Swift County public meetings in 2024
31 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Swift County HRA/RDA Joint Board Meeting
The HRA/RDA Joint Board will discuss administrative changes, including a potential board merger and a change to the HRA fiscal year. The body is also reviewing financial reports and payment standards for Section 8 housing.
- Approval for HRA/RDA board merger
- Amended RDA 2025 Tax Levy Resolution
- Section 8 Payment Standard Schedule
- Statewide Affordable Housing Aid request
- Snow contracts for 2024-2025
The Swift County HRA and RDA boards approved several actions, including changing the HRA fiscal year, appointing a new vice chair, approving snow contracts, and using SAHA funds for smoke detectors. They also approved a request to present a potential board merger to the county board, changed HRA bylaws regarding quorum, and wrote off an $8,334.98 loan to Raciel's Butcher. All motions passed unanimously.
- Approved request to change HRA fiscal year (unanimous)
- Appointed Paula Grace as HRA Vice Chair effective 01/01/2025 (unanimous)
- Approved Section 8 Payment Standard Schedule for 2025 (unanimous)
- Approved snow contracts: Black Diamond for Benson/Murdock, Eric Nohrenberg for Appleton pending written bids (unanimous)
- Approved $200 smoke detectors for HCV landlords using SAHA funds (unanimous)
- Approved amended RDA 2025 Tax Levy Resolution (unanimous)
- Terminated RDA accounting services with CDS (unanimous)
- Approved presenting HRA/RDA board merger request to county board (unanimous)
Swift County HRA/RDA Joint Board Meeting
The Swift County HRA/RDA Joint Board will approve the meeting agenda and routine consent items, including the August 19, 2024 meeting minutes and August financial reports for HRA, RDA, and GROW. It will consider a correction to the loan term for the Local Housing Trust Fund Owner‑Occupied program and a request from the Local Housing Trust Fund. The agenda also includes a director’s memo, program notes, strategic‑planning updates, and loan reporting.
- Approve August 19, 2024 HRA/RDA Joint Board meeting minutes
- Approve August HRA financial reports and expenses
- Approve August RDA & GROW financial reports
- Consider correction of loan term for Local Housing Trust Fund Owner‑Occupied program
- Consider Local Housing Trust Fund request
The joint HRA/RDA board approved using up to $17,355 from the Local Housing Trust Fund to complete the GraMar project, and authorized the Executive Director to sign a contract with Kue Contractors. They also approved a correction to forgive owner-occupied rehabilitation loans at 1/20th per year, renewed a 15-month CD at 4.4% interest, and approved consent items including minutes and financial reports. No other substantive decisions were made.
- Approved Resolution 2024-09-30 to use up to $17,355 from Local Housing Trust Fund for GraMar project (unanimous)
- Approved correction to forgive owner-occupied rehab loans at 1/20th per year (unanimous)
- Approved renewal of 15-month CD at 4.4% interest (unanimous)
- Approved August 19, 2024 meeting minutes (unanimous)
- Approved August HRA financial reports & expenses (unanimous)
- Approved August RDA & GROW financial reports (unanimous)
Board of Commissioners
The Swift County Board of Commissioners will meet to approve routine levy resolutions for the RDA and HRA, review warrants, and hold a public hearing on the GraMar Court project. The board will also receive updates on the housing trust fund, library, SWCD budget, courthouse security, and preliminary 2025 budget.
- Approve Resolution No. 24-08-34 for Swift County RDA 2025 Levy
- Approve Resolution No. 24-08-35 for 2025 HRA Tax Levy
- Public Hearing for GraMar Court
- Review of 2025 Preliminary Budget
- Consider approving repair of salt shed
The Swift County Board tabled Resolution 24-08-36 to appoint Chief Deputy Mike Hoffman as Sheriff until September 3, 2024, pending legal research on appointment options. The board approved the Courthouse Security Grant, the SafeAssure safety training agreement, and repairs to the Benson salt shed. The 2025 preliminary budget was discussed with a goal to keep the levy increase under 4%.
- Tabled Resolution 24-08-36 appointing Mike Hoffman as Sheriff (4-1)
- Approved Courthouse Security Grant and created a committee
- Approved SafeAssure 2024-2025 Safety Training Agreement
- Approved Benson salt shed repair with Greystone Construction quote of $44,160.00
- Approved Commissioner warrants totaling $673,309.22
- Approved Resolution No. 24-08-34 for Swift County RDA 2025 Levy
- Approved Resolution No. 24-08-35 for 2025 HRA Tax Levy
- Approved Resolution No. 24-08-37 amending Resolution No. 22-12-39
Board of Commissioners
The Board of Commissioners will review the 2025 preliminary budget and discuss the County Attorney's salary. The meeting includes votes on personnel appointments and a daycare grant.
- Review of 2025 Preliminary Budget
- $2,500 Daycare Grant for Jean Ahrndt
- Loan request for KJ Properties LLC
- Resolution 24-08-36: Appointment of Swift County Sheriff
- Resolution 24-09-39: Reappointing County Assessor to 4-year term
The Swift County Board of Commissioners approved a $111,453 loan for KJ Properties, LLC to support a new H&H Veterinary Clinic facility and approved a resolution establishing a personnel administration system as the county withdraws from the Minnesota Merit System. The board also approved the consent agenda with the county assessor reappointment removed, authorized a $2,500 daycare grant for Jean Ahrndt, approved commissioner warrants totaling $804,208.35, and set a new Highway Maintenance Worker II starting wage at Grade 10 Step 2.
- Approved removing county assessor reappointment from the consent agenda (unanimous)
- Approved consent agenda including a $2,500 daycare grant for Jean Ahrndt and updated data policy (unanimous)
- Approved commissioner warrants totaling $804,208.35 (unanimous)
- Approved a $111,453 RDA loan for KJ Properties, LLC for equipment and fixtures (unanimous)
- Approved starting a new hire Maintenance Worker II (Highway) at Grade 10 Step 2 (unanimous)
- Approved Resolution No. 24-09-38 establishing a personnel administration system (unanimous)
- Approved Policy 224 Swift County Equal Opportunity and Affirmative Action (unanimous)
- Approved funding Ditch Assessments out of the Highway Reserves Fund (unanimous)
Board of Commissioners
The Swift County Board will approve warrants, reappoint the assessor, and consider a conditional use permit for a 10-megawatt solar energy system. The board will also review the preliminary 2025 budget and levy.
- Conditional Use Permit for 10 Megawatt AC ground mount solar energy system
- Resolution 24-09-39: Reappointing County Assessor to a 4-year term
- Resolution 24-09-40: Adopting Preliminary Swift County 2025 Levy
- Daycare grant for Samantha Carruth for $2500
- Consideration of bids for GROW building roof replacement
The board approved a 5% preliminary levy increase for 2025, setting the net levy at $13,272,011, and discussed a potential $266,000 budget shortfall. It also approved a conditional use permit for a 10-MW solar project, accepted the lowest bid for an environmental services building renovation, and approved roof repairs. The sheriff's salary proposal was discussed but not voted on.
- Approved Resolution 24-09-40 adopting preliminary 2025 levy with 5% increase (unanimous)
- Approved Conditional Use Permit No. 6408 for 10-MW solar system for CVEC (unanimous)
- Approved $979,700 bid from Piotter Construction for Environmental Services Building Renovation (unanimous)
- Approved $99,046.98 bid from West Central Roofing for GROW roof repair, plus $1,200 for AC unit work (unanimous)
- Approved consent agenda including assessor reappointment and $2,500 daycare grant (unanimous)
- Approved commissioner warrants totaling $289,704.39 (unanimous)
Swift County HRA/RDA Joint Board Meeting
The Swift County HRA/RDA Joint Board will meet to approve financial reports, a strategic plan update, and a statement of work for an audit. The board will also consider registering for a biomass conference and rescheduling a future meeting.
- Approve July HRA financial reports and expenses
- Approve July RDA & GROW financial reports
- Approve Statement of Work for HRA Audit
- Review Program Notes and Strategic Planning updates
- Consider rescheduling September Joint HRA/RDA Board Meeting
The Swift County Housing and Redevelopment Authority and Rural Development Authority Joint Board approved the meeting agenda, previous minutes, and financial reports. The joint board also approved the Statement of Work for the HRA audit and registration for the Biomass Conference, and rescheduled their September meeting.
- Approved meeting agenda (Unanimous)
- Approved July 15, 2024 joint board meeting minutes with correction (Unanimous)
- Approved July HRA financial reports and expenses (Unanimous)
- Approved July financial reports for the RDA and GROW (Unanimous)
- Approved Statement of Work for HRA Audit (Unanimous)
- Approved registration for the Biomass Conference (Unanimous)
- Rescheduled September joint board meeting to September 30, 2024
Board of Commissioners
The commissioners will consider routine items such as approving the June 4, 2024 board minutes, a resolution (24-06-33) naming the county administrator as the identified official for the Education Identity and Access Management system, and a tobacco license for Casey’s General Store #3268. They will review commissioner warrants, tax settlement warrants, and paid auditor warrants. A public hearing will be held on the proposed abandonment of Judicial Ditch No. 15. The regular agenda includes discussions on cannabis planning and zoning, licensing, and a proposal from Wold Architects and Engineers, followed by reports and an assessment hearing.
- Approve June 4, 2024 board minutes (consent agenda)
- Resolution 24-06-33: appoint county administrator as Identified Official for the Education Identity and Access Management (EDIAM) system
- Approve tobacco license for Casey’s General Store #3268
- Public hearing on Judicial Ditch No. 15 ditch system abandonment
- Discussion on cannabis planning, zoning, and licensing
The board approved the abandonment of Judicial Ditch No. 15, allowing landowners to privately manage the drainage system. The consent agenda, including a tobacco license for Casey's General Store, was approved. Commissioner warrants totaling $910,872.97 were also approved. No other substantive decisions were made.
- Approved abandonment of Judicial Ditch No. 15 (5-0 roll call)
- Approved consent agenda including tobacco license for Casey's General Store #3268
- Approved commissioner warrants totaling $910,872.97
- Approved agenda and June 4, 2024 board minutes
Board of Commissioners
The Swift County Board of Commissioners will review several consent agenda items, including meeting minutes, a health contract, and a $2,500 daycare grant. They will also discuss a request from Building Block Holsteins, LLC to expand a dairy operation. Additional items include a social worker salary step approval and routine reports.
- Approve June 18, 2024, Commissioner Board Meeting Minutes
- Approve Avera Behavioral Health Contract 2024-2025
- Approve $2,500 Daycare Grant for Melissa Wiebold
- Consider request from Building Block Holsteins, LLC for a dairy expansion
- Approve Grade 16, Step 3 for Social Worker
The Swift County Board approved a conditional use permit for a dairy expansion by Building Block Holsteins, LLC, with no changes to conditions. The board also approved the consent agenda, commissioner warrants, a new social worker hire, and a special budget meeting. A solar permit discussion was tabled pending further review of wetland definitions.
- Approved Conditional Use Permit #6385 for Building Block Holsteins dairy expansion (unanimous)
- Approved consent agenda including Avera Behavioral Health Contract and $2,500 daycare grant (unanimous)
- Approved commissioner warrants totaling $285,934.83 (unanimous)
- Approved new hire social worker at Grade 16, Step 3 ($32.80/hour) (unanimous)
- Approved staff to prepare update to Solar Ordinance table defining permitted/non-permitted areas (unanimous)
- Approved special budget meeting on July 30, 2024, at 9 AM (unanimous)
Board of Commissioners
The Swift County Board of Commissioners will discuss several items, including lease amendments, warrant approvals, and departmental updates. They will review auditor warrants dated July 10, 2024, and consider the WiDSETH Master Plan design for Swift Falls Park. A key decision will be whether to approve the purchase of a 3‑axle trailer.
- Approve amendment of Lease PS0326 with State of MN (Consent Agenda)
- Approve commissioner warrants and review paid auditor warrants dated 7/10/24
- Consider approval of WiDSETH Master Plan Design for Swift Falls Park
- Consider approving the purchase of a 3‑axle trailer
- Review updates from Upper MN Valley RDC Prairie Waters, wind and solar energy, and Environmental Services
The Swift County Board voted unanimously to create a new Wind and Solar Committee to update the county's wind and solar energy ordinance, after hearing public concerns about a moratorium and turbine decommissioning. The board also approved the consent agenda, warrants, a prepayment timeline for redetermination benefits, a master plan for Swift Falls Park, and the purchase of a trailer. A proposal to allocate refuge revenue sharing funds to the Parks and Drainage Department was tabled until the August 20 meeting.
- Created Wind and Solar Committee (unanimous)
- Approved consent agenda (unanimous)
- Approved commissioner warrants totaling $598,115.10 (unanimous)
- Approved Redetermination of Benefits Prepayment Timeline (unanimous)
- Approved Swift Falls Park Master Plan and $10,500 funding (unanimous)
- Approved purchase of 3-axle trailer from Behnke for $45,875.30 (unanimous)
- Tabled allocation of $24,722 refuge revenue sharing funds to Parks and Drainage (unanimous)
Board of Commissioners
The Board of Commissioners is meeting to discuss the 2025 budget. The session includes scheduled presentations from department heads, building improvements, and appropriations.
- 2025 Budget discussion
- Department head presentations (Health & Human Services, IT, Parks & Drainage, Highway, RDA & HRA, Environmental Services, Land Records, Auditor/Treasurer)
- Building improvements discussion
- Appropriations discussion
The Swift County Board of Commissioners convened a special budget workshop on July 30, 2024, to review 2025 budget proposals from department heads. The board heard presentations from Health and Human Services, IT, Parks/Drainage/Wetlands, County Engineer, RDA/HRA, Environmental Services, Land Records, and Auditor/Treasurer. Discussions included building improvements and grants/appropriations, but no formal decisions or votes were taken on the budget.
- Approved meeting agenda (unanimous)
- Heard 2025 budget presentations from department heads
- Discussed building improvements and grants/appropriations
Board of Commissioners
The Swift County Board of Commissioners will consider approving minutes, a grant for a child care facility, a memorandum of agreement with the University of Minnesota, and the purchase of a 2023 Can-Am vehicle for the Appleton OHV Park.
- Day Care Grant for Prairie Playhouse Child Care for $6535.42
- MOA between Swift County and the Regents of the University of Minnesota
- Purchase of 2023 Can-Am for Appleton OHV Park
- Plans and bid advertisement for Environmental Services Building repairs
- Review of Auditor Warrants paid on 7/31/2024
The Swift County Board approved a $130,000 courthouse basement project plan funded from General Reserves, a $49,500 JW Waterproofing quote for phases two and three, and a four-month sublease at the former Fischer Laser Eye Center to relocate staff. The board also approved a $14,499 purchase of a 2023 Can-Am for the Appleton OHV Park, created a new Wind and Solar Ordinance Committee, and pledged $25,000 to the Food Hub contingent on other counties' support.
- Approved courthouse basement project plan not to exceed $130,000 from General Reserves (unanimous)
- Approved JW Waterproofing and Concrete quote of $49,500 (unanimous)
- Approved sublease with Fischer Laser Eye Center for four months (unanimous)
- Approved purchase of 2023 Can-Am for OHV Park, net cost $13,610.98 (unanimous)
- Created Wind and Solar Ordinance Committee with 2 commissioners, 2 planning members, 4 advisory staff, 3 at-large members (unanimous)
- Pledged $25,000 to Food Hub at groundbreaking, up to one year, with other counties' financial support (unanimous)
- Approved Grade 16, Step 3 for a Social Worker (unanimous)
- Amended July 16 motion to appropriate $24,722 Refuge Revenue Sharing to Parks and Drainage for one year (unanimous)
Swift County HRA/RDA Joint Board Meeting
The Swift County HRA/RDA Joint Board will meet to approve minutes and financial reports from June 2024, vote on proposed 2025 budgets for both agencies, and consider a $1,000 contribution to the West Central CEO Program. No substantive policy decisions are listed beyond routine approvals and budget proposals.
- Approve June 17, 2024 HRA/RDA Joint Board meeting minutes
- Approve June HRA and RDA & GROW financial reports
- Vote on proposed 2025 HRA budget
- Vote on proposed 2025 RDA budget
- Consider $1,000 contribution to West Central CEO Program
The Swift County HRA and RDA joint board meeting on July 15, 2024, approved the proposed 2025 budgets for both authorities, with the HRA levy request decreasing overall due to a reduced Local Housing Trust Fund portion, while administration costs increased. The board also approved a $1,000 contribution to the West Central CEO Program. All motions passed unanimously.
- Approved proposed 2025 HRA budget and resolution (unanimous)
- Approved proposed 2025 RDA budget and resolution (unanimous)
- Approved $1,000 contribution to West Central CEO Program (unanimous)
- Approved June 17, 2024 joint board meeting minutes (unanimous)
- Approved June HRA financial reports and expenses (unanimous)
- Approved June RDA and GROW financial reports (unanimous)
HRA Board Meeting
The HRA Board will review financial reports and several property-related action items. Discussion includes approving door purchases, flooring bids for specific addresses, and a demolition project.
- Purchase of new doors for 403 9th St N rental
- Affirmative Fair Housing Marketing Plan for GraMar Court
- Flooring bid for 940 Ada Ave
- Flooring bid for 212 15th St N - Benson, MN
- Demolition project
The board approved flooring replacements for two rental properties and authorized demolition funds pending proof of payment from the City of Benson. The board also approved a fair housing marketing plan for GraMar Court.
- Approved Affirmative Fair Housing Marketing Plan for GraMar Court (unanimous)
- Approved $3,178.02 flooring bid from Hometown Flooring for 940 Ada Avenue (unanimous)
- Approved $1,041.20 flooring bid from Ron Schade for 212 15th Street North (unanimous)
- Approved demolition project funds pending proof of payment from City of Benson (unanimous)
- Tabled purchase of new doors for 403 9th St rental
- Approved February 26, 2024 HRA and LHTF meeting minutes (unanimous)
- Approved February and March HRA financial reports and expenses (unanimous)
RDA Board Meeting
The board will consider approving meeting minutes and financial reports for the RDA and GROW. Action items include selecting a facilitator for strategic planning and reviewing a check writing policy.
- Approval of 1/10/24 GROW and RDA meeting minutes
- Approval of financial reports for RDA and GROW
- Selection of a facilitator for Strategic Planning
- Review of Check Writing Policy
The Swift County RDA met on March 13, 2024 (the minutes are dated June 25, 2024) and approved Karie Terhark to facilitate strategic planning, authorizing the Executive Director to execute a contract. The board also approved a Check Writing policy and the purchase of signature stamps for the President and Vice President. Consent items, including January 10, 2024 minutes for the GROW and RDA boards and financial reports, were approved unanimously. Information items covered loan status, GraMar Court, ARPA award winners, a childcare grant, a potential Kerkhoven project, and a possible county internship program.
- Approved Karie Terhark as strategic planning facilitator; Executive Director authorized to execute contract (unanimous)
- Approved Check Writing policy and purchase of signature stamps for President and Vice President (unanimous)
- Approved consent items: January 10, 2024 GROW and RDA meeting minutes and financial reports for RDA & GROW (unanimous)
- Approved the agenda (unanimous)
Board of Commissioners
The Board of Commissioners will review several daycare grant requests, liquor and tobacco license applications, and two resolutions. Additionally, the board will consider a $24,488 restricted reserve funding request for the South West Adult Mental Health Consortium.
- $10,000 Day Care Grant for Discovery Kids playground shade structure
- $550.00 Day Care Grant for Teresa Staton carpet replacement
- Daycare Grant for Stephanie Kavanagh backyard fence installation
- $24,488 restricted reserve funding request for South West Adult Mental Health Consortium
- Resolution 24-06-31: Police Officer Declaration
The Swift County Board of Commissioners approved a unanimous motion to initiate repairs for County Ditch No. 8 and authorized borrowing from other ditch accounts. They also approved a $24,488 restricted reserve funding request for adult mental health services and granted multiple liquor and tobacco licenses. The board approved the consent agenda, which included daycare grants and police/emergency management resolutions.
- Approved Findings and Order Initiating Repair for County Ditch No. 8 (5-0)
- Approved borrowing from other ditch accounts per statute 103E.655 Subd 2 (unanimous)
- Approved $24,488 Restricted Reserve Funding for South West Adult Mental Health Consortium (unanimous)
- Approved Commissioner warrants totaling $382,946.77 (unanimous)
- Approved consent agenda including daycare grants and liquor/tobacco licenses (unanimous)
- Approved Resolution 24-06-31 Police Officer Declaration (via consent agenda)
- Approved Resolution 24-06-32 Appointing Director of Emergency Management (via consent agenda)
Board of Commissioners
The Board of Commissioners will consider several administrative actions including approving board minutes and conflict of interest disclosures. The meeting includes discussions on new Extension board members, property tax abatements for veterans, and updated daycare grant guidelines.
- Approval of two new Extension board members: Tyler Geise and Aengus Harrington
- Property tax abatement for Veterans Exclusion on parcel 23-0104-000
- Property tax abatement for Veterans Exclusion on parcel 20-0140-000
- Award of bid for the E911 Address Sign Installation Project
- Approval to advertise SAP 076-606-049
The Board approved a culvert replacement project and an E911 address sign installation. Other actions included updating daycare grant guidelines and approving veterans' property tax abatements.
- Awarded SAP 076-615-012 culvert project to John Riley Construction, Inc. for $410,772.00 (unanimous)
- Accepted lowest bid of $56,702.10 from JAAK, LLC. for E911 Address Sign Installation Project (unanimous)
- Approved updated Daycare Grant Guidelines increasing family grants to $2,500/year and decreasing center grants to $10,000 (unanimous)
- Approved property tax abatement for Veterans Exclusion on parcel 23-0104-000 (unanimous)
- Approved property tax abatement for Veterans Exclusion on parcel 20-0140-000 (unanimous)
- Approved $255,741.34 in Commissioner and Auditor warrants paid on April 10, 2024 (unanimous)
- Approved Tyler Giese and Aengus Harrington as new Extension Board members (unanimous)
- Approved consent agenda including April 2 minutes and corporate signatures (unanimous)
Board of Commissioners
The Board of Commissioners will consider a public hearing regarding an interim ordinance for wind and solar energy systems. Other items include natural gas permits, detour agreements, and various state aid project agreements.
- Public Hearing: Interim Ordinance Wind and Solar Energy Systems Moratorium
- Dooley's Natural Gas Permit approval
- City of Appleton Detour Agreement
- Local Bridge Replacement (LBRP) Grant agreement, State Aid Project # 076-615-012
- State Aid Project (SAP) 076-030-005: Gravel Processing and Striping bids
The Board approved several infrastructure bids for sealcoating, gravel processing, and drainage projects. A proposed interim moratorium on wind and solar energy systems failed to pass. The Board also approved a natural gas permit and a watershed management plan.
- Adopted Chippewa River Comprehensive Watershed Management Plan (unanimous)
- Approved $280,310.48 in Commissioner and Auditor warrants (unanimous)
- Interim Ordinance Wind and Solar Energy Systems Moratorium failed (no second)
- Approved Dooley’s Natural Gas Permit (unanimous)
- Approved County State Aid Highway 106 Detour and Bridge Bonding Grant (unanimous)
- Approved $543,917.17 sealcoat contract with Asphalt Surface Technologies Corp. (unanimous)
- Approved $197,000.00 gravel processing bid with Commerford Gravel, Inc. (unanimous)
- Approved $28,273.32 striping bid with Traffic Solutions (unanimous)
Board of Commissioners
The Board of Commissioners will review warrants and approve the May 7, 2024, minutes. The agenda includes discussions on infrastructure projects, such as judicial ditch repairs and abandonment petitions. Additionally, the board will consider a daycare grant and property tax abatement.
- $1,800 Krisi Baker Daycare Grant for repairs
- Property tax abatement for parcel 24-0040-000
- Repair and bidding for Judicial Ditch No. 5
- Petition to abandon Judicial Ditch No. 15
- Awarding State Aid Project # 076-606-049
The Swift County Board of Commissioners approved a $1,522,103.95 bid from Duininck, Inc. for SAP 076-606-049 pipe replacements and minor grading, despite the engineer's estimate being $1,372,896.45. The board also approved selling two 2015 Mack Tandem Trucks to the City of Benson for $70,000 each on a 4-1 vote, with Commissioner Hendrickx voting no. Other actions included approving a property tax abatement, a new social worker hire, ditch repairs, and scheduling a special workshop on the Wind Ordinance for June 4, 2024.
- Approved Duininck, Inc. bid of $1,522,103.95 for SAP 076-606-049 pipe replacements and minor grading (unanimous)
- Approved selling two 2015 Mack Tandem Trucks to City of Benson for $70,000 each (4-1, Hendrickx no)
- Approved selling Lowboy trailer on auction (unanimous)
- Approved property tax abatement on parcel 24-0040-000 (unanimous)
- Approved new social worker at Grade 16, Step 3, effective 5/20/2024 (unanimous)
- Approved repair of Judicial Ditch No. 5 and soliciting bids (unanimous)
- Approved petition to abandon Judicial Ditch No. 15 and set public hearing for June 18, 2024 (unanimous)
- Approved special workshop on Wind Ordinance for June 4, 2024 at 11 AM (unanimous)
HRA Board Meeting
The HRA Board will consider several administrative items including annual elections, meeting dates, and per diem rates. The board is also reviewing a management plan and grant agreement related to GraMar Court.
- Management Plan and Agreement for GraMar Court
- LHTF Grant Agreement for GraMar Court
- Annual Elections
- 2024 Per Diems & Mileage establishment
- 2024 Meeting Dates establishment
The Swift County Housing and Redevelopment Authority Board unanimously approved the final Grant Agreement for the GraMar Court project and elected Joan Fust as Chair, Deb Kneisl as Vice Chair, and Leanna Larson as Secretary. The board also approved 2024 per diem rates, meeting schedules, and financial reports. Additionally, the board paused the issuance of Section 8 vouchers due to a potential funding shortfall.
- Approved LHTF Grant Agreement for GraMar Court (unanimous)
- Elected Joan Fust as Chair, Deb Kneisl as Vice Chair, Leanna Larson as Secretary (unanimous)
- Approved 2024 per diems ($50/member, $75/Chair) and IRS mileage rate (unanimous)
- Approved 2024 meeting schedule: fourth Monday of each month at 5:45pm (unanimous)
- Approved Annual Civil Rights Certification (unanimous)
- Approved Management Plan and Agreement for GraMar Court (unanimous)
- Approved HRA financial reports and expenses (unanimous)
- Paused issuance of Section 8 vouchers due to potential shortfall
Board of Commissioners
The Board of Commissioners will review warrants, benefit cost updates, and a bid notice. The meeting includes consideration of a service agreement for the transportation of children and youth in foster care placement.
- Purchase of Service Agreement for the Transportation of Children and Youth in Foster Care Placement
- Resolution 24-02-20 regarding final payment for SAP 076-606-048
- Resolution 24-02-21 for County & Township Bridge Replacement Priority
- Redetermination of Benefits Cost Update and Request
The Swift County Board of Commissioners unanimously approved a new total cost of $985,109.13 for the Redetermination of Benefits, drawing $216,518.39 from General Reserves. The board also approved a priority list for county and township bridge replacements and appointed Trista Nelson as Deputy Clerk. A workshop on Open Meeting Law was scheduled for February 29, 2024.
- Approved Redetermination of Benefits Cost of $985,109.13 (unanimous)
- Approved drawing $216,518.39 from General Reserves for benefits costs (unanimous)
- Approved Resolution 24-02-21 for County & Township Bridge Replacement Priority (unanimous)
- Approved Bid Notice for Swift County Land (unanimous)
- Approved Resolution 24-02-22 appointing Trista Nelson as Deputy Clerk (unanimous)
- Approved Commissioner Warrants and Auditor Warrants review (unanimous)
- Approved Consent Agenda including foster care transport agreement and SAP payment (unanimous)
- Scheduled Open Meeting Law workshop for Feb 29, 2024 (unanimous)
Board of Commissioners
The Board of Commissioners will consider several administrative actions including the approval of board minutes and a FEMA award resolution. The regular agenda includes discussions on land bids, an OHV Park expansion in Appleton, and a student summer internship program.
- Resolution 24-03-23: Accepting Award from FEMA for Hazard Mitigation Assistance
- Appleton Project - Swift County Purchase Agreement - OHV Park Expansion
- Tandem Truck Purchase
- Advertising for Bid for EMS Address Sign Installation
- DEED Childcare Economic Development Grant letter of support
The Swift County Board of Commissioners approved a purchase agreement between Larson Gravel & Land Co., Inc. and The Appleton Project to buy 250 acres for $500,000, to be paid with Minnesota Grant-in-Aid funds, for expansion of the OHV park. The board also approved two Western Star tandem truck purchases from ISTATE Truck Center at $269,635.94 each, up to $75,000 from highway reserves to bid on a used sign truck, and a three-year agricultural land rental to Logan Golden at $300 per acre for 56 acres ($16,800 per year). The board set the Auditor-Treasurer salary at grade 21, step 4 ($46.94 per hour) and approved the consent agenda, which included Resolution 24-03-23 accepting a FEMA Hazard Mitigation Assistance award and a letter of support for a DEED Childcare Economic Development Grant.
- Approved consent agenda including Resolution 24-03-23 accepting FEMA Hazard Mitigation Assistance award and DEED Childcare Economic Development Grant letter of support (unanimous)
- Approved Commissioner warrants totaling $947,765.75 (unanimous)
- Approved Auditor-Treasurer salary at grade 21, step 4 ($46.94/hour) (unanimous)
- Approved Logan Golden bid for agricultural land rental: $300/acre, 56 acres, $16,800/year for three-year term (unanimous)
- Approved Upper Minnesota River Watershed Joint Powers Collaboration (unanimous)
- Approved purchase agreement between Larson Gravel & Land Co., Inc. and The Appleton Project for 250 acres at $500,000 using Grant-in-Aid funds (unanimous)
- Approved 2024 and 2025 Western Star tandem truck purchases from ISTATE Truck Center at $269,635.94 each (unanimous)
- Approved spending up to $75,000 of highway reserves to bid on a used sign truck (unanimous)
Board of Commissioners
The Board will consider several resolutions, including appointing an interim Emergency Management Director and updating the SSTS project loan program. The agenda also includes updates on Otter Tail Power lines and energy ordinances.
- Appointment of Interim Director of Emergency Management
- Swift County Wind Energy and Solar Power Ordinances
- SSTS Upgrades II Clean Water Partnership Project Loan Program resolution
- Greater Minnesota Family Services contract 2024
- Notice for Swift County Ditch No. 8 records re-establishment
The Swift County Board of Commissioners met on March 19, 2024, and approved routine items including the agenda, prior meeting minutes, an SSTS loan resolution, the 2024 organizational chart, and a family services contract. The board also approved Resolution 24-03-25 appointing an Interim Director of Emergency Management after discussing the retirement of Bill McGeary. The board approved a draft final hearing notice for County Ditch No. 8 Re-Establishment of Records and directed staff to coordinate issuing the notices. On wind and solar ordinances, the board decided to have Environmental Service Director Scott Collins work with the County Attorney to draft a moratorium for review at the April 2, 2024 meeting, rather than sending the matter directly to the Planning and Zoning Committee. The board also approved extending the Abdo Financial Solutions contract through August 31, 2024, not to exceed $15,000 from board discretionary funds.
- Approved the agenda (unanimous)
- Approved the March 5, 2024 Commissioner Board Minutes (unanimous)
- Approved Resolution 24-03-24 amending the SSTS Upgrades II Clean Water Partnership Project Loan Program resolution (unanimous)
- Approved the updated 2024 Organizational Chart (unanimous)
- Approved the Greater Minnesota Family Services Family Based Services Contract 2024 (unanimous)
- Approved Resolution 24-03-25 appointing the Interim Director of Emergency Management (unanimous)
- Approved Commissioner Warrants and Auditor Warrants paid on March 11, 2024 (unanimous)
- Approved draft final hearing notices for County Ditch No. 8 Re-Establishment of Records and directed staff to issue them (unanimous)
Board of Commissioners
The Board will discuss a resolution to adopt an emergency interim zoning ordinance regarding large solar and wind energy conversion systems. The agenda also includes a loan modification for Northern Geo LLC and an update on the Dooley's Petroleum Pipeline Project.
- Emergency moratorium on large solar and wind energy conversion systems
- Loan modification for Northern Geo LLC
- Dooley's Petroleum Pipeline Project update
- Approval to advertise highway projects
- Approval of Commissioner and Auditor warrants
The Board approved a six-month emergency moratorium on large solar and wind energy systems, sending the ordinance to the Planning and Zoning Committee for review. The Board also approved advertising for a culvert replacement on CSAH 15 and road sealcoating projects. Additionally, the Board approved a loan modification for Northern Geo, LLC and authorized $234,092.81 in commissioner warrants.
- Approved 6-month emergency moratorium on large solar/wind systems (4-1)
- Approved advertising for culvert replacement on CSAH 15 and road sealcoating (unanimous)
- Approved loan modification for Northern Geo, LLC (unanimous)
- Approved commissioner warrants totaling $234,092.81 (unanimous)
- Held Public Hearing for zoning ordinance until May 7, 2024 (unanimous)
Board of Commissioners
The Swift County Board of Commissioners will consider several contract approvals, including mental health services and a motor grader purchase. The board also plans to conduct a closed session performance review for County Administrator Tesa Tomaschett.
- Purchase of a Motor Grader
- Appointment of Thomas Claussen to the RDA Board
- Avera McKennan Contract for Mental Health Civil Commitment Beds and Services
- Resolution No. 24-02-19 regarding County Administrator Tesa Tomaschett's wage adjustment
- Appleton OHV Archaeological Survey Submission RFQ
The Board approved several equipment and service contracts, including a new motor grader and an archeological survey. They also voted to change the Finance Manager position title back to Auditor-Treasurer and approved a wage adjustment for the County Administrator.
- Approved $319,916.91 bid from RDO John Deere Equipment Co. for a motor grader (unanimous)
- Approved $29,948.80 bid from KLJ for Appleton OHV Archeological Surveying (unanimous)
- Approved changing Finance Manager title back to Auditor-Treasurer (unanimous)
- Approved Resolution No. 24-02-19 for County Administrator wage adjustment to $124,488.00 (unanimous)
- Approved part-time Deputy starting at step 6 (unanimous)
- Approved Environmental Service Maintenance Worker III starting at Step 3 (unanimous)
- Approved final hearing notices for multiple County Ditches and Re-Establishment of Records for CD No. 8 (unanimous)
- Approved Consent Agenda including appointment of Thomas Claussen to RDA Board and 2024 Custodial Contract for Nicole Norby (unanimous)
RDA Board Meeting
The board will conduct annual elections and consider several administrative resolutions. Discussion items include the updated CVAC Agreement, per diems for 2024, and a contract for strategic planning.
- Annual Elections
- Updated CVAC Agreement
- 2024 Per Diems
- Strategic Planning contract
- Depository and Signing Authority resolutions
The board elected a new president, vice president, and secretary/treasurer. Members approved the 2024 per diem rates and a resolution for signing authority. The board also voted to pursue strategic planning services through the RDC or Karie Terhark.
- Elected Laura Ostlie (President), Jim Just (Vice President), and Edward Pederson (Secretary/Treasurer) (Unanimous)
- Approved 2024 per diem of $59 per meeting ($600 annual max) and $0.67 mileage rate (Unanimous)
- Approved updated CVAC Agreement (Unanimous)
- Approved Signing Authority Resolution (Unanimous)
- Approved Depository Resolution (Unanimous)
- Approved pledged securities for State Bank of Danvers (Unanimous)
- Voted to pursue RDC strategic planning services or negotiate with Karie Terhark (4-1)
- Set 2024 meetings for the second Wednesday of every other month at 4:30pm (Unanimous)
HRA Board Meeting
The Swift County HRA Board will meet to review financial reports and approve previous meeting minutes. The board will also consider an updated CVAC Agreement, a demolition request, and a revolving loan. A tenant complaint is also scheduled for discussion.
- Updated CVAC Agreement consideration
- Demolition Request consideration
- Revolving Loan consideration
- Approval of HRA financial reports and expenses
- Tenant Complaint (Joyce Erickson)
The HRA Board approved the December 26, 2023 meeting minutes and current financial reports. The board also approved pledged securities for three banks and an updated CVAC Agreement.
- Approved December 26, 2023 meeting minutes (unanimous)
- Approved HRA financial reports and expenses (unanimous)
- Approved pledged securities for State Bank of Danvers, First Security, and Farmer’s & Merchant’s (unanimous)
- Approved updated CVAC Agreement (unanimous)
Board of Commissioners
The Board will hold public hearings on ordinances for rural E911 addressing and cannabis use in public places. The meeting also includes a Truth-in-Taxation hearing for the 2024 Swift County Budget. Additionally, several personnel policy updates and service contracts are scheduled for approval.
- First reading of ordinances for rural E911 addressing and cannabis use in public places
- Approval of various semi-independent living skills and guardianship contracts
- Updates to personnel policies regarding leave and breastfeeding
- Presentation of the 2024 Swift County Budget
- Discussion on Appleton OHV Park expansion
The Board unanimously approved the 2024 budget and tax levy overview, 2024 ditch assessments, and updates to the personnel policy. They also approved a consent agenda including various 2024 contracts and warrants. Public hearings were held for proposed ordinances on rural E911 addressing and cannabis use in public places, but no final votes were taken on these ordinances during this meeting.
- Approved 2024 proposed Tax Levy and Budget overview
- Approved 2024 ditch assessments (unanimous)
- Approved updates to Personnel Policy (unanimous)
- Approved 2024 contracts for New Beginnings, Divine House, and Lutheran Social Services (unanimous)
- Approved Commissioner Warrants totaling $260,016.41 across various funds (unanimous)
- Opened public hearing for Ordinance No. 2023-01 (E911 Addressing) and No. 2023-02 (Cannabis)
- Changed structure of Enhancing the Organization (ETO) Committee for 2024 (unanimous)
Board of Commissioners
The Swift County Board of Commissioners will nominate a new Chair and Vice-Chair. The agenda includes decisions on land acquisitions for the City of Appleton and property tax abatements. The board will also consider various 2024 service contracts and equipment purchases.
- Resolutions 24-01-14 and 24-01-15 regarding parcel acquisitions by the City of Appleton
- Property tax abatement for James & Judith Carruth on parcel 21-0014-200
- Approval of Parks and Drainage equipment purchases
- Affordable Housing Agreement between Swift County and Swift County HRA
- Nominations for Board Chair and Vice-Chair
The Board held its organizational meeting to elect a Chair and Vice Chair and establish 2024 operational policies. The Board approved various service contracts, a vehicle purchase, and property tax abatements. It also scheduled a joint meeting with the Public Utilities Commission regarding a natural gas pipeline.
- Named Commissioner P. Peterson Board Chair for 2024 (Unanimous)
- Named Commissioner Rudningen Board Vice Chair for 2024 (Unanimous)
- Approved purchase of a one-ton pickup at the lowest bid (Unanimous)
- Approved property tax abatement on parcel 21-0014-200 (Unanimous)
- Approved Resolutions 24-01-14 and 24-01-15 for City of Appleton land acquisition (Unanimous)
- Appointed Dr. A Quinn Strobl as County Medical Examiner for 2024 (Unanimous)
- Increased 2024 mileage rate from 65.5 cents to 67 cents per mile (Unanimous)
- Approved 2024 bounties: $100 for beavers and $2.00-$3.00 for pocket gophers (Unanimous)
Board of Commissioners
The Board of Commissioners will consider several consent agenda items including a daycare grant and union severance payouts. The regular agenda includes a resolution for a Hazard Mitigation Assistance Plan sub-grant and discussions regarding Abdo Financial Solutions and county ditch records.
- Daycare Grant for Teresa Staton
- Severance payout MOU with AFSCME union groups
- Resolution No. 24-01-16: Hazard Mitigation Assistance Plan sub-grant agreement
- Abdo Financial Solutions contract renewal discussion
- County Ditch No. 8 reestablishment of records hearing
The Swift County Board of Commissioners unanimously approved a sub-grant agreement for a Hazard Mitigation Assistance Plan, with county costs capped at $18,000. The board also extended the contract with Abdo Financial Solutions for 60 days to assist with work plan implementation. A decision on redetermining benefits for ditch systems was tabled until the next meeting due to scheduling conflicts.
- Approved Resolution No. 24-01-16 for Hazard Mitigation Assistance Plan sub-grant (unanimous)
- Extended Abdo Financial Solutions contract by 60 days to March 2024 (unanimous)
- Approved January 2, 2024 board minutes and 2023 Pay Equity Report (unanimous)
- Approved Daycare Grant for Teresa Staton (unanimous)
- Approved AFSCME union severance payout MOU for 2024 (unanimous)
- Approved Commissioner Warrants totaling $1,174,329.41 across various funds (unanimous)
- Tabled decision on Redetermination of Benefits Group 3 Final Hearing Notice
- Appointed AMC 2024 Policy Committee members and Voting Delegates (unanimous)
HRA Board Meeting
The Swift County HRA Board will review financial reports, approve an updated administrative plan, and vote on a borrowing resolution to purchase and rehabilitate the GraMar Courts housing project. Members will also consider rent increases, bids for smoke detector replacements, and responses to water damage at rental units.
- Vote on proposed rent increase for HRA rental units
- Approve borrowing resolution for GraMar Courts purchase and rehabilitation
- Review bids to replace smoke detectors across properties
- Consider response to water damage at a rental unit
- Approve updated Administrative Plan and certification of Bylaws
The HRA Board approved a 5% rent increase for all units and authorized specific repairs for water damage. The board also approved an updated Admin Plan, a smoke detector replacement bid, and a new insurance quote.
- Approved 5% rent increase for all units (unanimous)
- Set rent for 725 11th St to $800 for the next tenant (unanimous)
- Approved Zosel’s bid to replace smoke detectors (unanimous)
- Approved painting and flooring replacement for master bedroom water damage (unanimous)
- Approved replacement cost insurance quote through North Star (unanimous)
- Approved updated Admin Plan (unanimous)
- Approved Certification of Bylaws (unanimous)
- Approved November 27, 2023 meeting minutes (unanimous)
RDA Board Meeting
The Swift County RDA Board will discuss the County Sign Plan and review financial reports for the RDA and GROW. The board will also consider approving minutes from September 6, 2023.
- Discussion of County Sign Plan
- Approval of RDA & GROW financial reports
- Review of September 6, 2023 minutes
- Loan Report presentation
The board approved the agenda, the September 6, 2023 minutes, and financial reports for the RDA and GROW. No formal actions were taken regarding the County Sign Plan or loan modifications.
- Approved meeting agenda (unanimous)
- Approved September 6, 2023 Minutes (unanimous)
- Approved Financial Reports for RDA & GROW (unanimous)