Indian Harbour Beach public meetings in 2024

City Council

This special called meeting will consider awarding a construction contract to Legacy Sports Surfacing, LLC for Phase One of the Algonquin Sports Complex Expansion at a cost not to exceed $4,340,000. The project is partially funded by ARPA and other city funds, with an estimated $839,490.07 in fund balance required. The contract includes modifications such as reduced fencing, elimination of concrete benches and bleachers, and a 10-year maintenance service for the synthetic field.

• Award contract to Legacy Sports Surfacing, LLC for $4,339,490.07 for Phase One construction of Algonquin Sports Complex Expansion
• Funding sources: $1,900,000 ARPA, $1,000,000 General Fund, $200,000 anticipated FRDAP grant, $400,000 projected General Fund surplus
• Value engineering savings of $81,261.98 from reduced pond fencing height, elimination of concrete benches and bleachers, and alternative base material for ball courts
• Addition of $41,500 for a 10-year synthetic field maintenance service
• Contract requires substantial completion within 140 calendar days of notice to proceed

The City Council awarded a construction contract to Legacy Sports Surfacing, LLC for the Algonquin Sports Complex Phase One Expansion Project at a cost not to exceed $4,340,000. The motion carried 5-0. Deputy Mayor Guertin was excused from the meeting and arrived later. No other substantive decisions were made.

• Awarded $4,340,000 contract to Legacy Sports Surfacing, LLC for Algonquin Sports Complex Phase One Expansion (5-0)
• Excused Deputy Mayor Guertin from the meeting (4-0)

Tree Preservation Board

The Indian Harbour Beach Tree Preservation Board will discuss planning for the April 5, 2025 Arbor Day celebration, including a tree giveaway, and select a monthly champion tree. The board will also consider participating in the Garden Club by the Sea's Pollinator Fair at Nance Park and review a Benefit of Trees handout. Old business includes public communications and possibly strengthening tree protection regulations.

• Arbor Day 2025 planning: April 5, 10 am–1 pm, tree giveaway 11 am–1 pm, choir, scavenger hunt, ice cream
• Selection of monthly champion tree: nominated oak trees at 155 Poinciana Drive
• Discussion of participating in February 23, 2025 Pollinator Fair at Nance Park (Garden Club by the Sea)
• Review of Benefit of Trees handout
• Continued discussion of strengthening City's tree protection regulations for new development

The Tree Preservation Board approved 155 Poinciana Drive as the January champion tree and discussed plans for the 2025 Arbor Day celebration, including purchasing trees and promotional items. They also approved Chairperson Doshna's attendance at the Garden Club pollinator fair and approved distribution of a 'Benefit of Trees' handout. No major policy decisions were made; most items were planning and approvals for future events.

• Approved excusing Member Ferguson (5-0)
• Approved November 13, 2024 minutes (5-0)
• Approved 155 Poinciana Drive for January champion tree award (5-0)
• Approved Chairperson Doshna to attend Garden Club pollinator fair (5-0)
• Approved distribution of 'Benefit of Trees' handout (5-0)

City Council

The City Council will hold public hearings and consider adopting ordinances establishing a paid parking program for non-residents at city-operated beach parks and updating the five-year Capital Improvement Plan. They will also vote on contracts for audit services and multiple stormwater projects funded by DEP ARPA grants. Additionally, they will consider authorizing security cameras at Gleason Park and beach parks, and declaring surplus equipment for auction.

• Ordinance 2024-11: paid beach parking for non-residents (second reading)
• Ordinance 2024-10: update to Capital Improvement Plan (second reading)
• Award contract to Carr, Riggs & Ingram for auditing services ($9,900 transfer)
• Award contracts for stormwater projects: Alhambra St ($298k), Atlantic Blvd ($858k), Ronnie Drive ($140k)
• Security cameras at Gleason Park and beach parks ($29k from contingency)

The City Council adopted two ordinances on second reading: one updating the Capital Improvement Plan and another establishing a paid parking program for non-residents at city-operated beach parks. The council also awarded contracts for stormwater projects, audit services, and security cameras, and approved the sale of surplus equipment. All votes were 4-0.

• Adopted Ordinance 2024-10 updating the Capital Improvement Plan (4-0)
• Adopted Ordinance 2024-11 establishing paid beach parking for non-residents (4-0)
• Approved 3-year audit services agreement with Carr, Riggs & Ingram, LLC (4-0)
• Awarded $298,000 contract to Atlantic Development for Alhambra Street stormwater project (4-0)
• Awarded $858,000 contract to Atlantic Development for Atlantic Boulevard stormwater project (4-0)
• Awarded $140,000 contract to Garcia Civil Contractors for Ronnie Drive stormwater bioswale (4-0)
• Authorized 2-year, 7-camera security service with Flock Group at Gleason Park and beach parks (4-0)
• Declared 2003 Ford Ranger and five lawnmowers surplus for online auction (4-0)

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach Police Officers' Retirement Trust Fund Board will hear investment presentations from Mariner Consulting and real estate managers, then vote on approval of invoices and expenses totaling over $11,000. New business includes approving a detailed accounting of FY2023/2024 administrative expenses and a Summary Plan Description. The meeting also covers a quarterly report, deposit of $501.79 toward unfunded liability, and other administrative updates.

• Approval of Salem Trust custody fees of $1,062.50 for quarter ending 9/30/24
• Approval of Mariner Consulting quarterly fees of $5,500.00
• Approval of Plan Administrator fees of $3,097.89 plus $58.69 expenses
• Approval of Carr, Riggs & Ingram auditor payments of $400 and $1,000
• Review of real estate investment presentations at 2:30 PM and 3:00 PM

City Council

City Council will discuss how to proceed with the Algonquin Sports Complex Phase One expansion project after receiving a $4,279,252.05 bid from Legacy Sports Construction. The bid exceeds available funding of about $3.5 million, creating a shortfall of $780,000-$980,000. Staff seeks direction on negotiating a contract and funding options, including reducing scope, using fund balance, short-term financing, or delaying construction.

• Discussion on Legacy Sports Construction bid of $4,279,252.05 for Algonquin Sports Complex Phase One
• Funding shortfall of $780,000 to $980,000 against available $3.5 million
• Options to address shortfall: reduce scope, use fund balance, short-term financing, delay construction, or cancel project
• Evaluation committee ranked Legacy Sports highest with 285 out of 300 points
• Staff requests direction to negotiate draft contract by December 19, 2024 special meeting

RFP

The Construction Services Evaluation Committee is meeting to rank proposals submitted for the Algonquin Sports Complex Expansion Project (RFP #2024-06). This is a procedural step in the contractor selection process.

• Ranking of proposals for RFP #2024-06 Algonquin Sports Complex Expansion Project

RFP

The Construction Services Evaluation Committee meets to open and review proposals submitted for RFP #2024-06, the Algonquin Sports Complex Expansion Project. The agenda includes procedural items such as selecting a chairman and announcing the next meeting date. No decisions or recommendations are scheduled at this meeting.

• Opening of proposals for RFP #2024-06 Algonquin Sports Complex Expansion Project

RFP

This evaluation committee meeting is rescheduled from a previous date. The committee will review and rank proposals received for the Ronnie Drive Stormwater Project construction services. No final award is made at this meeting; the ranking will inform a subsequent decision.

• Ranking of proposals for RFP #2024-05 Ronnie Drive Stormwater Project

RFP

The Evaluation Committee is meeting to rank proposals received for RFP #2024-07, the Atlantic Blvd. Stormwater Project construction services. The agenda includes only call to order, roll call, ranking of proposals, and adjournment. No specific proposals or dollar amounts are listed in the agenda.

• Ranking of proposals for RFP #2024-07 Atlantic Blvd. Stormwater Project construction services

RFP

The Evaluation Committee will meet to rank proposals received in response to RFP #2024-08 for construction services related to the Alhambra Street Stormwater Project. This is a procurement step for a city infrastructure project.

• Ranking of proposals for RFP #2024-08 Alhambra Street Stormwater Project Construction Services

City Council

The City Council will hold a public hearing and consider adopting a revised noise ordinance (Ord. 2024-03) on second reading, after modifications were made in October. They will also hear first readings of ordinances to establish paid beach parking for non-residents and update the capital improvement plan, as well as adopt a budget amendment rolling forward unexpended project funds. Other business includes ratifying election results, appointing a new mayor and deputy mayor, and authorizing the purchase of two police vehicles.

• Public hearing and second reading of Ord. 2024-03 revising noise standards
• Public hearing and second reading of Ord. 2024-09 increasing general fund by $3,503,000 and other funds
• First reading of Ord. 2024-11 creating a paid beach parking program for non-residents
• Award of piggy-back contract not to exceed $99,000 for two Police Department vehicles
• Resolution No. 760 establishing a formal process for measuring noise under the revised ordinance

RFP

The Evaluation Committee is meeting to open proposals for RFP #2024-07. This process is used to select construction services for the Atlantic Blvd. Stormwater Project.

• Opening of proposals for RFP #2024-07 Atlantic Blvd. Stormwater Project Construction Services

RFP

The Evaluation Committee is meeting to open proposals for RFP #2024-08 for the Alhambra Street Stormwater Project Construction Services and to select a chairman. No decisions are made at this procedural meeting.

• Opening of proposals for RFP #2024-08 Alhambra Street Stormwater Project Construction Services
• Selection of a committee chairman

Planning & Zoning Board

The board will consider Ordinance No. 2024-10 to update the Five-Year Capital Improvement Schedule of the City's Comprehensive Plan. This update includes infrastructure projects and adopts the Brevard County School District and Space Coast Transportation Planning Organization plans by reference.

• Ordinance No. 2024-10: Annual update to the Capital Improvements Element
• Transportation (paving and sidewalks): $626,300 budgeted for FY 24-25
• Algonquin Sports Complex expansion: $1,000,000 (General Fund) and $1,852,214 (ARPA Fund) for FY 24-25
• Muck removal (Dredging): $6,325,000 projected for FY 27-28 and FY 28-29
• Stormwater projects: $2,734,575 budgeted for FY 24-25

Tree Preservation Board

The Tree Preservation Board will discuss planning for the 2025 Arbor Day celebration and public communications. The board is also reviewing budget and operational details for a proposed tree giveaway program before recommending it to the City Council.

• Planning for 2025 Arbor Day celebration on April 5th
• Clarification of budget and process for the proposed tree giveaway program recommendation to City Council
• Selection of the champion tree for December 2024
• Discussion of public communications and Harbour Highlights submissions

RFP

The Evaluation Committee is meeting to rank proposals received for RFP #2024-05, the Ronnie Drive Stormwater Project Construction Services. No specific proposals, costs, or award details are listed on the agenda. The meeting consists of call to order, roll call, ranking of proposals, and adjournment.

• Ranking of proposals for the Ronnie Drive Stormwater Project (RFP #2024-05)

RFP

The Evaluation Committee is meeting to open proposals for RFP #2024-05 regarding construction services for the Ronnie Drive Stormwater Project. The body will also select a chairman and determine the date for the next meeting.

• Opening of proposals for RFP #2024-05 Ronnie Drive Stormwater Project Construction Services

City Council

The Audit Selection Committee is meeting to review and rank proposals from three firms for the city's FY24 audit. This follows the current auditor's decision not to exercise the last option year of their contract. The committee will evaluate proposals based on criteria established in a September 5 meeting.

• Review and ranking of audit proposals from Grau & Associates, James Moore, and Carr, Riggs, & Ingram
• Current auditor not renewing contract, triggering new RFP process
• Meeting includes public comments segment

City Council

The City Council will hold a first reading of a revised noise ordinance (Ordinance 2024-03) and a second reading of an amendment to the Police Pension Plan extending the DROP participation period from 3 to 5 years. They will also review a paid beach parking proposal from PCI Municipal Services and consider a first reading of a budget amendment rolling forward $3.5 million in unexpended capital funds. Additionally, the Council will vote on adopting a tree preservation policy and approving an audit selection committee ranking.

• First reading of Ordinance 2024-03 – Revised Noise Ordinance
• Second reading of Ordinance 2024-07 – Police Pension Plan DROP extension (3 to 5 years)
• Paid beach parking proposal by PCI Municipal Services
• First reading of Ordinance 2024-09 – FY25 Capital Project Roll Forward Budget Amendment ($3,503,000 General Fund increase)
• Tree Preservation Board recommendation for adoption of a tree care policy on public property

Tree Preservation Board

The Indian Harbour Beach Tree Preservation Board will select a champion tree for November, with a nomination at 230 Timpoochee Drive. They will also discuss a potential tree giveaway program based on Cape Canaveral's model, and continue planning for the 2025 Arbor Day celebration on April 5. The board will also review public communications and approve previous meeting minutes.

• Selection of monthly champion tree for November; nomination at 230 Timpoochee Drive
• Discussion of tree giveaway program feasibility based on Cape Canaveral model
• Continued planning for 2025 Arbor Day celebration (April 5) including entertainment, vendors, and tree giveaways
• Review of public communications and champion tree signage
• Approval of September 18, 2024 meeting minutes

City Council

The Audit Selection Committee will open sealed proposals for a new audit firm to conduct the FY24 audit, after the current auditors declined to exercise their last option year. The committee previously met on September 5 to establish criteria and approve the RFP. A follow-up meeting to review and rank proposals is scheduled for October 22.

• Opening of sealed proposals for audit services (RFP for FY24 audit)
• Current auditors will not exercise the last option year on their contract

City Council

The City Council will hold a first reading of a revised noise ordinance, a public hearing on second reading of an ordinance increasing the police pension DROP period to five years, and review a paid beach parking proposal from PCI Municipal Services. They will also consider a Tree Preservation Board recommendation for tree care on public property.

• First reading of Ord. No. 2024-03 – Revised Noise Ordinance
• Public hearing and second reading of Ord. No. 2024-07 – amending Police Pension Plan to increase DROP participation from 3 to 5 years
• Review of paid beach parking proposal by PCI Municipal Services and authorization for City Manager to sign agreement
• Approve Tree Preservation Board recommendation for tree care policy on public property

City Council

The City Council will hold public hearings to adopt the FY 2024-2025 operating budget and millage rate. The meeting also includes discussions on police pension changes and updates to city fees.

• Adoption of FY 2024-2025 operating budget at $12,758,206
• Establishment of FY 2024-2025 millage rate at 5.5168
• Proposed increase of Police Pension Plan DROP participation from three to five years
• Resolution No. 759 to increase Building, Recreation, and Vacation Rental fees
• Identification of 2025 legislative priorities

Police Retirement/Pension Fund Meeting

The Municipal Police Officers' Retirement Trust Fund Board will review quarterly investment performance, approve roughly $16,250 in vendor invoices, and discuss a proposed ordinance to extend the Deferred Retirement Option Program (DROP) from 3 to 5 years. The board will also consider adopting an administrative expense budget for fiscal year 2024/2025 and approving a change in investment consulting services from Andco to Mariner Institutional.

• Approval of invoices totaling $16,248.08: Salem Trust $1,062.50, Mariner Consulting $5,500, Plan Administrator $3,156.58, legal $920, actuarial $5,610
• Quarterly investment report: fund balance $13,948,444 as of 3/31/24, quarterly return 6.02%
• Discussion of ordinance extending DROP participation from 3 to 5 years; no actuarial impact letter received
• New business: adoption of FY 2024/2025 administrative expense budget
• Approval of agreement to change investment consultant from Andco to Mariner Institutional Consulting Services

The Indian Harbour Beach Police Pension Board approved the FY 2024/2025 administrative expense budget, including an increase in Plan Administrator fees to $1,350 per month to match market rates. The board also approved a contract change for consulting services from Andco to Mariner Institutional Consulting Services, and accepted the quarterly investment performance report.

• Approved 6/28/24 regular meeting minutes (unanimous)
• Accepted investment performance report for quarter ending 6/30/24 (unanimous)
• Approved invoices A1-5 totaling $16,249.08 (unanimous)
• Approved FY 2024/2025 administrative expense budget with increased Plan Administrator fees to $1,350 (unanimous)
• Approved contract change for consulting services from Andco to Mariner Institutional Consulting Services (unanimous)

Tree Preservation Board

The Tree Preservation Board will discuss old business including a proposed tree management plan, the 2024 Urban and Community Forestry Grant program, and planning for the 2025 Arbor Day celebration. New business includes a recommendation to City Council on best practices in tree care and participation in October's National Night Out/City Government Week event.

• Review of draft outline for a City tree management plan
• Discussion of 2024 Urban and Community Forestry Grant criteria and possible application
• Planning for Arbor Day 2025 on April 5th with 'go native' theme
• Recommendation to City Council that staff follow best practices in tree care
• Consideration of a Tree Preservation Board table at National Night Out/City Government Week

The Tree Preservation Board approved a motion recommending City Council adopt a policy to follow best practices in tree care as detailed in ANSI A300 and other reference material. The board also approved pursuing a future grant for a tree management plan, tabled the development of that plan until grant award notice, and approved participation in October's National Night Out/City Government Week event. All votes were 5-0.

• Recommended City Council adopt best-practice tree care policy per ANSI A300 (5-0)
• Approved pursuing future grant for tree management plan (5-0)
• Tabled tree management plan development until grant award notice (5-0)
• Approved participation in National Night Out/City Government Week (5-0)
• Approved August 21, 2024 minutes (5-0)
• Excused Member Ferguson and Alternate Bowman (5-0 each)

City Council

The City Council will conduct first public hearings on the proposed operating millage rate (Ordinance 2024-05) and the Fiscal Year 2024-2025 annual budget (Ordinance 2024-06). They will also consider the first reading of a revised noise ordinance (Ordinance 2024-03), vote on fee increases for building, recreation, and vacation rental registration (Resolution 757), and approve an insurance renewal bid of $435,226.55. Proclamations for Patriot Day and Constitution Week are also scheduled.

• First reading of Ordinance 2024-05 setting the operating millage rate for FY 2024-2025
• First reading of Ordinance 2024-06 adopting the FY 2024-2025 annual budget
• First reading of Ordinance 2024-03 amending noise standards and regulations
• Adoption of Resolution 757 increasing fees for building permits, recreation services, and vacation rental registration
• Authorize acceptance of $435,226.55 insurance renewal bid for liability, property, workers’ comp, and public safety life coverage

The City Council approved the first reading of the FY25 operating millage rate of 5.5168 and the FY25 annual budget, both by 4-0 votes. They also adopted Resolution 757 increasing building, recreation, and vacation rental fees, and Resolution 758 enacting the FY25 Employee Pay and Classification Plan. The council tabled the first reading of the revised noise ordinance and the 2025 legislative priorities until the September 23 meeting.

• Approved first reading of Ordinance 2024-05 setting FY25 millage rate at 5.5168 (4-0)
• Approved first reading of Ordinance 2024-06 adopting FY25 annual budget (4-0)
• Adopted Resolution 757 increasing building, recreation, and vacation rental fees (4-0)
• Adopted Resolution 758 enacting FY25 Employee Pay and Classification Plan (4-0)
• Authorized City Manager to accept PGIT insurance renewal bid for $435,226.55 (3-0, Mayor abstained)
• Tabled first reading of Ordinance 2024-03 (noise ordinance) until Sept. 23 (4-0)
• Tabled 2025 legislative priorities discussion until Sept. 23 (4-0)
• Adjusted audit selection timeline: ranking moved to Oct. 22, award to Nov. 19 (consensus)

City Council

The Audit Selection Committee is meeting to determine the evaluation factors and timeline for selecting a new Certified Public Accounting firm. This process follows notification that the current auditors will not exercise the final option year of their contract.

• Decision on whether price will be included in the evaluation process
• Determination of contract length (previous contract was three years with two optional one-year renewals)
• Adoption of evaluation criteria and maximum point distribution
• Decision on whether to require oral presentations
• Proposed RFP release date of September 12, 2024, with proposals due October 14, 2024

The City Council, acting as the Audit Selection Committee, approved a request for proposals (RFP) for audit services with modified evaluation criteria, increasing experience points from 35 to 50 and decreasing ability to furnish services from 30 to 15. The committee also set a timeline for bid opening on October 15, 2024, and contract award on December 10, 2024. The RFP will be released on September 12, 2024.

• Approved RFP with revised evaluation criteria (4-0)
• Set bid opening for October 15, 2024
• Set proposal review for October 22, 2024
• Set council ranking confirmation for November 19, 2024
• Set contract award for December 10, 2024
• Excused Council Member Boone from meeting (4-0)
• Appointed Mayor Nickle as Chairperson (4-0)

City Council

The City Council is holding a workshop to discuss implementing paid parking at its two beach parks (Millennium and Bicentennial, total 67 spaces). Staff will present an analysis of paid parking programs in neighboring municipalities and two options for the city. The council will give direction to staff on how to proceed.

• Presentation of paid parking analysis from Indialantic, Melbourne Beach, and Satellite Beach
• Option 1: Use vendor (PCI) for program management/enforcement with citations through county court
• Option 2: Reserve half of parking spaces for IHB citizens, citations by IHB Police
• Estimated startup cost less than $30,000, potential revenue up to $37,000
• 67 total parking spots (59 usable) at Millennium and Bicentennial parks

City Council

The Indian Harbour Beach City Council will hold a regular meeting with presentations, approval of minutes, and consideration of several action items. They will take up the first reading of a revised noise ordinance (Ordinance 2024-03) previously tabled, and hold a public hearing for second reading of a 30-year non-exclusive gas franchise agreement with Florida City Gas (Ordinance 2024-04). The council will also vote on renewing employee health, dental, and vision insurance plans for Fiscal Year 2025 at estimated total costs exceeding $716,000.

• First reading of Ordinance 2024-03 revising noise standards (from earlier tabled item)
• Public hearing and second reading of Ordinance 2024-04 granting a 30-year gas franchise to Florida City Gas
• Renewal of Florida Blue employee health plans (100% employee-only coverage) at estimated $663,633
• Renewal of Delta Dental Deluxe 300 PPO at estimated $43,548.30
• Renewal of Delta Vision Deluxe plan at estimated $9,359.22

The City Council tabled the first reading of the revised noise ordinance (Ordinance 2024-03) after multiple amendment attempts failed. They adopted on second reading a 30-year franchise agreement with Florida City Gas (Ordinance 2024-04). The council also renewed employee health, dental, and vision insurance plans and increased the flexible spending account contribution limit.

• Tabled first reading of noise ordinance 2024-03 (3-1)
• Adopted 30-year Florida City Gas franchise agreement (4-0)
• Renewed Florida Blue health plans, $663,633 estimated (4-0)
• Renewed Delta Dental Deluxe 300 PPO, $43,548.30 estimated (4-0)
• Renewed Delta Vision Deluxe plan, $9,359.22 estimated (4-0)
• Increased FSA contribution limit to $3,200 (4-0)

Tree Preservation Board

The Tree Preservation Board will discuss a proposed community tree management plan, two Florida Recreational Development Assistance Program grant applications totaling $312,500 for improvements to Algonquin Sports Complex and Gleason Park, and planning for the 2025 Arbor Day celebration. The board will also review criteria for the Urban and Community Forestry Grant Program and consider promoting champion trees.

• Review of proposed tree management plan outline for annual comprehensive tree program
• Discussion of 2025 FRDAP grant application for $200,000 for Algonquin Sports Complex improvements
• Discussion of 2025 FRDAP grant application for $112,500 for Gleason Park improvements
• Discussion of identifying and promoting champion trees
• Planning for 2025 Arbor Day celebration, including date selection at Gleason Park

The Tree Preservation Board approved supporting the City's applications for two 2025 Florida Recreational Development Assistance Program (FRDAP) grants: $200,000 for Algonquin Sports Complex improvements and $112,500 for Gleason Park improvements. The board also approved minutes, excused a member, and made several consensus decisions on Arbor Day planning, champion tree signs, and a tree management plan.

• Approved support for $200,000 FRDAP grant for Algonquin Sports Complex (5-0)
• Approved support for $112,500 FRDAP grant for Gleason Park (5-0)
• Approved July 17, 2024 minutes (5-0)
• Excused Alternate Salonina (5-0)
• Approved champion tree sign design with changes (5-0)
• Consensus to hold Arbor Day 2025 on April 5
• Consensus to use 'go native' as Arbor Day theme
• Consensus to move November meeting to November 13

City Council

The Indian Harbour Beach City Council will hold public hearings to adopt a $72 annual stormwater utility rate and the associated assessment roll. The council will also discuss and potentially table a revised noise ordinance, hold first reading of a 30-year gas franchise with Florida City Gas, and ratify a three-year collective bargaining agreement with the Fraternal Order of Police. Other items include awarding a $97,000 contract for baffle box design at Algonquin Sports Complex and deferring the City Hall security upgrade.

• Public hearing to adopt Resolution 755 setting FY25 stormwater utility rate at $72/year per equivalent residential unit
• Public hearing to adopt Resolution 756 certifying the FY25 stormwater assessment roll totaling $342,628.92
• First reading of Ordinance 2024-04 granting a 30-year non-exclusive gas franchise to Florida City Gas
• Review of revised draft noise ordinance (Ordinance 2024-03) with direction to staff
• Ratify three-year collective bargaining agreement (FY25-27) with Fraternal Order of Police

The City Council approved a stormwater utility fee increase from $48 to $72 per year for equivalent residential units, adopting Resolution No. 755 and the FY2025 assessment roll with gross receipts of $342,628.92. The council also directed changes to the proposed noise ordinance, including a $100 first fine and $250 for repeat violations, and ratified a three-year police collective bargaining agreement. Several other contracts and agreements were approved, while the City Hall security upgrade was deferred to FY2026.

• Adopted Resolution No. 755 increasing stormwater fee to $72/year (4-0)
• Adopted FY2025 stormwater assessment roll with $342,628.92 gross receipts (4-0)
• Directed noise ordinance changes: one warning, $100 first fine, $250 repeat, 65 dB max, remove $500 penalty (4-0)
• Ratified FOP collective bargaining agreement for Oct 2024-Sep 2027 (4-0)
• Awarded $97,000 contract to Infrastructure Solution Services for ASC baffle box design (4-0)
• Approved interlocal agreement with Brevard County for stormwater admin services (4-0)
• Approved first reading of 30-year Florida City Gas franchise agreement (4-0)
• Deferred City Hall security upgrade to FY2026 (4-0)

City Council

The City Council is holding a workshop to review the FY25 Proposed Budget totaling $12,758,206 and discuss direction on increasing short-term rental registration and renewal fees. The budget proposes a property tax millage rate decrease to 5.5168, a $24 annual stormwater fee increase, and continued funding for capital projects such as the Algonquin Sports Complex expansion.

• Review of short-term rental fee increases: current $500 registration and $350 renewal; staff presents survey of 47 Florida cities with averages of $403 registration and $289 renewal
• FY25 Proposed Budget balanced at $12,348,851 general fund, with $7,563,670 in ad valorem taxes at a millage rate of 5.5168 (down 0.51%)
• Proposed $24/year increase in Stormwater Utility Assessment fee to fund Indian River Lagoon pollutant reduction projects
• $750,000 for Algonquin Sports Complex expansion Phase 1, plus $250,000 in grant funding
• $232,200 for road milling/repaving and $171,000 for Yuma sidewalk replacement

The City Council held a workshop and directed staff to increase short-term rental registration fees to $750 for initial registration and $500 for annual renewals. They also reviewed and discussed the proposed FY25 budget, but no formal vote was taken on the budget. Council Member Boone was excused from the meeting.

• Directed staff to raise initial short-term rental registration fee to $750
• Directed staff to raise annual short-term rental renewal fee to $500
• Excused Council Member Boone from the meeting (4-0)

City Council

Council will set the tentative FY24-25 property tax rate at 5.5168 mills, review the FY23 audit from Berman Hopkins, and discuss a beach parking survey. A closed shade meeting will review a tentative three-year agreement with the Fraternal Order of Police. The first reading of the noise ordinance amendment is tabled to August 13.

• Set tentative FY24-25 millage rate at 5.5168
• Review FY23 audit from Berman Hopkins CPA's and Associates LLP
• Discuss beach parking survey and provide direction to staff
• Shade meeting to review tentative three-year agreement with Fraternal Order of Police
• First reading of noise ordinance (Ord. 2024-03) tabled to August 13

The City Council approved a tentative maximum property tax rate of 5.5168 mills for fiscal year 2024-2025. It also accepted the clean FY 2022/2023 audit, tabled the noise ordinance to August 13, and rejected a motion to mail a beach parking survey. A beach parking workshop was scheduled for August 20.

• Approved FY24-25 tentative millage rate at 5.5168 (5-0)
• Accepted FY 2022/2023 Annual Financial Report as presented (5-0)
• Tabled noise ordinance review to August 13, 2024 (5-0)
• Tabled Ordinance No. 2024-03 to August 27, 2024 (5-0)
• Motion to mail beach parking survey failed (0-5)
• Approved July 9, 2024 minutes with requested change (5-0)
• Issued 2024 Water Professionals Month proclamation

Tree Preservation Board

The Tree Preservation Board will discuss participation in the November 2024 Native Rhythms Festival and Florida's Statewide Urban Tree Canopy Assessment. The board is also reviewing public communication strategies and the development of an official logo.

• Participation in the November 2024 Native Rhythms Festival at Wickham Park
• Florida's Statewide Urban Tree Canopy Assessment
• Development of a Tree Preservation Board logo
• Tree Preservation Board public communications

City Council

The Council will review recommended fee increases projected to generate $98,540 in additional FY25 revenue. The agenda also includes a first reading of a new noise ordinance and the selection of an engineering firm for the Algonquin Sports Complex Baffle Box Project. Additionally, the meeting includes a review of enhanced employee benefits and the acceptance of the FY23 annual financial report.

• First reading of Ordinance No. 2024-03 to enact a new noise ordinance
• Approval of Infrastructure Solutions Services, LLC as the top-ranked firm for the Algonquin Sports Complex Baffle Box Project
• Review of proposed fee increases projected to generate $98,540 in additional FY25 revenue
• Presentation of a donation from the Volunteer Fire Department Corporation for a new fire truck
• Review and acceptance of the Fiscal Year 2022/2023 Annual Financial Report

RFP

The Evaluation Committee is meeting to rank qualification statements for the Algonquin Sports Complex Baffle Box Design (RFQ #2024-01). The committee will also review and approve minutes from the June 25, 2024 meeting.

• Ranking of qualification statements for Algonquin Sports Complex Baffle Box Design

Police Retirement/Pension Fund Meeting

The Municipal Police Officers' Retirement Trust Fund Board will meet on June 28, 2024. The board will consider cost-of-living adjustments for retirees effective July 1, 2024. Additionally, the meeting includes reviewing service invoices and refunds of non-vested contributions.

• Cost-of-living adjustments (COLA) for 18 retirees effective July 1, 2024
• Refunds of non-vested contributions for Tucker Moderson ($8,883.30) and Joseph Pinsker ($18,260.33)
• Approval of Mariner Consulting quarterly fees totaling $5,500.00
• Approval of Salem Trust custody fees of $1,062.50
• Approval of annual audit engagement letter

City Council

The City Council will hold a workshop to address resident concerns regarding electric bicycles. The regular meeting includes a public hearing on adding fire department personnel to the Florida Retirement System. The council will also consider opting out of certain property tax exemptions and funding a school resource officer.

• Workshop regarding electric bicycle regulations
• Second reading of Ordinance No. 2024-02 for Fire Department retirement system membership
• Resolution No. 754 to opt out of the Live Local Act property tax exemption
• Authorization of up to $72,000.00 for a School Resource Officer at Ocean Breeze Elementary School
• Proclamation of June 28, 2024, as Arbor Day 2.0

RFP

The Evaluation Committee will meet to open qualification statements for RFQ #2024-01. This meeting concerns the Algonquin Sports Complex Baffle Box Design.

• Opening of Qualification Statements for Algonquin Sports Complex Baffle Box Design (RFQ #2024-01)

Tree Preservation Board

The Tree Preservation Board is meeting to discuss a grant application for urban forestry and review the board's official duties. The body will also consider strategies for public education and communication regarding city trees.

• Discussion of Urban and Community Forestry Grant Program application with a maximum grant of $75,000 and a 1:1 local match
• Review of Board duties and responsibilities per Ordinance # 2023-11 and the City Charter
• Review of draft Facebook posts about carrotwood trees and posters for the June 22 Small Business Expo
• Discussion of public education initiatives related to board responsibilities
• Proposal to introduce a board logo

City Council

The City Council will hold a workshop to discuss beach parking. The discussion includes the current parking capacity at Millennium and Bicentennial beach parks. Staff may receive direction on how to proceed regarding these areas.

• Discussion of beach parking
• Planned restriping of Bicentennial Beach lot to increase spots from 33 to 40
• FY24 Budget funding for seal coating the Bicentennial Beach parking lot

City Council

The City Council will review a draft noise ordinance and consider adding fire department personnel to the Florida Retirement System. The agenda also includes adopting a revised employee pay plan and establishing a tentative stormwater utility assessment rate for property owners.

• First reading of Ordinance No. 2024-02 regarding Fire Department retirement membership
• Adoption of Revised FY24 Employee Pay and Classification Plan (Resolution No. 753)
• Tentative $72.00 per ERU stormwater utility assessment rate
• Review of draft Noise Ordinance language
• Appointment of an alternate member to the Tree Preservation Board

City Council

The City Council is holding a workshop to review the city's current noise ordinance, which was adopted in 2017. The council will discuss the ordinance and provide direction to staff on how to proceed. No decisions are being made at this workshop.

• Review of the City's Noise Ordinance (Ordinance No. 2017-11)

Tree Preservation Board

The Indian Harbour Beach Tree Preservation Board is meeting to discuss and possibly recommend to the City Council several initiatives, including a canopy measurement program, a beautification list, an Ocean Breeze beautification project, a public communications plan, an ordinance change to include bushes, a landscape improvement initiative, and support for a state forestry grant application. The board will also approve minutes from the April 17 meeting and hear public comments.

• Proposed Tree Preservation Ordinance change to include bushes
• Support for Urban and Community Forestry Grant Program application (50% local match required)
• Proposed Ocean Breeze Beautification initiative (school property requires BPS approval)
• Proposed canopy cover measurement initiative
• Proposed creation of a list of areas for beautification

City Council

The Indian Harbour Beach City Council is holding a regular meeting with several action items, including a second reading of a mid-year budget amendment, a special event permit for a restaurant grand opening, and adoption of firefighter standards. The council will also discuss an in-house lifeguard analysis and Brevard County's Ocean Rescue Grant Program, and consider awarding contracts for playground equipment and road paving. The meeting includes recognition of the 2024 Employee of the Year and approval of prior meeting minutes.

• Second reading of Ordinance No. 2024-01: FY24 Mid-Year Budget Amendment, increasing General Fund by $186,366 and Stormwater Fund by $44,691
• Major Special Event Permit for 'Tide & Tonic Grand Opening' by Jason Sipes
• Resolution No. 752 adopting state and national firefighter standards
• Award playground equipment replacement contract not to exceed $43,000 to Advanced Recreational Concepts, LLC
• Award milling, paving, and striping contract not to exceed $231,000 to Goodson Paving, Inc.

Police Officers' Supplemental Pension Plan

The Police Officer Supplemental Pension Plan board will consider lowering the city's contribution rate from 2.51% to 1.76% based on the October 1, 2024 actuarial valuation. They will also approve prior meeting minutes, accept GASB reports, and ratify two $6,000 invoices to Southern Actuarial for the valuation reports.

• Contribution rate adjustment from 2.51% to 1.76% (Oct 1, 2024 valuation)
• Contribution rate adjustment from 2.92% to 2.51% (Oct 1, 2023 valuation)
• Ratify $6,000 invoice to Southern Actuarial for FY2023/2024 valuation
• Approve $6,000 invoice to Southern Actuarial for FY2024/2025 valuation
• Accept GASB 68 and GASB 75 reports as of 9/30/2023 and 9/30/2024

City Council

The City Council will hold a workshop to review the FY25-29 Capital Improvement Plan and five-year financial model, then at the regular meeting consider a mid-year budget amendment, discuss electric bicycles, and authorize fire station repairs. The agenda includes several discussion items and one ordinance for first reading.

• First reading of Ordinance 2024-01: mid-year budget amendment increasing General Fund by $234,866 and Stormwater Fund by $44,691
• Discussion on electric bicycles ridden by children on city streets and sidewalks
• Discussion on installing an ADA-compliant door opener at City Hall
• Authorization to use up to $50,000 from City Manager's Contingency for Fire Station #56 repairs
• Tree Preservation Board: accept resignation, appoint alternate, solicit resumes

Tree Preservation Board

The Tree Preservation Board is holding an organizational meeting to elect a Chairperson and Vice-Chairperson, review Sunshine and Public Records laws, and set future meeting protocols. The agenda is largely procedural, with no substantive tree-related decisions or public hearings scheduled.

• Election of Chairperson and Vice-Chairperson
• Review of Sunshine and Public Records laws by Mr. Covert
• Protocol for placing items on future agendas
• Confirmation of recurring meeting date and time

City Council

The City Council will consider several action items, including change orders for the Old Police Department renovations and the Gleason Park utilities extension, confirm purchases for replacement police vehicles, and review the revised Personnel Policies Manual. They will also discuss the City Manager evaluation process and attendance at a future DEP meeting.

• Change order #5 for Old Police Department renovations at $5,369.73 and consideration of change order #7 at $4,441.88
• Change order #3 to Jobear Contracting, Inc. for $47,395.00 for Gleason Park utilities extension using ARPA funds
• Reconsideration of FY24 budgeted City Hall security upgrades phase two project
• Adoption of revised Personnel Policies Manual
• Review of City Manager evaluation criteria and process

City Council

The City Council is holding a workshop to discuss the potential implementation of paid beach parking for non-residents at Millennium and Bicentennial Beach parks. Staff presented research on neighboring cities' programs and recommended that, if the Council proceeds, it should fund ownership and encumbrance reports to check for deed restrictions. No decision is being made; the Council is seeking direction on how to proceed.

• Discussion of paid beach parking for non-residents at Millennium and Bicentennial Beach parks
• Millennium Beach Park has 27 parking spots; Bicentennial has 33, with plans to restripe to 40
• Staff recommends funding ownership and encumbrance reports to check deed restrictions
• Research on paid parking programs in Cocoa Beach, Indialantic, Melbourne Beach, and Satellite Beach
• FY24 budget includes funding to seal coat Bicentennial parking lot

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach Police Officers' Retirement Trust Fund Board meets to approve routine expenses, hear investment updates, and review the annual pension audit and actuarial valuation. The board will also discuss updating the Summary Plan Description and declare an expected rate of return for state reporting.

• Approval of invoices including $5,500 to Andco Consulting, $3,097.89 plan administrator fees, and $3,427.94 fiduciary insurance renewal
• Presentation and acceptance of FY 2022/2023 pension audit by Carr, Riggs & Ingram
• Presentation of 10/1/23 actuarial valuation by Foster & Foster
• Discussion of Summary Plan Description update (last updated 6/2022)
• Declare expected rate of return for next year and long term for state and city submittal

City Council

The City Council will hold a workshop to discuss needed improvements to South Patrick Drive and develop a consensus list of requests to present to FDOT District Five Secretary John E. Tyler. The regular meeting includes recognition of the Volunteer Fire Chief, swearing-in of a new Fire Chief, approval of minutes, and several new business items including a fire department memorial area agreement, a resolution on Tree Preservation Board alternate terms, appointments to that board, and acceptance of the FY23 audit engagement letter.

• Workshop: South Patrick Drive improvements, including speed limit reduction to 35 MPH, median realignment, and pedestrian safety measures
• Agreement for Volunteer Fire Department to maintain memorial area near Fire Station No. 56
• Resolution No. 751 clarifying alternate Tree Preservation Board members serve indefinite terms
• Appointments to Tree Preservation Board with staggered terms
• Acceptance of FY23 audit engagement letter from Berman Hopkins CPA & Associates, LLP

City Council

The City Council will review and possibly vote on joining a lawsuit challenging the constitutionality of Florida's Form 6 financial disclosure requirement for municipal elected officials. They will also discuss the Brevard County Ocean Rescue Program, livestreaming meetings, a stormwater project, and a communications officer schedule change. The agenda includes several action items and informational reports.

• Resolution No. 750: Authorizing participation in litigation against Form 6 financial disclosure requirement
• Award contract up to $52,000 to Centec Equipment Sales for a 2010 Freightliner bucket truck
• Discussion of Townhome Estates stormwater project and whether to continue design work
• Proposal to shift Communications Officers to three 12-hour shifts in a 12-month pilot
• Review of Brevard County Ocean Rescue Program costs for Bicentennial and Millennium Beach parks

Planning & Zoning Board

The Planning & Zoning Board will hold a workshop to review Low Impact Development (LID) incentive ideas. The board will provide feedback to staff on which stormwater management and green infrastructure concepts to prioritize for future city ordinances.

• Presentation by planning consultant Kelly Hyvonen on LID best management practices
• Discussion of incorporating LID into Land Development Regulations
• Review of East Central Florida Regional Planning Council Implementation Guidebook

City Council

The Indian Harbour Beach City Council will hold a regular meeting on January 9, 2024, with several action items. They will consider approving a license plate reader program, authorizing sidewalk projects on School Road and Cheyenne Blvd, and reviewing the Algonquin Sports Complex expansion concept. The council will also appoint an alternate to the Planning and Zoning Board, set FY25 budget workshop dates, and approve a bank resolution for signatory authority. Items related to 201 Mediterranean Way (site plan and variance) are tabled until February 13, 2024.

• Review of proposed license plate reader program and consensus to proceed
• FY24 sidewalk projects along School Road and Cheyenne Blvd: authorization to notify property owners
• Review of Algonquin Sports Complex expansion conceptual site plan
• Appointment of alternate member to Planning and Zoning Board
• Bank resolution (Truist) to update signatory authorization