Ledyard public meetings in 2023

Housing Authority

The Ledyard Housing Authority is holding a special meeting to discuss and potentially adopt its proposed fiscal year 2024 budget. The agenda contains no other substantive business items, consisting only of procedural steps like roll call and adjournment.

• Discussion and possible action on a motion to adopt the Housing Authority proposed FY2024 budget

The Housing Authority met for a special meeting to review and vote on the proposed FY2024 budget. The board approved the budget following a discussion regarding salary payment schedules.

• Adopted proposed FY2024 Budget (4-0-1)

Planning & Zoning Commission

The Ledyard Planning & Zoning Commission is holding a special meeting to conduct a public hearing on a request by Gales Ferry Intermodal, LLC. The company seeks to modify its existing Special Use Permit for a mixed-use commercial/industrial property at 1737 and 1761 Connecticut Route 12 to add a Major Excavation Operation. The agenda includes review of site plans, stormwater management reports, and numerous public comments and letters regarding the project. The commission will also approve draft minutes from previous meetings.

• Public hearing for Gales Ferry Intermodal, LLC (PZ#11-SUP and PZ#12-CAM) to modify a Special Use Permit at 1737 and 1761 Connecticut Route 12 to add a Major Excavation Operation
• Review of exhibits including site plans, stormwater management report, cultural resources assessment, and geotechnical report
• Approval of draft meeting minutes from November 16, 2023, and December 14, 2023

The Planning & Zoning Commission held a public hearing on a special use permit and CAM review for Gales Ferry Intermodal, LLC to add a major excavation operation at 1737 and 1761 Connecticut Route 12. After hearing from the applicant and numerous opponents, the commission continued the hearing to January 11, 2024, without a decision. The commission also approved the same slate of officers for the upcoming year and approved the November 16 and December 14 meeting minutes.

• Continued public hearing for PZ#23-11SUP and PZ#23-12CAM to Jan. 11, 2024
• Approved same slate of officers for the prior year (motion by Craig, seconded by Whitescarver)
• Approved November 16, 2023 meeting minutes
• Approved December 14, 2023 meeting minutes

Zoning Board of Appeals

The Zoning Board of Appeals will conduct a regular and annual meeting via remote format. The agenda includes the election of officers and the establishment of the 2024 meeting schedule.

• Election of Officers
• 2024 Meeting Schedule
• Approval of November 16, 2022, and March 15, 2023, minutes

The Zoning Board of Appeals held a regular and annual meeting with no public hearings or old business. The board unanimously reelected John Proctor as Chairman and elected Eric Treaster as Vice Chairman, approved the 2024 meeting schedule, and approved minutes from November 16, 2022, and March 15, 2023. The board also decided to keep the same budget for 2024 as the 2023 budget.

• Reelected John Proctor as Chairman (unanimous)
• Elected Eric Treaster as Vice Chairman (unanimous)
• Approved 2024 meeting schedule (unanimous)
• Approved minutes from Nov 16, 2022 and Mar 15, 2023 (unanimous)
• Kept 2024 budget same as 2023 (no formal vote recorded)

Community Relations Committee For Diversity, Equity & Inclusion

The committee is meeting to establish its regular meeting schedule for the 2024 calendar year. Members will also review outstanding action items from a memo dated October 26, 2023.

• Motion to set the 2024 regular meeting schedule
• Review of outstanding action items from the October 26, 2023 memo

The Community Relations Committee for Diversity, Equity & Inclusion held an organizational meeting and approved its regular meeting schedule for the 2024 calendar year, to be held on the third Wednesday of each month at 6:30 p.m. in the Town Hall Annex Building. The committee also reviewed outstanding action items from the previous committee, including a 2024 Black History Activity/Contest, community outreach forums at the Ledyard Farmers Market, and hosting 'Informal Conversations in the Park' for resident engagement. No other substantive decisions were made.

• Approved 2024 regular meeting schedule (third Wednesday, 6:30 p.m., Town Hall Annex) (3-0)
• Reviewed outstanding action items: 2024 Black History Activity/Contest, Farmers Market outreach forums, 'Informal Conversations in the Park'

Town Council

The Town Council is holding a special executive session to review collective bargaining strategies. The meeting includes motions to approve funding for written proposals with the Ledyard Police Union and the Ledyard Emergency Communications Services Union for the period of July 1, 2023, to June 30, 2026.

• Review of collective bargaining strategy for Ledyard Police Union, AFSCME Council 4, Local 2693
• Review of collective bargaining strategy for Ledyard Emergency Communications Services Union, Local 1202-478
• Funding approval for Ledyard Police Union proposal (July 1, 2023 - June 30, 2026)
• Funding approval for Ledyard Emergency Communications Services Union proposal (July 1, 2023 - June 30, 2026)

The Ledyard Town Council held a special meeting and unanimously approved funding for collective bargaining agreements with the Ledyard Police Union and the Ledyard Emergency Communications Services Union, both covering July 1, 2023 to June 30, 2026. The council first entered executive session to discuss strategy, then voted 8-0 on each contract. Councilor Tim Ryan was excused.

• Entered executive session to discuss collective bargaining strategy (8-0)
• Approved funds for Ledyard Police Union contract, AFSCME Local 2693, 2023-2026 (8-0)
• Approved funds for Ledyard Emergency Communications Services Union contract, Local 1202-478, 2023-2026 (8-0)

Town Council

The Ledyard Town Council is holding a public hearing to receive a status update on the Kings Corner Manor Housing project. This project is funded through the Fiscal Year 2020 Community Development Block Grant program. The agenda includes a presentation on the grant and a period for public comments, but no new decisions or votes are scheduled.

• Public hearing regarding the status of the Kings Corner Manor Housing project
• Review of the $1,608,827 grant award from HUD for the project
• Discussion of the Fiscal Year 2020 Community Development Block Grant program

The Ledyard Town Council held a public hearing to receive updates on the $1,608,827 CDBG-funded renovation of Kings Corner Manor senior housing. The project is nearly 95% complete, with all 30 units receiving new kitchens, bathrooms, windows, doors, and heat pumps. No formal votes or decisions were taken; the hearing was for information and public comment.

• No formal decisions made; hearing was informational
• Received update on Kings Corner Manor CDBG project (95% complete)
• Heard public comments supporting the renovation project

Administration Committee

The Administration Committee is holding an organizational meeting to establish its regular meeting schedule for the 2024 calendar year. This meeting is being conducted in a hybrid format at the Town Hall Annex.

• Motion to set the 2024 regular meeting schedule

The Administration Committee approved its regular meeting schedule for the 2024 calendar year, meeting on the second Wednesday of each month at 5:30 p.m. in the Town Hall Annex Building. The vote was unanimous (3-0). No other substantive decisions were made.

• Approved 2024 meeting schedule: second Wednesday monthly at 5:30 p.m. in Town Hall Annex (3-0)

Land Use/Planning/Public Works Committee

The Land Use/Planning/Public Works Committee will hold a special meeting to discuss the progress of enforcing blight regulations. The committee will also review historical research and photos regarding the Spicer Homestead.

• Discussion on enforcing regulations to address blight issues
• Review of Blight Ordinance and Public Nuisance document
• Presentation of Spicer Homestead historical research and photos

The Land Use/Planning/Public Works Committee held a special meeting with no formal votes on substantive items. They discussed ongoing blight enforcement, requesting an updated report for January 2024, and considered next steps for a potential historic designation of the Spicer Homestead Ruins, including a possible site walk and coordination with the Historic District Commission. No decisions were made on either topic.

• Approved minutes of November 6, 2023 (3-0)
• Requested updated Blight Report for January 8, 2024 meeting
• Continued discussion on Spicer Homestead historic designation; no action taken

Land Use/Planning/Public Works Committee

This is an organizational meeting for the Land Use/Planning/Public Works Committee. The committee will move to set its regular meeting schedule for the 2024 calendar year and review outstanding action items from a November 4, 2023, memo.

• Motion to set the 2024 regular meeting schedule
• Review of outstanding action items from November 4, 2023, memo

The Land Use/Planning/Public Works Committee approved its regular meeting schedule for 2024, with two dates moved due to holidays. The committee also reviewed outstanding action items from the previous council, including designating the Spicer Ruins as a historical site and enforcing blight regulations, but took no action on them. No other substantive decisions were made.

• Approved 2024 regular meeting schedule (3-0)
• Reviewed outstanding action items on Spicer Ruins historical designation and blight enforcement (no action)

Library Commission

The Library Commission will meet to review several monthly treasurer and director reports. The commission will also consider a motion to approve the FY25 Library budget.

• Motion to approve the FY25 Library budget
• Review of Library Commission Special Fund budget FY24 FINAL
• Treasurer's Reports for August through November 2023
• Director's Reports for August through December 2023
• Approval of November 20, 2023, meeting minutes

The Library Commission approved the FY25 Library budget as presented by Director Jennifer Smith, including staffing increases, a minimum wage bump for part-time associates, and a $57,000 collection materials line. The budget was approved unanimously (8-0), with one commissioner excused. Discussion on whether to remain in the LION consortium was tabled to the January meeting.

• Approved FY25 Library budget (8-0)
• Approved November 20, 2023 meeting minutes (8-0)
• Tabled LION consortium membership discussion to January meeting

Social Services Board

The Board will review reports from Youth Services and Social Services covering October and September/October 2023. Members will also discuss 2024 holiday programs and vote on the 2024 meeting schedule.

• Youth Services report for October 2023
• Social Services report for September/October 2023
• Approval of September 19, 2023, meeting minutes
• Discussion of 2024 Holiday Programs
• Motion to approve the 2024 meeting schedule

The Ledyard Youth & Social Services Board held a special meeting on December 7, 2023, and approved the 2024 meeting schedule. The board also approved the minutes from the September 19, 2023 regular meeting. Reports on youth and social services were presented, including updates on counseling caseloads, food pantry statistics, and holiday programs.

• Approved 2024 meeting schedule (4-0)
• Approved minutes of September 19, 2023 regular meeting (4-0)

Finance Committee

The Finance Committee is holding an organizational meeting to establish its regular meeting schedule for the 2024 calendar year. The committee will also review outstanding action items from a November 8, 2023, memo.

• Motion to set the 2024 regular meeting schedule
• Review of outstanding action items from November 8, 2023, memo

The Ledyard Finance Committee approved its 2024 regular meeting schedule for the first and third Wednesday of each month at 5:00 p.m. in the Town Hall Annex Building. The committee also reviewed outstanding action items from a November 8, 2023 memo, agreeing to continue work on the Capital Improvement Plan, potential uses of solid waste surcharge revenue, and National Opioid Settlement payments. No other substantive decisions were made.

• Approved 2024 Finance Committee meeting schedule (first and third Wednesdays, 5:00 p.m., Annex Building) (3-0)
• Agreed to continue work on Capital Improvement Plan and Capital Non-Recurring Fund related to ARPA funding
• Agreed to continue work on potential uses of Public Act 21-58 beverage container surcharge revenue
• Agreed to continue work on National Opioid Settlement payments, including potential uses, allocations, and oversight

Ledyard Beautification Committee

The committee will review financial reports and approve minutes from September and October 2023 meetings. Members will discuss future projects and cleanup sites, and vote to approve the 2024 meeting schedule.

• Approval of September 5, 2023, and October 3, 2023, meeting minutes
• Review of LBC budget and account detail reports dated 11-21-23
• Discussion regarding future projects and cleanup sites
• Motion to approve the 2024 Ledyard Beautification Committee meeting dates

The committee approved the 2024 meeting dates, moving November's meeting off Election Day. They also approved minutes from September and October 2023, and financial reports. Future projects discussed included wreaths, a paper-making class, Earth Day plans, and a possible daffodil festival.

• Approved 2024 meeting dates (6-0, 1 excused, 1 absent)
• Approved September and October 2023 minutes (5-0, 1 excused, 2 absent)
• Approved financial reports (6-0, 1 excused, 1 absent)

Economic Development Commission

The Economic Development Commission will hold a regular meeting on December 5, 2023. The agenda includes approval of previous minutes and a video update under old business.

• Approval of November 14 minutes
• Video update

The Economic Development Commission approved the November 14, 2023 meeting minutes and amended the agenda to add a correspondence section, both by unanimous 5-0 votes. The commission discussed a proposed fee increase for building permits from $10.26 to $15.00 per $1,000, to be submitted to the Town Council, and reviewed a promotional video pending one image replacement. No final decisions were made on these items.

• Approved November 14, 2023 meeting minutes (5-0)
• Approved amended agenda adding correspondence section (5-0)
• Adjourned meeting at 6:59 PM (5-0)

Inland Wetland and Water Courses Commission

The Inland Wetland and Water Courses Commission will meet to review two 'As of Right' applications. The items include a notification of timber harvest and a request for a backyard fencing determination.

• Timber harvest notification at 241 Gallup Hill Road
• Backyard fencing determination at 95 Inchcliffe, Gales Ferry
• Approval of November 14, 2023, meeting minutes

The Inland Wetland and Water Courses Commission reviewed two as-of-right applications and classified both as Class 'A', meaning no permits are required. The applications were for a timber harvest at 241 Gallup Hill Road and backyard fencing at 95 Inchcliffe. The commission also approved the minutes from the November 14, 2023 meeting. No other substantive decisions were made.

• Classified timber harvest at 241 Gallup Hill Road as Class 'A', no permit required
• Classified backyard fencing at 95 Inchcliffe as Class 'A', no permit required
• Approved draft minutes from November 14, 2023 meeting

Town Council

The Town Council is conducting an organizational meeting to swear in members and elect a chairperson. The body will also appoint a Town Treasurer, an Administrative Assistant, and establish committee assignments and the 2024 meeting schedule.

• Swearing in of the Twenty-seventh Town Council by State Senator Cathy Osten
• Election of a Chairperson and conduct of lottery for Chairperson Pro-Tem
• Appointment of Ian Stammel as Town Treasurer
• Appointment of Roxanne M. Maher as Administrative Assistant to the Town Council
• Setting the 2024 Regular Meeting schedule

The Ledyard Town Council held its organizational meeting, swearing in the Twenty-seventh Town Council and electing S. Naomi Rodriguez as Chairman by a 9-0 vote. The council adopted its Rules of Procedure, appointed Ian Stammel as Town Treasurer and Roxanne M. Maher as Administrative Assistant, and set the 2024 meeting schedule. All votes were unanimous.

• Elected S. Naomi Rodriguez as Town Council Chairman (9-0)
• Adopted Rules of Procedure for the Twenty-seventh Town Council (9-0)
• Appointed Ian Stammel as Town Treasurer (9-0)
• Appointed Roxanne M. Maher as Administrative Assistant (9-0)
• Appointed the Town Council as the Flood/Erosion Control Board (9-0)
• Set 2024 regular meeting schedule (9-0)

Library Commission

The Commission will review the FY23 Annual Report and various monthly reports from the Director and Treasurer. Members will also consider a motion to reappoint five commission members for terms ending in 2025.

• Presentation of the FY23 Annual Report
• Motion to reappoint John Bolduc, Ellin Grenger, Barbara Candler, Brian Cronin, and Elizabeth Rumery
• Review of Library Commission Special Fund budget FY24 FINAL
• Consortium Update

The Ledyard Library Commission approved the minutes from October 16, 2023, and appointed a new slate of officers: John Bolduc as Chair, Elizabeth Rumery as Vice Chair, and Ellin Grenger as Secretary, for a two-year term ending November 7, 2025. The commission also discussed the FY23 annual report, heard updates on library operations, and considered consortium membership options.

• Approved October 16, 2023 meeting minutes (9-0, 1 excused)
• Appointed John Bolduc as Chair, Elizabeth Rumery as Vice Chair, and Ellin Grenger as Secretary for two-year term ending November 7, 2025 (9-0, 1 excused)

Housing Authority

The Ledyard Housing Authority is holding a special meeting to discuss potential changes to tenant rules, specifically regarding late fees and the smoking policy. The board will also review financial reports and approve minutes from previous meetings. No specific dollar amounts for the late fee changes are listed in the agenda.

• Discussion and possible action regarding the Smoking Policy
• Discussion and possible action to amend current late fee in lease/tenant rules
• Motion to approve the Ledyard Housing Authority 2024 Meeting dates
• Motion to accept the payment of Bills and Financial Report
• Motion to approve minutes from September 5, 2023 and October 2, 2023

The Housing Authority approved the financial report, previous meeting minutes, and 2024 meeting dates. The board tabled discussion on the smoking policy until a new sidewalk is built and decided to redo a tenant survey on meeting locations. A motion to amend the late fee to $5.00 per day was introduced but no vote was recorded.

• Approved payment of bills and financial report (5-0)
• Approved September 5, 2023 meeting minutes (5-0)
• Approved October 2, 2023 meeting minutes (5-0)
• Approved 2024 meeting dates (5-0)
• Tabled smoking policy discussion pending sidewalk construction
• Motioned to redo tenant survey on meeting location/recording
• Motioned to amend late fee to $5.00 per day (no vote recorded)

Social Services Board

The Board will review reports from Youth Services and Social Services covering September and October 2023. Members will also discuss 2024 holiday programs and vote on the 2024 meeting schedule.

• Youth Services report for October 2023
• Social Services report for September and October 2023
• Approval of September 19, 2023, meeting minutes
• Discussion of 2024 Holiday Programs
• Motion to approve the 2024 meeting schedule

The meeting was called to order, but no official actions were taken because a quorum was not present. The board reviewed reports on youth services and food pantry statistics, and discussed upcoming holiday programs.

Economic Development Commission

The Commission will hold a regular meeting to discuss several ongoing projects and updates. The agenda includes updates on the Ledyard Center sewer and multi-use path, the Route 12 Corridor study, and the Barkin & Barley project.

• Barkin & Barley update
• Ledyard Center sewer/multi-use path update
• Digital signs update
• Ledyard Business Directory update
• Route 12 Corridor study update

The commission approved the 2024 meeting schedule and the September 5, 2023 meeting minutes. Members discussed the status of the Route 12 Corridor study, the Ledyard Center sewer project, and potential remediation of the Pfizer dump site.

• Approved September 5, 2023 meeting minutes (6-0)
• Approved 2024 Schedule of Meetings (6-0)

Inland Wetland and Water Courses Commission

The Inland Wetland and Water Courses Commission is holding a regular and annual meeting. The agenda focuses on administrative tasks including the election of officers and establishing the 2024 meeting schedule.

• Election of Officers
• 2024 Meeting Schedule
• Approval of July 11, 2023, meeting minutes
• ZEO in Training Report

The Commission voted to maintain its current slate of officers and approved the proposed meeting schedule for 2024. The minutes from the July 11, 2023 meeting were approved with amendments.

• Retained current slate of officers (unanimous)
• Approved 2024 meeting schedule
• Approved July 11, 2023 meeting minutes as amended

Housing Authority

The Ledyard Housing Authority will hold a regular meeting to discuss several policy updates. Items include potential changes to the smoking policy and the current late fee structure in tenant rules.

• Discussion and possible action regarding the Smoking Policy
• Discussion and possible action to amend current late fee in lease/tenant rules & regulations
• Renovation updates
• Approval of the 2024 meeting schedule
• Discussion regarding the monthly meeting location

Committee to Review the Budget Process

The Committee to Review the Budget Process will meet to discuss a draft report and the addition of a conclusion section. The committee will also consider a motion to approve the 2023 Committee to Review the Budget Final Report.

• Review and discussion of the Draft Report
• Motion to approve the 2023 Committee to Review the Budget Final Report
• Discussion regarding the assigned project

The Committee to Review the Budget Process met to review the draft report and the addition of a conclusion section. The committee then voted to approve the 2023 Committee to Review the Budget Final Report.

• Approved minutes from October 23, 2023
• Approved the 2023 Committee to Review the Budget Final Report

Committee to Review the Budget Process

The Committee to Review the Budget Process will meet to discuss a draft report and the addition of a conclusion section. Members will also consider a motion to approve the 2023 Committee to Review the Budget Final Report.

• Review and discussion of the Draft Report
• Motion to approve the 2023 Committee to Review the Budget Final Report
• Approval of the October 16, 2023, meeting minutes

The Committee to Review the Budget Process reviewed a draft report but could not approve the final version because the 'Conclusion' section was not yet drafted. Members agreed to hold a special meeting on October 30, 2023, to finalize and approve the report, missing the October 27 deadline to submit to the Town Council. They also approved the minutes from the October 16, 2023 meeting.

• Approved minutes of October 16, 2023 (5-0)
• Delayed approval of final report until Conclusion section is drafted
• Scheduled special meeting for October 30, 2023 to approve final report
• Agreed to include Standard Operating Procedure for Labor Contract Negotiations in report appendix with recommendation for Town Council adoption

Land Use/Planning/Public Works Committee

The Land Use/Planning/Public Works Committee will perform a site walk of the Spicer Ruins located at Clark Farm. The walk is scheduled for October 20, 2023, at 9:00 a.m.

• Site walk of Spicer Ruins at Clark Farm, 1025 Colonel Ledyard Highway

Parks, Recreation & Senior Citizens Commission

The Parks, Recreation & Senior Citizens Commission will discuss planning for ARPA funding for Senior Centers. The meeting includes an Eagle Project presentation regarding a Boy Scout Skate Park proposal and discussions on pickleball infrastructure.

• Boy Scout Skate Park Project Proposal presentation
• Discussion of ARPA funding for Senior Centers
• Discussion regarding recreation space within subdivisions
• Discussion of pickleball infrastructure demand
• Review of Rules of Procedure for the Commission of Senior Citizens

The Parks, Recreation & Senior Citizens Commission approved appropriating $29,827 in ARPA funds for new senior center equipment, as outlined in the ARPA Senior Center Plan. They also approved the September 19, 2023 meeting minutes, assigned two working groups, and continued discussions on a park tour and rules of procedure. No action was taken on the Boy Scout skate park proposal, recreation space in subdivisions, or pickleball infrastructure.

• Approved $29,827 ARPA funding for senior center equipment (8-0)
• Approved September 19, 2023 meeting minutes (8-0)
• Assigned working groups for administrative and facilities tasks (8-0)
• Continued park tour discussion until December
• Completed all carryover action items from former commissions
• Received and filed Marjorie Winslow resignation
• Received and filed Director's Report
• No action on Boy Scout skate park proposal

Committee to Review the Budget Process

The Committee to Review the Budget Process is reviewing draft assignment reports from four working groups. These groups are examining services, operations, contract negotiations, and budget format development to prepare a final report.

• Review of Working Group A: Services and Funding
• Review of Working Group B: Operations, Buildings, Grounds, Purchasing, and Staffing
• Review of Working Group C: Guidance for Negotiation and Execution of Contracts
• Review of Working Group D: Budget Format Development and Communication
• Establishment of criteria for priority and ranking

The Committee to Review the Budget Process met to review draft reports from its four working groups, covering services/funding, operations, contracts, and budget format. No formal decisions were made; the committee discussed findings and recommendations, including contract control improvements and budget format issues. Members were asked to submit their work by October 18 for a final report due to the Town Council on October 27.

• Approved minutes of October 12, 2023 (7-0)
• No action on establishing criteria for priority and ranking
• Set deadline for working group submissions to October 18, 2023
• Scheduled special meeting for October 23, 2023 to finalize report
• Adjourned at 6:43 p.m. (7-0)

Library Commission

The Library Commission will review reports from the Treasurer and Director for August, September, and October 2023. Members will discuss revising the Community Meeting Room Policy and potentially splitting assets in the William Holton investment account.

• Revision of the Community Meeting Room Policy
• Potential revision of William Holton investment account holdings
• Discussion of finding a volunteer for the Library Commission Chair role
• Update on Censorship program attended by Ms. Grenger
• Review of Library Commission Special Fund budget FY24 FINAL

The Ledyard Library Commission approved splitting the William Holton investment fund, moving approximately $360,000 to Cambiar while keeping $360,000 with Schafer Cullen, to diversify and monitor performance. The Commission also approved revisions to the Community Meeting Room Policy and the September 18, 2023 meeting minutes. No public comments were made, and no other substantive decisions were taken.

• Approved splitting William Holton fund: ~$360K to Cambiar, ~$360K stays with Schafer Cullen (5-0)
• Approved revised Community Meeting Room Policy (5-0)
• Approved September 18, 2023 meeting minutes (5-0)

Town Meeting

The Town of Ledyard is holding a Special Town Meeting to address the Pfizer Field Improvement Project. The agenda also includes ordinances regarding the transfer of Real Estate Conveyance Tax revenue and the creation of a Municipal Park and Recreation Capital and Non-Recurring Expense Fund.

• Pfizer Field Improvement Project
• Ordinance 200-009: Transfer of Real Estate Conveyance Tax revenue to specific funds
• Ordinance 200-012: Creation of a Municipal Park and Recreation Capital and Non-Recurring Expense Fund
• Election of Moderator

At a special town meeting on October 10, 2023, Ledyard voters unanimously approved appropriating up to $16,082 from the Parks and Recreation Capital Non-Recurring Fund (CNR Account #20360101-53335) for the Pfizer Field Improvement Project. The funds will be used to completely redo the field, addressing an unleveled surface that has caused safety issues. The project is already out to bid with a contractor who also serves as the field manager.

• Approved appropriation of up to $16,082 from CNR Account #20360101-53335 for Pfizer Field improvements (all present voted in favor, none opposed)

Town Meeting

The Town Meeting will discuss a resolution to increase the appropriation for various school improvement projects. If approved, the matter will adjourn to a referendum on October 17, 2023.

• Increase school project appropriation and borrowing from $6,725,000 to $8,550,000
• Proposed additional appropriation of $1,825,000 for school improvement projects
• Referendum scheduled for October 17, 2023, from 12:00 p.m. to 8:00 p.m.

The Town Meeting was held to consider increasing the appropriation for the JWL HVAC school project. The meeting voted to adjourn to a referendum on October 17, 2023, where residents will decide on the increased cost. No final approval was made at this meeting; the decision is pending the referendum outcome.

• Adjourned to referendum on October 17, 2023, for increased appropriation for JWL HVAC project

Economic Development Commission

The Commission will conduct a regular meeting to review various economic development updates. Discussion items include the business directory, a marketing video, and the 2022-2023 annual report.

• Business Directory update
• Marketing video update and critique
• 2022-2023 Annual Report review
• Available commercial properties review

The Economic Development Commission approved the September 5, 2023 meeting minutes and adjourned. The Mayor reported on a tour of the new Cashman pier and an office lease at 2 Lorenz. The Planner noted that Planning & Zoning repealed short-term rental regulations and discussed the Rt. 12 Corridor Study. No formal decisions were made beyond the minutes approval.

• Approved September 5, 2023 meeting minutes (6-0)

Housing Authority

The Ledyard Housing Authority will hold a regular meeting to review financial reports and previous meeting minutes. The board will discuss potential actions regarding a smoking policy and the location of future monthly meetings.

• Discussion and possible action regarding the Smoking Policy
• Discussion and possible action on the monthly meeting location
• Renovation updates
• Approval of September 5, 2023, meeting minutes
• Acceptance of bills and financial report

The Ledyard Housing Authority approved a motion to hire a new company for the washer and dryer machines, splitting revenue with the company. The board also discussed but took no action on the September 5, 2023 meeting minutes, pending written clarification from a resident. The meeting location discussion was continued pending tenant survey responses.

• Approved motion to hire new washer/dryer company with revenue split (4-0)
• Took no action on September 5, 2023 meeting minutes pending written clarification
• Continued discussion on meeting location pending tenant survey
• Approved payment of bills and financial report (3-0, 1 abstention)

Committee to Review the Budget Process

The Committee to Review the Budget Process will meet to hear reports from four specialized working groups. Members will discuss school-based and general government budgeting methods and review recommendations from a 2016 budget report.

• Working Group A report on services, funding, and cost per capita
• Working Group B report on operations, buildings, grounds, and staffing
• Working Group C report on contract negotiation and execution guidance
• Working Group D report on budget format development and communication
• Review of 2016 Budget Committee Report recommendations

The Committee to Review the Budget Process heard status updates from its four working groups on services, operations, contracts, and budget format. No formal decisions were made on these topics; the committee discussed recommendations including a cost-benefit analysis for weekly recycling, a written bid process, and improved budget communication. The committee agreed that working groups should have draft reports ready for the October 16, 2023 meeting, with the final report due to the Town Council on October 27, 2023.

• Approved minutes of September 18, 2023 (6-0)
• Agreed working groups to have draft reports ready for October 16, 2023 meeting
• Final report due to Town Council on October 27, 2023
• Adjourned at 8:11 p.m. (7-0)

Town Council

The Town Council is conducting a public hearing to receive comments on multiple legislative proposals and a real estate transaction. These items include a residential property sale, liability rules for first responders, and tax relief for modified vehicles. A vote regarding the sale of 332 Colonel Ledyard Highway is scheduled for a Special Town Meeting at 6:30 p.m.

• Sale of 332 Colonel Ledyard Highway to Leonard D. Sherman for $280,000
• Ordinance concerning liability for first responders providing emergency assistance
• Tax relief ordinance for certain modified handicap accessible vehicles
• Ordinance to rescind the establishment of a Nursing Service Board
• Amendments to the Blight and Public Nuisance ordinance

The Ledyard Town Council held a public hearing on September 27, 2023, to receive comment on the sale of town-owned property at 332 Colonel Ledyard Highway to Leonard D. Sherman for $280,000, and on four proposed ordinances: first responder liability, tax relief for modified handicap accessible vehicles, rescinding the Nursing Service Board ordinance, and amendments to the Blight and Public Nuisance ordinance. No votes were taken during the hearing; the property sale vote was scheduled for a Special Town Meeting later that evening. The minutes do not record any decisions made by the Council at this hearing.

• Public hearing held on sale of 332 Colonel Ledyard Highway to Leonard D. Sherman for $280,000 (no vote taken)
• Public hearing held on proposed ordinance on first responder liability (no vote taken)
• Public hearing held on proposed ordinance for tax relief on modified handicap accessible vehicles (no vote taken)
• Public hearing held on ordinance to rescind Nursing Service Board (no vote taken)
• Public hearing held on amendments to Blight and Public Nuisance ordinance (no vote taken)

Town Meeting

The Town of Ledyard will hold a Special Town Meeting to consider a motion to sell town-owned residential property. The meeting includes the election of a moderator and a public comment period regarding the sale.

• Sale of town-owned residential property at 332 Colonel Ledyard Highway to Leonard D. Sherman
• Proposed sale price of $280,000

At a Special Town Meeting on September 27, 2023, Ledyard voters approved the transfer/conveyance of two town-owned properties—334 Colonel Ledyard Highway (29,752 +/- SF) and 538R Colonel Ledyard Highway (3.32 +/- acres)—to the Avalonia Land Conservancy. The properties will remain open to the public for passive recreation and be protected in perpetuity, with Avalonia paying all conveyance and transfer fees. The vote was 26 in favor and 1 opposed.

• Approved transfer of 334 Colonel Ledyard Highway to Avalonia Land Conservancy (26-1)
• Approved transfer of 538R Colonel Ledyard Highway to Avalonia Land Conservancy (26-1)
• Approved Avalonia Land Conservancy paying all conveyance and transfer fees (26-1)

Water Pollution Control Authority

The Water Pollution Control Authority will review operations reports and financial summaries. The body may vote on awarding a contract for the Holmberg tank inspection and discuss construction supervision for the multi-use trail sewer line.

• Possible contract award for Holmberg tank inspection from Shoreline Diving Services, Mass Tank, or Corrtech
• Payment of Groton Utilities invoice #23594 for $2,301.55
• Payment of Groton Utilities invoice #23551 for $1,832.48
• Discussion of Weston and Samson's role in the multi-use trail sewer line bid and construction process

The Water Pollution Control Authority tabled a $3,336 Corrtech tank inspection estimate after a board member noted the quote was expired, and voted to obtain a new quote. They approved Amendment No. 2 to the Weston & Samson engineering agreement for sewer line bidding services, with corrections to typos. Two Groton Utilities invoices for lead service inventory were approved. Minutes from August 22, 2023, were approved with amendments.

• Approved August 22, 2023 minutes with amendments (5-0, 1 excused)
• Tabled Corrtech tank inspection estimate until new quote received (5-0, 1 excused)
• Approved Weston & Samson Amendment No. 2 for bidding services (4-1, 1 excused)
• Approved Groton Utilities invoice #23594 for $2,301.55 (5-0, 1 excused)
• Approved Groton Utilities invoice #23551 for $1,832.48 (5-0, 1 excused)

Conservation Commission

The Conservation Commission is holding a special meeting to consider a motion regarding land acquisition. The commission will vote on whether to support the purchase of 148 Stoddards Wharf Road using an OSWA grant.

• Motion to approve support of the acquisition of 148 Stoddards Wharf Road for open spaces via OSWA grant

The Conservation Commission voted unanimously (5-0, with 3 excused) to approve support for acquiring 148 Stoddards Wharf Road for open space through an OSWA grant. The meeting was a special session and adjourned immediately after the vote.

• Approved support for acquisition of 148 Stoddards Wharf Road for open space via OSWA grant (5-0, 3 excused)

Parks, Recreation & Senior Citizens Commission

The Parks, Recreation & Senior Citizens Commission will review several old and new business items. Key discussions include a request for up to $16,082.00 for Pfizer Field improvements and planning for ARPA funding for Senior Centers.

• Motion to request up to $16,082.00 for the Pfizer Field Improvement Project
• Eagle Project presentation regarding the Boy Scout Skate Park Project Proposal
• Discussion of ARPA funding plans for Senior Centers
• Discussion regarding recreation space within subdivisions
• Discussion of pickleball infrastructure needs

The Parks, Recreation & Senior Citizens Commission approved a motion to request up to $16,082 from the CNR Account for the Pfizer Field Improvement Project. The commission also approved minutes from three prior meetings and continued discussions on the Boy Scout skate park proposal and pickleball infrastructure. No other substantive decisions were made.

• Approved motion to request $16,082 from CNR Account for Pfizer Field Improvement Project (6-0)
• Approved minutes of May 16, 2023, June 28, 2023, and August 15, 2023 (6-0)
• Continued Boy Scout skate park project discussion
• Continued pickleball infrastructure discussion

Historic District Commission

The Nathan Lester House Subcommittee is holding a special meeting to discuss the Nathan Lester House Fall Festival. The commission will also review and vote on the approval of minutes from the August 22, 2023, special meeting.

• Nathan Lester House Fall Festival discussion
• Approval of August 22, 2023, subcommittee minutes

The Nathan Lester House Subcommittee met to plan the Fall Festival, including a new archaeological demonstration table and plywood pumpkin cutouts. They approved the August 22, 2023 special meeting minutes as written. No other substantive decisions were made.

• Approved August 22, 2023 special meeting minutes (3-0)
• Agreed to have a table for archaeological demonstration at Fall Festival
• Agreed to make plywood pumpkin cutouts for the festival

Library Commission

The Library Commission will meet to discuss several policy updates and financial reports. Key items include motions to approve updated investment guidelines and a new Collection Management Policy.

• Motion to approve updated Investment Guidelines
• Motion to allow Library Director to spend dividends and interest income on library needs
• Motion to approve the Collection Management Policy
• Motion to rescind the 2007 Materials Selection Policy
• Reappointment Endorsement Request for Library Commissioners

The Ledyard Library Commission approved updated Investment Guidelines, a Collection Management Policy, and rescinded the Materials Selection Policy, all by unanimous 8-0 votes. The Commission also approved allowing the Library Director to spend dividends and interest from investment accounts on library needs. No other substantive decisions were made; the meeting included reports and discussions on summer reading, a potential new sign for Gales Ferry Library, and succession planning for the Chair position.

• Approved updated Investment Guidelines (8-0)
• Approved Library Director spending dividends and interest from investment accounts (8-0)
• Approved Collection Management Policy (8-0)
• Rescinded Materials Selection Policy (8-0)
• Approved minutes of August 21, 2023 meeting (8-0)

Committee to Review the Budget Process

The Committee to Review the Budget Process will meet to hear reports from four working groups regarding services, operations, contracts, and budget formats. Members will also discuss school-based and general government budgeting methods and review recommendations from a 2016 report.

• Working Group A report on services, funding, and cost per capita
• Working Group B report on operations, buildings, grounds, and staffing
• Working Group C report on contract negotiation and execution guidance
• Working Group D report on budget format development
• Review of 2016 Budget Committee Report recommendations

The Committee to Review the Budget Process met and approved the minutes from September 6, 2023. They scheduled a special meeting for October 23, 2023, to review working group drafts for the final report due October 27, 2023. The committee discussed budget comparisons and formats, but no substantive decisions were made beyond scheduling and approving minutes.

• Approved minutes of September 6, 2023 (6-0)
• Scheduled special meeting for October 23, 2023 at 6:00 p.m.
• Adjourned at 7:40 p.m. (7-0)

Finance Committee

The Finance Committee will consider increasing the appropriation for school improvement projects from $6,725,000 to $8,550,000. The meeting also includes discussions on open space land acquisitions and tax refunds.

• Increase school improvement appropriation and borrowing authorization to $8,550,000
• Proposed Town Meeting on October 10, 2023, and Referendum on October 17, 2023
• $50,000 commitment for 35.95 acres at 154 Stoddard’s Wharf Road
• $100,000 commitment for 223.47 acres at 148 Stoddard’s Wharf Road
• Approval of two tax refunds totaling $7,470.50

The Finance Committee voted 2-0 to recommend approval of a resolution increasing the appropriation and bond authorization for various school improvement projects from $6,725,000 to $8,550,000, primarily to fund a redesigned HVAC system at Juliet W. Long School. The committee also recommended scheduling a special town meeting and referendum for voter approval. Additionally, it recommended authorizing a letter of commitment to Avalonia Land Conservancy for open space acquisition and approving two tax refunds.

• Recommended approval of resolution increasing school improvement bond authorization by $1,825,000 to $8,550,000 (2-0)
• Recommended approval of resolutions calling a special town meeting on Oct 10, 2023 and referendum on Oct 17, 2023 for the bond increase (2-0)
• Recommended approval of letter of commitment to Avalonia Land Conservancy for $150,000 from Open Space Fund for two parcels on Stoddard's Wharf Road (2-0)
• Recommended approval of two tax refunds totaling $7,470.50 (2-0)
• Approved minutes of August 16, 2023 (2-0)

Town Meeting

The Town of Ledyard will vote on a motion to transfer two town-owned properties to the Avalonia Land Conservancy. The properties are intended to remain open to the public for passive recreation and protected in perpetuity. The Conservancy will pay all conveyance fees and costs related to the transfer.

• Transfer of 334 Colonel Ledyard Highway (29,752 +/- SF) to Avalonia Land Conservancy
• Transfer of 538R Colonel Ledyard Highway (3.32 +/- Acres) to Avalonia Land Conservancy

At a Special Town Meeting on September 13, 2023, Ledyard electors voted 26-1 to transfer/convey two town-owned properties—334 Colonel Ledyard Highway (29,752 +/- SF) and 538R Colonel Ledyard Highway (3.32 +/- acres)—to Avalonia Land Conservancy. The properties are to remain open to the public for passive recreation and protected in perpetuity, with Avalonia paying all conveyance and transfer fees. The motion carried, and the meeting adjourned at 6:40 p.m.

• Approved transfer of 334 Colonel Ledyard Highway (29,752 +/- SF) to Avalonia Land Conservancy (26-1)
• Approved transfer of 538R Colonel Ledyard Highway (3.32 +/- acres) to Avalonia Land Conservancy (26-1)
• Approved Avalonia Land Conservancy paying all conveyance and transfer fees (26-1)

Town Council

The Town Council is holding a public hearing regarding the transfer of two properties to the Avalonia Land Conservancy. The properties include 334 Colonel Ledyard Highway and 538R Colonel Ledyard Highway.

• Public hearing for transfer of 334 Colonel Ledyard Highway (29,752 +/- SF)
• Public hearing for transfer of 538R Colonel Ledyard Highway (3.32 +/- Acres)

The Town Council held a public hearing on September 13, 2023, to receive comments on the proposed transfer of two town-owned properties (334 and 538R Colonel Ledyard Highway) to the Avalonia Land Conservancy for passive recreation and permanent protection. No vote was taken at this hearing; a vote was scheduled for a Special Town Meeting later that evening. Public comments were mostly supportive, with one resident opposed.

• Public hearing held on conveyance of 334 and 538R Colonel Ledyard Highway to Avalonia Land Conservancy
• No vote taken at public hearing; vote scheduled for Special Town Meeting at 6:30 p.m. same day

Public Safety Commission

The Public Safety Commission will hold a regular meeting to discuss several ongoing safety projects. The agenda focuses on updates regarding police, fire, and EMS radio systems and dispatch interfaces.

• Police department radio update
• BOE/Schools public safety update
• Fire / EMS Radio Project Update
• Dispatch CAD to ESO Interface update
• Approval of March 13, 2023, meeting minutes

Committee to Review the Budget Process

The Committee to Review the Budget Process met to discuss the status of four working groups focused on services, operations, contracts, and budget formats. Members reviewed the October 2016 Budget Committee Report for implementation status and cost savings. The agenda included discussions on school-based and General Government budgeting methods, as well as criteria for prioritizing services.

• Working Group A to review Mandatory Services/Programs for potential savings and efficiency
• Working Group B to review operations, buildings, and staffing for consolidation opportunities
• Working Group C to provide guidance for negotiation and execution of contracts
• Working Group D to develop budget format and communication strategies
• Review of recommendations from the October 2016 Budget Committee Report

The Committee to Review the Budget Process met and approved the minutes from the August 21, 2023 special meeting. They reviewed demographic data, discussed the discontinuation of ClearGov software (saving $20,000), and received updates from working groups. No final decisions were made on budget reforms; all items were continued for further discussion.

• Approved minutes of August 21, 2023 special meeting (7-0)
• Discontinued use of ClearGov software, saving $20,000 (discussed, no formal vote)
• Continued working group assignments on services, operations, contracts, and budget format
• Continued review of 2016 Budget Committee Report recommendations
• Continued discussion on school-based budget methods
• Continued discussion on General Government budgeting methods
• Continued discussion on budget format differences between General Government and Board of Education
• No action on establishing criteria for priority and ranking

Ledyard Beautification Committee

The Ledyard Beautification Committee will hold a hybrid meeting to approve the August 1 minutes and review financial reports. The agenda includes continued discussions on event banners, the final Farmer’s Market of the season on September 13, and the selection of a new Secretary and Treasurer. The committee will also discuss future projects and a CFS Garden Clean Up.

• Motion to approve Regular Meeting Minutes from August 1, 2023
• Review of LBC budget and general ledger reports for August 2023
• Discussion of the final Farmer’s Market scheduled for September 13, 2023
• Discussion regarding the appointment of a new Secretary and Treasurer
• Discussion of future projects and CFS Garden Clean Up

The Ledyard Beautification Committee approved the August 1, 2023 meeting minutes as written. They discussed upcoming events including the final Farmer's Market on September 20, a Hometown Heroes outreach event on September 13, and a paper-making class for children. No formal votes were taken on these items; they were discussed only.

• Approved August 1, 2023 meeting minutes (5-0)
• Adjourned meeting at 5:26 p.m. (5-0)

Economic Development Commission

The Ledyard Economic Development Commission is holding a regular hybrid meeting to review draft minutes and discuss ongoing operational updates. The agenda includes status reports on the EDC budget, the Ledyard Center Sewer Project, and the Route 12 Corridor Study. No new ordinances, contracts, or specific decisions are listed on the agenda, which consists primarily of procedural items and informational updates.

• EDC Budget update
• Ledyard Center Sewer Project update
• Rt 12 Corridor Study update
• Blighted Ledyard properties update
• Approval of Draft Minutes from August 1, 2023

The Economic Development Commission approved its 2022-23 annual report and the August meeting minutes. Members heard updates on several local projects, including a new office building approval, a car wash reopening, and a potential subdivision on Rt. 117. No major policy decisions were made; the meeting was largely informational and administrative.

• Approved August 1, 2023 meeting minutes (6-0)
• Approved 9th draft of 2022-23 Annual Report (6-0)

Housing Authority

The Ledyard Housing Authority will review financial reports and accept the August 7, 2023 minutes. The board will discuss and potentially take action on a smoke-free housing policy and regulations regarding outdoor grills. The meeting concludes with a motion to enter executive session to discuss the Maintenance Supervisor's compensation.

• Discussion and possible action regarding the Smoking Policy
• Discussion and possible action regarding outdoor grills and other similar devices used for cooking and heating
• Motion to enter into executive session to discuss Maintenance Supervisor Compensation
• Motion to accept the Payments of Bills and Financial Report
• Motion to accept the Housing Authority regular meeting minutes of August 7, 2023

The Ledyard Housing Authority voted to keep the smoking policy effective August 1, 2023, and to remove the grandfathering of fire pits and tiki torches. The board also approved the financial report, accepted the August minutes, and entered executive session to discuss maintenance supervisor compensation. No other substantive decisions were made.

• Approved payments and financial report (3-0, 1 abstain, 1 excused)
• Approved August 7, 2023 meeting minutes (4-0, 1 excused)
• Motion to keep smoking policy as effective August 1, 2023 (4-0, 1 excused)
• Motion to remove grandfathering of fire pits and tiki torches (4-0, 1 excused)
• Motion to enter executive session to discuss maintenance supervisor compensation (4-0, 1 excused)

Historic District Commission

The Nathan Lester House Subcommittee is holding a special meeting to discuss the Nathan Lester House Fall Festival. This is the only item listed under new business for this session.

• Nathan Lester House Fall Festival

The Nathan Lester House Subcommittee of the Historic District Commission met and discussed plans for the fall festival, now named 'Cider Days', scheduled for Saturday, October 7, 2023, from 11:00 a.m. to 4:30 p.m. No formal decisions were made; the meeting was for planning and discussion only. The subcommittee agreed to hold another meeting on September 19, 2023, to finalize details.

• Named the Nathan Lester House fall event 'Cider Days' (discussed, no formal vote)
• Set event date for October 7, 2023, 11:00 a.m. - 4:30 p.m. (discussed)
• Agreed to hold another planning meeting on September 19, 2023 (discussed)
• Adjourned the special meeting at 7:24 p.m. (approved, 3-0)

Committee to Review the Budget Process

The Committee to Review the Budget Process will discuss the assignment of four working groups focused on services, operations, contracts, and budget formats. Members will also review school-based and general government budgeting methods and continue reviewing 2016 budget committee recommendations.

• Assignment of Working Group A: Services and Funding
• Assignment of Working Group B: Operations, Buildings, Grounds, Purchasing, and Staffing
• Assignment of Working Group C: Guidance for Negotiation and Execution of Contracts
• Assignment of Working Group D: Budget Format Development and Communication
• Review of 2016 Budget Committee Report recommendations

The Committee to Review the Budget Process held a special meeting on August 21, 2023, and approved the minutes from the August 7, 2023 meeting. The committee discussed and assigned working groups to review various aspects of the budget process, including services and funding, operations, contract guidance, and budget format development. They also continued reviewing recommendations from the October 2016 Budget Committee Report and discussed school-based and general government budgeting methods. No final decisions were made on budget changes.

• Approved minutes of August 7, 2023 special meeting
• Assigned Working Group A to review services and funding for savings and efficiency
• Assigned Working Group B to review operations, buildings, grounds, purchasing, and staffing for consolidation opportunities
• Assigned Working Group C to provide guidance for negotiation and execution of contracts
• Assigned Working Group D to develop budget format and communication
• Continued review of October 2016 Budget Committee Report recommendations

Library Commission

The Library Commission will review the Materials Selection Policy and draft changes to the Collection Management Policy. The meeting includes reports on the Special Fund budget and the Libraries Transforming Communities Grant. Members will also discuss library signage and website donation options.

• Review of Materials Selection Policy and Statement of Concern
• Update on Libraries Transforming Communities Grant
• Review of Library Commission Special Fund budget FY24 FINAL
• Discussion of Gales Ferry Library outside sign
• Discussion of donation button for library website

The Ledyard Library Commission approved the June 19, 2023 meeting minutes with a correction (8 ayes, 1 abstention). They reviewed the draft Materials Selection Policy and will vote on it in September. The commission directed staff to request town replacement of the Gales Ferry Library sign (quote $500) and discussed the donation button and quilt display. No major policy decisions were finalized.

• Approved June 19, 2023 meeting minutes (8-0-1)
• Reviewed draft Materials Selection Policy; vote deferred to September
• Directed staff to request town replace Gales Ferry Library sign (quote $500)
• Discussed donation button; staff to check investment account for fee-free deposits
• Agreed to discuss quilt display further at October meeting

Agricultural Commission

The Agricultural Commission will hold a regular meeting to review the operations of several other Connecticut agricultural commissions. The agenda also includes the review and approval of minutes from the July 18, 2023, meeting.

• Approval of July 18, 2023, meeting minutes
• Review of Woodstock, East Lyme, Glastonbury, Lebanon, Sterling, and Tolland commissions

The Ledyard Agricultural Commission met on August 15, 2023, but the minutes contain no substantive decisions. The agenda lists standard items like call to order, roll call, and comments, with no recorded actions, votes, or outcomes. The only discussion item noted was a continued conversation about the commission's future direction, but no conclusion was recorded.

Inland Wetland and Water Courses Commission

The Inland Wetland and Water Courses Commission will conduct a site walk for application IWWC#23-15URA. The applicant is requesting to remove a driveway condition that was previously approved on August 2, 2022.

• Site walk for IWWC#23-15URA at 741 Colonel Ledyard Highway

The Inland Wetland and Water Courses Commission held a site walk for IWWC#23-15URA to review a driveway condition previously approved on August 2, 2022. Members determined no wetland impact would occur if no further construction on the culvert occurred, and agreed to allow staff to accept the as-built plan as submitted. No other substantive decisions were made.

• Agreed to allow staff to accept as-built plan for driveway culvert (IWWC#23-15URA)
• Determined no wetland impact from waiving prior driveway condition

Housing Authority

The Housing Authority will meet to discuss a potential new smoking policy and review updated HUD income limits. The board will also receive reports from the Executive Director and Chairman and provide renovation updates.

• Discussion and possible action regarding the Smoking Policy lease addendum
• Acceptance of FY 2023 HUD Income Limit Summary (Single Person $64,250; Two People $73,400)
• Renovation updates
• Approval of May 1 and July 6, 2023, meeting minutes

The Ledyard Housing Authority approved the FY 2023 Income Limit Summary from HUD, setting income limits at $64,250 for single-person households and $73,400 for two-person households. The board also approved the payments of bills and financial report, and the minutes from the May 1 and July 6 meetings. The smoking policy discussion was closed with no further action, and renovation updates were provided with an estimated completion date of December 8, 2023.

• Approved FY 2023 HUD Income Limit Summary (5-0)
• Approved Payments of Bills and Financial Report (5-0)
• Approved Regular Meeting Minutes of May 1, 2023 and Special Meeting Minutes of July 6, 2023 (5-0)
• Closed discussion on Smoking Policy with no further action

Committee to Review the Budget Process

The Committee to Review the Budget Process will discuss school-based and general government budgeting methods. Members will also discuss the assignment of four working groups focused on services, operations, contracts, and budget format.

• Review of 2016 recommendations and implemented cost savings
• Discussion of school-based budget methods
• Discussion of General Government budgeting methods
• Assignment of Working Group A: Services and Funding
• Assignment of Working Group B: Operations, Buildings, Grounds, Purchasing, and Staffing

The Committee to Review the Budget Process held a special meeting to discuss the budget review process, hear public comments, and organize working groups. No formal decisions were made on budget methods, but the committee agreed to continue with working groups A, B, C, and D, with D renamed to 'Budget Format, Development, and Communication.' The minutes from the July 25, 2023 organizational meeting were approved unanimously.

• Approved minutes of July 25, 2023 organizational meeting (7-0)
• Agreed to continue working groups A, B, C, and D
• Renamed working group D to 'Budget Format, Development, and Communication'
• Agreed to include a summary section in the final report
• Skipped agenda items 2-4 (budget methods) with no objections
• Adjourned at 7:05 p.m. (7-0)

Economic Development Commission

The Commission will discuss the FY 2022-2023 Annual Report intended for the Town Council. Members will also receive updates on a video project, the business directory, and business profile forms.

• FY 2022-2023 Annual Report to the Town Council
• Ribbon cutting for Bro's Barbershop at 12 Military Hwy
• Business Directory Update
• Video Update
• Business Profiles In-Person Interview Form Update

The Ledyard Economic Development Commission approved the July 11, 2023 meeting minutes unanimously. The meeting included updates on the GFI Intermodal project, a new business video, and a business directory update, but no major policy decisions were made.

• Approved July 11, 2023 meeting minutes (5-0)
• Adjourned meeting at 6:33 PM (5-0)

Ledyard Beautification Committee

The committee will review financial reports and minutes from the July 18, 2023, special meeting. Members will continue discussions regarding event banners, the Farmer's Market, and the Gales Ferry School gardens.

• Review of July 18, 2023, special meeting minutes
• Discussion of event banners and holiday pole banner designs
• Farmer's Market discussion
• Gales Ferry School gardens project
• Selection of new Secretary and Treasurer

The Ledyard Beautification Committee approved spending up to $250 on a banner for event usage and up to $250 on static cling decals to give to donors. They also discussed a $500 donation from resident Mark Cohen for cleaning up an area on Route 12, planned a Gales Ferry School garden cleanup on August 19, and decided to try moving the September 13 farmers market date to September 20. The meeting was adjourned at 5:30 p.m.

• Approved spending up to $250 on a Committee banner (4-0)
• Approved spending up to $250 on static cling decals (4-0)
• Approved minutes from July 18, 2023 special meeting (4-0)
• Decided to purchase static cling stickers for donors
• Decided to try moving September 13 farmers market to September 20
• Scheduled Gales Ferry School garden cleanup for August 19, 2023
• Adjourned meeting at 5:30 p.m. (4-0)

Historic District Commission

The Ledyard Historic District Commission held a special meeting to discuss one item of business. The commission voted to submit a bid waiver request to the Town Council for repairs to the stone walls of the race at the Sawmill. No other substantive items were on the agenda.

• Motion to submit a bid waiver request to the Town Council for the Sawmill to repair the walls of the race
• Request for bid waiver to repair sawmill stone work

Committee to Review the Budget Process

This is an organizational meeting for the Committee to Review the Budget Process. Members will nominate officers and establish a regular meeting schedule for the project term.

• Nomination and vote for Chairman, Vice-Chairman, and Recording Secretary
• Establishment of meeting schedule through October 26, 2023
• Review of assignment outlined in Resolution #002-2023/Mar 23

The Committee to Review the Budget Process held its organizational meeting, electing Tim Ryan as Chairman, Mike Brawner as Vice-Chairman, and Earl (Ty) Lamb as Recording Secretary. The committee also approved a regular meeting schedule for the first and third Mondays through October 2023, with a final report due October 27, 2023. Members discussed reviewing the 2016 budget process report and resolution #002-2023 to guide their work.

• Elected Tim Ryan as Chairman (9-0)
• Elected Mike Brawner as Vice-Chairman (9-0)
• Elected Earl (Ty) Lamb as Recording Secretary (9-0)
• Motion to elect Terry Jones as Vice-Chairman failed (4-5)
• Approved meeting schedule for first and third Mondays at 6:00 p.m. (9-0)
• Adjourned at 6:14 p.m. (9-0)

Ledyard Beautification Committee

The committee will review financial reports and vote on event banners. Members will also discuss Farmer's Market logistics and plans to clean and plant the Gales Ferry School gardens.

• Vote on event banners
• Farmer's Market discussion for July, August, and September dates
• Review of holiday pole banner designs
• Election of new Secretary and Treasurer
• Gales Ferry School garden maintenance and planting plans

The Ledyard Beautification Committee held a special meeting to plan upcoming events. They approved a motion to request a draft banner and quotes from Thirty Marketing, and set farmer's market dates for August 16 and September 13, 2023. The committee also discussed holiday pole banner designs, new officer positions, and a garden project at Gales Ferry School, but took no formal action on these items.

• Approved motion to request draft banner and quotes from Thirty Marketing (5-0)
• Approved special meeting minutes from July 18, 2023 (5-0)
• Set farmer's market dates for August 16 and September 13, 2023 (discussed, no vote)

Inland Wetland and Water Courses Commission

The Inland Wetland and Water Courses Commission will discuss two applications regarding land activity. One involves site preparation for future industrial buildings at 1761 CT Route 12, and the other concerns earth material processing and ledge removal at 1340 Baldwin Hill Road.

• Application IWWC#23-2URA: site preparation for future industrial buildings at 1761 CT Route 12
• Application IWWC#23-4SITE: earth material processing and ledge removal at 1340 Baldwin Hill Road
• Wetland Enforcement Official Report

The Inland Wetland and Water Courses Commission approved two applications. IWWC#23-2URA for Gales Ferry Intermodal LLC was approved with conditions, including completing mitigation before phase I and remedying any wetland failures. IWWC#23-4SITE for B+R Holding Company LLC was approved with conditions to mark conservation easement boundaries and extend a berm. Both were classified as B activities (non-significant).

• Approved IWWC#23-2URA (Gales Ferry Intermodal LLC) as B activity, with conditions (unanimous)
• Approved IWWC#23-4SITE (B+R Holding Company LLC) as B activity, with conditions (unanimous)
• Approved June 7, 2023 meeting minutes as amended (unanimous)

Economic Development Commission

The Commission will review updates on several ongoing projects and reports. The meeting includes discussions regarding business directories, property updates, and the FY 2022-2023 Annual Report.

• FY 2022-2023 Annual Report review
• Update on blighted Ledyard properties
• Business Profiles In-person Interviews Project update
• Business Directory Update
• Regatta Festival post report

The Ledyard Economic Development Commission approved the May 2, 2023 meeting minutes unanimously. The commission received reports on various development projects, including the Dow Chemical application, a new building official, and a multi-use pathway going out to bid. They also discussed upcoming events like the Sweet Hill Creamery ribbon cutting and the Regatta Festival post-report.

• Approved May 2, 2023 meeting minutes (unanimous)
• Heard update on Dow Chemical application; public hearing to close Thursday, decision likely next meeting
• Noted new Building Official Seamus Quinn starting July 24
• Multi-use pathway and sewer expansion passed DOT and Groton Utilities, now out to bid
• Scheduled ribbon cutting for Sweet Hill Creamery on July 13 at 4pm
• Discussed hand-delivering Events Magazine to 250 businesses due to postage costs
• Added Kartway and Stonington Institute to blighted properties list; sent citation to 411 Colonel Ledyard
• Reviewed first draft of FY 2022-2023 annual report; second draft to be circulated

Housing Authority

The Housing Authority is holding a special meeting to receive updates on renovation projects. Representatives from Housing Development Team, LLC and BRD Builders are scheduled to provide information. The body will also review responses to a renovation questionnaire form.

• Renovation updates from Kent Lewis (Housing Development Team, LLC)
• Renovation updates from Louis D’Amato (BRD Builders)
• Review of renovation questionnaire form responses

The Ledyard Housing Authority held a special meeting to update tenants on the ongoing renovation of Kings Corner Manor. Officials reported that funding has closed and work is progressing, with the next phase focusing on windows, doors, and siding in vacant units. Tenants were informed of required daytime vacating during construction, available relocation options (two on-site units and one ADA unit in Groton), and procedures for filing questions or accommodation requests. No formal votes were taken on renovation matters; the only vote was to adjourn the meeting (4-0).

• Adjourned the special meeting (4-0)
• Noted funding closed for renovation project
• Confirmed next phase: windows, doors, siding in vacant units first
• Established tenant vacating hours of 8:00 a.m. to 4:30 p.m. during construction
• Offered two on-site units and one ADA unit in Groton for tenant relocation
• Provided four forms for tenant questions and accommodation requests
• Determined existing awnings will be cleaned and repainted white rather than replaced
• Deferred decision on installing doorbells to a later date

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings regarding an industrial building project at 1761 Route 12. The commission will also consider new cannabis establishment regulations and a moratorium extension.

• Special use permit for an industrial building at 1761 Connecticut, Route 12
• Coastal area management approval for industrial construction at 1761 Route 12
• Proposed regulations for Cannabis Retailer, Hybrid Retailer, Cultivator, and Micro-cultivator uses
• Six-month extension of the existing cannabis establishment moratorium
• CGS 8-24 Review for transferring 344 and 538R Colonel Ledyard Highway to Avalonia Land Conservancy

The Planning & Zoning Commission continued the public hearings for the Gales Ferry Intermodal special use permit and coastal area management applications to July 13, 2023, after extensive public comment. The Commission also approved the transfer of two town-owned properties to the Avalonia Land Conservancy for passive recreation. No final decision was made on the intermodal applications.

• Continued PZ#23-4SUP (Gales Ferry Intermodal special use permit) to July 13, 2023
• Continued PZ#23-5CAM (coastal area management) to July 13, 2023
• Continued PZ#23-7RA (cannabis establishment zoning) to July 13, 2023
• Continued PZ#23-8RA (cannabis moratorium extension) to July 13, 2023
• Approved 8-24 review for transfer of 344 Colonel Ledyard Highway and 538R Colonel Ledyard Highway to Avalonia Land Conservancy

Administration Committee

The Administration Committee will consider a motion to disband the Parks and Recreation Commission and the Senior Citizens Commission. Members will also discuss revising a resolution to transform the budget review process and appointing members to that committee.

• Motion to disband Parks and Recreation Commission
• Motion to disband Senior Citizens Commission
• Motion to revise Resolution #002-2023 regarding the budget process review committee
• Motion to appoint members to the Committee to Review the Budget Process

The Administration Committee voted unanimously to recommend disbanding the Parks and Recreation Commission and the Senior Citizens Commission, following the adoption of an ordinance combining them. It also recommended a revised resolution establishing a Committee to Review the Budget Process, and recommended appointments to that committee. All three items were forwarded to the Town Council for final action.

• Recommended disbanding Parks and Recreation Commission and Senior Citizens Commission (3-0)
• Recommended revised Resolution #002-2023/Mar 23 establishing Committee to Review the Budget Process (3-0)
• Recommended appointments to the Committee to Review the Budget Process (3-0)

Town Council

The Ledyard Town Council will hold a public hearing regarding a Neighborhood Assistance Act project involving Habitat for Humanity. The meeting includes a legal notice and related documentation for the project at 42 Laurel Leaf.

• Public Hearing: Neighborhood Assistance Act - Habitat for Humanity
• Project location: 42 Laurel Leaf

The Ledyard Town Council held a public hearing on June 28, 2023, to receive comments on Habitat for Humanity of Eastern Connecticut's request for Neighborhood Assistance Act (NAA) tax credit eligibility for the full rehabilitation of a home at 42 Laurel Leaf Drive, Gales Ferry. No public comments were made, and the hearing was adjourned. The council did not vote or make a decision at this hearing; it was a procedural step required for NAA eligibility.

• Public hearing held for Habitat for Humanity NAA request (no vote taken)
• No public comments received
• Hearing adjourned at 6:34 p.m.

Library Commission

The Library Commission will review the 3-D printing policy and approve several items for the 2024 fiscal year. This includes the holiday closing schedule, the commission meeting schedule, and the Special Fund budget.

• Review of 3-D Printing policy draft revisions
• Approval of proposed FY24 holiday closing schedule
• Approval of proposed FY24 Library Commission schedule
• Approval of FY24 Library Commission Special Fund draft budget
• Treasurer's Report for May 2023

The Ledyard Library Commission approved the FY24 Library Commission Special Fund budget, holiday closing schedule, and meeting schedule. The commission also approved the 3-D Printing policy with amendments and the May 15, 2023 meeting minutes. All votes were 5-0, with three commissioners excused and one absent.

• Approved May 15, 2023 meeting minutes (5-0)
• Approved 3-D Printing policy with amendments (5-0)
• Approved FY24 holiday closing schedule (5-0)
• Approved FY24 Library Commission meeting schedule (5-0)
• Approved FY24 Library Commission Special Fund budget (5-0)

Town Council

The Ledyard Town Council is holding a special executive session. The meeting is for the purpose of reviewing records and reports regarding collective bargaining strategy for the Ledyard Police Union, AFSCME Council 4, Local 2693 for the period of July 1, 2023, to June 30, 2026.

• Executive session regarding Ledyard Police Union (AFSCME Council 4, Local 2693) bargaining strategy

Ledyard Farmers Market Committee

The Ledyard Farmers Market Committee is holding a special meeting to finalize preparations for the upcoming summer season. Members will discuss various operational items including signage, vendor additions, and market activities.

• Discussion of market themes and kids activities
• Review of market merchandise including bags and t-shirts
• Discussion of a potential coffee vendor
• Discussion regarding a storage shed
• Final preparations for the June 7, 2023 Summer Market Kick-Off

The Ledyard Farmers Market Committee approved a $500 donation to the Ledyard Rotary for parking support at four markets, and approved the May 3, 2023 minutes. Signage, market bags, and T-shirts were reported as completed, and Dudes Donuts was named the coffee vendor. The next meeting is set for August 3, 2023.

• Approved $500 donation to Ledyard Rotary ($125 per market for 4 markets) (6-0)
• Approved May 3, 2023 meeting minutes (6-0)
• Adjourned meeting at 6:30 p.m. (6-0)

Town Meeting

The Town Meeting will review the proposed budget for the 2023/2024 fiscal year. Following the presentation and public comment, a referendum will be held on May 16, 2023, to vote on the proposal.

• Proposed FY 2023/2024 total budget of $64,540,940
• Proposed General Government budget of $28,632,572
• Proposed Board of Education budget of $35,908,368
• Referendum scheduled for May 16, 2023, from 6:00 a.m. to 8:00 p.m.

The Annual Town Meeting was held to consider the proposed Fiscal Year 2023/2024 budget of $64,540,940. After presentations and public comment, the meeting adjourned to a referendum held on May 16, 2023, where voters approved the budget by a vote of 147 to 55. The budget includes $28,632,572 for General Government and $35,908,368 for the Board of Education.

• Approved FY 2023/2024 budget of $64,540,940 via referendum (147-55)
• Elected Kevin Dombrowski as Town Meeting Moderator (unanimous)
• Adjourned Town Meeting to May 16, 2023 referendum

Economic Development Commission

The Commission will discuss ongoing projects including a business directory and updates on the Regatta festival. Members will also address plans to identify underutilized or blighted properties in Ledyard.

• Quarterly business directory updates
• Regatta festival update
• Plan to identify underutilized or blighted properties
• Business profile in-person interviews
• Plan to publicize updated Town Zoning Regulations

Water Pollution Control Authority

The Water Pollution Control Authority is holding a public hearing regarding a proposed 4.5% increase to sewer rates. The meeting includes a presentation of the FY24 WPCA Sewer Budget Worksheet and a period for public comments.

• Public hearing for a proposed 4.5% sewer rate increase
• Presentation of the FY24 WPCA Sewer Budget Worksheet

The Water Pollution Control Authority held a public hearing on a proposed 4.5% sewer rate increase for FY23/24. Chairman Lynch presented the budget, citing increases in healthcare, retirement, and salaries. No public comments were made on the rate increase, and the hearing was adjourned without a vote.

• Public hearing on proposed 4.5% sewer rate increase held
• No vote taken on rate increase
• Hearing adjourned at 6:41 p.m. (4-0)

Town Council

The Ledyard Town Council is holding a public hearing to present the proposed budget for Fiscal Year 2023/2024. Residents and property owners are invited to provide comments during the meeting.

• Public Hearing - Fiscal Year 2023/2024 Budget
• Presentation of Fiscal Year 2023/2024 Proposed Budget
• Board of Education (BOE) FY24 Budget Presentation

The Town Council held a public hearing on the proposed Fiscal Year 2023/2024 budget of $65,517,156, a 3.16% increase over the current year. The budget includes a General Government budget of $29,608,788 and a Board of Education budget of $35,908,368, and would require a 1.09 mil rate increase to 34.91 mils. No vote was taken; the hearing was for public comment only, with the Finance Committee scheduled to consider adjustments on April 19 before final Council approval and the Annual Town Meeting on May 15.

• Public hearing held on proposed FY 2023/2024 budget of $65,517,156 (no vote)
• Proposed General Government budget of $29,608,788 presented (2.26% increase)
• Proposed Board of Education budget of $35,908,368 presented (3.92% increase)
• Proposed mil rate of 34.91, a 1.09 mil increase, presented
• Public comments received from residents on budget items
• Finance Committee scheduled to consider budget adjustments on April 19, 2023

Economic Development Commission

The Commission will review updates to the Ledyard Business List and the business directory brochure. Members will also discuss plans regarding blighted properties and business curb appeal.

• Ledyard Business List update
• Events Magazine advertising rate update
• Plan to clean up blighted Ledyard properties
• Business curb appeal plan development
• Yale/Harvard Regatta Festival 2023 advanced planning

The Economic Development Commission approved the March 7, 2023 meeting minutes unanimously. Members discussed updates on local businesses, including Barkin' Barley's delayed opening and Ledyard Wine & Liquor's soft opening, and reviewed the Business Directory for errors. No formal decisions were made on new business items; most items were informational or directed for future action.

• Approved March 7, 2023 meeting minutes (5-0)
• Adjourned meeting at 7:06 PM (5-0)

Historic District Commission

The Historic District Commission is meeting to consider a motion to close the Nathan Lester House & Farm Tool Museum to the public. The proposed closure is to accommodate a film production scheduled from April 17, 2023, through May 17, 2023.

• Motion to close Nathan Lester House & Farm Tool Museum for film production

The Ledyard Historic District Commission voted 5-0 to close the Nathan Lester House & Farm Tool Museum to the public from April 17 to May 17, 2023, for a WWII film production starring John Cusack. The commission also authorized the mayor to negotiate with the production company, which will pay $13,000 to be split among the commission, Garden Club, and Historical Society, plus $1,000 to caretakers. The motion was approved unanimously with one member excused.

• Approved closing Nathan Lester House & Farm Tool Museum April 17-May 17, 2023 for film production (5-0, 1 excused)
• Authorized Mayor to negotiate with production company on behalf of Town, Historic Society, Garden Club, and Historic District Commission (5-0)
• Approved $13,000 payment allocation: $11,000 to Historic District Commission, $1,000 to Garden Club, $1,000 to Historical Society (5-0)
• Approved $1,000 caretaker fee from production company (5-0)

Library Commission

The Library Commission is holding a special virtual meeting to discuss the FY23 operating budget. Members will also consider a motion to transfer photocopier leases, maintenance, and revenue to the Town of Ledyard starting in FY24.

• Update regarding FY23 operating budget
• Motion to transfer library photocopier responsibility, lease, and maintenance to the Town of Ledyard
• Transfer of approximately $3,500 in annual photocopier revenue to the Town

The Ledyard Library Commission held a special virtual meeting on March 30, 2023, and approved a motion to transfer responsibility for library photocopiers, including lease, maintenance, and generated revenue, to the Town of Ledyard starting in FY24. The transfer involves an approximate annual amount of $3,500. The motion passed unanimously with 6 votes in favor and 3 excused.

• Approved transferring library photocopier responsibility to Town of Ledyard, including lease, maintenance, and revenue, starting FY24 (6-0, 3 excused)