Indian Harbour Beach public meetings in 2025

Police Retirement/Pension Fund Meeting

The Municipal Police Officers' Retirement Trust Fund Board will review a quarterly investment report from Mariner Consulting. The board will consider approving several administrative invoices and a revised Investment Policy Statement.

• Payment of $5,500 to Mariner Consulting and $1,250 to Salem Trust
• Payment of $4,050 and $61.32 in expenses to the Plan Administrator
• Payment of $1,145 to Klausner, Kaufman, Jensen & Levinson for legal services
• Approval of an engagement letter with Carr, Riggs & Ingram for the annual audit
• Approval of a revised Investment Policy Statement

The pension board approved several actions, including updating the Investment Policy Statement, moving the $1.3 M equity manager contract from Sterling Capital to Capital Group, and approving various invoices and expense reports. It also approved a refund for employee William Newman and authorized the detailed fiscal‑year accounting report and the audit engagement letter with Carr, Riggs & Ingram. All motions were carried.

• Approved 9/17/25 regular meeting minutes (motion carried)
• Approved revision to Investment Policy Statement (motion carried)
• Approved move from Sterling Capital to Capital Group for $1.3 M (motion carried)
• Approved invoices A1‑4 totaling $8,245.32 (motion carried)
• Approved refund of contributions for William Newman (motion carried)
• Approved detailed FY 2024/2025 accounting report (motion carried)
• Approved engagement letter with Carr, Riggs & Ingram for annual audit (motion carried)
• Approved revised Investment Policy Statement under new business (motion carried)

Tree Preservation Board

The Board will meet to plan the 2026 Arbor Day celebration and review public communication strategies. Members will also review nominations for the monthly champion tree program.

• Planning for 2026 Arbor Day celebration scheduled for April 4, 2026
• Review of champion tree selections including 202 Apache Drive and 209 Micanopy Street
• Discussion of 'plant this, not this' public communication spreadsheet
• Review of the Board's portion of the City's website

The Tree Preservation Board approved the November 5, 2025 meeting minutes with a 5‑0 vote. Adam Lucey was elected Chairman and Leigh McElroy was elected Vice‑Chair, each by a 5‑0 vote. The meeting was adjourned at 8:26 p.m. with a 5‑0 vote.

• Approved November 5, 2025 minutes (5-0)
• Elected Adam Lucey as Chairman (5-0)
• Elected Leigh McElroy as Vice Chair (5-0)
• Adjourned meeting at 8:26 p.m. (5-0)

City Council

The Indian Harbour Beach City Council will vote on the first reading of Ordinance No. 2025-08, which amends the FY26 budget and raises the General Fund by $3,138,212, the Stormwater Fund by $438,035, and the American Rescue Plan Act Fund by $2,002,644. The meeting also includes first readings of Ordinance No. 2025-11 updating the Capital Improvements element of the Comprehensive Plan, a Tree Management Plan, Resolution No. 26-01 revising the Employee Pay and Classification Plan, and a resolution to dispose of a surplus fixed asset. These items are presented for council consideration and public hearing where applicable.

• Ordinance No. 2025-08: FY26 Project Roll Forward Budget Amendment – increases General Fund $3,138,212, Stormwater Fund $438,035, ARPA Fund $2,002,644
• Ordinance No. 2025-11: Annual Update to Capital Improvements Element of the Comprehensive Plan – first reading
• Tree Management Plan – first reading
• Resolution No. 26-01: Revised Employee Pay and Classification Plan – first reading
• Authorization to dispose of a surplus fixed asset – first reading

The council approved the second reading of Ordinance No. 2025-08, amending the FY2026 budget, and the first reading of Ordinance No. 2025-11, updating the Capital Improvements element of the Comprehensive Plan. It also adopted the Tree Management Plan, authorized negotiations with CPZ Architects for the Fire Station Annex, and reclassified a communications supervisor position. Additional actions included authorizing disposal of a surplus vacuum and moving the public forum to the start of the meeting.

• Approved second reading of Ordinance No. 2025-08 FY26 budget amendment (5-0)
• Approved first reading of Ordinance No. 2025-11 Capital Improvements update (5-0)
• Adopted Tree Management Plan (5-0)
• Authorized staff to begin negotiations with CPZ Architects for Fire Station Annex (5-0)
• Adopted Resolution No. 26-01 reclassifying Communications Supervisor to exempt position (5-0)
• Authorized disposal of 2008 wet/dry vacuum (5-0)
• Moved public forum to beginning of meeting (consensus)
• Adjourned meeting at 8:47 pm (5-0)

Planning & Zoning Board

The Planning & Zoning Board reviewed the annual update to the Five‑Year Capital Improvement Schedule and recommended approval of Ordinance No. 2025‑11, which updates the Capital Improvements Element of the Comprehensive Plan. The board also received a presentation on the Comprehensive Plan update and the upcoming workshop on August 21 2025. The recommendation will be forwarded to the City Council for its first reading on December 9 2025.

• Recommendation to adopt Ordinance No. 2025‑11 updating the Five‑Year Capital Improvement Schedule
• Inclusion of the Brevard County School District 2024‑2025 Work Plan by reference
• Inclusion of the Space Coast Transportation Planning Organization Transportation Improvement Program FY 26‑30 by reference
• Presentation of the Comprehensive Plan update and timeline for future steps
• Capital projects listed with funding, e.g., Fire Station Annex $1,155,000; Transportation (paving and sidewalks) $247,200 for FY 25‑26

The board approved the Planning & Zoning meeting minutes from July 2, 2025 by a 3‑0 vote. The members then recommended that the City Council approve Ordinance No. 2025-11, which updates the Capital Improvement Element of the Comprehensive Plan. The recommendation will be presented to the City Council at its December 9, 2025 meeting.

• Approved July 2, 2025 meeting minutes (3-0)
• Recommended approval of Ordinance No. 2025-11 updating Capital Improvement Element

RFP

The Evaluation Committee will hold oral interviews with six proposers for RFP #2025-05, then discuss and rank the proposals. No final decisions are scheduled; the meeting focuses on evaluating the bids.

• 10:00 a.m. oral interview with Jobear Contracting, Inc.
• 10:30 a.m. oral interview with Loren Jock Tucking (remote)
• 11:00 a.m. oral interview with BDI (remote)
• 1:30 p.m. oral interview with Universal Contracting
• Ranking of proposals after interviews

The Evaluation Committee met on Dec 1, 2025 and conducted oral interviews with four proposers. The committee voted to adjourn until 1:25 p.m., to resume at 1:30 p.m., and to adjourn again at 2:51 p.m., each motion approved unanimously 3‑0. No proposals were selected or contracts awarded.

• Motion to adjourn until 1:25 p.m. approved 3‑0
• Motion to resume meeting at 1:30 p.m. approved 3‑0
• Motion to adjourn at 2:51 p.m. approved 3‑0

RFP

The Evaluation Committee will open proposals for RFP #2025-05. It will establish the format for oral interviews and select the firms that will participate. The meeting also includes election of a chairman and scheduling the next meeting.

• Election of a Chairman
• Opening of Proposals for RFP #2025-05
• Establishment of oral interview format and selection of participating firms
• Announcement of the next meeting date and time
• Adjournment

The Evaluation Committee elected Chief Information Officer Dominic Hamilton as chairman by a 3‑0 vote. The committee adopted a 20‑minute oral interview format for the upcoming contract selection, reaching consensus. A motion to adjourn the meeting was approved unanimously (3‑0). The next meeting was scheduled for December 1, 2025 at 9:45 a.m.

• Elected Dominic Hamilton as chairman (3-0)
• Adopted 20‑minute oral interview format (consensus)
• Approved motion to adjourn (3-0)
• Scheduled next meeting for Dec 1, 2025 at 9:45 a.m.

RFP

The Evaluation Committee will conduct oral interviews with six firms that submitted qualification statements. The committee will then rank these qualification statements.

• Interview with Strollo Architects, Inc.
• Interview with Tsark Architect, LLC
• Interview with MelD Studio Architecture
• Interview with West Architecture + Design, Inc.
• Interviews with CPZ Architects, Inc. and Bentley Group, Inc.

The Evaluation Committee established a quorum and approved a motion allowing Mr. Covert to join meetings remotely, passing 2-0. The committee then voted 3-0 to forward its ranking of qualified architecture firms to the City Council for consideration at the December 9 meeting. The rankings listed CPZ Architects first, followed by Tsark Architect, Bentley Group, West Architecture + Design, Strollo Architects, and MelD Studio Architecture.

• Approved remote participation for Mr. Covert (2-0)
• Recommended ranking list to City Council for consideration (3-0)

City Council

The Indian Harbour Beach City Council will consider staff direction on the low‑speed vehicle ordinance after the Florida Attorney General’s Office issued an opinion that the city likely cannot adopt such regulations. The agenda item includes a letter from City Attorney Karl Bohne and the Attorney General’s response citing preemption under Fla. Stat. 316.002. Council members may also discuss switching to a golf‑cart ordinance. No other substantive items are listed on the agenda.

• Review Attorney General’s opinion that a low‑speed vehicle ordinance is likely preempted by Fla. Stat. 316.002
• Consider City Attorney Bohne’s recommendation to cease pursuit of the low‑speed vehicle ordinance
• Discuss the possibility of adopting a golf‑cart ordinance instead
• Staff request direction on next steps regarding the ordinance

The City Council voted 5-0 to proceed with a $19,500 traffic study to evaluate road safety for golf carts and to begin drafting a related ordinance. The motion was made by Deputy Mayor Dyer and seconded by Council Member Ruimy. The meeting was then adjourned by a 5-0 vote. No other substantive actions were taken.

• Approved $19,500 traffic study for golf carts (5-0)
• Adjourned meeting (5-0)

City Council

The council will conduct a public hearing and first reading of Ordinance No. 2025‑08, which amends the FY26 Project Roll Forward budget. Council members will consider the resignation of Tree Preservation Board member Neil Yorio, appoint Dr. Mahoney to the vacant voting seat, and open the alternate position for applications. The meeting will also certify unopposed council elections, swear in new members, and reorganize leadership. Staff will request a special meeting on Nov. 18 to discuss the Low Speed Vehicle proposal.

• Public hearing and first reading of Ordinance No. 2025‑08: FY26 Project Roll Forward Budget Amendment
• Tree Preservation Board resignation (Neil Yorio) and appointment of Dr. Mahoney; solicitation for an alternate member
• Certification of unopposed council candidates, swearing‑in of new council members, and council reorganization
• Staff request for a special meeting on Nov. 18 to address the Low Speed Vehicle proposal
• Algonquin Sports Complex expansion update with a no‑cost time extension moving completion to March 13, 2026

Council members accepted the resignation of Tree Preservation Board member Neil Yorio and appointed Dr. Beth Mahoney as his replacement (5‑0). They certified the unopposed council elections and confirmed Mayor Scott Nickle and Deputy Mayor Adam Dyer for the 2025‑2026 term. The council approved the first reading of Ordinance No. 2025‑08, amending the FY2026 budget and increasing the General Fund by $3,138,212, the Stormwater Fund by $438,035, and other funds (5‑0). They also set dates for a special meeting on the Low Speed Vehicle proposal and a workshop on the Muck Removal project.

• Accepted resignation of Tree Preservation Board member Neil Yorio and appointed Dr. Beth Mahoney (5‑0)
• Certified unopposed council elections (5‑0)
• Confirmed Scott Nickle as Mayor for Nov 2025‑Nov 2026 (consensus)
• Appointed Adam Dyer as Deputy Mayor for Nov 2025‑Nov 2026 (consensus)
• Approved first reading of Ordinance No. 2025‑08 amending FY2026 budget, increasing General Fund by $3,138,212 (5‑0)
• Scheduled special meeting on Low Speed Vehicle proposal for Nov 18, 2025 (consensus)
• Scheduled workshop on Muck Removal project for Feb 10, 2025 (consensus)
• Adjourned meeting (5‑0)

RFP

The Evaluation Committee will open qualification statements and establish the oral interview format for RFQ #2025-06, selecting firms to participate. The meeting includes election of a chairman and announcement of the next meeting date. It is scheduled for Wednesday, November 12, 2025 at 2:00 PM in the Council Chamber at 2055 South Patrick Drive.

• Opening of qualification statements
• Establishment of oral interview format and selection of firms to participate
• Election of a Chairman
• Announcement of the next meeting date and time

The Evaluation Committee met on November 12, 2025. Members voted 3‑0 to elect Fire Chief David Lewis as chairman. The committee reached consensus on a 20‑minute interview format with a ten‑minute break, using the standard scoring form and allowing firms to appear on November 21 if needed. The next meeting was set for Thursday, November 20, 2025 at 2:00 p.m.

• Elected Fire Chief David Lewis as chairman (3‑0)
• Adopted 20‑minute interview format with 10‑minute break (consensus)
• Adopted standard scoring form for interviews (consensus)
• Allowed firms to appear on November 21, 2025 if they cannot attend November 20 (consensus)
• Scheduled next meeting for Thursday, November 20, 2025 at 2:00 p.m.

Tree Preservation Board

The Indian Harbour Beach Tree Preservation Board will discuss the draft Municipal Tree Management Plan and consider its acceptance by the City Council. Members will also select the November champion tree (Strangler Fig at 202 Apache Drive) and nominate trees for December and January awards. Additional items include public communications about the champion‑tree list and planning for 2026 Arbor Day.

• Selection of November champion tree – Strangler Fig at 202 Apache Drive
• Nomination of December champion tree – tree at 360 Eutau Court
• Nomination of January champion tree – tree at 275 Poinciana Drive
• Review of draft Tree Management Plan for future City Council consideration
• Discussion of public communications and removal of Royal Poinciana from champion‑tree list

The Tree Preservation Board approved the minutes from the October meetings, excused an absent member, and unanimously voted to recommend the revised Tree Management Plan to the City Council at its December 9 meeting. The board also reached consensus on champion‑tree selections and scheduled invasive‑tree removal tours at the 2025 Art Show. The meeting was adjourned at 8:29 pm.

• Excused Member McElroy (motion approved 5-0)
• Approved October 8, 2025 minutes (motion approved 5-0)
• Approved October 15, 2025 corrected minutes (motion approved 5-0)
• Recommended Tree Management Plan to City Council (motion approved 5-0)
• Consensus to select 202 Apache Drive as November/December champion tree
• Consensus to schedule 10 am and 11 am invasive‑tree removal tours at the 2025 Art Show
• Consensus to use two‑sided handouts on tree benefits
• Adjourned meeting (motion approved 5-0)

City Council

The council adopted Ordinance No. 2025-07 regulating micromobility devices on a 4‑1 vote after a public hearing. It also awarded a contract not to exceed $138,000 to Adrian Turnbaugh Construction for an eight‑foot multi‑purpose path on the west side of the Algonquin Sports Complex. Additional items included a discussion of speed enforcement on North Osceola Drive and approval of the October 14, 2025 meeting minutes.

• First reading and adoption of Ordinance No. 2025-07 – Micromobility Regulations (public hearing)
• Award of contract ≤ $138,000 to Adrian Turnbaugh Construction for west‑side Algonquin Sports Complex pathway
• Consensus on temporary speed enforcement and traffic study for North Osceola Drive
• Approval of regular City Council meeting minutes from October 14, 2025
• Grant awards: FDLE Drone grant $7,500 and FDLE JAG surplus grant $52,000 for a patrol car

The council adopted Ordinance No. 2025-07 regulating micromobility devices, voting 4‑1. It approved a piggyback contract of up to $98,000 for two police vehicles, voting 5‑0. The council also authorized an all‑way stop and vegetation removal at Bay Drive, voting 5‑0.

• Adopt Ordinance No. 2025-07 (micromobility regulations) – approved 4-1
• Award piggyback contract not to exceed $98,000 for two police vehicles – approved 5-0
• Implement all‑way stop and remove vegetation at Bay Drive – approved 5-0
• Add Bay Drive traffic study item to agenda – consensus
• Leave Riverside project off agenda – consensus

Tree Preservation Board

The Tree Preservation Board will meet to discuss the development of a draft Tree Management Plan for City Council consideration. The board is also reviewing educational materials and tour proposals for the 2025 Art Show.

• Review and approval of a poster board design regarding invasive tree removal in Gleason Park for the 2025 Art Show
• Discussion of invasive tree removal tours at the 2025 Art Show
• Selection of a monthly champion tree, with a nomination for 202 Apache Drive
• Development of a draft Tree Management Plan as required by Ordinance 2023-11
• Review of proposed public communication posts regarding native versus invasive plant species

The Tree Preservation Board excused Vice Chair Lucey and Member Oliveri and appointed Alternates Salonina and Mahoney as voting members. The board approved the September 17, 2025 minutes. By consensus the board removed a Royal Poinciana from the Champion Tree list and selected champion trees for November, December, and January. The board also approved the art‑show poster graphic and related promotional plans.

• Excused Vice Chair Lucey and Member Oliveri (3-0)
• Appointed Alternates Salonina and Mahoney as voting members (3-0)
• Approved September 17, 2025 minutes (5-0)
• Removed Royal Poinciana from Champion Tree list (consensus)
• Selected Strangler Fig at 202 Apache Drive as November champion tree (consensus)
• Selected tree at 360 Eutau Court as December champion tree (consensus)
• Selected tree at 275 Poinciana Drive as January champion tree (consensus)
• Approved poster board graphic for 2025 Art Show to be posted online and printed (consensus)

City Council

The City Council is meeting to discuss new micromobility regulations and the installation of speed bumps on North Osceola Drive. The body will also consider awarding a contract for multi-purpose pathways at the Algonquin Sports Complex and discuss updating existing code enforcement rules.

• First reading of Ordinance No. 2025-07: Micromobility regulations
• Award of contract for Algonquin Sports Complex westside multi-purpose pathways
• Installation of speed bumps on North Osceola Drive
• Discussion on updating existing code enforcement codes

The City Council voted 5‑0 to award a contract not to exceed $138,000 to Adrian Turnbaugh Construction for an eight‑foot wide multi‑purpose path on the west side of the Algonquin Sports Complex. The council also adopted the first reading of Ordinance No. 2025‑07 regulating micromobility devices, passing 4‑1. Additional consensus actions included temporary speed enforcement on North Osceola Drive and updates to code‑enforcement standards for boats, intersection visibility, and natural‑landscape permits.

• Approved $138,000 contract for west‑side pathways (5-0)
• Adopted first reading of Micromobility Ordinance No. 2025‑07 (4-1)
• Consensus on proactive temporary speed enforcement on North Osceola Drive
• Consensus to align boat and trailer regulations with RV Code
• Consensus to reduce intersection visibility distance to 25 ft and height under 6 ft
• Consensus to require permits for planned natural landscapes via Tree Preservation Board
• Motion to adjourn the meeting carried 5-0

Tree Preservation Board

The Tree Preservation Board will review the draft Municipal Tree Management Plan and discuss its recommendations. Staff recommends the plan be presented to the City Council for acceptance. The board will consider policy recommendations on tree protection, inventory, planting standards, and maintenance as outlined in the draft.

• Review of the draft Tree Management Plan
• Discussion of tree protection and preservation policy recommendations
• Consideration of a grant‑funded tree inventory project
• Evaluation of tree canopy coverage goals
• Public comments on the draft plan

The Indian Harbour Beach Tree Preservation Board met on October 8, 2025. The board voted 5-0 to excuse absent member Jelena Salonina. The board then voted 5-0 to adjourn the meeting at 8:50 p.m. No other actions were decided.

• Excused absent member Jelena Salonina (5-0)
• Adjourned meeting at 8:50 p.m. (5-0)

City Council

The Indian Harbour Beach City Council will hold an e‑bike workshop. Police Chief Butler will present on existing state laws and the new Florida SB 462, which permits local governments to adopt ordinances for age and ID requirements and to provide training. Council members will hear public comments and decide what direction to give staff regarding possible local regulations.

• Presentation by Police Chief Butler on state e‑bike laws and SB 462
• Discussion of SB 462 provisions allowing local age and photographic ID requirements for e‑bikes
• Consideration of a local ordinance to set a minimum rider age and require ID
• Potential adoption of training programs for safe e‑bike operation
• Public comment period on e‑bike regulation proposals

The City Council held an e‑bike workshop where Police Chief Butler presented information on e‑bike classes and speed limits. No policy actions or approvals were taken during the meeting. The council voted to adjourn the workshop at 6:28 p.m. with a 5‑0 vote.

• Adjourned e‑bike workshop (motion by Deputy Mayor Guertin, seconded by Council Member Dyer, 5‑0)

City Council

The council will conduct second‑reading public hearings on Ordinance No. 2025‑05, adopting the FY26 millage rate, and Ordinance No. 2025‑06, adopting the FY26 annual budget. Additional items include a contract award for a police department boat house rebuild, a contract termination for a stormwater project, and re‑appointments to the Planning & Zoning Board. The meeting also addresses the fire station annex procurement method and a review of the Yuma Drive sidewalk improvement project.

• 2nd reading public hearing of Ordinance No. 2025‑05 – FY26 millage rate
• 2nd reading public hearing of Ordinance No. 2025‑06 – FY26 annual budget
• Award contract up to $40,000 to Shoreline Marine Contractors, LLC for police boat house replacement
• Termination of contract with BDI Marine Contractors LLC for City Hall Baffle Box stormwater project
• Re‑appointment of Planning & Zoning Board members Bruce Moia, Veronica Selivanova, and Linda Jimeian

The City Council adopted Ordinance No. 2025-05 setting the FY 2025-26 millage rate at 5.5099 and Ordinance No. 2025-06 establishing the operating budget at $13,804,626, each by a 5‑0 vote. It also approved a $40,000 contract for the Police Department boat house replacement and terminated the BDI Marine contract for the City Hall Baffle Box storm‑water project. The council re‑appointed three members to the Planning & Zoning Board and delayed the Yuma Drive sidewalk project until after the Osceola Drive improvement.

• Adopted FY 2025-26 millage rate of 5.5099 (5‑0)
• Adopted FY 2025-26 operating budget of $13,804,626 (5‑0)
• Awarded up to $40,000 contract to Shoreline Marine Contractors for boat house replacement (5‑0)
• Accepted termination of BDI Marine contract for City Hall Baffle Box project (5‑0)
• Ordered City Hall Baffle Box storm‑water project back out to bid (5‑0)
• Re‑appointed Planning & Zoning Board members Moia, Selivanova (3‑yr) and Jimeian (1‑yr) (5‑0)
• Delayed Yuma Drive sidewalk capacity improvement project until after Osceola Drive project (5‑0)
• Adjourned meeting at 8:19 pm (5‑0)

Tree Preservation Board

The Tree Preservation Board will meet to develop a draft Tree Management Plan for City Council consideration. The board will also select a monthly champion tree and discuss public communications regarding planting guidelines.

• Development of a Tree Management Plan as required by Ordinance 2023-11
• Selection of a monthly champion tree
• Presentation by Public Works Director Todd Scaldo
• Discussion of 'plant this not that' public communications
• Scheduling of a Tree Management Plan review workshop

The Board approved the June 18, 2025 minutes by a 5‑0 vote. It scheduled the Tree Management Plan review workshop for October 8, 2025 at 7:00 p.m. and set the November meeting for November 5, 2025 at 7:00 p.m. in the IHB Police HQ Training Room. The City Manager authorized the remaining contract funds to be used for high‑resolution imaging of Gleason Park and a city‑wide tree canopy analysis.

• Approved June 18, 2025 minutes (5-0)
• Scheduled Tree Management Plan workshop for Oct 8, 2025 at 7:00 pm (consensus)
• Scheduled November meeting for Nov 5, 2025 at 7:00 pm in IHB Police HQ Training Room (consensus)
• Authorized use of remaining contract funding for high‑resolution imaging of Gleason Park and city‑wide tree canopy analysis (as stated by City Manager Coffey)
• Added poster board on invasive‑tree removal to October agenda (consensus)
• Added board tours to October agenda (consensus)

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach Police Officers' Retirement Trust Fund Board will approve several invoices, including $1,250 to Salem Trust, $5,500 to Mariner Consulting, $4,050 plus $61.32 to the Plan Administrator, $52.50 for legal services, and $8,213 for actuarial services. The board will also consider the administrative expense budget for fiscal year 2025‑2026, totaling $156,890. Additional items include a retirement effective July 1 2025 for Ralph Garcia and a $16,393.61 refund of contributions to Christopher Shaw, plus an informational letter about Florida House Bill 519.

• Approve invoices: Salem Trust $1,250; Mariner Consulting $5,500; Plan Administrator $4,050 + $61.32; legal services $52.50; Foster & Foster actuarial $8,213
• Consider FY 2025‑2026 administrative expense budget – total $156,890
• Retirement effective July 1 2025 for Ralph Garcia (DROP)
• Refund of employee contributions $16,393.61 to Christopher Shaw
• Informational letter from Plan Attorney regarding House Bill 519 "Entities that Boycott Israel"

The board approved the minutes from the June 19, 2025 meeting. It authorized a $500,000 transfer from the Sterling Fixed Income fund to TA Realty and approved invoices A1‑5 for services and fees. The board also approved a DROP for Ralph Garcia and a $16,393.61 refund of employee contributions for Christopher Shaw. Finally, the FY 2025/26 administrative expense budget was adopted.

• Approved June 19, 2025 meeting minutes (motion carried)
• Approved $500,000 transfer from Sterling Fixed Income to TA Realty (motion carried)
• Approved invoices A1‑5 for fees and services (motion carried)
• Approved DROP for Ralph Garcia effective 7/1/25 (motion carried)
• Approved $16,393.61 refund of employee contributions for Christopher Shaw (motion carried)
• Approved FY 2025/26 administrative expense budget (motion carried)

City Council

The City Council will conduct first public hearings to consider the operating millage rate and the annual operating and capital budget for Fiscal Year 2025-2026. The body will also discuss employee pay plans and insurance renewals.

• First public hearing on Ordinance No. 2025-05 for the FY 2025-2026 operating millage rate
• First public hearing on Ordinance No. 2025-06 for the FY 2025-2026 annual budget
• Resolution No. 765 to adopt the FY26 Employee Pay and Classification Plan
• Proposed $459,399 renewal bid from Preferred Government Insurance Trust (PGIT) for FY26 insurance policies
• Discussion to establish the City's 2026 legislative priorities

The council adopted the first reading of Ordinance No. 2025-06, setting the FY2025‑2026 operating budget at $13,804,626. It also approved the FY2025‑2026 millage rate of 5.5099 and adopted the FY26 employee pay and classification plan. The FY26 insurance renewal quote of $459,399 was approved, with $36,402 transferred to the contingency account, and the Yuma Drive sidewalk project was paused pending further information.

• Approved first reading of Ordinance No. 2025-06 establishing FY26 budget of $13,804,626 (5-0)
• Approved first reading of Ordinance No. 2025-05 setting FY26 millage rate at 5.5099 (5-0)
• Adopted Resolution No. 765 implementing FY26 employee pay and classification plan (5-0)
• Approved FY26 insurance renewal quote of $459,399 and transfer of $36,402 to contingency (4-0)
• Authorized Council Member Dyer to appear telephonically for the remainder of the meeting (4-0)
• Paused Yuma Drive sidewalk capacity improvement project and added follow‑up agenda item (consensus)
• Adjourned meeting at 8:41 p.m. (5-0)

City Council

The City Council will consider approving recommended employee insurance lines for Fiscal Year 2026 and updating banking signatories. The body will also discuss scheduling an E-bike workshop and a request to waive parking fees at Bicentennial Beach Park.

• Approval of FY26 employee insurances with an estimated cost of $876,659
• Resolution No. 764 to update banking signatories
• Request to waive parking fees at Bicentennial Beach Park on September 12th
• Proclamations for National Suicide Prevention Awareness Month and Kids Day America
• Updates on Yuma and Osceola Sidewalk Capacity Improvement Projects

The council excused Mayor Scott Nickle from the meeting by a 4-0 vote. It approved the renewal of three Florida Blue employee insurance plans for FY26, covering employee-only costs fully, 50% of dependent costs and a $250 monthly opt‑out, estimated at $876,659, also by a 4-0 vote. Council members reached consensus to move forward with a mural proposal for Gleason Park. The meeting was adjourned at 8:04 p.m. by a 4-0 vote.

• Excused Mayor Scott Nickle from the meeting (4-0)
• Approved FY26 employee insurance renewal, $876,659 (4-0)
• Approved mural proposal for Gleason Park by consensus
• Adjourned meeting at 8:04 p.m. (4-0)

Tree Preservation Board

The Tree Preservation Board will discuss the draft Municipal Tree Management Plan, review nominations for a monthly champion tree, and consider public communications strategies.

• Review draft Municipal Tree Management Plan
• Select monthly champion tree
• Discuss public communications strategy
• Set date for Tree Management Plan review workshop
• Set November meeting date

City Council

The Indian Harbour Beach City Council will meet to decide on a $777,000 construction contract for the City Hall Baffle Box stormwater project and hold a public hearing on a proposed increase to the annual stormwater utility fee for FY 2025-2026. The council will also discuss an annexation request, review a donation program for the Algonquin Sports Complex, and consider declaring a 2008 Ford F-150 truck surplus for sale.

• Award contract not to exceed $777,000 to BDI Marine Contractors LLC for City Hall Baffle Box stormwater project
• Public hearing on Resolution No. 763 to adopt FY 2025-2026 stormwater utility non-ad valorem assessment rate
• Consider direction on proceeding with an annexation request
• Review and approve Algonquin Sports Complex donation program
• Declare 2008 Ford F-150 truck surplus and authorize sale via online auction

The City Council adopted Resolution No. 763, setting the annual Stormwater Utility Non‑Ad‑Valorem Assessment rate for FY 2025‑2026. It also declined to pursue an annexation request for 106 Bel Aire Dr., awarded a contract up to $777,000 to BDI Marine Contractors for the City Hall Baffle Box stormwater project, and approved a bench‑donation program for the Algonquin Sports Complex. Additionally, the council declared a 2008 Ford F‑150 surplus and authorized its sale.

• Approved Resolution No. 763 stormwater utility fee for FY 2025‑2026 (5‑0)
• Denied annexation request for 106 Bel Aire Dr. (consensus not to proceed)
• Awarded contract up to $777,000 to BDI Marine Contractors LLC for City Hall Baffle Box project
• Approved Algonquin Sports Complex bench donation program (5‑0)
• Declared 2008 Ford F‑150 (asset ID #3552) surplus and authorized online auction sale (5‑0)
• Approved July 22, 2025 council meeting minutes (5‑0)
• Approved July 29, 2025 South Patrick Drive Workshop minutes (5‑0)
• Approved July 29, 2025 Low‑Speed Vehicle Workshop minutes (5‑0)

City Council

The City Council is holding a workshop to review the proposed Fiscal Year 26 budget. The body will provide direction to staff regarding the budget proposal.

• Review of FY 26 Proposed Budget

The City Council reviewed FY 26 budget proposals but took no formal actions. A motion to adjourn the workshop was made by Deputy Mayor Guertin, seconded by Council Member Nutt, and carried unanimously (5‑0). No other decisions were recorded.

• Adjourned budget workshop (5-0)

City Council

The City Council is holding a workshop to discuss the city's perspective on low-speed vehicles and gather citizen input. The body is seeking direction on how to proceed regarding the operation of these vehicles and golf carts within the community.

• Discussion of low-speed vehicle regulations
• Review of citizen input regarding golf cart use
• Discussion of Florida Statutes 320.01, 316.2122, and 316.2126

The City Council held a workshop on low‑speed vehicle registration and inspection. Council members discussed adopting a process similar to Satellite Beach and raised liability concerns. The Council agreed to request an Attorney General opinion on the proposed registration ordinance. The workshop was adjourned by a 5‑0 vote.

• Request Attorney General opinion on low‑speed vehicle registration process (no vote recorded)
• Adjourn workshop (5-0)

City Council

The City Council will hold a workshop to discuss needed improvements and safety concerns along South Patrick Drive. The goal is to develop a consensus of requests to provide to FDOT District Five Secretary John E. Tyler.

• Discussion of reducing the speed limit to 35 MPH from Eau Gallie Boulevard to Jackson Avenue
• Review of dangerous left turns from the shopping center at Eau Gallie Blvd and South Patrick Drive
• Proposed signalized turn arrows at the Banana River Drive and South Patrick Drive intersection
• Discussion of mid-block pedestrian crossings and increased safety measures at intersections
• Review of FDOT's 2025 road project including lane narrowing and 5.5 feet bike lanes

The council reviewed several traffic improvement items for South Patrick Drive, including left‑turn signals, U‑turn locations, pedestrian crossings, a speed study, and a signal warrant analysis. Council members agreed to request a new speed study and a signal warrant analysis at the Publix Shopping Center. The workshop was then adjourned by a motion that carried 4‑1.

• Adjourn workshop (motion carried 4-1)

City Council

The City Council will discuss establishing the tentative FY26 operating millage rate. The body is also considering a contract for playground equipment and the disposal of surplus city assets.

• Proposed FY26 tentative operating millage (property tax) rate of 5.5099
• Contract not to exceed $64,000.00 to Advanced Recreational Concepts, LLC for Gleason Park playground equipment
• Appointment of Dr. Beth Mahoney to the Tree Preservation Board
• Proposed disposal of surplus assets including a 2011 Ford Crown Vic and 2017 Ford Explorer
• Review of the City Manager's one-year performance evaluation

The council adopted a maximum FY26 operating millage rate of 5.5099, approved a $64,000 playground equipment contract for Gleason Park, and authorized the sale of several surplus vehicles and equipment. Council members also appointed Dr. Beth Mahoney as an alternate on the Tree Preservation Board and approved a 7% pay increase for City Manager John W. Coffey effective May 16, 2025. All motions passed unanimously.

• Approved FY26 operating millage rate of 5.5099 (5-0)
• Awarded playground equipment replacement contract up to $64,000 to Advanced Recreational Concepts, LLC (5-0)
• Appointed Dr. Beth Mahoney as alternate member of Tree Preservation Board (5-0)
• Authorized disposal of surplus fixed assets (2011 Ford Crown Vic, 2017 Ford Explorer, bicycles, cargo boxes, defibrillators) via online auction (5-0)
• Approved 7% pay increase for City Manager John W. Coffey (5-0)
• Set effective date of City Manager pay increase retroactive to May 16, 2025 (5-0)
• Approved July 8, 2025 council minutes (5-0)

City Council

The City Council will hold a public hearing on designating low-speed vehicle parking at Bicentennial and Millennium Beach Parks. Members will also receive a presentation on the city's Comprehensive Plan update and discuss the Waste Management franchise agreement.

• Public hearing for Ordinance No. 2025-04 regarding low-speed vehicle parking at Bicentennial and Millennium Beach Parks
• Comprehensive Plan update presentation by RVi Planning + Landscape Architecture, Inc.
• Discussion of the current Waste Management franchise agreement
• Second reading of Ordinance No. 2025-03 (Waste Management agreement extension) remains tabled

The council approved the June 28, 2025 minutes and set two public workshops for July 29 on low‑speed vehicles and South Patrick Drive. It extended the Waste Management solid‑waste franchise for five years with a requirement for monthly complaint reports. The council also adopted an ordinance creating designated low‑speed vehicle parking at Bicentennial and Millennium Beach Parks and approved a donation of a veterans statue for Gleason Park. All motions passed unanimously.

• Approved June 28, 2025 minutes (5-0)
• Scheduled low‑speed vehicle workshop July 29, 2025 at 6 p.m. (consensus)
• Scheduled South Patrick Drive workshop July 29, 2025 at 5 p.m. (consensus)
• Removed public hearing of Ordinance 2025-03 from table and combined agenda (5-0)
• Extended Waste Management franchise agreement 5 years, adding monthly complaint reports (5-0)
• Adopted Ordinance 2025-04 establishing low‑speed vehicle parking at Bicentennial and Millennium Beach Parks (5-0)
• Approved donation of veterans statue for southwest Gleason Park trail and camera request (consensus)
• Adjourned meeting at 8:06 p.m. (5-0)

Planning & Zoning Board

The board will consider a presentation from RVi Planning + Landscape Architecture, Inc. regarding updates to the City's Comprehensive Plan. The updates are necessary to address state-mandated requirements and a missing private property section.

• Presentation by RVi Planning + Landscape Architecture, Inc. on Comprehensive Plan updates
• Discussion of proposed timeline for plan updates from June 2025 to April 2026
• Review of state-mandated amendments to fulfill statutory requirements
• Approval of minutes from November 13, 2024

The Planning & Zoning Board approved the minutes from the November 13, 2025 meeting with a 3‑0 vote. No unfinished business or new business items were decided upon beyond the presentation of the comprehensive plan update. The meeting was adjourned at 7:19 p.m.

• Approved November 13, 2025 meeting minutes (3-0)

City Council

The City Council will hold a public hearing on extending the Waste Management franchise agreement. The body is also considering contracts for park renovations and the establishment of low-speed vehicle parking at beach parks.

• Public hearing for Ordinance No. 2025-03 to extend the Waste Management franchise agreement
• First reading of Ordinance No. 2025-04 for low-speed vehicle parking at Bicentennial and Millennium Beach Parks
• Contract not to exceed $150,000.00 to Brevard Construction Company for Recreation Center Bathhouse renovations
• Contract not to exceed $54,000.00 to Advanced Recreational Concepts, LLC for playground equipment at Oars & Paddles Park
• Authorization of $20,669.00 to fund part-time Maintenance Specialist II positions in the Fire Department

The council tabled the second reading of Ordinance No. 2025-03. It approved Ordinance No. 2025-04 establishing low‑speed vehicle parking at beach parks. Several contracts were awarded and contingency funds transferred for the recreation center bathhouse, a playground upgrade, and fire‑department maintenance positions.

• Tabled second reading of Ordinance No. 2025-03 (vote 4-0)
• Approved Ordinance No. 2025-04 on first reading (vote 4-0)
• Awarded Recreation Center Bathhouse renovation contract up to $150,000 to Brevard Construction Company; transferred $69,196 from contingency (vote 4-0)
• Awarded playground equipment contract up to $54,000 to Advanced Recreational Concepts, LLC; authorized contingency use (vote 4-0)
• Authorized transfer of $20,669 from contingency to fund 0.46 FTE part‑time Maintenance Specialist II positions in Fire Department (vote 4-0)
• Excused absent Council Member Susan Ruimy from the meeting (vote 4-0)
• Adjourned the meeting at 8:00 p.m. (vote 4-0)

Police Retirement/Pension Fund Meeting

The Municipal Police Officers’ Retirement Trust Fund Board will review a quarterly investment report and consider several service invoices. The board will also discuss cost-of-living adjustments (COLAs) for retirees effective July 1, 2025.

• Payment of $5,500 to Mariner Consulting (Andco) for quarterly fees
• Payment of $5,000 and $2,000 to Carr, Riggs & Ingram Auditors
• Payment of $3,745 to Klausner, Kaufman, Jensen & Levinson for legal services
• Payment of $4,050 and $61.32 in expenses to the Plan Administrator
• Approval of a revised Mariner contract

The pension board approved the minutes from the March 27 meeting. It also approved several invoices and the July 1 cost‑of‑living adjustments for retirees. The board approved a revision to the performance monitoring contract with Mariner Institutional. The meeting was then adjourned.

• Approved March 27, 2025 meeting minutes (motion carried)
• Approved invoices A1‑5 and July 1 COLAs for retirees (motion carried)
• Approved revised Mariner Institutional performance monitoring contract (motion carried)
• Adjourned the meeting (motion carried)

Tree Preservation Board

The Tree Preservation Board will meet to discuss the development of a draft Tree Management Plan for City Council consideration. The board will also review public communication strategies and select a monthly champion tree.

• Development of a Tree Management Plan as required by Ordinance 2023-11
• Selection of the monthly champion tree
• Discussion of expanding educational resources on Facebook
• Rescheduling or cancellation of the July 16, 2025 meeting

The Tree Preservation Board excused absent member Paul Oliveri (5‑0) and approved the May 21 minutes (5‑0). The board selected 360 Eutau Court as the July champion tree and 1210 Yacht Club Drive as the August champion tree by consensus. A motion to cancel the July meeting and establish July 16 as the deadline for comments on the draft Tree Management Plan was approved (5‑0).

• Excused absent member Paul Oliveri (5‑0)
• Approved May 21, 2025 minutes (5‑0)
• Selected 360 Eutau Court as July champion tree (consensus)
• Selected 1210 Yacht Club Drive as August champion tree (consensus)
• Canceled July meeting and set July 16 deadline for draft plan comments (5‑0)

RFP

The Evaluation Committee is meeting to review and evaluate proposals submitted for RFP #2025-01. This process determines the selection for City Hall baffle box construction services.

• Evaluation of proposals for RFP #2025-01: City Hall Baffle Box Construction Services

The evaluation committee met on June 4, 2025 to review proposals for RFP #2025-01, City Hall Baffle Box Construction Services. The three proposals received scores of 221 (Universal), 240 (BDI), and 170 (Cathcart). No approval, denial, or other action was recorded in the minutes.

City Council

The Indian Harbour Beach City Council will hold public hearings on two ordinances: one to amend the mid-year budget with a $626,652 general-fund reduction, and another to establish dune-protection rules with fines for violations. The meeting will also consider awarding a $123,000 paving contract, adopting a $90-per-ERU stormwater fee, and approving a $74,500 school-resource-officer reimbursement for Ocean Breeze Elementary.

• Mid-year budget amendment Ord. 2025-01 with $626,652 general-fund decrease
• Dune protection Ord. 2025-02 with citation and fine schedule
• Milling, paving, and striping contract up to $123,000 to Goodson Paving, Inc.
• FY26 stormwater utility assessment rate of $90.00 per ERU
• School Resource Officer reimbursement up to $74,500 for Ocean Breeze Elementary

The council approved the second‑reading and adoption of Ordinance No. 2025‑01, cutting the general fund by $626,652 for FY 2024‑25. It also adopted Ordinance No. 2025‑02 protecting coastal sand dunes and approved the first reading of Ordinance No. 2025‑03 extending the Waste Management franchise. Additionally, the council awarded a $123,000 paving contract to Goodson Paving, set a $90 stormwater utility rate, and authorized a $74,500 memorandum for a school resource officer.

• Approved Ordinance No. 2025‑01 (mid‑year budget amendments, $626,652 decrease) (4‑0)
• Approved Ordinance No. 2025‑02 (coastal sand dune protection) (4‑0)
• Approved first reading of Ordinance No. 2025‑03 (Waste Management franchise extension) (4‑0)
• Awarded milling, paving, and striping contract to Goodson Paving, Inc. (up to $123,000) (4‑0)
• Adopted FY26 stormwater utility assessment rate of $90 per ERU (4‑0)
• Authorized execution of MOU for School Resource Officer reimbursement up to $74,500 (4‑0)

RFP

The Indian Harbour Beach City Council will hold an evaluation committee meeting to review proposals for City Hall Baffle Box construction services. The meeting is procedural, focusing on proposal review and scheduling the next session.

• RFP #2025-01: City Hall Baffle Box Construction Services proposal review

The evaluation committee met on May 27, 2025, at City Hall. Dominic Hamilton nominated Todd Scaldo for chairman and Orrie Covert seconded the motion; no vote tally is recorded. The committee opened three proposals—Universal ($758,854.39), BDI ($776,750.00), and Cathcart ($3,019,866.90). The next meeting was set for 9 a.m. on June 4, 2025.

• Todd Scaldo nominated as chairman (motion seconded, no vote tally recorded)

Tree Preservation Board

The Tree Preservation Board will meet to discuss the development of a Tree Management Plan for City Council consideration. The board will also review public communications and select a monthly champion tree.

• Development of a Tree Management Plan based on the Satellite Beach model
• Selection of a monthly champion tree
• Discussion of public communications and Facebook post frequency

The Tree Preservation Board approved the April 16, 2025 minutes with a 5‑0 vote. The board selected the June champion tree, naming 1177 Bay Dr. East and adding 360 Eutau Ct. to the spreadsheet. The discussion on the Tree Management Plan was tabled with no decision made.

• Approved April 16, 2025 minutes (5-0)
• Selected June champion tree: 1177 Bay Dr. East
• Added 360 Eutau Ct. to champion tree spreadsheet

City Council

The City Council will receive a presentation from Fire Chief Lewis on Fire Department challenges and future needs, including a proposal to add two full-time firefighter/EMTs on duty 24/7 at a cost of $477,254 for 7 personnel. A separate presentation on Code Enforcement will address a requested new full-time position for FY26 and seek council direction on enforcement priorities and potential ordinance changes.

• Presentation on Fire Department challenges: call volume grew from 109 in 2021 to 160 in 2024; proposal for 24/7 coverage with 7 FF/EMT positions costing $477,254 total salary
• Part-time option for 12-hour peak coverage: $134,347 (M-F) or $188,086 (M-Sun) annually
• Future apparatus replacement costs listed: $619,000 for Engine 56 (2024), $1,500,000 for Tiller 56 (2028), totaling $2,473,000 in the 5-year capital plan
• Code Enforcement: staff seeks council direction on enforcement level for FY26, with a new full-time position already included in the FY26-30 Financial Model
• Current code enforcement staffing: 0.7 FTE (0.5 Fire Marshal, 0.2 Fire Chief); issues include boats, tall grass, hedge height, trash, signs

The council heard a presentation on fire department staffing and code enforcement needs, but no actions such as approvals or denials were taken. Council members discussed hiring challenges, housing for firefighters, and the desire for a full‑time code enforcement officer. The meeting was adjourned by a 5‑0 vote.

• Adjourned meeting (5-0)

City Council

The Indian Harbour Beach City Council will hold a regular meeting on May 13, 2025, with ceremonial items (Memorial Day proclamation and Employee of the Year presentation) and approval of previous minutes. New business includes a proposed automatic aid agreement with Satellite Beach for fire and rescue services, first readings of ordinances for a mid-year budget amendment and dune protection, awarding a tree inventory contract to ArborPro, Inc. for up to $42,000, and a resolution updating bank signatory authority.

• Automatic aid interlocal agreement with Satellite Beach for fire protection and rescue services
• First reading of Ordinance 2025-01: mid-year budget amendment decreasing General Fund revenues and expenditures
• First reading of Ordinance 2025-02: establishing protections for coastal beach dunes and enforcement
• Award contract not to exceed $42,000 to ArborPro, Inc. for tree inventory services
• Resolution No. 762 authorizing certain city officials as signers on banking institution accounts

The council approved the first reading of Ordinance No. 2025-01, decreasing general‑fund revenues and expenditures by $626,652. It also approved the first reading of Ordinance No. 2025-02 establishing protections for coastal sand dunes and authorized an interlocal fire‑aid agreement with the City of Satellite Beach. Additional actions included approving prior meeting minutes, awarding a $42,000 tree‑inventory contract, and granting banking signatory authority.

• Approved Workshop minutes from April 22, 2025 (5-0)
• Approved Regular Council Meeting minutes from April 22, 2025 (5-0)
• Authorized interlocal fire‑aid agreement with Satellite Beach (5-0)
• Approved first reading of Ordinance No. 2025-01, cutting $626,652 from the General Fund (5-0)
• Approved first reading of Ordinance No. 2025-02 protecting coastal dunes (5-0)
• Awarded ArborPro, Inc. tree‑inventory contract up to $42,000 (5-0)
• Approved Resolution No. 762 granting banking signatory authority (5-0)
• Adjourned meeting (5-0)

RFP

The Evaluation Committee for RFP #2025-03 will meet to rank proposals for tree inventory services. This is a procedural meeting to score and rank submitted bids for the contract.

• Ranking of proposals for tree inventory services contract (RFP #2025-03)

The committee reviewed four proposals and discussed the evaluation criteria. Members agreed ArborPro's proposal best meets the city's needs. A motion to recommend awarding the contract to ArborPro was made, seconded, and approved 3-0. No other actions were taken.

• Recommend awarding tree inventory contract to ArborPro (3-0)

City Council

The City Council is holding a workshop to review a five-year financial model and project list. This review will provide direction to staff for the preparation of the FY26 Proposed Budget, which is due by July 30, 2025.

• Proposed employee pay increases: 4.50% for FY26, 4.25% for FY27, and 4.00% for FY28-30
• 94 recommended projects for funding totaling $26,060,240
• Muck Removal project estimated at $15,000,000 to $30,000,000
• 16 stormwater master plan projects totaling $8,858,000
• Proposed move of all employees except the City Manager into step plans in FY26

The council agreed with the City Manager's presentation of the FY26‑30 financial model and capital improvement plan, which includes new items such as a full‑time communications manager and code enforcement officer. No members of the public spoke during the public forum. A motion to adjourn the meeting was carried unanimously with a 5‑0 vote.

• Council agreed with FY26‑30 financial model and capital improvement plan (no vote recorded)
• Motion to adjourn meeting carried 5‑0

City Council

The City Council will consider awarding a contract not to exceed $75,000 to RVi Planning + Landscape Architecture, Inc. for updating the city's Comprehensive Plan. The agenda also includes a police lieutenant promotion, a proclamation for Municipal Clerks Week, and approval of prior meeting minutes. The City Manager's Report provides updates on various projects and a request for direction on a traffic study.

• Consider contract up to $75,000 to RVi Planning + Landscape Architecture for Comprehensive Plan update
• Police lieutenant promotion ceremony
• Proclamation for 56th Annual Professional Municipal Clerks Week (May 4–10)
• Approve Regular Council minutes from April 8, 2025
• City Manager requests direction on resident's request for traffic study and potential stop sign changes at Harbour Drive West/Bay Drive East

The council approved the April 8 meeting minutes (5‑0). Council members agreed to replace the red‑yield sign with a stop sign at Harbour Drive West and Bay Drive East. The June 10 council meeting was cancelled due to the chamber’s use for a special election. A contract not to exceed $75,000 was awarded to RVi Planning+ Landscape Architecture, Inc. for a comprehensive‑plan update (5‑0). The meeting was adjourned (5‑0).

• Approved April 8, 2025 minutes (5‑0)
• Agreed to replace red‑yield sign with stop sign at Harbour Drive West/Bay Drive East
• Cancelled June 10 council meeting due to special‑election use of chamber
• Awarded up to $75,000 contract to RVi Planning+ Landscape Architecture, Inc. for comprehensive‑plan update (5‑0)
• Adjourned meeting at 7:44 p.m. (5‑0)

RFP

The Evaluation Committee is meeting to open and review proposals for RFP #2025-03 regarding Tree Inventory Services. The body will also select a chairman for the committee.

• Opening of proposals for RFP #2025-03: Tree Inventory Services

The RFP evaluation committee met on April 21, 2025. City Manager John W. Coffey nominated Orrie Covert as chairman, seconded by CIO Dominic Hamilton, and the committee approved the nomination unanimously (3-0). The committee opened four proposals—Arbor Pro ($41,200.00), Haley Ward ($98,950.00), Chen Moore and Associates ($36,815.00), and Bio‑Tech Consulting ($50,000.00)—and set the next meeting for April 28, 2025 at 1:30 p.m. The meeting adjourned at 9:45 a.m.

• Approved Orrie Covert as Chairman (3-0)

Tree Preservation Board

The Indian Harbour Beach Tree Preservation Board will discuss developing a Tree Management Plan based on Satellite Beach's model, review the recent Arbor Day celebration, and select a date for the 2026 Arbor Day. They will also choose a monthly champion tree and review public communications, including proposed Facebook posts.

• Development of a Tree Management Plan for Indian Harbour Beach, using Satellite Beach's plan as a starting point
• After-action review of the April 5, 2025 Arbor Day celebration
• Selection of a 2026 Arbor Day date from five available Saturdays (April 4, April 18, May 2, May 9, May 16)
• Selection of a monthly champion tree (April awardee notified: 1208 Cheyenne Mohawk)
• Discussion of public communications, including Facebook post examples from Vice-Chairman Lucey

The Tree Preservation Board approved the March 19, 2025 minutes by a 5‑0 vote. It agreed to post on the City’s Facebook about all plants twice each month, selected the May champion tree at 952 Flotilla Club Drive and removed the invasive tree at 128 Atlantic, and set the 2026 Arbor Day celebration for April 4. Vice‑Chairman Lucey will adapt the Satellite Beach Tree Management Plan for the city, collect member input by May 1, 2025, and a future workshop on grant opportunities was agreed upon.

• Approved March 19, 2025 minutes (5‑0 vote)
• Decided City Facebook posts will cover all plants and be posted twice monthly
• Selected 952 Flotilla Club Drive as May champion tree; removed 128 Atlantic as invasive
• Set Arbor Day celebration date for 2026 as April 4
• Vice‑Chairman Lucey to adapt Satellite Beach Tree Management Plan for the city
• Board members to submit suggestions to Lucey for the plan by May 1, 2025
• Agreed to hold a future workshop on grant opportunities for tree management
• Adjourned meeting at 7:57 p.m.

City Council

The City Council will hold a regular meeting with presentations, approval of minutes, and three new business items: appointing a resident to the Planning & Zoning Board, discussing low-speed vehicle parking at beach parks, and considering a $60,000 contract for gopher tortoise relocation from Algonquin Sports Complex.

• Appoint a resident to an unexpired alternate seat on the Planning & Zoning Board (term ends Sept. 30, 2025)
• Review and provide direction on low-speed vehicle (LSV) parking spots at City beach parks
• Award a contract not to exceed $60,000 to Atlantic Environmental to relocate eight gopher tortoises from Algonquin Sports Complex
• Approve the March 25, 2025 regular council meeting minutes
• Issue Water Conservation Month proclamation and introduce a new police officer

The council approved several actions, including appointing an alternate planning and zoning board member, authorizing low‑speed vehicle parking at beach parks and awarding related contracts, and approving a $60,000 contract for gopher tortoise relocation. All motions passed unanimously (5‑0). The council also issued a proclamation naming April Water Conservation Month.

• Approved March 25, 2025 meeting minutes (5-0)
• Appointed Ms. Linda Jimeian to Planning & Zoning Board alternate (5-0)
• Approved low‑speed vehicle parking at city beach parks (5-0)
• Awarded contract up to $8,700 to Adrian Turnbaugh Construction for LSV parking (5-0)
• Awarded contract up to $60,000 to Atlantic Environmental for gopher tortoise relocation (5-0)
• Issued Water Conservation Month proclamation for April
• Adjourned meeting at 7:36 p.m. (5-0)

RFP

The Evaluation Committee is meeting to rank proposals submitted under RFP #2025-02. This process is for planning services related to a comprehensive plan update.

• Ranking of proposals for RFP #2025-02 (Planning services for comprehensive plan update)

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach Police Officers' Retirement Plan board will meet March 27 to approve prior meeting minutes and hear an investment update from Mariner Consultant. Action items include approving several invoices for custody, consulting, audit, and legal fees. In new business, the board will consider accepting the FY2023/2024 annual pension audit from Carr, Riggs & Ingram and the October 1, 2024 actuarial valuation from Foster & Foster, then declare the expected rate of return for the next year and long term.

• Approval of invoices totaling over $36,000, including $15,755 to Foster & Foster for actuarial services, $5,500 to Mariner Consulting, and $3,427.94 for fiduciary insurance renewal
• Presentation and acceptance of the annual pension audit for FY2023/2024 by Carr, Riggs & Ingram
• Presentation and acceptance of the October 1, 2024 actuarial valuation by Foster & Foster
• Declaration of the expected rate of return for the coming year and long term
• Discussion of annual update of DROP account balances and updated signature authorization for Salem Trust

The board approved the minutes from the regular and special meetings and authorized payment of seven listed invoices. It also approved the annual audit, the actuarial valuation, and adopted a 7.25% expected rate of return for the pension fund. The board agreed to provide DROP members with annual account statements at no cost.

• Approved regular and special meeting minutes (motion carried)
• Approved invoices totaling $38,? (motion carried)
• Approved the annual audit (motion carried)
• Approved the actuarial valuation (motion carried)
• Approved a 7.25% expected rate of return (motion carried)
• Consented to provide annual DROP account statements to members at no cost

City Council

The City Council will consider approving a memorandum of agreement delegating immigration enforcement authority to the police department, awarding a $390,000 sidewalk construction contract, and authorizing a stormwater utility rate increase for FY26. The council will also receive a presentation from BlueSky Restoration for future emergency services and consider a $57,000 pool deck resurfacing contract.

• Memorandum of Agreement with ICE for police immigration enforcement functions
• Award contract not to exceed $390,000 to Adrian Turnbaugh Construction for Yuma Drive and Osceola Drive east sidewalk capacity improvements
• Award contract not to exceed $57,000 to Sun Surfaces of Orlando for pool deck resurfacing at Recreation Center
• Authorize notification to Brevard County of intent to increase FY26 Stormwater Utility Assessment rate
• Presentation from BlueSky Restoration and authorization to engage services for future emergencies

The council approved the minutes from the March 11 meeting and postponed the City Manager's annual evaluation until July. It authorized signage and a draft ordinance to protect beach dunes, and approved a memorandum delegating certain immigration enforcement duties to the police department. The council also approved contracts for sidewalk improvements ($390,000) and pool deck resurfacing ($57,000), authorized future emergency services with BlueSky Restoration, and instructed staff to notify Brevard County of a storm‑water utility rate increase for FY26.

• Approved March 11 meeting minutes (5-0)
• Deferred City Manager annual evaluation until July (consensus)
• Authorized dune signage and draft protection ordinance (consensus)
• Authorized staff to engage BlueSky Restoration for future emergencies (4-0, Mayor abstained)
• Awarded $390,000 contract to Adrian Turnbaugh Construction for sidewalk improvements (5-0)
• Awarded $57,000 contract to Sun Surfaces of Orlando for pool deck resurfacing and funding transfer (5-0)
• Approved ICE memorandum delegating immigration enforcement to city police (5-0)
• Authorized notification of FY26 stormwater utility assessment rate increase (5-0)

Tree Preservation Board

The Tree Preservation Board will discuss planning for the 2025 Arbor Day celebration (scheduled for April 5), select a monthly champion tree, and consider a proposed private webpage to track champion tree nominations. The board will also approve the minutes from its February 19, 2025, meeting and review public communications.

• Planning for the 2025 Arbor Day celebration on April 5, including tree giveaways, ceremonial tree planting, and event schedule
• Selection of a monthly champion tree; consensus from February meeting to award 1208 Mohawk in April
• Proposed champion tree nomination/award tracker: private page on City's website for board member review
• Approval of February 19, 2025, meeting minutes
• Discussion of public communications: Arbor Day Harbour Highlights article, social media posts, and website content

The board excused Member Salonina and approved the February minutes, each by a 5‑0 vote. By consensus the board adopted a private website to track champion‑tree nominations, set a procedure for public comments with Member Doshna as the point person, and approved the Garden Club’s request for two tables and chairs for the Arbor Day event. Additional consensus actions included restarting the monthly champion‑tree program and adding the month to homeowner letters.

• Excused Member Salonina (5-0)
• Approved February 19, 2025 minutes (5-0)
• Adopted private website to track champion‑tree nominations (consensus)
• Designated Member Doshna as point person for public comments (consensus)
• Approved Garden Club request for two tables and chairs for Arbor Day (consensus)
• Approved use of a pledge language for Arbor Day tree recipients (consensus)
• Restarted monthly champion‑tree program beginning next month (consensus)
• Will include month in homeowner champion‑tree letters (consensus)

RFP

The evaluation committee is meeting to open and assess proposals submitted under RFP #2025-02 for planning services related to a comprehensive plan update. The agenda includes only procedural items such as roll call, selection of a chairman, and next meeting scheduling. No other substantive decisions or discussions are scheduled.

• Opening of proposals for RFP #2025-02: Planning services for comprehensive plan update

The Evaluation Committee met to consider proposals for RFP #2025-02, planning services for a comprehensive plan update. They opened two proposals: RVI at $75,000 and Bonnie Landry at $140,387.44. No selection was made; the next meeting is scheduled for March 31, 2025.

• Approved Orrie Covert as Chairman (2-0)
• Opened proposals: RVI $75,000 and Bonnie Landry $140,387.44

City Council

The City Council will consider adopting criteria for residents to register for free parking at city beach parks, requiring proof of residency and vehicle ownership. Council will also swear in newly appointed Seat #2 Council Member David Nutt, accept resignations from the Planning and Zoning Board and Tree Preservation Board, and reappoint Leigh McElroy to the Tree Preservation Board. Additionally, the council will vote on renewing the Interlocal Agreement for the Space Coast Transportation Planning Organization.

• Consider criteria for residents' free parking at city beach parks – requires tax bill, utility bill, or driver's license showing IHB address, plus vehicle registration in same name
• Swear-in newly appointed Seat #2 Council Member David Nutt to serve unexpired term through November 2026
• Accept resignation of alternate Planning and Zoning Board Member David Nutt and authorize advertising the vacancy
• Re-appoint Ms. Leigh McElroy to Tree Preservation Board (term expiring March 11, 2028)
• Approve renewal of Interlocal Agreement for Space Coast Transportation Planning Organization

The City Council approved criteria for residents' free parking at beach parks, requiring proof of residency and vehicle ownership, with an appeal process. It also accepted a Planning and Zoning Board resignation, swore in David Nutt to fill an unexpired council seat, and approved several appointments and an interlocal agreement.

• Adopted criteria for residents' free beach parking registration (5-0)
• Accepted resignation of Planning and Zoning Board alternate David Nutt and authorized advertising the vacancy (4-0)
• Swore in David Nutt to unexpired Seat #2 council term ending November 2026
• Re-appointed Leigh McElroy to Tree Preservation Board voting seat, term expiring March 11, 2028 (5-0)
• Accepted Kenneth Bowman's resignation from Tree Preservation Board and authorized soliciting resumes (5-0)
• Approved renewal of Interlocal Agreement for Space Coast Transportation Planning Organization (5-0)
• Approved minutes from February 25, 2025 and March 4, 2025 (4-0 each)

City Council

This workshop kicks off the FY26 budget process. The Council will identify priorities for the FY26 budget and the FY26-30 Capital Improvement Program. They will also discuss whether to increase the FY26 Stormwater Utility Assessment rate, with a deadline to notify Brevard County by March 31, 2025.

• Discussion of FY26 budget priorities and five-year capital improvement plan
• Consideration of increasing the FY26 Stormwater Utility Assessment rate
• Revenue challenges from 2024 constitutional amendment slowing property tax growth
• Expenditure challenges include fire ladder truck replacement and muck project shortfall
• Council's five areas of emphasis: safe community, quality of life, financial sustainability, infrastructure, technology

The City Council held a workshop to begin planning the FY26 budget and Capital Improvement Program, with no formal votes taken. City Manager John Coffey presented revenue challenges, including flat growth and rising costs, and discussed the need to raise the stormwater utility assessment. Council members discussed priorities such as infrastructure maintenance, gradual stormwater fee increases, and hiring a Communications Manager and a full-time Code Enforcement Officer. The workshop adjourned with a 5-0 vote.

• Adjourned workshop at 6:53 p.m. (5-0)

City Council

The City Council will consider selecting a qualified elector from six applicants to fill the unexpired term of Council Member seat number two. The meeting also includes a proclamation for Irish American Heritage Month and a Police Officer of the Year presentation.

• Appointment of a qualified city elector to fill Council Member seat number two
• Irish American Heritage Month proclamation
• Police Officer of the Year presentation

The City Council appointed David Nutt to fill the unexpired term of Council Member Seat Number Two, which ends in November 2026. The appointment was made by a 4-0 vote after four candidates addressed the council. The council also approved the February 11, 2025 meeting minutes and issued a proclamation for Irish American Heritage Month.

• Appointed David Nutt to Council Seat 2 (4-0)
• Approved February 11, 2025 meeting minutes (4-0)
• Issued proclamation naming March 2025 as Irish American Heritage Month
• Adjourned meeting at 7:41 p.m. (4-0)

Tree Preservation Board

The Tree Preservation Board will discuss final details for the 2025 Arbor Day celebration, including itineraries and t-shirt selections. The board will also review a new business item: the City of Satellite Beach Municipal Tree Management Plan. Prior meeting minutes from January are up for approval, and the board will select the monthly champion tree.

• Finalizing Arbor Day itinerary and t-shirt quantity, color, and size selections
• Approval of January 15 and January 29, 2025, meeting minutes
• Review of the City of Satellite Beach Municipal Tree Management Plan
• Selection of monthly champion tree
• Discussion of shirts for board members

The Tree Preservation Board made several planning decisions for the 2025 Arbor Day celebration, including ordering 30 white tee shirts for sale, agreeing to have staff sell IHB stickers, and selecting 1208 Mohawk as the April champion tree. The board also discussed developing a Tree Management Plan based on Satellite Beach's plan, and approved the minutes from two prior meetings.

• Approved minutes from January 15 and January 29, 2025 (5-0)
• Excused Member Salonina from the meeting (5-0)
• Consensus to order 30 white tee shirts (S, M, L, XL) for Arbor Day sale, with 5 for volunteers
• Consensus to have staff sell IHB stickers at Arbor Day event
• Consensus to select 1208 Mohawk as April champion tree
• Consensus to use a visual log for champion tree nominations instead of a Google document
• Consensus to order light green (mint) shirts with Board logo for members
• Consensus to ask Garden Club to participate in Arbor Day celebration

City Council

The City Council will consider several action items including an interlocal agreement with Melbourne Beach for automatic fire protection and rescue services, a resolution urging the state legislature to create a public records exemption for city clerk elections employees, a proposal for no-cost beach cleanup stations at city beach parks, and the appointment of an alternative voting member to Brevard Public Schools committees. The council will also be asked to authorize acceptance of a $6,240.30 Fire Department grant from Brevard County for emergency medical services training and supplies.

• Resolution No. 761: Supporting a public records exemption for city clerk elections employees
• Proposal for no-cost beach cleanup stations at city beach parks
• Appointment of a staff alternative voting member to Brevard Public Schools capital outlay and impact fee committees
• Interlocal agreement with Melbourne Beach for automatic fire protection and rescue services
• Authorization to accept a $6,240.30 Brevard County Fire Department grant

The City Council approved an interlocal agreement with the Town of Melbourne Beach for automatic aid in fire protection and rescue services, authorizing the City Manager to execute it. They also accepted a $6,240.30 EMS grant from Brevard County, approved Resolution No. 761 urging a public records exemption for municipal clerks and election workers, and appointed an alternate to school advisory committees. All votes were 4-0.

• Approved interlocal agreement with Melbourne Beach for fire/rescue automatic aid (4-0)
• Accepted $6,240.30 EMS grant from Brevard County (4-0)
• Approved Resolution No. 761 urging public records exemption for clerks/election workers (4-0)
• Appointed Orrie Covert as alternate to school advisory committees (4-0)
• Approved no-cost beach cleanup stations at beach parks (consensus)
• Approved January 28, 2025 minutes (4-0)

Tree Preservation Board

The Tree Preservation Board will hold a special meeting to continue planning the city's 2025 Arbor Day event, scheduled for April 5. The board will discuss finalizing a funding request to the City Council for up to $1,200 to cover a tree giveaway, t-shirts, banners, scavenger hunt prizes, and a ceremonial tree planting.

• Discussion of Arbor Day 2025 event elements: tree giveaway (30 trees, ~$750), t-shirts, banners ($108.78), scavenger hunt prizes ($40), ceremonial planting
• Board previously approved motion to request not exceed $1,200 in City Council funding for the event
• Possible agenda: speaker/podium, volunteer face painting from Satellite Beach High School, ice cream truck, choir from Ocean Breeze
• Consideration of requiring a nominal fee for giveaway trees and providing tree care instructions
• Discussion of selling t-shirts with Tree Preservation Board or Arbor Day logos

The Tree Preservation Board planned the 2025 Arbor Day celebration, scheduling Vice Chairman Lucey's presentation at 10:00 AM and the tree planting at 10:30 AM. Alternate Member Bowman was designated as the point of contact, and Council Member Ruimy volunteered to run the scavenger hunt. The board also discussed broadening the Champion Tree nomination process to include paper and online submissions. No formal decisions were made beyond the event planning details.

• Scheduled Arbor Day presentation at 10:00 AM and tree planting at 10:30 AM
• Designated Alternate Member Bowman as point of contact for the event
• Volunteered Council Member Ruimy to run the scavenger hunt
• Discussed purchasing a banner with Tree City USA logo
• Discussed broadening Champion Tree nomination process to include paper and online submissions

City Council

The City Council will discuss funding for an Arbor Day event and appointments for the Tree Preservation Board. The meeting also includes reports on stormwater repairs and the Algonquin Sports Complex Expansion.

• Funding request of up to $1,200.00 for the 3rd Annual Arbor Day celebration
• Acceptance of Patricia Ferguson’s resignation from the Tree Preservation Board
• Proposed new application form for advisory board applicants
• Stormwater piping system repair on Shore Lane costing $37,736.80
• Vessel collision and liability insurance proposal for $5,784.00

The City Council accepted Patricia Ferguson's resignation from the Tree Preservation Board and appointed Leigh McElroy and Paul Oliveri as voting members for terms ending in 2025 and 2026, respectively. The council also approved up to $1,200 for the 3rd Annual Arbor Day celebration. All other agenda items were informational or procedural.

• Accepted Patricia Ferguson's resignation from Tree Preservation Board (4-0)
• Appointed Leigh McElroy to Tree Preservation Board, term ending March 11, 2025 (3-1)
• Appointed Paul Oliveri to Tree Preservation Board, term ending March 11, 2026 (3-1)
• Approved $1,200 budget for Arbor Day celebration (4-0)
• Approved January 14, 2025 meeting minutes
• Adopted proposed Advisory Board application

Police Retirement/Pension Fund Meeting

The Indian Harbour Beach Police Officers' Retirement Trust Fund Board is holding a special meeting to confirm the selection of a real estate investment management firm. The board interviewed two candidates: Harrison Street Core Property Fund and TA Realty Core Property Fund. No other business is scheduled.

• Board to confirm selection of a real estate investment manager from two interviewed firms
• Finalists: Harrison Street Core Property Fund and TA Realty Core Property Fund

The Indian Harbour Beach Police Pension Board confirmed the selection of TA Realty Core Property Fund for a $1,000,000 real estate investment, following interviews held on December 4, 2024. The motion carried unanimously. The plan administrator will instruct the investment consultant to notify TA Realty and send the contract to the pension plan attorney for review.

• Selected TA Realty Core Property Fund for $1,000,000 investment (unanimous)
• Directed plan administrator to notify TA Realty and forward contract to attorney for review

Tree Preservation Board

The Tree Preservation Board will meet to reorganize by electing a chair and vice-chair for 2025, then continue planning the city's Arbor Day event on April 5, including development of a funding request to the City Council. Other business includes public communications and selection of a monthly champion tree. No new business items are listed.

• Re-organization: election of 2025 chair and vice-chair
• Planning for 2025 Arbor Day celebration (April 5), including potential funding request to City Council for trees, shirts, and banners
• Introduction of Public Works Grounds Supervisor Quincy Smith
• Development of a funding request to be forwarded to the City Council
• Selection of monthly champion tree (previously nominated: 155 Poinciana Drive for January, 1208 Mohawk Way for February)

The Tree Preservation Board approved a motion to request up to $1,200 from the City Council for the 2025 Arbor Day event. The board also reorganized, electing Neil Yorio as Chairman and Adam Lucey as Vice-Chairman. The monthly champion tree program was paused to refine it, and the board discussed public communications and website content.

• Approved motion to request not to exceed $1,200 for 2025 Arbor Day event (5-0)
• Elected Neil Yorio as Chairman for 2025 (5-0)
• Elected Adam Lucey as Vice-Chairman for 2025 (5-0)
• Approved December 18, 2024 minutes as amended (5-0)
• Paused monthly champion tree program (no formal vote recorded)

City Council

The City Council will consider authorizing advertisement for the vacant council member seat left by Hamilton Boone, selecting workshop dates for the FY26 budget calendar, and appointing a resident to the Tree Preservation Board. They will also approve minutes from prior meetings.

• Authorize advertising vacant City Council Member position for unexpired term ending November 2026
• Select workshop dates and authorize budget calendar for FY26 budget preparation
• Appoint resident to Tree Preservation Board for term ending March 11, 2025

The council authorized advertising the vacant City Council seat left by the late Hamilton Boone, with a posting date of January 17 and a resume deadline of February 14. They also tabled a Tree Preservation Board appointment to the next meeting and set dates for FY26 budget workshops. The meeting included procedural approvals and condolences for Boone.

• Authorized advertising vacant Council seat for unexpired term ending Nov 2026 (consensus)
• Tabled Tree Preservation Board appointment to Jan 28, 2025 (5-0)
• Set FY26 budget workshop dates: Mar 4, Apr 22, Aug 12 (consensus)
• Approved Dec 10, 2024 regular meeting minutes (4-0)
• Approved Dec 19, 2024 special meeting minutes (4-0)
• Allowed Council Member Dyer to participate by phone (3-0)
• Excused Council Member Boone from meeting (4-0)