Newport public meetings in 2023

Audit Committee

The Audit Committee will review the 2023 financial statements for both the City of Newport and its Urban Renewal Agency, along with an audit conclusion letter and management letter. Members will also discuss a corrective action plan and assign presentation tasks for a future council work session.

• Presentation of Urban Renewal Agency Audit (6-30-23 financial statements)
• Presentation of City of Newport Audit (6-30-23 financial statements)
• Review and Recommendation of Corrective Action Plan (Resolution No. 4002)
• Joint City Council Work Session scheduled for January 2, 2024

Parking Advisory Committee

The Parking Advisory Committee will discuss updates regarding the Bayfront paid permit parking rollout and stakeholder outreach. The meeting includes a demonstration of the Patron Portal for electronic permits and ticket payments, as well as an update on License Plate Recognition enforcement.

• Update on Bayfront Paid Permit Parking Rollout
• Review of proofs for Text to Park signs
• Patron Portal demo for E-Permits and E-Ticket Payment
• License Plate Recognition (LPR) Parking Enforcement update
• Discussion regarding outreach to affected stakeholders

Bicycle/Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will review the November crash report, discuss its role in city manager hiring, and consider the Safe Routes to Schools program. They will also set goals for FY 2024-2025, plan the 2024 work calendar, and address membership recruitment.

• November Crash Report
• City Manager Hiring Discussions - BPAC's role
• Safe Routes to Schools Project Identification Program
• Goals for FY 2024-2025
• 2024 Work Calendar

60+ Advisory Committee

The 60+ Advisory Committee is meeting to review the current fiscal year's goals and discuss draft goals for the next fiscal year. They will also receive the supervisor's report for November 2023. The meeting includes approval of previous minutes and public comment.

• Review of FY 2023/2024 goals
• Discussion of FY 2024/2025 draft goals
• Supervisor's report for November 2023
• Approval of November 27, 2023 minutes

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss its roles and responsibilities with the City Manager, review the annual budget and spending plan, and consider repairs to the 'Happiness Found' sculpture. The committee will also discuss the public art website, art inventory, and a mural proposal. The agenda includes several discussion items but no final decisions are scheduled.

• Discussion with City Manager Spencer Nebel on committee roles and responsibilities
• Review of 'Happiness Found' sculpture repairs and personal services agreement with artist CJ Rench
• Discussion of annual budget and spending plan for public art
• Review of public art website and art inventory
• Chasse Davidson proposal for stairwell mural near VAC

Airport Committee

The Airport Committee will review proposed goals for the 2024-2025 fiscal year and discuss the upcoming fee schedule. The meeting also includes updates on city manager recruitment and a report from a previous City Council work session.

• Approval of Goals for Fiscal Year 2024-2025
• Discussion of City Manager Recruitment
• Review of September 5, 2023 Council Work Session Report
• Discussion of Fees for Fiscal Year 24-25
• Operations Report

Planning Commission Work Session

The Newport Planning Commission will hold a work session to discuss draft amendments to facilitate needed housing, including recreational vehicle park standards and transitional housing accommodations, as part of the Housing Production Strategy. They will also discuss the HOLTE Homebuyer Incentive Program and receive an update on the city manager recruitment process. The meeting is a discussion session, not a final decision-making meeting.

• Draft amendments to NMC Chapter 14.06.060 Recreational Vehicle Park Standards
• Discussion of HOLTE Homebuyer Incentive Program (ORS 307.651–307.687)
• City manager recruitment update with virtual community input meeting on 12.12.23
• Planning Commission Work Program update

Planning Commission Regular Session

The Newport Planning Commission will hold a public hearing on File 1-Z-23, which proposes land use amendments to implement 2023 Oregon legislative mandates (House Bills 2898, 3167, and 3395). The commission will also consider approving minutes from the November 13, 2023 work session and regular session. Public comment is invited on items not on the agenda.

• Public hearing on File 1-Z-23: Land Use Amendments to Implement 2023 State of Oregon Legislative Mandates
• Draft Ordinance No. 2216 (mark-up format) included as attachment
• House Bills 2898, 3167, and 3395 referenced as legislative mandates
• Approval of minutes from November 13, 2023 work session and regular session

Airport Committee

The Newport Airport Committee is meeting to discuss and take action on several items, including a presentation from EcoPhyte Consulting, revisions to the hangar development timeline and lease sections, and a self-serve fuel station. The committee will also review the operations report and hear public comments.

• EcoPhyte Consulting presentation (NewpExecSumm.pdf)
• Revisions to hangar timeline/checklist and hangar lease sections 7 and 8
• Self-serve fuel station discussion with related staff reports and correspondence
• Operations report for June and July 2022 meetings

Parks and Recreation Advisory Committee

The Newport Parks and Recreation Advisory Committee will review and update its current fiscal year goals, set goals for FY2024-25, and discuss draft rules of conduct for parks and recreation. The meeting also includes approval of minutes from October and November, a director's report, and public comment.

• Review & update FY2023-24 committee goals
• Set FY2024-25 committee goals
• Discuss draft Parks and Recreation Rules of Conduct
• Review draft Library Rules of Conduct (rev. 11-17-23)
• Approve minutes from Oct 10 and Nov 1, 2023

Urban Renewal Agency

The Urban Renewal Agency will discuss scheduling a public hearing regarding a proposal and development agreement with Hallie Development Company. The proposal concerns property located at 3335 S. Coast Highway.

• Scheduling a public hearing for Hallie Development Company at 3335 S. Coast Highway
• Approval of Urban Renewal Agency minutes from 09-18-2023, 10-16-2023, and 11-20-2023
• Receipt of video/audio links for meeting minutes

Destination Newport Committee

The committee will review marketing reports for the Oregon Coast Jazz Party and discuss advertising on social media platforms. Members will also work to develop committee goals for the 24-25 Fiscal Year and review the current budget.

• Review of Oregon Coast Jazz Party out of county marketing report
• Development of 24-25 Fiscal Year committee goals
• Discussion of social media advertising including TikTok, YouTube, X/Twitter, Facebook, and IG
• Review of Discover Newport budget for 23-24 Fiscal Year
• Review of Fox and Crown and Chamber reports

60+ Advisory Committee

The committee will review its current membership and discuss progress on five specific goals for the 2023-2024 fiscal year. Members will also begin planning goals for the 2024/2025 period.

• Review of Advisory Committee membership
• Discussion of FY 2023-2024 Committee Goal Reports (Goals One through Five)
• FY 2024/2025 goal planning
• Approval of September 23, 2023, meeting minutes

Water Supply Management Conservation Work Group

The Water Supply Management Conservation Work Group will discuss water monitoring systems and water loss ratios. The group will also discuss a potential professional services agreement for consultants and a drinking water protection grant.

• Presentation on Water Smart System, monitoring, and alerts
• Discussion of Water Loss Ratio
• Discussion on Professional Services Agreement for consultant assistance
• Discussion of Drinking Water Protection Grant
• Approval of October 17, 2023, meeting minutes

Urban Renewal Agency

The Urban Renewal Agency will review a 30-day lease extension request from South Beach Church. The agency will also schedule an executive session to discuss real property transactions.

• 30-day lease extension request from South Beach Church
• Executive session scheduling regarding real property transactions

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss several items, including nominating a member to a selection team for the South Beach Placemaking Services project, reviewing a contract for repairs to the Happiness Found sculpture, and reviewing the annual budget. They will also identify all public art pieces, set goals for the year, and discuss a request for proposals for a public art website.

• Nomination of a committee member for the South Beach Placemaking Services selection team
• Review of RFP and contract for repairs to Happiness Found sculpture
• Review of Public Art Budget for FY 23-24
• Identification of all public art pieces
• Discussion of RFP for Public Art Website

Library Board

The Newport Library Board will hold its regular meeting to approve minutes, hear the librarian’s report on library usage and statistics, and discuss updates including a new Library Rules of Conduct policy and a county library district report. No major decisions are scheduled.

• Approval of Library Advisory Committee minutes from September 27, 2023
• Library Director’s report on Wi-Fi usage, meeting room use, and reference statistics
• Discussion of proposed Library Rules of Conduct policy updates
• Lincoln County Library District update with Director Bryan Miyagishima

Parking Advisory Committee

The Parking Advisory Committee will discuss Draft Resolution No. 4000 regarding fees and terms of use for certain public parking areas. The meeting includes discussions on meter citation fees, off-hours time limits, and the Bayfront Parking Management FAQ.

• Review of Draft Resolution No. 4000 regarding public parking fees
• Discussion of meter citation fees and convenience fees
• Finalization of Bayfront Parking Management FAQ
• Proposal for parking ticket collections
• Demonstration of the E-Permitting User Portal

Airport Committee

The Newport Airport Committee will discuss and potentially act on terminating the hangar 3 lease with Mr. Monsanto and approving a new lease with Mr. Barbour. They will also review Oregon Government Ethics Commission guidance on House Bill 2805, set goals for fiscal year 2024-25, and receive operations reports for September and October 2023.

• Termination of hangar 3 lease with Mr. Monsanto and approval of new lease with Mr. Barbour
• Discussion of Oregon Government Ethics Commission regarding House Bill 2805
• Goal setting for FY 24-25
• Operations reports for September and October 2023

Bicycle/Pedestrian Advisory Committee

The Newport Bicycle/Pedestrian Advisory Committee will hold its November 14 meeting to discuss city council priorities, review draft work plans, hear from a new city grant manager, and consider a sidewalk project to Yaquina Bay State Recreation Site. Members will also interview a candidate and review the committee’s annual report.

• Interview with candidate for unspecified position
• Q&A with new City Grant Manager Cathie Rigby
• Discussion of Oceanview at Agate Beach Wayside
• Review of Draft 2024 Work Calendar
• Sidewalk connectivity project to Yaquina Bay State Recreation Site (Yaquina Bay Lighthouse)

Planning Commission Work Session

The Newport Planning Commission will hold a work session to discuss and review draft amendments to the city's code, including affordable housing incentives, a new light-industrial category for custom creative work, and commercial-to-residential conversions. These are discussion items, not final decisions.

• Review draft amendments to NMC Chapter 3.20 for affordable housing code
• Proposal to establish a custom creative work light-industrial use category (NMC Chapter 14.03)
• Discussion of HB 2984 commercial to residential conversions and system development charges
• Planning Commission work program update

Planning Commission Regular Session

The Newport Planning Commission will consider recommending draft affordable housing code amendments to the City Council and initiating a legislative process to add 'Custom Creative Work' as a subgroup of the manufacturing and production industrial use category. The meeting also includes approval of minutes and public comment.

• Recommendation to City Council on draft Affordable Housing CET Code Amendments
• Initiate legislative process for NMC Chapter 14.03 amendments to add 'Custom Creative Work' as a subgroup of Manufacturing and Production Industrial Use
• Approval of October 23, 2023 work session and regular session minutes

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss several items, including a presentation on the Yakona Nature Preserve, an update on the Park System Master Plan, and a report from a joint meeting with the Bicycle and Pedestrian Advisory Committee. The committee will also set goals for FY 2024-2025 and consider advisory committee renewals. Public comment is invited.

• Yakona Nature Preserve presentation (20 minutes)
• Park System Master Plan update report (25 minutes)
• Report on joint meeting with Bicycle and Pedestrian Advisory Committee
• FY 2024-2025 Committee goal setting
• 2024 Advisory Committee renewals

Retirement Board of Trustees

The Retirement Board of Trustees will meet to review the 2022-2023 actuarial report and the current investment market and liquidity status. The board will also review trustee term end dates and upcoming employee retirements.

• Investment Market and Liquidity Review
• Review of 22-23 Actuarial report
• Review of Trustee Member's End Date of Term
• HR Report on upcoming retirement

Destination Newport Committee

The committee will discuss various tourism marketing and beautification topics. The agenda includes a request for funds for Davids Chair maintenance and updates on social media advertising and budget status.

• Request for funds from Michael Cavanaugh/Newport Parks and Recreation Department for Davids Chair Maintenance
• Planning and discussion regarding photo location tourism marketing
• Summary/update regarding advertising on social media/other platforms
• Paint the Town Concept
• Beautification discussion

Planning Commission Work Session

The Newport Planning Commission will hold a work session to discuss amendments to the Newport Municipal Code (NMC) Chapter 14 to comply with 2023 legislative mandates, including House Bills 2898, 3167, and 3395. They will also review draft affordable housing code amendments related to the Construction Excise Tax (CET) and discuss changes to meeting minutes and the work program.

• Amendments to NMC Chapter 14 for 2023 legislative mandates (HB 2898, HB 3167, HB 3395)
• Draft Affordable Housing CET Code Amendments
• Summary of CET Collections through FY 2021/2022
• Upcoming changes to Planning Commission minutes format
• Planning Commission Work Program update

Planning Commission Regular Session

The Newport Planning Commission will consider initiating municipal code amendments to implement 2023 Oregon legislative mandates, and will also review a DLCD decision approving the city's Housing Production Strategy. The meeting includes approval of prior minutes and public comment.

• Initiate Municipal Code Amendments to Implement 2023 State of Oregon Legislative Mandates
• DLCD Decision Approving the City's Housing Production Strategy
• Approval of September 25, 2023 Regular Session Minutes
• Approval of October 9, 2023 Work Session Minutes

60+ Advisory Committee

The 60+ Advisory Committee will review its FY 2023-2024 goal report and begin planning goals for FY 2024/2025. They will also hear the September 2023 60Plus Center Division Report and approve the previous meeting's minutes. Public comments are invited.

• Review of FY 2023-2024 Committee Goal Report
• Planning for FY 2024/2025 goals
• September 2023 60Plus Center Division Report
• Approval of September 25, 2023 minutes

Audit Committee

The Newport Audit Committee meets to approve draft minutes from past meetings and receive an update from the auditor on current audit work. No substantive decisions are listed on this procedural agenda.

Public Arts Committee

The Public Arts Committee is meeting to discuss several items, including the repair of the Happiness Found sculpture, the Percent for the Arts policy, a possible donation for musical services, and a request for proposals for a public art website. They will also receive staff reports and updates on various sculptures and an art dedication.

• Discussion of Happiness Found sculpture repair authorization
• Discussion of Percent for the Arts policy
• Possible donation to Calvin Davidson for musical services at Ambassador Portal Art Dedication
• Discussion of RFP for Public Art Website
• Update on Pegasus Horse Sculpture

Parking Advisory Committee

The committee will review an updated implementation schedule and discuss options for providing free parking in Tier II permit zones. Members will also review parking permit fee and time limitation changes and view a demonstration of LPR handhelds and programmed paystations.

• Review of updated implementation schedule
• Discussion of security camera requirements
• Options for free parking in Tier II permit zones
• Confirmation of parking permit fee and time limitation changes
• Demonstration of LPR handheld and programmed paystations

Water Supply Management Conservation Work Group

The Water Supply Management and Conservation Work Group will discuss water demand analysis and potential variable water rate structures. Members will also discuss voluntary drought curtailment, committee management, and the beneficial use of treated effluent water.

• Water demand analysis presentation
• Water rate structure and variable rate discussion
• Voluntary curtailment and drought press releases
• Outsourced committee management consultant proposals
• Source water protection grant and watershed acquisition report

Urban Renewal Agency

The Urban Renewal Agency will consider a grant application from Business Oregon. The funds are intended to offset costs for asbestos abatement at 415-425 SW Coast Highway to prepare the site for demolition.

• Grant application from Business Oregon for asbestos abatement at 415-425 SW Coast Highway

Bicycle/Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee is meeting to discuss a crash report, approve August minutes, and review subcommittee reports. They will also cover topics including accomplishments, recreational immunity, goal tracking, grants, and city connectivity, as referenced in the Parks and Rec Advisory Committee agenda.

• Review of crash report
• Approval of August 2023 minutes
• Discussion of recreational immunity
• Goal tracking and reporting
• Grants and city connectivity discussion

Planning Commission Work Session

The Newport Planning Commission will hold a work session to discuss a land use workshop and provide staff feedback to the League of Oregon Cities on the draft framework for the Governor's Housing Production Proposal. The agenda includes a memorandum, a DLCD workshop PowerPoint, the LCDC 2023 Legislative Summary, and the Governor's Housing Production Framework. No decisions are scheduled; the session is for discussion and feedback.

• Land Use Workshop discussion with DLCD materials
• Staff feedback to League of Oregon Cities on Governor's Housing Production Framework
• LCDC 2023 Legislative Summary review

Audit Committee February 23 2023

The Newport Audit Committee is meeting remotely to review the FY 2021-22 financial audits for the City of Newport and the Urban Renewal Agency. They will discuss and recommend a corrective action plan (Resolution No. 3967) and consider the audit conclusion and management letters. The committee will also schedule a presentation to the City Council for a joint work session on March 6, 2023.

• Presentation of Urban Renewal Agency Audit FY 21-22
• Presentation of City of Newport Audit FY 21-22
• Review and recommendation of Corrective Action Plan (Resolution No. 3967)
• AU-C 260 Letter for the City of Newport FY 21-22
• Schedule joint City Council work session for March 6, 2023

Police Advisory Committee

The Police Advisory Committee will discuss committee vacancies and updates to the action plan. The meeting also includes a director's report and discussion regarding community events such as Coffee with a Cop.

• Approval of July 26, 2023 minutes
• Committee vacancy update
• Action plan update
• Community events discussion
• Director's report

Destination Newport Committee

The committee is discussing advertising proposals from iHeart Radio, Comcast, and Oregon Art Watch. The meeting includes a review of the proposed 2023-2024 Discover Newport budget and goals, along with analytics and financial reports.

• iHeart Radio Discover Newport Oregon Proposal
• Comcast cable television advertising presentation
• Oregon Art Watch advertising request
• Proposed 2023-2024 Discover Newport Budget
• Discover Newport analytics for August 2023

Planning Commission Regular Session

The Newport Planning Commission will consider a final order for the Oregon State University 77-unit apartment-style student housing project and hold a public hearing on proposed amendments to Chapter 14.14 (Parking and Loading Requirements). The meeting also includes approval of minutes from September 11, 2023, and public comment.

• Final Order and Findings of Fact for OSU 77 apartment-style student housing (File 1-PD-23 / 3-ADJ-23)
• Public hearing on amendments to Chapter 14.14, Parking and Loading Requirements (File 3-Z-22)
• Approval of minutes from September 11, 2023 work session and regular session

60+ Advisory Committee

The 60+ Advisory Committee will meet to approve minutes, discuss the FY 2023-2024 Committee Goal Report, and consider support for the Parks & Rec Advisory Committee. The agenda includes a supervisor's report and public comments.

• Approval of August 28, 2023 minutes
• Discussion of FY 2023-2024 Committee Goal Report
• Discussion of Parks & Rec Advisory Committee support
• Supervisor's report for August 2023

Public Arts Committee

The Public Arts Committee is meeting to discuss several items, including authorizing expense for repair of the Happiness Found sculpture at the Recreation Center, the Percent for the Arts program, a rotating art sculpture program, and a public art maintenance policy. They will also discuss a communication about purchasing a crab sculpture, a public art website, and a dedication for the Public Art Ambassador's Portal.

• Authorize expense/repair of Happiness Found sculpture at Recreation Center
• Percent for the Arts Program (Resolution No. 3874)
• Discussion of Rotating Art Sculpture Program
• Communication from Jud Turner regarding purchase of Crab Sculpture
• Public Art Maintenance Policy Discussion

Parking Advisory Committee

The Parking Advisory Committee will discuss updates regarding stakeholder outreach and the implementation of T2 Systems. Members will also review proposed revisions to parking codes intended to facilitate metering in the Bayfront area.

• Stakeholder outreach update and discussion
• Progress report on T2 Systems implementation
• Revisions to Newport Municipal Code Chapters 1.5, 6.15, 6.20, and 6.25
• Proposed new NMC Chapter 6.20 regarding Metered Parking Zones
• Bayfront Paid / Permit Parking Plan Tier II options

Urban Renewal Agency

The Newport Urban Renewal Agency is considering Resolution No. 3995. This resolution provides for a supplemental budget and makes appropriations and total requirement changes for Fiscal Year 2023-2024.

• Public hearing for Resolution No. 3995 (Supplemental Budget and Appropriations)

Public Arts Committee

The Public Arts Committee will discuss the draft Request for Proposals (RFP) for the South Beach Placemaking Plan, including precedent imagery for public art and gateways, and will discuss potential speakers for the Ambassador Portal dedication. Public comment will be taken.

• Discussion of South Beach Placemaking RFP (draft)
• Review of precedent imagery for public art and gateways
• Discussion of speakers for Ambassador Portal dedication

Bicycle/Pedestrian Advisory Committee

The Bicycle/Pedestrian Advisory Committee will discuss crash reports, grant opportunities, and updates on the Rocky Way area project. Members will also review draft minutes and goals/objectives for the committee.

• Review of June and August 2023 meeting minutes
• Crash report from Newport Police Department involving pedestrians, cyclists, or rollers
• Discussion on Oregon Enforcement Grant Program safety grants
• Updates on Rocky Way project including bike/ped changes and ADA compliance
• Review of BPAC goals and objectives

Airport Committee

The Newport Airport Committee is meeting to discuss end-of-year revenue for fiscal year 22/23 and whether to allow aircraft maintenance in hangars under NFPA 410 standards. The committee will also receive an operations report and hear public comments. The agenda includes routine items like roll call and minutes approval.

• Review of FY 22/23 end-of-year budget and revenue
• Discussion of aircraft maintenance allowed in hangars per NFPA 410
• Operations report for September 2023
• Committee goals include pursuing commercial airline service and adding T-hangars

City Center Revitalization Planning Committee - TEST

This is a test agenda for the City Center Revitalization Planning Committee. It contains only the meeting date, time, location, and the names of the City Recorder and Mayor, with no listed agenda items. The meeting appears to be procedural boilerplate with no substantive decisions or discussions scheduled.

Planning Commission Regular Session

The Newport Planning Commission will hold a public hearing on a final development plan and adjustment permit for Oregon State University's 77 apartment-style student housing units. The commission will also approve minutes from the August 14 work session and regular session. Public comment is invited on non-agenda items.

• Public hearing on File 1-PD-23 / 3-ADJ-23: OSU 77 apartment-style student housing units
• Approval of Planning Commission Work Session Minutes of August 14, 2023
• Approval of Planning Commission Regular Session Minutes of August 14, 2023

Planning Commission Work Session

The Newport Planning Commission will hold a work session to discuss potential code language for craft/cottage industries in commercial areas, and to consider forming a Project Advisory Committee for the City Center Revitalization Project. They will also review a draft update to the Yaquina Bay Estuary Management Plan and receive a work program update. No final decisions are expected; this is a discussion-oriented meeting.

• Discussion of potential craft/cottage industry code language for Newport commercial areas
• Project Advisory Committee for City Center Revitalization Project, including Resolution No. 3992
• Release of draft update to Yaquina Bay Estuary Management Plan (August 2023)
• Planning Commission Work Program update

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will hold a regular meeting to discuss several items, including a joint meeting with the Bicycle & Pedestrian Advisory Committee, an update on the Ocean to Bay Trail Rehabilitation Project, and a review of FY 2023-2024 committee goals. The committee will also approve minutes from previous meetings and receive a director's report.

• Discussion of October 2023 joint meeting with Bicycle & Pedestrian Advisory Committee
• Update on Ocean to Bay Trail Rehabilitation Project
• Discussion and update on FY 2023-2024 Committee Goals
• Approval of July 13 and August 9, 2023 meeting minutes

60+ Advisory Committee

The 60+ Advisory Committee will meet to approve minutes, interview a committee applicant, and review the FY 2023-2024 committee goals. The supervisor will present June and July 2023 department reports. Public comments are also scheduled.

• Interview of committee applicant Craig Hansen
• Review of FY 2023-2024 committee goals
• June 2023 department report
• July 2023 department report

Urban Renewal Agency

The Urban Renewal Agency will discuss a strategy for acquiring property to support redevelopment in the City Center area. The meeting also includes a communication from the Oregon Secretary of State Audit Division regarding municipal audit law.

• Discussion on Urban Renewal Agency Property Acquisition Strategy for City Center Area
• Communication from the Oregon Secretary of State Audit Division regarding Municipal Audit Law
• Approval of July 17, 2023 and August 7, 2023 meeting minutes

Public Arts Committee

The Public Arts Committee is meeting to discuss several public art projects, including a request for proposals (RFP) for the Southbeach Placemaking project, the Rotating Art project, and updates on existing artworks. They will also review a draft Public Art Maintenance Policy and discuss the committee's budget for the 22-23 fiscal year. The meeting includes public comment and is open to in-person and virtual participation.

• RFP for Southbeach Placemaking project
• Rotating Art project RFP discussion
• Public Art Maintenance Policy draft review
• Budget update for 22-23 fiscal year
• Set dedication date for 'Ambassador Portal' sculpture

Parking Advisory Committee

The committee will discuss proposed amendments to NMC Chapter 14.14 regarding special parking area requirements. Members will also review bids for sign pole, base, and pay station foundation installations. Additionally, the committee will review updated parking management FAQs and an outreach schedule.

• Review of NMC Chapter 14.14 amendments to Special Parking Area Requirements
• Bids for sign pole/base installations and pay station foundations
• Updated Parking Management Solution FAQ and outreach schedule
• Introduction of the new Parking Enforcement Officer

Planning Commission Work Session

The Newport Planning Commission will hold a work session to discuss several items, including a state legislative update, an outreach plan for the Bayfront parking management strategy, and a web-based GIS map. They will also conduct a second review of proposed amendments to the city's parking and loading requirements (NMC Chapter 14.14) and receive an update on the commission's work program. No final decisions are expected at this work session.

• Second review of amendments to NMC Chapter 14.14, Parking and Loading Requirements
• Outreach plan for Bayfront Parking Management Strategy rollout
• 2023 State of Oregon legislative update
• Community Development Department web-based GIS map
• Planning Commission work program update

Planning Commission Regular Session

The Newport Planning Commission will hold a regular session to approve minutes from prior meetings, hear public comment, and consider initiating legislative amendments to the city's parking and loading requirements (NMC Chapter 14.14). The meeting is open to the public and will be live-streamed.

• Initiate legislative amendments to NMC Chapter 14.14, Parking and Loading Requirements
• Approval of minutes from July 24, 2023 work session and regular session
• Public comment period for items not on the agenda

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will interview two applicants for committee vacancies and review the 2023 Newport Tree Manual. The committee also receives a department report and handles routine business like approving minutes and setting the next agenda.

• Interview applicants Mike Kloeck and Tammy Moore for committee positions
• Review of the 2023 Newport Tree Manual
• Approval of May 3, 2023 meeting minutes
• June 2023 department report

Bicycle/Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee is meeting to discuss items including a crash report from the Newport Police Department, the committee's work calendar, and goals and objectives for the new fiscal year. They will also consider leadership roles and receive a staff liaison report. Public comment is invited on items not on the agenda.

• Crash report from NPD on crashes involving people using active transportation
• Discussion of BPAC work calendar and goals/objectives for 2023-24
• Consideration of leadership roles within the committee
• Public comment on 'Surfers Crossing at Ossie's'
• Joint meeting with PRAC scheduled for September 12

Airport Committee

The Newport Airport Committee is holding a regular meeting with agenda items including roll call, approval of minutes, discussion/action items, an operations report, and public comments. The meeting is largely procedural, with no specific decisions or proposals detailed in the agenda. The committee's stated goals include pursuing commercial airline service, developing airport property, expanding utilities, adding hangars, installing solar panels, creating a parking plan, and partnering with FEMA.

• Operations report for August 2023
• Goal: pursue commercial and/or private for-hire airline service
• Goal: explore commercial/industrial development of AOA property
• Goal: expansion of water and sewer services to the airport
• Goal: partner with FEMA for emergency preparedness

Urban Renewal Agency

The Urban Renewal Agency will receive a report regarding the development of an intergovernmental agreement with Pacific Communities Health District. The meeting also includes an executive director's report covering various status updates and staff reports.

• Report on Intergovernmental Agreement with Pacific Communities Health District
• NW Biggs Street cost estimate and apportionment discussion

Parking Advisory Committee

The Parking Advisory Committee will discuss stakeholder outreach for the Bayfront Parking Management rollout and receive an update on Bayfront parking and sign improvements. The committee will also discuss current work with T2 Systems regarding e-permitting and enforcement.

• Review of Bayfront Parking Management rollout outreach
• Update on Bayfront Parking and Sign Improvements
• Discussion of T2 Systems e-permitting and enforcement work
• Introduction of the new Parking Enforcement Officer

Retirement Board of Trustees

The Retirement Board of Trustees will meet to review investment markets and retirement reports. The agenda includes a discussion regarding the number of defined benefit employees.

• Investment market review
• Retirement update report
• Review of defined benefit employee numbers
• Approval of April 27, 2023, minutes

Police Advisory Committee

The Police Advisory Committee will discuss committee vacancies, the current action plan, and upcoming community events. The committee will also review monthly call statistics from April and May 2023 and receive a report from the Director.

• Review of April 2023 minutes
• Discussion of committee vacancy update
• Action plan update
• Review of National Night Out flyer
• Review of April and May 2023 call statistics

Planning Commission Regular Session

The Newport Planning Commission will hold a regular session to approve minutes, take public comment, and decide on a final order for a front-yard variance allowing construction of a single-family dwelling at 1515 NW Spring Street. The agenda is mostly routine, with one action item and no public hearings or new business listed.

• Final Order and Findings of Fact for File 3-VAR-23, front yard variance for single-family dwelling at 1515 NW Spring Street
• Approval of July 10, 2023 regular session minutes
• Public comment period for items not on the agenda

Audit Committee

The Newport Audit Committee is meeting to receive an update from the auditor on interim work. The agenda includes committee comments and public comment, but no decisions or votes are listed.

• Auditor update on Interim Work

Urban Renewal Agency

The Urban Renewal Agency will consider appropriating funds to acquire property at 143 SW Coast Highway. The agency will also discuss funding for a cash match regarding the City Center Downtown Revitalization Project.

• Appropriation of funds to acquire property at 143 SW Coast Highway
• Appropriation of funding for City Center Downtown Revitalization Project cash match
• Approval of June 20, 2023, URA Regular Meeting Minutes
• Executive session to discuss real property transactions

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss routine business, including approval of April minutes, a report from the Aquatic Center Supervisor, and a discussion with the Central Coast Soccer Association. The committee will also review a follow-up on David's Chair fundraiser and excursion, and receive the May department report. No major decisions or public hearings are scheduled.

• Report from Aquatic Center Supervisor Keeley Naughton
• Discussion with Central Coast Soccer Association
• David's Chair Fundraiser & Excursion follow-up
• May 2023 Department Report
• Approval of April 5, 2023 meeting minutes

Library Board

The Newport Library Board is meeting to approve minutes, receive the librarian's report, and discuss two items: a presentation on Naloxone in public libraries by the Overdose Prevention Coordinator, and planning for a board retreat on August 12. The agenda includes routine reports and statistics, with no major policy decisions or budget items listed.

• Discussion of Naloxone in public libraries with Isabelle Cisco, Overdose Prevention Coordinator
• Library Advisory Committee Board Retreat scheduled for Saturday, August 12, 10 am - 3 pm
• Librarian's report for June and July 2023
• Reference tally, Wi-Fi statistics, Oceanbooks stats, and database annual reports for FY22-23

Airport Committee

The Newport Airport Committee is meeting to discuss and potentially act on a rental lease for T-hangar 3 with Dwight Shaneyfelt, along with reviewing the June 2023 operations report. The agenda also includes routine items like roll call, minutes approval, and public comments. The committee's long-term goals are listed, including pursuing airline service and expanding airport facilities.

• Rental lease for T-hangar 3 with Dwight Shaneyfelt
• June 2023 operations report
• Goal: pursue commercial or private for-hire airline service
• Goal: explore commercial/industrial development of AOA property
• Goal: expansion of water and sewer services to the airport

Planning Commission Regular Session

The Newport Planning Commission will hold a regular session to approve minutes, take public comment, and decide on two final orders: a conditional use permit for Samaritan Drug and Alcohol Rehab Offices and a sign variance for the Port of Newport. A public hearing will also be held for a front yard variance at 1515 NW Spring Street. The agenda includes procedural items like minutes approval and work program updates.

• Final order for Conditional Use Permit (File 4-CUP-23) for Samaritan Drug and Alcohol Rehab Offices
• Final order for Sign Variance (File 2-VAR-23) for Port of Newport, Port Dock 1, on behalf of Newport Sea Lion Foundation
• Public hearing for Front Yard Variance (File 3-VAR-23) for single-family dwelling at 1515 NW Spring Street
• Approval of June 12, 2023 work session and regular session minutes
• Planning Commission Work Program update

Public Arts Committee

The Public Arts Committee will discuss whether to accept a donated Pegasus horse art sculpture from Jesse Swickard. The agenda includes this discussion item, followed by public comment and adjournment.

• Discussion about receiving donated Pegasus horse art sculpture from Jesse Swickard

60+ Advisory Committee

The 60+ Advisory Committee is meeting to discuss routine business, including approving minutes, reviewing the FY 2022-2023 committee goal report, interviewing a prospective member, and considering a bylaw update. The agenda is largely procedural with no major policy decisions or public hearings.

• Review of FY 2022-2023 Committee Goal Report
• Interview of Kathleen Kuebbing for committee membership
• Discussion of Advisory Committee Bylaw Update
• Approval of May 22, 2023 meeting minutes
• Supervisor's report for May 2023

Parking Advisory Committee

The Parking Advisory Committee will review bid packages for the Bayfront Parking Lot refurbishment and sign installation. Members will also discuss proposed changes to the Meter Permit Municipal Code and permit availability caps by zone.

• Review Bayfront Parking Lot Refurbishment and Sign Installation Bid Packages
• Review Draft Meter Permit Municipal Code Changes
• Confirm updates to regulatory signs
• Confirm permit availability caps by zone

Urban Renewal Agency

The Urban Renewal Agency will hold a public hearing regarding the adoption of the 2023-2024 budget and tax increment. The agency will also consider a purchase and sale agreement to acquire property located at 143 SW Coast Highway.

• Public hearing for Resolution No. 3988 to adopt the 2023-2024 budget and appropriations
• Consideration of a purchase and sale agreement for 143 SW Coast Highway
• Approval of meeting minutes from May 1, May 15, and June 5, 2023

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss several items including a $65,000 budget request, maintenance policies for public art, and updates on specific projects like the Eckstein sculpture and Ambassadors Portal. The committee will also consider an easement for a mural at Roby's Furniture and clarify processes for city versus private artwork.

• Discussion of $65,000 budget request from Public Arts Committee
• Discussion on maintenance policy for public art
• Update on Eckstein sculpture maintenance
• Discussion on easement for public art mural at Roby's Furniture
• Discussion on rotating art sculpture bases

Airport Committee

The Newport Airport Committee will discuss updates to ground lease language in Section 11 of the airport hangar lease template, and interview a committee applicant. The meeting also includes an operations report with responses to budget wish list items for FY 23-24. The agenda is otherwise routine, with standard items like roll call, minutes approval, and public comments.

• Update to ground lease language, Section 11, with draft lease template dated 6-05-23
• Interview of committee applicant (Staff Report Seavers applicant 2023)
• Operations report including responses to multiple budget wish list items for FY 23-24

Bicycle/Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee is meeting to review a monthly crash report involving active transportation, hear committee and public comments, and discuss other business including Yaquina Bay State Park and a Safe Routes to School (SRTS) Planning Assistance Program grant application. The agenda also includes routine items like approval of minutes and setting the next meeting date.

• Crash report on collisions involving active transportation for the past month
• Discussion of Yaquina Bay State Park
• Discussion of SRTS Planning Assistance Program grant application
• Public comment opportunities (two sessions)

Planning Commission Work Session

The Newport Planning Commission is holding a work session to discuss several land-use topics, including an update to the Yaquina Bay Estuary Management Plan, adjustments required by HB 3414, and the scope of land-use amendments to facilitate needed housing. The meeting is a discussion session, not a final decision-making meeting.

• Presentation on Yaquina Bay Estuary Management Plan update by Meg Reed of DLCD
• Discussion of HB 3414 requiring adjustments to land use standards
• Scope of land use amendments to facilitate needed housing, referencing Resolution No. 3978 and the 2023 Housing Production Strategy
• Planning Commission Work Program update

Planning Commission Regular Session

The Newport Planning Commission will hold a regular session with three public hearings: a conditional use permit for Samaritan Drug and Alcohol Rehab Offices, a sign variance for the Port of Newport on behalf of the Newport Sea Lion Foundation, and amendments to trash enclosure standards for multi-family/commercial properties. The commission will also approve minutes from previous meetings and take public comment on non-agenda items.

• Conditional Use Permit for Samaritan Drug and Alcohol Rehab Offices (File 4-CUP-23 / 2-ADJ-23)
• Sign Variance for Port of Newport, Port Dock 1, for Newport Sea Lion Foundation (File 2-VAR-23)
• Amendments to NMC Chapter 14.11 on Multi-Family/Commercial Trash Enclosure Standards (File 6-Z-22)
• Approval of minutes from May 8 and May 22, 2023 meetings

Urban Renewal Agency

The Urban Renewal Agency will consider a fifth amendment to the covenants, conditions, and restrictions for the property sold to The Whaler Motel in 1992. The proposed amendment involves extending the construction period for Hallmark Inns & Resorts Inc. The agency may also meet in executive session to discuss real property transactions.

• Fifth Amendment to CCRs for property sold to The Whaler Motel in 1992
• Proposed extension of construction period for Hallmark Inns & Resorts Inc
• Executive Session to discuss real property transactions

Budget Committee

The Newport Budget Committee will review and potentially approve the City of Newport and Urban Renewal Agency budgets for fiscal year 2023-2024, including tax levies and a fee schedule. The meeting includes public comment and discussion of other recommendations to the City Council.

• Approve City of Newport FY 2023-24 budget
• Approve general obligation bond tax levies for FY 2023-24
• Recommend Council approval of 2023-2024 fee schedule
• Approve Newport Urban Renewal Agency budget and tax levies for South Beach, Northside, and McLean Point districts
• Evaluate budget development process

Budget Committee

The Newport Budget Committee is meeting to review financial projections for 2023-2028, a 'hit and wish list' for the 2023-24 fiscal year, and proposed transfers, service charges, and city-facilities rental income. The meeting includes a public hearing/comment period at 6 p.m. and approval of prior minutes.

• 2023-2028 forecast projections
• 2023/2024 fiscal year hit and wish list
• 2023-24 transfers in and out
• 2023-24 charges for services proposed
• 2023-24 city facilities rental income proposed

Airport Committee

The Newport Airport Committee will discuss and potentially act on an $875,000 FAA BIL funding grant and a lease agreement with Anderson Building & Land LLC for hangar sites. They will also review the April 2023 operations report. The meeting is a regular session with public comment opportunities.

• FAA BIL $875,000 funding discussion
• Hangar lease for Anderson Building & Land LLC (CN & CS)
• April 2023 operations report
• Public comment period

Planning Commission Work Session

The Newport Planning Commission is holding a work session to discuss unfinished business, including comments from Thompson Sanitary on draft trash enclosure amendments, revisions to parking codes to facilitate Bayfront metering, and an update on the commission's work program. No final decisions are expected at this work session.

• Comments from Thompson Sanitary on draft trash enclosure amendments to NMC Chapter 14.11
• Revisions to Chapter 6.15, Parking in Rights-of-Way
• Elimination of existing Chapter 6.20, Regulating Use of City Parking Lots
• New Chapter 6.20, Metered Parking Zones
• Revisions to Chapter 14.14, Off-Street Parking and Chapter 6.25, RV Parking Regulations

60+ Advisory Committee

The 60+ Advisory Committee is meeting to discuss its FY 2022-2023 goal report, an attendance policy, and the Bloom Newport 2023 event. The committee will also hear the supervisor's report for March and April 2023 and consider approving the March 27, 2023 minutes. This is a routine advisory meeting with no major decisions expected.

• Review of FY 2022-2023 Committee Goal Report
• Discussion of attendance policy
• Discussion of Bloom Newport 2023
• Supervisor's report for March and April 2023
• Approval of March 27, 2023 meeting minutes

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss several ongoing public art projects, including the Casey McEneny Roby's Mural Project and the Ambassador's Portal Sculpture Project, as well as a draft Public Art Maintenance Policy. The committee will also review the FY 2023-2024 budget and discuss the rotating art sculpture program bases. This is a regular business meeting with no final decisions expected on these discussion items.

• Update on Casey McEneny Roby's Mural Project
• Public Art Maintenance Policy discussion (draft 4.23)
• Update on Ambassador's Portal Sculpture Project
• Eckstein Sculpture Maintenance Update
• FY 2023-2024 Budget Discussion

Parking Advisory Committee

The Parking Advisory Committee will discuss e-permit pricing, availability, and updates to Special Parking Area requirements for the Bayfront. Members will also discuss timing and locations for outreach with affected stakeholders.

• Discussion of E-Permit Pricing and Availability
• Updating Special Parking Area Requirements for the Bayfront
• Stakeholder outreach planning
• Review of Bayfront Parking Permit Zone Option Map
• Review of revisions to NMC 14.14.100

Urban Renewal Agency

The Urban Renewal Agency will hold a public hearing regarding Resolution No. 3976 to provide for a supplemental budget and appropriations for Fiscal Year 2022-2023. The agency also plans to schedule an executive session to discuss real property transactions.

• Public hearing for Resolution No. 3976 (Supplemental Budget and Appropriations)
• Discussion of real property transactions in executive session

Library Board

The Newport Library Board meets to approve minutes, receive the librarian’s monthly report, and review usage statistics. The board also discusses a training guide on homelessness and celebrates a student representative’s graduation.

• Approval of March 8, 2023 meeting minutes
• Review of May 2023 librarian’s report and library usage statistics (Wi-Fi, reference, databases)
• Discussion of Librarian's Guide to Homelessness training materials

Bicycle/Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee is meeting to discuss a crash report involving people using active transportation, hear updates on city street infrastructure projects, and handle routine business such as approving minutes and setting the next meeting date. Public comment is invited.

• Crash report on motor-vehicle crashes involving people using active transportation
• City Street Infrastructure Projects Update with Capital Improvements List
• BPAC Goals and Objectives subcommittee assignments
• Public comment opportunities (two sessions)

Planning Commission Work Session

The Newport Planning Commission will hold a work session to review draft standards for multi-family and commercial solid waste and recycling enclosures, including proposed amendments to NMC 14.11. They will also continue discussions on updating special parking area requirements for the Bayfront. No final decisions are expected; these are discussion items.

• Review draft Multi-Family/Commercial Solid Waste and Recycling Enclosure Standards
• Discuss NMC 14.11 amendments related to solid waste and recycling enclosures
• Continued discussion on updating Special Parking Area requirements for the Bayfront
• Reference to Ord 2163 - Adoption of City Parking Policies
• Public comment deadline: 4 hours before meeting; virtual comment request 24 hours prior

Planning Commission Regular Session

The Newport Planning Commission will consider a final order for a conditional use permit for South Beach Church, act on recommended housing production strategies, and discuss initiating legislative amendments for multi-family/commercial trash enclosure standards. The meeting also includes approval of minutes and public comment.

• File 2-CUP-23: Final Order and Findings for South Beach Church Conditional Use Permit
• File 1-CP-21: Action on Recommended Housing Production Strategies
• Initiate Legislative Amendments for Multi-Family/Commercial Trash Enclosure Standards
• Approval of April 24, 2023, work session and regular session minutes

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss potential stakeholders for current and future initiatives, review the recreation fee schedule for FY 2023-2024, and receive an update on David's Chair excursion. The meeting also includes approval of minutes, a director's report, and public comment.

• Discussion on Recreation Fee Schedule for FY 2023-2024
• Follow-up discussion on potential stakeholders for current and future initiatives
• David's Chair Excursion update
• March 2023 Department Report

Budget Committee

The Newport Budget Committee is meeting to review the proposed Fiscal Year 2023-2024 budget, including a public hearing on state shared revenues and public comment. The committee will also elect officers, approve prior meeting minutes, and hear a budget message from Budget Officer Spencer Nebel. The agenda includes a detailed review of the proposed budget by fund.

• Public hearing on 2023-2024 state shared revenues
• Review of FY 2023-2024 proposed budget and capital projects outlay request
• Election of budget committee chair and secretary
• Approval of 2022 and 2023 budget committee minutes
• Public comment on city and urban renewal agency proposed budgets

Urban Renewal Agency

The Urban Renewal Agency will meet to approve previous meeting minutes and receive an Executive Director's report. The agency also intends to schedule an executive session to discuss real property transactions.

• Approval of March 20, 2023, meeting minutes
• Approval of April 17, 2023, meeting minutes
• Executive Director's Report
• Scheduling an executive session regarding real property transactions

Retirement Board of Trustees

The Retirement Board of Trustees will meet to introduce new member Robert Westerman and sign authority forms for Columbia Trust. The board will also review an investment market review, a liquidity report, and a new retirement report from Human Resources.

• Introduction of new Trustee Member, Robert Westerman
• Signing of Authority Form for Columbia Trust
• Investment Market Review and Liquidity Report
• New Retirement Report from Barb James, Human Resources
• Approval of January 26, 2023, and March 3, 2023, meeting minutes

Police Advisory Committee

The Police Advisory Committee will meet to discuss committee vacancies and action plan updates. The agenda also includes a review of March 2023 monthly statistics and a report from the Director.

• Committee vacancy update
• Action plan update
• Review of March 2023 monthly statistics
• Director's report

Housing Advisory Committee

The Housing Advisory Committee is holding an open house to present various strategies for future housing policymaking and investments. The session will include results from a recent community online survey.

• Presentation of housing strategies
• Review of community online survey results

Sister City Committee

The Sister City Committee will meet to discuss upcoming exchange events. The agenda includes discussions regarding a May exchange and a June exchange, including youth applications.

• Discussion of May Exchange event list
• Discussion of June Exchange staff report
• Review of consolidated Sister City youth applications

Public Arts Committee

The Newport Public Arts Committee will review minutes from previous meetings and discuss several public art projects, including a proposed mural by Casey McEneny at Roby's, a possible mural at Yaquina View Elementary, and maintenance of existing sculptures. The committee will also discuss a rotating art sculpture program and updates on the Ambassador's Portal Project.

• Casey McEneny public art mural at Roby's
• Possible mural location at Yaquina View Elementary
• Public art maintenance discussion
• Eckstein sculpture maintenance
• Discussion on possible rotating art sculpture program locations

Parking Advisory Committee

The Parking Advisory Committee will discuss potential changes to regulatory signage and loading zone areas. Members will also review e-permit pricing, availability, and plans for stakeholder outreach.

• Review of potential regulatory signage changes and placement
• Discussion of regulatory sign concepts
• Potential changes to loading zone areas
• E-permit pricing and availability
• Stakeholder outreach timing and location

Water Supply Management Conservation Work Group

The Water Supply Management and Conservation Work Group will discuss water conservation programs, including a source water protection grant, HB 2813 source water grants, and potential funding sources for conservation fixtures and programs. The group will also approve minutes from the March 21, 2023 meeting.

• Approval of March 21, 2023 meeting minutes
• Discussion of Newport Drinking Water Source Protection Plan grant submission
• Discussion of HB 2813 source water grants
• Discussion of water conservation fixtures and possible funding sources
• Discussion of funding sources for water conservation programs

Urban Renewal Agency

The Urban Renewal Agency will hold a meeting to hear public comments and receive an Executive Director's report. The agency also plans to schedule an executive session to discuss real property transactions.

• Executive Director's Report
• Executive Session to discuss real property transactions

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss a recreation fee schedule analysis, hear a report from the 60+ Activity Center supervisor, and discuss potential stakeholders for current and future initiatives. The committee will also approve the March 1, 2023 minutes and receive department reports for January and February 2023.

• Discussion on Recreation Fee Schedule Analysis (40 minutes) with staff report and supporting documents including 2022 income data and fee schedules
• Report from 60+ Activity Center Supervisor Sonia Graham (15 minutes)
• Discussion on Potential Stakeholders for Current and Future Initiatives (20 minutes)
• Approval of March 1, 2023 meeting minutes
• Director's report covering January and February 2023 department reports

Housing Advisory Committee

The Newport Housing Advisory Committee is meeting to debrief online survey results and provide final comments on the draft Housing Production Strategy (HPS). The committee will also approve minutes from its February 16, 2023 meeting and take public comment.

• Debrief of online survey results
• Final comments on the Housing Production Strategy draft v5
• Approval of February 16, 2023 meeting minutes

Parking Advisory Committee

The committee will conduct a final review of the T2 Systems contract package and discuss pay station decal options. Members will also discuss planned improvements for the Bayfront parking lot and regulatory signage pricing.

• Final review of T2 Systems contract package
• Discussion of pay station decal options
• Planned Bayfront parking lot improvements
• Discussion regarding regulatory signage and pricing
• Planning for stakeholder outreach

60+ Advisory Committee

The 60+ Advisory Committee is meeting to discuss its FY 2022-2023 goal report, member attendance and participation, and the fee schedule. The agenda also includes approval of the February 27, 2023 minutes and a supervisor's report on the 60+ Center. This is a routine advisory meeting with no major decisions expected.

• Review of FY 2022-2023 Committee Goal Report
• Discussion of Committee Member Attendance/Participation
• Discussion of Fee Schedule
• Supervisor's Report on 60+ Center for February 2023

Police Advisory Committee

The Police Advisory Committee will meet to discuss committee vacancies and an action plan update. The committee will also review monthly statistics for January and February 2023 and receive a report from the Director.

• Review of January 25, 2023 minutes
• Committee vacancy update
• Action plan update
• Report on recommendation to City Council
• Review of January and February 2023 monthly statistics

Water Supply Management Conservation Work Group

The Water Supply Management and Conservation Work Group is meeting to discuss the Newport Water Supply Management and Conservation Plan, a letter of interest for a Drinking Water Source Protection Plan Grant, and Mid-Coast Water Conservation Consortium water curtailment plans and analysis. These are discussion items only; no final decisions are listed on the agenda.

• Discussion of Newport Water Supply Management and Conservation Plan
• Discussion of Letter of Interest for Drinking Water Source Protection Plan Grant
• Discussion of Mid-Coast Water Conservation Consortium Water Curtailment Plans and Analysis

Urban Renewal Agency

The Urban Renewal Agency will conduct a regular meeting to review the Executive Director's report. The agenda includes the approval of previous meeting minutes and a review of documents regarding a commercial real estate sale agreement and Ordinance No. 2083.

• Approval of March 6, 2023, meeting minutes
• Review of Commercial Real Estate Sale Agreement
• Review of Ordinance No. 2083
• Executive Director's Report

Sister City Committee

The committee will discuss the recent adult exchange from Newport to Mombetsu. Members will also plan upcoming adult and youth exchanges scheduled for the summer.

• Approval of January 19, 2023 minutes
• Discussion of February 2023 adult exchange to Mombetsu
• Planning for upcoming adult exchange from Mombetsu
• Planning for summer youth exchange to Mombetsu
• Planning for July/August youth exchange from Mombetsu

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss several public art projects and policies, including an update on the South Beach Urban Renewal Agency art RFP, maintenance of Eckstein sculptures, the Ambassador's Portal Art Project, a public art website project, and potential resolutions and ordinances. The committee will also consider an art maintenance policy. No final decisions are listed on the agenda; items are for discussion.

• Update on South Beach Urban Renewal Agency Art RFP
• Eckstein Sculptures maintenance discussion
• Status update on Ambassador's Portal Art Project
• Status update on Jeremy Burke Public Art Website Project
• Discussion of Public Arts Resolutions and Ordinances

Bicycle/Pedestrian Advisory Committee

The Bicycle/Pedestrian Advisory Committee will discuss potential changes to meeting frequency and review bylaws. The committee will also discuss bike boxes and a draft letter to the City Council regarding bike lockers.

• Discussion of draft bylaws regarding fewer meetings
• Review of draft bike locker letter to City Council
• Discussion of bike boxes and Corvallis parking area case study
• Approval of January and February draft minutes

Airport Committee

The Newport Airport Committee will discuss and potentially act on several items, including a letter of support for a solar farm, multiple land leases for hangar sites, updates to rules and regulations, and the fiscal year 2023-2024 fee schedule. They will also consider changes to FAA funding for upcoming years.

• Letter of support for solar farm at airport to City Council
• Land lease for hangar site C1 to Daniel B. McCrea
• Rule and Regulations section 6.6 Storage of Equipment / Materials
• Land lease for parking south of Hangar A4 to Doug Lystra
• Fiscal Year 2023-2024 fees

Library Board

The Newport Library Board will meet to approve minutes, hear the librarian’s report, and discuss upcoming staff training and facility policy revisions. No formal decisions are listed on the agenda.

Urban Renewal Agency

The Urban Renewal Agency will discuss the acquisition of undeveloped commercial property located at 641 SW Coast Highway, 626 SW 9th Street, and 636 SW 9th Street. The meeting also includes the acceptance of the annual audit for the agency's financial statements.

• Purchase and sale agreement for 641 SW Coast Highway, 626 SW 9th Street, and 636 SW 9th Street
• Acceptance of the Annual Audit for the Urban Renewal Agency Financial Statements
• Executive Session to discuss real property transactions

Retirement Board of Trustees

The Retirement Board of Trustees will interview a candidate for a board vacancy. The board will also review a letter regarding the funding status of the Newport Retirement Plan.

• Interview of Robert Westerman for Retirement Board vacancy
• Review of Newport Retirement Plan funding status

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss several items, including a draft Integrated Pest Management (IPM) plan, an update on the Vision 2040 committee, and the ADA Beach Access Project. They will also review committee goals and leadership assignments, and approve minutes from previous meetings.

• Review draft Integrated Pest Management (IPM) Plan
• Discussion on ADA Beach Access Project
• Vision 2040 Committee update by Jeff Schrantz
• Review committee goals and leadership assignments
• Approve minutes from December 7, 2022 and January 4, 2023

Budget Committee

The Budget Committee is meeting to begin the 2023-24 budget process, reviewing the city manager's preliminary budget memo, financial reports, and sustainability projections. They will also discuss City Council goals for the upcoming fiscal year. This is an introductory meeting; formal budget deliberations are scheduled for May.

• Review of preliminary budget and 2023-24 budget calendar
• Discussion of financial sustainability recommendations for the General Fund
• Review of policies on financial reserves and contingencies
• Review of City Council goals for 2023/2024
• Scheduled budget deliberation meetings: May 2, May 23, May 30, 2023

60+ Advisory Committee

The 60+ Advisory Committee is meeting to discuss its FY 2022-2023 goal report and review the fee schedule for the 60+ Center. The committee will also hear a department report for January 2023 and set the next meeting date.

• Review of FY 2022-2023 Committee Goal Report
• Fee Schedule Review
• Department Report for January 2023
• Approval of January 23, 2023 minutes

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss several items, including a maintenance program for city art, an update on the Ambassador's Portal art project at Don and Ann Davis Park, a public art website, and a rotating art sculpture program. These are discussion items, not final decisions.

• Discussion of a Maintenance Program for City Art
• Update on Ambassador's Portal art at Don and Ann Davis Park
• Discussion of Public Art Website
• Rotating Art Sculpture Program Discussion

Housing Advisory Committee

The Newport Housing Advisory Committee is meeting to discuss the virtual open house and conduct a detailed review of draft Housing Production Strategy (HPS) actions. The agenda includes approval of the January 12, 2023 meeting minutes and public comment. This is a working session focused on refining housing strategies.

• Detailed review of draft HPS actions
• Discussion of virtual open house
• Approval of January 12, 2023 meeting minutes
• Public comment period

Parking Advisory Committee

The Parking Advisory Committee will meet to discuss elements of a parking management solution with T2 Systems Inc. The committee will also review minutes from previous meetings and address public comments.

• Discussion with T2 Systems Inc regarding parking management solution elements
• Review of January 18 and January 30, 2023, meeting minutes
• Review of Updated Bayfront Parking Management Map
• Review of T2 Systems Proposal

Bicycle/Pedestrian Advisory Committee

The Newport Bicycle/Pedestrian Advisory Committee is meeting to discuss several items, including changing meeting frequency, bike parking at the Bayfront and around Newport, and an onboarding session. They will also receive reports on crashes, recent funding grants, and liaison activities. Public comment is invited.

• Discussion: Meeting Frequency (Bylaws Change)
• Bike Parking at the Bayfront
• Bicycle Parking Around Newport
• Crash Report
• Recent Funding Grants (FLAP, SRTS)

Public Arts Committee

The Public Arts Committee is reviewing responses to a Request for Proposals (RFP) for an art piece to replace the Ambassador sculpture in Don and Ann Davis Park. The committee will interview nine artist teams and score their proposals to select a finalist.

• Review of RFP responses for Ambassador replacement/art in Don and Ann Davis Park
• Interviews with nine artist teams, including Ken McCall, Jud Turner, Randy Walker, Robert Barnum, Daniel Borup, Addie Boswell and Matt Cartwright, Peter Hazel, Pontus Wilfors, and Gillie and Marc
• Final tabulation and scoring of RFP responses at 12:15 p.m.

Water Supply Management Conservation Work Group

The Water Supply Management and Conservation Work Group is meeting to discuss water supply and conservation topics, including presentations on drinking water protection plans for Toledo and Yachats, an update on the Mid-coast Water Planning Partnership's action plan, and a source water protection plan update. The group will also review water use by class, rainwater catchment systems, and schedule tours of water users. The agenda includes several staff memos and presentations, indicating a working session rather than final decisions.

• Presentation from GSI Water Solutions on Toledo and Yachats Drinking Water Protection Plans
• Presentation from Creative Resource Strategies on Mid-coast Water Planning Partnership's Action Plan
• Source Water Protection Plan Update
• Water Supply by Class review
• Rainwater Catchment Systems Update

Library Board

The Newport Library Board is meeting to approve minutes, hear the librarian's report, and discuss interviews for the Library Advisory Committee. The board will review applications from three candidates. Public comment is also scheduled.

• Interviews for Library Advisory Committee applicants
• Review of applications from McLaughlin, Martella, and Romero
• Librarian's report
• Approval of meeting minutes

Police Advisory Committee

The Police Advisory Committee will meet to discuss committee vacancies, goals, and an action plan update. The committee will also review monthly statistics from November and December 2022 and receive a Director's Report.

• Review of November 30, 2022, minutes
• Discussion of committee vacancies
• Action plan update
• Review of NPD November and December 2022 statistics
• Director's Report

Destination Newport Committee

The Destination Newport Committee will elect a Chair and Vice-Chair, interview a candidate for a lodging representative vacancy, and consider a proposal from iHeart Media and a KPTV weather camera sponsorship agreement. The committee will also receive reports on tourism marketing and room tax revenue.

• Election of Chair and Vice-Chair
• Interview of Josh Conrad for lodging representative vacancy
• iHeart Media presentation/proposal for Discover Newport marketing
• Consideration of KPTV weather camera sponsorship/agreement
• Fox and Crown and Chamber reports including room tax revenue comparison

60+ Advisory Committee

The Newport 60+ Advisory Committee is meeting to approve minutes, interview a committee applicant, and review its FY 2022-2023 goals. The supervisor will present department reports for November and December 2022. Public comments are also scheduled.

• Interview of committee applicant Shelly Thompson
• Review of FY 2022-2023 Committee Goals
• November 2022 Department Report
• December 2022 Department Report

Sister City Committee

The Sister City Committee will meet to discuss upcoming exchanges with the city of Mombetsu. The committee will also continue discussions regarding the Nye Beach Banner Project.

• Discussion regarding 2023 exchanges with Mombetsu
• Continued discussion on the Nye Beach Banner Project

Public Arts Committee

The Newport Public Arts Committee is meeting to discuss several items, including a resolution and ordinances, the public art website, the rotating sculpture program, and maintenance of the Eckstein sculptures. The committee will also approve minutes from previous meetings and hear public comment.

• Discussion of Public Art Committee Resolution and Ordinances
• Discussion regarding the Public Art Website
• Discussion regarding Rotating Sculpture Program and review of forms
• Update regarding maintenance of the Eckstein Sculptures
• Approval of minutes from September 22 and October 20, 2022

Parking Advisory Committee

The Parking Advisory Committee will review and score responses to the Request for Proposals for the Bayfront Parking Management Plan. The committee will also receive an overview of parking enforcement strategies and statistics from Chief Jason Malloy.

• Review and scoring of Bayfront Parking Management Plan RFP responses
• Overview of parking enforcement strategies and statistics
• Discussion regarding the naming of City parking lots

Housing Advisory Committee

The Newport Housing Advisory Committee is meeting to discuss potential actions to address housing needs, including a discussion on the CET (Construction Excise Tax). The agenda includes approval of the previous meeting's minutes and a summary of outreach efforts. The meeting is largely a working session with no final decisions scheduled.

• Discussion of potential actions to meet housing need
• CET (Construction Excise Tax) discussion
• Approval of December 15, 2022 meeting minutes
• Summary of outreach activities
• Handouts include Housing Fund Summary FYE 18-22 and Housing Strategies for Further Discussion

Vision 2040 Advisory Committee

The committee will review the 2022 Annual Vision Progress Report and the Vision 2040 Bylaws. Members will also select a Chair and Vice Chair and finalize goals and objectives for the 2023-2024 fiscal year.

• Approval of 2022 Annual Vision Progress Report
• Review of Vision 2040 Bylaws
• Selection of Chair and Vice Chair
• Final adoption of FY 2023-2024 Goals and Objectives
• Modification of annual meeting schedule

Library Board

The Newport Library Board will review the librarian's year-end report, Oceanbooks and Wi-Fi statistics, and reference tallies. They will also discuss the 2022 Oregon Public Library Statistical Report and annual report update, and set goals for FY2023-2024. The board will also discuss interviews for new members on January 26.

• 2022 Oregon Public Library Statistical Report and Annual Report Update
• Library Advisory Committee Board Goals for FY2023-2024
• Oceanbooks Statistics for Sept-Dec 2022
• Newport Public Library Wi-Fi Statistics July-December 2022
• Library Advisory Committee Board Interviews on January 26

Airport Committee

The Newport Airport Committee will discuss and potentially act on several items, including a T-hangar lease for JFT Holdings LLC, a ground lease for Daniel B. McCrea, filling a committee vacancy, setting goals, and an update on World Fuel. They will also review FAA Bipartisan Infrastructure projects and an operations report. The meeting includes public comment opportunities.

• T-hangar 10 lease for JFT Holdings LLC
• Ground lease for Daniel B. McCrea east of hangar D-4
• Filling open airport committee member seat
• World Fuel lease agreement update
• FAA Bipartisan Infrastructure 2022 projects

Bicycle/Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee is meeting to handle routine business: approving November and December 2022 minutes, confirming positions and officers, and discussing a letter to the City Council about Bayfront bike storage. The committee will also hear a collision report, receive liaison updates, and host a presentation and Q&A with Ryan Hashagen.

• Letter to City Council: Bayfront Bike Storage
• Confirm Positions and Officers
• OBPAC Outreach Letter
• Collision Report
• Ryan Hashagen Presentation / Q-and-A

Parks and Recreation Advisory Committee

The Newport Parks and Recreation Advisory Committee is meeting to elect officers, review its charge, and discuss draft goals and calendar for fiscal year 2023-24. The committee will also hear a report from the Sports Program Coordinator and receive the November 2022 department report. The agenda includes routine items like approving minutes and setting the next meeting date.

• Committee officer elections
• Review of committee charge
• Review of FY23-24 committee goals (draft)
• Review of FY23-24 committee calendar
• Report from Sports Program Coordinator Zach Koprowski

Urban Renewal Agency

The Urban Renewal Agency is meeting to consider the potential adoption of Resolution No. 3963 regarding a supplemental budget. The agency will also hold an executive session to discuss real property transactions.

• Public hearing and consideration of Resolution No. 3963 (Supplemental Budget)
• Executive session to discuss real property transactions