Le Claire public meetings in 2023

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will meet to discuss a single item: the appointment of Olivia Soseman to the Tourism Board. The meeting is scheduled for December 18, 2023, and is open to the public.

• Tourism Board appointment – Olivia Soseman

City Council

The City Council meeting on December 18, 2023, includes discussions on several construction pay estimates for road and park projects. The council will also address a resolution regarding the URA and Five Cities Brewery.

• Resolution 23-244: 2023 Hot Mix Asphalt pay estimate 1 from Manatt’s
• Resolution 23-245: Veterans Memorial Park pay estimate 3 from Valentine Construction
• Resolution 23-246: Territorial Bridge pay estimate 14 from Helm Group
• Resolution 23-247: URA – Five Cities Brewery
• Approval of December 4, 2023, meeting minutes via Resolution 23-243

Library Board

The LeClaire Library Board of Trustees will hold its regular December meeting, covering the director's report, unfinished business including a Hubbell-Waterman grant update and city interview policy, and new business on FY25 budget priorities, exterior light retrofitting, and an updated confidentiality policy. Board training on library classification will also be provided.

• Discussion of FY25 budget priorities
• Building exterior lights retrofitting (LED fixtures at $1,689 by Tri-City Electric)
• Approval of updated Confidentiality Policy
• Hubbell-Waterman Grant update ($5,000 for Children's Area furniture)
• Discussion of City's policy on interviews for new Board or Commission members

Tourism

The LeClaire Tourism Board will meet on December 8, 2023, to approve November minutes and invoices, accept a board resignation, and appoint a new member. They will also discuss the tourism and advertising budgets, signage, and receive updates from McDaniels Advertising and the Tourism Manager.

• Approval of November invoices totaling $18,630.86
• Approval of Emily Gwin's resignation from the Tourism Board
• Approval of Livi Soseman as new Tourism Board member representing Retail
• Discussion of Tourism Budget and Advertising Budget
• McDaniels Advertising update on marketing activities

Park & Recreation Commission

The commission will review administrative items including email protocol and the I-80 Bridge. The meeting includes updates on Huckleberry Park, Hollyhock Park, and the Recreation Center.

• Review of Parks budget and fiscal year 2024-2025 preparation schedule
• Update on Boy Scout Trail at Huckleberry Park
• Discussion regarding weight room ages at the Recreation Center
• Updates on upcoming programs including Trivia and Date Night
• Review of trail grant opportunities

Committee of the Whole - City Council

The City Council Committee of the Whole will discuss the city's Emergency Operations Plan (EOP) with Fire Chief Shane Bleeker. The plan is an all-hazards response framework covering natural and man-made disasters, and this discussion is a review of the plan's contents.

• Discussion of Emergency Operations Plan with Fire Chief Shane Bleeker
• Plan covers hazards including severe weather, flooding, dam failure, nuclear incidents, and active threats
• Plan identifies external response partners such as Scott County EMA, MEDIC EMS, and FBI

City Council

The City Council is reviewing the Fiscal Year 2025 budget preparation schedule and a 10-year Capital Improvement Program. The agenda also includes several public works items regarding sidewalks, park pay estimates, and utility purchases.

• Public hearing for Eagle Ridge Sidewalks plans, specs, cost, and schedule
• Pay estimate 2 for Veterans Memorial Park by Valentine Construction
• Pay estimate 4 for City Center Plaza Project by Bill Bruce Builders ($152,634.46)
• Purchase of a utility tractor from Deere & Co via River Valley Turf
• River Action Bioswale Grant with Scott County

Tourism

The December 1, 2023, meeting of the LeClaire Office of Tourism has been rescheduled. The agenda includes a tourism management servicing report by Cindy Bruhn and various board action and discussion items.

• Tourism Management Servicing Report by Cindy Bruhn

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss three items: a River Action bioswale grant, the I-80 Mississippi River Bridge design, and the Capital Improvement Program. The bridge discussion includes a preferred alternative (Companion Bridge West) with estimated relocations and a $288 million programmed cost. The capital program review follows a schedule leading to a public hearing on December 4.

• River Action Bioswale Grant presentation by Kathy Wine
• I-80 Mississippi River Bridge design update, preferred Alternative 5 (Companion Bridge West)
• Bridge cost ratio 1.09 vs. least cost option; programmed cost $288 million
• Capital Improvement Program review for 2024-2033
• Public hearing on CIP scheduled for December 4, 2023

City Council

The City Council is meeting to discuss various municipal reports, including annual finance and street reports. The body is deciding on several contracts for city repairs and the appointment of new members to the Planning & Zoning Commission and Tourism Board.

• Resolution 23-221: Setting a public hearing for Eagle Ridge Sidewalks plans and costs
• Resolution 23-222: Change Order 2 for Veterans Memorial Park with Valentine Construction
• Resolution 23-223: Fairbanks Morse Pump repair with Mississippi Valley Pump
• Resolution 23-225: Off-street parking space lease agreement with Superior Seawalls & Docks
• Ordinance 837: Third reading of Subdivision Ordinance Amendments

Library Board

The LeClaire Community Library Board of Trustees will hold a regular meeting on November 14, 2023, at 7:00 PM. The agenda includes a consent agenda, public comment, the Library Director's report, unfinished business on the interior remodel and plaza update, discussion of Iowa Code section 21.8 on electronic meetings, and new business on the Board of Trustees webpage. Board training will cover library system classifications A-E.

• Interior remodel update
• Plaza update
• Discussion of Iowa Code section 21.8 covering electronic meetings
• Discussion of Board of Trustees page on library website
• Board training on classifications of library system A-E

City Council

The City Council approved a site development plan for the MidAmerican Energy Substation 84 expansion. The body also authorized several project payments and approved insurance agreements for 2024.

• Approval of MidAmerican Energy Site Development Plan at 1347 N 23rd St
• Payment of $123,733.89 to Bill Bruce Builders, Inc. for City Center Plaza Project
• Payment of $116,409.36 to Valentine Construction Co LLC for Veterans Memorial Park Ball Field Improvements
• Contracts for library improvements totaling $86,662.00 for furniture moving, painting, and flooring
• Second reading of the Subdivision Development Regulations Ordinance

Committee of the Whole - City Council

The City Council Committee of the Whole will discuss the 2024-2033 Capital Improvement Program, a preliminary sidewalk project on Eagle Ridge Road and 15th St/Huckleberry to Wisconsin, the Christmas in LeClaire events, and a Tourism Board appointment. No final decisions are expected; these are discussion items.

• Capital Improvement Program 2024-2033 totaling $38.56 million, including $2.5M Wisconsin Street reconstruction (Cody to 15th) and $2.75M Holland Street reconstruction (Cody-26th)
• Preliminary discussion of sidewalks for Eagle Ridge Road and 15th St/Huckleberry to Wisconsin
• Christmas in LeClaire parade, Ugly Sweater Run & festivities on Dec 2
• Tourism Board appointment of Rita Farro (Buffalo Bill Museum)
• Fire equipment replacements: Engine #2 ($1M bond), SCBA inventory ($250K bond)

Tourism

The LeClaire Tourism Board will meet to approve minutes, invoices, and a resignation, and to vote on appointing Rita Farro as the Buffalo Bill Museum's representative. The board will also discuss the tourism budget and review new promotional videos.

• Approval of October invoices
• Approval of Bob Schiffke's resignation
• Approval of new board member Rita Farro (Buffalo Bill Museum)
• Discussion of budget proposals
• Review of four new videos by McDaniels

Library Board

The LeClaire Community Library Board of Trustees is holding a special meeting to select contractors for two projects: painting the library's interior and replacing its carpet. Public comment will be taken before adjournment.

• Select contractor for interior painting
• Select contractor for carpet replacement
• Public comment period

Park & Recreation Commission

The commission will discuss updates on recreational facilities, including new tables and the Boy Scouts trail mapping. The meeting also covers upcoming programs such as Christmas in LeClaire and catalog sponsors.

• Recreational Facilities Update: New Tables
• Boy Scouts Trail/Mapping update
• Hollyhock Park updates
• Recreation Center updates
• Upcoming Programs: Christmas in LeClaire

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing to consider a commercial site development plan for an electrical substation replacement and expansion. The commission will also review the minutes from the September 14, 2023, meeting.

• Public hearing for MidAmerican Energy site development plan at 1347 N. 23rd Street
• Proposed 5.67 acre substation expansion including fencing and driveway replacement
• Consideration of September 14, 2023, meeting minutes
• Notice of Michael Damico resignation

Park & Recreation Commission

The commission is reviewing updates for recreational facilities, including new tables and Boy Scout trail mapping. The meeting also covers upcoming seasonal programs such as Christmas in LeClaire and the Witches Walk.

• Update on new tables and Boy Scouts trail/mapping
• Recreation Center updates regarding bags and baseball signage
• Upcoming programs: Catalog Sponsors, Christmas in LeClaire, and Witches Walk
• Review of 08/03/22 meeting minutes

City Council

The City Council will hold a public hearing regarding proposed amendments to the Subdivision Ordinance. The updates include changes to street right-of-way requirements, street lighting standards, and the frequency of ordinance reviews.

• Public hearing for Subdivision Ordinance Amendments
• First reading of Ordinance 837: Subdivision Ordinance Amendments
• Approval of Consent Agenda including Pebble Creek Venue Renewal
• Review of claims totaling $215,764.31

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss three items: updates from the Buffalo Bill Museum, proposed library building upgrades including a $25,530 contract with Library Furniture International for moving services, and preliminary concepts for Wisconsin Street improvements from Cody Rd to 15th St, with an estimated total project cost of $7,682,070.45. No final decisions are being made at this meeting; it is a discussion session.

• Library Furniture International contract for $25,530 to move shelving and books for re-carpeting and painting
• Wisconsin Street improvements preliminary concepts, estimated total project cost $7,682,070.45
• Buffalo Bill Museum updates from Executive Director Rita Farro
• Library upgrades discussion includes three-phase moving process and community room closure for three weeks

Library Board

The LeClaire Library Board of Trustees will meet to consider approving an emergency response/closures policy update, contracting with LFI as sole source vendor to move shelves for the remodeling project, and discussing an online drop box for board documents. The board will also receive the Library Director's report and monthly statistics, and address unfinished business including the delayed Youth Services Coordinator job description submission and interior remodel updates.

• Approve contracting with LFI as sole source vendor to move library shelves for remodeling
• Approve updates in Emergency response/closures policy
• Discuss online drop box for Board documents
• Interior remodel update - designer hired
• Plaza update

Tourism

The LeClaire Tourism Board is meeting to approve September meeting minutes and invoices, hear an advertising update from McDaniels, and discuss the use of two kiosks on Cody Road and budget brainstorming. The agenda also includes updates on the approved Iowa Welcome Center partnership and the submitted Iowa Tourism Grant.

• Approval of September invoices totaling $19,300.87
• Discussion on upgrading two kiosks on Cody Road
• Update on Iowa Welcome Center partnership approval
• Iowa Tourism Grant submitted
• Marketing Alliance meeting scheduled for October 18

City Council

The Le Claire City Council will consider approving a $104,413.55 payment to Bill Bruce Builders for the City Center Plaza project, along with several other resolutions including grant applications for street improvements, a subdivision ordinance amendment, and a police chief overtime reimbursement. The agenda also includes routine approvals of the consent agenda, minutes, and a claims report totaling $208,581.96.

• Resolution 23-190: Approve Pay Estimate 2 of $104,413.55 to Bill Bruce Builders for City Center Plaza project
• Resolution 23-191: Authorize application for Surface Transportation Block Grant (STBG) funds for Holland Street improvements
• Resolution 23-192: Authorize Transportation Alternatives Set-Aside Grant (TASA) submissions
• Resolution 23-194: Set public hearing for Subdivision Ordinance Amendment
• Resolution 23-196: Authorize Police Chief participation in GTSB overtime reimbursement

Committee of the Whole - City Council

The City Council Committee of the Whole meeting scheduled for October 2, 2023, is cancelled, as indicated by the 'NO MEETING' notice. The agenda contains only procedural items (call to order, discussion, adjournment) with no substantive items listed.

Park & Recreation Commission

The Le Claire Parks & Recreation Commission is meeting to discuss park and recreation matters, including updates on Huckleberry Park, the Recreation Center/Baseball Field, and upcoming programs. They will also review bids for the Veterans Memorial Park field improvements and kick off a master plan process.

• Veterans Memorial Park Field Improvements bids: Valentine Construction $335,815.98, Central Excavating $353,723.50, Bruce Builders $412,442.68, Miller Trucking & Excavating $469,828.00, Lawns Unlimited of Iowa $453,993.28
• Huckleberry Park updates: soccer, seeding new land, shoe trade, bags
• Recreation Center/Baseball Field update and bids
• Master Plan Kickoff
• Interview for Commission

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss three items: the River Valley Optimists Annual Fall Fest, police chief overtime for the Governor's Traffic Safety Bureau (GTSB) grant, and a comprehensive update of the subdivision code. No formal votes are scheduled; these are discussion items only.

• Discussion of River Valley Optimists Annual Fall Fest with Parks & Recreation Director Greg Ludwig
• Police Chief Shane Themas to discuss overtime for GTSB grant (contract PAP 23-402-M0PT, $11,500)
• Comprehensive update of Subdivision Code with City Administrator Dennis Bockenstedt

City Council

The Le Claire City Council is meeting to approve consent items, minutes, and several resolutions, including a public hearing and resolution for a FY24 budget amendment and a contract award for Veterans Memorial Park field improvements. They will also consider a pay estimate for the Territorial Bridge project and new liquor licenses.

• Resolution 23-185: FY24 Budget Amendment 1 – Republication
• Resolution 23-186: Veterans Memorial Park Field Improvements Contract Award – Valentine Construction
• Resolution 23-187: Territorial Bridge Pay Estimate 13 – Helm Group ($1,313.00)
• Liquor Licenses – La Ragazza Tuscan Kitchen & Bar – 117 N. Cody Road (New) and The Vintage Wine Bar (Special Events)
• Claims report totaling $293,686.75

Planning & Zoning Commission

The Planning and Zoning Commission will review and discuss a comprehensive update to the Subdivision Ordinance. There are no public hearings scheduled for this meeting.

• Review and discussion of comprehensive update to Subdivision Ordinance
• Approval of August 2 May, 2023 Minutes

Library Board

The Library Board of Trustees will meet on September 12, 2023, to review updates to the library's circulation policy and the Youth Services Coordinator job description. The board will also receive updates regarding LTC grant door installations and building remodels.

• Approval of updated Youth Services Coordinator Job Description
• Approval of updates in Circulation Policy
• LTC Grant door installation updates
• Library remodel update
• Discussion on long-range planning for capital improvements and wage rates

City Council

The Le Claire City Council will vote on several resolutions, including a $49,700 master plan for Huckleberry and Veterans Memorial parks, a public hearing and approval for the River Roots site development plan, and a $295,440 claims report. The agenda also includes reappointing a parks board member and setting a public hearing for a budget amendment.

• Resolution 23-175: Approve Confluence master plan for Huckleberry and Veterans Memorial parks, not to exceed $49,700 plus reimbursables
• Public hearing and Resolution 23-178: River Roots site development plan
• Resolution 23-179: Surface Transportation Block Grant for HMA resurfacing US 67 from Chestnut to Ewing
• Resolution 23-180: Approve plans for Veterans Memorial Park field improvements
• Claims report totaling $295,440.59, including $76,114.08 to Veenstra & Kimm for Cody Road Phase II

The City Council approved the River Roots Site Development Plan at 112 Ferry St and authorized bids for Veterans Memorial Park ball field improvements. Council also approved a master plan proposal for Huckleberry and Veterans Memorial parks and several infrastructure payments.

• Approved River Roots Site Development Plan at 112 Ferry St (unanimous)
• Approved Veterans Memorial Park Ball Field Improvements plans and bid authorization (unanimous)
• Approved $49,700 proposal from Confluence for Huckleberry & Veterans Memorial Park Master Plan (unanimous)
• Approved $9,500 payment to Bill Bruce Builders, Inc. for City Center Plaza Project (unanimous)
• Approved $11,578 change order and $59,627.37 payment to Eastern Iowa Excavating & Concrete for 2023 PCC Panel Replacement Project (unanimous)
• Authorized Federal-Aid Agreement for hot mix asphalt on US 67/Cody Road (unanimous)
• Reappointed Tim Lovell to the Park & Recreation Commission for a 3-year term (unanimous)
• Scheduled 2023-2024 Budget Amendment 1 for September 18, 2023 (unanimous)

Committee of the Whole - City Council

The City Council Committee of the Whole will discuss the Capital Improvement Program (CIP) for fiscal years 2024-2033, including the preparation schedule and the use of Automated Traffic Enforcement (ATE) revenues. The CIP will guide capital spending, bond funding, and debt levels, and will be adopted by resolution after public hearings. This meeting is the first step in the annual CIP planning process.

• Discussion of Capital Improvement Program FY24-33 planning
• CIP includes projected funding from Automated Traffic Enforcement (ATE) revenues
• ATE revenues earmarked for capital projects, economic development, and one-time expenditures
• CIP will determine general obligation bond funding and debt levels
• Public hearing on CIP scheduled for December 4, 2023

The Committee of the Whole discussed the Capital Improvement Plan schedule for FY24-33. Council members expressed no objections to the plan as presented by City Administrator Dennis Bockenstedt.

• Reviewed FY24-33 Capital Improvement Program (no objections)

Tourism

The LeClaire Tourism Board will meet to approve minutes and invoices, vote on updates to the Tourism Board Grant Form, and discuss the use of two kiosks on Cody Road and budget brainstorming. The agenda also includes reports from visitors and the tourism manager, and updates on the Iowa Welcome Center partner application.

• Approval of Office of Tourism invoices totaling $11,811.00 for August 2023
• Review and vote on updates to Tourism Board Grant Form
• Discussion on use of the 2 kiosks on Cody Road
• Update on LeClaire Information Center application for Iowa Welcome Center partner
• Budget brainstorming for tourism needs

Park & Recreation Commission

The commission will review updates for Huckleberry Park and the Recreation Center. The meeting includes discussions on administrative items, upcoming seasonal programs, and the Iowa Great Places program outline.

• Huckleberry Park updates regarding soccer, concessions, and shoe trade
• Recreation Center/Baseball Field usage and field updates
• Upcoming programs for soccer, football, and Movie in the Park
• Review of Iowa Great Places program elements and visioning suggestions
• Budget report review as of August 2023

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing regarding a site development plan for River Roots L.L.C. The commission will also discuss a plan to update the city's Subdivision Ordinance.

• Public hearing for 112 Ferry Street: proposed 983 square foot commercial building and 392 square foot accessory building to be used as private party rental and golf driving range
• Discussion regarding a plan to update the Subdivision Ordinance

Library Board

The Library Board of Trustees has scheduled a special meeting for 7:00 P.M. on Wednesday, August 23. The agenda includes a period for public comment and an executive session regarding the Library Director Evaluation.

• Executive Session for Library Director Evaluation

City Council

The City Council approved the FY 2023-2024 Budget Amendment I and several infrastructure contracts. Key approvals included a road project contract and new equipment for the Police Department. The council also authorized preliminary plans for the Silver Creek Greenway Trails Project.

• Approved FY 2023-2024 Budget Amendment I (unanimous)
• Amended Resolution 23-061 regarding FY 2023-2024 Interfund Transfers (unanimous)
• Approved one-year contract extension with First Central State Bank (unanimous)
• Approved preliminary plans for Silver Creek Greenway Trails Project (unanimous)
• Authorized bids for Veterans Memorial Park Field Improvement Project (unanimous)
• Awarded 2023 Hot Mix Asphalt Project contract to Manatts Inc. for up to $744,639.50 (unanimous)
• Approved Rail Quiet Zone Study consulting with Snyder & Associates for up to $29,000.00 (unanimous)
• Approved purchase of tasers and cameras from Axon for up to $175,926.65 (unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole is meeting to discuss several items, including an update on the Iowa Great Places program, a report from the LeClaire Community Library, a park board reappointment, and a master plan for Hollyhock Park and Veterans Memorial Complex. The agenda includes a detailed proposal from Confluence for 10-year master plans for Huckleberry Park and Veterans Park, which would include a new recreation center and aquatic center.

• Iowa Great Places update by Denise Bulat, Bi-State Regional Planning Commission
• LeClaire Community Library report by Melita Tunnicliff
• Park & Recreation Board reappointment of Tim Lovell
• Hollyhock Park & Veterans Memorial Complex Park Master Plan discussion
• Confluence proposal for Huckleberry Park and Veterans Park master plans

The Committee of the Whole discussed the Iowa Great Places Plan and the LeClaire Community Library report. Council expressed no objection to the reappointment of Tim Lovell to the Parks & Recreation Board and the selection of Confluence for a park master plan, though formal approval for the latter is pending.

• No objection to reappointment of Tim Lovell to Parks & Recreation Board (term expires August 2026)
• No objection to Confluence as vendor for Huckleberry Park & Veterans Memorial Complex Park Master Plan (formal approval pending)

Library Board

The LeClaire Community Library Board of Trustees will meet to review monthly statistics, library claims, and updates on the LTC Grant. The agenda also includes planning for a Director evaluation due by September 2, 2023.

• Plan for evaluation of Director to be completed by 9/2/23
• Review of July library claims totaling $15,800.60
• Update on LTC Grant Community Meeting held July 15
• Report on Kanopy video streaming usage ($99 spent of $100 budget)
• Review of Friends of the Library July proceeds ($147.97)

The Library Board of Trustees approved the annual report and the consent agenda, including library claims. The board also established a timeline for the Library Director's evaluation and discussed upcoming plaza demolition.

• Approved consent agenda, previous meeting minutes, and library claims (Unanimous)
• Approved annual report for submission to City Council (Unanimous)
• Set Director evaluation return deadline for August 18 and finalization meeting for August 22

City Council

The Le Claire City Council will vote on a new fee schedule for right-of-way permits, set a public hearing for a budget amendment, and hold a public hearing on the 2023 asphalt overlay project. They will also consider several resolutions including bridge and sidewalk payments, a final replat for Johnson Farms Estates, and a rebid for the crack and joint seal project.

• Resolution 23-150: Approve right-of-way permit fees ($50 residential, $100 commercial, $200 excavation)
• Resolution 23-151: Set public hearing for FY24 Budget Amendment 1 on August 21, 2023
• Public Hearing and Resolution 23-154: 2023 Asphalt Overlay (HMA) Project
• Resolution 23-156: Johnson Farms Estates Phase 1 Final Replat
• Resolution 23-157: Notice of rebid for 2023 Crack & Joint Seal Project

The City Council approved the Johnson Farms Estates Phase 1 Final Replat and authorized bids for the 2023 Hot Mix Asphalt Project. The council also approved several infrastructure payments and established a date for a budget amendment.

• Approved Johnson Farms Estates Phase 1 Final Replat (Unanimous)
• Approved plans, specifications, and bid authorization for 2023 Hot Mix Asphalt Project (Unanimous)
• Approved $8,590.00 pay estimate for Territorial Bridge Project (Unanimous)
• Approved $2,092.62 final pay estimate for 2023 Sidewalk Project to Valentine Construction Co LLC (Unanimous)
• Approved reimbursement to Five Cities Construction for 15th Street asphalt work up to $14,731.92 (Unanimous)
• Approved rebidding for 2023 Crack & Joint Seal Project (Unanimous)
• Approved Fee Schedule for Right of Way Permits (Unanimous)
• Established August 21, 2023, for 2023-2024 Budget Amendment 1 (Unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss four items: developing a trail along Silver Creek Greenway from Holland Street to the Mississippi River Trail, police cameras and tasers, results of a request for proposals for a railroad quiet zone study, and a fiscal year 2023-2024 budget amendment. No final decisions are scheduled; these are discussion items only.

• Silver Creek Greenway Trail project from Holland Street to Mississippi River Trail
• Police cameras and tasers discussion
• Railroad Quiet Zone Study RFP results, including Snyder & Associates proposal
• Fiscal Year 2023-2024 Budget Amendment

The Committee of the Whole discussed several proposals and expressed no objections to the plans as presented. Formal approvals for the police equipment contract and railroad study are scheduled for August 21, 2023. A public hearing for the Fiscal Year 2023-2024 Budget Amendment 1 is also set for August 21, 2023.

• Expressed no objections to Silver Creek Greenway Trail plan
• Expressed no objections to purchase of Axom cameras and tasers
• Expressed no objections to hiring Snyder & Associates for Railroad Quiet Zone Study
• Expressed no objections to Fiscal Year 2023-2024 Budget Amendment 1

Tourism

The Le Claire Tourism Board is meeting to approve minutes and invoices, review the Tourism Board Grant Form, and consider making the LeClaire Information Center an Iowa Welcome Center partner. They will also hear reports from the Buffalo Bill Museum and McDaniels' advertising agency, and discuss the tourism management report and budget.

• Approval of Office of Tourism invoices totaling $16,587.09 for July 2023
• Review/update Tourism Board Grant Form
• Consider LeClaire Information Center becoming an Iowa Welcome Center partner
• Buffalo Bill Museum new event presentation by Rita Farro
• McDaniels' advertising report for July 2023

Board of Adjustment

The Le Claire Board of Adjustment will hold a public hearing to consider a special exception request from Donald and Mickie Chapman to build a new single-family detached dwelling on a lot in an Agricultural (A-1) zoning district at 1620 Wisconsin Street. The board will also review and consider approving the minutes from the June 1, 2023 meeting. A second meeting may be held on August 17, 2023, for final decision-making without public input.

• Special exception request CASE #23-03 for new single-family dwelling at 1620 Wisconsin Street in A-1 zone
• Applicants: Donald and Mickie Chapman of 1610 Wisconsin Street
• Public hearing for comments on the special exception
• Consideration of June 1, 2023 meeting minutes
• Possible second meeting on August 17, 2023 for final decision

The Board of Adjustment approved a request to build a single-family detached dwelling in an Agricultural (A-1) zoning district. The board also approved the previous meeting's minutes and cancelled a future meeting.

• Approved special exception for single-family dwelling at 1620 Wisconsin Street (unanimous)
• Approved June 1, 2023 minutes (unanimous)
• Cancelled August 17, 2023 meeting (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will review a final plat request converting 24 lots into 20 larger lots in Johnson Farms Estates. Public hearings are scheduled for July 27 and August 7.

• Johnson Farms Estates Phase 1 Final Plat Review Request: Converts 24 lots to 20 larger lots with a total of 11.02 acres

City Council

The Le Claire City Council is meeting to approve the consent agenda, including claims totaling $434,581.79, and to consider resolutions for the 2023 Hot Mix Asphalt project, the Crack & Joint Seal project, and Tug Fest liquor permits. They will also act on Planning & Zoning recommendations and appointments, and authorize participation in the Iowa Public Agency Investment Trust.

• Claims report totaling $434,581.79, including $219,478.00 for workers comp and property insurance, $56,000.00 for US 67 ADA project, and $53,768.96 for Cody Road Phase II
• Resolution 23-145: 2023 Hot Mix Asphalt (HMA) Project – cost, schedule & bid notice
• Public hearing and Resolution 23-146: 2023 Crack & Joint Seal Project – cost, schedule & specs
• Resolution 23-147: Tug Fest with Color Run – August 10-12, 2023
• Resolution 23-142: Authorizing participation in Iowa Public Agency Investment Trust (IPAIT)

The City Council appointed three members to the Planning & Zoning Commission and authorized bidding for the 2023 Hot Mix Asphalt and Crack & Joint Seal projects. The Council also approved a joint powers agreement for the Iowa Public Agency Investment Trust and street use for the annual Tug Fest.

• Approved participation in the Iowa Public Agency Investment Trust (unanimous)
• Approved appointments of Brian McCracken, Michelle Dusch, and Travis Buhlman to Planning & Zoning Commission (unanimous)
• Authorized bids for the 2023 Hot Mix Asphalt (HMA) Project (unanimous)
• Approved plans and authorized bids for the 2023 Crack & Joint Seal Project (unanimous)
• Approved exclusive use of the Levee and specific streets for Tug Fest August 10-12, 2023 (unanimous)
• Approved July 24, 2023 Consent Agenda (unanimous)
• Approved July 10, 2023 meeting minutes (unanimous)

Committee of the Whole - City Council

The City Council Committee of the Whole will discuss a proposed right-of-way permit fee schedule. The agenda includes only this discussion item, along with standard procedural items. No formal decisions are scheduled; it is a discussion-only meeting.

• Residential initial permit: $50, renewal: $20
• Commercial initial permit: $100, renewal: $20
• Excavation/boring permit: $200 for up to 200 feet, plus $1 per foot over 200 feet
• Street obstruction permit: $200 for one week per month, only when granted

The City Council discussed a proposed Fee Schedule for Right of Way Permits. No formal action was taken during this meeting, as approval is scheduled for the next Council Meeting.

• Discussed Right of Way Permit Fee Schedule; formal approval deferred to next meeting

Park & Recreation Commission

The commission is reviewing updates for Huckleberry Park and Vet's Plex field renovations. The meeting also covers administrative items including RFP updates, August member replacements, and upcoming seasonal sports programs.

• Huckleberry Park painting and REAP Grant discussions
• Vet's Plex field renovation update
• Upcoming soccer, football, and Party in the Park programs
• August replacement interviews for commission members
• RFP update for parks

Tourism

The LeClaire Tourism Board will meet to elect officers, approve minutes and invoices, and receive updates from McDaniels Marketing. The main action item is approval of the proposed 2023/2024 marketing budget totaling $105,810, which includes digital ads, video production, and other promotional activities. The board will also hear a report on tourism management and discuss committee reports.

• Proposed 2023/2024 marketing budget of $105,810
• Approval of Office of Tourism invoices
• Election of Tourism Board officers for July 1, 2023 – June 30, 2024
• McDaniels' update on marketing activities
• Committee report: Marketing Alliance

Library Board

The Library Board of Trustees will hold its regular meeting to conduct officer elections and review the Plaza redevelopment schedule. The board will also discuss the Kanopy streaming service and upcoming community meetings regarding accessibility grants.

• Election of Board officers
• Review of Plaza project schedule with work beginning mid-August
• Approval of revised clerk job description
• Discussion of $4,053 AC unit replacement cost
• Report on Kanopy streaming service usage and $100 monthly cost cap

The Library Board of Trustees elected its officers for the 2023-2024 fiscal year and approved a revised job description for the clerk. The board also approved the agenda, previous meeting minutes, and library claims as of June 30th.

• Approved agenda, previous meeting minutes, and library claims (Unanimous)
• Elected Meredith as President, Calla as Vice President, and Linda as Secretary for August 2023-July 2024 (Unanimous)
• Approved revised Clerk Job Description (Unanimous)

Committee of the Whole - City Council

The City Council Committee of the Whole will discuss the 2023 asphalt overlay project schedule and consider appointments to the Planning & Zoning Commission. The Planning & Zoning Commission has recommended Travis Buhlman, Brian McCracken, and Michelle Dusch for appointment. No final decisions are expected at this meeting.

• Discussion of 2023 HMA (hot mix asphalt) street improvements, including schedule for public hearing, bids, and contract award
• Planning & Zoning Commission recommends Travis Buhlman, Brian McCracken, and Michelle Dusch for appointment
• Public hearing on plans and specifications set for Aug 7, 2023
• Bids to be received Aug 15, 2023; contract award expected Aug 21, 2023

The Committee of the Whole discussed the 2023 Asphalt Overlay Project and proposed appointments to the Planning & Zoning Commission. No formal votes were taken on these items during the meeting.

• Reviewed 2023 Asphalt Overlay Project plan with no objections
• Requested applications for proposed Planning & Zoning Commission appointments
• Adjourned meeting at 6:24 p.m. (unanimous voice vote)

City Council

The Le Claire City Council is meeting to vote on a consent agenda, approve minutes, and consider several resolutions and ordinances. Key items include a third reading of a comprehensive zoning ordinance amendment, bids and public hearings for road maintenance projects, a change order for the Territorial Bridge, a tourism manager contract, and the purchase of a police squad. The agenda also includes routine items like liquor license approval and claims totaling $76,903.48.

• Ordinance 836: Zoning Ordinance Amendments – 3rd Reading
• Resolution 23-129: Territorial Bridge Change Order – $8,590.00
• Resolution 23-130: 2023 Crack & Joint Seal Project – bid notice & public hearing
• Resolution 23-131: 2023 Asphalt Overlays (HMA) – bid notice & public hearing
• Resolution 23-138: Purchase of Police Squad

The City Council approved the third reading of a comprehensive new Zoning Ordinance. The council also authorized several road projects, a new police vehicle, and tourism-related appointments and events.

• Approved third reading of comprehensive Zoning Ordinance (unanimous)
• Approved $8,590 change order for Territorial Bridge Project (unanimous)
• Authorized bids for 2023 Crack & Joint Seal and Asphalt Overlay projects (unanimous)
• Approved one-year extension for CSI as Tourism Manager provider (unanimous)
• Appointed four members to the Tourism Board (unanimous)
• Approved purchase of 2023 Dodge Durango Pursuit Vehicle up to $42,600 (unanimous)
• Approved tax exemption application for 504 N Cody Road (unanimous)
• Approved 2023 City-wide deer bowhunting program (unanimous)

Planning & Zoning Commission

The Commission will conduct interviews for three current Board vacancies. There are no public hearings scheduled for this meeting.

• Interview two male candidates for Board vacancies expiring 6-10-2025 and 6-10-2028
• Interview one female candidate for a Board vacancy expiring 6-10-2028

City Council

The Le Claire City Council will consider a consent agenda approving over $1.4 million in claims and permits, plus resolutions on employee handbook amendments, bond issuance, a trail grant, and several public works contracts. They will also hold public hearings and vote on the Rodgers 3rd Addition minor final plat, the Starbucks site development plan, and the Fareway amended development agreement. The agenda includes third reading of a rights-of-way ordinance and second reading of zoning amendments.

• Resolution 23-113: General Obligation Corporate Purpose Bonds Series 2023A Issuance
• Resolution 23-114: 15th Street Trail Grant Application
• Resolution 23-115: Sewer GIS Mapping Contract – Surveying and Mapping, LLC
• Resolution 23-123: Starbucks Site Development Plan
• Resolution 23-125: Fareway Amended & Restated Development Agreement

The City Council approved the site development plan for a Starbucks and an amended development agreement with Fareway Stores, Inc. The council also authorized several infrastructure contracts and a loan agreement for General Obligation Corporate Purpose Bonds.

• Approved Starbucks Site Plan Development at 1281 Eagle Ridge Road (Unanimous)
• Approved amended and restated development agreement with GRT QC Property, LLC and Fareway Stores, Inc. (Unanimous)
• Approved Rodgers 3rd Addition Minor, Final Plat (Unanimous)
• Authorized loan agreement for General Obligation Corporate Purpose Bonds Series 2023A (Unanimous)
• Approved $50,733 contract for GIS Mapping for Wastewater Treatment Department (Unanimous)
• Approved $53,357.01 contract for 2023 PCC Panel Replacement Project (Unanimous)
• Approved $103,876.51 for Council Chambers AV Upgrade Project (Unanimous)
• Approved $105,810 Marketing Investment Summary with McDaniels Marketing for FY 2023-2024 (Unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss several items, including appointments to the Tourism Board, the Tourism Manager contract, the deer bow hunting program, a URA application for 504 N Cody Road, and Wisconsin & Jones rail crossings. These are discussion items only; no final decisions are being made at this meeting.

• Tourism Board appointments: Wayne Walley, Julie Perez Collins, Tammy Danielsen, Connie Allen
• Tourism Manager contract renewal at $3,350/month
• Deer bow hunting program for 2023-2024 season
• URA application for 504 N Cody Road
• Wisconsin & Jones rail crossings discussion

The Committee of the Whole reviewed several administrative items and grant plans. Council members indicated no objections to the proposed Tourism Board appointments, the Tourism Manager contract renewal, the deer bowhunting packet, and an Urban Renewal Area application.

• No objections to Tourism Board appointments of Wayne Walley, Julie Perez Collins, Tammy Danielsen, and Connie Allen
• No objections to renewing the Tourism Manager contract with Community Success Initiative
• No objections to the deer bowhunting packet
• No objections to the Urban Renewal Area Application for 504 N. Cody Road
• No objections to submitting a grant for one-way streets at Wisconsin and Jones rail crossings and creating an RFP for a Quiet Zone Study

Library Board

The Library Board of Trustees will meet to discuss updates on the Plaza project and a memorial patio fund. The agenda also includes potential additions to library services and upcoming community grant meetings.

• Discussion of the Plaza project previously approved by Council on 6/5/23
• Proposal for new logo suggestions for library cards
• Proposal to add Kanopy film streaming service
• Discussion regarding the Gail Allard memorial fund for a library patio
• LTC Grant Community Meeting volunteer needs for July 15

The board reviewed the Director's report, which included the replacement of a failed AC unit for $4,053 and the start of Plaza redevelopment. The board also reviewed monthly circulation and program statistics and discussed the new Kanopy film streaming service.

• Approved $4,053 for AC unit replacement in Community Room and Lobby
• Reviewed and approved library claims totaling $3,838.22
• Discussed revised clerk job description

Planning & Zoning Commission

The commission will hold public hearings regarding a proposed 2,200 square foot Starbucks at 1281 Eagle Ridge Road. The meeting also includes a review of the Rodgers 3rd Addition minor re-plat involving 3.79 acres.

• Public hearing for Starbucks site development plan at 1281 Eagle Ridge Road
• Review and discussion of Rodgers 3rd Addition minor, final plat (3.79 acres)
• Proposed 2,200 square foot commercial retail building with parking and utilities
• Discussion of current and upcoming board vacancies

Park & Recreation Commission

The Commission will review administrative items including an RFP for parks and Casino Night planning. The meeting includes updates on Huckleberry Park, New Horizon, Pickleball Courts, and Coyote baseball facilities.

• Review of RFP Parks
• Vet’s Plex Renovation Approval
• Update on Huckleberry Park recreational facilities
• Discussion regarding new groundskeeper and umpires for baseball
• Upcoming programs including Soccer, Party in the Park, and Encanto

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss a tourism marketing presentation by McDaniels Marketing, sewer GIS mapping, audio/visual upgrades for council chambers, a Fareway development agreement update, and a human resources manual. These are discussion items only, with no formal votes scheduled.

• Tourism marketing plan includes $22,160 for Google/YouTube ads and $23,650 for social media ads
• Sewer GIS mapping update by Public Works Director Mark Dale
• Council chambers audio/visual upgrades discussion
• Fareway development agreement update
• Human resources manual discussion

The Committee of the Whole reviewed several projects and agreements, stating they do not object to moving forward with them. Formal approvals for certain items are deferred to future meetings.

• No objection to continued partnership with McDaniel Marketing for the Tourism Board
• No objection to moving forward with Sewer GIS Mapping
• No objection to Council Chambers Audio-Visual upgrades
• No objection to Fareway Development Agreement amendments including a Starbucks outlot
• No objection to updates to the Human Resources Manual/Employee Handbook

City Council

The Le Claire City Council will consider a consent agenda and multiple resolutions, including contracts for Huckleberry Park seeding ($22,350) and fencing, a staffing level authorization, the sale of 2023A General Obligation Bonds, and a loan agreement. They will also hold a public hearing on zoning ordinance amendments and take a second reading of an ordinance on city right-of-way use. The agenda includes routine approvals of minutes and claims totaling $259,226.05.

• Resolution 23-099: Approve Murf's Turf, LLC to seed Huckleberry Park for up to $22,350
• Resolution 23-100: Approve Lovewell Fencing for Huckleberry Park fencing
• Resolution 23-102: Sale of 2023A General Obligation Bonds and loan agreement
• Public hearing and first reading of zoning ordinance amendments (Ordinance 836)
• Resolution 23-107: Set public hearing for Fareway amended development agreement

The Council approved several infrastructure and maintenance contracts, including the City Center Plaza Project. It also advanced a comprehensive new zoning ordinance and a right-of-way ordinance to further readings.

• Approved City Center Plaza Project award to Bill Bruce Builders Inc. for $560,096.55 (Unanimous)
• Approved first reading of comprehensive Zoning Ordinance (Unanimous)
• Approved second reading of Ordinance 835 regarding Use of Public Right-of-Way (Unanimous)
• Approved $57,834.00 salt purchase from Morton Salt Co. (Unanimous)
• Approved $22,350.00 for seeding and $14,000.00 for fencing at Huckleberry Park (Unanimous)
• Approved $18,500.00 for City Hall interior painting by W.F. Scott Decorating, Inc. (Unanimous)
• Approved FY 2023-2024 city staffing levels (Unanimous)
• Approved sale of General Obligation Corporate Purpose Bonds, Series 2023A (Unanimous)

Tourism

The LeClaire Office of Tourism board will meet to approve minutes and invoices, review committee reports, and take action on the 2024 advertising plan, open board positions, changing the meeting day, and the Tourism Manager contract. The agenda also includes visitor presentations on a railroad crossing quiet zone and an update from McDaniels, plus an open forum. A claims report lists $10,525.16 in payments for May 2023, including $5,215.01 to McDaniels Marketing.

• Approval of minutes from March and April meetings
• Approval of Office of Tourism invoices
• 2024 advertising plan
• Change Tourism Board meeting day of the week
• Tourism Manager Contract

Board of Adjustment

The Le Claire Board of Adjustment will hold a public hearing on a variance request by Steve Geifman of GRT QC Property LLC to reduce the front yard setback from 50 feet to 40 feet for a proposed Starbucks at 1281 Eagle Ridge Road. The applicant argues the variance is needed to meet parking requirements and avoid a private sanitary sewer line. The board will also consider approval of the March 2, 2023 minutes.

• Variance request to reduce front yard setback from 50' to 40' for proposed Starbucks at 1281 Eagle Ridge Road
• Applicant: Steve Geifman, GRT QC Property LLC, Bettendorf, Iowa
• Proposed Starbucks building: 2,200 square feet with drive-thru
• Variance needed to provide 148 parking stalls to meet city code for all businesses on site
• Board to consider minutes from March 2, 2023 meeting

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss two items: the Parks Master Plan project priorities and the Veterans Memorial Complex retaining wall. A contract amendment for the baseball field improvements is included, which adds $10,000 to the engineering design phase and drops the proposed retaining wall in favor of reconfiguring the upper and lower baseball fields.

• Discussion of Parks Master Plan project priorities
• Veterans Memorial Complex retaining wall discussion with engineer Leo Foley
• Contract amendment adds $10,000 to Phase II design services, total $73,299.75
• Retaining wall removed from scope; baseball field reconfiguration planned
• Project cost estimate for baseball complex improvements: $386,815.27

The City Council reviewed a priority list for the Parks Master Plan and renderings for improvements to the Veterans Memorial Complex ball fields. Council members stated they had no objections to either plan as presented.

• Parks Master Plan Priority List: Council had no objections to the plan as presented
• Veterans Memorial Complex Retaining Wall & Ball Fields plan: Council had no objections as presented

City Council

The Le Claire City Council will hold a public hearing and vote on the third budget amendment for FY 2022-2023, which includes a $835,000 fire truck purchase and various other adjustments. The council will also consider several resolutions for street reconstruction and overlay engineering agreements, a zoning ordinance amendment, and a right-of-way vacation denial. Consent agenda items include a liquor license renewal and a large claims report totaling over $4.1 million.

• Public hearing and resolution for 2022-2023 Budget Amendment #3, including $835,000 for fire pumper apparatus
• Resolution 23-090: Wisconsin St Reconstruction engineering service agreement with V&K
• Resolution 23-091: 2023 Asphalt Overlays engineering service agreement with V&K
• Resolution 23-094: Zoning Ordinance Amendment setting public hearing
• Resolution 23-096: Firefighter on-call compensation

The City Council approved two engineering agreements with Veenstra & Kimm, Inc. for road projects and a payment for the Territorial Bridge Project. The council also approved a budget amendment and a firefighter compensation plan, while denying a request to vacate a portion of Reynolds Street.

• Approved FY 2022-2023 Budget Amendment 3 (unanimous)
• Approved Engineering Services Agreement for Wisconsin St Reconstruction up to $782,681.10 (unanimous)
• Approved Engineering Services Agreement for 2023-2024 Asphalt Overlay Project up to $147,901.00 (unanimous)
• Approved Pay Estimate 11 to Helm Group for Territorial Bridge Project for $151,163.92 (unanimous)
• Denied request for partial vacation and disposal of Reynolds Street right-of-way (unanimous)
• Approved firefighter compensation plan (unanimous)
• Approved first reading of Ordinance 835 creating Chapter 142 Use of Public Right-of-Way (unanimous)
• Approved third reading of Ordinance 834 amending Chapter 100 Sewer Service Charges (unanimous)

Library Board

The Library Board of Trustees will meet to discuss the re-engineered Plaza project and review several policy updates. The agenda also includes reviewing library claims, staff reports, and changes to city procedures for invoicing and Zoom usage.

• Discussion of the Plaza project re-engineering
• Update to Homebound Service Policy
• Update to Collection Development Policy
• Review of Library Claims totaling $5,151.33
• Proposed change in City Zoom Policy for Boards and Commissions

The Library Board of Trustees approved updates to the Homebound Service and Collection Development policies. The board also approved the consent agenda, including library claims totaling $4,549.80.

• Approved Homebound Service Policy update (unanimous)
• Approved Collection Development Policy update (unanimous)
• Approved consent agenda, including minutes and library claims (unanimous)
• Reached consensus to continue offering meetings via Zoom

Park & Recreation Commission

The Parks & Recreation Commission will meet to discuss Master Plan approval and park priorities. The agenda also includes updates on recreational facilities at Huckleberry and Hollyhock parks.

• Master Plan Approval
• Huckleberry Park trail clean up and court updates
• Hollyhock Park swing set and port-a-potty updates
• Recreation Center/Baseball Fields equipment and scheduling
• Review of upcoming programs including Chalk the Walk and Summer Party in the Park

City Council

The City Council approved a long-term parks master plan and awarded a sidewalk improvement contract. Public hearings were scheduled for a budget amendment and right-of-way ordinance changes. The council also approved payments for electrical work and updated police department policies.

• Adopted 2023-2033 Parks Master Plan (Unanimous)
• Awarded 2023 Sidewalk Improvement Project Contract to Valentine Construction Co LLC for up to $42,273.80 (Unanimous)
• Approved Pay Estimate 1 to Davenport Electric Contracting Company for up to $35,892.20 (Unanimous)
• Scheduled Public Hearing for Fiscal Year 2022-2023 Budget Amendment No. 3 for May 15, 2023 (Unanimous)
• Scheduled Public Hearing for Chapter 142 Right-of-Way Ordinance amendments for May 15, 2023 (Unanimous)
• Approved second reading in title only for Chapter 100 Sewer Service Charges amendment (Unanimous)
• Approved amendments to Police Department Policies and Procedures Manual (Unanimous)
• Approved May 1, 2023, Consent Agenda and April 17, 2023, meeting minutes (Unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss several items, including a proposed firefighter stipend plan, a budget amendment for FY2022-23, and options for the Wisconsin and Jones rail crossings. The budget amendment includes a $835,000 fire truck purchase and other changes, with a public hearing scheduled for May 15. The rail crossing discussion will review a study with options ranging from $85,000 fencing to $1.1 million four-quad gates, including a possible quiet zone.

• Firefighter stipend plan: $10 per on-call shift, $5 per training/event, $6-$10 per call based on certifications
• 2023 combined city/school election: filing Aug 28-Sep 21, election Nov 7
• Budget Amendment #3: increases total budget by $1.7M, including $835,000 fire truck purchase
• Wisconsin & Jones rail crossings: study options from $85,000 fencing to $1.1M four-quad gates
• Wisconsin Street reconstruction and 2023 asphalt overlays engineering services agreements

The Committee of the Whole discussed several administrative items and engineering agreements. Council expressed no objections to the non-renewal of the Albert Gross School lease, the Firefighter Stipend Plan, and two engineering services agreements. No formal votes were taken on these items as they were presented for discussion.

• No objections to non-renewal of Albert Gross School lease with LeClaire Community Corporation
• No objections to Firefighter Stipend Plan changes
• Directed staff to seek input from downtown business owners regarding Wisconsin and Jones rail crossings
• No objections to Wisconsin St Reconstruction Engineering Services Agreement
• No objections to 2023 Asphalt Overlay Engineering Services Agreement

Tourism

The LeClaire Office of Tourism board will meet to approve March and April minutes and invoices, review the tourism manager contract, and discuss the 2024 advertising plan. They will also hear an update from McDaniels Marketing on the 2023-24 advertising plan and consider open board positions.

• Approval of March and April meeting minutes
• Approval of Office of Tourism invoices totaling $10,630.20
• Review of Tourism Manager Contract (renewal due July 1)
• Discussion of 2024 advertising plan
• Review of open board positions

Planning & Zoning Commission

The Planning and Zoning Commission is considering an application to vacate and dispose of a portion of the Reynolds Street right-of-way. The commission will also discuss proposed reviews and amendments to the City's Zoning Ordinance.

• Public hearing for partial street right-of-way vacation and disposal adjacent to 607 Reynolds Street and 220 N. 6th Street
• Proposed review and amendments to the City’s Zoning Ordinance

City Council

The Le Claire City Council is meeting to vote on several resolutions and ordinances, including purchasing a fire rescue pumper and cardiac monitors, amending sewer service charges, and extending a right-of-way reimbursement agreement. They will also consider an engineering services agreement for concrete panel replacement and approve the consent agenda and prior meeting minutes.

• Resolution 23-075: Purchase of Fire Rescue Pumper Apparatus from Alexis Fire Equipment
• Resolution 23-076: Purchase of Cardiac Monitors from Phillips Healthcare
• Ordinance 834: Chapter 100 Sewer Service Charges Amendment – 1st Reading (public hearing held)
• Resolution 23-072: One-year extension for right-of-way reimbursement for Holst Acres Development on Titus Court to KJ Excavating LC
• Resolution 23-073: Engineering services agreement with Veenstra & Kimm for 2023 PCC Panel Replacement, not to exceed $13,469.80

The City Council approved several infrastructure and emergency service expenditures, including a new fire pumper and cardiac monitors. The council also advanced amendments to sewer service charges and golf cart ordinances.

• Approved purchase of Fire Rescue Pumper Apparatus from Alexis Fire Equipment not to exceed $864,546.00 (unanimous)
• Approved purchase of Cardiac Monitors for Fire Department from Philips Healthcare not to exceed $35,188.15 (unanimous)
• Approved $328,891.50 pay estimate to Helm Group for Territorial Bridge Project (unanimous)
• Approved Engineering Service Agreement with Veenstra & Kimm Inc for 2023 Panel Replacement Project not to exceed $13,469.80 (unanimous)
• Authorized one-year extension for right-of-way acquisition reimbursement for Holst Acres Development to KJ Excavating LC (unanimous)
• Approved first reading of Ordinance 834 to amend Chapter 100- Sewer Service Charges (unanimous)
• Approved second reading and waived third reading of Ordinance 833 regarding Golf Carts (unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will hold discussion-only items on the Parks Draft Master Plan, the Police Policies & Procedures Manual, the 2023 Combined School/City Election, and Right-of-Way Ordinances. No formal votes are scheduled; this is a discussion session.

• Parks Draft Master Plan presented by Parks Recreation Director Greg Ludwig
• Police Policies & Procedures Manual presented by Police Chief Shane Themas
• 2023 Combined School/City Election discussed by City Clerk Tracy Northcutt
• Right-of-Way Ordinances discussed by City Administrator Dennis Bockenstedt

The Committee of the Whole discussed a draft parks master plan, police policies and procedures, and right-of-way ordinances. No formal votes were taken on these items, as the meeting was for discussion purposes.

• Reviewed Parks Draft Master Plan; no objections raised
• Reviewed Police Policies & Procedures Manual; no objections raised
• Reviewed Right-of-Way Ordinance changes; no objections raised
• Adjourned meeting at 6:53 p.m. (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for April 13, 2023, was cancelled. No new items or public hearings were conducted.

Library Board

The Library Board of Trustees met to discuss the Plaza project, employee wage matrices, and board training. The board approved an amended FY24 budget following a $700 reduction in proposed funds and authorized closing the library on April 28 for staff training.

• Approved amended FY24 budget after library lost $700 from proposed budget
• Approved April 28 as a library closure date for staff training
• Approved updates to Exam Proctoring and Display Case Posting policies
• Discussed the Plaza project progress and potential summer start
• Reviewed Library Director's report including monthly statistics and staffing updates

The Library Board of Trustees approved the Salaried Employees’ Matrix for the Library Director and a revised job description for the Part-time Library Circulation Clerk. The board also approved the consent agenda, including library claims and previous meeting minutes.

• Approved consent agenda, previous minutes, and library claims (Unanimous)
• Approved Salaried Employees’ Matrix for Library Director (Unanimous)
• Approved revised Part-time Library Circulation Clerk job description (Unanimous)

Park & Recreation Commission

The Commission will review updates regarding the Master Plan, Huckleberry Park fencing, and Hollyhock Park maintenance. The meeting also includes discussions on upcoming seasonal programs and recreational center field maintenance.

• Huckleberry Park fencing and seeding/grading updates
• Hollyhock Park gravel and tree maintenance
• Recreation Center baseball field maintenance and bags program
• Updates on soccer, softball, baseball, and T-ball registration
• Discussion of Plaza updates and summer meeting schedules

City Council

The Le Claire City Council will hold public hearings and vote on the FY 2023-2024 budget, the 2023 sidewalk project, and the Echols site plan at 501 N. Cody Road. They will also consider sewer rate changes, a golf cart ordinance amendment, and several lease agreements. The agenda includes routine consent items and claims totaling $101,368.59.

• Public hearing and adoption of FY 2023-2024 budget (Resolution 23-060) with total expenditures of $26,668,760
• Public hearing and approval of 2023 Sidewalk Project cost, schedule, and specs (Resolution 23-062)
• Public hearing and approval of Echols site plan at 501 N. Cody Road (Resolution 23-064)
• Resolution 23-065 setting public hearing for sewer rate changes (Ch. 100)
• Ordinance 833 first reading to amend golf cart regulations (Ch. 77)

The City Council unanimously approved the Fiscal Year 2023-2024 budget and interfund transfers. The council also authorized sidewalk project bids, approved a site development plan at 501 North Cody Road, and signed levee property leases.

• Adopted Fiscal Year 2023-2024 budget (unanimous)
• Adopted Fiscal Year 2023-2024 Interfund Transfers (unanimous)
• Approved 2023 Sidewalk Improvements plans, specifications, and bid authorization (unanimous)
• Approved Echols Site Plan Development at 501 North Cody Road (unanimous)
• Approved $28,040.00 Change Order 3 for Territorial West Bridge Project (unanimous)
• Preliminarily approved tax exemption application for PSE, L.L.C. at 501 North Cody Road (unanimous)
• Authorized lease agreements with Celebration River Cruises, Inc and Scales Mound Packet Company for levee property (unanimous)
• Approved first reading of Ordinance 833 to amend Chapter 77 Golf Cart regulations (unanimous)

Tourism

The LeClaire Office of Tourism board is scheduled to approve invoices totaling $25,689.25 for March 2023, including $20,748.76 for McDaniels Marketing. The meeting includes a review of the Tourism Manager contract and a discussion on pursuing Iowa Great Places designation. No new ordinances or major capital projects are listed on the agenda.

• Approval of Office of Tourism invoices totaling $25,689.25
• Review of Tourism Manager contract
• Pursuit of Iowa Great Places designation
• Marketing Alliance meeting scheduled for April 19, 2023

Committee of the Whole - City Council

The Council expressed no objection to the purchase of a fire truck and cardiac monitors, as well as an engineering agreement for panel replacements and a reimbursement extension for Holst Acres/Titus Court. The City Engineer will investigate cost-reduction options for the City Center Plaza project after the single bid exceeded the estimate by $233,100.45.

• No objection to Fire Truck Purchase using Automated Traffic Enforcement funding
• No objection to Cardiac Monitor Purchase using ARPA funding
• No objection to 2023 PCC Panel Replacement Engineering Services Agreement (formal approval set for April 17, 2023)
• No objection to Holst Acres/Titus Court one-year reimbursement agreement extension (formal approval set for April 17, 2023)
• Tabled City Center Plaza bid ($839,915.45) to investigate cost-reduction options

Planning & Zoning Commission

The Planning and Zoning Commission will consider a mixed-use site development plan submitted by Eric Echols. The proposal includes commercial retail, garage space, and residential dwelling space on .09 acres. The Commission will also discuss zoning ordinance amendments and a member replacement.

• Public hearing for ECHOLS PROPERTY SITE DEVELOPMENT PLAN at 501 N. CODY ROAD
• Proposed review and amendments to the City's Zoning Ordinance
• Consideration of replacement for Commission Member Jodi Creswell

The Planning & Zoning Commission recommended that City Council approve a site development plan for a mixed-use property. The commission also voted to postpone the review of the City of LeClaire Zoning Ordinance.

• Recommended approval to City Council for site development plan at 501 N. Cody Road (Unanimous)
• Postponed discussion and review of the City of LeClaire Zoning Ordinance (Unanimous)

City Council

The Le Claire City Council will hold public hearings and consider resolutions on the 2022-2023 budget amendment, a general obligation bond issuance, and the City Center Plaza project's cost, schedule, and specs. They will also set a public hearing for the 2023-2024 budget and consider several other resolutions, including a sidewalk improvement project and golf cart ordinance changes. The agenda includes consent items, minutes approval, and a claims report totaling $448,191.15.

• Public hearing and resolution for 2022-2023 Budget Amendment #2
• Resolution 23-049: 2023 General Obligation Bond Issuance & Loan Agreement
• Resolution 23-050: City Center Plaza Project – Cost, Schedule & Project Specs
• Resolution 23-052: 2023 Sidewalk Improvement Project – Set Public Hearing
• Resolution 23-057: Ch. 77 – Golf Carts – Setting Public Hearing

The City Council approved several financial measures, including the FY 2022-2023 Budget Amendment 2 and a non-union pay plan. The council also authorized bids for the City Center Plaza Improvement Project and approved a payment for the Territorial Bridge Project.

• Approved FY 2022-2023 Budget Amendment 2 (Unanimous)
• Approved FY 2023-2024 Non-Union Pay Plan (Unanimous)
• Amended ARPA 2021 funds allocation (Unanimous)
• Approved City Center Plaza Improvement Project plans and bid authorization (Unanimous)
• Approved $355,813.00 payment to Helm Group for Territorial Bridge Project (Unanimous)
• Appointed Jim Work to the Board of Adjustment through March 2028 (Unanimous)
• Preliminarily approved tax exemptions for 112 Ferry St and N Cody Road (Unanimous)
• Scheduled public hearings for FY 2023-2024 Budget and golf cart ordinance amendments for April 3, 2023 (Unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss two items: grease trap inspections, presented by Public Works Inspector Mark Dale, and an urban renewal area application for 501 N. Cody Road, presented by City Administrator Dennis Bockenstedt. This is a discussion-only meeting; no final decisions are listed on the agenda.

• Grease trap inspections discussion
• Urban renewal area application for 501 N. Cody Road

The Committee of the Whole discussed a grease trap inspection program and an urban renewal area application for 501 N. Cody Road. Council members expressed no objections to either plan as presented.

• Grease Trap Inspections Program presented; Council had no objections
• Urban Renewal Area Application for 501 N. Cody Road presented; Council had no objections

Library Board

The Library Board of Trustees will review the salaried employees wage matrix and potential changes to the FY24 budget. The board is also considering a one-day library closure in April for staff training and updates to several internal policies.

• Discussion of salaried employees wage matrix
• Proposed library closure for staff training in April
• Updates to Exam Proctoring Policy and Display Case Posting Policy
• Changes to FY24 budget
• Board Training regarding the Trustee Manual: Chapter 15 Intellectual Freedom

The Board approved an amended FY24 budget reflecting a $700 reduction due to city tax miscalculations. Members also approved a library closure for staff training on April 28 and updated two internal policies.

• Approved amended FY24 budget with $700 reduction (unanimous)
• Approved library closure for staff training on April 28 (unanimous)
• Approved updates to Exam Proctoring Policy (unanimous)
• Approved updates to Display Case Posting Policy (unanimous)
• Approved agenda, previous minutes, and library claims (unanimous)

Planning & Zoning Commission

The March 9, 2023 meeting of the Le Claire Planning & Zoning Commission was cancelled. The agenda contains only procedural items and a Title VI notice.

City Council

The Le Claire City Council will consider approving the 2021-2022 audit report, setting public hearings for the 2022-2023 budget amendment and 2023A general obligation bond issuance, and moving forward on the City Center Plaza project. The agenda also includes second readings of ordinances on parking and speed regulations, a grant application, and a marketing campaign for Eagle Fest.

• Resolution 23-036: Set public hearing for 2022-2023 budget amendment
• Resolution 23-037: Set public hearing for 2023A GO Bond issuance
• Resolution 23-038: City Center Plaza Project – cost, schedule, bid notice & public hearing
• Ordinance 831: Parking regulations amendment – 2nd reading & waive 3rd
• Resolution 23-040: Eagle Fest Marketing Campaign with McDaniels Marketing ($20,748.76 in claims)

The City Council established public hearing dates for March 20, 2023, regarding a budget amendment and a loan agreement not to exceed $5,000,000.00. The council also approved updates to speed and parking regulations and authorized a grant application for FY 2024 Community Project Funding.

• Approved 2021-2022 Audit Report (unanimous)
• Scheduled public hearing for FY 2022-2023 Budget Amendment No. 2 for March 20, 2023 (unanimous)
• Scheduled public hearing for loan agreements up to $5,000,000.00 for March 20, 2023 (unanimous)
• Approved adding N. 15th St to Special 25 MPH Speed Zones (unanimous)
• Approved 'No Parking' on Jones between 14th & 15th and N 15th from Wisconsin to Holland (unanimous)
• Authorized bids for City Center Plaza Improvements (unanimous)
• Authorized application for FY 2024 Community Project Funding (unanimous)
• Approved $12,965.39 payment to McDaniels Marketing for Eagle Fest Advertising (unanimous)

Tourism

The LeClaire Office of Tourism board will meet to discuss the 2024 budget, hear a presentation from the Bi-State Regional Commission on Iowa Great Places visioning, and receive updates from McDaniels Marketing and Parks & Recreation. They will also approve February meeting minutes and invoices totaling $15,870.76.

• Presentation by Gina McCullough on Iowa Great Places Visioning and Application
• Approval of February invoices totaling $15,870.76
• Discussion of 2024 budget
• Update on LeClaire events from Parks & Recreation
• Marketing report showing $801.24 spent on Facebook/Instagram ads in February

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss several items, including appointments to the Board of Adjustment, urban renewal applications for properties at 112 E Ferry St and the N 400 block of N Cody Road, updates to the golf cart ordinance (Chapter 77) and ATV ordinance (Chapter 75), railroad crossing intersections at Wisconsin and Jones, and a presentation of the FY 2021-2022 audit. The agenda includes detailed draft ordinance text and a rail safety study, but no final votes are scheduled.

• Board of Adjustment appointment recommendation
• Urban renewal applications for 112 E Ferry St and N 400 block of N Cody Road
• Golf cart ordinance update (Chapter 77) with designated street restrictions
• ATV ordinance discussion (Chapter 75) with designated snowmobile routes
• Railroad crossing safety and quiet zone assessment for Wisconsin and Jones streets

The Committee of the Whole discussed amendments to the golf cart ordinance and potential changes to ATV regulations. Council also reviewed urban renewal applications and rail crossing options for Wisconsin and Jones streets. No formal votes were taken on these items as they were presented for discussion.

• No objections to appointing Jim Work to the Board of Adjustment
• No objections to Urban Renewal Area applications for 112 E Ferry St and N 400 Block of Cody Road
• No objections to Chapter 77 Golf Cart amendments; staff to bring to next City Council meeting
• Directed staff to investigate other communities' solutions for Chapter 75 ATV Ordinance
• Adjourned meeting at 7:45 p.m. (unanimous voice vote)

Board of Adjustment

The Board of Adjustment interviewed two candidates to fill a vacancy created by the expiration of Linda Kamp's term. The Board voted to recommend one candidate to the City Council for approval.

• Approved January 19, 2023 Minutes (unanimous)
• Recommended Jim Work to the Board of Adjustment (3-1)

Park & Recreation Commission

The LeClaire Parks & Recreation Commission will discuss a master plan update, recreational facility improvements at Huckleberry and Hollyhock Parks, and upcoming programs including Daddy Daughter Date Night and summer events. New business items include a Child Feeding Ordinance and new classes.

• Master Plan Update
• Huckleberry Park fencing and seeding/grading
• Hollyhock Park dog park gravel and trees
• Daddy Daughter Date Night and soccer/softball registration
• Child Feeding Ordinance discussion

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public discussion on proposed review and amendments to the city's Zoning Ordinance, Chapter 20. No public hearings are scheduled. The agenda includes the full text of supplementary regulations covering lot provisions, yards, screening, fencing, and vision clearances.

• Proposed review and amendments to Zoning Ordinance Chapter 20
• Regulations on minimum street frontage (60 feet) and lots without street frontage
• Screening and fencing rules for front, side, and rear property lines
• Vision clearance requirements at corners (35-foot triangle) and driveways (10-foot triangle)
• Prohibition of barbed wire and electric fences per municipal code

The commission held a discussion regarding proposed reviews and amendments to the City of LeClaire Zoning Ordinance. No formal votes or decisions were recorded regarding these amendments.

• Adjourned meeting at 8:38 p.m. (unanimous)

City Council

The City Council will hold public hearings and consider first readings of ordinances amending parking and speed regulations, and will vote on the maximum property tax levy for fiscal year 2023-2024, which is proposed to increase 6.43% to $1,812,425. The council will also approve the annual financial report, bond issuance engagement letters, a bridge payment, and a railroad safety grant.

• Public hearing and resolution to approve maximum property tax levy of $1,812,425 for FY 2023-24 (6.43% increase)
• First reading of Ordinance 831 amending Chapter 69 parking regulations
• First reading of Ordinance 832 amending Chapter 63 speed regulations
• Resolution 23-031: Territorial Bridge Pay Estimate 8 to Helm Group for $391,695.88
• Resolution 23-032: Railroad Section 130 Safety Grants

The City Council approved the maximum budget levy and property tax dollar amount for the 2023-2024 fiscal year. Other actions included approving a payment for the Territorial Bridge Project and initiating bond counsel and securities agreements. The council also held first readings for parking and speed limit amendments.

• Approved Maximum Budget Levy and Property Tax Dollar Amount for FY 2023-2024 (Unanimous)
• Approved $391,695.88 pay estimate to Helm Group for Territorial Bridge Project (Unanimous)
• Authorized engagement letter with Dorsey & Whitney LLC as Bond Counsel for 2023A General Obligation Corporate Purpose Bonds (Unanimous)
• Authorized engagement letter with Northland Securities for 2023A General Obligation Corporate Purpose Bonds (Unanimous)
• Approved first reading of Ordinance 831 to add 'No Parking' on Jones between 14th & 15th and N 15th from Wisconsin to Holland (Unanimous)
• Approved first reading of Ordinance 832 to add N. 15th St to Special 25 MPH Speed Zones (Unanimous)
• Approved applications to Iowa DOT for Federal Grade Crossing Safety Improvement Grant Funds for Eagle Ridge Road, Canal Shore Drive, and Canal Shore Drive West (Unanimous)
• Approved FY 2021-2022 Annual Financial Report (Unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss two items: the Greater LeClaire Area 'Great Place' Plan, presented by Denise Bulat of Bi-State Regional Planning Commission, and the Scott County Hazard Mitigation Plan, presented by City Administrator Dennis Bockenstedt. These are discussion items only, with no formal votes scheduled.

• Discussion of Greater LeClaire Area 'Great Place' Plan with Bi-State Regional Planning Commission
• Discussion of Scott County Multi-Jurisdictional Hazard Mitigation Plan 2023
• Plan includes hazard profiles for dam failure, drought, earthquake, flood, tornado, and more
• Great Place Plan outlines visioning process, partners, and implementation requirements

The Committee of the Whole discussed the Greater LeClaire Area “Great Place” Plan and the Scott County Hazard Mitigation Plan. No formal votes were taken on these items during this meeting.

• Expressed no objections to the Greater LeClaire Area “Great Place” Plan as presented
• Tabled approval of the Scott County Hazard Mitigation Plan for the next Council meeting
• Adjourned meeting at 6:59 p.m. (unanimous voice vote)

Library Board

The LeClaire Community Library Board of Trustees will discuss completing an evaluation of the library director, provide input on re-accreditation due February 28, and approve an updated strategic plan. The board will also consider updating the library's volunteer policy and receive a progress report on the LTC Access grant.

• Completion of an evaluation of the library director
• Re-accreditation due February 28 — board input
• Progress report on LTC Access grant due February 28
• Updating the Library's Volunteer Policy
• Approve updated Strategic Plan

The Library Board of Trustees approved a new volunteer policy and the performance evaluation of the library director. The board also approved the library's re-accreditation and monthly claims.

• Approved library claims and previous meeting minutes (unanimous)
• Approved library director's performance evaluation (unanimous)
• Approved library re-accreditation (unanimous)
• Approved updated Library Volunteer Policy (unanimous)

Planning & Zoning Commission

This meeting of the Le Claire Planning & Zoning Commission was cancelled. No items were discussed or decided.

City Council

The Le Claire City Council will consider resolutions to set a public hearing on the proposed FY2023-2024 budget and maximum property tax levy, approve a consent agenda including $311,218.60 in claims, and address several other items such as job description updates, public hearings for parking and speed limit changes, and contracts for Cody Road projects. The meeting also includes a liquor license change for Kwik Star and the swearing in of a fire captain.

• Resolution 23-019: Set public hearing for FY2023-2024 budget and max levy (Feb 21, 2023)
• Claims report totaling $311,218.60, including $138,678 for Mobotrex traffic signal at Kwik Star
• Resolution 23-021: Set public hearing for no-parking amendment near fire station
• Resolution 23-022: Set public hearing for 25 mph speed limit on 15th St
• Resolution 23-023: Fill the Storefront contract at 423 N. Cody Road

The City Council approved an economic development grant for Root 67 LLC and a contract for stone wall refurbishment on N Cody Road. The council also scheduled public hearings for the FY 2023-2024 budget, parking regulations, and speed regulations. Additionally, job descriptions for several public works positions were amended.

• Approved Economic Development Grant for Root 67 LLC at 423-425 N Cody Road (Unanimous)
• Approved contract with Rodney & Kimberly Collier for stone wall refurbishment at 208 and 214 N Cody Road (Unanimous)
• Set Feb 21, 2023 public hearing for FY 2023-2024 Budget Max Levy & Property Dollar Rates (Unanimous)
• Set Feb 21, 2023 public hearing for Chapter 69 Parking Regulations Ordinance amendments (Unanimous)
• Set Feb 21, 2023 public hearing for Chapter 63 Speed Regulations Ordinance amendments (Unanimous)
• Approved amendments to Public Works Techs I, II, III, Utilities Operator and Laborer job descriptions (Unanimous)
• Changed July 2023 meeting schedule to second and fourth Mondays (Unanimous)
• Approved February 6, 2023 Consent Agenda and January 16, 2023 minutes (Unanimous)

Tourism

The LeClaire Office of Tourism board will meet to discuss the 2024 budget, approve invoices, and hear marketing and event reports. The agenda includes a marketing report from McDaniels and a presentation on event handling by Greg Ludwig. The meeting is routine, with no major policy decisions expected.

• Approval of January meeting minutes
• Approval of Office of Tourism invoices
• Discussion of 2024 budget
• Marketing Alliance committee report
• McDaniels' marketing report and Greg Ludwig on event handling

Committee of the Whole - City Council

The City Council discussed grant applications for railroad intersections and community interest in an ordinance for ATV/UTV use. No final ordinances were passed, but staff were directed to develop specific plans for both items.

• Requested further presentations on railroad intersections at Wisconsin and Jones
• Directed staff to develop a plan identifying areas for ATV/UTV usage

Park & Recreation Commission

The LeClaire Parks & Recreation Commission will discuss the master plan open house and meeting details, review updates on Huckleberry Park (plat/fencing, soccer/concessions) and the Recreation Center/Baseball Field (mound, foosball table, field idea, concessions), and plan upcoming programs including soccer, baseball camp, and summer programs. The agenda also includes approving previous minutes and a trivia night event.

• Master Plan Open House and meeting details
• Huckleberry Park updates: plat/fencing and soccer/concessions
• Recreation Center/Baseball Field: baseball mound, foosball table, field idea, concessions
• Upcoming programs: soccer, baseball camp, baseball, summer programs, program booklet
• Trivia Night event

Planning & Zoning Commission

The LeClaire Planning and Zoning Commission meeting scheduled for January 26, 2023, has been cancelled. No items were discussed or decided.

• Meeting cancelled

Board of Adjustment

The LeClaire Board of Adjustment will hold a public hearing on a variance request to reduce the rear-yard setback from 40 feet to 3 feet for a proposed garage at 2933 W. Canal Shore Drive. The board will also revisit a deferred variance request for a deck at 517 N. Cody Road, and discuss filling a board vacancy.

• Public hearing on Case #23-01: variance to reduce rear setback from 40' to 3' at 2933 W. Canal Shore Drive
• Continued discussion on Case #22-02: variance to reduce rear setback from 30' to 6' and side setback from 5' to 0' at 517 N. Cody Road
• Consideration of December 15, 2022 meeting minutes
• Recognition of Linda Kamp's retirement and plan for filling board vacancy

The Board denied a request to reduce the rear set-back from 40 feet to 3 feet at 2933 W. Canal Shore Drive because the hardship test was not met. Additionally, the Board determined that a separate variance request for the Central Business District was abandoned.

• Denied rear set-back variance for 2933 W. Canal Shore Drive (unanimous)
• Determined Case #22-02 variance request was abandoned (unanimous)
• Approved December 15, 2022 minutes (unanimous)
• Appointed Steven Fye as Chairperson

City Council

The Le Claire City Council will vote on several resolutions, including the final plat for the Gerboth Knoll Addition, two urban renewal area applications on N. Cody Road, a pay estimate for the Territorial Bridge project, and a vehicle purchase. They will also hold a public hearing on the Gerboth Knoll plat and consider a consent agenda that includes a liquor license renewal and claims totaling $389,484.90.

• Public hearing and final plat approval for Gerboth Knoll Addition Minor
• Urban renewal area applications for 214 N. Cody Road and 423 N. Cody Road
• Territorial Bridge Pay Estimate 7 to Helm Group for $215,726.68
• Purchase of John Deere backhoe for Public Works (Vehicle 3401)
• Liquor license renewal for La Herradura

The City Council approved a payment for the Territorial Bridge Project and authorized emergency repairs for a backhoe. The council also approved the Gerboth Knoll Addition Minor Plat and two tax exemption applications under the Urban Revitalization Program.

• Approved $215,726.68 pay estimate 7 to Helm Group for Territorial Bridge Project (Unanimous)
• Approved Gerboth Knoll Addition Minor Plat (Unanimous)
• Approved emergency repair of 2016 John Deere 310SL backhoe by Martin Equipment not to exceed $11,419.76 (Unanimous)
• Approved tax exemptions for Rodney & Kimberly Collier at 214 N Cody Road (Unanimous)
• Approved tax exemptions for Root 67, Rodney & Kimberly Collier at 423-425 N Cody Road (Unanimous)
• Amended Resolution 22-99 regarding PWD Technician staffing levels for FY July 1, 2022 to June 30, 2023 (Unanimous)
• Approved January 16, 2023 Consent Agenda (Unanimous)
• Approved January 3, 2023 meeting minutes (Unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss several items, including a no-parking zone near the fire station, reducing speed limits on 15th Street and other roads, and reviewing the Vets Plex retaining wall and City Center Plaza projects. They will also begin Fiscal Year 2023-2024 budget discussions and consider the council meeting schedule for July 2023. An executive session is scheduled for a City Administrator evaluation.

• No Parking – Fire Station Area discussion
• Reduction of Speed Limit – 15th Street & various others
• Vets Plex Retaining Wall Project Review (engineer's estimate $370,697.96)
• City Center Plaza Project Review (engineer's estimate $552,000)
• Fiscal Year 2023-2024 Budget Discussion

The Committee of the Whole discussed several ordinance amendments and project reviews. No formal votes were recorded for the discussion items, though the council expressed no objections to the presented plans. The meeting included an executive session regarding the City Administrator's evaluation where no action was taken.

• No objections to establishing no parking on 15th St between Jones and Reynolds
• No objections to reducing speed limit on 15th St from 35 mph to 25 mph between Davenport and Holland
• No objections to Vets Plex Retaining Wall Project review
• No objections to City Center Plaza Project review
• No objections to Fiscal Year 2023-2024 Budget overview
• No objections to moving July 2023 meeting dates to July 10 and July 24
• No action taken during Executive Session for City Administrator evaluation
• Adjourned at 7:53 p.m. (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing to review and discuss the Gerboth Knoll Addition minor final plat, a two-lot subdivision on 2.05 acres at 800 S. Cody Road. The commission will also discuss proposed amendments to the city's zoning ordinance. No final decisions are being made at this meeting.

• Public hearing on Gerboth Knoll Addition minor final plat at 800 S. Cody Road
• Discussion of proposed amendments to the LeClaire Zoning Ordinance

The Planning and Zoning Commission recommended that City Council approve a two-lot minor final plat at 800 S. Cody Road. This recommendation is subject to an engineering study to review watershed issues. The commission also discussed proposed amendments to the City of LeClaire Zoning Ordinance.

• Recommended approval of Gerboth Knoll Addition Minor, Final Plat subject to an Engineering Study (Unanimous)

Library Board

The LeClaire Community Library Board of Trustees will hold a regular meeting on January 10, 2023. They will discuss the Space Utilization Assessment Report, fine-free and amnesty implementation in RiverShare libraries, and budget priorities for FY 23-24. The board will also consider updating the Circulation and Customer Conduct Policy and provide input on re-accreditation due February 28.

• Discussion of Space Utilization Assessment Report
• Discuss fine-free and amnesty implementation in RiverShare libraries
• Discussion of Budget Priorities for FY 23-24
• Updating the Library's Circulation and Customer Conduct Policy
• Re-accreditation due February 28 — Board input

The Library Board of Trustees approved the budgets for fiscal years 2023 and 2024. The board also approved updated trustee bylaws and strategic plan policy changes for re-accreditation.

• Approved FY23 budget with amendments (Unanimous)
• Approved FY24 budget (Unanimous)
• Approved Strategic Plan Policy changes for Personnel, Customer Conduct, and Circulation policies (Unanimous)
• Approved Trustee Bylaws (Unanimous)
• Approved December minutes and library claims totaling $5,434.00 (Unanimous)
• Approved formation of ad hoc committee for library director evaluation (Unanimous)

Park & Recreation Commission

The LeClaire Parks & Recreation Commission will discuss the department budget, security at Huckleberry Park's wood trail, and camera installations. They will also consider upcoming programs including Daddy Daughter Date Night, summer programs, and trivia night. The meeting includes approval of prior minutes and administrative items.

• Budget review for parks and recreation department
• Wood trail security at Huckleberry Park
• Camera installations at recreation facilities
• Daddy Daughter Date Night planning
• Summer programs and trivia night discussion

City Council

The Le Claire City Council will hold a public hearing and consider resolutions to approve the Pleasant Valley Junior High School expansion site plan, including a 29,481 sq ft classroom addition and a 1,302 sq ft cafeteria expansion at 3501 Wisconsin St. The council will also vote on selecting Porter Insurance Agency as the city's property/casualty insurance broker for three years, approve a $24,002 pump repair contract, and handle routine consent agenda items.

• Public hearing and resolutions 23-004/23-005 for Pleasant Valley Jr. High expansion site plan (3501 Wisconsin St)
• Resolution 23-003: Select Porter Insurance Agency as broker for property/casualty/workers comp insurance (3-year term)
• Resolution 23-006: Approve Fairbanks Morse pump repair by Mississippi Valley Pump ($24,002)
• Consent agenda includes new liquor license for Five Cities Brewing LLC (3701 Forest Grove Rd)
• Claims report totaling $103,843.92 for period 12/30/2022-1/15/2023

The City Council approved the updated site development plan for the Pleasant Valley Junior High School Expansion Project. The council also appointed an insurance broker and authorized pump repairs. No public comments were received during the public hearing for the school project.

• Approved January 3, 2023 Consent Agenda (unanimous)
• Approved December 19, 2022 meeting minutes (unanimous)
• Approved Porter Insurance Agency as Broker for Property, Casualty and Workers Compensation Insurance from Jan 1, 2023 to Dec 31, 2026 (unanimous)
• Acknowledged Planning and Zoning Commission’s Recommendation 22-17 for Pleasant Valley Junior High School Expansion Project Site Development Plan (unanimous)
• Approved updated Pleasant Valley Junior High School Expansion site development plan (unanimous)
• Approved repair of three Fairbanks Morse Pumps by Mississippi Valley Pump in amounts not to exceed $27,628, $10,535, and $10,155 (unanimous)

Committee of the Whole - City Council

The Le Claire City Council Committee of the Whole will discuss budget goals, two urban renewal area applications, final comments on the I-80 Mississippi River Bridge replacement, wastewater treatment plant staffing issues, and a non-union pay plan/salary resolution. The agenda includes a detailed city position on the bridge alternatives, preferring Alternative 3, and a job description for a Public Works Technician.

• Urban renewal area applications for 423 N. Cody Road and 214 N. Cody Road
• I-80 Mississippi River Bridge replacement: City prefers Alternative 3 (bridge 50 ft west), requests multi-use trails
• Wastewater treatment plant staffing issues discussion
• Non-union pay plan/salary resolution discussion
• Council budget goals discussion

The Committee of the Whole discussed budget priorities, including flat property tax rates and infrastructure. Council expressed no objections to urban renewal applications for two Cody Road properties and a proposed staffing shift at the wastewater treatment plant.

• No objections to Urban Renewal Area Application at 423 N. Cody Road
• No objections to Urban Renewal Area Application at 214 N. Cody Road
• No objections to shifting Wastewater Treatment Plant staffing levels (PWD Technician Grade I from 1 to 2; Grade II from 5 to 4)
• Tabled Non-Union Pay Plan/Salary Resolution pending further compensation information

Tourism

The LeClaire Office of Tourism board will meet to approve December minutes, discuss and pre-approve invoices, receive committee reports, and review the 2023 amended budget and 2024 budget. The meeting is held electronically due to COVID-19 precautions.

• Approval of December meeting minutes
• Discussion and pre-approval of Office of Tourism invoices
• 2023 amended budget review
• 2024 budget review
• Marketing Alliance committee report