Independence public meetings in 2024

Advisory Committee Meetings

The Public Utility Advisory Board will meet to approve November minutes and receive reports. Updates include the GEHA building move, AMI (Advanced Metering Infrastructure), Blue Valley stack removal, and questions on October financial reports.

• Questions on Utility Financial Reports - October 2024
• Update on GEHA Building Move
• Update on AMI (Advanced Metering Infrastructure)
• Update on Blue Valley Stack Removal

Public Hearings

The Board of Adjustment will hold public hearings on four variance requests: a continued case for driveway requirements at 2121 S. Sterling Avenue, a continued case for a deck setback at 18707 E 28th Street S, a residential fencing variance at 1301 S. Noland Road, and a commercial fencing variance at 3411 S. Noland Road. One case (24-999-12) for a flag lot at 790 & 800 N. Bly Road is recommended to be continued to the January 16, 2025 meeting. The board will also approve minutes from November 21, 2024.

• Continued case 24-999-09 – Variance to driveway requirements at 2121 S. Sterling Avenue
• Continued case 24-999-10 – Variance to setback requirements for a deck at 18707 E 28th Street S
• Case 24-999-11 – Variance to residential fencing standards at 1301 S. Noland Road
• Case 24-999-13 – Variance to commercial fencing standards at 3411 S. Noland Road
• Case 24-999-12 recommended to be continued – Flag lot variance at 790 & 800 N. Bly Road

The Independence Board of Adjustment approved variances for driveway, fencing, and deck setback requirements, and continued a flag lot variance case to January 16, 2025. One motion to approve a side yard setback for a deck failed, but a rear yard setback motion was approved.

• Continued Case 24-999-12 (790 & 800 N. Bly Road) to January 16, 2025 (4-0)
• Approved driveway variance at 2121 S. Sterling Avenue (4-0)
• Denied side yard setback variance at 18707 E 28th Street S (3-1)
• Approved rear yard setback variance at 18707 E 28th Street S (4-0)
• Approved residential fencing variance at 1301 S. Noland Road (4-0)
• Approved commercial fencing variance at 3411 S. Noland Road (4-0)
• Approved November 21, 2024 minutes (4-0)

Special Meetings

The Stay Well Committee will meet to approve minutes, review financial statements for October and November, receive updates from CIGNA, CBiz, HR, and wellness activities, and discuss a new wellness program presentation. No votes on ordinances or contracts are scheduled.

• Financial statements for October and November presented by Finance Department
• Update from CIGNA presented by Carol Buckner Ayers and Lisa Phillips
• Financial report presented by CBiz
• Update from HR presented by Bethany Dickey
• New Wellness Program Presentation under new business

The Stay Well Committee reviewed financial reports showing net losses for the health fund in October and November 2024, with an unrestricted net assets balance of $5,317,130 as of November. Cigna announced that KU and Advent Hospitals were added to the Local Plus plan and that insurance cards will be digital only. HR confirmed that Cigna and dental cards will be digital, while EyeMed will remain physical. Wellness changes for 2025 include replacing free Sermon Center memberships with a fitness reimbursement program and replacing Motivate Me with Personify Health.

• Reviewed October financials: OAP 1 net loss ($138,895), OAP 2 ($76,020), Local Plus ($35,641), Base net income $30,346
• Reviewed November financials: OAP 1 net loss ($286,143), OAP 2 ($124,032), Local Plus net income $10,315, Base net income $29,668
• Noted Cigna added KU and Advent Hospitals to Local Plus plan
• Noted Cigna will provide only digital insurance cards
• Noted HR confirmed digital-only Cigna and dental cards; EyeMed physical card remains
• Announced employee fitness reimbursement program will replace free Sermon Center memberships in 2025
• Announced Personify Health will replace Motivate Me in 2025

Council Meetings

The Independence City Council approved a series of ordinances adopting the 2024 International Property, Plumbing, Building, and Mechanical Codes, along with a resolution to call an election for General Obligation bonds. The body also approved rezoning changes for multiple properties and authorized a $457,425 grant for Automated License Plate Readers.

• Approved $101,118 for playground equipment at Rotary Park
• Approved $150,000 for transit services through KCATA
• Authorized $457,425 grant for Automated License Plate Readers
• Approved rezoning 18th Street and Ash Avenue properties to R-6
• Approved rezoning 2301 S. Crysler Avenue to R-6

The Independence City Council approved an ordinance calling for an April election on General Obligation bonds, and adopted the 2024 editions of multiple international building, fire, and property maintenance codes. It also approved three rezoning ordinances, including corrective rezonings along E. 18th Street and at 2301 S. Crysler Avenue, and an amendment to trash hauler regulations. All votes were 7-0.

• Approved ordinance calling GO bond election (7-0)
• Adopted 2024 International Property Maintenance Code (7-0)
• Adopted 2024 International Plumbing Code (7-0)
• Adopted 2024 International Building Code (7-0)
• Adopted 2024 International Mechanical Code (7-0)
• Adopted 2023 National Electric Code (7-0)
• Approved rezoning along 18th Street and Ash Avenue (7-0)
• Approved rezoning at 2301 S. Crysler Avenue (7-0)

Board & Commission Specific Meetings

The Personnel Board will review a proposed Timekeeping Policy. The board will also review proposed verbiage regarding Unpaid Time Off to follow Section J - Leave of Absence Without Pay.

• Review of proposed Timekeeping Policy
• Review of proposed Unpaid Time Off verbiage

The Personnel Board approved the November 8, 2024 meeting minutes, with Arthur Freeland abstaining. The board reviewed a proposed Timekeeping Policy and unpaid time off verbiage, but took no final action on either. Legal counsel will investigate Missouri law regarding separation after unpaid time off.

• Approved November 8, 2024 meeting minutes (3-0, Arthur Freeland abstained)
• Reviewed proposed Timekeeping Policy (no action)
• Reviewed proposed Unpaid Time Off verbiage (no action)

Advisory Committee Meetings

The Independence Tree Commission will hold a largely procedural meeting, including approval of minutes and an end-of-year review. No rezonings, contracts, or fee changes are being considered. The next meeting is scheduled for January 8, 2025.

• End of Year Review of commission activities.

The Independence Tree Commission met for its annual end-of-year review and trivia, with refreshments provided by commissioners. No substantive decisions were made; the only item of old business, the Woodlawn Cemetery tree project, remains on hold until spring for planning and procurement. The meeting adjourned at 7 pm, with the next meeting scheduled for January 8, 2025.

• Deferred Woodlawn Cemetery tree work until spring for planning and procurement
• Held annual end-of-year review and trivia with refreshments

Special Meetings

The Japanese Sister City Committee holds a special meeting to discuss a request from HIFA for slightly different exchange dates. The Student Delegate Selection Committee will present their recommendations for 2025; the committee may accept, deny, or postpone selections. They may also review a 2024 student's insurance reimbursement and select a date and coordinator for Matsuri.

• HIFA requests slightly different exchange dates for discussion
• Student Delegate Selection Committee presents recommendations for 2025
• Possible acceptance, denial, or postponement of delegate selections
• Review of insurance reimbursement for 2024 student
• Selection of date and coordinator for Matsuri

The Japanese Sister City Committee approved revised 2025 exchange dates requested by HIFA, moving the Independence delegation's Japan visit to June 6-20 and the Japanese delegates' Independence visit to August 3-18. The committee also accepted the selection committee's recommendation of 10 student delegates and two backups for the 2025 exchange program, with deposits and code of conduct due by the end of December. No other substantive decisions were made; other items were discussions or plans for future action.

• Approved revised 2025 exchange dates: Independence delegates in Japan June 6-20, Japanese delegates in Independence August 3-18 (all present agreed)
• Accepted selection committee's recommendation of 10 student delegates and two backups for 2025 exchange (all present voted to accept)
• Approved November meeting minutes with edit (all present agreed)

Advisory Committee Meetings

The Independence FIFA World Cup Advisory Committee will meet to approve prior minutes, elect a co-chair, discuss branding, and hold sub-committee breakout sessions. No votes on contracts or ordinances are scheduled.

• Election of a Co-Chair
• Branding discussion
• Sub-Committee Break Outs and Brain Storming
• Approval of minutes from November 12th meeting

Public Hearings

The regular meeting of the Independence Planning Commission scheduled for December 10, 2024, has been canceled. The next regular meeting will be held on January 14, 2024.

• Meeting canceled; no public hearings or decisions will occur

City Council

The City Council will hold a study session to hear three presentations: a sewer discussion for Canterbury Trails HOA, a traffic study for the Noland Road Multimodal Corridor Project (No. 112402), and updates on Rental Ready and landlord‑tenant issues. Additional items are informational, including a Boards and Commissions report and a notice that the council may enter executive session for matters such as litigation, personnel, contracts, real estate, or labor negotiations.

• Canterbury Trails HOA sewer discussion
• Traffic Study Presentation for the Noland Road Multimodal Corridor Project (No. 112402)
• Rental Ready and Landlord Tenant Updates
• Boards and Commissions Report (information only)
• Potential executive session on litigation, personnel, contracts, real estate, or labor negotiations

The City Council held a study session with presentations on the Canterbury Trails HOA sewer system, the Noland Road Multimodal Corridor traffic study, and proposed updates to the Rental Ready program and landlord-tenant rules. No formal votes or decisions were made; all items were for discussion only.

• No formal decisions made; study session only
• Heard Canterbury Trails HOA sewer funding request (no action)
• Heard Noland Road traffic study presentation (no action)
• Heard Rental Ready and landlord-tenant proposed changes (no action)

Board of Health

The Board of Health will meet virtually to approve minutes from October 2024 and discuss respiratory diseases and vaccinations.

• Approval of October 3, 2024, meeting minutes
• Discussion on respiratory diseases and vaccinations

The Board of Health approved the minutes from October 3, 2024, and unanimously recommended Lori Halsey for reappointment and Genesis Rivera for the vacant mental health practitioner position. Members also discussed respiratory disease trends, noting walking pneumonia cases are 10 times higher than last year, and considered potential state or federal funding for expanded wastewater testing.

• Approved minutes from October 3, 2024 regular meeting (unanimous)
• Recommended Lori Halsey for reappointment to the Board (unanimous)
• Recommended Genesis Rivera for vacant mental health practitioner position (unanimous)

Special Meetings

The Emergency Medical Services Committee will consider routine agenda items including approval of minutes and reports from the health department, ambulance and fire emergency responses, the medical director, Centerpoint, the IPD communication center, regional emergency preparedness, and the ARCH co‑responder program. The committee may also vote to close a portion of the meeting under RSMo §610.021(5) to discuss confidential mental or physical health matters. No decisions have been made yet.

• Approval of meeting minutes
• Review of AMR emergency responses
• Review of fire emergency responses
• Medical director report
• ARCH co‑responder program update

The Emergency Medical Services Committee met virtually and approved the previous meeting's minutes. Members reviewed October 2024 emergency response data, noting AMR's 90.88% compliance and Fire District 3's slow response rate at 35% compliance. Health Department reported elevated flu, Campylobacter, pneumonia, and RSV cases. No formal decisions were made beyond the minutes approval.

• Approved meeting minutes as submitted (unanimous)

General

The Preservation Design Guidelines Committee is meeting to discuss proposed revisions to the historic preservation design guidelines. Members of the public may provide comments or ask questions regarding these revisions.

• Proposed revisions to the Historic Preservation Design Guidelines

General

The Heritage Commission meeting scheduled for December 3, 2024 at Council Chambers was canceled because a quorum was not present. No decisions or discussions took place.

The Heritage Commission meeting scheduled for December 3, 2024, was canceled because a quorum was not present. No decisions were made or items discussed.

Council Meetings

The City Council approved several infrastructure contracts and adopted a redevelopment plan for the square. The body also held first readings for multiple updates to the city's building, fire, and plumbing codes, as well as a proposal for a General Obligation bond election.

• Adoption of the Reshaping the Square Redevelopment Plan
• $327,300.00 purchase order to Burns & McDonnell for Blue Valley Stack Demolition Project - Phase 1
• $226,457.00 purchase order to the Wilson Group for Rock Creek Wastewater Treatment Plant renovations
• Approval of a Final Plat for Jackson Drive Industrial Park
• First reading of an ordinance calling for an election to authorize General Obligation bonds

The Independence City Council unanimously approved resolutions adopting the Reshaping the Square Redevelopment Plan, supporting the establishment of a standalone Convention & Visitors Bureau as a 501(c)(6), and reallocating remaining American Rescue Plan funds for one-time expenditures, including bridges. The council also passed several ordinances, including a final plat for Jackson Drive Industrial Park and an amendment to the license denial code. All votes were 7-0.

• Adopted Reshaping the Square Redevelopment Plan (7-0)
• Supported establishment of Independence Convention & Visitors Bureau as 501(c)(6) (7-0)
• Amended ARPA funding plan to remove downtown master plan, add Heidelberger and Kentucky bridges (7-0)
• Approved $327,300 purchase order to Burns & McDonnell for Blue Valley Stack Demolition Phase 1 (7-0)
• Approved consent agenda including $105,000 increase for heavy equipment fleet repairs (7-0)
• Passed ordinance for Leslie to Crane at Hereford Project, authorizing eminent domain if needed (7-0)
• Approved final plat for Jackson Drive Industrial Park (7-0)
• Amended City Code Section 5.01.023 on license denial, suspension, or revocation (7-0)

Advisory Committee Meetings

The Independence Tourism Commission will consider approval of August meeting minutes and hear staff reports on budget, tourism, historic sites, and marketing. Old business includes updates on the Truman Depot Project, the NPS Harry S Truman Visitor Center Project, a General Obligation Bond Proposal, and Tourism Reorganization. No new business is listed.

• Approval of August 27, 2024 meeting minutes
• Staff reports on budget, tourism/NFTM/Historic Sites, and marketing/social media
• Truman Depot Project update
• NPS Harry S Truman Visitor Center Project update
• General Obligation Bond Proposal discussion

The Independence Tourism Commission received updates on a proposed $197 million general obligation bond package and a plan to create a Convention and Visitors Bureau. No formal votes were taken on these items; the only action was approval of the August 27, 2024 meeting minutes.

• Approved August 27, 2024 meeting minutes as presented

Advisory Committee Meetings

The Human Relations Commission will discuss the MLK nomination and celebration, review the Municipal Equality Index, and examine its bylaws. No votes are scheduled; all items are for discussion only.

• MLK Nomination Discussion
• MLK Celebration Discussion
• Discussion of Municipal Equality Index
• Bylaws Review

The Human Relations Commission approved the October 22, 2024 minutes (6-0) and discussed the annual MLK award, setting nomination and voting deadlines. They also reviewed the city's improved Municipal Equality Index score and proposed bylaw changes, scheduling a special meeting for January 7, 2025, to vote on revisions.

• Approved October 22, 2024 meeting minutes (6-0)
• Set December 13, 2024 deadline for MLK award nominations
• Set December 20, 2024 deadline for email voting on MLK award recipient
• Scheduled special meeting for January 7, 2025 to vote on bylaw revisions

City Council

The City Council will hold a study session focusing on a General Obligation Bond discussion. No votes are expected; the agenda includes only one informational presentation and a note about potential executive session on litigation, personnel, contracts, real estate, or labor negotiations.

• General Obligation Bond Discussion

The City Council held a study session to discuss a proposed General Obligation Bond for the April 2025 ballot. The bond would fund a $127M Justice Center, $3M Animal Shelter purchase, $30M street work, $10M sidewalks, $15M bridges, $7M historic sites, and $5M athletic complex. No formal votes were taken; the ordinance for ballot placement is scheduled for first reading on December 2nd.

• No formal decisions made; bond ordinance scheduled for first reading Dec 2
• Bond package to be split into 3 ballot questions for April 2025 election
• Proposed $127M Justice Center includes closing 4 facilities and selling properties
• Proposed $3M Animal Shelter purchase from Jackson County with repairs
• Proposed $30M street reconstruction and overlay over 5 years
• Proposed $10M sidewalks for school priority areas
• Proposed $15M bridges and culverts to repair/replace 13 structures
• Proposed $7M historic sites and $5M athletic complex renovations

Advisory Committee Meetings

The Public Utility Advisory Board will meet to receive reports from Finance & Administration. The primary focus of the meeting is addressing questions regarding the utility financial reports from September.

• Review of September Utility Financial Reports

Advisory Committee Meetings

The Board of Adjustment will hold public hearings to consider four separate variance requests. These cases involve adjustments to lot frontage, building size, setbacks, and driveway requirements.

• Case 24-999-07: Lot frontage and building square footage variances at 2701 S. Northern Avenue
• Case 24-999-08: Lot frontage, area, and side yard setback variances at 140 E. Farmer Avenue
• Case 24-999-09: Driveway requirement variance at 2121 S. Sterling Avenue
• Case 24-999-10: Deck setback requirement variances at 18707 E 28th Street S

The Board of Adjustment approved variances for lot frontage and building square footage at 2701 S. Northern Avenue and setbacks and lot frontages at 140 E. Farmer Avenue. Two other variance cases were continued to the December 19th meeting.

• Approved variances for lot frontage width and minimum building square footage at 2701 S. Northern Avenue (5-0)
• Approved variances for lot frontage width, area, and exterior side yard building setbacks at 140 E. Farmer Avenue (5-0)
• Continued driveway requirement variance for 2121 S. Sterling Avenue to December 19th (5-0)
• Continued deck setback requirement variances for 18707 E 28th Street S to December 19th (5-0)
• Approved June 20, 2024 minutes (5-0)

Audit and Finance Committee

The Audit and Finance Committee will meet to discuss a 5-year TIF for community development and conduct a review of enterprise funds. The committee will also examine the monthly financial and operating report.

• 5-Year TIF Community Development
• Enterprise Funds Review
• Monthly Financial and Operating Report

The Audit and Finance Committee approved the September 25, 2024 minutes and received presentations on a five-year review of three TIF districts (Blue Ridge Crossing East, Independence Regional Medical Center, and Crackerneck Creek) and on enterprise funds. No substantive decisions, votes, or approvals were recorded beyond the minutes approval; the TIF and enterprise fund items were presentations and discussion only. The meeting adjourned at 4:12 PM, with the next meeting set for January 29, 2025.

• Approved minutes of September 25, 2024 (all present in favor)

Council Meetings

The City Council will meet for a strategic planning session to discuss the general obligation bond. The meeting also includes the review of minutes.

• Strategic planning session regarding general obligation bond

The City Council held a strategic planning session to discuss a General Obligation Bond. After presentations and discussion, the Council decided to move forward with three ballot questions totaling $201.4M: $60M for streets, $11.4M for parks/recreation/tourism, and $130M for public safety including the animal shelter. The ordinance will be drafted and placed on the 12/2/24 agenda for first reading, with a second reading on 12/16/24. A study session is scheduled for November 25th.

• Approved moving forward with three bond questions totaling $201.4M (unanimous)
• Set $60M for Streets, $11.4M for Parks/Rec/Tourism, $130M for Public Safety
• Excluded Adventure Oasis from the parks package
• Scheduled first reading of bond ordinance for 12/2/24 and second reading for 12/16/24
• Agreed to reopen 12/2 agenda to add the item
• Scheduled study session on November 25th to discuss the bond

Public Hearings

The Planning Commission will hold public hearings on four property rezoning requests. The body will also consider a final plat approval for a development known as McBee Acres.

• Case 24-320-08: Final Plat approval for McBee Acres at US 24 and Salem Drive
• Case 24-125-05: Rezoning 19300 E 37th Terrace from C-2 to R-30/PUD
• Case 24-100-24: Rezoning 2131 S. Scott Avenue from R-12 to C-2
• Case 24-100-25: Rezoning 2301 S. Crysler Avenue to R-6
• Case 24-100-26: Rezoning 17200 E. Medical Center Pkwy and 17203 & 17221 E. 23rd Street to C-2

The Independence Planning Commission approved all items on the agenda, including a final plat for McBee Acres, a rezoning/PUD for apartments at 19300 E 37th Terrace, and three rezoning requests. All votes were unanimous (7-0). The commission also received training and noted the December 10 meeting may be canceled due to lack of cases.

• Approved Consent Agenda including October 29, 2024 minutes (7-0)
• Approved Final Plat for McBee Acres at US 24 and Salem Drive (7-0)
• Approved rezoning/PUD for 19300 E 37th Terrace with conditions including EV charging stations (7-0)
• Approved rezoning of 2131 S. Scott Avenue from R-12 to C-2 (7-0)
• Approved corrective rezoning of 2301 S. Crysler Avenue to R-6 (7-0)
• Approved rezoning of 17200 E. Medical Center Pkwy and adjacent properties to C-2 (7-0)

Council Meetings

The City Council will consider several consent agenda items including expenditures for police equipment and street projects. A resolution approving a short-term rental at 915 S Brookside Ave is on the agenda. First readings include an eminent domain ordinance for the Leslie to Crane at Hereford Project and a final plat for Jackson Drive Industrial Park.

• $360,539 for Panasonic Mobile Data Terminals for the Police Department
• $241,916.10 for Motorola mobile and handheld radios for the Police Department
• $282,095 design contract with Burns & McDonnell for the Fairmount Loop Project
• Resolution approving a Short-Term Rental at 915 S Brookside Ave
• Ordinance authorizing eminent domain for the Leslie to Crane at Hereford Project

The Independence City Council approved the consent agenda, including contracts for road materials, police equipment, and the Square Streetscape Project, along with a short-term rental for 915 S Brookside Ave. All votes were unanimous (7-0). The council also read ordinances on first reading for property acquisitions and a final plat.

• Approved $265,000 expenditure for rock with Liberty Aggregates (7-0)
• Approved $64,559.04 MRC-STRONG grant acceptance (7-0)
• Approved $282,095 design contract with Burns & McDonnell for Fairmount Loop Project (7-0)
• Approved $360,539 for Panasonic Mobile Data Terminals for Police (7-0)
• Approved $241,916.10 for Motorola radios for Police (7-0)
• Approved Square Streetscape Project construction contract (7-0)
• Approved IBEW-IPL Collective Bargaining Agreement (7-0)
• Approved short-term rental at 915 S Brookside Ave (7-0)

Advisory Committee Meetings

The Independence Sustainability Commission will meet to discuss its 2025 priorities. Commissioners will also receive an update on the Sustainability Award nomination process and note that the Bike Ride of Historic Places has been postponed until Spring 2025. The meeting includes approval of the October 10, 2024 minutes.

• Discuss 2025 Commission Priorities
• Update on Sustainability Award nomination
• Postpone Bike Ride of Historic Places to Spring 2025
• Approve October 10, 2024 meeting minutes

The Independence Sustainability Commission met on November 14, 2024, and discussed plans for 2025, including continuing the Sustainability Award and a bike ride of historic places postponed to spring. They also discussed advising the City Council on sustainability topics, with a suggestion to send a letter with specific recommendations, and noted a new applicant for the commission. No formal votes or binding decisions were recorded.

• Postponed Bike Ride of Historic Places to spring 2025, tentative date May 31
• Continued Sustainability Award and Bike Ride as main 2025 priorities
• Set goal to advise City Council on at least one sustainability subject in 2025
• Discussed sending letter to City Council with specific asks, including Bold Reuse program
• Noted new commission applicant forwarded for review and interview

Special Meetings

The Independence City Council will hold a public participation meeting to discuss the proposed 2025-26 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) projects and activities. Residents can attend in person at City Hall or join remotely via Microsoft Teams.

• Hybrid meeting at City Hall, 111 E. Maple Avenue
• Discussion of 2025-26 CDBG and HOME projects
• Public input session for the Annual Action Plan

The meeting was a public participation session for the Fall 2025-26 Annual Action Plan, with no formal decisions made. Staff presented examples of funded projects and gathered citizen input on community needs. Top challenges identified included affordable housing, homelessness, and resources for individuals with disabilities.

• No formal decisions made; meeting was for public input on the 2025-26 Annual Action Plan

Advisory Committee Meetings

The advisory committee will review old business on Legacy Trees and trees at Woodlawn Cemetery, and new business including a December meeting plan and Pitcher Cemetery. The meeting includes a tree talk segment and approval of prior minutes.

• Legacy Trees
• Trees at Woodlawn Cemetery
• Pitcher Cemetery discussion
• December Meeting Plan

The Independence Advisory Committee met on November 13, 2024, to discuss ongoing tree projects and plan its next meeting. Commissioners approved the October 16, 2024 meeting minutes with corrections.

• Approved October 16, 2024 meeting minutes with corrections

Advisory Committee Meetings

The Japanese Sister City Committee will discuss and potentially select a chaperone for 2025, elect an officer nominating committee, and set dates for the Matsuri festival and next meeting. The committee may also review insurance reimbursement for a 2024 student, time permitting.

• Election of officer nominating committee
• Chaperone selection committee presents recommendation for 2025; committee may accept, deny, or postpone
• Review insurance reimbursement for 2024 student
• Select date and coordinator for Matsuri
• Decide next meeting date (December or January)

The Japanese Sister City Committee approved a 2025 adult chaperone recommendation after interviews and a rubric review, and selected a nominating committee for officer elections. They also discussed insurance reimbursement for a 2024 student trip and scheduled the next meeting for December 11.

• Approved 2025 adult chaperone recommendation (all in favor)
• Selected Chad, Danijela, and Kristy as officer nominating committee (all approved)
• Approved October 2024 minutes (motion by Chad, second by Kristy)
• Moved insurance reimbursement discussion to December (motion by Dustin, second by Danijela)
• Scheduled next meeting for December 11 (motion by Danijela, second by Chad)

Advisory Committee Meetings

The committee is meeting for a study session to discuss the FIFA World Cup. The agenda includes a discussion with Lori Kirchhoff from KC2026.

• Discussion with Lori Kirchhoff from KC2026
• Approval of October 8, 2024, meeting minutes

Council Meetings

The City Council will hold a study session to receive three final reports: the Independence Square Redevelopment Plan, the General Obligation Bond Citizen’s Advisory Committee report, and tourism recommendations. No votes or formal decisions are scheduled; the session is for discussion and information only. The council may later convene in executive session on legal, personnel, contract, real estate, or labor matters.

• Independence Square Redevelopment Plan Final Report presented
• General Obligation Bond Citizen’s Advisory Committee Final Report presented
• Independence Tourism Recommendations presented
• Potential executive session on litigation, personnel, contracts, real estate, or labor negotiations

The City Council received two major reports: the Independence Square Redevelopment Plan final report and the General Obligation Bond Citizen's Advisory Committee's final recommendations. The GOBC recommended the Council ask voters to approve up to $125 million for a new consolidated justice center at 23rd Street and R.D. Mize Road, plus $71-133 million for streets, sidewalks, parks, and the animal shelter. No formal votes or decisions were taken; the Council will begin discussing its approach to the bond. A tourism presentation outlined three possible structures for a Visitors Bureau with a proposed $1,186,975 annual budget, but no action was taken.

• Received Independence Square Redevelopment Plan final report (no action)
• Received GO Bond Citizen's Advisory Committee final report (no action)
• Heard tourism structure options: City/County, Third Party Non-Profit, or Stand Alone Visitors Bureau (no action)
• GOBC recommended $125M justice center at 23rd St & R.D. Mize Rd (advisory only)
• GOBC recommended $71M-$133M for streets, sidewalks, parks, animal shelter (advisory only)
• GOBC recommended further study before any recreation/community center bond vote (advisory only)

Special Meetings

The Independence Personnel Board is meeting to consider a proposed revision to Article VIII of the Personnel Policy regarding Drug & Alcohol Policy. The board will also approve minutes from the July 12, 2024 meeting and discuss upcoming policy proposals.

• Proposed revision to Article VIII – Drug & Alcohol Policy
• Approval of July 12, 2024 meeting minutes

The Personnel Board unanimously approved the July 12, 2024 meeting minutes. The board reviewed updates on the Drug & Alcohol Policy revision, with a draft expected in Q1 2025, and discussed preliminary drafts of a new employee handbook and code of conduct. No final decisions were made on these policy items.

• Approved July 12, 2024 meeting minutes (unanimous)
• Reviewed Drug & Alcohol Policy revision update; draft expected Q1 2025
• Discussed preliminary drafts of employee handbook and code of conduct; further discussion planned

General

The Independence Park Commission will meet on November 7, 2024, to discuss staff reports on budget, parks, recreation, and promotions. Old business includes the Adventure Oasis end-of-year report, the Community Center Feasibility Study, and the General Obligation Bond. New business features a tourism recommendation for the November 12 City Council study session. The commission advises the City Council and reports at least twice a year.

• Adventure Oasis End of Year Report
• Community Center Feasibility Study
• General Obligation Bond discussion
• Tourism Recommendation for Nov. 12 City Council Study Session
• Staff reports on Budget, Parks/Facilities/Grounds, Recreation Services, Promotions

The Independence Park Commission met and heard that the General Obligation Bond Committee recommended excluding a community center from the bond package, prioritizing a new justice center instead. Staff reported Adventure Oasis attendance flat and revenues down, with maintenance costs too high to continue next year, prompting discussion of selling or reusing the property. The commission also received updates on the community center feasibility study and tourism oversight changes. No formal votes were taken on these items; the only action was unanimous approval of the September minutes.

• Approved September 5, 2024 meeting minutes unanimously
• Heard GO Bond Committee recommended no community center in bond package
• Discussed Adventure Oasis closure due to high costs and flat attendance
• Discussed community center feasibility study results and renderings
• Discussed potential sale or reuse of Adventure Oasis property

General

The Independence City Council will hold a public meeting on November 6, 2024 to discuss proposed changes to the city's public transit system. The meeting is hybrid, with in‑person attendance at 111 E. Maple Avenue and a virtual option via Microsoft Teams. No decisions are noted in the agenda; the item is listed for discussion only.

• Discussion on public transit changes

General

The Independence General Council will hold a public meeting on November 6, 2024 to discuss potential changes to public transit. No specific proposals, contracts, or ordinances are listed on the agenda. The meeting will be hybrid, taking place at 111 E. Maple Avenue and via Microsoft Teams.

• Discussion on public transit changes

Advisory Committee Meetings

The Advisory Committee is meeting to discuss General Obligation (GO) Bond funding and categories. The body will also review and approve minutes from the October 30, 2024, meeting.

• Consideration of GO Bond Funding & Categories

Special Meetings

The Independence Emergency Medical Services Committee will meet virtually to review emergency response data from AMR and the Fire Department, receive updates from the COI Health Department and CenterPoint, and discuss regional preparedness. The meeting may include an executive session to discuss mental health proceedings.

• Review of AMR emergency responses
• Review of Fire emergency responses
• COI Health Department update
• CenterPoint updates
• Regional Emergency Preparedness Report

The Emergency Medical Services Committee met virtually to review health and response data. The committee approved the previous meeting minutes. No other substantive decisions were made.

• Approved meeting minutes as written

Council Meetings

The City Council is deciding on several high-value purchase orders for the Courtney Bend Water Treatment Plant and Power & Light Department. The body is also voting on budget amendments for fiscal years 2023-2024 and 2024-2025 and appointing members to various city commissions.

• Purchase order of $640,281.00 to Brotcke Well and Pump, Inc. for well rehabilitation at Courtney Bend Water Treatment Plant
• Purchase order of $447,875.00 to Mongan Painting, LLC for protective coatings at Courtney Bend Water Treatment Plant
• Purchase order of $258,500.00 to Mongan Painting, LLC for Filter No. 2 at Courtney Bend Water Treatment Plant
• Contract of $164,187 to Burns & McDonnell for the Bly Road Substation S site study
• Ordinance prohibiting trespassing on a school bus

The City Council approved several purchase orders for the Courtney Bend Water Treatment Plant and adopted amendments to the 2023-2024 and 2024-2025 budgets. The council also passed a resolution supporting IRIS Microtransit Drivers and an ordinance prohibiting trespassing on school buses.

• Approved $640,281 purchase order for well rehabilitation at Courtney Bend Water Treatment Plant
• Approved $447,875 purchase order for protective coatings at Courtney Bend Water Treatment Plant
• Approved $258,500 purchase order for protective coatings for Filter No. 2 at Courtney Bend Water Treatment Plant
• Approved $129,715.50 purchase order for Filter No. 2 media replacement at Courtney Bend Water Treatment Plant
• Approved resolution 24-789 supporting IRIS Microtransit Drivers (7-0)
• Approved ordinance prohibiting trespassing on school buses (7-0)
• Approved budget amendments for FY 2023-2024 and FY 2024-2025 (7-0)
• Tabled ordinance regarding extended stay hotel requirements indefinitely (7-0)

Advisory Committee Meetings

The Health Insurance Review Committee will meet on Oct. 31, 2024 at 111 E. Maple Ave., Independence, MO. The committee will review the impact of changes to the 2022 Staywell Plan. It will also review the Medicare plan. No decisions are noted in the agenda.

• Review of 2022 Staywell Plan changes impact
• Review Medicare Plan

Advisory Committee Meetings

The Go Bond Committee will meet to discuss a redevelopment plan. The body will also consider funding and categories for General Obligation (GO) bonds.

• Overview of Redevelopment Plan
• Consideration of GO Bond Funding & Categories

The Go Bond Committee approved minutes from the October 16, 2024 meeting and received a presentation on a proposed Redevelopment Plan for the Civic/Recreation Center. Members discussed GO Bond funding categories and the overall budget, noting a lack of consensus on the $258M total and the Civic/Recreation Center project. The committee agreed to hold an additional meeting on November 6, 2024, to continue discussions.

• Approved minutes from the October 16, 2024 meeting (All ayes)
• Agreed to hold an additional meeting on November 6, 2024

Public Hearings

The Planning Commission will consider several rezoning requests, including a City-led effort to change zoning on E. 18th Street S. and S. Ash Avenue. The body will also discuss an amendment to the Unified Development Ordinance regarding trash haulers.

• Case 24-100-17: Rezoning of multiple properties on E. 18th Street S. and S. Ash Avenue to R-6 and R-12
• Case 24-100-25: Rezoning of 2301 S. Crysler Avenue to R-6 (Single Family Residential)
• Case 24-125-05: Rezoning of 19300 E 37th Terrace to R-30/PUD (High Density Residential/Planned Unit Development)
• UDO Amendment #71: Proposed changes to the Unified Development Ordinance pertaining to Trash Haulers
• Case 24-100-24: Rezoning of 2131 S. Scott Avenue (staff recommends continuing to Nov 19)

The Planning Commission approved a rezoning request for multiple properties on 18th Street and S. Ash Avenue. It also approved an amendment to the Unified Development Ordinance to regulate refuse collection businesses. Three other rezoning cases were continued to the November 19 meeting.

• Approved rezoning of properties on E. 18th Street S. and S. Ash Avenue to R-6 and R-12 (7-0)
• Approved UDO Amendment #71 to establish use regulations for trash haulers (7-0)
• Continued rezoning of 2131 S. Scott Avenue to November 19, 2024 (7-0)
• Continued rezoning of 19300 E 37th Terrace to November 19, 2024 (7-0)
• Continued rezoning of 2301 S. Crysler Avenue to November 19, 2024 (5-2)
• Approved October 15, 2024 meeting minutes (7-0)

City Council

The City Council will hear a final report on the Community Center feasibility study, an update on the Animal Shelter facility, and a design concept update for the Justice Center. An informational Boards and Commissions report will also be presented. The council may move to an executive session for matters such as litigation, personnel, contracts, real estate, or labor negotiations.

• Community Center Feasibility Session – final report presentation
• Animal Shelter Facility update presentation
• Justice Center Design Concept update presentation
• Boards and Commissions report (information only)
• Possible executive session on litigation, personnel, contracts, real estate, or labor negotiations

Special Meetings

This meeting regarding CDBG and HOME participation for the Fall 2025-26 Annual Action Plan was scheduled for October 23, 2024. The meeting has been rescheduled to November 13, 2025, at 2 PM.

• CDBG & HOME Participation
• Fall 2025-26 Annual Action Plan Public Participation Meeting

Special Meetings

The Stay Well Committee is meeting to review financial statements and receive updates from HR, Cigna, and CBiz. The committee will also discuss a presentation regarding the 2025 Stop Loss Renewal.

• Stop Loss Renewal Presentation - 2025
• Financial statement presented by the Finance Department
• Financial report presented by CBiz
• Updates from Cigna and HR

The Stay Well Committee met on October 23, 2024, and reviewed the September 2024 financial reports, noting a net income of $116,060 for the fourth month of the fiscal year and an ending unrestricted net assets balance of $5,907,532. Cigna reported that open enrollment has started and all benefit meetings are complete. The committee also received updates on wellness activities and discussed a stop loss renewal presentation for 2025. No formal votes or decisions were recorded.

• Approved minutes from previous meeting (no vote recorded)
• Reviewed September 2024 financial reports (no vote)
• Noted Cigna open enrollment started (no vote)
• Discussed stop loss renewal for 2025 (no vote)

TIF Commission

The Independence TIF Commission will hold a public hearing and consider a resolution to recommend approval of a second amendment to the Independence Square Tax Increment Financing Redevelopment Plan to the City Council.

• Public hearing for Independence Square TIF redevelopment plan amendment
• Consideration of resolution recommending plan amendment to City Council
• Approval of May 4, 2023 meeting minutes
• Election of officers
• Meeting at Council Chambers - 111 E. Maple Ave.

The TIF Commission voted unanimously to continue the public hearing on the proposed Second Amendment to the Independence Square TIF Redevelopment Plan until January 22, 2025, at 4:00 p.m. The amendment would allow up to 65% of TIF funds to be used for public improvements (like sidewalks and curbs), reducing funds available for private facade and structural improvements. No final decision was made on the amendment itself. The commission also elected Allie Zaroor as Chair and Ron Bruch as Vice Chair, and approved the May 4, 2023 minutes.

• Continued public hearing on Second Amendment to Jan. 22, 2025 (9-0)
• Appointed Allie Zaroor as Chair (9-0)
• Appointed Ron Bruch as Vice Chair (9-0)
• Approved May 4, 2023 meeting minutes (9-0)

Advisory Committee Meetings

The Human Relations Commission is meeting to review the skateboard competition and provide updates on award budgets. The body will also discuss the MLK Humanitarian Award and the ICON Award.

• Skateboard Competition Overview
• Award Budget Update
• MLK Humanitarian Award
• ICON Award

The Human Relations Commission unanimously approved the September 24, 2024 minutes. They discussed the skateboard competition, award budgets, and upcoming MLK and ICON awards. They also noted that free transportation service will end January 1, 2025, and accepted Thad McCullough's resignation.

• Approved September 24, 2024 meeting minutes (unanimous)
• Accepted resignation of Thad McCullough
• Adjourned meeting at 4:49 PM (unanimous)

Council Meetings

The Independence City Council approved three contracts, including a $1,165,519 transit services agreement and a $370,033.53 home‑repair program grant. It also adopted resolutions on traffic‑calming design changes and a comprehensive‑plan amendment for an industrial designation. In addition, the council heard and approved multiple rezoning ordinances and the creation of the Englewood Arts Overlay District.

• Approved a contract with the Kansas City Area Transportation Authority for $1,165,519 plus up to $116,551 in change orders for transit services Jan 1 – Jun 30 2025
• Approved a contract with Truman Heritage Habitat for Humanity for up to $370,033.53 to administer a CDBG home‑repair program
• Resolution directing the manager to modify the Design and Construction Manual regarding traffic calming (Res. No. 7054)
• Ordinance rezoning 21101 E. M‑78 Highway from Civic/Public to Industrial on the Comprehensive Plan (Res. No. 7055)
• Ordinance creating the Englewood Arts Overlay District (Section 14‑912) in the Unified Development Ordinance

The City Council approved all eight rezoning ordinances on the regular agenda, including the creation of the Englewood Arts Overlay District (EAOD) and its overlay rezoning, both passing 5-2. The council also approved an intergovernmental agreement with the Fairmount Community Improvement District, and three consent agenda items for a home repair program, software licensing, and transit services. Three ordinances received first readings, including a school bus trespassing prohibition and budget amendments.

• Approved $370,033.53 contract with Truman Heritage Habitat for Humanity for minor home repair program (consent)
• Approved expenditures to Ceridian for Dayforce HCM system licensing and support (consent)
• Approved $1,165,519 transit services contract with KCATA, with change orders up to $116,551 (consent)
• Rezoned 21101 E. M-78 Hwy from R-6 to I-1 (7-0, Ord. 19612)
• Rezoned Jackson Dr & R.D. Mize Rd corner to C-2 and R-12 (7-0, Ord. 19613)
• Rezoned 9300 E 9th St from R-30/PUD to R-6 (7-0, Ord. 19614)
• Rezoned 1235 & 1239 W South Ave from I-1 to R-6 (7-0, Ord. 19615)
• Rezoned 11300 E Aaron Ln & 11301/11303 E Truman Rd from I-1 to C-2 (7-0, Ord. 19616)

Advisory Committee Meetings

The Public Utility Advisory Board will review financial reports from August and discuss Advanced Metering Infrastructure (AMI). The board will also receive an update on the GEHA building and discuss mutual aid regarding IPL’s Journeyman Lineman.

• Review of August Utility Financial Reports
• Discussion on Advanced Metering Infrastructure (AMI)
• Update on the GEHA building and potential member tour
• Discussion of mutual aid and IPL’s Journeyman Lineman

Public Hearings

All items on the October 17, 2024, agenda were continued to the November 21, 2024, meeting due to a lack of a quorum.

• Case 24-999-07: Variances for 2701 S. Northern Avenue
• Case 24-999-08: Variances for 140 E. Farmer Avenue

Special Meetings

The Southwest Independence 353 Board of Directors will meet virtually to discuss and vote on final approvals for two properties and a new average improvements value.

• Final approval of property at 3609 Blue Ridge Blvd
• Final approval of property at 3709 Harvard
• Discussion of new average improvements value
• Meeting set for November 20, 2024 at 5pm

Advisory Committee Meetings

The Independence Tree Commission will hold its October meeting at the Vaile Mansion to discuss legacy trees, the Vaile Landscape, and trees at Woodlawn Cemetery. The committee will also plan its December meeting date.

• Approval of September 11, 2024 minutes
• Discussion of Legacy Trees
• Discussion of Vaile Landscape
• Discussion of Trees at Woodlawn Cemetery
• Planning of December meeting date

The Independence Tree Commission met on October 16, 2024, to review ongoing projects and discuss future planting initiatives. The commission approved the minutes from their previous meeting. No other formal votes or legislative actions were recorded.

• Approved September 11, 2024 meeting minutes

Advisory Committee Meetings

The Independence Bond Committee will review an overview of costs and projects. Members will receive an update on the Justice Center/Recreation Center and the Square masterplan. The agenda includes discussion of the dot ranking system and a review of ranking outcomes. No formal decisions are indicated on the agenda.

• Overview of costs and projects
• Update on Justice Center/Recreation Center and Square masterplan
• Discussion of dot ranking system
• Review of ranking outcomes

The Go Bond Committee reviewed cost estimates for a potential general obligation bond, including a revised Justice Center cost of $125M and a Community Center cost range of $84M-$93.9M. Members participated in a dot-ranking exercise to prioritize projects, with police receiving the most votes (15), followed by curbs and sidewalks (8). The committee discussed concerns about the bond's passage if too much funding goes to a single item. No formal decisions were made; the meeting was procedural and informational.

• Approved minutes from September 18, 2024 meeting (unanimous)
• Reviewed revised Justice Center cost estimate of $125M
• Reviewed revised Community Center cost estimate of $84,025,676-$93,891,551
• Conducted dot-ranking exercise; police ranked top priority with 15 votes
• Adjourned meeting at 8:01 pm

Public Hearings

The Planning Commission is considering rezoning requests for residential and commercial properties. The body will also review two applications to operate short-term rentals. Some cases have been withdrawn or recommended for continuance.

• Case 24-125-05: Rezoning 19300 E. 37th Terrace from C-2 to R-30/PUD
• Case 24-100-17: City rezoning of multiple properties on E 18th St S, S Ash Ave, and S Maywood Ave from C-2 to R-6
• Case 24-400-21: Short-term rental request for 309 E Short Ave
• Case 24-400-22: Short-term rental request for 915 S Brookside Ave
• Case 24-100-18: Rezoning of 12880 E. Kentucky Road (recommended for continuance)

The Independence Planning Commission approved a short-term rental application for 309 E Short Ave (5-1) despite neighborhood opposition, and denied a similar application for 915 S Brookside Ave (3-3 tie). Two rezoning cases were continued to the October 29 meeting, and a final plat for Jackson Drive Industrial Park was withdrawn.

• Approved short-term rental at 309 E Short Ave (5-1)
• Denied short-term rental at 915 S Brookside Ave (3-3 tie)
• Continued rezoning at 12880 E. Kentucky Road to Oct 29
• Continued rezoning/PUD at 19300 E. 37th Terrace to Oct 29
• Continued city rezoning of multiple parcels on E 18th St S to Oct 29
• Withdrawn final plat for Jackson Drive Industrial Park
• Approved consent agenda including minutes and withdrawn plat (6-0)

City Council

The City Council will hold a study session to review city code regarding the sale and discharge of fireworks. The body will also receive presentations on 2025 recommendations for public transit, Adventure Oasis, and the state legislative agenda.

• Review of City Code regarding the sale and discharge of fireworks
• 2025 Public Transit Recommendations
• 2025 Adventure Oasis Recommendations
• 2025 State Legislative Agenda

The City Council held a study session with no formal votes. Staff recommended closing Adventure Oasis due to ongoing net losses and $8.4M in capital needs, and recommended a transit plan keeping the 24 route with IRIS on-demand service. The council also reviewed fireworks regulations and the 2025 state legislative agenda.

• No formal decisions made; study session only
• Staff recommended closing Adventure Oasis
• Staff recommended 24 Route with Citywide Paratransit and IRIS for transit
• Reviewed fireworks code: 16 stands, June 23-July 5, $400 permits
• Reviewed 2025 state legislative agenda priorities

Board & Commission Specific Meetings

The Japanese Sister City Committee will vote on the amount of money to spend on garden maintenance. They will also discuss proposed exchange dates with HIFA and consider a counter‑offer or delay. Additional items include a recruitment update, reminders about upcoming officer nominations, and a possible discussion of the spring festival date if time allows.

• Vote on garden maintenance expenditure
• Discuss proposed exchange dates from HIFA – approve, counteroffer, or delay
• Recruiting update from Dustin and Chad
• Reminder: three‑person officer nominating committee to be elected next month
• Possible discussion of spring festival date and coordinator interest

The Japanese Sister City Committee approved a $1,750 expenditure for garden maintenance, despite discussing options to reduce the cost. The committee also reviewed Japan Fest results, discussed exchange dates, and provided updates on recruiting. No other formal votes were taken.

• Approved $1,750 garden maintenance expenditure (all present voted in favor)
• Approved September minutes as written (all present voted in favor)
• Discussed but did not vote on exchange dates; recommended August 3-18 for Higashimurayama delegation
• Deferred decision on ticket insurance claim pending policy review

Advisory Committee Meetings

The Independence FIFA World Cup Advisory Committee will hold a study session to review minutes, discuss member contributions, and address budget and strategic planning matters.

• Approval of September 1, 2024 meeting minutes
• Discussion on member contributions
• Strategic plan and mission statement activity
• Budget discussion
• Member comments and other business

The Independence FIFA World Cup Advisory Committee met on October 8, 2024, and approved the minutes from the September 1, 2024 meeting. The committee discussed strategic planning for the event, identifying key topics such as safety, accommodations, transportation, fan fest, and funding. No formal decisions were made beyond the minutes approval.

• Approved minutes from September 1, 2024 meeting (all ayes, no nays)

City Council

The Independence City Council approved multiple contracts for water treatment, police equipment, and road design projects. The meeting also included resolutions for budget amendments and appointments to city boards.

• Approval of $370,000 for Police Department emergency vehicle equipment
• Authorization for $151,295 design contract for 23rd Street Complete Streets
• Approval of $39.2M bonds for the Arabella Apartment industrial development
• Approval of $1.36M design contract for Winner Road Complete Streets
• Public hearing continued for rezoning at 2710 S. Westport Road

The Independence City Council approved a Chapter 100 Tax Abatement for the Arabella Apartment Project, added property to the Noland Road Community Improvement District, and vacated utility easements for a Chick-fil-A expansion. The Council also continued a public hearing regarding the rezoning of 2710 S. Westport Road to October 21, 2024, and approved several infrastructure and departmental purchase orders.

• Approved $181,256 purchase order for Chlorine Gas Feeder System and Chlorine Evaporator at Courtney Bend Water Treatment Plant (7-0)
• Approved $370,000 expenditure for emergency vehicle equipment and changeovers with 911 Custom (7-0)
• Approved $200,000 expenditure to Baysinger Police Supply for police uniforms and accessories (7-0)
• Approved $30,984.11 change order for Fire Department rescue-chassis remounting, raising total to $247,717.57 (7-0)
• Authorized design contract and purchase order with Crawford, Murphy & Tilly for 23rd Street Complete Streets Phase I in the amount of $151,295 (7-0)
• Approved purchase order change order #2 with Kimley-Horn Associates for Winner Road Complete Streets Project for a total not to exceed $1,364,076 (7-0)
• Approved 2024 DOJ Improving Criminal Justice Responses Grant Award (7-0)
• Approved Ord. No. 19608 for a Chapter 100 Tax Abatement with a fiscal impact not to exceed $972,000 for the Arabella Apartment Project (7-0)

Advisory Committee Meetings

The Advisory Board of Health will meet virtually to review board vacancies and applications. The session includes a discussion regarding communicable disease.

• Discussion on communicable disease
• Review of board vacancies and applications

The Independence Advisory Board of Health met virtually and approved the previous meeting's minutes. The board discussed ongoing vacancies for a mental health practitioner and a veterinarian, and reviewed local communicable disease trends, including STIs, Shigella, pertussis, and tick- and mosquito-borne diseases. No confirmed H5N1 cases were reported. No substantive policy decisions were made.

• Approved meeting minutes as submitted (unanimous)
• Adjourned meeting at 6:13 pm (unanimous)

Special Meetings

The Emergency Medical Services Committee will review reports from the health department, fire, medical director, CenterPoint, and regional preparedness. A potential vote could close a portion of the meeting under RSMo Section 610.021(5) to discuss nonjudicial mental or physical health matters involving identifiable persons. The meeting will conclude with an executive session.

• Review of COI Health Department report
• Review of fire emergency responses
• Medical Director report
• Potential vote to close part of meeting for confidential health proceedings
• Executive session

The Emergency Medical Services Committee met virtually and approved the September meeting minutes. Members reviewed August 2024 AMR and fire response times, with AMR at 89.52% compliance and District 3 lowest. No formal policy decisions were made; the meeting was informational and procedural.

• Approved September meeting minutes (unanimous)
• Adjourned meeting at 9:14 am (unanimous)

Audit and Finance Committee

The committee will discuss the 2025 Independence Transit Proposal and the Independence Communications Center review. Members will also receive a financial presentation for the 2023-2024 year end.

• 2025 Independence Transit Proposal
• 2023-2024 Year End Financial Presentation
• Independence Communications Center Review

The Audit and Finance Committee reviewed a 2025 Independence Transit proposal, with staff recommending a 24 Route with Citywide Paratransit and IRIS to stay within budget. No formal vote was taken; the item is slated for presentation to the full Council. The committee also approved minutes from August 7, 2024, and discussed year-end financials and future projects.

• Approved minutes from August 7, 2024
• Reviewed 2025 transit proposal; staff recommended 24 Route with Citywide Paratransit and IRIS (no vote)
• Discussed year-end financials; no changes reported, audit expected around December
• Agreed to email monthly financial reports to all Council members

Board & Commission Specific Meetings

The Storm Water Control Oversight Committee is meeting to review financial, maintenance, and capital improvement project reports. The committee will also discuss the Fall 2024 committee report to the Council.

• Financial staff report
• Maintenance staff report
• Capital Improvement Projects staff report
• Fall 2024 Committee Report to Council

The Storm Water Control Oversight Committee approved the minutes from the August 14, 2024 meeting and the Fall 2024 Committee Report to Council. Staff presented financial, maintenance, and capital improvement project reports, with general discussion but no other formal actions. The meeting adjourned at 4:27 PM.

• Approved minutes from August 14, 2024 meeting
• Approved Fall 2024 Committee Report to Council (3-0, 1 absent)

Special Meetings

The Independence Wellness Committee will approve minutes, hear financial statements, and receive updates from Cigna, HR, and wellness activities. The meeting will discuss old business items including plan updates and premium updates, and set the next meeting date.

• Approval of previous meeting minutes
• Financial statement presentation by the Finance Department
• Cigna update presented by Carol Ayers and Lisa Phillips
• Plan updates under old business
• Premium updates under old business

The Stay Well Committee reviewed August 2024 financial reports showing a net loss of $302,166 for the fiscal year-to-date, leaving unrestricted net assets at $5,489. They approved plan updates for Omada Complete and Cigna Pathwell Bone and Joint, as well as premium updates. Open enrollment is scheduled for October 21 to November 8, 2024, with no benefits fair this year.

• Approved Omada Complete plan updates
• Approved Cigna Pathwell Bone and Joint plan
• Approved plan premium updates

Advisory Committee Meetings

The Human Relations Commission is meeting to discuss a DEI survey and the award budget. The body will also discuss a skateboard competition.

• DEI Survey discussion
• Award Budget discussion
• Skateboard Competition discussion

The Human Relations Commission approved a motion to spend $200-$300 on glass awards through Englewood Arts for its annual awards. The commission also discussed a DEI survey, the upcoming skateboard competition, and upcoming events. Minutes from July 23, 2024 were adopted unanimously.

• Approved motion to use $200-$300 for awards through Englewood Arts (unanimous)
• Adopted minutes from July 23, 2024 (unanimous)

Public Hearings

The Planning Commission's regularly scheduled meeting on September 24, 2024 was canceled. No agenda items will be considered at this time. The next regular meeting is set for Tuesday, October 15, 2024.

City Council

The City Council will hold a study session featuring presentations on a Community Health Assessment and AMI (IPL). The agenda also includes a report from Boards and Commissions and a potential executive session for closed discussions.

• Community Health Assessment presentation
• AMI (IPL) presentation
• Boards and Commissions Report

The City Council held a study session with presentations only; no formal votes or decisions were recorded. Staff presented a Community Health Assessment identifying top resident concerns (affordable housing, mental health, houselessness, affordable healthcare, firearms/gun violence) and an Advanced Metering Infrastructure (AMI) plan for city utilities, with an RFP process planned over the next six months. A Boards and Commissions report was read for information only.

• No formal decisions or votes taken during study session
• AMI RFP process announced for design/installation, to be administered over next 6 months
• Community Health Assessment presented, identifying top 5 public concerns
• Boards and Commissions report read for information only

Advisory Committee Meetings

The Public Utility Advisory Board is meeting to review financial reports and receive updates on utility operations. Key discussions include a recommendation to rescind the sale of IPL and a lease agreement with UET Ventures, LLC.

• Update on recommendation to rescind the non-ordinance action item for the sale of IPL
• Update on power generation lease agreement with UET Ventures, LLC
• Review of July Utility Financial Reports

Annual & Quarterly Meetings

The Public Safety Tax Oversight Committee will meet to receive and accept quarterly reports from the Fire Department and Police Department. No new decisions or actions are listed on the agenda beyond routine updates.

• Acceptance of quarterly report from Fire Department
• Acceptance of quarterly report from Police Department
• Acceptance of quarterly use tax report from Police Department
• Acceptance of quarterly marijuana tax report from Police Department

The Public Safety Tax Oversight Committee unanimously approved the Fire Department's quarterly report and three Police Department reports (Public Safety Sales Tax, Use Tax, and Marijuana Tax). Updates included the Fire Department's order of an aerial ladder truck and pumper, and the Police Department's progress on the Justice Center design and body cameras.

• Approved June 25, 2024 meeting minutes (unanimous)
• Accepted Fire Department quarterly report (unanimous)
• Accepted Police Department Public Safety Sales Tax quarterly report (unanimous)
• Accepted Police Department Use Tax (Prop P) quarterly report (unanimous)
• Accepted Police Department Marijuana Tax quarterly report (unanimous)

Special Meetings

The regular meeting of the Board of Adjustment scheduled for September 19, 2024, has been canceled. The next scheduled meeting is October 17, 2024.

Advisory Committee Meetings

The GO Bond Committee will meet to elect a Chair and Vice Chair. Members will review a PowerPoint presentation of proposed projects from Department Directors and a fiscal impact report from the City's Financial Advisor.

• Election of Chair and Vice Chair
• Review of proposed projects presented by Department Directors
• Review of fiscal impact by the City's Financial Advisor

Council Meetings

The Independence City Council met on September 16, 2024, to approve several contracts and resolutions. Key decisions included issuing a $459,968 purchase order for armored vehicles for the Police Department and authorizing $800,000 for street cut repairs. The Council also discussed property tax rates, rezoning, and community improvement districts.

• $459,968 purchase order with Lenco Armored Vehicles for Police Department
• $800,000 contract with Davenport Construction for Street Cut Repairs
• $993,006 construction contract with Hettinger Construction for 24 Highway Main Replacement (Cysler Ave. to River Blvd.)
• $950,186.21 emergency stormwater repairs contract with Wiedenmann Construction
• $39,200,000 Taxable Industrial Development Revenue Bonds for Arabella Apartment Project

The City Council voted 7-0 to rescind a prior directive that called for a public vote on the future ownership of Independence Power & Light, effectively taking the sale of the utility off the table. The council also approved several consent agenda items, including contracts for police vehicles, street repairs, water main replacement, stormwater repairs, and a power generation lease option at the retired Blue Valley Power Plant. A resolution to modify traffic calming provisions was postponed to the October 21 meeting.

• Rescinded directive for IPL sale and public vote (7-0)
• Approved $459,968 purchase order for Lenco Armored Vehicles (7-0)
• Approved $800,000 street cut repairs contract with Davenport Construction (7-0)
• Approved $993,006 water main replacement contract with Hettinger Construction (7-0)
• Approved $950,186.21 change order for stormwater repairs with Wiedenmann Construction (7-0)
• Approved power generation lease option with UET Ventures at Blue Valley site (7-0)
• Approved Cigna health plan premium increase and optional programs (7-0)
• Postponed traffic calming resolution to October 21 (7-0)

Board & Commission Specific Meetings

The Independence Sustainability Commission will call the meeting to order, approve the July 11, 2024 meeting minutes, and receive an update on a local business or individual award. The commission will also discuss a postponed bike ride event for historic places.

• Approval of July 11, 2024 meeting minutes
• Local business or individual award update (see provided link)
• Postponement of Bike Ride of Historic Places until Fall

The Independence Sustainability Commission held a routine meeting with no substantive policy decisions. Members approved the July 11, 2024 meeting minutes, elected new officers (Tony Sommer as chair and Madalyn Osborn as secretary), and postponed the Bike Ride of Historic Places to spring 2025. The next meeting is scheduled for October 10, 2024.

• Approved July 11, 2024 meeting minutes
• Elected Tony Sommer as chair
• Elected Madalyn Osborn as secretary
• Postponed Bike Ride of Historic Places to spring 2025

Advisory Committee Meetings

The Independence Tree Commission will meet on September 11, 2024 at the Vaile Mansion. The agenda includes reviewing legacy trees, a proposed sidewalk in the Truman Historic District, a landscape plan for the Vaile Mansion, and other future projects. The meeting will also feature a Tree Talk segment before adjourning.

• Legacy Trees
• Truman Historic District Sidewalk
• Landscape Plan - Vaile Mansion
• Future Projects
• Tree Talk

The Independence Tree Commission met on September 11, 2024, and approved the June minutes. They discussed ongoing projects including the Legacy Tree project, a sidewalk issue in the Truman Historic District, and the Vaile Mansion landscape plan. Future projects, such as donating trees to Woodlawn Cemetery, were also discussed. No formal votes or binding decisions were recorded.

• Approved June meeting minutes
• Discussed Legacy Tree project (continuing)
• Discussed sidewalk repair advice for Truman Historic District homeowner
• Discussed Vaile Mansion landscape plan and Kousa Dogwood donation
• Discussed future tree donation projects, possibly at Woodlawn Cemetery

Special Meetings

The Japanese Sister City Committee is meeting to coordinate volunteers for Japan Fest and plan recruitment. The body will also vote on expenditures for garden maintenance.

• Vote on garden maintenance expenditure
• Discussion of donations and volunteers for Trunk or Treat at Paul Henson
• Volunteer coordination for Japan Fest pricing, transport, and set-up
• Recruitment planning update regarding students, chaperones, and host families

The committee approved prior minutes and discussed plans for Japan Fest on October 5th, assigning volunteers for sales, pricing, and transport. Recruitment for the 2025 exchange was discussed, including a flier, video, and info sessions. A vote on garden maintenance expenditure was postponed to the October meeting.

• Approved prior meeting minutes (all in favor)
• Postponed garden maintenance expenditure vote to October meeting
• Assigned Japan Fest volunteers: Cassy, Chad, Kristy, Jeannae, Danijela, Dustin
• Scheduled Japan Fest for October 5th, 10am-7pm at Johnson County Community College

Advisory Committee Meetings

The body is holding a study session to establish the FIFA World Cup Advisory Committee. The meeting focuses on appointing leadership and defining the committee's goals and objectives.

• Appointment of committee chair and co-chair
• Discussion of committee goals and objectives

Public Hearings

The Planning Commission will consider several requests to change land use designations and zoning classifications. The body will also review a preliminary plat and a short-term rental application. Staff recommends continuing the case for 19300 E. 37th Terrace to October 15, 2024.

• Case 24-100-12: Rezoning 21101 E. 78 Hwy from R-6 to I-1
• Case 24-100-20: Rezoning 9300 E. 9th Street S from R-30/PUD to R-6
• Case 24-100-22: Rezoning 1235 & 1239 W. South St from I-1 to R-6
• Case 24-100-23: Rezoning 11301 & 11303 E. Truman Road & 11300 E. Aaron Lane from I-1 to C-2
• Case 24-400-20: Short-term rental request for 3912 Circle Drive

The Independence Planning Commission approved all seven rezoning requests and the Jackson Place preliminary plat, all by 7-0 votes. Two rezoning cases were continued to the October 15, 2024 meeting. A short-term rental permit was approved with conditions, including two additional off-street parking spaces.

• Approved rezoning at 21101 E. 78 Hwy from R-6 to I-1 (7-0)
• Approved Future Land Use Plan amendment for 21101 E. 78 Hwy (7-0)
• Approved rezoning at 9300 E. 9th St S from R-30/PUD to R-6 (7-0)
• Approved rezoning at 1235 & 1239 W. South St from I-1 to R-6 (7-0)
• Approved rezoning at 11301 & 11303 E. Truman Rd & 11300 E. Aaron Ln from I-1 to C-2 (7-0)
• Approved rezoning at Jackson Dr & R.D. Mize Rd from C-2/R-6 to C-2/R-12 (7-0)
• Approved Jackson Place preliminary plat at Jackson Dr & R.D. Mize Rd (7-0)
• Approved short-term rental at 3912 Circle Dr with conditions (7-0)

Special Meetings

The Independence City Council is holding a special virtual meeting to answer public questions about the Cost-Benefit Analysis Report and the IPL Strategic Plan Report. These reports were previously presented at a City Council Study Session on August 26, and the meeting aims to clarify findings and recommendations.

• Virtual Q&A session with IPL/DKMT consultants
• Discussion of Cost-Benefit Analysis Report and IPL Strategic Plan Report

City Council

The City Council will consider a resolution to rescind the non‑ordinance action item approved on April 5, 2023 that directed an evaluation of Independence Power & Light and a public vote on its future ownership by November 2025, requested by Councilmembers Fears and Stewart. No citizen requests are eligible for discussion. Presentations will cover a strategic plan update and a street‑maintenance overview. Staff will report on police staffing, and the Council may enter an executive session for matters such as litigation, personnel, contracts, real estate, and labor negotiations.

• Resolution rescinding City Council non‑ordinance action item #3 directing evaluation of Independence Power & Light and a public vote on ownership by Nov 2025 (requested by Councilmembers Fears & Stewart)
• Strategic Plan Update presentation
• Street Maintenance Overview presentation
• Police Staffing Update staff report
• Possible executive session on litigation, personnel, contracts, real estate, or labor negotiations

The City Council held a study session to review presentations on the city's strategic plan, street maintenance, and police staffing. No formal votes or legislative actions were taken during this meeting. A resolution regarding the future ownership of Independence Power & Light was discussed for future consideration.

• Discussed resolution to rescind 2023 IPL ownership vote requirement
• Received update on City Strategic Plan
• Reviewed street maintenance budget and pavement conditions
• Received police staffing update regarding Proposition PD

General

The Park Commission will meet to review staff reports on budget and recreation services. The body will discuss a General Obligation Bond proposal and receive an update on a Community Center Feasibility Study.

• General Obligation Bond Proposal presented by Lois McDonald & Jason White
• Community Center Feasibility Study update
• Adventure Oasis End of Year Report
• Pickleball discussion

The Independence Park Commission heard a presentation on a proposed General Obligation bond for the April 2025 ballot, which includes $20 million for park revitalization and $75 million for a new recreation center, though the city council will decide the final list. The commission unanimously approved the May 2, 2024 meeting minutes. No other formal decisions were made; the meeting was informational and advisory.

• Approved May 2, 2024 meeting minutes (unanimous)
• Heard presentation on GO bond proposal (no action taken)
• Received staff reports on budget, parks, recreation, and social media (no action taken)
• Discussed community center feasibility study and Adventure Oasis report (no action taken)

Advisory Committee Meetings

The Independence Advisory Committee meets virtually to review minutes from August 2024 and receive updates on emergency responses from AMR, fire department, and medical director. The committee also hears reports from CenterPoint, IPD, regional emergency preparedness, and the ARCH co-responder program.

The committee approved the August 6, 2024 minutes unanimously. Members received updates on health trends (animal bites, enteric illnesses, rising COVID, shigella outbreak), AMR emergency response compliance (91.43%), and various program reports. No substantive policy decisions were made; the meeting was informational and procedural.

• Approved August 6, 2024 minutes (unanimous)
• Adjourned meeting at 9:10 am

Executive Sessions

The City Council is meeting in a closed executive session. The session is limited to discussions regarding litigation, legal action, and attorney-client communications.

• Executive session regarding litigation and legal action per RSMo. 610.021

Council Meetings

The City Council is conducting a public hearing on property tax rates for the fiscal year beginning July 1, 2024. The body is also deciding on several high-value equipment purchases and a rezoning request for a property on E. US 24 Highway.

• Public hearing on proposed property tax rates for the fiscal year beginning July 1, 2024
• Expenditure of $1,260,000 with Tenaska for Energy Services and Energy Data Management
• Purchase of a Spartan Metro-Size 4 door Pumper for $859,609.00
• Purchase of nine 2025 Ford Explorer Police Interceptors for $424,269.00
• Rezoning of 15552 E. US 24 Highway from C-2 and R-6 to R-6 Single Family Residential

The City Council approved a consent agenda including a $1.26 million energy services contract with Tenaska, a $859,609 fire truck purchase, and other expenditures. They also passed a resolution supporting a developer's application for state tax credits for a 60-unit affordable housing project at 9701 East 35th Street, despite opposition from the Independence School District. A rezoning at 15552 E. US 24 Highway from commercial to single-family residential was approved, and the property tax levy for FY 2024-2025 was set with a slight increase. Two ordinances were postponed to November 4, 2024.

• Approved consent agenda including $1.26M Tenaska energy contract (6-0)
• Approved $859,609 fire truck purchase from Precision Fire Apparatus (6-0)
• Approved resolution supporting Terrace Crossing affordable housing tax credit application (6-0)
• Approved rezoning at 15552 E. US 24 Highway from C-2 to R-6 (6-0)
• Set property tax levy for FY 2024-2025 with slight increase (6-0)
• Approved $154,459 HIDTA grant agreement with Kansas Bureau of Investigation (6-0)
• Postponed extended stay hotel ordinance for 60 days to 11/4/24 (6-0)
• Postponed legal description ordinance to 11/4/24 (6-0)

Advisory Committee Meetings

The Independence Tourism Commission will discuss a General Obligation Bond proposal presented by Lois McDonald and Jason White. The meeting also includes updates on tourism projects such as the Truman Depot and the Harry S. Truman Visitor Center, and reviews a tourism video contest and wayfinding signage. New business items include a tourism reorganization plan and a Chamber of Commerce tourism subcommittee.

• General Obligation Bond Proposal – presented by Lois McDonald & Jason White
• Truman Depot Project Update
• NPS Harry S Truman Visitor Center Project Update
• Tourism Video Contest – Brent Schondelmeyer
• Tourism Reorganization – Mark Scherer, Heritage Commission Chairman

The Independence Tourism Commission approved a motion to change its meeting schedule from quarterly to every other month, effective January 2025, while keeping the November 2024 meeting to hear City Council results on possible Tourism Division changes. The commission also heard updates on the Truman Depot renovation (new completion date Nov. 14, 2024), the NPS Visitor Center project (construction scheduled for 2026), and a proposed general obligation bond that includes $10 million for historic sites. No other formal votes were taken.

• Approved May 28, 2024 minutes as presented (unanimous)
• Approved motion to meet bimonthly starting January 2025 (unanimous)
• Kept November 26, 2024 meeting on schedule

Public Hearings

The commission will hold public hearings on two items related to the Englewood Arts Overlay District. One hearing will consider Amendment #70 to the Unified Development Ordinance to establish the district. The second hearing will consider rezoning the area bounded by Truman Road, Crysler Avenue, Lexington Avenue, Walnut Street, 23rd Street, Arlington Avenue, 20th Street, Crescent Avenue, 18th Street and Brookside Avenue to create the district.

• Case 24-175-07 – UDO Amendment #70 to create the Englewood Arts Overlay District
• Case 24-100-21 – Rezoning to establish the Engl​ewood Arts Overlay District within specified boundaries

The Planning Commission approved UDO Amendment #70, creating the Englewood Arts Overlay District (EAOD) with regulations for accessory dwelling units (ADUs) and cottage neighborhood clusters. The vote was 4-3. A separate rezoning case for the same district failed 3-4, meaning the overlay district's zoning designation was not approved.

• Approved UDO Amendment #70 creating Englewood Arts Overlay District (4-3)
• Denied rezoning case 24-100-21 for Englewood Arts Overlay District (3-4)
• Failed motion to postpone Case 24-175-07 indefinitely (3-4)
• Approved consent agenda including August 13, 2024 minutes (7-0)

Executive Sessions

The Independence City Council will meet in a closed executive session on August 26, 2024, to discuss matters of litigation, legal action, and attorney‑client communications as allowed by Missouri law. No specific agenda items or decisions are disclosed in the public agenda.

• Executive session on litigation, legal action, and attorney‑client communications

Council Meetings

The City Council will hold a study session featuring a presentation on the IPL Study. The meeting also includes reports from Boards and Commissions and a potential executive session for closed discussions.

• Presentation on IPL Study
• Boards and Commissions Report
• Potential executive session regarding litigation, personnel, contracts, real estate, and labor negotiations

The City Council held a study session with presentations on the Independence Power & Light (IPL) planning study, including cost-benefit, strategic plan, and governance white paper. No formal decisions were made; the item was information only. A Boards and Commissions Report was also read for information. The council noted it may convene in executive session for legal, personnel, contract, real estate, or labor matters.

• Received IPL planning study presentations (information only)
• Received Boards and Commissions Report (information only)

Special Meetings

The Stay Well Committee is meeting to review financial reports and receive updates from Cigna and HR. The body will discuss wellness activities and 2025 renewal projections for Independence.

• Independence Final 2025 Renewal Projections
• Cigna Program Updates
• RFP Update
• Financial report presented by CBiz
• Financial statement presented by the Finance Department

The Stay Well Committee reviewed financial reports for June and July 2024, noting net income and unrestricted net assets. Cigna and CBiz provided updates on implementation, open enrollment, and 2025 premium rates, with CBiz recommending a 7.34% premium increase. The committee discussed wellness activities and RFP recommendations that were approved by City Council.

• Approved RFP recommendations presented to City Council
• Reviewed June 2024 financial reports: OAP1 net income $48,943, OAP2 $169,945, Local Plus $200,622, Base $30,735
• Reviewed July 2024 financial reports: OAP1 net income $81,714, OAP2 $113,571, Local Plus $35,996, Base $25,645
• Discussed CBiz recommendation of 7.34% premium increase for 2025
• Noted Cigna Pathwell Specialty included in 2025 plan
• Scheduled next meeting for September 24, 2024

Advisory Committee Meetings

The Japanese Sister City Committee will hold a virtual meeting to discuss exchange activities, logistics for drop-off and pick-up, feedback from families, and finances. The group will also consider items from attendees and provide a garden update if time allows.

The Japanese Sister City Committee approved the July minutes and reviewed the 2024 exchange, noting a $4,962 spend against a $5,000 budget. They discussed improving future activities, recruiting earlier, and considering a new garden location on the Square due to City Hall changes. No formal votes were taken on these future plans.

• Approved July meeting minutes (unanimous)
• Approved $5,000 exchange budget, spent $4,962
• Discussed replacing Science City with Union Station or WWI Museum next year
• Discussed adding a rest day and more interpretation for future exchanges
• Discussed relocating the Japanese Garden to Chamber of Commerce grounds or Square green space
• Planned fall volunteer garden cleanup for late September
• Scheduled next meeting for September 11, 2024

Council Meetings

The City Council is reviewing several amendments to the Unified Development Ordinance and multiple rezoning requests. The body is also deciding on various construction and design contracts for city infrastructure and wastewater projects.

• Construction contract with MegaKC Corporation for Rock Creek Waste Water Treatment Plant Rehabilitation not to exceed $4,060,200
• Design contract with Burns & McDonnell for Truman Connected Phase II Project in the amount of $844,876
• Public hearings for Unified Development Ordinance amendments regarding police facilities, home-based businesses, and liquor/tobacco stores
• Rezoning requests for 1301 S. Noland Road, 19307 E. Holke Road, 1550 S. Noland Road, and 13001 E. US 40 Highway
• Special Use Permit application for a group home at 801 W. 23rd Street

The Independence City Council approved a $844,876 design contract with Burns & McDonnell for the Truman Connected Phase II Project (6-1), with the city covering 20% of costs from street tax. It also passed ordinances amending the Unified Development Ordinance on police facilities, home-based businesses, small box stores, and RV parks, and approved several rezoning requests. A trash hauler license application for KC Disposal failed 7-0.

• Approved $844,876 design contract for Truman Connected Phase II (6-1)
• Denied KC Disposal trash hauler license application (0-7)
• Approved UDO amendment on police facilities (7-0)
• Approved UDO amendment on home-based businesses (7-0)
• Approved UDO amendment on small box, tobacco, convenience, liquor stores (7-0)
• Approved UDO amendment on recreational vehicle parks (7-0)
• Approved rezoning at 1301 S. Noland Road from C-2 to R-6 (7-0)
• Approved special use permit for transitional housing at 801 W. 23rd St. (7-0)

Advisory Committee Meetings

The Public Utilities Advisory Board is meeting to receive presentations on Independence Power and Light (IPL) studies. The board will also review unaudited utility financial reports from June 2024.

• IPL Cost Benefit Analysis presentation
• IPL Strategic Plan presentation
• IPL Governance presentation
• Review of June 2024 unaudited utility financial reports

Special Meetings

The regular meeting of the Board of Adjustment scheduled for August 15, 2024, has been canceled. The next meeting is scheduled for September 19, 2024.

Special Meetings

The Southwest Independence 353 Board of Directors will meet virtually to discuss extending a development deadline for a property at 3609 Blue Ridge Blvd. The meeting includes routine procedural items like approving past minutes and setting the next meeting date.

• Motion to extend one-year deadline for property at 3609 Blue Ridge Blvd

Advisory Committee Meetings

The Independence, Missouri Planning Commission will meet on August 13, 2024, to act on routine consent items, continued rezoning and development cases, and public hearings for short-term rental permits. The meeting is held at City Hall, 111 E. Maple Avenue.

• Rezoning request for 21101 E. 78 Hwy from R-6 to I-1 (Carajoto, LLC)
• Comprehensive Plan Amendment for 21101 E. 78 Hwy (Anthony Privitera)
• Rezoning/PUD for 2710 S. Westport Road (Rosemary Hoover)
• Short-Term Rental permits for 601 S Main Street, 3021 S Ralston Ave, 4444 S. College Ave, and 2311 S. Norwood Ave

The Independence Planning Commission denied a rezoning request for 2710 S. Westport Road (Case 24-125-08) by a 3-4 vote, and approved four short-term rental applications (601 S Main St, 3021 S Ralston Ave, 4444 S. College Ave, 2311 S. Norwood Ave) with staff recommendations or minor changes. The commission also continued two cases for 21101 E. 78 Hwy to the September 10 meeting and elected Laurie Dean Wiley as Chair and Eric Ashbaugh as Vice-Chair.

• Denied rezoning/PUD at 2710 S. Westport Road (3-4)
• Approved short-term rental at 601 S Main St (6-1)
• Approved short-term rental at 3021 S Ralston Ave (7-0)
• Approved short-term rental at 4444 S. College Ave with changes (7-0)
• Approved short-term rental at 2311 S. Norwood Ave (7-0)
• Continued rezoning case 24-100-12 for 21101 E. 78 Hwy to Sept 10 (7-0)
• Continued comprehensive plan amendment 24-150-01 for 21101 E. 78 Hwy to Sept 10 (7-0)
• Elected Laurie Dean Wiley as Chair (4-3) and Eric Ashbaugh as Vice-Chair (6-1)

City Council

The Independence City Council will consider authorizing a design contract with Burns & McDonnell for $844,876, with future minor change orders not to exceed $84,487.60, for engineering and design services on the Truman Connected Phase II Project. A traffic calming item sponsored by Councilmember Stewart will also be discussed. City code amendments for the charter are slated for presentation. The meeting includes informational reports and may move to an executive session for certain matters.

• Design contract with Burns & McDonnell – $844,876 (plus change orders up to $84,487.60) for Truman Connected Phase II Project
• Traffic Calming item (sponsored by Councilmember Stewart)
• City Code Amendments for the Charter
• Boards/Commissions Report (information only)
• Potential executive session on litigation, personnel, contracts, real estate, and labor negotiations

The City Council held a study session and discussed a request to authorize the City Manager to enter into a design contract with Burns & McDonnell for $844,876, plus future change orders up to $84,487.60, for the Truman Connected Phase II Project. No formal vote was taken during this study session. Council also discussed a proposal to lower the resident petition threshold for traffic-calming studies from 70% to 50%, with a resolution to be prepared. No citizen requests were presented.

• Discussed $844,876 design contract with Burns & McDonnell for Truman Connected Phase II (no vote)
• Discussed lowering traffic-calming petition threshold from 70% to 50% (no vote)
• No citizen requests presented

Public Hearings

The Industrial Development Authority is meeting to discuss the issuance of housing revenue bonds. The body will consider a resolution to finance a commercial apartment project in Independence.

• Public hearing regarding Gateway Crossing, LP
• Proposed housing revenue bonds not to exceed $17,000,000 for a commercial apartment project

Audit and Finance Committee

The Independence, MO Audit and Finance Committee meets to approve April 2024 meeting minutes, review a revised procurement policy, hear regulated industries and communications center performance reports, and receive the 2023-2024 year-end financial presentation. No substantive decisions are listed in the agenda.

• Approval of April 2024 meeting minutes
• Review of revised procurement policy
• 2023-2024 year-end financial presentation

The Audit and Finance Committee approved the April 2024 meeting minutes as written. Members received presentations on performance reviews of Regulated Industries and the Independence Communications Center (Dispatch), and a year-end financial overview for 2023-2024. No formal votes were taken on these items; the meeting was informational.

• Approved April 24, 2024 meeting minutes (motion by Perkins, second by Wiley)
• Received presentation on Regulated Industries performance review
• Received presentation on Independence Communications Center (Dispatch) review
• Received 2023-2024 year-end financial presentation

Board & Commission Specific Meetings

The Emergency Medical Services Committee is meeting to review emergency response data from AMR and the fire department. The body will also receive reports from the medical director, the communication center, and regional emergency preparedness. A vote may be held to close part of the meeting for discussions regarding health proceedings of identifiable persons.

• Review of AMR emergency responses
• Review of fire emergency medical responses
• Centerpoint updates
• ARCH co-responder program update
• Regional emergency preparedness report

The Emergency Medical Services Committee approved the minutes from its July 2, 2024 meeting. Members reviewed June 2024 AMR emergency response data showing 92.58% compliance, and fire EMS response times for May and June, with District 3 at ~25% compliance. No other substantive decisions were made; several reports were not presented.

• Approved minutes from July 2, 2024 (unanimous)
• Adjourned meeting at 9:14 am (unanimous)

Executive Sessions

The City Council will meet in a closed executive session to discuss legal and personnel matters. The meeting is conducted under RSMo. 610.021 to allow for attorney-client communications and the review of personnel records.

• Discussion of litigation and legal action
• Review of personnel matters and personnel records

Council Meetings

The Independence City Council approved a series of purchase orders and contracts, including a $2,500,000 agreement with Symmetry for natural‑gas and supply‑management services. A public hearing was held to consider rezoning of three parcels on West Maple Avenue from C‑2 to C‑2/PUD. Several ordinances and resolutions were adopted, covering utility easements, emergency purchases, and appointments to city commissions.

• Purchase order $155,000 for steel and aluminum poles (Fletcher‑Reinhardt, Anixter)
• $1,891,545 purchase of a Smeal 100' Mid Mount Platform Demo Firetruck
• Contract with Symmetry for natural‑gas services – $2,500,000
• Public hearing to rezone 300, 306, & 315 W. Maple Ave to C‑2/PUD
• Ordinance authorizing $1,446,710 emergency purchase of transformers (ShinYoung Electric)

The Independence City Council approved a consent agenda including a $1.89 million demo fire truck, multiple utility purchase orders, and contracts with Cigna, MetLife, EyeMed, and UMB for employee insurance. They also approved a rezoning for Polly's Pop at 300 and 315 W. Maple Ave, and directed the City Manager to study establishing a Convention and Visitor's Bureau. All votes were 7-0 except the tourism resolution, which passed 7-1.

• Approved $1,891,545 purchase of Smeal 100' Mid Mount Platform Demo Firetruck (7-0)
• Approved contracts with Cigna, MetLife, EyeMed, UMB for employee insurance (7-0)
• Approved rezoning at 300 and 315 W. Maple Ave from C-2 to C-2/PUD for Polly's Pop (7-0)
• Approved resolution directing City Manager to develop recommendations for Convention and Visitor's Bureau (7-1)
• Approved $3.88M line clearing contract with Asplundh (7-0)
• Approved $2.5M natural gas supply contract with Symmetry (7-0)
• Approved $3.75M fuel purchase contract with Frazier Oil (7-0)
• Approved $1.45M emergency purchase order for transformers from ShinYoung Electric (7-0)

Board of Health

The Independence Advisory Board of Health approved an agenda amendment to discuss the Independence Towers tragedy and the role of health, and approved the minutes from the June 6, 2024 meeting. The board discussed vacancies for a mental health practitioner and a veterinarian, and received preliminary community health assessment data. No substantive policy decisions were made; the meeting was procedural and informational.

• Approved agenda amendment to discuss Independence Towers tragedy (all present)
• Approved minutes from 06/06/2024 meeting (all present)
• Adjourned meeting at 6:23 pm (all present)

Special Meetings

The Stay Well Committee is meeting to review financial statements, receive updates from Cigna and CBiz, hear an HR update, discuss wellness activities, and address old and new business, including an RFP update and a date change for the August meeting. The agenda is largely routine and informational, with no major decisions or public hearings listed.

• Financial statement presented by the Finance Department
• Update from Cigna by Carol Ayers and Lisa Phillips
• Financial report by CBiz
• HR update by Bethany Dickey
• Wellness activities by Selena Good

The Stay Well Committee reviewed preliminary June 2024 financial reports and discussed wellness updates, but took no formal votes. The financial report motion was held until final numbers are presented at the next meeting. The committee also discussed preliminary open enrollment ideas and noted that RFP recommendations were presented to the City Council, with a vote scheduled for August 5.

• Held motion on June 2024 financial report until final numbers at next meeting
• Discussed preliminary open enrollment ideas (limiting benefit meetings, canceling Benefits Fair, mandatory enrollment via Day Force)
• Noted RFP recommendations presented to City Council; vote scheduled for August 5

Advisory Committee Meetings

The Independence Planning Commission will hold a public hearing on a rezoning request for 15552 E. US 24 Highway, changing the property from commercial and single-family residential to single-family residential. Two cases were withdrawn, and two rezoning requests will be continued to the August 13 meeting. The agenda also includes consent items and a roundtable discussion.

• Public hearing: Rezoning 15552 E. US 24 Highway from C-2 and R-6 to R-6 (Robert and Carolyn Rogers)
• Withdrawn: Special Use Permit for Bed & Breakfast at 4503 S. Crysler Ave
• Withdrawn: Rezoning at 11222 E. Winner Road from R-6 to R-12
• Continued to Aug 13: Rezoning/PUD at Jackson Drive & R.D. Mize Road
• Continued to Aug 13: Rezoning at 2710 S. Westport Road to R-6/PUD

The Independence Planning Commission approved a rezoning request for 15552 E. US 24 Highway, changing the property from C-2 General Commercial and R-6 Single Family Residential to R-6 Single Family Residential. Two rezoning cases were continued to the August 13, 2024 meeting, and two other cases were withdrawn. The consent agenda, including prior meeting minutes, was approved unanimously.

• Approved rezoning of 15552 E. US 24 Highway to R-6 Single Family Residential (6-0)
• Continued Case 24-125-07 (Rezoning/PUD at Jackson Drive & R.D. Mize Road) to August 13, 2024 (6-0)
• Continued Case 24-125-08 (Rezoning at 2710 S. Westport Road) to August 13, 2024 (6-0)
• Approved consent agenda including minutes from June 25 and July 9, 2024 (6-0)
• Withdrawn: Special Use Permit for Bed & Breakfast at 4503 S. Crysler Ave
• Withdrawn: Rezoning at 11222 E. Winner Road

Council Meetings

The Independence City Council will hold a study session to discuss a proposed cap on trash haulers, an employee insurance update, an overview of charter amendments and related city code updates, and an overview of Proposition PD. No formal votes are scheduled; this is a discussion-only meeting.

• Trash hauler cap discussion sponsored by Councilmember Stewart
• Employee insurance update presentation
• Charter amendment overview and related city code ordinance updates
• Proposition PD overview

The City Council held a study session with no formal votes. They reviewed a recommendation to renew employee medical coverage with Cigna, switch dental to Metlife, vision to EyeMed, and FSA to Metlife, while keeping UMB for HSAs. They also reviewed five proposed charter amendment questions for the August 6th ballot and a presentation on Proposition PD, a sales tax measure for police wages. The trash hauler cap ordinance was amended and sent to the August 5th agenda.

• Trash hauler cap ordinance amended to protect existing haulers if population drops; sent to August 5th agenda
• Panel recommended renewing medical coverage with Cigna for 2025
• Panel recommended moving dental coverage to Metlife for 2025
• Panel recommended moving vision coverage to EyeMed for 2025
• Panel recommended moving FSA administration to Metlife for 2025
• Panel recommended maintaining UMB as Health Savings Account vendor
• Charter amendment questions reviewed for August 6th election; implementation ordinances planned if passed
• Proposition PD sales tax measure for police wages presented for August 6th ballot

Public Utility Advisory Board

The Public Utility Advisory Board will hold a procedural meeting to approve June minutes and elect its annual Chairperson and Vice-Chairperson. The agenda includes reports on May 2024 utility finances, storm restoration information, and DKMT reports. No new ordinances, contracts, or fee changes are listed for decision.

• Annual Officer Elections for Chairperson and Vice-Chairperson
• Review of Utility Financial Reports for May 2024
• Report on Storm Restoration Information
• Update on DKMT Reports

Public Hearings

The regular meeting of the Board of Adjustment scheduled for July 18, 2024, has been canceled. The next regular meeting is scheduled for August 15, 2024. No items were discussed or decided.

• Meeting canceled

Executive Sessions

The Independence City Council is expected to enter a closed executive session on July 15, 2024, to discuss legal actions, personnel matters, and personnel records, as permitted by state law. The agenda is procedural and contains no public decisions or discussion items.

• Closed session under RSMo. 610.021(1) for legal actions
• Closed session under RSMo. 610.021(3) for personnel matters
• Closed session under RSMo. 610.021(13) for personnel records

Council Meetings

The Independence City Council is meeting to approve a consent agenda with multiple purchase orders and contracts, including a $844,876 design contract for the Truman Connected Phase II project. They will also hold public hearings and vote on ordinances for grants, right-of-way acquisitions, and budget amendments. Notable items include a rezoning request and several grant acceptances for police and public health.

• Approve $844,876 design contract to Burns & McDonnell for Truman Connected Phase II (with $84,487.60 change orders)
• Approve $710,232 for Microsoft Office licensing renewal with ConvergeOne
• Approve $492,299 transit services contract with KCATA
• Approve $1,021,000 MoDOT grant for impaired driving enforcement
• Rezoning of 300 and 315 W. Maple Ave from C-2 to C-2/PUD

The City Council approved several grants for police overtime and public health emergency preparedness. It also authorized various infrastructure purchase orders and updated the city's procurement policy to align with state law.

• Approved $1.02M MoDOT grant for police impaired driving and youth alcohol enforcement (7-0)
• Approved $485,250 MoDOT grant for hazardous moving violations enforcement (7-0)
• Approved $125,685 grant for Public Health Emergency Preparedness (7-0)
• Approved $62,360 DOJ Byrne Justice Assistance Grant for Police Department (7-0)
• Approved $76,250 MoDOT grant for occupant protection enforcement (7-0)
• Approved procurement policy amendment to align with RSMo Chapter 34 (7-0)
• Approved $130,000 budget increase for Communications Department (6-1)
• Postponed indefinitely resolution 24-739 regarding board member recruitment (5-2)

Advisory Committee Meetings

The Personnel Board will conduct several public hearings regarding the City of Independence Personnel Policies & Procedures Manual. These hearings include proposed changes to multiple articles and a proposal to remove the Special Circumstances Leave Program.

• Public hearing for Article III: D, 2-b
• Public hearing for Article III: E, 1
• Public hearing for Article IV: C
• Public hearing for Article V: A, 2
• Public hearing for Article VI: B

The Personnel Board held public hearings on six proposed changes to the City of Independence Personnel Policies & Procedures Manual. The board voted to move all six proposals to the City Council for a final vote.

• Approved May 24, 2024 meeting minutes (unanimous)
• Moved proposed change to Article III: D, 2-b to City Council
• Moved proposed change to Article III: E, 1 to City Council
• Moved proposed change to Article IV: C to City Council
• Moved proposed change to Article V: A, 2 to City Council
• Moved proposed change to Article VI: B to City Council
• Moved proposed removal of Special Circumstances Leave Program Suspended Section to City Council

Advisory Committee Meetings

The committee will review and reflect on a recent visit to Japan. Members will also work to finalize planning for an upcoming visit to Independence.

• Review and reflection on Japan visit
• Planning for Independence visit

The Independence Japanese Sister City Committee approved its June meeting minutes by show of hands and reviewed the 2024 student delegation's Japan trip. Members finalized a day-by-day schedule for the Japanese delegation's August 3-16 visit and set the next meeting for August 21. No funding votes or formal contracts were decided; several logistics items were assigned for staff follow-up.

• Approved June meeting minutes by show of hands (all present in favor)
• Set next meeting for August 21 at 6:00 PM
• Finalized draft schedule for Japanese delegation visit, Aug 3-16
• Agreed to share group photos for program promotion; Dustin to create shared drive
• Kristy to share Sign-up Genius for Independence students to join activities
• Kim to investigate Adventure Oasis and ice skating passes
• Kim to check on reserving Memorial Building room for Aug 16 farewell dinner
• Host family pairings finalized; Cassy to share with host families

Advisory Committee Meetings

The Independence City Planning Commission will review land development requests and zoning changes at its July 9 meeting. Staff recommends approving plats for a behavioral health facility near I-70 and Little Blue Parkway, plus subdivisions at Timber Creek Ranch near Bundschu and Jackson Drive. Commissioners will also hold public hearings on rezoning properties along US 40 Highway and E. 78 Highway, alongside proposed Unified Development Ordinance updates that would change regulations for retail stores and recreational vehicle parks, which directly affect local land use and business operations. Two additional cases are continued to August 13.

• Preliminary and final plat approvals for a behavioral health facility south and east of I-70 and Little Blue Parkway
• Final plat approvals for Timber Creek Ranch 3rd and 4th plats north and east of Bundschu and Jackson Drive
• Special sign permit request at 19100 E. Valley View Parkway
• Rezoning hearing for Hi-Tech Machinery property from C-1/C-2 to C-2 at 13001 E. US 40 Highway
• Public hearings on Unified Development Ordinance amendments #68 (retail store types) and #69 (recreational vehicle parks)

The Commission approved UDO Amendment #68, which establishes separation distances for dollar and liquor stores and adds security and lighting requirements for tobacco and convenience stores. It also approved a rezoning request for Hi-Tech Machinery and updated the application process for RV parks.

• Approved UDO Amendment #68 regarding dollar, liquor, tobacco, and convenience stores (6-0)
• Approved rezoning of 13001 E. US 40 Hwy from C-1 and C-2 to C-2 for Hi-Tech Machinery (6-0)
• Approved UDO Amendment #69 updating the RV Park application process (6-0)
• Approved Consent Agenda including four plat approvals and one special sign permit (6-0)
• Continued Election of Officers to September 10, 2024 (6-0)
• Continued Comprehensive Plan Amendment for 21101 E. 78 Hwy to August 13, 2024 (6-0)
• Continued Rezoning of 21101 E. 78 Hwy to August 13, 2024 (6-0)

Workshops & Study Sessions

The City Council will hold a study session to discuss an ordinance regarding unauthorized gaming machines. The session also includes presentations on tourism consultant recommendations, campaign ethics, and board recruitment standards.

• Ordinance to prohibit operation of unauthorized gaming machines
• Tourism Consultant Findings and Recommendations presentation
• Campaign Ethics Dos and Don'ts presentation by Todd Smith
• Resolution 24-739 regarding board member recruitment and selection standards

The July 8, 2024 study session included a proposed ordinance to prohibit gaming machines not authorized by state statute, sponsored by Mayor Rowland, but no vote was recorded. A tourism consultant presented findings and recommendations, and a resolution on board member recruitment and selection was discussed, with Councilmember Stewart stating he would vote no if it came forward. No substantive decisions were made; the minutes record discussion and presentations only.

• No votes or formal decisions recorded; session was discussion and presentations only
• Proposed ordinance to prohibit unauthorized gaming machines discussed (no vote recorded)
• Tourism consultant findings and recommendations presented (no action taken)
• Resolution 24-739 on board recruitment standards discussed; Councilmember Stewart stated he would vote no (no vote recorded)

General

This agenda contains only procedural boilerplate, including roll call, minutes, and public comment. No substantive rezonings, contracts, or fee changes are listed. The meeting concluded with a motion to adjourn approved 6-0.

• No substantive rezonings, contracts, or ordinances are listed.

The Independence Heritage Commission accepted its July 2, 2024 agenda and its June 4, 2024 minutes, both approved 6-0 with Dage and Rushay abstaining. Tim Breihan of H3 Studio presented an overview of the current Historic Preservation Design Guidelines, proposed possible ways to update them, and gave a project timeline; no decision on the update was recorded. Staff reported that a presentation on the Tourism Division is scheduled for the City Council Study Session on July 8, 2024, and gave updates on restoration of the Truman Depot and installation of a new roof on the stable at the Bingham Waggoner Estate. The meeting adjourned by a 6-0 vote (Dage and Rushay abstaining).

• Accepted July 2, 2024 agenda (6-0, Dage and Rushay abstained)
• Accepted June 4, 2024 meeting minutes (6-0, Dage and Rushay abstained)
• Adjourned (6-0, Dage and Rushay abstained)
• No action taken on updating the Historic Preservation Design Guidelines — presentation and timeline only

Executive Sessions

The City Council is expected to enter into several executive sessions regarding legal, personnel, and real estate matters. These discussions are held in a closed session pursuant to state statutes.

• Legal actions and attorney-client communications
• Real estate matters
• Personnel matters and records

Council Meetings

The City Council is reviewing several insurance renewals, various grant acceptances for police and public health, and multiple infrastructure ordinances. The agenda also includes a public hearing regarding a rezoning request for 304 S. Liberty Street.

• Approval of $787,903 utility property insurance renewal
• Approval of $817,290 non-utility property insurance renewal
• Approval of $460,436 excess workers' compensation insurance renewal
• Rezoning public hearing for 304 S. Liberty Street
• Grant acceptance of $1,021,000 from MoDOT for police enforcement programs

The Independence City Council approved a rezoning at 304 S. Liberty Street from general commercial to high-density residential/planned unit development, along with a series of consent agenda items including insurance renewals, software and IT contracts, and furniture for the Palmer Center. The council rejected a certificate for a new trash hauler (0-6) and failed to appoint Leigh Phillips to the Planning Commission on a 3-3 tie. A resolution on board recruitment standards was postponed to a July 8 study session, and an ordinance on extended-stay hotels was postponed for 60 days to September 3, 2024.

• Approved rezoning at 304 S. Liberty Street from C-2 to R-30/PUD (6-0)
• Denied Certificate of Public Convenience and Necessity for Earth First Waste Solutions (0-6)
• Failed to appoint Leigh Phillips to Planning Commission (3-3)
• Postponed board recruitment standards resolution to 7/8 study session (6-0)
• Postponed extended-stay hotel ordinance for 60 days to 9/3/2024 (6-0)
• Approved 2024-25 utility property insurance renewal at $787,903 (consent)
• Approved 2024-25 non-utility property insurance renewal at $817,290 (consent)
• Approved 2024-25 excess workers' compensation insurance renewal at $460,436 (consent)

Advisory Committee Meetings

The Independence Human Relations Commission will hold its June 25, 2024 meeting at the WestiNd Inclusion Center, 10908 E. Winner Road Independence, Missouri 64052. The agenda focuses on discussion items including an update to the Municipal Equality Index, a dedication for the Neck Marker, and planning for the Juneteenth Celebration. Standard administrative items include approving the May 28, 2024 meeting minutes and addressing old and new business.

• Municipal Equality Index update discussion
• Neck Marker Dedication discussion
• Juneteenth Celebration discussion
• Approval of May 28, 2024 meeting minutes

The Human Relations Commission adopted its May 28, 2024 minutes unanimously and held discussions on the Municipal Equality Index, a Neck Marker dedication, and the Juneteenth celebration. Members talked about a possible annual DEI award with criteria to launch in January 2025 and raised transportation concerns after Indy Bus Transport stopped. No new business was taken up, and the meeting adjourned at 5:08 PM.

• Adopted May 28, 2024 meeting minutes unanimously
• Adjourned meeting at 5:08 PM (unanimous)
• Set next meeting for Tuesday, August 27, 2024 (virtual)

Annual & Quarterly Meetings

The committee will meet to review quarterly reports from the Fire Department and Police Department. This includes a review of quarterly use tax and marijuana tax reports.

• Fire Department Quarterly Report
• Police Department Quarterly Report
• Police Department Quarterly Use Tax Report
• Police Department Quarterly Marijuana Tax Report

The Public Safety Tax Oversight Committee met June 25, 2024, and approved minutes from its March 27, 2024 meeting. The committee accepted quarterly reports from the Fire Department and the Police Department covering public safety sales tax, use tax (Prop P), and marijuana sales tax. Fire and police officials gave updates on staffing, vehicle purchases, station construction timelines, and a planned new armored vehicle for SWAT. No ordinances, contracts, or funding measures were voted on beyond accepting the reports.

• Approved minutes from March 27, 2024 meeting (all in favor)
• Accepted Fire Department quarterly report (all in favor)
• Accepted Police Department quarterly reports on public safety sales tax, use tax (Prop P), and marijuana sales tax (all in favor)
• Adjourned at 4:36 p.m. (all in favor)

Planning Commission

The Planning Commission will consider several rezoning requests and two Unified Development Ordinance amendments. The agenda also includes public hearings for special use permits and short-term rentals.

• Rezoning 1301 S. Noland Road from C-2 to R-6
• Special Use Permit for a group home at 801 W. 23rd Street
• Rezoning and PUD request for 1550 S. Noland Road
• UDO Amendment #66 regarding police facilities
• UDO Amendment #67 regarding home based businesses

The Planning Commission approved rezoning requests for properties at 1550 S. Noland Road and 19307 E. Holke Road. A request for a short-term rental at 2118 N. McBride Ave was denied, while a separate short-term rental request at 105 N. Hawthorne Ave was continued to a future meeting. The commission also reviewed a proposed ordinance amendment regarding police facilities.

• Approved rezoning/PUD at 1550 S. Noland Road (7-0)
• Approved rezoning at 19307 E. Holke Road (7-0)
• Denied short-term rental at 2118 N. McBride Ave (0-7)
• Continued short-term rental case at 105 N. Hawthorne Ave to July 9, 2024 (7-0)
• Discussed UDO Amendment #66 regarding police facilities definitions

Executive Sessions

The City Council is expected to enter into closed executive sessions during or after the study session. These sessions are intended to address matters regarding legal actions and real estate.

• Executive session for legal actions pursuant to RSMo. Sec. 610.021 (1)
• Executive session for real estate pursuant to RSMo. Sec. 610.021 (2)

Workshops & Study Sessions

The City Council is conducting several presentations during this study session. Topics include a state legislative update, an economic development partnership update, the Independence Square Master Redevelopment Plan, and municipal capital financing.

• 2024 State Legislative Update presentation
• Independence Economic Development Partnership Update presentation
• Independence Square Master Redevelopment Plan presentation
• Municipal Capital Financing "Bonds 101" presentation

The City Council held a study session to review legislative priorities, economic development progress, and potential redevelopment plans for Independence Square. Presentations also covered municipal bond financing basics. No formal votes or legislative actions were taken during this meeting.

• No substantive decisions were made; meeting was for presentation and discussion only

Special Meetings

The board will review utility bill fees, estimation methods, and comparisons to other utilities. Discussions also include April 2024 financial reports and updates regarding the Missouri Renewable Energy Standard and DKMT governance.

• Discussion of utility bill fees and estimation processes
• Review of April 2024 Utility Financial Reports
• Presentation on Missouri Renewable Energy Standard and IPL Commitment
• Update on DKMT reports and governance structure

Public Hearings

The Board of Adjustment will hold a public hearing regarding a request for variances to a fence at 2932 S Santa Fe Road. The meeting also includes the approval of minutes from April 18, 2024.

• Public hearing for Case 24-999-05: fence variances at 2932 S Santa Fe Road

The June 20, 2024 Board of Adjustment minutes for Independence, MO record a call to order, roll call, and a public hearing on Case 24-999-05 — Justin Tharp, variances to the fence at 2932 S Santa Fe Road. The minutes also list approval of the April 18, 2024 minutes and adjournment. No votes, outcomes, or discussion details are recorded in the supplied text, so no substantive decisions can be reported.

Council Meetings

The City Council will consider the Annual Operating and Capital Budgets for fiscal year 2024-2025. The agenda includes discussions on utility easements for the Rockwood Storm Drainage Improvement Project and a rezoning request for 304 S. Liberty Street.

• Adoption of the Annual Operating and Capital Budgets for FY July 1, 2024 - June 30, 2025
• Rockwood Storm Drainage Improvement Project utility and construction easements
• Rezoning of 304 S. Liberty Street from C-2 to R-30/PUD
• $84,200.00 purchase order for Service Center locker replacements
• $211,047.00 purchase order for citywide custodial services

The Independence City Council approved the Fiscal Year 2024-25 Annual Operating and Capital Budget (Ordinance 19561) and an ordinance authorizing utility easements and possible eminent domain for the Rockwood Storm Drainage Improvement Project (Ordinance 19562), both by 7-0 votes. The council also approved five purchase orders and agreements, including a three-year tentative agreement with IBEW Local 53, and postponed an ordinance revising extended stay hotel requirements to July 1. Five first-reading ordinances were read, including a rezoning at 304 S. Liberty Street and a change to the required age of the Municipal Judge.

• Approved FY2024-25 Annual Operating and Capital Budget (Ordinance 19561) (7-0)
• Approved Rockwood Storm Drainage Improvement Project easements and eminent domain authority (Ordinance 19562) (7-0)
• Postponed extended stay hotel ordinance to July 1, 2024 (7-0)
• Approved $84,200 purchase order to Southwest Solutions Group for Power & Light locker replacements (7-0)
• Approved $211,047 purchase order to Pinnacle Staffing Group for citywide custodial services (7-0)
• Approved purchase order to ITERIS, Inc. not to exceed $81,187.52 for traffic signal detection equipment (7-0)
• Approved $232,508 to Galvan's Lawn & Landscape LLC and Zambelli Lawn Care & Snow Removal LLC for mowing services (7-0)
• Approved tentative three-year agreement with IBEW Local 53 and Independence Maintenance and Clerical Employees (7-0)

Advisory Committee Meetings

The Tree Commission will meet to discuss legacy trees and a new landscape plan for the Vaile Mansion. The meeting also includes a discussion regarding a scavenger hunt.

• Legacy Trees discussion
• Vaile Mansion Landscape Plan discussion
• Scavenger Hunt discussion

The commission approved the minutes from the April and May meetings. Members discussed the ongoing Legacy Tree Project and determined that no scavenger hunt will be planned for this year.

• Approved May meeting minutes
• Approved April meeting minutes
• Decided no scavenger hunt will be planned for this year

Public Hearings

The Planning Commission will consider a rezoning request for properties on West Maple Avenue. The agenda also includes several requests for short-term rentals at various locations.

• Rezoning/PUD request for 300, 306 & 315 W. Maple Ave
• Short-term rental request for 16008 E. 25th St S
• Short-term rental request for 3822 S. Kiger Rd

The Planning Commission processed several short-term rental requests and one rezoning application. One case was withdrawn and two were continued to a later date. The provided minutes do not record the final outcomes or votes for the public hearing or other business items.

• Approved May 14, 2024 minutes
• Case 24-400-08 (9609 Linwood Blvd) withdrawn by applicant
• Case 24-400-12 (8841 E. 16th St S) continued to June 25, 2024
• Case 24-400-09 (2118 N. McBride Ave) continued to June 25, 2024

Executive Sessions

The Independence City Council is expected to enter into executive sessions regarding legal actions and computer network operations.

• Executive session for legal actions pursuant to RSMO. SEC. 610.021 (1)
• Executive session for computer network operations pursuant to RSMO. SEC. 610.021 (21)

Workshops & Study Sessions

The City Council will review presentations regarding street conditions, traffic calming, and the response to Memorial Day storms. The meeting is scheduled as a workshop and study session.

• Street Maintenance, Street Conditions and Traffic Calming Report
• Memorial Day Storm Response

The meeting consisted of presentations and information only; no substantive decisions were made. Staff provided reports on street maintenance data and the Memorial Day storm response.

Advisory Committee Meetings

The Heritage Commission will review the Preservation Master Plan Goals & Objectives. Staff will also report on a completed Section 106 review for 200 North Delaware Street.

• Review of Preservation Master Plan Goals & Objectives
• Section 106 review completed for 200 North Delaware Street

The Commission reviewed goals from the 2019 Preservation Master Plan and noted completed items including the Fairmount architectural survey phase I. Staff will address remaining goals during the 2025-2029 period. The Commission agreed to monitor how departmental reorganization may affect funding for city-owned historic sites after July 1.

• Accepted June 4, 2024 agenda (4-0, 1 abstention)
• Accepted April 2, 2024 meeting minutes (4-0, 1 abstention)

Council Meetings

The City Council is reviewing the annual operating and capital budgets for fiscal year 2024-2025. The agenda includes several rezoning ordinances and a contract regarding public health services grants.

• Rezoning of 9519 E. Truman Road from C-2/R-12 to R-6
• Rezoning of 120 E College Street from R-30/PUD to R-6
• Contract with Missouri Department of Health and Senior Services for $118,386
• Adoption of the Annual Operating and Capital Budgets for FY July 1, 2024 - June 30, 2025
• Easements for the Rockwood Storm Drainage Improvement Project

The City Council approved several purchase orders for utility equipment and maintenance, including fiber optic replacements and a digger derrick. Two rezoning requests were approved, and a grant for public health services was accepted.

• Approved $839,406.17 purchase order to GE Grid Solutions, LLC for fiber optic equipment (6-0)
• Approved $400,214.00 purchase order to Altec Industries for a digger derrick (6-0)
• Approved $221,739.95 purchase order to Advanced Utility Systems for billing system maintenance (6-0)
• Approved $181,000 purchase order to Life Scan Wellness Centers for Fire Department physicals (6-0)
• Approved $115,228.30 purchase order to Electronic Technology, Inc. for security camera upgrades (6-0)
• Approved $50,000 change order for intra-city transit services with First Transit (6-0)
• Approved rezoning of 9519 E. Truman Road to Single-Family Residential (6-0)
• Approved rezoning of 120 E College Street to Single-Family Residential (6-0)

Advisory Committee Meetings

The Japanese Sister City Committee will meet to discuss the host family plan for incoming Japanese delegates scheduled to arrive in August. The meeting is set for June 3, 2024, at the Council Chambers.

• Discussion of host family plan for Japanese delegates arriving in August

The Japanese Sister City Committee discussed the urgent need to recruit host families for delegates from Higashimurayama, Japan, arriving August 3-18. No applications had been received from the Glendale community, so members agreed to launch a word-of-mouth and social media campaign to secure hosts by July 1. The committee also noted potential future changes to the exchange model to prevent member burnout, but focused on immediate recruitment for this year.

• Agreed to recruit host families via word-of-mouth and social media
• Set July 1 as target deadline for securing host families
• Decided not to pay for Facebook advertising
• Identified five potential host families or individuals
• Scheduled next meeting for June 12, 2024

Special Meetings

The City Council is holding a study session to review various department budgets for the 2024-25 fiscal year. These presentations cover several city services and departments.

• Community Development FY 2024-25 Budget Presentation
• Emergency Management/City Manager's Office FY 2024-25 Budget Presentation
• Police Department FY 2024-25 Budget Presentation
• Finance Department FY 2024-25 Budget Presentation
• Fire Department FY 2024-25 Budget Presentation

The Independence City Council held a study session to review FY 2024-25 budget presentations from Community Development, Emergency Management, Police, Finance, Fire, Municipal Services, and Independence Power and Light. No votes were taken or decisions made during this informational meeting. Department directors presented details on staffing vacancies, reimbursement delays for demolition, and budget increases driven by the Public Safety Sales Tax.

• Reviewed Community Development FY 2024-25 budget presentation
• Reviewed Emergency Management FY 2024-25 budget presentation
• Reviewed Police Department FY 2024-25 budget presentation
• Reviewed Finance Department FY 2024-25 budget presentation
• Reviewed Fire Department FY 2024-25 budget presentation
• Reviewed Municipal Services FY 2024-25 budget presentation
• Reviewed Independence Power and Light FY 2024-25 budget presentation

Advisory Committee Meetings

The Commission will review staff reports regarding social media and historic sites. New business includes discussions on the FY 2024-25 Budget and a General Obligation Bond Proposal.

• FY 2024-25 Budget
• General Obligation Bond Proposal
• Wayfinding Signage Update
• Truman Depot Project Update
• NPS Harry S Truman Visitor Center Project Update

The Tourism Commission voted to recommend that City Council relocate the Lady of the Trails and Jim Bridger statues to new sites. The commission also reviewed budget reports, wayfinding signage progress, and updates on the Truman Depot and NPS Harry S Truman Visitor Center projects.

• Approved February 27, 2024 meeting minutes
• Recommended relocating Lady of the Trails statue to Liberty Street near Independence Uptown Market (6-0)
• Recommended relocating Jim Bridger statue to a site to be determined on Independence Square (6-0)

Advisory Committee Meetings

The City Council will hold a study session to review meeting minutes from April 23, 2024. The agenda includes discussions regarding DEI certificate updates and the Municipal Equality Index.

• Approval of April 23, 2024 meeting minutes
• DEI certificate updates
• Municipal Equality Index discussion

Special Meetings

The City Council is holding a study session to review various departmental budgets for fiscal year 2024-25. Presentations include Health & Animal Services, Technology Services, City Clerk, Parks, Recreation & Tourism, Municipal Court, and Human Resources.

• Health & Animal Services FY 2024-25 Budget Presentation
• Technology Services FY 2024-25 Budget Presentation
• City Council/City Clerk FY 2024-25 Budget Presentation
• Parks, Recreation & Tourism FY 2024-25 Budget Presentation
• Municipal Court and Human Resources FY 2024-25 Budget Presentations

The Independence City Council held a study session to review budget presentations for Health & Animal Services, Technology Services, City Clerk/Council, Parks, Municipal Court, and Human Resources. No formal votes or policy decisions were recorded during this session. The only specific budget item noted as approved was a $10,000 package for document shredding.

• Approved $10,000 budget package for document shredding
• Reviewed Health & Animal Services budget impacts of potential 10% cuts
• Reviewed Municipal Court staffing shortages and revenue impacts from Senate Bill 5
• No formal votes or policy changes recorded

Special Meetings

The Personnel Board will review proposed changes to the city's personnel policies. Discussions include updates to Article III: G regarding nepotism and Article VIII regarding drug and alcohol policies.

• Proposed revision to Article III: G (Nepotism)
• Proposed revision to Article VIII (Drug & Alcohol Policy)

The Personnel Board unanimously approved moving several proposed revisions regarding pay plans, terminations, holidays, probationary periods, and performance appraisals to hearing. The board also approved the removal of a sunsetted leave program policy from the manual.

• Approved November 21, 2023 meeting minutes (Unanimous)
• Moved removal of sunsetted Special Circumstances Leave Program to hearing (Unanimous)
• Moved Pay Plan verbiage revision to hearing (Unanimous)
• Moved Termination policy revisions to hearing (Unanimous)
• Moved Holiday pay verbiage revisions to hearing (Unanimous)
• Moved Probationary Period extension revisions to hearing (Unanimous)
• Moved Employee Performance Appraisals frequency revisions to hearing (Unanimous)
• Postponed Drug & Alcohol and Nepotism policy reviews to next meeting (Unanimous)

Board & Commission Specific Meetings

The Board of Directors will discuss and consider a resolution to amend the Fiscal Year 2024-25 budget. The proposed changes involve fiber connectivity for the arena, a storage building addition, and mural installations.

• Budget amendments for fiber to the arena
• Budget amendments for a storage building addition
• Budget amendments for installation of murals
• Resolution to amend the Fiscal Year ending June 30, 2025 budget

Council Meetings

The Council approved an ordinance to place a 0.25% police sales tax on the August 6, 2024, election ballot. Other actions included amending city code for data center use and establishing the Fairmount Community Improvement District. A public hearing was also held regarding the 2024-25 proposed budget.

• Ordinance to place a 0.25% police sales tax on the August 6, 2024 ballot
• Amendment to city code regarding data center use in I-1 zones
• $27,000 increase for heavy equipment fleet repairs with Ozark Kenworth
• Establishment of the Fairmount Community Improvement District
• Liquor license approval for Catrina's Tacos & Tequilas at 19801 E. Valley View Parkway

The Independence City Council approved a one-fourth of one percent Police Sales Tax and placed the proposition on the August 6, 2024 ballot (7-0). Council also approved the Fraternal Order of Police Lodge #1 contract for July 1, 2024 through June 30, 2028, and established the opioid settlement advisory committee (6-1, with Councilmember Perkins opposed). Two rezoning requests — 9519 E. Truman Road and 120 E. College Street — were postponed for 60 days and moved to the June 3 agenda, while a rezoning at 908 N. Liberty Street passed 7-0.

• Approved 1/4-cent Police Sales Tax and placed it on the August 6, 2024 ballot (7-0)
• Approved FOP Lodge #1 contract for July 1, 2024 through June 30, 2028 (7-0)
• Established opioid settlement advisory committee (6-1, Perkins opposed)
• Approved rezoning at 908 N. Liberty Street from C-2 to R-6 (7-0)
• Postponed 60 days rezoning at 9519 E. Truman Road; moved to June 3 agenda
• Postponed 60 days rezoning at 120 E. College Street; moved to June 3 agenda
• Approved restaurant liquor license for Catrina's Tacos & Tequilas at 19801 E. Valley View Pkwy (7-0)
• Approved data center ordinance amending Chapter 14 (7-0)

Special Meetings

The Personnel Board is reviewing multiple updates to existing employee policies. These discussions include changes to topics such as holidays, drug and alcohol policy, and performance appraisals.

• Revision of Article V: Adoption of Plan
• Revision of Article VI: Termination
• Revision of Article IV: Holidays
• Revision of Article III: Extension of Probationary Period
• Revision of Article III: Employee Performance Appraisals, Frequency

Advisory Committee Meetings

The board will review meeting minutes from February and March 2024. A presentation by Dr. Zachary Leasor will cover Missouri climate trends and impacts. The board will also address questions regarding March 2024 utility financial reports.

• Presentation on Missouri Climate Trends and Impacts
• Review of March 2024 Utility Financial Reports
• Approval of February 15 and March 21, 2024 meeting minutes

Special Meetings

The City Council will consider the first reading of an ordinance to impose a Police Sales Tax. If passed, the proposal would place the tax on the August 6, 2024, election ballot.

• Ordinance 24-040: Proposed 0.25% Police Sales Tax on retail tangible personal property and taxable services
• Proposed ballot measure for the August 6, 2024, election

Audit and Finance Committee

The Independence Audit and Finance Committee will review a performance audit of the Alternative Response for Community Health (ARCH) program, which dispatches fire paramedics and social workers to handle low-acuity mental health and substance abuse calls. Members will also discuss March 2024 financial results showing a 16½% reserve balance and ongoing sales tax growth. The committee will hear presentations on priority base budgeting for the upcoming fiscal year, which determines how city departments allocate funds for local services.

• Performance audit review of the Alternative Response for Community Health (ARCH) program
• March 2024 financial presentation showing a 16½% reserve balance and 4.1–4.2% sales tax growth
• Priority Base Budgeting presentation ahead of the May 13 Council Study Session
• Discussion of procurement changes and new Management Analyst Andrew Frazier’s work plan
• Review of January 31, 2024 committee minutes for approval

The Audit and Finance Committee reviewed the Alternative Response to Community Health (ARCH) program and discussed its integration with dispatch services. Finance staff presented on Priority Based Budgeting and March 2024 financials. The committee proposed updating the procurement policy to increase the City Manager's approval authority from $50,000 to $100,000 for future Council consideration.

• Approved January 31, 2024 minutes (Unanimous)
• Appointed Jared Fears as Committee Chairperson
• Reviewed ARCH program effectiveness and funding needs
• Proposed increasing City Manager approval limit to $100,000
• Agreed to bring departmental budget presentations back to Council

Audit and Finance Committee

The Audit and Finance Committee is reviewing the 2023 annual audit report and December 2023 monthly financial presentation. The meeting also includes an update on Crackerneck Creek and discussions regarding procurement changes.

• Presentation of the 2023 Annual Comprehensive Financial Report
• Review of December 2023 financial trends, including steady sales tax and exceeding use tax projections
• Discussion regarding procurement changes
• Update on Crackerneck Creek
• Identification of a $368,865 corrected misstatement in the Water Fund during the audit

The committee approved the November 2023 meeting minutes and suspended the financial review of the Crackerneck Creek TIF project indefinitely due to pending litigation. Members reviewed mid-year financials showing a 16.5% reserve and discussed upcoming budget projections and road improvement plans.

• Approved 11/01/2023 minutes (All Ayes)
• Suspended Crackerneck Creek TIF financial review indefinitely