Capital Area Human Services District Governing Board public meetings in 2021

Capital Area Human Services District Governing Board

The Capital Area Human Services District Governing Board is meeting via video conference due to inability to obtain a quorum, as certified under Louisiana law. The agenda includes approval of previous minutes, public comment, reports from the executive director, and governance policy reviews. The board will also monitor executive director performance and appoint an evaluation committee. The meeting is limited to matters critical to the public health emergency response or vital services.

• Approval of December 6, 2021 draft agenda and November 1, 2021 minutes (consent agenda)
• Reports from Executive Director: CAHS Connects newsletter, board retreat update, COVID boosters/vaccine mandate update, self-generated revenue for October 2021
• Governance policy review: Asset Protection Policy (action)
• Monitoring Executive Director Performance (action)
• Appointment of Evaluation Committee (action)

The Board approved a new process requiring the full Board to review and vote on policy compliance instead of individual assignments. Two governance policies were pended for revision, and the November 1, 2021, minutes and December 6, 2021, consent agenda were approved.

• Approved November 1, 2021, minutes and December 6, 2021, Consent Agenda
• Pended Asset Protection Policy for revision and review on January 10, 2022
• Pended Monitoring Exec. Dir. Performance Policy for revision and review on January 10, 2022
• Approved change to policy review process to require whole Board review and vote for compliance
• Appointed Evaluation Committee consisting of Board Chair, Vice Chair, K. D’Albor, and D. Bailey

Capital Area Human Services District Governing Board

The Capital Area Human Services District Governing Board is meeting via Zoom on November 1, 2021, due to a lack of quorum under the public health emergency. The board will consider consent agenda items, receive reports on self-generated revenue and board membership, and take action on governance policy review and monitoring executive director performance.

• Approval of November 1, 2021 draft agenda and October 4, 2021 minutes (consent agenda)
• Self-Generated Revenue report for September 2021
• Governance Policy Review: Global Executive Constraints (Escrow Report) – action item
• Monitoring Executive Director Performance – action item
• Board Development Listening Tour/Strategic Plan session scheduled for November 6, 2021

The Board approved the November 1, 2021, consent agenda and the October 4, 2021, minutes. Members also accepted three governance policies as written without changes. No other substantive actions were taken.

• Approved November 1, 2021, Consent Agenda
• Approved October 4, 2021, minutes
• Accepted Global Executive Constraints policy as written
• Accepted Communication With and Support to the Board policy as written
• Accepted Monitoring Exec. Dir. Performance policy as written

Capital Area Human Services District Governing Board

The Capital Area Human Services District Board is meeting via Zoom due to a lack of quorum, as certified under the Louisiana Open Meetings Law. The board will consider consent agenda items, hear reports on Hurricane Ida and a CARF survey, and take action on several governance policy revisions, including the Ends Statement and Financial Conditions Policy. Public comment is accepted via email or voicemail before or during the meeting.

• Hurricane Ida report and response
• CARF survey results
• Self-generated revenue for July 2021
• Governance policy revisions (Ends Statement, Financial Conditions, Treatment of Staff, etc.)
• Board development listening tour/strategic plan on November 6, 2021

The Board voted to keep the Ends Statement and Financial Conditions & Activities Policy as written, deferring proposed revisions until the November retreat. Several other operational policies were accepted without changes. The Board also approved the previous meeting's minutes and the current consent agenda.

• Approved October 4, 2021, Consent Agenda and September 13, 2021, minutes
• Voted to keep Ends Statement and Financial Conditions & Activities Policy as written without revisions
• Accepted Treatment of Staff, Global linkage, Unity of Control, Accountability of the ED, and Delegation to the ED policies as written

Capital Area Human Services District Governing Board

The Capital Area Human Services District Governing Board is meeting virtually due to inability to obtain a quorum in person, as certified under Louisiana law. The agenda includes reports on Hurricane IDA emergency response, CARF survey, electronic health record update, and self-generated revenue. The board will also take action on several governance policies (Ends Statement, Financial Conditions, Global Governance Commitment, Governance Style, Board Job Description). Public comment is accepted via email or voicemail.

• Hurricane IDA Emergency Response report
• CARF Survey report
• Electronic Health Record Update
• Self-Generated Revenue for June 2021
• Governance policy reviews: Ends Statement, Financial Conditions, Global Governance Commitment, Governance Style, Board Job Description

The Board approved the Global Governance, Governance Style, and Board Job Description policies without changes. Members also accepted the FY21 Escrow Expenditures Report and the Legislative Audit Report. The 'Ends Statement' and 'Financial Conditions and Activities' policies were tabled for revision.

• Approved September 13, 2021, Consent Agenda
• Approved August 2, 2021, meeting minutes
• Accepted Year Financial & Escrow Report and Legislative Audit Report
• Approved Global Governance Policy without changes
• Approved Governance Style Policy without changes
• Approved Board Job Description Policy without changes
• Tabled Ends Statement for revision and October vote
• Tabled Financial Conditions and Activities policy for revision and October vote

Capital Area Human Services District Governing Board

The meeting will be held via Zoom due to the inability to obtain a quorum under public health emergency protocols. The board will review administrative reports and take action on governance policy reviews regarding consumer treatment and terminated contracts.

• Approval of August 2, 2021 Draft Agenda
• Approval of June 7, 2021 Minutes
• Action on Treatment of Consumers report
• Action on Ends Focus of Grants or Contracts (Terminated Contract Report)

The Board approved the Treatment of Consumers and Ends Focus of Grants or Contracts policies without changes. Members also approved the August 2, 2021, Consent Agenda and the June 7, 2021, meeting minutes.

• Approved August 2, 2021, Consent Agenda and June 7, 2021, minutes
• Approved Treatment of Consumers Policy without changes
• Approved Ends Focus of Grants or Contracts Policy without changes

Capital Area Human Services District Governing Board

The Capital Area Human Services District Governing Board is meeting via Zoom because it cannot obtain a quorum in person during the public health emergency. The board will vote on the draft agenda, prior meeting minutes, agenda planning, cost of governance, and a slate of officers. Public comment is accepted by email or voicemail before or during the meeting.

• Certification of inability to operate due to lack of quorum under R.S. 42:17.1
• Approval of June 7, 2021 draft agenda and May 3, 2021 minutes
• Vote on agenda planning and cost of governance policies
• Presentation and vote on slate of officers
• Self-generated revenue report for April 2021

The Board approved the Agenda Planning and Cost of Governance policies without changes. Members voted to continue holding meetings virtually and accepted the slate of officers by acclamation. The Board also approved the May 3, 2021 minutes and the June 7, 2021 consent agenda.

• Approved June 7, 2021 Consent Agenda and May 3, 2021 minutes
• Approved Agenda Planning and Cost of Governance policies without changes
• Accepted slate of officers (Chair: Ms. G. Hobdy, Vice Chair: Mr. T. Sawyer) by acclamation
• Voted to continue meeting virtually
• Recommended no changes to the Accountability of the Executive Director policy

Capital Area Human Services District Governing Board

The meeting will be held via Zoom due to the inability to obtain a quorum under public health emergency protocols. The agenda includes administrative approvals, executive reports, and reviews of governance policies.

• Approval of May 3, 2021 Draft Agenda
• Approval of March 1, 2021 Minutes
• Approval of April 12, 2021 Notes
• Review of Board Member Code of Conduct and Emergency Executive Director Succession Policy
• Presentation of Self-Generated Revenue for March 2021

The Board approved the May 3, 2021, consent agenda and six governance policies as written. A Nominating Committee was formed and recommended Gerri Hobdy and Thomas Sawyer for Chair and Vice Chair, respectively. The Board also received a financial report showing $466,643.36 collected for March 2021.

• Approved May 3, 2021, consent agenda, March 1, 2021, minutes, and April 12, 2021, notes
• Approved Compensation and Benefits (% Default Merit: Report) policy
• Approved Board Committee Principles policy
• Approved Public Comment policy
• Approved Emergency Executive Director Succession Policy and Memo
• Approved Chair Person’s Role policy
• Approved Board Member’s Code of Conduct policy
• Nominated Gerri Hobdy for Chair and Thomas Sawyer for Vice Chair (unanimous committee vote)

Capital Area Human Services District Governing Board

The Capital Area Human Services District Governing Board will meet via Zoom to conduct business including policy reviews and committee updates. The meeting includes reports on COVID-19 vaccinations, legislative audits, and organizational updates.

• Action on governance policy review regarding compensation and benefits
• Action on board committee principles
• Action on public comment procedures
• Action to convene the Nominating Committee for Officers
• Review of self-generated revenue for January and February 2021

The board meeting was called to order, but a quorum was not present. As a result, no votes were taken and all agenda items, including policy reviews and committee nominations, were pended to the May 3 meeting.

• Approval of Consent Agenda and March 1, 2021 Minutes: Not acted upon (no quorum)
• Compensation and Benefits report: Pended to 5/3 agenda
• Board Committee Principles Policy: Pended to 5/3 agenda
• Public Comment Policy: Pended to 5/3 agenda
• Convene Nominating Committee for Officers: Pended to 5/3 agenda
• April 2021 Policy Review Assignment: Pended to 5/3 agenda
• May 2021 Policy Review Assignment: Pended to 5/3 agenda

Capital Area Human Services District Governing Board

The Capital Area Human Services District Governing Board is meeting via Zoom to discuss operational reports and governance. The board will review policies regarding the treatment of staff and the role of the chairperson.

• Review of Governance Policy: Treatment of Staff
• Review of Governance Policy: Chairperson’s Role
• COVID-19 Vaccinations Update
• Legislative Audit report
• Electronic Health Record Update

The Governing Board approved the revised March 1, 2021 Consent Agenda and the meeting notes from February and January. Members also approved the Treatment of Staff and Chairperson’s Role policies without changes. The board discussed COVID-19 vaccination efforts and the implementation of a new electronic health record system.

• Approved revised March 1, 2021 Consent Agenda
• Approved February 1, 2021 notes and January 11, 2021 Minutes
• Approved Treatment of Staff policy without changes
• Approved Chairperson’s Role policy without changes
• Rescheduled next board meeting to April 12, 2021

Capital Area Human Services District Governing Board

The Governing Board will meet via Zoom to approve the February agenda and January minutes. The Executive Director will provide updates on COVID-19 vaccinations, electronic health records, and self-generated revenue from December 2020.

• Approval of February 01, 2021 Draft Agenda
• Approval of January 11, 2021 Minutes
• CAHSD COVID-19 Vaccinations Update
• Self-Generated Revenue update for December 2020

The board met via Zoom but did not have a quorum present. No formal actions were taken, and the consent agenda and January 11, 2021, minutes were not approved.

Capital Area Human Services District Governing Board

The board will consider approval of the agenda and minutes, receive reports from the executive director and chairman, and review governance policies. The meeting is held by video conference due to the COVID-19 public health emergency, with public comment accepted by email or voicemail.

• Approval of January 11, 2021 agenda and December 7, 2020 minutes
• Reports from executive director on Christmas site tour, wellness video, Bridge Center open house, and upcoming Martin Luther King holiday
• Governance policy review: Financial Planning and Budgeting, Financial Condition and Activities, and Executive Director's Performance Review (all action items)
• Discussion of 2022 budget requests and board membership status

The Governing Board approved a performance-based salary increase for the Executive Director and voted to maintain existing financial policies. The Board also announced the decision to close the East Feliciana Addiction Recovery Services (EFARS) clinic due to underutilization.

• Approved 12% salary increase for Executive Director Dr. Jan Laughinghouse (unanimous)
• Approved Financial Planning and Budgeting and Financial Conditions and Activities policies without changes
• Approved January 11, 2021 Consent Agenda and December 7, 2020 minutes
• Decided to close East Feliciana Addiction Recovery Services (EFARS)