Keizer public meetings in 2024

Planning Commission

The Land Use Hearings Officer will hold a public hearing regarding an application to subdivide a property. The decision will be based on Section 3.108 of the Keizer Development Code.

• Proposed subdivision of 1.42 acres into 5 lots at 1620 Clear Lake Road NE

City Council

The Keizer City Council will meet in an executive session to discuss labor negotiations and real property transactions. No final actions are permitted during this closed meeting.

• Executive session for labor negotiations
• Executive session for real property transactions
• Meeting at Keizer Civic Center
• Meeting on December 16, 2024

City Council

The City Council will consider adopting a new city code and establishing a Planning Commission. The body will also review park reservation fees and the formation of a street lighting district for Clear Lake Commons.

• Ordinance creating a Planning Commission
• Ordinance adopting and enacting a new code for the City of Keizer
• Resolution establishing Keizer Park Reservation and Use Fees
• Resolution to form Clear Lake Commons Street Lighting Local Improvement District
• Grant agreement for Keizer Rapids Park Bathroom, Trail, and ADA (PHASE II)

The Keizer City Council unanimously adopted a new municipal code, established park reservation and use fees, authorized surplus property disposition and an agreement with Salem, and approved a street lighting local improvement district. The council also voted to start meetings at 6 p.m. and will continue discussing rules of procedure on January 18.

• Adopted Resolution R2024- Establishing Keizer Park Use Fees; Repealing R2023-3411 (7-0)
• Adopted Resolution R2024- Authorizing Disposition of Surplus Property and City Manager to Sign Facility Space IGA with Salem (7-0)
• Adopted Resolution R2024- Approving City Engineer's Report; Declaring Intent to Form Clear Lake Commons Street Lighting LID (7-0)
• Adopted Resolution R2024- Adopting Municipal Judge Evaluation Process; Repealing R2021-3142 and R2024-3499 (7-0)
• Adopted Ordinance 2024- Adopting and Enacting a New Code for the City of Keizer (first reading, 7-0)
• Adopted Resolution R2024- Repealing Resolutions R85-144, R85-154, R86-206, and R2001-1232 (7-0)
• Approved Planning Commission Resolution R2025 and recommended adoption by Planning Commission (7-0)
• Approved Consent Calendar including election canvass, grant agreement for Keizer Rapids Park, and minutes (7-0)

Parks Advisory Board

The Parks & Recreation Advisory Board will review potential future projects for the Carlson Skate Park and receive an update on the Gold Star Monument grant application. Members will also provide reports on various city parks and discuss parking at Keizer Little League Park.

• Presentation on future projects for Carlson Skate Park
• Update on Gold Star Monument grant application for Oregon Parks and Recreation Department
• Reports on Northview, Country Glen, Bair, Chalmer-Jones, Meadows, Bob Newton, Ben Miller, Mike Whittam, and Keizer Rapids parks
• Discussion of parking issues at Keizer Little League Park

The Keizer Parks & Recreation Advisory Board heard a presentation from KP Crew volunteers proposing a three-tiered plan for Carlson Skate Park, including a covered structure, lighting, and an extension. No formal action was taken on the proposal. The board also received updates on the Gold Star Monument and park reports, and discussed a parking issue at Keizer Little League Park, which was referred to the Traffic Safety, Bikeways and Pedestrian committee.

• Approved October 2024 minutes (unanimous)
• Heard KP Crew proposal for Carlson Skate Park improvements (no action)
• Discussed parking issue at Keizer Little League Park (referred to TSBP)

City Council

The Keizer City Council will hold a work session to discuss the progress of short and long-term goals from 2022 to 2024. The meeting is scheduled for Monday, December 9, 2024, at 6:00 PM in the Robert L. Simon Council Chambers.

• Discussion of Short and Long-Term Goal Progress for 2022-2024 Council
• Meeting held at Robert L. Simon Council Chambers, 930 Chemawa Road NE
• Meeting streamed live at www.KeizerTV.com and cable-cast on Comcast Channel 23

City Council

The City Council will hold a work session to discuss the appointment process for the Community Diversity Engagement Committee (CDEC). The body will review whether appointments are made directly by councilors or via interviews by the VCC, and evaluate application questions and rubrics.

• CDEC member appointment process (Direct Councilor appointment vs. VCC interviews)
• CDEC committee application questions and rubric

General

The Keizer City Council will hold a special session to discuss candidates for City Council Position #5 and vote on a resolution to validate the appointment. The meeting will be held at the Robert L. Simon Council Chambers.

• Discussion and resolution to validate appointment to City Council Position #5
• Presentation by candidates for City Council Position #5

The Keizer City Council held a special session to fill the vacant City Council Position #5. After presentations by three candidates, the council voted to appoint Lore Christopher. The appointment was validated by Resolution R2024, which passed 5-1.

• Appointed Lore Christopher to City Council Position #5 (5-1)
• Adopted Resolution R2024 validating the appointment

City Council

The City Council will consider resolutions regarding 2025-2026 wastewater service charges and Keizer Park reservation and use fees. The body will also hold a public hearing on a liquor license ownership change for the Best Western Premier Keizer/Salem Hotel.

• Resolution relating to Wastewater Service Charges (2025-2026)
• Resolution establishing Keizer Park Reservation and Use Fees
• Public hearing: OLCC Application for Best Western Premier Keizer/Salem Hotel
• Contract with Westerberg Drilling Inc. for Delta Well Rehabilitation
• Intergovernmental Agreement for Walkable Design Standards Code Amendments

The Keizer City Council appointed new members to the Parks and Recreation Advisory Board and the Traffic Safety, Bikeways, and Pedestrian Committee, and recommended approval for a liquor license change of ownership. The Council adopted a resolution for wastewater service charges for 2025-2026, tabled a resolution on park reservation fees, and approved fee waivers for local events. Additionally, the Council directed staff to bring back revisions to Council Rules of Procedure and approved a consent calendar containing several resolutions and contract authorizations.

• Appointed Jill Gust, Matt Lawyer, and Lisa Cejka to the Parks and Recreation Advisory Board and David Dempster to the Traffic Safety, Bikeways, and Pedestrian Committee (7-0)
• Recommended approval of a Full On-Premises Liquor License change of ownership for Best Western Premier Keizer/Salem Hotel (7-0)
• Adopted Resolution relating to Wastewater Service Charges (2025-2026) and repealed Resolution R2022-3318 (7-0)
• Tabled Resolution establishing Keizer Park Reservation and Use Fees until December 16, 2024 (6-1)
• Approved Event Center use fee waiver of $3,981.25 with a $400 security charge for the Keizer Chamber of Commerce First Citizen and Awards Banquet (7-0)
• Approved Event Center use fee waiver of $925.00 for the Valor Mentoring Fundraiser event (7-0)
• Directed staff to bring back a red-lined version of changes to Council Rules at the December 16th meeting (5-2)
• Approved Consent Calendar items a, c, d, and e, ratifying the city manager's paid leave plan replacement, an IGA for walkable design standards, and a well rehabilitation contract (6-0, 1 abstention)

Multi-Modal Safety Committee

The Keizer Multi-Modal Safety Committee will review a project spreadsheet and discuss the Neighborhood Traffic Management Program. The meeting includes a public appearance regarding speeding on Parkmeadow Drive NE.

• Review of project list spreadsheet
• Discussion on Neighborhood Traffic Management Program
• Public appearance on speeding on Parkmeadow Drive NE

The Keizer Traffic Safety/Bikeways/Pedestrian Committee heard public complaints about speeding on Parkmeadow Drive NE and discussed potential enforcement. Officer Powell agreed to conduct a speed study and targeted enforcement. The committee also reviewed its project list and discussed the Neighborhood Traffic Management Program, but took no formal votes on these items.

• Approved October 2024 minutes with change (6-0, De Blasi absent)
• Reviewed and updated project list
• Discussed Neighborhood Traffic Management Program; application not yet on website
• Officer Powell to conduct speed study on Parkmeadow Drive NE
• Discussed photo red light program; no committee position taken

Public Arts Commission

The Keizer Public Arts Commission will review its remaining budget of $3,373 and approve the schedule for the Mid-Valley Quilt Guild's upcoming gallery display.

• Review of Arts Commission Budget ($3,373 remaining)
• Gallery Display Schedule: Mid-Valley Quilt Guild (Dec/Jan)
• Discussion to tentatively allow Larry & Sandy Gross display (Oct/Nov 2025)
• Member Reporting to Council: Marilyn Wood (12/02/24)
• Approval of September 2024 Commission Minutes

The Keizer Public Arts Commission approved the Mid-Valley Quilt Guild for display in December/January, and voted to reserve the October/November gallery slot annually for Native American art, with other artists considered only if that art is unavailable. The commission also approved spending up to $300 for refreshments at a Chamber of Commerce event. No other substantive decisions were made.

• Approved September 2024 minutes (5-0, 2 absent)
• Approved Mid-Valley Quilt Guild display for December/January (5-0, 2 absent)
• Reserved October/November gallery slot annually for Native American art, opening to others only if unavailable (5-0, 2 absent)
• Approved up to $300 for refreshments at Keizer Chamber Greeters event (5-0, 2 absent)

General

The City Council will discuss the adoption of a municipal judge evaluation process and a potential resolution recognizing the Keizer Community Library. The body is also deciding on a street lighting local improvement district for Clear Lake Commons.

• Resolution to initiate a Street Lighting Local Improvement District at Clear Lake Commons
• Resolution to adopt the Municipal Judge Evaluation Process
• Event Center Use Fee Waiver for Keizer Chamber of Commerce
• Event Center Use Fee Waiver for Valor Mentoring Fundraiser
• Update on FEMA Floodplain Pre-Implementation Compliance Measures (PICM)

The Keizer City Council unanimously directed staff to research and bring back a resolution recognizing the Keizer Community Library as the community's library, with the goal of helping it apply for Public Library status with the State Library Association. The council also voted to continue the rolling 10-year solid waste hauling contract rather than hold a public hearing on a fixed contract. Several agenda items, including event center fee waivers and a municipal judge evaluation resolution, were postponed to the December 2 meeting.

• Directed staff to bring back a resolution supporting Keizer Community Library as the community's library (6-0)
• Approved not holding a public hearing on a fixed 10-year solid waste contract, allowing rolling contract to continue (5-0, Cross abstained)
• Approved consent calendar including street lighting LID resolution and November 4 minutes (6-0)
• Postponed Event Center Use Fee Waiver for Keizer Chamber of Commerce to December 2
• Postponed Event Center Use Fee Waiver for Valor Mentoring Fundraiser to December 2
• Postponed resolution adopting Municipal Judge Evaluation Process to December 2
• Postponed FEMA Floodplain update to December 2

City Council

The City Council and Budget Committee are meeting for a training session. The session focuses on Public Meetings Law.

• Public Meetings Law Training at the Keizer Event Center

Volunteer Coordinating Committee

The committee will review open positions for the Parks and Recreation Advisory Board and the Traffic Safety, Bikeways and Pedestrian Committee. Members will also continue discussing exit survey questions for youth positions.

• Parks and Recreation Advisory Board openings
• Traffic Safety, Bikeways and Pedestrian Committee openings
• Discussion on exit survey questions for youth positions

City Council

The Keizer City Council will attend a meeting with Marion County Commissioners and Salem City Council members. The session is for general discussion of issues affecting both cities and the county.

• General discussion of issues between Keizer, Salem, and Marion County

Planning Commission

The Planning Commission will review its own rules and receive an update on FEMA Floodplain Pre-Implementation Compliance Measures (PICM). No public hearings are scheduled for this meeting.

• Planning Commission Rules
• FEMA Floodplain Pre-Implementation Compliance Measures (PICM) update

The Keizer Planning Commission voted unanimously to recommend approval of draft ordinance changes to the City Council, including removing term limits for commissioners and allowing more than one member from the same profession. The commission also reached consensus to select the Permit by Permit approach for FEMA floodplain compliance, with a staff recommendation to update the Development Code accordingly.

• Approved October 2024 minutes (4-0)
• Recommended approval of draft Resolution and Ordinance modifications to City Council, including term limit removal (4-0)
• Consensus to choose Permit by Permit option for FEMA floodplain compliance

General

The Keizer Long Range Planning Task Force will convene to approve minutes from February 2024 and receive a first-quarter financial update. The meeting will also include time for other business before adjournment.

• Approval of February 26, 2024 minutes
• First-quarter financial update
• Other business
• Meeting at Keizer Civic Center

Community Diversity Engagement Committee

The Community Diversity Engagement Committee will discuss a community engagement framework modeled after Clackamas County. The body is also reviewing interview questions and rubrics for the Volunteer Coordinating Committee and definitions from previous resolutions.

• Review of Volunteer Coordinating Committee's Interview Questions & Rubric
• Discussion of Community Engagement Framework updated by Chair Rodick
• Review of definitions from attached Resolutions
• Approval of October 2024 minutes

The Keizer Community Diversity Engagement Committee approved the October 2024 minutes and decided to modify question #2 in the application to include a slash and 'or' for applicants to select from a list. The committee discussed definitions for resolutions, including 'Justice,' and planned to wordsmith them for the next meeting. They also reviewed a Community Engagement Framework modeled after Marion County, which will eventually go to the City Council for adoption after committee approval. No other substantive decisions were made.

• Approved October 2024 minutes (6-0, with two open positions and Starr absent)
• Changed application question #2 to include a slash and 'or' for selection
• Discussed definitions for resolutions, including 'Justice,' to be wordsmithed for next meeting
• Reviewed Community Engagement Framework (modeled after Marion County) for future council adoption

City Council

The City Council will hold public hearings regarding a street lighting local improvement district at Bohlander Meadows and a lien for noxious vegetation. The body is also considering funding applications for the Wheatland Road Multi Modal Corridor Project and the renewal of solid waste hauler contracts.

• Resolution and ordinance for Bohlander Meadows Street Lighting Local Improvement District
• Lien against property at 981 Cater Court North for noxious vegetation
• Renewal consideration of Solid Waste Hauler Contracts
• Funding application for Wheatland Road Multi Modal Corridor Project - Phase I via SKATS
• Event Center Use Fee Waiver for Greater North East Keizer Neighborhood Association

The Keizer City Council unanimously adopted a resolution forming the Bohlander Meadows Street Lighting Local Improvement District and an ordinance spreading assessments to it, with no remonstrances or objections. The council also approved a lien on a property for noxious vegetation, directed staff to schedule a public hearing on a fixed 10-year solid waste hauler contract, and approved a fee waiver for a GNEKNA event. A resolution on PERS funding failed on a tie vote, and a motion to discuss a fee waiver for a different event died for lack of a second.

• Adopted Resolution R2024- forming Bohlander Meadows Street Lighting LID (6-0)
• Adopted Ordinance spreading assessments to Bohlander Meadows Street Lighting LID (6-0)
• Adopted Ordinance declaring lien on property at 981 Cater Court North for noxious vegetation (6-0)
• Directed staff to schedule public hearing on moving solid waste haulers to fixed 10-year contract (6-0)
• Approved $2,250 Event Center fee waiver for GNEKNA Safety Empowerment Awareness Event (6-0)
• Adopted Resolution R2024- authorizing application for Wheatland Road Multi Modal Corridor Project Phase I funding (6-0)
• Adopted Resolution R2024- repealing Resolution R2017-2809 on economic development funding (6-0)
• Resolution on PERS unfunded accrued liability failed (3-3)

Personnel Policy Committee

The Personnel Policy Committee will meet to discuss procedures for the Municipal Court Judge Observation Form. The committee will also review the 2024 Third Quarter Report.

• Municipal Court Judge Observation Form Procedures
• 2024 Third Quarter Report

City Council

The City Council is meeting in a closed executive session. The body will conduct deliberations regarding real property transactions and labor negotiations.

• Deliberations on real property transactions
• Deliberations on labor negotiations

City Council

The Keizer City Council will hold a public hearing on a liquor license change and vote on fee waivers, vehicle purchases, and resolutions regarding property and economic development.

• Public hearing: OLCC Application - Change of Ownership - Limited On-Premises Sales Liquor License - Chen's Dynasty
• Resolution: Authorizing purchase of two Dodge Durango vehicles and one Dodge Utility Truck for the Police Department
• Resolution: Authorizing sale agreement for property adjacent to Claggett Creek
• Event Center Fee Waivers: Joys of Living Assistance Dogs (JLAD) Graduation and Keizer Community Band
• Resolution: Repealing Resolution R2017-2809 regarding economic development funding

The Keizer City Council approved a liquor license ownership change for Chen's Dynasty, waived event center fees for two nonprofit events, and authorized the city manager to sign a land purchase agreement. A resolution to repeal a 2017 economic development funding resolution failed for lack of a second, with plans to bring back two revised resolutions.

• Approved OLCC liquor license change for Chen's Dynasty (5-0)
• Waived $1,425 Event Center fee for JLAD graduation (5-0)
• Waived $1,500 Event Center fee for Keizer Community Band concerts (5-0)
• Adopted resolution authorizing land purchase adjacent to Claggett Creek (5-0)
• Resolution to repeal R2017-2809 died for lack of a second
• Approved consent calendar including police vehicle purchase (5-0)

Multi-Modal Safety Committee

The committee will meet to review its project spreadsheet and receive answers to members' questions from Planning Director Shane Witham. The meeting also includes reports from police and council liaisons.

• Questions for Planning Director Shane Witham
• Review of the project list spreadsheet

The Keizer Traffic Safety/Bikeways/Pedestrian Committee met and discussed Keizer Station traffic issues, bike lane history, and potential greenway paths, but took no formal votes on new items. The only action was approving the September minutes with corrections. Staff reported completed road resurfacing and ongoing fiber optic installation.

• Approved September 19 minutes with corrections (4-0, 3 absent)
• Reviewed project list with no changes
• Discussed Keizer Station traffic and bike lane issues
• Noted no traffic study done for Keizer Rapids Park
• Heard staff report on completed resurfacing of 11 road sections
• Heard police report on Harmony Road speed study (avg 29 mph)

City Council

The City Council is holding a work session to discuss the Urban Growth Boundary. No other substantive items are listed for decision or discussion.

• Discussion regarding Urban Growth Boundary

Volunteer Coordinating Committee

The Keizer Volunteer Coordinating Committee will approve minutes from August and discuss volunteer applications and recognition processes. The committee will also hear from two nominees for Volunteer of the Quarter.

• Approval of August minutes
• Nomination of Carol Phipps for Volunteer of the Quarter
• Nomination of Ken Gierloff for Volunteer of the Quarter
• Discussion on volunteer applications
• Discussion on volunteer recognition process

The Keizer Volunteer Coordinating Committee tabled a decision on the Community Diversity Engagement Committee (CDEC) application process until after a joint work session, and approved revised Volunteer Recognition Process changes. The committee also voted to forward both Carol Phipps and Ken Gierloff as Volunteer of the Quarter nominees to City Council, with presentations scheduled for November 4 and November 18.

• Tabled decision on CDEC application process until after next joint work session (4-0)
• Approved Volunteer Recognition Process changes made on 08/22/24 (4-0)
• Approved forwarding Carol Phipps and Ken Gierloff as Volunteer of the Quarter nominees to City Council (4-0)
• Approved August 2024 minutes (4-0)

Planning Commission

The Planning Commission will swear in commissioners Lindsey King and Frank Hostler and elect a chair and vice chair. The body will also continue a discussion regarding Climate Friendly Areas.

• Swearing in of commissioners Lindsey King and Frank Hostler
• Election of Chair and Vice Chair
• Discussion on Climate Friendly Area

The Keizer Planning Commission reached consensus to move forward with the Lockhaven and Chemawa Centers as Climate Friendly Areas (CFAs), excluding the Cherry Center, and directed staff to return with additional language and text amendments. The commission also discussed potential changes to its rules, including speaking time limits and term limits, but took no formal action. The meeting included the swearing-in of two commissioners and the unanimous election of Matt Lawyer as Chair and Jeremy Grenz as Vice Chair.

• Swore in Commissioners Lindsey King and Frank Hostler
• Elected Matt Lawyer as Chair and Jeremy Grenz as Vice Chair (unanimous)
• Approved August 2024 minutes (unanimous)
• Reached consensus to move forward with Lockhaven and Chemawa Centers as CFAs, excluding Cherry Center
• Directed staff to return with additional language and text amendments for CFAs
• Authorized Chair to cancel November meeting if staff cannot present rule changes

Parks Advisory Board

The Parks & Recreation Advisory Board will review a proposed public art policy and new pickleball court rules for Keizer Rapids Park. Members will also receive reports on various city parks and turf fields.

• Proposed Keizer Public Art Policy submitted by Tammy Kunz - GNEKNA
• New pickleball court rules for Keizer Rapids Park
• Staff report on turf fields update
• Reports on Northview, Country Glen, Bair, Chalmer-Jones, Meadows, Bob Newton, Ben Miller, Mike Whittam, and Keizer Rapids parks
• Scheduling of 2025 board meetings

The Keizer Parks & Recreation Advisory Board approved the minutes from their August 2024 meeting. Members also reached a consensus to cancel their scheduled meetings for May, September, and November of 2025, with a provision to reschedule the May meeting if necessary for grant approvals.

• Approved August 2024 meeting minutes (unanimous)
• Consensus reached to cancel 2025 meetings in May, September, and November

City Council

The City Council will hold a public hearing regarding a supplemental budget for police operations related to a retail theft grant. The body is also considering resolutions to temporarily allow street vendors and form a local improvement district for street lighting at Bohlander Meadows.

• Public hearing: Supplemental Budget for General Fund Police Operations (Criminal Justice Commission Organized Retail Theft Grant)
• Resolution to temporarily suspend the ordinance prohibiting street vendors
• Resolution to form Bohlander Meadows Street Lighting Local Improvement District
• Resolution for temporary uses for the 2024 Keizer Holiday Lights Parade
• Memorandum of Understanding No. 3 for the 2023-2026 Collective Bargaining Agreement

The Keizer City Council approved a supplemental budget for police operations funded by an Organized Retail Theft Grant, and authorized a temporary suspension of the street vendor ordinance and temporary uses for the Holiday Lights Parade. It also approved several resolutions, including a collective bargaining agreement memorandum, a street lighting district, and a support letter for a sewer system petition. The meeting adjourned early at 8:59 p.m. due to lack of a quorum.

• Adopted Resolution R2024- supplemental budget for police operations (4-0)
• Approved temporary suspension of street vendor ordinance and Holiday Lights Parade uses (3-1)
• Approved MOU No. 3 for 2023-2026 collective bargaining agreement (4-0)
• Approved Thomas Dove Keizur display in Event Center Living Room (4-0)
• Directed City Manager to provide support letter for Three Basin Rule petition (4-0)
• Approved Bohlander Meadows Street Lighting Local Improvement District resolution (4-0)
• Approved Gold Star Memorial Monument placement resolution (4-0)
• Approved consent calendar for prior meeting minutes (4-0)

Community Diversity Engagement Committee

The Community Diversity Engagement Committee will hold a Q&A session with City Attorney Joseph Lindsay regarding public meetings law. Members will review recommendations to build a systematic communication framework and revisit interview questions for the Volunteer Coordinating Committee.

• Q&A session with City Attorney Joseph Lindsay on public meetings law
• Review of Community Engagement Framework input and recommendations
• Revisit of Volunteer Coordinating Committee's interview questions and rubric
• Review of definitions from attached Resolutions
• Planning for Native American Heritage Month report to City Council on November 4th

The Keizer Community Diversity Engagement Committee discussed a proposed Community Engagement Framework, with edits noted and a request to include youth voices (ages 18+). Members agreed to test communication channels and asked staff to bring back an Appendix A with engagement tools. The committee also assigned three members to create definitions for justice, equity, diversity, and inclusion, and approved the September 2024 minutes. No formal votes were taken on substantive policy items.

• Approved September 2024 minutes (6-0, with 1 absent and 2 open positions)
• Discussed Community Engagement Framework; edits noted, youth voice (18+) requested
• Assigned Kunz, Brown, and Cross to draft definitions for justice, equity, diversity, and inclusion
• Requested staff bring back Appendix A with engagement tools and communication channels
• Agreed to invite Chair Delores Pigsley to present at November 4th City Council meeting for Native American Heritage Month

General

This is a quorum notice for a groundbreaking ceremony for artificial turf fields at Keizer Rapids Park. No official city business or decisions are scheduled for this meeting.

• Groundbreaking Ceremony of the Artificial Turf Fields at Keizer Rapids Park (1900 Chemawa Road N.)

General

The City Council is holding a work session to discuss the application and appointment process for city volunteers. This includes specific review of the Community Diversity Engagement Committee (CDEC) and youth council roles.

• Community Diversity Engagement Committee (CDEC) member appointment process
• CDEC draft minutes from 09/05/24
• CDEC application and rubric
• Youth Councilor and Youth Liaison applications
• Interview guidelines and sample questions for the Volunteer Coordinating Committee

The Keizer City Council and Community Diversity Engagement Committee held a joint work session to discuss the CDEC member appointment process, volunteer application questions, and youth councilor/liaison applications. No formal decisions were made; the group reached generalized consensus on several points, including clarifying residency requirements, renaming the application to 'VCC Interviewing Questions,' and adjusting youth position language. The updated process will be brought back for Council approval at a future meeting.

• Generalized consensus to clarify residency requirement language for committee members
• Generalized consensus to rename CDEC application to 'VCC Interviewing Questions'
• Generalized consensus to set youth councilor/liaison term as September 1 through June 15
• Generalized consensus to remove background check questions from youth applications
• Generalized consensus to remove references to non-existent Page Program and Youth Council
• Generalized consensus to change 'required' to 'encouraged' for youth councilor attendance at optional meetings
• Generalized consensus to have CDEC youth member complete regular volunteer application
• No formal votes taken; all items remain for future Council action

General

This document is a quorum notice stating that members of several city committees may be present at a joint meeting on September 23rd. No specific business or decisions are listed for these committees.

Multi-Modal Safety Committee

The committee is meeting to review its project list and discuss upcoming major projects. Members will continue a discussion regarding red light cameras and hear a traffic calming submission from Tammy Kunz of GNEKNA.

• Traffic calming submission by Tammy Kunz ~ GNEKNA
• Discussion on red light cameras
• Project spreadsheet review

The Keizer Traffic Safety/Bikeways/Pedestrian Committee met and approved the August minutes. They discussed a traffic calming submission from GNEKNA, reviewed the active project list, and added new items including a speed study on Harmony Drive and a parking issue on Willow Lake Road. No formal votes were taken on substantive items; the meeting was primarily discussion and planning.

• Approved August 2024 minutes (5-0, two absent)
• Added Harmony Drive speed study to active project list
• Added Willow Lake Road parking issue to active project list
• Kept Lockhaven North at McClure item on active list for further discussion in November

Public Arts Commission

The Public Arts Commission will discuss the gallery display schedule and review a question from artist Larry Gross regarding nudity policies for artwork. The body will also review the arts commission budget and a holiday card submission form.

• Approval of Native American Indian Display for October/November
• Review of arts commission budget showing $300 spent
• Discussion of Keizer Public Art Policy submitted by Tammy Kunz - GNEKNA
• Discussion of Keizer Street Painting Program submitted by Tammie Saldivar
• Review of Holiday Card Submission Form for approval

The Keizer Public Arts Commission forwarded the proposed Keizer Street Painting Program to staff for review and recommendations, and approved a gallery display schedule through January. The commission also discussed a proposed public art policy for parks, which will be revised with help from a city staff member. No grants were reported, and the budget review noted approximately $1,200 remaining.

• Approved July 2024 minutes (6-0, Steen absent)
• Forwarded Keizer Street Painting Program to staff for review and recommendations (6-0, Steen absent)
• Directed Chair Thoreson to create design qualifiers for street art (6-0, Steen absent)
• Approved gallery display schedule for October-January (6-0, Steen absent)
• Discussed but did not vote on proposed Keizer Public Art Policy for parks

City Council

The City Council is holding a work session to discuss the League of Oregon Cities 2025-2026 Legislative Priorities.

• Discussion of League of Oregon Cities 2025-2026 Legislative Priorities

The Keizer City Council held a work session to discuss its top legislative priorities for the League of Oregon Cities 2025-2026. Council members reviewed the top-scoring priorities and discussed adding a fifth priority, with a formal vote scheduled for the following regular session. No final decisions were made during this work session.

• Discussed top legislative priorities: Community Safety and Neighborhood Livability, Infrastructure Funding, 2025 Transportation Package, Employment Lands Readiness and Availability
• Discussed adding a fifth priority: Marijuana Tax, Restoration of Recreational Immunity, or Full Funding and Alignment for Housing Production
• Scheduled vote on priorities for the following regular session

City Council

The City Council will consider resolutions regarding traffic management and user fees for artificial turf fields. The body will also discuss legislative priorities and the timeline to fill a City Councilor vacancy.

• Resolution adopting the Neighborhood Traffic Management Program
• Resolution adopting user fees for Keizer Rapids Park Artificial Turf Fields
• Timeline to fill City Councilor Position #5 Vacancy
• Event Center Use Fee Waiver for Keizer Community Library Program for Children and Families Events
• Resolution amending City Council Rules of Procedure

The Keizer City Council unanimously adopted the Neighborhood Traffic Management Program (Resolution R2024), repealing the prior 1999 resolution. The council also approved a $4,212.14 Event Center fee waiver for the Keizer Community Library's children's programs, authorized submission of legislative priorities to the League of Oregon Cities, amended council rules and adopted a timeline to fill the vacant Position #5, adopted user fees for the Keizer Rapids Park artificial turf fields, and approved a $60,000 grant application for a Parks Master Plan update to consider a pavilion at Keizer Rapids Park. All votes were unanimous (5-0) with Councilor Cross absent.

• Adopted Resolution R2024, Neighborhood Traffic Management Program, repealing R99-1118 (5-0)
• Approved $4,212.14 Event Center fee waiver for Keizer Community Library children's events (5-0)
• Authorized City Manager to submit legislative priorities to League of Oregon Cities (5-0)
• Adopted Resolution amending Council Rules of Procedure (5-0)
• Adopted timeline to fill Councilor Position #5 vacancy, with interviews and appointment on Dec 2, 2024 (5-0)
• Adopted Resolution R2024, user fees for Keizer Rapids Park artificial turf fields (5-0)
• Approved $60,000 Marion County Community Prosperity Initiative grant application for Parks Master Plan Update (5-0)
• Approved Consent Calendar including September 3, 2024 minutes (5-0)

City Council

The City Council and Parks and Recreation Advisory Board will conduct a joint work session consisting of a tour of local parks. The group will visit Keizer Rapids Park, Keizer Little League Park, and Ryan J. Hill Memorial Park.

• Tour of Keizer Rapids Park starting at the Amphitheatre
• Tour of Keizer Little League Park
• Tour of Ryan J. Hill Memorial Park

The Keizer City Council and Parks & Recreation Advisory Board held a joint work session as a tour of three city parks, with no formal votes or decisions. At Keizer Rapids Park, representatives from Mid-Valley Soccer Club and Salem Women's Football Association announced a new nonprofit to manage the artificial turf fields, and the City will work with them on a management model. Discussions covered pickleball court scheduling, soccer field use, ADA compliance at Keizer Little League Park, and stormwater drainage and parking issues at Ryan J. Hill Memorial Park.

• No formal decisions or votes taken during work session
• New nonprofit announced to manage artificial turf fields at Keizer Rapids Park
• City to work with new nonprofit on field management model
• Discussed ADA compliance and bleacher repairs at Keizer Little League Park
• Discussed stormwater permit compliance and parking at Ryan J. Hill Memorial Park

Community Diversity Engagement Committee

The Community Diversity Engagement Committee is meeting to review input and build systematic communication methods for a community engagement framework. The body will also revisit application questions and a rubric, and review a recommended public art policy.

• Community Engagement Framework recommendations and communication methods
• CDEC Application Questions and Rubric
• Recommended Keizer Public Art Policy submitted by Tammy Kunz
• Review of March 11th City Council Work Session minutes

The Keizer Community Diversity Engagement Committee discussed the CDEC application questions and rubric, with input from the Volunteer Coordinating Committee (VCC), and planned to refine the process for future candidate interviews. The committee also discussed a community engagement framework and a proposed public art policy, but no formal decisions were made. The meeting was largely a work session, with the only formal action being approval of the August minutes.

• Approved August 2024 minutes (motion passed, 5 in favor)
• Discussed CDEC application questions and rubric with VCC input
• Planned to draft a community engagement framework
• Discussed proposed Keizer Public Art Policy, deferred to Arts Commission

City Council

The City Council will consider an ordinance establishing Keizer Parks Regulations and a resolution to initiate a street lighting local improvement district in Bohlander Meadows. The body will also review several event center fee waivers and a grant agreement for organized retail theft.

• Ordinance establishing Keizer Parks Regulations and repealing Ordinance No. 2023-869
• Resolution to initiate a Street Lighting Local Improvement District in Bohlander Meadows
• Event Center Use Fee Waivers for Keizertimes, Soaring Heights Recovery Homes, and Marion County Re-entry Initiative
• Criminal Justice Commission Organized Retail Theft Grant Agreement ORT-25-08
• Agreement for exhibition of City-Owned Property with Keizer Heritage Museum

The Keizer City Council declared Council Position #5 vacant following Robert Husseman's resignation and directed staff to return with a timeline and resolution to temporarily amend the 45-day appointment period, with interviews scheduled for December 2. The council also adopted a new parks regulations ordinance, approved three event center fee waivers, and accepted Volunteer Coordinating Committee appointments.

• Declared Council Position #5 vacant (6-0)
• Directed staff to prepare resolution to amend 45-day appointment timeline (6-0)
• Approved Volunteer Coordinating Committee appointments (6-0)
• Adopted Ordinance establishing Keizer Parks Regulations, repealing 2023-869 (6-0)
• Approved $700 Event Center fee waiver for Keizertimes Candidate Debate (5-0, Clark abstained)
• Approved $925 Event Center fee waiver for Soaring Heights Vision Dinner (6-0)
• Approved $2,530 Event Center fee waiver for Marion County Re-entry Breakfast (6-0)
• Adopted Resolution authorizing City Manager to sign Organized Retail Theft Grant Agreement (6-0)

Volunteer Coordinating Committee

The committee is meeting to discuss filling openings on several city boards and commissions. Members will also continue discussions regarding the 2024 Annual Recognition for City Volunteers.

• Committee appointments for Keizer Public Arts Commission
• Committee appointments for Parks Advisory Board
• Committee appointments for Budget Committee
• Committee appointments for Planning Commission
• Committee appointment for Youth Councilor

The Keizer Volunteer Coordinating Committee interviewed applicants and voted to recommend candidates for several city boards and commissions, including the Public Arts Commission, Parks Advisory Board, Budget Committee, Planning Commission, and Youth Councilor. The committee also discussed updates to the annual volunteer recognition process and volunteer application questions, but took no final action on those items.

• Recommended Kim Steen (Position #3) and Becka Brisbin (Position #2) for Public Arts Commission (unanimous)
• Recommended Jill Gust for Parks Advisory Board (unanimous, Chair Falardeau abstained)
• Recommended Susan London for Budget Committee Position #6 (3 votes) and Jonathan Thompson for Position #7 (6 votes) (unanimous, Falardeau abstained)
• Recommended Lindsey King for Planning Commission Position #6 (5 votes) and Frank Hostler for Position #7 (6 votes) (unanimous)
• Recommended Ma'Layah Latty-Farrar for Youth Councilor (unanimous)
• Approved June 2024 minutes (unanimous, two abstentions)

General

This document is a quorum notice for a town hall regarding HB 4002. It is not a City Council meeting and no deliberations or decisions will be taken.

• HB 4002 Town Hall on August 22, 2024, from 2 p.m. to 5 p.m. at 555 Court Street NE Suite 1233, Salem

General

This document is a quorum notice for an event at the Mid-Willamette Valley Council of Governments Legislative Gathering. The notice states that no deliberations towards any decisions will be taken.

City Council

The Keizer City Council will meet in an executive session to discuss real property transactions. The session is closed to the public and will take place at the Public Works Conference Room. No final action is permitted during this meeting.

• Executive session to discuss real property transactions
• Meeting at Public Works Conference Room, 930 Chemawa Road NE
• Meeting scheduled for Monday, August 19, 2024 at 5:30 PM

City Council

The City Council will hold public hearings on two liquor license applications and a property purchase agreement. The body will also discuss the management of artificial turf fields at Keizer Rapids Park and the hiring of a financial services analyst.

• Resolution to authorize City Manager to sign purchase and easement agreements with Cordelio Pac-NW Devco, LLC
• Liquor license application for El Sazon De Mi Casa
• Liquor license ownership change for Osaka Hibachi & Sushi
• Management of artificial turf fields at Keizer Rapids Park
• Authorization to retain Morones Analytics for independent financial services analysis

The Keizer City Council directed staff to work out an agreement for the management and operations of the artificial turf fields at Keizer Rapids Park with Mid-Valley Soccer Club and Pioneer Capital Football, including a temporary agreement while the final one is negotiated. The motion passed 5-1. The council also approved a liquor license for El Sazon De Mi Casa, authorized the City Manager to sign an option agreement with Cordelio PacNW Devco, LLC, and authorized retaining Morones Analytics for financial analysis.

• Approved OLCC liquor license for El Sazon De Mi Casa (6-0)
• Authorized City Manager to sign option agreement with Cordelio PacNW Devco, LLC (6-0)
• Directed staff to negotiate turf field management with Mid-Valley Soccer Club and Pioneer Capital Football (5-1)
• Authorized retaining Morones Analytics for financial analysis (6-0)
• Approved consent calendar including August 5, 2024 minutes and surplus property report (6-0)

City Council

The Keizer City Council directed staff to work out an agreement with Mid-Valley Soccer Club and Pioneer Capital Football for the management and operations of the artificial turf fields at Keizer Rapids Park, including a temporary agreement while final terms are negotiated. The motion passed 5-1. The Council also approved a liquor license for El Sazon De Mi Casa, authorized the City Manager to sign an option agreement with Cordelio PacNW Devco, and authorized retaining Morones Analytics for financial analysis.

• Directed staff to negotiate turf field management agreement with Mid-Valley Soccer Club and Pioneer Capital Football (5-1)
• Approved OLCC liquor license for El Sazon De Mi Casa (6-0)
• Adopted Resolution R2024 authorizing City Manager to sign option agreement with Cordelio PacNW Devco (6-0)
• Authorized City Manager to retain Morones Analytics for financial analysis (6-0)
• Approved consent calendar including August 5, 2024 minutes and surplus property report (6-0)
• Motion to suspend rules to take up TSBP Appendix A amendment died for lack of second

City Council

The Keizer City Council will attend a joint meeting with the Marion County Commissioners and Salem City Council to discuss general issues affecting the three jurisdictions. The session is scheduled for Thursday, August 15, 2024, at 8:30 a.m. in Salem.

• Joint meeting with Marion County and Salem officials
• Discussion of general issues in Keizer, Salem, and Marion County
• Meeting location: Marion County Commissioner Board Room, 555 Court Street NE, Salem

Multi-Modal Safety Committee

The committee will discuss a traffic calming submission from Tammy Kunz of GNEKNA. Members will also review the project list spreadsheet and discuss grant opportunities.

• Traffic calming submission from Tammy Kunz - GNEKNA
• Project list spreadsheet review
• Discussion of grant opportunities

The Keizer Traffic Safety/Bikeways/Pedestrian Committee approved a motion to update Appendix A of its enabling resolution to include the Neighborhood Traffic Management Program, with a single change to the mayor's recommendations. The committee also discussed grant opportunities, bike rack needs, and traffic safety concerns, but no other formal decisions were made.

• Approved motion to update Appendix A to include Neighborhood Traffic Management Program (5-0, 2 absent)
• Approved July 2024 minutes (5-0, 2 absent)

Planning Commission

The Planning Commission will meet to review a presentation and hold a discussion regarding a Climate Friendly Area. The meeting also includes the approval of May 2024 minutes.

• Climate Friendly Area presentation and discussion

Parks Advisory Board

The Parks & Recreation Advisory Board will conduct an advisory vote on the Keizer Parks Regulations Ordinance. The board will also receive reports on specific city parks and an update on turf fields.

• Advisory vote on Keizer Parks Regulations Ordinance
• Reports on Northview, Country Glen, Bair, Chalmer-Jones, Meadows, Bob Newton, Ben Miller, Mike Whittam, and Keizer Rapids parks
• Staff update on turf fields
• Selection of 2024 parks to visit for the Parks Tour

The Keizer Parks & Recreation Advisory Board unanimously approved an ordinance amendment setting artificial turf field lighting hours: all programming and games must end by 9:00 p.m., lights dim at 9:00 p.m., and lights off by 9:30 p.m., with no lighting after dusk if the fields are not scheduled. The board also approved the July minutes and selected parks for the annual tour. The lighting ordinance will go to the City Council for adoption.

• Approved artificial turf field lighting ordinance: games end by 9 p.m., lights dim at 9 p.m., off by 9:30 p.m., no lighting after dusk if not scheduled (unanimous)
• Approved July 2024 minutes as amended (unanimous)
• Selected Keizer Rapids Park, Ryan J. Hill Memorial Park, and Keizer Little League Park for the September 9 parks tour
• Discussed adding enforcement language to the turf field RFP and posting rules online (no formal vote)

City Council

The City Council is meeting in a closed executive session to discuss specific legal and real estate matters. No final actions or decisions can be made during this session.

• Deliberations regarding real property transactions
• Consultation with counsel regarding current or likely litigation

City Council

The City Council will discuss several supplemental budget authorizations for police, parks, and transportation projects. The body is also considering an ordinance to issue a bond for pension payments and a lien against a property on Hasbrook Avenue Northeast.

• Ordinance to declare a lien against property at 5142 Hasbrook Avenue Northeast
• Ordinance authorizing the issuance of a bond for pension payments
• Supplemental budget requests for police vehicle outfitting, Keizer Rapids electrical project, and a pickleball court project
• Purchase of three 2024 Ford trucks for Public Works, Parks, and Stormwater divisions
• Request for Proposals for an artificial turf field

The Keizer City Council voted unanimously to cancel the current solicitation process for management and operations of the artificial turf fields at Keizer Rapids Park, citing the public interest in re-evaluating the operation plan and procurement processes. The council also adopted a lien ordinance for a nuisance property, approved six supplemental budget resolutions, and authorized a bond for pension payments not to exceed $5.5 million. Two motions to adopt a resolution amending the Traffic Safety Committee and an ordinance authorizing a bond for pension payments died for lack of a second before the latter was reintroduced with an amended amount.

• Canceled artificial turf field RFP to re-evaluate operation plan (7-0)
• Adopted lien ordinance for property at 5142 Hasbrook Ave NE (7-0)
• Adopted six supplemental budget resolutions (7-0)
• Transferred $10,500 from contingency for Keizer Rapids electrical project (7-0)
• Adopted ordinance authorizing bond for pension payments not-to-exceed $5.5M (7-0)
• Approved consent calendar items b and c (minutes) (7-0)
• Approved consent calendar item a (vehicle purchases) (7-0)
• Motion to adopt Traffic Safety Committee resolution died (no second)

City Council

The Keizer City Council voted unanimously to cancel the current solicitation process for managing and operating the artificial turf fields at Keizer Rapids Park, citing public interest in re-evaluating the operation plan and procurement. The council also approved a lien on a property for nuisance abatement, adopted six supplemental budget resolutions, and authorized a bond for pension payments not to exceed $5.5 million. Two motions died for lack of a second: one to adopt a resolution amending the Traffic Safety/Bikeways/Pedestrian Committee and one to authorize a bond for pension payments at a lower amount.

• Cancelled artificial turf field RFP for management/operations (7-0)
• Adopted ordinance declaring lien on property at 5142 Hasbrook Ave NE (7-0)
• Adopted six supplemental budget resolutions (7-0)
• Transferred $10,500 from contingency for Keizer Rapids electrical project (7-0)
• Adopted ordinance authorizing bond for pension payments not-to-exceed $5.5M (7-0)
• Approved consent calendar items b and c (minutes) (7-0)
• Approved consent calendar item a (vehicle purchases) (7-0)
• Motion to adopt TSBP committee resolution died (no second)

Community Diversity Engagement Committee

The Community Diversity Engagement Committee will review the Neighborhood Traffic Management Program and build a communication framework. The group will also discuss a joint meeting with the City Council and a visit by Japanese students.

• Review Neighborhood Traffic Management Program
• Develop Community Engagement Framework
• Discuss joint CDEC/City Council meeting
• Plan for Japanese students' visit
• Review committee member appointment recommendations

Community Diversity Engagement Committee

The Keizer Community Diversity Engagement Committee (CDEC) met on August 1, 2024, and approved the June 2024 minutes. The committee provided feedback on the Neighborhood Traffic Management Program (NTMP), including suggestions on graphics, terminology, and equity considerations. Members also discussed a framework for community engagement, including communication methods and translation needs, and decided to keep the September 5th meeting to prepare for a joint work session with the City Council on September 23rd. No formal votes were taken on substantive policy items.

• Approved June 2024 minutes (7-0, with one absence and one open position)
• Provided feedback on Neighborhood Traffic Management Program (NTMP) draft
• Discussed community engagement framework, including communication modes and translation needs
• Decided to keep September 5th meeting to prepare for joint work session with City Council on September 23rd

Personnel Policy Committee

The Keizer Personnel Policy Committee will meet to approve minutes from April and discuss a proposed form for observing municipal court judges. The meeting will also include a report on the 2024 Second Quarter.

• Approval of April minutes
• Discussion of Municipal Court Judge Observation Form
• 2024 Second Quarter staff liaison report

Multi-Modal Safety Committee

The Multi-Modal Safety Committee is meeting to review its project list and discuss the possible removal of the committee. Members will also address red light cameras and bike rack installations.

• Possible removal of the committee and motion to retain fire liaisons
• Review of Newberg/Lockhaven Intersection video
• Discussion of red light cameras
• Bike rack installations
• Project spreadsheet review

The committee unanimously voted to ask City Council to remove language referencing the defunct Oregon Traffic Safety Committee and to retain the Fire Liaison as a member. They also approved the June 2024 minutes. No new major projects were announced, and discussions on red light cameras and intersection safety were deferred for further research.

• Approved June 2024 minutes (7-0)
• Voted to ask City Council to remove obsolete Oregon Traffic Safety Committee liaison language (7-0)
• Voted to retain Fire Liaison as a Committee member (7-0)
• Deferred red light camera discussion to September agenda for cost/effectiveness research
• Added Newberg/Lockhaven intersection safety issue to Project List for further analysis

Multi-Modal Safety Committee

The Keizer Traffic Safety/Bikeways/Pedestrian Committee approved two motions: one to ask City Council to remove obsolete Oregon Traffic Safety Committee liaison language from its resolution, and another to retain the Fire Liaison as a committee member. Both passed unanimously. The committee also discussed red light cameras, the Newberg/Lockhaven intersection, and bike rack installs, but no final decisions were made on those items.

• Approved June 2024 minutes (unanimous)
• Motion to ask City Council to remove outdated Oregon Traffic Safety Committee liaison language (unanimous)
• Motion to retain Fire Liaison as committee member (unanimous)

Public Arts Commission

The Keizer Public Arts Commission will approve minutes, review the Fiscal Year 2024-2025 budget, and discuss a draft strategic plan. The group will also consider connecting with urban artists for the Skate Park.

• Approval of June minutes
• Review of Fiscal Year 2024-2025 budget
• Draft Strategic Plan Review
• Discussion on connecting with urban artists for Skate Park
• Update on Art Walk Brochure

The Commission recommended that City Council allow a temporary display of the 'T.D. Keizur - A Willamette Farmer's Legacy' exhibit from November 1, 2024, to January 31, 2025. Members also decided on the specific placement of several purchased art pieces within the Council Chambers and main hall.

• Approved June 2024 Minutes
• Recommended to City Council a temporary art display of Willamette Farmer's Legacy from Nov 1, 2024, to Jan 31, 2025
• Approved placement of three Joel Nickel pieces on the second panel of the Council Chambers East wall
• Approved moving four dog art pieces to the first panel of the Council Chambers East wall
• Approved placing four art pieces by Gary Hlastals and Deborah Sisco around the Seasons picture in the main hall

City Council

The City Council is meeting in an executive session closed to the public. The body will review and evaluate the employment-related performance of a public officer, employee, or staff member.

• Personnel performance review pursuant to ORS 192.660 (2) (i)

City Council

The City Council will discuss updates to multiple sections of the Keizer Development Code. The body is also reviewing a water agreement with the Salem Keizer School District and a construction contract for Lockhaven Drive.

• Ordinance to amend multiple sections of the Keizer Development Code
• Contract with Valley Pacific Construction Inc. for Lockhaven Drive RRFB at McClure
• Keizer and Salem Keizer School District Whiteaker Water Agreement
• Event Center Fee Waiver Request for Salem/Keizer-Iyo International Exchange Committee
• Discussion on electrical extension for KeizerFest

The City Council adopted first-reading amendments to the Keizer Development Code and authorized an electrical extension at Keizer Rapids Park for KeizerFest. The council also approved the location of a Gold Star Memorial and a partial funding request for the Keizer Heritage Museum.

• Adopted first reading of Ordinance 2024- amending multiple sections of the Keizer Development Code (5-0)
• Approved electrical extension at Keizer Rapids Park for KeizerFest (5-0)
• Approved siting of Gold Star Memorial at Ryan J. Hill Memorial Park (5-0)
• Approved $2,735 for Keizer Heritage Museum Thomas Keizur display (5-0)
• Approved $365 Event Center fee waiver for Salem/Keizer-Iyo International Exchange Committee (5-0)
• Authorized contract with Valley Pacific Construction Inc. for Lockhaven Drive RRFB at McClure (5-0)
• Directed staff to report back on the disposition of the Wallace House Poster (5-0)
• Approved June 17 and July 1, 2024 Regular Session Minutes (5-0)

City Council

The City Council approved several amendments to the Keizer Development Code on first reading. The council also authorized a fee waiver for an international exchange event and approved the siting of a Gold Star Memorial.

• Adopted Ordinance 2024 amending Keizer Development Code (5-0)
• Approved $365 Event Center fee waiver for Salem/Keizer-Iyo International Exchange Committee (5-0)
• Authorized electrical extension at Keizer Rapids Park for KeizerFest (5-0)
• Approved siting of Gold Star Memorial at Ryan J. Hill Memorial Park (5-0)
• Approved $2,735 for Keizer Heritage Museum project (5-0)
• Authorized contract with Valley Pacific Construction Inc. for Lockhaven Drive RRFB (5-0)
• Directed staff to report back on disposition of Wallace House Poster (5-0)
• Approved June 17 and July 1, 2024 meeting minutes (5-0)

Parks Advisory Board

The board will review reports for several local parks, including Ryan J. Hill and Keizer Rapids Park. Staff will provide an update on turf fields. The board will also consider rescheduling its November meeting.

• Parks reports for various locations including Claggett Creek and Wallace House
• Staff report on turf fields update
• Update on the Gold Star Memorial at Ryan J. Hill Park
• Decision on canceling or rescheduling the November board meeting

The board reached a consensus to recommend that the Gold Star Memorial replace a broken fountain and a tree at Ryan J. Hill Park. The board also cancelled its November meeting to accommodate a planning task force. City Council has approved the purchase of cameras for six parks this fiscal year.

• Approved June 2024 minutes (unanimous)
• Recommended Gold Star Memorial be placed at the site of the broken fountain and tree at Ryan J. Hill Park
• Cancelled November 12th meeting (unanimous)

City Council

The Keizer City Council will hold a work session on July 8, 2024. The meeting includes a presentation and discussion regarding the Youth Peer Court.

• Presentation and discussion of Youth Peer Court

The City Council conducted a work session featuring presentations on the history and operations of the Youth Peer Court. No formal votes or decisions were made during the meeting.

City Council

The Keizer City Council held a work session on July 8, 2024, focused on a presentation and discussion about the City's Youth Peer Court program. Staff and the Peer Court Coordinator described how the program works, referral trends from 2022 and 2023, and parent involvement. The minutes record no votes, motions, or substantive decisions; the meeting adjourned at 6:45 pm.

City Council

The Keizer City Council will consider several resolutions regarding city contracts and procedures. This includes updates to public contracting rules and a new collective bargaining agreement with LIUNA Local 737. The council will also review the sewer system development charge for wastewater treatment.

• New rules of procedure for public and personal services contracts
• 2024-2027 collective bargaining agreement with LIUNA Local 737
• Policy for notifying council of contracts exceeding $25,000
• Agreement with Hicks Striping & Curbing, LLC for pavement repainting
• Updates to the sewer system development charge for wastewater treatment

The Keizer City Council approved a 2024-2027 collective bargaining agreement with the Laborers International Union of North America, adopted updated public contracting rules, and authorized multiple engagement letters and service agreements. A resolution to amend the Community Diversity Engagement Committee died for lack of a second, though a future work session will be scheduled. The council also made committee appointments and approved the consent calendar.

• Appointed Deborah Sisco to Position #7 of the Keizer Public Arts Commission and Katherine Klein as Youth Committee Liaison (6-0)
• Adopted resolution authorizing finance director to enter into engagement letter with Piper Sandler & Co. (6-0)
• Adopted resolution authorizing finance director to enter into engagement letter for bond counsel with Hawkins Delafield & Wood LLP (6-0)
• Adopted resolution authorizing agreement with Hicks Striping & Curbing, LLC for repainting pavement legends (6-0)
• Adopted resolution authorizing temporary use and signs for KeizerFEST 2024 (6-0)
• Adopted ordinance establishing rules of procedure for public contracting and personal services contracts on first reading (6-0)
• Adopted amended resolution regarding council notification for contracts over $25,000 (6-0)
• Adopted resolution establishing sewer system development charges for wastewater treatment facilities (6-0)

City Council

The Keizer City Council approved a series of administrative resolutions on July 1, 2024, including engagement letters with Piper Sandler & Co. and bond counsel Hawkins Delafield & Wood LLP, an agreement with Hicks Striping & Curbing, LLC for repainting pavement legends, temporary use and signs for KeizerFEST 2024, a new public contracting ordinance, a $25,000 contract notification policy, a sewer system development charge, and a 2024-2027 collective bargaining agreement with Laborers International Union of North America Local 737. A resolution amending the Community Diversity Engagement Committee died for lack of a second; a work session on the matter will be scheduled. The council also appointed Deborah Sisco and Katherine Klein to the Keizer Public Arts Commission and adopted the consent calendar. All recorded votes were 6-0, with Councilor Cross absent.

• Approved engagement letter with Piper Sandler & Co. (6-0)
• Approved engagement letter for bond counsel with Hawkins Delafield & Wood LLP (6-0)
• Approved agreement with Hicks Striping & Curbing, LLC for repainting pavement legends (6-0)
• Approved temporary use and signs subject to conditions for KeizerFEST 2024 (6-0)
• Adopted ordinance establishing rules of procedure for public contracting and personal services contracts, repealing Ordinances 2005-519 and 2008-580, on first reading (6-0)
• Adopted resolution on notification to council of contracts over $25,000, as amended (6-0)
• Adopted resolution establishing sewer system development charge for wastewater treatment facilities, repealing Resolution R2023-3397 (6-0)
• Resolution amending Community Diversity Engagement Committee died for lack of second

City Council

The Keizer City Council will meet in an executive session on June 25, 2024. The council will consider information or records that are exempt from public inspection by law. No final actions or decisions are scheduled for this session.

• Discussion of records exempt from public inspection under ORS 192.660(2)(f)

Multi-Modal Safety Committee

The Keizer Traffic Safety/Bikeways/Pedestrian Committee will review a project spreadsheet and list. The meeting also includes discussion regarding the possible removal of the committee via resolution.

• Review of project spreadsheet and project list
• Approval of April minutes
• Discussion on possible committee removal per Attachment A, Section 5
• Neighborhood Association reports

The Keizer Traffic Safety/Bikeways/Pedestrian Committee approved its April 2024 minutes and tabled a proposal to remove the committee from its resolution. Members discussed project updates, including that the Council did not recommend moving forward on Lockhaven NE and Chemawa studies and that a Keizer Road curb and sidewalk estimate of $153,000 was not in next year's budget. ODOT reported overnight lane closures on Interstate 5 at Exit 278 through 2027 for the Aurora-Donald interchange project.

• Approved April 2024 minutes (6-0, Philbrick absent)
• Tabled possible removal of the committee from its resolution (Attachment A, Section 5) to the next meeting

Multi-Modal Safety Committee

The committee approved the minutes from their April 2024 meeting. Members also discussed various transportation projects, including updates on the Aurora-Donald interchange and local sidewalk and curb design estimates. A discussion regarding the potential removal of the committee from its governing resolution was tabled until the next meeting.

• Approved April 2024 meeting minutes (6-0)
• Tabled discussion on committee resolution removal

General

The Keizer Public Arts Commission will discuss a possible name change for the 'Cold Wet Eagle' artwork by Jim Johnson. The commission will also review its remaining budget of approximately $3,184.05 and consider potential artwork purchases from fiscal year 2023-2024.

• Possible name change for the 'Cold Wet Eagle' by artist Jim Johnson
• Presentation timing for the 2024 Holiday Card Contest Winner
• Review of remaining Arts Commission budget (~$3,184.05)
• Discussion of artwork submissions for potential purchase

The Keizer Public Arts Commission approved the May 2024 minutes and agreed to buy seven artworks from three artists, including three pieces by Joel Nickels for $1,900 after he lowered his price from $2,100. It also approved a third utility box wrap for 2024 at Chemawa and River. The commission agreed to present the 2024 Holiday Card Contest award at the November City Council meeting and discussed the draft art walk brochure and the possible renaming of the "Cold Wet Eagle" statue.

• Approved May 2024 minutes (4-0; two absent, one open position)
• Approved purchase of 'Jersies in Jersies' for third utility box wrap at Chemawa and River (4-0; two absent, one open position)
• Approved purchase of seven artworks: Into the Wilderness, Enchanted Forest, Coastal Forest, The Blue Summer Daisies, Unity in Diversity, Move Out of the Box, and Rise 'n Shine (3-0; one abstention, two absent, one open position)
• Agreed to present 2024 Holiday Card Contest award at November City Council meeting
• Agreed to add October agenda item to confirm Holiday Card Contest presentation readiness

Public Arts Commission

The Keizer Public Arts Commission approved the May 2024 minutes and agreed to buy seven artworks from the past year's submissions, including three pieces by Joel Nickels for $1,900 after he lowered his price from $2,100. It also approved a third 2024 utility box wrap, "Jersies in Jersies," for placement at Chemawa and River, at approximately $1,000. The commission agreed to present the 2024 Holiday Card Contest award and gift card at the November City Council meeting, with an October agenda item to confirm readiness. It discussed the draft art walk brochure, a possible name change for the "Cold Wet Eagle" statue, and artist stipend reimbursements, but took no final action on those items.

• Approved May 2024 minutes (4 in favor; Steen and Wood absent, one open position)
• Approved purchase of "Jersies in Jersies" for the third 2024 utility box wrap at Chemawa and River, approximately $1,000 (4 in favor; Steen and Wood absent, one open position)
• Approved purchase of seven artworks: Into the Wilderness, Enchanted Forest, Coastal Forest, The Blue Summer Daisies, Unity in Diversity, Move Out of the Box, and Rise 'n Shine (3 in favor; Sisco abstained, Steen and Wood absent, one open position)
• Accepted artist Joel Nickels' offer to sell three pieces for $1,900 instead of the listed $2,100
• Agreed to present the 2024 Holiday Card Contest award and gift card in November at the City Council meeting
• Requested an October agenda item to confirm Holiday Card Contest presentation readiness

City Council

This meeting is scheduled as an executive session closed to the public. The council will conduct deliberations regarding labor negotiations. No final actions or public items are listed on this agenda.

• Labor negotiation deliberations

City Council

The City Council will hold public hearings on proposed updates to the Keizer Development Code and lighting district assessments. The agenda also includes a supplemental budget resolution for civil forfeitures and legal fees. Additionally, the council will consider agreements for pavement repainting and meter reader services.

• Text Amendment Case 2024-06 regarding setback requirements on Arterial and Collector streets
• Resolution for certification of Lighting District Assessments
• Supplemental Budget resolution for General Fund Civil Forfeitures and Legal Fees
• Agreement with Hicks Striping & Curbing, LLC for repainting of pavement legends
• First Amendment to Meter Reader Service Agreement

The Keizer City Council directed staff to prepare an ordinance adopting proposed Keizer Development Code text amendments, including moving variance decisions to the Planning Commission and applying a 10-foot setback along arterial and collector streets. It adopted a lighting district assessment resolution and a supplemental budget resolution for the General Fund covering civil forfeitures and legal fees, both unanimously. The council also directed staff to prepare a resolution shifting Community Diversity Engagement Committee appointments to the Volunteer Coordinating Committee, passing 4-3, and approved a meter reader service agreement amendment 5-2.

• Directed staff to prepare an ordinance adopting Development Code text amendments (variance decisions to Planning Commission, 10-foot setbacks) — passed 7-0
• Adopted Resolution R2024- certifying Lighting District Assessments for FY 2024-25 — passed 7-0
• Adopted Resolution R2024- Supplemental Budget for General Fund Civil Forfeitures and Legal Fees — passed 7-0
• Approved Resolution R2024- authorizing City Manager to sign First Amendment to Meter Reader Service Agreement — passed 5-2 (Cross, Starr opposed)
• Directed staff to prepare a resolution moving CDEC member appointments to the Volunteer Coordinating Committee, with current appointees staying until resignation or term expiration — passed 4-3 (Cross, Kohler, Juran opposed)
• Concurred for staff to report on a proposed Gold Star Memorial at a future meeting
• Concurred for staff to gather more information on a potential cricket pitch at a future meeting
• Pavement legend repainting contract with Hicks Striping & Curbing, LLC to return to a future meeting

City Council

The City Council approved certifications for lighting district assessments and a supplemental budget for legal fees and civil forfeitures. Council directed staff to prepare an ordinance for development code amendments regarding setbacks and Planning Commission authority. A motion to change the appointment process for the Community Diversity Engagement Committee was also passed.

• Approved Certification of Lighting District Assessments for FY 2024-25 (7-0)
• Directed staff to prepare ordinance for Keizer Development Code text amendments (7-0)
• Approved Supplemental Budget for General Fund Civil Forfeitures and Legal Fees (7-0)
• Approved First Amendment to Meter Reader Service Agreement (5-2)
• Approved changing Community Diversity Engagement Committee appointments to the Volunteer Coordinating Committee upon resignation or expiration (4-3)
• Tabled agreement with Hicks Striping & Curbing, LLC for repainting pavement legends

Volunteer Coordinating Committee

The committee will review openings for several boards and commissions, including the Parks Advisory Board. Members will also consider a nomination for Tony Grove as Volunteer of the Quarter.

• Parks Advisory Board opening
• Keizer Public Arts Commission openings
• Youth Committee Liaison and Youth Councilor openings
• Nomination for Tony Grove as Volunteer of the Quarter
• Debrief of 2024 Annual Recognition for City Volunteers

The Volunteer Coordinating Committee recommended Deborah Sisco and Katherine Klein for commission roles and nominated Tony Grove as Volunteer of the Quarter. These recommendations were forwarded to the City Council for final approval.

• Approved April 2024 minutes (unanimous)
• Recommended Deborah Sisco for Public Arts Commission position #7 (unanimous)
• Recommended Katherine Klein for Public Arts Commission Youth Committee Liaison (unanimous)
• Nominated Tony Grove for Volunteer of the Quarter (unanimous)
• Tabled Youth Councilor applicant Ma’Layah Latty-Farrar for August meeting

Volunteer Coordinating Committee

The Volunteer Coordinating Committee unanimously recommended Deborah Sisco for a Public Arts Commission seat and Katherine Klein for the Youth Committee Liaison role, sending both nominations to City Council for approval. The committee also unanimously nominated Tony Grove as Volunteer of the Quarter. Interviews for the Youth Councilor position were conducted, with a final decision deferred to the August meeting.

• Approved April 2024 minutes (4-0)
• Recommended Deborah Sisco for Public Arts Commission position #7 (4-0)
• Recommended Katherine Klein for Youth Committee Liaison role (4-0)
• Nominated Tony Grove as Volunteer of the Quarter (4-0)
• Deferred decision on Youth Councilor applicant Ma’Layah Latty-Farrar to August meeting

Parks Advisory Board

The Parks Advisory Board will hear a request from the Salem Cricket Club regarding support for a cricket field and practice cages. The meeting also includes various park reports and an update on turf fields.

• Request for support for a cricket field and practice cages by Salem Cricket Club
• Street tree photo submission by Michael De Blasi
• Parks reports for Northview, Country Glen, Bair, Chalmer-Jones, Meadows, Bob Newton, Ben Miller, and Mike Whittam
• Turf fields update

The Keizer Parks and Recreation Advisory Board approved the April 2024 minutes and voted to recommend placing a Gold Star monument at PFC Ryan J Hill Memorial Park. The board also heard public comments regarding community garden grants, a proposal for a cricket field from the Salem-Cricket Club, and various park reports and staff updates.

• Approved April 2024 minutes (unanimous)
• Suspended rules to consider an item not on the agenda (unanimous)
• Recommended placing the Gold Star monument in Ryan J Hill Park (unanimous)

City Council

The Keizer City Council held a work session to discuss proposed amendments to the Public Contracting Ordinance. Staff recommended raising the informal procurement threshold to $150,000 and increasing department director spending authority to $50,000 to reduce administrative burden. No formal votes were taken; the City Attorney stated an ordinance would be brought before the Council soon.

• Discussed raising informal procurement threshold to $150,000
• Discussed increasing department director authority to $50,000 (3 years)
• Discussed requiring Council authorization for City Manager spending over $50,000
• Discussed treating transportation projects same as Public Improvement projects
• No formal votes or approvals recorded

City Council

The City Council held a work session to discuss proposed amendments to the Public Contracting Ordinance and purchasing policies. No formal votes were taken; the City Attorney noted that an ordinance will be brought before the Council soon.

Community Diversity Engagement Committee

The committee will discuss a resolution amendment regarding how members are selected for the CDEC. Members will also begin developing "Equity Lenses" by reviewing documents from other jurisdictions.

• Resolution Amendment to change how CDEC members are selected
• Review of application and resolution for member selection recommendations
• Development of Keizer's "Equity Lenses"
• Approval of May 2024 minutes

The committee approved the May 2024 minutes and directed staff to bring an updated resolution, application, and rubric to the City Council for the Volunteer Coordinating Committee's selection process. Members also discussed developing an equity lens model and reviewed neighborhood association reports, but no final decisions were made on the equity framework.

• Approved May 2024 minutes (5-0 with 4 absent)
• Directed staff to present updated CDEC selection resolution and application to City Council (5-0 with 4 absent)
• Discussed developing a community diversity engagement model and equity lens (no vote)
• Noted Jill Gust resigned from committee on 06/06/24

Community Diversity Engagement Committee

The Committee approved the May 2024 minutes and directed staff to present an updated resolution and application for member selection to the City Council. Members also discussed the development of equity lenses and a community diversity engagement model.

• Approved May 2024 Minutes (5-0)
• Directed staff to bring updated Resolution, application, and information to City Council regarding candidate process (5-0)

City Council

The City Council will hold public hearings on the Fiscal Year 2024-25 budget, appropriations, and taxes. The agenda also includes proposed changes to 2025 water rates and solid waste collection rates.

• Adoption of the Fiscal Year 2024-25 Budget, appropriations, and taxes
• Ordinance setting 2025 water rates
• Amendment of solid waste collection rates effective July 1, 2024, and January 1, 2025
• Agreement with K&E Paving, DBA H&H Paving for 2024 pavement resurfacing
• Agreement with Kelley Create for email migration services

The Keizer City Council unanimously adopted the Fiscal Year 2024-25 budget and a four percent water rate increase effective January 1, 2025. They also approved a solid waste rate amendment effective August 1, 2024, with a revisit scheduled before January 1, 2025. Additionally, the Council approved a $2,123 fee waiver for a summer concert series and a $937.50 fee waiver for library events.

• Adopted FY 2024-25 Budget and imposed taxes (6-0)
• Adopted water rate ordinance with 4% increase effective Jan 1, 2025 (6-0)
• Adopted solid waste rate amendment effective Aug 1, 2024 (5-0, 1 abstention)
• Approved $2,123 amphitheater fee waiver for Summer Concert Series (6-0)
• Approved $937.50 Event Center fee waiver for Library programming (6-0)
• Transferred $76,800 from TOT Fund Balance to Contingency Fund (6-0)
• Appointed Councilor Daniel Kohler to Water Wastewater Task Force
• Approved K&E Paving contract for 2024 Pavement Resurfacing (Consent Calendar)

City Council

The City Council approved the Fiscal Year 2024-25 budget and set a 4% water rate increase for 2025. Council also approved updated franchise solid waste collection rates and several fee waivers for community partners.

• Adopted FY 2024-25 Budget, appropriations, and taxes (6-0)
• Approved 4% water rate increase effective Jan 1, 2025 (6-0)
• Approved franchise solid waste collection rate amendments effective Aug 1, 2024 (5-0)
• Approved election to receive state revenues (6-0)
• Certified city provides four or more municipal services (6-0)
• Transferred $76,800 from TOT Fund balance to TOT Contingency Fund (6-0)
• Approved $2,123 fee waiver for Summer Concert Series amphitheater use (6-0)
• Approved $937.50 room use fee waiver for Keizer Community Library (6-0)

Public Arts Commission

The Public Arts Commission is meeting to approve upcoming gallery displays and review holiday card submissions. The body will discuss potential art installations at the skate park and the renaming of the 'Cold, Wet Eagle' artwork.

• Motion for June-July gallery display by Gary Hlastals
• Motion for February and March 2025 art submissions from Cindy Ingram
• Discussion on adding QR codes to art pieces linking to artist information
• Discussion on renaming the 'Cold, Wet Eagle' artwork
• Proposal to change regular meeting time from 6:00 p.m. to 5:30 p.m.

The Commission selected Rachel Wood's 'Christmas Snowman' as the winner of the 2024 Holiday Art Contest. Members also approved the June and July gallery display schedule and established a new process for narrowing down art purchases in the next fiscal year.

• Approved March and April 2024 minutes
• Accepted Gary Hlastals and Cindy Ingram for June-July gallery display
• Approved Rachel Wood's 'Christmas Snowman' as 2024 Holiday Art Contest winner
• Approved narrowing future art purchase choices to three in the coming Fiscal Year
• Decided to maintain 6:00 p.m. regular meeting time

Public Arts Commission

The Keizer Public Arts Commission approved its March and April 2024 minutes and selected artwork for display. It voted to accept pieces by Gary Hlastals and Cindy Ingram, and chose Rachel Wood's "Christmas Snowman" as the winner of the 2024 Holiday Art Contest. The commission decided to keep its regular meeting time at 6:00 pm, and discussed QR codes linking art to artist information, with a suggestion to refund artist stipends to the Keizer Community Foundation so the codes could point to the City's website.

• Approved March and April 2024 minutes (passed; Christopher, Thoreson, Steen, Wood, Reid, Sisco in favor, one open position)
• Accepted Gary Hlastals and Cindy Ingram art for display (motion by Lore Christopher; outcome not recorded in the provided text)
• Selected Rachel Wood's "Christmas Snowman" as winner of the 2024 Holiday Art Contest (passed; Christopher, Thoreson, Wood, Reid, Sisco in favor, Steen and one open position not in favor)
• Decided to keep regular meeting time at 6:00 pm

City Council

The City Council is meeting in a closed executive session. The body will discuss the employment-related performance of a public officer, employee, or staff member.

• Review and evaluation of employment-related performance of a public officer, employee, or staff member

City Council

The City Council will review administrative actions including solid waste hauling rates and a settlement with PERS for Tier 1 & 2 employees. The body will also consider authorizations for park camera equipment and related electrical work.

• Solid Waste Hauling Rates
• Ordinance relating to the Recognition of Neighborhood Associations
• Resolution to purchase camera equipment and licenses for City Parks
• Resolution for agreement with Cherry City Electric for Parks Camera Electrical Work
• Settlement with Keizer Tier 1 & 2 Employees with PERS

The City Council scheduled a public hearing for June 3, 2024, to discuss proposed solid waste collection rate adjustments. The Council also approved new park camera equipment, an updated neighborhood association ordinance, and a PERS salary reporting correction.

• Scheduled public hearing for June 3, 2024, regarding solid waste rate amendments (5-0-1)
• Adopted Ordinance 2024 relating to the Recognition of Neighborhood Associations (6-0)
• Approved Resolution authorizing purchase of camera equipment and licenses for city parks (6-0)
• Approved Resolution authorizing agreement with Cherry City Electric for park camera electrical work (6-0)
• Directed City Manager to work with PERS to correct a salary reporting issue (6-0)
• Approved April 29 and May 6 meeting minutes via Consent Calendar (6-0)

City Council

The Keizer City Council adopted a new ordinance recognizing Neighborhood Associations and repealing an older one. They also directed staff to schedule a public hearing for June 3, 2024, to gather feedback on proposed solid waste rate increases from Lorens Sanitation and Valley Recycling. Additionally, the Council unanimously approved resolutions to purchase camera equipment for city parks and authorize electrical work for those cameras.

• Adopted Ordinance 2024 Relating to Recognition of Neighborhood Associations (6-0)
• Directed staff to schedule public hearing on solid waste rates for June 3, 2024 (5-0, 1 abstention)
• Adopted Resolution authorizing purchase of camera equipment for City Parks (6-0)
• Adopted Resolution authorizing agreement with Cherry City Electric for park camera electrical work (6-0)
• Directed City Manager to work with PERS to correct salary reporting issue (6-0)
• Approved Consent Calendar including April 29 and May 6 minutes (6-0)

City Council

The Keizer City Council will attend a meeting with Marion County Commissioners and Salem City Council members. The session will consist of general discussion regarding issues affecting both cities and the county.

• General discussion of issues between Keizer, Salem, and Marion County

Budget Committee

The Budget Committee will continue deliberations on the proposed draft budget, including Administrative Services, Public Works, and General Funds. The committee is expected to vote on the total budget amount and the property tax rate for the 2024-2025 Fiscal Year.

• Proposed property tax rate of $2.0838 per $1,000 of assessed value
• Approval of the Fiscal Year 2024-2025 Budget
• Review of Public Works Funds including Streets, Sewer, and Water
• Review of General Funds including Police, Planning, and Municipal Court
• Review of Other Funds including American Rescue Plan Act and Event Center

Multi-Modal Safety Committee

The committee will meet to approve April minutes and review the current project list. The agenda includes reports from neighborhood associations, staff, and police and council liaisons.

• Review of project spreadsheet list

Budget Committee

The Budget Committee is reviewing draft budget presentations for various city funds, including Administrative Services, Public Works, and General Funds. The committee may vote to approve the 2024-2025 Fiscal Year budget and the property tax rate.

• Proposed property tax rate of $2.0838 per $1,000 of assessed value for Fiscal Year 2024-2025
• Review of Administrative Services Fund (City Manager, Attorney, Recorder, HR, Finance, IT, Utility Billing)
• Review of Public Works Funds (Streets, Stormwater, Sewer, Water, Park Services)
• Review of General Funds (Planning, Municipal Court, Police)
• Review of Other Funds (ARPA, Event Center, Housing Rehabilitation, Energy Efficiency Loan)

The Budget Committee approved the 2024-2025 fiscal year budget and set the permanent property tax rate at $2.0838 per $1,000 of assessed value. The committee made several amendments to the General, Water, and ARPA funds, including using ARPA funds to offset water rate increases.

• Approved 2024-2025 fiscal year budget as amended (14-0-0)
• Approved property tax rate of $2.0838 per $1,000 of assessed value (14-0-0)
• Approved $150,000 ARPA fund transfer to Water Fund to offset 2024-2025 rate increase (9-0-5)
• Approved transfer of $1,141,200 ARPA ending balance to Police Operations Fund (14-0-0)
• Approved $17,200 for Keizer Cultural Center improvements (14-0-0)
• Approved $30,000 for Keizer Community Library and $3,000 for Keizer Community Dinner from ARPA funds (14-0-0)
• Approved $16,800 for Keizer Klosets from ARPA funds (14-0-0)
• Approved $1,200 budget addition for South East Keizer Neighborhood Association (14-0-0)

Budget Committee

The Budget Committee is meeting to elect its leadership and begin deliberations on the proposed draft budget. The committee will review funding for administrative services, public works, general funds, and other specialized city funds.

• Election of Budget Committee Chair and Vice Chair
• Presentation of Administrative Services Fund (City Manager, Attorney, Recorder, HR, Finance, IT, Utility Billing, Public Works, Facility Maintenance, General Administration)
• Presentation of Public Works Funds (Streets, Lighting, Transportation, Stormwater, Sewer, Water, Park Services)
• Presentation of General Funds (Planning, Municipal Court, Police)
• Review of Other Funds (ARPA, Event Center, PEG, Youth Peer Court, Housing Rehabilitation, Energy Efficiency Loan, Keizer Station Local Improvement)

The Budget Committee approved the 2024/25 Budget Calendar and several departmental funds, including Administrative Services and Public Works. A motion to approve the Water Fund, which included a proposed 4% rate increase, was denied. The Water Fund and Water Facility Replacement Fund will be revisited at a future meeting.

• Elected Daniel Kohler as Chair (13-0-1)
• Elected Jonathan Thompson as Vice Chair (13-0-1)
• Approved 2024/25 Budget Calendar (13-0-1)
• Approved Administrative Services Fund (14-0-0)
• Approved Street, Street Lighting, Transportation Improvement, and Stormwater Funds (14-0-0 each)
• Approved Sewer and Sewer Reserve Funds (14-0-0 each)
• Denied Water Fund approval (6-0-8)
• Approved Park Services and Park Improvements Funds (14-0-0 each)

Community Diversity Engagement Committee

The Keizer Community Diversity Engagement Committee is meeting to discuss its scope, potential changes to its membership process, and what an equity lens might look like for the city. The committee will also review reports from neighborhood associations and consider a consultant's task list for defining diversity, equity, and inclusion.

• Discussion on whether the Volunteer Coordinating Committee should appoint CDEC members
• Review of GNEKNA report and DEI documents
• Task list for consultant includes creating a Keizer Equity Lens and engagement survey
• Mayor Clark's request for recommendations on scope and community engagement

Planning Commission

The Keizer Planning Commission unanimously recommended approval of Text Amendment Case 2024-06 to the City Council, with changes as discussed. The Commission voted to set aside part c of the amendment, which proposed increasing allowed square footage for Accessory Structures, for further discussion. The approved parts address changes to Planning Commission decisions and setback requirements along Collector and Arterial streets.

• Approved March 2024 minutes (unanimous)
• Recommended approval of Text Amendment Case 2024-06 parts a and b to City Council (unanimous)
• Set aside part c of Text Amendment Case 2024-06 for further discussion (unanimous)
• Agreed by consensus to cancel the June 12th meeting

City Council

The Keizer City Council will hold a regular session with several administrative actions, including a public hearing on a resolution to exempt informal solicitation for the Reitz Well Pump Installation Project and authorize a contract with Cascade Water Works, LLC. The council will also consider an ordinance recognizing neighborhood associations, a resolution to award a contract to Knife River Corporation for pickleball courts and parking lot, and fee waiver requests for community events.

• Resolution to exempt informal solicitation for Reitz Well Pump Installation Project and authorize contract with Cascade Water Works, LLC
• Ordinance relating to recognition of neighborhood associations, repealing Ordinance No. 93-257
• Resolution authorizing agreement with Knife River Corporation - Northwest for pickleball courts and parking lot
• Event Center fee waiver request for Latino Business Alliance 2024 Expo Negocio
• Amphitheatre fee waiver request for Claggett Creek Watershed Council Soggy Day in the Park

The Keizer City Council unanimously approved a contract with Cascade Water Works for the Reitz Well Pump Installation Project after a change order triggered new solicitation requirements. They also adopted an amended ordinance recognizing neighborhood associations, repealing an older rule, with one dissenting vote. Additionally, the council approved a $2,480 sign for the chambers and authorized a settlement agreement for a civil forfeiture claim.

• Approved contract with Cascade Water Works for Reitz Well Pump Project (7-0)
• Adopted Ordinance 2024- on Neighborhood Associations, repealing Ordinance No. 93-257 (6-1)
• Approved $2,480 procurement for City of Keizer sign in Council Chambers (7-0)
• Authorized City Manager to enter settlement agreement for civil forfeiture claim (7-0)
• Approved agreement with Knife River Corporation for Pickleball Courts and Parking Lot (7-0)
• Waived $3,590.63 Event Center fee for Latino Business Alliance Expo, charged $1,500 deposit (7-0)
• Waived $305 Amphitheatre fee for Claggett Creek Watershed Council event (7-0)
• Appointed Liam Statt as Youth Liaison to Parks Advisory Board and Jerry Nuttbrock to Willamette Water Trail Committee (7-0)

City Council

The City Council is meeting in a closed executive session to conduct deliberations. The body will discuss labor negotiations and consult with counsel regarding current or likely litigation.

• Labor negotiations deliberations per ORS 192.660(2)(d)
• Consultation with counsel regarding litigation per ORS 192.660(2)(h)

City Council

The Keizer City Council will meet in an executive session to consult with counsel regarding legal rights and duties related to current or likely litigation. This meeting is closed to the public.

• Executive session to consult with counsel concerning litigation

City Council

The City Council is holding a work session to discuss two specific programs. The body will review the Neighborhood Traffic Management Program and proposed amendments to the Public Contracting Ordinance.

• Discussion of Neighborhood Traffic Management Program
• Discussion of Public Contracting Ordinance Amendments

The Keizer City Council held a work session to discuss updates to the Neighborhood Traffic Management Program and amendments to public contracting ordinances. No formal decisions or votes were taken during this session. Both topics were tabled for further refinement, with revised drafts scheduled to return to the Council for adoption after additional community feedback and data review.

• Neighborhood Traffic Management Program draft discussed; not adopted
• Public Contracting Ordinance amendments discussed; not adopted
• Traffic program draft sent to Community Diversity Engagement Committee for refinement
• Contracting ordinance revised draft to be prepared after budget process
• City Manager to provide procurement data to Council

General

The Land Use Hearings Officer will decide on an application to subdivide a 0.93-acre parcel into 6 lots with the potential for 18 dwelling units. The property at 6255 McLeod Lane NE is zoned Single Family Residential (RS) and Low Density Residential. The applicant, ORREO LLC, is represented by agent Geoff James. The hearing is scheduled for April 24, 2024, at 6:00 pm at Keizer City Hall.

• Subdivision of 0.93 acres into 6 lots with potential for 18 dwelling units
• Property address: 6255 McLeod Lane NE, Keizer
• Applicant: ORREO LLC
• Zoning: Single Family Residential (RS) and Low Density Residential
• Hearing date: Wednesday, April 24, 2024, at 6:00 pm

Personnel Policy Committee

The Keizer Personnel Policy Committee met on April 22, 2024, to approve January 2024 minutes and discuss a proposed observation form for Municipal Court Judges. The agenda also included a staff liaison report for the first quarter of 2024. No other substantive decisions or public hearings were listed.

• Approval of January 2024 minutes
• Discussion of proposed Municipal Court Judge Observation Form
• 2024 1st Quarter Staff Liaison Report

The committee unanimously approved the minutes from the January 2024 meeting. The remainder of the session consisted of discussions regarding a proposed judge observation form and a detailed staff report on human resources, labor relations, and risk management.

• Approved January 2024 Minutes (3-0)

Multi-Modal Safety Committee

The Multi-Modal Safety Committee will discuss ODOT speed zones and the 2017-2021 SKATS Top 20 High Injury Corridors. Members will also consider a recommendation to City Council to amend the committee's resolution regarding the inclusion of the Keizer Fire District and Salem Keizer School District.

• Presentation on Manual on Uniform Traffic Control Devices (MUTCD) by Scott Mansur
• Discussion on ODOT Speed Zones
• Review of 2017-2021 SKATS Top 20 High Injury Corridors
• Proposed removal of Keizer Fire District and Salem Keizer School District from Committee Resolution Appendix A
• Discussion on Pedestrian Flags and the Neighborhood Traffic Management Program (NTMP)

The committee unanimously approved amendments to its own resolution, removing permanent non-voting liaisons from fire districts and updating references to state advisory committees. Members also agreed to ask the City Council to authorize the use of pedestrian flags at crosswalks. A presentation on new national traffic control standards was reviewed, and the committee requested data on high-injury corridors from a regional transportation study.

• Amended Committee Resolution to remove fire district liaison positions (6-0)
• Amended Committee Resolution to update state advisory committee references (6-0)
• Agreed to request City Council authorization for pedestrian flags
• Approved March 2024 minutes with minor text correction (6-0)
• Agreed to replace ODOT speed zone info on website with engineering presentation
• Requested SKATS high-injury corridor data in spreadsheet format

Public Arts Commission

The Public Arts Commission will vote on artwork for the Council Chambers and approve utility box artwork submissions from four artists. The body will also discuss printed materials for box wraps and the display of student art posters.

• Selection of art for the Civic Center Council Chambers
• Approval of utility box artwork submissions from four artists
• Discussion of printed material for box wraps
• Proposal to hang 'If I Were Mayor' student posters in the gallery

The Keizer Public Arts Commission on April 16, 2024, approved a design for art in the Council Chambers and recommended it to the City Council for final approval. The commission also approved four utility box artwork submissions for 2024 and 2025, and agreed to display six 'If I Were Mayor' student posters on a professional mounting in the student art gallery at the commission's expense. The commission discussed but did not decide on a proposal to paint murals at Carlson Skate Park or on renaming a statue called 'Cold, Wet Eagle.'

• Approved Council Chambers art design and recommended it to City Council (6-0, one open position)
• Approved utility box artwork: Salmon (2024); Irises, Rainbow Trout, Blue Floral Design (2025) (6-0, one open position)
• Approved displaying six 'If I Were Mayor' student posters on professional mounting in student art gallery, commission to pay (6-0, one open position)

City Council

The Keizer City Council will hold an executive session on April 15, 2024, which is closed to the public. The sole agenda item is a consultation with legal counsel regarding the city's rights and duties concerning current or anticipated litigation. No final decisions or actions can be taken during this closed session; any final action must occur after the session or at the next regular meeting.

• Executive session to consult with counsel on current or likely litigation pursuant to ORS 192.660(2)(h)

City Council

The City Council will hold a public hearing regarding a services agreement for a municipal judge. The body is also deciding on temporary suspensions of street vendor prohibitions and contracts for storm drain rehabilitation and payroll software.

• Public hearing on exempting Municipal Judge Services Agreement from competitive bidding for A. Carl Myers
• Proposed temporary suspension of the ordinance prohibiting street vendors
• Contract with PeopleGuru, Inc. for Human Resources Information System (HRIS) and payroll software
• Contract with SAK Construction LLC for storm drain rehabilitation
• Agreement with the City of Salem for critical records support services

The City Council awarded a municipal judge services agreement to A. Carl Myers and approved a new payroll and HR software contract with PeopleGuru, Inc. Council also authorized a records support agreement with the City of Salem and extended recognition to three neighborhood associations.

• Awarded Municipal Judge Services Agreement to A. Carl Myers (7-0)
• Authorized temporary suspension of street vendor ordinance for 2024 KeizerFest (7-0)
• Extended recognition to NWKNA, GGNA, and SE Keizer Neighborhood Associations (7-0 each)
• Authorized Critical Records Support Services Agreement with City of Salem (5-2)
• Adopted 2024 Work After Retirement Policy (6-1)
• Approved HRIS and Payroll Software agreement with PeopleGuru, Inc. (5-2)
• Approved contract with SAK Construction LLC for storm drain rehabilitation (7-0)
• Appointed Ethan Eggert as Youth Liaison to Traffic Safety, Bikeways and Pedestrian Committee (7-0)

Volunteer Coordinating Committee

The Volunteer Coordinating Committee will review applicants for three different roles. These include a position on the Willamette Water Trail Committee and two Youth Liaison positions for other boards.

• Willamette Water Trail Committee appointment recommendation (Michael De Blasi or Jerry Nuttbrock)
• Parks Advisory Board Youth Liaison appointment recommendation (Liam Stitt)
• Traffic Safety, Bikeways & Pedestrian Committee Youth Liaison appointment recommendation (Ethan Eggert)
• Volunteer of the Quarter nomination for Tammy Saldivar

Parks Advisory Board

The Parks & Recreation Advisory Board will review reports on several city parks and discuss transit service to support Keizer Rapids Park. The board will also receive a staff update regarding turf fields.

• Action item: Transit service to support Keizer Rapids Park
• Staff report: Turf fields update
• Parks reports for Northview, Country Glen, Bair, Chalmer-Jones, Meadows, Bob Newton, Ben Miller, and Mike Whittam parks

City Council

The Keizer City Council held a work session on April 8, 2024, to discuss the Neighborhood Association Recognition Ordinance. The agenda consisted solely of procedural items and this single discussion point, with no other decisions or public hearings listed.

• Discussion of the Neighborhood Association Recognition Ordinance

The City Council held a work session to discuss potential amendments to the Neighborhood Association Recognition Ordinance. No formal votes were taken; staff will prepare an amended draft based on the discussion for a future agenda.

Community Diversity Engagement Committee

The Keizer Community Diversity Engagement Committee met to review equity agreements and discuss the committee's scope. Members considered recommendations requested by Mayor Clark regarding engagement with other city boards and neighborhood associations. The agenda also included a report on the consultant's task list for developing an equity lens and action plan.

• Review of Equity Agreements and Equity Lens Document submitted by Stephanie Cross
• Discussion on whether the Volunteer Coordinating Committee should appoint CDEC members
• Review of CDEC scope for possible changes as requested by Mayor Clark
• Consultant task list including defining DEI, creating the Keizer Equity Lens, and developing an engagement survey
• Volunteer appreciation for Daisy Hickman

The committee discussed strategies for neighborhood engagement and the process for appointing new members. Members were asked to observe neighborhood association meetings and review ODOT's social equity tools to inform future discussions.

• Approved March 2024 minutes with name correction (7-0)
• Moved May meeting date from May 2 to May 9 (6-0)

City Council

The Keizer City Council will hold public hearings on a supplemental water budget for a Ford truck and two liquor license applications. Administrative actions include establishing a franchise agreement with Ziply Fiber Pacific, LLC and authorizing the City Manager to sign an option to purchase for the Keizer Station Area A. The council will also discuss a speed zone near McNary High School and approve a telemetry system upgrade.

• Ordinance establishing a franchise agreement with Ziply Fiber Pacific, LLC for telecommunications services
• Resolution authorizing the City Manager to sign an Option to Purchase Letter of Intent for Keizer Station Area A
• Resolution authorizing the purchase of License Plate Reader (LPR) licenses and hardware
• Public hearing on a supplemental Water Fund budget for the purchase of a 2024 Ford F150 truck
• Public hearings on OLCC applications for Bai Bua Thai Kitchen and Mesa del Rincon Cerveceria & Taproom, LLC

The City Council approved several infrastructure and public safety measures, including the purchase of license plate reader hardware and a telecommunications franchise agreement with Ziply Fiber Pacific, LLC. Council also recommended approval for two liquor license applications and decided not to proceed with the City Hall Expansion Project.

• Approved supplemental budget for Public Works 2024 Ford F150 truck (6-0)
• Recommended approval of liquor license ownership change for Bai Bua Thai Kitchen (6-0)
• Recommended approval of new liquor license for Mesa del Rincon Cerveceria & Taproom, LLC (6-0)
• Authorized purchase of License Plate Reader (LPR) licenses and hardware (6-0)
• Authorized Letter of Intent for purchase option at Keizer Station Area A (6-0)
• Adopted franchise agreement with Ziply Fiber Pacific, LLC (6-0)
• Accepted Greater Northeast Keizer Neighborhood Association annual report (6-0)
• Decided not to move forward with the City Hall Expansion Project

General

This is a quorum notice for a groundbreaking ceremony for artificial turf fields at Keizer Rapids Park. No official city business is scheduled for decision or discussion.

• Groundbreaking Ceremony of the Artificial Turf Fields at Keizer Rapids Park

Multi-Modal Safety Committee

The committee is reviewing the March 2024 project list and discussing upcoming projects including the Aurora-Donald Interchange and Verda Lane. Members will discuss pedestrian timing changes and a proposal to amend the committee's resolution regarding Fire District and School District positions.

• Aurora-Donald Interchange Online Open House
• Verda Lane ODOT Project
• 5-second timing change for pedestrians
• ODOT Speed Zone discussion
• Neighborhood Traffic Management Program (NTMP)

The Keizer Traffic Safety/Bikeways/Pedestrian Committee approved the February 2024 minutes and voted unanimously to send three recommendations to the City Council: a traffic study for bike lanes on Lockhaven NE from the Trail to River Road on both sides, a study of installing a sidewalk on the north side of Keizer Road from Verda to the existing sidewalk, and a review of proper cyclist flow at River Road and Chemawa Road westbound. The committee also discussed resident complaints about speeding and parking visibility in Country Glen and on River Road, and heard updates on speed tables and flashing signs on Shoreline Drive and Cummings. Several items, including the Climate-Friendly and Equitable Community discussion, the Neighborhood Traffic Management Program, and a proposal to amend the committee's resolution, were tabled to the next meeting.

• Approved February 2024 minutes (5-0; Lamb and Myers absent)
• Recommended City Council request a traffic study for bike lanes on Lockhaven NE from the Trail to River Road, both sides (5-0; Lamb and Myers absent)
• Recommended City Council study installing a sidewalk on the north side of Keizer Road from Verda to the existing sidewalk (5-0; Lamb and Myers absent)
• Recommended City Council review proper cyclist flow at River Road and Chemawa Road westbound (5-0; Lamb and Myers absent)
• Tabled Climate-Friendly and Equitable Community discussion to next meeting
• Tabled Neighborhood Traffic Management Program (NTMP) to next meeting
• Tabled proposal to amend Attachment A of committee resolution to next meeting

Public Arts Commission

The Public Arts Commission will elect its leadership and review a draft strategic plan. Members will discuss the upcoming gallery display schedule and determine the commission's budget requirements for the next year.

• Election of Chair and Vice Chair
• Motion for artist Joel Nickel's submission for April and May gallery display
• Motion regarding budget needs for the next year
• Discussion of a curated walking map for the Keizer Public Art Walk brochure
• Consideration of reopening the 2024 Holiday Card Contest

The Commission approved a $6,000 budget request for art preservation, utility box art, and new installations. Members also elected new leadership and selected an artist for the upcoming gallery display.

• Elected Kat Thoreson as Chair and Kim Steen as Vice Chair (unanimous)
• Approved December 2023, January 2024, and February 2024 minutes (5-0)
• Approved artist Joel Nickel for April and May gallery display (5-0)
• Approved paying $200 to selected artists for utility box artwork (5-0)
• Requested $6,000 budget including $1,000 for wood art preservation and $2,000 for utility box art (5-0)
• Agreed to review Strategic Plan and provide comments at the next meeting

City Council

The City Council is meeting in a closed executive session. The body will deliberate on real property transactions and consult with counsel regarding current or likely litigation.

• Deliberations regarding real property transactions
• Consultation with counsel on legal rights and duties regarding litigation

City Council

The City Council will hold a public hearing regarding an ordinance to vacate part of 15th Avenue North. The body will also consider a telecommunications franchise with Ziply Fiber Pacific, LLC and a grant application for Keizer Rapids Park Turf Fields.

• Public hearing on ordinance to vacate a portion of 15th Avenue North
• Telecommunications Franchise between the City of Keizer and Ziply Fiber Pacific, LLC
• Resolution to apply for Oregon Parks and Recreation Department grant for Keizer Rapids Park Turf Fields
• Resolution to purchase 2024 Ford F150 Pickup Truck for Public Works Department
• Resolution to sign 2023-2025 CFEC Scenario Planning Grant- Salem-Keizer Region Agreement

The Keizer City Council voted 7-0 to adopt an ordinance vacating a portion of 15th Avenue North and directed staff to prepare a non-exclusive telecommunications franchise agreement with Ziply Fiber Pacific, LLC. The council also adopted a resolution authorizing the City Manager to apply for an Oregon Parks and Recreation Department grant for improvements at Keizer Rapids Park turf fields, and directed staff to bring back a retire/rehire policy resolution. A social media policy discussion ended with consensus to schedule a work session; no policy was adopted.

• Adopted ordinance to vacate a portion of 15th Avenue North (7-0)
• Directed staff to prepare a non-exclusive telecommunications franchise agreement with Ziply Fiber Pacific, LLC (7-0)
• Adopted Resolution R2024- authorizing the City Manager to apply for an Oregon Parks and Recreation Department grant for Keizer Rapids Park turf field improvements (7-0)
• Directed staff to bring back a resolution adopting a retire/rehire policy under House Bill 2296 with a five-year policy period, two-year maximum rehire per retiree, and limits on accrual caps and paid time off (7-0)
• Approved the Consent Calendar, including a resolution to purchase a 2024 Ford F150 pickup for Public Works, a resolution to sign the 2023-2025 CFEC Scenario Planning Grant agreement, and approval of February 20 and March 4, 2024 minutes (7-0)
• Reached consensus to schedule a work session on a social media policy; no policy was adopted

Planning Commission

The Planning Commission will discuss proposed text amendments to allow the body to approve Variances and Conditional Use Permits. The commission will also discuss square footage requirements for Accessory Dwelling Units (ADUs), garages, and out-buildings.

• Proposed text amendments to expand Planning Commission role to include approval of Conditional Use Permits and Variances
• Discussion on 750 square footage limit for Accessory Dwelling Units (ADU), garages, and out-buildings

The Keizer Planning Commission reached consensus on March 13, 2024, to have minor variances decided by staff with appeals going to the Planning Commission instead of a Hearings Officer, and to treat a minor variance filed with a major variance as a major variance. The Commission also agreed to bring back text amendments that would give major variances, conditional uses, and master plan amendments more review, and to consider changing the 750-square-foot limit for accessory dwelling units and accessory structures. No formal motions or votes were recorded on these items; the February minutes were approved unanimously. The April 10 meeting was cancelled to allow staff time to prepare the amendments for a May public hearing.

• Approved February 2024 minutes unanimously (Lawyer, Bersin, Grenz, Hutches, Witters, Lopez in favor; Avishan absent)
• Consensus: minor variances become staff-level decisions appealable to the Planning Commission instead of the Hearings Officer
• Consensus: a minor variance filed with a major variance is treated as a major variance with the highest level of review
• Consensus: major variances, conditional uses, and master plan amendments would come before the Planning Commission
• Consensus: accessory structure text amendments to consider a change from 750 square feet will return to the Commission
• Agreed to cancel the April 10, 2024 meeting to allow staff time to prepare text amendments for a May public hearing

Parks Advisory Board

The Parks & Recreation Advisory Board will consider a matching grant request for plant replacement at Bair Park. The board will also receive an overview of the Tree Plotter Inventory and volunteer training scheduled for May 4, 2024.

• Grant request of $7,423.25 from Connor Graham for native plants at Bair Park
• Tree Plotter Inventory and volunteer training overview by Jenny Ammon
• Parks reports for Ryan J. Hill, Willamette Manor, Claggett Creek, Clearlake, Wallace House, Keizer Little League, Hidden Creek, Northridge, Palma Ciea, Sunset, and Keizer Rapids Park
• Staff report on turf fields update

The Parks Advisory Board unanimously approved a $512 grant for Connor Graham to replace invasive plants with native plants at Bair Park. The board also appointed David Louden to the review panel for the artificial turf fields' maintenance and operations. Staff reported on ongoing turf field construction, graffiti cleanup efforts, and an upcoming volunteer training for tree inventory.

• Approved $512 grant for native plant replacement at Bair Park (unanimous)
• Appointed David Louden to turf fields maintenance review panel (unanimous consent)
• Approved February 2024 minutes (unanimous)

City Council

The City Council is meeting for a joint work session with the Community Diversity Engagement Committee. The session consists of a discussion regarding facilitation slides.

• Discussion of facilitation slides

The City Council held a joint work session with the Community Diversity Engagement Committee (CDEC) to review past accomplishments and discuss future engagement strategies. Mayor Clark assigned the CDEC four specific tasks to research and bring back as recommendations to the Council.

• Tasked CDEC to review its scope for possible changes
• Tasked CDEC to determine how to engage with other boards, commissions, committees, and neighborhood associations
• Tasked CDEC to schedule a consultation with neighborhood associations
• Tasked CDEC to define what an equity lens would look like

Community Diversity Engagement Committee

The Community Diversity Engagement Committee will meet to prepare a list of accomplishments for an upcoming joint session with the City Council. The group will also review practical applications of diversity, engagement, and inclusion (DEI) and review equity agreements.

• Preparation of accomplishments list for March 11 joint meeting with City Council
• Review of OHSU Inclusive Language Guide
• Review of Buffalo Cloud Consulting, LLC definitions
• Review of ODOT Inclusive Language Flyer
• Review of 'Stay Engaged' equity agreements

The Keizer Community Diversity Engagement Committee approved its February 2024 minutes and discussed preparations for a joint meeting with the City Council on March 11, including a list of accomplishments and questions for the Council. The committee also discussed recommending a city-wide inclusive language guide and agreed to table adding an equity lens and a consultant to the March 11 agenda because the agenda is long. No other substantive decisions were made; the meeting adjourned at 6:59 p.m.

• Approved February 2024 minutes (7-0, two absent)
• Agreed to table adding an equity lens and a consultant to the March 11 joint meeting agenda due to long agenda
• Designated City Council meeting dates for reporting on National Observances (see chart in packet)
• Expressed intent to recommend a city-wide inclusive language guide (no formal vote recorded)

City Council

The City Council will hold public hearings on an ordinance and resolutions regarding private property impound towing, storage rates, and permit fees. The body will also consider parking restrictions on Bailey Road Northeast and the appointment of a Hearings Officer.

• Ordinance and resolutions regulating private property towing, storage rates, and permit fees
• Order designating "No Parking" zones on Bailey Road Northeast
• Resolution to contract Theodore R. Naemura for Hearings Officer services
• Resolution for the City Manager to sign dedication for Reserve Strip (Marion County Tax Lot 063W23DD02000)
• Discussion on Neighborhood Association Recognition Ordinance

The Keizer City Council unanimously adopted an ordinance and two resolutions regulating the towing of vehicles from private property, including setting storage rates and permit fees. The council also approved a resolution to hire Theodore R. Naemura as the Hearings Officer and designated 'No Parking' zones on Bailey Road Northeast. Additionally, the council directed staff to schedule a public hearing for the Municipal Judge contract exemption and discussed potential changes to neighborhood association recognition rules.

• Adopted Ordinance No. 2024 regulating private property towing (7-0)
• Adopted resolutions on towing storage rates and permit fees (7-0)
• Adopted Order designating 'No Parking' zones on Bailey Road NE (6-0, 1 abstention)
• Adopted Resolution appointing Theodore R. Naemura as Hearings Officer (7-0)
• Directed staff to notice public hearing for Municipal Judge contract exemption (7-0)
• Adopted Resolution authorizing City Manager to sign dedication for reserve strip (7-0)
• Approved February 5, 2024 Regular Session Minutes (7-0)

Long Range Planning Task Force

The Long Range Planning Task Force will review a staff presentation regarding the 2023-24 fiscal year. The body will also approve minutes from the February 12, 2024 meeting.

• Staff presentation for Fiscal Year 2023-24
• Approval of February 12, 2024 minutes

The Task Force approved the previous meeting's minutes and reviewed financial presentations for the Water, Stormwater, and General Operating funds. Staff presented business cases for police technology upgrades, including license plate readers and body cameras, and discussed strategies to reduce the city's unfunded pension liability. No final votes were taken on new expenditures or rate increases during this session.

• Approved February 12, 2024 minutes (unanimous)
• Reviewed Water System rates; no increase recommended for upcoming fiscal year
• Reviewed Stormwater System rates; no increase recommended for upcoming fiscal year
• Discussed ARPA fund allocations for police cameras and storage projects
• Discussed strategies to reduce PERS unfunded liability using property proceeds
• Discussed potential use of opioid settlement funds for police staffing

Public Arts Commission

The Public Arts Commission is meeting to discuss the gallery display of additional artwork by Deborah Sisco for February and March. A motion is required for this item.

• Motion regarding February-March gallery display of Deborah Sisco's artwork

The Keizer Public Arts Commission approved a motion to display 25 additional pieces of artwork by Deborah Sisco in the gallery, adjusting the previous plan to show 40 pieces. The commission also discussed a sign for the Council Chambers, which City Manager Adam Brown agreed to fund outside the Arts Commission budget. Chair Kim Steen reported receiving an email from Mayor Clark about a local urban art group and agreed to contact them.

• Approved motion to display 25 additional pieces of Deborah Sisco's artwork (4-0 vote, 3 members absent)
• City Manager Adam Brown agreed to pay for Council Chambers sign mockup
• Chair Steen agreed to contact urban art group regarding skate park pinstriping

Planning Commission

The Planning Commission will meet to provide feedback on the Draft Strategic Plan. The meeting also includes standard procedural items and reports.

• Review of Draft Strategic Plan

The Commission identified specific goals in the draft Strategic Plan that align with its duties, including urban renewal and Urban Growth Boundary (UGB) expansion. Members reached a consensus to reword the UGB growth goal to include public engagement and polling. The Commission also agreed to discuss Accessory Dwelling Unit (ADU) and garage square footage at the next meeting.

• Approved January 2024 Minutes (unanimous)
• Consensus to reword Goal 5.5 to 'conduct public engagement and/or polling with residents to explore interests regarding opportunities for expansion of the UGB'
• Consensus to change Goal 5.4 to 5.1 or combine them
• Agreed to add ADU and garage square footage discussion to next month's agenda

City Council

The City Council is meeting in executive session to conduct deliberations with designated persons. The discussion concerns the negotiation of real property transactions.

• Negotiation of real property transactions

City Council

The City Council will hold public hearings regarding liquor license renewals and salary adjustments for non-represented employees. The body will also review a property partition request and several event center fee waivers.

• Public hearing on 2024 Liquor License Renewals
• Public hearing on non-represented employee salary survey and cost of living increases
• Partition and major variance application for 527 Dearborn Avenue N (Case No. 2023-12)
• Resolution to initiate vacation process for a portion of 15th Avenue North
• Event center fee waivers for Keizer Chamber of Commerce, Joys of Living Assistance Dogs, and CASA of Marion County

The Keizer City Council approved a 2021-2022 salary survey and 2023-2024 city-wide internal equity review for non-represented employees, adopted a cost-of-living increase, and authorized related supplemental budget adjustments. The pay equity resolution passed 4-2, while the supplemental budget, cost-of-living increase, and its budget adjustment each passed 5-1. The council also approved 2024 liquor license renewals, several Event Center fee waivers, a partition and major variance at 527 Dearborn Avenue N, and initiated a street vacation process for a portion of 15th Avenue North.

• Approved 2024 Liquor License Renewals (6-0, Mayor Clark absent)
• Adopted Resolution R2024- approving 2021-2022 non-represented salary survey and 2023-2024 internal equity review (4-2, Cross and Kohler opposed)
• Adopted Resolution R2024- authorizing supplemental budget for salary survey and equity review (5-1, Cross opposed)
• Adopted Resolution R2024- adopting cost-of-living increase for non-represented city employees (5-1, Cross opposed)
• Adopted Resolution R2024- authorizing supplemental budget for cost-of-living increase (5-1, Cross opposed)
• Approved Event Center fee waivers for Keizer Chamber of Commerce State of the City Luncheon ($500 fee waived, $750 deposit), Percey Auction ($5,825 fee waived, $1,500 deposit, $225 security), Joys of Living Assistance Dogs Graduation ($1,050 fee waived, $1,150 deposit), and CASA of Marion County luncheon ($950 fee waived, $1,500 deposit) (each 6-0)
• Approved Order for partition and major variance at 527 Dearborn Avenue N, Case No. 2023-12 (6-0)
• Adopted Resolution R2024- initiating vacation process for a portion of 15th Avenue North (6-0)

Multi-Modal Safety Committee

The Multi-Modal Safety Committee is discussing a draft strategic plan and reviewing a revised project spreadsheet. Members will also discuss a list of projects related to the budget and the Aurora-Donald Interchange and Verda Lane ODOT projects.

• Review of Draft Strategic Plan
• Budget discussion regarding a list of projects
• Aurora-Donald Interchange Online Open House
• Verda Lane ODOT Project
• Proposal to remove Keizer Fire District and Salem Keizer School District positions from the committee

The committee approved minutes from November 2023 and January 2024. Members provided extensive feedback on the draft Strategic Plan, focusing on measurable goals, livability, and emergency management. The committee also reviewed the project spreadsheet and received police reports on speed studies.

• Approved November 16, 2023 minutes (7-0)
• Approved January 18, 2024 minutes with corrections (7-0)
• Tabled proposal to remove Fire District and School District positions from committee resolution

Parks Advisory Board

The Keizer Parks & Recreation Advisory Board will discuss the draft strategic plan, consider two matching grant requests for park improvements, and receive updates on turf fields and park maintenance. The meeting includes routine items like minutes approval and park reports.

• $250 grant for garden flowers at Chalmers Jones Park community garden (total project $630)
• $650 grant to replace invasive plants with native plants at Bair Park
• Draft 3-5 year park plan review
• Turf fields update
• Big Toy pickets available

The board gave its seal of approval to a draft three- to five-year park plan and approved a small matching grant for community garden flowers. A second grant request for native plants at Bair Park was postponed.

• Approved 3-to-5-year Draft Park Plan (unanimous)
• Approved $250 matching grant for Chalmers Jones Park community garden flowers (unanimous)
• Postponed $650 grant request for native plants at Bair Park to March meeting
• Approved January 2024 minutes (unanimous, with two abstentions)

City Council

The Long Range Planning Task Force is meeting to review minutes from March 2023 and hear a staff presentation regarding Fiscal Year 2023-24. The body will also acknowledge written comments submitted to the January 2, 2024 City Council meeting.

• Staff presentation for Fiscal Year 2023-24
• Review of March 2023 minutes
• Written comments from 01/02/2024 City Council meeting

The Keizer Long Range Planning Task Force received a detailed presentation on the city's finances, including the General Operating Fund and revenue from water and stormwater systems. Members discussed staffing costs, PERS contributions, and the impact of population growth on tax revenue. No substantive policy decisions were made during the meeting.

• Approved March 2023 minutes (unanimous)

City Council

The Keizer City Council is meeting in executive session to consult with legal counsel about current or likely litigation, as permitted by Oregon law. No final decisions will be made during this closed session; any actions will be taken at a future public meeting.

• Executive session under ORS 192.660(2)(H) to discuss legal rights and duties regarding litigation

City Council

The City Council will hold public hearings regarding a liquor license and a planning appeal. The body is also considering resolutions for personnel policies, council rules, and a property purchase from Verda Crossing LLC.

• Public hearing for Quetzal's Nest liquor license at 4415 River Road N.
• Public hearing on planning appeal for 527 Dearborn Avenue N (Case No. 2023-12).
• Resolution to authorize purchase of property adjacent to Claggett Creek from Verda Crossing LLC.
• Discussion on whether new non-utility service fees should require a public vote.
• Review of non-represented employee salary survey and internal pay equity.

The Keizer City Council unanimously approved a new limited on-premises liquor license for Quetzal's Nest and upheld a land partition and variance for property at 527 Dearborn Avenue N. The Council also directed staff to prepare resolutions for a salary survey and pay equity adjustments for non-represented employees, with a vote of 6-1. Additionally, the Council authorized the City Manager to sign a purchase agreement for property adjacent to Claggett Creek and referred a discussion on future service fees to a work session.

• Approved liquor license for Quetzal's Nest (7-0)
• Approved partition and variance for 527 Dearborn Ave N (7-0)
• Adopted resolution on personnel policy adoption (7-0)
• Directed staff to prepare pay equity resolution and budget adjustment (6-1)
• Approved amendment to City Council Rules of Procedure (7-0)
• Authorized Keizer Heritage Foundation exhibit of Thomas Dove Keizur (7-0)
• Referred future service fee voting issue to Work Session (4-3)
• Authorized City Manager to sign Claggett Creek property sale agreement (7-0)

Community Diversity Engagement Committee

The committee will meet to review January minutes and hear a brief introduction from Jill Gust regarding her expertise and goals. The session includes reports from Tammy Kunz and a discussion on practical applications of diversity, engagement, and inclusion (DEI).

• Introduction by Jill Gust on expertise and goals
• Reports from Tammy Kunz
• Discussion on practical applications of DEI

The committee approved the January 2024 minutes and scheduled a regular meeting for March 7 to prepare for a joint session with the City Council on March 11. Members discussed website accessibility, the translation of the Strategic Plan, and the creation of inclusive language handouts.

• Approved January 2024 minutes
• Scheduled regular meeting for March 7
• Scheduled joint meeting with City Council for March 11

Personnel Policy Committee

The Personnel Policy Committee will meet to approve previous minutes and discuss the 2023 4th Quarter Staff Liaison Report. The meeting is primarily focused on these reports and administrative business.

• Approval of October 2023 Minutes
• Discussion of 2023 4th Quarter Staff Liaison Report

Public Arts Commission

The Public Arts Commission will discuss a draft strategic plan and potential revisions to the Keizer Public Art Master Plan to include controlled graffiti. The body will also determine if a new agreement should be established for the Old Glory sculpture.

• Election of Chair and Vice Chair
• Motion for Deborah Sisco's artwork display for February-March
• Decision on new agreement terms for Ric Smith's Old Glory sculpture
• Proposed revisions to the Keizer Public Art Master Plan
• Review of January 2024 Arts Commission budget

The Commission approved a new art display for February and March and recommended specific locations and grayscale imagery for city plaques. It also voted to renew a 24-month agreement for the Old Glory sculpture.

• Approved display of up to 40 pieces of artwork by Deborah Sisco for February and March
• Approved grayscale imagery for the Herber House sign
• Recommended sign locations for Herber House and Rosalie's Silly Cows to City Council
• Approved 24-month agreement renewal with Ric Smith for the Old Glory sculpture
• Tabled election of Chair and Vice Chair until March 19, 2024
• Tabled Strategic Plan feedback until March 19, 2024
• Tabled approval of December 2023 minutes until March 19, 2024
• Tabled Art Master Plan updates until March 19, 2024

General

The City Council will hold a work session to discuss the current status of the city's short-term goals.

• Review of short-term goals status

The Keizer City Council held a work session on January 22, 2024, to review the status of short-term goals as part of Phase 1 of the 2024-2025 budget process. Staff provided updates on the Urban Growth Boundary Expansion, a proposed city-wide camera system, the Artificial Turf Project, sidewalk gap and repair program, River-Cherry Overlay District redevelopment, and other initiatives. No motions were voted on and no formal decisions were made; the meeting was discussion-only and adjourned at 8:21 p.m.

Multi-Modal Safety Committee

The committee is meeting to elect a chair and vice chair. Members will provide feedback on a draft strategic plan led by the council liaison.

• Election of Chair and Vice Chair
• Review of Draft Strategic Plan
• Joint meeting with City Council at 6:30 PM

The committee held elections for its leadership positions. Members discussed the draft City of Keizer Strategic Plan, including concerns over population growth and speed limits, but tabled further discussion until February.

• Elected Tammy Saldivar as Chair (unanimous)
• Elected Michael De Blasi as Vice Chair (4-2)
• Tabled draft Strategic Plan review to February meeting

City Council

The Keizer City Council is holding a joint work session with the Traffic Safety, Bikeways & Pedestrian Committee. The body will discuss the Neighborhood Traffic Management Program.

• Discussion of the Neighborhood Traffic Management Program

The City Council and the Traffic Safety, Bikeways & Pedestrian Committee held a joint work session to review a draft of the revised Neighborhood Traffic Management Program (NTMP). No formal votes or decisions were recorded; the session focused on gathering feedback for the revised plan.

City Council

The City Council will hold a public hearing regarding a Planning Commission order for a partition and major variance. Members will also discuss whether new non-utility service fees should require a public vote.

• Public hearing on partition and major variance appeal for 527 Dearborn Avenue N (Case No. 2023-12)
• Discussion on requiring public ballot votes for future non-utility service fees
• Resolution to amend City Council Rules of Procedure (Resolution R2022-3269)
• Resolution authorizing Keizer Heritage Foundation to exhibit Thomas Dove Keizur maquette
• Continued OLCC liquor license application for Quetzal's Nest at 4415 River Road N

Volunteer Coordinating Committee

The committee will elect a chair and vice chair and discuss a draft strategic plan led by the council liaison. The meeting also includes the approval of minutes from December 14, 2023.

• Election of chair and vice chair
• Review of Draft Strategic Plan
• Approval of December 14, 2023 minutes

The Keizer Volunteer Coordinating Committee elected Corri Falardeau as Chair and Jane Herb as Vice Chair by unanimous consent at its January 11, 2024 meeting. Members also discussed the draft Strategic Plan, with City Manager Adam Brown saying feedback would be accepted through the first few weeks of February and that the City will likely add measurements to the plan's actions. The committee approved its December 14, 2023 minutes unanimously. No public testimony, volunteer applications, or Volunteer of the Quarter nominations were received.

• Elected Corri Falardeau as Chair and Jane Herb as Vice Chair by unanimous consent
• Approved December 14, 2023 minutes unanimously (Hickman, Herb, Reichle Bailon, Falardeau, Jackson in favor; Carella and Risewick absent)
• No volunteer applications received for committee appointments
• No nominations received for Volunteer of the Quarter, fourth quarter of 2023

Planning Commission

The Planning Commission will discuss a draft Strategic Plan led by the Council Liaison. The body will also review the Work Plan for 2024.

• Draft Strategic Plan review
• 2024 Work Plan

The Keizer Planning Commission approved its November 2023 minutes and discussed the draft Strategic Plan without taking action, with City Attorney Shannon Johnson clarifying the Commission was asked only to discuss. The Commission voted unanimously to suspend the rules and set a previously considered text amendment on expanding its role in conditional use permit and major variance hearings as an agenda item for the March 2024 meeting. The Commission also agreed it was satisfied with the 2024 Work Plan list and postponed its next meeting from February 14 to February 21, 2024.

• Approved November 2023 minutes as presented (unanimous; Lopez absent)
• Suspended rules to consider an item not on the agenda (unanimous)
• Set conditional use permit/major variance text amendment as an agenda item for March 2024 (unanimous)
• Agreed the 2024 Work Plan list was satisfactory
• Postponed next meeting from February 14 to February 21, 2024 (no objections)

Parks Advisory Board

The Parks & Recreation Advisory Board will elect a chair and vice chair. The board will review a draft Strategic Plan and receive reports on various city parks. Member Matt Lawyer is scheduled to report to the Council on January 16th.

• Election of Chair & Vice Chair
• Draft Strategic Plan review
• Reports on Ryan J. Hill, Willamette Manor, Claggett Creek, and Clearlake parks
• Reports on Wallace House, Keizer Little League, Hidden Creek, and Northridge parks
• Reports on Palma Ciea and Sunset parks

City Council

The City Council will hold a work session to discuss utility service utilizing public rights-of-way and communications license law. The body will also discuss a retire/rehire policy.

• Discussion regarding utility service utilizing public rights-of-way and communications license law
• Discussion of retire/rehire policy

The Keizer City Council held a work session on January 8, 2024, with no formal decisions or votes recorded. Staff presented options for managing utility use of public rights-of-way, recommending a Right-of-Way Ordinance over franchise agreements, and said more engagement with utilities and residents would follow. Staff also presented a proposed extension of the city's retire-rehire policy for PERS-eligible employees, and a revised policy will return to the Council based on feedback. The meeting ended with a clarification about the Community Center's name change to the Event Center.

• No substantive decisions or votes recorded; work session only
• Staff recommended a Right-of-Way Ordinance over franchise agreements for utility use of public rights-of-way; no action taken
• Staff to explore ordinance and franchise options and gather feedback from utilities and residents
• Executive Leadership Team recommended extending retire-rehire policy five years with a two-year rehire cap and limits on accrual and paid time off; revised policy to return to Council
• Staff asked to provide cost-savings estimates comparing new hires versus rehired retirees
• City Attorney Johnson clarified his prior statement on the Community Center name change to Event Center and apologized for any misunderstanding

Community Diversity Engagement Committee

The committee is meeting to elect a chair and vice chair and review a draft strategic plan. Members will also discuss inclusive language and a list of community organizations.

• Election of Chair and Vice Chair
• Review of Draft Strategic Plan
• Discussion on inclusive language handout
• Review of consultant task list including the creation of a Keizer Equity Lens and engagement survey
• Update from Greater Northeast Keizer Neighborhood Association

The committee elected Thais Rodick as Chair and Benita Picazo as Vice Chair. Members reviewed the draft Strategic Plan and recommended that an inclusive language handout be shared with the City Council and other committees.

• Elected Thais Rodick as Chair and Benita Picazo as Vice Chair (unanimous)
• Approved December 2023 minutes as amended
• Recommended Inclusive Language Handout be sent to City Council and other committees
• Established action item to review Strategic Plan by January 26th

City Council

The City Council will discuss a property partition and zoning change from commercial to residential for a site on Chemawa Road North. The body is also deciding on contracts for water infrastructure and the adoption of use policies for the Keizer Event Center.

• Zoning change and partition for 1141 Chemawa Road North (Case No. 2023-16)
• Contract with Pacific Excavation, Inc. for 2024 Waterline Replacement Project
• Contract with Cascade Water Works, LLC for New Reitz Well Pump Installation
• Contract with CompuNet, Inc. via exemption from competitive bidding
• Adoption of Use Policies and Rates for the Keizer Event Center

The Council appointed a new City Attorney and approved a partition and rezoning for a property on Chemawa Road North. Other actions included approving utility franchise negotiations and updating Event Center use policies.

• Approved employment contract for City Attorney Joseph Lindsay (6-0)
• Approved partition and rezoning of 1141 Chemawa Road North to residential (6-0)
• Approved contract with CompuNet, Inc. for phone system (6-0)
• Directed staff to negotiate gas and electric franchise agreements (6-0)
• Adopted use policies and rates for Keizer Event Center (4-2)
• Approved $3,275 use fee waiver for Keizer Chamber of Commerce (6-0)
• Appointed David Philbrick and Matt Myers to Traffic Safety, Bikeways and Pedestrian Committee (6-0)
• Appointed Deborah Sisco to Keizer Public Arts Commission (6-0)