Hartford public meetings in 2023

Energy Commission

The Hartford Energy Commission will meet on December 21, 2023, to review and approve draft minutes from the previous meeting, hear from State Senator Becca White on legislative priorities, and receive updates on an energy fair, a thermal energy district, and proposed action items. The meeting is hybrid, held at Hartford Town Hall and accessible via Microsoft Teams.

• Review and approve draft minutes from previous meeting
• Discussion with State Senator Becca White on legislative priorities
• Energy Fair Follow Up [Laura / Sarah]
• Thermal Energy District Update [Esme/Jesse]
• Proposed Action Items to April

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness will meet to approve minutes and the 2024 meeting schedule, and to discuss a joint meeting with the Norwich Housing Committee. They will also review the Town Plan Housing Chapter update and continue discussions on the Housing Development Program, a proposed pilot to fund accessory dwelling units.

• Approve November 23, 2023 meeting minutes
• Approve 2024 committee meeting schedule
• Joint meeting with Norwich Housing Committee
• Town Plan Housing Chapter update
• Discussion on Housing Development Program

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to review minutes, hear public comments, and discuss several ongoing projects, including the Taft's Flat National Register nomination and the World War I & II Monument Project. The agenda also includes closing out the Performing Arts History project and updating the commission's webpage.

• Taft's Flat National Register Nomination
• World War I & II Monument Project
• Performing Arts History Closeout
• HHPC Webpage update
• HHPC Openings

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to discuss several climate-related items, including a coordinator report, a Conservation Commission meet-and-greet, follow-up on The Nature Conservancy's Community Resilience Building program, energy code materials for the town website, and guidance for multi-family EV charging. They will also review their charge and bylaws. The meeting is open to the public with time for comments.

• Review and approve draft minutes from previous meeting
• Coordinator report
• Conservation Commission meet & greet on 2/29 at Bugbee
• The Nature Conservancy Community Resilience Building program follow up
• Energy code materials on Town website and Planning Commission multi-family EV charging guidance

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is holding a special meeting to continue and finalize the town budget for fiscal year 2025, which includes a proposed property tax rate increase. The board will also discuss a possible charter revision, consider a liquor license application for Putnam's Vineyard, and decide whether to cancel the December 26 meeting.

• Finalize FY2025 budget with estimated tax rate of 1.1533, a 6.568% increase from FY2024
• Discuss charter revision
• Consider liquor license permits for Putnam's Vineyard at 188 South Main Street
• Consider extension of VCDP Planning Grant for Cornerstone Community
• Consider canceling December 26 Selectboard meeting and authorizing leadership to sign off on payroll and accounts payable

Planning Commission

The Hartford Planning Commission will meet to handle administrative matters and hold a public hearing on two site development applications: one from the Hartford School District for changes to a school building's hours and programming, and another from Upper Valley Haven for an emergency shelter. The meeting is open to the public, with options for remote participation.

• Public hearing on School District application #23-16 for site plan approval at Christian Street, Hartford
• Public hearing on Upper Valley Haven application #23-21 for emergency shelter at 608 North Main Street, White River Junction
• Administrative matter: determine zoning district boundary line for Summit Distributing, LLC, lot 44-0041-000, Sykes Mountain Ave. and Beech Street
• Updates on Town Plan, Climate Action Plan, and Housing Chapter

Planning Commission

The Hartford Planning Commission will meet on December 18, 2023, to discuss administrative matters and hold a public hearing on two site development plan applications. The meeting is in person at Hartford Town Hall and available remotely via Microsoft Teams.

• Determine zoning boundary line for Summit Distributing, LLC, lot 44-0041-000, Sykes Mountain Ave. and Beech Street
• Public hearing on Application #23-26 for school/educational building amendments, lot 09-0028-001, Christian Street
• Public hearing on Application #23-21 for emergency shelter, lot 45-0003-000, 608 North Main Street, White River Junction

Parks and Recreation Commission

The Hartford Parks and Recreation Commission will convene for a regular meeting to review past minutes, hear citizen and commission comments, and receive the director's report. No substantive decisions or votes are scheduled; the only item of note is a review of survey questions for the Recreation Center.

• Review Recreation Center survey questions

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will review updated draft 2025 General Fund Operating Budget options, including tax rate impacts and suggestions to reduce the tax rate. The board will consider three options (A, B, C) based on information from the Assessor, Dispatch, Planning, and Police departments, and recommendations from the Town Manager.

• Draft 2025 General Fund Operating Budget options A, B, and C
• Tax rate impact analysis for each option
• Suggestions to reduce the tax rate
• Updates based on input from Assessor, Dispatch, Planning, and Police

Hartford Business Revolving Loan Fund

The Hartford Business Revolving Loan Fund and Hartford 2020 VCDP Revolving Loan Fund Committee is meeting to approve prior minutes, enter executive session to review loan summary reports and potential loans, and vote on any required actions. The committee will also discuss finding new members, potential housing programs, and interest rates.

• Approval of September 6th, 2023 meeting minutes
• Executive session to review loan summary reports for September 2023 and update on potential loans
• Discussion of potential housing programs
• Discussion of interest rates
• Discussion on finding new committee members

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment will hold public hearings on two applications: a setback waiver for a shed at 79 Dothan Road and a conditional use approval for amendments to a school building's hours and programming on Christian Street. The board will also handle administrative matters including public comment, minutes, and administrative permits.

• Setback waiver for shed at 79 Dothan Road (Application #14-23)
• Conditional use for school/educational building amendments on Christian Street (Application #15-23)
• Administrative permit for site plan changes at 747 Hartford Ave (dumpster enclosure, patio, retaining wall)
• Public comment and minutes approval

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will decide whether to accept a $25,000 non-competitive grant from the Vermont Downtown Vibrancy Fund for fiscal year 2024. The funds will support revitalization efforts in downtown White River Junction, including surveys, inventories, and a downtown program evaluation. The Selectboard will also consider appointments, budget updates, and other routine reports.

• Accept $25,000 Downtown Vibrancy Grant for downtown White River Junction revitalization
• Appoint Maggie Burnett to the Committee on Housing & Homelessness for a two-year term
• Review proposals for Police K-9 Fundraising and Downtown Program Vibrancy Grant
• Conduct budget wrap-up sessions on December 14 and 19 to finalize the FY24 budget
• Enter executive session to discuss pending civil litigation and attorney-client communications

Sister Cities Committee

The Hartford Sister City Committee is discussing a funding shortfall for its planned April 2024 trip. A selectboard member had encouraged the committee to request funding, but the committee learned it does not have the expected balance. Selectboard chair Mike Hoyt said he will determine during the evening's selectboard meeting how the town can provide the money.

• Funding shortfall for April 2024 trip
• Selectboard chair Mike Hoyt to determine town funding options
• Approval of modified November meeting minutes
• Next meeting scheduled for 9 January 2024

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard holds a dedicated budget meeting to finalize revenue and expense decisions for the fiscal year 2025. The board reviews projections, including potential tax rate increases, use of unassigned funds, and adjustments to departmental budgets.

• Review of $22M operating budget with $3.16M unassigned fund balance
• Consideration of 3-5% tax rate increase scenarios for FY2025
• Potential use of $750K-$1.15M from unassigned fund to reduce tax burden
• Discussion of $321K in uncommitted ARPA funds and $438K in L.O.T. funds
• Evaluation of proposed cuts including $60K public information officer and $50K HVAC reserve fund

Conservation Commission

The Hartford Conservation Commission is meeting to discuss and potentially act on several conservation-related items, including the Hartford Salamander Team and 2024 education events, an introduction to a Hartford Environmental Stewardship Workshop, and the commission's budget for fiscal year 2024/2025. They will also review a memorandum of understanding with the Upper Valley Mountain Bike Association regarding the Town Forest, and discuss invasive plants, forest interpretive signs, and a timber harvest clean-up. The meeting includes public comments and approval of previous minutes.

• Discussion of Hartford Salamander Team and 2024 Conservation Education Events
• Introduction to Hartford Environmental Stewardship Workshop
• HCC Budget for Fiscal Year 2024/2025
• Upper Valley Mountain Bike Association Memorandum of Understanding for Town Forest
• Class IV Section of Bliss Road discussion

Town and School Meeting Committee

The Hartford Town and School Meeting Committee will meet to approve minutes from the November 13 meeting, finalize a postcard, and review its task list. The agenda is mostly procedural, with no major decisions or public hearings listed.

• Approve minutes from 11/13/23 meeting
• Finalize postcard
• Review task list

Resilient Hartford

The Resilient Hartford committee meets to approve past meeting notes, hear public comments, and discuss member interests. The main focus is a review of the Clifford Park Food Forest/Abenaki Garden’s 2023 season and planning for 2024, including outreach plans and a December 5 community discussion.

• Clifford Park Food Forest/Abenaki Garden 2023 lessons and 2024 plans
• December 5 Food Forest Community Discussion at West Hartford Library, 6:00 p.m.
• Quechee Abenaki Garden update

Sister Cities Committee

The Hartford Sister Cities Committee is meeting to review student applications for a trip to Lycée la Morlette in Cenon, France, and to decide on funding for three students and two teachers from the Sister City budget, covering passports and airfare. The agenda also includes planning dates and activities for the visit, along with routine approval of October meeting minutes.

• Review results of student applications for trip to Lycée la Morlette, Cenon, France
• Funding for 3 students and 2 teachers from Sister City budget for passports and airfare
• Discussion of dates and activities for students and teachers while in Cenon
• Accept minutes of October meeting
• Next meeting scheduled for December 19, Room 317

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will receive the independent auditor's presentation on the draft FY2023 financial statements, review several departmental budgets, and consider validation resolutions for TIF bond warrants. The agenda also includes appointments to Resilient Hartford, a stream erosion update, and a water/wastewater bid review. The meeting is open to the public and will be held in person and via Zoom.

• Independent auditor's report on FYE 2023 draft financial statements
• Validation resolutions for TIF bond warrants
• Water/Wastewater bid review
• Re-appointments to Resilient Hartford (Dylan Kreis, Laura Simon)
• Assessor errors and omissions for parcel #45-180

Tree Board

The Hartford Tree Board is meeting to discuss routine business, including reviewing minutes from the previous meeting, the Tree Warden's report, and the Tree City USA application process. They will also discuss a grant for ash tree removal and replacement, plan work at the Highland Avenue Route 5 intersection, and update on a memorial tree planting.

• Review Tree City USA application process
• Discuss grant process for ash tree removal and replacement
• Plan work at Highland Avenue Route 5 Intersection
• Update on memorial tree planting for Linda Douville
• Review minutes from October 17, 2023 meeting

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is holding a budget-only meeting to review the proposed FY2025 Department of Public Works budget. The presentation covers the highway, water, and wastewater divisions, including staffing, equipment replacements, and capital projects. No votes are scheduled; the review is for information only.

• Highway paving funding increases from $150K to $600K for roads including Abbot & Fairview Terrace, Jennifer Lane & Allison Run, Quechee-Hartland Road, and Jericho Street.
• Proposed replacement of H-8 plow/dump truck ($320K) and H-2 pickup truck (shared cost with water funds) due to mechanical issues.
• Water valve adjustments for VTrans US 5 paving project ($15,675).
• Rehabilitation of one greensand filtration unit at Wilder Treatment Plant ($90K).
• Quechee water budget does not include $165K for water main stabilization during VTrans Quechee Gorge Bridge Project.

Parks and Recreation Commission

The Hartford Parks and Recreation Commission is holding a kickoff meeting for the Lyman Park improvement project. The agenda covers the project concept, goals, timelines, potential challenges, a VOREC grant, and next steps for public involvement.

• Review of Lyman Park improvement concept
• Discussion of project goals and objectives
• Timelines and project milestones
• Potential challenges
• VOREC grant discussion

Energy Commission

The Hartford Energy Commission will meet to review and approve draft minutes from the previous meeting, hear a coordinator’s report on solar, EV, and grant initiatives, and vote on using Climate Action Reserve Funds to electrify Parks & Rec equipment. The meeting will also include team organization for 2024 and discussions on geothermal, district heating, and an energy fair follow-up.

• Vote to use Climate Action Reserve Funds to electrify Parks & Rec equipment
• Review and approve draft minutes from previous meeting
• Elect Chair, Co-Chair, and Clerk for 2024
• Discuss geothermal and district heating initiatives
• Follow up on Energy Fair

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness is meeting to discuss housing and homelessness issues. The agenda includes updates on the Town Plan Housing Chapter, the Haven Low Barrier Shelter proposal, and a discussion on the Housing Development Program. The meeting is open to the public, with options for remote attendance.

• Update on Haven Low Barrier Shelter Proposal
• Town Plan Housing Chapter Update
• Discussion on Housing Development Program
• Committee Member Openings Update
• Approve September 21, 2023 Committee Meeting Minutes

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to discuss climate action items, including a presentation on community resilience, a vote on using Climate Action Reserve Funds for electrifying Parks & Rec equipment, and updates on plastic recycling and Energize UV 2.0. The meeting also includes public comments and approval of previous minutes.

• Vote to use Climate Action Reserve Funds for electrifying Parks & Rec equipment
• The Nature Conservancy Community Resilience Building program presentation
• Plastic recycling update
• Energize UV 2.0 event update
• Conservation Commission organization showcase

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) will discuss a draft position statement on whether to broaden its charge beyond racial equity, and prepare its annual town report. The committee will also debrief on a recent Selectboard discussion and hear updates on school and town equity initiatives. The meeting is largely discussion-oriented with no votes scheduled.

• Debrief on 11/14 Selectboard discussion
• Review draft position statement on HCOREI scope
• Prepare for annual report to town
• Discuss inviting School Racial Equity Coordinator Julia Lau to a meeting
• Discuss a possible HCOREI retreat in early 2024

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will hear budget presentations for the assessor, town clerk, and police departments for fiscal year 2025, along with discussions on a flood resilience grant, a policy on policies, and other administrative items. The meeting includes a public comment period and consent agenda for payroll, manifests, and minutes.

• Assessor FY25 budget proposed at $292,321, up $18,093 from FY24
• Town Clerk FY25 budget proposed at $267,783.40, up $20,108.43 from FY24
• Police budget includes $33,200 for CelleBrite device and programming
• Police restructuring creates Outreach Division with no FY24 budget increase
• Appointment of Jenifer Durgin to Hartford Climate Action Steering Team

Planning Commission

The Hartford Planning Commission will hold a public hearing to review nine zoning applications, including site development plans for new multi-unit dwellings, subdivisions, and an emergency shelter. The meeting also includes administrative updates on permits, Act 250 applications, and committee reports.

• Site Development Plan Approval for third dwelling unit at 186 Hillcrest Terrace (Application #23-17)
• Subdivision approval for boundary line adjustments at 61 and 73 Depot Street, Wilder (Application #23-18)
• Site Development Plan Approval for 18 dwelling units at 140, 146, 160, and 178 Gates Street (Application #23-20)
• Site Development Plan Approval for Emergency Shelter at 608 North Main Street (Application #23-21)
• Preliminary Approval of Subdivision for 192 dwelling units at Sykes Mountain Avenue and Hickory Ridge (Application #23-24) and #23-25

Town and School Meeting Committee

The Hartford Town and School Meeting Committee is meeting to approve minutes from the previous session, finalize a postcard, and set the committee meeting schedule. The agenda is mostly procedural, with no major policy decisions or public hearings listed.

• Approve minutes from 10/30/23 meeting
• Finalize postcard
• Committee meeting schedule

The Hartford Town & School Meeting Committee met briefly and discussed finalizing postcards for the 2024 Town and School election events, including adding a QR code. Nikki will send the final draft to the town clerk and town manager. The committee also discussed potential Town Charter changes with community liaison Rocket, but no formal decisions were made.

• Approved meeting minutes (unanimous)
• Discussed finalizing postcards with QR code for 2024 election events
• Nikki to send final postcard draft to town clerk and town manager
• Discussed Town Charter flexibility on meeting times and committee appointments

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment will hold public hearings on two conditional use applications. One is a request to allow temporary construction access on Goudreau Street for an existing 18-unit housing project at 747 Hartford Avenue. The other is a proposal for 192 dwelling units in four buildings on Sykes Mountain Avenue and Hickory Ridge. The board will also take public comment and consider administrative permits.

• Application #12-23: temporary construction access on Goudreau Street for 747 Hartford Avenue project
• Application #13-23: 192 dwelling units in four multi-unit buildings, Sykes Mountain Avenue and Hickory Ridge
• Public comment and minutes of October 11, 2023
• Administrative permit: Haven dumpster enclosure on Hartford Avenue

Conservation Commission

The Hartford Conservation Commission is meeting to discuss its FY2024/2025 budget, hear from guests about salamander conservation and education events, and consider a Memorandum of Understanding with the Upper Valley Mountain Bike Association regarding the town forest. The agenda also includes updates on invasive plants, a conservation area, and a memorial tree for a former chair.

• Discussion of HCC Budget for Fiscal Year 2024/2025
• Upper Valley Mountain Bike Association Memorandum of Understanding for Town Forest
• Hartford Salamander Team & 2024 Conservation Education Events (guest Ben Fletcher)
• Maanawaka Conservation Area update
• Memorial tree for former Conservation Commission Chair Linda Wilson

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion will meet to discuss the town's Public Information Officer position and prepare for a Selectboard discussion on policies. They will also receive updates on community safety review, a community resource library, and other items. The meeting includes a meet-and-greet with Chief Sheldon.

• Discussion of Public Information Officer position with salary range $50,000-$60,000
• Preparation for Selectboard discussion on PIO and Policy-on-Policies
• Updates on Community Safety Review RFP process
• Updates on Hartford Community Resource Library
• Discussion of Hartford student award (A. Raynolds Memorial)

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to consider appointments, hear the Town Manager’s report, and discuss several policy topics including a $70,000 vehicle purchase for the Fire Chief. The board will also enter an executive session to discuss competing safety review consultant proposals.

• Appointment of Kyle Katz to Resilient Hartford Committee for a three-year term
• Re-appointment of Mary Hutchins to Conservation Commission for a four-year term
• Fire Chief Vehicle Purchase: 2023 Chevy Tahoe for $70,000 from Colonial Municipal Group, replacing a 2014 Ford Interceptor
• Executive session to discuss competing Safety Review consultant proposals under Vermont Statutes Title 1, Section 313(a)(1)(A)
• Consent agenda includes approval of payroll, accounts payable, and meeting minutes

Town and School Meeting Committee

The Hartford Town and School Meeting Committee is meeting to handle routine business, including approving minutes from the September 18 meeting, discussing facility reservations, a postcard, and the committee's meeting schedule. They will also address any concerns related to town and school meetings. The agenda is largely procedural with no major decisions or public hearings listed.

• Approve minutes from 9/18/23 meeting
• Facilities reservations
• Postcard
• Committee meeting schedule
• Town and school meetings concerns

White River Junction Design Review Committee

The White River Junction Design Review Committee will review application materials for the Northern Stage project. This is a procedural meeting focused on reviewing submitted documents.

• Review of Northern Stage project application materials

Energy Commission

The Hartford Energy Commission is holding a routine meeting to approve previous minutes, hear public comment, receive the coordinator's report, and discuss follow-up from the REV Conference. They will also plan upcoming events, including Trunk or Treat and the next organizational meeting. The agenda is largely procedural with no major decisions or proposals listed.

• Review and approve draft minutes from previous meeting
• Coordinator's Report
• REV Conference Follow Up
• Upcoming Events: Trunk or Treat and Next Meeting details

West Hartford Library Trustees

The West Hartford Library Board of Trustees is meeting to approve minutes and the treasurer's report, hear the director's report, and discuss new business including a new hire, a Selectboard presentation, a well water update, and upcoming events. Public comment is also scheduled.

• Approval of minutes and treasurer's report
• Discussion of new hire
• Review of Selectboard presentation
• Well water update
• Upcoming events

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness is meeting to discuss housing-related items, including a Fair Housing Month project, an update on the Town Plan Housing Chapter, and the Housing Development Program. The agenda also includes routine items like approving minutes and public comment.

• Champlain Valley Office of Economic Development - Fair Housing Month Project
• Town Plan Housing Chapter Update
• Update on Housing Development Program
• Committee Member Openings Update

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to review minutes, receive updates on a plastic ban, discuss membership and recruitment, and clarify the team's expectations and role. The coordinator will also report on projects including Window Dressers, Town Hall FLM, MERP, RBES training, EV training, and a Lebanon charger grant.

• Plastic ban update
• CAST membership and recruitment discussion
• Coordinator update on Window Dressers, Town Hall FLM, MERP, RBES training, EV training, Lebanon charger grant

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to review the Certified Local Government (CLG) program as part of a four-year state review, discuss a National Register nomination for Taft's Flat, and consider project ideas for the 2024 CLG grant. The agenda also includes updates on performing arts history and a World War I & II monument, along with routine items like minutes approval and public comments.

• VDHP Four-year Review of the Hartford CLG Program
• Taft's Flat National Register Nomination
• 2024 CLG Grant Project Ideas
• World War I & II Monument
• Performing Arts History Update

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion will elect officers and review proposed budget items for the upcoming season, including funding for policy management, Juneteenth, a public information officer, and community safety review. The committee will also continue its charge review, discussing whether to broaden its mandate. Updates will be given on the resource library, joint meetings, and the community safety review RFP process.

• Officers election
• Budget request: up to $5,000 for policy management (scanning/converting documents)
• Budget request: $2,500 for Juneteenth via Parks and Recreation
• Budget request: fully fund a Public Information Officer, potentially shared with the School District
• Charge review: discussion on broadening committee charge

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will consider approving a local cannabis retail license for Five Seasons Cannabis Company, LLC, and will also consider appointing Jeff Arnold as Tree Warden. The board will hear presentations on two RFPs, receive updates on road projects, and discuss a union grievance in executive session. Consent agenda items include payroll and meeting minutes.

• Consider approval of local cannabis license #S-000004452 for Five Seasons Cannabis Company, LLC (retail)
• Consider appointment of Jeff Arnold as Tree Warden
• CGR RFP presentation
• Vermont Partnership RFP presentation
• VTrans overview of Route 5 Paving Project

Tree Board

The Hartford Tree Board is meeting to handle routine business, including approving minutes and assigning trees for an identification walk. The main decision is voting on which of five tree species to plant in Lyman Point Park as a memorial for Linda Wilson, and whether to contribute $300 toward the $800 cost. The board will also discuss the health of recently planted shrubs and a grant report.

• Vote on tree species for Lyman Point Park memorial: White Oak, Swamp Oak, Yellow Birch, Sassafras, or Hackberry
• Consider $300 contribution toward $800 memorial tree purchase and planting
• Review status of 40+ planted shrubs and finalize grant report
• Apportion trees for ID walk on Oct. 21
• Discuss current urban tree topic and Tree of the Month program

Sister Cities Committee

The Hartford, VT Sister City Committee is meeting to approve July minutes, review a logo update, and plan next steps for a Hartford Area Career and Technology Center (HACTC) student trip to Cenon, France. The committee will also address vacancies and applications. This is a routine administrative and planning meeting.

• Approve minutes of July meeting
• Logo update presented by Joan
• Next steps for HACTC student trip to Lycée la Morlette in Cenon
• Committee vacancies and applications
• Next meeting scheduled for November 21 in Room 317

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) will hold its regular meeting to elect officers, discuss the budget and potential funding requests for the next fiscal year, and continue a three-part review of its charge. The committee will also receive updates on the Community Safety Review RFP process, Abundant Sun survey data, and other ongoing items. No final decisions are expected on these discussion items.

• Officers election
• Budget discussion and potential funding requests for next fiscal year
• Charge review (part 2 of 3)
• Community Safety Review RFP process updates
• Abundant Sun survey data

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will hear presentations from two firms responding to a Request for Proposals for a community safety assessment, consider a preferred site request from Norwich Solar, discuss parking meters, and finalize budget guidance for FYE 2025. The meeting also includes routine items like payroll approval and public comment.

• CRG RFP presentation for community safety assessment
• Strategy Matters RFP presentation
• Preferred Site Request – Norwich Solar
• Parking meters discussion
• Finalize FYE 2025 Budget Guidance

Conservation Commission

The Hartford Conservation Commission is meeting to discuss its work program, budget for fiscal year 2024/2025, and several Town Forest matters, including a proposed memorandum of understanding with the Upper Valley Mountain Bike Association. The agenda also includes updates on the Climate Action Plan, invasive plants, and a memorial tree for a former chair. Public comments are invited.

• Discussion of HCC Budget for Fiscal Year 2024/2025
• Upper Valley Mountain Bike Association Memorandum of Understanding (Town Forest)
• Invasive plants management in Town Forest
• Moose Brook Snowmobile Bridge Repair
• Memorial Tree for former Chair Linda Wilson

Energy Commission

The Hartford Energy Commission will meet to review and approve draft minutes from its previous meeting, hear coordinator and sub-committee reports, and receive updates on the Braley Solar project and district heating initiatives. The meeting also includes a vote to authorize funds for Parks & Recreation equipment from the Climate Action Reserve Fund.

• Review and approve draft minutes from previous meeting
• Vote to authorize funds for Parks & Recreation equipment from Climate Action Reserve Fund
• Braley Solar Update with October SB Meeting details
• District Heating Follow-Up including electricity analysis and Carbon Clinic Update
• Upcoming events including Affordable Energy Fair (9/23) and EV Event (9/30)

Resilient Hartford

This meeting of Resilient Hartford, scheduled for September 27, 2023, was canceled. The agenda included updates on the Clifford Park Food Forest/Abenaki Garden, the Quechee Abenaki Garden, and discussion of the fiscal year 2024/2025 budget, but no decisions or discussions occurred.

• Meeting canceled; no actions taken
• Agenda included Clifford Park Food Forest/Abenaki Garden update
• Agenda included Quechee Abenaki Garden update
• Agenda included RH Fiscal Year 2024/2025 Budget discussion

Board of Civil Authority

The Hartford Board of Abatement will hold a hearing on September 21, 2023, to consider six property tax abatement requests. Each applicant will present evidence, and the board will deliberate after the presentations. The meeting is scheduled to begin at 5:15 PM at Hartford Town Hall.

• Apartment Living LLC; Shannon Purcell requests abatement for 20-30 A Street and 305-307 Gifford Rd
• Charles Jameson requests abatement for 1856 Quechee Main St., #7C
• Jedediah Rose requests abatement for 134 Hanover St.
• Stephen & Rosalie Nelson request abatement for 78 Oak St.
• Ludmila & Serghei Golovetchii request abatement for 94 Oak St.

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness is meeting to approve minutes, discuss committee member openings, and review suggestions and revisions to the housing chapter of the Town Plan. The agenda includes public comment and updates from members, with the main substantive item being the housing chapter review.

• Review and revisions to Town Plan Housing Chapter goals, strategies, and actions
• Committee member openings update
• Approval of August 31, 2023 meeting minutes
• Public comment period

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion will discuss a draft 2023 roadmap, implications of its strategic plan for next fiscal year’s budget, and review a charge document over three meetings. Updates include policy templates, community safety review RFP progress, and NAACP collaboration.

• Draft 2023 Roadmap for discussion
• Budget implications of strategic plan for next fiscal year
• Charge Review document (first of three sessions)
• Community Safety Review RFP Process Updates
• Proposed policy template

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to discuss several items, including proposals for the Taft's Flat National Register nomination, the commission's budget, and various historic site signs. They will also review meeting minutes and consider project ideas for a 2024 CLG grant.

• Taft's Flat National Register Nomination Proposals
• HHPC Budget
• Hartford Historic District Signs
• White River Junction Train Station Sign
• 2024 CLG Grant Project Ideas

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is reviewing a Capital Improvement Plan for a new police station, estimated at $6 million, funded by municipal bonds. The plan includes phased construction from FY 2025 to FY 2029, with a needs assessment and feasibility study costing $60,000-$70,000. The board is also considering expanding the Communications Center with a fourth dispatch console and purchasing an incident response trailer, both funded through reserve funds.

• Police Station Modernization Project: $6,000,000 total, funded by municipal bonds, with possible USDA grants
• Communications Center Workstation Expansion: $155,500 from Town General Fund, plus reserve increase from $20,000 to $50,000 annually
• Incident Response Trailer: $100,000, funded by reserve fund with $20,000 annual contributions
• Planning phase for police station includes needs assessment and feasibility study costing $60,000-$70,000
• Project phases: Planning (FY 2025-2026), Design (FY 2026-2027), Construction (FY 2027-2028), Occupancy (FY 2028-2029)

Tree Board

The Hartford Tree Board is meeting to review minutes and discuss several operational items, including the future status of the Tree Warden, a plan to apply plastic over knotweed with Recreation staff, and planting remaining indigenous shrubs. They will also consider establishing a green spaces overseer, schedule community planting and tree identification walks, and discuss a news article about wasps for emerald ash borer control. The board will review a Katsura tree health update and decide on tree species for Lyman Point Park.

• Discuss future status of Tree Warden
• Plan to apply plastic over knotweed with Recreation staff
• Plant 34 indigenous shrubs; 6 arrowwoods planted Aug 31, 6 potted hardwoods donated by Gene Kadish
• Set dates for community planting and tree identification walk
• Discuss tree species for Lyman Point Park

West Hartford Library Trustees

The West Hartford Library Board of Trustees is meeting to approve the minutes and treasurer's report, hear the director's report, and discuss new business, including a website update and a new hire. The meeting includes a public comment period and will move into executive session.

• Approval of minutes (action item)
• Approval of treasurer's report (action item)
• Website update discussion
• New hire discussion
• Public comment period

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard, acting as the Local Cannabis Control Commission, will consider approving a local cannabis license for Easy Green Genetix LLC, a Tier 1 indoor cultivation facility in White River Junction. The board will also hear presentations on the Think Again and Kulik RFPs, a speed study, ARPA reallocation, capital improvement requests, and budget guidance for FYE 2025. The meeting includes appointments, a town manager report, and an executive session for pending litigation and employment matters.

• Consider approval of Easy Green Genetix LLC local cannabis license for Tier 1 indoor cultivation in White River Junction
• Appoint Nancy Trottier to the Committee on Housing and Homelessness for a two-year term (Sept 19, 2023 – Sept 18, 2025)
• ARPA reallocation request for Municipal Fire Alarm Monitoring RFD Award
• Capital Improvement requests for FYE 2025, including Fire Station #2 renovations and new storage building at Station #1
• Budget guidance for FYE 2025 and Mascoma Line of Credit discussion

Town and School Meeting Committee

The Hartford Town & School Meeting Committee will approve past minutes, review last year’s events, and draft a task list and timeline for the upcoming meeting cycle. Members will also review a postcard design and handle any new business before adjourning.

• Approve minutes from 05/25/23 meeting
• Create task list and timeline for ’23-’24 meeting cycle
• Review postcard design

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee will meet to review the draft Town Plan Housing Chapter, including the housing narrative, revised goals, strategies, and actions, and recommendations from the Homelessness Committee. They will also consider minutes from the July 12 meeting and hear public comments. The meeting is part of the ongoing update to the housing chapter of the Town Plan.

• Review of draft Town Plan Housing Narrative
• Discussion of Homelessness Committee's recommendations on goals, strategies, and actions
• Consideration of revised goals, strategies, and actions for the housing chapter
• Approval of minutes from July 12, 2023 meeting
• Public comments period

Hartford Business Revolving Loan Fund

The Hartford Business Revolving Loan Fund Committee is meeting to review loan summaries, discuss potential loans in executive session, and consider housing programs and interest rates. The agenda includes routine items like approving minutes and finding new committee members.

• Approval of June 7, 2023 meeting minutes
• Executive session to review July 2023 loan summary reports and potential loans
• Discussion of potential housing programs
• Discussion of interest rates
• Finding new committee members

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will consider appointments to the Housing and Homelessness Committee and Energy Commission, review the US5 speed study results, discuss water resource engineering, and set the FY25 budget timeline. The board will also enter executive session to discuss legal matters regarding 1472 and 1498 Maple Street and public officer employment.

• Appointment of Nancy Trottier to Committee on Housing and Homelessness (2-year term)
• Appointment of Sarah Kelly to Hartford Energy Commission (3-year term)
• Hartford US5 Speed Study Results presentation
• Water Resource Engineers discussion
• FY25 Budget Timeline discussion

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness will review and discuss the working draft of the Town Plan Housing Chapter, including goals, strategies, and actions. The meeting will also include routine items such as approving the July 20, 2023 minutes, public comment, and updates on committee member openings.

• Discussion of draft Town Plan Housing Chapter with goals on affordable housing, smart growth, and housing retention
• Update on committee member openings and application process
• Public comment period
• Approval of July 20, 2023 meeting minutes

Resilient Hartford

Resilient Hartford is meeting to discuss the July 10th flood's impact on the Clifford Park Food Forest/Abenaki Garden and its future, along with updates on the Quechee Abenaki Garden and Wilder School Food Forest. The agenda also includes public comments, meeting notes, and scheduling items. This is a working group meeting focused on community food forest projects and flood recovery.

• Discussion of July 10th flood impact and future of Clifford Park Food Forest/Abenaki Garden (40 min)
• Update on Quechee Abenaki Garden
• Update on Wilder School Food Forest
• Public comments period (5 min)
• Review of July 26th meeting notes

Assessor: Grievance Hearings

The Hartford Assessor will hold a grievance hearing for one property owner appealing an assessment through the Errors and Omissions process. The hearing is scheduled for August 29, 2023, at Town Hall in White River Junction.

• Grievance hearing for property at 186 Hillcrest Terrace
• Owner: Moses Kyle R and Pearson-Moses Crystal J
• Hearing at Town Hall, 171 Bridge St, Room 207, 9:00 AM

Conservation Commission

The Hartford Conservation Commission is meeting to discuss its work program, member interests, and the Fiscal Year 2024/2025 budget. The agenda also includes updates on the town forest, invasive plants, trail signs, and a timber harvest cleanup. Public comments are invited.

• Discussion of HCC budget for Fiscal Year 2024/2025
• Update on Hartford Salamander Team with guest Ben Fletcher
• Town forest items: Lower Hurricane Reservoir Meadow, invasive plants, trail map/signs, interpretive signs
• Timber harvest cleanup and Game of Logging training request from Hartford Area Career & Technology Center
• Moose Brook Snowmobile Bridge repair discussion

Energy Commission

The Hartford Energy Commission is meeting to review and approve minutes, hear public comment, and receive updates from the coordinator. They will discuss district heating follow-up, including a SHARC wastewater treatment facility tour and a thermal energy network call, and review recommended edits to a solar template for the Braley Solar project. A vote is scheduled to authorize funds from the Climate Action Reserve Fund for Parks & Rec equipment, and there will be updates on recruitment and sub-committees.

• Vote to authorize Climate Action Reserve Fund for Parks & Rec equipment
• District heating follow-up: SHARC WWTF tour and thermal energy network call
• Braley Solar update: recommended edits to VLGS template
• Recruitment update
• Sub-committee updates: Window Dressers and CAST

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is meeting to discuss routine business, including appointments, consent agenda items, and reports. A key item is a motion to enter executive session to discuss the town manager search. The board will also consider appointing Susan Mullens to the Hartford Committee on Racial Equity and Inclusion (HCOREI) and review results of a community safety RFP.

• Executive session for town manager search
• Appointment of Susan Mullens to HCOREI for two-year term
• Community Safety Review RFP results
• Purchase of two electric mowers
• Gates Street and Fairview Terrace retaining walls engineering

Energy Commission

The Hartford Climate Action Steering Team is meeting to discuss several items, including an update on a proposed solar array on Braley Drive, a plastic ban update, and goals for the 2024 Climate Action Plan. The team will also review grants and receive a coordinator update. Public comments are welcome.

• Plastic ban update
• Proposed Braley Dr. solar array
• CAP 2024 goals
• Energy related grants update
• Coordinator update

West Hartford Library Trustees

The West Hartford Library Board of Trustees is holding a regular meeting to approve minutes and the treasurer's report, hear the director's report, and discuss new business. The agenda is largely procedural, with no major policy decisions or financial commitments listed.

• Approval of meeting minutes
• Approval of treasurer's report
• Director's report and discussion
• New business discussion

Selectboard & LLC Agenda/Minutes

This is a special meeting of the Hartford Selectboard. The only substantive item is a motion to enter executive session to discuss contracts and matters related to the appointment of a public officer, citing potential compromise to the town or person involved. The meeting is otherwise procedural, with no public action items listed.

• Executive session for discussion of contracts and/or matters related to appointment of a public officer

Tree Board

The Hartford Tree Board meets to review past invasive plant removal efforts, plan next steps for indigenous shrub planting, and discuss budget use for a fall tree purchase. The board also considers locations for an October tree ID walk and reviews recent tree plantings.

• Review poison ivy removal progress in riparian buffer west of Porta potties
• Discuss planting 40+ indigenous shrubs from nursery after community invasive shrub removal day
• Decide whether to use $1500 budget to purchase and plant a tree this fall
• Consider removing autumn olive on Pine Street due to invasiveness
• Review characteristics of 7 trees planted by Jim Lamontagne on Gates St, Hartford Ave, and Pine St

Board of Civil Authority

The Board of Civil Authority will hold tax appeal hearings for two properties on August 14, 2023. The board will hear appeals from Dismas of Vermont-Hartford and Execusuite, LLC regarding their property assessments. The hearings are scheduled for 9:15 a.m. and 9:45 a.m. at Hartford Town Hall.

• Dismas of Vermont-Hartford Dismas House appeal for 1673 Maple Street, Parcel ID #9-155
• Execusuite, LLC appeal for 104 South Main Street, Parcel ID #46-30

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is holding a special meeting primarily to enter executive session for the purpose of appointing a public officer. The meeting is scheduled from 8:30 am to 1:00 pm and includes no other public business items.

• Executive session to appoint a public officer
• Meeting held at Hartford Town Hall, Room 312

Parks and Recreation Commission

The Hartford Parks and Recreation Commission is meeting to discuss routine business, including approving minutes and a director's report. They will review survey questions for the Rec Center, address needle drops in parks, and consider a Vermont State Building Communities grant.

• Review Rec Center survey questions
• Discuss needle drops in parks
• Consider Vermont State Building Communities grant

Planning Commission

The Hartford Planning Commission is holding a special meeting to review Norwich Solar's proposal for a 500 kW solar array at 96 Braley Dr. in White River Junction and decide whether to grant a preferred site designation. This is the second meeting on the project, following resident concerns about visibility from the adjacent Sterling Springs neighborhood. The commission will discuss screening strategies and other concerns before voting to approve or reject the designation.

• Vote on preferred site designation for 500 kW solar array at 96 Braley Dr., Lot # 9-162
• Two letters of support from Sterling Springs residents submitted
• Discussion of screening strategies to address abutter visibility concerns
• Project requires preferred site designation from Planning Commission, Select Board, and Regional Planning Commission
• If designation is denied, project is terminated and will not go before the Public Utilities Commission

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will hold a special meeting to enter executive session for the purpose of appointing a public officer. The meeting is scheduled for August 9, 2023, at 12:30 pm in Room 312 at Hartford Town Hall.

• Executive session to appoint a public officer

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard, acting as the Local Cannabis Control Board, will consider three cannabis license applications: two new (Altius THC LLC wholesale, GMG Cannabis LLC manufacturer) and one renewal (Cloudy Day Farm LLC outdoor cultivator). The board will also make appointments to the Conservation Commission, receive an update on the Quechee Covered Bridge contractor award, and enter executive session to discuss employment of a public officer.

• New wholesale license for Altius THC, LLC (S-000001922)
• New manufacturer license for GMG Cannabis, LLC / Green Mountain Gourmet Cannabis Company (S-000002369)
• Renewal of outdoor cultivator license for Cloudy Day Farm, LLC (S-000004451)
• Appointments of Mike Harris and Chris Beetham to the Conservation Commission for four-year terms
• Quechee Covered Bridge contractor award update

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) will meet to approve minutes, consider a recommendation to the Selectboard and School Board for an open seat, and discuss a draft 2023 roadmap. The committee will also receive updates on its resource library, school board and selectboard matters, and a student award. Items tabled for future agendas include a community organizing offer and expanding the committee's charge to other marginalized groups.

• Recommendation to Selectboard and School Board for open committee seat
• Discussion of draft 2023 roadmap
• Updates on proposed policy template and Town Manager Search Committee
• Hartford student award (A. Raynolds Memorial)
• Tabled: expanding HCOREI charge to include gender, sexual preference, ADA, elders, and people in poverty

Planning Commission

The Hartford Planning Commission will hold a public hearing on nine applications, including a school building, a veterans monument, subdivisions, boundary adjustments, and commercial site plans. The meeting also includes administrative matters such as public comment, minutes, and updates on the Town Plan and Climate Action Plan.

• School District site plan for a school/educational building on Christian Street (Application 423-08)
• WWI and WWII Monument installation in Veterans Park, 12 Railroad Row (Application #23-10)
• Subdivision of 242 Hathaway Road into four lots (Application #23-07)
• New commercial building at 9 Harrison Avenue, White River Junction (Application #23-09)
• Parking facility at 98 Jasmin Lane (Application #23-15)

Energy Commission

The Hartford Energy Commission will meet on July 27, 2023, to review and approve draft minutes from the previous meeting and discuss updates from sub-committees. Presentations will cover SHARC’s waste-heat capture technology feasibility review for the White River Junction Wastewater Treatment Facility and district heating project fundamentals.

• Review and approve draft minutes from previous meeting
• SHARC presentation on waste-heat capture technology and feasibility review for WRJ WWTF
• Geothermal District Heating Project presentation by Manosh Corp.
• Sub-committee updates from Energize Upper Valley, Window Dressers, and CAST

Inactive Boards

The Hartford Town Manager Search Committee is meeting to review previous minutes and consider entering executive session to discuss the appointment of an employee, likely the town manager. The agenda is otherwise procedural, with no public decisions or discussions listed.

• Review of 7/13/23 meeting minutes
• Consider finding that premature disclosure of appointment matters would compromise the person or town
• Possible motion to enter executive session

Inactive Boards

The Town Manager Search Committee is holding a special meeting to consider entering executive session to discuss the appointment of a public officer. The agenda includes a finding on premature disclosure and a motion to enter executive session, followed by adjournment.

• Consider finding that premature disclosure of appointment matters would compromise the person or Town
• Consider motion to enter executive session to discuss appointment of a public officer

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment will hold public hearings on five conditional use applications, including a school building, a war monument, a commercial building, and two accessory structure/parking proposals. The board will also handle administrative matters such as public comment and minutes.

• School District conditional use for school/educational building on Christian Street (continued from June 21)
• Town of Hartford conditional use for WWI/WWII monument in Veterans Park, 12 Railroad Row
• White River Investment Properties conditional use for new commercial building at 9 Harrison Avenue
• Jasmin family conditional use for accessory structure addition at 60 Jasmin Lane
• Jasmin family and Eromeno LLC conditional use for parking facility at 98 Jasmin Lane

Resilient Hartford

Resilient Hartford is meeting to hear updates on three community garden projects: the Clifford Park Food Forest/Abenaki Garden, the Quechee Abenaki Garden, and the Wilder School Food Forest. The agenda also includes public comments, approval of June meeting notes, and planning for the next meeting. No formal decisions or votes are listed.

• Clifford Park Food Forest/Abenaki Garden update (30 min discussion)
• Quechee Abenaki Garden update
• Wilder School Food Forest update
• Public comments period
• Approval of June 28th meeting notes

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to conduct routine business including public comment, board reports, and a vote on a liquor license application for Vermont Spirits Distilling Company at 5573 Woodstock Road in Quechee. The meeting will also include updates on grants, dam repairs, and other town projects.

• Consider approval of 1st, 3rd class, and outside consumption liquor license for Vermont Spirits Distilling Company at 5573 Woodstock Road, Quechee
• Class II Highway Grant discussion
• Town of Hartford Municipal Mitigation Grants in Aid FY24 review (GA0563)
• Simon Pearce Dam Update

Energy Commission

The Hartford Climate Action Steering Team meets to discuss updates on a plastic ban, impacts from storms and flooding, and outreach for the Climate Action Plan. Members will also review draft minutes from the previous meeting.

• Review draft minutes from previous meeting
• Plastic ban update
• Storms, flooding, and Climate Action Plan (CAP) discussion
• Climate Action Plan outreach
• CAP 2024 goals

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to review minutes, discuss updates on the Hartford Performing Arts History Project, the WRJ Railroad Station South Canopy, and historic district signs, and consider a request for proposals for the Taft's Flat National Register nomination. They will also discuss the West Hartford Church and the World War I & II Monument. This is a regular business meeting with several project updates and potential actions.

• Review of HHPC meeting minutes from June 14th
• Update on Hartford Performing Arts History Project
• Discussion of WRJ Railroad Station South Canopy
• Consideration of Request for Proposals for Taft's Flat National Register nomination
• Discussion of West Hartford Church and World War I & II Monument

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) meets to approve minutes, discuss feedback from a joint school/selectboard meeting, and hear working group updates including a Juneteenth report. The group will also review group norms and a 2023 roadmap draft, and receive updates from the school board, selectboard, town manager search, and NAACP. The agenda is largely routine business and updates, with no major decisions or public hearings listed.

• Approve meeting minutes from 5/17 (prior meetings lacked quorum)
• Discussion of joint School/Selectboard meeting held 6/13
• Juneteenth working group report out
• Review of group norms and 2023 roadmap draft documents
• Updates on Town Manager Search Committee and NAACP

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is holding a special/emergency meeting to address flood damage from July 9-10, 2023. They will consider approving a plan of action for the Simon Pearce Dam and pre-authorizing up to $100,000 for emergency repairs to the Quechee Covered Bridge riverbank slope. The meeting is in person only.

• Pre-authorize up to $100,000 for emergency slope stabilization at Quechee Covered Bridge
• Approve and sign property owner letter regarding Simon Pearce Dam plan of action
• Public advisory to stay in effect for Ottauquechee River from dam to Quechee Gorge
• Bid opening for emergency slope repair set for July 28, 2023
• FHWA Emergency Repair Program may reimburse 100% of eligible costs

Conservation Commission

The Hartford Conservation Commission is meeting to discuss routine business, including approving June minutes and hearing public comments. The main items are a presentation on a natural resources survey, a pollinator pathway request, and updates on the town forest, including timber harvest close-out and forest management plan implementation. The meeting also covers trail signs, invasive plants, and a snowmobile bridge repair.

• White River Natural Resources Conservation District survey presentation
• Pollinator Pathway request discussion
• Timber harvest close-out and forest management plan implementation status
• Moose Brook snowmobile bridge repair discussion
• Hurricane Trail Run on Saturday, July 22nd

White River Junction Design Review Committee

The White River Junction Design Review Committee is scheduled to hold its regular meeting on July 13, 2023. No substantive items are listed on the agenda; only meeting materials and the agenda itself are provided.

Inactive Boards

The Hartford Town Manager Search Committee is meeting to continue its search process. The agenda includes adopting minutes from a prior meeting and entering an executive session to discuss matters related to the appointment of an employee, likely the town manager. No public decisions or specific candidates are listed.

• Adopt minutes from 6/29/23 meeting
• Consider finding that premature disclosure of appointment matters would compromise the person or town
• Consider motion to enter executive session

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee will meet to discuss updates to the Town Plan's Housing Chapter, including goals, strategies, and actions. They will also review suggested changes related to housing in other chapters of the Town Plan. The meeting includes approval of prior minutes and public comments.

• Review of June 29, 2023 meeting minutes
• Discussion of goals, strategies, and actions for housing chapter
• Suggested housing-related changes to other Town Plan chapters

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard met on July 11, 2023, to discuss storm recovery, approve a collective bargaining agreement with the Hartford Career Firefighters’ Association, and authorize several contracts and updates. The board also received reports on housing initiatives, town property uses, and committee activities.

• Approved a 5-year collective bargaining agreement with the Hartford Career Firefighters’ Association, Local 2905, for $20,750 annual compensation increase
• Authorized a $40,298 contract with Vermont Recreational Surfacing & Fencing, Inc. for guard rail improvements (Project No. 2023-H1)
• Approved a $43,706.71 contract with K5 Corporation for line striping (Project No. 2023-H8)
• Amended TRORC contract to include additional services for $20,750 and extend term to November 30, 2023
• Consensus to apply for a $3 million construction line of credit for future projects

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will hold a special meeting to set the Fiscal Year 2024 municipal tax rate and approve the July 1, 2023 accounts payable manifest. The proposed town tax rate is $1.0821 per $100 of assessed value, a 3.35% increase from FY2023, which would add $87.50 to the annual tax bill for a $250,000 home. The board will also consider the education tax rates set by the state, which are $1.7825 for homesteads and $1.8030 for non-homesteads.

• Set FY2024 town tax rate at $1.0821 per $100, total appropriation $15,346,547.08
• Education homestead tax rate $1.7825, non-homestead $1.8030 (set by state)
• Town tax increase of $87.50 on a $250k home; education homestead increase $440.00
• Approve A/P manifest of 7/1/2023, including $200,677.25 to VLCT for property/liability insurance
• Restricted appropriations total $243,592 for community organizations

Inactive Boards

The Hartford Town Manager Search Committee is meeting to review prior minutes and hold an executive session to discuss the appointment of a public officer or employee. The committee will also set the next meeting date.

• Review of 6/8 meeting minutes
• Executive session to discuss appointment of a public officer or employee
• Next meeting scheduled for Thursday, 7/6, 6pm at Town Hall Rm.2

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee will meet to discuss the Town Plan Housing Chapter update, including goals, strategies, and actions, as well as suggested housing-related changes in other chapters. The meeting includes approval of prior minutes and public comments.

• Minutes of May 31, 2023 meeting
• Public comments
• Discussion of goals, strategies, and actions
• Suggested housing-related changes in other Town Plan chapters

Resilient Hartford

Resilient Hartford, a town committee, is meeting to discuss updates on local food forest and Abenaki garden projects at Clifford Park, Quechee, and Wilder School. A guest from the Vermont Department of Health is scheduled to speak. The meeting includes public comments and routine procedural items.

• Guest Lyrica Stelle, Vermont Department of Health, to speak
• Clifford Park Food Forest/Abenaki Garden update
• Quechee Abenaki Garden update
• Wilder School Food Forest update
• Public comments period

Tree Board

The Hartford Tree Board will review minutes, hear the Tree Warden's report, and plan an invasive shrub removal day on July 8th, including outreach and possible planting of native species. They will also discuss tree orders, watering methods, and the status of recent plantings.

• Invasive shrub removal day on July 8th
• New member Alan Haehnel introduction
• Tree order from NN: 2 Yellowwoods, Swamp Oak, Katsura, Sycamore
• 8 gator bags for watering, considering water reservoir purchase
• Cottonwood stakes killed by frost and drought

Planning Commission

This is a procedural agenda with only two items: adopting the agenda and reviewing meeting materials. No substantive decisions or discussions are listed.

• Agenda adoption
• Review of hearing packet

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment closed a public hearing and approved a setback waiver for a garage at 1489 Hillside Road in Quechee. The board conducted a site visit and agreed to allow the garage’s position to vary as long as it remains no closer than 35 feet to the front property line.

• Approved setback waiver for garage at 1489 Hillside Road, lot 11-0003-004
• Garage must remain at least 35 feet from front property line

Energy Commission

The Hartford Energy Commission is meeting to review minutes, hear public comment, and receive updates on several energy initiatives. Key topics include follow-up on the preferred siting designation, the geothermal district heating project, and sub-committee updates from Energize Upper Valley, Window Dressers, and CAST. The commission is also seeking new members.

• Follow-up on preferred siting designation, including inquiry into standardized application with fee
• Geothermal district heating project: conversations to date, management strategy, charter update, WWTF tour planning
• Energize Upper Valley survey responses update
• Window Dressers update
• CAST update

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment will continue reviewing meeting minutes from June 21 and 23, 2023. No substantive decisions or new agenda items are listed.

Board of Civil Authority

The Board of Civil Authority is meeting to conduct the 2023 biennial voter checklist review as required by state law. They will consider a motion to authorize the clerk to challenge identified voters. The meeting is procedural in nature, with no other substantive items on the agenda.

• Review voter checklist per 17 V.S.A 2150(c)
• Motion to authorize clerk to challenge voters per 17 V.S.A 2150(d)(3)

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness will meet to discuss updates on the Town Plan Housing Chapter, a state housing breakfast, and planning for a community block party. They will also consider applying to be a pilot community for Vermont's Homes for All infill design program, review the state's wind-down of pandemic-era motel housing, and discuss Hartford's immediate funding or resource needs for homeless response efforts.

• Discussion of Hartford's letter of interest to the state for resources and support for 2023 homeless response efforts
• Follow-up on Vermont's hotel/motel voucher program changes and local responses
• Consideration of applying to be a pilot community for Vermont's Homes for All infill design program
• Planning for a table at the Hartford Community Coalition Block Party on June 21, 2023
• Update on the Town Plan Housing Chapter Ad Hoc Steering Committee

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to discuss routine business, including approval of previous minutes, an update on the Hartford Performing Arts History Project, and the WRJ Railroad Station South Canopy. They will also review the 2023 CLG Grant for the Taft's Flat National Register Nomination and discuss historic district signs.

• Review of May 17th meeting minutes
• Hartford Performing Arts History Project update
• WRJ Railroad Station South Canopy: Vermont Advisory Council on Historic Preservation meeting on June 22nd
• 2023 CLG Grant: Taft's Flat National Register Nomination
• Hartford Historic District Signs

West Hartford Library Trustees

The West Hartford Library Board of Trustees is meeting to handle routine business, including approving minutes and the treasurer's report, and to discuss the director's report. New business includes updates on the library's website, volunteer efforts, and operating hours. The meeting is largely procedural with no major policy or budget decisions listed.

• Approval of meeting minutes (action item)
• Approval of treasurer's report (action item)
• Website update discussion
• Volunteer update discussion
• Update on library hours

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet on June 13, 2023, to discuss a joint equity meeting with the School Board and review significant town activities. The board will also consider awarding a contract for the South Main Street Parking Lot and Currier Street reconstruction project and review a proposed fee schedule.

• South Main Street Parking Lot & Currier Street Reconstruction Award
• Fee Schedule review
• Town Hall HVAC system repair update
• Marriage license fee increase to $80 effective July 1
• 500kW solar array proposal on Braley Drive

Planning Commission

The Hartford Planning Commission will review revised meeting materials, including a preferred siting guide for Braley Street, during this special meeting. No formal decisions are listed on the agenda.

Inactive Boards

The Hartford Town Manager Search Committee is meeting to review the results of a community and workforce feedback survey and to discuss the appointment of a public officer or employee in executive session. The committee will also review previous meeting minutes and plan for its next meeting.

• Review of 5/25 meeting minutes
• Review of Community and Workforce Feedback Survey results
• Executive session to discuss appointment of a public officer or employee
• Next meeting scheduled for Thursday, 6/22, 6pm at Town Hall Room 2

Parks and Recreation Commission

The Hartford Parks and Recreation Commission is meeting to discuss several items, including a draft survey for the Recreation Center, needle drops in parks, and an update to the Park Ordinance. The director's report covers recent activities, including pool preparations, park maintenance, and upcoming events. No new business is listed.

• Recreation Center discussion and draft survey questions
• Needle drops in parks
• Park Ordinance update
• 105 registrations and nearly $17,000 in revenue generated between May 13-25
• 224 park reservations totaling 1,456 hours of usage

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to discuss a potential plastic ban, receive updates from the Planning Commission, and review reports from climate conferences. The group will also check in on the Climate Action Plan, covering topics like GHG emissions, building efficiency, and transportation.

• Plastic ban discussion
• Planning Commission activities update
• Climate migration conference report-out
• VECAN conference report-out
• Climate Action Plan check-in on GHG emissions, fuel switching, and renewable energy

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) is meeting to approve minutes, review committee policies recently approved by the Selectboard, and discuss an open seat. They will also prepare for a joint School/Selectboard meeting, receive updates on the Town Manager search and a memorial for Ann Raynolds, and check in on working groups for Juneteenth, NAACP formation, and education. The agenda is mostly routine business and updates, with no major decisions or public hearings.

• Review of Hartford Committee, Commission & Board Appointment Policy and Vacancy Notification Policy, approved by Selectboard 5/30/23
• Discussion of open community member seat on HCOREI
• Preparation for joint School/Selectboard meeting on 6/13
• Updates on Town Manager Search Committee and Ann Raynolds memorial (student award, school/Selectboard resolution)
• Working group check-ins: Juneteenth, NAACP formation, education resource library

Hartford Business Revolving Loan Fund

The Hartford Business Revolving Loan Fund Committee will meet to approve minutes, enter executive session to review loan summaries and potential loans, and discuss potential housing programs and interest rates. The agenda also includes a review of new town policy and appointment procedures for committee members.

• Review of Loan Summary Reports for April 2023
• Update on any potential loans
• Discussion of potential housing programs
• Discussion of interest rates
• New Town Policy & Appointment Procedures

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to discuss and potentially decide on several infrastructure and operational items, including a paving contract award and replacement of a roadside mower. The meeting will also cover updates on water infrastructure, speed studies, and community safety initiatives.

• Award Paving Contract (time: 6:40)
• Highway Roadside Mower Replacement (time: 6:35)
• Hartford Ave and other water infrastructure updates (time: 7:05)
• Hartford Ave Speed Study (time: 7:25)
• Finalize Community Safety Review RFP (time: 8:25)

Energy Commission

The Hartford Energy Commission is meeting to review and approve minutes from the previous meeting, hear public comment, and receive reports from the coordinator and sub-committees. The agenda includes status updates on the Wilder One Solar and Braley Solar projects, ongoing grants, and updates from working groups like Energize Upper Valley and Window Dressers.

• Status check on Wilder One Solar and Braley Solar projects
• Ongoing grants update
• Climate migration conference and VCAN conference updates
• Trailblazers presentation by Jillian Scannell
• Sub-committee updates: Energize Upper Valley, Window Dressers, CAST

Town and School Meeting Committee

The Hartford Town & School Meeting Committee will meet to approve the minutes from the March 27 meeting, discuss a new postcard design, and address any new business. The meeting is procedural with no major decisions expected.

Inactive Boards

The Hartford Town Manager Search Committee is meeting to approve minutes, receive an update on survey response rates, and hold an executive session to discuss personnel issues. The agenda includes a response to concerns about multiple survey access, clarifying that the survey is anonymous and not a voting process.

• Approval of May 11, 2023 minutes
• Update on survey response rates
• Executive session to discuss personnel issues

Resilient Hartford

The Resilient Hartford committee is meeting to discuss updates on local food forest and garden projects, including the Clifford Park Food Forest/Abenaki Garden, Quechee Abenaki Garden, and Wilder School Food Forest. They will also plan a fall pumpkin smashing/composting/seed saving event and hear public comments.

• Clifford Park Food Forest/Abenaki Garden update
• Quechee Abenaki Garden update
• Wilder School Food Forest update
• Fall pumpkin smashing/composting/seed saving event planning
• Hartford Community Coalition Block Party announcement (June 21, 5-8 p.m.)

Planning Commission

This is a procedural meeting agenda with no substantive items listed. The commission will review the agenda and meeting materials, but no specific decisions or discussions are detailed.

Watson Dog Park

This is a leadership meeting of the Upper Valley Dog Park Supporters, covering routine business such as approving the agenda and minutes, reviewing the budget and donations, and planning upcoming events. The group will also discuss open volunteer positions and form committees for maintenance, fundraising, and rules, with new business on grant research and writing.

• Review of current budget and donations from donation box and Spring Fling
• Upcoming Puppy Prom event in June needing member support
• Open positions to be reviewed for nominations at June meeting
• Forming committees for maintenance (bricks, fences, gravel, grass seed, trees) and fundraising (membership drives, grants, banners)
• New business: grant research and writing

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness will review updates on local housing efforts, including the Town Plan Housing Chapter and the Homes for Hartford initiative. Members will also discuss future events and identify a liaison for housing development reviews.

• Review of Town Plan Housing Chapter Ad Hoc Steering Committee updates
• Homes for Hartford community meeting scheduled for June 12th
• Report on May 6 Home Creators Expo at Hartford Area Career and Technology Center
• Identify committee member to work with Planning and Development Department on housing applications
• Continue development of 2023 Housing Committee workplan

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) is meeting to approve minutes, discuss Juneteenth plans, fill an open community member position, and receive updates on school and town matters. The agenda is largely routine and procedural, with no major decisions or public hearings scheduled.

• Discussion of Juneteenth
• Open position for community member
• Updates on Joint School/Selectboard meeting May 24
• School Board updates on Equity Coordinator
• Ann Raynolds memoriam: Hartford student award and School/Selectboards Resolution

West Hartford Library Trustees

The West Hartford Library Board of Trustees is meeting for routine business: approving minutes and the treasurer's report, hearing a director's report, and then moving into executive session before adjourning. No substantive policy decisions or public discussions are listed on the agenda.

• Approval of meeting minutes (action item)
• Approval of treasurer's report (action item)
• Director's report with questions and discussion
• Move to executive session

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment will hold a public hearing on application #03-23 by Ke Zhang for conditional use approval to add a fourth dwelling unit to an existing three-unit dwelling at 153 Christian Street, White River Junction. The board will also handle administrative matters including public comment, minutes, and election of officers. The draft decision included in the agenda indicates approval is recommended, subject to conditions.

• Conditional use application #03-23 to add fourth dwelling unit at 153 Christian Street, White River Junction
• Draft decision approves application with conditions including water/wastewater allocation verification
• Administrative matters: elect officers, approve minutes, public comment
• No administrative permits listed

Sister Cities Committee

The Hartford Sister Cities Committee will meet to discuss a new liaison from the Selectboard, update the committee logo, plan next steps for a student trip to Cenon, France, and address committee vacancies. The meeting is procedural with no major decisions expected.

• Discussion of new liaison from the Selectboard
• Sign Logo update (Joan/Laura)
• Lycée la Morlette student trip to Cenon, France — next steps
• Committee vacancies and new posters

Tree Board

The Hartford Tree Board will review minutes and discuss tree removals, grant work, and upcoming plantings. They will hear from Joanne Garton about riparian invasive removal and an ArcGIS tree inventory. The board will also evaluate recent events and plan future activities.

• Removal of two dead elms near Rt 5 and Rt 14
• Riparian invasive removal grant work with VUCF
• Planting of 54 cottonwood stakes in riparian buffer zone
• Restocking nursery with 100 rootstocks and 50 shrubs
• Planning planting of 16+ unsold trees on west side of buffer zone

Energy Commission

The Hartford Energy Commission will review and vote on the preferred siting for Norwich Solar’s Braley Solar project during its May 11 meeting. The commission will also approve draft minutes from the previous meeting and hear public comment. No other substantive decisions are listed.

• Review and approve draft minutes from previous meeting
• Municipal Energy Resiliency Program mini grant ($4,000)
• Preferred siting for Norwich Solar’s Braley Solar project—discussion and vote

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to review draft minutes, discuss a potential plastic ban, and check in on the Climate Action Plan, including tracking GHG emissions, fuel switching, renewable energy, building efficiency, transportation, waste, water, health, food systems, and climate economy. The meeting is open to the public with time for comments.

• Discussion of a plastic ban
• Climate Action Plan check-in covering GHG tracking, fuel switching, renewable energy, building efficiency, transportation, land use, waste, water, health, food systems, and climate economy
• Review and approval of draft minutes from previous meeting
• Public comments period

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion is meeting to discuss general updates from the school board and selectboard, review interview criteria and candidate questions for an open position, and check in on working groups including Juneteenth and NAACP formation. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Review interview criteria and candidate questions for open position
• Working group check-ins: Juneteenth, NAACP Formation, Education Resource Library
• Updates on Community Safety Review, training, and Public Info Officer
• Ann Raynolds memorial: Hartford student award and school/select boards resolution
• Committee vacancies, including HCOREI and school board seats

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to discuss and vote on several key items, including contracts for water main replacement, box culvert work, and a solid waste feasibility study. They will also consider adopting amendments to personnel policies and the local emergency plan.

• Fairview Terrace Water Main Replacement: Award of contract and approval of engineers amendment
• Quechee Main Street Box Culvert: Award of contract and approval of engineers amendment
• Solid Waste Feasibility/Assessment: Award of contract
• Personnel Policy: Adoption of amendment
• Adopt 2023 Local Emergency Plan

Conservation Commission

The Hartford Conservation Commission is meeting to discuss a pollinator pathway request from Vermont Spirits, the Climate Action Plan with the Tree Board, and multiple town forest items including a timber harvest update and public outreach. The agenda also includes updates on trail maps, signs, plantings, and upcoming events like Trails Day and Green-Up Day.

• Pollinator Pathway request from Vermont Spirits
• Timber harvest update and public outreach for Town Forest
• Trail map/signs and forest interpretive signs
• Chestnut tree/white oak plantings
• Trails Day June 3rd and Green-Up Day May 6th

Energy Commission

The Hartford Energy Commission is meeting to review minutes, hear public comment, and discuss several energy-related items. Key actions include a motion to use Climate Action Reserve Fund money for a Bugbee hot water tank, and discussions on meeting timing, a geothermal presentation, student presentations, and a Norwich Solar preferred siting designation. The agenda also includes updates on grant opportunities and sub-committee work.

• Motion to use Climate Action Reserve Fund for Bugbee hot water tank
• Geothermal presentation by James Dumont
• Norwich Solar: Preferred Siting Designation discussion
• Grant opportunities: MERP, Energy Efficiency and Conservation Block Grant, Library Capitol Improvements, USDA-Bugbee, Charging & Fueling Infrastructure, NEVI
• Sub-committee updates: Energize Upper Valley, Window Dressers, CAST

Inactive Boards

This is a procedural agenda for the Hartford, VT Town Meeting Steering Committee (TMSC) meeting on April 27, 2023. The only listed items are the agenda itself and a document containing CLS feedback from April 24-26, 2023, with no specific decisions or discussions detailed.

• Review of CLS feedback from April 24-26, 2023

Watson Dog Park

The Upper Valley Dog Park Supporters will review finances, nominate volunteers for open positions, and discuss maintenance and fundraising plans at this general meeting. Members will also consider new rules and committee structures.

• Review 2023 budget and Dog o’ween donations
• Fill open roles: fundraising, events coordinator, maintenance & operations
• Repair fences and place crushed stone from Lebanon Crushed Stone Co
• Create new committees and propose rule-violation reporting system
• Plan spring clean-up and fundraising events

Board of Civil Authority

The Hartford Board of Abatement will hold public hearings on three property tax abatement requests, then deliberate and possibly close. Afterward, the board will reconvene as the Board of Civil Authority to discuss the biennial checklist review process and consider granting the clerk authority to challenge voters and conduct the biennial purge.

• Hearing for Gregory & Christopher Boulbol; Julia Boulbol, Life Estate at 580 Murphys Road, Unit 8C (Parcel ID 12-8124)
• Hearing for Marcia Landon at 40 Currier Street (Parcel ID 45-156)
• Hearing for Kimberly B. Rogers for Estate of Susan G. Rogers at 98 Nutt Lane (Parcel ID 49-13)
• Discussion of proposed revisions to abatement application
• Board of Civil Authority to discuss biennial checklist review and voter purge

Housing & Homelessness Committee

The Housing & Homelessness Committee will review the April 2023 work program notes prepared on April 19, 2023. No decisions or new items are listed on this procedural agenda.

Energy Commission

The Hartford Climate Action Steering Team will meet to review draft minutes, discuss solar projects in town, and consider formally endorsing the Wilder School Project. The group will also hear updates on climate-related grants and community projects.

• Discussion of solar projects in Hartford
• Motion to formally endorse the Wilder School Project
• Review of climate-related grants
• Updates on community projects (Energize Upper Valley, Lyman Park, Window Dresser’s, Trailblazers, VAL)

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to discuss several items, including a Section 106 review of the VA Hospital building renovation, an update on the Hartford Performing Arts History Project, and the 2023 Certified Local Government (CLG) grant for the Taft's Flat National Register nomination. The agenda also includes routine items like approving minutes and discussing commission openings.

• Section 106 Review of VA Hospital Building Renovation
• Hartford Performing Arts History Project Update
• 2023 CLG Grant: Taft's Flat National Register Nomination
• Review of HHPC Meeting Minutes of March 15th
• HHPC Openings

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) is meeting to continue discussions on policy and procedure, potentially making a recommendation to the Selectboard. They will also consider expanding the committee's scope to cover other social equity areas, and receive updates on school and town initiatives, including a community safety review and a town manager search.

• Continue discussion and potential recommendation to Selectboard on policy
• Discuss expanding HCOREI to cover other social equity areas
• Updates on Community Safety Review and position postings
• Ann Raynolds memoriam: Hartford student award and school/Select Boards resolution
• Working group check-ins on Juneteenth, NAACP formation, and education resource library

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to decide on a collective bargaining agreement with the International Brotherhood of Electrical Workers Local 300 and to ratify personnel policy changes, including adding Juneteenth and Indigenous Peoples’ Day as official holidays. The board will also discuss staffing levels, infrastructure projects, and liquor license applications.

• Ratify 5-year contract with International Brotherhood of Electrical Workers Local 300 for Public Works and Parks staff
• Add Juneteenth Freedom Day and Indigenous Peoples’ Day as official holidays
• Appoint Dylan M. Kreis to Hartford Planning Commission for a three-year term
• Consider new liquor license for Foley Brothers Beer Garden at 5573 West Woodstock Road, Quechee
• Discuss replacement of Water Department F-250 truck (W-6) and Charging & Fueling Infrastructure Grant Program

Tree Board

The Hartford Tree Board will review past meeting minutes and discuss upcoming activities including an Arbor Day plant sale, knotweed removal, and tree inventory app training. The board will also plan replacements for removed elms and consider adjusting summer events to focus on invasive species management.

• Review status of nursery and plan for May 6th Arbor Day Sale
• Discuss knotweed removal at "Grant" site and cottonwood stake collection from Quechee
• Choose replacement tree species for two elms removed on Hartford Ave.
• Consider canceling summer ID walk to focus on invasive removal
• Joanne Garton to visit May 23rd for Tree Inventory App training

Sister Cities Committee

The Hartford Sister City Committee is meeting to discuss updates on a slideshow presentation, a logo update, a student trip to Cenon, committee vacancies, and the Town Report. No minutes from the March meeting were taken due to lack of quorum.

• Slideshow presentation before the Select Board on Jan. 10
• Sign Logo update
• Lycée la Morlette update for a HACTC student trip to Cenon
• Committee vacancies and applications
• Town Report 2023

Planning Commission

The April 17, 2023 Hartford Planning Commission meeting contains only procedural documents and no decisions or discussions.

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee are holding the second community discussion on updating the Housing Chapter of the Town Plan. The meeting consists of breakout sessions and group reports to gather resident input, with plans for a future community discussion.

• Community discussion on Town Plan Housing Chapter update
• Breakout sessions for resident input
• Meeting at Bugbee Senior Center, 262 North Main St., White River Junction

Inactive Boards

The Hartford Town Manager Search Committee is meeting for the third time to review prior minutes, hear next steps, and organize citizen listening sessions. The meeting is mostly procedural, with the main substantive item being the planning of public input sessions.

• Review of 3/30 meeting minutes
• Report of next steps in the process
• Discuss and organize citizen listening sessions
• Next meeting scheduled for 4/27 at 6pm Town Hall Rm.2

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) is meeting to discuss general updates, including a joint school/Selectboard meeting and a community safety review. They will also discuss policy and procedure, including a potential recommendation to the Selectboard, and check in on working groups for Juneteenth, education, and membership. The agenda includes routine items like approving minutes and welcoming community members.

• Discussion and potential recommendation to Selectboard on policy adopted in October 2021
• Committee Liaison Procedure discussion
• Community Safety Review update
• Town Manager Search Committee update
• Juneteenth working group check-in

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will hold its regular meeting on April 4, 2023, covering routine business including public comment, appointments to town committees, and reports from the town manager and departments. The board will also consider liquor license renewals, acceptance of the revised TIF District FY 2022 Annual Report, and a contract award for a Kubota skid steer. An executive session is scheduled to discuss personnel matters.

• Appointments to Committee on Housing and Homelessness (Jennifer Kravitz, Sandra Mariotti) and re-appointment to Racial Equity and Inclusion Committee (Sara Campbell)
• Liquor license renewals for Quechee Pizza Chef, Jiffy Mart #439, Tucker Box, Jake's Quechee Market; new license for Fontinalis LLC
• Acceptance of revised TIF District FY 2022 Annual Report and Certification
• Kubota Skid Steer Award to Vendor (amount not specified)
• Consent agenda: payroll, minutes, accounts payable, and meeting schedule approvals

Conservation Commission

The Hartford Conservation Commission is meeting to discuss and decide on several town forest matters, including a timber harvest update and public outreach, trail forks, and trail maps/signs. They will also hear about the Climate Action Plan, a chestnut tree planting, and upcoming community events like Trails Day and Green-Up Day. The meeting includes routine items like approving minutes and electing officers.

• Timber harvest update and public outreach for Town Forest
• Trail forks, trail map/signs, and forest interpretive signs
• Chestnut tree planting discussion
• Climate Action Plan update with Tree Board
• Election of HCC officers

White River Junction Design Review Committee

This is a procedural meeting of the White River Junction Design Review Committee. The agenda contains only a reference to meeting materials and provides no specific items for decision or discussion.

• No specific agenda items listed

Inactive Boards

The Hartford Town Manager Search Committee will discuss the role of the town manager, the search process, and ground rules. The committee will then enter an executive session to discuss the appointment of a public officer or employee.

• Town Manager Search Process discussion including phases and ground rules
• Executive Session for appointment of a public officer or employee

Resilient Hartford

The Resilient Hartford Food Forest Committee is meeting to organize volunteer teams, finalize a cover crop seed order, and discuss a potential summer BBQ at the food forest. The agenda includes routine planning items for the community garden project.

• Team sign-ups for Water, Growing, Outreach, Infrastructure, and Fundraising teams
• Finalize cover crop seed order from WLFS
• Discussion of summer BBQ at the food forest with West Hartford Event Planning Committee
• Schedule first work party with food

Town and School Meeting Committee

The Hartford Town & School Meeting Committee will review the March 4 Town & School Meeting Day, including logistics and outreach, and discuss committee structure, including appointing a new chair and recruiting members. The agenda is largely procedural, with no major policy decisions or financial items listed.

• Recap of Town & School Meeting Day on 03/04, including start time 10:00am and AV setup by Degange Audio at 6:00am
• Community outreach planning: road signs, postcards/posters
• Discussion of committee structure: appoint new chair, new member recruitment, file sharing
• Approve minutes from 03/01 meeting

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee will meet to continue work on the Town Plan Housing Chapter update. They will review minutes from prior meetings, discuss the 2023 Vermont Municipal Planning Grant for the Economic Development Chapter, and plan public outreach, including a community meeting on April 13. The agenda is primarily procedural and planning-focused, with no final decisions or votes on specific projects or contracts listed.

• Review of February 13, 2023 Planning Commission/Town Plan Steering Committee minutes
• Review of February 28, 2023 Housing Community Discussion minutes
• Discussion of 2023 Vermont Municipal Planning Grant for Economic Development Chapter
• Planning for April 13 community meeting format
• Public outreach update

Energy Commission

The Hartford Energy Commission is meeting to review and approve the previous meeting's minutes, hear the coordinator's report, and receive two presentations: one from Eric Francis on Vermont Energy and one from the Two Rivers-Ottauquechee Regional Commission on the MERP program. The agenda also includes updates from sub-committees on Energize Upper Valley and Window Dressers, plus public comment. This is a regular working meeting with informational presentations and no votes on ordinances or contracts.

• Review and approve draft minutes from previous meeting
• Coordinator's Report by Dana Clawson
• Vermont Energy Presentation by Eric Francis with Q/A
• Two Rivers-Ottauquechee Regional Commission (TRORC) Presentation on MERP
• Sub-committee updates: Energize Upper Valley (EUV) and Window Dressers

Inactive Boards

This is the organizational meeting of the Hartford Town Manager Search Committee. The committee will elect officers, set a meeting schedule, and discuss its charge and goals for the search process. No decisions on candidates or contracts are on this agenda.

• Nomination and vote for Chair, Vice Chair, and Clerk
• Discussion of meeting schedule
• Review of committee charge and procedural structure

Resilient Hartford

Resilient Hartford is holding its regular monthly meeting to discuss updates on several community projects, including a food forest, the Quechee Abenaki Garden, and a Wilder School project. The group will also consider a proposal for a Hartford Home Garden Cart. Public comments will be taken.

• Food Forest Update
• Quechee Abenaki Garden Update
• Wilder School Project
• Hartford Home Garden Cart Proposal

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is meeting to consider liquor license approvals and renewals, appointments to town committees, and several reports including a Town Hall heat pump overview and a greenhouse gas assessment. They will also discuss a grant, vendor selection for a town manager search, and enter executive session to discuss personnel. The agenda includes routine consent items and a significant activity report.

• Consider approval of Northern Stage Company liquor license (outside consumption) at 76 Gates Street
• Renewals for Cumberland Farms #8007, Little Istanbul, The Filling Station, Thyme Restaurant, and Bob's Service Center
• Appoint Jennifer Kravitz to Committee on Housing and Homelessness; reappoint Katie Mann to Conservation Commission
• Town Hall heat pump system failing; exploring backup heat or replacement
• UNH Sustainability Institute to present greenhouse gas assessment

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to review minutes, discuss Section 106 matters including the VA Hospital and Tigertown Road Railroad Crossing, and hear updates on the Hartford Performing Arts History Project. The agenda also includes public comments and announcements. This is a regular business meeting with no major decisions listed.

• Review of February 15th meeting minutes
• Section 106 discussion: VA Hospital
• Section 106 discussion: Tigertown Road Railroad Crossing
• Hartford Performing Arts History Project update
• HHPC openings

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) will meet to approve minutes, reorganize after the election, and elect new leadership. They will also receive updates on training, community safety, and working groups, and discuss items sent to the Selectboard and Schoolboard.

• Approve meeting minutes from 2/15
• Post-election reorganization: board representatives, new member applications, leadership election
• Report out from Abundant Sun Training Feb. 28 meeting
• Community Safety Review update
• Working group check-ins: Juneteenth, RHRR, Education, Policy

Energy Commission

The Hartford Climate Action Steering Team is meeting to review and approve prior minutes, hear public comments, and discuss several climate-related projects. Agenda items include the Wilder School Project, Clifford Park, an Energize Upper Valley update, a UNH Hartford greenhouse gas assessment overview, and community project updates.

• Wilder School Project discussion
• Clifford Park discussion
• Energize Upper Valley update
• UNH Hartford GHG assessment overview
• Community project updates (Lyman Park, Window Dresser's, Trailblazers, Vermont Adult Learning)

Planning Commission

This is a procedural meeting agenda with no substantive items listed. The Planning Commission will review the agenda and meeting materials, but no specific decisions, proposals, or discussions are detailed.

• Agenda review
• Meeting materials review

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is holding a special organizational meeting to reorganize board positions, including electing a Chair, Vice Chair, and Clerk, and to review liaison assignments to various town boards and committees. The agenda is primarily procedural, with no substantive policy decisions or public hearings listed.

• Reorganization of board positions: Chair, Vice Chair, and Clerk
• Review of liaison assignments to boards and committees
• Liaison assignments include Advance Transit Board, Energy Commission, Planning Commission, and School Board

Hartford Business Revolving Loan Fund

The Hartford Business Revolving Loan Fund and Hartford 2020 VCDP Revolving Loan Fund Committee is meeting to approve prior minutes, enter executive session to review the February 2023 loan summary report and potential loans, then vote on any required actions. The committee will also nominate and elect a Chair and Vice-Chair, discuss finding new members, and hold a discussion on potential housing programs.

• Approval of December 7th, 2022 meeting minutes
• Executive session to review February 2023 loan summary report and potential loans
• Nomination and election of Committee Chair and Vice-Chair
• Discussion of potential housing programs
• Discussion on finding new committee members

West Hartford Library Trustees

The West Hartford Library Trustees are holding a special meeting to introduce grant opportunities, detail organizational goals, and tour the facility to identify needs. The meeting is primarily a planning and discussion session, with next steps to be determined before adjournment.

• Introduction of grants by Sandie
• Discussion of organizational goals
• Tour of facility to identify needs
• Planning of next steps

Zoning Board of Adjustment

The Hartford Zoning Board of Adjustment will hold a public hearing on a conditional use application for a self-storage facility on Route 14 in White River Junction. The board will also review minutes, administrative permits, and set the next hearing date. The draft decision for the application is included in the agenda.

• Conditional use hearing for Catamount Self Storage, LLC, 38,250 sq ft facility on 11.79 acres, Route 14, White River Junction
• Draft decision approves application with conditions including photometric plan, VTrans access permit, and fire marshal approval
• Administrative permits for residential unit at 35 Railroad Row and retail/landscaper/storage/manufacturing at 50 Woodstock Road
• Next public hearing scheduled for April 12, 2023

Town Meeting Cycle

This meeting has no agenda available; only minutes are referenced for review. The agenda is purely procedural with no substantive items to report.

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will appoint members to a 9-person Town Manager Search Committee and select a vendor to conduct the search. The board will also consider liquor license applications and renewals for several local establishments. The meeting includes public comment, consent agenda items, and an executive session to discuss personnel.

• Appoint 9-member Town Manager Search Committee (1 Selectboard, 1 staff, 7 citizens)
• Select vendor to conduct Town Manager search
• Consider new liquor license for Northern Stage Company, 76 Gates Street, White River Junction
• Renew liquor licenses for Simon Pearce (multiple locations), Revolution, Wolf Tree Hospitality, Evans Expressmart, Midway Oil
• Approve payroll, meeting minutes, and A/P manifests

Conservation Commission

The Hartford Conservation Commission is meeting to discuss several conservation-related items, including the Wilder School project, a climate action plan, and updates on the town forest timber harvest. They will also consider public outreach for the harvest, trail maps and signs, and a proposal for an invasive plant management day.

• Wilder School Project discussion with guest Carolyn Hooper
• Town Forest timber harvest update and public outreach
• Trail forks, trail map/signs, and forest interpretive signs
• AVCC Invasive Plant Management Day proposal
• AVCC 2023 Tiny Grant discussion

Town and School Meeting Committee

The Hartford Town & School Meeting Committee is meeting to finalize logistics for the upcoming Town & School Meeting Day on March 4, including setup, audio-visual support, and presenter schedules. They will also review outreach efforts such as road signs and postcards, and recap the recent Budget and Candidates Night. The agenda is largely procedural, focused on event coordination.

• Recap of Budget and Candidates Night, including start time 7:00pm and AV setup by Degange Audio at 4:00pm
• Planning for Town & School Meeting Day on 03/04, with doors opening at 9:00am and start at 10:00am
• Coordination of presenters: Selectboard, School Board, and Candidates
• Outreach items: road signs, postcards/posters, and social service agency outreach
• Logistics: nametags, waters, masks, hand sanitizer, and coffee/committee tables

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) will meet to approve minutes, receive updates on the Abundant Sun training and Community Safety Review, and debrief the quarterly update, including next steps for the school board charge. Working groups will report on Juneteenth, RHRR, education (including Equity Coordinator updates), and policy. The meeting is open to the public via Zoom.

• Approve meeting minutes from February 15
• Report out from Abundant Sun Training (Feb. 28 meeting)
• Community Safety Review update
• Coffee with Committees event on March 4, 9-10am
• Next steps for Charge - Schoolboard

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee are holding a remote community discussion to update the Town Plan's Housing Chapter. The meeting includes a data presentation, an internal exercise, and breakout sessions on housing availability, type, and affordability, followed by group reports and planning for the next meeting.

• Community discussion on updating the Town Plan Housing Chapter
• Breakout sessions on housing availability, type, and affordability
• Remote-only meeting via Zoom

Resilient Hartford

The Resilient Hartford committee is meeting to discuss routine business, including approving minutes, public comments, and announcements. The main agenda items are a review of the February 10th Food Forest Committee meeting and an update on the Wilder School project. The meeting is hybrid, with in-person attendance at Hartford Town Hall and remote access via Microsoft Teams.

• Review of February 10th Food Forest Committee meeting
• Wilder School project update
• Minutes of January 25th meeting
• Public comments period
• Next meeting scheduled for March 22nd

Sister Cities Committee

The Hartford, VT Sister Cities Committee is meeting to discuss several items, including a slideshow presentation given to the Select Board, an update on the Sign Logo, and a potential French student trip to Cenon. They will also plan for the upcoming Coffee with the Committees event and address committee vacancies. The January meeting minutes were not taken due to a lack of quorum.

• Slideshow presentation before the Select Board on Jan. 10
• Sign Logo update
• Lycée la Morlette update for a HHS French student trip to Cenon
• Coffee with the Committees on March 4 at 9:00 a.m. in HHS gym
• Committee vacancies and applications

Housing & Homelessness Committee

The Hartford Committee on Housing and Homelessness held its organizational meeting to introduce members, approve the 2023 meeting schedule, and nominate and vote on leadership roles including Chair, Vice Chair, and Secretary. The committee also discussed its charge, procedural structure, goals, and work program.

• Nomination and vote for Chair, Vice Chair, and Secretary
• Approval of 2023 meeting schedule
• Discussion of committee charge, goals, and work program

Energy Commission

The Hartford Energy Commission will meet to review and approve draft minutes from its previous meeting. The agenda includes routine procedural items such as a coordinator’s report, updates from sub-committees, and public comment. No substantive decisions or new proposals are listed.

Town and School Meeting Committee

This agenda contains only one item: review of the draft minutes from the February 15, 2023 meeting of the Hartford Town & School Meeting Committee. No decisions or discussions are listed beyond approving or amending these minutes. The meeting appears to be procedural in nature.

• Review of draft minutes for February 15, 2023

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to discuss the 2023 town budget, updates on local solar projects, and plans for town facility visits. They will also review Energize Hartford's efforts to inform the public about Inflation Reduction Act incentives and hear community project updates. The agenda includes approving previous meeting minutes.

• Hartford 2023 budget update
• Hartford area solar projects update
• Town facility visits
• Energize Hartford update on Inflation Reduction Act incentives
• Community project updates (Lyman Park, Window Dresser's, Trailblazers, Vermont Adult Learning)

West Hartford Library Trustees

The West Hartford Library Board of Trustees will meet to approve minutes, a treasurer’s report, and vote on several policy updates including materials selection, mission/vision statements, volunteer policies, and meeting room use. They will also discuss advocacy efforts such as becoming a 501(c)3 nonprofit and capital improvements.

• Vote to adopt Selecting and Purchasing Materials for the Library policy
• Vote to adopt Mission and Vision Statement
• Vote to adopt or rework Volunteer Policy
• Vote to adopt or rework After-Hours Building/Meeting Room Use Policy
• Discussion on becoming a 501(c)3 nonprofit

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) is holding its regular biweekly meeting. The agenda includes general updates on the town manager search, community safety review, and police chief welcome, plus drafting of a quarterly update and check-ins from working groups on Juneteenth, RHRR, education, and policy. No votes or decisions are listed; the meeting is primarily for discussion and updates.

• General updates: Town Manager Search, Abundant Sun Training, Community Safety Review, Coffee with Committees, Police Chief Welcome
• Quarterly Update Drafting
• Working group check-ins: Juneteenth, RHRR, Education, Policy
• New Business

Planning Commission

The Hartford Planning Commission and Town Plan Steering Committee are meeting to continue work on the Town Plan Housing Chapter update. They will review minutes, discuss the project schedule, partnering with Junction Arts & Media (JAM), project identity, and plan a community meeting scheduled for February 28.

• Minutes of November 21, 2022 meeting
• Project schedule for housing chapter update
• Partnership with Junction Arts & Media (JAM)
• Community meeting on February 28
• Project logo/identity

Resilient Hartford

The Food Forest Committee will hold a hybrid meeting to review last year’s plantings and fundraising, and to plan 2023 projects including a water collection system and soil improvements at Clifford Park Food Forest & Abenaki Garden.

• 2022 Year in Review
• Budget/Fundraising discussion
• Planning for 2023 plantings and water collection system
• Soil building and flood regulation review
• Organizer assignment for 2023

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will discuss several items including the TIF annual report, loader replacement, and Town Hall parking lot lights, plus confirm the annual town meeting warning. They will also consider re-appointments to the Sister City Committee and Planning Commission, and enter executive session to discuss personnel.

• TIF District FY2022 annual report: taxable value increased $26.2M (municipal) and $29.7M (state education) since 2011
• Loader replacement discussion
• Town Hall parking lot lights Phase 1
• 2022 Local Emergency Operations Center Enhancement Grant
• Re-appointments: Allison Litten (Sister City Committee) and Robin Adair Logan (Planning Commission)

Conservation Commission

The Hartford Conservation Commission is meeting to discuss several conservation-related items, including the Wilder School project, a climate action plan, and updates on the town forest. The most substantive items are the timber harvest update and public outreach for the town forest, which will take up a significant portion of the meeting. The agenda also includes routine items like approving minutes and public comments.

• Discussion of Wilder School project with guest Carolyn Hooper
• Climate Action Plan coordination with Tree Board
• Timber harvest update and public outreach for Town Forest
• Trail forks, trail map/signs, and forest interpretive signs
• Private landowner conservation outreach

Town and School Meeting Committee

The Hartford Town and School Meeting Committee is meeting to plan two upcoming public events: the Budget and Candidates Night on February 27 and Town Meeting Day on March 4. The agenda includes logistics such as setup, audio-visual support, presenter schedules, and outreach materials. The committee will also approve minutes from the previous meeting and finalize the agenda for the candidates night.

• Approve minutes from January 11 meeting
• Plan Budget and Candidates Night on 02/27 at 7:00pm
• Plan Town and School Meeting Day on 03/04 at 10:00am
• Coordinate AV setup with Degange Audio
• Distribute outreach materials: road signs, postcards, posters

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion (HCOREI) will meet to approve its meeting minutes, receive updates on budget, training, the police chief search, and community safety, and vote on a motion to renew its charge for submission to the Selectboard and School Board. Working group check-ins on Juneteenth, RHRR, education, and policy are also scheduled.

• Motion to approve charge renewal and submit to both boards
• Budget updates
• Training updates
• Police chief search update
• Community safety review update

Board of Civil Authority

The Board of Civil Authority is holding an organizational and orientation meeting to verify oaths of office, elect officers, and review roles and responsibilities. The agenda covers meetings and open meeting law, elections, abatement hearings, biennial checklist review, and property tax appeal processes. Optional responsibilities such as marriages, notary services, and administering oaths are also discussed.

• Verify Oaths of Office Received
• Elect Officers
• Review of Abatement Hearing Process & Dates
• Review of Property Tax Appeal Process & Timeline
• Discussion of Optional Responsibilities: Marriages, Notary Services, Administering Oaths

Energy Commission

The Hartford Energy Commission will meet to review and approve draft minutes from the previous meeting, hear a coordinator’s report, and receive presentations on renewable energy initiatives including a talk by Renewable Energy Vermont. Working group updates on education, solar policy, and regional energy programs will also be discussed.

• Review and approve draft minutes from previous meeting
• Renewable Energy Vermont presentation and Q&A (Jonathan Dowd; Peter Sterling)
• Energy Development and Policy sub-committee updates on GMP RFP and Wilder One project
• Energy Development and Policy sub-committee updates on Energize Upper Valley program

Resilient Hartford

Resilient Hartford, a town committee, is meeting to review 2022 activities and plan 2023 for the Clifford Park Food Forest and Abenaki Garden, including budget, fundraising, and flood regulations. The agenda also includes brief updates on the Quechee Abenaki Garden and the Wilder School Project, plus routine items like minutes and meeting time discussion.

• Clifford Park Food Forest & Abenaki Garden: 45-min review of 2022, planning for 2023, food forest organizer, budget/fundraising, flood regulations
• Quechee Abenaki Garden update
• Wilder School Project update
• Discussion of RH meeting time
• Approval of minutes from Oct 26 and Nov 30 meetings

Selectboard & LLC Agenda/Minutes

This is a procedural agenda for the Hartford Selectboard & LLC meeting on January 19, 2023. The agenda lists only two items: the agenda itself and meeting materials, with no substantive discussion items or attachments provided. The only referenced document is a list of ARPA-approved projects, but no details are included.

• Agenda adoption
• Meeting materials review
• Reference to ARPA approved projects document

Energy Commission

The Hartford Climate Action Steering Team (CAST) is meeting to review minutes, discuss bylaws, check in on climate action projects, and discuss promoting equity in climate mitigation and adaptation. The meeting is open to the public.

• Review and approve draft minutes from previous meeting
• Discussion of bylaws updates
• Check-in on Energize Hartford project
• Vermont Adult Learning: 2-week training in April
• Discussion on promoting equity in climate change response

Historic Preservation Commission

The Hartford Historic Preservation Commission is meeting to discuss several items, including a guest presentation on the Hartford Performing Arts History Project, the 2023 Certified Local Government (CLG) grant application, and the removal of the railroad station canopy. The commission will also review minutes from the previous meeting and make announcements.

• Review of HHPC meeting minutes from November 9, 2022
• Guest Neil Silberman on Hartford Performing Arts History Project
• Discussion of 2023 CLG Grant Application
• Railroad Station Canopy Removal

West Hartford Library Trustees

The West Hartford Library Board of Trustees will vote on several policy updates, including materials selection, mission and vision, volunteer, after-hours building use, and membership/borrowing policies. They will also discuss becoming a 501(c)(3) nonprofit and plan next steps.

• Vote to adopt materials selection policy (4th presentation)
• Vote to adopt mission and vision statement (3rd presentation)
• Vote to adopt or rework volunteer policy (3rd presentation)
• First presentation and vote on after-hours building/meeting room use policy
• Discussion on becoming a 501(c)(3) (15-minute limit)

Sister Cities Committee

The Sister City Committee is meeting to discuss routine updates, including a festival presentation to the Select Board, a logo update, and a potential French student trip to Cenon. The agenda is mostly procedural, with no major decisions or financial items listed.

• Festival presentation of highlights before the Select Board
• Sign Logo update
• Lycée la Morlette contact for a HHS French student trip to Cenon
• HHS music department three-school collaboration

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to discuss and potentially approve a $27,000 state grant for emergency repairs to the VA Cutoff Road bridge over the White River, along with other budget items. The board will also review the Quechee Box Culvert purchase and hold budget discussions for the Health Officer, CIP, and ARPA funds.

• VA Cutoff Bridge Emergency Repair: $27,000 grant from VTrans for temporary joint repairs
• Quechee Box Culvert Purchase: board to consider purchase
• Budget Reviews: Health Officer, CIP, ARPA, and Budget Recap Discussion #2
• Executive Session: to discuss attorney-client communications and personnel matters

Board of Civil Authority

The Hartford Board of Abatement is holding a hearing on January 12, 2023, to consider four tax abatement requests from property owners. Each applicant will present evidence, and the board will deliberate after the hearings. If an applicant cannot appear, the request will be decided based on submitted forms.

• Process review at 5:30pm
• Turnkey Properties/Rick Desharnais request for 138 Summer Street (Parcel 31-85)
• James E. Packard, III request for 364 Norwich Avenue (Parcel 22-33)
• Hazen Street Holdings, Inc./Julie Lyford request for 0 Union Street (Parcel 42-112)
• 39 Maple Street LLC/Julie Lyford request for 305 Maple Street (Parcel 42-134)

White River Junction Design Review Committee

This is a procedural meeting of the White River Junction Design Review Committee. The agenda contains only meeting materials and no specific action items, proposals, or discussions are listed.

• No specific agenda items listed beyond meeting materials

Parks and Recreation Commission

The Hartford Parks and Recreation Commission is meeting to discuss updates to the park ordinance, review the admin manual, elect officers, and appoint committee liaisons. The agenda also includes approving 2023 meeting dates and setting items for the next meeting.

• Update on Park Ordinance Suggested Changes
• Admin Manual Review
• Election of Officers
• Committee Liaison Appointments
• Approve 2023 Meeting Dates

Town and School Meeting Committee

The Hartford Town and School Meeting Committee is meeting to plan two upcoming public events: a Budget and Candidates Night and the annual Town and School Meeting Day. The agenda includes approving minutes, community outreach efforts, and detailed logistics for both events, including start times, setup, and agenda items. No final decisions are being made at this meeting; it is primarily organizational.

• Approve minutes from 12/21 meeting
• Community outreach: postcards, posters, website, road signs, online event calendars
• Budget and Candidates Night: 7:00pm start, AV by Degange Audio at 4:00pm, presentations by Selectboard, School Board, and Candidates
• Town & School Meeting Day: 10:00am start, AV by Degange Audio at 6:00am, includes compensation for school and town officers, property tax due dates, and presentations
• Agenda building for both events with Chuck's input

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard will meet to conduct routine business including reappointing Laura Cooney to the Sister City Committee and Jonathan Schechtman to the Historical Preservation Commission for three-year terms. The board will also receive the Town Manager’s report, review the Assessor’s memo on 2022 equalization results that triggered a state-mandated revaluation, and act on a consent agenda that includes approving payroll and prior meeting minutes.

• Re-appointment of Laura Cooney to Sister City Committee (3-year term 1/10/2023–1/9/2026)
• Re-appointment of Jonathan Schechtman to Historical Preservation Commission (3-year term 1/10/2023–1/9/2026)
• 2022 Equalization Results and impacts on property-tax revaluation (CLA 77.15%, COD 20.28%)
• Approve payroll ending 1/7/2023, minutes of 12/27/2022 & 1/5/2023, and A/P manifests of 1/6/2023 & 1/10/2023

Selectboard & LLC Agenda/Minutes

The Hartford Selectboard is holding a budget review meeting for fiscal year 2023-2024, discussing the town manager's proposed budget, debt payments, and appropriations for cemeteries, service organizations, senior center, and libraries. The board will also consider entering executive session for confidential legal and personnel matters. This is the first of several budget discussions, with finalization scheduled for January 19, 2023.

• Debt payments total $1,359,998.66, including $347,151.41 for Municipal Building and $265,073.26 for Maxfield/WH Library
• Cemetery appropriations increase from $22,000 to $44,248, with Hartford Cemetery Association requesting $80,500
• Service Organizations general appropriations drop from $128,550 to $21,800, with Advance Transit and Hartford Community Coalition not yet requesting funds
• Bugbee Senior Center funding reduced to $139,212 from $150,127
• Library appropriations increase to $384,152, with recommendation for W. Hartford Library to become independent by 7/1/24

Hartford Committee on Racial Equity & Inclusion

The Hartford Committee on Racial Equity and Inclusion will meet remotely to approve minutes, receive updates on the police chief search and community safety review, and continue reviewing its charge document, focusing on the Purpose section. The committee will also check in on working groups and discuss the expiring open meeting location exemption.

• Approve meeting minutes from 12/21
• Police Chief Search update
• Community safety review update
• Charge Review continued from 11/16 draft, focusing on Purpose section
• Open Meeting location exemption expiring 1/15/23