Indian Harbour Beach public meetings in 2023

City Council

The City Council will review a new tree preservation ordinance and several site plans. Other items include seawall repair contracts, personnel policy updates, and the possibility of livestreaming meetings.

• Ordinance No. 2023-11: Tree preservation best practices and advisory board
• Indian Harbour Beach Townhomes preliminary site plan review
• Resolution No. 748: Front set back variance for 201 Mediterranean Way
• Contract award up to $162,000.00 for Big Muddy Canal seawall replacement
• Proposed revisions to City personnel policies regarding leave calculations

Planning & Zoning Board

The Planning & Zoning Board will hold a public hearing on a preliminary site plan for a 10-unit townhome development at 2150 Highway A1A, north of Golden Beach Blvd. Staff recommends approval with conditions addressing comments from the planning consultant, engineer, and fire marshal. The board will also discuss Ordinance 2023-11 from the Ad Hoc Tree Committee. The meeting includes approval of the November 1, 2023 minutes.

• Public hearing on SP 2023-01: 10 two-story townhomes at 2150 Highway A1A, applicant Harbour Beach LLC
• Staff recommends approval with stipulations to address discrepancies noted by consultants
• Fire marshal comments include fire flow, access, and hydrant requirements
• Planning consultant comments on parking, setbacks, and landscaping
• Discussion of Ad Hoc Tree Committee Ordinance 2023-11

City Council

The City Council will consider approving a preliminary site plan for 201 Mediterranean Way, which was tabled from the previous meeting, and will review a 10-year land-lease with New Cingular Wireless PCS, LLC for antenna space at the Algonquin Sports Complex tower. The lease would generate $12,000 per year for the Police Pension Fund. The council will also hear a presentation on Ocean Breeze School parking and receive the City Manager's report.

• 201 Mediterranean Way preliminary site plan approval with stipulations
• 10-year lease with New Cingular Wireless PCS, LLC for 375 sq ft near communications tower, $12,000/year revenue
• Ocean Breeze School parking presentation by Police Chief David Butler
• City Manager's report includes new City Hall hours effective Jan 2, 2024
• Approval of minutes from November 14, 2023 meeting

City Council

The City Council will ratify the 2023 municipal election results, swear in newly elected members Hamilton Boone and Adam Dyer and selected member Shauna Hume, and elect a mayor and deputy mayor for 2023-2024. They will also consider a preliminary site plan for 201 Mediterranean Way, accept a Planning and Zoning Board resignation, and award a piggyback contract not to exceed $218,000 for four replacement police vehicles. A cyber security presentation is scheduled.

• Ratify election results and swear in new council members
• Election of Mayor and Deputy Mayor for 2023-2024
• Preliminary site plan review for 201 Mediterranean Way
• Award piggyback contract up to $218,000 for police vehicles
• Accept resignation and appoint new Planning and Zoning Board member

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review and revise a draft tree preservation ordinance. This effort is part of the city's goal to become a Tree City USA member by establishing a Tree Preservation Board and a formal preservation code.

• Revision of draft tree preservation ordinance
• Proposed establishment of a five-member Tree Preservation Board
• Definition of 'protected trees' as those with a diameter at breast height of 4 inches or more
• Discussion of exemptions for single-family detached and attached homes
• Proposed criteria for the removal of 'problem trees'

Planning & Zoning Board

The Planning & Zoning Board will hold a public hearing on a site plan and setback variance for an assisted living facility at 201 Mediterranean Way. The board will discuss the proposal and make a recommendation to the City Council. The agenda also includes approval of the October 4, 2023 meeting minutes.

• Public hearing on site plan variance SP-2023-01 for assisted living facility at 201 Mediterranean Way
• Applicant: Jake Wise, Construction Engineering Group
• Staff recommends approval with stipulations to address discrepancies noted by planning consultant
• Approval of minutes from October 4, 2023 meeting

City Council

The Indian Harbour Beach City Council will select a new member for the unexpired term of seat three, hold a public hearing on an ordinance to regulate recreational vehicle parking, and consider awarding contracts for the Gleason Park Lake bank stabilization and old Police Department renovations. The agenda also includes adoption of a revised Personnel Policies Manual and several presentations.

• Appointment to fill unexpired Council Member seat three (term through Nov 2024) from eight applicants
• Second reading of Ordinance 2023-10 amending recreational vehicle and watercraft parking in residential zones
• Award contract not to exceed $190,000 to Sôlitude Lake Management for Gleason Park Lake bank stabilization
• Award contract not to exceed $824,000 to Hedrick Brothers Construction for old Police Department renovations using ARPA funds
• Adoption of revised Personnel Policies Manual

City Council

The Indian Harbour Beach City Council will hold a first reading of an ordinance tightening recreational vehicle parking rules in residential zones, shifting enforcement to civil citations. They will also hold a public hearing on amending the stormwater utility assessment for FY 2023-2024, adopt an affordable housing expedited permitting policy, and consider a contract for Gleason Park restroom utilities. The agenda includes several routine items such as a proclamation, minutes approval, and committee appointments.

• First reading of Ordinance 2023-10: RV parking limited to two 24-hour periods per week, civil penalty for non-compliance
• Public hearing on Resolution 746: amends stormwater utility assessment for FY 2023-2024
• Resolution 747: adopts affordable housing expedited permitting policy (SB 170)
• Award contract to Jobear Contracting, Inc. up to $191,000 for Gleason Park restroom utilities (ARPA funds)
• Appoint Ms. Lu Crews to Ad Hoc Tree Ordinance Committee

Planning & Zoning Board

The Planning & Zoning Board will hold a public hearing and consider recommending Ordinance No. 2023-10 to the City Council. The ordinance would change recreational vehicle and watercraft parking rules in residential zones, limiting parking to two 24-hour periods per week (instead of 48 consecutive hours) and allowing police to issue civil citations for violations. The board will also approve minutes from previous meetings and appoint a chairman and secretary.

• Public hearing on Ordinance No. 2023-10 amending RV/boat parking regulations in residential zones
• Proposed change: RV parking limit from 48 consecutive hours to two 24-hour periods per week, 24 hours apart
• Enforcement shift: Police-issued civil citations instead of code enforcement process
• Approval of minutes from September 6, 2023 P&Z meeting and September 20, 2023 Tree Committee workshop
• Appointment of chairman and secretary

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review and revise the draft tree preservation ordinance (Ordinance No. 2023-11) based on feedback from the Planning & Zoning Board. The agenda includes approval of minutes from the August 30 meeting, general discussion, and a public forum. The draft ordinance would establish a Tree Preservation Board and regulations for tree removal, with exemptions for single-family homes under certain conditions.

• Revision of draft tree preservation ordinance (No. 2023-11) based on Planning & Zoning Board feedback
• Review and approval of minutes from August 30, 2023
• Draft ordinance includes creation of a Tree Preservation Board with five voting members
• Exemptions for single-family detached homes per Florida Statute 163.045
• Protected trees defined as those with DBH of 10 inches or more, excluding palms

City Council

The City Council will hold public hearings and vote on second reading of ordinances adopting the FY2023-24 budget, the millage rate, and the annual update to the Capital Improvements Element. It will also award a contract for engineering design of the City Hall Baffle Box Project and make Planning and Zoning Board reappointments. The agenda includes a presentation of service awards to Council Member Jim Nolan and the family of Deputy Mayor Emeritus David Panicola.

• Second reading and adoption of Ordinance No. 2023-06 amending FY2022-23 budget, decreasing expenditures by $594,094
• Second reading and adoption of Ordinance No. 2023-07 adopting FY2023-24 millage rate
• Second reading and adoption of Ordinance No. 2023-08 adopting FY2023-24 budget
• Second reading and adoption of Ordinance No. 2023-09 updating the five-year Capital Improvements Element
• Award of contract not to exceed $105,000 to Infrastructure Solution Services, LLC for City Hall Baffle Box Project design (RFQ 2023-06)

Ad Hoc Tree Ordinance Committee

The Planning & Zoning Board and Ad Hoc Tree Ordinance Committee are holding a joint workshop to review Draft Tree Preservation Ordinance No. 2023-11. The draft would create a Tree Preservation Board, require permits for removing protected trees (10 inches DBH or more), and establish a tree mitigation account. The committee will provide feedback, and the draft will be revised before official review by the Planning & Zoning Board and recommendation to the City Council.

• Review of Draft Tree Preservation Ordinance No. 2023-11
• Proposed creation of a Tree Preservation Board with five voting members and two alternates
• Permit process for removal of protected trees (DBH 10 inches or more)
• Establishment of a Tree Mitigation Account for replacement trees or payments
• Exemptions for trees under 4 inches DBH, dead trees, non-native fruit trees, and government preserves

Planning & Zoning Board

The Planning & Zoning Board and Ad Hoc Tree Ordinance Committee are holding a joint workshop to review Draft Tree Preservation Ordinance No. 2023-11. The board is asked to provide feedback on the draft, which would establish a tree preservation code, a Tree Preservation Board, and a permitting process for removing protected trees. The draft will be revised and submitted later for official review and recommendation to the City Council.

• Review of Draft Tree Preservation Ordinance No. 2023-11
• Ordinance would create a Tree Preservation Board with five voting members and two alternates
• Protected trees defined as mature trees with DBH of 10 inches or more, excluding palm trees
• Permitting process for removal of protected trees, with exemptions for dead trees and non-native fruit trees
• Ordinance aims to help city become Tree City USA member

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach Police Officers' Retirement Trust Fund Board will meet to review investment performance, consider a revised Investment Policy Statement, and approve various invoices and expenses. They will also handle a final DROP calculation for a retiring officer and an employee contribution refund, and discuss the administrative expense budget for the upcoming fiscal year.

• Approval of revised Investment Policy Statement
• Payment of $8,259.00 to Foster & Foster for actuarial services
• Final DROP calculation for John Barberi effective July 1, 2023
• Employee contribution refund of $3,908.17 to Angel Colon
• Receipt of annual State money in the amount of $102,976.80

City Council

The City Council will hold public hearings and first readings on ordinances for the FY 2023-2024 budget, millage rate, and a budget amendment for the current fiscal year. They will also consider the annual stormwater assessment, employee pay plan, and other routine items.

• First reading of Ordinance No. 2023-06 amending FY 2022-2023 budget, decreasing operating expenditures by $594,094
• First reading of Ordinance No. 2023-07 adopting millage rate for FY 2023-2024
• First reading of Ordinance No. 2023-08 adopting FY 2023-2024 budget
• Public hearing on Resolution No. 744 for annual stormwater utility assessment
• Ranking of engineering firms for City Hall Baffle Box Project, authorizing negotiation with Infrastructure Solutions Services, LLC

The council approved a permanent excusal and emeritus title for Deputy Mayor David Panicola (4‑0). Council Member Frank Guertin was appointed Deputy Mayor to fill the unexpired term (4‑0). The first readings of budget‑related ordinances for FY 2022‑23 and FY 2023‑24, a millage rate, a stormwater utility assessment, an employee pay plan, and an engineering services ranking were all approved (each 4‑0). Employee life‑insurance coverage for FY 24 was also approved (4‑0).

• Granted Deputy Mayor David Panicola permanent excusal and title Deputy Mayor Emeritus (4‑0)
• Appointed Council Member Frank Guertin as Deputy Mayor (4‑0)
• Approved first reading of Ordinance No. 2023‑06 amending FY 2022‑23 budget (4‑0)
• Approved first reading of Ordinance No. 2023‑07 adopting FY 2023‑24 millage rate (4‑0)
• Approved first reading of Ordinance No. 2023‑08 adopting FY 2023‑24 budget (4‑0)
• Adopted Resolution No. 744 establishing annual stormwater utility assessment (4‑0)
• Adopted Resolution No. 745 establishing FY 2023‑24 employee pay and classification plan (4‑0)
• Approved ranking of engineering firms for RFQ 2023‑06 and authorized contract negotiation (4‑0)

RFP

This is a meeting of the Evaluation Committee for RFQ #2023-06, where members will rank qualification statements submitted in response to the request. The agenda is otherwise procedural, with no specific projects or amounts listed.

• Ranking of qualification statements for RFQ #2023-06

Planning & Zoning Board

The Planning & Zoning Board will hold a public hearing on Ordinance No. 2023-09, the annual update to the city's Capital Improvements Element of the Comprehensive Plan. The board will consider the five-year schedule of capital improvements for FY 2022/23 through FY 2026/27 and forward a recommendation to the City Council. The agenda includes only this public hearing and routine items; no other substantive business is listed.

• Public hearing on Ordinance No. 2023-09, annual update to Capital Improvements Element
• Five-year capital improvement plan includes $1,510,000 for transportation (paving and sidewalks)
• Muck removal (dredging) project funded at $5,200,000 in FY 2026-27
• Algonquin Sports complex expansion: $500,000 from City General Fund and $2,793,000 from ARPA funds
• Canal seawall replacement: $645,000 over FY 2022-23 to FY 2024-25

The Planning & Zoning Board voted to recommend that the city council adopt updates to the Capital Improvement Element of the City’s Comprehensive Plan. The recommendation included four conditions regarding the clarification and highlighting of exhibits.

• Approved April 5, 2023 meeting minutes (unanimous)
• Recommended adoption of updates to the Capital Improvement Element of the City’s Comprehensive Plan (4-0)

City Council

The Indian Harbour Beach City Council is holding a town hall meeting that includes a public forum on vacation rentals, with Senator Debbie Mayfield in attendance. The meeting is scheduled to end by 8:30 p.m. and otherwise consists of standard procedural items.

• Public forum on vacation rentals with Senator Debbie Mayfield
• Pledge of allegiance and moment of silent meditation
• Roll call and excusal of council members

The City Council conducted a Town Hall meeting featuring Senator Debbie Mayfield, who discussed short-term rentals from the last legislative session. Residents provided public comment. No substantive legislative decisions were made.

• Excused Deputy Mayor Panicola from the meeting (4-0)

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review and continue developing a draft tree preservation ordinance for Indian Harbour Beach. The agenda includes approving minutes from the previous meeting, discussing the draft ordinance, and holding a public forum. The draft ordinance covers tree protection, permits, replacement requirements, and penalties.

• Review of draft tree preservation ordinance
• Approval of minutes from August 15, 2023
• Discussion of replacement tree requirements, including a 33% DBH ratio for hardwood trees and a replacement table for palms
• Proposed creation of a Tree Preservation Board with five voting members and two alternates
• Exemptions for single-family residential properties under Florida Statutes 163.045

The Ad Hoc Tree Ordinance Committee reviewed and edited a draft Tree Preservation Ordinance. The committee reached consensus on several technical updates to tree lists, definitions, and permit procedures.

• Approved August 15, 2023 minutes (unanimous)
• Consensus to move all three mangroves to the medium list
• Consensus to add sample sizes to categories
• Consensus to add wind break language to Section 107-35
• Consensus to update DBH definition
• Consensus to use 33% for replacement Palm Tree

RFP

This is a meeting of the Evaluation Committee for RFQ #2023-06, where they will open qualification statements and discuss them. The agenda is mostly procedural, with no specific decisions or proposals listed.

• Opening of qualification statements for RFQ #2023-06
• General discussion of qualifications

City Council

The Indian Harbour Beach City Council will hold a workshop to review proposed revisions to the Personnel Policies Manual, then a regular meeting to discuss property/liability insurance options, approve employee insurance lines, and hold public hearings on two ordinances: one revising purchasing limits and one increasing police pension contributions. The agenda also includes a Drown-Zero presentation and approval of minutes.

• Review of proposed revised Personnel Policies Manual
• FY 23-24 property, liability and other insurance renewals discussion
• Approve employee insurances for FY24 with combined budget of $772,789
• Public hearing on Ordinance 2023-04 revising purchasing limits for City Manager
• Public hearing on Ordinance 2023-05 increasing police pension member contributions from 5.5% to 6.5%

The City Council approved several insurance renewals and adopted two ordinances. One ordinance updates the City Manager's purchasing limits, and the other revises the Police Pension Plan eligibility.

• Awarded FY 23-24 property, liability, and other insurance (excluding life) to PGIT (3-1)
• Approved FY24 employee health, dental, and vision insurance with Florida Blue, Delta Dental, and Delta Vision for $772,789 (4-0)
• Adopted Ordinance No. 2023-04 regarding revised purchasing limits for the City Manager (4-0)
• Adopted Ordinance No. 2023-05 regarding Police Pension Plan revisions (4-0)
• Approved August 8, 2023 Regular Council meeting minutes
• Reached consensus to support the Drown-Zero initiative

RFP

The Indian Harbour Beach City Council is meeting as an evaluation committee to review proposals submitted in response to RFP #2023-04. The agenda includes a review of the proposals and a determination of the next step or meeting date. This is a procedural meeting focused on the procurement process.

• Review of proposals for RFP #2023-04
• Determination of next step and/or meeting date

City Council

The Indian Harbour Beach City Council will hold first readings of two ordinances: one revising City Manager change-order approval limits and another altering police officer retirement eligibility. They will also consider a Memorandum of Understanding with the Fraternal Order of Police for FY 2023-2024 wages, a change order for Millennium Beach Park, and set 2024 legislative priorities.

• First reading of Ordinance 2023-04: raises City Manager change-order approval to 10% or $40,000 max for contracts up to $400,000
• First reading of Ordinance 2023-05: allows police officer retirement after 25 years of service regardless of age
• MOU with FOP: 2.5% COLA and 2.5% progression wage increase for FY24
• Millennium Beach Park Change Order #2: $22,134.08 to Heard Construction for hand rails
• Discussion of 2024 legislative priorities

City Council authorized a Memorandum of Understanding for FY 2023-2024 police wages and approved a $22,134.08 change order for hand rails at Millennium Beach Park. The Council also passed first readings for ordinances regarding purchasing limits and police retirement eligibility.

• Approved first reading of Ordinance No. 2023-04 regarding purchasing limits (4-0)
• Approved first reading of Ordinance No. 2023-05 regarding police retirement eligibility (4-0)
• Authorized MOU with Florida State Lodge Fraternal Order of Police for FY 2023-2024 wages and benefits (4-0)
• Confirmed $22,134.08 change order #2 to Heard Construction, Inc. for Millennium Beach Park hand rails (4-0)
• Approved July 25, 2023 meeting minutes (4-0)
• Scheduled Personnel Policies Manual workshop for August 22, 2023
• Established 2024 Legislative Priorities: Indian River Lagoon cleanup, vacation rental regulations, Home Rule authority, and home based businesses legislation

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review a draft tree preservation ordinance and to set a date for the Planning and Zoning Board to review it. The agenda also includes routine items like approving minutes and scheduling the next meeting.

• Review of draft tree preservation ordinance
• Planning and Zoning Board meeting date and time for review of draft ordinance
• Approval of minutes from July 12, 2023
• Public forum

The Ad Hoc Tree Ordinance Committee reviewed and modified specific sections of a draft Tree Preservation Ordinance. The committee reached consensus on wording changes, deletions, and the addition of several technical definitions. A review date with the Planning and Zoning Board was set for September 20th.

• Approved July 12, 2023 minutes (unanimous)
• Consensus to keep tree protection and mitigation sections unified
• Consensus to delete Section 107-44 paragraph two
• Consensus to delete 'natural' from Sec. 107-35
• Consensus to delete 2A in Section 107-35
• Consensus to add definitions for plant community, microclimate, evapotranspiration, impervious service, easement, stormwater management area, and mitigation plan
• Consensus to merge Sec 107-41 into sec. 107-40
• Scheduled Planning and Zoning Board review for September 20th at 6:00 p.m.

City Council

The City Council will consider setting the FY 2023-2024 tentative millage rate at 5.5449, which is 8.5% above the roll-back rate and would generate $536,762 in additional revenue. They will also vote on awarding a $280,000 contract for Phase 2 design of the Algonquin Sports Complex and an interlocal agreement for a shared victim advocate position. The agenda includes proclamations and approval of prior meeting minutes.

• Set FY 2023-2024 tentative millage rate at 5.5449 (8.5% above roll-back rate)
• Award contract not to exceed $280,000 to Gale Associates, Inc. for Algonquin Sports Complex Phase 2 design
• Authorize Mayor to execute Interlocal Agreement with Satellite Beach for shared Victim Advocate (net cost $38,806)
• Proclamations for Parks & Recreation Month and Florida Water Professionals Month
• Approve minutes from July 11 regular meeting and July 18 budget workshop

The City Council approved the maximum property tax rate for FY 2023-2024 and awarded a design contract for the Algonquin Sports Complex. The council also authorized an interlocal agreement with Satellite Beach to share a Victim Advocate position.

• Set maximum millage rate for FY 2023-2024 at 5.5449 (4-0)
• Awarded contract not to exceed $280,000 to Gale Associates, Inc. for Algonquin Sports Complex Phase 2 (4-0)
• Authorized Interlocal Agreement with Satellite Beach for shared Victim Advocate position at estimated FY24 net cost of $38,806 (4-0)
• Authorized Mayor to sign letter of support for Justice Assistance Grant receipts for Brevard County Sherriff's Office (4-0)
• Approved July 11, 2023 Regular Council meeting minutes (4-0)
• Approved July 18, 2023 Budget workshop minutes (4-0)

City Council

The City Council is holding a workshop to review the proposed FY24 budget, which is balanced at $10,074,094. The budget includes a slight property tax rate decrease, a stormwater fee increase, and significant capital projects funded by grants. The council will discuss personnel changes, future challenges, and key dates for adoption.

• Property tax millage rate proposed at 5.5449, a 0.32% decrease from FY23, generating $536,762 more due to higher valuations
• Stormwater utility fee increases by $12.00 per ERU to $60.00, with similar annual increases planned for the next four years
• $3,117,850 in DEP ARPA grants for three stormwater projects (Atlantic, Alhambra, Ronnie exfiltration)
• Addition of 1.50 FTEs including a paid Fire Chief, Maintenance Specialist, and Administrative Assistant
• Capital projects include $2,457,850 for Atlantic Exfiltration, $470,000 for Alhambra Exfiltration, and $215,000 for road milling/repaving

The City Council conducted a workshop to review proposed Capital Improvement Priorities for Fiscal Years 2024-2028. The session focused on potential projects funded by State ARPA money, including park security, police equipment, and stormwater planning. No formal votes were taken on the specific project items.

• Accepted the agenda as presented
• Excused Mayor Nickle (3-0)

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review and continue developing a draft tree preservation ordinance for Indian Harbour Beach. They will also approve minutes from the June 19 meeting and select the next meeting date. The draft ordinance includes definitions, a proposed Tree Preservation Board, permit requirements, and exemptions.

• Review of draft tree preservation ordinance (Sec. 107-35 to 107-47)
• Approval of minutes from June 19, 2023
• Discussion of tree canopy benefits and USDA hardiness zone 10A
• Exemption for trees under 10 inches DBH and single-family residential properties
• Proposed creation of a Tree Preservation Board

The committee discussed several revisions to a draft tree preservation ordinance, including replacement tree charts and mitigation fund payments. The committee reached a consensus that the Tree Preservation Board will address palm trees after the ordinance is adopted.

• Approved June 12, 2023 minutes (unanimous)
• Reached consensus to address palm trees after the Tree Preservation Ordinance is adopted

City Council

The City Council will decide whether to authorize a contract with GovOS for short-term rental surveillance and compliance, funded from the FY23 budget contingency. They will also consider awarding two engineering design contracts for stormwater projects on Alhambra Street and Atlantic East/West Boulevard. The agenda includes approval of the June 13, 2023 minutes and the City Manager's report.

• Authorize $30,839.44 contract with GovOS for short-term rental surveillance and compliance
• Award contract up to $60,000 to Infrastructure Solution Services for Alhambra Street stormwater design
• Award contract up to $285,000 to Infrastructure Solution Services for Atlantic East/West Boulevard stormwater design
• Approve minutes from June 13, 2023 regular council meeting

The City Council approved two engineering contracts for stormwater exfiltration projects on Alhambra Street and Atlantic East and West Boulevards. The Council also authorized the City Manager to sign a proposal for a short-term rental surveillance and compliance service.

• Approved $30,839.44 for GovOS short-term rental surveillance and compliance service (4-0)
• Awarded contract not to exceed $60,000 to Infrastructure Solution Services, LLC for Alhambra Street Stormwater Exfiltration Project design (4-0)
• Awarded contract not to exceed $285,000 to Infrastructure Solution Services, LLC for Atlantic East and West Boulevard Stormwater Exfiltration Project design (4-0)
• Approved amended June 13, 2023 meeting minutes (4-0)

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review and discuss a draft tree preservation ordinance. The agenda also includes approval of previous meeting minutes, selecting the next meeting date, and a public forum for resident input.

• Review of draft tree preservation ordinance
• Approval of minutes from May 24, 2023
• Public forum for comments

The committee discussed various revisions to a draft tree preservation ordinance, including definitions for tree types and replacement requirements. No final ordinance was adopted; members will review the current landscaping code for conflicts and submit comments by June 30, 2023.

• Approved April 26, 2023 minutes (unanimous)
• Agreed to review current landscaping code for conflicts with draft ordinance

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach City Council is holding an executive session to discuss the wage portion of the collective bargaining agreement with the Fraternal Order of Police. This is a closed-door discussion, and no formal decisions are scheduled on the agenda.

• Executive session on police collective bargaining agreement (wage portion)
• Attendees include City Manager John W. Coffey and Chief of Police David Butler

City Council

The City Council will review and accept the Fiscal Year 2021-2022 Annual Financial Report, authorize the City Manager to execute a $3.3 million state grant for four stormwater projects, and approve a memorandum of understanding for up to $68,500 in reimbursement for a School Resource Officer at Oceans Breeze Elementary. The council will also review the City Manager's annual performance evaluation and discuss a possible countywide lifeguard program.

• Accept FY2021-2022 Annual Financial Report from Berman Hopkins CPA's
• Authorize $3,300,000 DEP grant for stormwater projects (Ronnie Exfiltration Extension, Alhambra Exfiltration, Atlantic Exfiltration West/East)
• Approve MOU for $68,500 School Resource Officer reimbursement at Oceans Breeze Elementary
• Review City Manager's one-year performance evaluation
• Discuss potential participation in Brevard County Ocean Rescue lifeguard program

The City Council authorized a grant agreement for stormwater projects and approved a reimbursement for a school resource officer. The Council also accepted the FY 2021-2022 financial report and granted the City Manager a retroactive 5% wage increase.

• Approved $3.3M Florida Department of Environmental Protection grant for four stormwater projects (5-0)
• Authorized reimbursement of up to $68,500.00 for a School Resource Officer at Oceans Breeze Elementary School for 2023-2024 (5-0)
• Approved 5% wage increase for City Manager John W. Coffey, retroactive to anniversary date (5-0)
• Accepted Fiscal Year 2021-2022 Annual Financial Report from Berman Hopkins CPA’s and Associates LLP (5-0)
• Accepted summary results of City Manager John W. Coffey’s one-year performance evaluation (5-0)
• Selected Mayor Nickle as the 2023 Florida League of Cities, Inc. voting delegate (5-0)
• Approved May 9, 2023 meeting minutes (5-0)

Police Retirement/Pension Fund Meeting

The Municipal Police Officers' Retirement Trust Fund Board is meeting to review investment reports, discuss House Bill 3, and approve several invoices and expenses. The board will also consider cost-of-living adjustments (COLAs) for retirees, including a retroactive payment to one retiree. No new or old business is listed.

• Investment review by Andco Consulting
• Update on House Bill 3
• Approval of invoices totaling over $19,000, including $8,000 audit fee to Carr, Riggs & Ingram
• COLA for retirees effective July 1, 2023
• Retro COLA payment of $1,932.56 to retiree Lisa German

The Board approved cost-of-living adjustments (COLAs) for retirees effective July 1, 2023, and a retro payment for one retiree. Members also approved several quarterly invoices for consulting, legal, and audit services. Andco Consulting provided an investment report showing a fund balance of $12,253,478 as of March 31, 2023.

• Approved 3/15/23 regular meeting minutes
• Approved quarterly invoices for Salem Trust ($1,062.50), Andco Consulting ($5,500.00), Plan Administrator ($3,120.15), Klausner, Kaufman, Jensen & Levinson ($580.00), and Carr, Riggs & Ingram ($9,200.00)
• Approved retiree COLAs effective July 1, 2023
• Approved retro COLA payment for retiree Lisa German in the amount of $1,932.56

Ad Hoc Tree Ordinance Committee

The Ad Hoc Tree Ordinance Committee is meeting to review a draft tree preservation ordinance and provide feedback to staff. The draft includes definitions, exemptions, and permitting rules, with specific questions about minimum tree sizes and whether to require permits for non-single-family properties. The committee will also approve minutes from the previous meeting and set the next meeting date.

• Review of draft tree preservation ordinance with questions on minimum DBH for protected trees, replacement tree size, and tree survey thresholds
• Discussion of whether to include a permitting process for all properties except single-family detached homes
• Approval of minutes from April 26, 2023 meeting
• Selection of next meeting date
• Public forum for resident input

The committee discussed specific revisions to a draft tree preservation ordinance. Members agreed to share a document for individual suggested changes and discussed terminology and zoning maps. No final ordinance was voted on or adopted.

• Approved April 26, 2023 minutes (unanimous)

City Council

The City Council will hold public hearings and vote on second reading of two ordinances: one raising the contract/purchase threshold without competitive bidding from $25,000 to $40,000 and setting a 10% change order approval limit for the City Manager, and another requiring all open ground areas on improved properties to be covered with turf grass or pervious groundcover. The council will also receive a traffic calming study presentation and direct staff on possible implementation. Proclamations for Lung Cancer Action Week, Water Safety Month, and the Employee of the Year award are scheduled.

• Ordinance 2023-02: raise contract/purchase limit to $40,000, set 10% change order cap for City Manager
• Ordinance 2023-03: require turf grass or pervious groundcover on all open ground areas of improved properties
• Traffic calming study presentation by Police Chief David Butler
• Proclamations: Lung Cancer Action Week & Turquoise Takeover Week, Water Safety Month
• Employee of the Year recognition

The City Council approved two ordinances regarding competitive bidding for contracts and regulations for lawns and weeds on improved property. Council also authorized a muck removal agreement extension and cancelled the May 23 meeting.

• Approved Ordinance No. 2023-02 regarding contract and purchase bidding limits (4-0)
• Approved Ordinance No. 2023-03 regarding lawns and weeds on improved property (4-0)
• Authorized City Manager to execute Amendment 1 to SOIRL Agreement No. 19-72 for muck removal
• Cancelled the May 23, 2023 Regular Council meeting
• Approved April 25, 2023 meeting minutes (4-0)

City Council

The City Council will consider several contracts and expenditures, including a change order for Millennium Beach Park repairs, a paving contract for four streets, a new restroom at Gleason Park, and a state-required flood vulnerability assessment. The agenda also includes routine items like approving minutes and a proclamation for Municipal Clerks Week.

• Approve change order #1 for $18,252.28 at Millennium Beach Park for boardwalk and concrete ramp repairs
• Award piggyback contract to Goodson Paving, Inc. up to $183,000 for milling and paving Martesia Way, Salida Drive, Nautica Court, and Triton Court
• Award piggyback contract to Leesburg Concrete Company, Inc. up to $205,000 for a four-stall restroom at Gleason Park using ARPA funds
• Award contract for state-required vulnerability assessment of flood and sea level rise, funded by 75% FDEP grant
• Proclamation recognizing Professional Municipal Clerks Week (April 30 – May 6, 2023)

The City Council approved four contracts for park improvements, road paving, and a state-required vulnerability assessment. Funding sources included the City Manager’s Contingency, ARPA funds, and a state grant.

• Approved $18,252.28 change order for Millennium Beach Park boardwalk and ramp (5-0)
• Awarded piggyback contract to Goodson Paving, Inc. up to $183,000 for milling and re-paving (5-0)
• Awarded piggyback contract to Leesburg Concrete Company, Inc. up to $205,000 for Gleason Park restrooms (5-0)
• Awarded contract to East Coast Florida Regional Planning Council up to $90,000 for flood and sea level rise vulnerability assessment (5-0)
• Approved April 11, 2023 Regular Council meeting minutes (5-0)
• Approved April 18, 2023 Capital Improvement Projects Workshop minutes (5-0)

City Council

The City Council is holding a workshop to review and prioritize capital improvement projects for FY24 and FYs25-28. Staff has identified 108 projects for the next five fiscal years, including 44 for FY24. The Council will provide feedback on top priorities for the FY24 budget, which staff will use to develop the proposed budget. The meeting is a workshop, so no formal votes are expected.

• Algonquin Sports Complex expansion Ph. 1 ($2,000,000 in FY25, ARPA)
• Renovation of old Police Headquarters for Public Works offices ($750,000, ARPA)
• Road milling/repaving ($200,000 in FY24, General)
• Fire engine replacement ($619,092 in FY24, General)
• Muck removal project listed at $12,650,000 total (FY26-27), with $10,120,415 in grants

The City Council held a workshop to review proposed Capital Improvement Priorities for Fiscal Years 2024-2028. The session consisted of a presentation by the City Manager regarding potential projects; no formal votes were taken on specific project approvals.

• Discussed digital marquee sign at Gleason Park
• Discussed replacement of Police Department Milo simulator training system
• Discussed security for Gleason, Algonquin, and Oars & Paddles parks
• Discussed access path and solar lights at Oars & Paddles park
• Discussed stormwater project design and five-year plan
• Discussed city computer replacement program
• Discussed replacement of police computerized voice stress analyzer (CVSA)
• Discussed installation of license plate readers

City Council

The provided document is a meeting agenda and staff reports for April 11, 2023, as well as minutes from a previous meeting on March 28, 2023. No outcomes or vote tallies are recorded for the April 11 items; the document only lists proposed actions and staff recommendations.

• Approved design contract with Gale Associates, Inc. for Algonquin Sports Complex expansion (5-0) on March 28
• Approved Infrastructure Solutions Services, LLC for Alhambra Street Stormwater project (5-0) on March 28
• Approved Infrastructure Solutions Services, LLC for Atlantic Boulevard Stormwater project (5-0) on March 28
• Authorized up to $12,000 in ARPA funds for a sand bagging machine (5-0) on March 28
• Accepted resignation of Deborah Vorndran from Ad Hoc Tree Ordinance Committee (5-0) on March 28
• Appointed Linda Cohen as voting member of Ad Hoc Tree Ordinance Committee (5-0) on March 28

City Council

The City Council will consider approving the rankings of firms for three design projects: the Algonquin Sports Complex expansion, the Alhambra Street Stormwater Exfiltration Project, and the Atlantic Boulevard Stormwater East and West Exfiltration Project. The council will also vote on using up to $12,000 in ARPA funds for a sand bagging machine and will review the evaluation criteria and process for the City Manager. The agenda includes approval of the March 14, 2023 meeting minutes and the City Manager's report.

• Ranking of firm for Algonquin Sports Complex expansion design (RFQ #2023-01)
• Ranking of firm for Alhambra Street Stormwater Exfiltration Project design (RFQ #2023-02)
• Ranking of firm for Atlantic Boulevard Stormwater Exfiltration Project design (RFQ #2023-03)
• Use of up to $12,000 in ARPA funds (Fund 120) to purchase a four chute gravity fed sand bagging machine
• Review of City Manager evaluation criteria and process

City Council authorized contract negotiations with Gale Associates, Inc. for the Algonquin Sports Complex expansion and Infrastructure Solutions Services, LLC for two stormwater projects. The council also approved the purchase of a sand bagging machine using ARPA funds.

• Approved design services contract negotiations with Gale Associates, Inc. for Algonquin Sports Complex expansion (5-0)
• Approved Infrastructure Solutions Services, LLC for Alhambra Street Stormwater Exfiltration Project design (5-0)
• Approved Infrastructure Solutions Services, LLC for Atlantic Boulevard Stormwater East and West Exfiltration Project (5-0)
• Authorized up to $12,000 in ARPA Funds for a four chute gravity fed sand bagging machine (5-0)
• Accepted resignation of Deborah Vorndran from Ad Hoc Tree Ordinance Committee (5-0)
• Moved Linda Cohen from alternate to voting member of Ad Hoc Tree Ordinance Committee (5-0)
• Approved March 14, 2023 meeting minutes (5-0)
• Rescheduled five-year capital improvement projects workshop to April 18 at 5:30 p.m.

City Council

The Indian Harbour Beach City Council will hold a workshop to discuss a proposal to add a paid Fire Chief and a part-time Maintenance Worker to the FY24 budget, transitioning from a volunteer fire department to a hybrid model. At the regular meeting, the Council will hold a public hearing on a second reading of an ordinance amending beach regulations, and consider several items including a land-lease with the Heart and Soul Dragon Boat Club, a drainage easement vacation request, a beach access easement agreement, change orders for hurricane repairs, and a resolution updating the employee pay plan.

• Public hearing on Ordinance No. 2023-01 amending beach regulations (removing surfing/fishing prohibitions, adding definitions)
• Land-lease with Heart and Soul Dragon Boat Club for a 10x14 ft hurricane-rated storage building at Oars & Paddles Park
• Request by Parkside Place HOA to vacate a drainage easement
• Request by Serena Shores Condominium for a beach access easement agreement
• Confirmation of $22,950 in change orders to Florida Home & Dock Life, LLC for Bicentennial Beach hurricane repairs

The Council adopted Ordinance No. 2023-01 to amend beach regulations and approved several land-use agreements, including a lease for a storage building at Oars & Paddles Park. The City also ratified change orders for hurricane damage repairs at Bicentennial Beach and updated the employee pay plan.

• Adopted Ordinance No. 2023-01 amending beach regulations (3-0)
• Approved land-lease with Heart and Soul Dragon Boat Club for storage building at Oars & Paddles Park (3-0)
• Approved request to vacate drainage easement for Parkside Place Homeowners Association, Inc. (3-0)
• Approved agreement with Serena Shores Condominium regarding public beach access easement (3-0)
• Ratified two change orders for Bicentennial Beach hurricane repairs up to $23,000 (3-0)
• Adopted Resolution No. 742 revising FY 2022-2023 Employee Pay and Classification Plan (3-0)
• Approved Hilton Melbourne Beach Oceanfront as July 10 Space Coast League of Cities meeting location (consensus)
• Directed staff to include paid Fire Chief and part-time Maintenance Worker in FY 24 Proposed Budget (consensus)

City Council

The City Council will hold a budget kick-off workshop to identify FY24 budgetary and operating priorities and FY24-28 capital improvement projects, then hold a regular meeting to decide on several action items including the Algonquin Sports Complex expansion phases, a waterfront buffer grant program, security upgrades, and a speed bump policy.

• FY24 budget priorities and FYs24-28 Capital Improvement Program discussion
• Algonquin Sports Complex Expansion: direct staff on Phase 1 and Phase 2 elements
• Waterfront Buffer Matching Grant Program: reimburse up to 50% of improvements, max $500 per property
• Sole-source contract not to exceed $47,000 to Sena-Tech for security cameras/access control at City Hall and Rec Center (ARPA funds)
• Confirm $17,000 in change orders to Florida Home & Dock Life, LLC for Serena Shores beach crossing

The City Council awarded a $47,000 contract for security upgrades at City Hall and the Recreation Center. Council also established a matching grant program for waterfront buffers and approved change orders for the Serena Shores beach crossing.

• Awarded sole-source contract up to $47,000 to Sena-Tech for security cameras and access control (5-0)
• Adopted Waterfront Buffer Matching Grant Program for up to $500 per property (5-0)
• Ratified $17,000 in change orders to Florida Home & Dock Life, LLC for Serena Shores beach crossing (5-0)
• Appointed Krista Ellingson to the Ad Hoc Tree Ordinance Committee (5-0)
• Approved January 24, 2023 meeting minutes (5-0)
• Consensus reached for Algonquin Sports Complex expansion Option B with minor adjustments
• Consensus reached for staff to create a Speed Bump/ Speed Hump policy

City Council

The City Council will consider awarding contracts for the Big Muddy Canal seawall replacement ($178,000) and the Millennium Beach Park boardwalk and pavilions ($444,703.03), plus a $56,000 door replacement at City Hall and the Recreation Center. They will also hold a first reading of an ordinance amending beach regulations, including lifting the surfing ban and prohibiting fishing near beach parks. The meeting includes a swearing-in of a new police officer and approval of prior minutes.

• Award contract to Shoreline Marine Contractors for $178,000 for Big Muddy Canal Seawall Replacement, with $8,000 from Stormwater Utility Fund
• Award contract to Heard Construction for $444,703.03 for Millennium Beach Park boardwalk and pavilions, with $12,704 from City Manager's Contingency
• Award contract not to exceed $56,000 to Superior Hardware Products for door replacements at City Hall and Recreation Center using ARPA funds
• First reading of Ordinance 2023-01 amending beach regulations: repeals surfing ban, prohibits fishing near beach parks, adds fishing definition
• Swearing-in of new Police Officer Christopher Malagon

City Council approved several infrastructure contracts, including seawall repairs and boardwalk replacements. The council also advanced an ordinance amending beach regulations and authorized security upgrades for city buildings.

• Awarded $178,000 contract to Shoreline Marine Contractors for Big Muddy Canal Seawall Replacement (4-0)
• Awarded $444,703.03 contract to Heard Construction, Inc. for Millennium Beach Park Boardwalk and Pavilions replacement (4-0)
• Awarded contract not to exceed $56,000.00 to Superior Hardware Products for City Hall and Recreation Center door replacement (4-0)
• Approved first reading of Ordinance No. 2023-01 to remove fishing and surfing bans and prohibit chumming (4-0)
• Directed staff to remove a beach access switchback encroaching on private property
• Consensus to remove 7 am—10 pm hours sign at Oars & Paddles Park and permit SpaceCoastCrew to operate dusk to 8 pm year round
• Accepted December 13, 2022 meeting minutes (4-0)

City Council

The Indian Harbour Beach City Council will consider several action items, including awarding a contract for architectural and engineering services for the former police department renovations, approving a new Enterprise Resource Planning system, and tabling the Big Muddy seawall contract to a later meeting. They will also discuss the FY24 budget calendar and a request for a storage building at Oars & Paddles Park.

• Award contract to CPZ Architects, Inc. not to exceed $131,000 for Phase 2 design and construction management of the former police department area of City Hall, using ARPA funding
• Award contract not to exceed $94,000 to Edmunds GovTech for an Enterprise Resource Planning (ERP) system, funded by $24,628 in personnel savings and $19,372 from Contingency
• Table the award of contract for the FY23 Big Muddy Canal Seawall Replacement project until January 24, 2023
• Approve request by Heart and Soul Dragon Boat Club to install a 10x14 foot pre-fabricated hurricane rated storage building at Oars & Paddles Park
• First reading of Ordinance No. 2023-01 amending beach and beach park regulations

The City Council awarded contracts for architectural services for City Hall renovations and a new Enterprise Resource Planning system. The Council also approved a storage building for the Heart and Soul Dragon Boat Club at Oars & Paddles Park. Several items, including beach regulation amendments and seawall contract awards, were tabled.

• Approved contract to CPZ Architects, Inc. not to exceed $131,000 for City Hall renovations (5-0)
• Approved contract to Edmunds GovTech not to exceed $94,000 for an ERP System (5-0)
• Approved Heart and Soul Dragon Boat Club request for a 10x14 prefabricated storage building at Oars & Paddles Park (5-0)
• Tabled award of contract for FY23 Big Muddy Canal Seawall Replacement project (5-0)
• Tabled first reading of Ordinance No. 2023-01 amending beach regulations (5-0)
• Approved December 13, 2022 meeting minutes (5-0)
• Cancelled February 14, 2023 Regular Council Meeting (consensus)
• Scheduled budget kickoff workshop for February 28 and CIP workshop for April 11 (consensus)