Port of Iberia District Board of Commissioners public meetings in 2020

Port of Iberia District Board of Commissioners

The Board of Commissioners will discuss payments for land rights to allow pipeline lowering for the AGMAC Phase I Dredging Project. The meeting includes reviews of a lease for Tract F-2 and construction progress reports for the East & West Yard expansion.

• Payment for land rights for Boardwalk Pipeline Co. and Shell Pipeline
• Lease of Tract F-2 (10.00 acres) at Port Millennium Expansion Phase I
• Change Order No. 4 for Building B - POI West Yard Electrical Construction
• Change Order No. 2 for Building B Multipurpose Facilities & Small Warehouse
• Payment Application Number 4 for Patriot Construction regarding Bank Stabilization Project (Slip P-2)

The Board approved several construction change orders and a payment for land rights related to the AGMAC Phase I Dredging Project. Additionally, the Board granted a six-month lease payment deferment to Parker Drilling. A payment for bank stabilization work was also authorized.

• Approved payment for land rights for AGMAC Phase I Dredging Project workspace (7-0)
• Approved 6-month lease payment deferment for Parker Drilling from Jan 1 to June 30, 2021 (7-0)
• Approved Change Order No. 4 for Building B Electrical Construction, increasing cost by $18,493.00 (7-0)
• Approved Change Order No. 2 for Building B Multipurpose Facilities, increasing cost by $21,039.25 (7-0)
• Approved $310,943.32 payment to Patriot Construction and Industrial, LLC for Bank Stabilization Project (7-0)

Port of Iberia District Board of Commissioners

The Port of Iberia Board will elect 2021 officers (President, Vice-President, Secretary-Treasurer) and discuss/approve various project updates, including the Port West Yard expansion, bank stabilization, and AGMAC dredging. They will also receive reports on Hurricane Laura and Delta damage and FEMA applications, and consider a listing agreement for marketing vacant properties. The board will consider amending the 2020-2021 budget to include a receptionist/secretary line item.

• Election of 2021 officers (President, Vice-President, Secretary-Treasurer)
• Discuss/consider approval of change orders and payment applications for Port West Yard expansion projects (multiple phases)
• Status reports on Hurricane Laura and Delta storm damage and FEMA applications
• Discuss/consider listing agreement with Max J. Derbes, Inc. for marketing vacant port properties
• Discuss/consider amending 2020-2021 budget for receptionist/secretary line item

The Board elected Danny J. David, Sr. as President, Roy A. Pontiff as Vice-President, and Shane Walet as Secretary-Treasurer for 2021. Members approved several payments for the East & West Yard Expansion and other site improvements. The Board also amended the 2020-2021 budget to fund a receptionist-secretary position and a part-time maintenance worker.

• Elected Danny J. David, Sr. (President), Roy A. Pontiff (Vice-President), and Shane Walet (Secretary-Treasurer) for 2021
• Approved $3,367.22 for Queen City Plumbing water meter freeze protectors
• Approved $4,465.00 Change Order No. 3 for Building B electrical construction
• Approved $43,046.25 Change Order No. 1 for Building B concrete construction
• Approved $24,157.80 Change Order No. 3 for Building B steel repairs
• Authorized $409,631.86 payment to Shell Pipeline Company LP plus 10% overhead
• Authorized $949,656.04 payment for Boardwalk's Invoice No. 13928080
• Amended 2020-2021 budget to increase Receptionist/Secretary line by $29,872.00 and Maintenance Outside Services by $26,208.00

Port of Iberia District Board of Commissioners

The Port of Iberia District Board of Commissioners will discuss and consider approving several contractor payments and change orders for ongoing expansion and repair projects, including the West Yard expansion and bank stabilization. The board will also receive updates on storm damage assessments, property acquisitions, and marketing of vacant port properties. No final votes are listed; most items are for discussion or consideration.

• Discuss/consider approval of Coastal Const. & Engineering LLC Application for Payment No. 7 for drainage work (SPN H.011928)
• Discuss/consider approval of Acadiane' Renovations, Ltd. Application for Payment No. 3 for Building B crane and ventilation installation
• Discuss/consider approval of Change Order No. 2 for Building B electrical construction (Preferred Electric, Inc.)
• Discuss/consider approval of Patriot Construction and Industrial, LLC Pay App Number 3 for bank stabilization (Slip P-2)
• Discuss/consider listing agreement with Max J. Derbes, Inc. for marketing vacant port properties

The Board authorized the purchase of approximately 40 acres of land from Bernard Holdings, LLC and Bernard Port Properties, LLC. The Commission also approved multiple payments for site improvements, storm damage assessments, and engineering services.

• Approved $577,500 purchase of 40.23 acres from Bernard Holdings, LLC and Bernard Port Properties, LLC
• Authorized Executive Director to negotiate or amend lease with Hebert Shell & Limestone, Inc. for 7.58 acres
• Approved $226,765 payment to Preferred Electric, Inc. for Building B electrical construction
• Approved $148,586.14 payment to Acadiane’ Renovations, Ltd. for Building B Bay 5 repairs
• Approved $115,308.47 payment to Frisco Industrial Contractors, LLC for Building B steel repairs
• Approved $120,307.50 payment to GIS Engineering, LLC for West Yard expansion oversight
• Approved $310,943.32 payment to Patriot Construction and Industrial, LLC for bank stabilization
• Authorized Board President to sign Hurricane Laura flood damage Proof of Loss statements

Port of Iberia District Board of Commissioners

The Board of Commissioners will consider resolutions regarding the East & West Yard Expansion & Site Improvements Project, specifically for Building B multipurpose facilities. The meeting also includes a discussion on authorizing the Board President to execute flood insurance adjusters assessments related to Hurricane Laura.

• Resolution to award Multipurpose Facilities & Small Warehouse Project
• Resolution to certify compliance with Public Bid Law for SPN H.011928(325e)
• Authorization of flood insurance adjusters assessments from Brown & Brown of Louisiana, LLC

The Board awarded a contract to Acadiane’ Renovations, Ltd. and approved three deductive change orders to reduce costs for the East and West Yard Expansion project. The Board also certified compliance with public bid laws and tabled a discussion on flood insurance assessments.

• Awarded $945,814.37 contract for Building B Multipurpose Facilities & Small Warehouse to Acadiane’ Renovations, Ltd. (6-0)
• Certified compliance with Louisiana Public Bid Laws for State Project No. H.011928(325e) (6-0)
• Approved Deductive Change Order No. 1 for Building B, reducing contract value by $280,040.96 to $665,773.41 (6-0)
• Approved Deductive Change Order No. 2 for Bay 5 Repairs and Renovations, reducing contract by $17,238.41 to $804,555.15 (6-0)
• Approved Deductive Change Order No. 2 for Building B Steel Repairs & Installation, reducing contract by $91,153.75 to $1,115,495.44 (6-0)
• Tabled authorization of flood insurance adjusters assessments from Brown & Brown of Louisiana, LLC (6-0)

Port of Iberia District Board of Commissioners

The Port of Iberia District Board of Commissioners will meet to discuss and act on several items, including entering executive session to address pending litigation against Ram Design, LLC for breach of lease. They will also ratify the recommendation for the executive director's employment agreement and authorize its execution. Additionally, the board will consider multiple construction project payments, change orders, and contract approvals for the West Yard expansion and other port improvements.

• Executive session to discuss pending litigation vs. Ram Design, LLC for breach of lease (Tract L, 18.13 acres)
• Ratify recommendation for Executive Director's employment agreement and authorize Board President to execute
• Discuss/consider approval of change orders and payment applications for West Yard expansion project (multiple phases)
• Discuss/consider approval of consolidated general conditions of leases
• Discuss/consider approval of GIS Engineering invoices and contract amendments for various projects

The Board ratified a three-year employment agreement for the Executive Director and approved several payments for storm repairs and infrastructure projects. The Board also authorized legal action to remove waterway obstructions and approved a servitude agreement for shore power at the Millennium Expansion site.

• Ratified Executive Director's employment agreement for three years (6-0)
• Approved servitude agreement for Cleco shore power at Tract R, contingent on legal review (6-0)
• Authorized legal steps to remove obstructions in Channel P-2-B (6-0)
• Adopted resolution consolidating General Conditions of Leases (6-0)
• Approved $120,575.25 payment to Coastal Construction & Engineering for drainage project (6-0)
• Approved $349,652.85 payment to Acadiane’ Renovations for Building B crane and ventilation (6-0)
• Approved $13,275.00 payment to Gesser Group for Hurricane Laura architectural services (6-0)
• Approved contract amendment for GIS Engineering with an upset limit of $163,000 (6-0)

Port of Iberia District Board of Commissioners

The Board of Commissioners will review updates on the Pipeline Relocation Project and several expansion phases for the East & West Yard. The meeting includes discussions on reimbursement agreements with Tennessee Gas Pipeline Company and Shell Pipeline Company, as well as various maintenance and construction invoices.

• Pipeline Relocation Project schedule update
• Reimbursement agreements for Tennessee Gas Pipeline Company and Shell Pipeline Company
• Update on Executive Director's employment agreement negotiations
• Discussion of East & West Yard expansion and site improvements
• Review of various construction invoices including Kerne Construction and Modular Construction

The Board approved reimbursement agreements with Kinder-Morgan and Shell Pipeline for dredging activities related to the AGMAC Project. The Board also awarded a site improvements contract to Garden City Construction Co., Inc. and extended the closing date for the Bernard Property due to title defects.

• Approved $4,482,925.00 reimbursement agreement with Tennessee Gas Pipeline Company, LLC (Kinder-Morgan) (6-0)
• Approved $6,740,770.00 reimbursement agreement with Shell Pipeline Company, LP (6-0)
• Awarded $278,838.37 site improvements contract to Garden City Construction Co., Inc. (6-0)
• Authorized extension of closing date for Bernard Port Properties, LLC and Bernard Holdings, LLC until title defects are cured (6-0)
• Recommended a three-year contract extension for the Executive Director from Sept 20, 2020 to Sept 19, 2023 (6-0)
• Approved $77,597.75 Change Order No. 3 for Coastal Construction & Engineering, LLC (6-0)
• Approved $159,650.19 payment to Acadiane’ Renovations for Building B Bay 5 repairs (6-0)
• Authorized GIS Engineering, LLC to submit 2021-2022 Capital Outlay Requests (6-0)

Port of Iberia District Board of Commissioners

The Port of Iberia Board will discuss and potentially award contracts for the East & West Yard expansion, including concrete construction, steel repairs, and electrical work. They will also consider lease payment options for Ram Design, LLC and a bulkhead upgrade proposal from Prairie Contractors. Updates on the executive director's employment agreement and various infrastructure projects are scheduled.

• Discuss/Adopt Resolution to Award Concrete Construction for Building B West Yard (Phase Vb)
• Discuss/Adopt Resolution to Award Steel Repairs with Contingency for Building B West Yard (Phase Vc)
• Discuss possible lease payment options for Ram Design, LLC (Tract L, 18.13 acres)
• Proposed upgrade and additional footage to bulkhead for Prairie Contractors Asphalt Plant Site
• Update on Executive Director's employment agreement negotiations ending September 19, 2020

The Board approved several contracts and payment applications for the East and West Yard Expansion projects, including steel and concrete work. They also certified public bid law compliance for multiple building repairs and demolition projects. Additionally, the Board authorized a change order for a natural gas line installation.

• Awarded Building B Concrete Construction to Southern Constructors, LLC for $483,132.00
• Awarded Building B Steel Repairs & Installation to Frisco Industrial Contractors, LLC for $1,135,052.25
• Approved $27,316.00 payment to Dixie Electric, Inc. for dry hydrant pipe installation
• Approved $3,940.00 quote from Crosby Construction for dry hydrant protection frames
• Authorized change order for Atmos 4” natural gas line not to exceed $73,000.00
• Approved $132,157.75 payment to GIS Engineering, LLC for West Yard expansion services
• Approved $40,000.00 payment to GIS Engineering, LLC for AGMAC project coordination
• Certified public bid law compliance for Building A repairs and Buildings G, H, J, K, & L demolition

Port of Iberia District Board of Commissioners

The Board of Commissioners will discuss several infrastructure projects, including the East & West Yard expansion and the Port Millennium Expansion Phase III. The meeting includes reviews of tenant lease payments and the Executive Director's employment agreement.

• East & West Yard Expansion (SPN H.011928) updates and payment application for Coastal Const. & Engineering LLC
• Port Millennium Expansion Phase III site excavations and dredging updates
• Discussion of buy/sell agreements for Henry Bernard properties behind the administrative office
• Review of lease agreements for D & J Construction Company (Tract M) and Diamond Offshore
• Proposed facility inspection and repair invoices from Gesser Group, APC

Port of Iberia District Board of Commissioners

The Port of Iberia District Board of Commissioners will hold a special meeting to discuss and consider two reimbursement agreements related to the AGMAC project. The first involves Texas Gas for dredging activities to deepen the Commercial Canal. The second concerns Shell Pipeline Company for lowering a pipeline. The meeting includes routine items such as call to order, roll call, opening prayer, and pledge of allegiance.

• Discuss/Consider Texas Gas – Port of Iberia Reimbursement Agreement for dredging the Commercial Canal (Phase I of AGMAC Project).
• Discuss/Consider Shell Pipeline Company, LP Invoice Number 57F013021 for recoverable service lowering pipeline for AGMAC Project.
• Meeting is a special monthly board meeting held at the Port Administrative Office at 12:00 P.M.
• Press notified on 07/09/20 by facsimile and email.
• Adjournment scheduled for 12:31 P.M.

The Board approved a reimbursement agreement with Texas Gas Transmission, LLC for pipeline relocation. The Board also authorized the purchase of two tracts totaling approximately 39 acres for the Millennium Expansion Phase III Project.

• Approved Texas Gas Transmission, LLC Reimbursement Agreement (4-0)
• Approved reimbursement of Shell Pipeline Company, LP costs subject to verification (4-0)
• Authorized purchase of 27 acres from Bernard Holdings, LLC for $448,166.75 (4-0)
• Authorized purchase of 12.221 acres from Bernard Port Properties, LLC for $129,333.25 (4-0)
• Approved execution of multiple navigation servitudes for Channel C-14 (4-0)
• Authorized replacement of Executive Director's AC unit not to exceed $6,590.00 (4-0)

Port of Iberia District Board of Commissioners

The Port of Iberia District Board of Commissioners will discuss and potentially approve several lease agreements, including with Seadrill Americas for 57.4 acres at the West Yard and with Freeport McMoRan for Building C. The board will also consider change orders and payments for the East & West Yard expansion project, and receive updates on the Port Millennium Expansion Phase III dredging and AGMAC projects. Additionally, the board will review policies on repair of depreciated buildings and tenant lease payment requests.

• Discuss/approve Change Order Number 2 for East & West Yard expansion (SPN H.011928)
• Authorize Board President to execute lease agreement with Seadrill Americas for Site B-1 (57.4 acres) at POI West Yard
• Authorize Board President to execute lease agreement with Freeport McMoRan for Building C at 4506 South Lewis Street (contingent on legal review)
• Discuss/approve GIS Engineering May invoices for Port Millennium Phase III, Bank Stabilization, and AGMAC projects
• Discuss policies and procedures on repair of depreciated buildings on leased property

The provided document is a meeting agenda, not minutes, and therefore does not record any final decisions or votes. The agenda lists items for discussion, review, and potential approval regarding port expansions, engineering invoices, and lease agreements.

Port of Iberia District Board of Commissioners

The Port of Iberia Board of Commissioners will hold a special meeting to discuss and potentially adopt resolutions to advertise for bids on two phases of the Louisiana Port Construction & Development Priority Program project SPN H.011928 at the West Yard. The items include concrete construction for Building B (Phase Vb) and site improvements for Building B (Phase Vf), with the latter including a contingency. The meeting follows a Policies & Procedures Committee session.

• Resolution to advertise for bids on Building B – POI West Yard concrete construction (Phase Vb, SPN H.011928(325b))
• Resolution to advertise for bids with contingency on Building B – POI West Yard site improvements (Phase Vf, SPN H.011928(325f))

The Board of Commissioners passed resolutions requesting authority to advertise for competitive bids for two construction phases. These projects involve concrete work and site improvements at the West Yard Building B.

• Approved resolution to advertise for bids for Building B concrete construction (4-0)
• Approved resolution to advertise with contingency for Building B site improvements (4-0)

Port of Iberia District Board of Commissioners

The Board of Commissioners will consider the FY 2020-2021 budget and the FY 2019-2020 audit engagement. The meeting includes multiple updates and award decisions regarding the East & West Yard expansion and site improvements project.

• Consideration of FY 2020-2021 Budget
• Proposed award of Building B Electrical Construction to Preferred Electric, Inc.
• Proposed award of Bay 5 Repairs & Improvements with contingency
• Authorization for Tenth Amendment of Lease with Dynamic Industries, Inc. (88.40 acres)
• Status report on Proposed Emergency Command Center/File Storage Building

The Board of Commissioners approved the Fiscal Year 2020–2021 Budget, which included reductions in advertising and travel expenses. The Board also awarded multiple contracts for electrical construction and repairs at Building B. Additionally, the Board authorized various payments for engineering services and utility invoices.

• Approved FY 2020–2021 Budget (5-0)
• Approved appointment of Broussard, Poche’, L.L.P. for FY 2019–2020 audit ($30,000 max fee)
• Awarded Building B Electrical Construction contract to Preferred Electric, Inc. ($519,460.00)
• Awarded Bay 5 Repairs and Improvements contract to Acadiane’ Renovations, Ltd. ($672,293.56)
• Approved payment to Coastal Construction & Engineering, LLC for drainage project ($49,500.00)
• Authorized Tenant Questionnaire for four tenants requesting rental adjustments
• Approved payment of March 2020 bills and interim period payments (5-0)
• Authorized execution of Tenth Amendment of Lease with Dynamic Industries, Inc.

Port of Iberia District Board of Commissioners

The Port of Iberia Board will discuss and potentially adopt resolutions to award contracts for multiple phases of the West Yard expansion project (SPN H.011928), including drainage, electrical, concrete, steel, and site improvements. They will also consider insurance renewals, lease amendments (e.g., Dynamic Industries), and updates on the Port Millennium Expansion and AGMAC dredging projects. Financial reports and invoices will be reviewed.

• Discuss/adopt resolution to award for Building B West Yard phases (crane, electrical, concrete, steel, site improvements)
• Ratification of renewal of certificate of deposit
• Insurance renewal presentation by Norris Insurance Consultants
• Tenth Amendment of Lease with Dynamic Industries (88.40 acres)
• Update on Joulon (Ram Design) lease and other lease agreements

The Board approved a contract award to Acadiane’ Renovations, Ltd. for Building B improvements. Other major actions included awarding a $786,337 contract for bank stabilization and approving a $5,000 funding agreement for a regional hydrological restoration project.

• Awarded contract to Acadiane’ Renovations, Ltd. for crane and ventilation installation ($728,444)
• Awarded contract to Patriot Construction & Industrial, LLC for bank stabilization (Slip P2) ($786,337.50)
• Approved $5,000 funding for the Central Coast Historical Hydrological Restoration Project
• Approved insurance renewal option to remove buildings valued at $500,000 or less
• Authorized GIS Engineering to obtain three quotes for pump station power connection (limit $22,000)
• Approved contract amendment for AGMAC Channel Dredging Project to reallocate funds
• Ratified renewal of Certificate of Deposit with Iberia Bank at 0.55% A.P.Y.
• Approved payment of March 2020 bills and interim period payments

Port of Iberia District Board of Commissioners

The Port of Iberia District Board of Commissioners will discuss and potentially adopt resolutions to advertise for bids for four phases of the East & West Yard Expansion & Site Improvements Project, including Building B electrical, crane/ventilation, multipurpose facilities, and repairs. The board will also consider a resolution to engage GIS Engineering for a port improvement project regarding Crosby Construction Services, Inc., and an amendment to the lease agreement for Tract H (15.14 acres).

• Resolution to advertise for bids for Building B Electrical Construction (Phase Va) with contingency
• Resolution to advertise for bids for Building B Crane and Ventilation Purchase & Installation (Phase Vd)
• Resolution to advertise for bids for Building B Multipurpose Facilities & Small Warehouse (Phase Ve)
• Resolution to advertise for bids for Building B Bay 5 Repairs & Improvements (Phase Vg) with contingency
• Resolution to engage GIS Engineering for a port improvement project regarding Crosby Construction Services, Inc., and lease amendment for Tract H

The Board of Commissioners adopted resolutions to advertise for competitive bids on four phases of the Building B expansion project. The Board also authorized an application for $826,000 in state funding to support a facility expansion for Crosby Construction Services, Inc.

• Approved authority to advertise for Building B Electrical Construction bids (6-0)
• Approved authority to advertise for Building B Crane and Ventilation installation bids (6-0)
• Approved authority to advertise for Building B Multipurpose Facilities and Warehouse bids (6-0)
• Approved authority to advertise for Building B Bay 5 Repairs and Improvements bids (6-0)
• Authorized application for $826,000 in state funding for Crosby Construction facility expansion (6-0)
• Authorized preparation of a lease amendment for Crosby Construction Tract H (6-0)

Port of Iberia District Board of Commissioners

The Board of Commissioners will review several construction and expansion projects, including the East & West Yard expansion and Port Millennium Expansion Phase III. The meeting includes discussions on upcoming annual insurance renewals and updates on various lease agreements.

• Resolutions to advertise for bids regarding Building B electrical, concrete, steel, and site improvements
• Discussion of contract awards and change orders for the East & West Yard Expansion project
• Review of 2020 annual insurance renewals for liability, flood, and workers compensation
• Updates on dredging projects and bank stabilization at Slip P-2
• Approval of various GIS Engineering, LLC invoices

The Board awarded a drainage improvements contract for the East and West Yard Expansion project and approved a subsequent deductive change order. Several engineering and environmental invoices were paid, while multiple Building B bid advertisements were tabled.

• Awarded $539,909 contract for drainage improvements to Coastal Construction & Engineering, LLC (5-0)
• Approved deductive Change Order No. 1 for $182,434, reducing contract total to $357,475 (5-0)
• Adopted resolution certifying compliance with Public Bid Law for Project No. H.011928(324) (5-0)
• Tabled bid advertisements for Building B crane, electrical, concrete, steel, multipurpose facilities, and site improvements (5-0)
• Approved $104,762.55 payment to GIS Engineering, LLC for Invoice 70003448 (5-0)
• Approved $28,423.57 payment to GIS Engineering, LLC for Invoice 70003450 (5-0)
• Approved $9,355.00 payment to GIS Engineering, LLC for Invoice 70003452 (5-0)
• Approved $3,250.00 payment to Kourco Environmental Services for Invoice 25610 (5-0)

Port of Iberia District Board of Commissioners

The Board of Commissioners will review several construction and dredging projects, including the Millennium Expansion Phase II and III. Discussions include lease agreements for various tracts and status reports on administrative office improvements.

• Discussion of RAM Design, LLC primary term of lease agreement for Tract 'L' (18.130 acres)
• Letter of Intent to lease Tract 'R' (2.880 acres) and Tract 'S' (10.920 acres) from Rigid Constructors, LLC
• Review of MosCamp, Inc. invoices for Aqua Dam flood control structures
• Resolution to advertise for bid regarding the West Yard Expansion and Bank Stabilization Project
• Presentation of Fiscal Year 2018-2019 Audit by Broussard, Poche’, L.L.P.

The Board approved the negotiation of a lease for Tracts R and S to Rigid Constructors, LLC for marine construction operations. Additionally, the Board adopted resolutions to advertise for bids on drainage and bank stabilization projects and approved several vendor payments.

• Authorized lease negotiations for Tract R (2.880 acres) and Tract S (10.920 acres) to Rigid Constructors, LLC (7-0)
• Adopted resolution to advertise for bids for State Project No H.011928(324) drainage improvements (7-0)
• Adopted resolution to advertise for bids for State Project No 737-99-0669/H.006846 (324) bank stabilization (7-0)
• Approved $38,250 payment to Modular Construction Co, Inc for Building C roof project (7-0)
• Approved $44,900 and $936 payments to MosCamp, Inc. for flood control structure and storage (7-0)
• Approved amendment to legal services contract adding Ashley E. Philen at $200/hour (7-0)
• Approved $9,000 professional services contract with Norris Insurance Consultants, Inc. (7-0)
• Approved payments to GIS Engineering, LLC totaling $65,489.65 across three invoices (7-0)