Henry County public meetings in 2021
21 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board is meeting to review and approve administrative bills and expenditures, receive committee reports, and discuss old and new business, including a CarePortal update and the First Quarter Local Agency Dashboard & Reference Guide for FY22. The agenda also includes standard reports on benefits, services, and other operational statistics, followed by a closed session for personnel and case matters.
- Review and approval of administrative bills and expenditures
- CarePortal update
- First Quarter Local Agency Dashboard & Reference Guide – FY22
- Benefit statistics including SNAP issuance of $3,395,422 for November
- Closed session for personnel and cases per Code of Virginia 2.2-3711 (A) (1) and (4)
Henry-Martinsville Department of Social Services
The board will review administrative bills and expenditures, including a potential vehicle purchase. The agenda also includes a discussion on the OSHA COVID-19 Vaccination and Testing Emergency Temporary Standard.
- Review of administrative bills and expenditures
- Discussion of OSHA COVID-19 Vaccination and Testing: Emergency Temporary Standard
- Review of benefit statistics including SNAP issuance of $3,138,205 for September 2021
- Review of Medicaid Out-Station statistics totaling $535,862.68 for mothers and newborns
Emergency Services Advisory Council
The Emergency Services Advisory Council (ESAC) reviewed proposals for fire and EMS equipment and staffing. The council reached a consensus to recommend the purchase of 64 air packs and 88 sets of turnout gear to the Board.
- Unanimous support for an additional $40,000 to equip a new Aerial Apparatus
- Consensus to ask the Board to purchase 64 air packs at $9,000 each ($576,000 total)
- Consensus to ask the Board to purchase 88 complete sets of turnout gear
- Proposal for a 10% increase in FD Operations budget to address inflation and gear demand
- Support for requesting an Assistant Chief of Operations position
Election Board
The Henry County Electoral Board met over three days to canvass and certify ballots from the November 2, 2021 election. They reviewed scanner tapes and statements of results from all precincts, including early voting and mail-in absentee ballots. The board certified the results and submitted the tabulated totals. The meetings were procedural, with no policy decisions or public hearings.
- Certified scanner tapes and statements of results from all precincts for Nov. 2, 2021 election
- Certified early voting precinct results on Nov. 4, 2021
- Certified mail-in absentee ballots (CAP) on Nov. 5, 2021
- Tabulated and submitted final election results
Election Board
The Henry County Electoral Board met to review and count provisional ballots from the November 2, 2021 election. They tallied ballots by precinct, deciding which to open and count based on voter eligibility and registration status. The meeting was procedural, with no policy decisions or public hearings.
- Precinct 102: 1 absentee ballot not returned, counted; 1 voter not registered, not counted
- Precinct 201: 1 absentee ballot not received, counted; 1 misspelled name in EPB, counted
- Precinct 202: 7 absentee ballots not returned, all counted
- Precinct 402: 1 voter not registered by Oct. 12, not counted; 2 voters in wrong precinct, not counted
- Precinct 603: 1 voter registered in another county, not counted; 1 voter in wrong precinct, not counted
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board will hold its regular monthly meeting, covering routine approvals, committee reports, and administrative bills. New business includes board member attendance, an alternate December meeting date, VDSS training, and COVID-19 vaccine statistics. The board will also receive reports on benefits, services, and other agency operations, and may enter closed session for personnel and case discussions.
- Review and approval of administrative bills and expenditures for the month
- Discussion of alternate meeting date for December board meeting
- Local board member VDSS training
- HMDSS COVID-19 vaccine statistics
- Closed session per Code of Virginia 2.2-3711 (A) (1) & (A) (4) for personnel items
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board reviewed administrative bills, including childcare overtime costs, and approved enrolling in the CarePortal platform. The meeting also included reports on benefit statistics, service unit caseloads, and updates to the agency's infectious disease plan.
- Approved enrollment in CarePortal at a cost of $545.00 per month
- Reviewed childcare overtime expenditures of $1,076 for June and $1,357 for July
- Approved updates to the Continuity of Operations Plan and Infectious Disease Plan
- Reported July SNAP issuance of $2,884,992
- Noted Medicaid Out-Station statistics totaling $552,638.69 in bills
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board will approve the minutes and administrative bills for June and July 2021. The meeting includes a discussion on the Virginia Overtime Wage Act, which requires time-and-a-half pay for non-exempt employees over 40 hours. New business items cover the Continuity of Operations Plan, the board meeting schedule, and the implementation of CarePortal.
- Discussion of the Virginia Overtime Wage Act, which mandates overtime pay for non-exempt staff
- Review of the Continuity of Operations Plan and Infectious Disease Plan
- Approval of administrative bills and expenditures for June and July 2021
- Discussion regarding the Federal Reserve Bank and CarePortal system
- Closed session for personnel matters and specific case discussions
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board will review and approve administrative bills and expenditures, and discuss the Continuity of Operations Plan and Infectious Disease Plan as new business. The agenda also includes routine reports on benefits, services, and fraud, along with a closed session for personnel matters.
- Review and approval of administrative bills and expenditures
- Continuity of Operations Plan and Infectious Disease Plan review
- Benefit statistics reports (Medicaid, SNAP, TANF)
- Fraud report with restitution amount
- Closed session for personnel matters
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board is meeting to elect new board officers, discuss the Virginia Overtime Wage Act, and review the third quarter local agency dashboard. The agenda also includes routine approvals of minutes, bills, and expenditures, plus standard reports on benefits, services, and fraud. A closed session is scheduled for personnel matters.
- Election of Board Officers
- Discussion of Virginia Overtime Wage Act
- Third Quarter Local Agency Dashboard review
- Approval of administrative bills and expenditures
- Closed session for personnel matters
Henry-Martinsville Department of Social Services
The Board reviewed the final budget allocations for Fiscal Year 2022 and approved a new Local Compensation Plan. The meeting also included updates on agency reconstitution plans and various benefit statistics.
- Approval of FY 2022 Local Proposed Budget totaling $9,081,600
- Approval of 2021-22 Local Compensation Plan including a potential 5% salary increase
- Review of March SNAP issuance totaling $2,675,471
- Report of $11,543.48 in fraud restitution
- Transfer of $400 to Henry County and $1,000 to Martinsville for Adult Protective Services
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board will review and approve administrative bills and expenditures, discuss the Agency Reconstitution Plan, and consider the FY2022 Local Proposed Budget and the Local Compensation Plan 2021-22. The agenda also includes routine reports on benefits, services, and fraud. The meeting will close with a closed session for personnel matters.
- FY2022 Local Proposed Budget
- Local Compensation Plan 2021-22
- Agency Reconstitution Plan
- Approval of Administrative Bills and Expenditures
- Closed session for personnel matters
Election Board
The Electoral Board met to address the unavailability of Freedom Baptist Church as a voting precinct. Following site tours and meetings with facility administrators, the Board intends to propose relocating the precinct to 5078 AL Philpott Highway.
- Relocation of Irishburg Precinct due to facility unavailability
- Proposed new location: Galilean House of Worship, 5078 AL Philpott Highway
- Upcoming presentation to the Henry County Board of Supervisors on April 27, 2021
Election Board
The Henry County Electoral Board reviewed election officer staffing, approved new officers, and identified precincts needing additional help. They also reviewed ballot proofs for the Democratic primary, discussed a mold complaint at a polling place, and planned voter outreach.
- New officers of election reviewed and accepted
- Precincts 102, 201, 304, 402, 404, 405, 503 may need additional officers
- Ballot proofs for Democratic primary for 5th and 9th Congressional Districts and 9th District House of Delegates reviewed; write-in line to be added
- Mold complaint at Rangely Ruritan Building (Fieldale precinct); Victory Baptist Church considered as alternative
- Signs to direct voters from old VFW location to new Mountain View precinct location
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board will review and possibly act on the 2020-21 Compensation Plan, including a proposed pay adjustment for workers with larger caseloads, and will receive the Second Quarter Local Agency Dashboard with current CPS statistics. The agenda also includes routine approvals of minutes, bills, and expenditures, plus reports on benefits, services, and fraud. A closed session is scheduled for personnel matters.
- 2020-21 Compensation Plan: possible 5% minimum and 10% maximum pay increase for workers with larger caseloads, pending methodology and budget review
- Second Quarter Local Agency Dashboard and current CPS statistics to be presented
- Approval of administrative bills and expenditures for the month
- Emergency Fund Guidelines approved in February: increased assistance through June 30, 2021, reverting to original allowances July 1
- Closed session per Code of Virginia 2.2-3711 (A) (1) for personnel matters
Henry-Martinsville Department of Social Services
The Henry-Martinsville Social Services Board will consider new Emergency Fund Guidelines and the 2020-21 Compensation Plan, and will review routine administrative bills and expenditures. The agenda also includes standard reports on benefits, services, and fraud, plus a closed session for personnel matters. The attached minutes from the January meeting show the board approved prior minutes, bills, and policy changes on holidays and leave carryover.
- Emergency Fund Guidelines review
- 2020-21 Compensation Plan review
- Approval of administrative bills and expenditures
- Closed session for personnel matters per Code of Virginia 2.2-3711(A)(1)
Election Board
The Henry County Electoral Board met and voted to enter a closed session to discuss personnel matters. No other business was conducted, and the meeting adjourned shortly after.
- Closed session for personnel matters
Election Board
The Henry County Electoral Board met and immediately entered a closed session to discuss a personnel matter. No other business was conducted, and the meeting adjourned after the closed session.
- Closed session for personnel issue
- Meeting adjourned at 4 PM
- Next meeting scheduled for January 19, 2021 at 3 PM
Emergency Services Advisory Council
The Henry County Emergency Services Advisory Council met to review division reports and discuss FY22 budget items. Members approved the previous meeting's minutes and heard updates on operations, training, and partner agencies. The council discussed capital improvement requests, including a $995,000 ladder truck, and agreed to a 5% increase in fire department operations funding.
- Ladder truck capital request: $995,000
- Radio capital request: $57,200
- Burn building repairs: $20,000
- 5% increase in FD operations fund
- Additional $50k for truck costs
Election Board
The Henry County Electoral Board convened on January 12, 2021, with Chairman Rita Shropshire, Vice-Chairman Valeria Edwards, and Secretary Ellen Boone present. Acting Registrar Julie Waddell was excused. The board moved to a closed meeting to discuss personnel matters and scheduled a follow-up meeting for January 15, 2021.
- Motion to go to closed meeting for personnel matters passed
- Motion to meet again on January 15, 2021, passed
Election Board
The Henry County Electoral Board met twice in January 2021, on the 8th and 11th. Both meetings were brief and procedural: minutes from prior meetings were reviewed and accepted, and each meeting included a motion to enter closed session for a personnel matter. No other business was discussed or decided.
- Closed session for personnel matter (Jan 8)
- Closed session for personnel matter (Jan 11)
- Minutes reviewed and accepted at both meetings