Greenfield public meetings in 2025

Zoning Board of Adjustment

The Zoning Board approved an area variance allowing Caleb Gauthier to keep a painted shipping container in the setback of his property. It also approved a variance for Bow Smith to store winter sand with salt in an undercover structure on Fowler Enterprises' land at 101 Slip Road. Both motions passed unanimously.

• Approved Area Variance for Caleb Gauthier's container (unanimous)
• Approved Variance for Bow Smith's sand storage at 101 Slip Road (unanimous)

Select Board

The Greenfield Select Board will meet with the Fire Department dispatch director to finalize the 2026 dispatch services agreement. They will also meet with the DPW director to finalize budget planning for 2026. The South Shore Outboard Association will present its interest in a 2026 event at Greenfield State Park. The board will meet with Milestone Construction’s manager and later review the consent agenda and sign documents.

• Finalize 2026 Fire Department dispatch services agreement
• Finalize 2026 DPW budget planning
• South Shore Outboard Association presentation on 2026 State Park event
• Meeting with Milestone Construction manager
• Review consent agenda and sign documents

Library Trustees

The Stephenson Memorial Library trustees will review old business items, including the multi‑phase Deb Cilley Funds project. They will discuss the capital plan, which outlines electrical upgrades, an air‑exchange system, furniture, and improvements to the Wensberg Room. The meeting also includes policy reviews on animals and credit‑card use and acknowledges a new donor for the children’s area.

• Capital plan: electrical upgrades and air‑exchange system
• Capital plan: furniture and upgrades to the Wensberg Room
• Deb Cilley Funds project phases – field stone bill, maple trees, shed, roof, fence
• Policy review: Animals in the Library (SML‑POL‑17) and Credit Card Use (SML‑POL‑19)
• New donor contribution for the children’s area

The board approved moving forward with an electric improvement plan capped at $35,000. The trustees also accepted the meeting minutes, the Treasurer's report, and the Director's report. Two policy updates—animals in the library (POL‑17) and credit‑card use (POL‑19)—were adopted with amendments.

• Approved electric improvement plan with $35,000 cap (motion passed)
• Accepted November 20, 2025 minutes (motion passed)
• Accepted Treasurer's report (motion passed)
• Accepted Director's report (motion passed)
• Adopted Policy POL‑17 (Animals in Library) with amendment (motion passed)
• Adopted Policy POL‑19 (Credit Card Use) with amendments (motion passed)

Conservation Commission

The commission unanimously approved the September meeting minutes. It set a budget of $225 for each of the Otter and Crows programs. The members agreed to hold a Holland Bulb fundraiser in August/September 2026. The meeting was adjourned unanimously.

• Approved September meeting minutes (unanimous)
• Budgeted $225 for the Otter program (unanimous)
• Budgeted $225 for the Crows program (unanimous)
• Agreed to hold Holland Bulb fundraiser in Aug/Sep 2026 (unanimous)
• Motion to adjourn passed (unanimous)

Select Board

The Selectboard will meet with a property owner regarding a building permit application and RSA 674:41. The board will also meet with Prosecutor Angelika Wilkerson and Chief Shea. A work session is scheduled to review the consent agenda and sign documents.

• Discussion with Eric Fasciani regarding building permit on a Class VI Road
• Meeting with Prosecutor Angelika Wilkerson and Chief Shea
• Review and signing of Consent Agenda documents

Planning Board

The Greenfield Planning Board will meet to approve minutes from the previous meeting and hold a public hearing for GWY LLC regarding a site plan review.

• Approval of previous meeting's minutes
• Public hearing for GWY LLC site plan review

The board approved the amended minutes from the previous meeting and the prior Site Walk meeting, each passing unanimously (4‑0‑0). In a public hearing, the board gave GWY LLC a conditional approval for its site plan, requiring parking spaces to be at least 10 feet wide, 200 sq ft each, and an updated label for the snow‑removal storage area, with the motion passing 4‑0‑0. The meeting was then adjourned by a unanimous vote (4‑0‑0).

• Approved amended previous meeting minutes (4-0-0)
• Approved amended Site Walk meeting minutes (4-0-0)
• Conditional approval of GWY LLC site plan with parking 10' wide, 200 sq ft, snow storage label update (4-0-0)
• Adjourned meeting (4-0-0)

Planning Board

The Greenfield Planning Board conducted a site walk and reviewed GWY LLC's updated plans, including parking, lighting, and accessibility improvements. No approvals, denials, or other substantive actions were taken. The board then adjourned the meeting by a 6‑0‑0 vote.

• Adjourned meeting (6-0-0)

Select Board

The Greenfield Select Board will hold a public forum, meet with Police Chief Frank Shea to discuss the Regional Prosecutor program, and conduct a work session to review and sign items on the consent agenda. No decisions on new policies or contracts are listed on the agenda.

• Public forum at the start of the meeting
• Meeting with Police Chief Frank Shea to discuss the Regional Prosecutor program
• Work session to review and sign the consent agenda documents

Planning Board

The Greenfield Planning Board will approve the minutes from the previous meeting. It will consider a letter concerning Gulf Road addressed to the Selectboard. The board will review a historic subdivision proposal on Longwood Drive presented by Jed Paquin of Paquin Land Surveying, PLLC. A working session will discuss possible changes to lot regulations.

• Read and approve previous meeting minutes
• Review Gulf Rd. letter to Selectboard
• Longwood Dr. historic subdivision review (presentation by Jed Paquin, Paquin Land Surveying, PLLC)
• Lot regulation changes working session

The board approved the previous meeting minutes as amended with a unanimous 7‑0‑0 vote. It also approved the draft Gulf Rd letter to the Select Board after edits, again 7‑0‑0. The board assigned Nick Zotto to contact Todd at the Southwest Regional Planning Commission for assistance updating lot regulations. The meeting was then adjourned unanimously.

• Approved previous meeting minutes as amended (7-0-0)
• Accepted revised Gulf Rd letter to Select Board (7-0-0)
• Assigned Nick Zotto to contact Todd at SWRPC for lot regulation assistance
• Adjourned meeting (7-0-0)

Library Trustees

The Stephenson Memorial Library Trustees will review the FY 2026 budget and a capital plan involving electrical upgrades and an air exchange system. The board is also discussing a multi-phase property engineering and gardening plan funded by Deb Cilley Funds.

• Review of FY 2026 Budget and Select Board Meeting from 11/12/25
• Capital plan for air exchange system, electrical upgrades, and furniture
• Deb Cilley Funds project phases including property engineering and a shed
• Review of Circulation, Other Public Uses, Extreme Weather, and Key policies
• Grant opportunities for paving the parking lot

The trustees accepted the meeting minutes, the treasurer’s report, and the director’s report. They approved the purchase of a table for the Wensberg Room using funds from the Wensberg Fund and the Merrill balance. The board also reviewed and accepted several library policy updates (SML-POL-04, SML-POL-24, SML-POL-15, SML-POL-18, SML-POL-21).

• Accepted meeting minutes (motion passed)
• Accepted treasurer’s report (motion passed)
• Accepted director’s report (motion passed)
• Approved purchase of Wensberg Room table at Sam’s Club (motion passed)
• Reviewed and accepted library policy updates SML-POL-04, SML-POL-24, SML-POL-15, SML-POL-18, SML-POL-21 (motion passed)
• Directed director to email invites for December meeting with electrician and officials
• Scheduled next board meeting for December 15, 2025 at 7:00 PM
• Noted upcoming in‑person and virtual library events

Select Board

The Greenfield Select Board will open with a public forum for residents. It will meet with Sheldon Pennoyer of the Friends of the Greenfield Meeting House. Afterwards the board will review the consent agenda and sign related documents. No substantive decisions beyond routine approvals are listed.

• Public forum for residents
• Meeting with Sheldon Pennoyer (Friends of the Greenfield Meeting House)
• Review and sign consent agenda documents

Select Board

The board will meet with the town’s IT services provider to review support for municipal departments. It will also meet with the Stephenson Memorial Library trustees and director to discuss the library’s 2026 budget request. Later, the board will conduct a work session to review the consent agenda and sign documents. No formal decisions are listed on the agenda.

• Meeting with Twin Bridge Services (IT services company) to review support for town departments
• Discussion with Stephenson Memorial Library trustees and director on the 2026 budget request
• Review and signing of the consent agenda during the work session

Planning Board

The Greenfield Planning Board will consider three applications at its regular meeting. The board will review the Alfredo Valentin subdivision request for lot RG-7 on 201 Slip Rd. It will also review the site plan application for The Red Barn Studio and updated drawings for GWY, LLC.

• Review Alfredo Valentin subdivision request for lot RG-7, 201 Slip Rd
• Review The Red Barn Studio site plan application
• Review updated drawings for GWY, LLC site plan application

The board approved the meeting minutes as amended (4-0-0). It waived the site‑plan review requirement for The Red Barn Studio (4-0-0). The board approved the business occupancy permit for The Red Barn Studio (4-0-0). The meeting was adjourned (5-0-0).

• Approved meeting minutes as amended (4-0-0)
• Waived Site Plan Review requirement for The Red Barn Studio (4-0-0)
• Approved Business Occupancy Permit for The Red Barn Studio (4-0-0)
• Adjourned meeting (5-0-0)

Zoning Board of Adjustment

The Zoning Board heard Case 2025-04 and unanimously approved all five variance criteria, then unanimously approved the variance for Alfredo Valentin’s subdivision. The Board also scheduled a public hearing for Bow Smith’s sand‑storage application on November 20, pending required paperwork. Additionally, the Board agreed to conduct a site walk for Caleb Gauthier’s variance request on November 1.

• Approved all five variance criteria (unanimous)
• Approved variance for Alfredo Valentin’s subdivision (unanimous)
• Scheduled public hearing for Bow Smith sand‑storage application on Nov 20 (conditional on paperwork)
• Planned site walk for Caleb Gauthier variance application on Nov 1 (unanimous)

Select Board

The Greenfield Selectboard will meet at the Meeting House for a brief walk and then hold a work session. During the work session the board will review the consent agenda and sign related documents. They will also examine New Hampshire Department of Revenue tax‑rate setting documents. No public forum is scheduled.

• Review and sign items on the consent agenda
• Examine New Hampshire Dept. of Revenue tax rate setting documents

Planning Board

The Greenfield Planning Board will meet to review a site plan application from GWY, LLC and a business occupancy permit application for The Red Barn Studio. The board will also receive an update regarding Fasciani Class 6 on Slip Rd.

• GWY, LLC Application for Site Plan Review
• The Red Barn Studio Business Occupancy Permit Application
• Update on Fasciani Class 6 off of Slip Rd.

The Planning Board approved the previous meeting minutes as amended, with a 4‑0‑0 vote. It decided that The Red Barn Studio’s occupancy permit will be reviewed using only a sketch and photos, rather than a full site plan review. The board asked GWY, LLC to email updated drawings before the next meeting. The meeting was adjourned by a 4‑0‑0 vote.

• Approved amended previous meeting minutes (4-0-0)
• Determined Red Barn Studio review will require only sketch and photos
• Requested GWY LLC submit updated drawings before next meeting
• Adjourned meeting (4-0-0)

Conservation Commission

The Conservation Commission unanimously approved the September meeting minutes. It also approved a $100 donation each to the Harris Center and the Rivers Committee. The commission voted to spend up to $900 on project signs, a new banner, and bulk pollinator‑garden seeds. The meeting was adjourned unanimously.

• Approved September meeting minutes (unanimous)
• Approved $100 donation each to Harris Center and Rivers Committee (unanimous)
• Approved up to $900 for signs, banner and pollinator garden seeds (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Greenfield Selectboard will meet with the Wilton Ambulance Director to discuss the 2026 budget. They will also meet with the Greenfield Welfare Director, with part of the discussion possibly in a non‑public session. Finally, the board will hold a work session to review the consent agenda and sign documents.

• Discuss 2026 budget with Wilton Ambulance (Director Danielle Gardner)
• Meeting with Welfare Director Leah Conway (possible non‑public session)
• Review and sign consent agenda documents

Library Trustees

The board will accept the September meeting minutes and hear the treasurer’s and director’s reports. They will review updates on the Wi‑Fi in the Wensberg Room, the phased Deb Cilley Funds property projects, the FY 26 budget, and a capital plan that includes an air‑exchange system, parking lot paving, new carpeting and furniture. Additional items include quotes for children’s‑area bookshelves and curtains, website training, marketing and event planning, and reviews of several library policies. New business will consider flooring for the desk, children’s area and the Wensberg Room.

• Wi‑Fi upgrade in the Wensberg Room (update)
• Deb Cilley Funds phased property improvements (field stone bill, maple trees, shed, roof, fence, granite steps, patio, path)
• Capital plan projects: air‑exchange system, electric upgrade, paved parking lot, new carpeting, new furniture
• Quotes for children’s‑area bookshelves and curtains/blinds
• Flooring installation for desk, children’s area, and Wensberg Room

The trustees approved payments for window cleaning, flooring contracts, and a Wilderness Tech Services invoice. They authorized $350 from general donations to start a food‑bank collection box in the library entrance. The board also limited the Deb Cilley Funds to $50,000 and accepted the directors’ report.

• Approved $650 window‑cleaning payment from Merrill fund (motion passed)
• Approved Cardoza Flooring contract $14,500 for children’s, directors office and circulation areas (motion passed)
• Approved $350 from general donations to fund a food‑bank box in the entrance (motion passed)
• Approved $480 Wilderness Tech Services invoice to be paid from Wensberg fund (motion passed)
• Accepted the directors’ report (motion passed)
• Limited Deb Cilley Funds to a total of $50,000 (motion passed)
• Approved flooring for desk and children’s area (motion passed)

Select Board

The Selectboard will hold a public forum for residents at the start of the meeting. The Town Clerk will administer the oath to Sergeant Frank Shea, appointing him as Police Chief. Afterwards, the board will review the consent agenda and sign related documents.

• Swearing in of Sergeant Frank Shea as Police Chief
• Public forum for community input
• Review and approval of consent agenda documents

Select Board

The Greenfield Selectboard meeting will begin with a public forum, followed by updates from the Recreation Department, the Department of Public Works, and the Police Department. The board will review Sgt. Frank Shea’s 90‑Day Officer‑in‑Charge results. A work session will be held to review the consent agenda and sign documents. No specific policy decisions or contracts are listed on the agenda.

• Public forum for residents
• Meeting with Recreation Director Kayla Kokal
• DPW Director Jim Morris provides 2025 progress update
• Review of Sgt. Frank Shea’s 90‑Day Officer‑in‑Charge results
• Work session to review consent agenda and sign documents

Library Trustees

The Stephenson Memorial Library trustees will review the library’s budget line items and discuss a warrant article for a parking lot. They will consider a capital plan that includes an air‑exchange system, electric upgrades, a paved parking lot, fence, new carpeting and furniture. The agenda also includes review of the town’s FY 2026 budget items such as the Wensberg Room entrance, gardener services and painting. A non‑public session may be held to discuss salary matters.

• Review library budget line items
• Warrant article for parking lot
• Capital plan: air‑exchange system and electric upgrade
• Capital plan: paved parking lot, fence, carpeting, furniture
• Town FY 2026 budget items: Wensberg Room entrance, gardener, painting

The trustees approved the minutes from the September 15, 2025 meeting, with Andra Hall approving and Bailey Sweet seconding the motion. No vote tally was recorded, and the motion passed. The 2026 library budget was presented but a vote on it was deferred to after the November 12, 2025 select board meeting, and other topics were discussed without formal decisions.

• Approved September 15, 2025 meeting minutes (passed)

Zoning Board of Adjustment

The board accepted all five criteria for the variance request and unanimously approved the variance for GWY Inc. at 217 Forest Road, allowing a reduced front‑yard setback and added parking. The public hearing closed at 7:08 p.m. The meeting was then adjourned by unanimous vote.

• Approved variance for GWY Inc. to reduce front‑yard setback and add parking (unanimous)
• Adjourned the meeting (unanimous)

Select Board

The Select Board will hold a public forum, meet with Seven Hills New Hampshire about Institutional Exempt Properties, and meet with Captain Chaz Babb regarding leadership of the Greenfield Fire Department. Afterwards the board will conduct a work session to review the consent agenda and sign documents. No formal decisions are listed on the agenda.

• Public forum for residents
• Meeting with Seven Hills New Hampshire on Institutional Exempt Properties
• Meeting with Captain Chaz Babb on Greenfield Fire Department leadership
• Review and signing of consent agenda documents

Planning Board

The Planning Board will conduct a public hearing regarding a site plan review for Boutwell’s Automotive. The board will also review and discuss a draft erosion control letter written by George Rainier.

• Boutwell’s Automotive Site Plan Review public hearing
• Review of draft Erosion Control Letter by George Rainier

The board approved three sets of amended meeting minutes unanimously (5-0-0). The application to move an auto repair business to the applicant’s home was accepted as complete (5-0-0) and the site plan review plus business occupancy permit were approved (4-0-1). An erosion‑control draft letter was also approved (5-0-0). The meeting was adjourned.

• Approved amended September 15 minutes (5-0-0)
• Approved amended September 20 minutes (5-0-0)
• Accepted Boutwell automotive application as complete (5-0-0)
• Approved site plan review and business occupancy permit (4-0-1)
• Approved erosion‑control letter for sending (5-0-0)
• Adjourned meeting (5-0-0)

Planning Board

The Planning Board will read and approve the minutes from the previous meeting. It will hold a public hearing on the Boutwell’s Automotive site plan. The board will also review and discuss a draft erosion control letter prepared by George Rainier.

• Approve previous meeting minutes
• Public hearing on Boutwell’s Automotive site plan review
• Review draft erosion control letter (drafted by George Rainier)

The board approved amended minutes from the prior meeting and two recent site‑walk meetings. It accepted Steven Boutwell’s application to move his auto repair shop and approved the site‑plan review and business occupancy permit. The board also approved an erosion‑control letter for mailing.

• Approved previous meeting minutes as amended (5-0-0)
• Approved Site Walk minutes from Sept. 15, 2025 as amended (5-0-0)
• Approved Site Walk minutes from Sept. 20, 2025 as amended (5-0-0)
• Accepted Boutwell’s Automotive Site Plan Review application as complete (5-0-0)
• Approved the Site Plan Review and business occupancy permit (4-0-1, 1 abstention)
• Approved erosion‑control letter for sending (5-0-0)

Planning Board

The Planning Board conducted a site walk to review a proposed driveway and off‑grid home. Members advised the applicant to obtain a driveway permit and noted that the Class VI road must be upgraded to Class V. The board decided to meet with the DPW Director, Fire Department and Select Board before making any recommendation to the Select Board. The meeting was adjourned by a 5‑0‑0 vote.

• Decided to meet with DPW Director, Fire Department and Select Board before making recommendations (unanimous)
• Motion to adjourn passed (5-0-0)

Library Trustees

The Stephenson Memorial Library trustees will review an HVAC proposal and discuss capital‑plan items such as a paved parking lot, front‑door repainting, and long‑term projects. They will receive updates on the A/C and Wi‑Fi in the Wensberg Room and consider a vote on curtains and blinds for the children's area. The meeting also includes strategic‑planning marketing updates and several policy reviews.

• Review of HVAC proposal with Iris Waitt and Mike Bordon
• Capital plan items: paved parking lot, front‑door repaint, long‑term projects
• Update on A/C and Wi‑Fi in the Wensberg Room
• Vote needed on curtains/blinds for the children’s area
• Strategic‑planning marketing plan and September card sign‑up campaign

The Library Board of Trustees approved the minutes from the August 18, 2025 meeting. No other motions were recorded as approved, denied, or tabled during this session.

• Approved August 18, 2025 meeting minutes (motion by Andra, seconded by Bailey, passed)

Planning Board

The Planning Board held a site walk with applicant Steven Boutwell but did not approve any permits or variances. The board suggested the applicant seek a ZBA variance. The meeting was adjourned by a 5‑0 vote.

• Motion to adjourn approved (5-0-0)

Cemetery Trustees

The trustees amended the previous meeting minutes, changing “reviving” to “removing,” and approved the amendment unanimously (3‑0). They also approved up to $1,800 to have the new shed wired for electricity, again with a 3‑0 vote. Other items such as flagholder comparison, gate repainting, and lot sales were discussed but no formal decisions were recorded.

• Amended minutes to change “reviving” to “removing” (3-0)
• Approved up to $1,800 to wire new shed with electricity (3-0)

Planning Board

The Planning Board approved the minutes as amended (4‑0‑0). It waived the site‑plan review fee, accepted the application as complete, and approved a business permit for Wendy Durrett’s cupcake operation (each 5‑0‑0). The board then adjourned (5‑0‑0).

• Approved minutes as amended (4-0-0)
• Waived site‑plan review application fee for Wendy Durrett (5-0-0)
• Accepted Wendy Durrett’s site‑plan review application as complete (5-0-0)
• Approved business permit for Wendy Durrett’s cupcake business (5-0-0)
• Adjourned meeting (5-0-0)

Conservation Commission

The commission approved the July meeting minutes unanimously. The Forestry Committee decided to hold an Open House on September 6 (rain‑date September 13). Bluebird nest boxes were cleaned and are ready for next year. Several items, including conservation‑property sign work and loosestrife research, were tabled for a future meeting.

• Approved July meeting minutes (unanimous vote)
• Scheduled Forestry Committee Open House for Sept 6, rain‑date Sept 13
• Cleaned all bluebird nest boxes; ready for next year
• Reported Coyote Program attendance of 21 participants
• Tabled discussion of conservation‑property sign condition and loosestrife research
• Planned Nature hike for Oct 18 at Cilley Family Forest
• Planned Armchair travel event for November in Wensberg Room
• Adjourned meeting (unanimous vote)

Planning Board

The board approved the previous meeting minutes as amended by a 5‑0 vote. Members received a business occupancy permit application from Wendy Durrett for a home‑based cupcake and cake business at 637 Forest Rd, and Nick Zotto was tasked with contacting her to obtain more information and schedule a planning commission conference. The board discussed a site‑plan review and site walk for Steven Boutwell’s plan to relocate his automotive business to his home, and advised him of a possible variance. Old business on lot size and setbacks for the Fasciani Class VI dwelling was tabled until the next regular meeting, and the meeting was adjourned by a 6‑0 vote.

• Approved meeting minutes as amended (5-0-0)
• Nick Zotto to contact Wendy Durrett and schedule PCC
• Requested Site Plan Review and Site Walk for Boutwell's Automotive relocation
• Advised Boutwell of possible variance from ZBA
• Tabled lot size and setbacks discussion for Fasciani Class VI dwelling (to next meeting)
• Adjourned meeting (6-0-0)

Zoning Board of Adjustment

The Zoning Board accepted the application submitted by Heath Mitchell for GWY Inc. at 217 Forest Road as complete. A public hearing was scheduled for September 25, 2025 at 6:30 PM. The Board also accepted the Rules of Procedure as amended. The meeting was then adjourned.

• Accepted GWY Inc. application as complete (unanimous)
• Scheduled public hearing for Sep 25, 2025 at 6:30 PM
• Accepted Rules of Procedure as amended (unanimous)
• Adjourned meeting (unanimous)

Library Trustees

The Stephenson Memorial Library trustees will review a capital plan for facility improvements, including a new air exchange system and parking lot, and discuss strategic planning and policy updates.

• Capital Plan: Air exchange system and paved parking lot
• Capital Plan: A/C in Wensberg Room
• Strategic Planning: Marketing plan and card sign-up campaign
• Policy Review: Collection Development and Technology policies
• New Business: Fence and Wifi in Wensberg Room

The trustees voted to transfer $305.72 from United Way to the Trustees account. They also approved the minutes from the July 16, 2025 meeting. Finally, the board accepted the Director’s Report for the August 18 meeting.

• Approved transfer of $305.72 from United Way to Trustees account (Andra yes, Jean 2nd)
• Approved July 16, 2025 meeting minutes (Andra yes, Jean 2nd)
• Accepted Director’s Report (Andra motion, Jean 2nd, unanimous)

Planning Board

The Planning Board approved the previous meeting minutes with amendments (vote 4‑0‑0). Members were assigned several follow‑up actions, including contacting the Boutwell business applicants and Michael Danis of Tiny Homes. The meeting was then adjourned (vote 4‑0‑0).

• Approved amended minutes (4-0-0)
• Assigned Nick Zotto to follow up with Steven and Patrecia Boutwell
• Assigned Nick Zotto to contact Michael Danis for collaboration
• Assigned George Rainier to place Fire Department note in board mailbox
• Tasked Dave Thimmel to request additional CIP numbers from Jim Morris
• Tasked Dave Thimmel and Iris Waitt to finalize Library numbers
• Adjourned meeting (4-0-0)

Planning Board

The Planning Board approved the previous meeting minutes with three amendments, passing the motion 5‑0‑0. A resident raised concerns about a clear‑cut property, but no board action was taken. The board assigned Nick Zotto to contact the Southwest Regional Planning Commission for guidance on RSA674:41. The meeting was adjourned with a 5‑0‑0 vote.

• Approved previous meeting minutes as amended (5-0-0)
• Assigned Nick Zotto to contact SWPRC for RSA674 guidance
• Adjourned meeting (5-0-0)

Library Trustees

The board approved the June 16 meeting minutes and accepted both the treasurer’s and director’s reports. A motion was passed to spend $2,199.99 from the Deb Cilley fund to purchase an Amazon roof for the library platform. The trustees also authorized a $600 payment for Hoopla services, completed a $72.88 payment to Elan Financial and donated the remaining $5.71 to the Friends of the Library, and renewed the library’s NHLTA membership.

• Approved June 16 meeting minutes (all in favor)
• Accepted treasurer’s report (motion passed)
• Accepted director’s report (motion passed)
• Approved $2,199.99 purchase of Amazon roof for platform (motion passed)
• Authorized $600 payment for Hoopla (check to be written)
• Paid $72.88 to Elan Financial; donated $5.71 to Friends of the Library
• Renewed NHLTA membership (renewal completed by Bailey)

Conservation Commission

The commission approved the June meeting minutes unanimously. A contract for continued poison‑ivy removal in 2026 was approved with a 5‑0‑0 vote. Members nominated Ralph to serve as the conservation commission’s representative on the forestry committee. No other substantive decisions were made.

• Approved June meeting minutes (unanimous)
• Approved 2026 poison ivy removal contract (5-0-0)
• Nominated Ralph as forestry committee representative

Planning Board

The board voted 4‑0‑0 to approve the previous minutes as amended. The board expressed support for Michael Danis’s proposal to develop a tiny‑home community on a 14.43‑acre parcel on Forest Rd. The board agreed to schedule a site walk for Eric Fasciani’s Class VI road project and to send abutter notices at $15 each. The meeting was adjourned by a 5‑0‑0 vote.

• Approved amended minutes (4-0-0)
• Supported Michael Danis tiny‑home community proposal (consensus, no vote)
• Planned site walk for Eric Fasciani project and abutter notices ($15 each)
• Adjourned meeting (5-0-0)

Cemetery Trustees

The board approved the meeting minutes with three amendments, passing the motion 3‑0. They unanimously approved the draft Savage/Fletcher Burial Ground public notice. The trustees decided to hold off on purchasing new veterans flag holders. BNichols was assigned to obtain a price quote for digitizing one roll of microfilm.

• Approved amended meeting minutes (vote 3-0)
• Approved Savage/Fletcher Burial Ground public notice (unanimous)
• Assigned BNichols to obtain price quote for one roll of microfilm digitization
• Held off on purchasing new veterans flag holders (postponed)
• Adjourned meeting (vote 3-0)

Planning Board

The board approved the previous meeting minutes as amended, with a 4-0-0 vote. The board then adjourned the meeting, also by a 4-0-0 vote. No other actions were taken; a subdivision proposal was discussed but no decision was made.

• Approved amended minutes (4-0-0)
• Adjourned meeting (4-0-0)

Library Trustees

The trustees approved the May 12, 2025 meeting minutes and accepted the Treasurer's report. They authorized a $249.95 payment for a new letterboard and moved $600 from the Merrill Fund to help cover Hoopla subscription costs. The board also approved using trust‑fund interest to pay a $125 Rural Libraries membership, accepted the Director's report, and adopted the Patron Use and Social Media policies.

• Approved May 12, 2025 meeting minutes (unanimous)
• Accepted Treasurer's report (motion passed)
• Approved $249.95 payment for new letterboard (motion passed)
• Approved moving $600 from Merrill Fund to offset Hoopla charges (motion passed)
• Approved $125 Rural Libraries membership using trust‑fund interest (motion passed)
• Accepted Director's report as written (motion passed)
• Adopted Patron Use policy SML-POL-16 as written (motion passed)
• Adopted Social Media policy SML-POL-25 as written (motion passed)

Planning Board

The Planning Board approved the previous meeting minutes with amendments after a motion and unanimous vote. The board then adjourned the meeting by unanimous vote. No other substantive actions were taken.

• Approved previous meeting minutes as amended (7-0-0)
• Adjourned meeting (7-0-0)

Conservation Commission

The Greenfield Conservation Commission approved the April meeting minutes and authorized payment of two poison ivy removal invoices totaling $6,586.25. They also approved a $445.60 reimbursement to Karen for pollinator garden supplies and a $100 payment to the host of the June 21 Plant & Tree Health program. The commission decided to repeat the bluebird program in the spring only and adjourned the meeting.

• Approved April meeting minutes (unanimous)
• Approved poison ivy invoices $4,698.75 and $1,887.50, total $6,586.25 (unanimous)
• Approved reimbursement of $445.60 to Karen for pollinator garden supplies (unanimous)
• Approved $100 payment to host of Plant & Tree Health program (unanimous)
• Decided to hold bluebird program again in spring and not in fall (consensus)
• Scheduled Plant & Tree Health/Roots of Success program for June 21 (unanimous)
• Adjourned meeting (unanimous)

Library Trustees

The trustees approved the April 1, 2025 minutes and accepted the Treasurer's and Director's reports. They authorized a $500 stipend for seasonal plants funded by the General Fund. The board also adopted the petty cash policy and moved regular trustee meetings to the third Monday of each month. All motions passed with unanimous support.

• Approved April 1, 2025 minutes (all in favor)
• Accepted Treasurer's report (all in favor)
• Approved purchase of a bluebird house (all in favor)
• Accepted Director's report (all in favor)
• Approved $500 stipend for seasonal plants from General Fund (all in favor)
• Accepted old business items (all in favor)
• Adopted petty cash policy SML-POL-23 (all in favor)
• Moved trustee meeting dates to the 3rd Monday of each month (all in favor)

Planning Board

The Planning Board approved the previous meeting minutes with amendments, passing the motion 4‑0‑0. The board confirmed an error in the industrial district zoning map and will have it edited. The meeting was then adjourned by a 4‑0‑0 vote.

• Approved meeting minutes as amended (4-0-0)
• Identified map error; will edit industrial district zoning map
• Adjourned meeting (4-0-0)

Zoning Board of Adjustment

The Grants presented a request to convert a sawmill office into a rental apartment and to obtain a sign variance; the board discussed code violations, stairway dimensions, egress, and sign size but took no action on the request. The board also reviewed draft amendments to its rules, including alternate member appointments and clerk duties, without adopting any changes. The meeting was then adjourned following a motion and second.

• Adjourned meeting (motion passed)

Planning Board

The board approved the previous site walk meeting minutes with amendments, passing the motion 5-0-0. It selected its first and second choice departments for upcoming Capital Improvement Projects. The board tabled the alternative‑living discussion for future consideration. The meeting was adjourned with a 6-0-0 vote.

• Approved previous site walk meeting minutes as amended (5-0-0)
• Selected first and second choice departments for CIP items (no vote recorded)
• Tabled alternative living discussion (no decision)
• Adjourned meeting (6-0-0)

Conservation Commission

The commission unanimously approved the March meeting minutes and authorized payment of the $2,250 poison‑ivy removal invoice. It decided not to join the library gardening volunteer day and scheduled a Bluebird box program for April 27 at 12:30 pm. A planting session for the pollinator garden was also planned for May 31 at Winnie’s Garden.

• Approved March meeting minutes (unanimous)
• Authorized payment of $2,250 poison‑ivy invoice (unanimous)
• Decided not to participate in Gardening Volunteer Day at the library (unanimous)
• Scheduled Bluebird box program for April 27, 12:30 pm at the library (unanimous)
• Planned pollinator garden work/planting session at Winnie’s Garden for May 31, 11 am‑1 pm (unanimous)
• Adjourned meeting (unanimous)

Zoning Board of Adjustment

The Zoning Board of Adjustment granted the variance requested by Zach and Alicia Parenteau for 2 Loretta Lane. The board approved all four variance criteria and the unnecessary hardship criteria, with all members voting in favor. The board also elected Gil Morris as Chair and appointed Sheldon as a full member. The meeting was adjourned at 7:41 PM.

• Granted variance for 2 Loretta Lane (all in favor)
• Approved Variance Criteria 1 (all in favor)
• Approved Variance Criteria 2 (all in favor)
• Approved Variance Criteria 3 (all in favor)
• Approved Variance Criteria 4 (all in favor)
• Approved Unnecessary Hardship Criteria A(i) (all in favor)
• Nominated Gil Morris as Chair (all in favor)
• Appointed Sheldon as full member (all in favor)

Planning Board

The board approved amendments to the previous site‑walk meeting minutes with a unanimous vote. It also waived the site‑plan review and approved the Blackfire Farm permit application, again unanimously. A joint meeting with the Zoning Board of Appeals was discussed. The meeting was adjourned.

• Approved site‑walk meeting minutes as amended (7-0-0)
• Approved previous meeting minutes as amended (‑0-0)
• Approved Blackfire Farm permit application, waiving site‑plan review (7-0-0)
• Discussed joint meeting with ZBA (no vote recorded)
• Adjourned meeting (6-0-0)

Cemetery Trustees

The Cemetery Trustees unanimously approved the amended meeting minutes. They gave Chronicle Cemetery Software permission for full user access. Action items were assigned for Karen Day to research flag‑holder pricing and for Roger Lessard to obtain a quote to sandblast and paint the Greenvale Cemetery gates. The board also plans to submit a public‑notice wording for the Fletcher Savage burial ground and to attend a joint meeting with the Town Administrator on trust‑fund reporting.

• Approved amended meeting minutes (vote 3‑0)
• Authorized full user access for Chronicle Cemetery Software
• Assigned Karen Day to research flag‑holder pricing and email findings
• Assigned Roger Lessard to obtain a quote from Mike Merzi for sandblasting and painting the Greenvale Cemetery gates
• Planned to submit wording for a public notice on the Fletcher Savage burial ground
• Agreed to attend a joint meeting with Town Administrator on trust‑fund reporting procedures

Zoning Board of Adjustment

The Zoning Board accepted Zach Parenteau's variance request for his property at 2 Loretta Lane. The Board also approved the minutes from the March 26, 2025 meeting. A site walk was scheduled for April 16 at 6:00 PM before the public hearing. The meeting was then adjourned.

• Accepted variance application for 2 Loretta Lane (unanimous)
• Approved March 26, 2025 meeting minutes (unanimous)
• Scheduled site walk at 2 Loretta Lane on April 16, 2025 at 6:00 PM
• Adjourned the meeting (unanimous)

Library Trustees

The trustees elected Andra Hall as Chair, Bailey Sweet as Treasurer and Stephanie Kokal as Secretary. They approved the minutes from March 4, 2025 and accepted the Treasurer's report. The board adopted a new mission statement, a new vision statement and the motto "SML: A Place to Connect." Several library policies (SML-POL-02, -04, -10, -11, -20F) were reviewed and approved with no changes.

• Andra Hall elected Chair (unanimous)
• Bailey Sweet elected Treasurer (unanimous)
• Stephanie Kokal elected Secretary (unanimous)
• Mission statement adopted (unanimous)
• Vision statement adopted (unanimous)
• Motto "SML: A Place to Connect" adopted (unanimous)
• SML-POL-10 Student Aide and Volunteer Supervision Policy approved (no changes, unanimous)
• SML-POL-04 Circulation Policy updated and approved (unanimous)

Planning Board

The board held a public hearing on the Flag Leaf Bakery LLC and Blackfire Farm LLC site plan and voted 5-0-0 to give conditional approval pending state certification, a business permit, and final payment. In the same meeting the board elected officers, approved an amendment to the minutes, and adjourned.

• Conditional approval of Flag Leaf Bakery/Blackfire Farm site plan (5-0-0)
• Nomination of IWaitt as secretary (4-0-1)
• Nomination of NZotto as chair (4-1-1)
• Nomination of BSmith as vice chair (5-0-1)
• Approval of minutes amendment (6-0-0)
• Adjournment of meeting (6-0-0)

Zoning Board of Adjustment

The board voted to operate the meeting with the current slate of officers. It set the timeline for a variance application, scheduling an acceptance meeting on April 2 and a public hearing on April 16. Gil was tasked with updating the cheat sheets for applications and contacting John Gryval about rules of procedure. The meeting was then adjourned.

• Operate meeting with current slate of officers – motion passed
• Schedule variance application acceptance meeting for April 2 and public hearing for April 16 – set
• Assign Gil to update cheat sheets for applications – assigned
• Assign Gil to contact John Gryval regarding rules of procedure – assigned
• Adjourn meeting – motion passed

Conservation Commission

The Conservation Commission amended and approved the February meeting minutes. It set aside $100 to create five raffle baskets for the April 26 Roadside Roundup. It also approved a $4,900 payment for additional items on a surveying invoice, using Conservation Fund money. All motions passed unanimously.

• Amended and approved February meeting minutes (unanimous)
• Allocated $100 for five raffle baskets for Roadside Roundup (unanimous)
• Approved $4,900 payment for additional surveying items from Conservation Fund (unanimous)