Abbeville Harbor and Terminal District Board of Commissioners public meetings in 2023

Abbeville Harbor and Terminal District Board of Commissioners

The Abbeville Harbor & Terminal District Board will consider the proposed 2024 budget and hear public comment on it. They will also discuss proposed changes to marine access and parking fees, and review a late capital outlay request for rub rail and bumper damages. Additionally, the board will discuss Northslip dredging and consider approval of an invoice for that work.

• 2024 proposed budget
• Proposed changes to marine access fees and annual parking fees
• Late capital outlay request for rub rail and bumper damages
• Northslip dredging discussion and invoice approval
• Financial disclosures, ethics training, and ADA policy

The Board of Commissioners approved the 2024 proposed budget and adopted an Accessibility Policy effective January 1, 2024. The board also authorized funding requests for bulkhead repairs and the purchase of a digital meeting recording system.

• Approved minutes of November 28, 2023 meeting (unanimous)
• Adopted Accessibility Policy effective January 1, 2024 (unanimous)
• Ratified proposed budget plan for fiscal year 2024 (unanimous)
• Designated Primeaux and Touchet and Associates to seek funding for bulkhead repairs (unanimous)
• Tabled changes to Marine Access and Annual Parking Fees until January meeting (unanimous)
• Approved invoice 23-144 for Primeaux, Touchet and Associates, L.L.C. for $1,720.00
• Authorized $5,000 for digital recording and software (unanimous)
• Authorized further research on security systems and cameras for the District office (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Abbeville Harbor & Terminal District Board of Commissioners will hold a regular meeting to consider a fiscal agreement and budget update, approve invoices, and receive reminders on ethics and sexual harassment training. The agenda also includes a review of statewide agreed-upon procedures and setting the December meeting date. No major votes or public hearings are listed.

• Fiscal agreement and budget update presented by Director of Development Nick Gautreaux
• Approval of invoices by Attorney Roger Boynton
• Ethics training reminder and sexual harassment training reminder from Executive Director Jay Campbell
• Statewide Agreed-Upon Procedures (SAUPAS) policy review on budget, purchases, and reimbursements
• Setting of December meeting date

The Board of Commissioners approved a budget and purchasing policy, allowing management to make necessary updates based on professional and state guidance. The Board also approved payments for legal invoices and set the date for the December meeting.

• Accepted October 31, 2023 meeting minutes (unanimous)
• Scheduled December meeting for December 19, 2023, at 5:00 PM (unanimous)
• Approved budget and purchasing policy (unanimous)
• Approved payment of Attorney Roger E. Boynton Invoice 2023-5 for $800.00 (unanimous)
• Approved payment of Attorney Roger E. Boynton Invoice 2023-6 for $1,040.00 (unanimous)
• Approved payment of Attorney Roger E. Boynton Invoice 2023-7 for $900.00 (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Abbeville Harbor and Terminal District Board will meet on October 31, 2023. They will consider approval of the capital outlay request, a presentation on the Clean Gulf new building, and a lease renewal for Hensgens-Bourriaque. Other items include a fiscal agency agreement, ethics and harassment training reminders, and proposed CPI standardization.

• Approval and ratification of capital outlay request
• Presentation on Clean Gulf new building by Kim Touchet of Primeaux, Touchet & Associates
• Proposed CPI standardization
• Hensgens-Bourriaque lease renewal
• Fiscal agency agreement

The Board approved a new financial strategy to maximize revenue through fixed-rate investments and the Louisiana Asset Management Pool. They also authorized a standardized annual rent increase for tenants and approved a facility expansion at the Port of Vermilion.

• Approved investment in financial institutions to maximize fixed rate returns and the Louisiana Asset Management Pool (unanimous)
• Authorized Executive Director to execute financial fiscal agency agreements (unanimous)
• Ratified capital outlay requests submitted by Primeaux, Touchet and Associates, L.L.C. for FY 2024-2025 (unanimous)
• Approved Clean Gulf Associates Services LLC building plans for a 4,800 sq ft facility on Lot 10
• Authorized new lease with Senator Bob Hensgens and Representative Ryan Bourriaque
• Authorized Primeaux, Touchet & Associates, L.L.C. to apply for a dredging permit at the Intracoastal City Public Boat Launch (unanimous)
• Approved a standardized annual 3% CPI increase for District tenants
• Accepted minutes of the September 26, 2023 meeting (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Board of Commissioners will review an update on the Port of Vermilion South Slip dredging and consider engagement letters for the annual audit. The meeting also includes the swearing-in of Commissioner Bud Zaunbrecher.

• Port of Vermilion – South Slip dredging update
• Engagement letters for annual audit and agreed upon procedures
• Swearing in of Commissioner Bud Zaunbrecher
• Approval of invoices for Primeaux, Touchet & Associates, L.L.C.
• Approval of invoice for Attorney Roger Boynton

The Board approved the cancellation of a contract with Direct Solutions Strategies, LLC. They also approved several payments for engineering and legal services and noted the completion of the Port of Vermilion South Slip Dredging project.

• Approved cancellation of contract with Direct Solutions Strategies, LLC (Unanimous)
• Approved payment to Primeaux, Touchet & Associates, L.L.C. for $825.00 and $1,740.00 (Unanimous)
• Approved payment to Attorney Roger E. Boynton for $640.00
• Accepted minutes of August 29, 2023 Regular Meeting (Unanimous)
• Accepted minutes of September 7, 2023 Special Meeting (Unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Abbeville Harbor and Terminal District Board of Commissioners has called a special meeting for September 7, 2023. The primary purpose of the session is to discuss personnel matters.

• Discussion of personnel matters

The Board of Commissioners met for a special session and voted to hire a new Development Director. The meeting also included a brief executive session to discuss personnel matters.

• Hired Nick Gautreaux as Development Director
• Entered executive session to discuss personnel matters

Abbeville Harbor and Terminal District Board of Commissioners

The board will consider approving partial payment 6 to Broussard Brothers for Port of Vermilion south slip dredging. They will also receive an update on the dredging project and discuss a request from Friends of Palmetto State Park. Other items include ethics and sexual harassment training reminders, approval of July minutes, and swearing in of Commissioner Bud Zaunbrecher.

• Approval of Broussard Brothers partial payment 6 for Port of Vermilion south slip dredging
• Update on Port of Vermilion south slip dredging from Primeaux, Touchet & Associates
• Request from Friends of Palmetto State Park
• Ethics training reminder
• Sexual harassment training

The Board approved $674.12 for signage at Palmetto Island State Park's boat launch and a $35,490.00 partial payment to Broussard Brothers, Inc. Commissioners also agreed to release a 5% retainage for the Port of Vermilion South Slip Dredging project following the lien period. The swearing-in of Commissioner Bud Zaunbrecher was postponed.

• Approved $674.12 for signage at Palmetto Island State Park boat launch
• Approved payment of 5% retainage for Port of Vermilion South Slip Dredging project upon receipt of no lien certificate
• Approved $35,490.00 partial payment (No. 6) to Broussard Brothers, Inc.
• Postponed swearing in of Commissioner Bud Zaunbrecher
• Accepted July 25, 2023 Regular Meeting minutes (unanimous)
• Accepted August 23, 2023 Special Meeting minutes (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Abbeville Harbor and Terminal District Board of Commissioners has called a special meeting for August 23, 2023. The agenda is limited to the discussion of personnel matters.

• Discussion of personnel matters

The Board of Commissioners met to discuss a candidate for the Executive Director position. They authorized the President to negotiate salary and start dates and scheduled a full Board review for the candidate.

• Authorized President Patrick Duhon to discuss salary and availability with potential Executive Director candidate (Unanimous)
• Scheduled full Board review with candidate to occur after the August 29, 2023 Regular Session (Unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The board will consider an administrative contract change order for the Port of Vermilion South Slip dredging project and approve a partial payment estimate to Broussard Brothers. A nomination letter for Bud Zaunbrecher's term on the board will also be discussed. The meeting includes a public comment period.

• Administrative contract change order for proposed dredging at Port of Vermilion
• Approval of Broussard Brothers estimate for partial payment 5 for Port of Vermilion dredging
• Certificate of substantial completion for Port of Vermilion dredging
• Nomination letter from City of Abbeville and Vermilion Parish Police Jury for Bud Zaunbrecher term
• Public comment period on agenda items

The Board re-elected Bud Zaunbrecher to a six-year term. The commission approved several financial and administrative updates regarding the Port of Vermilion South Slip Dredging Project, including a contract decrease and a payment to Broussard Brothers, Inc.

• Elected Bud Zaunbrecher to a six-year term (unanimous)
• Approved Administrative Contract Change Order decrease of $61,260.97 for South Slip Dredging Project (unanimous)
• Approved $3,000 Herbicide Change Order for South Slip Dredging Project
• Approved $14,648.63 invoice from Broussard Brothers, Inc. for state payment (unanimous)
• Accepted Certificate of Substantial Completion for Broussard Brothers, Inc. (unanimous)
• Accepted June 27, 2023 meeting minutes (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Board of Commissioners will review an auditor's report and approve invoices. The meeting includes updates on South Slip dredging at the Port of Vermilion and a request regarding Commissioner Bud Zaunbrecher's term of office.

• Approval of Broussard Brothers estimate for partial payment 4 for Port of Vermilion dredging south slip entrance
• Update on Port of Vermilion South Slip dredging
• Permission to send letter regarding Commissioner Bud Zaunbrecher's term of office to the City of Abbeville and Vermilion Parish Police Jury
• Review of Auditor's Report from Kevin Young with Darnall, Sikes & Frederick

The provided document is a meeting agenda rather than minutes. It does not record any decisions, votes, or outcomes from the session.

Abbeville Harbor and Terminal District Board of Commissioners

The Board of Commissioners will meet to review and adopt the millage rate for the 2023 tax year. The agenda also includes a discussion regarding an emergency engineer contract with Primeaux, Touchet & Associates, L.L.C.

• Review and adoption of 2023 millage rate
• Emergency engineer contract with Primeaux, Touchet & Associates, L.L.C.
• Approval of April 25, 2023 meeting minutes

The Board of Commissioners adopted the 2023 Ad Valorem Millage rate and authorized a Memorandum of Understanding with Grand Isle Shipyard. The Board also approved the submission of the annual year-end letter and the minutes from the April 25 meeting.

• Adopted Ad Valorem Millage of 3.28 mills for 2023 (unanimous)
• Authorized Director Jay Campbell to sign Memorandum of Understanding with Grand Isle Shipyard for a green grant application (unanimous)
• Authorized Director Jay Campbell to submit annual year end letter to the Abbeville Meridional, City of Abbeville, and Vermilion Parish Police Jury (unanimous)
• Approved minutes of the April 25, 2023 meeting (unanimous)
• Moved to engage in an Emergency Contract with Primeaux, Touchet and Associates, L.L.C. (vote tally not recorded)

Abbeville Harbor and Terminal District Board of Commissioners

The Abbeville Harbor and Terminal District Board will meet to discuss routine business including approval of March minutes, public comment, and updates from the executive director on the Freshwater Bayou Locks gate replacement and Lots 20 and 21. Primeaux, Touchet & Associates will provide an update on Port of Vermilion South Slip dredging. No votes on major expenditures or policy changes are listed.

• Update on Freshwater Bayou Locks gate replacement for 2023-2024
• Update on Lots 20 and 21
• Update on Port of Vermilion South Slip dredging from Primeaux, Touchet & Associates

The Board unanimously approved two payments to Attorney Roger Boynton. Commissioners received reports on dredging estimates at Freshwater Bayou and the status of leases at the Port of Vermilion.

• Approved minutes of the March 28, 2023 meeting (unanimous)
• Approved payment of Attorney Roger Boynton Invoice 2023-2 S for $300.00 (unanimous)
• Approved payment of Attorney Roger Boynton Invoice 2023-3 for $1,100.00 (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The board will consider several operational and compliance items, including the Freshwater Bayou locks gate replacement for 2023-2024, an annual inspection of the Freshwater Bayou bypass, and updates on dredging at Port of Vermilion south slip and Intracoastal City boat launch. They will also review the Louisiana compliance questionnaire, financial disclosure and ethics training reminders, and agreed-upon procedures from the legislative auditor.

• Freshwater Bayou locks gate replacement 2023-2024
• Port of Vermilion south slip dredging update
• Request for information on Intracoastal City boat launch dredging
• Annual inspection of Freshwater Bayou bypass
• Compliance questionnaire, financial disclosure, and ethics training reminders

The Board approved the 2022 Legislative Compliance Questionnaire and adopted the Agreed Upon Procedures packet. Commissioners also authorized a request for Capital Outlay funds for emergency dredging and interior soundings at Freshwater Bayou Locks.

• Accepted February 28, 2023 meeting minutes (unanimous)
• Approved and signed 2022 Legislative Compliance Questionnaire (unanimous)
• Adopted the Agreed Upon Procedures packet (unanimous)
• Requested Engineer Richard Primeaux to seek Capital Outlay funds for emergency dredging and interior soundings at Freshwater Bayou Locks (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The board will hear an update on the Port of Vermilion South Slip dredging project from Primeaux, Touchet & Associates. They will also consider approval of January minutes, receive reminders on financial disclosure and ethics training, and elect officers for the year.

• Update on Port of Vermilion South Slip dredging
• Approval of January 31, 2023 regular meeting minutes
• Financial disclosure reminder for 2022
• Ethics training reminder
• Election of officers

Abbeville Harbor and Terminal District Board of Commissioners

The Board of Commissioners voted to keep the current officers in their positions for the year. No other substantive business was conducted during the meeting.

• Approved current officers to remain for the year (unanimous)

Abbeville Harbor and Terminal District Board of Commissioners

The Board of Commissioners will review updates on the South Slip dredging at the Port of Vermilion. The meeting includes a vote for the election of officers and consideration of a partial payment estimate from Broussard Brothers.

• Approval of Broussard Brothers estimate for partial payment 3 for Port of Vermilion dredging south slip entrance
• Update on South Slip dredging at Port of Vermilion
• Election of officers
• Review of financial disclosure and ethics training reminders

The Board approved a payment for dredging services and authorized negotiations for a specific lot at the Port of Vermilion. Commissioners also ratified a short-term lease and ordered the removal of equipment from the old Trelleborg site.

• Accepted December 20, 2022 meeting minutes (unanimous)
• Ratified short-term lease contract with Gulf Coast Marine Fabricators for 9524 Highway 690
• Approved $71,525.75 partial payment from Broussard Brothers, Inc. to Division of Administration (unanimous)
• Approved $1,635.00 payment to Primeaux, Touchet & Associates, L.L.C. (unanimous)
• Ordered equipment removed from old Trelleborg site as quickly as possible
• Authorized Executive Director Jay Campbell to negotiate with Grand Isle Shipyard for Lot 20 at the Port of Vermilion (unanimous)