North County Dispatch Joint Powers Authority public meetings in 2021
12 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
NCDJPA Board of Directors
The Board approved the Administrator's employment contract, which includes a merit increase based on his performance evaluation. The Board also approved budget adjustments for FY 20-21 and FY 21-22, which include reinstating one FTE Communications Manager by deleting a vacant Fire Communications Supervisor position. The JPA projects $803,000 in one-time end-of-year savings, pending audit. All votes were unanimous (8-0).
- Approved Consent Calendar Items A-E, including meeting minutes, reports, Conflict of Interest Resolution No. 21-06, VHF contract increase, and tenant improvements purchase authorization (8-0).
- Approved the Administrator Employment Contract as presented, awarding a merit increase (8-0).
- Approved budget adjustments for FY 20-21 and FY 21-22, including organizational changes and reinstating one FTE Communications Manager (8-0).
- Agreed to keep 2022 meeting dates and times consistent with the 2021 calendar.
NCDJPA Board of Chiefs
The North County Dispatch JPA Board of Chiefs approved the FY 2020-21 and FY 2021-22 budget adjustments, a tenant improvements purchase authorization up to $130,000, and a data sharing agreement with Tablet Command. They also elected Chief Vander Pol as Supervisor to the Administrator. All votes were unanimous with one absence.
- Approved budget adjustments for FY 20-21 and FY 21-22 (7-0)
- Approved tenant improvements purchase authorization up to $130,000 (7-0)
- Approved Tablet Command Data Sharing Agreement (7-0)
- Elected Chief Vander Pol as Supervisor to the Administrator (unanimous)
- Approved consent calendar including minutes, reports, conflict of interest resolution, and VHF contract increase (7-0)
NCDJPA Finance Committee
The Finance Committee approved a $200,000 increase to the VHF contract with American Radio for phase 3 at Fire Mountain, bringing the total to $1,285,000, funded by CIP reserves. They also authorized the JPA Administrator to enter into purchasing contracts up to $130,000 for tenant improvements to new administrative office space. Budget adjustments for FY 20-21 and FY 21-22 were approved, including reinstating a Communications Manager position. All votes were unanimous with one absence.
- Approved $200,000 VHF contract increase with American Radio (2-0, 1 absent)
- Authorized up to $130,000 for tenant improvements to administrative office space (2-0, 1 absent)
- Approved budget adjustments for FY 20-21 and FY 21-22 (3-0)
- Approved consent calendar including meeting minutes, reports, and Conflict of Interest Resolution 21-06 (2-0, 1 absent)
NCDJPA Board of Directors
The board approved the proposed FY 2021-2022 budget, which includes a projected deficit of approximately $176,000, offset by healthy reserves. The budget reduces part-time dispatcher positions from five to two and adds a new Applications Data Analyst position. The board also approved the North Zone Medical Director contract with UCSD for three years at $145,600 annually, and approved all consent calendar items, including the FY 2020 UASI grant fund acceptance.
- Approved FY 2021-2022 budget (8-0)
- Approved North Zone Medical Director contract with UCSD (8-0)
- Approved consent calendar items A-F (8-0)
- Approved FY 2019 UASI Grant Amendment #2
- Approved FY 2020 UASI Grant Fund Acceptance (Resolution 21-05)
- Approved Federal Engineering Purchase Authorization
NCDJPA Board of Chiefs
The Board of Chiefs approved the Next Generation RCIP Memorandum of Agreement and all consent calendar items, including minutes, reports, VHF contract renewal, and a data sharing agreement. The board also discussed the preliminary FY 2021-2022 budget and directed the administrator to negotiate a renewed North Zone Medical Director contract with UCSD.
- Approved Consent Calendar Items A-D (5-0, 2 absent)
- Approved Next Generation RCIP Memorandum of Agreement (5-0, 2 absent)
- Directed administrator to engage UCSD in discussions to renew medical director contract
NCDJPA Board of Chiefs
The Board of Chiefs discussed the preliminary FY 2021-2022 budget, including minor adjustments and a proposed new analyst position. The position would be funded using approximately $65,000 from undesignated reserves and by eliminating three vacant part-time dispatcher positions. No formal action was taken on the budget or the position; the board agreed the analyst role would be valuable for data reporting.
- Approved February 11, 2021 meeting minutes (6-0, 2 absent)
- Discussed preliminary FY 2021-2022 budget with minor adjustments
- Discussed creating new analyst position, funded by reserves and eliminating three vacant part-time dispatcher positions
- No formal action taken on budget or analyst position
NCDJPA Finance Committee
The Finance Committee approved the consent calendar, including meeting minutes, reports, and a VHF contract renewal. The committee discussed the preliminary FY 2021-2022 budget and recommended an option to the Board of Chiefs that uses approximately $100,000 in one-time funds from undesignated reserves to absorb revenue deficits and reduce agency assessments. No changes were recommended to the Finance Committee makeup based on legal counsel's advice.
- Approved consent calendar including Jan 6 meeting minutes, reports, and VHF contract renewal (3-0)
- Recommended option to Board of Chiefs using ~$100K from reserves to reduce agency assessments
- Concurred with no change to Finance Committee membership based on legal counsel recommendation
NCDJPA Finance Committee
The Finance Committee approved the proposed FY 2021-2022 budget, which includes reducing part-time dispatcher positions from five to two and adding a new Applications Data Analyst position. The committee also approved the North Zone Medical Director contract with UCSD for three years at a 4% cost increase, and authorized the purchase of six replacement mobile radios. All votes were unanimous (3-0).
- Approved consent calendar including meeting minutes, reports, CCSPSL update, and UASI grant amendment (3-0)
- Approved FY 2021-2022 budget as presented (3-0)
- Approved North Zone Medical Director contract with UCSD (3-0)
- Approved Mobile Radio Purchase Authorization for six replacement radios (3-0)
NCDJPA Finance Committee
The Finance Committee reviewed the preliminary FY 2021-2022 budget, which included minor adjustments such as salary increases, a proposed COLA, and a new analyst position funded by reserves. No changes were made to preliminary assessments for each agency. The committee recommended further discussion of the analyst position at the next Board of Chiefs Meeting.
- Approved February 3, 2021 meeting minutes (3-0)
- Reviewed preliminary FY 2021-2022 budget with no assessment changes
- Discussed creating analyst position using $65,000 from undesignated reserve
- Recommended further discussion of analyst position at next Board of Chiefs Meeting
NCDJPA Finance Committee
The Finance Committee reviewed the preliminary FY 2021-2022 budget, which proposes a 3.79% increase ($198,155) in operating costs, and discussed options for pension rates, capital improvement funding, and allocation of $1.7 million in undesignated reserves. No formal decisions were made; the Administrator will incorporate Chiefs' feedback into the budget. The only formal action was approving the November 4, 2020 meeting minutes.
- Approved Finance Committee meeting minutes from November 4, 2020 (3-0)
- Discussed preliminary FY21-22 budget with 3.79% operating increase
- Discussed pension UAL rate options: 17.6% (savings $81,514) or 15.6% (savings $135,857)
- Chiefs recommended changing vehicle replacement cycle from 5 to 7 years
- Chiefs supported bathroom remodel and 115 Trust for reserve allocation
- Chief Cox suggested 10% of facility cost for pre-construction seed money
NCDJPA Board of Directors
The Board approved the consent calendar (items A-F) with 7 ayes, 0 noes, 1 absent, and 0 abstentions, which included meeting minutes, reports, a VHF contract renewal, a data sharing agreement, and a Next Generation RCIP memorandum. No action items were discussed. The Board also discussed the preliminary FY 2021-2022 budget, with staff recommending using about $100,000 from undesignated reserves to reduce agency assessments.
- Approved consent calendar items A-F (7-0-1)
- Approved December 2, 2020 meeting minutes
- Received and filed quarterly communications report, 2020 incident report, list of demands, and budget analysis
- Approved VHF contract renewal
- Approved situational awareness data sharing agreement
- Approved Next Generation RCIP memorandum of agreement
NCDJPA Board of Chiefs - Special
The Board of Chiefs approved the proposed FY 2021-2022 budget, which includes a projected deficit of approximately $176,000, offset by reserves, and adds a new Applications Data Analyst position while reducing part-time dispatcher positions. The board also approved a three-year contract with UCSD for the North Zone Medical Director with a 4% cost increase, and authorized the purchase of backup mobile radios. All votes were unanimous (5-0) with three members absent.
- Approved FY 2021-2022 budget with $176K deficit and new data analyst position (5-0)
- Approved North Zone Medical Director contract with UCSD, 3-year, 4% increase (5-0)
- Authorized mobile radio purchase for dispatch center (5-0)
- Approved consent calendar including minutes, reports, CCSPSL update, UASI grants (5-0)