Hamilton public meetings in 2025

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation will discuss financial reports and the investment of idle funds into TexPool. The board will also consider grant applications for building improvements and signage in the downtown area.

• Grant application from 4P Rentals LLC / Partin Agency for facade improvements at 113 E Henry Street
• Grant application from Radabaugh Plumbing for signage at 106 S. Railroad Street
• Proposed partnership with Sister-Corps for elderly and financially challenged resident safety
• Authorization to transfer funds into TexPool for investment
• Closing of Copper Garden and Hamilton Trailer Repair & Welding Service grants

Main Street Advisory Board

The Hamilton Historic Main Street Advisory Board will discuss the status of the "Increase in Visitors to the Downtown" transformation strategy, including the annual Christmas on the Square parade and its budget. It will consider approving the Transformation Strategy Work Plan for fiscal year 2025‑2026 to submit to the Texas Historical Commission. The board will also review plans for Historic Preservation Month in May 2026 and the development of Historic Preservation Design Guidelines for the Main Street District. Routine items such as approving the November 18, 2025 meeting minutes are on the consent agenda.

• Update on "Increase in Visitors to the Downtown" strategy and Christmas on the Square parade budget considerations
• Approval of the Transformation Strategy Work Plan for FY 2025‑2026 for Texas Historical Commission submission
• Discussion of plans and activities for Historic Preservation Month (May 2026) in the Main Street District
• Development and adoption of Historic Preservation Design Guidelines for the Main Street District
• Approval of minutes from the November 18, 2025 regular meeting (consent agenda)

The Hamilton Historic Main Street Advisory Board approved the November 18, 2025 meeting minutes unanimously. The board voted to submit its Transformation Strategy Work Plan to the Texas Historical Commission as is. It also approved moving forward with developing Historic Preservation Design Guidelines, with monthly topics to be voted on.

• Approved November 18, 2025 minutes (unanimous)
• Approved submission of Transformation Strategy to Texas Historical Commission (motion carried)
• Approved development of Historic Preservation Design Guidelines (motion carried)
• Adjourned meeting (motion carried)

City Council Meetings

The City Council will discuss funding for a swimming pool project and a contract for an EPA Brownfields Cleanup Project. The body is also reviewing several fee schedules and personnel policy updates.

• Proposed issuance of Certificates of Obligation up to $1,500,000 for Swimming Pool Improvement Project
• Proposed $470,880 contract with RNDI Companies, Inc. for EPA Brownfields Cleanup Project
• Proposed fee schedules for Right-of-Way permit applications and Certificates of Occupancy
• Proposed resolution regarding Texas-New Mexico Power Company’s general rate case filing
• Proposed sale of surplus vehicles: 2006 Chevy C1500, 2011 Crown Victoria, and 2010 Dodge Charger

The council approved the consent agenda and the November 2025 financial report unanimously. It tabled a proposal to issue up to $1.5 million in bonds to fund a swimming‑pool improvement project. Several resolutions were adopted, including denying a TNMP rate increase, awarding a $470,880 Brownfields contract, and establishing a finance committee. Legal services and financial consulting agreements were also approved.

• Approved Consent Agenda (unanimous)
• Approved November 2025 Financial Report (unanimous)
• Tabled issuance of up to $1.5 M bond for swimming‑pool improvement (unanimous)
• Denied Texas‑New Mexico Power Co. rate increase filing (unanimous)
• Awarded QEP contract for EPA Brownfields Cleanup to RNDI Companies, Inc. for $470,880 (unanimous)
• Modified dog adoption fee to $75 (unanimous)
• Established Finance Committee and appointed members (unanimous)
• Accepted legal services proposal from Daniel Adam Miles (unanimous)

Parks & Recreation Advisory Board

The Parks and Recreation Advisory Board will meet to discuss the creation of a Parks Master Plan and review the current budget. The board will also discuss grant opportunities and recommend new board members to the City Council.

• Discussion of a Parks Master Plan
• Review of current budget
• Discussion of grant opportunities
• Review of applications for Parks Board membership
• Discussion of non-profit status

The Parks & Recreation Advisory Board approved the November 11 meeting minutes with a 3-0 vote. No other actions were taken; discussions on liaison status, the master plan, grant opportunities, and board membership were deferred. The meeting adjourned at 7:05 p.m.

• Approved November 11 Parks Board minutes (3-0)

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation will discuss and possibly act on the financial report for the period ending October 31, 2025. It will consider revised application forms for the FY 2025‑2026 Start Up Business Grant (SUB G) and Commercial Property Signage Grant (CPS G), adopt a Grant Programs Committee Policy & Procedure Manual, and reopen both grant programs for new submissions. The board will also review the Cooper Garden SAFG award approved on November 13, 2024 for $5,000, which remains not issued.

• Adopt Grant Programs Committee Policy & Procedure Manual
• Reopen Start Up Business Grant (SUB G) for submissions
• Reopen Commercial Property Signage Grant (CPS G) for submissions
• Approve revised FY 2025‑2026 SUB G application form
• Approve revised FY 2025‑2026 CPS G application form

The Hamilton Economic Development Corporation board unanimously approved a $2,500 reimbursement for the Copper Garden signage grant. It also approved revised applications for the Startup Business Grant and Commercial Property Signage Grant, and adopted an updated Grant Programs Policy & Procedure Manual. Both the Startup Business Grant and Commercial Property Signage Grant programs were reopened. All items passed unanimously.

• Approved minutes from October 15, 2025 (unanimous)
• Approved financial report for October 31, 2025 (unanimous)
• Approved revised Startup Business Grant application (unanimous)
• Approved revised Commercial Property Signage Grant application (unanimous)
• Approved Grant Programs Policy & Procedure Manual (unanimous)
• Reopened Startup Business Grant program (unanimous)
• Reopened Commercial Property Signage Grant program (unanimous)
• Approved $2,500 reimbursement for Copper Garden grant (unanimous)

Main Street Advisory Board

The Hamilton Historic Main Street Advisory Board will meet to coordinate resources for annual community events. The board will also review the Fiscal Year 2025–2026 Transformation Strategy Work Plan and consider changes to its by-laws.

• Possible action to approve amendments to the By-laws
• Planning and resource allocation for the Christmas on the Square parade and Kid's Corner
• Planning and resource allocation for Pink Friday
• Review of the Transformation Strategy Work Plan for Fiscal Year 2025–2026

The board approved the October 13, 2025 meeting minutes unanimously. A motion to amend the by‑laws to add youth members was made, seconded, and passed unanimously. No other actions were taken; remaining agenda items were discussed only.

• Approved October 13, 2025 minutes (unanimous)
• Amended by‑laws to add youth members (unanimous)

City Council Meetings

The City Council will hold a project workshop to review the status of open grants and capital projects. The body will also review financial controls.

• TWDB Water Projects
• TXDOT Courtyard Square Sidewalk Improvement Project
• EPA Brownsfield Cleanup Grant Project
• TDA Downtown Revitalization Project
• FEMA Generator Grant Project

The City Council met on November 14, 2025 at the Hamilton Public Library. The council reviewed open grants, capital projects, and financial controls, but no votes or approvals were made. All items were noted with no action taken. The meeting was adjourned at 11:45 a.m.

City Council Meetings

The Hamilton City Council will review the October 2025 financial report and several ordinances and resolutions. Items include a municipal airport lease rate increase, rezoning of 512 E Standifer St to General Residential, and a waste‑collection passthrough rate increase. The council will also act on audit services, a lease extension with Ironhorse Unlimited, and other administrative matters.

• Ordinance authorizing a municipal airport rate increase for land leases and hangars
• Ordinance approving the rezoning of 512 E Standifer St from RS‑2 to General Residential
• Resolution approving an engagement letter with Boucher, Morgan and Young, P.C., for audit services
• Resolution extending the lease agreement with Ironhorse Unlimited through August 31, 2026
• Ordinance approving a passthrough rate increase from Waste Connections for garbage collection

The council approved the rezoning of 512 E Standifer St. from single‑family to General Residential. It also adopted the October 2025 financial report, a municipal airport lease rate increase, and a waste‑collection rate increase. All actions were adopted unanimously.

• Consent agenda items (including minutes and appointments) approved unanimously
• October 2025 Financial Report approved unanimously
• Ordinance #15-25 (municipal airport lease rate increase) approved unanimously
• Resolution #91-25 (EDC assumes Parks & Recreation Advisory Board) approved unanimously
• Ordinance #16-25 (rezoning of 512 E Standifer St.) approved unanimously
• Resolution #92-25 (audit services engagement with Boucher, Morgan and Young) approved unanimously
• Ordinance #17-25 (waste‑collection passthrough rate increase) approved unanimously
• Resolution #94-25 (city organizational chart) approved unanimously

Parks & Recreation Advisory Board

The Hamilton Parks and Recreation Advisory Board will approve the April 8 minutes and then discuss several projects, including a volunteer day, a pickle‑ball court update, senior park possibilities, a splash‑pad update, grant options, a disc‑golf course, board membership recommendations, the president position, and a possible city lake development. No decisions are listed; the items are for discussion and recommendation to City Council.

• Update of Pickle Ball Court
• Discuss Senior Park possibilities
• Update on Splash Pad
• Discuss Disc Golf Course
• Discuss possible Hamilton City Lake Development

The advisory board approved the April 8 Parks Board minutes with a 4‑0 vote. It then voted 4‑0 to recommend applicants Barkley, Osborn, and Amaro for Parks Board membership to the city council, and to appoint Hooper as a council liaison and Kleiner as a high‑school liaison. No other formal decisions were recorded.

• Approved April 8 Parks Board minutes (4-0)
• Recommended applicants Barkley, Osborn, and Amaro to city council (4-0)
• Recommended Hooper as city‑council liaison (non‑voting) (4-0)
• Recommended Kleiner as high‑school liaison (non‑voting) (4-0)

Planning & Zoning

The Hamilton Planning and Zoning Commission will consider three agenda items at its November 11, 2025 meeting: approval of the minutes from the September 30, 2025 meeting; selection of a new board member for 2025; and adoption of an ordinance rezoning 512 E Standifer St from RS‑2 to General Residential (GR). All items are listed on the posted agenda and will be acted upon at the meeting.

• Approve minutes from the September 30, 2025 Planning & Zoning Commission meeting
• Select a new Planning & Zoning Commission board member for 2025
• Adopt ordinance rezoning 512 E Standifer St. from RS‑2 to General Residential (GR)

The commission approved the minutes from the September 30, 2025 meeting unanimously. They confirmed Danny Whitehead as a new member of the Planning and Zoning Commission, also unanimously. They approved the rezoning of 512 E Standifer St. from RS-2 to General Residential (GR) unanimously.

• Approved September 30, 2025 meeting minutes (unanimous)
• Approved Danny Whitehead as new commission member (unanimous)
• Approved rezoning of 512 E Standifer St. from RS-2 to GR (unanimous)

Airport Advisory Board

The Airport Advisory Board will meet to review financial reports and select officers for the upcoming term. The board will also discuss the Hamilton Municipal Airport Master Plan and proposed changes to airport rates.

• Discussion and possible action on the Hamilton Municipal Airport Master Plan
• Discussion and possible action on proposed airport rate changes
• Discussion and possible action on the financial report for the period ending September 30, 2025
• Selection of officers for the upcoming term
• Introduction of the new City Administrator

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation will consider several financial reports and officer reviews for FY 2025‑2026. It will adopt a new Grant Programs Committee Policy & Procedure Manual that standardizes review and scoring for all HEDC grant programs. The board will also decide on reopening the Signage, Awning, and Façade Grant (SAFG) program and approve a downtown SAFG grant for Dove Title.

• Approve minutes of the September 17, 2025 regular meeting (consent agenda)
• Discuss and possibly act on the financial report for the period ending August 31, 2025
• Adopt the HEDC Grant Programs Committee Policy & Procedure Manual
• Approve the Downtown Signage, Awning, and Façade Grant (SAFG) application for Dove Title
• Close the Elevate Fitness SAFG award approved June 25, 2024, for $5,000 (status: Not Issued – Closed)

The board approved a revised SAFG application with funding reduced to $15,000 and adopted a new Grant Programs Committee policy. It reopened the Downtown Signage, Awning, and Facade Grant program and approved a $3,159.38 reimbursement grant to Yates Title. Two existing grants were closed as “Not Issued — Closed.” All motions passed unanimously.

• Approved revised Downtown Signage, Awning, and Fagade Grant (SAFG) application for FY 2025-2026 (funding reduced to $15,000) (7-0)
• Adopted Grant Programs Committee Policy and Procedure Manual (7-0)
• Reopened Downtown Signage, Awning, and Facade Grant Program (7-0)
• Approved $3,159.38 reimbursement grant to Yates Title for façade and signage (7-0)
• Closed Elevate Fitness Signage Grant as “Not Issued — Closed” (7-0)
• Closed Dynamite Daiquiris Projects as “Not Issued — Closed” (7-0)
• Approved minutes of the September 17, 2025 meeting (7-0)
• Approved financial reports for August 31, 2025 and September 30, 2025 (7-0)

Main Street Advisory Board

The Hamilton Historic Main Street Advisory Board will meet to approve past meeting minutes, confirm officers, and discuss adding youth members. The board will also plan the annual Halloween on the Square and Christmas ornament events.

• Approval of August and September 2025 meeting minutes
• Confirmation of current officers and elections for vacant positions
• Discussion on adding two youth members to the Board
• Planning for Halloween on the Square event
• Planning for the annual Christmas ornament

The board unanimously approved the minutes from the August 20 and September 3 meetings. Kristi Collett was elected Vice President and Michelle Frasier was elected Secretary, each by unanimous vote. The board also approved adding two non‑voting youth members and directed staff to amend the bylaws accordingly.

• Approved August 20, 2025 regular meeting minutes (unanimous)
• Approved September 3, 2025 special‑called meeting minutes (unanimous)
• Elected Kristi Collett as Vice President (unanimous)
• Elected Michelle Frasier as Secretary (unanimous)
• Approved addition of two non‑voting youth members and directed bylaw amendment (unanimous)

City Council Meetings

The Hamilton City Council will meet on October 13, 2025 at City Hall. After public comments, the council will enter executive session to discuss threatened or pending litigation. In open session, the council will consider a resolution to employ Haley and Olson Law Firm to assist with the JAKS Family Investment claim. No other actions are listed on the agenda.

• Resolution to employ Haley and Olson Law Firm for the JAKS Family Investment claim
• Executive session on threatened or pending litigation

The Hamilton City Council met in a called session on October 13, 2025. After an executive session, the council adopted Resolution #88, hiring Haley and Olson Law Firm to assist with the JAKS Family Investment Claim, with a unanimous vote. The meeting was then adjourned by a unanimous motion.

• Approved hiring Haley and Olson Law Firm for JAKS Family Investment Claim (unanimous)
• Adjourned meeting (unanimous)

City Council Meetings

The Hamilton City Council will consider the September 2025 financial report and several resolutions. Key actions include approving a $2,481,690 principal forgiveness agreement and a $2,277,337 grant with the Texas Water Development Board for water system improvements. The council will also direct issuance of up to $1,500,000 in tax and revenue certificates to fund a swimming‑pool improvement project and amend the 2024‑2025 fiscal year budget.

• Resolution approving a $2,481,690 principal forgiveness agreement with the Texas Water Development Board
• Resolution approving a $2,277,337 grant agreement with the Texas Water Development Board
• Resolution directing notice to issue up to $1,500,000 in tax and revenue certificates for a swimming‑pool improvement project
• Ordinance amending the City of Hamilton 2024‑2025 fiscal year budget (Amendment #2)
• Resolution authorizing a construction account for the principal forgiveness agreement

The council unanimously approved a $2,481,690 Principal Forgiveness Agreement with the Texas Water Development Board for water system improvements. It also approved a $2,277,337 grant agreement with the same board, established a construction account for the forgiveness agreement, and authorized up to $1.5 million in certificates of obligation to fund a swimming‑pool improvement project. Several other items, such as a budget amendment and a pilot fleet program, were also approved unanimously.

• Approved $2,481,690 Principal Forgiveness Agreement with Texas Water Development Board (unanimous)
• Approved $2,277,337 Grant Agreement with Texas Water Development Board (unanimous)
• Authorized construction account with Depository Bank for forgiveness agreement (unanimous)
• Directed notice of intention to issue up to $1,500,000 tax and revenue certificates for swimming‑pool improvement (unanimous)
• Amended FY 2024‑2025 budget (Amendment #2) (unanimous)
• Approved Administration Services Contract with Grantworks for Brownsfield Grogan Street Nursing Home asbestos removal (unanimous)
• Approved four‑week alleyway closure between HWY 281 and S Bell St. for reconstruction (unanimous)
• Approved Pilot Fleet Program with Enterprise (unanimous)

City Council Meetings

The City Council will consider accepting the City Attorney's retirement and hiring interim legal services. The body will also discuss additional funding for Express Paving road repairs and the employment of Haley and Olson Law Firm for two specific legal matters.

• Additional funding for Express Paving road repair contract
• Acceptance of City Attorney's Letter of Retirement
• Hiring of interim legal and prosecution services
• Employment of Haley and Olson Law Firm for JAKS Family Investment claim
• Employment of Haley and Olson Law Firm for Hamilton Central Appraisal District, et al. VS. Jack Graham regarding Hangar #15

The council accepted City Attorney Connie White’s retirement and authorized discussion of extra funding for the Express Paving road repair contract. It also approved hiring interim legal services, appointed law firms for two municipal legal matters, and authorized a request for qualifications for a new City Attorney. All actions passed unanimously.

• Approved Resolution #72-25 accepting City Attorney Connie White’s retirement (unanimous)
• Approved Resolution #73-25 authorizing discussion of additional funding for Express Paving road repair services (unanimous)
• Tabled the item for employing Haley and Olson Law Firm for the JAKS Family Investment Claim (unanimous)
• Approved Resolution #74-25 hiring Interim Legal and Prosecution Services, appointing Adam Miles (unanimous)
• Approved Resolution #75-25 appointing Haley and Olsen Law Firm for the Hamilton Central Appraisal District case vs Jack Graham (Hangar #15) (unanimous)
• Approved Resolution #76-25 authorizing City Administrator Stacey Norris to issue an RFQ for a new City Attorney (unanimous)

Planning & Zoning

The Planning and Zoning Commission will vote on approving the minutes from its September 9, 2025 meeting. The commission will select a new board member for 2025. A presentation by Trafalgar Homes on benefits for Hamilton will be heard, followed by discussion and training on Section VI of the Zoning Ordinance (Special Provisions).

• Approve minutes from September 9, 2025 meeting
• Select new board member for 2025
• Trafalgar Homes presentation on benefits for Hamilton
• Discussion and training on Zoning Ordinance Section VI – Special Provisions

The Planning and Zoning Commission approved the minutes from the September 9, 2025 meeting with a unanimous vote. It also voted unanimously to table the motion to approve Danny Whitehead as a new member, postponing that decision to the next meeting.

• Approved September 9, 2025 meeting minutes (unanimous)
• Tabled approval of Danny Whitehead as new member (unanimous)

Main Street Advisory Board

The Hamilton Historic Main Street Advisory Board will approve minutes from its August 20 and September 3 meetings. It will review progress on the Fiscal Year 2025‑2026 Transformation Strategy Work Plan. Members will discuss upcoming Fall and Holiday Main Street events and consider designating 200 E. Main Street as the program’s official physical and mailing address.

• Approve minutes from the August 20, 2025 regular meeting
• Approve minutes from the September 3, 2025 special‑called meeting
• Review and update the Transformation Strategy Work Plan for FY 2025‑2026
• Discuss plans for Fall and Holiday Main Street events
• Designate 200 E. Main Street as the official address of the Hamilton Historic Main Street Program

A quorum of the Hamilton Historic Main Street Advisory Board was not present, so no official meeting was held and no votes or formal actions were taken. Members and staff engaged in informal discussion of agenda items. The next regular meeting is scheduled for Wednesday, October 15, 2025 at 3:30 p.m.

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation will discuss several grant-related items, including a revised FY 2025‑2026 Commercial Business Improvement Grant form and the adoption of its policy manual. The board will also consider approving CBIG grants for Hamilton Trailer Repair and Ensor RV Park, and will vote on relocating and remodeling the EDC and Main Street office with expenditures totaling $21,250, which exceeds the previously authorized $20,000. Additional agenda items include designating the official address of the HEDC and routine reports from the Executive Director.

• Approve revised FY 2025‑2026 Commercial Business Improvement Grant (CBIG) form
• Adopt CBIG Committee Policy & Procedure Manual
• Approve CBIG grant for Hamilton Trailer Repair
• Approve CBIG grant for Ensor RV Park
• Ratify relocation and remodel costs of $21,250 for EDC office at 200 E. Main Street

The Hamilton Economic Development Corporation board unanimously reopened the Commercial Building Improvement Grant (CBIG) program effective October 1, 2025. It also approved two grant awards: $3,900 to Hamilton Trailer Repair and up to $8,000 to Jeff Ensor for the Ensor RV Park. Additional actions included adopting the CBIG policy manual, ratifying $21,250 relocation costs, and designating 200 E. Main Street as the official HEDC address.

• Approved revised FY 2025-2026 CBIG form (6-0)
• Adopted CBIG Committee Policy and Procedure Manual (6-0)
• Reopened CBIG grant program for submissions effective Oct 1, 2025 (6-0)
• Approved $3,900 reimbursement grant to Hamilton Trailer Repair (6-0)
• Approved up to $8,000 grant to Jeff Ensor / Ensor RV Park (6-0)
• Ratified $21,250 relocation and remodel costs for HEDC/Main Street office (6-0)
• Designated 200 E. Main Street as HEDC official physical and mailing address (6-0)
• Motion to adjourn meeting carried unanimously (6-0)

City Council Meetings

The Hamilton City Council will consider approving the 2025-2026 fiscal year budget and property tax rate, along with contracts for police services, fleet management, and airport planning. The meeting will also include public hearings on the proposed budgets.

• Public hearing on 2025-2026 City Budget
• Public hearing on 2025-2026 Economic Development Corporation Budget
• Ordinance approving 2025-2026 City Budget
• Ordinance levying Property Tax Rate for Year 2025
• Resolution approving Police Services contract

The council unanimously approved the 2025‑2026 City Budget, the Economic Development Corporation Budget, and set the property tax rate for 2025. It also approved rezoning of the Howard Addition, a police services contract, and authorized a master plan for the municipal airport. Several motions to table items and to create committees were adopted without opposition.

• Approved 2025‑2026 City Budget (5‑0)
• Approved 2025‑2026 Economic Development Corporation Budget (5‑0)
• Approved 2025 property tax rate (5‑0)
• Approved rezoning of Sections #26 and #27 of Howard Addition to GR Residential (unanimous)
• Approved police services contract for Hamilton (unanimous)
• Approved creation of Hamilton Municipal Airport Master Plan, designating TxDOT as agent (4‑0, one abstention)
• Approved increase of employee retirement contribution rate to 8% (unanimous)
• Directed issuance of $1.5 million Certificate of Obligation for swimming pool renovations (unanimous)

Planning & Zoning

The commission will consider approving the minutes from its August 8, 2025 meeting. It will vote to select a new board member for 2025 and to appoint a Vice Chairman and Secretary. The commission will also hold a discussion and training on recent changes to district boundaries.

• Approve minutes from August 8, 2025 meeting
• Select new board member for 2025
• Select Vice Chairman and Secretary
• Discussion and training on changes and amendments of district boundaries

Main Street Advisory Board

The board reviewed the FY 2024‑2025 Main Street Transformation Strategy Work Plan but took no action. No comments or agenda items were submitted. The next meeting is set for September 17, 2025.

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation held a special-called meeting on August 28, 2025. The board unanimously approved the minutes of the August 20, 2025 regular meeting. The board also unanimously approved the City Hall office lease agreement and authorized the HEDC President to sign it.

• Approved August 20, 2025 meeting minutes (4-0)
• Approved City Hall office lease agreement and authorized President to sign (4-0)

City Council Meetings

The City Council adopted Resolution #52-25, amending the terms for the Pape‑Dawson Consulting Engineers project for the TXDOT Courtyard Square sidewalk, with a 3‑0 vote (Mayor Baker motion, Hooper second, Jordan abstaining). The Council also adopted Resolution #53-25, a three‑year service agreement with Vestis for uniforms and workplace supplies, passing unanimously (Mayor Baker motion, Jordan second). No other substantive actions were taken.

• Approved Resolution #52-25 amendment to engineering contract (3-0)
• Approved Resolution #53-25 uniform and supplies service agreement (unanimous)

Main Street Advisory Board

The advisory board voted to approve the July 23 and August 8, 2025 meeting minutes, with the motion carried unanimously. The board discussed minor revisions to the FY 2025‑2026 Transformation Strategy Work Plan and tentatively set a special meeting for September 3, 2025, pending confirmation. Updates were given on upcoming events, grant representation, a new window‑art program, market vendor mapping, and the All Things Hamilton website launch. The meeting adjourned at 4:13 p.m.

• Approved July 23 and August 8, 2025 minutes (unanimous)

Economic Development Corporation (HEDC)

The board unanimously approved the consent agenda, July 2025 financial reports, and appointed Mary Owen to fill the vacant board seat. It also approved establishing two new Extraco Bank checking accounts, closing the existing Cadence Bank account, and adopting a new purchasing policy. Additionally, the board appointed a Hamilton Main Street Board representative to the EDC Grant Committee.

• Approved consent agenda (including July 23 minutes) – unanimous (5-0)
• Approved July 2025 financial reports – unanimous (5-0)
• Appointed Mary Owen to vacant board seat for remainder of term – unanimous (5-0)
• Established two new Extraco Bank accounts (General Checking and Main Street Revenue) and closed Cadence Bank account ending in *1234 – unanimous (5-0)
• Adopted EDC Purchasing Policy – unanimous (5-0)
• Appointed Hamilton Main Street Board member to EDC Grant Committee – unanimous (5-0)

City Council Meetings

The City Council unanimously adopted Ordinance #6-25 establishing wholesale water rates for the Multi-County Water Supply Corporation. It also approved a series of financial and operational items, including a bond counsel selection, a property sale to Jeff Ensor for $30,000, and a 10‑foot water easement in the Piper Oaks subdivision. Additionally, the council appointed James Hooper to fill the vacant council seat with a 3‑to‑0 vote (one abstention).

• Approved July 2025 Financial Report (unanimous)
• Authorized RFP for Qualified Environmental Professional for EPA Brownfield Cleanup grant (unanimous)
• Established wholesale water rates for Multi-County Water Supply Corporation (unanimous)
• Extended summer hours for City employees and City Hall through September 2025 (unanimous)
• Approved 10‑foot water easement in Piper Oaks subdivision (unanimous)
• Approved selection of bond counsel, financial advisor, and engineering firm for Water Loss Project (unanimous)
• Approved sale of former Texaco Station property to Jeff Ensor for $30,000 (unanimous)
• Appointed James Hooper to fill vacant council seat (3‑0, Robertson abstained)

Planning & Zoning

The Hamilton Planning and Zoning Commission approved the proposed easement in the Piper Oaks Subdivision. The motion was made by Commissioner Rodriguez, seconded by Commissioner Horner, and passed unanimously. No other actions were taken during the meeting.

• Approved proposed easement in Piper Oaks Subdivision (unanimous)

City Council Meetings

The council unanimously approved the proposed FY 2025‑26 budget and adopted a property tax rate of $0.4623 per $100 of assessed value (4‑0 vote). Consent agenda items 1 and 3 were also approved unanimously, while no action was taken on consent item 2 and the economic‑development budget presentation.

• Approved Ordinance #4-25 submitting FY 2025‑26 budget (unanimous)
• Approved Ordinance #5-25 property tax rate of .4623 per $100 (4-0)
• Approved Consent Agenda items 1 & 3 (unanimous)
• No action on Consent Agenda item 2
• Resolution #41-25 public notice of budget hearing approved (unanimous)
• Resolution #42-25 acceptance of appraisal district estimate approved (unanimous)
• No action on Hamilton Economic Development Corp. FY 2025‑26 budget presentation

City Council Meetings

The City Council met on July 31, 2025 at City Hall, 200 East Main St. No public comments were received. The budget workshop was discussed but no action was taken. The meeting was adjourned at 6:29 p.m. after a motion from Council Member Doug Baker and a second from Council Member Todd Jordan.

• Adjourned meeting at 6:29 p.m. (motion passed)

Economic Development Corporation (HEDC)

The board unanimously approved the minutes from the July 16, 2025 meeting. It also approved a $13,800 contribution (50% of costs) for the 281 South water line extension to Tractor Supply. The board accepted Debbie Grieve’s resignation and appointed Riley Gardner as President and Justin Frasier as Vice‑President.

• Approved July 16, 2025 meeting minutes (5-0)
• Approved $13,800 EDC cost‑share for 281 South water line extension to Tractor Supply (5-0)
• Accepted Debbie Grieve’s resignation from the board effective July 16, 2025 (5-0)
• Appointed Riley Gardner as President (5-0)
• Appointed Justin Frasier as Vice‑President (5-0)

City Council Meetings

On July 17, 2025, the Hamilton City Council met at City Hall. The council approved Resolution #40-25, appointing Debbie Grieve as Economic Development Corporation and Main Street Executive Director, with a unanimous vote. The council took no action on the budget for professional renderings for the proposed swimming‑pool renovations.

• Approved appointment of Economic Development Corp & Main Street Executive Director (unanimous)
• No action on professional renderings budget for swimming‑pool renovations

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation unanimously approved the FY25/26 budget. It also approved moving the EDC office to City Hall at 200 E. Main Street and allocating up to $20,000 for relocation and remodel costs. Additional unanimous actions included adding board officers and staff to all EDC financial accounts, extending a loan to Emily Catoe, and releasing restricted cash to cash on hand.

• Approved FY25/26 budget (5-0)
• Approved relocation of EDC office to 200 E. Main St and up to $20,000 remodel costs (5-0)
• Amended agenda line to add President, Vice President and staff to all EDC financial accounts (5-0)
• Approved adding President, Vice President and all EDC staff to all financial accounts (5-0)
• Approved extending loan to Emily Catoe, dba Yellow Coyote Boutique and Beauty Bar (5-0)
• Approved releasing “Restricted Cash‑Thompson Funds” to cash on hand (5-0)
• Approved minutes of June 18, 2025 meeting (5-0)
• Approved June 2025 financial reports (5-0)

City Council Meetings

The council approved Resolution #39-25 appointing Kristina Rojas-Stompel as Municipal Court Judge. It also approved the June 2025 Financial Report, a Request for Qualifications for bond counsel, and a new Purchasing Policy. The council set July 31, 2025 at 4:00 p.m. for a budget workshop and tabled the take‑home vehicle personnel policy. All motions passed unanimously.

• Approved June 2025 Financial Report (unanimous)
• Approved Resolution #39-25 appointing Kristina Rojas-Stompel as Municipal Court Judge (unanimous)
• Approved Request for Qualifications for Bond Counsel, Financial Advisor, and Engineering Services (unanimous)
• Approved replat of Property IDs 14493, 16970, 16971 at 621 S Stidham St (unanimous)
• Approved new Purchasing Policy for the City (unanimous)
• Established July 31, 2025 at 4:00 p.m. as date for Budget Workshop (unanimous)
• Tabled personnel policy on take-home vehicles until August 2025 meeting (unanimous)

City Council Meetings

The council unanimously approved a resolution to hold a fireworks display sponsored by the Chamber of Commerce. Mayor Buchanan appointed Todd Jordan and Jacob Robertson to a committee to interview and select a municipal court judge. The council unanimously approved the hiring committee’s recommendation for the Economic Development Corporation and Main Street Executive Director. A motion to reserve $255,000 from the General Fund for Texas Water Development Board Project No. 21858 was approved unanimously.

• Approved Resolution #37-25 fireworks display (unanimous)
• Appointed Todd Jordan and Jacob Robertson to municipal court judge interview committee (appointed)
• Approved Resolution #38-25 hiring committee recommendation for Economic Development Corp director (unanimous)
• Appropriated $255,000 for Texas Water Development Board Project No. 21858 (unanimous)

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation board unanimously approved moving certain administrative expenses, such as legal and accountant consulting, under the City of Hamilton by September of the fiscal year. The board also approved the May 2025 financial reports and the minutes from the May 21, 2025 meeting, and authorized staff to analyze alternative EDC office locations. No action was taken on the FY25/26 draft budget, which will be voted on at a future meeting.

• Approved May 21, 2025 meeting minutes (5-0)
• Approved May 2025 financial reports (5-0)
• Approved aligning administrative expenses with City of Hamilton (5-0)
• Approved staff to analyze EDC office location options (5-0)
• Discussed FY25/26 draft budget – no action taken (tabled)
• Set next regular meeting for July 16, 2025 (informational)
• Reviewed Executive Director applicants – decision to present one to City Council (informational)
• Adjourned meeting (5-0)

City Council Meetings

The Hamilton City Council authorized contract negotiations with KSA for preliminary and construction engineering services not to exceed $435,000 for the Transportation Alternatives grant, passing 3‑0 with one abstention. It also unanimously approved the interlocal agreement for the Hazard Mitigation Grant Program, elected Todd Jordan as President Pro‑Tem, and approved the sale of the Texaco station at 515 N Rice St.

• Approved contract negotiations with KSA up to $435,000 for Transportation Alternatives grant (3-0, Jordan abstained)
• Approved interlocal agreement with Central Texas Council of Governments for Hazard Mitigation Grant (unanimous)
• Elected Todd Jordan as President Pro‑Tem (unanimous)
• Authorized sale process for Texaco station at 515 N Rice St. (unanimous)
• Approved changes to Financial Signature Cards adding Jeannette Stevens (unanimous)
• Approved May 2025 Financial Report (unanimous)
• Accepted 2023‑2024 Annual Financial Audit Report (unanimous)
• Authorized Certificate of Obligation and scope of work for swimming pool upgrades (unanimous)

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation unanimously approved the April 2025 financial reports, the minutes from prior meetings, and a $37,500 loan forgiveness for Pederson Natural Farms. The board also appointed Mandy Blackwell as treasurer, approved the EDC Director job description, and voted to pause the grants/loan program. Discussion of new office locations was tabled until a director is hired.

• Approved April 16, 2025 regular and May 5, 2025 special meeting minutes (5-0)
• Approved April 2025 financial reports (5-0)
• Approved forgiveness of Pederson Natural Farms loan $37,500 (5-0)
• Appointed Mandy Blackwell as treasurer until September (5-0)
• Approved EDC Director job description (5-0)
• Tabled discussion of new EDC office location options (pending director hire)
• Approved pause of grants/loan program until after budget workshop/new director (5-0)

City Council Meetings

The City Council approved Resolution #33-25, reappointing David Lengefeld to the Board of Directors of the Upper Leon Municipal Water District. The motion was made by Council Member Doug Baker and seconded by Council Member Todd Jordan. The vote was unanimous. No other actions were taken.

• Approved reappointment of David Lengefeld to Upper Leon Municipal Water District board (unanimous)

City Council Meetings

The council approved the City of Hamilton Roadwork Plan, halting staff action on current roadwork and pursuing FEMA‑funded projects. It also authorized the hiring of an Economic Development Director with associated benefits, and approved a lease of city property to Iron Horse Unlimited. Additional actions included adopting a Social Media Code of Conduct, delaying a water rate increase, and abandoning a portion of W Hill St.

• Approved City Roadwork Plan, halting staff action and pursuing FEMA funding (unanimous)
• Authorized hiring of Economic Development Director and benefits for related directors (unanimous)
• Approved lease agreement with Iron Horse Unlimited for 1099 State Highway 22 E (May 1 2025–Jan 31 2026) (unanimous)
• Adopted Social Media Code of Conduct (unanimous)
• Approved Ordinance #03-25 abandoning portion of W Hill St. (unanimous)
• Delayed Multi‑County Water Supply rate increase until Oct 2025 (unanimous)
• Renewed contract with HCYAA, reducing annual electric payment to $1,250 (unanimous)
• Modified summer work hours and City Hall office hours (unanimous)

Economic Development Corporation (HEDC)

The board voted unanimously to accept the resignation of Director Kayla Schraub. It also approved updates to the entrance signs with a 5‑0 vote. A motion to authorize collaboration with the City for hiring the Director and other part‑time staff was made and seconded, but the minutes do not record a vote outcome. The meeting was adjourned at 5:45 p.m.

• Approved resignation of Director Kayla Schraub (5-0)
• Approved updates to entrance signs (5-0)
• Adjourned meeting (unanimous)

City Council Meetings

The Hamilton City Council unanimously adopted Ordinance #01-25 to change the water utility billing structure, and Ordinance #02-25 to set wholesale water rates. It also approved resolutions appointing a municipal court clerk, updating financial institution signature cards, extending road‑closure times for two vendor events, and allowing the City Administrator to attend the TCMA Conference. All motions passed unanimously.

• Ordinance #01-25 (water billing restructure) passed unanimously
• Ordinance #02-25 (wholesale water rates) passed unanimously
• Resolution #24-25 (appoint municipal court clerk) passed unanimously
• Resolution #25-25 (change financial signature cards) passed unanimously
• Resolution #26-25 (extend road closure for N Bell St. vendor market) passed unanimously
• Resolution #27-25 (extend road closure for May Days event on W Henry St.) passed unanimously
• Approve City Administrator’s attendance at TCMA Conference (June 19‑22) passed unanimously

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation board unanimously approved the March 26 meeting minutes, the March 2025 financial reports, a $4,250 bid to repair entrance signs, and a $9,000 loan for a small‑business start‑up. The board also appointed Mandy Blackwell and Justin Frasier to serve on the Budget Committee. All approvals were recorded with a 5‑0 vote.

• Approved March 26, 2025 meeting minutes (5-0)
• Approved March 2025 financial reports (5-0)
• Approved $4,250 bid from Eagle Eye Signs for entrance sign repairs (5-0)
• Approved $9,000 loan at 3.5% interest for Small Business Start‑Up Grant (5-0)
• Appointed Mandy Blackwell and Justin Frasier to the Budget Committee

City Council Meetings

The council unanimously approved the March 2025 financial report and adopted a social media policy amendment. It also approved a sewer easement on the Kauitzsch property on Hwy 281, authorized the mayor to execute it, and approved new two‑year terms for six planning‑and‑zoning board members. Several items were tabled, including the TTHM removal proposal, funding method for the lead service line project, and the swimming‑pool discussion.

• Approved March 2025 Financial Report (unanimous)
• Approved Sewer Easement on Kauitzsch property on Hwy 281 and authorized Mayor to execute (unanimous)
• Adopted Social Media Policy amendment to add all city‑appointed boards (unanimous)
• Approved Planning and Zoning Board membership changes for six members, two‑year terms (unanimous)
• Tabled Wiggins Engineering Services proposal for Trihalomethane (TTHM) removal until August 2025 (unanimous)
• Tabled decision on funding method for KSA invoice related to Lead Service Line Project (unanimous)
• Tabled swimming‑pool discussion until May 2025 (unanimous)
• Abandoned a 30‑foot utility easement in the northeast corner of Block 2 of the Spurlin Addition (unanimous)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board unanimously approved the March 11 meeting minutes. The board also unanimously approved Scott Witschorke’s application for Parks Board membership and will forward his nomination to City Council for approval. The meeting included updates on the dog park, park improvements, and other projects, but no further actions were taken.

• Approved March 11 minutes (unanimous)
• Approved Scott Witschorke Parks Board appointment (unanimous)

Economic Development Corporation (HEDC)

The Hamilton Economic Development Corporation board unanimously approved the February 19 meeting minutes, the February 2025 financial reports, a $750 commercial signage grant for Hamilton Pipe and Panel, and a website proposal from Big Red Brand. The board also tabled the decision on a billboard location. No other actions were taken.

• Approved February 19, 2025 joint meeting minutes (5-0)
• Approved February 19, 2025 regular meeting minutes (5-0)
• Approved February 2025 financial reports (5-0)
• Approved $750 commercial property signage grant for Hamilton Pipe and Panel (5-0)
• Approved HEDC website proposal from Big Red Brand (5-0)
• Billboard location approval was tabled