Graysville public meetings in 2021
27 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Meeting
The Graysville Mayor and Board of Commissioners approved a motion to have the city recorder find someone to appraise the old City Hall property, a step toward its potential sale. The board also voted to hold off on paying $400 for GIS mapping services until the state requirement is due in 2023. All votes were 4-0, with Commissioner Anthony Knox absent.
- Approved motion to find an appraiser for the old City Hall property (4-0)
- Approved motion to hold off on $400 GIS mapping payment until 2023 (4-0)
- Approved motion to have the city provide a dump trailer for the Beautification Committee's debris cleanup (4-0)
- Approved consent agenda items for Library, Kristopher's Kingdom, Fire, Water, and Police departments (4-0)
- Approved minutes from the November 2, 2021 meeting (4-0)
Meeting
The board passed Ordinance 2021-12 on trucks (3-2), with Commissioners Sulcer and Knox voting no. It also set a $30 per day impound lot storage fee, with weekend waivers, and approved a motion to have David Creasman fill in as interim water department supervisor during Gary Doss's absence. Library hours were changed back to 8:00-4:30 (4-1).
- Passed Ordinance 2021-12 on trucks (3-2)
- Approved $30/day impound lot storage fee, waived on weekends when city hall is closed (5-0)
- Approved David Creasman as interim water department supervisor (5-0)
- Changed library hours back to 8:00-4:30 (4-1)
- Approved fire department roadblocks on Nov 26 and Dec 4 (5-0)
- Approved getting prices for a building inspector (5-0)
- Approved motion to look at mini x purchase (5-0)
- Approved minutes for Oct 5, 2021 meeting (5-0)
Meeting
The board passed Ordinance 2021-12, a truck route ordinance, with a 3-0 vote, despite discussion about its impact on a resident with a court order. The board also approved the purchase of a 2013 Case 580N backhoe for $5,000 more than the 2014 model, and tabled the American Rescue Plan discussion until the next meeting.
- Approved Ordinance 2021-12 Truck Route (3-0)
- Approved purchase of 2013 Case 580N backhoe (5-0)
- Tabled American Rescue Plan discussion until next meeting
- Approved minutes for September 7, 2021 (5-0)
- Approved special called minutes for September 24, 2021 (3-0, two abstentions)
- Approved library consent agenda (5-0)
- Approved park consent agenda (5-0)
- Approved fire department consent agenda (5-0)
Meeting
The Board of Commissioners voted 3-0 to approve Resolution 2021-3, authorizing the mayor to apply for a Tennessee Multimodal Access Grant for the Dayton Avenue Pedestrian Access Improvement Project. The board also granted Police Chief Gregg Roberson a leave of absence and appointed Officer Jonathon Scott as interim chief at the same pay rate. The meeting was a special called session with two commissioners absent.
- Approved Resolution 2021-3 to apply for a $282,000 multimodal grant for Dayton Avenue sidewalks (3-0)
- Granted Chief Gregg Roberson a leave of absence for personal reasons (3-0)
- Appointed Officer Jonathon Scott as interim police chief at the chief's pay rate (3-0)
Emergency
At an emergency called meeting, the Board of Commissioners approved Ordinance 2021-11, the 2021-2022 budget, on second reading. The motion was made by Commissioner Miles, seconded by Commissioner Sulcer, and passed 4-0. Mayor Kaylor and Commissioner Knox were absent. The meeting then adjourned.
- Approved Ordinance 2021-11, the 2021-2022 budget, on second reading (motion by Commissioner Miles, second by Commissioner Sulcer, passed 4-0)
- Adjourned the meeting (motion by Commissioner Sulcer, second by Commissioner Miles, passed)
Public Hearing and
The Board approved second readings of ordinances amending the FY2020-2021 budget, setting new water rates, and adopting an OSHA plan of operation. The FY2021-2022 budget ordinance was not passed due to no motion. The board also approved COVID sick pay for employees and a roadblock request.
- Approved Ordinance 2021-7 budget amendment (4-0)
- Approved Ordinance 2021-8 water rates (4-0)
- Approved Ordinance 2021-10 OSHA plan (4-0)
- No motion made on Ordinance 2021-11 budget 2021-2022
- Approved COVID sick pay: 1/3 pay or minimum wage for max 14 days (4-0)
- Approved Williams family roadblock for Sept 11, 2021 (4-0)
- Approved adding Amanda Sulcer and Samantha Levi to bank list (4-0)
- Approved motion to write Gary up, giving 30 days to find backhoe or show proof of search (4-0)
Meeting
The Graysville Board of Commissioners voted 4-0 to reinstate patrolman Carl Fairbanks, who had been suspended over a misrepresentation issue under police manual section 2.04G. The board approved his return effective immediately, with a 90-day probationary period, and allowed him to resubmit his original paperwork. Commissioner David Sulcer was absent.
- Approved reinstating Carl Fairbanks as patrolman on 90-day probation, effective immediately (4-0)
- Approved allowing Fairbanks to resubmit his original employment paperwork (4-0)
- Adjourned the special called meeting (4-0)
Meeting
The Graysville Mayor and Board of Commissioners approved the second reading of Budget Amendment Ordinance 2020-11, appointed Jimmy "Jimbo" Miles to fill a vacant commissioner seat, and changed library hours to 9:30 a.m. to 6:00 p.m. Monday through Friday. They also denied a cemetery takeover request, approved a $1,500 fireworks allocation, and gave a $0.50 raise to Robert Pankey. Several consent agenda items were not accepted because reports were not turned in.
- Approved second reading of Budget Amendment Ordinance 2020-11 (4-0)
- Appointed Jimmy "Jimbo" Miles as new commissioner (4-0)
- Denied Tim Dodd's cemetery takeover request (4-0)
- Changed library hours to 9:30 a.m. to 6:00 p.m. Monday-Friday (4-0)
- Approved $1,500 for Freedom Fest fireworks (4-0)
- Approved $0.50 raise for Robert Pankey, with further raises to be considered at budget time (3-1)
- Stopped city employees from mowing Doris Skillern Field (4-0)
- Failed to accept water and police department consent agendas (no motion)
Workshop
The Graysville Board of Mayor and Commissioners held a workshop to discuss the 2021-2022 budget and expenditures, but no formal decisions or votes were made on the budget. The only action was a motion to adjourn, which passed 3-0.
- Adjourned workshop (3-0)
Workshop
The Board of Mayor and Commissioners held a workshop to discuss the 2021-2022 budget, reviewing expenditures line by line with each department head. No formal decisions were made; the only action was a motion to adjourn, which passed 5-0.
- Adjourned workshop (5-0)
Workshop
The Board of Mayor and Commissioners held a workshop and discussed the 2021-2022 budget extensively, but no formal decisions were made. The meeting adjourned with a motion that passed 4-0.
- Adjourned workshop (4-0)
Meeting
The Graysville Board of Commissioners approved the first reading of a water rate ordinance, a budget amendment for FY 2020-2021, and a continuation budget for FY 2021-2022. They also passed several new policies, including a city vehicle take-home policy, a smoking ban near city buildings, and a tractor-trailer restriction on certain roads. The board approved replacing two air conditioners at the library, fixing the city hall roof, and placing a dumpster behind old city hall for five months.
- Approved first reading of water rate ordinance 2021-8 (5-0)
- Approved budget amendment ordinance 2021-7, second reading (4-0, Sulcer abstained)
- Approved first reading of budget continuance ordinance 2021-9 (5-0)
- Approved city vehicle take-home policy (5-0)
- Approved smoking ban within 25 feet of city buildings (5-0)
- Approved tractor-trailer restriction on Hickman Lane and roads under 20 mph (3-0, Sulcer and Knox no)
- Approved replacing two air conditioners at library (5-0)
- Approved dumpster behind old city hall for five months (4-0, Sulcer no)
Workshop
This was a workshop, so no formal decisions were made. The board discussed adding drug testing to the city vehicle policy after accidents, and proposed an ordinance to restrict trucks with more than two axles on certain streets, except for deliveries. They also discussed creating a designated smoking area at least 25 feet from building entrances. These items are slated for the next regular agenda.
- No formal decisions made; workshop only
- Discussed adding drug test requirement after city vehicle accidents
- Proposed ordinance 15-121 amendment to restrict trucks with more than two axles on designated streets
- Discussed designated smoking area 25 feet from entrances
- Adjourned (5-0)
Emergency
The Graysville Mayor and Board of Commissioners held an emergency meeting on July 7, 2021, and voted 4-0 to terminate Robert Pankey's employment, citing Tennessee's at-will employment policy. The board also voted 3-0 to rescind a prior suspension and reprimand of Gary Doss, after determining the action was based on false information; Commissioner Sulcer abstained because he was absent from the previous meeting. Mayor Kaylor apologized to Doss for the error.
- Terminated Robert Pankey's employment with the City of Graysville (4-0)
- Rescinded punishment (suspension and reprimand) for Gary Doss (3-0, Sulcer abstained)
Meeting
The board approved allowing police officers to drive patrol cars home, subject to the chief's approval, and hired Carl Fairbanks as a police officer. It also disciplined Water Superintendent Gary Doss with two days off without pay and a written reprimand for not following board directives, and required him to stay on-site for his two-hour weekend shifts. The board approved a budget amendment, set a new outside water rate, and moved to sell the old city hall and dog pound.
- Approved allowing police officers to take patrol cars home, with chief's approval (4-0).
- Hired Carl Fairbanks as a police officer (4-0).
- Disciplined Water Superintendent Gary Doss with two days off without pay and a written reprimand (4-0).
- Required Gary Doss to remain on-site for his two-hour weekend shifts (4-0).
- Approved first reading of Ordinance 2021-7, a budget amendment using $92,339.29 from fund balance and $76,500 from net position (4-0).
- Directed City Recorder to draft a new ordinance setting outside water rate at $34.00 for first 1,500 gallons and $3.75 per gallon over (4-0).
- Approved putting the old city hall and dog pound on the market for sale (4-0).
- Approved a $500 donation to the Wounded Warrior Project (4-0).
Meeting
The Graysville Mayor and Commissioners held a workshop to discuss the possibility of the city taking over maintenance of a cemetery at Mr. Dodd's request. No formal decisions were made, as the workshop was for discussion only. The mayor expressed concerns about costs and liability, and the board agreed to consider the matter further.
- No decisions made; workshop discussion only
- Motion to adjourn passed 4-0
Workshop
The workshop focused on the Graysville Public Library, with Mayor Kaylor questioning Librarian Deb Pelfrey about compliance with Tennessee Standards for Public Libraries, including online posting of meetings, required training, and board membership. No formal decisions were made; the discussion was informational and part of a workshop session.
- No formal decisions were made during the workshop.
- Discussed library budget, with librarian requesting a 50-cent raise for an employee.
- Discussed library hours, including potential closing one day and opening on Saturday.
- Discussed lowering the age for children to visit library without an adult from 12 to 10.
- Discussed ideas to increase teen engagement at the library.
- Mayor Kaylor noted library board non-compliance with state standards, including online meeting posting and required training.
Workshop
The Graysville Board held a workshop to set expectations for department heads, covering water, police, fire, and parks. No formal votes were taken; discussions focused on operational needs, budget requests, and staffing challenges. The board discussed surplus equipment purchases, police officer recruitment, and fire department budget requests.
- Discussed purchasing new backhoe and truck for water department
- Discussed police officer recruitment and training options
- Fire chief presented $67,600 budget request, up from $60,900
- Discussed $100 pool filling fee for fire department
- Park and Recreation requested $2,000 budget increase for ballfield lights
- Discussed $9,000 budget allocation for animal control
Workshop
The Graysville Mayor and Commissioners held a workshop to discuss the possibility of the city taking over maintenance of a cemetery at Mr. Dodd's request. No decisions were made, as the workshop was for discussion only. The mayor expressed concerns about costs and liability, and the matter will be passed on to the board for a future decision.
- Workshop held to discuss cemetery maintenance; no formal action taken
- Motion to adjourn passed 4-0
Meeting
The Graysville Mayor and Board of Commissioners approved several items, including a street light upgrade, a contract with Priority Waste, a garbage truck purchase, and a motion to study annexation. They also removed Commissioner Tim Berube, approved a new court clerk, and set workshops for cemetery and library discussions. The consent agenda for the library failed due to no motion.
- Approved street light quote from Electric Power Bank for first 43 lights at $8.50/light/month (4-0)
- Approved contract with Priority Waste as written (3-1, Commissioner Sulcer opposed)
- Approved bid from Priority Waste for $130,601.75 for trucks and carts (4-0)
- Approved motion to look into annexation (4-0)
- Removed Commissioner Tim Berube and advertised for new commissioner (4-0)
- Approved Samantha Levi as new Court Clerk (4-0)
- Approved library on six-month trial basis (4-0)
- Approved $249 sponsorship for Dayton Eagles Football and Cheerleading (4-0)
Meeting
The Graysville Mayor and Board of Commissioners held an emergency meeting and approved two items: paving Hickman Lane for $5,431.25 and increasing the City Recorder's spending limit from $1,000 to $10,000. Both motions passed 4-0. The board also discussed prosecuting water theft and a resident's drainage issue, but took no formal action on those topics.
- Approved paving Hickman Lane for $5,431.25 (4-0)
- Increased City Recorder spending limit to $10,000 (4-0)
Public Hearing and
The Graysville Mayor and Board of Commissioners approved the second reading of five ordinances, including a water rate increase and four budget amendments for fiscal year 2020-2021. They also hired a new public works lead man, renewed a contract with SETD, and approved several other operational items. All votes were unanimous (4-0).
- Approved second reading of Ordinance 2021-2 (TOSHA contract update) (4-0)
- Approved second reading of Ordinance 2021-3 (budget amendment, $34,540.50 for park facilities) (4-0)
- Approved second reading of Ordinance 2021-4 (budget amendment, $64,404.00 for state street aid) (4-0)
- Approved second reading of Ordinance 2021-5 (budget amendment, $30,000 for sanitation debt) (4-0)
- Approved second reading of Ordinance 2020-10 (water rate increase) (4-0)
- Hired Christopher Reynolds as lead man for public works at $13/hour (4-0)
- Approved Freedom Fest 2021 for July 3 (4-0)
- Approved fire department spending up to $5,000 for generator and tools (4-0)
Emergency
The board held an emergency meeting and passed four items unanimously (4-0). It accepted the first reading of two budget amendment ordinances (2021-4 and 2021-5), approved payment of over $2,500 for an emergency repair to the West-End (Montague) pump, added City Recorder Crystal Knox as a check signer on bank accounts, and approved a resolution to apply for a Community Development Block Grant for fire hall improvements.
- Approved first reading of Ordinance 2021-4 (budget amendment) 4-0.
- Approved first reading of Ordinance 2021-5 (budget amendment) 4-0.
- Approved payment for West-End Pump Repair (over $1,000, estimated ~$2,500) 4-0.
- Added City Recorder Crystal Knox to bank accounts to sign checks 4-0.
- Approved Fire Department Grant Resolution 2021-2 (CDBG application for fire hall improvements) 4-0.
Emergency
The board held an emergency meeting to address a past-due invoice for a sanitation truck, approving a budget amendment to pay $26,218.50. It also voted to purchase pipes for Hickman Lane, after the mayor admitted he ordered them without prior board approval. The board additionally voted to open the cafeteria for COVID-19 shots and other business, and discussed requiring signed citizen complaints.
- Approved budget amendment to pay $26,218.50 for sanitation truck invoice (motion passed 4-0).
- Approved purchase of pipes for Hickman Lane (motion passed 4-0).
- Approved opening cafeteria for COVID-19 shots and other business (motion passed 4-0).
- Discussed requiring signed complaints for citizen complaints; no formal action taken.
Meeting
The Graysville Mayor and Board of Commissioners held a public hearing and special called meeting on March 10, 2021. They passed the second reading of Ordinance 2020-10, adopting new water rate structures for inside and outside city customers. Two other ordinances were tabled: the budget amendment (2020-11) pending input from Brad Harris, and the TOSHA contract update (2021-2) due to a name error. The board also approved daily trash pickup work orders for the park and specific streets, and discussed a $420,000 federal allocation, water loss issues, and unpaid bank invoices.
- Approved Ordinance 2020-10 water rates (4-0)
- Tabled Ordinance 2020-11 budget amendment until next meeting (4-0)
- Tabled Ordinance 2021-2 TOSHA contract update to start over (4-0)
- Approved daily work order for Trevor to pick up trash at park starting March 20, 2021 (4-0)
- Approved daily route for Robert on Hickman Lane, 303, and Dayton Avenue for trash pickup (4-0)
- Approved adding Crystal to agenda to discuss email on bills (4-0)
Meeting
The board approved hiring Crystal Knox as City Recorder, Greg Roberson as Police Chief, and Trevor Slaven for Public Works. It also reinstated Amanda Sulcer as Water/Municipal Clerk, approved a $300 bonus for Brandi Berube, and accepted Commissioner Timothy Berube's resignation. Several ordinances were tabled until the next meeting, and the board approved renting the Kristopher's Kingdom Building starting March 20, 2021.
- Approved hiring Crystal Knox as City Recorder (4-1).
- Approved hiring Greg Roberson as Police Chief (4-0).
- Approved hiring Trevor Slaven for Public Works (3-1).
- Approved reinstating Amanda Sulcer as Water/Municipal Clerk (3-1, Sulcer abstained).
- Approved a $300 bonus for Brandi Berube (3-1, Berube abstained).
- Accepted Commissioner Timothy Berube's resignation (4-0).
- Approved opening Kristopher's Kingdom Building for rentals starting March 20, 2021 (3-1).
- Tabled multiple ordinances (truck route, water rate, budget amendment, TOSHA contract) until the next meeting.
Meeting
The board approved the second reading of Ordinance 2020-1, changing the regular meeting night from the 2nd Tuesday to the 1st Tuesday at 7:00 pm. It also approved a beer permit for Keylon's Market at 4413 Dayton Avenue. Commissioner Berube's motion to amend the agenda to review an application failed.
- Approved Ordinance 2020-1 second reading, moving meetings to 1st Tuesday at 7:00 pm (4-0)
- Approved beer permit for Keylon's Market at 4413 Dayton Avenue (4-0)
- Approved agenda amendment to include Deb Pelfrey (4-0)
- Approved laying off Deb Pelfrey until City Hall reopens (3-1)
- Failed agenda amendment to review an application