Rochester public meetings in 2023
4 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Outside Agency Oversight Committee
The Outside Agency Oversight Committee will review financial statements and operating resilience ratios for 10 outside agencies (125LIVE, History Center of Olmsted County, Rochester Art Center, Human Rights Commission, RAEDI, Rochester Civic Theatre, Rochester Downtown Alliance, SMIF, Youth Council, RNeighbors). They will also vote on approving the 2024 first quarter disbursement of funds totaling specific amounts per agency and consider the proposed 2024 meeting calendar.
- Approve 2024 first quarter disbursements: 125LIVE ($27,540), History Center ($9,375), Human Rights Commission ($1,350), RAEDI ($16,875), RNeighbors ($23,003.75), Art Center ($44,625), Civic Theatre ($25,000), Downtown Alliance ($31,250), SMIF ($3,750), Youth Council ($2,500)
- Review financial statements and operating resilience ratios of 125LIVE, History Center, Art Center, Human Rights Commission, RAEDI, Civic Theatre, Downtown Alliance, SMIF, Youth Council, and RNeighbors
- Approve minutes and video from the June 19, 2023 committee meeting
- Consider proposed 2024 calendar for Outside Agency Oversight Committee meetings
Outside Agency Oversight Committee
The Outside Agency Oversight Committee will meet to approve minutes from June 12, 2023, and review financial reports from four local organizations: 125Live, Rochester Art Center, Rochester Civic Theatre, and RNeighbors. No votes on funding or policy changes are listed; the meeting focuses on oversight and financial review.
- Approve minutes of June 12, 2023 meeting
- Review 125Live financials
- Review Rochester Art Center financials
- Review Rochester Civic Theatre financials
- Review RNeighbors financials
Outside Agency Oversight Committee
The Outside Agency Oversight Committee is meeting to approve the minutes from its May 8, 2023 meeting and to review proposed future meeting dates, including additional 2023 dates in July and August and quarterly dates for 2024. The main business item is a discussion of quarterly reports from outside agencies, covering expectations and challenges.
- Approval of minutes and video from the May 8, 2023 meeting
- Review of possible 2023 meeting dates: July 10, 17, 24 and August 7
- Proposed quarterly meeting dates for 2024: March 11, June 10, September 9, December 9
- Discussion of quarterly reports from outside agencies (expectations and challenges)
- Attachment listing outside agencies and frequency of their board financial reviews (e.g., 125LIVE monthly, RNeighbors quarterly)
The Outside Agency Oversight Committee approved its agenda and the minutes from the May 8 meeting unanimously. A motion to accept July 10, 17, and 24 meeting dates failed because it lacked a second. The committee then unanimously approved a motion to table those dates. The meeting was adjourned unanimously.
- Approved agenda (unanimous)
- Approved May 8 minutes and video (unanimous)
- Motion to accept July 10, 17, 24 dates failed (no second)
- Approved motion to table July dates (unanimous)
- Approved adjournment (unanimous)
Outside Agency Oversight Committee
The Outside Agency Oversight Committee will select a 2023 chair, approve past meeting minutes, and review potential adjustments to the authorizing resolution, including quarterly financials and annual audit requirements. The committee will also examine operating resilience ratios and finalize its 2023 meeting calendar.
- Chair selection for 2023 Outside Agency Oversight Committee
- Approval of minutes from August 31, 2022 meeting
- Review of authorizing resolution for possible changes to quarterly financials and audit requirements
- Presentation of operating resilience ratio examples
- Approval of 2023 meeting calendar
The committee selected Norman Wahl as Chair and Molly Dennis as Vice Chair. It approved the August 2022 meeting minutes and a motion to release funds on a quarterly basis after receiving approved financials. The committee discussed future meeting dates.
- Selected Norman Wahl as Chair (3-0)
- Selected Molly Dennis as Vice Chair (3-0)
- Approved August 2022 meeting minutes (3-0)
- Approved quarterly funding release (3-0)
- Discussed 2023 meeting calendar