring these systems to address compression and recruitment challenges. Mooney also shared that som [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes March 17, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 17, 2026 The City Council of Medina, Minnesota, met in regular session on March 17, 2026, at 7:01 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Jacob, and Rhem. Members absent: Morrison. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:01 p.m.) III. APPROVAL OF THE AGENDA (7:02 p.m.) Moved by Jacob, seconded by DesLauriers, to approve the agenda as presented. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:02 p.m.) A. Approval of the March 3, 2026, Regular City Council Meeting Minutes Albers noted on page six, line 21, that it should state, “…did not want to make it easier to see the need at this time for these business uses to integrate…” Moved by DesLauriers, seconded by Rhem, to approve the March 3, 2026, regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:03 p.m.) A. Approve Paying Bills B. Adopt Ordinance 761 Amending Fee Schedule; Adopt Resolution 2026-18 Authorizing Publication of Ordinance 761 by Tile and Summary C. Approve Renewal of Consumption [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes March 3, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 3, 2026 The City Council of Medina, Minnesota, met in regular session on March 3, 2026, at 7:00 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Jacob, Morrison, and Rhem. Members absent: None. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:01 p.m.) III. APPROVAL OF THE AGENDA (7:02 p.m.) Moved by Jacob, seconded by Morrison, to approve the agenda as presented. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:02 p.m.) A. Approval of the February 17, 2026, Work Session City Council Meeting Minutes Moved by Rhem, seconded by DesLauriers, to approve the February 17, 2026, work session City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the February 17, 2026, Regular City Council Meeting Minutes Jacob noted on page nine, lines 28 and 41, that it should state, “Motion passed unanimously 3 – 2.” Albers noted on page six, lines nine and ten, it should state, “…her planning and thinking vision on this.” Moved by Morrison, seconded by Jacob, to approve the February 17, 2026, regular [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes February 4, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 4, 2026 The City Council of Medina, Minnesota, met in regular session on February 4, 2026, at 7:00 p.m. in the City Hall Chambers. Councilmember Rhem presided. I. ROLL CALL Members present: Jacob, Morrison, and Rhem. Members absent: Albers and DesLauriers. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Police Sergeant David Hall. II. DELEGATION OF AUTHORITY (7:00 P.M.) Anderson explained that since the Mayor and Acting Mayor are absent, the Council should vote to delegate authority for this meeting to a Mayor Pro-Tem. Moved by Morrison, seconded by Jacob, to appoint Councilmember Rhem as Mayor Pro-Tem for the meeting. Motion passed unanimously. III. PLEDGE OF ALLEGIANCE (7:01 p.m.) IV. APPROVAL OF THE AGENDA (7:01 p.m.) Barnhart stated that due to the absence of two members, staff recommends tabling Item 5C and part of 9A, resolution to publish ordinance by title and summary ordinance, as there are not enough members present to vote on those items. Rhem asked the council if 9A should be tabled entirely since two members are absent. Morrison and Jacob agreed that should be tabled until there are more members present. [Excerpt truncated on this listing page; use the official record for the full text.]

1 Medina City Council Work Session Meeting Minutes February 17, 2026 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF FEBRUARY 17, 2026 The City Council of Medina, Minnesota met in work session on February 17, 2026, at 5:30 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. 1. CALL TO ORDER Members present: Albers, Morrison, Rhem, DesLauriers Members absent: Jacob Also present: City Administrator Erin Barnhart, Assistant City Administrator Caitlyn Walker, Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, Director of Public Safety Jason Nelson 2. APPROVAL OF THE AGENDA Moved by Morrison, seconded by DesLauriers, to approve the agenda as presented. Motion passed unanimously. 3. DISCUSSION A. 2026 Emergency Management Mayor Albers requested a review of the City’s emergency management procedures. Nelson explained that the Mayor and City Council have a few responsibilities during an emergency. First, the Council must adopt an emergency management ordinance, which has already been completed and is codified as Section 206 of the City Code. The ordinance explains the roles and responsibilities of key officials during an emergency. Next, the Mayor has the authority to declare a local emergency which is valid for up to three days. Nelson explained that any extension beyond that period requires Council approval through a resolution. The Council is also responsible for appointing the Eme [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes February 17, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 17, 2026 The City Council of Medina, Minnesota, met in regular session on February 17, 2026, at 7:01 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Jacob (virtual due to travel), Morrison, and Rhem. Members absent: None. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:01 p.m.) III. APPROVAL OF THE AGENDA (7:01 p.m.) Moved by DesLauriers, seconded by Morrison, to approve the agenda as presented. A roll call vote was performed: Jacob aye DesLauriers aye Rhem aye Morrison aye Albers aye Motion passed unanimously. IV. APPROVAL OF MINUTES (7:02 p.m.) A. Approval of the February 4, 2026, Regular City Council Meeting Minutes Moved by DesLauriers, seconded by Rhem, to approve the February 4, 2026, regular City Council meeting minutes as presented. A roll call vote was performed: Jacob aye DesLauriers aye Rhem aye Morrison aye Albers aye Motion passed unanimously. Medina City Council Meeting Minutes February 17, 2026 2 V. CONSENT AGENDA (7:03 p.m.) A. Approve Paying Bills B. Adop [Excerpt truncated on this listing page; use the official record for the full text.]

1 Medina City Council Work Session Meeting Minutes December 16, 2025 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF DECEMBER 16, 2025 The City Council of Medina, Minnesota met in work session on December 16, 2025, at 6:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. 1. CALL TO ORDER Members present: Albers, Morrison, Rhem, Jacob, DesLauriers Members absent: None Also present: City Administrator Erin Barnhart, Assistant City Administrator Caitlyn Walker, Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, Director of Public Safety Jason Nelson, City Attorney Dave Anderson 2. APPROVAL OF THE AGENDA Moved by Jacon, seconded by Morrison, to approve the agenda as presented. Motion passed unanimously. 3. DISCUSSION A. Lake Independence Surface Use – No Wake Ordinance Planning Director Finke presented a draft ordinance to amend the ordinance regrading surface use of Lake Independence. Finke explained the discussion began this summer when residents raised concerns about Lake Independence’s high-water levels, which triggered slow no-wake restrictions for much of the boating season. Finke explained representatives from the City of Medina held a multijurisdictional meeting to discuss potential amendments to the ordinance such as establishing a slow no-wake setback when the lake reaches the high water level, establishing an entire lake slow no-wake extra-high water level, and wake b [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes December 16, 2025 1 MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 16, 2025 The City Council of Medina, Minnesota, met in regular session on December 16, 2025, at 7:00 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Jacob, Morrison, and Rhem. Members absent: None. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. APPROVAL OF THE AGENDA (7:00 p.m.) Barnhart noted an updated redline draft of the ordinance for Item E of the Consent Agenda. Moved by Rhem, seconded by Morrison, to approve the agenda as presented, with the noted addition. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the December 2, 2025, Regular City Council Meeting Minutes Moved by Jacob, seconded by DesLauriers, to approve the December 2, 2025, regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Approve Paying Bills B. Adopt Resolution 2025-102 Approving Proposed Transfers and Assignment of Fund Reserves C. Adopt Resolution 2025-103 Accepting Donation from Hamel Hawks D. Adopt Resolution 2025-104 Ac [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes January 6, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 6, 2026 The City Council of Medina, Minnesota, met in regular session on January 6, 2026, at 7:00 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Morrison, and Rhem. Members absent: Jacob. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Dave Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. APPROVAL OF THE AGENDA (7:00 p.m.) Moved by Morrison, seconded by Rhem, to approve the agenda as presented. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the December 16, 2026, Work Session City Council Meeting Minutes Moved by Albers, seconded by Rhem, to approve the December 16, 2026, work session City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the December 16, 2026, Regular City Council Meeting Minutes Moved by Rhem, seconded by Morrison, to approve the December 16, 2026, regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:02 p.m.) A. Approve Paying Bills B. Approve Amended 2026 Meeting Calendar C. Adopt Resolution 2026-01 Approving 2026 [Excerpt truncated on this listing page; use the official record for the full text.]

1 Medina City Council Work Session Meeting Minutes January 20, 2026 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF JANUARY 20, 2026 The City Council of Medina, Minnesota met in work session on January 20, 2026, at 6:07 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. 1. CALL TO ORDER Members present: Albers, Morrison, Rhem, Jacob, DesLauriers Members absent: None Also present: City Administrator Erin Barnhart, Assistant City Administrator Caitlyn Walker, Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, Director of Public Safety Jason Nelson, City Attorney Ron Batty 2. APPROVAL OF THE AGENDA Moved by Morrison, seconded by DesLauriers, to approve the agenda as presented. Motion passed unanimously. 3. DISCUSSION A. Job Classification and Compensation Study Discussion Barnhart explained that the city has established strategic goals focused on maintaining a competitive and cost-effective total compensation and benefits plan for staff. To support these goals, staff identified several action items, including reviewing staff capacity and organizational structure, updating job descriptions and requirements, and evaluating the current compensation structure. Barnhart noted that comprehensive job scoring has not been conducted since 2011. She also reviewed issues with the existing pay scale, which is limited to 11 grades. This structure has resulted in pay compression and provide [Excerpt truncated on this listing page; use the official record for the full text.]

Medina City Council Meeting Minutes January 20, 2026 1 MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 20, 2026 The City Council of Medina, Minnesota, met in regular session on January 20, 2026, at 7:00 p.m. in the City Hall Chambers. Mayor Albers presided. I. ROLL CALL Members present: Albers, DesLauriers, Jacob, Morrison, and Rhem. Members absent: None. Also present: City Administrator Erin Barnhart, Assistant City Administrator/City Clerk Caitlyn Walker, Attorney Ron Batty, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, Finance Director Greta Pudas, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. APPROVAL OF THE AGENDA (7:00 p.m.) Moved by Jacob, seconded by Morrison, to approve the agenda as presented. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the January 6, 2026, Regular City Council Meeting Minutes Moved by Albers, seconded by Morrison, to approve the January 6, 2026, regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Approve Paying Bills B. Approve Personnel Policy – Minnesota Paid Leave C. Approve Lawn and Grounds Contract with Top Turf Moved by Rhem, seconded by Jacob, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:02 p.m.) A. Comments from Citizens on Items not on the Agenda Kendall Aro, 3435 Elm Creek Drive in [Excerpt truncated on this listing page; use the official record for the full text.]

MEDA Meeting Minutes September 2, 2025 MEDINA ECONOMIC DEVELOPMENT AUTHORITY (MEDA) MEETING MINUTES OF SEPTEMBER 2, 2025 The Economic Development Authority of Medina, Minnesota met on September 2, 2025, at 6:00 p.m. at Medina City Hall, 2052 County Road 24, Medina, MN. I. Call to Order President Albers called the meeting to order at 6:00 p.m. II. Roll Call of Commissioners Members present: Albers, DesLauriers, Jacob, Rhem Members absent: Morrison Also present: Executive Director Erin Barnhart, Planning Director Dusty Finke, City Clerk Caitlyn Walker, Finance Director Greta Pudas, Public Works Director Steve Scherer, City Engineer Jim Stremel. III. Approval of Minutes A. Moved by Albers, seconded by Jacob, to approve the June 3, 2025, MEDA meeting minutes. Motion passed unanimously. IV. Old Business A. Melrose Commons – Planning Director Finke provided an update on the proposed project of Melrose Commons. Finke explained that the project has changed developers from CommonBond to Sand Company. Sand Company has provided a preliminary concept drawing for the development. Megan Carr from Sand Company introduced the development company and answered several questions regarding the number of units, parking, and the potential water supply issue with the City of Maple Plain. Carr explained that the number of units and the income assistance requirements are the same as the original number proposed by CommonBond. Carr confirmed that the conce [Excerpt truncated on this listing page; use the official record for the full text.]