Keene public meetings in 2023

City Council

The Keene City Council will hold a public hearing and consider two ordinances to rezone 94.81 acres (Sunset Ridge) from C-3 and AG to a Planned Development, which would allow about 300-370 new single-family homes and some commercial space. The council will also consider a service agreement with Aoka for third-party inspections, discuss long-term EMS plans, and review social media postings by the mayor and council. The agenda includes routine items like approving minutes and a city manager's report.

• Ordinance 2023-665: Rezoning Sunset Ridge (94.81 acres, O. Winters Survey) to Planned Development
• Ordinance 2023-666: Amending the Land Use Chart
• Service agreement with Aoka for 3rd party inspection services and plan reviews
• Discussion on long-term plan for EMS services
• Discussion on social media postings by Mayor and Council

Economic Development Corporation (Type A Board)

This meeting of the Keene Economic Development Corporation (Type A Board) was canceled. The agenda contains no items for discussion or decision, only a request for future agenda items and adjournment.

• Meeting canceled

Economic Development Corporation (Type B Board)

The Board will review financial statements from October and November 2023. Members will also discuss adding a sidewalk to the new basketball court and general sidewalk expansion.

• Approval of October 17, 2023, meeting minutes
• Review of financial statement ending October 31, 2023
• Review of financial statement ending November 30, 2023
• Direction to staff regarding a sidewalk for the new basketball court
• Direction to staff regarding sidewalk expansion

City Council

The City Council will discuss parliamentary procedures and open meetings issues with the City Attorney. The discussion will also cover procedures for responding to open records requests involving City Council members.

• Discussion on parliamentary procedures and public comment rules
• Discussion on open records request procedures for Council members
• Potential executive session regarding TOMA issues and charter violations

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings to recommend changes to the City of Keene Zoning Ordinance. The body is discussing the addition of travel center convenience stores as a permitted use in commercial zones and a specific zoning change for a large land tract.

• Public hearing on adding travel center convenience stores to C-2 and/or C-3 zoning districts
• Public hearing on zoning change for 94.81 acres in O. Winters Survey, Abstract 875 from C-3 and AG to Planned Development
• Approval of October 9, 2023 meeting minutes

Possible Quorum Notices

This is not a regularly scheduled meeting of the Keene City Council. The notice is posted to comply with the Texas Open Meetings Act because council members may be in attendance at the Keene Christmas Market.

• Possible quorum attendance at Keene Christmas Market

City Council

The Keene City Council is holding its regular meeting on December 7, 2023, with a mix of routine consent items and substantive discussions. Key topics include a proposed Street Rehabilitation Fund Policy, the condition of 4th Street, and a contract award for a generator and electrical upgrades. The council will also discuss updating the City Charter and other governance matters.

• Consider awarding contract to Wallace Electric for generator, electrical upgrades, and SCADA upgrades
• Discussion on updating and amending the City Charter
• Discussion on Street Rehabilitation Fund Policy
• Discussion on 4th Street conditions from FM 2280 to Mockingbird St
• Resolution to change authorized signatories at Pinnacle Bank (remove Drambareanu, add Martin)

Economic Development Corporation (Type B Board)

The Type B Economic Development Corporation discussed park hours, traffic signs, and board vacancies. The board recommended an ordinance to City Council regarding project authorizations under Chapter 505 of the Texas Local Government Code.

• Recommended ordinance authorizing Type A EDC to undertake projects the Type B EDC may undertake
• Approved the resignation of Victoriano Parilla from the Type B EDC board
• Authorized advertising for the Type B board vacancy
• Requested quotes for automated locks and camera systems for parks
• Requested quotes for portable traffic signs with a trailer and speed limit indicator

City Council

The Keene City Council will meet to handle personnel matters, including accepting the city secretary's resignation, contracting interim services, and appointing an interim secretary. They will also canvass the November 7 general election, administer oaths of office to newly elected members, and consider several resolutions and ordinances, including authorizing the EDC to undertake Type B projects and reprioritizing ARPA funds for a water pressure issue on CR 317.

• Contract with City Hall Essential for Interim City Secretary services
• Resolution No. 2023-430 canvassing November 7, 2023 General Election
• Ordinance No. 2023-664 authorizing Keene EDC to undertake Type B EDC projects
• Reprioritizing ARPA funds for low water pressure on CR 317
• Establishment of a Street Maintenance Fund

Economic Development Corporation (Type A Board)

The Board approved the minutes from August 16, 2023, and financial statements for August and September 2023. Members recommended an ordinance to allow the Type A EDC to undertake projects authorized under Chapter 505 of the Texas Local Government Code. The Board also authorized changes to agenda formatting.

• Approval of August 16, 2023, meeting minutes
• Approval of financial statements ending August 31 and September 30, 2023
• Recommendation of ordinance regarding Chapter 505 project authority
• Authorization of agenda formatting changes
• Executive session regarding real property deliberations

Planning & Zoning Commission

The regular scheduled meeting for November 13, 2023, was canceled due to a lack of agenda items.

City Council

The Keene City Council will discuss and possibly give staff direction on reprioritizing ARPA funds to address a low water pressure problem on CR 317, which would replace a 2-inch line with an 8-inch line at an estimated cost of $350,000. They will also discuss establishing a street rehabilitation fund. The agenda includes informational reports on the City Manager's report and year-end financials, plus a consent agenda item to approve prior meeting minutes. Executive session items include personnel matters and parking lot cameras.

• Reprioritize ARPA funds for CR 317 water line upsizing (est. $350,000)
• Establish a street rehabilitation fund
• Year End financial report for FY 2022-2023 (General Fund revenues at 94.2% of budget)
• Approve City Council minutes from October 19, 2023
• Executive session: City Secretary resignation, interim appointment, parking lot cameras

City Council

The Keene City Council is holding its regular meeting with public comments, informational reports, and a consent agenda. Key items include discussing a proposed fund balance policy and directing $103,812 of a $259,530 budget surplus into an Infrastructure Investment Fund, plus an ordinance banning engine brakes. The meeting also includes an executive session and requests for future agenda items.

• Ordinance prohibiting engine brakes within city limits
• Discussion on Year End General Fund Fund Balance Policy
• Distribution of $103,812 from $259,530 FY 2023-2024 surplus to Infrastructure Investment Fund
• Type B EDC member resignation
• Approval of October 5, 2023 City Council minutes

Economic Development Corporation (Type A Board)

The Keene Type A Economic Development Corporation will hold a regular meeting to approve minutes and financial statements, and to discuss a potential ordinance that would allow the Type A EDC to undertake any project a Type B EDC may do under Chapter 505 of the Texas Local Government Code. The board will also discuss possible agenda formatting changes and may enter executive session to deliberate real property matters.

• Consider approval of Type A EDC minutes from August 16, 2023
• Consider approval of financial statements for August and September 2023
• Discuss ordinance to expand Type A EDC project authority to match Type B EDC under Chapter 505
• Discuss possible agenda formatting changes
• Executive session for real property deliberations (Section 551.072)

Economic Development Corporation (Type B Board)

The Keene Business Development Corporation (Type B EDC) is holding a regular meeting to consider routine approvals, a board member's resignation, and several policy discussions. Key items include directing staff on a possible ordinance to expand the Type A EDC's powers, changing park hours, and regulating mobile traffic signs.

• Consider approval of September 19, 2023 meeting minutes
• Consider approval of financial statement ending September 30, 2023
• Consider resignation of board member Victoriano Parilla
• Discuss ordinance authorizing Type A EDC to undertake Type B projects under Chapter 505
• Discuss changing park hours and mobile/portable traffic signs

Planning & Zoning Commission

The Keene Planning and Zoning Commission will hold a public hearing and consider recommending a zoning change for about 1.07 acres owned by BW Gas & Convenience Retail LLC, from Single Family 2 (SF-2) to Commercial 2 (C-2). The commission will also vote on approving the September 11, 2023 minutes and discuss possible agenda formatting changes. The meeting includes citizen comments and may enter executive session for legal, property, or personnel matters.

• Public hearing on zoning change request from BW Gas & Convenience Retail LLC for 1.0710 acres (ABST 114, TR 15, BBB & C RR CO Cause #6398) from SF-2 to C-2
• Consider approval of September 11, 2023 commission minutes
• Discussion and staff direction on agenda formatting changes
• Possible executive session under Texas Open Meetings Act sections 551.071-551.087

City Council

The Keene City Council is holding its regular meeting on October 5, 2023, with several action items. The council will consider approving election judges for the November 7 general election, nominating candidates for the Johnson County Central Appraisal District Board, and discussing potential changes to meeting days/times and a future street maintenance fund. The agenda also includes a public hearing section (with no specific items listed) and an executive session to discuss the City Secretary's performance and compensation.

• Resolution appointing early voting, presiding, and alternate election judges for November 7, 2023, general election
• Resolution nominating candidates for Johnson County Central Appraisal District Board 2024-2025
• Discussion on changing scheduled days and times for City Council meetings
• Discussion on potential future street maintenance fund
• Executive session on City Secretary performance evaluation and compensation

Possible Quorum Notices

This notice informs the public that members of the City Council, Type A & B Boards, Planning & Zoning Commission, and Board of Adjustment may attend several local events. These are not regularly scheduled meetings, and no formal action or deliberation will take place.

• National Night Out on October 3, 2023
• Candidates Forum Meet and Greet on October 17, 2023
• Starfest on October 31, 2023

City Council

The Keene City Council will hold public hearings and consider adopting the FY 2023-2024 budget and a proposed ad valorem tax rate of $0.834134 per $100 valuation. They will also vote on a zoning change for 211 N Eastern Street from Single Family 2 to Two Family, and discuss sewer fees, an engine brake ordinance, and agenda changes.

• Public hearing and ordinance for zoning change at 211 N Eastern Street (0.3836 acres) from SF-2 to T-F
• Second public hearing and ordinance to adopt FY 2023-2024 budget
• Second public hearing and ordinance to adopt ad valorem tax rate of $0.834134 per $100 valuation
• Contract renewal with Johnson County Emergency Services for fire and emergency services
• Discussion on flat rate sewer fees for subdivisions

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A EDC) regular meeting scheduled for September 20, 2023, was cancelled because there were no action items to address. The notice was posted at City Hall and on the city website.

• Meeting cancelled due to lack of action items
• Notice posted at Keene City Hall, 1000 N Old Betsy Road, Cleburne, Texas
• Notice posted on city website www.keenetx.com

Economic Development Corporation (Type B Board)

The Keene Type B Economic Development Corporation board will hold a regular meeting to approve the August 15, 2023 minutes and the August 31, 2023 financial statement. The main discussion item is giving staff direction on a pickleball court, following a prior request for bids on 2-4 courts and lighting. The board may also enter executive session for legal, property, personnel, or economic development matters.

• Discussion and staff direction on Pickle Ball Court
• Approval of August 15, 2023 meeting minutes
• Approval of financial statement ending August 31, 2023
• Possible executive session under Texas Open Meetings Act sections 551.071-551.087

Planning & Zoning Commission

The Keene Planning and Zoning Commission will hold a public hearing and consider recommending a zoning change for a small lot in Windmill Courts Sec 1. The request, from Derrick Chiu, would change the zoning from Single Family 2 (SF-2) to Two Family (T-F). The commission will also approve prior meeting minutes and may enter executive session for legal, property, personnel, or other exempt matters.

• Public hearing on rezoning 0.3836 acres, Lot 5, Blk 1, Windmill Courts Sec 1, from SF-2 to T-F
• Consider approval of August 14, 2023, meeting minutes
• Citizen comments (3-minute limit)
• Possible executive session under Texas Open Meetings Act sections 551.071-551.087

The Planning & Zoning Commission recommended a zoning change for a 0.3836-acre lot to allow two-family housing. The commission also approved the minutes from the August 14, 2023 meeting.

• Approved August 14, 2023 meeting minutes (3-0-0)
• Recommended approval of zoning change from Single Family 2 (SF-2) to Two Family (T-F) for Lot 5, Blk 1, Windmill Courts Sec 1 (3-0-0)

City Council

The Keene City Council is holding public hearings on the proposed 2023-2024 budget and the ad valorem tax rate, with possible action to postpone adoption until September 21. The council will also consider approving a $59,850 contract for a basketball court at Elisa Carver Park, discuss an impact fee study, and consider agreements related to water CCN transfer and other items.

• Public hearing on 2023-2024 proposed budget
• Public hearing on 2023 ad valorem tax rate
• Contract award to Kevin Kopf for basketball court at Elisa Carver Park for $59,850
• Discussion on Impact Fee study steps
• Agreement and payment for water CCN transfer from Johnson County Special Utility District to City of Keene

Council approved a $59,850 contract for a basketball court at Elisa Carver Park and authorized the transfer of a water CCN from Johnson County Special Utility District. The 2023-2024 proposed budget and tax rate were postponed until September 21, 2023. Budgets for Type A and Type B development corporations were approved.

• Approved $59,850 contract to Kevin Kopf for Elisa Carver Park basketball court (5-0-0)
• Approved transfer of water CCN from Johnson County Special Utility District (5-0-0)
• Approved cost sharing agreement with Crossroads Development Keene, LLC for CCN costs (5-0-0)
• Approved Type A Economic Development Corporation budget (5-0-0)
• Approved Type B Business Development Corporation budget (5-0-0)
• Postponed adoption of 2023-2024 proposed budget to Sept 21, 2023 (5-0-0)
• Postponed adoption of 2023 tax rate to Sept 21, 2023 (5-0-0)
• Approved amendment to Ordinance No. 2023-656 Agenda Setting Procedures (3-1-1)

City Council

The Keene City Council will discuss the FY 2022 audit, consider a proposed tax rate for FY 2023-2024, and schedule a public hearing on the tax rate and budget. They will also take possible action on employee health insurance proposals, an interlocal agreement for dispatching services with Johnson County, and final plats for three subdivisions. The meeting includes a budget workshop and possible executive session on economic development and personnel matters.

• Discussion of FY 2022 audit presented by Rachel Ormsby
• Consideration of proposed tax rate and public hearing date for FY 2023-2024 budget
• Employee health insurance proposals: BCBS renewal at +15% increase vs UHC at +24%
• Interlocal agreement for dispatching services with Johnson County FY 2023-2024
• Final plats for Sunset Ridge, Ashton Homeplace Phase 1, and Canyons Phases 1-3

City Council approved a proposed tax rate of 0.834134 and scheduled a public hearing for September 7, 2023. The council also approved final plats for three developments and voted to maintain current employee health insurance rates. Additionally, the council repealed the city's juvenile curfew.

• Approved proposed tax rate of 0.834134 (5-0-0)
• Scheduled tax rate and budget public hearing for Sept 7, 2023 (5-0-0)
• Approved Final Plat for Sunset Ridge (5-0-0)
• Approved Final Plat for Ashton Homeplace Phase 1 (5-0-0)
• Approved Final Plat for the Canyons Phases 1-3 (5-0-0)
• Approved keeping current employee health insurance rate (3-2-0)
• Approved Interlocal Cooperation Agreement for Dispatching Services with Johnson County (5-0-0)
• Approved Ordinance No. 2023-657 repealing juvenile curfew (5-0-0)

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A Board) will hold a regular meeting to consider approval of the July 19, 2023 minutes and the financial statement ending July 31, 2023. The main item is discussion and possible action on the proposed FY 2023-2024 budget. The board may also enter executive session for legal, real property, personnel, or economic development matters.

• Consider approval of minutes for July 19, 2023
• Consider approval of financial statement ending July 31, 2023
• Discussion and possible action on FY 2023-2024 proposed budget
• Possible executive session under Texas Open Meetings Act sections 551.071-551.087

The Board approved the proposed budget for fiscal year 2023-2024 and the financial statement ending June 30, 2023. The Board also approved the minutes from the July 19, 2023 meeting.

• Approved FY 2023-2024 Proposed Budget (5-0-0)
• Approved financial statement ending June 30, 2023 (5-0-0)
• Approved July 19, 2023 meeting minutes (5-0-0)

Economic Development Corporation (Type B Board)

The Keene Business Development Corporation (Type B EDC) will consider awarding a construction contract for basketball court #2 at Elisa Carver Park and discuss the proposed FY 2023-2024 budget. The board will also approve minutes and financial statements, and may enter executive session for legal, real estate, or economic development matters.

• Award construction contract for basketball court #2 at Elisa Carver Park
• Discuss and take possible action on FY 2023-2024 proposed budget
• Approve minutes of July 18, 2023 meeting
• Approve financial statement ending July 31, 2023
• Executive session for legal, real property, and economic development

The Board unanimously approved the proposed budget for the 2023-2024 fiscal year. A construction contract for a second basketball court at Elisa Carver Park was awarded to Kevin Kopf. The Board also approved the July 18, 2023, meeting minutes and the financial statement ending July 31, 2023.

• Approved July 18, 2023 minutes (6-0-0)
• Approved financial statement ending July 31, 2023 (6-0-0)
• Awarded construction contract for basketball court #2 at Elisa Carver Park to Kevin Kopf (6-0-0)
• Approved Business Development Corporation FY 2023-2024 Proposed Budget (6-0-0)

Planning & Zoning Commission

The Keene Planning and Zoning Commission will consider approving final plats for three residential developments: Sunset Ridge, Ashton Homeplace Phase 1, and Canyons Phases 1-3. The meeting also includes approval of prior minutes, citizen comments, and possible executive session items.

• Final Plat for Sunset Ridge (MKP Development, LLC)
• Final Plat for Ashton Homeplace Phase 1 (MKP Development, LLC)
• Final Plat for Canyons Phases 1-3 (J&L Holdings Company)
• Approval of June 12, 2023, commission minutes
• Executive session for legal, real property, and personnel matters

The Commission approved final plats for Sunset Ridge, Ashton Homeplace Phase 1, and Canyons Phases 1-3. The board also approved the minutes from the June 12, 2023 meeting.

• Approved June 12, 2023 meeting minutes (5-0-0)
• Approved Final Plat for Sunset Ridge by MKP Development LLC (4-1-0)
• Approved Final Plat for Ashton Homeplace Phase 1 by MKP Development LLC (4-1-0)
• Approved Final Plat for Canyons Phases 1-3 by J&L Holdings Company with correction to change Preliminary Plat to Final Plat (4-0-1)

City Council

The Keene City Council is holding a regular meeting with several action items, including adopting an ordinance on agenda-setting procedures, approving a $45,932.99 contract for police public safety software, creating a bank account for a fire engine and brush truck, and authorizing ARPA funds for live streaming services. The council will also hold a budget workshop for FY 2023-2024 and may discuss an economic development agreement with J&L Holdings in executive session.

• Ordinance No. 2023-656 creating City Council Agenda Setting Procedures
• Agreement with Vertosoft and SOMA Global for police software, total cost $45,932.99
• Resolution No. 2023-426 creating PPFCO 2023 Note Series – Fire Engine & Brush Truck bank account
• Use of CARES Act (ARPA) funds for live streaming services, quote from Cloud Driven Solution for $12,037
• Budget Workshop FY 2023-2024 with proposed general fund revenue of $5,559,720

The City Council approved an ordinance establishing how items are placed on meeting agendas. The council also authorized software for the police department, a new bank account for fire equipment, and the use of ARPA funds for live streaming public meetings.

• Approved Ordinance No. 2023-656 creating City Council Agenda Setting Procedures (4-1-0)
• Approved agreement with Vertosoft and SOMA Global for police public safety platform software (5-0-0)
• Approved Resolution No. 2023-426 to create a bank account for Fire Engine & Brush Truck (5-0-0)
• Approved use of CARES Act (ARPA) funds for public meeting live streaming services (5-0-0)
• Approved amendment to Chapter 380 Economic Development Agreement and/or Developer’s Agreement with J&L Holdings (5-0-0)

City Council

The Keene City Council will consider an agreement with Johnson County to conduct the November 7, 2023 General Election, adopt an ordinance calling that election, and discuss the use of ARPA funds and short-term rentals. They will also consider interlocal agreements for sewer billing and housing class C misdemeanor prisoners, and may enter executive session for personnel and legal matters.

• Agreement with Johnson County Elections office for November 7, 2023 General Election
• Ordinance No. 2023-646 calling a General Election for November 7, 2023
• Discussion on use of ARPA funds
• Discussion on Short Term Rentals
• Interlocal Agreement with Johnson County for housing class C misdemeanor prisoners FY 2023-2024

The City Council approved an agreement with the Johnson County Elections office and adopted Ordinance No. 2023-646 to call a General Election. Council also authorized a prisoner housing agreement with Johnson County. Staff were directed to renegotiate sewer billing rates and reprioritize ARPA fund projects.

• Approved agreement with Johnson County Elections office for Nov 7 General Election (5-0-0)
• Adopted Ordinance No. 2023-646 calling a General Election for Nov 7, 2023 (5-0-0)
• Approved Interlocal Agreement with Johnson County for FY 2023-2024 class C misdemeanor prisoner housing (5-0-0)
• Approved City Council Minutes dated July 6, 2023, with correction (5-0-0)
• Directed staff to reprioritize ARPA projects to possibly include Highline
• Directed staff to renegotiate rates with Johnson County Special Utility District for sewer/sanitation billing
• Requested City Manager return with proposed Short Term Rental Ordinance and schedule a public workshop

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A EDC) will hold a regular meeting to approve minutes and financial statements, discuss the budget in a workshop, and potentially authorize the Assistant City Manager to negotiate a development agreement for the sale and development of approximately 15 acres of EDC-owned property in the Industrial Park. The board may also enter executive session for legal, real estate, and economic development matters.

• Approval of June 21, 2023 minutes
• Approval of financial statement ending June 30, 2023
• Budget workshop
• Potential authorization to negotiate development agreement for 15 acres in Industrial Park

The Board approved the financial statement ending June 30, 2023, and the minutes from the June 21, 2023, meeting. Members discussed a membership fee for the Johnson County Economic Development Corporation and sewer treatment plant expansion financing. No other formal actions were taken.

• Approved June 21, 2023 meeting minutes (4-0-1)
• Approved financial statement ending June 30, 2023 (5-0-0)

Economic Development Corporation (Type B Board)

The Keene Business Development Board (Type B EDC) will hold a regular meeting to consider approving meeting minutes and financial statements, and to hold a workshop on the budget. The board may also enter executive session for legal, real estate, and economic development discussions, with possible action afterward. The agenda is largely routine, with no major decisions or public hearings listed.

• Approval of May 16, 2023 meeting minutes
• Approval of financial statements for May 31 and June 30, 2023
• Budget workshop
• Executive session for legal, real property, prospective gifts, personnel, security, and economic development matters

The board approved the May 16, 2023 minutes and financial statements for May and June 2023. During a workshop, the board approved adding a budget line item for a $4,000 membership with the Johnson County Economic Development Corporation.

• Approved May 16, 2023 minutes (6-0-0)
• Approved financial statements ending May 31 and June 30, 2023 (6-0-0)
• Approved budget line item for $4,000 Johnson County Economic Development Corporation membership

Possible Quorum Notices

This is not a regular City Council meeting, but a notice of a possible quorum. The event is a meet and greet with the new City Manager at the Keene Community Center.

• Meet and greet with Brent Batla, Keene’s New City Manager

Planning & Zoning Commission

The regular meeting of the Keene Planning and Zoning Commission scheduled for July 10, 2023, has been cancelled. No items were discussed or decided.

• Meeting cancelled

City Council

The Keene City Council will hold a regular meeting on July 6, 2023, to consider several administrative and interlocal items. Key actions include adding the city manager as a bank signatory, appointing board members, amending a communications agreement, and possibly adopting an interlocal agreement for road maintenance. The council will also discuss a rate increase with Republic Services.

• Resolution 2023-425 to add City Manager Brent Batla as signatory on Pinnacle Bank accounts
• Appointments to Board of Adjustment (5 places, 1 alternate, 2-year term)
• Amendment to Communications System Agreement with Johnson County
• Discussion of rate increase with Republic Services
• Interlocal Agreement with Johnson County for road maintenance on CR 414

The City Council appointed five members to the Board of Adjustment and approved an interlocal agreement with Johnson County for road maintenance on CR 414. Council also authorized City Manager Brent Batla as a signatory for city bank accounts and amended a communications agreement with Johnson County.

• Approved Resolution No. 2023-425 adding City Manager Brent Batla as authorized signatory for Pinnacle Bank accounts (6-0-0)
• Appointed Brad Hagelgantz, Carl Wright, Cody Thornton, and Tim Parrish to the Board of Adjustment (5-1-0)
• Appointed Eric Jahnke to the Board of Adjustment (4-3-0, Mayor broke tie)
• Approved Amendment to the City’s Communications System Agreement with Johnson County (6-0-0)
• Approved Interlocal Agreement with Johnson County for road maintenance to CR 414 (6-0-0)
• Approved City Council Minutes dated June 15, 2023 (5-0-1)

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A EDC) will hold a regular meeting to consider approving minutes and financial statements, discuss issuing Sales Tax Revenue Bonds for road repairs at the Industrial Park, and hold a budget workshop. The board may also enter executive session to discuss selling real property and potentially authorize negotiations for a development agreement on about 15 acres of EDC property in the Industrial Park.

• Consider approval of minutes for May 17, 2023
• Consider approval of financial statement ending May 31, 2023
• Discussion and staff direction on issuing Sales Tax Revenue Bonds, Series 2023, for Industrial Park road repairs
• Executive session on sale of real property (Industrial Park) and possible negotiation of development agreement for ~15 acres
• Workshop on budget

The Board approved the issuance of Sales Tax Revenue Bonds, Series 2023, to fund road repairs at the Industrial Park. The Board also approved the May 2023 financial statement and the previous meeting's minutes.

• Approved Issuance of Sales Tax Revenue Bonds, Series 2023, for Industrial Park road repairs (3-1-0)
• Approved financial statement ending May 31, 2023 (4-0-0)
• Approved June 21, 2023 meeting minutes (4-0-0)

City Council

The Keene City Council will discuss and possibly act on dismissing the current Interim City Manager designee and/or appointing a new one. They will also consider adopting rules for setting the council agenda, based on a draft ordinance from 2019. The meeting includes routine items like approving minutes and receiving department reports, plus a possible executive session.

• Discussion and action to dismiss current Interim City Manager designee and/or appoint a new designee
• Discussion and adoption of rules on procedures for setting the agenda (draft ordinance 2019-590)
• Consideration and approval of City Council minutes from June 8, 2023
• Department reports from Development Services and Finance Department
• Possible executive session on legal, personnel, real property, and economic development matters

The City Council dismissed Lisa Parrish as the designee Interim City Manager and appointed Don Martin to the role. The council also approved the minutes from the June 8, 2023, meeting.

• Approved minutes from June 8, 2023, with corrections (4-0-1)
• Approved dismissing Lisa Parrish as designee Interim City Manager (4-1-0)
• Approved appointing Don Martin as designee Interim City Manager (4-1-0)

Planning & Zoning Commission

The Keene Planning and Zoning Commission will hold a regular meeting to administer oaths of office to two members, appoint members to two places, and approve prior meeting minutes. The main workshop item is a review and discussion of the Comprehensive Development Plan. The agenda also includes standard items like citizen comments, executive session possibilities, and future agenda requests.

• Administer Oath of Office for Chris Rhodes and Miguel Espinosa
• Discussion and possible action appointing members to Place 3 and Place 5
• Approval of May 8, 2023 meeting minutes
• Workshop: Review and discuss the Comprehensive Development Plan

The commission appointed Miguel Espinosa and Chris Rhodes to commission seats. The body also approved the minutes from the May 8, 2023 meeting. A workshop was held regarding the Comprehensive Development Plan.

• Appointed Miguel Espinosa to Place 3 (3-0-2)
• Appointed Chris Rhodes to Place 5 (3-0-2)
• Approved May 8, 2023 meeting minutes with a correction (3-0-2)

City Council

The Keene City Council will consider adopting Ordinance 2023-656 to issue public property finance contractual obligations (bonds) to fund the purchase of a new fire engine and brush truck, with an annual ad valorem tax levy for repayment. The council will also approve prior meeting minutes, consider canceling the June 15 meeting, and discuss advertising for Zoning Board of Adjustment positions. The agenda includes a possible executive session for legal, personnel, real property, security, gifts, and economic development matters.

• Ordinance 2023-656 authorizing issuance and sale of public property finance contractual obligation, series 2023, for fire engine and brush truck
• Approval of City Council minutes from May 30 and June 1, 2023
• Possible cancellation of the June 15, 2023 regular City Council meeting
• Direction on advertising time frame for Zoning Board of Adjustment positions expiring June 2023
• Executive session authorized under Texas Government Code sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087

The City Council adopted Ordinance No. 2023-656 to authorize the issuance and sale of public property finance contractual obligations and levy an annual ad valorem tax for payment. The Council also voted to maintain the scheduled meeting for June 15, 2023.

• Approved City Council minutes from May 30 and June 1, 2023 (5-0-0)
• Adopted Ordinance No. 2023-656 for public property finance contractual obligations with ESD funds used toward principal (5-0-0)
• Denied the cancellation of the June 15, 2023 Regular City Council Meeting (3-2-0)
• Directed staff to advertise Zoning Board of Adjustment positions on Facebook and the city website from June 12 to June 23

City Council

City Council approved a new planning and design agreement and voted to keep money market accounts at Pinnacle Bank. The council tabled a proposal to use CARES Act funds for live streaming and appointed members to the 2023-2024 Budget Committee.

• Approved City Council minutes from May 18 and May 25, 2023 (6-0-0)
• Appointed Councilmembers Larson and Gutwa, Mayor Parrish, and citizens Amy Lingo, Melissa Patterson, and Jennifer Thompson to the Budget Committee
• Approved leaving money market accounts at Pinnacle Bank (6-0-0)
• Tabled use of CARES Act (ARPA) funds for public meeting live streaming (6-0-0)
• Directed staff to provide quotes not to exceed $50,000 for remaining sidewalk project funds
• Approved new agreement with Eric Wilhite Planning+ Design (5-1-0)

City Council

The Keene City Council is holding a special called meeting to discuss and possibly authorize the purchase of a fire pumper and/or brush truck for the fire department, using financing through Hilltop Securities. The agenda also includes routine items such as mayor and public comments, and a possible executive session for legal, personnel, or other exempt matters.

• Discussion and possible action on purchasing a fire pumper and/or brush truck with financing through Hilltop Securities
• Public comments limited to 3 minutes per speaker
• Possible executive session under Texas Government Code sections 551.071-551.087
• Meeting at Keene City Hall, 1000 N Old Betsy Rd (FM 2280), Cleburne, TX

The City Council authorized the purchase of a fire pumper truck and a brush truck. The acquisition will be made through the Houston-Galveston Area Council Purchasing Cooperative and financed via Hilltop Securities.

• Authorized purchase of fire pumper truck and brush truck through HGAC and Hilltop Securities (6-0-0)

City Council

The Keene City Council is holding a special called meeting to discuss personnel matters, including the terms of an offer to a City Manager candidate and the Public Works Director and Assistant City Manager positions. The council may enter closed executive session to discuss these items and could take action after reconvening. The meeting also includes time for mayor and public comments.

• Executive session on terms of offer to City Manager candidate
• Executive session on Public Works Director position
• Executive session on Assistant City Manager position
• Possible action after executive session
• Public comments limited to 3 minutes per speaker

The City Council convened in executive session to discuss personnel matters. No action was taken following the session.

City Council

The Keene City Council will consider cancelling its planning contract with John R. McAdams Company Inc. and adopting a new agreement with Eric Wilhite Planning+ Design, who previously worked for McAdams. They will also discuss appointing an alternate to the Planning and Zoning Commission and appointing an Interim City Manager. The agenda includes approval of prior meeting minutes and a finance department report.

• Cancel contract with John R. McAdams Company Inc.
• Adopt new agreement with Eric Wilhite Planning+ Design at $150/hour
• Appoint alternate to Planning and Zoning Commission (term expiring March 2024)
• Appoint Interim City Manager
• Approve City Council minutes dated May 4, 2023

The City Council appointed Brent Batla as City Manager and Mayor Lisa Parrish as Interim City Manager. The council also canceled a contract with John R. McAdams Company Inc. and appointed an alternate to the Planning and Zoning Commission.

• Approved May 4, 2023 minutes (6-0-0)
• Canceled contract agreement with John R. McAdams Company Inc. (6-0-0)
• Tabled agreement with Eric Wilhite Planning+ Design (6-0-0)
• Appointed Edgardo Perez Sr. as Planning and Zoning Commission alternate (6-0-0)
• Appointed Mayor Lisa Parrish as Interim City Manager (4-3-0, tie broken by Mayor)
• Appointed Brent Batla as City Manager pending offer acceptance and background check (4-2-0)

Economic Development Corporation (Type A Board)

The Keene Economic Development Board will consider approving minutes and financial statements, and discuss paying one-third of the Assistant City Manager's salary and benefits for economic development duties. The board may also enter executive session to discuss economic development negotiations and real property, including an update on Industrial Park property, and could authorize the Interim Assistant City Manager to negotiate a development agreement for approximately 15 acres.

• Consider approval of April 19, 2023 board minutes
• Consider approval of financial statement ending April 30, 2023
• Discussion and possible action on EDC paying one-third of Assistant City Manager salary and benefits
• Executive session on economic development negotiations and real property sale
• Possible authorization to negotiate development agreement for ~15 acres in Industrial Park

The Board approved paying one-third of the Assistant City Manager's salary and benefits for economic development duties. The Board also approved the April 19, 2023 minutes and financial statements ending April 30, 2023. No action was taken following the executive session.

• Approved paying one-third of salary and benefits for the Assistant City Manager (4-0-0)
• Approved April 19, 2023 meeting minutes with corrections (4-0-0)
• Approved financial statements ending April 30, 2023 with corrections (4-0-0)

Economic Development Corporation (Type B Board)

The Board approved paying up to $41,500 for one-third of the Assistant City Manager's salary and benefits. Other actions included approving a tree proposal for Elisa Carver Park and directing staff to seek real estate proposals for the Wallen Ridge property.

• Approved paying one-third of Assistant City Manager salary and benefits, not to exceed $41,500 (6-0-0)
• Approved tree proposal plan for Elisa Carver Park for 30 trees, 20 waterings, and systemic pellets (6-0-0)
• Directed staff to advertise for Johnson County based realtors to submit proposals for Wallen Ridge property
• Tabled research of park grants to obtain service lists and fee breakdowns (6-0-0)
• Approved April 18, 2023 meeting minutes (6-0-0)
• Approved financial statement ending April 30, 2023 (6-0-0)

Board of Adjustment

The Board will conduct a public hearing and take action regarding a variance request for LOT 1 BLK 1 CRESTVIEW SOUTH. The request involves regulations for single-family attached dwelling units, setbacks, and parking in the multi-family residential zone. The meeting also includes administering oaths of office to three members and appointing a board President.

• Variance request from Belmont Development Company, LLC regarding dwelling unit attachments, setbacks, and parking for LOT 1 BLK 1 CRESTVIEW SOUTH
• Appointment of a board President
• Oaths of office for Brad Hagelgantz, Eric Jahnke, and Tim Parrish

Planning & Zoning Commission

The Keene Planning and Zoning Commission will administer oaths of office to new members Chris Rhodes, Miguel Espinosa, and Dan Alsup, then discuss and possibly appoint members to Place 3 and Place 5. The commission will also consider approving the April 10, 2023 minutes and hold a workshop on duties and development plans for Ashton Homeplace and Sunset Ridge additions.

• Oath of office for Chris Rhodes, Miguel Espinosa, Dan Alsup
• Appointments to Place 3 and Place 5
• Approval of April 10, 2023 minutes
• Workshop on commission duties and plans/plats for Ashton Homeplace Phase 1 & 2 and Sunset Ridge Phase 1

The Commission voted to table the appointment of members to Place 3 and Place 5. The body also approved the meeting minutes from April 10, 2023. No other substantive actions were taken.

• Tabled appointing members to Place 3 and Place 5 (3-0-0)
• Approved April 10, 2023 meeting minutes (3-0-0)

City Council

The Keene City Council will consider naming the fire station after the city's first fire chief, Ben Putnam, and will discuss adopting Ordinance No. 2023-653, which updates fire department cost mitigation rates for emergency and non-emergency responses. The council will also vote on approving the minutes from the April 20, 2023 meeting. The agenda includes no other major action items.

• Consider naming fire station after first Fire Chief Ben Putnam
• Adopt Ordinance No. 2023-653 updating fire department mitigation rates (e.g., motor vehicle incidents $506–$704, hazmat $816–$6,875)
• Approve City Council minutes from April 20, 2023

The Keene City Council voted 6-0 to rename the fire station after the city's first Fire Chief and Fire Marshal, Ben Putnam, with a dedication ceremony set for October 29, 2023. The council also unanimously adopted ordinances to charge mitigation rates for fire department services and to adjust water and wastewater fees to current market values. Additionally, the council approved a $5,000 budget increase for shade sail repairs at Elisa Carver Park and several interlocal agreements with JCSUD for water line placements in new subdivisions.

• Approved renaming fire station after Ben Putnam (6-0)
• Adopted Ordinance 2023-653 to charge mitigation rates for fire department services (6-0)
• Adopted Ordinance 2023-654 adjusting water and wastewater fees (6-0)
• Approved $5,000 budget increase for shade sail repairs at Elisa Carver Park (6-0)
• Approved amendment to Planning and Zoning Commission meeting dates/times (6-0)
• Approved interlocal agreement with JCSUD for water line in Ashton Homeplace Addition phase 1 (6-0)
• Approved interlocal agreement with JCSUD for water line in Ashton Homeplace Addition phase 2 (6-0)
• Approved interlocal agreement with JCSUD for water line in Sunset Ridge Addition phase 1 (6-0)

City Council

The Keene City Council is meeting to consider several action items, including appointing Dan Alsup to the Planning and Zoning Commission, appointing Terri Wilson as City Prosecutor, cancelling the current janitorial contract with Tarrant Construction Services and approving a new two-year contract with Zitro International Inc., selling four Public Works vehicles at auction, approving a contract with EmergiFire, and increasing ambulance fees. The council will also discuss and possibly act on advertising for a Planning and Zoning alternate, and will receive department reports from Police, Fire, and Finance. An executive session is scheduled for legal, personnel, and other matters.

• Appoint Dan Alsup from alternate to full on Planning and Zoning Commission
• Cancel Tarrant Construction Services janitorial contract; approve 2-year contract with Zitro International Inc.
• Sell four Public Works vehicles (FM98-OC05-WM05-SM05) at public auction
• Approve contract with EmergiFire
• Increase ambulance fees to align with industry standards

The City Council approved a two-year janitorial services contract with Zitro International, Mop and Broom, and voted to increase ambulance fees. The council also appointed a new city prosecutor and a full member to the Planning and Zoning Commission.

• Approved appointment of Dan Alsup to Planning and Zoning Commission (5-0-0)
• Approved appointment of Terri Wilson as City Prosecutor (5-0-0)
• Canceled Tarrant Construction Services janitorial contract (5-0-0)
• Approved two-year janitorial contract with Zitro International, Mop and Broom (5-0-0)
• Approved sale of four Public Works vehicles at public auction (5-0-0)
• Approved contract with EmergiFire including Exhibit A Mitigation Rates (5-0-0)
• Approved increase of ambulance fees (5-0-0)
• Approved City Council minutes dated April 6, 2023 (5-0-0)

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A Board) is reviewing its FY2023 financial report as of March 31, 2023. Revenues are at 45.2% of the annual target, with March sales tax not yet reported. Expenditures are at 190% of budget due to a one-time loan payoff for Wallen Ridge. The board is discussing the current financial status and budget variances.

• Sales tax revenue at $148,896.93, 42.4% of $300,000 budget
• Wallen Ridge loan principal paid off ($317,714.75) and interest paid ($7,381.83)
• Administrative costs at 36.8% of budget
• Contractual services at 22.9% of budget
• Departmental services at 11.9% of budget

The Board approved the authorization for the Interim Assistant City Manager to negotiate a development agreement for approximately 15 acres of EDC property in the Industrial Park. The board also approved previous meeting minutes and financial statements.

• Authorized Interim Assistant City Manager to negotiate development agreement for ~15 acres of Industrial Park property (5-0-0)
• Approved February 15, 2023 meeting minutes (5-0-0)
• Approved financial statements ending March 31, 2023 (5-0-0)
• Approved financial statements ending February 28, 2023 (5-0-0)

Economic Development Corporation (Type B Board)

The Keene Economic Development Corporation Type B Board is reviewing its FY2023 financial report as of March 31, 2023. The report shows total revenues of $149,248 against a $300,000 budget (43.9% collected), and expenditures of $70,219.66 against a $261,544.87 budget (41.3% spent). March sales tax has not yet been reported. The board is likely to discuss budget status and any adjustments.

• Sales tax revenue at $148,896.93 (42.4% of budget)
• Community Center annual payment of $33,333.72
• City Park Maintenance spending $15,000 (51.2% of budget)
• Wallen Ridge Maintenance budget $8,000, spent $1,600
• Total KEDC Type B funds balance $418,048.41

The board reappointed its President, Vice President, and Secretary/Treasurer for terms expiring March 2024. The board also approved the financial statement ending March 31, 2023, and the minutes from the March 21, 2023, meeting.

• Reappointed Ricky Stephens as President (6-0-0)
• Reappointed Aaron Moses as Vice President (6-0-0)
• Reappointed Cheryl Schram as Secretary/Treasurer (6-0-0)
• Approved March 21, 2023, meeting minutes (5-0-1)
• Approved financial statement ending March 31, 2023 (6-0-0)

Planning & Zoning Commission

The Keene Planning and Zoning Commission will administer the oath of office to three new members, appoint members to five places, and select a chairman and vice chairman. The commission will also consider approving minutes from October 17, 2022, discuss amending Ordinance No. 2001-218, and hold a workshop on general duties and responsibilities.

• Administer oath of office to Chris Rhodes, Miguel Espinosa, and Phillip Jackson
• Appoint members to Place 1 through Place 5 per Ordinance No. 2011-422
• Appoint Chairman and Vice Chairman
• Approve minutes from October 17, 2022 meeting
• Discuss amending Ordinance No. 2001-218

The Commission appointed Phillip Jackson as Chairman and Gilbert Perez as Vice Chairman. It also recommended that City Council amend Ordinance No. 2001-218 to set meeting dates for the second Monday of each month at 6 p.m.

• Appointed Phillip Jackson to Place 1 (2-0-1)
• Tabled appointments for Place 3 and Place 5 (3-0-0)
• Appointed Commissioner Jackson as Chairman (2-0-1)
• Appointed Commissioner Perez as Vice Chairman (2-0-1)
• Approved minutes from October 17, 2022 (2-0-1)
• Recommended amending Ordinance No. 2001-218 to move meetings to the 2nd Monday at 6 p.m. (3-0-0)

City Council

The Keene City Council will consider approving minutes from March 16 and March 21, 2023, and appoint or reappoint three members to the Keene Business Development Board (Type B Board) for two-year terms expiring March 2025. The agenda includes only these items, with no other substantive decisions or discussions listed.

• Approval of City Council minutes from March 16 and March 21, 2023
• Appointment/reappointment of three Type B Board members: Ricky Stephens, Cheryl Schram, Charles Easley, Victoriano Parilla (four recommended for three positions)
• Terms expire March 2025

City Council approved a $13,000 pay increase for all certified police personnel. The council also appointed four members to the Keene Business Development Board and granted a utility easement to United Cooperative Services Inc.

• Approved $13,000 pay increase for all certified Police Department personnel (5-1-0)
• Approved reappointing Ricky Stephens to Keene Business Development Board (6-0-0)
• Approved reappointing Cheryl Schram to Keene Business Development Board (6-0-0)
• Approved appointing Charles Easley to Keene Business Development Board (6-0-0)
• Approved appointing Victoriano Parilla to Keene Business Development Board (6-0-0)
• Approved 20-foot-wide utility easement for United Cooperative Services Inc. (6-0-0)
• Adopted Resolution No. 2023-424 adding Tabatha Mansell as authorized signatory for Pinnacle Bank accounts (4-3-0)
• Approved City Council minutes from March 16 and March 21, 2023 (6-0-0)

City Council

The Keene City Council is holding a special meeting to discuss selecting committee members for the City Manager hiring process and to consider a pay increase for police and/or fire personnel. The agenda also includes an executive session for personnel matters, specifically regarding the Police Chief.

• Discussion to select committee members for City Manager applicant review
• Discussion and possible action on pay increase for Police and/or Fire Departments
• Executive session for personnel matters (Police Chief) under Texas Gov't Code 551.074

The City Council approved a pay scale adjustment for certified Fire Department personnel. A proposed pay increase for the Police Department was tabled until the April 6, 2023, meeting. Councilmembers Larson and Gutwa were selected to a committee to review City Manager applications.

• Approved $13,000 pay scale adjustment for all certified Fire Department personnel (5-1-0)
• Tabled pay scale adjustment for all certified Police Department personnel (6-0-0)
• Selected Councilmembers Larson and Gutwa to review City Manager applications

Economic Development Corporation (Type B Board)

The Keene Business Development Board (Type B EDC) is meeting to discuss and possibly act on several items related to Elisa Carver Park, including a tree replacement proposal, shade sail replacement, weed control, mowing contract, and whether to add new amenities or upgrade existing ones. The board will also consider recommending appointments to fill board member terms expiring in March 2023, including two vacant spots. The agenda includes routine items like approving minutes and a financial statement, plus an executive session for legal, real property, and personnel matters.

• Consider approval of minutes for February 21, 2023, regular meeting
• Consider approval of financial statement ending February 28, 2023
• Discussion and possible action on board member terms expiring March 2023 (Ricky Stephens, Cheryl Schram, 2 vacant spots)
• Discussion and possible action on Tree Replacement proposal from Don's Lawn service at Elisa Carver Park
• Discussion and possible action on replacement of Shade Sails at Elisa Carver Park

The Board approved recommendations to City Council for board member appointments and budget modifications for park repairs and tree replacement. The Board also authorized a weed control contract for Hwy 67 flower beds and an RFP for welcome sign lighting.

• Approved February 21, 2023 meeting minutes (4-0-0)
• Approved financial statement ending January 31, 2023 (4-0-0)
• Recommended appointment/reappointment of Ricky Stephens, Cheryl Schram, Charles Easley, and Victoriano Parilla to the Type B Board (4-0-0)
• Approved recommendation to City Council for budget modification to buy up to 20 trees for Elisa Carver Park (4-0-0)
• Approved recommendation to City Council to use $4,800-$4,900 to repair Shade Sails at Elisa Carver Park (4-0-0)
• Approved contract with Don’s Lawn Service for chemical weed control on Hwy 67 (4-0-0)
• Approved proposal for an RFP for Welcome Sign lighting repair or replacement (4-0-0)

City Council

The Keene City Council will consider accepting the resignation of City Manager Bernie Parker and appointing an interim city manager, along with related actions such as removing Parker as a signatory on city bank accounts. The council will also discuss joining opioid settlement agreements, approving grant applications, and appointing members to the Planning and Zoning Commission.

• Accept resignation of City Manager Bernie Parker and appoint interim city manager
• Authorize opt-in to Texas Attorney General settlements with Allergan, CVS, Walgreens, and Walmart
• Adopt resolutions for TxCDBG grant program and application
• Appoint members to Planning and Zoning Commission (4 vacancies)
• Authorize RFQ for impact fee study for water, wastewater, or other capital improvements

The City Council accepted the resignation of City Manager Bernie Parker and authorized a contract with Texas First for interim city management. The council also adjusted extraterritorial jurisdiction boundaries with the City of Cleburne and appointed three members to the Planning and Zoning Commission.

• Accepted resignation of City Manager Bernie Parker (6-0-0)
• Authorized contract with Texas First for Interim City Manager position (5-1-0)
• Approved Ordinance No. 2023-652 and agreement to adjust ETJ boundaries with City of Cleburne (6-0-0)
• Appointed Chris Rhodes, Miguel Espinosa, and Phillip Jackson to Planning and Zoning Commission (5-1-0)
• Authorized opt-in to Texas Attorney General settlements with Allergan, CVS, Walgreens and Walmart (6-0-0)
• Approved negotiating a contract with Terri Wilson as Municipal Court Prosecutor (6-0-0)
• Authorized RFQ for engineering services for a water and wastewater impact fee study (6-0-0)
• Approved Resolution No. 2023-423 for a regional law enforcement mutual aid task force agreement (6-0-0)

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A Board) regular meeting scheduled for Wednesday, March 15, 2023, has been canceled. The cancellation is due to a lack of action items, so no meeting will take place on that date.

• Regular meeting canceled for March 15, 2023
• Cancellation due to lack of action items
• Notice posted by Interim Assistant City Manager Don Martin

City Council

The Keene City Council will vote on adopting Resolution No. 2023-417 to select Jacob Martin for engineering services for a 2023/2024 CDBG grant. The council will also consider giving the Type A EDC authority to pay off a $120,626.01 loan using funds from the Keene Economic Development Money Market Account. Additionally, the body will discuss creating a new bank account for Cares Act funds and appointing members to the Board of Adjustment.

• Adopt Resolution No. 2023-417 selecting Jacob Martin for 2023/2024 CDBG engineering services
• Authorize Type A EDC to pay off $120,626.01 CR 317 loan at Pinnacle Bank
• Adopt Resolution No. 2023-416 creating a new Pinnacle Bank account for $1,629,066.30 in Cares Act funds
• Appoint members to the Board of Adjustment to fill current vacancies
• Rename Council Chambers to Robert G. Cooper Council Chambers

The City Council renamed the Council Chamber to the Robert G. Cooper Council Chamber and appointed three members to the Board of Adjustment. The council also approved a new bank account and an engineering contract for a CDBG grant.

• Renamed City of Keene Council Chamber to Robert G. Cooper Council Chamber (6-0-0)
• Adopted Resolution No. 2023-416 to create a new bank account at Pinnacle Bank (6-0-0)
• Adopted Resolution No. 2023-417 awarding a professional services engineering contract for a 23/24 CDBG grant (6-0-0)
• Authorized Type A EDC to pay off the Type A EDC CR 317 loan at Pinnacle Bank using Money Market Account funds (6-0-0)
• Appointed Tim Parrish and Eric Jahnke to the Board of Adjustment (6-0-0)
• Appointed Brad Hagelgantz as an alternate to the Board of Adjustment (6-0-0)
• Approved City Council Minutes from February 9 and February 16, 2023 (4-0-2)

Economic Development Corporation (Type B Board)

The Keene Community Development Corporation (Type B EDC) will hold a regular meeting. The board will receive updates on basketball and pickleball courts and tree removal at the park, and consider releasing $2,500 to the Chamber of Commerce for the 2023 Business Expo. They will also discuss the resignation of board member Jason Hamilton and review the December 2022 financial statement.

• Update on basketball and pickleball courts and tree removal at the park
• Consider releasing $2,500 to the Chamber of Commerce for the 2023 Business Expo
• Accept resignation of board member Jason Hamilton
• Approve minutes of October 18, 2022 meeting
• Approve financial statement ending December 2022

The board approved the January 2023 meeting minutes and the financial statement ending January 31, 2023. The board also accepted the resignation of Nick Chesney. No action was taken regarding park maintenance following a field trip to Elisa Carver Park.

• Approved January 17, 2023 meeting minutes (5-0-0)
• Approved financial statement ending January 31, 2023 (5-0-0)
• Approved resignation of Nick Chesney from the Type B Board (5-0-0)
• No action taken on playground equipment, ball fields, volleyball courts, and park maintenance

City Council

The Keene City Council is meeting to handle personnel matters, including appointing a City Secretary, filling the vacant Ward III council seat until the next election, and possibly contracting with an interim services provider for the City Secretary position. The agenda also includes a presentation on the police department's 2022 racial profiling report and routine department and city manager reports.

• Appointment of a City Secretary
• Appointment of City Council Ward III replacement to serve until the next regular November election
• Possible contract with an interim services provider for the City Secretary position
• Keene Police Department 2022 Racial Profiling Report Presentation
• Executive session for personnel, real property, and other matters

The City Council appointed Tabatha Mansell as City Secretary and Owen Larson to the vacant Ward III council position. A proposed contract for an interim City Secretary services provider was indefinitely tabled.

• Appointed Tabatha Mansell as City Secretary (5-0-0)
• Appointed Owen Larson to City Council Ward III (4-1-0)
• Indefinitely tabled contract with interim services provider for City Secretary position (5-0-0)
• Moved administration of Statement of Officer and Oath of Office for Ward III to next meeting

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A EDC) will hold its regular meeting, reviewing minutes and financials, and discussing the house located on Type A property and potential sale of real property at the industrial park. The board will also consider releasing $2,500 to the Chamber of Commerce for the 2023 Business Expo.

• Discussion of house on Type A property and possible action
• Potential sale of real property at the industrial park (executive session)
• Release of $2,500 to Chamber of Commerce for 2023 Business Expo
• Approval of financial statement ending December 2022
• Approval of minutes for December 21, 2022 meeting

The Board approved the full payoff of the Type A EDC loan at Pinnacle Bank using funds from the Keene Economic Development Money Market Account. The Board also approved the January 18, 2023, meeting minutes and the financial statement ending January 31, 2023.

• Approved paying off the Type A EDC loan in full at Pinnacle Bank using Money Market Account funds (4-0-0)
• Approved January 18, 2023, meeting minutes (4-0-0)
• Approved financial statement ending January 31, 2023 (4-0-0)

City Council

The Keene City Council is holding a special called meeting to consider hiring interim services for the Chief of Police and City Secretary positions, and to approve a change order for the South College water tower project. They will also approve prior meeting minutes and hear department and city manager reports.

• Contract with Strategic Government Resources (SGR) for interim Chief of Police services
• CDBG Project CDV21-0089 Change Order No. 1 for $64,500 for lead abatement and repairs at South College water tower
• Contract with an interim services provider for the City Secretary position
• Approval of City Council Minutes from January 19, 2023

The City Council authorized a contract with Strategic Government Resources for interim Chief of Police services. Council also approved a $64,500 change order for CDBG Project CDV21-0089 using ARPA funds. A contract for an interim City Secretary was tabled.

• Approved City Council Minutes dated January 19, 2023 (4-0-0)
• Approved contract with Strategic Government Resources (SGR) for interim Chief of Police services (4-0-0)
• Approved CDBG Project CDV21-0089 Change Order No. 1 for $64,500 from ARPA Funds (4-0-0)
• Tabled authorizing a contract with an interim service provider for the City Secretary position (4-0-0)

City Council

The Keene City Council will consider appointing a replacement for the vacant Ward III council seat, following interviews in executive session. They will also vote on contracts for interim police chief and city secretary services, and approve a $64,500 change order for lead abatement on the South College water tower.

• Appointment of Ward III council member to serve until November election
• Contract with Strategic Government Resources (SGR) for interim police chief services
• CDBG Project CDV21-0089 Change Order No. 1 totaling $64,500 for lead abatement and repairs
• Contract with interim services provider for City Secretary position
• Approval of City Council minutes from January 19, 2023

City Council

The Keene City Council will consider awarding a $89,050 contract to Lonestar Roofing for Public Works building roof repairs, funded by an insurance claim. They will also discuss the process to fill the vacant Ward III council seat and vote on a resolution to hire Public Management, Inc. for a 2023/24 CDBG grant administration. The agenda includes routine approvals of minutes, a presentation, and reports.

• Award contract to Lonestar Roofing for $89,050 for Public Works roof repair
• Adopt resolution to select Public Management, Inc. for CDBG grant administration
• Discuss process for replacing vacant Ward III council seat
• Approve minutes from December 15, 2022 and January 5, 2023 meetings
• Presentation of AgendaLink by Cloud Driven Solutions, LLC

The City Council awarded a contract to Lonestar Roofing for repairs to the Public Works building. The council also adopted a resolution for a CDBG grant administration contract and scheduled interviews for a vacant Ward III council seat.

• Approved $89,050.00 contract to Lonestar Roofing for Public Works building roof repair (5-0-0)
• Approved Resolution No. 2023-415 awarding an administration contract for a 2023/24 CDBG grant (5-0-0, Belz Against)
• Approved corrected City Council Minutes dated December 15, 2022 (4-0-1, Foster abstained)
• Approved corrected City Council Minutes dated January 5, 2023 (5-0-0)
• Scheduled closed-session interviews for vacant Ward III council seat for February 2

Economic Development Corporation (Type A Board)

The Keene Economic Development Corporation (Type A EDC) board is holding a regular meeting. The agenda includes approving the minutes from the December 21, 2022 meeting and the financial statement ending November 30, 2022. The board may also discuss real property value and a possible land sale to a manufacturing facility in executive session, with possible action afterward.

• Approval of minutes from October 19, 2022 regular meeting
• Approval of financial statement ending November 30, 2022
• Executive session to discuss real property value and possible sale of land to a manufacturing facility

The board approved the meeting minutes from December 21, 2022, and the financial statement ending December 2022. No action was taken following an executive session regarding the potential sale of real property at the industrial park.

• Approved December 21, 2022 meeting minutes (5-0-0)
• Approved financial statement ending December 2022 (5-0-0)
• No action taken on potential sale of real property at industrial park

City Council

The Keene City Council will meet to fill the vacant Ward III council seat, approve emergency repairs for Fire Department Engine 78 and Well #14, and consider minutes from the December 15, 2022 meeting. The agenda also includes public comments, mayor comments, a city manager report, and possible executive session items.

• Appointment to fill vacant Ward III council seat
• Emergency repair of Fire Department Engine 78 (estimated $30,000)
• Resolution No. 2023-414 authorizing emergency repair of Well #14 for $107,021.92
• Consideration of City Council minutes from December 15, 2022
• Executive session on litigation (Houghton et. al v. City of Keene)

City Council authorized emergency repairs for Fire Department Engine 78 and Well #14. The council also directed staff to advertise for letters of interest to fill a vacant Ward III council seat.

• Approved City Council Minutes dated December 1, 2022 (4-0-1)
• Directed staff to advertise for letters of interest for the vacant Ward III council seat
• Approved emergency repair of Fire Department Engine 78 not to exceed $40,000 (5-0-0)
• Approved Resolution No. 2023-414 for emergency repair of Well #14 (4-1-0)