Highgate public meetings in 2022

PLANNING COMMISSION NOTICES

The Planning Commission continued its town plan update, reviewing Chapters 3 and 6 with NRPC's Emily Klofft, covering housing, transportation, and infrastructure. The Bylaw Modernization Grant discussion was tabled until January. The commission also approved the November minutes and the 2023 meeting schedule.

• Approved minutes from November 15, 2022 (unanimous)
• Approved 2023 meeting schedule (unanimous)
• Tabled Bylaw Modernization Grant until January
• Discussed town plan chapters 3 and 6; no formal action

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board reviewed Draft 4 of the FY24 budget, which totals $45,193,063, a 10.86% increase over last year. No changes were made to the draft; it will be brought to the January 3, 2023 board meeting for line-by-line review. The board also discussed sending a letter to legislators about the article language for the budget vote.

• Reviewed FY24 Budget Draft 4, no changes made
• Decided to bring Draft 4 to January 3, 2023 board meeting for line-by-line review
• Discussed sending a letter to legislators to change article language (not yet approved)

SELECTBOARD NOTICES

The Selectboard approved a $457,000 Capital Improvement Plan for Town Meeting 2023, offset by $50,000 in ARPA funds, and denied a request to mail school ballots to all active voters. It also approved several contracts, including a $147,350 engineering contract and a $30,000 grant-funded master plan. The board filled the Vice-Chair vacancy and approved routine items like check warrants and dog licensing fees.

• Approved $457,000 CIP for Town Meeting 2023, offset by $50,000 ARPA funds (unanimous)
• Denied MVSD request to mail school ballots to all active voters (unanimous)
• Approved $147,350 contract with Cross Consulting for Transfer Station stabilization (unanimous)
• Approved contract with gbArchitecture for Village Core Master Plan phase II (unanimous)
• Approved $11,451 SAPD dispatching contract for HVFD (unanimous)
• Accepted Thak Blvd. as town-maintained road, pending final landowner signature (unanimous)
• Approved Dame Diette as HVFD Captain (unanimous)
• Approved Vern Brosky III as Vice-Chair (3-0, Brosky abstained)

CEMETERY COMMISSIONERS

The Cemetery Commissioners met to discuss projects and budgeting for the upcoming cycle. No formal decisions or votes were recorded; the meeting was procedural and adjourned at 5:20pm.

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee interviewed three consulting firms and voted to select gbArchitects as their consultants for the Phase IT Planning Project. The motion was made by Rebecca Manning, seconded by Lura Jacques, and carried. No other substantive decisions were made.

• Selected gbArchitects as consultants for Phase IT Planning Project (motion carried)

PLANNING COMMISSION NOTICES

The Planning Commission finalized the Capital Improvement Program (CIP) at $472,000 for FY 2023-24, up from last year's $407,500, to be presented to the Selectboard on December 1 and then to voters at Town Meeting on March 7, 2023. The commission also approved a resolution and letter of support for a Municipal Planning Grant for the VCMP committee. No other substantive decisions were made; the meeting included discussion of the town plan update and a FEMA buyout option for a house in the park.

• Finalized CIP at $472,000 for FY 2023-24 (unanimous)
• Approved resolution and letter of support for Municipal Planning Grant for VCMP (unanimous)
• Approved minutes from October 18, 2022 (unanimous)
• Adjourned meeting at 7:31pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board reviewed Draft 2 of the FY24 budget, which includes a $1.1 million addition for the MVU Roof Phase 1b, bringing total expenditure increase to 9.86%. They discussed the roof replacement options and the need to sign a contract by December. The board also appointed members to the ESP negotiations committee and reviewed facility project changes due to inflation.

• Appointed Jen Chevalier, Terri O'Shea, and Renick Darnell-Martin to ESP negotiations committee (8-0)
• Reviewed FY24 budget draft 2 with $1.1M added for MVU Roof Phase 1b
• Discussed roof replacement options: phased budget, line-item article, or bond
• Noted need to sign roof contract by December for July 2023 start
• Approved changes to Franklin Construction Project to reduce costs (eliminating sprinkler system, using cement board siding)
• Approved $40,000 from ESSER funds for Highgate Outdoor Classroom
• Approved HVAC investment in Highgate White Building

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board closed the final plan review hearing for the Capsey 2-lot subdivision on Lamkin Street, deciding it had enough information to make a decision. A written decision will be sent to the applicants within 45 days. The board also heard updates on FEMA floodplain mapping and a bylaw modernization grant.

• Approved minutes from October 13, 2022 (unanimous)
• Closed public hearing for Capsey 2-lot subdivision final plan review (unanimous)
• Entered deliberative session at 6:42pm (unanimous)
• Exited deliberative session at 7:08pm (unanimous)
• Adjourned meeting at 7:08pm (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee approved using $1,600 from its reserves as a local match for the VCDP Municipal Planning Grant application, and voted to request $25,000 in the next capital budget. The committee also agreed to interview three architectural firms for the VCDP planning grant and reviewed a letter of support for the grant application. No other substantive decisions were made; the wastewater land purchase remains pending.

• Approved $1,600 grant match for MPG application (motion by Miller, second by Shepard)
• Approved request for $25,000 in Capital Budget (motion by Laroche, second by Cota)
• Agreed to interview all three architectural firms for VCDP planning grant
• Approved minutes from October 12 meeting
• Adjourned at 7:20 p.m.

RECREATION COMMISSION

The Highgate Recreation Commission approved the purchase of AED pads/battery and first aid kits for $270, and new emergency exit steps for $1,800. They tabled the Emergency Action Plan for further review. Other actions included approving meeting minutes and check warrants.

• Approved purchase of AED pads/battery and first aid kits ($270)
• Approved purchase of new emergency exit steps ($1,800)
• Tabled Emergency Action Plan until next meeting
• Approved October 17, 2022 meeting minutes
• Approved check warrants

SELECTBOARD NOTICES

The Selectboard approved a $30,000 Vermont Community Development grant agreement and a $16,000 municipal planning grant application for the Village Core Master Plan Phase II, along with a letter of support. They also approved check warrants and the October 20 meeting minutes. No other substantive decisions were made; the meeting included informational updates and an executive session.

• Approved $30,000 grant agreement for Village Core Master Plan Phase II
• Approved application for additional $16,000 municipal planning grant
• Approved letter of support for the grant application
• Approved check warrants
• Approved minutes from October 20, 2022

LIBRARY TRUSTEES

The board met with consultant Christine Graham to develop a fundraising plan for the new library and scheduled a Friends recruitment event for January 6. They approved the September minutes, budget status, and director's report. No major policy decisions were made; most items were routine approvals and updates.

• Approved September meeting minutes
• Approved budget status and warrants
• Approved director's report
• Scheduled Friends recruitment event for January 6

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved check warrants totaling $3,623,446.90 after tabling them earlier in the business meeting. The board also voted to send a memo to the three town selectboards requesting they consider mailing school district ballots to all registered voters. Two policies were adopted: B20 Personnel Recruitment and C70 Restraint and Seclusion. The board heard a presentation on the Franklin Math Menu program and a Continuous Improvement Plan report showing decreased proficiency in all four schools.

• Approved check warrants totaling $3,623,446.90 (8-0)
• Approved sending memo to town selectboards re: mailing ballots (7-1)
• Approved adding Nov/Dec selectboard meeting consideration to memo (5-0)
• Adopted Policy B20 Personnel Recruitment, Selection, Appointment and Background Checks (5-0)
• Adopted Policy C70 Restraint and Seclusion (5-0)
• Approved two leave requests (5-0 each)
• Approved Oct 4 and Oct 18 meeting minutes (5-0 each)
• Tabled check warrants until 6:30pm meeting (5-0)

SELECTBOARD NOTICES

The Selectboard voted 4-1 to not accept a proposal for a 14'x40' pavilion along the Lamoille Valley Rail Trail, citing high costs and concerns about grant strings. The board approved a salt contract at $91/ton, signed check warrants, and approved minutes from October 6. They also entered executive session to discuss personnel and legal matters.

• Rejected 14'x40' pavilion grant proposal for Lamoille Valley Rail Trail (4-1)
• Approved Cargill salt contract at $91/ton (unanimous)
• Approved and signed check warrants (unanimous)
• Approved minutes from October 6, 2022 (unanimous)
• Approved amendment to road erosion inventory contract with NRPC (unanimous)
• Entered executive session to discuss personnel, contracts, and legal matters (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board conducted a site visit to a 4.5-acre parcel off VT Route 78 owned by Marc and Ann Bechard. No decisions were made during the visit, which lasted from 4:00pm to 4:30pm. The minutes record only the procedural site visit and attendance.

• No decisions made; site visit only

SELECTBOARD NOTICES

The Selectboard approved signing a $1,721,916 FEMA grant agreement for the transfer station stabilization project, with the town's $594,950.25 match covered by ARPA funds. They also approved a $2,000 cash match for a VT Community Development grant related to the VCMP wastewater project, and authorized the chair to sign a purchase and sale agreement for the wastewater system after executive session. All votes were unanimous unless noted.

• Approved check warrants (unanimous)
• Approved minutes from September 15, 2022 (unanimous)
• Approved $2,000 cash match for VT Community Development grant for VCMP project (unanimous)
• Approved signing FEMA grant agreement for transfer station stabilization, $1,721,916 federal share (unanimous)
• Authorized chair to sign purchase and sale agreement for wastewater system (unanimous)
• Approved signing inclusivity statement (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the September meeting minutes, the current budget status and warrants, and the director's report. They discussed upcoming fall events, a craft/vendor show, and plans for a new library, including a potential REDI grant for fundraising consulting. No items were denied or tabled.

• Approved September meeting minutes
• Approved budget status and warrants
• Approved director's report

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved September check warrants totaling $4,903,036.81, authorized a corrected three-year central office lease at $40,200 annually, and approved several administrative actions. The board also reviewed the Title I parent and family engagement policy as required annually and authorized the superintendent to send a letter of intent to negotiate with educational support staff. All votes were unanimous (7-0).

• Approved September check warrants totaling $4,903,036.81 (7-0)
• Authorized board chair to sign corrected central office lease at $40,200/year (7-0)
• Approved review of Title I Parent and Family Engagement Policy (7-0)
• Approved September 6 board minutes with requested revision (7-0)
• Approved September 20 board minutes (7-0)
• Authorized superintendent as proxy for VSBIT and VEHI annual meeting (7-0)
• Authorized superintendent to send letter of intent to negotiate with Educational Support Staff (7-0)
• Approved administrative reports (7-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved increases to public skating fees and season pass rates, effective for the upcoming season. The board also discussed upcoming events, facility maintenance needs, and a potential field house project, but no other formal decisions were made.

• Approved public skating fees: $3 kids, $4 adults, under 5 free
• Approved pass rates: Family Pass $75 resident/$100 non-resident, Individual Pass $40 resident/$50 non-resident
• Approved minutes from September 19 and September 26 meetings
• Adjourned meeting

RECREATION COMMISSION

The Highgate Recreation Commission held a special meeting on September 26, 2022, and voted unanimously to offer the full-time building and grounds position to Robert Swoyer. The board also entered and exited executive session during the meeting. No public comment was received.

• Offered full-time building and grounds position to Robert Swoyer (unanimous)
• Moved into executive session (unanimous)
• Exited executive session (unanimous)

PLANNING COMMISSION NOTICES

The Planning Commission approved a resolution for Luc Dupuis to sign a request for an additional $16,000 Municipal Planning Grant for environmental review and archeological studies on the Village Core Master Plan property. The commission also received updates on several grants and projects, including a $1.538 million EDA grant for the airport project, a reduced FEMA grant for the Transfer Station, and a proposed FEMA home buyout at 225 Brosseau Road. No other formal decisions were made; most items were informational or pending further action.

• Approved resolution for Luc Dupuis to sign $16,000 MPG request (unanimous)
• Approved minutes from August 16, 2022 (unanimous)
• Adjourned meeting at 6:59pm (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved the design proposal for the Franklin Project, which includes swapping the Pre-K and additional classrooms, a recessed secondary entrance, and equal-sized student support offices. The board also approved the superintendent signing an electrical easement for Habitat for Humanity on Lefty Lane (5-0). Presentations were given on middle school transition, the Northwest Career and Technical Center, and Personalized Learning Plans, but no votes were taken on these items.

• Approved Franklin Project design proposal (6-0)
• Approved superintendent signing electrical easement for Lefty Lane (5-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved a request from MAHA to store mini boards in the far corner of the arena, with an agreement to be drafted covering usage and dividers. The board also approved minutes from two prior meetings and moved into executive session. No other substantive decisions were made; most items were reports or suggestions.

• Approved MAHA storing mini boards in far corner (all in favor)
• Approved September 6, 2022 minutes (all in favor)
• Approved September 13, 2022 minutes (all in favor)
• Moved into executive session with Jes Bombard (all in favor)
• Exited executive session (all in favor)

SELECTBOARD NOTICES

The Selectboard approved replacing the arena boiler for $14,910, citing its age and the need to make ice. They also approved a FEMA home buyout for a property on Brosseau Road, a $1,000 contract with NRPC for stormwater grant support, and a motion to explore a UVM intern. The board approved the arena snack bar contract in executive session.

• Approved $14,910 arena boiler replacement (unanimous)
• Approved FEMA home buyout for Brosseau Road property (unanimous)
• Approved $1,000 NRPC stormwater grant contract (unanimous)
• Approved exploring UVM intern placement (unanimous)
• Approved pre-application work with Tyler Billingsley for rail trail pavilion (unanimous)
• Approved selling old tractor and side mower to Fourniers (unanimous)
• Approved purchasing new flags in spring (unanimous)
• Approved arena snack bar contract (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees met on September 14, 2022, and approved the minutes from the August meeting, the budget status, and the director's report. The board discussed upcoming events, grants, and design plans for a new library. No major policy decisions were made; actions were routine approvals.

• Approved minutes from August meeting (unanimous)
• Approved budget status and warrants (unanimous)
• Approved director's report (unanimous)

RECREATION COMMISSION

The Highgate Recreation Commission approved the purchase of a new boiler from CSI for $14,910. The board also discussed a request from Milton High School to convert a double shower to a single shower, with Milton covering the renovation costs. No public comment was received, and the meeting included two executive sessions.

• Approved $14,910 boiler purchase from CSI (all in favor)
• Entered executive session with Jes Bombard (all in favor)
• Exited executive session (all in favor)
• Entered executive session with Jes Bombard (all in favor)
• Exited executive session (all in favor)
• Adjourned meeting (all in favor)

SELECTBOARD NOTICES

The Highgate Selectboard approved several financial and operational items, including check warrants, an Efficiency Vermont agreement to convert streetlights to LED, and a three-year Cintas uniform services contract. They also approved an airport engineering contract amendment, a recreation department electrical upgrade grant application, and exploring a FEMA BRIC grant for Machia Road. A FEMA buyout request for a Brosseau Road home was tabled.

• Approved check warrants (unanimous)
• Approved Efficiency Vermont LED streetlight conversion agreement, cost $2,925 after incentive (unanimous)
• Approved three-year Cintas uniform services contract (unanimous)
• Approved minutes from August 18, 2022 (unanimous)
• Approved Aldrich and Elliott airport contract amendment (unanimous)
• Approved applying for $25,000 grant for arena electrical upgrade (unanimous)
• Approved exploring FEMA BRIC grant for Machia Road (unanimous)
• Tabled FEMA buyout request for Brosseau Road home

RECREATION COMMISSION

The Highgate Recreation Commission cancelled its September 7 golf tournament due to low registration, approved several purchases including tables and Zamboni blades, and discussed hiring a grant writer. The board also entered executive session twice and approved a snack bar contract.

• Cancelled golf tournament due to lack of registration (all in favor)
• Approved purchase of plastic tables not to exceed $600 (all in favor)
• Approved purchase of 2 Zamboni blades for $695.96 (all in favor)
• Approved snack bar contract as written (all in favor)
• Approved minutes from August 8, 2022 meeting (all in favor)

SELECTBOARD NOTICES

The Selectboard approved the 2022-2023 tax rates, lowering both homestead and non-homestead rates. They also approved check warrants, meeting minutes, a culvert replacement grant, and a stormwater grant. VELCO presented plans for a $15.9 million substation upgrade in 2023.

• Approved 2022-2023 tax rates: Homestead $1.7621, Non-Homestead $2.0141
• Approved and signed check warrants
• Approved minutes from August 3 and August 16 meetings
• Approved Ballard Road culvert replacement grant agreement ($74,700)
• Approved Grant-In-Aid stormwater funding agreement ($27,000)
• Approved Selectboard meetings to start at 6:30pm beginning 9/1/22
• Entered executive session to discuss legal matter with town attorney

CEMETERY COMMISSIONERS

The Cemetery Commissioners held a routine meeting on August 17, 2022, with a quorum present. They discussed cemetery projects and updates but took no formal votes or decisions. The meeting adjourned after about 75 minutes.

SELECTBOARD NOTICES

The Selectboard held a special emergency meeting to discuss a foreclosure auction at 28 Mill Hill Road, adjacent to town offices. After an executive session on legal strategy, the board voted 2-1 not to bid on the property at this time. No public members attended the meeting.

• Entered executive session to discuss legal and contractual issues (approved)
• Exited executive session after 40 minutes (approved)
• Voted not to bid on 28 Mill Hill Road property (2-1, Bousquet and Flint yes, Agan no)
• Adjourned the special emergency meeting (approved)

PLANNING COMMISSION NOTICES

The Planning Commission approved an agreement with the Northwest Regional Planning Commission (NRPC) for planning services to update the Municipal Plan, at a cost not exceeding $5,000. They reviewed chapters 7-10 of the town plan and discussed the Bylaw Modernization Grant process. Minutes from June 21, 2022 were approved, and the meeting adjourned at 8:25pm.

• Approved Agreement for Planning Services with NRPC, not to exceed $5,000, for Municipal Plan update
• Approved minutes from June 21, 2022, as written
• Adjourned meeting at 8:25pm

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District Board approved spending up to $4.1 million in ESSER funds for the Franklin Elementary School construction project, with a separate motion committing any additional costs to voter approval. The board also approved a cloud hosting agreement with Tyler Technologies, new teacher hires, a support staff leave request, and the Continuous Improvement Plan. A vision statement revision was adopted after an initial motion failed.

• Approved $4.1M ESSER funds for Franklin Elementary construction (6-1-2)
• Approved additional costs beyond ESSER to go to voters (7-0-2)
• Approved Tyler Technologies cloud hosting agreement (9-0)
• Approved three new teacher hires for Swanton (8-0)
• Approved support staff leave of absence request (9-0)
• Approved Continuous Improvement Plan (9-0)
• Adopted revised vision statement (9-0)
• Approved standing consent agenda meeting (9-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved several requests, including donating time for a cornhole tournament and allowing Boy Scouts to use fields. They also discussed applying for grants and addressed maintenance issues. No major policy changes were made.

• Approved donation of time for Rays of Sunshine cornhole tournament (unanimous)
• Allowed Boy Scouts Pack 832 to use fields on August 20 (unanimous)
• Approved July 18, 2022 meeting minutes (unanimous)
• Accepted check warrants (unanimous)
• Entered and exited executive session (unanimous)

SELECTBOARD NOTICES

The Selectboard approved several agreements and grants, including a contract with the Northwest Regional Planning Commission for the Town Plan update, a Municipal Policies and Codes Form for a $30,000 planning grant, and a letter of support for a library capital campaign grant. They also approved using the town grader at Franklin County Field Days and authorized the town attorney to attend a foreclosure auction. All actions were unanimous unless noted.

• Approved check warrants (unanimous)
• Approved minutes from July 21, 2022 (unanimous)
• Approved agreement with Northwest Regional Planning Commission for Town Plan update (unanimous)
• Approved Municipal Policies and Codes Form for $30,000 planning grant (unanimous)
• Approved letter of support for library capital campaign grant (unanimous)
• Approved thank you letter to Vermont Council on Rural Development (unanimous)
• Approved use of grader at Franklin County Field Days (unanimous)
• Authorized town attorney to attend foreclosure auction at 28 Mill Hill Road (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the July minutes, budget status, and director's report. They discussed a $30,000 grant from the Vermont Community Development Program, with $15,000 earmarked for a library schematic design, and noted that some property aspects will require town votes. The board also reviewed summer programs and fundraising results.

• Approved July meeting minutes
• Approved budget status and warrants
• Approved director's report
• Discussed $30,000 grant for library schematic design (not a formal vote)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a $128,373 project to replace walk-in coolers at Highgate Elementary and Swanton Central, funded by the food service surplus. They also hired Andrew Godin as an Ag teacher, adopted policies A30 and C33, and accepted the Portrait of a Graduate. The board discussed the ARP ESSER-funded Franklin project and agreed to a new board meeting structure.

• Approved July 12 board minutes (7-0)
• Approved check warrants totaling $2,751,994.16 (7-0)
• Approved cooler replacement at Highgate and Swanton, not to exceed $128,373 (7-0)
• Hired Andrew Godin as Ag teacher (8-0)
• Adopted Policy A30 (8-0)
• Adopted Policy C33 (8-0)
• Accepted Portrait of a Graduate (7-0)
• Changed August 16 meeting time to 6:00 PM (8-0)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee approved a motion to have Town Administrator Heidi Britch-Valenta pursue a municipal planning grant application when it opens in September. The committee also discussed a $30,000 Vermont Community Development Program grant for schematic work and a $6,000 grant for a library capital campaign, but no formal action was taken on those items. A site visit found the village core property in significant despair.

• Approved motion to pursue municipal planning grant application (unanimous)
• Approved minutes from July 5 meeting (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the June meeting minutes, the budget status, and the director's report. The board also discussed plans for the summer fundraiser and craft/vendor show, and entered executive session to discuss personnel. No items were denied or tabled.

• Approved June meeting minutes (unanimous)
• Approved budget status and warrants (unanimous)
• Approved director's report (unanimous)
• Entered executive session to discuss personnel

RECREATION COMMISSION

The Highgate Recreation Commission approved several actions, including offering Jessica Bombard the full-time Programs Coordinator position, allowing Northern Field Hockey to use fields for private lessons for a donation, and renewing the Myrec website for $2,995. The commission also discussed event logistics and approved minutes and check warrants.

• Offered Jessica Bombard full-time Programs Coordinator position (all in favor)
• Approved Northern Field Hockey use of fields for private lessons for donation (all in favor)
• Approved Myrec website renewal invoice of $2,995 (all in favor)
• Approved June 6, 2022 meeting minutes (all in favor)
• Approved check warrants (all in favor)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee approved the Highgate Arena well as the preferred water source for the proposed village development and directed the engineer to begin design work. The committee also approved a reduced $32,000 master plan budget and elected new officers. The town received $1,285,000 in state ARPA funding for the wastewater system, with a local match required.

• Approved Arena Well as water source for VCMP property (motion by Manning, seconded by Swainbank)
• Approved reduced master plan grant budget of $32,000 (motion by Shepard, seconded by Rouse)
• Elected Woody Rouse as Chair, Rebecca Manning as Vice Chair, Lura Jacques as Secretary (motion by Swainbank, seconded by Cota)
• Approved minutes from May 31 meeting (motion by Cota, seconded by Laroche)

PLANNING COMMISSION NOTICES

The Planning Commission met on June 21, 2022, and heard presentations from NRPC's Emily Klofft on a Bylaw Modernization Grant and the Town Plan Update. No formal decisions were made on these topics; discussion only. The commission approved the minutes from May 17, 2022, and adjourned.

• Approved minutes from May 17, 2022 (unanimous)
• Adjourned meeting at 7:26pm (unanimous)

RECREATION COMMISSION

The Highgate Recreation Commission voted unanimously to offer Jessica Bombard the full-time Programs Coordinator position. The board also discussed field treatment costs, a golf tournament, and equipment issues, but no other formal decisions were made.

• Approved minutes from June 6, 2022 meeting (unanimous)
• Offered full-time Programs Coordinator position to Jessica Bombard (unanimous)
• Entered and exited executive session (unanimous)

SELECTBOARD NOTICES

The Highgate Selectboard approved blocking the end of Ballard Road at the Canadian border with jersey barriers or large boulders to deter illegal crossings. They also approved several contracts and actions, including a $1.2 million wastewater project award, an MOU with Swanton Village, and hiring a new Recreation Program Director. The dog leash ordinance discussion was tabled until fall.

• Approved blocking end of Ballard Road at border with jersey barriers or boulders
• Approved signing MOU between Town of Highgate and Village of Swanton
• Approved authorizing Cummings Electric work for HVFD battery charging stations
• Approved signing contract between MVSD and Highgate Recreation (July 5-29, 2022)
• Approved hiring new Recreation Program Director
• Approved check warrants
• Approved minutes from June 2, 2022
• Tabled dog leash ordinance discussion until fall

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved two policies (D7 Special Education and C14 Section 504 & ADA Grievance) and a $8,873,881 tax anticipation note with Union Bank at 1.55% interest. It also renewed food service contracts for three schools, hired new teachers, and forgave $1,110.05 in delinquent student meals. The district under-expended its FY22 budget by about $1 million.

• Adopted D7 Special Education policy (8-0)
• Adopted C14 Section 504 & ADA Grievance policy (8-0)
• Approved $8,873,881 tax anticipation borrowing with Union Bank at 1.55% (8-0)
• Renewed Swanton food service contract for 2022-2023 (8-0)
• Renewed MVU food service contract for 2022-2023 (8-0)
• Renewed Highgate food service contract for 2022-2023 (8-0)
• Approved paying $1,110.05 in delinquent student meals from general fund (7-0)
• Hired new teachers: Samantha Marcotte, Mya Petrie, Mairead Mickey (6-0)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board approved a sketch plan and moved to final review for a 3-lot subdivision on US Route 7, then closed the hearing and will issue a decision within 45 days. The board also closed the hearing for a conditional use review for a single-family home on Jay Bird Lane, with a decision letter to follow. All actions were unanimous unless noted.

• Approved sketch plan review for Gagne 3-lot subdivision (unanimous)
• Moved Gagne subdivision to final review (unanimous)
• Closed hearing for Gagne final plan review (unanimous)
• Closed hearing for Callan conditional use review (unanimous)

Meeting

The Highgate Selectboard, acting as the Board of Listers, held grievance hearings on June 7, 2022, and approved decisions on six property tax appeals. They lowered the value of the Hurley camp's water site improvements, the Highgate Airport Industrial Park building, and the Rainville land, while denying proration for Desrosiers-Zagurak's seawall and a removal request for Schmidt's outbuilding. The Dufresne grievance was withdrawn.

• Lowered Hurley water site improvements from $6,000 to $4,000 (approved)
• Denied Desrosiers-Zagurak's request to prorate seawall value reduction to 2014 (approved)
• Denied Schmidt's request to remove 160 sq. ft. outbuilding from property value (approved)
• Lowered Highgate Airport Industrial Park building value due to vacancy and needed reconstruction (approved)
• Lowered Rainville land grade from 0.90 to 0.80 due to ledge and wet areas (approved)
• Withdrew Dufresne grievance (no change)

RECREATION COMMISSION

The Highgate Recreation Commission met on June 6, 2022, and approved the minutes from its May 16 and May 26 meetings. The board discussed summer programs, including bike camps, Summer Sounds concerts, and the upcoming golf tournament, and entered executive session before adjourning.

• Approved minutes from May 16, 2022 meeting (all in favor)
• Approved minutes from May 26, 2022 special meeting (all in favor)
• Entered executive session with Lee Barrett and Jes Bombard (all in favor)
• Exited executive session (all in favor)
• Adjourned meeting (all in favor)

SELECTBOARD NOTICES

The Highgate Selectboard approved a reduced-scope paving contract with Pike Industries for $347,441.50, a $60,000 planning grant request with a $6,000 match, and a letter of intent for a $25,000 Municipal Roads Grant. They also appointed three new members to the Village Core Master Plan Committee and signed an MOU with Swanton Village for the Airport Infrastructure Project.

• Approved $347,441.50 paving contract with Pike Industries
• Approved $60,000 planning grant request with $6,000 match
• Approved letter of intent for $25,000 Municipal Roads Grant
• Appointed Lura Jacques, Dan Swainbank, and Chris Shepard to VCMP Committee
• Approved check warrants and audit scope with Sullivan Powers & Company
• Approved minutes from May 19, 2022
• Appointed Chris Agan as secondary administrator for video surveillance policy
• Signed Swanton Village MOU for Airport Infrastructure Project

LIBRARY TRUSTEES

The board agreed to take on management of the annual craft show, with trustees handling responsibilities and Adah providing advertising support. Amber will work with Angela to update and send vendor applications. Proceeds will go to the Capital Campaign. The board also approved the May minutes, budget status, and director's report.

• Approved taking over the annual craft show, with trustees managing the event and proceeds going to the Capital Campaign
• Approved minutes from the May meeting
• Approved budget status and warrants
• Approved director's report

PLANNING COMMISSION NOTICES

The Planning Commission discussed the bylaw modernization grant with NRPC's Emily Klofft, who will return June 21 with more detail. They reviewed Chapter 8 (All Hazards Resiliency) of the town plan with only minor updates. No substantive decisions were made; the only formal action was approving the April 14, 2022 minutes.

• Approved minutes from April 14, 2022 (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved several items, including two side letters for professional development funding and nurse salary placement, a resolution on surety bonds, and the hiring of five new teachers. The board also accepted a teacher resignation and discussed a Portrait of a Graduate presentation, with adoption deferred to a later meeting.

• Approved May 3, 2022 board minutes (9-0)
• Approved side letter for professional development for Apprenticeship/CTE teachers (9-0)
• Approved side letter for nurse salary placement with Associate's Degree (9-0)
• Approved surety bond resolution to send to VSBA (9-0)
• Approved hiring of five new teachers (9-0)
• Accepted teacher resignation due to relocation (9-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved replacing the arena sound system for up to $4,000, hired a seasonal bike camp counselor, and approved the secretary's and treasurer's reports. The board also discussed advertising, summer programs, and other operational items.

• Approved sound system equipment replacement, not to exceed $4,000 (all in favor)
• Approved offering Carol Deloreto a seasonal bike camp counselor position (all in favor)
• Approved secretary's report from May 2, 2022 meeting (all in favor)
• Approved treasurer's report and check warrants (all in favor)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board held public hearings on four conditional use applications, closing three hearings and continuing one. No final decisions were made; decision letters will be sent within 45 days for the closed hearings. The hearing for the Lamotte addition was continued to allow for a legal agreement between neighbors.

• Closed hearing for Leduc & Many, Inc. conditional use review (home on Parizo Road)
• Closed hearing for Breton Family Trust conditional use review and waiver of setback (5067 VT Route 78)
• Closed hearing for Britch Real Estate, LLC conditional use review (835 VT Route 78)
• Continued hearing for Lamotte conditional use review and waiver of setback (4240 VT Route 78)

SELECTBOARD NOTICES

The Highgate Selectboard approved several contracts, including a $10,000 epoxy flooring project, a $12,905 radio repeater for public works, and an appraisal for a FEMA buyout property. They also discussed sharing a grader with Franklin and heard updates on recreation and town operations.

• Approved check warrants (unanimous)
• Approved Liquid Stone flooring bid using $10,000 from CIP and budget (unanimous)
• Approved Burlington Communications radio repeater bid of $12,905 (unanimous)
• Approved Highland Appraisal for FEMA home buyout property (unanimous)
• Approved RL Vallee to drill test wells via Green Earth Environmental (unanimous)
• Approved minutes from April 7 and April 21, 2021 (with abstentions)
• Entered executive session to discuss contracts (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the director's report and budget status, and decided to hold the Summer 2022 Fundraiser on July 16 at the Arena with a $25 ticket price, with proceeds going to the Library Capitol Fund. The board also discussed the Mr. Roddy Scholarship Fund, with 50/50 raffle and auction proceeds directed to it. No other substantive decisions were made; the meeting was largely procedural and informational.

• Approved minutes from April meeting
• Approved budget status report
• Approved director's report
• Set fundraiser ticket price at $25
• Decided fundraiser proceeds go to Library Capitol Fund
• Directed 50/50 raffle and auction proceeds to Mr. Roddy Scholarship Fund

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved multiple contracts and actions, including awarding three-year transportation contracts to M&C Transport and Grand Avenue Bus Company, dedicating the MVU softball field to coaches Jay Hartman and Rich McVicker, approving new hires, and allowing students who moved out of district to finish the school year. The board also entered executive sessions to discuss contracts and the superintendent's contract.

• Approved April 12 and April 25, 2022 meeting minutes (7-0-1 each)
• Approved dedicating MVU softball field to Jay Hartman and Rich McVicker (9-0)
• Approved April 2022 check warrants totaling $4,248,232.67 (9-0)
• Approved new hires: Emma Holcomb, Lora Allard, Elizabeth Sweet, Alexis Begnoche, Jessica Kolk (9-0)
• Approved allowing students who moved out of district to remain for the rest of the school year (9-0)
• Awarded 3-year transportation contracts to M&C Transport and Grand Avenue (9-0)
• Awarded 3-year contract to M&C Transport for MVU athletics and field trips (8-1)
• Approved superintendent and administrative contracts as discussed (9-0)

RECREATION COMMISSION

The Highgate Recreation Commission approved the Highgate School's request to hold the 6th grade graduation and after party at the arena on June 7, 2022. The commission also approved funding a banner for Complete Septic in recognition of their portable toilet donation at Big Rig Day. No other substantive decisions were made; the meeting was largely procedural.

• Approved June 7 graduation and after party at arena (all in favor)
• Approved covering cost of one banner for Complete Septic (all in favor)
• Approved April 18, 2022 meeting minutes (all in favor)

CEMETERY COMMISSIONERS

The Highgate Cemetery Commissioners met on April 22, 2022, with four members present and one absent. The meeting was called to order and adjourned without recording any substantive decisions or discussions.

SELECTBOARD NOTICES

The Selectboard approved a $16,000 agreement with Fuss & O'Neill for a constructability review of the Machia Road project, funded by a grant. They also approved the PACIF Safety Grant, the updated Emergency Management Plan, and the resolution to sell a 0.12-acre property on Lamkin Street. All votes were unanimous.

• Approved $16,000 Fuss & O'Neill constructability review for Machia Road (unanimous)
• Approved PACIF Safety Grant of $10,000 (unanimous)
• Approved updated Emergency Management Plan (unanimous)
• Approved resolution to sell 0.12-acre property on Lamkin Street (unanimous)
• Approved minutes from March 23, 2022 (unanimous)
• Approved Town Clerk to sign 2022 catering requests (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee accepted Richard Noel's resignation and thanked him for his service. Due to absent members, the committee postponed decisions on new member appointments and reorganization until the next meeting. The committee also discussed updates on the wastewater system, master plan design funding, and ARPA funds.

• Accepted Richard Noel's resignation from the committee
• Approved minutes from February 15th meeting
• Postponed action on new member appointments and reorganization due to lack of quorum

RECREATION COMMISSION

The Highgate Recreation Commission approved the purchase and installation of a garage door opener for the Little League building at a cost of $495.00. The board also approved the April 4 meeting minutes, check warrants, and an amendment to the Milton Ice Agreement. Several program updates were provided, including the Easter Egg Hunt and summer program preparations.

• Approved Little League garage door opener for $495.00 (unanimous)
• Approved April 4, 2022 meeting minutes (unanimous)
• Approved check warrants (unanimous)
• Approved amendment to Milton Ice Agreement requiring requests by November 1 (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the lawn mowing contract with Kyle Baker for $750 for the season, and approved the budget status and minutes from February and March. The board also reviewed grant awards, including a $2,500 Peggy Barber Tribute Grant and a $540 fruit tree grant, and discussed upcoming programs and events.

• Approved lawn mowing contract with Kyle Baker for $750 (motion passed)
• Approved budget status report (motion passed)
• Approved February and March minutes with amendment (motion passed)
• Approved director's report (motion passed)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board rejected all transportation bids due to proposed cost increases and potential loss of a transportation waiver. The board also approved the E-1 Title I parent engagement policy, accepted March check warrants, and appointed a member to the board goals committee.

• Rejected all transportation bids (7-0)
• Approved E-1 Title I Part A LEA Parent and Family Engagement policy (8-0)
• Accepted March 2022 check warrants totaling $3,289,692.42 (8-0)
• Appointed Renick Darnell-Martin to board goals committee (8-0)
• Approved future meeting dates (8-0)

RECREATION COMMISSION

The Highgate Recreation Commission elected Ryan Maskell as Chairman, Ty Choiniere as Vice-Chairman, and Karen Fortin as Secretary. The board discussed the MAHA ice request for 26.5 hours per week and tabled the Treasurer's Report. No final decisions were made on ice allocation or other major items.

• Elected Ryan Maskell as Chairman (all in favor)
• Elected Ty Choiniere as Vice-Chairman (all in favor)
• Elected Karen Fortin as Secretary (all in favor)
• Approved minutes from March 21, 2022 meeting (all in favor)
• Tabled Treasurer's Report

SELECTBOARD NOTICES

The Selectboard met in executive session to discuss contracts where premature public knowledge could disadvantage the town or individuals. No substantive decisions were made in open session; the board approved entering and exiting the executive session and adjourned.

• Approved motion to enter executive session for contract discussions
• Approved motion to exit executive session at 6:45pm
• Approved motion to adjourn at 7:03pm

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved a revised FY23 budget of $40,767,254 for the April 26 revote, cutting two teaching positions to reduce spending. The board also appointed Renick Darnell-Martin to fill the Highgate seat, offered Christie Martin the MVU Co-Principal position, and approved a $225,000 Babcock space study contingent on ESSER funds.

• Approved revised FY23 budget of $40,767,254 (5-2)
• Appointed Renick Darnell-Martin to fill Highgate board seat (7-0)
• Offered Christie Martin MVU Co-Principal position effective July 1, 2022 (6-0)
• Approved Babcock Space Allocation Study and Design of $225,000 contingent on ESSER funds (6-0)
• Approved first reading of Title I Part A: LEA Parent & Family Engagement policy (6-0)
• Hired 11 new teachers for Highgate, Swanton, and MVU (6-0)
• Approved MVU Co-Principal compensation and contract after executive session (6-0)
• Approved minutes of Feb 23 and Mar 8, 2022 (7-0)

VILLAGE CORE MASTER PLAN COMMITTEE

The Village Core Master Plan Committee met on March 22, 2022, but lacked a quorum, so no formal decisions were made. Members heard from ANR representatives about $683,627 in ARPA funding for a village wastewater system, requiring the project engineer to provide usage rates for the match. The meeting was informational only, with no votes or approvals.

• No formal decisions made due to lack of quorum
• Minutes not approved due to lack of quorum
• Reorganization and new member consideration postponed due to lack of quorum

SELECTBOARD NOTICES

The Highgate Recreation Commission approved several actions, including offering SASA September ice starting September 24 at $5,000 for a minimum of 28 hours, raising the Whitetails weekend rental fee to $1,250, and giving Recreation Program Director Lee Barrett a 5% raise. The board also discussed MAHA ice requests, board appointments, and various program updates.

• Approved SASA September ice offer starting Sept 24 at $5,000 for min 28 hours (all in favor)
• Approved raising Whitetails weekend rental fee to $1,250 (all in favor)
• Approved 5% raise for Lee Barrett effective next paycheck (all in favor)
• Approved minutes from March 21, 2022 meeting (all in favor)
• Moved into and exited executive session (all in favor)

RECREATION COMMISSION

The Highgate Recreation Commission approved offering SASA September ice starting September 24 at $5,000 for a minimum of 28 hours in three-hour blocks, and raised the Whitetails weekend rental fee to $1,250. The board also approved a 5% raise for Recreation Program Director Lee Barrett after an executive session. No other substantive decisions were made; most items were updates or discussions.

• Approved SASA September ice offer: $5,000 for minimum 28 hours in 3-hour blocks starting Sept 24 (all in favor)
• Raised Whitetails weekend rental fee to $1,250 (all in favor)
• Approved 5% raise for Lee Barrett effective next paycheck (all in favor)
• Approved minutes from March 21, 2022 meeting (all in favor)

SELECTBOARD NOTICES

The Selectboard approved a preliminary allocation of approximately $500,000 in ARPA funds, subject to change, with the largest share going to recreation ($135,000) and smaller amounts for transportation, airport, Machia Road, library, Village Core Master Plan, and mental health/community events. The board also approved a $55,000 grant application for the Village Core Master Plan, signed the Municipal Roads General Permit form, and approved several routine items including check warrants, minutes, and a reimbursement.

• Approved preliminary ARPA fund allocation plan (unanimous)
• Approved resolution to apply for $55,000 VT Community Development grant for Village Core Master Plan (unanimous)
• Approved and signed check warrants (unanimous)
• Approved minutes from March 3, 2022 (unanimous)
• Signed annual warrant for ACO and Asst. ACO (unanimous)
• Signed VT DEC Watershed Division form for road erosion inventory (unanimous)
• Approved reimbursement of $295 to Liza Comiskey for crisis consultant training (unanimous)
• Approved signing release form for dehumidifier settlement, pending legal review (unanimous)

PLANNING COMMISSION NOTICES

The Planning Commission approved the February 15, 2022 joint meeting minutes and reorganized, re-electing Luc Dupuis as Chair and Ken Thompson as Vice-Chair. They discussed the Bylaw Modernization Grant, reviewed Chapter 7 of the Town Plan, and received updates on the FEMA transfer station project, ARPA funding, and cell tower additions. No substantive decisions were made beyond the reorganization and minutes approval.

• Approved minutes from Feb 15, 2022 joint PC & VCMP meeting (unanimous)
• Re-elected Luc Dupuis as Chair (unanimous)
• Re-elected Ken Thompson as Vice-Chair (unanimous)

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board unanimously reappointed Richard Trombley as Chair and Timothy Reynolds as Vice-Chair, and approved the February 10, 2022 minutes. The board held public hearings for a conditional use and setback waiver for the Tremblay property at 305 Bouchard Road, closing both hearings without a decision; a decision letter will be mailed within 45 days. No other substantive decisions were made.

• Reappointed Richard Trombley as Chair (unanimous)
• Reappointed Timothy Reynolds as Vice-Chair (unanimous)
• Approved February 10, 2022 minutes (unanimous)
• Closed conditional use hearing for Tremblay property (unanimous)
• Closed waiver of setback hearing for Tremblay property (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board approved four capital projects totaling $1,318,800, including HVAC upgrades and roof replacement, and a Franklin space allocation study contingent on ESSER funds. The board also changed its meeting schedule to the first and third Tuesday, adopted the VSBA Code of Ethics, and set a timeline for a revised FY23 budget vote on April 26, 2022. No recount was requested for the failed budget vote.

• Approved $1,318,800 for four capital projects (8-0)
• Approved Franklin Space Allocation Study contingent on ESSER funds (8-0)
• Changed board meetings to first and third Tuesday for one year (6-2)
• Adopted VSBA Code of Ethics (8-0)
• Appointed board officers: Chair Bachelder (6-1), Vice Chair Collins (7-0), Clerk Magnant (8-0)
• Appointed finance, facility, and curriculum committees (8-0 each)
• Designated St. Albans Messenger as official newspaper (7-1)
• Approved FY22 check warrants totaling $3,450,592.19 (8-0)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The Missisquoi Valley School District board held an informational meeting to present the FY23 proposed budget of $41,050,423, a 9.21% increase over the current year, with estimated tax rate impacts varying by town. No formal votes were taken; the meeting was for public information and questions. Board members also discussed the upcoming election and the process for filling an open Highgate school board seat if no write-in candidate wins.

• Presented FY23 proposed budget of $41,050,423 (informational, no vote)
• Announced estimated tax rate impacts: Franklin +$34, Highgate +$29, Swanton -$19
• Noted Chris Shepard's last board meeting; presented plaque of appreciation
• Explained write-in process for Highgate school board seat (candidate must be Highgate citizen, get 30+ votes, and win most votes)

SELECTBOARD NOTICES

The Highgate Selectboard held an informational session to review the 2022 Town Meeting warning, including articles on the budget, capital plan, and two non-binding ambulance service proposals. No formal votes were taken; the session was for discussion and public input. The board also honored Sylvia Rachel Ploof and Brian Spears with awards.

• Reviewed Town Meeting Day warning articles for March 1, 2022 vote
• Discussed non-binding advisory articles #7 and #8 on ambulance services (AmCare vs. MVR)
• Heard presentations from AmCare and Missisquoi Valley Rescue on their proposals
• Discussed Capital Improvement Plan article #4 ($407,500)
• Discussed Highway Fund article #5 ($916,892)
• Discussed General Fund article #6 ($1,197,214)
• Heard update on MVSD budget ($41,050,423)
• Adjourned at 8:31pm

Meeting

The Highgate Selectboard held an informational session to review the warned articles for Town Meeting Day, including the budget, capital plan, and two non-binding advisory questions on ambulance services. No formal votes were taken during this session; the board discussed the proposals from AmCare and Missisquoi Valley Rescue, and answered questions from the public. The meeting was procedural and informational, with no decisions made.

• Reviewed Town Meeting Day warned articles (no vote)
• Discussed non-binding ambulance advisory articles #7 and #8
• Heard presentations from AmCare and Missisquoi Valley Rescue
• Discussed Capital Improvement Plan article #4 ($407,500)
• Discussed Highway Fund article #5 ($916,892)
• Discussed General Fund article #6 ($1,197,214)
• Discussed MVSD budget ($41,050,423)
• Adjourned at 8:31pm

SELECTBOARD NOTICES

The Highgate Selectboard approved several routine items including check warrants, a preventative maintenance agreement with CSI for $1,300, and four liquor license renewals for The Tyler Place. They also signed the BRELLA application for the landfill project and a letter supporting state matching funds. The board discussed four options for the Machia Road slide project but took no action, with the chair expressing frustration over lack of progress.

• Approved check warrants
• Approved $1,300 preventative maintenance agreement with CSI
• Approved minutes from February 3, 2021
• Signed Certificate of Approved Location for Rays Used Cars & Salvage
• Approved four liquor license renewals for The Tyler Place, Inc.
• Signed BRELLA application for landfill project
• Signed letter to Legislature supporting matching funds for landfill project
• Approved $380 payment for environmental review overage

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board ratified the MVSD Professional Collective Bargaining Agreement with the teachers' union on an 8-0-1 vote, with one abstention. The contract includes increased base salary, life insurance, and disability benefits, and requires four staff meetings per month. The board also accepted the retirement of Jay Hartman and the resignation of Linda Rouse Turner, both by 9-0 votes.

• Ratified MVSD Professional Collective Bargaining Agreement (8-0-1)
• Accepted Jay Hartman's retirement (9-0)
• Accepted Linda Rouse Turner's resignation (9-0)
• Approved January 20, 2022 board minutes (8-0-1)
• Approved February 1, 2022 board minutes (7-0-2)

PLANNING COMMISSION NOTICES

The Planning Commission and Village Core Master Plan Committee jointly approved submitting a Vermont Community Development Planning Grant application for nearly $55,000 to fund final master plan work, including wastewater system design, library schematics, and a structural assessment of the former Steinhour Hotel. The wastewater project is on the Clean Water State Revolving Fund priority list for $1.2 million in construction funding between 2023-2026. The committee also selected the Wright property as the preferred site for the wastewater system and accepted Steve Lafar's resignation from the committee.

• Approved VCDP grant application for $55,000 (unanimous)
• Approved minutes from Sept. 28, 2021 VCMP meeting (unanimous)
• Approved minutes from Dec. 9, 2021 PC/DRB meeting (unanimous)
• Selected Wright property as first choice for wastewater site (unanimous)
• Accepted Steve Lafar's resignation from VCMP committee (unanimous)
• Adjourned VCMP portion at 7:29pm (unanimous)
• Adjourned joint meeting at 8:05pm (unanimous)

VILLAGE CORE MASTER PLAN COMMITTEE

The joint Planning Commission and Village Core Master Plan Committee approved the Vermont Community Development Planning Grant budget and submission for the April 12 deadline. The committee also approved minutes from prior meetings and accepted the resignation of Steve Lafar from the VCMP. No other substantive decisions were made; the Town Plan chapter was discussed but not approved.

• Approved minutes from Sept. 28, 2021 VCMP meeting
• Approved minutes from Dec. 9, 2021 PC/DRB meeting
• Approved VCDP grant budget and submission for April 12 deadline
• Accepted resignation of Steve Lafar from VCMP
• Adjourned VCMP portion at 7:29pm
• Adjourned joint meeting at 8:05pm

DEVELOPMENT REVIEW BOARD NOTICES

The Development Review Board closed the public hearing for D&H Housing, LLC's site plan review at 158 Vermont Route 8, after discussing conditions and a site visit. The board approved minutes from January 13 and January 24, 2022. Other business included updates on the zoning administrator's contract, solar regulations, a salvage yard's yearly certificate, and fiberoptic cable storage needs.

• Approved minutes from January 13, 2022, as written (unanimous)
• Approved minutes from January 24, 2022 (site visit), as written (unanimous)
• Closed public hearing for D&H Housing, LLC site plan review (unanimous); decision letter to follow

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees approved the monthly budget status and warrants, and the director's report. They also discussed grant applications, including a $10,000 humanities grant, and planned a summer fundraiser. No major policy changes or significant decisions were made beyond routine approvals.

• Approved meeting minutes from last month (unanimous)
• Approved budget status (motion by Amy, seconded by Becky)
• Approved warrants, with paperwork to be signed at March meeting (motion by Virginia, seconded by Amy)
• Approved director's report (motion by Becky, seconded by Virginia)

RECREATION COMMISSION

The Highgate Recreation Commission approved offering each town (Highgate, Franklin, Swanton) 3 hours of turf rental at 50% off, in response to a donation request from Northwest Little League. The board also approved minutes and treasurer reports, discussed SASA ice rental requests, and moved to review by-laws and snack bar contract at the next meeting.

• Approved offering each town (Highgate, Franklin, Swanton) 3 hours at 50% off turf rate (all in favor)
• Approved minutes from January 3 and January 19, 2022 meetings (all in favor)
• Approved treasurer's reports for December 2021 and January 2022 (all in favor)
• Moved into executive session and exited (all in favor)
• Adjourned meeting (all in favor)

SELECTBOARD NOTICES

The Highgate Selectboard approved several contracts and actions, including signing the annual GIS program contract for $4,100, approving check warrants, and approving a 5-year contract with Avenu Enterprise Solutions for land records software at $330 per month. The board also approved allowing the town administrator to electronically sign and submit the EDA grant application for the airport infrastructure project. No public comments were made, and the meeting included an executive session for personnel and legal matters.

• Approved annual GIS program contract for $4,100
• Approved check warrants to be signed at a later date
• Approved minutes from January 20, 2021 as written
• Approved 5-year contract with Avenu Enterprise Solutions for land records software at $330/month
• Approved allowing Town Administrator to electronically sign and submit EDA grant application

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved a 9-0 vote to authorize the board chair or vice chair to sign an addendum to the Highgate EEI contract, clarifying how energy measurements are taken and verified. The board also accepted check warrants totaling $3,320,616.84 and tabled approval of the January 20, 2022 meeting minutes. A negotiations agreement with the Professional Teachers' Association was reported, with details discussed in executive session.

• Approved EEI Highgate contract addendum (9-0)
• Accepted FY22 January check warrants totaling $3,320,616.84 (9-0)
• Tabled approval of January 20, 2022 meeting minutes
• Entered executive session for negotiations, contract, and legal matters (9-0)

SELECTBOARD NOTICES

The Selectboard met in a special executive session to discuss personnel matters. No substantive decisions were made; the board entered and exited the session and adjourned.

• Entered executive session for personnel discussion (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting (unanimous)

SELECTBOARD NOTICES

The Selectboard voted to hold Town Meeting Day 2022 entirely by Australian ballot, contingent on the governor signing S.172, with an informational session on February 22. The board also approved the Town Meeting Day Warning, a grant agreement for airport infrastructure, and several other routine items. The ambulance service contract will be decided by voters through two non-binding advisory questions.

• Approved Australian ballot for Town Meeting Day 2022, contingent on S.172 (unanimous)
• Approved Town Meeting Day Warning (unanimous)
• Approved $250 donation to MVU Class of 2022 Substance Free Celebration (unanimous)
• Approved NBRC grant agreement for airport infrastructure (unanimous)
• Approved Communications Union District resolution with Michael Kravetz as representative (unanimous)
• Approved Machia Road home buyout commitment documents (unanimous)
• Approved AOT mileage certificate (unanimous)
• Approved 2022 liquor license renewal for Highgate Village Market (unanimous)

LIBRARY TRUSTEES

The Highgate Public Library Board of Trustees met on January 5, 2022, and approved the previous meeting's minutes, the current budget status and warrants, and the director's report. No substantive policy decisions were made; the meeting focused on routine approvals and updates on library programs, grants, and fundraising.

• Approved meeting minutes from last month (unanimous)
• Approved budget status and warrants (unanimous)
• Approved director's report (unanimous)

MISSISQUOI VALLEY SCHOOL DISTRICT MVSD

The board approved a $2,749,000 contract with EEI to upgrade HVAC systems in Highgate classrooms and the multipurpose room, funded by Highgate bond proceeds and FY22 general fund surplus. The board also set FY23 tuition rates at $15,000 for elementary and $15,750 for secondary students. FY23 budget draft 5 was reviewed, projecting a 6.2% expenditure increase and tax rate changes for member towns.

• Approved $2,749,000 EEI HVAC contract for Highgate classrooms and multipurpose room (9-0)
• Authorized board chair to sign EEI contract (9-0)
• Set FY23 tuition at $15,000 elementary, $15,750 secondary (9-0)
• Accepted December FY22 check warrants totaling $2,897,774.98 (9-0)
• Entered executive session for contract negotiations; no action taken

RECREATION COMMISSION

The commission approved minutes from three prior meetings and discussed program updates, including cancelling grades 3&4 and preschool due to no coaches. The meeting adjourned early due to lack of quorum, so no substantive decisions were made beyond approving minutes.

• Approved Nov 15, 2021 minutes (all in favor)
• Approved Dec 6, 2021 minutes (all in favor)
• Approved Dec 1, 2021 special meeting minutes (all in favor)
• Cancelled grades 3&4 and preschool programs due to no coaches